HomeMy Public PortalAbout12) 7F Petty Cash ReportAGENDA
ITEM 7.F.
ADMINISTRATIVE SERVICES DEPARTMEN T
MEMORANDUM
DATE : Sep tem ber 5, 2017
TO : T he Ho no rab le City Cou ncil
FROM: Brya n Coo k, Ci ty Ma nager
V ia : T racey L. Hause , Ad mini st rative Services Director
By: Lee Ma , Acco un ta nt
SUBJECT: PETTY CASH REPORT
RECOMMENDATION :
T he City Council is re qu ested to revie w , recei ve and file th e Petty Cash Repo rt .
BACKGROUND :
On August 6 , 1991 , staff began su bm itti ng the Petty Cash Report to the City Counci l o n
a regu lar basis .
ANALYSIS:
In the i nterest of fu ll transpa rency , the City Council is being requested to review the Petty
Cash Report from J u ne 14 , 2017 to J u ne 30 , 2017 and Ju ly 1, 2017 to August 1, 2017 .
Th e total of petty cas h expenditures were $264 .59 (A ttachment "A ") and $321 .08
(Attachment "B"). Th e petty cash fund w i l l be reimbursed after the C ity Co u ncil approves
the September 5 , 20 17 Warrant Registe r.
CITY ST RATEGIC GOALS :
T he City Counci l is re q uested to receive and f i le the Petty Cash Repo rt to further City's
Strategic Goal to pro mote Good Govern ance .
FISCAL IMPACT :
Th is ite m does not have a n im pact o n th e Fisca l Yea r (FY) 2 01 7-18 Ci ty Budget.
City Council
September 5 , 2017
Page 2 of 2
ATTACHMENTS:
A. Petty Cash Details FY2016-17
B . Petty Cash Details FY2017 -18
ATTACHMENT A
Account No. Description FY 2016-17
01-930-53-441 0 $ 35.96 GPAC Committee Meeting Refreshments
$ 35.96
01-950-67-4465 $ 48 .22 Transportation and Public Safety Commission Refreshments
$ 48 .22
01-970-82-4465 $ 6.39 Gatorade for Maintenance Crew
$ 6.39
01-91 0-46-4495 $ 19.26 Interview Panel -Breakfast and Snacks
$ 19.26
01-910-45-4410 $ 20 .00 CCAC Region XI Networking Luncheon
$ 20 .00
01-910-45-4405 $ 18.61 Mileage Reimbursement
$ 18.61
01-940-57-4690 $ 15.00 Teen Zone Huntington Beach Field Trip (Parking)
R17-03 $ 15.00 Teen Zone Huntington Beach Field Trip (Parking)
$ 30.00
01-940-57-4690 $ 42 .44 Supplies for Little Stars Program
R17-04 $ 43 .71 Supplies for Little Stars Program
$ 86 .15
$ 264.59 Grand Total
Receipts # 16-0434 -16-0442
ATTACHMENT B
Account No. Description FY 2017-18
01-930-53-441 0 $ 38.90 Planning Commission Refreshments
$ 31 .62 Planning Commission Refreshments
$ 70.52
01-910-46-4495 $ 40 .24 Interview Panel -Breakfast and Snacks
$ 40 .24
01-920-48-4410 $ 40.00 CSMFO Luncheon
$ 40.00
01-910-41-4465 $ 17.35 Greeting Cards/Sympathy Cards
$ 17.35
01-910-41-4640 $ 43.59 Supplies for Commissioner's BBQ
$ 43.59
01-940-57-4690 $ 15.00 Summer Day Camp Huntington Beach (Parking)
R18-09 $ 15.00
01-940-57-4630 $ 46.18 Raffle Prizes for Concerts in the Park
R18-07 $ 48.20 Raffle Prizes for Concerts in the Park
$ 94.38
$ 321.08 Grand Total
Receipts# 17 -0443 -17-0451