HomeMy Public PortalAbout05 May 9, 2012 Commission"
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T I M E / D A T E :
L O C A T I O N :
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R i v e r s i d e ( o u n l y T r a n s p o r t a t i o n C o m m i s s i o n
M E E T I N G A G E N D A
9 : 3 0 a . m . I W e d n e s d a y , M a y 9 , 2 0 1 2
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e
& a C O M M I S S I O N E R S . _ ,
C h a i r - J o h n J . B e n o i t
F i r s t V i c e C h a i r - K a r e n S p i e g e l
S e c o n d V i c e C h a i r - M a r i o n A s h l e y
B o b B u s t e r , C o u n t y o f R i v e r s i d e
J o h n F . T a v a g l i o n e , C o u n t y o f R i v e r s i d e
J e f f S t o n e , C o u n t y o f R i v e r s i d e
J o h n J . B e n o i t , C o u n t y o f R i v e r s i d e
M a r i o n A s h l e y , C o u n t y o f R i v e r s i d e
B o b B o t t s I D o n R o b i n s o n , C i t y o f B a n n i n g
R o g e r B e r g I J e f f F o x , C i t y o f B e a u m o n t
J o s e p h D e C o n i n c k I T o B e A p p o i n t e d , C i t y o f B l y t h e
E l l a Z a n o w i c I J e f f H e w i t t , C i t y o f C a l i m e s a
M a r y C r a t o n I B a r r y T a l b o t , C i t y o f C a n y o n L a k e
G r e g P e t t i s I K a t h l e e n D e R o s a , C i t y o f C a t h e d r a l C i t y
S t e v e n H e r n a n d e z I E d u a r d o G a r c i a , C i t y o f C o a c h e l l a
K a r e n S p i e g e l I E u g e n e M o n t a n e z , C i t y o f C o r o n a
S c o t t M a t a s I Y v o n n e P a r k s , C i t y o f D e s e r t H o t S p r i n g s
A d a m R u s h I I k e B o o t s m a , C i t y o f E a s t v a l e
L a r r y S m i t h I R o b e r t Y o u s s e f , C i t y o f H e m e t
D o u g l a s H a n s o n I P a t r i c k M u l l a n y , C i t y o f I n d i a n W e l l s
G l e n n M i l l e r I M i c h a e l W i l s o n , C i t y o f I n d i o
F r a n k J o h n s t o n I M i c h e a l G o o d l a n d , C i t y o f J u r u p a V a l l e y
T e r r y H e n d e r s o n I D o n A d o l p h , C i t y o f L a Q u i n t a
B o b M a g e e I M e l i s s a M e l e n d e z , C i t y o f L a k e E l s i n o r e
D a r c y K u e n z i I W a l l a c e E d g e r t o n , C i t y o f M e n i f e e
M a r c e l o C o I R i c h a r d S t e w a r t , C i t y o f M o r e n o V a l l e y
R i c k G i b b s I K e l l y B e n n e t t , C i t y o f M u r r i e t a
B e r w i n H a n n a I K a t h y A z e v e d o , C i t y o f N o r c o
J a n H a r n i k I W i l l i a m K r o o n e n , C i t y o f P a l m D e s e r t
G i n n y F o a t I S t e v e P o u g n e t , C i t y o f P a l m S p r i n g s
D a r y l B u s c h I A I L a n d e r s , C i t y o f P e r r i s
S c o t t H i n e s I G o r d o n M o l l e r , C i t y o f R a n c h o M i r a g e
S t e v e A d a m s I A n d y M e l e n d r e z , C i t y o f R i v e r s i d e
A n d r e w K o t y u k I S c o t t M i l l e r , C i t y o f S a n J a c i n t o
R o n R o b e r t s I J e f f C o m e r c h e r o , C i t y o f T e m e c u l a
B e n B e n o i t I T i m o t h y W a l k e r , C i t y o f W i l d o m a r
T o B e A p p o i n t e d , G o v e r n o r ' s A p p o i n t e e
R E C O R D S
C o m m e n t s a r e w e l c o m e d b y t h e C o m m i s s i o n . I f y o u w i s h t o p r o v i d e c o m m e n t s t o t h e C o m m i s s i o n ,
p l e a s e c o m p l e t e a n d s u b m i t a S p e a k e r C a r d t o t h e C l e r k o f t h e B o a r d .
Tara Byerly
From:
Sent:
To:
Cc:
Subject:
Attachments:
Importance:
Tara Byerly
Thursday, May 03, 2012 8:09AM
Tara Byerly
Jennifer Harmon
RCTC May Commission Agenda -lpad Users
Conflict of Interest Memo.pdf; Conflict of Interest Form. pdf
High
Good Morning Comrnissioners,
The May Commission Agenda for the meeting scheduled for Wednesday, May 9@ 9:30a.m. for the
IPad Users is available. Please copy this link:
http://www .rctc.org/uploads/media items/may-9-20 1 2.original.pdf
In addition, attached is the conflict of interest memo and the form for your review. Please let me know if
you have any questions.
Respectfully,
Tara S. Byerly
Senior Administrative Assistant
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
Tara Byerly
From: Tara Byerly
Sent:
To:
Thursday, May 03, 2012 8:11 AM
Tara Byerly
Subject: RCTC May Commission Agenda
Importance: High
Good Morning Commission Alternates:
Attached below is the link to the May 9, 2012 Commission Meeting Agenda.
Please copy the link below and paste it into a web page
http://www. rete .erg/uploads/media items/may-9-20 1 2. original. pdf
Respectfully,
TaraS. Byerly
Senior Administrative Assistant
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
Riverside County Transportation Connission
TO: Riverside County Transportation Commission
FROM: Jennifer Harmon, Office and Board Services Manager
DATE: May 2, 2012
SUBJECT: Possible Conflicts of Interest Issues -Riverside County Transportation
Commission Agenda of May 9, 201 2
The May 9, 2012 agenda of the Riverside County Transportation Commission
includes items which may raise possible conflicts of interest. A RCTC member may
not participate in any discussion or action concerning a contract or amendment if a
campaign contribution of more than $250 is received in the past 1 2 months or 3
months following the conclusion from any entity or individual listed.
Agenda Item No. 8F -Agreement with HDR Construction Control Corporation for
Construction Management Services for the Construction of the Interstate 215/Biaine
Street to Martin Luther King Boulevard Widening Project
Consultant(s): HDR Construction Control Corporation
2280 Market Street, Suite 100
Riverside, CA 92501
Jon Rohrer, Vice President
Meadows Consulting
2471 West ]fh Street
San Bernardino, Ca 92410
Karen Meadows, Owner
Towill, Inc.
2901 Business Center Drive, Suite 150
Irvine, CA 92612-1130
Dawn Antonucci, Vice President
Twining, Inc.
7 32 East Carnegie Drive, Suite 100
San Bernardino, Ca 92408
Chris Gerber, Infrastructure Division Manager
Agenda Item No. 9 -Agreement with Jacobs Project Management Co. for
Construction Management Services and Cooperative Agreement with Caltrans for
Construction of the Interstate 215 Central Widening Project from Scott Road to
Nuevo Road, in the City of Perris
Consultant(s): Arellano Associates
13791 Roswell Ave., Suite A
Chino, CA 91710
Genoveva Arellano, Principal
Coyote Nights, Inc.
4894 W. Lone Mountain Rd. #225
Las Vegas, Nevada 89130
Gilbert Flores, Landscape Architect
Falcon Engineering Services, Inc.
2482 Steven Drive
Corona, CA 92879
Wael Fagih, V. P. Principal
Jacobs Project Management Co.
3257 Guasti Rd., Suite 120
Ontario, CA 91761
John Fisher, Vice President
Meadows Consulting
24 71 West 7th Street
San Bernardino, CA 92410
Karen Meadows, Owner
MTGL, Inc.
14467 Meridian Parkway, Building 2A
Riverside, CA 92518
Michael J. Landon, President
Psomas
1500 Iowa A venue, Suite 210
Riverside, CA 92507
Cliff Simental, Vice President
Val~ Cooper and Associates, Inc.
1935 Chicago Ave., Unit A
Riverside, CA 92507
Agnes Weber, President
RCTC Conflict of Interest Form
Purpose: This form is provided to assist members of the RCTC Commissioners in meeting requirements of
Government Code Section 84308 and 87100 in documenting conflict of interests as related to RCTC
Commission/Committee agenda items.
Instructions: Under certain circumstances, RCTC Commission may be required to disclose and disqualify
themselves from participating in, influencing, or voting on an agenda item due to personal income, real
property interests, investments, business positions, or receipt of campaign contributions. If applicable,
Commissioners must personally state the following information, for entry into the public record, prior to
consideration of the involved agenda item(s) and turn in the completed form to the Clerk of the Board
prior to leaving the meeting. An RCTC member may not participate tn any discussion or action
concerning a contract or amendment if a campaign contribution of more than $250 is received in the past
1 2 months or 3 months following the conclusion from any entity or individual.
I. Board Member Information
Board Member Name City/County Name Meeting Date
Jvt. Pr-Itt fl M. Atfll~~ A...\tiCNtl'--\.l-i -r\..
II. Campaign Contributions CCIV~r"'t Ot.41.r
1. I have a disqualifying campaign contribution of over $250 from ~~ .... " I
dd'ijlloify the na~~ _ 3: iu .. .!_ndi~jll..~
and therefore I am abstaining from participation on Agenda item .. -,
2. I have a disqualifying campaign contribution of over $250 from I
(Identify the name of the company and/or Individual)
and therefore I am abstaining from participation on Agenda item , Subject:
3. I have a disqualifying campaign contribution of over $250 from I
(Identify the name of the company and/or Individual)
and therefore I am abstaining from participation on Agenda item , Subject:
4. I have a disqualifying campaign contribution of over $250 from I
(Identify the name of the company and/or Individual)
and therefore I am abstaining from participation on Agenda item , Subject:
Ill. Financial Interest A .........._ ,
1 . I have a financial interest of Jt, .... -~ PAD P\..'AI"~ (ICJI-'~.,from/in W \Tf-'\L~ \1 "".,.
!:'!'tate income, real property interest, investment or'business position) (ld~me of compa~ocation)
and therefore I am abstaining from participation on Agenda lte~Subject: ...,_.~ ~-'=, 1\lCJ lf'v
2. I have a financial interest of , from/in
(State income, real property interest. investment or business position) (Identify name of company or property location)
and therefore I .am abstaining from participation on Agenda Item_._, Subject:
IV. Signature
Board Member Signat~~ A-.UL' Date:&-,.. '_,,__
Please remember you must state the information into the public record prior to consideration of the involved agenda item(s) and
turn in the completed form to the Clerk of the Board prior to leaving the meeting.
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
w w w . r c t c . o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
9 : 3 0 a . m .
W e d n e s d a y , M a y 9 , 2 0 1 2
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e , C A
I n c o m p l i a n c e w i t h t h e B r o w n A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 7 . 5 , a g e n d a m a t e r i a l s
d i s t r i b u t e d 7 2 h o u r s p r i o r t o t h e m e e t i n g , w h i c h a r e p u b l i c r e c o r d s r e l a t i n g t o o p e n s e s s i o n
a g e n d a i t e m s , w i l l b e a v a i l a b l e f o r i n s p e c t i o n b y m e m b e r s o f t h e p u b l i c p r i o r t o t h e m e e t i n g a t
t h e C o m m i s s i o n o f f i c e , 4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r , R i v e r s i d e , C A , a n d o n t h e
C o m m i s s i o n ' s w e b s i t e , w w w . r c t c . o r g .
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 4 . 2 ,
i f s p e c i a l a s s / s t a n c e i s n e e d e d t o p a r t i c i p a t e i n a C o m m i s s i o n m e e t i n g , p l e a s e c o n t a c t t h e C l e r k
o f t h e B o a r d a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s p r i o r t o m e e t i n g t i m e w i l l
a s s i s t s t a f f i n . a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o p r o v i d e a c c e s s i b i l i t y a t t h e
m e e t i n g .
1 . C A L L T O O R D E R
2 . P L E D G E O F A L L E G I A N C E
3 . R O L L C A L L
4 . P U B L I C C O M M E N T S - E a c h i n d i v i d u a l s p e a k e r i s l i m i t e d t o s p e a k t h r e e ( 3 ) c o n t i n u o u s
m i n u t e s o r l e s s . T h e C o m m i s s i o n m a y , e i t h e r a t t h e d i r e c t i o n o f t h e C h a i r o r b y m a j o r i t y
v o t e o f t h e C o m m i s s i o n , w a i v e t h i s t h r e e m i n u t e t i m e l i m i t a t i o n . D e p e n d i n g o n t h e
n u m b e r o f i t e m s o n t h e A g e n d a a n d t h e n u m b e r o f s p e a k e r s , t h e C h a i r m a y , a t h i s / h e r
d i s c r e t i o n , r e d u c e t h e t i m e o f e a c h s p e a k e r t o t w o ( 2 ) c o n t i n u o u s m i n u t e s . I n a d d i t i o n ,
t h e m a x i m u m t i m e f o r p u b l i c c o m m e n t f o r a n y i n d i v i d u a l i t e m o r t o p i c i s t h i r t y ( 3 0 )
m i n u t e s . A l s o , t h e C o m m i s s i o n m a y t e r m i n a t e p u b l i c c o m m e n t s i f s u c h c o m m e n t s
b e c o m e r e p e t i t i o u s . S p e a k e r s m a y n o t y i e l d t h e i r t i m e t o o t h e r s w i t h o u t t h e c o n s e n t o f
t h e C h a i r . A n y w r i t t e n d o c u m e n t s t o b e d i s t r i b u t e d o r p r e s e n t e d t o t h e C o m m i s s i o n
s h a l l b e s u b m i t t e d t o t h e C l e r k o f t h e B o a r d . T h i s p o l i c y a p p l i e s t o P u b l i c C o m m e n t s a n d
c o m m e n t s o n A g e n d a I t e m s .
Riverside County Transportation Commission Agenda
May 9, 2012
Page 2
Under the Brown Act, the Commission should not take action on or discuss matters
raised during public comment portion of the agenda that are not listed on the agenda.
Commission members may refer such matters to staff for factual information or to be
placed on the subsequent agenda for consideration.
5. APPROVAL OF MINUTES -APRIL 11, 2012
6. PUBLIC HEARING -PROPOSED BUDGET FOR FISCAL YEAR 2012/13
Page 1
This item is for the Commission to:
1) Discuss, review, and provide guidance on the proposed FY 2012/13
Budget; and
2) Open the public hearing in order to receive input and comments on the
proposed FY 2012/13 Budget on May 9 and on June 7, 2012, and
thereafter close the public hearing.
7. ADDITIONS I REVISIONS -The Commission may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and that the
item came to the attention of the Commission subsequent to the posting of the agenda.
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An action adding an item to the agenda requires 2/3. vote of the Commission. If there •
are less than 2/3 of the Commission members present, adding an item to the agenda
requires a unanimous vote. Added items will be placed for discussion at the end of the
agenda. ·
8. CONSENT CALENDAR -All matters on the Consent Calendar will be approved in a
single motion unless a Commissioner(s) requests separate action on specific item(s).
Items pulled from the Consent Calendar will be placed for discussion at the end of the
agenda.
SA. REVISED AB 1234 REIMBURSEMENT POLICY
Page 20
Overview
This item is for the Commission to:
1) Approve the revisions to the Riverside County Transportation
Commission Legislative Body Reimbursement Policy; and
2) Adopt Resolution No. 12-014, "A Resolution of the Riverside County
Transportation Commission Regarding the Revisions to the
Riverside County Transportation Commission Legislative Body
Reimbursement Policy. " •
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A g e n d a
M a y 9 , 2 0 1 2
P a g e 3
8 8 . S I N G L E S I G N A T U R E A U T H O R I T Y R E P O R T
P a g e 2 6
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o r e c e i v e a n d f i l e t h e S i n g l e S i g n a t u r e
A u t h o r i t y r e p o r t f o r t h e t h i r d q u a r t e r e n d e d M a r c h 3 1 , 2 0 1 2 .
8 C . C O N S T R U C T I O N C H A N G E O R D E R P O L I C I E S
P a g e 2 8
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) R e v i e w t h e C o m m i s s i o n ' s e x i s t i n g c h a n g e o r d e r p r o c e d u r e ; a n d
2 ) R e q u i r e c o m m i t t e e a c t i o n w h e n c o n t r a c t c h a n g e o r d e r s e x c e e d t h e
p r e v i o u s l y - a p p r o v e d c o n t i n g e n c y .
8 D . C O O P E R A T I V E A G R E E M E N T W I T H T H E C O U N T Y O F R I V E R S I D E F O R T H E
S T A T E R O U T E 9 1 C O R R I D O R I M P R O V E M E N T P R O J E C T
P a g e 3 1
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e A g r e e m e n t N o . 1 2 - 3 1 - 0 8 0 - 0 0 , a c o o p e r a t i v e a g r e e m e n t
b e t w e e n t h e C o m m i s s i o n a n d t h e c o u n t y o f R i v e r s i d e ( C o u n t y )
r e l a t e d t o t h e S t a t e R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( S R - 9 1
C I P ) ; a n d
2 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w ,
t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
Riverside County Transportation Commission Agenda
May 9, 2012
_ Page 4
8E. INTERSTATE 215 SCOTT ROAD TO NUEVO ROAD -UTILITY
AGREEMENTS AND CONSTRUCTION AND MAINTENANCE AGREEMENT
Page45
Overview
This item is for the Commission to:
1 ) Authorize the Executive Director, pursuant to legal counsel review,
to execute the utility agreements related to the Interstate 215 Scott
Road to Nuevo Road Central widening project on behalf of the
Commission;
2) Approve Agreement No. 1 2-31-082-00 with Caltrans for
construction and maintenance of the Ethanac Overhead Bridge; and
3) Authorize the Executive Director, pursuant to legal counsel review,
to execute the agreement on behalf of the Commission.
SF. AGREEMENT WITH HDR CONSTRUCTION CONTROL CORPORATION FOR
CONSTRUCTION MANAGEMENT SERVICES FOR THE CONSTRUCTION OF
THE INTERSTATE 215/BLAINE STREET TO MARTIN LUTHER KING
BOULEVARD WIDENING PROJECT
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Overview
Page85 •
This item is for the Commission to:
· 1) Award Agreement No. 12-31-057-00 to HDR Construction Control
Corporation (HDR) to provide construction management (CM),
materials testing, and construction surveying services for the
Interstate 21 5/Biaine Street to Martin Luther King Boulevard
widening project, in the amount of $242,055, plus a contingency
amount of $24,206, for a total amount not to exceed $266,261;
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission; and
3) Authorize the Executive Director to approve contingency work as
may be required for the project.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A g e n d a
M a y 9 , 2 0 1 2
P a g e 5
8 G . A M E N D M E N T W I T H S T V , I N C O R P O R A T E D F O R F E D E R A L T R A N S I T
A D M I N I S T R A T I O N C O O R D I N A T I O N A N D S M A L L S T A R T S S U P P O R T F O R
T H E P E R R I S V A L L E Y L I N E
P a g e 1 5 2
� O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 8 - 3 3 - 0 6 9 - 0 3 , A m e n d m e n t N o . 3 t o
A g r e e m e n t 0 8 - 3 3 - 0 6 9 - 0 0 , W i t h S T V . I n c o r p o r a t e d ( S T V ) f o r
a d d i t i o n a l a s s i s t a n c e w i t h F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A )
c o o r d i n a t i o n a n d S m a l l S t a r t s p r o g r a m s u p p o r t f o r t h e P e r r i s V a l l e y
L i n e p r o j e c t i n t h e a m o u n t o f $ 1 1 5 , 0 0 0 , f o r a t o t a l c o n t r a c t a m o u n t
o f $ 3 1 5 , 7 0 9 ; a n d
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
8 H . � P E R R I S V A L L E Y L I N E - U T I L I T Y A G R E E M E N T S
8 1 .
P a g e 1 5 7
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a u t h o r i z e t h e E x e c u t i v e D i r e c t o r ,
p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e u t i l i t y a g r e e m e n t s a n d u t i l i t y
s e r v i c e a g r e e m e n t s r e l a t e d t o t h e P e r r i s V a l l e y . L i n e ( P V L ) c o m m u t e r r a i l
p r o j e c t o n b e h a l f o f t h e C o m m i s s i o n .
A M E N D M E N T T O R I V E R S I D E T R A N S I T A G E N C Y A N D S U N L I N E T R A N S I T
A G E N C Y ' S F I S C A L Y E A R 2 0 1 1 / 1 2 S H O R T R A N G E T R A N S I T P L A N S
P a g e 1 6 4
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
A p p r o v e m o d i f i c a t i o n t o R i v e r s i d e T r a n s i t A g e n c y ' s ( R T A )
F Y 2 0 1 1 / 1 2 c a p i t a l i m p r o v e m e n t p r o g r a m t o r e f l e c t a n a d d i t i o n a l
$ 2 . 0 6 5 m i l l i o n i n S e c t i o n 5 3 0 9 S t a t e o f G o o d R e p a i r ( S G R ) p r o g r a m
f u n d s a n d $ 5 , 8 8 9 , 1 9 6 i n F Y 2 0 1 0 / 1 1 P r o p o s i t i o n 1 B C a p i t a l a n d
S e c u r i t y g r a n t f u n d i n g ;
A l l o c a t e $ 1 . 3 0 5 m i l l i o n i n T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A )
L o c a l T r a n s p o r t a t i o n F u n d ( l T F ) f u n d s t o p r o v i d e c a p i t a l m a t c h i n g
f u n d s f o r t h e F Y 2 0 1 1 / 1 2 S e c t i o n 5 3 0 9 p r o g r a m f u n d s a w a r d e d t o
R T A f o r i t s p a r a t r a n s i t r e v e n u e v e h i c l e p u r c h a s e a n d f a c i l i t y
r e h a b i l i t a t i o n p r o j e c t s ;
Riverside County Transportation Commission Agenda
May 9,. 2012
Page 6
3)
4)
5)
6)
7)
Approve modification to RT A's FY 20 11 I 1 2 operating assistance
funding by allocating up to $1 9,000 in 1 989 Measure A Western
Riverside County Highway funds to implement a temporary shuttle
service Route 54 to support the State Route 91 high occupancy
vehicle (HOV) lanes construction project;
Approve modification to Sunline Transit Agency's (Sunline)
FY 2011/12 operating assistance funding by reflecting a net
increase of $83,698 resulting from an increase in federal Section
5307 funds ( + $1 ,026,623), reduction in projected farebox
revenues (-$834,774), a decrease in fuel rebates (-$150,000), and
additional Air Quality Management District (AOMD) grant funds
( + $41 ,849) for the special transit services for Coachella and
Stagecoach Festivals;
Approve modification to Sunline's FY 2011/12 capital assistance
funding by reflecting an additional $4,91 7,876 in federal Section
5308 Transit Investments for Greenhouse Gas and Energy Reduction
(TIGGER) funds for fuel cell bus purchases and. an additional
$546,430 in Section 5307 funds for paratransit buses and facility
improvement in lieu of TDA State Transit Assistance (STA) funds;
Allocate $546,430 in STA funds to provide capital matching funds
for the FY 2011/12 Section 5308 program funds awarded to
Sunline for the fuel cell buses; and
Approve amendments to RTA and Sunline's Short Range Transit
Plans (SRTP) to reflect the changes outlined above. ·
8J. AGREEMENT FOR THE OPERATION OF THE FREEWAY SERVICE PATROL
PROGRAM IN RIVERSIDE COUNTY
Page 171
Overview
This item is for the Commission to:
1) Approve Agreement No. 12-45-068-00 with the California
Department of Transportation (Caltrans) for the operation of the
Riverside County Freeway Service Patrol (FSP) program in the
amount of $1,653,564 in state funding for FY 2011/12; and
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission.
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"
"
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A g e n d a
M a y 9 , 2 0 1 2
P a g e 7
8 K . A M E N D M E N T S T O F R E E W A Y S E R V I C E P A T R O L A G R ~ E M E N T S
P a g e 1 8 2
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
3 )
4 )
A p p r o v e A g r e e m e n t N o . 1 1 - 4 5 - 1 4 6 - 0 1 , A m e n d m e n t N o . 1 t o
A g r e e m e n t N o . 1 1 - 4 5 - 1 4 6 - 0 0 , w i t h P e p e ' s t o p r o v i d e F S P s e r v i c e s
o n B e a t N o . 4 i n t h e a m o u n t o f $ 8 0 0 , 0 0 0 ;
A p p r o v e A g r e e m e n t N o . 0 7 - 4 5 - 1 3 4 - 0 4 , A m e n d m e n t N o . 4 t o
A g r e e m e n t N o . 0 7 - 4 5 - 1 3 4 - 0 0 , w i t h P e p e ' s T o w i n g { P e p e ' s ) t o
p r o v i d e F r e e w a y S e r v i c e P a t r o l { F S P ) s e r v i c e s o n B e a t N o . 1 8 i n t h e
a m o u n t o f $ 1 1 5 , 0 0 0 ;
A p p r o v e A g r e e m e n t N o . 0 7 - 4 5 - 1 3 6 - 0 3 , A m e n d m e n t N o . 3 t o
A g r e e m e n t N o . 0 7 - 4 ~ - 1 3 6 - 0 0 , w i t h P e p e ' s t o p r o v i d e F S P s e r v i c e s
o n B e a t N o . 1 9 i n t h e a m o u n t o f $ 2 0 0 , 0 0 0 ; a n d
A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w ,
t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
8 L . F R E E W A Y S E R V I C E P A T R O L C O S T E F F E C T I V E N E S S E V A L U A T I O N
P a g e 1 8 5
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e A g r e e m e n t N o . 1 2 - 4 5 - 0 7 9 - 0 0 w i t h O K S A s s o c i a t e s { O K S )
t o p r o v i d e a F r e e w a y S e r v i c e P a t r o l { F S P ) c o s t e f f e c t i v e n e s s
e v a l u a t i o n i n t h e a m o u n t o f $ 2 5 , 0 0 0 ; a n d
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
8 M . C I T Y O F R I V E R S I D E ' S A M E N D E D B I C Y C L E T R A N S P O R T A T I O N P L A N
P a g e 2 0 4
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e c i t y o f R i v e r s i d e ' s
{ R i v e r s i d e ) a m e n d e d B i c y c l e T r a n s p o r t a t i o n P l a n { B T P ) a s s u b m i t t e d .
9.
Riverside County Transportation Commission Agenda
May 9, 2012
Page 8
AGREEMENT WITH JACOBS PROJECT MANAGEMENT CO. FOR
CONSTRUCTION MANAGEMENT SERVICES AND COOPERATIVE AGREEMENT
WITH CALTRANS FOR CONSTRUCTION OF THE INTERSTATE 215 CENTRAL
WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD, IN THE CITY OF
PERRIS
Page 206
Overview
This item is for the Commission to:
1 )
2)
3)
Award Agreement No. 1 2-31-034-00 to Jacobs Project Management Co.
(Jacobs) to provide construction management (CM) services, materials
testing, and construction surveying for the 1-21 5 central widening project,
Scott Road to Nuevo Road, in the city of Perris, in the amount of
$11 ,807 ,334, plus a contingency amount of $1,192,666, for a total
amount not to exceed $13 million;
Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission;
Authorize the Executive Director to approve contingency work as may be
required for the project;
•
4) Approve . Coopferhative _Agreemdent No. 12-31-078-00 with Caltrans for .•
construction o t e proJect; an
5) Authorize the Executive Director, pursuant to legal counsel review, to
execute the cooperative agreement and future non-funding related
amendments to this agreement.
10. UPDATE ON STATE AND FEDERAL LEGISLATION
Page 289
Overview
This item is for the Commission to:
1) Receive and file an update on the state and federal legislation;
2) Adopt the following bill positions:
a) AB 2405 (Biumenfield) -Oppose;
b) AB 1780 (Bonilla) -Support;
c) AB 2498 (Gordon) -Support In Concept; and
d) SB 1549 (Vargas) -Support In Concept.
•
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A g e n d a
M a y 9 , 2 0 1 2
P a g e 9
1 1 . I T E M ( S ) P U L L E D F R O M C O N S E N T C A L E N D A R A G E N D A
1 2 . C O M M I S S I O N E R S I E X E C U T I V E D I R E C T O R R E P O R T
O v e r v i e w
T h i s i t e m p r o v i d e s t h e o p p o r t u n i t y f o r t h e C o m m i s s i o n e r s a n d t h e
E x e c u t i v e D i r e c t o r t o r e p o r t o n a t t e n d e d m e e t i n g s / c o n f e r e n c e s a n d a n y o t h e r
i t e m s r e l a t e d t o C o m m i s s i o n a c t i v i t i e s .
1 3 . C L O S E D S E S S I O N
1 3 A . C O N F E R E N C E W I T H L E G A L � C O U N S E L
E x i s t i n g L i t i g a t i o n P u r s u a n t t o S e c t i o n 5 4 9 5 6 . 9 ( a )
C a s e N u m b e r : C a s e N o . R I C 1 2 0 5 3 6 4
1 4 . A D J O U R N M E N T
T h e n e x t C o m m i s s i o n m e e t i n g a n d i s s c h e d u l e d t o b e h e l d a t 9 : 3 0 a . m . ,
T h u r s d a y , J u n e 7 , 2 0 1 2 , B o a r d C h a m b e r s , F i r s t F l o o r , C o u n t y A d m i n i s t r a t i v e
" C e n t e r , 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e .
"
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
COMMISSIONER SIGN-IN SHEET
MAY 9, 2012
/1 NAME AGENCY E MAIL ADDRESS
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
ROLL CALL
MAY 9, 2012
County of Riverside, District I
County of Riverside, District II
County of Riverside, District Ill
County of Riverside, District IV
County of Riverside, District V
City of Banning
City of Beaumont
City of Blythe
City of Calimesa
City of Canyon Lake
City of Cathedral City
City of Coachella
City of Corona
City of Desert Hot Springs
City of Eastvale
City of Hemet
City of Indian Wells
City of Indio
City of Jurupa Valley
City of La Quinta
City of Lake Elsinore
City of Menifee
City of Moreno Valley
City of Murrieta
City of Norco
City of Palm Desert
City of Palm Springs
City of Perris
City of Rancho Mirage
City of Riverside
City of San Jacinto
City of Temecula
·City of Wildomar
Governor's Appointee, Caltrans District 8
Absent
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"
A G E N D A I T E M 5
"
M I N U T E S
: .
"
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
M I N U T E S
� W e d n e s d a y , A p r i l 1 1 , 2 0 1 2
1 . C A L L T O O R D E R
T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n w a s c a l l e d t o o r d e r b y
C h a i r J o h n J . B e n o i t a t 9 : 3 6 a . m . i n t h e B o a r d R o o m a t t h e C o u n t y o f
R i v e r s i d e A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e , C a l i f o r n i a ,
9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
A t t h i s t i m e , C h a i r B e n o i t l e d t h e C o m m i s s i o n i n a f l a g s a l u t e .
3 . R O L L C A L L
C o m m i s s i o n e r s / A l t e r n a t e s P r e s e n t
S t e v e A d a m s
M a r i o n A s h l e y
B e n B e n o i t
J o h n J . B e n o i t
R o g e r B e r g
B o b B o t t s
D a r y l B u s c h
B o b B u s t e r
M a r c e l o C o
M a r y C r a t o n
J o s e p h D e C o n i n c k
R i c k G i b b s
B e r w i n H a n n a
J a n H a r n i k
T e r r y H e n d e r s o n
S t e v e n H e r n a n d e z
4 . P U B L I C C O M M E N T S
F r a n k J o h n s t o n
D a r c y K u e n z i
B o b M a g e e
S c o t t M a t a s
G l e n n M i l l e r
B a s e m M u a l l e m
G r e g P e t t i s
A d a m R u s h
L a r r y S p i c e r
K a r e n S p i e g e l
J e f f S t o n e
J o h n F . T a v a g l i o n e
E l l a Z a n o w i c
C o m m i s s i o n e r s A b s e n t
G i n n y F o a t
S c o t t H i n e s
A n d r e w K o t y u k
R o n R o b e r t s
L a r r y S m i t h
A n n e M a y e r , E x e c u t i v e D i r e c t o r , i n t r o d u c e d a n d w e l c o m e d t h e D e p u t y
D i s t r i c t D i r e c t o r B a s e m M u a l l e m , r e p r e s e n t i n g C a l t r a n s D i s t r i c t 8 .
Riverside County Transportation Commission Minutes
April11, 2012
Page 2
5. APPROVAL OF MINUTES-FEBRUARY 2-3 AND MARCH 14, 2012
M/S/C (Adams/Zanowic) to approve the minutes as submitted.
Abstain on February 2-3: Craton and Spicer
Abstain on March 14: Spicer
6. ADDITIONS I REVISIONS
Haviva Shane, legal counsel, requested the Commission add Agenda Item
138, "Closed Session -Conference with Real Property Negotiators Pursuant
to Government Code Section 54956. 8", to the agenda as a late breaking
item. This item arose after the agenda was posted and mailed, and there is
a need that this item be addressed by the Commission at this time.
M/S/C (Kuenzi/Ashley) to add Agenda Item 13B, "Closed Session", to
the agenda.
7. CONSENT CALENDAR
M/S/C (Craton/Adams) to approve the following Consent Calendar
items:
Abstain on 7B: Ashley, J. Benoit, and Stone
7 A. AGREEMENT WITH RIVERSIDE TRANSIT AGENCY FOR THE STATE
ROUTE 91 SHUTTLE SERVICE FOR THE RIVERSIDE COUNTY
EMPLOYEE PARKING LOT
1) Approve Agreement No. 12-31-069-00 with Riverside Transit
Agency (RT A) for shuttle service for the Riverside County
employee parking · lot for a two-year term in the amount of
$218,400; and
2) Authorize the Chair, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission.
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•
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"
"
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
A p r i l 1 1 , 2 0 1 2
P a g e 3
7 8 . A G R E E M E N T S F O R F R E E W A Y S E R V I C E P A T R O L T O W T R U C K
S E R V I C E
1 ) A w a r d A g r e e m e n t N o . 1 2 - 4 5 - 0 4 5 - 0 0 t o P e p e ' s T o w i n g ( P e p e ' s )
f o r t o w t r u c k s e r v i c e s o n B e a t N o . 1 8 o f t h e F r e e w a y S e r v i c e
P a t r o l ( F S P ) p r o g r a m f o r a t h r e e - y e a r t e r m , a n d t w o o n e - y e a r
o p t i o n s t o e x t e n d t h e a g r e e m e n t , i n a n a m o u n t n o t t o e x c e e d
$ 1 , 5 2 0 , 0 0 0 ;
2 ) A w a r d A g r e e m e n t N o . 1 2 - 4 5 - 0 4 6 - 0 0 t o P e p e ' s f o r t o w t r u c k
s e r v i c e s o n B e a t N o . 1 9 o f t h e F S P p r o g r a m f o r a t h r e e - y e a r
t e r m , a n d t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , i n a n
a m o u n t n o t t o e x c e e d $ 1 , 0 1 5 , 0 0 0 ; a n d
3 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a J c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
7 C . L E A S E O F F R E Q U E N C I E S A N D R E P E A T E R S F O R F R E E W A Y S E R V I C E
P A T R O L D I G I T A L R A D I O C O M M U N I C A T I O N S
1 ) A p p r o v e A g r e e m e n t N o . 1 2 - 4 5 - 0 7 1 - 0 0 w i t h L u c k y ' s T w o - W a y
R a d i o s ( L u c k y ' s ) f o r l e a s e o f f r e q u e n c i e s a n d r e p e a t e r s f o r
F r e e w a y S e r v i c e P a t r o l ( F S P ) d i g i t a l r a d i o c o m m u n i c a t i o n s f o r a
t e r m o f 3 8 m o n t h s i n a n a m o u n t n o t t o e x c e e d $ 2 5 , 0 0 0 ; a n d
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
7 D . A G R E E M E N T W I T H T R I L L I U M S O L U T I O N S , I N C . F O R G O O G L E
T R A N S I T D A T A F E E D S E R V I C E S S U P P O R T I N G T H E I N L A N D E M P I R E
5 1 1 S Y S T E M
1 ) A p p r o v e A g r e e m e n t N o . 1 1 - 4 1 - 1 4 2 - 0 1 , A m e n d m e n t N o . 1 t o
A g r e e m e n t 1 1 - 4 1 - 1 4 2 - 0 0 , w i t h T r i l l i u m S o l u t i o n s , I n c .
( T r i l l i u m ) , f o r G o o g l e T r a n s i t d a t a f e e d s e r v i c e s f o r t h e I n l a n d
E m p i r e 5 1 1 ( I E 5 1 1 ) s y s t e m i n a n a m o u n t n o t t o e x c e e d
$ 6 0 , 0 0 0 ; a n d
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
Riverside County Transportation Commission Minutes
April 11 , 201 2
Page 4
8.
7E. AGREEMENT WITH THE FEDERAL TRANSIT ADMINISTRATION FOR
THE PROJECT CONSTRUCTION GRANT AGREEMENT FOR THE
PERRIS VALLEY LINE AND PROGRAMMING OF CONGESTION
MITIGATION AIR QUALITY FUNDS
1) Approve Agreement No. 12-33-073-00 with the Federal Transit
Administration (FT A) for the Project Construction Grant
Agreement (PCGA) for the Perris Valley Line (PVL) extension
commuter rail project;
2) Approve programming $4 7,611 ,000 of Congestion Mitigation
and Air Quality (CMAQ) funds for the PVL construction phase;
and
3) Authorize the Executive Director, pursuant to legal counsel
review, to execute the agreement on behalf of the Commission.
7F. FEDERAL SURFACE TRANSPORTATION REAUTHORIZATION UPDATE
Receive an file an update on federal surface · transportation
reauthorization.
STATE ROUTE 91 TOLL FACILITY AGREEMENT
Michael Blomquist, Toll Program Director, presented the State Route 91 toll
facility agreement (TFA) with Caltrans, highlighting the following areas:
• Tolling in Riverside;
• State tolling authority;
• Caltrans and the Commission agreements; and
• TFA key provisions.
Anne Mayer discussed the efforts to bring this project to fruition, from
legislation to its pending construction.
Commissioner Karen Spiegel express.ed appreciation to Michael Blomquist for
his efforts. She stated as it was mentioned at the Western Riverside County
Programs and Projects Committee regarding the two-year gap between the
termination dates with the Orange County Transportation Authority (OCTA)
and the Commission's agreements with Caltrans and suggested the
Commission do its due diligence to address this issue.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
A p r i l 1 1 , 2 0 1 2
P a g e 5
M i c h a e l B l o m q u i s t s t a t e d O C T A ' s e x p i r a t i o n o f i t s l e a s e i s e s t a b l i s h e d
t h r o u g h S B 1 3 1 6 ( C o r r e a ) , w h i c h i s D e c e m b e r 3 1 , 2 0 6 5 . T h e C o m m i s s i o n ' s
a g r e e m e n t t e r m i n a t i o n i s e s t a b l i s h e d 5 0 y e a r s f o l l o w i n g t h e o p e n i n g d a t e o f
t h e f a c i l i t y . H e e x p l a i n e d C a l t r a n s , t h e C o m m i s s i o n , a n d O C T A h a v e
a c k n o w l e d g e d t h e r e w i l l b e a g a p a n d d i s c u s s e d t h e p o s s i b i l i t i e s o f h o w i t
c a n b e r e c t i f i e d i n t h e f u t u r e .
C o m m i s s i o n e r B o b M a g e e e x p r e s s e d a p p r e c i a t i o n t o S e n a t o r L o u C o r r e a f o r
i n i t i a t i n g t h e p r o c e s s a n d t o A s s e m b l y m e n K e v i n J e f f r i e s a n d J e f f M i l l e r f o r
t h e i r t r e m e n d o u s l e a d e r s h i p , I n a d d i t i o n , h e e x p r e s s e d a p p r e c i a t i o n t o O C T A
a n d C a l t r a n s f o r t h e i r r e g i o n a l p e r s p e c t i v e a n d e x p r e s s e d g r a t i t u d e t o s t a f f
f o r c o n t i n u i n g t o m o v e t h i s p r o j e c t f o r w a r d .
I n r e s p o n s e t o C o m m i s s i o n e r L a r r y S p i c e r ' s q u e s t i o n r e g a r d i n g t h e c o l l e c t e d
t o l l s a n d e s t i m a t e d t o l l r e v e n u e , M i c h a e l B l o m q u i s t r e p l i e d t h e C o m m i s s i o n
r e c e i v e s 1 0 0 p e r c e n t o f t h e t o l l s , w h i c h p a y t h e d e b t s e r v i c e a n d t h e
o p e r a t i o n s a n d m a i n t e n a n c e c o s t s o f t h e f a c i l i t y t h r o u g h o u t t h e 5 0 y e a r s o f
t h e C o m m i s s i o n ' s o p e r a t i o n . T h e e s t i m a t e d t o l l r e v e n u e f o r o p e n i n g y e a r i s
a p p r o x i m a t e l y $ 2 0 m i l l i o n .
A n n e M a y e r a d d e d o n c e d e b t s e r v i c e a n d o p e r a t i o n s a n d m a i n t e n a n c e c o s t s
a r e p a i d , e x c e s s r e v e n u e w i l l f u n d a d d i t i o n a l t r a n s p o r t a t i o n a n d t r a n s i t
i m p r o v e m e n t s i n t h e c o r r i d o r .
C o m m i s s i o n e r B o b B u s t e r s t a t e d t h e c o n s t r u c t i o n o f t h e S R - 9 1 C o r r i d o r
I m p r o v e m e n t P r o j e c t ( C I P ) w i l l o v e r l a p w i t h t h e S R - 9 1 h i g h o c c u p a n c y
v e h i c l e ( H O V ) p r o j e c t a n d b e l i e v e s i t w o u l d b e h e l p f u l t o c l a r i f y i f t h e r e a r e
a n y f u t u r e p l a n s t o c o n v e r t H O V l a n e s t o t o l l l a n e s .
M i c h a e l B l o m q u i s t r e p l i e d t h e C o m m i s s i o n ' s 2 0 0 9 M e a s u r e A p r o g r a m d o e s
n o t i n c l u d e a n y i m p r o v e m e n t s b e t w e e n t h e S R - 9 1 H O V p r o j e c t a n d t h e
S R - 9 1 C I P .
I n r e s p o n s e t o C o m m i s s i o n e r B u s t e r ' s q u e s t i o n r e g a r d i n g t h e n u m b e r o f
l a n e s f o r H O V a n d t o l l l a n e s , A n n e M a y e r r e p l i e d a t o l l f a c i l i t y c a n h a v e o n l y
o n e l a n e i n e a c h d i r e c t i o n . H o w e v e r , f r o m a n o p e r a t i o n a l s t a n d p o i n t ,
c o m m u t e r s e x p e c t p r e d i c t a b i l i t y a n d r e l i a b i l i t y t h a t c o u l d b e g r e a t l y h i n d e r e d
d u e t o a n a c c i d e n t o r b r e a k d o w n . L o s A n g e l e s C o u n t y M e t r o p o l i t a n
T r a n s p o r t a t i o n A u t h o r i t y ( M e t r o ) i s c u r r e n t l y i m p l e m e n t i n g i t s p r o g r a m t h a t
w i l l c o n v e r t H O V l a n e s t o t o l l l a n e s , w h i c h w i l l a l l o w t h e C o m m i s s i o n t o
e v a l u a t e h o w i t c o u l d w o r k .
Riverside County Transportation Commission Minutes
April 11 , 20 1 2
Page 6
9.
Commissioner Buster then requested confirmation that today' s action by no
means commits the existing HOV lanes to become toll lanes as that would
require a future action by the Commission.
Anne Mayer concurred and stated the Commission does not have any state
authority to go beyond its existing direction.
Chair Benoit explained SB 1 316 author Senator Correa and co-author
Assemblyman Todd Spitzer were key in the development of the toll lanes and
the bill passed 74-1 in the Assembly and 33-5 in the Senate ..
Commissioner Magee amended his comments to include Chair Benoit.
M/S/C (Henderson/Rush) to:
1) Approve Agreement No. 12-31-067-00 with the California
Department of Transportation (Caltrans) for a toll facility within
State Route 91 in an amount not to exceed $6,000; and
2) Authorize the Executive Director, pursuant to legal counsel
review, to execute the agreement on behalf of the Commission .
COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION FOR THE REIMBURSEMENT OF
STATE ROUTE 91 HIGH OCCUPANCY VEHICLE PROJECT FREEWAY
SERVICE PATROL COSTS
Brian Cunanan, Commuter and Motorist Assistance Manager, provided an
overview of the cooperative agreement with Caltrans for the reimbursement
of Freeway Service Patrol (FSP) costs for the SR-91 HOV project.
M/S/C (Pettis/Craton) to:
1) Approve Agreement No. 12-45-074-00 with the State of
California Department of Transportation (Caltrans) for Freeway
Service Patrol (FSP) service support during the construction of
the State Route 91 high occupancy vehicle (SR-91 HOV)
project; and
2) Authorize the Chair, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
A p r i l 1 1 , 2 0 1 2
P a g e 7
1 0 . P R E S E N T A T I O N F O R T H E S T A T E R O U T E 9 1 H I G H O C C U P A N C Y V E H I C L E
P R O J E C T
A n n e M a y e r i n t r o d u c e d D e n n i s G r e e n , G r e e n C o m , I n c . , t o p r e s e n t t h e S R - 9 1
H O V p r o j e c t u p d a t e . S h e s t a t e d a b r o c h u r e f o r t h e S R - 9 1 H O V p r o j e c t w a s
d i s t r i b u t e d t o t h e C o m m i s s i o n e r s . A n n e M a y e r e x p l a i n e d C a l t r a n s i s
a d m i n i s t e r i n g t h e S R - 9 1 H O V p r o j e c t w i t h D e n n i s G r e e n s u p p l e m e n t i n g
c o m m u n i t y . o u t r e a c h e f f o r t s .
D e n n i s G r e e n u p d a t e d t h e C o m m i s s i o n o n t h e s t a t u s o f t h e S R - 9 1 H O V
p r o j e c t , d i s c u s s i n g t h e f o l l o w i n g a r e a s :
" S t r i p i n g o n e a s t b o u n d S R - 9 1 a r o u n d t h e A d a m s , S t r e e t i n t e r c h a n g e ;
" T a s k f o r c e t o a d d r e s s t r a f f i c f l o w a n d c o m m u n i t y i m p a c t s ;
" B r i d g e r e p l a c e m e n t s - 1 4 t h S t r e e t , C r i d g e S t r e e t , P a c h a p p a R a i l r o a d ,
a n d I v y S t r e e t ;
" C o n s t r u c t i o n s i g n s a n d c h a n g e a b l e m e s s a g e s i g n s ;
" P u b l i c o u t r e a c h - p r i n t m e d i a , T w i t t e r , p r o j e c t w e b s i t e ; a n d
" P u b l i c m e e t i n g s s p o n s o r e d b y t h e G r e a t e r R i v e r s i d e C h a m b e r o f
C o m m e r c e .
I n r e s p o n s e t o C o m m i s s i o n e r S p i e g e l ' s q u e s t i o n r e g a r d i n g a l e r t n o t i f i c a t i o n s ,
D e n n i s G r e e n r e p l i e d i n f o r m a t i o n w i l l b e d i s s e m i n a t e d t h r o u g h C a l t r a n s v i a
t h e w e b p a g e , e m a i l s , F a c e b o o k , a n d T w i t t e r . P e o p l e c a n s i g n u p f o r a l e r t
n o t i f i c a t i o n s t h r o u g h t h e s e m e d i a f o r m a t s .
A n n e M a y e r r e p l i e d s t a f f w i l l e n s u r e a l l i n t e r e s t e d C o m m i s s i o n e r s a r e s i g n e d
u p . S h e a l s o r e c o m m e n d e d t h e u s e o f I E 5 1 1 f o r c o n t i n u e d u p d a t e s o n t h e
c o n s t r u c t i o n f o r t h e S R - 9 1 .
C o m m i s s i o n e r B u s t e r a s k e d a s p a r t o f t h e o u t r e a c h a n d m i t i g a t i o n , i f t h e r e
w i l l b e t h e a b i l i t y t o n o t i f y c o m m u t e r s i n a d v a n c e i f a n a r e a o f t h e p r o j e c t
w o r s e n s t o a s i g n i f i c a n t d e g r e e t o a l l o w c o m m u t e r s t o t a k e a n a l t e r n a t e
r o u t e o r r e s c h e d u l e a n e l e c t i v e t r i p .
D e n n i s G r e e n r e p l i e d t h e i n f o r m a t i o n w i l l b e b a l a n c e d a s n o t t o d i s c o u r a g e
p e o p l e f r o m d o i n g b u s i n e s s w h i l e c o n s t r u c t i o n i s u n d e r w a y . H e e x p l a i n e d
t h e c l o s u r e s w i l l b e m o n i t o r e d , i n f o r m a t i o n w i l l b e d i s s e m i n a t e d , a n d t h e r e
w i l l b e c o o r d i n a t i o n w i t h C a l t r a n s a s n o t t o i m p a c t a l t e r n a t i v e r o u t e s .
A n n e M a y e r r e s t a t e d t h e I E 5 1 1 h a s a r e a l t i m e t r a f f i c a n a l y s i s a n d
r e c o m m e n d e d u t i l i z i n g i t f o r u p d a t e s o n t h e S R - 9 1 H O V a n d E a s t J u n c t i o n
p r o j e c t s .
Riverside County Transportation Commission Minutes
April11, 2012
Page 8
11. ITEM(S) PULLED FROM CONSENT CALENDAR
12. COMMISSIONERS/EXECUTIVE DIRECTOR'S REPORT
12A. Anne Mayer reported:
• A brochure about the Metrolink Angels Express train service
was distributed to the Commissioners;
• A meeting was held with R.A. Barney Barnett, at the request of
Supervisor Tavaglione, due to Mr. Barnett's comments
regarding the · Highgrove station. At the meeting, staff
discussed the reasons why the Highgrov.e station was not part
of the Perris Valley Line project. Mr. Barney expressed his
understanding and stated his community's focus will be future
service in the Highgrove area. Staff indicated the~e is no action
the Commission is taking in the near term that would preclude
the opportunity for a transit station in . the Highgrove area,
explaining that it is very unlikely either the Commission or the
San Bernardino Associated Governments would have a future
program to stop Metrolink trains at a location in Highgrove .
Additionally, staff noted there will be an opportunity to discuss
bus transit service as the Highgrove area develops.
Commissioner Tavaglione expressed appreciation to staff for
meeting with Mr. Barnett and hopes Mr. Barnett's concerns are
satisfied.
In response to Commissioner Terry Henderson's request for
clarification regarding Mr. Barnett's understanding, Anne Mayer
replied Mr. Barnett had a letter and asked staff to provide it to
the Commissioners regarding a request to have the Commission
send a letter to SCAG to put this site into the RTP as a future
transit center. Staff indicated Mr. Barnett's letter would be
distributed to the Commissioners but the Commission would not
recommend his request as only projects that are funded and/or
are in the strategic plan are included in the RTP. Mr. Barnett
chose to keep his letter. She stated staff encouraged him to
work with his community to discuss transit in that area, starting
with ridership and needs.
Commission Henderson expressed there certainly has not been
a person more dedicated to a cause and commended
Mr. Barnett.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
A p r i l 1 1 , 2 0 1 2
P a g e 9
1 2 8 . C o m m i s s i o n e r T a v a g l i o n e a n n o u n c e d A n n e M a y e r r e c e i v e d t h e
C h a i r m a n ' s a w a r d a t t h e G r e a t e r R i v e r s i d e C h a m b e r s o f C o m m e r c e
i n s t a l l a t i o n d i n n e r .
1 2 C . C o m m i s s i o n e r B u s t e r r e q u e s t e d a n u p d a t e o n h i g h - s p e e d r a i l .
A n n e M a y e r r e p l i e d s t a f f w i l l r e t u r n t o t h e C o m m i s s i o n w i t h a n u p d a t e
o n h i g h - s p e e d r a i l a t a f u t u r e m e e t i n g .
1 3 . C L O S E D S E S S I O N
1 3 A . C O N F E R E N C E W I T H L E G A L C O U N S E L - E X I S T I N G L I T I G A T I O N
P u r s u a n t t o G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 6 . 9 ( a }
C a s e N u m b e r : C a s e N o . R I C 5 3 2 4 8 9
1 3 8 . C O N F E R E N C E W I T H R E A L P R O P E R T Y N E G O T I A T O R S
P u r s u a n t t o G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 6 . 8
A g e n c y N e g o t i a t o r : E x e c u t i v e D i r e c t o r o r D e s i g n e e
P r o p e r t y O w n e r s : S e e t h e L i s t B e l o w
I t e m A P N ( s ) P r o p e r t y O w n e r ( s ) �
1 2 1 0 - 1 9 0 - 0 1 3 L R M i l l e r P r o p e r t i e s L L C 2 1 0 - 1 9 0 - 0 2 3
T h e r e w e r e n o a n n o u n c e m e n t s f o r c l o s e d s e s s i o n i t e m s .
1 4 . A D J O U R N M E N T
T h e r e b e i n g n o f u r t h e r b u s i n e s s f o r c o n s i d e r a t i o n b y t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n , t h e m e e t i n g w a s a d j o u r n e d a t 1 0 : 5 3 a . m .
T h e n e x t C o m m i s s i o n m e e t i n g i s s c h e d u l e d t o b e h e l d a t 9 : 3 0 a . m . ,
W e d n e s d a y , M a y 9 , 2 0 1 2 , i n t h e B o a r d R o o m , a t t h e C o u n t y o f R i v e r s i d e
A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e , C a l i f o r n i a .
R e s p e c t f u l l y s u b m i t t e d ,
u ~ ~
J e n n i f e r H a r m o n
C l e r k o f t h e B o a r d
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AGENDA ITEM 6
PUBLIC HEARING
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
M i c h e l e C i s n e r o s , A c c o u n t i n g a n d H u m a n R e s o u r c e s M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 1 2 / 1 3
B U D G E T A N D I M P L M E N T A T J O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) D i s c u s s , r e v i e w , a n d p r o v i d e g u i d a n c e o n t h e p r o p o s e d F Y 2 0 1 2 / 1 3 B u d g e t ;
a n d
2 ) O p e n t h e p u b l i c h e a r i n g i n o r d e r t o r e c e i v e i n p u t a n d c o m m e n t s o n t h e
p r o p o s e d F Y 2 0 1 2 / 1 3 B u d g e t o n M a y 9 a n d o n J u n e 7 , 2 0 1 2 , a n d t h e r e a f t e r
c l o s e t h e p u b l i c h e a r i n g .
B A C K G R O U N D I N F O R M A T / O N :
S t a f f h a s c o m p l e t e d t h e i n i t i a l b u d g e t p r e p a r a t i o n p r o c e s s , a n d a t t a c h e d i s a n
e x e c u t i v e s u m m a r y f o r t h e p r o p o s e d F Y 2 0 1 2 / 1 3 B u d g e t . T h e p o l i c y g o a l s a n d
o b j e c t i v e s a p p r o v e d b y t h e C o m m i s s i o n o n M a r c h 1 4 w e r e t h e b a s i s o f t h i s b u d g e t .
T h e p o l i c y g o a l s a n d o b j e c t i v e s c o n s i d e r e d d u r i n g t h e p r e p a r a t i o n o f t h e b u d g e t
r e l a t e t o m o b i l i t y i n i t i a t i v e s , g o o d s m o v e m e n t , i m p r o v e d s y s t e m e f f i c i e n c i e s ,
e n v i r o n m e n t a l s t e w a r d s h i p , e c o n o m i c d e v e l o p m e n t , i n t e r m o d a l i s m a n d
a c c e s s i b i l i t y , a n d p u b l i c a n d a g e n c y c o m m u n i c a t i o n s a s w e l l a s f i n a n c i a l a n d
a d m i n i s t r a t i o n p o l i c i e s .
S t a f f w i l l p r e s e n t h i g h l i g h t s o f s i g n i f i c a n t i t e m s i n c l u d e d i n t h e b u d g e t a n d i s
s e e k i n g r e v i e w o f a n d i n p u t o n t h e p r o p o s e d F Y 2 0 1 2 / 1 3 B u d g e t . B a s e d o n i n p u t
r e c e i v e d f r o m C o m m i s s i o n e r s , s t a f f w i l l u p d a t e t h e d o c u m e n t , a s n e c e s s a r y , a n d
p r e s e n t t h e p r o p o s e d b u d g e t f o r t h e o p e n i n g o f t h e p u b l i c h e a r i n g a n d f o r t h e
C o m m i s s i o n ' s r e v i e w o n M a y 9 . A s a r e s u l t o f i n p u t r e c e i v e d f r o m t h e p u b l i c a n d
t h e C o m m i s s i o n , s t a f f w i l l m a k e a n y n e c e s s a r y c h a n g e s t o t h e b u d g e t d o c u m e n t
f o r f i n a l r e v i e w , c l o s e o f t h e p u b l i c h e a r i n g , a n d a d o p t i o n a t t h e J u n e 7
C o m m i s s i o n m e e t i n g .
T h e e x e c u t i v e s u m m a r y d o c u m e n t c o n t a i n s a s u m m a r y o f a l l d e p a r t m e n t a l b u d g e t s
a n d s u m m a r i z e s t h e i n f o r m a t i o n f o r t h e e n t i r e C o m m i s s i o n . T h e d e p a r t m e n t
b u d g e t s p r e s e n t t h e g o a l s a n d o b j e c t i v e s , t h e r e s o u r c e s n e e d e d t o a c c o m p l i s h t h e
1
A g e n d a I t e m 6
goals, and the appropriations required to accomplish the tasks. Staff also included •
the budgets by governmental fund type, as this table provides a summary of the
budgeted revenues and expenditures from a fund perspective. Preliminary funding
estimates for transit operating and capital expenditures have been included in the
budget, although the draft Short Range Transit Plans are still under review. An
adjustment for a revised estimate of these transit expenditures may be included in
the final budget document presented in June 2012.
At the June 7 Commission meeting, staff will present the entire budget with
detailed narratives.
A summary of the proposed FY 2012/13 Budget is as follows:
Revenues and other financing sources:
Sales taxes-Measure A and Local Transportation Funds
Reimbursements (federal, state, and other)
Transportation Uniform Mitigation Funds, including
reimbursements
State Transit Assistance
Other revenues
Interest on investments
Debt proceeds
Transfers in
Total revenues and other financing sources
Expenditures and other financing uses:
Personnel salary and fringe benefits
Professional services
Support services
Projects and operations
Capital outlay
Debt service (principal, interest and costs of issuance)
Transfers out
Total expenditures and other financing uses
Excess (deficiency) of revenues and other financing
sources over (under) expenditures and other financing
uses
Beginning fund balance (projected)
Ending fund balance (projected)
FY 2012/13 Budget
$ 185,000,000
97,476,600
5,257,300
14,212,500
882,800
7,321,700
1 ,240,172,000
326,313,700
1,876,636,600
6,777,300
13,891,200
5,326,600
456,013,100
432,700
143,413,000
326,313,700
952,167,600
924,469,000
546,924,700
$ 1,4 71 ,393, 700
Attachment: FY 2012/13 Proposed Budget Executive Summary
2
Agenda Item 6
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E x e c u t i v e S u m m a r y
I n t r o d u c t i o n
T h e b u d g e t f o r F i s c a l Y e a r ( F Y ) 2 0 1 2 / 1 3 i s p r e s e n t e d t o t h e B o a r d o f C o m m i s s i o n e r s ( B o a r d ) a n d t h e c i t i z e n s o f
R i v e r s i d e C o u n t y . T h e b u d g e t o u t l i n e s t h e p r o j e c t s t h e C o m m i s s i o n p l a n s t o u n d e r t a k e d u r i n g t h e y e a r a n d
a p p r o p r i a t e ~ e x p e n d i t u r e s t o a c c o m p l i s h t h e s e t a s k s . T h e b u d g e t a l s o s h o w s t h e f u n d i n g s o u r c e s a n d f u n d
b a l a n c e s t h a t w i l l b e u s e d f o r t h e s e p r o j e c t s . T h i s d o c u m e n t w i l l s e r v e a s t h e C o m m i s s i o n ' s m o n e t a r y g u i d e l i n e . T o
p r o v i d e t h e r e a d e r a b e t t e r u n d e r s t a n d i n g o f t h e p r o j e c t s , s t a f f h a s i n c l u d e d d e s c r i p t i v e i n f o r m a t i o n r e g a r d i n g
e a c h d e p a r t m e n t a n d m a j o r p r o j e c t s . T h e d i s c u s s i o n i n e a c h d e p a r t m e n t i n c l u d e s a r e v i e w o f a c c o m p l i s h m e n t s ,
m a j o r i n i t i a t i v e s , a n d k e y a s s u m p t i o n s .
S t a f f u s e d t h e g o a l s a n d o b j e c t i v e s a p p r o v e d a t t h e C o m m i s s i o n m e e t i n g o n M a r c h 1 4 , 2 0 1 2 , t o p r e p a r e t h i s
b u d g e t . I n a d d i t i o n t o t h e C o m m i s s i o n ' s l o n g - t e r m g o a l s a n d s t r a t e g i c p l a n , t h e s h o r t - t e r m f a c t o r s l i s t e d b e l o w
w e r e u s e d t o g u i d e t h e d e v e l o p m e n t o f t h e b u d g e t :
O p e r a t i o n a l
" C o m p l e t e p r o j e c t s a n d p r o g r a m s i n c l u d e d i n t h e 1 9 8 9 M e a s u r e A .
" A g g r e s s i v e l y p u r s u e c o m p l e t i o n o f t h e e n v i r o n m e n t a l , d e s i g n , a n d c o n s t r u c t i o n p r o c e s s e s o n t h e S t a t e
R o u t e ( S R ) 9 1 , I n t e r s t a t e { I ) 1 5 , a n d 1 - 2 1 5 p r o j e c t s i n c l u d e d i n t h e W e s t e r n R i v e r s i d e C o u n t y D e l i v e r y P l a n .
" C o n t i n u e d e v e l o p m e n t o f t h e S R - 9 1 c o r r i d o r i m p r o v e m e n t p r o j e c t t o l l p r o g r a m i n c l u d i n g e x e c u t i n g t o l l
p r o g r a m a g r e e m e n t s w i t h k e y p a r t n e r s , p r e p a r i n g r e q u e s t s f o r p r o p o s a l s f o r a d e s i g n - b u i l d c o n t r a c t , a n d
c o m p l e t i n g f u n d i n g o p p o r t u n i t i e s v i a t h e T r a n s p o r t a t i o n I n f r a s t r u c t u r e F i n a n c e a n d I n n o v a t i o n A c t ( T I F I A )
l o a n p r o g r a m .
"
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W o r k c l o s e l y w i t h l o c a l j u r i s d i c t i o n s t o i m p l e m e n t t h e T r a n s p o r t a t i o n U n i f o r m M i t i g a t i o n F e e ( T U M F )
R e g i o n a l A r t e r i a l P r o g r a m a n d f a c i l i t a t e t h e d e l i v e r y o f a r t e r i a l i m p r o v e m e n t s i n w e s t e r n R i v e r s i d e C o u n t y
( W e s t e r n C o u n t y ) .
C o n t i n u e t h e p r e l i m i n a r y e n g i n e e r i n g a n d e n v i r o n m e n t a l c l e a r a n c e f o r t h e M i d C o u n t y P a r k w a y a n d S R -
7 9 r e a l i g n m e n t p r o j e c t s .
W o r k w i t h l o c a l a n d r e g i o n a l a g e n c i e s i n d e v e l o p i n g r e s o u r c e s f o r p r e s e r v a t i o n a n d m a i n t e n a n c e o f t h e
h i g h w a y s a n d r e g i o n a l a r t e r i a l s .
C o n t i n u e c o o p e r a t i o n w i t h t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A ) r e g a r d i n g t h e S m a l l S t a r t s p r o c e s s t o
s u p p o r t C ; J C t i v i t i e s f o r t h e P e r r i s V a l l e y L i n e M e t r o l i n k e x t e n s i o n ( P e r r i s V a l l e y L i n e ) p r o j e c t .
I m p r o v e u t i l i z a t i o n a n d i n c r e a s e e f f i c i e n c y o f c o m m u t e r r a i l l i n e s s e r v i n g t h e C o u n t y .
S u p p o r t i n n o v a t i v e p r o g r a m s t h a t p r o v i d e t r a n s i t a s s i s t a n c e i n h a r d t o s e r v e r u r a l a r e a s o r f o r r i d e r s w i t h
s p e c i a l t r a n s i t n e e d s .
S u p p o r t c o s t c o n t r o l s a n d p r o m o t e o p e r a t i n g e f f i c i e n c y f o r t r a n s i t o p e r a t o r s .
M a i n t a i n e f f e c t i v e p a r t n e r s h i p s a m o n g c o m m u t e r s , e m p l o y e r s , a n d g o v e r n m e n t t o i n c r e a s e t h e e f f i c i e n c y
o f o u r t r a n s p o r t a t i o n s y s t e m b y e n c o u r a g i n g a n d p r o m o t i n g t r a n s p o r t a t i o n a l t e r n a t i v e s .
C o n t i n u e t o p r o v i d e a m o t o r i s t a i d s y s t e m t h a t e n s u r e s s a f e t y a n d c o n v e n i e n c e t o f r e e w a y m o t o r i s t s .
M a i n t a i n a n a c t i v e i n v o l v e m e n t i n s t a t e a n d f e d e r a l l e g i s l a t i v e m a t t e r s t o e n s u r e t h a t t h e C o m m i s s i o n
r e c e i v e s p r o p e r c o n s i d e r a t i o n f o r t r a n s p o r t a t i o n p r o j e c t s a n d f u n d i n g .
M a i n t a i n c l o s e c o m m u n i c a t i o n w i t h C o m m i s s i o n e r s a n d e d u c a t e p o l i c y m a k e r s o n a l l i s s u e s o f i m p o r t a n c e
t o t h e C o m m i s s i o n .
F i n a n c i a l
" F u n d a d m i n i s t r a t i v e c o s t s w i t h a l l o c a t i o n s f r o m M e a s u r e A , L T F , F S P , S A F E , a n d T U M F f u n d s .
" M a i n t a i n a d m i n i s t r a t i v e p r o g r a m d e l i v e r y c o s t s b e l o w t h e p o l i c y t h r e s h o l d o f 4 % o f M e a s u r e A r e v e n u e s ;
t h e F Y 2 0 1 2 / 1 3 M a n a g e m e n t S e r v i c e s b u d g e t i s 2 . 6 3 % o f M e a s u r e A r e v e n u e s .
" M a i n t a i n a d m i n i s t r a t i v e s a l a r i e s a n d b e n e f i t s a t l e s s t h a n 1 % o f M e a s u r e A r e v e n u e s ; t h e F Y 2 0 1 2 / 1 3
a d m i n i s t r a t i v e s a l a r i e s a n d b e n e f i t s i s . 9 6 % o f M e a s u r e A r e v e n u e s .
" C o n t i n u e t o m a i n t a i n p r u d e n t c a s h r e s e r v e s t o p r o v i d e s o m e l e v e l o f i n s u l a t i o n f o r u n p l a n n e d
e x p e n d i t u r e s .
" M a f n t a i n c u r r e n t p o s i t i v e b o n d r a t i n g s w i t h r a t i n g a g e n c i e s .
3
" M o v e f o r w a r d o n M e a s u r e A p r o j e c t s f o r h i g h w a y s a n d r e g i o n a l a r t e r i a l s u s i n g s a l e s t a x r e v e n u e s , T U M F
r e v e n u e s , a n d s t a t e a n d f e d e r a l f u n d i n g a s w e l l a s f i n a n c i n g a l t e r n a t i v e s s u c h a s c o m m e r c i a l p a p e r , s a l e s
t a x r e v e n u e b o n d s , a n d t o l l r e v e n u e b o n d s .
" L e v e r a g e a n d p r o t e c t p a s t M e a s u r e A i n v e s t m e n t s i n r a i l w i t h s t a t e a n d f e d e r a l f u n d i n g f o r a d d i t i o n a l r a i l
i m p r o v e m e n t s , i n c l u d i n g t h e P e r r i s V a l l e y L i n e .
" M a i n t a i n t h e f i n a n c i a l s o f t w a r e s y s t e m t o i n t e g r a t e p r o j e c t a c c o u n t i n g n e e d s a n d i m p r o v e a c c o u n t i n g
e f f i c i e n c y .
B u d g e t O v e r v i e w
T o t a l s o u r c e s ( T a b l e 1 ) a r e b u d g e t e d a t $ 1 , 8 7 6 , 6 3 6 , 6 0 0 , w h i c h i s a n i n c r e a s e o f 2 8 6 % o v e r F Y 2 0 1 1 / 1 2 p r o j e c t e d
s o u r c e s a n d a 3 0 8 % i n c r e a s e o v e r t h e F Y 2 0 1 1 / 1 2 b u d g e t . T o t a l s o u r c e s a r e c o m p r i s e d o f r e v e n u e s o f
$ 3 1 0 , 1 5 0 , 9 0 0 , t r a n s f e r s i n o f $ 3 2 6 , 3 1 3 , 7 0 0 , a n d d e b t p r o c e e d s o f $ 1 , 2 4 0 , 1 7 2 , 0 0 0 . T h e p r o j e c t e d f u n d b a l a n c e a t
J u n e 3 0 , 2 0 1 2 a v a i l a b l e f o r e x p e n d i t u r e s ( e x c l u d i n g r e s e r v e s f o r d e b t s e r v i c e o f $ 5 , 6 6 5 , 3 0 0 a n d a d v a n c e s
r e c e i v a b l e o f $ 3 1 , 3 5 0 , 7 0 0 ) i s $ 5 0 9 , 9 0 8 , 7 0 0 . A c c o r d i n g l y , t o t a l f u n d i n g a v a i l a b l e f o r t h e F Y 2 0 1 2 / 1 3 b u d g e t t o t a l s
$ 2 , 3 8 6 , 5 4 5 , 3 0 0 .
T a b l e 1 - S o u r c e s F Y 2 0 1 1 - 2 0 1 3
F Y 1 0 } : 1 F > : : ; : F Y 1 1 / 1 2 � � . . . . : i i ' Y ~ l l l 1 2 . � . . . i ; i ; f W J 2 / 1 3 . . .
D o . l l a r P e r c e n t . . . - . .
~ C t ~ ~ f R e v i s e d B u d g e t � P i i ! f e i ~ a � � . � < " - t l u d g e t � C h a n g e C h a n g e . .
M e a s u r e A S a l e s T a x $ 1 2 3 , 4 3 9 , 8 0 0 $ 1 2 4 , 0 0 0 , 0 0 0 $ 1 2 4 , 0 0 0 , 0 0 0 $ 1 2 4 , 0 0 0 , 0 0 0 $ 0 %
L T F S a l e s T a x 6 0 , 7 7 2 , 8 0 0 6 1 , 0 0 0 , 0 0 0 6 1 , 0 0 0 , 0 0 0 6 1 , 0 0 0 , 0 Q O . 0 %
S T A S a l e s T a x 9 , 5 3 7 , 0 0 0 1 4 , 0 7 3 , 6 0 0 1 4 , 2 1 2 , 5 0 0 4 , 6 7 5 , 5 0 0 4 9 %
I n t e r g o v e r n m e n t a l 4 0 , 5 6 9 , 0 0 0 4 8 , 6 6 7 , 6 0 0 5 0 , 4 8 1 , 9 0 0 9 7 , 4 7 6 , 6 0 0 4 8 , 8 0 9 , 0 0 0 1 0 0 " / o
T U M F R e v e n u e 9 , 1 5 7 , 9 0 0 6 , 7 8 4 , 3 0 0 6 , 3 9 7 , 4 0 0 5 , 2 5 7 , 3 0 0 ( 1 , 5 2 7 , 0 0 0 ) - 2 3 %
O t h e r R e v e n u e 2 , 3 2 1 , 8 0 0 5 9 2 , 4 0 0 4 5 0 , 8 0 0 8 8 2 ~ 8 6 0 2 9 0 , 4 0 0 4 9 %
I n v e s t m e n t I n c o m e 4 , 5 2 4 , 2 0 0 1 , 8 2 4 , 0 0 0 3 , 3 9 1 , 1 0 0 " 7 , 3 2 ! l 0 0 5 , 4 9 7 , 7 0 0 3 0 1 %
O p e r a t i n g T r a n s f e r s I n 1 8 5 , 3 5 4 , 8 0 0 1 6 9 , 7 3 9 , 1 0 0 1 6 6 , 2 8 3 , 4 0 0 j 2 6 , 3 1 3 : 7 o o 1 5 6 , 5 7 4 , 6 0 0 9 2 %
D e b t P r o c e e d s 1 7 0 , 0 0 0 , 0 0 0 3 8 , 0 0 0 , 0 0 0 6 0 , 0 0 0 , 0 0 0 1 , 2 4 0 , 1 7 2 , 0 0 0 1 , 2 0 2 , 1 7 2 , 0 0 0 3 1 6 4 %
T O T A L S o u r c e s $ 5 9 6 , 1 4 0 , 3 0 0 $ 4 6 0 , 1 4 4 , 4 0 0 $ 4 8 6 , 0 7 8 , 2 0 0 $ 1 , 8 7 6 , 6 3 6 , 6 0 0 $ 1 , 4 1 6 , 4 9 2 , 2 0 0 3 0 8 %
T h r o u g h F Y 2 0 0 5 / 0 6 , t h e C o u n t y h a d e x p e r i e n c e d s i g n i f i c a n t g r o w t h c o r r e s p o n d i n g t o t h e n a t i o n a l e c o n o m i c
e x p a n s i o n a n d a m p l i f i e d l o c a l l y b y c o m p e t i t i v e a d v a n t a g e s o f R i v e r s i d e C o u n t y o v e r n e a r b y c o a s t a l c o u n t i e s ( L o s
A n g e l e s , O r a n g e a n d S a n D i e g o ) : ( i ) h o u s i n g t h a t w a s ( a n d r e m a i n s ) m o r e a v a i l a b l e a n d a f f o r d a b l e ; a n d ( i i )
p l e n t i f u l c o m m e r c i a l r e a l e s t a t e a n d a v a i l a b l e d e v e l o p m e n t l a n d a t l o w e r r a t e s . M o r e o v e r , b o t h t r a n s p o r t a t i o n
a n d c o m m u n i c a t i o n a c c e s s t o e m p l o y m e n t c e n t e r s i n L o s A n g e l e s a n d O r a n g e c o u n t i e s i m p r o v ~ d . R i v e r s i d e
C o u n t y ' s e c o n o m y t h r i v e d , r e f l e c t i n g t h e a r e a ' s c o m p e t i t i v e a d v a n t a g e s o v e r i t s n e i g h b o r i n g c o u n t i e s , l a r g e l y a s a
r e s u l t o f t h e C o u n t y ' s c o n t i n u i n g a b i l i t y t o d r a w j o b s , r e s i d e n t s , a n d a f f o r d a b l e h o u s i n g a w a y f r o m t h e L o s
A n g e l e s , O r a n g e , a n d S a n D i e g o c o u n t y a r e a s . A s a r e s u l t , t h e C o u n t y e n j o y e d a m o r e d i v e r s i f i e d e m p l o y m e n t a n d
c o m m e r c i a l b a s e a n d a n i n c r e a s i n g s h a r e o f t h e r e g i o n a l e c o n o m y .
T o d a y t h e e c o n o m y i n R i v e r s i d e C o u n t y r e f l e c t s t h e r e c e n t n a t i o n w i d e r e c e s s i o n , a s e v i d e n c e d b y h i g h
u n e m p l o y m e n t ; l o w e r t o t a l p e r s o n a l i n c o m e a n d t a x a b l e s a l e s , r e s i d e n t i a l b u i l d i n g p e r m i t s , a n d t h e r a t e o f h o m e
s a l e s a n d t h e m e d i a n p r i c e o f s i n g l e - f a m i l y r e s i d e n c e s ; a n d h i g h r a t e s o f d i s t r e s s e d p r o p e r t i e s . T h e i m p a c t o f t h e
r e c e s s i o n h a s b e e n a m p l i f i e d i n t h e I n l a n d E m p i r e ( i . e . , R i v e r s i d e a n d S a n B e r n a r d i n o c o u n t i e s ) d u e t o i t s r e l a t i v e l y
g r e a t e r g r o w t h t h r o u g h 2 0 0 6 a n d t h e r e l a t i v e l y l o w e r a v e r a g e i n c o m e l e v e l s w h e n c o m p a r e d t o c o a s t a l a r e a s .
T h e s e f a c t o r s h a v e r e s u l t e d i n f l u c t u a t i n g M e a s u r e A a n d L T F s a l e s t a x r e v e n u e s a n d d e c r e a s e d T U M F f e e s a s
n o t e d i n C h a r t 1 ; h o w e v e r , t h e s a l e s t a x r e v e n u e s a p p e a r t o h a v e s t a b i l i z e d s i n c e F Y 2 0 0 9 / 1 0 _
4
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C h a r t 1 - C o m m i s s i o n S o u r c e s T r e n d
$ 1 , 4 0 0 , 0 0 0 , 0 0 0
$ 1 , 2 0 0 , 0 0 0 , 0 0 0
$ 1 , 0 0 0 , 0 0 0 , 0 0 0
$ 8 0 0 , 0 0 0 , 0 0 0
$ 6 0 0 , 0 0 0 , 0 0 0
$ 4 0 0 , 0 0 0 , 0 0 0
$ 2 0 0 , 0 0 0 , 0 0 0
$ 0
F Y 0 8 / 0 9
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,
F Y 0 9 / 1 0 F Y 1 0 / 1 1 F Y 1 1 / 1 2 F Y 1 2 / 1 3
- + - M e a s u r e A S a l e s T a x
. . . . , . _ L T F S a l e s T a x
_ . . . . S T A S a l e s T a x
- * " ' " T U M F
~ F e d e r a l , S t a t e , L o c a l R e v e n u e s
. , . . _ O p e r a t i n g T r a n s f e r s I n
~ D e b t P r o c e e d s
W h i l e e c o n o m i c r e p o r t s i n d i c a t e t h a t t h e n a t i o n a l r e c e s s i o n e n d e d i n 2 0 0 9 a n d e c o n o m i c g r o w t h h a s r e s u m e d ,
r e c o v e r y i n t h e l o c a l I n l a n d E m p i r e e c o n o m y c o n t i n u e s t o b e a f f e c t e d b y t h e a r e a ' s h o u s i n g w o e s d u e t o t h e
e x p o s u r e t o t h e s u b p r i m e m o r t g a g e m a r k e t c o l l a p s e s e v e r a l y e a r s a g o . T h e e c o n o m i c o u t l o o k f o r t h e C o m m i s s i o n
i n F Y 2 0 1 2 / 1 3 i s e n c o u r a g i n g w i t h t h e s t a b i l i z a t i o n o f s a l e s t a x r e v e n u e s ; h o w e v e r , t h e s t a t e a n d f e d e r a l b u d g e t
i s s u e s c o n t i n u e t o a f f e c t f u n d i n g o f t h e C o m m i s s i o n ' s c a p i t a l p r o j e c t s a n d p r o g r a m s . S h o u l d M e a s u r e A a n d L T F
s a l e s t a x r e v e n u e s d e c l i n e a g a i n a n d t h e a v a i l a b i l i t y o f f e d e r a l a n d s t a t e r e v e n u e s c o n t i n u e s t o b e u n c e r t a i n , t h e
t i m i n g a n d s c o p e o f t h e C o m m i s s i o n ' s p r o j e c t s a n d p r o g r a m s m a y b e i m p a c t e d .
W h i l e t h e C o m m i s s i o n ' s p r i m a r y r e v e n u e s a r e t h e M e a s u r e A a n d L T F s a l e s t a x e s , o t h e r r e v e n u e s a n d f i n a n c i n g
s o u r c e s a r e r e q u i r e d t o f u n d t h e C o m m i s s i o n ' s p r o g r a m s a n d p r o j e c t s a s i l l u s t r a t e d i n C h a r t 2 .
C h a r t 2 - S o u r c e s : M a j o r C a t e g o r i e s
M e a s u r e A S a l e s L T F S a l e s T a x
5 '
The State Board of Equalization (SBOE) recently provided to cities and other agencies its projections that statewide
taxable sales over the next fiscal year will increase 4%. However, given the tenuous local economy, the
Commission is not basing its estimate of revenues on the SBOE's projection and will continue its conservative
projection practices. After taking the state of the local economy and recent revenue trends into consideration,
staff has projected that Measure A sales tax revenues will be unchanged from the FY 2011/12 revised projection of
$124,000,000. At midyear the Commission will reassess sales tax revenue projections based on the economy and
revenue trends.
On behalf of the County, the Commission administers the LTF for public transportation needs, local streets and
roads, and bicycle and pedestrian facilities. The majority of L TF funding received by the County and available for
allocation is distributed to all public transit operators in the County, and the Commission receives allocations for
administration, planning, and programming in addition to funding for rail operations included in the commuter rail
Short Range Transit Plan (SRTP). The LTF sales tax revenue received from the State is budgeted at $61,000,000,
unchanged from the FY 2011/12 revised projection due to the economic concerns discussed earlier.
STA funds generated from the statewide sales tax on motor vehicle fuel are allocated by formula by the State
Controller to the Commission for allocations to the County's public transit operators; however, these funds have
been subject to suspension in past years due to the State's budget issues. The STA transit allocation, which is
based on recent State estimates, for FY 2012/13 is $14,212,500.
Intergovernmental revenues include reimbursement revenues from federal sources of $57,619,900, state sources
of $37,168,000, and local agencies of $2,688,700 for highway and rail capital, rail operations and station
maintenance, commuter assistance, and motorist assistance programs as well as planning and programming
activities. Reimbursement revenues vary from year to year depending on project activities and funding levels.
As a result of an amended Memorandum of Understanding (MOU) with the Western Riverside Council of
Governments (WRCOG), the Commission will receive 48.7% of TUMF revenues (as updated by the most recent
Nexus study). TUMF represents fees assessed on new residential and commercial development in Western County .
FY 2012/13 TUMF fees are expected to remain flat at $4,000,000 based on the weakened housing market in the
Inland Empire, and additional TUMF zone reimbursements of $1,257,300 are expected for the 74/215 interchange
project.
Other revenue of $882,800 is projected to increase 49% from the prior year's budget of $592,400 primarily
because of property management revenues generated from properties acquired in connection with the SR-91
corridor improvements project.
Investment income is anticipated to remain flat in FY 2012/13 as a result of low investment yields. Staff continues
to actively manage its resources and make appropriate investments to maximize the return to the Commission
without sacrificing security and affecting short-term cash requirements.
Transfers in of $326,313,700 relate primarily to the transfer of available debt proceeds for highway and regional
arterial projects; LTF funding for general administration, planning and programming, rail operations and station
maintenance, and grade separation project allocations; approved interfund allocations for specific projects; and
debt service requirements from highway, regional arterial, and local streets and roads projects. Debt proceeds
consist of the issuance of $100,000,000 in commercial paper notes and $1,140,172,000 in sales tax and toll
revenue bonds as well as TIFIA loan proceeds related to the SR-91 corridor improvement project.
Total uses (Table 2), including transfers out of $326,313,700, are budgeted at $952,167,600, an increase of 55%
from the prior year budget amount of $615,387,900. Program expenditures and transfers out totaling
$796,369,800 represent 84% of total budgeted uses in FY 2012/13. Program costs have increased by 37% from
$581,943,400 in FY 2011/12.
.6
•
•
"
"
"
T a b l e 2 - U s e s F Y 2 0 1 1 - 2 0 1 3
C a p i t a l H i g h w a y , R a i l , a n d R e g i o n a l A r t e r i a l s
C a p i t a l l o c a l S t r e e t s a n d R o a d s
C o m m u t e r A s s i s t a n c e
D e b t S e r v i c e
M a n a g e m e n t S e r v i c e s
M o t o r i s t A s s i s t a n c e
P l a n n i n g a n d P r o g r a m m i n g
P u b l i c a n d S p e c i a l i z e d T r a n s i t
R a i l M a i n t e n a n c e a n d O p e r a t i o n s
T O T A L U s e s
F Y l 0 / 1 1
A c t u a l
$ 3 0 0 , 6 8 0 , 0 0 0
3 6 , 8 5 7 ; 0 0 0
2 , 8 3 1 , 9 0 0
1 2 3 , 3 6 4 , 1 0 0
8 , 3 9 4 , 0 0 0
4 , 7 6 1 , 9 0 0
4 , 5 6 4 , 6 0 0
6 4 , 0 2 4 , 4 0 0
1 2 , 8 6 5 , 7 0 0
F Y 1 1 / 1 2
R e v i s e d B u d g e t
$ 3 9 5 , 3 3 7 , 6 0 0
3 6 , 0 2 5 , 0 0 0
9 , 3 8 6 , 4 0 0
2 0 , 1 9 5 , 0 0 0
1 3 , 2 4 9 , 5 0 0
6 , 3 7 7 , 6 0 0
7 , 4 5 9 , 5 0 0
1 0 5 , 8 5 8 , 7 0 0
2 1 , 4 9 8 , 6 0 0
F Y 1 1 / 1 2
P r o j e c t e d
$ 2 9 7 , 5 8 1 , 7 0 0 $
3 6 , 9 3 4 , 6 0 0
4 , 3 9 1 , 4 0 0
6 2 , 9 6 4 , 0 0 0
1 7 , 5 4 4 , 1 0 0
6 , 4 0 0 , 9 0 0
4 , 0 6 5 , 3 0 0
7 7 , 6 2 3 , 2 0 0
2 1 , 0 1 2 , 9 0 0
F Y 1 2 / 1 3
B u d g e t
6 2 7 , 8 4 0 , 8 0 0
3 6 , 8 9 3 , 0 0 0
4 , 1 9 0 , 3 0 0
1 4 3 , 4 1 3 , 0 0 0
1 2 , 3 8 4 , 8 0 0
6 , 1 6 9 , 5 0 0
4 , 5 2 7 , 9 0 0
1 0 2 , 1 6 2 , 5 0 0
1 4 , 5 8 5 , 8 0 0
D o l l a r
C h a n g e
$ 2 3 2 , 5 0 3 , 2 0 0
8 6 8 , 0 0 0
( 5 , 1 9 6 , 1 0 0 )
1 2 3 , 2 1 8 , 0 0 0
( 8 6 4 , 7 0 0 )
( 2 0 8 , 1 0 0 )
( 2 , 9 3 1 , 6 0 0 )
( 3 , 6 9 6 , 2 0 0 )
( 6 , 9 1 2 , 8 0 0 )
$ 5 5 8 , 3 4 3 , 6 0 0 $ 6 1 5 , 3 8 7 , 9 0 0 $ 5 2 8 , 5 1 8 , 1 0 0 $ 9 5 2 , 1 6 7 , 6 0 0 $ 3 3 6 , 7 7 9 , 7 0 0
N o t e : M a n a g e m e n t S e r v i c e s i n c l u d e s E x e c u t i v e M a n a g e m e n t , A d m i n i s t r a t i o n , L e g i s l a t i v e A f f a i r s a n d C o m m u n i c a t i o n s , a n d F i n a n c e .
P e r c e n t
C h a n g e
5 9 %
2 %
- 5 5 %
6 1 0 %
- 7 %
- 3 %
- 3 9 %
- 3 %
- 3 2 %
5 5 %
C a p i t a l h i g h w a y , r a i l , a n d r e g i o n a l a r t e r i a l s b u d g e t e d u s e s o f $ 6 2 7 , 8 4 0 , 8 0 0 a r e 5 9 % h i g h e r c o m p a r e d t o F Y
2 0 1 1 / 1 2 d u e t o c o m m e n c e m e n t o f c o n s t r u c t i o n o f t h e P e r r i s V a l l e y L i n e a n d s i g n i f i c a n t r i g h t o f w a y a c t i v i t i e s
r e l a t e d t o t h e S R - 9 1 c o r r i d o r i m p r o v e m e n t p r o j e c t i n a d d i t i o n t o t r a n s f e r s o u t o f d e b t p r o c e e d s f r o m c a p i t a l
p r o j e c t s f u n d s t o f i n a n c e 2 0 0 9 M e a s u r e A W e s t e r n C o u n t y h i g h w a y p r o j e c t c o s t s .
D e b t S e r v i c e o f $ 1 4 3 , 4 1 3 , 0 0 0 h a s i n c r e a s e d 6 1 0 % a s a r e s u l t o f t h e r e t i r e m e n t o f $ 1 2 0 m i l l i o n . o f o u t s t a n d i n g
c o m m e r c i a l p a p e r n o t e s f r o m s a l e s t a x r e v e n u e b o n d p r o c e e d s i s s u e d i n c o n n e c t i o n w i t h t h e S R - 9 1 c o r r i d o r
i m p r o v e m e n t p r o j e c t f i n a n c i n g .
C o m m u t e r A s s i s t a n c e b u d g e t e d e x p e n d i t u r e s o f $ 4 , 1 9 0 , 3 0 0 a r e 5 5 % l o w e r t h a n F Y 2 0 1 1 / 1 2 d u e t o a $ 5 , 0 0 0 , 0 0 0
t r a n s f e r i n F Y 2 0 1 1 / 1 2 t o t h e P e r r i s V a l l e y L i n e p r o j e c t s t o o f f s e t t h e m u l t i m o d a l b e n e f i t s o f t h e p r o j e c t s . P l a n n i n g
a n d P r o g r a m m i n g b u d g e t e d e x p e n d i t u r e s o f $ 4 , 5 2 7 , 9 0 0 r e f l e c t a 3 9 % d e c r e a s e f r o m t h e F Y 2 0 1 1 / 1 2 b u d g e t o f
$ 7 , 4 5 9 , 5 0 0 a s a r e s u h o f a d e c r e a s e i n j u m p - s t a r t f u n d i n g d i s b u r s e m e n t s f o r g r a d e s e p a r a t i o n p r o j e c t s . T h e
$ 6 , 9 1 2 , 8 0 0 d e c r e a s e i n R a i l D e p a r t m e n t b u d g e t e d e x p e n d i t u r e s o f $ 1 4 , 5 8 5 , 8 0 0 i s p r i m a r i l y d u e t o c a p i t a l f u n d i n g
f o r n e w S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l A u t h o r i t y ( S C R R A o r M e t r o l i n k ) r a i l c a r s i n F Y 2 0 1 1 / 1 2 .
T o t a l u s e s i n c l u d e d i n t h e F Y 2 0 1 2 / 1 3 b u d g e t b y m a j o r c a t e g o r i e s a r e i l l u s t r a t e d i n C h a r t 3 .
C h a r t 3 - U s e s : M a j o r C a t e g o r i e s
P l a n n i n g a n d
P r o g r a m m i n g
0 %
M o t o r i s t A s s i s t a n c e
1 %
M a n a g e m e n t S e r v i c e s
1 %
P u b l i c a n d S p e c i a l i z e d
R a i l M a i n t e n a n c e a n d
[
O p e r a t i o n s
2 %
D e b t S e r v i c e - - - -
1 5 %
C o m m u t e r A s s i s t a n c e
0 %
C a p i t a l L o c a l S t r e e t s a n d
R o a d s
4 %
7
Commission Personnel
The Commission's salary and fringe benefits total $6,777,300 for FY 2012/13. This represents a slight increase of
3% or $200,400 over the FY 2011/12 budget of $6,576,900 (Chart 4). The increase relates to a set-aside pool of 3%
for cost of living adjustments and 3% for merit-based salary increases. The Commission had not provided a merit-
based salary increase since FY2007 /08.
Chart 4-Salary and Benefits Costs: Five Year Comparison
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13
The Full Time Equivalent (FTE) of 41.0 FTE positions is comparable to the FY 2011/12 level (Table 3). Management
continues to be firmly committed to the intent of the Commission's enabling legislation that called for a small
staff. Staff will continue to be provided the tools needed, including state of the art technology, to ensure an
efficient and productive work environment. However, it must be recognized that small is not viewed in an absolute
context; it is relative to the required tasks to be performed and the demands to be met.
Table 3-Staff Summary by Depa~tment FY 2011-2013
Executive Management
Administration
Legislative Affairs and Communications
Finance
Planning and Programming
Rail Maintenance and Operations
Public and Specialized Transit
Commuter Assistance
Motorist Assistance
Capital Project Development and Delivery
TOTAL
8
FYl0/,11
0.3
4.3
2.0
6.2
5.2
3.8
2.6
1.5
0.9
12.2
39.0
0.2
4.5
2.3
6.9
4.8
3.4
2.6
1.8
0.9
13.6
. 41.0
0.4
4.6
LO
6.7
4.8
3.3
2.4
1.6
1.2
14.0
41.0
•
••
•
"
"
"
T h e C o m m i s s i o n p r o v i d e s a c o m p r e h e n s i v e p a c k a g e o f b e n e f i t s t o a l l p e r m a n e n t , s a l a r i e d e m p l o y e e s . T h e p a c k a g e
i n c l u d e s : h e a l t h , d e n t a l , v i s i o n , a n d l i f e i n s u r a n c e , s h o r t a n d l o n g - t e r m d i s a b i l i t y , w o r k e r s ' c o m p e n s a t i o n , t u i t i o n
a s s i s t a n c e , s i c k a n d v a c a t i o n l e a v e , r e t i r e m e n t b e n e f i t s i n t h e f o r m o f p a r t i c i p a t i o n i n C a l i f o r n i a P u b l i c E m p l o y e e s
R e t i r e m e n t S y s t e m ( C a i P E R S ) , p o s t r e t i r e m e n t h e a l t h c a r e , d e f e r r e d c o m p e n s a t i o n , a n d e m p l o y e e a s s i s t a n c e
p r o g r a m . T h e c o m p e n s a t i o n c o m p o n e n t s a r e s h o w n i n C h a r t 5 .
C h a r t 5 - P e r s o n n e l S a l a r y a n d B e n e f i t s
D e p a r t m e n t I n i t i a t i v e s
O t h e r F r i n g e s
1 %
T h e p r e p a r a t i o n o f e a c h d e p a r t m e n t ' s b u d g e t w a s b a s e d o n k e y a s s u m p t i o n s , a c c o m p l i s h m e n t s i n F Y 2 0 1 1 / 1 2 ,
m a j o r i n i t i a t i v e s f o r F Y 2 0 1 2 / 1 3 , a n d d e p a r t m e n t g o a l s a n d r e l a t e d o b j e c t i v e s . F o l l o w i n g a r e t h e k e y i n i t i a t i v e s a n d
s u m m a r y o f e x p e n d i t u r e s f o r e a c h d e p a r t m e n t ( T a b l e s 4 t h r o u g h 1 3 ) .
E x e c u t i v e M a n a g e m e n t
" C o n t i n u e p r o j e c t d e v e l o p m e n t a n d d e l i v e r y a s t h e k e y M e a s u r e A p r i o r i t y .
" E n s u r e t h e S R - 9 1 c o r r i d o r i m p r o v e m e n t p r o j e c t e n v i r o n m e n t a l r e v i e w w i l l b e c o m p l e t e d a l o n g w i t h a d v a n c e
r i g h t o f w a y , s o l i c i t a t i o n o f a d e s i g n b u i l d t e a f ] l , a n d a f e d e r a l l o a n f r o m t h e T I F I A p r o g r a m .
" O b t a i n a p p r o v a l s f r o m t h e F T A , r a i l r o a d s , a n d c o m m u n i t y r e l a t e d t o t h e d e v e l o p m e n t o f t h e P e r r i s V a l l e y l i n e .
" A d v o c a t e f o r s t a t e i n v e s t m e n t s i n t r a n s p o r t a t i o n a n d a p p r o v a l o f a f e d e r a l t r a n s p o r t a t i o n b i l l t o f u n d n e e d e d
t r a n s p o r t a t i o n p r i o r i t i e s i n R i v e r s i d e C o u n t y a n d s t i m u l a t e t h e l o c a l e c o n o m y .
" M a i n t a i n r e g i o n a l c o o p e r a t i o n a " n d c o l l a b o r a t i o n a s a s i g n i f i c a n t e f f o r t c o n s i s t e n t w i t h t h e p h i l o s o p h y a n d
m i s s i o n o f t h e C o m m i s s i o n .
" E n h a n c e e x t e r n a l c o m m u n i c a t i o n s w i t h m e d i a , b u s i n e s s a n d c i v i c g r o u p s , a n d t h e c o m m u n i t y .
" M a i n t a i n a n e f f e c t i v e m i d - s i z e d t r a n s p o r t a t i o n a g e n c y w i t h a s m a l l a n d d e d i c a t e d s t a f f .
T a b l e 4 - E x e c u t i v e M a n a g e m e n t
F Y 1 0 / l l : ~ J . w w n F Y 1 1 / 1 2 . . . F : Y l i / 1 3 D o U a r . � P ~ n : . ~ t . . � . . . A c t u a l ! � � � R e v i ~ d B u d g e t ; � P r o j e c t e d � B u d g e t C h a n g e C h a n g ~ <
P e r s o n n e l $ 1 2 8 , 0 0 0 $ 8 3 , 6 0 0 $ 6 1 , 6 0 0 1 2 0 , 7 0 0 $ 3 7 , 1 0 0 4 4 %
P r o f e s s i o n a l 4 5 9 , 3 0 0 1 0 2 , 0 0 0 7 0 , 0 0 0 1 0 5 , 0 0 0 3 , 0 0 0 3 %
S u p p o r t 3 8 , 9 0 0 5 8 , 7 0 0 5 4 , 1 0 0 5 7 , 6 0 0 ( 1 , 1 0 0 ) - 2 %
T O T A L $ 6 2 6 , 2 0 0 $ 2 4 4 , 3 0 0 $ 1 8 5 , 7 0 0 $ 2 8 3 , 3 0 0 $ 3 9 , 0 0 0 1 6 %
9
Administration
• Provide high quality support services to the Commission and to internal and external customers.
• Continue to strengthen the electronic records management system.
• Continue to provide timely communications to Commissioners with continued emphasis on the utilization of
electronic mail.
• Continue to update technology to streamline processes and provide easier access to Commission records.
•-Support and develop a motivated workforce with a framework of activities and practices that comply with
employment laws and regulations.
Table 5-Administration
Personnel
Professional
Support
Capital Outlay
Debt Service
TOTAL
$
$
FY 10/11
Actual
400,700
97,000
558,400
29,000
25,300
1,110,400
Legislative Affairs and Communications
F'£ 11/12
Revised Budget
$ 412,400
132,000
670,800
20,000
$ 1,235,200
fYll/12 FY 12/13 Dollar Percent
Projected Budget Change Change .•
372,400. $ 460,600 48,200 12%
100,900 114,500 (17,500) ·13%
586,200 640,600 (30,200) ·5%
5,000 125,000 105,000 525%
N/A
1,064,500 $ 1,340,700 105,500 9%
• Continue efforts to protect and seek greater state and federal investment in transportation infrastructure and
goods movement.
• Develop effective partnerships with transportation providers to communicate a unified message to Congress
regarding mobility needs.
• Advocate positions in the State Legislature and in Congress that advance the County's transportation
interests, especially those related to the implementation of the SR-91 corridor improvement project.
• Develop a leadership role in formulating a countywide direction on federal transportation policies.
• Continue to develop a broad public information program regarding the Commission's responsibilities and
accomplishments through a variety ofmedia formats and presentation opportunities.
• Continue to place an emphasis on providing proactive public communications support related to major project
development efforts.
• Provide new Commissioner orientation meetings and other continuing education opportunities for
Commissioners.
Table 6-legislative Affairs and Communications
Personnel
Professional
Support
TOTAL
Finance
FYI0/11
· Actual
$ 321,300
$
385,200
145,100
851,600
$
$
FY 11/12 FYll/12
Revised Budget Projected·
437,100 $ 367,500
688,500 420,500
171,400 170,100
1,297,000 $ 958,100
FY lZ/13 Dollar >;,percent ._
{j}ange
·~:'. ···,~" ' '
Budget • Ctlarige::
$ 395,400 $ (41,700) ·10%
587,500 (101,000) -15%
187,100 15,700 9%
$ 1,110,000 $ (127,000) -10%
• Continue appropriate uses of long-and short-term financing to advance 2009 Measure A projects of the
Commission and the Coachella Valley Association of Governments (CVAG).
• Apply the sales tax revenue forecast update to develop a financing plan to support the Western Riverside
County Delivery Plan and CVAG highway and regional arterial projects.
• Continue to support the financing efforts for the SR-91 corridor improvement project.
10
•
•
•
"
"
"
" A n n u a l l y u p d a t e t h e i n t e r n a l a u d i t p r o j e c t s r e l a t e d t o t h e o r g a n i z a t i o n a l a c c o u n t a b i l i t y p r o g r a m .
" C o n t i n u e t o k e e p a b r e a s t o f G o v e r n m e n t a l A c c o u n t i n g S t a n d a r d s B o a r d ( G A S B ) t e c h n i c a l a c t i v i t i e s a f f e c t i n g
t h e C o m m i s s i o n ' s a c c o u n t i n g a n d f i n a n c i a l r e p o r t i n g a c t i v i t i e s a n d c o n s i d e r e a r l y i m p l e m e n t a t i o n o f n e w
p r o n o u n c e m e n t s .
" C o n t i n u e t o s t r e n g t h e n t h e e n t e r p r i s e r e s o u r c e p l a n n i n g ( E R P ) s y s t e m t o b e n e f i t a l l s t a f f i n t h e m a n a g e m e n t
o f a c c o u n t i n g a n d p r o j e c t i n f o r m a t i o n a n d a u t o m a t i o n o f a p a p e r l e s s w o r k f l o w s y s t e m .
" C o n t i n u e t o i m p l e m e n t a c e n t r a l i z e d p r o c u r e m e n t s p r o c e s s i n o r d e r t o s t r e n g t h e n c o n t r o l s a n d e n s u r e
c o n s i s t e n c y i n t h e a p p l i c a t i o n o f p r o c u r e m e n t p o l i c i e s a n d p r o c e d u r e s a n d a d h e r e n c e t o a p p l i c a b l e l a w s a n d
r e g u l a t i o n s .
T a b l e 7 - F i n a n c e
F Y 1 0 / 1 1 F f l l / 1 2 � F V l 1 / l 2
A c t u a t R e v i s e d B u d g e t P r o j e c t ~ d , "
, ; , } ~ ~
> - ; + >
: ( v . . .
~ ' f f 1 2 / 1 3
" - ~ � > � � ,
< B u d g e t
) - > ' ; , h g n a t i : \ " ' ' � � " � " . P ~ r c e n t
C h a n g e . � . . ; ; � c n ~ n g ~ i
P e r s o n n e l $ 7 7 8 , 2 0 0 $ . 8 1 8 , 5 0 0 $ 6 5 9 , 3 0 0 r 8 2 9 , 3 0 0 $ 1 0 , 8 0 0 1 %
. .
P r o f e s s i o n a l 4 , 4 8 3 , 5 0 0 3 , 9 5 6 , 0 0 0 ( 7 9 5 , 5 0 0 ) � 2 0 % . . . 4 , 0 9 6 , 8 0 0 ' : ' b . . . . 3 ) 6 0 , 5 0 0
S u p p o r t 5 4 4 , 7 0 0 5 6 9 , 0 0 0 5 7 5 , 7 0 0 . ; : : ; t [ � . . 6 0 1 , 0 0 0 3 2 , 0 0 0 6 %
C a p i t a l O u t l a y 2 4 , 7 0 0 1 2 9 , 5 0 0 ( 1 2 9 , 5 0 0 ) � 1 0 0 % 4 , 0 0 0 : , - - t t : ~ J ; ; ; ; . .
? ~ ; ; ~ { r T r a n s f e r s O u t 5 , 0 0 0 , 0 0 0 1 0 , 0 0 0 , 0 0 0 . ' � , ~ , 5 , 0 0 0 ) l 0 0 0 %
. .
T O T A L $ 5 , 8 3 1 , 1 0 0 $ 1 0 , 4 7 3 , 0 0 0 $ 1 5 , 3 3 5 , 8 0 0 > . ~ � . � � . : 9 , 5 ~ Q , 8 , 0 0 $ ( 8 8 2 , 2 0 0 ) - 8 %
P l a n n i n g a n d P r o g r a m m i n g
"
"
"
"
"
"
"
"
"
"
"
M o n i t o r f u n d i n g a u t h o r i t y a n d r e s p o n s i b i l i t y r e l a t e d t o t h e S t a t e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( S T I P )
a n d i m p a c t s o n t h e S T I P c a u s e d b y t h e s t a t e b u d g e t i s s u e s .
E n s u r e S T I P a n d P r o p o s i t i o n l B f u n d e d _ p r o j e c t s a r e a d m i n i s t e r e d a n d i m p l e m e n t e d c o n s i s t e n t w i t h C a l i f o r n i a
T r a n s p o r t a t i o n C o m m i s s i o n ( C T C ) a n d C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a l t r a n s ) p o l i c i e s .
C o n t i n u e t o s t r a t e g i c a l l y p r o g r a m p r o j e c t s a n d o b l i g a t e f u n d s i n a n e x p e d i t i o u s m a n n e r f o r t h e m a x i m u m u s e
o f a l l a v a i l a b l e f u n d i n g , i n c l u d i n g m o n i t o r i n g t h e u s e o f s u c h f u n d i n g t o p r e v e n t f u n d s f r o m l a p s i n g .
F o c u s o n i n t e r r e g i o n a l c o n c e r n s a n d m a i n t a i n e f f e c t i v e w o r k i n g r e l a t i o n s h i p s i n v o l v i n g v a r i o u s b i - c o u n t y
t r a n s p o r t a t i o n i s s u e s , i n c l u d i n g g o o d s m o v e m e n t .
C o o r d i ' n a t e p l a n n i n g e f f o r t s w i t h r e g i o n a l a n d l o c a l a g e n c i e s r e l a t i n g t o t h e d e v e l o p m e n t o f r e g i o n a l
t r a n s p o r t a t i o n p l a n s ( R T P ) a n d g r e e n h o u s e g a s r e d u c t i o n i m p l e m e n t a t i o n g u i d e l i n e s .
S e c u r e f u n d i n g t h r o u g h t h e f e d e r a l t r a n s p o r t a t i o n b i l l f o r g o o d s m o v e m e n t - r e l a t e d n e e d s .
M o n i t o r a n d t r a c k t h e T U M F r e g i o n a l a r t e r i a l p r o j e c t s .
W o r k c o o p e r a t i v e l y w i t h m e m b e r a g e n c i e s t o c o n t i n u e t h e w o r k e f f o r t s o n t h e n e w C o m m u n i t y
E n v i r o n m e n t a l T r a n s p o r t a t i o n A c c e p t a b i l i t y P r o c e s s ( C E T A P ) c o r r i d o r s .
C o n t i n u e t h e C o n g e s t i o n M a n a g e m e n t P r o g r a m ( C M P ) u p d a t e a n d t r a f f i c m o n i t o r i n g a l o n g u r b a n a n d r u r a l
h i g h w a y s y s t e m s .
A d m i n i s t e r t h e S B 8 2 1 B i c y c l e a n d P e d e s t r i a n F a c i l i t i e s P r o g r a m .
M o n i t o r t h e P o r t o f L o s A n g e l e s a n d P o r t o f L o n g B e a c h ' s ( P o r t s ) p r o j e c t s f o r i m p a c t s o n R i v e r s i d e C o u n t y .
1 1
Table 8-Planning and Programming
FY 10/11 FY 11/12 FY 11/12 FY 12/13 Dollar Percent
Actual Revised Budget Projected Budget · Change Change
Personnel 817,600 $ 833,000 $ 788,600 $ 846,000 $ 13,000 2%
Professional 102,500 351,000 207,700 362,800 11,800 3%
Support 9,800 18,800 18,400 19,400 600 3%
Projects and Operations 3,634,700 6,247,500 3,050,600 3,299,700 (2,947,800) -47%
T ranslers Out 9,200 (9,200) -100%
TOTAL 4,564,600 $ 7,459,500 $ 4,065,300 $ 4,527,900 $ (2,931,600) -39%
Rail Maintenance and Operations
• Continue active participation in governance and operations of the Metrolink commuter rail system.
• Continue the planning and implementation of capital improvements at the commuter rail stations in Riverside
County, including the Perris VaHey Line, security and rehabilitation projects, and parking requirements.
• Continue to support activities related to the Perris VaHey Line project and evaluate its operational impact.
• Establish best approach to build, maintain, and operate cost effective and environmentally sustainable
facilities that meet the public's transportation needs.
• Continue coordination with CVAG, Amtrak and the State to focus attention on the creation of intercity
passenger rail service between CoacheHa VaHey, Riverside, and the los Angeles basin.
Table 9-Rail Maintenance and Operations
.• ;;. l,.FY fofi:t.'.~;:.:.~\ . ·· · ·r, h/12 F'erE¥nt
~ ,,;q~;> < "''' '. ·, •• ~Actual ( < •. Reviseg a~~gef . Change
Personnel $ 491,500 $ 494,300 $
Professional 128,100 317,000 178,100 . >: .• , 421~000;
00/o
104,000 33%
Support 170,500 10%
Projects and Operations
Capital Outlay
1,209,200
11,021,600
15,300
1,640,700
18,985,900
60,700
1,64o,ooo ::~:K;:;·· . 118;l!,:ZQO,
18,740,800 ];;,;)'J$.~\' ti)94\8t)O, (7,191,100) -38%
24,7oo .y: ·; ts;7pi( 5,000 8%
TOTAL $ 12,865,700 $ 21,498,600 $ 21,o12,90o ~§l.····. J(s8s,roo· s . (6,912,800) -32%
Public and Specialized Transit
• Support innovative programs that provide transit assistance In hard to serve rural areas or for riders having
very special transit needs and monitor funding of these programs.
• Implement the specialized transit funding aHocations related to the second universal call for projects and
monitor performance.
• Continue long-range planning activities to ensure that anticipated revenues are in line with projected levels of
service by transit operators.
• Monitor public and specialized transit operators' performance through the TransTrack program.
• Provide availability for local matching funds to Western County applicants seeking FTA Section S310 federal
capital grants. ·
• Coordinate with operators on major capital purchases and investments into new rolling stock and other
system improvements in order to maintain a viable on-hand reserve.
12
••
•
•
"
"
"
T a b l e 1 0 - P u b l i c a n d S p e c i a l i z e d T r a n s i t
F Y 1 0 / 1 1 F Y 1 1 / 1 2 F Y 1 1 / 1 2 F Y 1 2 / 1 3 D o l l a r P e r c e n t
A c t u a l R e v i s e d B u d g e t P r o j e c t e d B u d g e t C h a n g e C h a n g e
P e r s o n n e l 3 2 0 , 9 0 0 $ 3 6 1 , 9 0 0 3 3 8 A O O $ 3 2 6 5 0 0 ( 3 5 A O O ) � 1 0 %
P r o f e s s i o n a l 1 2 9 , 6 0 0 1 8 7 ) 0 0 1 5 9 , 0 0 0 2 9 1 5 0 0 1 0 4 ) 0 0 5 6 %
S u p p o r t l l A O O n 8 o o 1 0 A O O 1 8 , 9 0 0 ( 4 , 9 0 0 ) � 2 1 %
P r o j e c t s a n d O p e r a t i o n s 4 6 ) 8 8 , 0 0 0 8 6 , 4 6 9 , ~ 0 0 6 1 ) 3 1 , 9 0 0 8 2 , 6 9 8 , 3 0 0 ( 3 ) 7 1 , 5 0 0 ) � 4 %
T r a n s f e r s O u t 1 7 ) 7 4 5 0 0 1 8 , 8 1 5 , 9 0 0 1 5 , 9 8 3 5 0 0 1 8 , 8 2 7 , 3 0 0 l l A O O 0 %
T O T A L 6 4 , 0 2 4 A O O $ 1 0 5 , 8 5 8 ) 0 0 $ 7 7 , 6 2 3 ) 0 0 $ 1 0 2 , 1 6 2 , 5 0 0 ( 3 , 6 9 6 ) 0 0 ) � 3 %
C o m m u t e r A s s i s t a n c e
" I m p r o v e t h e s u i t e o f s e r v i c e s a n d o u t r e a c h t o r i d e s h a r e p a r t i c i p a n t s a n d e m p l o y e r p a r t n e r s , i n c l u d i n g
p e r s o n a l i z e d i n f o r m a t i o n a n d e l e c t r o n i c a c c e s s a n d d i s t r i b u t i o n .
" M a i n t a i n a n d g r o w e m p l o y e r p a r t n e r s h i p s t h r o u g h v a l u e - a d d e d s e r v i c e s a n d t o o l s f o r r i d e s h a r i n g p r o g r a m s .
" M a i n t a i n a n d o p e r a t e a f o u r - c o u n t y r i d e m a t c h i n g d a t a b a s e s y s t e m w i t h p a r t n e r a g e n c i e s .
" M a i n t a i n l o n g - t e r m p a r t n e r s h i p w i t h S a n B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s ( S A N B A G ) t o m a n a g e a n d
i m p l e m e n t a " s i s t e r " C o m m u t e r A s s i s t a n c e p r o g r a m f o r r e s i d e n t s a n d e m p l o y e r s i n S a n B e r n a r d i n o C o u n t y .
" O p t i m i z e p a r k a n d r i d e f a c i l i t i e s t o s u p p o r t c a r / v a n p o o l a r r a n g e m e n t s a n d f a c i l i t a t e t r a n s i t c o n n e c t i o n s .
T a b l e 1 1 - C o m m u t e r A s s i s t a n c e
F Y ~ i l ) 1 1 . F Y l l / 1 2 . F Y 1 1 / 1 2 . . f ' i 1 2 / 1 3 o O J J a f " �
F < , , , ; , '
� ' t " C h a n g ~ A c t ~ a l i R e v i s e d B u d g e t P r o j e c t e d B u d g e t
P e r s o n n e l 1 9 7 , 6 0 0 s 2 2 8 , 9 0 0 2 6 4 , 8 0 0 $ 2 1 9 , 1 0 0 ( 9 , 8 0 0 ) - 4 %
P r o f e s s i o n a l 2 3 0 ) 0 0 8 0 5 , 1 0 0 6 6 3 , 6 0 0 6 4 0 , 3 0 0 ( 1 6 4 , 8 0 0 ) - 2 0 %
S u p p o r t 3 0 9 , 1 0 0 5 0 3 , 4 0 0 5 0 5 , 0 0 0 � " . 5 2 9 ; ? 0 0 2 5 , 8 0 0 5 %
P r o j e c t s a n d O p e r a t i o n s 2 , 0 7 9 , 0 0 0 2 , 5 5 9 , 0 0 0 2 , 6 6 8 , 0 0 0 2 , 6 3 3 A O O 7 4 A O O 3 %
C a p i t a l O u t l a y 1 5 , 5 0 0 1 3 0 , 0 0 0 1 3 0 , 0 0 0 1 1 ; o o o ( 1 1 3 , 0 0 0 ) � 8 7 %
T r a n s f e r s O u t 5 , 1 6 0 , 0 0 0 1 6 0 , 0 0 0 i s i , 3 o o ( 5 , 0 0 8 ) 0 0 ) � 9 7 %
T O T A L s 2 , 8 3 1 , 9 0 0 s 9 , 3 8 6 A O O s 4 , 3 9 1 , 4 0 0 $ 4 , 1 9 0 ) 0 0 ( 5 , 1 9 6 , 1 0 0 ) � 5 5 %
M o t o r i s t A s s i s t a n c e
" A s s e s s o p p o r t u n i t i e s f o r e f f i c i e n c y r e l a t e d t o t h e c a l l b o x p r o g r a m o p e r a t i o n s .
" M a i n t a i n a h i g h b e n e f i t - t o - c o s t r a t i o r e l a t e d t o t h e p e r f o r m a n c e o f t h e F S P p r o g r a m .
" O p e r a t e a n d m a i n t a i n t h e I E S l l s y s t e m i n a c c o r d a n c e w i t h n a t i o n a l 5 1 1 i m p l e m e n t a t i _ o n s t a n d a r d s i n
p a r t n e r s h i p w i t h S A N B A G .
" E n h a n c e t h e I E S l l w i t h m o r e p e r s o n a l i z e d t r a f f i c i n f o r m a t i o n s e r v i c e s .
T a b l e 1 2 - M o t o r i s t A s s i s t a n c e
P e r s o n n e l
P r o f e s s i o n a l
S u p p o r t
P r o j e c t s a n d O p e r a t i o n s
T r a n s f e r s O u t
T O T A L
$
s
. F Y 1 0 / 1 1
A c t u a l
1 0 3 , 8 0 0 s
6 4 9 , 5 0 0
4 3 5 , 6 0 0
2 , 3 4 1 , 8 0 0
1 , 2 3 1 ) 0 0
4 ) 6 1 , 9 0 0 s
F Y 1 1 / 1 2 F Y l l / 1 2
R e v i s e d B u d g e t P r o j e t t e d
1 1 2 ) 0 0 $ 1 9 6 , 9 0 0
1 , 0 0 8 ) 0 0 9 1 6 , 0 0 0
5 9 9 , 3 0 0 5 8 7 , 9 0 0
3 , 5 4 3 , 1 0 0 3 , 5 8 5 , 8 0 0
1 ) 1 4 , 3 0 0 1 , 1 1 4 , 3 0 0
6 , 3 7 7 , 6 0 0 6 A 0 0 , 9 0 0
1 3
f Y 1 2 / 1 3 . D o l l a r P e r c e n t
B u d g e t > ; C h a n g e � � . � C b ~ p g ~ � "
$ 1 7 6 , 1 0 0 6 3 , 9 0 0 5 7 %
7 1 7 , 5 0 0 ( 2 9 1 ) 0 0 ) - 2 9 %
8 7 4 , 6 0 0 2 7 5 , 3 0 0 4 6 %
3 , 0 8 0 J l 0 0 ( 4 6 3 J O O ) - 1 3 %
1 , 3 2 1 , 3 0 0 2 0 7 , 0 0 0 1 9 %
$ 6 ; 1 6 9 , 5 0 0 s ( 2 0 8 , 1 0 0 ) � 3 %
Capital Project Development and Delivery
• Continue project development, right of way, and construction activities on remammg 1989 Measure A
projects including SR-74 curve widening, 74/215 interchange, SR-91 high occupancy vehicle (HOV)
lanes/Adams Street to 60/91/215 interchange, and 60/215 East Junction HOV lane connectors.
• Continue project activities on the 1-215 bi-county highway and Perris Valley line rail projects, which were
included in both the 1989 Measure A and 2009 Measure A programs.
• Continue project work on the Western Riverside County Delivery Plan projects, including the 91/71
connectors; the SR-91, 1-15, and 1-215 corridor mobility improvement projects; SR-79 realignment; and Mid
County Parkway.
• Provide Western County TUMF funding and support to local jurisdictions for regional arterial project
engineering, right of way acquisition, and construction.
• Provide advance funding and support of 2009 Measure A highway and regional arterial projects and for the
acquisition for land as mitigation in the Coachella Valley.
• Develop strategies to implement alternative financing structures including public toll roads.
• Maintain a right of way acquisition and management program in support of capital projects.
• Manage right of way acquisition schedules and budget control measures.
• Maintain and manage the access, use, safety, and security of Commission-owned properties including
commuter rail stations, properties in acquisition process, and income-generating properties.
,. ·,.,",
· Re~ls~d Budget • Attul!l
2,308,900 $ 2,795,000
5,450,000 9,601,500 6,202,200 : 7,490,600
Personnel
Professional
Support 309,200 813,000 459,200 587,000 ·28%
Projects and Operations
Capital Outlay
162,557,000
62,800
278,337,400 185,625,800
176,000 177,000
352,506,900 74,169,500 27%
49,000 28%
Debt Service 123,338,800 20,195,000 62,964,000 ···.: ······} :1~3,~ft:~ 123,218,000 610%
i-' Transfers Out 166,849,100 139,639,700 139,025,600 . 301;013,800 161,374,100 116%
TOTAl 460,875,800 $ 451,557,600 $ 397,480,300 .:s . 808,146,800 $ 356,589,200
Fund Balances
The total fund balance as of June 30, 2012 is projected at $546,924,700. The Commission's budgeted activities for
FY 2012/13 are expected to result in a $924,469,000 increase of total fund balance at June 30, 2013 to
$1,471,393,700. The primary cause of the increase is related to the completion of financing activities for the SR-91
corridor improvement project near the end of FY 2012/13. Table 14 presents the components of fund balance by
governmental fund type and program at June 30, 2013.
14
79%
•
•
•
"
"
"
T a b l e 1 4 - P r o j e c t e d F u n d B a l a n c e s b y G o v e r n m e n t a l F u n d T y p e a n d P r o g r a m a t J u n e 3 0 , 2 0 1 3
R i v e r s i d e C o u n t y T r a n s p a r t a t i o n C o m m i s s i o n
G e n e r . a l F u n d
$ 1 3 : 0 0 & , 3 0 0
M a n a g e m e n t S e r v i c e s
P l a n n i n g a n d P r o g r a m m i n g
R a i l M a i n t e n a n c e a n d O p e r a t i o n s
B u d g e t S u m m a r y
$ 1 , 4 7 1 , 3 9 3 ; 7 0 0
S p e d a l R e v e n u e F u n d s
' $ 4 0 7 ; 1 5 2 ) 0 0
$ 6 , 4 3 1 , 7 0 0 M e a s u r e A W e s t e r n C o u n t y :
1 , 6 3 2 , 2 0 0 B o n d f i n a n c i n g
4 , 9 4 4 , 4 0 0 C o m m u t e r A s s i s t a n c e
E c o n o m i c D e v e l o p m e n t
H i g h w a y s
l o G i l S t r e e t s a n d R o a d s
N e w C o r r i d o r s
P u b l i c a n d S p e c i a l i z e d T r a n s i t
R a i l
R e g i o o a l A r t e r i a ~
M e a s u r e A C o a c h e l l a V ~ l e y :
H i g h w a y s a n d R e g i o n a l A r t e r i a l
l o G J I S t r e e t s a n d R o a d s
S p e c i a 6 z e d T r a n s i t
M e a s u r e A P a l o V e r d e V a l l e y l o c a l S t r e e t s a n d R o a d s
M o t o r i s t A s s i s t a n c e
S t a t e T r a n s i t A s s i s t a n c e
l o G i l T r a n s p o r t a t i o o f u n d
T U M f :
C E T A P
R e g i o o a l A r t e r i a l s
$ 2 , 0 0 2 , 0 0 0
1 2 , 7 7 8 , 1 0 0
3 , 4 6 3 , 4 0 0
1 1 8 , 7 6 8 , 8 0 0
u o o
3 9 , 9 3 2 , 9 0 0
8 , 3 9 4 , 2 0 0
6 4 , 6 1 1 , 9 0 0
3 2 , 2 9 7 , 9 0 0
1 , 5 0 0
1 , 6 0 0
8 4 2 , 5 0 0
5 0 0
4 , 6 2 9 , 3 0 0
4 2 , 6 2 7 , 6 0 0
6 1 , 6 0 3 , 2 0 0
1 5 , 0 8 1 , 8 0 0
7 1 3 , 7 0 0
H i g h w a y s
� C a p ~ a l P w j e c t s F u n d s
$ 1 , 0 4 5 , 9 2 6 , 7 0 0
$ 1 , 0 4 5 , 9 2 6 , 7 0 0
D e b t S e r v i c e F u n d
$ 4 , 7 0 6 , 5 0 0
T h e o v e r a l l b u d g e t f o r F Y 2 0 1 2 / 1 3 i s p r e s e n t e d i n T a b l e 1 5 b y s u m m a r i z e d l i n e i t e m s , T a b l e 1 6 b y o p e r a t i n g a n d
c a p i t a l c l a s s i f i c a t i o n s , a n d T a b l e 1 7 b y g o v e r n m e n t a l f u n d t y p e . H i g h w a y , r a i l , a n d r e g i o n a l a r t e r i a l p r o g r a m
e x p e n d i t u r e s b y p r o j e c t a r e s u m m a r i z e d i n T a b l e 1 8 .
1 5
" T a b l e 1 5 - B u d g e t C o m p a r a t i v e b y S u m m a r i z e d l i n e I t e m F Y 2 0 1 1 - 2 0 1 3
F Y 1 0 / 1 1 F Y 1 1 / 1 2 F Y 1 1 / 1 2 F Y 1 2 / 1 3 D o l l a r P e r c e n t
A C t u a l R e v i s e d B u d g e t P r o j e c t e d B u d g e t C h a n g e C h a n g e
R e v e n u e s
M e a s u r e A S a l e s T a x $ 1 2 3 , 4 3 9 , 8 0 0 . $ 1 2 4 , 0 0 0 , 0 0 0 $ 1 2 4 , 0 0 0 , 0 0 0 $ 1 2 4 , 0 0 0 , 0 0 0 $ 0 %
L T F S a l e s T a x 6 0 , 7 7 2 , 8 0 0 6 1 , 0 0 0 , 0 0 0 6 1 , 0 0 0 , 0 0 0 6 1 , 0 0 0 , 0 0 0 0 %
S T A S a l e s T a x 9 , 5 3 7 , 0 0 0 1 4 , 0 7 3 , 6 0 0 1 4 , 2 1 2 , 5 0 0 4 , 6 7 5 , 5 0 0 4 9 %
F e d e r a l R e i m b u r s e m e n t s 1 7 , 7 3 5 , 6 0 0 2 3 , 6 5 0 , 7 0 0 2 4 , 3 4 9 , 5 0 0 5 7 , 6 1 9 , 9 0 0 3 3 , 9 6 9 , 2 0 0 1 4 4 %
S t a t e R e i m b u r s e m e n t s 1 7 , 8 1 1 , 8 0 0 2 3 , 9 3 5 , 1 0 0 2 3 , 2 0 0 , 2 0 0 3 7 , 1 6 8 , 0 0 0 < 1 3 , 2 3 2 , 9 0 0 5 5 % ,
L o c a l R e i m b u r s e m e n t s 5 , 0 2 1 , 6 0 0 1 , 0 8 1 , 8 0 0 2 , 9 3 2 , 2 0 0 2 , 6 8 8 , 7 0 0 1 , 6 0 6 , 9 0 0 1 4 9 %
T U M F R e v e n u e 9 , 1 5 7 , 9 0 0 6 , 7 8 4 , 3 0 0 6 , 3 9 7 , 4 0 0 5 , 2 5 ( . 3 0 0 ( 1 , 5 2 7 , 0 0 0 ) - 2 3 %
O t h e r R e v e n u e 2 , 3 2 1 , 8 0 0 5 9 2 , 4 0 0 4 5 0 , 8 0 0 8 8 2 , 8 0 0 2 9 0 , 4 0 0 4 9 %
I n v e s t m e n t I n c o m e 4 , 5 2 4 , 2 0 0 1 , 8 2 4 , 0 0 0 3 , 3 9 1 , 1 0 0 7 , 3 2 1 , 7 0 0 ' 5 , 4 9 7 , 7 0 0 3 0 1 %
T O T A L R e v e n u e s 2 4 0 , 7 8 5 , 5 0 0 2 5 2 , 4 0 5 , 3 0 0 2 5 9 , 7 9 4 , 8 0 0 3 1 0 , 1 5 0 , 9 0 0 5 7 , 7 4 5 , 6 0 0 2 3 %
E x p e n d i t u r e s
P e r s o n n e l S a l a r y a n d B e n e f i t s 5 , 8 6 8 , 5 0 0 6 , 5 7 6 , 9 0 0 6 , 5 0 5 , 3 0 0 6 , 7 7 7 , 3 0 0 2 0 0 , 4 0 0 3 %
P r o f e s s i o n a l a n d S u p p o r t
P r o f e s s i o n a l S e r v i c e s 1 2 , 1 1 5 , 4 0 0 1 7 , 1 4 9 , 1 0 0 1 3 , 0 1 4 , 8 0 0 < 1 3 , 8 9 1 , 1 0 0 ( 3 , 2 5 7 , 9 0 0 ) - 1 9 %
S u p p o r t C o s t s 3 , 5 7 1 , 4 0 0 5 , 0 6 8 , 9 0 0 4 , 6 0 7 , 0 0 0 5 ; 3 2 6 , 6 0 0 2 5 7 , 7 0 0 5 %
T O T A L P r o f e s s i o n a l a n d S u p p o r t C o s t s 1 5 , 6 8 6 , 8 0 0 2 2 , 2 1 8 , 0 0 0 1 7 , 6 2 1 , 8 0 0 1 9 , 2 1 7 . ! : ! 0 0 ( 3 , 0 0 0 , 2 0 0 ) - 1 4 %
P r o j e c t s a n d O p e r a t i o n s
P r o g r a m O p e r a t i o n s - G e n e r a l 1 0 , 5 5 4 , 5 0 0 1 6 , 8 2 7 , 0 0 0 1 4 , 0 5 7 , 7 0 0 1 6 , 6 0 5 , 7 0 Q ( 2 2 1 , 3 0 0 ) - 1 %
E n g i n e e r i n g 2 7 , 5 4 5 , 3 0 0 4 1 , 5 6 8 , 8 0 0 2 7 , 7 9 6 , 1 0 0 ( 1 7 , 2 5 6 , 2 0 0 ) - 4 2 %
C o n s t r u c t i o n 2 4 , 4 1 4 , 8 0 0 5 9 , 7 7 7 , 6 0 0 3 1 , 4 7 2 , 7 0 0 6 2 , 8 0 9 , 3 0 0 1 0 5 %
D e s i g n B u i l d 1 6 , 2 7 2 , 9 0 0 2 9 , 4 3 8 , 0 0 0 1 1 , 0 0 0 , 0 0 0 ( 3 8 8 , 0 0 0 ) - 1 %
R i g h t o f W a y / L a n d 4 4 , 6 6 3 , 0 0 0 8 5 , 9 2 7 , 0 0 0 5 4 , 5 3 5 , 1 0 0 2 3 , 5 4 9 , 5 0 0 2 7 %
O p e r a t i n g a n d ' c a p i t a l D i s b u r ~ e m e n t s 5 8 , 5 1 6 , 5 0 0 1 0 9 , 5 4 7 , 3 0 0 8 1 , 3 1 7 , 5 0 0 ( 1 3 , 6 5 9 , 3 0 0 ) - 1 2 %
S p e c i a l S t u d i e s 4 5 9 , 5 0 0 7 7 0 , 0 0 0 2 8 0 , 0 0 0 3 0 , 0 0 0 4 %
L o c a l S t r e e t s a n d R o a d s 3 6 , 8 5 7 , 0 0 0 3 6 , 0 2 5 , 0 0 0 3 6 , 9 3 4 , 6 0 0 8 6 8 , 0 0 0 2 %
R e g i o n a l A r t e r i a l s 8 , 6 3 8 , 6 0 0 1 6 , 2 6 2 , 0 0 0 1 7 , 4 0 9 , 2 0 0 ' 4 , 1 3 8 , 4 0 0 2 5 % " T O T A L P r o j e c t s a n d O p e r a t i o n s 2 2 7 , 9 2 2 , 1 0 0 3 9 6 , 1 4 2 , 7 0 0 2 7 4 , 8 0 2 , 9 0 0 5 9 , 8 7 0 , 4 0 0 1 5 %
D e b t S e r v i c e
P r i n c i p a l P a y m e n t s 1 0 9 , 6 0 7 , 2 0 0 6 , 5 0 0 , 0 0 0 4 6 , 5 0 0 , 0 0 0 ' 1 2 6 1 2 0 , 3 0 0 , 0 0 0 1 8 5 1 %
I n t e r e s t P a y m e n t s 1 1 , 2 9 6 , 3 0 0 1 3 , 6 9 5 , 0 0 0 1 6 , 4 6 4 , 0 0 0 1 6 , 6 1 3 i b o o . 2 , 9 1 8 , 0 0 0 2 1 %
C o s t o f I s s u a n c e 1 , 4 9 3 , 1 0 0 . : , > , ; ; ; � ; ~ < � ~ : � , N / A
T O T A L D e b t S e r v i c e 1 2 2 , 3 9 6 , 6 0 0 2 0 , 1 9 5 , 0 0 0 6 2 , 9 6 4 , 0 0 0 : 1 , 4 ( ~ ~ ~ 3 , 0 0 0 1 2 3 , 2 1 8 , 0 0 0 6 1 0 %
C a p i t a l O u t l a y 1 4 7 , 3 0 0 5 1 6 , 2 0 0 3 4 0 , 7 0 0 4 3 2 , 7 0 0 ( 8 3 , 5 0 0 ) - 1 6 %
T O T A L E x p e n d i t u r e s 3 7 2 , 0 2 1 , 3 0 0 4 4 5 , 6 4 8 , 8 0 0 3 6 2 , 2 3 4 , 7 0 0 6 2 5 , 8 5 3 , 9 0 0 1 8 0 , 2 0 5 , 1 0 0 4 0 %
E x c e s s ( d e f i c i e n c y ) o f R e v e n u e s o v e r ( u n d e r )
E x p e n d i t u r e s ( 1 3 1 , 2 3 5 , 8 0 0 ) ( 1 9 3 , 2 4 3 , 5 0 0 ) ( 1 0 2 , 4 3 9 , 9 0 0 ) ( 3 1 5 , 7 0 3 , 0 0 0 ) ( 1 2 2 , 4 5 9 , 5 0 0 ) 6 3 %
O t h e r F i n a n c i n g S o u r c e s ( U s e s )
T r a n s f e r s I n 1 8 5 , 3 5 4 , 8 0 0 1 6 9 , 7 3 9 , 1 0 0 1 6 6 , 2 8 3 , 4 0 0 3 2 6 , 3 1 3 , 7 0 0 1 5 6 , 5 7 4 , 6 0 0 9 2 %
T r a n s f e r s O u t ( 1 8 5 , 3 5 4 , 8 0 0 ) ( 1 6 9 , 7 3 9 , 1 0 0 ) ( 1 6 6 , 2 8 3 , 4 0 0 ) ( 3 2 6 , 3 1 ~ ! , 7 0 0 ) ( 1 5 6 , 5 7 4 , 6 0 0 ) 9 2 %
D e b t P r o c e e d s 1 7 0 , 0 0 0 , 0 0 0 3 8 , 0 0 0 , 0 0 0 6 0 , 0 0 0 , 0 0 0 1 , 2 4 0 , 1 7 2 , 0 0 0 1 , 2 0 2 , 1 7 2 , 0 0 0 3 1 6 4 %
P a y m e n t t o R e f u n d B o n d E s c r o w A g e n t N / A
B o n d D i s c o u n t ( 9 6 7 , 5 0 0 ) N / A
N e t F i n a n c i n g S o u r c e s ( U s e s ) 1 6 9 , 0 3 2 , 5 0 0 3 8 , 0 0 0 , 0 0 0 6 0 , 0 0 0 , 0 0 0 1 , 2 4 0 , 1 7 2 , 0 0 0 1 , 2 0 2 , 1 7 2 , 0 0 0 3 1 6 4 %
E x c e s s ( d e f i c i e n c y ) o f R e v e n u e s o v e r ( u n d e r )
E x p e n d i t u r e s a n d O t h e r F i n a n c i n g S o u r c e s
( U s e s ) 3 7 , 7 9 6 , 7 0 0 ( 1 5 5 , 2 4 3 , 5 0 0 ) ( 4 2 , 4 3 9 , 9 0 0 ) 9 2 4 , 4 6 9 , 0 0 0 1 , 0 7 9 , 7 1 2 , 4 9 9 - 6 9 5 %
B e g i n n i n g F u n d B a l a n c e 5 5 1 , 5 6 7 , 9 0 0 5 8 9 , 3 6 4 , 6 0 0 5 8 9 , 3 6 4 , 6 0 0 5 4 6 , 9 2 4 , 7 0 0 ( 4 2 , 4 3 9 , 9 0 0 ) - 7 %
E N D I N G F U N D B A L A N C E $ 5 8 9 , 3 6 4 , 6 0 0 $ 4 3 4 , 1 2 1 , 1 0 0 $ 5 4 6 , 9 2 4 , 7 0 0 $ 1 , 4 7 1 , 3 9 3 , 7 0 0 $ 1 , 0 3 7 , 2 7 2 , 6 0 0 2 3 9 %
"
1 6
Table 16-Operating and Capital Budget FY 2012/13 • FY 12/13 FY 12/13 FY 12/13
Operating Budget Capital Budget TOTAL Budget
Revenues
Measure A Sales Tax $ 12,059,000 $ 111,941,000 $ 124,000,000
LTF Sales Tax 61,000,000 61,000,000
STA Sales Tax 14,212,500 14,212,500
Federal Reimbursements 911,800 56,708,100 57,619,900
State Reimbursements 4,460,000 32,708,000 37,168,000
Local Reimbursements 2,167,300 521,400 2;688,700
TUMF Revenue 5,257,300 5,257,300
Other Revenue 882,800 882,800
Investment Income 717,300 6,604,400 7;321,700
TOTAL Revenues 95,527,900 214,623,000 31.0,150,900
Expenditures
Personnel Salary and Benefits 3,856,000 2,921,300 6,777,300
Professional and Support
Professional Services 4;046,600 9,844,600 13,891,200
Support Costs 4,739,600 587,000 5;326~600
TOTAL Professional and Support Costs 8,786,200 10,431,600 19,217,800
Projects and Operations
Program Operations-General 7,048,200 9,557,500 < l.6,6tJS,700
Engineering 24,312,600 '":>
····14}~12,6()()
Construction 60,000 122,526,900 122.,586,900
Design Build 29,050,000
J·< v,':t·(
.29,050,000 ih~ '
Right of Way and Land 109,476,500 · ... ·•• ,,:1()~,476,500
Operating and Capital Disbursements 95,638,000 250,000 Q?,88g,OOO
Special Studies 760,000 40,000 .•. spo;ooo
Local Streets and Roads 36,893,000 3f?,S9~;Q.OO • Regional Arterials 20,400,400 20AQP;;4op
TOTAL Projects and Operations 103,506,200 352,506,900 · 4SG;p1s;:wo
Debt Service ' .~ ,y;
Principal Payments 126,800,000 • i26800000
Interest Payments 16,613,000 16
1
6i3!;b00
'·•' ;:.. , .. , I . . ~.
Cost of Issuance -,;:',,,,' .
TOTAL Debt Service 143,413,000 14.3,413,000
Capital Outlay 207,700 225,000 ,.432,700
TOTAL Expenditures 116,356,100 509,497,800 625,853,900
Excess (deficiency) of Revenues over (under)
Expenditures (20,828 .• 200) {294,874,800) (315,703;000)
Other Financing Sources (Uses)
Transfers In 20,202,400 306,111,300 326~313,700
Transfers Out (20,299,900) (306,013,800) (326,313, 700)
Debt Proceeds 1,240,172,000 1,240,172,000
Net Financing Sources (Uses) (97,500) 1,240,269,500 1,24(),172,000
Excess (deficiency) of Revenues over (under) .
Expenditures and Other Financing Sources
(Uses) (20,925,700) 945,394,700 924,469,000
Beginning Fund Balance 164,808,700 382,116,000 >546,'::),24,700
ENDING FUND BALANCE $ 143,883,000 $ 1,327,510,700 $ 1:,471,393,700
•
17
" T a b l e 1 7 - B u d g e t b y G o v e r n m e n t a l F u n d T y p e F Y 2 0 1 2 / 1 3
F Y 1 2 / 1 3
G e n e r a l F u n d S p e c i a l R e v e n u e C a p i t a l P r o j e c t s D e b t S e r v i c e T O T A L B u d g e t
R e v e n u e s
M e a s u r e A S a l e s T a x $ 2 , 7 0 0 , 0 0 0 $ 1 2 1 , 3 0 0 , 0 0 0 $ $ $ 1 2 4 , 0 0 0 , 0 0 0
L T F S a l e s T a x 6 1 , 0 0 0 , 0 0 0 6 1 , 0 0 0 , 0 0 0
S T A S a l e s T a x 1 4 , 2 1 2 , 5 0 0 1 4 , 2 1 2 , 5 0 0
F e d e r a l R e i m b u r s e m e n t s 2 0 , 0 0 0 5 4 , 6 1 7 , 9 0 0 2 , 9 8 2 , 0 0 0 5 7 , 6 1 9 , 9 0 0
S t a t e R e i m b u r s e m e n t s 9 1 0 , 0 0 0 3 6 , 2 5 8 , 0 0 0 3 7 , 1 6 8 , 0 0 0
L o c a l R e i m b u r s e m e n t s 2 2 5 , 2 0 0 2 , 4 6 3 , 5 0 0 2 , 6 8 8 , 7 0 0
T U M F R e v e n u e 5 , 2 5 7 , 3 0 0 5 , 2 5 7 , 3 0 0
O t h e r R e v e n u e 8 8 2 , 8 0 0 8 8 2 , 8 0 0
I n v e s t m e n t I n c o m e 6 6 , 2 0 0 2 , 0 2 8 , 5 0 0 5 , 2 0 3 , 6 0 0 2 3 , 4 0 0 7 , 3 2 1 , 7 0 0
T O T A L R e v e n u e s 3 , 9 2 1 , 4 0 0 2 9 8 , 0 2 0 , 5 0 0 5 , 2 0 3 , 6 0 0 3 , 0 0 5 , 4 0 0 3 1 0 , 1 5 0 , 9 0 0
E x p e n d i t u r e s
P e r s o n n e l S a l a r y a n d B e n e f i t s 3 , 3 5 9 , 1 0 0 3 , 4 1 8 , 2 0 0 6 , 7 7 7 , 3 0 0
P r o f e s s i o n a l a n d S u p p o r t
P r o f e s s i o n a l S e r v i c e s 2 , 5 7 7 , 3 0 0 1 1 , 3 1 3 , 9 0 0 1 3 , 8 9 1 j 2 0 0
S u p p o r t C o s t s 3 , 3 2 8 , 8 0 0 1 , 9 9 7 , 8 0 0
' � , ~ . ' . .
. 5 , 3 2 6 ; ( : ) 0 0
T O T A L P r o f e s s i o n a l a n d S u p p o r t C o s t s 5 , 9 0 6 , 1 0 0 1 3 , 3 1 1 , 7 0 0 1 9 , 2 1 7 ; s o o .
P r o j e c t s a n d O p e r a t i o n s
. 1 6 } 6 0 5 , 7 f f & ; ' P r o g r a m O p e r a t i o n s - G e n e r a l 1 , 3 9 4 , 8 0 0 1 5 , 2 1 0 , 9 0 0 / ~ . ' . .
E n g i n e e r i n g 2 3 , 9 9 3 , 5 0 0 3 1 9 , 1 0 0 < 2 4 3 1 2 6 0 0
C o n s t r u c t i o n 1 2 2 , 5 8 6 , 9 0 0 ; ' ~ \ ~ r ' ' 1 2 ~ ~ 5 S , ~ 9 o o �
D e s i g n B u i l d 2 9 , 0 5 0 , 0 0 0 � � 2 9 ; 0 5 o ; o o . o
R i g h t o f W a y / L a n d 1 0 6 , 4 5 2 , 4 0 0 3 , 0 2 4 , 1 0 0 - > � � : l o 9 , 4 ; z 6 , s d 6 " O p e r a t i n g a n d C a p i t a l D i s b u r s e m e n t s 1 2 , 9 3 9 , 7 0 0 8 2 , 9 4 8 , 3 0 0 9 5 , 8 8 8 , 0 0 0
S p e c i a l S t u d i e s 7 6 0 , 0 0 0 4 0 , 0 0 0 . � � " : s o o , o o o
L o c a l S t r e e t s a n d R o a d s 3 6 , 8 9 3 , 0 0 0 . ; ~
R e g i o n a l A r t e r i a l s 2 0 , 4 0 0 , 4 0 0 . . ' � 2 0 , 4
T O T A L P r o j e c t s a n d O p e r a t i o n s 1 5 , 0 9 4 , 5 0 0 4 3 7 , 5 7 5 , 4 0 0 3 , 3 4 3 , 2 0 0 - . . . 4 5 6 , 1 ) 1 ~ ; ! 0 0
D e b t S e r v i c e . � ; ~ � ; : : f 0 < � ' � � �
P r i n c i p a l P a y m e n t s 1 2 0 , 0 0 0 , 0 0 0 6 , 8 0 0 , 0 0 0 . 1 2 6 , 8 h 8 : o o o
I n t e r e s t P a y m e n t s 4 3 3 , 0 0 0 1 6 , 1 8 0 , 0 0 0 1 6 , ( : ) 1 3 , 0 0 0 :
C o s t o f I s s u a n c e
T O T A L D e b t S e r v i c e 1 2 0 , 4 3 3 , 0 0 0 2 2 , 9 8 0 , 0 0 0 1 4 3 , 4 1 3 , 0 0 0
C a p i t a l O u t l a y 1 9 0 , 7 0 0 2 4 2 , 0 0 0 4 3 2 : ; 7 0 0
T O T A L E x p e n d i t u r e s 2 4 , 5 5 0 , 4 0 0 4 5 4 , 5 4 7 , 3 0 0 1 2 3 , 7 7 6 , 2 0 0 2 2 , 9 8 0 , 0 0 0 6 2 5 , 8 5 3 ; 9 0 0
E x c e s s ( d e f i c i e n c y ) o f R e v e n u e s o v e r ( u n d e r )
E x p e n d i t u r e s ( 2 0 , 6 2 9 , 0 0 0 ) ( 1 5 6 , 5 2 6 , 8 0 0 ) ( 1 1 8 , 5 7 2 , 6 0 0 ) ( 1 9 , 9 7 4 , 6 0 0 ) ( 3 1 5 , 7 0 3 , 0 0 0 )
O t h e r F i n a n c i n g S o u r c e s ( U s e s )
T r a n s f e r s I n 1 9 , 1 6 5 , 4 0 0 1 5 0 , 5 9 2 , 9 0 0 1 3 6 , 8 8 9 , 6 0 0 1 9 , 6 6 5 , 8 0 0 3 2 6 , 3 1 3 , 7 0 0
T r a n s f e r s O u t ( 7 2 , 5 1 8 , 9 0 0 ) ( 2 5 3 , 1 4 4 , 8 0 0 } ( 6 5 0 , 0 0 0 ) ( 3 2 6 , 3 1 3 , 7 0 0 )
D e b t P r o c e e d s 1 , 2 4 0 , 1 7 2 , 0 0 0 1 , 2 4 0 , 1 7 2 , ( ) ( J ( )
N e t F i n a n c i n g S o u r c e s ( U s e s ) 1 9 , 1 6 5 , 4 0 0 7 8 , 0 7 4 , 0 0 0 1 , 1 2 3 , 9 1 6 , 8 0 0 1 9 , 0 1 5 , 8 0 0 1 , 2 4 0 , 1 7 2 ; 0 0 ( )
E x c e s s ( d e f i c i e n c y ) o f R e v e n u e s o v e r ( u n d e r )
E x p e n d i t u r e s a n d O t h e r F i n a n c i n g S o u r c e s
( U s e s ) ( 1 , 4 6 3 , 6 0 0 ) ( 7 8 , 4 5 2 , 8 0 0 ) 1 , 0 0 5 , 3 4 4 , 2 0 0 ( 9 5 8 , 8 0 0 } 9 2 4 , 4 6 9 , ( } ( ) ( }
B e g i n n i n g F u n d B a l a n c e 1 4 , 4 7 1 , 9 0 0 4 8 6 , 2 0 5 , 0 0 0 4 0 , 5 8 2 , 5 0 0 5 , 6 6 5 , 3 0 0 . 5 4 6 , 9 2 4 J W
E N D I N G F U N D B A L A N C E $ 1 3 , 0 0 8 , 3 0 0 $ 4 0 7 , 7 5 2 , 2 0 0 $ 1 , 0 4 5 , 9 2 6 , 7 0 0 $ 4 , 7 0 6 , 5 0 0 $ 1 , 4 7 1 , 3 9 3 , 7 0 0 "
1 8
Table 18-Highway, Regional Arterial, and Rail Programs FY 2012/13
Description
Projects and Operations
Bechtel Program Management
SCRRA Program Management
TOTAL PROJECTS-GENERAL
Highway Engineering
SR~60 Truck Climbing lanes
91/71 Connectors
1-15 Corridor Improvements
1-215 Corridor Improvement (Central Segment)/Scott Road to Nuevo Road
1-215 Southbound to 1-15 Connector W!dening Gap Closure
Mid County Parkway
SR-91 Corridor Improvements
SR-91 HOV Lanes/Adams Street to 60/91/215 Interchange
General
SUBTOTAL HIGHWAY ENGINEERING
Regional Arier'ial Engineering
Various Western County TUMF Regional Arterial Projects, including SR-79 realignment
SUBTOTAL REGIONAL ARTERIAL ENGINEERING
Rail Engineering
Perris Valley line and Other Related Projects
SUBTOTAL RAIL ENGINEERING
TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL ENGINEERING
Highway Construction
60/215 East Junction HOV Lanes Connector
74/2151nterchange
1-215 Corridor Improvements (South Segment)/1-15 to Scott Road
1-215 at Blaine Street
l-15 Los Alamos Road Bridge Replacement
SR-74 Curve Widening
SR-91 Corridor Improvements
SR-91/La Sierra Interchange
SR-91/Van Buren lnterch~nge
General (details presented in Section 6.3 Motorist Assistance)
SUBTOTAL HIGHWAY CONSTRUCTION
Regional Arterial Construction
Various Western County TUMF Regional Arterial Projects
SUBTOTAL REGIONAL ARTERIAL CONSTRUCTION
Rail Construction
Perris Valley Line and Other Related Projects
SUBTOTAL RAIL CONSTRUCTION
TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL CONSTRUCTION
Highway Design Build
SR-91 Corridor Improvements
TOTAL HIGHWAY DESIGN BUILD
Highway Right of Way and Land
74/215 Interchange
60/215 East Junction HOV Lanes Connector
1-215 Corridor Improvement {Central Segment)/Scott Road to Nuevo Road
Mid County Parkway
SR-74 Curve Widening
SR-74/1-15 to 7th Street
91/71 Connectors
SR-91 Corridor Improvements
SR-91 HOV Lanes/Adams Street to 60/91/215 Interchange
Coachella Valley MSHCP
SUBTOTAL HIGHWAY RIGHT OF WAY AND LAND
Regional Arterial Right of Way and Land
Various Western County TUMF Regional Arterial Projects
SUBTOTAL REGIONAL ARTERIAL RIGHT OF WAY AND LAND
Rail Right of Way and land
Perris Valley line and Other Related Projects
SUBTOTAL RAIL RIGHT OF WAY AND LAND
TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL RIGHT OF WAY AND LAND
GRAND TOTAL HIGHWAY, REGIONAL ARTERIAL, AND RAIL PROGRAMS
19
$
$
$
5,882,700
2,608,000
8,490,700
3,000,000
4,000,000
8,000,000
1;000,000
750,000
2;000,000
2,000,000
150,000
419,100
' 21,319,100
,<~, :1t''; ~p~ ::J ~ '<,:' :z::~:~~:''
~·,:::r ::g;:--_6s:~lo.6.ooo
265>000.
1,303,000
20,000
310,000
;38,~00
i;25o,oo.o
·6P;4oo,oop
-'. 14,195,000
3,02.4;100
• 17,632,500
•
•
•
-·
Resource Estimation "'· Commission Policy Goals Department Goals and Objectives Department Budget Development Budget Compilation Budget Review and Adoption
" U s e o f a c c u m u l a t e d r e s e r v e s f o r p r o j e c t s a n d p r o g r a m s " F l e x i b i l i t y t o c h a n g e s c o p e a n d t i m i n g o f p r o j e c t s " S m a l l s t a f f w i t h h e a v y u s e o f c o n s u l t a n t s " l n t e r f u n d b o r r o w i n g p o l i c y , i f r e q u i r e d " I m p a c t o n t r a n s i t o p e r a t i o n s a n d c a p i t a l p r o j e c t n e e d s " E n c o u r a g i n g s i g n s o f e c o n o m i c r e c o v e r y " I s s u a n c e o f c o m m e r c i a l p a p e r i n F Y 2 0 1 2 / 1 3 " I s s u a n c e o f t o l l r e v e n u e b o n d s i n F Y 2 0 1 2 / 1 3
Beginning Fund Balance (projected) Revenues Debt Proceeds Transfers In Total Estimated Sources Department/Program Expenditures Debt Service Transfers Out Total Estimated Uses Sources Over Uses Ending Fund Balance (projected) 310,150,900 1,240,172,000 326,313,700 {482,440,900) {143,413,000) {326,313,700) FY 2012/13 $ 546,924,700 1,876,636,600 {952,167,600) 924,469,000 $ 1,471,393,700
FY 11/12 FY 11/12 FY 12/13 ~ Revised Budget Projected Budget Measure A Sales Tax $ 124,000,000 $ 124,000,000 $ 124,000,000 LTF Sales Tax 61,000,000 61,000,000 61,000,000 STA Sales Tax 9,537,000 14,073,600 14,212,500 Intergovernmental 48,667,600 50,481,900 97,476,600 TUMF Revenue 6,784,300 6,397,400 5,257,300 Other Revenue 592,400 450,800 882,800 Investment Income 1,824,000 3,391,100 7,321,700 Operating Transfers In 169,739,100 166,283,400 326,313,700 Debt Proceeds 38,000,000 60,000,000 1,240,172,000 TOTAL Sources $ 460,144,400 $ 486,078,200 $ 1,876,636,600
Millions
'(/).
I
'(/). '(/). '(/).
'(/). '(/). '(/). '(/). .!'""' .!'""' ~
N ~ 0'\ 00 0 N )::.
0 0 0 0 0 0 0
0 0 0 0 0 0 0
Ill
Ill
I! I!
'TI 'TI 'TI -< -< -< .... .... .... .... .... N ......... ......... ......... .... .... ....
N N w
::0 ., co
It) .... c
5. .2. c..
VI It) O'Q
It) n It)
c.. ..... .....
It) co c.. c c..
O'Q
It) .....
Debt Service 23% Management Services 1% Rail Maintenance & Operatic 2% Capital Highways, Rail& Arterials Capital Local Streets & Roads 6% ~ Public & Specialized Transit Program Uses 76% Commuter Assistance 1% 13% Planning & Programming 1% Assistance 1%
Capital Highway, Rail, and Regional Arterials $ Capital Local Streets and Roads Commuter Assistance Debt Service Management Services Motorist Assistance Planning and Programming Public and Specialized Transit Rail Maintenance and Operations TOTAL Expenditures $ FY 11/12 Revised Budget 255,697,900 36,025,000 4,226,400 20,195,000 8,249,500 5,263,300 7,450,300 87,042,800 21,498,600 445,648,800 $ $ FY 11/12 Projected 158,556,100 36,934,600 4,231,400 62,964,000 7,544,100 5,286,600 . 4,065,300 61,639,700 21,012,900 362,234,700 $ $ FY 12/13 Budget 326,827,000 36,893,000 4,039,000 143,413,000 7,384,800 4,848,200 4,527,900 83,335,200 14,585,800 625,853,900
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FY 11/12 FY 11/12 FY 12/13 Revised Budget Projected Budget Personnel Salary and Benefits $ 6,576,900 $ 6,505,300 $ 6,777,300 Professional Services 17,149,100 13,014,800 13,891,200 Support Costs 5,068,900 4,607,000 5,326,600 Projects and Operations 396,142,700 274,802,900 456,013,100 Debt Service 20,195,000 62,964,000 143,413,000 Capital Outlay 516,200 340,700 432,700 TOTAL Expenditures $ 445,648,800 $ 362,234,700 $ 625,853,900 Personnel Salary & Benefits 3% Support Costs 5% Projects & Operations 15% Debt Service 610% I Professional Services 19% Capital Outlay 16%
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Measure A administrative salaries and benefits, I Funding needs for projects and transit. operators Sales tax and TUMF revenue trends Timeliness of federal and state reimbursements Review the final budget draft, close the public hearing, and adopt the final budget
"
A G E N D A I T E M S A "
"
" R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : E x e c u t i v e C o m m i t t e e
T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : R e v i s e d A B 1 2 3 4 R e i m b u r s e m e n t P o l i c y
E X E C U T I V E C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e t h e r e v i s i o n s t o t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
L e g i s l a t i v e B o d y R e i m b u r s e m e n t P o l i c y ; a n d
2 ) A d o p t R e s o l u t i o n N o . 1 2 - 0 1 4 , " A R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n R e g a r d i n g t h e R e v i s i o n s t o t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n L e g i s l a t i v e B o d y R e i m b u r s e m e n t P o l i c y . "
" B A C K G R O U N D I N F O R M A T I O N :
"
A t i t s M a y 1 0 , 2 0 0 6 m e e t i n g , t h e E x e c u t i v e C o m m i t t e e a p p r o v e d t h e
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n L e g i s l a t i v e B o d y R e i m b u r s e m e n t
p o l i c y a n d t h e E m p l o y e e T r a v e l a n d E x p e n s e R e i m b u r s e m e n t p o l i c y . M i n o r
r e v i s i o n s t o t h e L e g i s l a t i v e B o d y p o l i c y w e r e a p p r o v e d a t t h e O c t o b e r 1 1 , 2 0 0 6
a n d F e b r u a r y 1 4 , 2 0 0 7 m e e t i n g s . S i n c e t h e s e p o l i c i e s w e r e a p p r o v e d ,
m a n a g e m e n t h a s d e t e r m i n e d t h a t a d d i t i o n a l r e v i s i o n s s h o u l d b e c o n s i d e r e d
r e g a r d i n g m e a l r e i m b u r s e m e n t s .
A t t a c h m e n t s :
1 ) L e g i s l a t i v e B o d y R e i m b u r s e m e n t P o l i c y
2 ) R e s o l u t i o n N o . 1 2 - 0 1 4
A g e n d a I t e m 8 A
2 0
"
I .
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
L E G I S L A T I V E B O D Y R E I M B U R S E M E N T P O L I C Y
P U R P O S E
T h e p u r p o s e o f t h i s R e i m b u r s e m e n t P o l i c y ( " P o l i c y " ) i s t o s e t f o r t h p o l i c i e s g o v e r n i n g
t h e r e i m b u r s e m e n t o f m e m b e r s o f a n y R C T C " l e g i s l a t i v e b o d y " a s t h a t t e r m i s d e f i n e d i n
G o v e r n m e n t C o d e s e c t i o n 5 4 9 5 2 ( " L e g i s l a t i v e B o d y M e m b e r s " ) f o r a c t u a l a n d n e c e s s a r y
e x p e n s e s i n c u r r e d i n t h e p e r f o r m a n c e o f t h e i r o f f i c i a l d u t i e s . T h e t e r m " L e g i s l a t i v e B o d y
M e m b e r s " s h a l l n o t a p p l y t o t h e T e c h n i c a l A d v i s o r y C o m m i t t e e .
W h e n e v e r i s s u e s o f r e m u n e r a t i o n a n d r e i m b u r s e m e n t o f R C T C ' s L e g i s l a t i v e B o d y
M e m b e r s a r i s e , R C T C s h a l l a d h e r e t o t h i s P o l i c y a n d G o v e r n m e n t C o d e s e c t i o n s 5 3 2 3 2 . 2 a n d
5 3 2 3 2 . 3 .
I I . C O M P E N S A T I O N F O R M E E T I N G S A N D C O N F E R E N C E S
L e g i s l a t i v e B o d y M e m b e r s , e x c l u s i v e o f m e m b e r s o f t h e C i t i z e n s A d v i s o r y C o m m i t t e e
( C A C ) , s h a l l b e e n t i t l e d t o r e c e i v e c o m p e n s a t i o n f o r a t t e n d a n c e o f a n y o f t h e f o l l o w i n g : ( i ) a
m e e t i n g o f t h e l e g i s l a t i v e b o d y ; ( i i ) a m e e t i n g o f a n a d v i s o r y b o d y ; ( i i i ) a c o n f e r e n c e o r
o r g a n i z e d e d u c a t i o n a l a c t i v i t y c o n d u c t e d i n c o m p l i a n c e w i t h G o v e r n m e n t C o d e s e c t i o n 5 . 4 9 5 2 . 2 ,
i n c l u d i n g b u t n o t l i m i t e d t o e t h i c s t r a i n i n g r e q u i r e d b y G o v e r n m e n t C o d e s e c t i o n 5 3 2 3 4 .
" I I I . T R A N S P O R T A T I O N
"
A . U s e o f P e r s o n a l V e h i c l e . R C T C s h a l l r e i m b u r s e L e g i s l a t i v e B o d y M e m b e r s f o r
m i l e a g e i n c u r r e d w h e n t h e y u s e t h e i r v e h i c l e s t o a t t e n d m e e t i n g s o f a l e g i s l a t i v e o r a d v i s o r y
b o d y , c o n f e r e n c e s , o r o t h e r m e e t i n g s i n f u r t h e r a n c e o f R C T C ' s a f f a i r s . R C T C w i l l r e i m b u r s e
m i l e a g e f o r t r a v e l t o a n d f r o m t h e d e s t i n a t i o n b a s e d u p o n t h e a p p r o v e d I n t e r n a l R e v e n u e S e r v i c e
m i l e a g e r e i m b u r s e m e n t r a t e i n e f f e c t . T h e m i l e a g e c l a i m e d s h a l l b e f r o m t h e L e g i s l a t i v e B o d y
M e m b e r ' s j u r i s d i c t i o n a l o f f i c e l o c a t i o n . W h e n e v e r a L e g i s l a t i v e B o d y M e m b e r u s e s h i s o r h e r
v e h i c l e , i t s h a l l b e f u l l y i n s u r e d .
B . R e n t a l s . R C T C s h a l l r e i m b u r s e L e g i s l a t i v e B o d y M e m b e r s f o r a c t u a l a n d n e c e s s a r y
v e h i c l e r e n t a l e x p e n s e s w h e n t h e r e i s n o o t h e r e c o n o m i c a l a n d c o n v e n i e n t t r a n s p o r t a t i o n
a v a i l a b l e . W h e n t h e r e a r e m u l t i p l e a t t e n d e e s c o n s i s t i n g o f L e g i s l a t i v e B o d y M e m b e r s a n d / o r
s t a f f a t t h e s a m e m e e t i n g o r c o n f e r e n c e , a t t e n d e e s a r e e n c o u r a g e d t o s h a r e c a r r e n t a l s t o
m i n i m i z e R C T C ' s e x p e n s e , w h e n f e a s i b l e . R C T C s h a l l o n l y r e i m b u r s e e c o n o m y o r c o m p a c t r a t e
v e h i c l e s u n l e s s ( i ) s u c h c l a s s o f v e h i c l e i s u n a v a i l a b l e ; o r ( i i ) s u c h c l a s s o f v e h i c l e s d o n o t
a c c o m m o d a t e a d i s a b i l i t y . W h e n a L e g i s l a t i v e B o d y M e m b e r r e n t s a v e h i c l e , h e o r s h e s h a l l
o b t a i n i n s u r a n c e f o r t h e v e h i c l e a t R C T C ' s e x p e n s e . F u e l c h a r g e s f o r c a r r e n t a l s s h a l l b e
r e i m b u r s e d a t a c t u a l c o s t s .
C . S h u t t l e , B u s , T a x i , a n d P u b l i c T r a n s p o r t a t i o n . S h u t t l e , b u s , t a x i , a n d p u b l i c
t r a n s p o r t a t i o n m a y b e u s e d b ' e t w e e n a n a i r p o r t , h o t e l a n d c o n f e r e n c e s i t e w h e n e v e r i t i s a v a i l a b l e .
L e g i s l a t i v e B o d y M e m b e r s a r e e n c o u r a g e d t o u s e t h e m o s t e f f i c i e n t m o d e o f t r a n s p o r t a t i o n
a v a i l a b l e . A c t u a l c o s t s , i n c l u d i n g g r a t u i t i e s , s h a l l b e r e i m b u r s e d .
F : / U S E R S / F I N A N C E / F I S C . P R O C / R C T C A B 1 2 3 4 R E I M B U R S E M E N T P O L I C Y . D O C -
0 5 1 1 0 / 0 6 , a s r e v i s e d 1 0 / 1 1 / 0 6 ~ - - a : O O 0 2 / 1 4 / 0 7 , a n d 4 1 1 1 / 1 2
2 1
D. Air Travel or Other Common Carrier Transportation. As necessary for the
performance of their official duties, Legislative Body Members may use air travel or other mode
of common carrier transportation to and from the destination. Legislative Body Members are
encouraged to use the most efficient means available. Air travel shall be at coach
accommodations, unless the cost differential between upper class and coach accommodation is
less than $10, or single class service. Selection of carrier, reservations, and ticketing should be
arranged as early as feasible to obtain the greatest discount. Use of internet travel services is
discouraged and travel arrangements should be made directly with the air carrier, car rental
agency, and/or hotel, except when savings in excess of $150 can be realized and documented
when using such travel service. If personal travel is combined with RCTC business-related travel
by a Legislative Body Member, documentation·ofthe normal cost ofthe RCTC business-related
travel expenses shall be submitted. The Legislative Body Member shall only be reimbursed for
the RCTC business-related portion ofthe travel. Any additional costs incurred related to changes
to travel for personal reasons, other than illness or family emergency, are the responsibility of the
Legislative Body Member.
IV. LODGING
Lodging costs shall not exceed the maximum group rate published for standard
accommodations at single occupancy rates by the conference or activity sponsor, provided that
lodging at the group rate is available. If a group rate is not available, the government rate of the
provider of lodging shall be used. If neither the group nor governments rates are available, the
most economical rate shall be obtained.
Pre/post-conference or pre/post-meeting lodging is available for regional and national
travel requiring extensive travel time and adjustment. Pre-conference/pre-meeting lodging shall
be offered for regional travel if such conference/meeting starts at or before 9:00 a.m. Lodging
for local travel will be permitted if the length of the conference/meeting is more than one day
and the distance is more than 60 miles from RCTC's offices or the Legislative Body Member's
residence, whichever is more, or if the Legislative Body Member's presence is necessary for
RCTC business-related activities before or after the regular conference hours.
V. MEALS
The actual costs of meals incurred while attending conferences or other meetings in
furtherance of RCTC's affairs are reimbursable provided RCTC staff is given a receipt. Meal
costs shall be reimbursed at an amount not greater than $.w-60 per day. The meal rate of
$~60 per day shall be deemed the reasonable rate of reimbursement for meal expenses and
may be increased te---on a case-bv-case basis ~for certain urbanized areas (e.g., New York;
Washington, D.C.; and San Francisco) with the approval of the Commission's Chair. In the event
submitted receipts are Jess than $~60 per day, Legislative Body Members shall only receive
reimbursement equal to the actual amount spent on meals as reflected in his or her submitted
receipts.
F:/USERS/FINANCE/FISC. PROC/RCTC AB 1234 REIMBURSEMENT POLICY.DOC-
05/1 0/06, as revised 1 0/11 /06~-aml 02/14/07, and 4/11 /12
22
•
•
•
"
"
"
W h e n a L e g i s l a t i v e B o d y M e m b e r i s t r a v e l i n g \ V i t h R C T C s t a f f : t h e m e a l r a t e o f $ 5 0 . 0 0
p e r d a y s h a l l b e r e d u c e d b y t h e c o s t o f a m e a l ( s ) f o r a L e g i s l a t i v e B o d y M e m b e r p a i d f o r b y
R C T C s t a f f .
V I . I N C I D E N T A L E X P E N S E S
I n c i d e n t a l e x p e n s e s i n c u r r e d r e l a t e d t o p a r k i n g f e e s a n d t o l l c h a r g e s a r e r e i m b u r s a b l e
p r o v i d e d R C T C s t a f f i s g i v e n a r e c e i p t . O t h e r i n c i d e n t a l e x p e n s e s r e l a t e d t o m i s c e l l a n e o u s
g r a t u i t i e s , w h i c h w e r e n o t p r e v i o u s l y n o t e d , s h a J I n o t e x c e e d $ 1 0 p e r d a y .
V I I . P E R S O N A L E X P E N S E S A N D O T H E R E X P E N S E S N O T R E I M B U R S A B L E
R C T C s h a l l n o t r e i m b u r s e t h e c o s t o f t r a n s p o r t a t i o n , l o d g i n g , m e a l s , o r o t h e r c o s t s o f
t r a v e l w h e n s u c h c o s t s a r e o f a p e r s o n a l n a t u r e i n c u r r e d i n c o n j u n c t i o n w i t h t h e p e r f o r m a n c e o f
R C T C o f f i c i a l d u t i e s . P e r s o n a l c o s t s , n o t r e i m b u r s a b l e b y R C T C , . s h a l l i n c l u d e , b u t n o t b e
l i m i t e d , t o t h e f o l l o w i n g : ( i ) a l c o h o l i c b e v e r a g e s ; ( i i ) p a r k i n g a n d t r a f f i c v i o l a t i o n s ; ( i i i )
e n t e r t a i n m e n t ; ( i v ) s e r v i c e s p r o v i d e d b y t h e p r o v i d e r o f l o d g i n g ; a n d ( v ) e x p e n s e s i n c u r r e d o n
b e h a l f o f a s p o u s e , d e p e n d e n t , o r t r a v e l i n g c o m p a n i o n .
V I I I . C O N F E R E N C E S A N D O T H E R M E E T I N G S
L e g i s l a t i v e B o d y M e m b e r s s h a l l o n l y r e c e i v e r e i m b u r s e m e n t o f t r a v e l , l o d g i n g , a n d
m e a l s f o r c o n f e r e n c e s o r o t h e r m e e t i n g s i n f u r t h e r a n c e o f R C T C ' s a f f a i r s . N o o t h e r o c c u r r e n c e
w i l l b e r e i m b u r s e d u n l e s s a p p r o v e d i n a d v a n c e b y t h e R C T C B o a r d o f C o m m i s s i o n e r s i n a
p u b l i c m e e t i n g .
I X . E X P E N S E R E P O R T S
R C T C s h a l l n o t r e i m b u r s e a n y e x p e n s e u n t i l a n E x p e n s e C l a i m F o r m i s s u b m i t t e d t o .
R C T C w i t h i n a r e a s o n a b l e t i m e a f t e r i n c u r r i n g t h e e x p e n s e . R e i m b u r s a b l e e x p e n s e s s h a l l b e
l i m i t e d t o a c t u a l a n d n e c e s s a r y e x p e n s e s i n c u r r e d i n a t t e n d i n g c o n f e r e n c e s o r o t h e r m e e t i n g s i n
f u r t h e r a n c e o f R C T C ' s a f f a i r s . E x p e n s e C l a i m F o r m s s h a l l b e a c c o m p a n i e d b y r e c e i p t s
d o c u m e n t i n g e a c h e x p e n s e . F u r t h e r m o r e , u p o n r e t u r n i n g f r o m a c o n f e r e n c e o r e d u c a t i o n a l e v e n t ,
w h e r e e x p e n s e s a r e r e i m b u r s e d b y t h e R C T C , t h e L e g i s l a t i v e B o d y M e m b e r w i l l e i t h e r p r e p a r e a
w r i t t e n r e p o r t f o r d i s t r i b u t i o n t o h i s o r h e r l e g i s l a t i v e b o d y , o r m a k e a b r i e f o r a l r e p o r t d u r i n g t h e
n e x t r e g u l a r m e e t i n g o f h i s o r h e r l e g i s l a t i v e b o d y .
A . S p e c i f i c D o c u m e n t a t i o n R e q u i r e m e n t s f o r M e a l R e i m b u r s e m e n t s . R e q u e s t s f o r m e a l
r e i m b u r s e m e n t s s h o u l d i n c l u d e t h e c o n f e r e n c e a t t e n d e d o r m e e t i n g b u s i n e s s p u r p o s e , d a t e o f
m e a l , r e s t a u r a n t n a m e a n d i t e m i z e d r e c e i p t o f f o o d a n d b e v e r a g e s t o e n s u r e n o a l c o h o l i c
b e v e r a g e s a r e b e i n g r e i m b u r s e d , a n d l i s t i n g o f a t t e n d e e s , i f a n y , a n d b u s i n e s s r e l a t i o n s h i p .
R e i m b u r s e m e n t s f o r r o o m s e r v i c e o r h o t e l d i n i n g m e a l s s h a l l b e m a d e u p o n p r e s e n t a t i o n
o f a n y i t e m i z e d r e c e i p t s . H o t e l f o l i o c h a r g e s f o r s u c h m e a l s w i t h o u t a n i t e m i z e d r e c e i p t a r e n o t
a c c e p t a b l e .
F : / U S E R S / F I N A N C E / F I S C . P R O C / R C T C A B 1 2 3 4 R E I M B U R S E M E N T P O L I C Y . D O C -
0 5 1 1 0 / 0 6 , a s r e v i s e d 1 0 1 1 1 / 0 6 ~ - a t l d 0 2 / 1 4 / 0 7 , a n d 4 / 1 1 / 1 2
2 3
X. EXPENSES NOT INCLUDED WITHIN POLICY
Expenses which do not fall within this Policy or the Internal Revenue Service
reimbursable rates must be approved by the RCTC Board of Commissioners in a public meeting
before the expense is incurred.
XI. CANCELLED TRAVEL
If expenses are prepaid by RCTC and are not used, RCTC shall require reimbursement
unless the reason for not attending was due to personal illness or an event that impeded good
faith efforts to attend. The RCTC Executive Director or designee will review all cancelled travel
and determine whether reimbursement is due.
XII. MODIFICATIONS
The forgoing provisions may be reviewed and amended by the RCTC Board of
Commissioners.
F:/USERS/FJNANCE/FISC. PROC/RCTC AB 1234 REIMBURSEMENT POLICY.DOC-
05/10/06, as revised 10/1 1/06_,_-aH-EJ. 02/14/07, and 4/11/12
24
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" R E S O L U T I O N N O . 1 2 - 0 1 4
A R E S O L U T I O N O F T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
R E G A R D I N G T H E R E V I S I O N S T O T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
L E G I S L A T I V E B O D Y R E I M B U R S E M E N T P O L I C Y
W H E R E A S , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( t h e
" C o m m i s s i o n " ) c u r r e n t l y r e t a i n s t h e a u t h o r i t y t o a d d , d e l e t e o r o t h e r w i s e m o d i f y
t h e C o m m i s s i o n ' s p o l i c i e s a n d p r o c e d u r e s ; a n d
W H E R E A S , t h e C o m m i s s i o n i s r e q u i r e d t o e s t a b l i s h a l e g i s l a t i v e b o d y
r e i m b u r s e m e n t p o l i c y i n a c c o r d a n c e w i t h A B 1 2 3 4 ; a n d
W H E R E A S , t h e C o m m i s s i o n h a s g r a n t e d t h e E x e c u t i v e C o m m i t t e e t h e
a u t h o r i t y t o a d d , d e l e t e o r o t h e r w i s e m o d i f y t h e C o m m i s s i o n ' s p o l i c i e s a n d
p r o c e d u r e s .
T H E R E F O R E B E I T R E S O L V E D b y t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n , t h a t t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n h a s a d o p t e d t h e
f o l l o w i n g r e s t a t e d s e c t i o n o f t h e l e g i s l a t i v e b o d y r e i m b u r s e m e n t p o l i c y :
" " S E C T I O N V . M E A L S
"
T h e a c t u a l c o s t s o f m e a l s i n c u r r e d w h i l e a t t e n d i n g c o n f e r e n c e s o r o t h e r
m e e t i n g s i n f u r t h e r a n c e o f R C T C ' s a f f a i r s a r e r e i m b u r s a b l e p r o v i d e d R C T C s t a f f i s
g i v e n a r e c e i p t . M e a l c o s t s s h a l l b e r e i m b u r s e d a t a n a m o u n t n o t g r e a t e r t h a n $ 6 0
p e r d a y . T h e m e a l r a t e o f $ 6 0 p e r d a y s h a l l b e d e e m e d t h e r e a s o n a b l e r a t e o f
r e i m b u r s e m e n t f o r m e a l e x p e n s e s a n d m a y b e i n c r e a s e d o n a c a s e - b y - c a s e b a s i s
f o r c e r t a i n u r b a n i z e d a r e a s ( e . g . , N e w Y o r k ; W a s h i n g t o n , D . C . ; a n d S a n F r a n c i s c o )
w i t h t h e a p p r o v a l o f t h e C o m m i s s i o n ' s C h a i r . I n t h e e v e n t s u b m i t t e d r e c e i p t s a r e
l e s s t h a n $ 6 0 p e r d a y , L e g i s l a t i v e B o d y M e m b e r s s h a l l o n l y r e c e i v e r e i m b u r s e m e n t
e q u a l t o t h e a c t u a l a m o u n t s p e n t o n m e a l s a s r e f l e c t e d i n h i s o r h e r s u b m i t t e d
r e c e i p t s . "
A P P R O V E D A N D A D O P T E D t h i s 9 ' h d a y o f M a y , 2 0 1 2 .
A T T E S T :
J e n n i f e r H a r m o n
C l e r k o f t h e B o a r d
J o h n J . B e n o i t , C h a i r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
2 5
"
A G E N D A I T E M 8 8 "
i e
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"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : M a t t W a l l a c e , P r o c u r e m e n t M a n a g e r
M a r l a M o d e l l , P r o c u r e m e n t A d m i n i s t r a t o r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : S i n g l e S i g n a t u r e A u t h o r i t y R e p o r t
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o r e c e i v e a n d f i l e t h e S i n g l e S i g n a t u r e A u t h o r i t y
r e p o r t f o r t h e t h i r d q u a r t e r e n d e d M a r c h 3 1 , 2 0 1 2 .
B A C K G R O U N D / N F O R M A T I O N :
C e r t a i n c o n t r a c t s a r e e x e c u t e d u n d e r s i n g l e s i g n a t u r e a u t h o r i t y a s p e r m i t t e d u n d e r :
"
"
R e s o l u t i o n N o . 9 8 - 0 1 3 a u t h o r i z e s t h e E x e c u t i v e D i r e c t o r t o s i g n p r o f e s s i o n a l
s e r v i c e s a n d a d m i n i s t r a t i v e c o n t r a c t s i n a n a g g r e g a t e a m o u n t n o t t o e x c e e d
$ 5 0 0 , 0 0 0 i n a n y g i v e n f i s c a l y e a r ; a n d
P u b l i c U t i l i t i e s C o d e S e c t i o n 1 3 0 3 2 3 ( c ) a u t h o r i z e s t h e E x e c u t i v e D i r e c t o r t o
s i g n p u b l i c w o r k s c o n t r a c t s .
T h e a t t a c h e d r e p o r t d e t a i l s a l l c o n t r a c t s t h a t h a v e b e e n e x e c u t e d f o r t h e t h i r d
q u a r t e r e n d e d M a r c h 3 1 , 2 0 1 2 , u n d e r t h e s i n g l e s i g n a t u r e a u t h o r i t y g r a n t e d t o t h e
E x e c u t i v e D i r e c t o r . T h e u n u s e d c a p a c i t y o f s i n g l e s i g n a t u r e a u t h o r i t y u n d e r
R e s o l u t i o n N o . 9 8 - 0 1 3 f o r t h e q u a r t e r e n d e d M a r c h 3 1 , 2 0 1 2 i s $ 3 1 1 , 8 1 5 .
A t t a c h m e n t : S i n g l e S i g n a t u r e A u t h o r i t y R e p o r t
A g e n d a I t e m 8 8
2 6
" C O N S U L T A N T . A g r e e m e n t s t h a t f a l l u n d e r R e s o l u t i o n N o . 9 8 - 0 1 3 A M O U N T A V A I L A B L E J u l y 1 , 2 0 1 1 T r a n s p o r t a t i o n M a n a g e m e n t & D e s i g n , I n c . J o a n n a C a p e l l e G C A P S e r v i c e s , I n c . M G B C o n s t r u c t i o n M K C o n s u l t i n g B e a c o n E c o n o m i c s : P a u l 8 1 a c k w e l l l e r , ~ 9 u t h S b i r E n g l n & ~ r i n s f ~ � C o n s u l t i n g o r e & h ~ _ r : n ~ a v a g e � N ~ r a n & T i l d e n A M O U N T U S E D " S I N G L E S I G N A T U R E A U T H O R I T Y A S O F M a r c h 3 1 , 2 0 1 2 D E S C R I P T I O N O F S E R V I C E S S t r a t e g i c A n a l y s i s S e r v i c e s � S u p p o r t S R � 9 1 C J P P r o j e c t G r a n t F u n d i n g C o n s u l t i n g S e r v i c e s D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e C o n s u l t i n g S e r v i c e s A s p h a l t R e p a i r S e r v i c e s R i d e s h a r e I n c e n t i v e P r o g r a m A n a l y s i s & D e v e l o p m e n t S e r v i c e ~ S a l e s T a x R e v e u n e P r o j e c t i o n s " ; . t \ J . I . i F ~ i > ~ ~ ~ ) . ! l n ! j S e r ~ l ~ e s R O W M a i i a ' g e m e h t s u p p o r t s ~ ! Y ) . c : _ a s . " � L e g a - , s e . t : V i ~ e ' " J ~ ~ R ~ 4 ' l ' O r e e m e n t A M O U N T R E M A I N I N G t h r o u g h M a r c h 3 1 , 2 0 1 2 A g r e e m e n t s t h a t f a l l u n d e r P u b l i c U t i l i t i e s C o d e 1 3 0 3 2 3 ( C ) E l r o d F ~ n c e I n s t a l l i : h ~ l r i ; l ) l i k r ! i n c e P e d l e y ! ! t ~ i , t ~ r i \ > ' E l f o d . . F e O c e < C e o n o - F e n C e E l r f ? d F e n c e f , : l r Q ~ F e n c e A M O U N T U S E D M a t t W a l l a c e � p r e � p � a ; . e � d b y I n s t a l l c h a i n J l ~ k f e n c e w i t h w r o u g h t ) l : : l i b 1 ~ i ~ ' o f o n a s t a t i o n . � I n s t a l l c h a i n l i n k f e n c e a n d g a t e p o s t s : L a S i e r r a I n s t a l l i e n c e l o o a t e d a t t b e - i i ; i r i 6 " e ( i d o f l h a p l a n t e r � ; � f 1 1 M c , l h s t ~ l i c t r ~ f r l � : i r P ~ J e o < : e P e d l e y $ u l i r o n , < ~ T h e r e s i a T r e v i n o R � e v i e w e � c r b y � � N o t e : $ � h a r ; l e d a r e ~ r e p r e s e n t s n e W c o n ' t , ; I � ~ ~ I 1 S f e d � ~ n 1 n - . t ~ ! f l f e i u a r t e r . � ; . ; " " ~ � . . > ~ \ : : \ ~ ~ ~ . . . . ~ ~ : : _ _ < � 2 7 O R I G I N A L C O N T R A C T A M O U N T 5 0 0 , 0 0 0 , 0 0 3 5 , 0 0 0 , 0 0 6 , 5 0 0 , 0 0 2 0 , 0 0 0 . 0 0 3 , 6 8 5 . 0 0 1 0 , 0 0 0 . 0 0 1 8 , 0 0 0 . 0 0 4 0 , 0 0 0 . 0 0 , s o : o ~ Q . o o . s , o o o . o o 1 8 8 , 1 8 5 . 0 0 3 1 1 , 8 1 5 . 0 0 ~ < ( 5 ; ~ ~ ~ ; 6 / J i : , ; . 1 6 ; 3 5 0 . 0 d ' 1 2 , 1 4 6 ' . o o " 1 . o . : a s ~ : o u ' . 1 , ~ 9 7 : o l f � P A I D A M O U N T 2 5 , 1 4 7 . 7 0 2 , 7 9 5 , 0 0 2 , 4 0 0 , 0 0 3 , 6 8 5 . 0 0 1 , 3 1 6 . 6 0 5 , 0 0 0 . 0 0 9 . 4 0 8 . o o 7 , 1 5 0 . 0 0 2 , 7 2 5 . 0 0 5 9 , 6 2 7 . 3 0 5 , 8 8 9 . 0 0 . 1 6 , 3 5 0 . 0 0 1 2 , 1 4 G . O O 1 0 , 4 $ 2 . 0 0 R E M A I N I N G C O N T R A C T A M O U N T 9 , 8 5 2 . 3 0 3 , 7 0 5 . 0 0 1 7 , 6 0 0 , 0 0 8 , 6 8 3 . 4 0 1 3 , 0 0 0 . 0 0 3 0 , 5 9 2 . 0 0 4 2 , 8 5 0 . 0 0 2 , 2 7 5 . 0 0 1 2 8 , 5 5 7 . 7 0 1 , 6 9 7 . 0 0 "
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A G E N D A I T E M 8 C "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
M a r l i n F e e n s t r a , P r o j e c t D e l i v e r y D i r e c t o r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : C o n s t r u c t i o n C h a n g e O r d e r P o l i c i e s
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) R e v i e w t h e C o m m i s s i o n ' s e x i s t i n g c h a n g e o r d e r p r o c e d u r e ; a n d
2 ) R e q u i r e c o m m i t t e e a c t i o n w h e n c o n t r a c t c h a n g e o r d e r s e x c e e d t h e
p r e v i o u s l y - a p p r o v e d c o n t i n g e n c y .
B A C K G R O U N D I N F O R M A T I O N :
T h i s i t e m i s a f o l l o w u p t o a r e q u e s t b y t h e C o m m i s s i o n t o d e v e l o p a p o l i c y
h a n d l i n g r e q u e s t s b y s t a f f t o a d d t o t h e c o n t r a c t c o n t i n g e n c y a u t h o r i z a t i o n f o r
c o n s t r u c t i o n c o n t r a c t s .
T y p i c a l l y , t h e C o m m i s s i o n a u t h o r i z e s a 1 0 p e r c e n t c o n t i n g e n c y w i t h t h e a p p r o v a l
o f c o n s t r u c t i o n c o n t r a c t s . T h a t c o n t i n g e n c y i s r e l e a s e d a s n e c e s s a r y t h r o u g h
c o n t r a c t c h a n g e o r d e r s . E v e r y c o n t r a c t r e q u i r e s c h a n g e o r d e r s , a n d c e r t a i n t y p e s
o f w o r k c a n b e a c c o m p l i s h e d o n l y t h r o u g h c h a n g e o r d e r s . S t a t e l a w r e q u i r e s t h a t
o n l y w o r k t h a t c a n b e r e a s o n a b l y q u a n t i f i e d a n d e s t i m a t e d c a n b e r e q u i r e d t o b e
b i d b y t h e c o n t r a c t o r , w h i c h m e a n s t h a t w o r k t h a t m u s t b e p e r f o r m e d t o b u i l d t h e
p r o j e c t b u t c a n n o t b e q u a n t i f i e d d u r i n g t h e b i d d i n g p r o c e s s m u s t b e p a i d f o r u s i n g
c h a n g e o r d e r s . T y p i c a l c h a n g e o r d e r s o f t h i s t y p e f o r h i g h w a y c o n s t r u c t i o n
c o n t r a c t s i n c l u d e t r a f f i c c o n t r o l , s t o r m w a t e r p o l l u t i o n p r e v e n t i o n m e a s u r e s ,
p a r t n e r i n g , q u a n t i t y a d j u s t m e n t s , i n c e n t i v e s f o r p e r f o r m a n c e b a s e d b i d i t e m s , a n d
p r i c e a d j u s t m e n t s f o r o i l o n p r o j e c t s w i t h l a r g e a m o u n t s o f a s p h a l t p a v i n g .
C u r r e n t C h a n g e O r d e r P r o c e s s
T h e c u r r e n t c h a n g e o r d e r p r o c e s s i n c l u d e s v a r i o u s c o n t r o l s t o e n s u r e t h a t t h e
p u b l i c f u n d s a d d e d t o t h e c o n t r a c t a r e w a r r a n t e d , a n d a f a i r p r i c e i s p a i d f o r t h e
w o r k p e r f o r m e d . T h e p r o c e s s f o l l o w e d b y t h e C o m m i s s i o n c o n f o r m s t o t h e
A g e n d a I t e m 8 C
2 8
Caltrans Construction Manual; for non-highway projects typically the requirements •
of the Federal Transit Administration (FTA) may also apply. The specific steps in
the change order process are as follows:
1 . The need for a change order is identified by the Resident Engineer (RE), who
is part of the Construction Management team.
2. The RE discusses the change order with Commission/Bechtel Construction
Manager and, if significant, the Commission project manager as well. The
item is also discussed with the Caltrans oversight RE.
3. The RE drafts the change order and sends it to the contractor with a request
for a cost proposal or a concurrence with the RE's proposal.
4. The contractor returns the cost proposal, which is analyzed by the RE to
ensure the price is fair and reasonable; the RE may recommend approval or
reject it and ask the contractor to try again.
5. After the RE and the contractor sign the change order, the RE sends it to the
Commission with a cover memo that explains in detail 'the need for the
change, the proposed solution, and the basis for the price.
6. The Commission/Bechtel Construction Manager,· Commission project
manager, and Commission Project Delivery Director all review and sign the
change order, and if the change order is over $100,000, the Executive
Director reviews and signs as well.
7. After approval, the transfer of funds from the contingency to the contract is
authorized.
The documents involved in the entire process are retained in the project files and
are subject to audit by federal and state agencies. In accordance with the
Commission Quality Assurance Plan, quality audits are performed · periodically
(usually twice during each contract; more often if required to guarantee
compliance) to ensure that the process is followed correctly and all documents are
filed properly.
Process When Additional Funds Are Needed
Before issuing any change order that would exceed the authorized contingency,
Commission action is required to incre;:~se the contingency. The standard practice
has been to take these items to the Western Riverside County Programs and
Projects Committee or to the Eastern County Programs and Projects Committee,
depending on the location of the project.
Agenda Item 8C
29
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S t a f f i s r e c o m m e n d i n g n o c h a n g e t o t h i s p r o c e d u r e . H o w e v e r , s t a n d i n g c o m m i t t e e
m e e t i n g s a r e o c c a s i o n a l l y c a n c e l l e d d u e t o h o l i d a y s o r o t h e r e v e n t s . I n t h i s c a s e ,
o r i f r e q u e s t e d b y t h e E x e c u t i v e D i r e c t o r i n c a s e s w h i c h r e q u i r e a m o r e d e t a i l e d
l e v e l o f o v e r s i g h t , i t i s r e c o m m e n d e d t h a t t h e C h a i r a p p o i n t a n a d h o c c o m m i t t e e
t o c o n s i d e r t h e i t e m a n d m a k e a r e c o m m e n d a t i o n t o t h e C o m m i s s i o n .
T h e k e y c h a n g e i n t h i s a p p r o a c h i s t h a t i t w i l l e n s u r e t h a t a s i g n i f i c a n t c h a n g e
o r d e r i t e m r e c e i v e s a t h o r o u g h r e v i e w f r o m a c o m m i t t e e p r i o r t o i t s c o n s i d e r a t i o n
b y t h e C o m m i s s i o n . D u e t o t h e n a t u r e o f c o n s t r u c t i o n p r o j e c t s , d e c i s i o n s o n
c h a n g e o r d e r s o f t e n n e e d t o b e m a d e q u i c k l y ; t h i s p r o c e s s w o u l d e n s u r e t h a t w h i l e
t h e n e e d t o a p p o i n t a c o n s t r u c t i o n a d h o c c o m m i t t e e f o r a s i n g l e i t e m w o u l d b e
r a r e , i t w o u l d p r o v i d e t h e C o m m i s s i o n w i t h a l e v e l o f r e v i e w w h i l e e n s u r i n g t h a t a
p r e s s i n g t i m e d e a d l i n e c a n b e m e t .
A g e n d a I t e m 8 C
3 0
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A G E N D A I T E M 8 0 " " "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
D a v i d T h o m a s , T o l l P r o j e c t M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : C o o p e r a t i v e A g r e e m e n t w i t h t h e C o u n t y o f R i v e r s i d e f o r t h e S t a t e
R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
A p p r o v e A g r e e m e n t N o . 1 2 - 3 1 - 0 8 0 - 0 0 , a c o o p e r a t i v e a g r e e m e n t b e t w e e n
t h e C o m m i s s i o n a n d t h e c o u n t y o f R i v e r s i d e ( C o u n t y ) r e l a t e d t o t h e S t a t e
R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( S R - 9 1 C I P ) ; a n d
A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e S R - 9 1 C I P w i l l w i d e n t h e S R - 9 1 t h r o u g h t h e C o u n t y , e x t e n d t h e e x 1 s t r n g
9 1 E x p r e s s L a n e s f r o m t h e O r a n g e C o u n t y l i n e t o I n t e r s t a t e 1 5 , i m p r o v e f i v e l o c a l
i n t e r c h a n g e s , r e c o n s t r u c t a p o r t i o n o f t h e 1 5 / 9 1 i n t e r c h a n g e , a n d p r o v i d e o t h e r
r e g u l a r a n d e x p r e s s l a n e i m p r o v e m e n t s w i t h i n t h e S R - 9 1 c o r r i d o r .
D u e t o t h e h i g h p r i o r i t y o f d e l i v e r i n g t h e s e i m p r o v e m e n t s , t h e S R - 9 1 C I P i s b e i n g
f a s t - t r a c k e d b y a d v a n c i n g s e v e r a l w o r k p h a s e s c o n c u r r e n t l y . T h e s e c o n c u r r e n t
w o r k p h a s e s i n c l u d e p r e l i m i n a r y e n g i n e e r i n g , e n v i r o n m e n t a l p e r m i t t i n g , r i g h t o f w a y
a c q u i s i t i o n , u t i l i t y p l a n n i n g , i n t e r a g e n c y a g r e e m e n t s , a n d d e s i g n - b u i l d ( c o n t r a c t o r
p r o c u r e m e n t a n d p l a n n i n g f o r f i n a l d e s i g n a n d c o n s t r u c t i o n ) .
I n t e r a g e n c y A g r e e m e n t s
V i t a l t o t h e p r o j e c t ' s s u c c e s s i s t h e c o m m u n i c a t i o n a n d c o o r d i n a t i o n w i t h p r o j e c t
s t a k e h o l d e r s . F u r t h e r , c e r t a i n p r o j e c t s t a k e h o l d e r s a r e p o t e n t i a l l y d i r e c t l y i m p a c t e d
b y t h e p r o j e c t a n d / o r r e q u i r e t h e C o m m i s s i o n t o o b t a i n a g r e e m e n t o n i s s u e s t h a t
i m p a c t t h e p r o j e c t . F o r t h e s e p r o j e c t s t a k e h o l d e r s , t h e C o m m i s s i o n i n i t i a t e d
d i s c u s s i o n s a n d i s n e g o t i a t i n g i n t e r a g e n c y a g r e e m e n t s i n a d v a n c e o f t h e d e s i g n -
A g e n d a I t e m 8 0
3 1
build work phase. Currently interagency agreements are complete or are in process
for the following agencies: Federal Highway Administration, Caltrans, California
Highway Patrol, city of Corona, Orange County Transportation Authority, an'd the
County.
Cooperative Agreement with the County of Riverside
The SR-91 CIP involves major construction of the SR-91 freeway through the
County, local freeway interchanges, and local streets and intersections. The
Commission and County staffs have negotiated a cooperative agreement for the
project that addresses the foreseeable issues in advance of the project
construction. The following are some key provisions of this cooperative
agreement:
•
•
•
•
•
•
The Commission shall be responsible for design, reviews, approvals, and
inspection of the project work within the County's jurisdiction to ensure
conformance with the County standards;
The County shall review the sections of the request for proposals that
pertain to work to be completed within the County's jurisdiction and provide
comments to the Commission;
The County shall timely process the required encroachment permits to cover
the contractor's work on the project within the County's right of way;
The County will attend and provide input at meetings of the contractor's
task forces formed for public information, traffic management and detours,
local street construction, and related work;
The County shall waive any and all charges and fees related to plan review
and inspections for the project;
The County will make its best efforts to perform all obligations of the County
related to the project in such a manner as to allow the project to progress as
scheduled;
• The Commission shall acquire, at its sole cost, new, replacement right of
way for the County in exchange for the Frontage Road right of way to be
vacated by the County, and shall deed such replacement Frontage Road right
of way to the County in fee concurrently with the vacation and quitclaim of
the frontage road vacated by County. The County shall timely accept such
new right of way from the Commission; and
• The Commission and County agree to the dispute resolution process.
Staff is seeking Commission approval of the cooperative agreement and
authorization for the Executive Director to execute the agreement between the
Commission and County for the project. There is no direct cost related to this
cooperative agreement.
Agenda Item 8D
32
•
•
•
" I F i n a n c i a l I n f o r m a t i o n I
I n F i s c a l Y e a r B u d g e t : I N / A Y e a r : 1 F Y 2 0 1 2 / 1 3 + A m o u n t : I $ 0
S o u r c e o f F u n d s : I N / A B u d g e t A d j u s t m e n t : I N / A
G L ! P r o j e c t A c c o u n t i n g N o . : N / A
F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ I D a t e : I 0 4 / 1 2 1 1 2
A t t a c h m e n t s :
1 ) D r a f t A g r e e m e n t N o . 1 2 - 3 1 - 0 8 0 - 0 0
2 ) M a p o f S R - 9 1 C I P
"
" A g e n d a I t e m 8 0
3 3
"
"
"
C O O P E R A T I V E A G R E E M E N T
A T T A C H M E N T I
D I S C U S S I O N D R A F T N O . 8
4 / 5 / 2 0 1 2
A g r e e m e n t N o . 1 2 - 3 1 - 0 8 0 - 0 0
F O R S T A T E R O U T E 9 1 E X P R E S S L A N E S
A N D C O R R I D O R I M P R O V E M E N T S
B E T W E E N R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
A N D
T H E C O U N T Y O F R I V E R S I D E
T h i s C o o p e r a t i v e A g r e e m e n t f o r S t a t e R o u t e 9 1 E x p r e s s L a n e s a n d C o r r i d o r
I m p r o v e m e n t s ( " C o o p e r a t i v e A g r e e m e n t " ) i s m a d e a n d e n t e r e d i n t o t h i s _ _ d a y o f
_ _ _ _ 2 0 1 2 , b y a n d b e t w e e n t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( " R C T C " )
a n d t h e C o u n t y o f R i v e r s i d e ( t h e " C o u n t y " ) . R C T C a n d t h e C o u n t y a r e s o m e t i m e s r e f e r r e d t o
h e r e i n i n d i v i d u a l l y a s " P a r t y " , a n d c o l l e c t i v e l y a s t h e " P a r t i e s " .
R E C I T A L S
W H E R E A S , t h e O r a n g e C o u n t y T r a n s p o r t a t i o n A u t h o r i t y o p e r a t e s a n d m a i n t a i n s
t h e e x i s t i n g S R - 9 1 E x p r e s s L a n e s i n O r a n g e C o u n t y u n d e r a f r a n c h i s e a g r e e m e n t w i t h t h e S t a t e
o f C a l i f o r n i a .
W H E R E A S , R C T C i s s t u d y i n g t h e e x t e n s i o n o f t h e S R - 9 1 E x p r e s s L a n e s o n t h e e x i s t i n g
S t a t e R o u t e 9 1 b e t w e e n t h e R i v e r s i d e / O r a n g e C o u n t y l i n e a n d t h e S t a t e R o u t e 1 5 i n t e r c h a n g e ,
i n c l u d i n g t r a n s i t i o n a r e a s a n t i c i p a t e d t o c o m m e n c e a s f a r n o r t h a s H i d d e n V a l l e y P a r k w a y o n
S t a t e R o u t e 1 5 , a s f a r s o u t h a s C a j a l c o R o a d o n S t a t e R o u t e 1 5 , a s f a r e a s t a s P i e r c e S t r e e t o n
S t a t e R o u t e 9 1 , a n d a s f a r w e s t a s G y p s u m C a n y o n o n S t a t e R o u t e 9 1 ( t h e " P r o j e c t " ) .
W H E R E A S , t h e p o t e n t i a l P r o j e c t m a y i n c l u d e i m p r o v e m e n t s t o C o u n t y s t r e e t s
a n d o t h e r r e l a t e d i m p r o v e m e n t s t h a t w i l l u l t i m a t e l y b e o w n e d b y t h e C o u n t y , a n d m a y i n c l u d e
c e r t a i n a d d i t i o n a l i m p r o v e m e n t s r e q u e s t e d b y t h e C o u n t y .
W H E R E A S , b e c a u s e t h e P r o j e c t , i f c o n s t r u c t e d , m a y i m p a c t C o u n t y o w n e d
a n d / o r m a i n t a i n e d f a c i l i t i e s , c o o r d i n a t i o n b e t w e e n t h e P a r t i e s p r i o r t o a n d d u r i n g c o n s t r u c t i o n o f
t h e P r o j e c t i s c r u c i a l t o p r o v i d e f o r m i t i g a t i o n o f p o t e n t i a l i m p a c t s t h a t c o n s t r u c t i o n m a y h a v e o n
t h e C o u n t y , a n d t o e n s u r e t h a t i m p r o v e m e n t s w i t h i n t h e C o u n t y c o m p l y w i t h a p p l i c a b l e
s t a n d a r d s .
W H E R E A S , t h e P a r t i e s a c k n o w l e d g e t h a t , i f a P r o j e c t i s c o n s t r u c t e d , i t I S
R C T C ' s i n t e n t t o u t i l i z e t h e d e s i g n - b u i l d m e t h o d o f P r o j e c t p r o c u r e m e n t a n d c o n s t r u c t i o n .
W H E R E A S , i t i s t h e i n t e n t o f t h e P a r t i e s i n e n t e r i n g i n t o t h i s C o o p e r a t i v e
A g r e e m e n t t o e s t a b l i s h c e r t a i n o p p o r t u n i t i e s f o r c o o p e r a t i o n a n d c o o r d i n a t i o n a n d t o s e t f o r t h
v a r i o u s r e s p o n s i b i l i t i e s o f t h e P a r t i e s , a l l a s f u r t h e r s e t f o r t h h e r e i n .
1 7 3 3 6 . 0 2 1 0 0 \ 5 9 3 7 4 4 8 . 3
3 4
WHEREAS, the Parties acknowledge that full compliance with the California · •
Environmental Quality Act (CEQA), the National Environmental Policy Act (NEPA) and other
laws are a precondition to any approval or construction of the Project.
WHEREAS, the Parties acknowledge and agree that nothing m this Cooperative
Agreement commits RCTC to approving or constructing the Project.
NOW THEREFORE, for good and valuable consideration, the receipt ofwhich is hereby
acknowledged, it is mutually understood and agreed by RCTC and the County as follows:
TERMS
1. Incorporation of Recitals. The recitals set forth above are true and correct and are
incorporated into this Cooperative Agreement as though fully set forth herein.
2. Definitions. .
2.1 Caltrans. As used in this Cooperative Agreement, the term "Caltrans" shall
mean and refer to the California Department ofTransportation;
2.2 County Standards. As used in this Cooperative Agreement, the term "County
Standards" shall mean and refer to the County's standards, policies, guidelines, and ordinances,
including Ordinance 461, design criteria, construction details, and testing/inspection
requirements, and amendments and supplements thereto, for work within the County's
Jurisdiction, approved by the County and in effect before the date of issuance of the final •
addendum to the RFP.
2.3 County's Jurisdiction. As used in this Cooperative Agreement, the term
"County's Jurisdiction" shall mean and refer to the areas within the Project limits either owned
and/or maintained by the County. As used herein, the term "County's Jurisdiction" expressly
excludes the State highway right of way.
2.4 Contractor. As used in this Cooperative Agreement, the term "Contractor" shall
. mean and refer to the design-build contractor selected by RCTC for the Project pursuant to its
Request for Proposal process.
2.5 Project. As used in this Cooperative Agreement, the .term "Project" shall mean
and refer to the proposed RCTC State Route 91 Express Lanes and Corridor Improvement
project as further described in the second recital of this Cooperative Agreement.
2.6 Request for Proposals. As used in this Cooperative Agreement, the term
"Request for Proposals" shall mean and refer to RCTC's request for ·proposals for the design-
build contractor for the Project.
3. Term.
3.1 This Cooperative Agreement shall be effective as ofthe date first set forth above,
and shall continue in effect until the Project is complete, as evidenced by RCTC's issuance to the
2
17336.02100\5937448.3
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C o n t r a c t o r o f a n o t i c e � o f c o m p l e t i o n p u r s u a n t t o t h e t e r m s o f R C T C ' s c o n t r a c t w i t h t h e
C o n t r a c t o r ( " N o t i c e o f C o m p l e t i o n " ) .
3 . 2 N o t w i t h s t a n d i n g a n y o t h e r p r o v i s i o n o f t h i s C o o p e r a t i v e A g r e e m e n t , i f t h e " n o
b u i l d " a l t e r n a t i v e i s s e l e c t e d a s a r e s u l t o f t h e c o m p l e t i o n o f e n v i r o n m e n t a l r e v i e w f o r t h e
P r o j e c t , t h i s C o o p e r a t i v e A g r e e m e n t s h a l l i m m e d i a t e l y t e r m i n a t e w i t h o u t l i a b i l i t y t o e i t h e r P a r t y .
4 . G e n e r a l A g r e e m e n t t o C o o p e r a t e . T h e P a r t i e s a g r e e t o m u t u a l l y c o o p e r a t e i n o r d e r t o
h e l p e n s u r e t h a t t h e P r o j e c t i s s u c c e s s f u l l y c o m p l e t e d w i t h m i n i m u m i m p a c t t o b o t h P a r t i e s , t h e
C o n t r a c t o r a n d t h e p u b l i c .
5 . O b l i g a t i o n s o f R C T C .
5 . 1 R C T C s h a l l i n c o r p o r a t e t h e C o u n t y S t a n d a r d s f o r w o r k w i t h i n t h e C o u n t y ' s
J u r i s d i c t i o n i n t o t h e R e q u e s t f o r P r o p o s a l s , a n d s h a l l r e q u i r e t h a t i m p r o v e m e n t s w i t h i n t h e
C o u n t y ' s J u r i s d i c t i o n b e c o m p l e t e d p u r s u a n t t o s u c h s t a n d a r d s .
5 . 2 N o l e s s t h a n s i x t y ( 6 0 ) c a l e n d a r d a y s p r i o r t o r e l e a s e o f t h e f i n a l R e q u e s t f o r
P r o p o s a l s , R C T C s h a l l p r o v i d e t h e C o u n t y a n o p p o r t u n i t y t o r e v i e w a n d c o m m e n t o n t h o s e
s e c t i o n s o f t h e R e q u e s t f o r P r o p o s a l s t h a t p e r t a i n t o w o r k t o b e c o m p l e t e d w i t h i n t h e C o u n t y ' s
J u r i s d i c t i o n .
5 . 3 R C T C s h a l l r e q u i r e i t s C o n t r a c t o r t o o b t a i n e n c r o a c h m e n t p e r m i t s f r o m C o u n t y
f o r c o n s t r u c t i o n o f a n y P r o j e c t w o r k w i t h i n t h e C o u n t y ' s J u r i s d i c t i o n .
5 . 4 R C T C s h a l l i n c l u d e , i n i t s c o n t r a c t w i t h t h e C o n t r a c t o r , a r e q u i r e m e n t t h a t t h e
C o n t r a c t o r i n c l u d e t h e C o u n t y a s a n a d d i t i o n a l i n s u r e d a n d a s a n i n d e m n i f i e d p a r t y u n d e r s a i d
a g r e e m e n t .
5 . 5 A s b e t w e e n t h e R C T C a n d t h e C o u n t y , R C T C s h a l l b e r e s p o n s i b l e f o r d e s i g n ,
r e v i e w s , a p p r o v a l s , a n d i n s p e c t i o n o f t h e P r o j e c t w o r k w i t h i n t h e C o u n t y ' s J u r i s d i c t i o n t o e n s u r e
c o n f o r m a n c e w i t h t h e C o u n t y S t a n d a r d s d u r i n g c o m p l e t i o n o f t h e P r o j e c t d e s i g n f o l l o w i n g
s e l e c t i o n o f t h e C o n t r a c t o r , a n d d u r i n g P r o j e c t c o n s t r u c t i o n a n d m a i n t e n a n c e p e r i o d s .
5 . 6 E x c e p t i n t h e c a s e o f a n u n f o r e s e e n c i r c u m s t a n c e , R C T C s h a l l r e q u i r e i t s
C o n t r a c t o r t o p r o v i d e a t l e a s t a f i f t e e n ( 1 5 ) d a y n o t i f i c a t i o n t o C o u n t y p r i o r t o a n y f u l l o r p a r t i a l
c l o s u r e o f a n y s t r e e t s w i t h i n C o u n t y ' s J u r i s d i c t i o n e x c e e d i n g o n e ( I ) d a y i n d u r a t i o n . S h o r t t e r m
c l o s u r e s l e s s t h a n o n e ( 1 ) d a y i n d u r a t i o n s h a l l r e q u i r e f o r t y e i g h t ( 4 8 ) h o u r s p r i o r n o t i c e .
5 . 7 R C T C w i l l i n s t i t u t e a p u b l i c o u t r e a c h c a m p a i g n t o k e e p t h e r e s i d e n t s o f t h e
C o u n t y a n d t h e g e n e r a l p u b l i c a p p r i s e d o f t h e P r o j e c t w o r k , a n d a n y s t r e e t c l o s u r e s a n d o t h e r
i m p a c t s t o u s e o f t h e C o u n t y r i g h t o f w a y t h a t m a y r e s u l t f r o m t h e P r o j e c t .
5 . 7 R C T C s h a l l p r o v i d e a s - b u i l t p l a n s f o r P r o j e c t w o r k w i t h i n C o u n t y ' s J u r i s d i c t i o n
w i t h i n 1 2 0 d a y s o f N o t i c e o f C o m p l e t i o n .
6 . O b l i g a t i o n s o f t h e C o u n t y .
3
1 7 3 3 6 . 0 2 1 0 0 \ 5 9 3 7 4 4 8 . 3
3 6
6.1 The County shall review the sections of the Request for Proposals that pertain to •
work to be completed within the County's Jurisdiction, and shall provide comments to RCTC, if
any, within thirty (30) calendar days of the County's receipt from RCTC of the Request for
Proposals.
6.2 The County shall timely process the required encroachment permits to cover the
Contractor's work on the Project within the County right of way. Encroachment permits shall be
processed in no more than five (5) working days after receipt of a complete encroachment permit
application from Contractor. The County shaH not issue any encroachment permits to any other
contractors if the proposed work thereunder has the potential to delay or impact the Project,
without first coordinating the same with the Contractor and RCTC. Al1 required encroachment
permits to be issued by County sha11 be issued in the name ofRCTC.
6.3 The County sha11 have appropriate representatives regularly attend meetings of
the Contractor's task forces formed for p!lblic information, traffic management and detours, local
street construction, and related construction work impacting the County', and shall provide input
at such meetings related to Project work that may impact County residents.
6.4 The County shall waive any and all charges and fees related to plan review and
inspections for the Project.
6.5 The County shall waive any street trenching restrictions/moratoriums currently in
place within the County limits as respect to the Project work.
6.6 Following completion of the Project work within the County Jurisdiction and •
'prior to final acceptance thereof, the County shall timely review and approve the work. The
County shall assume responsibility of the Project facilities completed within the County's
Jurisdiction upon acceptance of the work. Such acceptance shall be evidenced by the recordation
of the deed for the new Frontage Road.
6.7 The County shall timely, so as not to delay the Project, review, approve, and
execute any necessary agreements or amendments to agreements with RCTC, Caltrans and/or the
Contractor related to the Project work, or any Project facilities within the County's Jurisdiction.
6.8 The County shall not allow any encroachment within the County's right of way if
such encroachment may interfere with the Project or the Project construction, without first
coordinating the same with the Contractor and RCTC.
6.9 The County shall install, maintain, operate, and repair its facilities in a manner
which avoids or minimizes, to the extent possible and reasonable, any impact to the Project.
6.10 The County will make its best efforts to perform all obligations of the County
related to the Project in such a manner as to allow the Project to progress as scheduled.
7. Mutual Agreement Regarding Project Plans and Construction.
7.1 Other than reviews related to final inspection and County acceptance of the
Project facilities within the County's Jurisdiction, the Parties agree that RCTC shall be the party
4
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r e s p o n s i b l e f o r c o n d u c t i n g r e v i e w s o f t h e C o n t r a c t o r ' s d e s i g n s a n d p l a n s , a n d f o r p e r f o r m a n c e o f
a n y r e q u i r e d f i e l d i n s p e c t i o n s t o d o c u m e n t t h a t t h e w o r k p e r f o r m e d c o n f o r m s t o C o u n t y
S t a n d a r d s . R C T C s h a l l p r o v i d e t h e C o u n t y c o p i e s o f a l l d e s i g n s p l a n s f o r i m p r o v e m e n t s w i t h i n
C o u n t y ' s J u r i s d i c t i o n , f o r r e v i e w a n d c o m m e n t d u r i n g d e v e l o p m e n t b y t h e C o n t r a c t o r o f t h e
f i n a l d e s i g n f o r t h e P r o j e c t . A p p r o v a l o f t h e C o n t r a c t o r ' s i n - p r o c e s s d e s i g n s a n d p l a n s s h a l l
r e m a i n w i t h i n t h e s o l e d i s c r e t i o n o f R C T C . T h e a b o v e d o e s n o t p r e c l u d e t h e C o u n t y f r o m
p e r f o r m i n g i n s p e c t i o n s o r r e v i e w s o f a n y C o u n t y f a c i l i t y .
8 . R i g h t o f W a y A c g u i s i t i o n / R e l i n g u i s h m e n t .
8 . 1 T h e P a r t i e s a c k n o w l e d g e a n d a g r e e t h a t F r o n t a g e R o a d a l o n g t h e c o r r i d o r o f t h e
P r o j e c t w i t h i n t h e C o u n t y ' s j u r i s d i c t i o n , � a s s h o w n o n E x h i b i t A , m a y r e q u i r e r e l i n q u i s h m e n t
c o n s i s t i n g o f v a c a t i n g a n d q u i t c l a i m i n g r i g h t o f w a y b y C o u n t y t o R C T C i n o r d e r t o a l l o w f o r
c o n s t r u c t i o n o f t h e P r o j e c t .
8 . 2 R C T C s h a l l a c q u i r e , a t i t s s o l e c o s t , n e w , r e p l a c e m e n t r i g h t o f w a y f o r t h e C o u n t y
i n e x c h a n g e f o r t h e F r o n t a g e R o a d r i g h t o f w a y t o b e v a c a t e d b y t h e C o u n t y , a n d s h a l 1 d e e d s u c h
r e p l a c e m e n t F r o n t a g e R o a d r i g h t o f w a y t o t h e C o u n t y i n f e e c o n c u r r e n t l y w i t h t h e v a c a t i o n a n d
q u i t c l a i m o f t h e F r o n t a g e R o a d , v a c a t e d b y C o u n t y . T h e C o u n t y s h a l l t i m e l y a c c e p t s u c h n e w
r i g h t o f w a y f r o m R C T C .
8 . 3 R C T C a n d t h e C o u n t y a g r e e t h a t R C T C a c q u i r e d r e p l a c e m e n t r i g h t o f w a y f o r
a n y r e l o c a t e d F r o n t a g e R o a d w i l l b e j u s t c o m p e n s a t i o n f o r t h e v a c a t e d F r o n t a g e R o a d r i g h t o f
w a y r e q u i r e d f o r t h e P r o j e c t .
8 . 4 T h e C o u n t y s h a l l , i n a t i m e l y m a n n e r , f o l l o w i n g n o t i f i c a t i o n o f c o m p l e t i o n o f t h e
n e w F r o n t a g e R o a d b y R C T C a n d a c c e p t a n c e b y t h e C o u n t y t h e r e o f , v a c a t e a n d q u i t c l a i m t h e
e x i s t i n g F r o n t a g e R o a d p r o p e r t y . E x h i b i t A s h o w s t h e e x i s t i n g F r o n t a g e R o a d a l i g n m e n t a l o n g
w i t h a p r o p o s e d r e a l i g n m e n t a l t e r n a t i v e . T h e f i n a l a l i g n m e n t o f F r o n t a g e R o a d w i l l b e s u b j e c t t o
C o u n t y a p p r o v a l , w h i c h a p p r o v a l s h a l l n o t b e u n r e a s o n a b l y w i t h h e l d o r d e l a y e d .
9 . D i s p u t e R e s o l u t i o n . U n l e s s o t h e r w i s e s p e c i f i e d h e r e i n , t h e P a r t i e s s h a l l c o m p l y w i t h t h e
f o l l o w i n g p r o c e d u r e s i n t h e c a s e o f a d i s p u t e , c l a i m o r c o n t r o v e r s y a r i s i n g u n d e r o r i n r e l a t i o n t o
t h i s C o o p e r a t i v e A g r e e m e n t . I f o n e o f t h e p r o c e d u r e s b e l o w h a s a l r e a d y b e e n c o m p l e t e d
p u r s u a n t t o a n o t h e r s e c t i o n o f t h i s C o o p e r a t i v e A g r e e m e n t , t h e m a t t e r s h a l l i m m e d i a t e l y b e
s u b m i t t e d t o t h e s u b s e q u e n t p r o c e d u r e .
9 . 1 S u b m i s s i o n t o R C T C E x e c u t i v e D i r e c t o r a n d T r a n s p o r t a t i o n D i r e c t o r . T h e
d i s p u t e s h a l l b e r e f e r r e d f o r n e g o t i a t i o n t o t h e R C T C E x e c u t i v e D i r e c t o r a n d t h e D i r e c t o r o f t h e
C o u n t y T r a n s p o r t a t i o n D e p a r t m e n t ( " T r a n s p o r t a t i o n D i r e c t o r " ) . T h e R C T C E x e c u t i v e D i r e c t o r
a n d t h e T r a n s p o r t a t i o n D i r e c t o r a g r e e t o u n d e r t a k e g o o d f a i t h a t t e m p t s t o r e s o l v e s a i d d i s p u t e ,
c l a i m o r c o n t r o v e r s y w i t h i n t e n ( 1 0 ) c a l e n d a r d a y s a f t e r t h e r e c e i p t o f w r i t t e n n o t i c e f r o m t h e
P a r t y a l l e g i n g t h a t a d i s p u t e , c l a i m o r c o n t r o v e r s y e x i s t s . T h e P a r t i e s a d d i t i o n a l l y a g r e e t o
c o o p e r a t e w i t h t h e o t h e r P a r t y i n s c h e d u l i n g n e g o t i a t i o n s e s s i o n s . H o w e v e r , i f s a i d m a t t e r i s n o t
r e s o l v e d w i t h i n t h i r t y ( 3 0 ) c a l e n d a r d a y s a f t e r c o n d u c t i n g t h e f i r s t n e g o t i a t i n g s e s s i o n , e i t h e r
P a r t y m a y t h e n r e q u e s t t h a t t h e m a t t e r b e s u b m i t t e d t o f u r t h e r d i s p u t e r e s o l u t i o n p r o c e d u r e s , a s
m a y b e a g r e e d u p o n b y t h e P a r t i e s .
5
1 7 3 3 6 . 0 2 1 0 0 \ 5 9 3 7 4 4 8 . 3
3 8
9.2 Legal Action. If a matter is not resolved within thirty (30) calendar days after the •
first negotiating session between the RCTC Executive Director and the Transportation Director,
unless otherwise agreed upon in writing by the Parties, either Party may proceed with any other
remedy available in law or in equity.
10. Indemnification.
10.1 RCTC shall indemnify, defend and hold the County, its directors, officials,
officers, employees, agents, consultants and contractors free and harmless from any and all
claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law
or in equity, to property or persons, including wrongful death, in any manner arising out of or
incident to any breach of contract, negligent acts, omissions or breach of Jaw, or willful
misconduct of RCTC, its officials, officers, employees, agents, consultants or contractors in the
performance ofRCTC's obligations under this Cooperative Agreement, including the payment of
all reasonable attorneys fees.
10.2 The County shall indemnify, defend and hold RCTC, its directors, officials,
officers, employees, agents, consultants and contractors free and harmless from any and all
claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law
or in equity, to property or persons, including wrongful death, in any manner arising out of or
incident to any breach of contract, negligent acts, omissions or breach of Jaw, or willful
misconduct of the County, its officials, officers, employees, agents, consultants or contractors in
the performance of the County's obligations under this Cooperative Agreement, including the
payment of all reasonable attorneys fees.
10.3 The indemnification provisions set forth in this Section 10 shall survive any
expiration or termination ofthis Cooperative Agreement.
11. Force majeure. The failure of performance by either Party (except for payment
obligations) hereunder shall not be deemed to be a default where delays or defaults are due to
war; insurrection; strikes; lock-outs; riots; floods; earthquakes; fires; casualties; acts of God; acts
of the public enemy; epidemics; quarantine restrictions; freight embargoes; lack of
transportation; governmental restrictions; unusually severe weather; inability to secure necessary
labor, materials or tools; delays of any contractor, subcontractor, railroad, or suppliers; acts of
the other Party; acts or failure to act of any other public or governmental agency or entity (other
than that acts or failure to act of the Parties); or any other causes beyond the control or without
the fault of the Party claiming an extension of time to perform or relief from default. An
extension of time for any such cause shall be for the period of the enforced delay and shall
commence to run from the time of the commencement of the cause, if notice by the party
claiming such extension is sent to the other party within thirty (30) days of the commencement of
the cause. Times of performance under this Cooperative Agreement may also .be extended in
writing by mutual agreement between the Parties.
12. Amendments. This Cooperative Agreement may be amended at any time by the mutual
consent of the Parties by an instrument in writing; however, no amendments or other
modifications of this Cooperative Agreement shall be binding unless executed in writing by both
Parties hereto, or their respective successors or assigns.
)
17336.02100\5937448.3
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1 3 . A s s i g n m e n t o f C o o p e r a t i v e A g r e e m e n t . N e i t h e r P a r t y m a y a s s i g n o r t r a n s f e r i t s
r e s p e c t i v e r i g h t s o r o b l i g a t i o n s u n d e r t h i s C o o p e r a t i v e A g r e e m e n t w i t h o u t t h e e x p r e s s w r i t t e n
c o n s e n t o f t h e o t h e r P a r t y . A n y p u r p o r t e d a s s i g n m e n t o r t r a n s f e r b y o n e P a r t y w i t h o u t t h e
e x p r e s s w r i t t e n c o n s e n t o f t h e o t h e r P a r t y s h a l l b e n u l l a n d v o i d a n d o f n o f o r c e o r e f f e c t .
1 4 . W a i v e r . N o d e l a y o r o m i s s i o n i n t h e e x e r c i s e o f a n y r i g h t o r r e m e d y o f a n o n - d e f a u l t i n g
P a r t y o n a n y d e f a u l t s h a l l i m p a i r s u c h r i g h t o r r e m e d y o r b e c o n s t r u e d a s a w a i v e r . N o c o n s e n t
o r a p p r o v a l o f e i t h e r P a r t y s h a l l b e d e e m e d t o w a i v e o r r e n d e r u n n e c e s s a r y s u c h P a r t y ' s c o n s e n t
t o o r a p p r o v a l o f a n y s u b s e q u e n t a c t o f t h e o t h e r P a r t y . A n y w a i v e r b y e i t h e r P a r t y o f a n y
d e f a u l t m u s t b e i n w r i t i n g a n d s h a l l n o t b e a w a i v e r o f a n y o t h e r d e f a u l t c o n c e r n i n g t h e s a m e o r
a n y o t h e r p r o v i s i o n o f t h i s C o o p e r a t i v e A g r e e m e n t .
1 5 . S e v e r a b i l i t y . I n t h e e v e n t t h a t a n y o n e o r m o r e o f t h e p h r a s e s , s e n t e n c e s , c l a u s e s ,
p a r a g r a p h s , o r s e c t i o n s c o n t a i n e d i n t h i s C o o p e r a t i v e A g r e e m e n t s h a l l b e d e c l a r e d i n v a l i d o r
u n e n f o r c e a b l e b y v a l i d j u d g m e n t o r d e c r e e o f . a c o u r t o f c o m p e t e n t j u r i s d i c t i o n , s u c h i n v a l i d i t y
o r u n e n f o r c e a b i l i t y s h a l l n o t a f f e c t a n y o f t h e r e m a i n i n g p h r a s e s , s e n t e n c e s , c l a u s e s , p a r a g r a p h s ,
o r s e c t i o n s o f t h i s C o o p e r a t i v e A g r e e m e n t , w h i c h s h a l l b e i n t e r p r e t e d t o c a r r y o u t t h e i n t e n t o f
t h e p a r t i e s h e r e u n d e r .
1 6 . T h i r d P a r t y B e n e f i c i a r i e s . T h e C o n t r a c t o r i s a n i n t e n d e d t h i r d - p a r t y b e n e f i c i a r y o f t h i s
C o o p e r a t i v e A g r e e m e n t . E x c e p t f o r t h e C o n t r a c t o r , t h e r e a r e n o t h i r d - p a r t y b e n e f i c i a r i e s t o t h i s
C o o p e r a t i v e A g r e e m e n t .
[ S i g n a t u r e s o n f o l l o w i n g p a g e ]
7
1 7 3 3 6 . 0 2 1 0 0 \ 5 9 3 7 4 4 8 . 3
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SIGNATURE PAGE
TO COOPERATIVE AGREEMENT
FOR STATE ROUTE 91 EXPRESS LANES
AND CORRIDOR IMPROVEMENTS
RIVERSIDE COUNTY
TRANSPORTATION COMMISSION
By:
Anne E. Mayer
Executive Director
Approved as to form:
BEST BEST & KRIEGER LLP
General Counsel for RCTC
17336.02100\5937448.3
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COUNTY OF RIVERSIDE
By:
Attest:
By:
John J. Benoit
Chair of the Board
County Clerk
Approved as to form:
County Counsel
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E x h i b i t A
F R O N T A G E R O A D A L I G N M E N T
( i n s e r t m a p )
9
4 2
43 -··-··-EXISTING STATE RIW I I I I I I I PROPOSED STATE RIW -··-··-AREA POTENTIAL EFFECT ----PROPOSED CITY RIW ~--------PER~ANENT EASE~ENT .................. PARCEL LINE PER~ANENT EASE~ENT (UTILITIES) TCE (UTILITIES) I I I I I I I PROPOSED RIW (UTILITIES) -PROPOSED SIDEWALK i+X "\·;;i,tl PROPOSED LOCAL STREET -COLD ~ILL AND OVERLAY SR-91 CORRIDOR IMPROVEMENT PROJECT SHT 1 OF 2 PARSONS -l'.o!<l<>:l.ttJM<tl<l'~-»""~ S200 t. GUASTI RO., SUITE 200 PHOME ftotl t1t-SIOO OHTNII01 CA 11711 FAX (tot) 2113e05
~~~SnCc1~~MEoR;eRI~ffl,lrn f~";i'onTn'j~~s~~~t~~loo"f Cto~mb~~~o~ego~~~~~~t?~o vcfe'"dfs~~no~~r bp~~llc mode r~gordln.ft.w!he ol ignment or e~o~ston of the fr~ew9y, roods, off romps and oncf11ory fg~~~~u:~ ~'6, meoor;~ts~~~Ct~~b~ ~srt~~enct:gdhe+~ ~~s,~~t~~~edr1~~+Ys~~~~e r fmpl~ment any dep1cted capitol lmfrrovemenT. The 1nformo~~on conto~ned and/or dep?cted ~~To~, ~r 1Friac~~W:b~9~~~brfe'~"r" ra C~rFe~~~ ~~" 0tPyd ~"~+ ~~(r-8d"~adr/y~"couse any -··-··· EXISTING STATE RIW 1 1 1 1 1 1 I PROPOSED STATE RIW -··-:-·•· AREA POTENTIAL EFFECT PROPOSED CITY RIW ---------PERMANENT EASEMENT PARCEL LINE --------~ PERMANENT EASEMENT (UTILITIES) -----TCE (UTILITIES) I , I I I I I PROPOSED RIW (UTILITIES) -PROPOSED SIDEWALK l':f';,;:&iaJ PROPOSED LOCAL STREET -COLO MILL AND OVERLAY SR-91 CORRIDOR IMPROVEMENT PROJECT SHT 2 OF 2 PARSONS 3200 l. OUASTI RO., SUITE 200 ONTARIO. CA tt7t1
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A G E N D A I T E M 8 E " f
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
M a r k L a n c a s t e r , I n t e r i m R i g h t o f W a y M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : I n t e r s t a t e 2 1 5 S c o t t R o a d t o N u e v o R o a d - U t i l i t y A g r e e m e n t s a n d
C o n s t r u c t i o n a n d M a i n t e n a n c e A g r e e m e n t
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F � R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
3 )
A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e u t i l i t y a g r e e m e n t s r e l a t e d t o t h e I n t e r s t a t e 2 1 5 S c o t t R o a d t o
N u e v o R o a d C e n t r a l w i d e n i n g p r o j e c t o n b e h a l f o f t h e C o m m i s s i o n ;
A p p r o v e A g r e e m e n t N o . 1 2 - 3 1 - 0 8 2 - 0 0 w i t h C a l t r a n s f o r c o n s t r u c t i o n a n d
m a i n t e n a n c e o f t h e E t h a n a c O v e r h e a d B r i d g e ; a n d
A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e C o m m i s s i o n , i n c o n j u n c t i o n w i t h C a l t r a n s , i s d e v e l o p i n g p l a n s f o r i m p r o v i n g
t h e e x i s t i n g 1 - 2 1 5 f r e e w a y f r o m S c o t t R o a d t o N u e v o R o a d . P r o p o s e d c o n s t r u c t i o n
i n c l u d e s w i d e n i n g 1 - 2 1 5 f r o m t w o t o t h r e e l a n e s i n e a c h d i r e c t i o n , w i d e n i n g
u n d e r c r o s s i n g s a n d r e p l a c i n g t h e P e r r i s B o u l e v a r d o v e r c r o s s i n g a n d t h e " D " S t r e e t
o n - r a m p o v e r c r o s s i n g i n t h e c i t y o f P e r r i s .
O n F e b r u a r y 2 , 2 0 0 9 , a c o o p e r a t i v e a g r e e m e n t b e t w e e n C a l t r a n s a n d t h e
C o m m i s s i o n a u t h o r i z e d t h e C o m m i s s i o n t o p e r f o r m a l l p r o j e c t w o r k . P r o j e c t w o r k
i n c l u d e s , i n p a r t , t h a t t h e C o m m i s s i o n i d e n t i f y , l o c a t e , a c c o m m o d a t e , p r o t e c t ,
r e l o c a t e , o r r e m o v e a n y u t i l i t i e s t h a t c o n f l i c t e d w i t h t h e 1 - 2 1 5 c o n s t r u c t i o n . P r o j e c t
w o r k a l s o r e q u i r e s t h a t t h e C o m m i s s i o n e n t e r i n t o a c o n s t r u c t i o n a n d m a i n t e n a n c e
a g r e e m e n t w i t h C a l t r a n s f o r t h e m o d i f i c a t i o n o f t h e E t h a n a c R o a d O v e r h e a d B r i d g e
o v e r t h e S a n J a c i n t o B r a n c h L i n e r a i l r o a d r i g h t o f w a y .
A g e n d a I t e m 8 E
4 5
The Commission owns the railroad right of way and wilt be administering the
construction of the project. A new construction and maintenance agreement is
required for Caltrans' long-term maintenance obligation for the bridge structure and
to update the original construction and maintenance agreement executed between
Caltrans and Atchison, Topeka and Santa Fe in 1961.
Utility agreements will be required with the city of Perris, Southern California
Edison, Southern California Gas Company, and Verizon to relocate all utility
facilities, which are in conflict with project construction. As a part of establishing
liability for the cost of the utility relocation, a prior rights check is performed by the
utility owner and verified by the Commission's Utility Coordinator. The utility
facilities wil.l be relocated either before or concurrently with construction activities,
The estimated cost for the Commission's share of the relocation work is $513,500.
The Commission previously approved the required right of way funding at its
February 11, 2011 meeting. St.aff is recommending the Commission authorize the
Executive Director to execute the utility agreements and the construction and
maintenance agreement on behalf of the Commission. While these are standard
form agreements, examples of a draft utility agreement and a draft construction
and maintenance agreement are included as attachments.
Financial Information
In Fiscal Year Budget: I Yes I I FY2011/12 Amount: I $13,500
N/A Year: FY 2012/13 + $500,000
Source of Funds: I STIP-RIP, Measure A, CMIA Budget Adjustment: I No
N/A
GL/Project Accounting No.: 003023 81401 00068 0000 262 31 81401
Fiscal Procedures Approved: ~~ I Date: I 04/13/12
Attachments:
1) Draft Agreement No. 1 2-31-082-00 Construction and Maintenance
Agreement (Ethanac Overhead Bridge)
2) Sample Utility Agreement
Agenda Item 8E
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A g r e e m e n t N o . 1 2 - 3 1 - 0 8 2 - 0 0
C O N S T R U C T I O N A N D M A I N T E N A N C E A G R E E M E N T
( E t h a n a c O v e r h e a d B r i d g e )
T h i s C o n s t r u c t i o n a n d M a i n t e n a n c e A g r e e m e n t ( " A g r e e m e n t " ) i s m a d e a n d
e n t e r e d i n a s o f , 2 0 _ b y a n d b e t w e e n t h e R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( " C O M M I S S I O N " ) a n d S T A T E
O F C A L I F O R N I A , a c t i n g t h r o u g h i t s D e p a r t m e n t o f T r a n s p o r t a t i o n
( " S T A T E " ) . C O M M I S S I O N a n d S T A T E a r e s o m e t i m e s r e f e r r e d t o h e r e i n
i n d i v i d u a l l y a s " P a r t y " a n d c o l l e c t i v e l y a s " P a r t i e s " .
R E C I T A L S
A . W H E R E A S , C O M M I S S I O N i s t h e o w n e r i n f e e o f t h a t c e r t a i n
r e a l p r o p e r t y c o m m o n l y r e f e r r e d t o a s t h e S a n J a c i n t o S u b d i v i s i o n ( " R a i l
C o r r i d o r " ) .
B . W H E R E A S , B u r l i n g t o n N o r t h e r n a n d S a n t a F e R a i l w a y C o m p a n y
( " B N S F " ) h a s a f r e i g h t e a s e m e n t f o r u s e o f t h e R a i l C o r r i d o r a n d i s c u r r e n t l y
r e s p o n s i b l e f o r m a i n t e n a n c e t h e r e o f p u r s u a n t t o i t s S h a r e d U s e A g r e e m e n t
w i t h C O M M I S S I O N .
C . W H E R E A S , S T A T E o w n s , o p e r a t e s , r e p a i r s . a n d m a i n t a i n s t h e
e x i s t i n g E t h a n a c O v e r h e a d B r i d g e s o n I n t e r s t a t e 2 1 5 , B r i d g e N o . 5 6 - 0 1 7 5 L
a n d 5 6 - 0 1 7 5 R , P U C C r o s s i n g N o . 0 0 2 X - 2 2 . 0 0 - A , ( E t h a n a c O v e r h e a d
B r i d g e s " ) w h i c h s p a n o v e r S t a t e R o u t e 7 4 ( " S T A T E r i g h t o f w a y " ) a n d t h e
R a i l C o r r i d o r p u r s u a n t t o t h a t c e r t a i n e a s e m e n t a g r e e m e n t e n t e r e d i n t o b y
A t c h i s o n , T o p e k a a n d S a n t a F e R a i l w a y C o m p a n y a n d S T A T E a s o f A u g u s t
9 , 1 9 6 1 , r e c o r d e d i n R i v e r s i d e C o u n t y a s d o c u m e n t n u m b e r 1 5 0 4 5
( " E x i s t i n g E a s e m e n t " ) .
D . W H E R E A S , C O M M I S S I O N w i s h e s t o c o m p l e t e w o r k r e l a t e d t o
m e d i a n w i d e n i n g o f t h e E t h a n a c O v e r h e a d B r i d g e s ( " P r o j e c t ' ) , a s m o r e
p a r t i c u l a r l y d e s c r i b e d i n E x h i b i t " A " a s p a r t o f a l a r g e r I n t e r s t a t e 2 1 5
H i g h w a y W i d e n i n g P r o j e c t .
E . W H E R E A S , t h e p l a n s a n d s p e c i f i c a t i o n s f o r P r o j e c t w i l l b e
r e v i e w e d a n d a p p r o v e d b y B N S F a n d t h e S T A T E , a n d t h e p l a n s a n d
s p e c i f i c a t i o n s f o r t h e f a l s e w o r k s h a l l b e r e v i e w e d u p o n c o m p l e t i o n t h e r e o f
b y C o m m i s s i o n ' s c o n t r a c t o r a n d s h a l l b e s u b j e c t t o a p p r o v a l b y B N S F a n d
C O M M I S S I O N ' s C o n s t r u c t i o n M a n a g e r ( c o l l e c t i v e l y t h e " P l a n s a n d
S p e c i f i c a t i o n s " ) . T h e p l a n s a n d s p e c i f i c a t i o n s f o r t h e f a l s e w o r k m u s t b e
s u b m i t t e d f o r r e v i e w a n d a p p r o v e d b y B N S F a n d C O M M I S S I O N p r i o r t o
4 7
commencement of any work on the Project. Parties agree that Project shall
be constructed in accordance with the Plans and Specifications
F. WHEREAS, pursuant to a separate agreement, COMMISSION shall
obtain or shall require its contractor to obtain flagging services for Project
work and/or any required maintenance work from BNSF or SOUTHERN
CALIFORNIA REGIONAL RAIL AUTHORITY ("SCRRA"), .
G. WHEREAS, upon completion of Project, STATE shall operate,
repair and maintain the completed Ethanac Overhead Bridges, and all
portions thereof (the "Structure") within State's right of way and over and
across COMMISSION's right of way pursuant to the terms and conditions
contained in this Agreement.
H. WHEREAS, Parties intend, concurrently with execution of this
Agreement, to execute certain easements in Javor of the STATE related to
the permanent location of Structure on Property (the "Easements"). The
Easements, attached hereto as Exhibit "B" provide that the Easements are
subject to the terms and conditions contained in this Agreement.
I. WHEREAS, Parties wish to enter into this Agreement whereby
COMMISSION will grant STATE a license to enter Property for purposes of
repair and maintenance of the Structure, all subject to the terms and
conditions contained in this Agreement.
J. WHEREAS, STATE and COMMISSION have entered into a
Cooperative Agreement No. 08-1533 on , 2012, for construction of the
above referenced Interstate 21 5 Highway Widening project, including
construction of Project over the Rail Corridor (collectively, the "Cooperative
Agreement").
K. WHEREAS, except as otherwise specified herein, COMMISSION
has prepared the plans and specifications for Project.
L. WHEREAS, COMMISSION is the sponsor (as that term is used
in the Cooperative Agreement) for construction of Project, and is responsible
for construction funding.
NOW, THEREFORE, COMMISSION and STATE do hereby agree as
follows:
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A G R E E M E N T
1 . G r a n t o f E a s e m e n t s .
C o n c u r r e n t l y w i t h e x e c u t i o n o f t h i s A g r e e m e n t , P a r t i e s s h a l l e x e c u t e
E a s e m e n t s r e l a t e d t o t h e p e r m a n e n t l o c a t i o n o f S t r u c t u r e o n P r o p e r t y . S a i d
E a s e m e n t s s h a l l b e r e c o r d e d a g a i n s t P r o p e r t y , a n d p r o v i d e t h a t a l l r e p a i r a n d
m a i n t e n a n c e o f S t r u c t u r e s h a l l b e s u b j e c t t o a n d c o n d u c t e d p u r s u a n t t o t h e
t e r m s a n d c o n d i t i o n s o f t h i s A g r e e m e n t . P a r t i e s a g r e e t h a t , u p o n c o m p l e t i o n o f
c o n s t r u c t i o n o f P r o j e c t , " P r o p e r t y " , a s t h a t t e r m i s u s e d h e r e i n , s h a l l r e f e r t o t h a t
p o r t i o n o f C O M M I S S I O N ' s p r o p e r t y a s s h o w n o n t h e E a s e m e n t s a n d i n E x h i b i t
" B " . T h e E a s e m e n t s s h a l l c o v e r t h a t p o r t i o n o f t h e P r o p e r t y n o t c o v e r e d u n d e r
t h e E x i s t i n g E a s e m e n t .
2 . T e r m . T h e t e r m o f t h i s A g r e e m e n t s h a l l c o m m e n c e o n t h e d a t e f i r s t
s p e c i f i e d a b o v e a n d s h a l l c o n t i n u e i n e f f e c t f o r s o l o n g a s t h e E a s e m e n t
e x i s t s , u n l e s s o t h e r w i s e t e r m i n a t e d b y m u t u a l c o n s e n t . T h i s A g r e e m e n t i s
s u b o r d i n a t e t o a l l p r i o r o r f u t u r e r i g h t s a n d o b l i g a t i o n s o f C O M M I S S I O N i n
P r o p e r t y , e x c e p t t h a t C O M M I S S I O N s h a l l g r a n t n o r i g h t s i n c o n s i s t e n t w i t h
t h e r e a s o n a b l e e x e r c i s e b y S T A T E o f i t s r i g h t s u n d e r t h i s A g r e e m e n t .
3 . C O M M I S S I O N O b l i g a t i o n s R e g a r d i n g C o n s t r u c t i o n o f P r o j e c t .
3 . 1 C O M M I S S I O N s h a l l p r o v i d e f o r a n d m a i n t a i n m i n i m u m v e r t i c a l
a n d h o r i z o n t a l c l e a r a n c e s a s s h o w n i n t h e P l a n s a n d S p e c i f i c a t i o n s f o r
P r o j e c t , a n d i n a c c o r d a n c e w i t h t h e C o n t r a c t o r R e q u i r e m e n t s s e t f o r t h i n
E x h i b i t " B " a n d t h e S t a t e B r i d g e / F a l s e w o r k C l e a r a n c e R e q u i r e m e n t s a s
p r o v i d e d i n E x h i b i t " E " , b o t h o f w h i c h a r e a t t a c h e d h e r e t o a n d i n c o r p o r a t e d
h e r e i n b y r e f e r e n c e .
3 . 2 C O M M I S S I O N s h a l l c o n s t r u c t P r o j e c t i n a g o o d a n d
w o r k m a n l i k e m a n n e r a n d a s s h o w n o n t h e P l a n s a n d S p e c i f i c a t i o n s . T h e
p r i n c i p a l e l e m e n t s o f P r o j e c t w o r k ( " W o r k " ) a r e a s f o l l o w s :
( a ) C o n s t r u c t i o n o f P r o j e c t ;
( b ) A l l n e c e s s a r y g r a d i n g a n d p a v i n g , i n c l u d i n g b a c k f i l l o f
e x c a v a t i o n s a n d r e s t o r a t i o n o f d i s t u r b e d v e g e t a t i o n o n t h e R a i l C o r r i d o r ;
( c ) P r o v i s i o n o f s u i t a b l e d r a i n a g e , b o t h t e m p o r a r y a n d
p e r m a n e n t ;
( d ) M a i n t e n a n c e o f t h e j o b s i t e a t a l l t i m e s s o t h a t i t w i l l n o t
p r e s e n t a n y s o u r c e o f d a n g e r t o a n y p e r s o n o r p r o p e r t y .
4 9
(e) Removal of all trash and debris associated with the
construction of Project.
(f) Job site cleanup to the pre-construction condition to
COMMISSION's satisfaction.
3.3 The Work shall be performed by COMMISSION or its
contractor(s) in a manner that will not endanger or interfere with the safe
and timely operations of the STATE Right of Way or BNSF facilities.
3.4 The Work, including shoring, false work or cribbing used by
COMMISSION, shall comply with the BNSF Bridge Requirements, attached
hereto as Exhibit "F" and incorporated herein by reference, and all applicable
requirements promulgated by state and federal agencies, departments,
commissions and other legislative bodies.
3.5 Prior to commencing any work on or about Property,
COMMISSION shall require its contractor to provide plans and specifications
for the falsework to BNSF and STATE for review and approval.
3.6 The Work shall be performed by COMMISSION
contractor(s) in a manner that will not endanger or interfere with
and timely operations of , SCRRA or BNSF facilities or trains.
or its
the safe
(a) Prior to the date that SCRRA assumes operations and
maintenance responsibility for the corridor, emergency work will be
permitted only upon prior notification to BNSF's Network Operations Center
(telephone number: 800 832-5452). ,
(b) Commencing as of the date that SCRRA assumes
operations and maintenance responsibility for the corridor, anticipated to
start at the middle of 2011, the required notification for emergency work
shall be provided to SCRRA {(909) 593-0661 or (888) 446-9715).
(c) Parties hereto mutually acknowledge and agree that trains
cannot be subject to delay once SCRRA Metrolink Commuter Rail Service
commences in late 2012.
3. 7 COMMISSION and its contractors and agents performing work
on Property, or any part thereof, shall comply with the insurance
requirements specified in Exhibit "D", attached to this Agreement and
incorporated herein by reference.
COMMISSION is placed on notice that fiber optic, communication
and other cable lines, gas, electric, arid/or ·other utilities, and systems
(collectively, the "Lines") owned by various telecommunications, electrical, gas,
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o r o t h e r c o m p a n i e s m a y b e b u r i e d o n P r o p e r t y . A s a p p l i c a b l e , t h e l o c a t i o n s o f
t h e s e k n o w n L i n e s h a v e b e e n i n c l u d e d o n t h e P l a n s a n d S p e c i f i c a t i o n s b a s e d o n
a v a i l a b l e i n f o r m a t i o n f r o m t h e u t i l i t y c o m p a n i e s b u t a l l u t i l i t y l o c a t i o n s m a y n o t b e
s h o w n o r k n o w n . C O M M I S S I O N s h a l l b e r e s p o n s i b l e f o r c o n t a c t i n g t h e u t i l i t y
c o m p a n i e s a n d n o t i f y i n g t h e m o f a n y w o r k t h a t m a y d a m a g e L i n e s o r f a c i l i t i e s
a n d / o r i n t e r f e r e w i t h t h e i r s e r v i c e . A s a p p l i c a b l e , C O M M I S S I O N m u s t a l s o m a r k
a l l L i n e s s h o w n o n t h e P l a n s a n d S p e c i f i c a t i o n s o r m a r k e d i n t h e f i e l d i n o r d e r t o
v e r i f y t h e i r l o c a t i o n s . C O M M I S S I O N m u s t a l s o u s e a l l r e a s o n a b l e m e t h o d s w h e n
w o r k i n g o n o r a d j a c e n t t o P r o p e r t y t o d e t e r m i n e i f a n y o t h e r L i n e s ( f i b e r o p t i c ,
c a b l e , c o m m u n i c a t i o n , g a s , e l e c t r i c , o r o t h e r w i s e ) m a y e x i s t .
( a ) C O M M I S S I O N s h a l l b e r e s p o n s i b l e f o r t h e r e a r r a n g e m e n t
o f a n y f a c i l i t i e s o r L i n e s d e t e r m i n e d t o i n t e r f e r e w i t h c o n s t r u c t i o n .
C O M M I S S I O N s h a l l c o o p e r a t e f u l l y w i t h a n y i m p a c t e d u t i l i t y c o m p a n y ( i e s ) i n
p e r f o r m i n g s u c h r e a r r a n g e m e n t s .
( b ) F a i l u r e t o m a r k o r i d e n t i f y t h e s e L i n e s i s s u f f i c i e n t c a u s e
f o r C O M M I S S I O N t o s t o p c o n s t r u c t i o n o f P r o j e c t u n t i l i d e n t i f i c a t i o n w o r k i s
c o m p l e t e d .
3 . 8 C O M M I S S I O N c o n t r a c t o r s o n P r o j e c t s h a l l c o n f o r m w i t h a n d
m e e t t h e C o n H a c t o r R e q u i r e m e n t s s e t f o r t h i n E x h i b i t " B " a t t a c h e d h e r e t o
a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e .
3 . 9 A s m a y b e r e q u i r e d b y B N S F , p r i o r t o p e r f o r m i n g a n y w o r k o n
P r o j e c t , C O M M I S S I O N c o n t r a c t o r s s h a l l e x e c u t e B N S F ' s m o s t - c u r r e n t
s t a n d a r d " E x h i b i t ' C ' - C o n t r a c t o r R e q u i r e m e n t s " a n d B N S F ' s m o s t - c u r r e n t
s t a n d a r d " E x h i b i t ' C - 1 " ' . - C o n t r a c t o r I n s u r a n c e R e q u i r e m e n t s .
3 . 1 0 C O M M I S S I O N s h a l l s u p e r v i s e a n d i n s p e c t t h e o p e r a t i o n s o f a n y
c o n t r a c t o r s c o m p l e t i n g t h e W o r k t o a s s u r e c o m p l i a n c e w i t h t h e P l a n s a n d
S p e c i f i c a t i o n s , t h e t e r m s o f t h i s A g r e e m e n t a n d a l l s a f e t y r e q u i r e m e n t s
s p e c i f i e d h e r e i n .
3 . 1 1 C O M M I S S I O N s h a l l a d v i s e B N S F ' s M a n a g e r o f P u b l i c P r o j e c t s ,
i n w r i t i n g o f t h e c o m p l e t i o n d a t e o f P r o j e c t w i t h i n t h i r t y ( 3 0 ) d a y s a f t e r s u c h
c o m p l e t i o n d a t e . A d d i t i o n a l l y , C O M M I S S I O N s h a l l n o t i f y B N S F ' s M a n a g e r
o f P u b l i c P r o j e c t s , i n w r i t i n g , o f t h e d a t e o n w h i c h C O M M I S S I O N w i l l m e e t
w i t h S T A T E f o r t h e p u r p o s e o f m a k i n g f i n a l i n s p e c t i o n o f P r o j e c t .
3 . 1 2 I n a d d i t i o n t o t h e w o r k i n g d r a w i n g s r e q u i r e d i n E x h i b i t " B " , t h e
C O M M I S S I O N s h a l l p r o v i d e o n e s e t o f a s - b u i l t p l a n s ( p r e p a r e d i n E n g l i s h
U n i t s ) t o B N S F , a s w e l l a s o n e s e t o f c o m p u t e r d i s k e t t e s c o n t a i n i n g a s - b u i l t
C A D d r a w i n g s o f S t r u c t u r e a n d i d e n t i f y i n g t h e s o f t w a r e u s e d f o r t h e C A D
d r a w i n g s . T h e " a s - b u i l t p l a n s " m u s t c o m p l y w i t h t h e B r i d g e R e q u i r e m e n t s
a n d d e p i c t a l l i n f o r m a t i o n i n B N S F e n g i n e e r i n g s t a t i o n i n g a n d m i l e p o s t
5 1
pluses. The "as-built plans" must also include plan and profile, structural
bridge drawings and specifications, and drainage plans. All improvements
and facilities must be shown.
3.13 COMMISSION shall require all of its contractors and agents
engaged under contract to perform work on Property, or any part thereof, to
include STATE as an indemnified party under COMMISSION's standard
contractual indemnification, hold harmless and defense requirements. Each
such contract shall also incorporate all applicable material provisions of this
Agreement as binding terms contained therein.
4. STATE Rights Regarding Construction.
4.1 STATE shall have the right, in its reasonable discretion, to
request any employee or contractor who enters the STATE right of way and
because of their incompetence, neglect of duty, unsafe conduct or
misconduct and/or because they adversely affected operations on the STATE
right of way, be removed from the STATE right of way. In the event
Commission elects not to honor such request, STATE may stop work within
the STATE right of way until the matter has been fully resolved to STATE's
reasonable satisfaction.
4.2 STATE shall have the right to stop construction work on Project
if any of the following events take place: (i) Project work is performed in a
manner contrary to the Plans and Specifications; (ii) Project work is
performed in a manner which is hazardous to the STATE Highway Corridor,
facilities or the safe and expeditious movement of traffic; or (iii) the
insurance described in the attached Exhibit "D" is canceled during the course
of Project. The work stoppage shall continue until all necessary actions are
taken to rectify the situation to the reasonable satisfaction of STATE. Any
such work stoppage under this provision shall not give rise to any liability on
the part of STATE. STATE 's right to stop the work is in addition to any
other· rights STATE may have. In the event that STATE desires to stop
construction work on Project, STATE agrees to immediately notify the
following individual in writing: COMMISSION's Resident Engineer.
5. No Liability of BNSF for Approval of Plans and Specifications. Any
approval of the Plans and Specifications by BNSF shall in no way obligate
BNSF in any manner with respect to the finished product design and/or
construction. Any approval by BNSF shall mean only that the Plans and
Specifications meet the subjective standards of BNSF, and such approval by
BNSF shall not be deemed to mean that the Plans and Specifications or
construction is structurally sound, appropriate or that the Plans and
Specifications meet applicable regulations, laws, statutes or local ordinances
and/or building codes.
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6 . M a i n t e n a n c e o f S t r u c t u r e b y S T A T E . T h e o p e r a t i o n , r e p a i r a n d
m a i n t e n a n c e o f S t r u c t u r e s h a l l b e p e r f o r m e d i n a c c o r d a n c e w i t h t h e
f o l l o w i n g e x p r e s s c o n d i t i o n s , t o w h i c h S T A T E c o v e n a n t s a n d a g r e e s b y a n d
f o r i t s e l f , i t s s u c c e s s o r s a n d a s s i g n s :
6 . 1 N o a d d i t i o n a l i m p r o v e m e n t s s h a l l b e c o n s t r u c t e d b y S T A T E a n d
n o n o n - e m e r g e n c y r e p a i r s s h a l l b e m a d e t o S t r u c t u r e o r o n P r o p e r t y b y
S T A T E , i t s c o n t r a c t o r s , e m p l o y e e s o r a g e n t s u n l e s s p l a n s a r e a p p r o v e d i n
w r i t i n g b y C O M M I S S I O N .
6 . 2 S T A T E , a t i t s s o l e c o s t a n d e x p e n s e , s h a l l o p e r a t e , r e p a i r a n d
m a i n t a i n S t r u c t u r e , a n d a l l a p p r o a c h e s t h e r e t o , h i g h w a y p a v e m e n t , d r a i n a g e
p i p e , h i g h w a y d r a i n a g e , l i g h t i n g a n d a l l h i g h w a y f a c i l i t i e s .
6 . 3 O p e r a t i o n , r e p a i r a n d m a i n t e n a n c e o f S t r u c t u r e , i n c l u d i n g ,
w i t h o u t l i m i t a t i o n , a n y p a r t s o f S t r u c t u r e t h a t e x t e n d o u t s i d e o f P r o p e r t y ,
s h a l l b e a c c o m p l i s h e d i n s u c h a m a n n e r s o t h a t i t d o e s n o t i n t e r f e r e w i t h o r
b e a s o u r c e o f d a n g e r t o : ( i ) p r e s e n t o r f u t u r e t r a c k s , r o a d b e d , a n d p e r s o n a l
a n d r e a l p r o p e r t y w i t h i n P r o p e r t y a n d s u r r o u n d i n g a r e a , a n d ( i i ) t h e s a f e
o p e r a t i o n o f r a i l r o a d a n d r e l a t e d a c t i v i t i e s w i t h i n P r o p e r t y a n d s u r r o u n d i n g
a r e a .
6 . 4 S T A T E s h a l l p r o v i d e C O M M I S S I O N w i t h n o l e s s t h E m t h i r t y ( 3 0 )
d a y s p r i o r w r i t t e n n o t i c e o f a n y n o n - e m e r g e n c y r e p a i r w o r k o r m a i n t e n a n c e
w o r k t o b e p e r f o r m e d f o r S t r u c t u r e , e x c e p t i n g f o r r o u t i n e s t r e e t s w e e p i n g .
A n y w o r k p e r f o r m e d f o r S t r u c t u r e s h a l l n o t i n t e r f e r e w i t h r a i l t r a f f i c a n d
r e l a t e d a c t i v i t i e s w i t h i n P r o p e r t y a n d s u r r o u n d i n g a r e a a n d m u s t b e a p p r o v e d
i n w r i t i n g b y C O M M I S S I O N p r i o r t o c o m m e n c e m e n t o f a n y n o n - e m e r g e n c y
r e p a i r w o r k , e x c e p t i n g f o r r o u t i n e s t r e e t s w e e p i n g .
6 . 5 S T A T E s h a l l n o t , w i t h o u t t h e e x p r e s s w r i t t e n c o n s e n t o f
C O M M I S S I O N : ( i ) p l a c e a n y s i g n s , b i l l b o a r d s o r a d v e r t i s e m e n t s o n S t r u c t u r e ,
o t h e r t h a n p r o j e c t m o n u m e n t s i g n s ; ( i i ) e r e c t o r c o n s t r u c t a n y b u i l d i n g o r
s t r u c t u r e s w i t h i n P r o p e r t y ; ( i i i ) p a r k o r s t o r e a n y v e h i c l e s w i t h i n P r o p e r t y ; o r
( i v ) s t o r e a n y m a t e r i a l o r p e r m i t a n y a c t i v i t y w i t h i n P r o p e r t y a n d s u r r o u n d i n g
a r e a t h a t i n a n y m a n n e r i n v o l v e s o r i n c l u d e s c o m b u s t i b l e , h a z a r d o u s o r t o x i c
m a t e r i a l t h a t h a s t h e r e a s o n a b l e p o t e n t i a l t o c a u s e , d i r e c t l y o r i n d i r e c t l y , a
f i r e , e x p l o s i o n , i m p l o s i o n o r c o r r o s i v e d a m a g e .
6 . 6 T h i s A g r e e m e n t d o e s n o t i n c l u d e a n y r i g h t o f S T A T E t o p e r m i t
t h i r d p a r t y u t i l i t i e s w i t h i n P r o p e r t y . A n y s u c h r i g h t s h a l l b e g o v e r n e d b y a
s e p a r a t e p e r m i t o r l i c e n s e .
6 . 7 A d d i t i o n a l S T A T E O b l i g a t i o n s R e g a r d i n g M a i n t e n a n c e o f
S t r u c t u r e .
5 3
(a) STATE shall, at its sole cost and expense, promptly
arrange for removal of graffiti, and shall at all times maintain the strength,
soundness and safety of Structure.
(b) STATE shall maintain the D.O.T. Crossing Number as
follows: for North Bound -DOT No. 027313T (PUC Crossing No. 002X-
6.40-A), for South Bound -DOT No. 027314A (PUC Crossing No. 002X-
6.42-A). The D.O.T. Crossing Number shall be maintained in good readable
condition in the conspicuous location on Structure where applied by or on
behalf of STATE.
(c) All work to be conducted pursuant to this Section 6 shall
be performed in good and workmanlike manner and all work shall be
promptly commenced and prosecuted to conclusion in its logical order and
sequence.
6.8 STATE shall notify and obtain prior authorization from BNSF' s
Manager of Public Projects before entering the RaiL Corridor for any purpose,
if BNSF is· maintaining the Rail Corridor at the time activities are to be
performed.
6.9 STATE shall notify and obtain prior authorization from the
Manager of Public Projects for SCRRA before entering the Rail Corridor for
any purpose, if SCRRA is maintaining the Rail Corridor at the time activities
are to be performed.
6.10 Prior to permitting any contractor or agent of STATE to enter
into the Rail Corridor pursuant to this Section 6, STATE shall require such
contractor or agent to comply with the insurance requirements set forth in
Exhibit "D" or as otherwise required by COMMISSION. STATE shall ensure
that evidence satisfactory to COMMISSION of such compliance, including
,submission to COMMISSION of any required insurance certificates and/or
endorsements, has been provided.
6.11 STATE shall require all of its contractors and agents engaged
under contract to perform work on Property, or any part thereof, to include
COMMISSION as an indemnified party under STATE's standard contractual
indemnification, hold harmless and defense requirements. Each such
contract shall also incorporate all applicable material provisions of this
Agreement as binding terms contained therein.
6.12 COMMISSION shall have the right, but not the obligation, to
request any employee or contractor of STATE who enters the Rail Corridor
and because of their incompetence, neglect of duty, unsafe conduct or
54
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m i s c o n d u c t a n d / o r b e c a u s e t h e y a d v e r s e l y a f f e c t e d o p e r a t i o n s w i t h i n t h e
R a i l C o r r i d o r , b e r e m o v e d f r o m t h e R a i l C o r r i d o r .
7 . L i e n s . E x c e p t a s m a y r e s u l t f r o m a n a c t o r o m i s s i o n o f C O M M I S S I O N
r e l a t e d t o P r o j e c t , i n c l u d i n g a n y o b l i g a t i o n o f C O M M I S S I O N u n d e r t h e
C o o p e r a t i v e A g r e e m e n t , S T A T E s h a l l n o t p e r m i t t o b e p l a c e d a g a i n s t
P r o p e r t y , o r a n y p a r t t h e r e o f , a n y d e s i g n p r o f e s s i o n a l s ' , m e c h a n i c s ' ,
m a t e r i a l m e n ' s c o n t r a c t o r s ' o r s u b c o n t r a c t o r s ' l i e n s w i t h r e g a r d t o S T A T E ' s
a c t i o n s u p o n P r o p e r t y . S T A T E a g r e e s t o h o l d C O M M I S S I O N h a r m l e s s f o r
a n y l o s s o r e x p e n s e , i n c l u d i n g r e a s o n a b l e a t t o r n e y s ' f e e s a n d c o s t s , a r i s i n g
f r o m a n y s u c h l i e n s w h i c h m i g h t b e f i l e d a g a i n s t P r o p e r t y .
8 . I n d e m n i f i c a t i o n . P U R S U A N T T O C A L I F O R N I A g o v e r n m e n t C O D E
S E C T I O N 1 4 6 6 2 . 5 , S T A T E H E R E B Y A G R E E S T O I N D E M N I F Y A N D H O L D
H A R M L E S S C O M M I S S I O N F R O M , A N D T O R E P A I R O R P A Y F O R , A N Y
D A M A G E P R O X I M A T E L Y C A U S E D B Y R E A S O N O F T H E U S E S A U T H O R I Z E D
B Y T H I S A G R E E M E N T . A N D T H E E A S E M E N T S . T o t h e f u l l e s t e x t e n t
p e r m i t t e d b y l a w , S T A T E h e r e b y r e l e a s e s , i n d e m n i f i e s , d e f e n d s a n d h o l d s
h a r m l e s s C O M M I S S I O N , i t s s u c c e s s o r s , a s s i g n s , l e g a l r e p r e s e n t a t i v e s ,
o f f i c e r s , d i r e c t o r s , e m p l o y e e s , a g e n t s a n d r e p r e s e n t a t i v e s f o r , f r o m a n d
a g a i n s t a n y a n d a l l c l a i m s , l i a b i l i t i e s , f i n e s , p e n a l t i e s , c o s t s , d a m a g e s , l o s s e s ,
l i e n s , c a u s e s o f a c t i o n , s u i t s , d e m a n d s , j u d g m e n t s a n d e x p e n s e s ( i n c l u d i n g ,
w i t h o u t l i m i t a t i o n , c o u r t c o s t s a n d a t t o r n e y s ' f e e s ) o f a n y n a t u r e , k i n d o r
d e s c r i p t i o n o f a n y p e r s o n ( i n c l u d i n g , w i t h o u t l i m i t a t i o n , t h e e m p l o y e e s o f t h e
p a r t i e s h e r e t o ) o r e n t i t y d i r e c t l y o r i n d i r e c t l y a r i s i n g o u t o f , r e s u l t i n g f r o m o r
r e l a t e d t o ( i n w h o l - e o r i n p a r t ) ( i ) t h e u s e , o c c u p a n c y o r p r e s e n c e o f S T A T E ,
i t s c o n t r a c t o r s , s u b c o n t r a c t o r s , e m p l o y e e s o r a g e n t s i n , o n , o r a b o u t t h e
c o n s t r u c t i o n s i t e , ( i i ) t h e p e r f o r m a n c e , o r f a i l u r e t o p e r f o r m b y t h e S T A T E ,
i t s c o n t r a c t o r s , s u b c o n t r a c t o r s , e m p l o y e e s , o r a g e n t s , i t s w o r k o r a n y
o b l i g a t i o n u n d e r t h i s A g r e e m e n t , ( i i i ) t h e s o l e o r c o n t r i b u t i n g a c t s o r
o m i s s i o n s o f S T A T E , i t s c o n t r a c t o r s , s u b c o n t r a c t o r s , e m p l o y e e s , o r a g e n t s
i n , o n , o r a b o u t t h e c o n s t r u c t i o n s i t e , ( i v ) S T A T E ' s b r e a c h o f t h i s A g r e e m e n t
o r t h e E a s e m e n t s , ( v ) a n y r i g h t s o r i n t e r e s t s g r a n t e d t o S T A T E p u r s u a n t t o
t h i s A g r e e m e n t o r t h e E a s e m e n t s ( v i ) S T A T E ' s o c c u p a t i o n a n d u s e o f
R C T C ' s p r o p e r t y o r r i g h t - o f - w a y , i n c l u d i n g , w i t h o u t l i m i t a t i o n , s u b s e q u e n t
m a i n t e n a n c e o f S t r u c t u r e b y S T A T E , o r ( v i i ) a n a c t o r o m i s s i o n o f S T A T E o r
i t s o f f i c e r s , a g e n t s , i n v i t e e s , e m p l o y e e s o r c o n t r a c t o r s o r a n y o n e d i r e c t l y o r
i n d i r e c t l y e m p l o y e d b y a n y o f t h e m , o r a n y o n e t h e y c o n t r o l o r e x e r c i s e
c o n t r o l o v e r . T H E L I A B I L I T Y A S S U M E D B Y S T A T E W I L L N O T B E A F F E C T E D
B Y T H E F A C T , I F I T I S A F A C T , T H A T T H E D A M A G E , D E S T R U C T I O N ,
I N J U R Y O R D E A T H W A S O C C A S I O N E D B Y O R C O N T R I B U T E D T O B Y T H E
N E G L I G E N C E O F C O M M I S S I O N , I T S A G E N T S , S E R V A N T S , E M P L O Y E E S O R
. O T H E R W I S E , E X C E P T T O T H E E X T E N T T H A T S U C H C L A I M S A R E
5 5
PROXIMATELY CAUSED BY THE WILLFUL MISCONDUCT OR SOLE
NEGLIGENCE OF COMMISSION.
9. Assumption of Risk and Waiver. To the maximum extent allowed by
law, STATE assumes any and all risk of loss, damage or injury of any kind to
any person or property, including without limitation, Structure, STATE's
property and any other property of, or under the control or custody of,
STATE, which is on or near Property. STATE's assumption of risk shall
include, without limitation, loss or damage caused by defects in any
structure or improvement on or near Property including Structure, accident or
fire or other casualty on or near Property, or electrical discharge, and noise
or vibration resulting from COMMISSION's or BNSF's transit operations on or
near Property. The term "COMMISSION" as used in this section shall
include: (i) any transit or rail-related company operating upon or over
COMMISSION's tracks or other property, and (ii) any other persons or
companies employed, retained or engaged by COMMISSION. STATE, on
behalf of itself and its Personnel, as a material part of the consideration for
this Agreement, hereby waives all claims and demands against
COMMISSION for any such loss, damage or injury of STATE and/or its
Personnel. In that connection, STATE waives, for itself and its Personnel,
the benefit of California Civil Code Section 1542, which provides as follows:
A general release does not extend to claims which the creditor
does not know or suspect to exist in his or her favor at the time
of executing the release, which if known by him or her must
have materially affected his or her settlement with the debtor.
The provisions of this section and of Section 8 and 1 0 shall survive the
termination of this Agreement. As used in this section, "Personnel" means
STATE, or its officers, directors, affiliates, or anyone directly or indirectly
employed by STATE or for whose acts STATE is liable.
Further, STATE ACCEPTS PROPERTY IN ITS "AS IS" CONDITION,
WITH ALL FAULTS. STATE acknowledges and agrees that STATE is entering
Property under this Agreement based on STATE's own investigations and
knowledge of Property and that, except as otherwise specifically stated in
this Agreement, neither COMMISSION nor any agent of COMMISSION, has
made any-representation or warranty whatsoever, express or implied, with
regard to the physical condition of Property or the suitability of Property for
any particular purpose or use, including; without limitation, any
representations or warranties regarding the applicability or non-applicability
of any laws, the soil or subsoil, surface or subsurface conditions,
topography, possible hazardous substances contamination, fill, drainage,
access to public roads, availability of utilities, existence of underground
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s t o r a g e t a n k s , a p p l i c a b i l i t y o f o r c o m p l i a n c e w i t h a n y e n v i r o n m e n t a l l a w s o r
a n y o t h e r m a t t e r o f a n y n a t u r e w h a t s o e v e r .
1 0 . D e f e n s e . U p o n w r i t t e n n o t i c e f r o m C O M M I S S I O N , S T A T E a g r e e s t o
a s s u m e t h e d e f e n s e o f a n y l a w s u i t , a d m i n i s t r a t i v e a c t i o n o r o t h e r p r o c e e d i n g
b r o u g h t a g a i n s t C O M M I S S I O N b y a n y p u b l i c b o d y , i n d i v i d u a l , p a r t n e r s h i p ,
c o r p o r a t i o n , o r o t h e r l e g a l e n t i t y , r e l a t i n g t o a n y m a t t e r c o v e r e d b y t h i s
A g r e e m e n t f o r w h i c h S T A T E h a s a n o b l i g a t i o n t o a s s u m e l i a b i l i t y f o r a n d / o r
t o i n d e m n i f y o r s a v e a n d h o l d h a r m l e s s C O M M I S S I O N . S T A T E s h a l l p a y a l l
t h e c o s t s i n c i d e n t t o s u c h d e f e n s e , i n c l u d i n g , b u t n o t l i m i t e d t o , a t t o r n e y s '
f e e s , i n v e s t i g a t o r s ' f e e s , l i t i g a t i o n e x p e n s e s , s e t t l e m e n t p a y m e n t s , a n d
a m o u n t s p a i d i n s a t i s f a c t i o n o f j u d g m e n t s . A n y a n d a l l l a w s u i t s o r
a d m i n i s t r a t i v e a c t i o n s b r o u g h t o r t h r e a t e n e d o n a n y t h e o r y o f r e l i e f a v a i l a b l e
a t l a w , i n e q u i t y o r u n d e r t h e r u l e s o f a n y a d m i n i s t r a t i v e a g e n c y s h a l l b e
c o v e r e d b y t h i s s e c t i o n , i n c l u d i n g , b u t n o t l i m i t e d t o , t h e t h e o r i e s o f
i n t e n t i o n a l m i s c o n d u c t , n e g l i g e n c e , b r e a c h o f s t a t u t e o r o r d i n a n c e , o r u p o n
a n y t h e o r y c r e a t e d b y s t a t u t e o r o r d i n a n c e , s t a t e o r f e d e r a l .
1 1 . C o m p l i a n c e w i t h L a w s / P e r m i t s . S T A T E s h a l l , i n a l l a c t i v i t i e s
u n d e r t a k e n p u r s u a n t t o t h i s A g r e e m e n t , c o m p l y a n d c a u s e i t s c o n t r a c t o r s ,
a g e n t s a n d e m p l o y e e s t o c o m p l y w i t h a l l f e d e r a l , s t a t e a n d l o c a l l a w s ,
s t a t u t e s , o r d e r s , o r d i n a n c e s , r u l e s , r e g u l a t i o n s , p l a n s , p o l i c i e s a n d d e c r e e s .
W i t h o u t l i m i t i n g t h e g e n e r a l i t y o f t h e f o r e g o i n g , S T A T E , a t i t s s o l e c o s t a n d
e x p e n s e , s h a l l o b t a i n a n y a n d a l l p e r m i t s w h i c h m a y b e r e q u i r e d b y a n y l a w ,
r e g u l a t i o n o r o r d i n a n c e f o r a n y a c t i v i t i e s S T A T E d e s i r e s t o c o n d u c t o r h a v e
c o n d u c t e d p u r s u a n t t o t h i s A g r e e m e n t .
1 2 . I n s p e c t i o n . C O M M I S S I O N a n d i t s r e p r e s e n t a t i v e s , e m p l o y e e s , a g e n t s
o r i n d e p e n d e n t c o n t r a c t o r s m a y e n t e r a n d i n s p e c t P r o p e r t y o r a n y p o r t i o n
t h e r e o f o r a n y i m p r o v e m e n t s t h e r e o n a t a n y t i m e a n d f r o m t i m e t o t i m e a t
r e a s o n a b l e t i m e s t o v e r i f y S T A T E ' s c o m p l i a n c e w i t h t h e t e r m s a n d
c o n d i t i o n s o f t h i s A g r e e m e n t .
1 3 . D e f a u l t a n d R e m e d i e s . I f S T A T E f a i l s t o f u l f i l l a n y m a t e r i a l o b l i g a t i o n
o f S T A T E u n d e r t h i s A g r e e m e n t , C O M M I S S I O N m a y g i v e w r i t t e n . n o t i c e t o
S T A T E o f s u c h f a i l u r e , a n d i n t h e e v e n t t h a t S T A T E f a i l s t o r e m e d y s u c h
f a i l u r e w i t h i n t h i r t y ( 3 0 ) c a l e n d a r d a y s f o l l o w i n g r e c e i p t o f s u c h n o t i c e , o r i f
s u c h r e m e d y c a n n o t r e a s o n a b l y b e C O ! J l p l e t e d w i t h i n t h i r t y ( 3 0 ) d a y s , t o
c o m m e n c e s u c h r e m e d y w i t h i n s a i d t i m e p e r i o d a n d t o d i l i g e n t l y c o m p l e t e
s u c h r e m e d y w i t h i n a r e a s o n a b l e p e r i o d o f t i m e , C O M M I S S I O N m a y , a t i t s
o p t i o n , a n d i n a d d i t i o n t o a n y o t h e r a v a i l a b l e l e g a l o r e q u i t a b l e r e m e d y ,
p e r f o r m s u c h w o r k i t s e l f a s i t d e e m s n e c e s s a r y f o r t h e s a f e o p e r a t i o n o f u s e s
o n P r o p e r t y . I n s u c h e v e n t , S T A T E a g r e e s t o p a y , w i t h i n f o r t y f i v e ( 4 5 ) d a y s
a f t e r a b i l l i s r e n d e r e d t h e r e f o r , t h e c o s t s o i n c u r r e d b y C O M M I S S I O N .
H o w e v e r , f a i l u r e o n t h e p a r t o f C O M M I S S I O N t o p e r f o r m t h e o b l i g a t i o n s o f
5 7
STATE shall not release STATE from liability hereunder for any loss or
damage occasioned thereby.
14. Not Real Property Interest. It is expressly understood that this
Agreement does not in any way whatsoever grant or convey any permanent
easement, lease, fee or other interest in Property to STATE. This Agreement
is not exclusive and COMMISSION specifically reserves the right to grant
other rights of entry within the vicinity of Property.
15. Attorneys' Fees. In the event of a dispute between Parties with
respect to the terms or conditions of this Agreement, the prevailing Party
shall be entitled to collect from the other its reasonable attorneys' fees and
costs as established by the judge or arbitrator presiding over such dispute.
·16. Revocation and Termination. It is the intent of Parties that this
Agreement for continued maintenance of Structure granted herein shall
continue and remain in full force and effect so long as the Easements are in
effect. Notwithstanding any improvements made by STATE to Property or
any sums expended by STATE in furtherance of this Agreement, this
Agreement is revocable and may be terminated by COMMISSION upon
relinquishment of the Easements.
17. Restoration of Property. Upon the termination or revocation of this
Agreement, at COMMISSION's option, to be exercised in writing, STATE
shall be required to either 1) leave Structure in good operating condition and
shall relinquish title of Structure to COMMISSION; or 2) STATE shall, at its
own cost and expense, remove Structure and restore Property to the same
condition in which it was prior to STATE's entry. In case ST A T.E shall fail to
commence restoration of Property to its prior condition within ten ( 1 0)
business days after the effective date of the termination and to diligently
pursue completion of such restoration, COMMISSION may proceed with such
work at the expense of STATE.
18. Continuing Liability. No termination of this Agreement shall release
STATE from any liability or obligation hereunder resulting from any acts,
omissions or events happening prior to the termination of this Agreement
and restoration of Property and/or transfer of Structure.
19. Notice. Any notice provided pursuant to or required by this • Agreement shall be in writing and shall be deemed sufficiently provided
when sent by certified mail, return receipt requested, to Parties at the
following addresses:
58
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C O M M I S S I O N :
B N S F :
� S T A T E :
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n
4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r
R i v e r s i d e , C a l i f o r n i a 9 2 5 0 2 - 7 1 4 1
A t t n . D i r e c t o r o f R a i l P r o j e c t s
F a x : ( 9 5 1 ) 7 8 7 - 7 9 0 6
B N S F R a i l w a y C o m p a n y
M a n a g e r o f P u b l i c P r o j e c t s
7 4 0 E . C a r n e g i e D r i v e
S a n B e r n a r d i n o , C A . 9 2 4 0 8
E m a i l : M e l v i n . T h o m a s @ b n s f . c o m
B N S F R a i l w a y C o m p a n y
A s s i s t a n t D i r e c t o r S t r u c t u r a l
E n g i n e e r i n g
4 5 1 5 K a n s a s A v e n u e
K a n s a s C i t y , K S 6 6 1 0 6
E m a i l : D o n a l d . L o z a n o @ b n s f . c o m
S t a t e o f C a l i f o r n i a
D e p a r t m e n t o f T r a n s p o r t a t i o n
D i v i s i o n o f R i g h t o f W a y -
R a i l r o a d A g r e e m e n t s
1 1 2 0 N . S t r e e t , M S 3 7
S a c r a m e n t o , C A 9 5 8 1 4
2 0 . C o u n t e r p a r t s . T h i s A g r e e m e n t m a y b e e x e c u t e d i n o n e o r m o r e
c o u n t e r p a r t s , e a c h o f w h i c h s h a l l b e d e e m e d a n o r i g i n a l b u t a l l o f w h i c h
t o g e t h e r s h a l l c o n s t i t u t e o n e a n d t h e s a m e i n s t r u m e n t .
2 1 . T h i r d P a r t y B e n e f i c i a r i e s . B N S F s h a l l b e a t h i r d p a r t y b e n e f i c i a r y a s t o
S e c t i o n s 3 . 3 , 3 . 1 1 , 3 . 1 4 , 3 . 1 5 , 5 , a n d S e c t i o n 6 . 8 o f t h i s A g r e e m e n t .
S C R R A s h a l l b e a t h i r d p a r t y b e n e f i c i a r y a s t o S e c t i o n 6 . 9 o f t h i s A g r e e m e n t .
E x c e p t a s s p e c i f i e d i n . t h e f o r e g o i n g , t h e r e a r e n o t h i r d p a r t y b e n e f i c i a r i e s ,
a n d t h i s A g r e e m e n t i s n o t i n t e n d e d , a n d s h a l l n o t b e c o n s t r u e d t o b e f o r t h e
b e n e f i t o f , o r b e e n f o r c e a b l e b y , a n y o t h e r p e r s o n o r e n t i t y w h a t s o e v e r .
2 2 . S e v e r a b i l i t y . I f a n y t e r m , c o v e n a n t , c o n d i t i o n o r p r o v i s i o n o f t h i s
A g r e e m e n t , o r t h e a p p l i c a t i o n t h e r e o f t o a n y p e r s o n o r c i r c u m s t a n c e , s h a l l t o
a n y e x t e n t b e h e l d b y a c o u r t o f c o m p e t e n t j u r i s d i c t i o n t o b e i n v a l i d , v o i d o r
u n e n f o r c e a b l e , t h e r e m a i n d e r o f t h e t e r m s , c o v e n a n t s , c o n d i t i o n s , o r
p r o v i s i o n s o f t h i s A g r e e m e n t ; o r t h e a p p l i c a t i o n t h e r e o f t o a n y p e r s o n o r
5 9
circumstance, shall remain in full force and effect and shall in no way be
affected, impaired or invalidated thereby.
23. Captions. The captions included m this · Agreement are for
convenience only and in no way define, limit, or otherwise describe the
scope or intent of this Agreement or any provision hereof, or in any way
affect the interpretation of this Agreement.
24. Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Riverside County.
25. Assignment. Except as required by law, this Agreement and the rights
granted herein are personal to STATE. STATE shall not assign or transfer
(whether voluntary or involuntary) this Agreement in whole or in part, or
permit any other person or entity, except as provided by law, to use the
rights or privileges hereby conveyed, witho.ut the prior written consent of
COMMISSION, which may be withheld in COMMISSION's sole and absolute
discretion. Any attempted act in violation of this section shall be void and
without effect and give COMMISSION the right to immediately terminate this
Agreement.
26. Waiver of Covenants or Conditions. Waiver by COMMISSION of the
performance of any covenant or condition under this Agreement shall not
invalidate this Agreement nor shall it be considered a waiver by it of any
other covenant or condition under this Agreement.
27. Entire Agreement. This Agreement, the attached exhibits and any
other documents specifically referenced and incorporated herein constitute
the entire agreement between Parties with respect to the subject matter
hereof, and supersede all prior verbal or written agreements and
understandings between Parties with respect to the matters addressed in this
Agreement.
27. Recitals. The Recitals set forth above are incorporated herein
by reference.
[Signatures on following page]
60
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S I G N A T U R E P A G E
T O
C O N S T R U C T I O N A N D M A I N T E N A N C E A G R E E M E N T
( B o x S p r i n g s O v e r h e a d B r i d g e )
I N W I T N E S S W H E R E O F , P a r t i e s h e r e t o h a v e e x e c u t e d t h i s A g r e e m e n t
o n t h e d a t e f i r s t w r i t t e n a b o v e .
R I V E R S I D E C O U N T Y
T R A N S P O R T A T I O N C O M M I S S I O N
B y :
A n n e M a y e r , E x e c u t i v e D i r e c t o r
A P P R O V E D A S T O F O R M :
B y :
B e s t B e s t & K r i e g e r L L P
C o u n s e l t o t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
6 1
S T A T E O F C A L I F O R N I A ,
D E P T . O F T R A N S P O R T A T I O N
B y :
B y :
D o n a l d E . G r e b e , C h i e f
O f f i c e o f P r o j e c t D e l i v e r y
D i v i s i o n o f R i g h t o f W a y
a n d L a n d S u r v e y s
A t t o r n e y , D e p a r t m e n t o f
T r a n s p o r t a t i o n
A P P R O V A L R E C O M M E N D E D :
B y :
D e n n y F o n g , P . E . , R a i l r o a d
A g r e e m e n t s E n g i n e e r
EXHIBIT "A" • DESCRIPTION OF "PROPERTY"
SUBJECT TO LICENSE DURING PROJECT CONSTRUCTION
[Attached behind this page]
•
Exhibit A •
17336.01900\7383695.1
62
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E X H I B I T " B "
C O N T R A C T O R R E Q U I R E M E N T S
A s p a r t o f t h i s A g r e e m e n t , C O M M I S S I O N a g r e e s t o r e q u i r e a l l o f i t s
c o n t r a c t o r s a n d a g e n t s t o c o n f o r m t o t h e f o l l o w i n g r e q u i r e m e n t s , a n d t o
c o m p l y w i t h t h e i n s u r a n c e r e q u i r e m e n t s s e t f o r t h i n E x h i b i t " D " :
1 . G e n e r a l P r o v i s i o n s
F o r a n y f a l s e w o r k a b o v e a n y t r a c k s o r a n y e x c a v a t i o n s l o c a t e d w i t h i n
t w e n t y - f i v e ( 2 5 ) f e e t o f t h e n e a r e s t t r a c k o r i n t e r s e c t i n g a s l o p e f r o m t h e
p l a n e o f t h e t o p o f r a i l o n a 1 h o r i z o n t a l t o 1 v e r t i c a l s l o p e b e g i n n i n g a t
e l e v e n ( 1 1 ) f e e t f r o m c e n t e r l i n e o f t h e n e a r e s t t r a c k , w h i c h e v e r i s g r e a t e r ,
b o t h m e a s u r e d p e r p e n d i c u l a r t o c e n t e r l i n e o f t r a c k , C o n t r a c t o r s h a l l f u r n i s h
C O M M I S S I O N f i v e ( 5 ) s e t s o f w o r k i n g d r a w i n g s s h o w i n g d e t a i l s o f
c o n s t r u c t i o n a f f e c t i n g C O M M I S S I O N ' s P r o p e r t y . T h e w o r k i n g d r a w i n g s s h a l l
i n c l u d e t h e p r o p o s e d m e t h o d o f i n s t a l l a t i o n a n d r e m o v a l o f f a l s e w o r k ,
s h o r i n g o r c r i b b i n g , n o t i n c l u d e d i n t h e c o n t r a c t p l a n s , a n d t w o ( 2 ) s e t s o f
s t r u c t u r a l c a l c u l a t i o n s o f a n y f a l s e w o r k , s h o r i n g o r c r i b b i n g . A l l c a l c u l a t i o n s
s h a l l t a k e i n t o c o n s i d e r a t i o n r a i l w a y s u r c h a r g e l o a d i n g a n d s h a l l b e d e s i g n e d
t o m e e t A m e r i c a n R a i l w a y E n g i n e e r i n g a n d M a i n t e n a n c e - o f - W a y A s s o c i a t i o n
( p r e v i o u s l y k n o w n a s A m e r i c a n R a i l w a y E n g i n e e r i n g A s s o c i a t i o n ) C o o p e r s E -
8 0 l i v e l o a d i n g s t a n d a r d . A l l d r a w i n g s a n d c a l c u l a t i o n s s h a l l b e s t a m p e d b y a
r e g i s t e r e d p r o f e s s i o n a l e n g i n e e r l i c e n s e d t o p r a c t i c e i n C a l i f o r n i a . C o n t r a c t o r
s h a l l n o t b e g i n w o r k u n t i l n o t i f i e d b y C O M M I S S I O N t h a t p l a n s h a v e b e e n
a p p r o v e d . C o n t r a c t o r s h a l l b e r e q u i r e d t o u s e f i l l i n g d e v i c e s s u c h a s c r a n e s
a n d / o r w i n c h e s t o p l a c e o r t o r e m o v e a n y f a l s e w o r k o v e r C O M M I S S I O N ' s
t r a c k s . I n n o c a s e s h a l l C o n t r a c t o r b e r e l i e v e d o f r e s p o n s i b i l i t y f o r r e s u l t s
o b t a i n e d b y t h e i m p l e m e n t a t i o n o f s a i d a p p r o v e d p l a n s .
2 . C o n t r a c t o r R e q u i r e m e n t s
( a ) C o n t r a c t o r s h a l l t a k e p r o t e c t i v e m e a s u r e s a s a r e n e c e s s a r y t o
k e e p r a i l w a y f a c i l i t i e s , i n c l u d i n g t r a c k b a l l a s t , f r e e o f s a n d , d e b r i s , a n d o t h e r
f o r e i g n o b j e c t s a n d m a t e r i a l s r e s u l t i n g f r o m h i s o p e r a t i o n s .
( b ) C o n t r a c t o r s h a l l n o t i f y C O M M I S S I O N , a s r e q u i r e d h e r e i n , a n d
p r o v i d e b l a s t i n g p l a n s t o C O M M I S S I O N f o r r e v i e w s e v e n ( 7 ) c a l e n d a r d a y s
p r i o r t o c o n d u c t i n g a n y b l a s t i n g o p e r a t i o n s a d j a c e n t t o o r o n C O M M I S S I O N ' s
P r o p e r t y .
( c ) I n a d d i t i o n t o a n y t h e v e r t i c a l a n d h o r i z o n t a l c l e a r a n c e
r e q u i r e m e n t s c o n t a i n e d i n E x h i b i t " E " , S T A T E a n d i t s c o n t r a c t o r s o r a g e n t s
s h a l l a b i d e b y t h e f o l l o w i n g c l e a r a n c e s d u r i n g c o n s t r u c t i o n :
E x h i b i t B - 1
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 . 1
6 3
o 27' -0" Vertically above top of rail for electric wires carrying
less than 750 volts
o 28' -0" Vertically above top of rail for electric wires carrying
750 volts to 15,000 volts 3(Y-O" Vertically above top of rail for
electric wires carrying 15,000 volts to 20,000 volts
. o 34' -0" Vertically above top of rail for electric wires carrying
more than 20,000 volts
(d) The details of construction affecting COMMISSION's Property
not included in the contract plans shall be submitted to COMMISSION for
approval before work is undertaken and this work shall not be undertaken
until approved by COMMISSION.
(e) At other than public road crossings, Contractor shall not
move any equipment or materials across COMMISSION's tracks until
permission has been obtained from COMMISSION. The Contractor shall
obtain a "Temporary Private Crossing Agreement" from COMMISSION prior
to moving his equipment or materials across COMMISSION's tracks. The
temporary crossing shall be gated and locked at all times when not required
for use by Contractor. The temporary crossing for use of Contractor shall be
at the expense of Contractor.
(f) Discharge, release or spill on COMMISSION's Property of any
hazardous substances in excess of a reportable quantity or any hazardous
waste is prohibited and Contractor shall immediately notify COMMISSION of
any discharge, release or spills. Contractor shall not allow COMMISSION's
Property to become a treatment, storage facility as those terms are defined
in the applicable federal and state law.
(g) Upon completion of the work covered by the Agreement,
Contractor shall promptly remove from COMMISSION's Property all of
Contractor's tools, equipment, implements anti other materials, whether
brought upon said property by said Contractor or any subcontractor,
employee or agent of Contractor or of any subcontractor. and shall cause
COMMISSION's Property to be left in a condition acceptable to
COMMISSION.
3 . Contractor Safety Action Plan
Contractorshall develop and implement a safety action plan which shall
be made available to COMMISSION prior to commencement of any work on
COMMISSION's Property. During performance of work, Contractor shall audit
Exhibit B-2
17336.01900\7383695.1
64
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i t ' s c o m p l i a n c e w i t h t h e S a f e t y A c t i o n P l a n . C o n t r a c t o r s h a l l d e s i g n a t e a n
o n - s i t e r e p r e s e n t a t i v e w h o s h a l l s e r v e a s t h e c o n t a c t p e r s o n f o r
C O M M I S S I O N a n d w h o s h a l l m a i n t a i n a c o p y o f t h e s a f e t y a c t i o n p l a n a n d
s u b s e q u e n t a u d i t s a t t h e j o b s i t e f o r i n s p e c t i o n a n d r e v i e w b y C O M M I S S I O N
a t a n y t i m e d u r i n g p e r f o r m a n c e o f t h e w o r k .
4 . P r o t e c t i o n o f C O M M I S S I O N F a c i l i t i e s a n d A c t i v i t i e s P e r f o r m e d o n
C O M M I S S I O N ' s P r o p e r t y
C o n t r a c t o r s h a l l g i v e a m i n i m u m o f f i f t e e n ( 1 5 ) w o r k i n g d a y s n o t i c e t o
C O M M I S S I O N a n d t o T h e B u r l i n g t o n N o r t h e r n A n d S a n t a F e R a i l w a y
C o m p a n y ( " B N S F " ) a t ( 9 0 9 ) 3 8 6 - 4 0 6 1 i n a d v a n c e o f w h e n f l a g g i n g s e r v i c e s
w i l l b e r e q u i r e d .
5 . C o n t r a c t o r G e n e r a l S a f e t y R e q u i r e m e n t s
{ a ) � W o r k i n t h e p r o x i m i t y o f r a i l w a y t r a c k ( s ) i s p o t e n t i a l l y
h a z a r d o u s w h e r e m o v e m e n t o f t r a i n s a n d e q u i p m e n t c a n o c c u r a t a n y t i m e
a n d i n a n y d i r e c t i o n . A l l w o r k p e r f o r m e d b y c o n t r a c t o r s w i t h i n 2 5 f e e t o f a n y
t r a c k s h a l l b e i n c o m p l i a n c e w i t h F R A R o a d w a y W o r k e r P r o t e c t i o n
R e g u l a t i o n s .
{ b ) B e f o r e b e g i n n i n g a n y t a s k o n C O M M I S S I O N ' s P r o p e r t y , a
t h o r o u g h j o b s a f e t y b r i e f i n g . s h a l l b e c o n d u c t e d w i t h a l l p e r s o n n e l i n v o l v e d
w i t h t h e t a s k a n d r e p e a t e d w h e n t h e p e r s o n n e l o r t a s k c h a n g e s . I f t h e t a s k
i s w i t h i n 2 5 f e e t o f a n y t r a c k , t h e j o b b r i e f i n g m u s t i n c l u d e t h e B N S F ' s
f l a g g e r a n d i n c l u d e t h e p r o c e d u r e s t h e C o n t r a c t o r w i l l u s e t o p r o t e c t i t s
e m p l o y e e s , s u b c o n t r a c t o r s , a g e n t s o r i n v i t e e s f r o m m o v i n g a n y e q u i p m e n t
a d j a c e n t t o o r a c r o s s a n y C O M M I S S I O N t r a c k ( s ) . A n y w o r k w i t h i n 2 5 f e e t
o f t h e r a i l r o a d t r a c k s r e q u i r e s a r a i l r o a d f l a g g e r t o b e p r e s e n t .
( c ) W o r k e r s s h a l l n o t w o r k n e a r e r t h a n 2 5 f e e t t o t h e c e n t e r l i n e o f
a n y t r a c k w i t h o u t p r o p e r f l a g / w o r k p r o t e c t i o n , u n l e s s t h e t r a c k i s p r o t e c t e d
b y t r a c k b u l l e t i n a n d w o r k h a s b e e n a u t h o r i z e d b y C O M M I S S I O N . I f
f l a g / w o r k p r o t e c t i o n i s p r o v i d e d , e v e r y c o n t r a c t o r e m p l o y e e m u s t k n o w : ( 1 )
w h o t h e f l a g g e r i s , a n d h o w t o c o n t a c t t h e f l a g g e r , ( 2 ) l i m i t s o f t h e f l a g / w o r k
p r o t e c t i o n , ( 3 ) t h e m e t h o d o f c o m m u n i c a t i o n t o s t o p a n d r e s u m e w o r k , a n d
( 4 ) e n t r y i n t o f l a g / w o r k l i m i t s w h e n d e s i g n a t e d . M e n o r e q u i p m e n t e n t e r i n g
f l a g / w o r k l i m i t s t h a t w e r e n o t p r e v i o u s l y j o b b r i e f e d , m u s t n o t i f y t h e f l a g g e r
i m m e d i a t e l y , a n d b e g i v e n a j o b b r i e f i n g i f w o r k i n g a t l e s s t h a n 2 5 f e e t f r o m
c e n t e r l i n e o f t r a c k .
( d ) W h e n C o n t r a c t o r ' s e m p l o y e e s a r e r e q u i r e d t o w o r k o n
C O M M I S S I O N ' s P r o p e r t y a f t e r n o r m a l w o r k i n g h o u r s o r o n w e e k e n d s ,
C O M M I S S I O N m u s t b e n o t i f i e d . A m i n i m u m o f t w o e m p l o y e e s s h a l l b e
p r e s e n t d u r i n g s u c h t i m e s .
E x h i b i t B - 3
1 7 3 3 6 0 1 9 0 0 1 7 3 8 3 6 9 5 . 1
6 5
(e) Any Contractor employee, its subcontractors employee, agents
or invitees under suspicion of being under the influence of drugs or alcohol,
or in the possession of same, may be removed from COMMISSION's
Property and subsequently released to the custody of a representative of
Contractor management. Future access to COMMISSION's Property by that
employee will be denied.
(f) Any damage to COMMISSION's Property, or any hazard
noticed on passing trains, shall be reported immediately to COMMISSION.
Any vehicle or machine which may come in contact with a track, signal
equipment, or structure (bridge) that could result in a train derailment and
shall be reported by the quickest means possible to COMMISSION.
(g) All persons are prohibited from having a pocket knife with
blade in excess of three (3) inches, firearms or other deadly weapons in
their possession while working on COMMISSION's Property. All personnel
protective equipment used on COMMISSION's Property shall meet
applicable OSHA and ANSI specifications.
(h) Contractor shall not pile or store any materials, machinery or
equipment closer than 25'-0" to the center line of the nearest COMMISSION
track. At highway/rail at-grade crossings materials, machinery or equipment
shal.l not be stored or left temporarily which interferes with the sight
distances of motorists approaching the crossing. Prior to beginning work,
Contractor will establish any storage area with concurrence of
COMMISSION.
(i) Machines or vehicles must not be left unattended with the
engine running. Parked machines or equipment must be in gear with brakes
set and if equipped with blade, pan or bucket, they must be lowered to the
ground. All machinery and equipment left unattended on COMMISSION's
Property must be lets inoperable and secured against movement.
(j) Workers must not create and leave any conditions at the work
site that would interfere with water drainage. Any work performed over
water shall meet all Federal, State and Local regulations.
(k) All power line wires must be considered dangerous and of high
voltage unless informed to the contrary by proper authority. For all power
lines the minimum clearance between the lines and any part of the
equipment or load shall be; 200 KV or below -15 feet, 200 to 350 KV -20
feet, 350 to 500 KV -25 feet, 500 to 750 KV -35 feet, 750 to 1000 KV -
45 feet and if capacity of the line is not known, minimum clearance of 45
feet must be maintained. A person shall be designated to observe clearance
of the equipment and give a timely warning for all operations where it is
difficult for an operator to maintain the desired clearance by visual means.
Exhibit B-4
J 7336.01900\7383695 .I
66
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6 . E x c a v a t i o n
( a ) B e f o r e e x c a v a t i n g , i t m u s t b e a s c e r t a i n e d b y C o n t r a c t o r i f t h e r e
a r e a n y u n d e r g r o u n d p i p e l i n e s , e l e c t r i c w i r e s , o r c a b l e s , i n c l u d i n g f i b e r o p t i c
c a b l e s y s t e m s t h a t e i t h e r c r o s s o r r u n p a r a l l e l w i t h t h e t r a c k w h i c h a r e
l o c a t e d w i t h i n t h e w o r k a r e a . E x c a v a t i n g o n C O M M I S S I O N ' s P r o p e r t y c o u l d
r e s u l t i n d a m a g e t o b u r i e d c a b l e s r e s u l t i n g i n d e l a y t o t r a f f i c , i n c l u d i n g
d i s r u p t i o n o f s e r v i c e t o u s e r s r e s u l t i n g i n b u s i n e s s i n t e r r u p t i o n s i n v o l v i n g
l o s s o f r e v e n u e a n d p r o f i t s . B e f o r e a n y e x c a v a t i o n c o m m e n c e s , C o n t r a c t o r
m u s t c o n t a c t C O M M I S S I O N . A l l u n d e r g r o u n d a n d o v e r h e a d w i r e s m u s t b e
c o n s i d e r e d H I G H V O L T A G E a n d d a n g e r o u s u n t i l v e r i f i e d w i t h t h e c o m p a n y
h a v i n g o w n e r s h i p o f t h e l i n e . I t i s a l s o C o n t r a c t o r ' s r e s p o n s i b i l i t y t o n o t i f y
a n y o t h e r c o m p a n i e s t h a t h a v e u n d e r g r o u n d u t i l i t i e s i n t h e a r e a a n d a r r a n g e
f o r t h e l o c a t i o n o f a l l u n d e r g r o u n d u t i l i t i e s b e f o r e e x c a v a t i n g .
( b � ) C o n t r a c t o r m u s t c e a s e a l l w o r k a n d C O M M I S S I O N m u s t b e
n o t i f i e d i m m e d i a t e l y b e f o r e c o n t i n u i n g e x c a v a t i o n i n t h e a r e a i f o b s t r u c t i o n s
a r e e n c o u n t e r e d t h a t d o n o t a p p e a r o n d r a w i n g s . I f t h e o b s t r u c t i o n i s a
u t i l i t y , a n d t h e o w n e r o f t h e u t i l i t y c a n b e i d e n t i f i e d , t h e n t h e o w n e r s h o u l d
a l s o b e n o t i f i e d i m m e d i a t e l y . i f t h e r e i s
a n y d o u b t a b o u t t h e l o c a t i o n o f u n d e r g r o u n d c a b l e s o r l i n e s o f a n y k i n d , n o
w o r k w i l l b e p e r f o r m e d u n t i l t h e e x a c t l o c a t i o n h a s b e e n d e t e r m i n e d . T h e r e
w i l l b e n o e x c e p t i o n s t o t h e s e i n s t r u c t i o n s .
( c ) A l l e x c a v a t i o n s s h a l l b e c o n d u c t e d i n c o m p l i a n c e w i t h
a p p l i c a b l e O S H A r e g u l a t i o n s a n d r e g a r d l e s s o f d e p t h s h a l l b e s h o r e d w h e r e
t h e r e i s a n y d a n g e r t o t r a c k s , s t r u c t u r e s o r p e r s o n n e l .
( d ) A n y e x c a v a t i o n s , h o l e s o r t r e n c h e s o n C O M M I S S I O N ' s
P r o p e r t y m u s t b e c o v e r e d , g u a r d e d a n d / o r p r o t e c t e d w h e n n o t b e i n g w o r k e d
o n . W h e n l e a v i n g w o r k s i t e a r e a s a t n i g h t a n d o v e r w e e k e n d s , t h e a r e a s
m u s t b e s e c u r e d a n d l e f t i n a c o n d i t i o n t h a t w i l l e n s u r e t h a t C O M M I S S I O N
e m p l o y e e s a n d o t h e r p e r s o n n e l w h o m a y b e w o r k i n g o r p a s s i n g t h r o u g h t h e
a r e a a r e p r o t e c t e d f r o m a l l h a z a r d s . A l l e x c a v a t i o n s m u s t h e b a c k f i l l e d a s
s o o n a s p o s s i b l e .
7 . H a z a r d o u s W a s t e , S u b s t a n c e s a n d M a t e r i a l R e p o r t i n g
I f C o n t r a c t o r d i s c o v e r s a n y h a z a r d o u s w a s t e , h a z a r d o u s s u b s t a n c e ,
p e t r o l e u m o r o t h e r d e l e t e r i o u s m a t e r i a l , i n c l u d i n g b u t n o t l i m i t e d t o a n y n o n -
c o n t a i n e r i z e d c o m m o d i t y o r m a t e r i a l , o n o r a d j a c e n t t o C O M M I S S I O N ' s
P r o p e r t y , i n o r n e a r a n y s u r f a c e w a t e r , s w a m p , w e t l a n d s o r w a t e r w a y s ,
w h i l e p e r f o r m i n g . a n y w o r k u n d e r t h i s A g r e e m e n t , C o n t r a c t o r s h a l l
i m m e d i a t e l y : ( a ) n o t i f y C O M M I S S I O N o f s u c h d i s c o v e r y ; ( b ) t a k e s a f e g u a r d s
n e c e s s a r y t o p r o t e c t i t s e m p l o y e e s , s u b c o n t r a c t o r s , a g e n t s a n d / o r t h i r d
E x h i b i t B - 5
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 . 1
6 7
parties; and (c) exercise due care with respect to the release, including the
taking of any appropriate measure to minimize the impact of such release.
8. Personal Injury Reporting
Any personal injury sustained by an employee of the Contractor,
subcontractor or Contractor's invitees while on COMMISSION's Property
must be reported immediately (by phone mail if unable to contact in person)
to COMMISSION no later than the close of shift on the date of the injury.
Exhibit B-6
I 7336.01900\7383695.1
68
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"
"
E X H I B I T " C "
S C O P E O F W O R K
P r o j e c t P l a n s O n F o l l o w i n g P a g e s
E x h i b i t C
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 . 1
6 9
"
"
"
E X H I B I T " D "
I N S O R A N C E
S T A T E i s s e l f i n s u r e d f o r a l l p o l i c i e s s p e c i f i e d b e l o w , e x c e p t R a i l r o a d
P r o t e c t i v e L i a b i l i t y c o v e r a g e , a n d m a i n t a i n s s e l f i n s u r e d c o v e r a g e i n t h e
a m o u n t s r e q u i r e d h e r e i n . S T A T E s h a l l r e q u i r e a n y c o n s u l t a n t o r c o n t r a c t o r
e n t e r i n g P r o p e r t y o n i t s b e h a l f ( " C o n t r a c t o r " } t o o b t a i n i n s u r a n c e o f t h e
t y p e s a n d i n t h e a m o u n t s d e s c r i b e d b e l o w a n d s a t i s f a c t o r y t o C O M M I S S I O N .
A . C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e . C o n t r a c t o r s h a l l
m a i n t a i n o c c u r r e n c e v e r s i o n c o m m e r c i a l g e n e r a l l i a b i l i t y i n s u r a n c e o r
e q u i v a l e n t f o r m w i t h a c o m b i n e d s i n g l e l i m i t o f n o t l e s s t h e n $ 5 , 0 0 0 , 0 0 0 p e r
o c c u r r e n c e . I f s u c h i n s u r a n c e c o n t a i n s a g e n e r a l a g g r e g a t e l i m i t , i t s h a l l
a p p l y s e p a r a t e l y t o t h i s A g r e e m e n t o r b e n o l e s s t h a n t w o t i m e s t h e
o c c u r r e n c e l i m i t . S u c h i n s u r a n c e s h a l l :
1 . I n c l u d e C O M M I S S I O N a n d , i f r e q u i r e d b y C O M M I S S I O N ,
t h e S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l A u t h o r i t y a n d t h e i r o f f i c i a l s , o f f i c e r s ,
e m p l o y e e s , a g e n t s , a n d c o n s u l t a n t s a s i n s u r e d s w i t h r e s p e c t t o t h e
c o n s t r u c t i o n o f t h e B o x S p r i n g s O v e r h e a d B ~ i d g e a n d P r o p e r t y a n d s h a l l
c o n t a i n n o s p e c i a l l i m i t a t i o n s o n t h e s c o p e o f c o v e r a g e o r t h e p r o t e c t i o n
a f f o r d e d t o t h e s e i n s u r e d s ;
2 . B e p r i m a r y w i t h r e s p e c t t o a n y i n s u r a n c e o r s e l f -
i n s u r a n c e p r o g r a m s c o v e r i n g C O M M I S S I O N , i t s o f f i c i a l s , o f f i c e r s , e m p l o y e e s ,
a g e n t s a n d c o n s u l t a n t s ; a n d
3 . C o n t a i n s t a n d a r d s e p a r a t i o n o f i n s u r e d p r o v i s i o n s .
B . A u t o m o b i l e L i a b i l i t y . C o n t r a c t o r s h a l l m a i n t a i n a u t o m o b i l e
l i a b i l i t y i n s u r a n c e w i t h c o v e r a g e t h a t s h a l l b e a t l e a s t a s b r o a d a s t h e l a t e s t
v e r s i o n o f t h e I n s u r a n c e S e r v i c e s O f f i c e B u s i n e s s A u t o C o v e r a g e f o r m
n u m b e r C A 0 0 0 1 , c o d e 1 ( a n y a u t o ) i n a n a m o u n t o f n o l e s s t h a n
$ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y i n j u r y a n d p r o p e r t y d a m a g e . S u c h
i n s u r a n c e s h a l l :
1 . I n c l u d e C O M M I S S I O N , a n d i f r e q u i r e d b y C O M M I S S I O N , t h e
S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l A u t h o r i t y a n d t h e i r o f f i c i a l s , o f f i c e r s ,
e m p l o y e e s , a g e n t s , a n d c o n s u l t a n t s a s i n s u r e d s w i t h r e s p e c t t o t h e
c o n s t r u c t i o n o f t h e B o x S p r i n g s O v e r h e a d B r i d g e a n d P r o p e r t y a n d s h a l l
c o n t a i n n o s p e c i a l l i m i t a t i o n s o n t h e s c o p e o f c o v e r a g e o r t h e p r o t e c t i o n
a f f o r d e d t o t h e s e i n s u r e d s ;
2 . B e p r i m a r y w i t h r e s p e c t t o a n y i n s u r a n c e o r s e l f - i n s u r a n c e
p r o g r a m s c o v e r i n g C O M M I S S I O N , i t s o f f i c i a l s , o f f i c e r s , e m p l o y e e s , a g e n t s
a n d c o n s u l t a n t s ; a n d
E x h i b i t D - 1
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 I
7 0
3. Contain standard separation of insured provisions.
C. Railroad Protective Liability. STATE shall, in connection with
any construction activities undertaken with respect to the construction of
the Box Springs Overhead Bridge either directly by STATE or by its
contractors, acquire and keep in force during the period of such construction,
railroad protective liability insurance with a combined single limit of
$2,000,000 and a general aggregate of $6,000,000. COMMISSION and
Southern California Regional Rail Authority shall be named insureds under
such policy, and their officials, officers, employees, agents, and consultants
shall be named as additional insureds. STATE shall require Contractor to
comply with the foregoing requirements prior to commencing any Project
work.
D. Workers' Compensation Insurance. Contractor shall maintain
workers' compensation insurance with statutory limits and employers'
liability insurance with limits of not less tha~ $1 ,000,000 each accident.
E. Pollution Liability . Insurance. If Project work involves any
hazardous materials, STATE or Contractor shall maintain pollution liability
insurance in the amount of no less than one million dollars ($1 ,000,000.00).
Such insurance, if required, shall include COMMISSION and, if required by
COMMISSION, the Southern California Regional Rail Authority and their
officials, officers, employees, agents, and consultants as insureds with
respect to the construction of the Box Springs Overhead Bridge and Property
and shall contain no special limitations on the scope of coverage or· the
protection afforded to these insureds. The limit of STATE's required
coverage is not less than one million dollars ($1 ,000,000) per occurrence,
two million dollars ($2,000,000) general aggregate.
F. Certificates of Insurance. Contractor shall, prior to entering
PropE:rty, furnish COMMISSION with properly executed certificates of
insurance and, if requested by COMMISSION, certified copies of
endorsements and policies, which clearly evidence all· insurance required
under this Agreement and provide that such insurance shall-be not canceled,
allowed to expire or be materially reduced in coverage, except on thirty (30)
days' prior written notice to COMMISSION. The . certificate shall also
evidence the insurer's knowledge of the proximity of the operations of
STATE to active railroad tracks. COMMISSION shall have the sole discretion
to determine whether the certificates and endorsements presented comply
with the provisions of this Agreement.
G. Coverage Maintenance. Contractor shall replace certificates,
policies and endorsements for any insurance expiring prior to the termination
of this Agreement. Unless otherwise provided for in this Agreement, STATE
Exhibit D-2
17336.01900\7383695.1
71
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s h a l l m a i n t a i n s u c h i n s u r a n c e f r o m t h e e x e c u t i o n o f t h i s A g r e e m e n t u n t i l t h e
c o n s t r u c t i o n o f t h e B o x S p r i n g s O v e r h e a d B r i d g e a r e c o m p l e t e a n d P r o p e r t y
f u l l y r e s t o r e d , e x c e p t a s o t h e r w i s e p r o v i d e d i n t h i s A g r e e m e n t .
H . L i c e n s e d I n s u r e r . C o n t r a c t o r s h a l l p l a c e s u c h i n s u r a n c e w i t h
i n s u r e r s h a v i n g A . M . B e s t C o m p a n y r a t i n g s o f n o l e s s t h a n A : V I I I a n d
l i c e n s e d t o d o b u s i n e s s i n C a l i f o r n i a , u n l e s s o t h e r w i s e a p p r o v e d , i n w r i t i n g ,
b y C O M M I S S I O N .
I . C O M M I S S I O N R i g h t t o I n c r e a s e C o v e r a g e L i m i t s . F o l l o w i n g
c o m p l e t i o n o f c o n s t r u c t i o n o f P r o j e c t , C O M M I S S I O N s h a l l h a v e t h e r i g h t , i n
i t s s o l e d i s c r e t i o n , u p o n p r i o r w r i t t e n n o t i c e t o S T A T E , t o i n c r e a s e t h e
i n s u r a n c e c o v e r a g e r e q u i r e m e n t s s p e c i f i e d h e r e i n .
E x h i b i t D - 2
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 . 1
7 2
"
"
"
E X H I B I T " E "
S T A T E B R I D G E I F A L S E W O R K C L E A R A N C E
R E Q U I R E M E N T S
T h e t e r m " S t r u c t u r e " , a s u s e d h e r e i n , s h a l l r e f e r t o t h e c o m p l e t e d B o x
S p r i n g s O v e r h e a d B r i d g e , a n d a l l p o r t i o n s t h e r e o f , a s w i d e n e d p u r s u a n t t o
P r o j e c t P l a n s a n d S p e c i f i c a t i o n s .
T e m p o r a r y c o n s t r u c t i o n c l e a r a n c e s m u s t b e n o l e s s t h a n 1 5 f e e t
m e a s u r e d h o r i z o n t a l l y f r o m t h e c e n t e r l i n e o f t h e n e a r e s t t r a c k a n d 2 1 f e e t - 6
i n c h e s m e a s u r e d v e r t i c a l l y f r o m t h e t o p o f r a i l o f t h e m o s t e l e v a t e d t r a c k t o
t h e b o t t o m o f l o w e s t t e m p o r a r y f a l s e w o r k m e m b e r . P r i o r t o c o m m e n c e m e n t
o f w o r k , C a l i f o r n i a P u b l i c U t i l i t i e s C o m m i s s i o n ( C P U C ) a p p r o v a l s h a l l b e
o b t a i n e d f o r a l l w o r k l e s s t h a n t h e C P U C ' s m i n i m u m r e q u i r e m e n t o f 2 2 f e e t ,
s i x i n c h e s v e r t i c a l l y f r o m t h e t o p o f t h e m o s t e l e v a t e d r a i l t o t h e b o t t o m o f
t h e l o w e s t f a l s e w o r k f o r t e m p o r a r y s t r u c t u r e s .
F o r t h e c o m p l e t e d S t r u c t u r e , S T A T E h a s s u b m i t t e d . p l a n s s h o w i n g t h e
l e a s t h o r i z o n t a l d i s t a n c e f r o m t h e c e n t e r l i n e o f e x i s t i n g a n d f u t u r e t r a c k s t o
t h e f a c e o f t h e n e a r e s t m e m b e r o f t h e p r o p o s e d S t r u c t u r e . T h e l o c a t i o n o f
t h e l e a s t h o r i z o n t a l d i s t a n c e h a s b e e n a c c u r a t e l y d e s c r i b e d s u c h t h a t B N S F
w a s a b l e t o d e t e r m i n e w h e r e i t w i l l o c c u r i n b o t h t h e h o r i z o n t a l a n d v e r t i c a l
p l a n e . I f t h e p e r m a n e n t S t r u c t u r e i s w i t h i n 2 5 f e e t o f t h e n e a r e s t t r a c k ( o r
f u t u r e t r a c k ) , c o l l i s i o n w a l l s s h a l l b e i n c o r p o r a t e d i n t o t h e p e r m a n e n t
S t r u c t u r e d e s i g n a c c o r d i n g t o A m e r i c a n R a i l w a y E n g i n e e r i n g a n d
M a i n t e n a n c e A s s o c i a t i o n M a n u a l o f R e c o m m e n d e d P r a c t i c e - C h a p t e r 8 -
A r t i c l e 2 . 1 . 5 .
F o r t h e p e r m a n e n t S t r u c t u r e , S T A T E h a s s u b m i t t e d p l a n s s h o w i n g t b e
l e a s t v e r t i c a l c l e a r a n c e f r o m t o p o f t h e m o s t e l e v a t e d r a i l o f e x i s t i n g a n d
f u t u r e t r a c k s t o t h e l o w e s t p o i n t o f t h e p r o p o s e d S t r u c t u r e . A p r o f i l e o f t h e
e x i s t i n g t o p o f r a i l e l e v a t i o n s h a l l b e p l o t t e d o n t h e b r i d g e p l a n s . T h e p r o f i l e
s h a l l e x t e n d f o r 5 0 0 f e e t i n e a c h d i r e c t i o n o f t h e p r o p o s e d o v e r p a s s a n d a
s e p a r a t e p r o f i l e s h a l l b e p l o t t e d f o r e a c h t r a c k . I f t h e e x i s t i n g t o p o f r a i l
p r o f i l e ( s } i s n o t u n i f o r m s u c h t h a t a s a g e x i s t s i n t h e v i c i n i t y o f t h e p r o p o s e d
S t r u c t u r e , t h e p e r m a n e n t S t r u c t u r e v e r t i c a l c l e a r a n c e s h a l l b e i n c r e a s e d
s u f f i c i e n t l y t o a c c o m m o d a t e a r a i s e i n t h e t r a c k p r o f i l e t o r e m o v e t h e s a g .
P r i o r t o b e g i n n i n g c o n s t r u c t i o n o f t h e p e r m a n e n t S t r u c t u r e , t h e t o p o f r a i l
e l e v a t i o n s s h o u l d b e c h e c k e d a n d v e r i f i e d t h a t t h e y h a v e n o t c h a n g e d f r o m
t h e a s s u m e d e l e v a t i o n s u t i l i z e d f o r t h e d e s i g n o f t h e b r i d g e .
D u r i n g c o n s t r u c t i o n , C O M M I S S I O N m a y r e q u i r e a n i n d e p e n d e n t
e n g i n e e r i n g i n s p e c t o r t o b e p r e s e n t d u r i n g c e r t a i n c r i t i c a l a c t i v i t i e s o f P r o j e c t ,
i n c l u d i n g b u t n o t l i m i t e d t o : d r i v i n g f o u n d a t i o n p i l e s , e r e c t i n g f a l s e w o r k ,
E x h i b i t E - 1
1 7 3 3 6 . 0 ! 9 0 0 \ 7 3 8 3 6 9 5 . I
7 3
construction of shoring and retarnrng walls, placing concrete, placing soil
back.fill and compaction processes. Nothing in the foregoing shall obligate the
COMMISSION to provide such inspector, and COMMISSION shall have no
liability for the work completed by or on behalf of STATE, regardless of any
inspection or lack thereof provided by or on behalf of COMMISSION .
Exhibit E-1
17336.01900\7383695.1
74
•
•
•
"
"
"
A g r e e m e n t N o . 1 2 - 3 1 - 0 8 2 - 0 0
E X H I B I T " F "
B N S F B R I D G E R E Q U I R E M E N T S
B R I D G E D E S I G N , P L A N S & S P E C I F J C A T J O N S :
E x c e p t f o r t h e d e s i g n o f t e m p o r a r y f a l s e w o r k a n d s h o r i n g , B N S F r e v i e w o f t h e S t r u c t u r e
p l a n s w i l l b e l i m i t e d t o t h e v e r t i c a l a n d h o r i z o n t a l c l e a r a n c e s , s i g h t d i s t a n c e f o r e x i s t i n g
t r a i n s i g n a l s , f o u n d a t i o n d i m e n s i o n s a n d d r a i n a g e c h a r a c t e r i s t i c s a s t h e y r e l a t e t o e x i s t i n g
a n d f u t u r e t r a c k s . B N S F w i l l n o t r e v i e w s t r u c t u r a l d e s i g n c a l c u l a t i o n s f o r t h e p e r m a n e n t
S t r u c t u r e u n l e s s a m e m b e r o r m e m b e r s a r e i n f l u e n c e d b y r a i l r o a d l i v e l o a d s .
T e m p o r a r y f a l s e w o r k a n d s h o r i n g p l a n s a n d c a l c u l a t i o n s m u s t b e r e v i e w e d a n d a p p r o v e d
b y B N S F p r i o r t o b e g i n n i n g c o n s t r u c t i o n . T h e A g e n c y s h a l l p e r f o r m a n i n d e p e n d e n t
r e v i e w o f t h e d e s i g n c a l c u l a t i o n s f o r t e m p o r a r y f a l s e w o r k a n d s h o r i n g p r i o r t o s u b m i t t i n g
t h e m t o B N S F f o r a p p r o v a l . T e m p o r a r y c o n s t r u c t i o n c l e a r a n c e s m u s t b e n o l e s s t h a n 1 5
f e e t m e a s u r e d h o r i z o n t a l l y f r o m t h e c e n t e r l i n e o f t h e n e a r e s t t r a c k a n d 2 1 f e e t - 6 i n c h e s
m e a s u r e d v e r t i c a l l y f r o m t h e t o p o f r a i l o f t h e m o s t e l e v a t e d t r a c k t o t h e b o t t o m o f l o w e s t
t e m p o r a r y f a l s e w o r k m e m b e r . S t a t e r e g u l a t o r y a g e n c i e s m a y h a v e m o r e r e s t r i c t i v e
r e q u i r e m e n t s f o r t e m p o r a r y r a i l r o a d c l e a r a n c e s .
F o r t h e p e r m a n e n t S t r u c t u r e , t h e A g e n c y w i l l s u b m i t p l a n s s h o w i n g t h e l e a s t h o r i z o n t a l
d i s t a n c e f r o m t h e c e n t e r l i n e o f e x i s t i n g a n d f u t u r e t r a c k s t o t h e f a c e o f t h e n e a r e s t
m e m b e r o f t h e p r o p o s e d S t r u c t u r e . T h e l o c a t i o n o f t h e l e a s t h o r i z o n t a l d i s t a n c e m u s t b e
a c c u r a t e l y d e s c r i b e d s u c h t h a t B N S F c a n d e t e r m i n e w h e r e i t w i l l o c c u r i n b o t h t h e
h o r i z o n t a l a n d v e r t i c a l p l a n e . I f t h e p e r m a n e n t m e m b e r i s w i t h i n 2 5 f e e t o f t h e n e a r e s t
t r a c k ( o r f u t u r e t r a c k ) , c o l l i s i o n w a l l s s h a l l b e i n c o r p o r a t e d i n t o t h e p e r m a n e n t S t r u c t u r e
d e s i g n a c c o r d i n g t o A m e r i c a n R a i l w a y E n g i n e e r i n g a n d M a i n t e n a n c e A s s o c i a t i o n
M a n u a l o f R e c o m m e n d e d P r a c t i c e - C h a p t e r 8 - A r t i c l e 2 . 1 . 5 .
F o r t h e p e r m a n e n t S t r u c t u r e , t h e A g e n c y w i l l s u b m i t p l a n s s h o w i n g t h e l e a s t v e r t i c a l
c l e a r a n c e f r o m t o p o f t h e m o s t e l e v a t e d r a i l o f e x i s t i n g a n d f u t u r e t r a c k s t o t h e l o w e s t
p o i n t o f t h e p r o p o s e d S t r u c t u r e . A p r o f i l e o f t h e e x i s t i n g t o p o f r a i l e l e v a t i o n s h a l l b e
p l o t t e d o n t h e b r i d g e p l a n s . T h e p r o f i l e s h a l l e x t e n d f o r 5 0 0 f e e t i n e a c h d i r e c t i o n o f t h e
p r o p o s e d o v e r p a s s a n d a s e p a r a t e p r o f i l e s h a l l b e p l o t t e d f o r e a c h t r a c k . I f t h e e x i s t i n g
t o p o f r a i l p r o f i l e ( s ) i s n o t u n i f o r m s u c h t h a t a s a g e x i s t s i n t h e v i c i n i t y o f t h e p r o p o s e d
S t r u c t u r e , t h e p e r m a n e n t ~ t r u c t u r e v e r t i c a l c l e a r a n c e s h a l l b e i n c r e a s e d s u f f i c i e n t l y t o
a c c o m m o d a t e a r a i s e i n t h e t r a c k p r o f i l e t o r e m o v e t h e s a g . P r i o r t o b e g i n n i n g
c o n s t r u c t i o n o f t h e p e r m a n e n t S t r u c t u r e , t h e t o p o f r a i l e l e v a t i o n s s h o u l d b e c h e c k e d a n d
v e r i f i e d t h a t t h e y h a v e n o t c h a n g e d f r o m t h e a s s u m e d e l e v a t i o n s u t i l i z e d f o r t h e d e s i g n o f
t h e b r i d g e .
P r i o r t o i s s u i n g a n y i n v i t a t i o n t o b i d o n c o n s t r u c t i o n o f t h e S t r u c t u r e , t h e A g e n c y s h o u l d
c o n d u c t a p r e - b i d m e e t i n g w h e r e p r o s p e c t i v e C o n t r a c t o r s h a v e t h e o p p o r t u n i t y t o
c o m m u n i c a t e w i t h B N S F p e r s o n n e l r e g a r d i n g s i t e s p e c i f i c t r a i n s p e e d s , t r a i n d e n s i t y , a n d
g e n e r a l s a f e t y r e q u i r e m e n t s f o r m e n a n d e q u i p m e n t w o r k i n g n e a r l i v e t r a c k s . A n y
i n v i t a t i o n t o b i d a n d s p e c i f i c a t i o n s f o r t h e S t r u c t u r e m u s t b e s u b m i t t e d t o B N S F f o r
r e v i e w a n d a p p r o v a l p r i o r t o l e t t i n g o f b i d s f o r t h e P r o j e c t .
B R I D G E C O N S T R U C T I O N :
7 5
After awarding the bid, but. prior to the Contractor entering BNSF's right-of -way or
property, the Agency should conduct a pre-construction meeting with BNSF personnel in
attendance to reiterate the safety requirements of construction activity adjacent to live
tracks.
During construction, BNSF may require an independent engineering inspector to be
present during certain critical activities of the Project, including but not limited to:
driving foundation piles, erecting falsework, construction of shoring and retaining walls,
placing concrete, placing soil backfill and compaction processes. The Agency shall
reimburse BNSF for all costs of supplemental inspection services.
Within 90 days of the conclusion of the Project and final acceptance by BNSF, the
Agency will provide BNSF with a complete electronic set of the bridge plans labeled "As
Built". Those plans will reflect any and all deviations from the original plans that
occurred during construction. The "As Built" plans will be submitted in Micro Station
* .dgn electronic format (preferred) or AutoCAD * .dwg format. Electronic plans are to be
submitted in the original format used for CAD plan preparation and not converted to
another format prior to submission. Actual measured "as constructed" clearances shall
be shown as well as depth, size and location of all foundation components. The plans
shall show dimensioned locations of existing and relocated utilities.
BRIDGE MAINTENANCE:
The Agency will be responsible· for maintenance and repair of the Structure including the
earth retention components, embankment slopes, erosion control, surface drainage,
fencing, deck drains, landscaping, paint, walkways, handrails, lighting, and other
improvements associated with the Project.
Fencing and other pedestrian access controls within BNSF's right-of-way and
incorporated into the Project shall be designed and maintained by the Agency.
, Trespasser control shall be the responsibility of the Agency. Graffiti removal will be the
responsibility of the Agency.
BRIDGE INSPECTION:
The Agency will conduct annual routine structural inspections. In the event of an
earthquake, fire, flood, damage from vehicular impacts or other emergent situations, the
Agency will provide an immediate inspection by qualified personnel and notifY BNSF of
damage that may affect safe passage of trains. If necessary the Agency will embargo
weights or provide lane closures or other such measures to protect the structural integrity
of the Structure such that there can be continuous safe passage of trains until repairs are
made.
Exhibit F-2
I 7336.01900\7383695. I
76
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•
•
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"
"
B R I D G E A L T E R A T I O N S :
E x c e p t a s p r o v i d e d o t h e r w i s e b y t h i s A g r e e m e n t , t h e r e w i l l b e n o a l t e r a t i o n s m a d e t o t h e
S t r u c t u r e t h a t w i l l a l t e r t h e r a i l r o a d v e r t i c a l o r h o r i z o n t a l c l e a r a n c e s p r o v i d e d b y t h e
o r i g i n a l d e s i g n . P i p e l i n e s w i l l b e n o t b e a d d e d o r a t t a c h e d t o t h e S t r u c t u r e w i t h o u t f i r s t
s u b m i t t i n g p l a n s a n d c a l c u l a t i o n s t o B N S F f o r r e v i e w a n d a p p r o v a l .
E x h i b i t F - 3
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 . 1
7 7
"
"
"
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 . 1
E X H I B I T " G "
E A S E M E N T S
[ A t t a c h e d b e h i n d t h i s p a g e ]
E x h i b i t G
7 8
"
"
"
E X H I B I T " H "
L E G A L D E S C R I P T I O N O F P R O P E R T Y S U B J E C T T O A E R I A L A N D F O O T I N G
E A S E M E N T F O R S T R U C T U R E
[ A t t a c h e d b e h i n d t h i s p a g e ]
E x h i b i t H
1 7 3 3 6 . 0 1 9 0 0 \ 7 3 8 3 6 9 5 1
7 9
"
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M I S S I O N A g r e e m e n t N o . 1 2 - 3 1 - 0 8 4 - 0 0
U T I L I T Y A G R E E M E N T
D I S T R I C T
0 8
C O U N T Y
R i v e r s i d e
P O S T M I L E
1 4 . 2 / 2 8 . 5
E A
O F 1 6 2
F E D E R A L A I D N U M B E R
N / A
O W N E R ' S P L A N N U M B E R
C i t y o f P e r r i s W a t e r I m p r o v e m e n t P l a n
F E D E R A L P A R T I C I P A T I O N
O n t h e p r o j e c t ~ Y E S 0 N O O n t h e U t i l i t i e s 0 Y E S ~ N O
U T I L I T Y A G R E E M E N T N O . 2 2 7 0 9 D A T E
T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( R C T C ) , i n c o n j u n c t i o n w i t h C a l t r a n s , i s d e v e l o p i n g p l a n s
f o r i m p r o v i n g t h e e x i s t i n g S t a t e R o u t e 2 1 5 f r e e w a y f r o m S c o t t R o a d t o N u e v o R o a d . P r o p o s e d
c o n s t r u c t i o n i n c l u d e s w i d e n i n g R o u t e 2 1 5 f r o m t w o t o t h r e e l a n e s i n e a c h d i r e c t i o n , w i d e n i n g u n d e r
c r o s s i n g s a n d r e p l a c i n g t h e P e r r i s B o u l e v a r d o v e r c r o s s i n g a n d t h e " D " S t r e e t O n - R a m p o v e r c r o s s i n g i n t h e
C i t y o f P e r r i s .
A n d
C i t y o f P e r r i s - 1 0 1 N o r t h " D " S t r e e t , P e r r i s , C A 9 2 5 7 0 - 1 9 9 8
" H e r e i n a f t e r c a l l e d " O W N E R , " o w n s a n d m a i n t a i n s w a t e r p i p e l i n e f a c i l i t i e s w i t h i n t h e l i m i t s o f R C T C
p r o j e c t , w h i c h r e q u i r e s r e l o c a t i o n o f s a i d f a c i l i t y . T h e f a c i l i t i e s i n c o n f l i c t a r e w i t h i n P e r r i s B o u l e v a r d ,
w h i c h w i l l b e w i d e n e d a n d r e b u i l t .
I t i s h e r e b y m u t u a l l y a g r e e d t h a t :
I . W O R K T O B E D O N E
I n a c c o r d a n c e w i t h N o t i c e t o O w n e r N o . 2 2 7 0 9 d a t e d M a r c h 1 5 , 2 0 1 2 , O W N E R s h a l l r e v i e w ,
r e v i s e , a p p r o v e a n d a c c e p t R C T C ' s c o n s u l t a n t - p r e p a r e d u t i l i t y r e l o c a t i o n p l a n s a n d
c o o r d i n a t e i t s u t i l i t y r e l o c a t i o n c o n s t r u c t i o n i n s p e c t i o n a c t i v i t i e s w i t h R C T C ' s R e s i d e n t
E n g i n e e r . R C T C ' s C o n t r a c t o r s h a l l r e l o c a t e O W N E R ' s w a t e r p i p e l i n e f a c i l i t i e s a s s h o w n o n
O W N E R ' S p l a n " C i t y o f P e r r i s W - a t e r I m p r o v e m e n t P l a n " d a t e d 3 / 1 3 / 1 2 , w h i c h p l a n s a r e
i n c l u d e d i n R C T C ' s C o n t r a c t P l a n s f o r t h e i m p r o v e m e n t o f S t a t e R o u t e 2 1 5 , E A O F 1 6 2 w h i c h
b y t h i s r e f e r e n c e a r e m a d e a p a r t h e r e o f .
D e v i a t i o n s f r o m t h e O W N E R ' s p l a n d e s c r i b e d a b o v e i n i t i a t e d b y e i t h e r t h e R C T C o r t h e
O W N E R , s h a l l b e a g r e e d u p o n b y b o t h p a r t i e s h e r e t o u n d e r a R e v i s e d N o t i c e t o O w n e r .
S u c h R e v i s e d N o t i c e s t o O w n e r , a p p r o v e d b y R C T C a n d a g r e e d t o / a c k n o w l e d g e d b y t h e
O W N E R , w i l l c o n s t i t u t e a n a p p r o v e d r e v i s i o n o f t h e O W N E R ' s p l a n d e s c r i b e d a b o v e a n d a r e
h e r e b y m a d e a p a r t h e r e o f . N o w o r k u n d e r s a i d d e v i a t i o n s h a l l c o m m e n c e p r i o r t o w r i t t e n
e x e c u t i o n b y t h e O W N E R o f t h e R e v i s e d N o t i c e t o O w n e r . C h a n g e s i n t h e s c o p e o f t h e
w o r k w i l l r e q u i r e a n a m e n d m e n t t o t h i s A g r e e m e n t i n a d d i t i o n t o t h e r e v i s e d N o t i c e t o O w n e r .
O W N E R s h a l l h a v e t h e r i g h t t o i n s p e c t t h e w o r k b y R C T C c o n t r a c t o r d u r i n g c o n s t r u c t i o n .
U p o n c o m p l e t i o n o f t h e w o r k b y R C T C , O W N E R a g r e e s t o a c c e p t o w n e r s h i p a n d
m a i n t e n a n c e o f t h e c o n s t r u c t e d f a c i l i t i e s a n d r e l i n q u i s h e s t o R C T C o w n e r s h i p o f t h e
r e p l a c e d f a c i l i t i e s .
I t i s m u t u a l l y a g r e e d t h a t R C T C w i l l i n c l u d e t h e w a t e r p i p e l i n e r e l o c a t i o n w o r k a s p a r t o f
R C T C ' s h i g h w a y c o n s t r u c t i o n c o n t r a c t . O W N E R s h a l l h a v e a c c e s s t o a l l p h a s e s o f t h e w o r k
t o b e p e r f o r m e d b y R C T C f o r t h e p u r p o s e o f i n s p e c t i o n t o e n s u r e t h a t t h e w o r k b e i n g
p e r f o r m e d f o r t h e O W N E R i s i n a c c o r d a n c e w i t h t h e s p e c i f i c a t i o n s c o n t a i n e d i n t h e h i g h w a y
c o n t r a c t . U p o n c o m p l e t i o n o f t h e w o r k p e r f o r m e d b y R C T C , O W N E R a g r e e s t o a c c e p t
8 0
ownership and maintenance of the constructed facilities and relinquishes to RCTC •
ownership of the replaced facilities.
II. LIABILITY FOR WORK
Existing facilities are located in their present position pursuant to rights superior to those of
the RCTC and will be relocated at expense.
Ill PERFORMANCE OF WORK
OWNER shall have access to all phases of the relocation work to be performed by RCTC, as
described in Section I above, for the purpose of inspection to ensure that the work is in
accordance with the specifications contained in the Highway Construction Contract;
however, all questions regarding the work being performed will be directed to RCTC's
Resident Engineer for their evaluation and final disposition.
OWNER agrees to perform the herein described work, excepting that work being performed
by the RCTC's highway contractor, with its own forces and to provide and furnish all
necessary labor, materials, tools, and equipment required therefore, and to prosecute said
work diligently to completion.
Use of out-of-state personnel (or personnel requiring lodging and meal "per diem" expenses)
will not be allowed without prior written authorization by RCTC's representative. Requests for
such permission must be contained in OWNE.R's estimate of actual .and necessary
relocation costs. Accounting Form FA-1301 is to be completed and submitted for all non-City
personnel travel per diem. OWNER shall include an explanation why local employee or
contract labor is not considered adequate for the relocation work proposed. Per Diem
expenses shall not exceed the per diem expense amounts allowed under the California
Department of Transportation's Department of Personnel Administration travel expense
guidelines.
Pursuant to Public Works Case No. 2001-059 determination by the California Department of
Industrial Relations dated October 25, 2002, work performed by OWNER's contractor is a
public work under the definition of Labor Code Section 1720(a) and is therefore subject to
prevailing wage requirements. OWNER shall verify compliance with this requirement in the
administration of its contracts referenced above.
IV. PAYMENT FOR WORK
RCTC shall pay its share of the actual and necessary cost of the herein described work
within 45 days after receipt of five (5) copies of OWNER's itemized bill, signed by a
responsible official of OWNER's organization and prepared on OWNER's letterhead,
compiled on the basis of the actual and necessary cost and expense. The OWNER shall
maintain records of actual costs incurred and charged or allocated to the project in
accordance with recognized accounting principles.
It is understood and agreed that RCTC will not pay for any betterment or increase in capacity
•
of OWNER's facilities In the new location and that OWNER shall give credit to RCTC for the
accrued depreciation or "used life" of the replaced facilities and for the salvage value of any •
material or parts salvaged and retained or sold by OWNER.
81
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"
"
N o t m o r e f r e q u e n t l y t h a n o n c e a m o n t h , b u t a t l e a s t q u a r t e r l y , O W N E R w i l l p r e p a r e a n d
s u b m i t p r o g r e s s b i l l s f o r c o s t s i n c u r r e d n o t t o e x c e e d O W N E R ' s r e c o r d e d c o s t s a s o f t h e
b i l l i n g d a t e l e s s e s t i m a t e d c r e d i t s a p p l i c a b l e t o c o m p l e t e d w o r k . P a y m e n t o f p r o g r e s s b i l l s
n o t t o e x c e e d t h e a m o u n t s p e c i f i e d b e l o w m a y b e m a d e u n d e r t h e t e r m s o f t h i s A g r e e m e n t .
P a y m e n t o f p r o g r e s s b i l l s w h i c h e x c e e d t h e a m o u n t o f t h i s A g r e e m e n t m a y b e m a d e a f t e r
r e c e i p t a n d a p p r o v a l � b y R C T C o f d o c u m e n t a t i o n s u p p o r t i n g t h e c o s t i n c r e a s e a n d a f t e r a n
A m e n d m e n t t o t h i s A g r e e m e n t h a s b e e n e x e c u t e d b y t h e p a r t i e s t o t h i s A g r e e m e n t .
T h e O W N E R s h a l l s u b m i t a f i n a l b i l l t o R C T C w i t h i n 3 6 0 d a y s a f t e r t h e c o m p l e t i o n o f t h e
w o r k d e s c r i b e d i n S e c t i o n I a b o v e . I f R C T C h a s n o t r e c e i v e d a f i n a l b i l l w i t h i n 3 6 0 d a y s a f t e r
n o t i f i c a t i o n o f c o m p l e t i o n o f O W N E R ' s w o r k d e s c r i b e d i n S e c t i o n I o f t h i s A g r e e m e n t , a n d
R C T C h a s d e l i v e r e d t o O W N E R f u l l y e x e c u t e d D i r e c t o r ' s D e e d s , C o n s e n t s t o C o m m o n U s e
o r J o i n t U s e A g r e e m e n t s a s r e q u i r e d f o r O W N E R ' s f a c i l i t i e s , R C T C w i l l p r o v i d e w r i t t e n
n o t i f i c a t i o n t o O W N E R o f i t s i n t e n t t o c l o s e i t s f i l e w i t h i n 3 0 d a y s a n d O W N E R h e r e b y
a c k n o w l e d g e s , t o t h e e x t e n t a l l o w e d b y l a w , t h a t a l l r e m a i n i n g c o s t s w i l l b e d e e m e d t o h a v e
b e e n a b a n d o n e d . I f R C T C p r o c e s s e s a f i n a l b i l l f o r p a y m e n t m o r e t h a n 3 6 0 d a y s a f t e r
n o t i f i c a t i o n o f c o m p l e t i o n o f O W N E R ' s w o r k , p a y m e n t o f t h e l a t e b i l l m a y b e s u b j e c t t o
a l l o c a t i o n a n d / o r a p p r o v a l b y t h e C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n .
T h e f i n a l b i l l i n g s h a l l b e i n t h e f o r m o f a n i t e m i z e d s t a t e m e n t . o f t h e t o t a l c o s t s c h a r g e d t o t h e
p r o j e c t , l e s s t h e c r e d i t s p r o v i d e d f o r i n t h i s A g r e e m e n t , a n d l e s s a n y a m o u n t s c o v e r e d b y
p r o g r e s s b i l l i n g s . H o w e v e r , R C T C s h a l l n o t p a y f i n a l b i l l s w h i c h e x c e e d t h e e s t i m a t e d c o s t o f
t h i s A g r e e m e n t w i t h o u t d o c u m e n t a t i o n o f t h e r e a s o n f o r t h e i n c r e a s e o f s a i d c o s t f r o m t h e
O W N E R a n d a p p r o v a l o f d o c u m e n t a t i o n b y R C T C . E x c e p t , i f t h e f i n a l b i l l e x c e e d s t h e
O W N E R ' s e s t i m a t e d c o s t s s o l e l y a s t h e r e s u l t o f a r e v i s e d N o t i c e t o O w n e r a s p r o v i d e d f o r
i n S e c t i o n I , a c o p y o f s a i d r e v i s e d N o t i c e t o O w n e r s h a l l s u f f i c e a s d o c u m e n t a t i o n . I n e i t h e r
c a s e , p a y m e n t o f t h e a m o u n t o v e r t h e e s t i m a t e d c o s t o f t h i s A g r e e m e n t m a y b e s u b j e c t t o
a l l o c a t i o n a n d / o r a p p r o v a l b y t h e C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n .
I n a n y e v e n t i f t h e f i n a l b i l l e x c e e d s 1 2 5 % o f t h e e s t i m a t e d c o s t o f t h i s A g r e e m e n t , a n
A m e n d e d A g r e e m e n t s h a l l b e e x e c u t e d b y t h e p a r t i e s t o t h i s A g r e e m e n t p r i o r t o t h e
p a y m e n t o f t h e O W N E R ' S f i n a l b i l l . A n y a n d a l l i n c r e a s e s i n c o s t s t h a t a r e t h e d i r e c t r e s u l t o f
d e v i a t i o n s f r o m t h e w o r k d e s c r i b e d i n S e c t i o n I o f t h i s A g r e e m e n t s h a l l h a v e t h e p r i o r
c o n c u r r e n c e o f R C T C .
D e t a i l e d r e c o r d s f r o m w h i c h t h e b i l l i n g i s c o m p i l e d s h a l l b e r e t a i n e d b y t h e O W N E R f o r a
p e r i o d o f t h r e e y e a r s f r o m t h e d a t e o f t h e f i n a l p a y m e n t a n d w i l l b e a v a i l a b l e f o r a u d i t b y
S t a t e a n d / o r F e d e r a l a u d i t o r s . O w n e r a g r e e s t o c o m p l y w i t h C o n t r a c t C o s t P r i n c i p l e s a n d
P r o c e d u r e s a s s e t f o r t h i n 4 8 C F R , C h a p t e r 1 , P a r t 3 1 , e t s e q . , 2 3 C F R , C h a p t e r 1 , P a r t 6 4 5 ,
e t a l . I f a s u b s e q u e n t S t a t e a n d / o r F e d e r a l a u d i t d e t e r m i n e s p a y m e n t s t o b e u n a l l o w a b l e ,
O W N E R a g r e e s t o r e i m b u r s e R C T C u p o n r e c e i p t o f R C T C b i l l i n g .
V . G E N E R A L C O N D I T I O N S
A l l c o s t s a c c r u e d b y O W N E R a s a r e s u l t o f R C T C ' s r e q u e s t o f O c t o b e r 2 7 , 2 0 1 1 t o r e v i e w ,
s t u d y a n d / o r p r e p a r e r e l o c a t i o n p l a n s a n d e s t i m a t e s f o r t h e p r o j e c t a s s o c i a t e d w i t h t h i s
A g r e e m e n t m a y b e b i l l e d p u r s u a n t t o t h e t e r m s a n d c o n d i t i o n s o f t h i s A g r e e m e n t .
I f R C T C ' s p r o j e c t w h i c h p r e c i p i t a t e s t h i s A g r e e m e n t i s c a n c e l l e d o r m o d i f i e d s o a s t o e l i m i n a t e
t h e n e c e s s i t y o f w o r k b y O W N E R , R C T C w i l l n o t i f y O W N E R i n w r i t i n g a n d R C T C r e s e r v e s t h e
r i g h t t o t e r m i n a t e t h i s A g r e e m e n t b y A m e n d m e n t . T h e A m e n d m e n t s h a l l p r o v i d e m u t u a l l y
a c c e p t a b l e t e r m s a n d c o n d i t i o n s f o r t e r m i n a t i n g t h e A g r e e m e n t .
8 2
All obligations of RCTC under the terms of this Agreement are subject to the passage of the •
annual Budget Act by the State Legislature and the allocation of those funds by the California
Transportation Commission_
OWNER shall submit a Notice of Completion to RCTC within 30 days of the completion of the
work described herein.
Where OWNER has prior rights in areas which will be within the highway right of way where
OWNER's facilities will remain on or be relocated on STATE/RCTC highway right of way, a
Joint Use Agreement or Consent to Common Use Agreement shall be executed by the
parties.
It is understood that said highway is a Federal aid highway and accordingly, 23 CFR,
Chapter 1, Part 645 is hereby incorporated into this Agreement
THE ESTIMATED COST TO RCTC FOR THE ABOVE DESCRIBED WORK IS $26,760.00
Signatures on Following Page
83
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I N W I T N E S S W H E R E O F , t h e a b o v e p a r t i e s h a v e e x e c u t e d t h i s 1 - 2 1 5 C e n t r a l P r o j e c t U t i l i t y A g r e e m e n t a s o f t h e d a y
a n d y e a r f i r s t a b o v e w r i t t e n .
R C T C :
B y _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n / D a t e
T i t l e - - - - - - - - - - - - - - - - - - - - - - - - - - -
A P P R O V E D A S T O F O R M :
B E S T B E S T & K R I E G E R L L P
B y ~ - - ~ ~ - - ~ - - - - - - - - - - - - - - - - - - � G e n e r a l C o u n s e l
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
A P P R O V A L R E C O M M E N D E D :
B y : . ~ - - ~ ~ ~ - - ~ - - - - - - - - ~ - - - -
M i c h a e l W . P a r k e r D a t e
U t i l i t y P r o j e c t M a n a g e r
O v e r l a n d , P a c i f i c & C u t l e r , I n c .
8 4
O W N E R :
C i t y o f P e r r i s
B y _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~ - - - - - - - - - - - -
N A M E D a t e
T i t l e - - - - - - - - - - - - - - - - -
"
A G E N D A I T E M S F
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L _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~ - - - - - - -
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
P a t t i C a s t i l l o , C a p i t a l P r o j e c t s M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
A g r e e m e n t w i t h H D R C o n s t r u c t i o n C o n t r o l C o r p o r a t i o n f o r
S U B J E C T : C o n s t r u c t i o n M a n a g e m e n t S e r v i c e s f o r t h e C o n s t r u c t i o n o f t h e
I n t e r s t a t e 2 1 5 / B i a i n e S t r e e t M a r t i n L u t h e r K i n g B o u l e v a r d t o
W i d e n i n g P r o j e c t
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A w a r d A g r e e m e n t N o . 1 2 - 3 1 - 0 5 7 - 0 0 t o H D R C o n s t r u c t i o n C o n t r o l
C o r p o r a t i o n ( H D R ) t o p r o v i d e c o n s t r u c t i o n m a n a g e m e n t ( C M ) , m a t e r i a l s
t e s t i n g , a n d c o n s t r u c t i o n s u r v e y i n g s e r v i c e s f o r t h e I n t e r s t a t e 2 1 5 / B i a i n e
S t r e e t t o M a r t i n L u t h e r K i n g B o u l e v a r d w i d e n i n g p r o j e c t , i n t h e a m o u n t o f
$ 2 4 2 , 0 5 5 , p l u s a c o n t i n g e n c y a m o u n t o f $ 2 4 , 2 0 6 , f o r a t o t a l a m o u n t n o t t o
e x c e e d $ 2 6 6 , 2 6 1 ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; a n d
3 ) A u t h o r i z ~ t h e E x e c u t i v e D i r e c t o r t o a p p r o v e c o n t i n g e n c y w o r k a s m a y b e
r e q u i r e d f o r t h e p r o j e c t .
B A C K G R O U N D I N F O R M A T I O N :
A t i t s F e b r u a r y 2 0 1 2 m e e t i n g , t h e C o m m i s s i o n a u t h o r i z e d s t a f f t o i s s u e a r e q u e s t
f o r q u a l i f i c a t i o n s ( R F Q ) a n d c o n d u c t a s e l e c t i o n p r o c e s s f o r c o n s t r u c t i o n
m a n a g e m e n t a n d r e l a t e d s e r v i c e s f o r t h e 1 - 2 1 5 / B l a i n e S t r e e t t o M a r t i n L u t h e r K i n g
B o u l e v a r d w i d e n i n g p r o j e c t i n t h e c i t y o f R i v e r s i d e .
S e l e c t i o n P r o c e s s :
A H F Q f o r C M s e r v i c e s , m a t e r i a l t e s t i n g , a n d c o n s t r u c t i o n s u r v e y i n g s e r v i c e s f o r
t h e p r o j e c t w a s i s s u e d o n F e b r u a r y 1 3 , 2 0 1 2 , w i t h c o n s u l t a n t s t a t e m e n t o f
q u a l i f i c a t i o n s ( S O Q ) d u e M a r c h 5 . T h e C o m m i s s i o n r e c e i v e d f i v e S O Q s f r o m E l i e
F a r a h , I n c . , H D R , R B F / B a k e r , S o u t h s t a r E n g i n e e r i n g a n d C o n s u l t i n g , I n c . , a n d
" T r a n s t e c h E n g i n e e r s , I n c .
A g e n d a I t e m S F
8 5
An evaluation committee was appointed to review the SOQs received and to •
conduct firm interviews. The evaluation committee members included
representatives from Commission staff, Bechtel, and Caltrans. Based on the
committee's evaluation of written SOQ submittals, and pursuant to the terms of
the RFQ, the committee shortlisted three of the five offerors and invited those firms
to the interview portion of the evaluation and selection process. The short listed
firms included:
• HDR
• RBF/Baker
• Southstar Engineering and Consulting, Inc.
Interviews with the above.:referenced firms were conducted on April 5, and, after
final scoring by the evaluation committee, HDR was ranked the most qualified firm
under the terms of the RFQ.
Subsequently, staff has negotiated of the scope (including the appropriate level of
effort, labor categories/mix, etc.), cost, and schedule proposal from HDR for the
project services and established a fair and reasonable price. The proposed cost is
$242,055 may change slightly, but it will be finalized prior to Commission
approval. A pre-award audit of HDR's payroll, including overhead rates, and
accounting system is not required, since the contract value is below $1 million.
Recommendation
Staff recommends award of Agreement No. 12-31-057·00 to HDR to perform CM
services, materials testing, and construction surveying services for the
1-215/ Blaine Street to Martin Luther King Boulevard widening project, based on the
final project scope and cost included with Attachment 1, in the amount of
$242,055, plus contingency amount of $24,206 for unanticipated changes, for a
total amount not to exceed $266,261.
Financial Information
In Fiscal Year Budget: I N/A I Year: I FY 2012/13 + Amount: I $266,261
Source of Funds: I STP Budget Adjustment: I N/A
GL!Project Accounting No.: 1003035 81302 00000 0000 222 31 81302
Fiscal Procedures Approved: I~~ I Date: I 04!12/12
Attachment: Draft Agreement No. 12-31-057-00
Agenda Item SF
86
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A g r e e m e n t N o . 1 2 - 3 1 - 0 5 7 - 0 0
P R O F E S S I O N A L S E R V I C E S A G R E E M E N T
W I T H F H W A F U N D I N G / A S S I S T A N C E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
A G R E E M E N T W I T H
H D R C O N S T R U C T I O N C O N T R O L C O R P .
F O R
C O N S T R U C T I O N M A N A G E M E N T S E R V I C E S , M A T E R I A L S T E S T I N G A N D
C O N S T R U C T I O N S U R V E Y I N G
F O R T H E
W I D E N I N G O F T H E 1 - 2 1 5 P R O J E C T , B L A I N E S T R E E T T O
M A R T I N L U T H E R K I N G B O U L E V A R D
1 . P A R T I E S A N D D A T E .
T h i s A g r e e m e n t i s m a d e a n d e n t e r e d i n t o t h i s _ d a y o f , 2 0 _ , b y
a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( " t h e
C o m m i s s i o n " ) a n d H D R C O N S T R U C T I O N C O N T R O L C O R P . ( " C o n s u l t a n t " ) , a N e b r a s k a
c o r p o r a t i o n .
2 . R E C I T A L S .
2 . 1 O n N o v e m b e r 8 , 1 9 8 8 t h e V o t e r s o f R i v e r s i d e C o u n t y a p p r o v e d
M e a s u r e A a u t h o r i z i n g t h e c o l l e c t i o n o f a o n e - h a l f p e r c e n t ( 1 / 2 % ) r e t a i l t r a n s a c t i o n s a n d
u s e t a x ( t h e " t a x " ) t o f u n d t r a n s p o r t a t i o n p r o g r a m s a n d i m p r o v e m e n t s w i t h i n t h e C o u n t y o f
R i v e r s i d e , a n d a d o p t i n g t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n I m p r o v e m e n t P l a n ( t h e
" P l a n " ) .
2 . 2 P u r s u a n t t o P u b l i c U t i l i t y C o d e S e c t i o n s 2 4 0 0 0 0 e t s e q . , t h e
C o m m i s s i o n i s a u t h o r i z e d t o a l l o c a t e t h e p r o c e e d s o f t h e T a x i n f u r t h e r a n c e o f t h e P l a n .
2 . 3 O n N o v e m b e r 5 , 2 0 0 2 , t h e v o t e r s o f R i v e r s i d e C o u n t y a p p r o v e d a n
e x t e n s i o n o f t h e M e a s u r e A t a x f o r a n a d d i t i o n a l t h i r t y ( 3 0 ) y e a r s f o r t h e c o n t i n u e d f u n d i n g
o f t r a n s p o r t a t i o n a n d i m p r o v e m e n t s w i t h i n t h e C o u n t y o f R i v e r s i d e .
A s o u r c e o f f u n d i n g f o r p a y m e n t f o r p r o f e s s i q n a l s e r v i c e s p r o v i d e d u n d e r t h i s
A g r e e m e n t i s f e d e r a l f u n d s f r o m t h e U n i t e d S t a t e s D e p a r t m e n t o f T r a n s p o r t a t i o n p u r s u a n t
t o t h e f o l l o w i n g p r o j e c t / p r o g r a m [ I N S E R T N A M E O F F E D E R A L P R O G R A M ] . T h i s
8 7
Agreement shall not be deemed to be approved by the Commission until the certifications •
shown in Exhibits "E" and "F" attached hereto and incorporated herein by reference, are
executed and incorporated in this Agreement.
2.4 Consultant desires to perform and assume responsibility for the
provision of certain professional services required by the Commission on the terms and
conditions set forth in this Agreement. Consultant represents that it is experienced in
providing L_INSERT TYPE OF SERVICES_j services to public clients, is licensed in
the State of California (if necessary), and is familiar with the plans of the Commission.
2. 5 The Commission desires to engage Consultant to render such services
for the L_INSERT NAME OF PROJECT _j project ("Project"), as set forth in this
Agreement. ·
3. TERMS.
3.1 General Scope of Services. Consultant shall furnish all technical and
professional services, including labor, material, equipment, transportation, supervision and
expertise, and incidental and customary work necessary to fully and adequately supply the
professional L_INSERT TYPE OF SERVICES_j services necessary for the Project
("Services"). The Services are more particularly described in Exhibit "A" attached hereto
and incorporated herein by reference. All Services shall be subject to, and performed in
accordance with, this Agreement, the exhibits attached hereto and incorporated herein by •
reference, and all applicable local, state and federal laws, rules and regulations.
3.2 Commencement of Services. L_USE THIS PARAGRAPH IF
NOTICE TO PROCEED OR LIMITED NOTICE TO PROCEED HAS BEEN ISSUED_j
Commission has authorized Consultant to commence performance of the Services by a
"Notice to Proceed" or "Limited Notice to Proceed" dated . Consultant
agrees that Services already performed pursuant to the "Notice to Proceed" or "Limited
Notice to Proceed" shall be governed by all the provisions of this Agreement, including all
indemnification and insurance provisions.
L_USE THIS SENTENCE IF NO NOTICE TO PROCEED OR LIMITED
NOTICE TO PROCEED HAS BEEN ISSUED_j The Consultant shall commence work
upon receipt of a written· "Notice to Proceed" or "Limited Notice to Proceed" from
Commission.
3.2.1. Pre-Award Audit. As a result of the federal funding for this
Project, and to the extent Caltrans procedures apply in connection therewith, issuance of a
"Notice to Proceed" may be contingent upon completion and approval of a pre-award audit.
Any questions raised during the pre-award audit shall be resolved before the Commission
will consider approval of this Agreement. The federal aid provided under this Agreement is
contingent on meeting all Federal requirements and could be withdrawn, thereby entitling
the Commission to terminate this Agreement, if the procedures are not completed. The
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C o n s u l t a n t ' s f i l e s s h a l l b e m a i n t a i n e d i n a m a n n e r t o f a c i l i t a t e F e d e r a l a n d S t a t e p r o c e s s
r e v i e w s . I n a d d i t i o n , t h e a p p l i c a b l e f e d e r a l a g e n c y , o r C a l t r a n s a c t i n g i n b e h a l f o f a f e d e r a l
a g e n c y , m a y r e q u i r e t h a t p r i o r t o p e r f o r m a n c e o f a n y w o r k f o r w h i c h F e d e r a l
r e i m b u r s e m e n t i s r e q u e s t e d a n d p r o v i d e d , t h a t s a i d f e d e r a l a g e n c y o r C a l t r a n s m u s t g i v e t o
C o m m i s s i o n a n " A u t h o r i z a t i o n t o P r o c e e d " .
3 . 2 . 2 P o s t - A w a r d A u d i t . I n t h e e v e n t t h a t C a l t r a n s a u t h o r i z e s t h e
C o m m i s s i o n t o i s s u e a " L i m i t e d N o t i c e t o P r o c e e d " , C o n s u l t a n t ' s c o s t p r o p o s a l , s e t f o r t h i n
t h e a t t a c h e d E x h i b i t " C " , w i l l b e s u b j e c t t o a p o s t - a w a r d a u d i t b y C a l t r a n s . C o n s u l t a n t ' s
f i l e s s h a l l b e m a i n t a i n e d i n a m a n n e r t o f a c i l i t a t e F e d e r a l a n d S t a t e p r o c e s s r e v i e w s . I f a n y
p o s t - a w a r d a u d i t r e c o m m e n d a t i o n s a r e r e c e i v e d b y C o m m i s s i o n f r o m C a l t r a n s , E x h i b i t " C "
s h a l l b e a d j u s t e d b y C o n s u l t a n t a n d a p p r o v e d b y C o m m i s s i o n t o c o n f o r m t o t h e a u d i t
r e c o m m e n d a t i o n s . C o n s u l t a n t a g r e e s t h a t i n d i v i d u a l i t e m s o f c o s t m a y b e i n c o r p o r a t e d i n t o
t h e a t t a c h e d E x h i b i t " C " , b a s e d o n t h e i n t e r i m o r p o s t - a w a r d a u d i t r e c o m m e n d a t i o n s o f
C a l t r a n s , a t C o m m i s s i o n ' s s o l e d i s c r e t i o n . R e f u s a l b y C o n s u l t a n t t o i n c o r p o r a t e t h e i n t e r i m
a u d i t o r p o s t - a w a r d r e c o m m e n d a t i o n s o f C a l t r a n s w i l l . b e c o n s i d e r e d a b r e a c h o f t h i s
A g r e e m e n t a n d c a u s e f o r t e r m i n a t i o n .
3 . 3 T e r m . T h e t e r m o f t h i s A g r e e m e n t s h a l l b e f r o m t h e d a t e f i r s t s p e c i f i e d
a b o v e o r t h e d a t e o f i s s u a n c e o f t h e N o t i c e t o P r o c e e d b y t h e C o m m i s s i o n , w h i c h e v e r
o c c u r s f i r s t , t o [ _ _ I N S E R T E N D I N G D A T E ~ , u n l e s s e a r l i e r t e r m i n a t e d a s p r o v i d e d
h e r e i n . C o n s u l t a n t s h a l l c o m p l e t e t h e S e r v i c e s w i t h i n t h e t e r m o f t h i s A g r e e m e n t , a n d
s h a l l m e e t a n y o t h e r e s t a b l i s h e d s c h e d u l e s a n d d e a d l i n e s . A l l a p p l i c a b l e i n d e m n i f i c a t i o n
p r o v i s i o n s o f t h i s A g r e e m e n t s h a l l r e m a i n i n e f f e c t f o l l o w i n g t h e t e r m i n a t i o n o f t h i s
A g r e e m e n t .
3 . 4 C o m m i s s i o n ' s R e p r e s e n t a t i v e . T h e C o m m i s s i o n h e r e b y d e s i g n a t e s
t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r , o r h i s o r h e r d e s i g n e e , t o a c t a s i t s R e p r e s e n t a t i v e
f o r t h e p e r f o r m a n c e o f t h i s A g r e e m e n t ( " C o m m i s s i o n ' s R e p r e s e n t a t i v e " ) . C o m m i s s i o n ' s
R e p r e s e n t a t i v e s h a l l h a v e t h e a u t h o r i t y t o a c t o n b e h a l f o f t h e C o m m i s s i o n f o r a l l p u r p o s e s
u n d e r t h i s A g r e e m e n t . C o m m i s s i o n ' s R e p r e s e n t a t i v e s h a l l a l s o r e v i e w a n d g i v e a p p r o v a l ,
a s n e e d e d , t o t h e d e t a i l s o f C o n s u l t a n t ' s w o r k a s i t p r o g r e s s e s . C o n s u l t a n t s h a l l n o t a c c e p t
d i r e c t i o n o r o r d e r s f r o m a n y p e r s o n o t h e r t h a n t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e o r h i s o r
h e r d e s i g n e e .
3 . 5 C o n s u l t a n t ' s R e p r e s e n t a t i v e . C o n s u l t a n t h e r e b y d e s i g n a t e s
[ _ _ I N S E R T N A M E O R T I T L E ~ t o a c t a s i t s R e p r e s e n t a t i v e f o r t h e p e r f o r m a n c e o f t h i s
A g r e e m e n t ( " C o n s u l t a n t ' s R e p r e s e n t a t i v e " ) . C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l h a v e f u l l
a u t h o r i t y t o a c t o n b e h a l f o f C o n s u l t a n t f o r a l l p u r p o s e s u n d e r t h i s A g r e e m e n t . T h e
C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l s u p e r v i s e a n d d i r e c t t h e S e r v i c e s , u s i n g h i s o r h e r
p r o f e s s i o n a l s k i l l a n d a t t e n t i o n , a n d s h a l l b e r e s p o n s i b l e f o r a l l m e a n s , m e t h o d s ,
t e c h n i q u e s , s e q u e n c e s a n d p r o c e d u r e s a n d f o r t h e s a t i s f a c t o r y c o o r d i n a t i o n o f a l l p o r t i o n s
o f t h e S e r v i c e s u n d e r t h i s A g r e e m e n t . C o n s u l t a n t s h a l l w o r k c l o s e l y a n d c o o p e r a t e f u l l y
w i t h C o m m i s s i o n ' s R e p r e s e n t a t i v e a n d a n y o t h e r a g e n c i e s w h i c h m a y h a v e j u r i s d i c t i o n
o v e r , o r a n i n t e r e s t i n , t h e S e r v i c e s . C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l b e a v a i l a b l e t o t h e
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Commission staff at all reasonable times. Any substitution in Consultant's Representative •
shall be approved in writing by Commission's Representative.
3.6 Substitution of Key Personnel. Consultant has represented to the
Commission that certain key personnel will perform and coordinate the Services under this
Agreement. Should one or more of such personnel become unavailable, Consultant may
substitute other personnel of at least equal competence upon written approval by the
Commission. In the event that the Commission and Consultant cannot agree as to the
substitution of the key personnel, the Commission shall be entitled to terminate this
Agreement for cause, pursuant to the provisions of Section 3.14. The key personnel for
performance of this Agreement are: L_LIST NAMES AND TITLES__j.
3. 7 Preliminary Review of Work. All reports, working papers, and similar
work products prepared for submission in the course of providing Services under this
Agreement shall be submitted to the Commission's Representative in draft form, and the
Commission may require revisions of such drafts prior to formal submission and approval.
In the event plans and designs are to be developed as part of the Project, final detailed
plans and designs shall be contingent upon obtaining environmental clearance as may be
required in connection with Federal funding. In the event that Commission's
Representative, in his sole discretion, determines the formally submitted work product to be
not in accordance with ttie standard of care established under this contract, Commission's
Representative may require Consultant to revise and resubmit the work at no cost to the
Commission.
3.8 Appearance at Hearings. If and when required by the Commission,
Consultant shall render assistance at public hearings or other meetings related to the
Project or necessary to the performance of the Services. However, Consultant shall not be
required to, and will not, render any decision, interpretation or recommendation regarding
questions of a legal nature or which may be construed as constituting a legal opinion.
3.9 Standard of Care; Licenses. Consultant represents and maintains that
it is skilled in the professional calling necessary to perform all Services, duties and
obligations required by this Agreement to fully and adequately complete the Project.
Consultant shall perform the Services and duties in conformance to and consistent with the
standards generally recognized as being employed by professionals in the same discipline
in the State of California. Consultant warrants that all employees and subcontractors shall
have sufficient skill and experience to perform the Services assigned to them. Consultant
further represents and warrants to the Commission that its employees and subcontractors
have all licenses, permits, qualifications and approvals of whatever nature that are legally
required to perform the Services, and that such licenses and approvals shall be maintained
throughout the term of this Agreement. Consultant shall perform, at its own cost and
expense and without reimbursement from the Commission, any services necessary to
correct errors or omissions which are caused by the Cons.ultant's failure to comply with the
standard of care provided for herein, and shall be fully responsible to the Commission for all
damages and other liabilities provided for in the indemnification provisions of this
Agreement arising from the Consultant's errors and omissions. Any employee of
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C o n s u l t a n t o r i t s s u b - c o n s u l t a n t s w h o i s d e t e r m i n e d b y t h e C o m m i s s i o n t o b e
u n c o o p e r a t i v e , i n c o m p e t e n t , a t h r e a t t o t h e a d e q u a t e o r t i m e l y c o m p l e t i o n o f t h e P r o j e c t , a
t h r e a t t o t h e s a f e t y o f p e r s o n s o r p r o p e r t y , o r a n y e m p l o y e e w h o f a i l s o r r e f u s e s t o p e r f o r m
t h e S e r v i c e s i n a m a n n e r a c c e p t a b l e t o t h e C o m m i s s i o n , s h a l l b e p r o m p t l y r e m o v e d f r o m
t h e P r o j e c t b y t h e C o n s u l t a n t a n d s h a l l n o t b e r e - e m p l o y e d t o p e r f o r m a n y o f t h e S e r v i c e s
o r t o w o r k o n t h e P r o j e c t .
3 . 1 0 O p p o r t u n i t y t o C u r e . C o m m i s s i o n m a y p r o v i d e C o n s u l t a n t a n
o p p o r t u n i t y t o c u r e , a t C o n s u l t a n t ' s e x p e n s e , a l l e r r o r s a n d o m i s s i o n s w h i c h m a y b e
d i s c l o s e d d u r i n g P r o j e c t i m p l e m e n t a t i o n . S h o u l d C o n s u l t a n t f a i l t o m a k e s u c h c o r r e c t i o n i n
a t i m e l y m a n n e r , s u c h c o r r e c t i o n m a y b e m a d e b y t h e C o m m i s s i o n , a n d t h e c o s t t h e r e o f
c h a r g e d t o C o n s u l t a n t .
3 . 1 1 I n s p e c t i o n o f W o r k . C o n s u l t a n t s h a l l a l l o w t h e C o m m i s s i o n ' s
R e p r e s e n t a t i v e t o i n s p e c t o r r e v i e w C o n s u l t a n t ' s w o r k i n p r o g r e s s a t a n y r e a s ~ m a b l e t i m e .
3 . 1 2 F i n a l A c c e p t a n c e . U p o n d e t e r m i n a t i o n b y t h e C o m m i s s i o n t h a t
C o n s u l t a n t h a s s a t i s f a c t o r i l y c o m p l e t e d t h e S e r v i c e s r e q u i r e d u n d e r t h i s A g r e e m e n t a n d
w i t h i n t h e t e r m s e t f o r t h i n S e c t i o n 3 . 3 , t h e C o m m i s s i o n s h a l l g i v e C o n s u l t a n t a w r i t t e n
N o t i c e o f F i n a l A c c e p t a n c e . U p o n r e c e i p t o f s u c h n o t i c e , C o n s u l t a n t s h a l l i n c u r n o f u r t h e r
c o s t s h e r e u n d e r , u n l e s s o t h e r w i s e s p e c i f i e d i n t h e N o t i c e o f F i n a l A c c e p t a n c e . C o n s u l t a n t
m a y r e q u e s t i s s u a n c e o f a N o t i c e o f F i n a l A c c e p t a n c e w h e n , i n i t s o p i n i o n , i t h a s
s a t i s f a c t o r i l y c o m p l e t e d a l l S e r v i c e s r e q u i r e d u n d e r t h e t e r m s o f t h i s A g r e e m e n t I n t h e
e v e n t c o p y r i g h t s a r e p e r m i t t e d u n d e r t h i s A g r e e m e n t , t h e n i n c o n n e c t i o n w i t h F e d e r a l
f u n d i n g , i t i s h e r e b y a c k n o w l e d g e d a n d a g r e e d t h a t t h e U n i t e d S t a t e s D e p a r t m e n t o f
T r a n s p o r t a t i o n s h a l l h a v e t h e r o y a l t y - f r e e n o n - e x c l u s i v e a n d i r r e v o c a b l e r i g h t t o r e p r o d u c ~ .
p u b l i s h , o r o t h e r w i s e u s e , a n d t o a u t h o r i z e o t h e r s t o u s e , t h e w o r k f o r g o v e r n m e n t a l
p u r p o s e s .
3 . 1 3 L a w s a n d R e g u l a t i o n s . C o n s u l t a n t s h a l l k e e p i t s e l f f u l l y i n f o r m e d o f
a n d i n c o m p l i a n c e w i t h a l l l o c a l , s t a t e a n d f e d e r a l l a w s , r u l e s a n d r e g u l a t i o n s i n a n y m a n n e r
a f f e c t i n g t h e p e r f o r m a n c e o f t h e P r o j e c t o r t h e S e r v i c e s , i n c l u d i n g a l l C a i / O S H A
r e q u i r e m e n t s , a n d s h a l l g i v e a l l n o t i c e s r e q u i r e d b y l a w . F o r e x a m p l e , a n d n o t b y w a y o f
l i m i t a t i o n , C o n s u l t a n t s h a l l k e e p i t s e l f f u l l y i n f o r m e d o f a n d i n c o m p l i a n c e w i t h a l l
i m p l e m e n t i n g r e g u l a t i o n s , d e s i g n s t a n d a r d s , s p e c i f i c a t i o n s , p r e v i o u s c o m m i t m e n t s t h a t
m u s t b e i n c o r p o r a t e d i n t h e d e s i g n o f t h e P r o j e c t , a n d a d m i n i s t r a t i v e c o n t r o l s i n c l u d i n g
t h o s e o f t h e U n i t e d S t a t e s D e p a r t m e n t o f T r a n s p o r t a t i o n . C o m p l i a n c e w i t h F e d e r a l
p r o c e d u r e s m a y i n c l u d e c o m p l e t i o n o f t h e a p p l i c a b l e e n v i r o n m e n t a l d o c u m e n t s a n d
a p p r o v e d b y t h e U n i t e d S t a t e s D e p a r t m e n t o f T r a n s p o r t a t i o n . F o r e x a m p l e , a n d n o t b y w a y
o f l i m i t a t i o n , a s i g n e d C a t e g o r i c a l E x c l u s i o n , F i n d i n g o f N o S i g n i f i c a n t I m p a c t , o r p u b l i s h e d
R e c o r d o f D e c i s i o n m a y b e r e q u i r e d t o b e a p p r o v e d a n d / o r c o m p l e t e d b y t h e U n i t e d S t a t e s
D e p a r t m e n t o f T r a n s p o r t a t i o n . F o r C o n s u l t a n t s h a l l b e l i a b l e f o r a l l v i o l a t i o n s o f s u c h l a w s
a n d r e g u l a t i o n s i n c o n n e c t i o n w i t h S e r v i c e s . I f t h e C o n s u l t a n t p e r f o r m s a n y w o r k k n o w i n g i t
t o b e c o n t r a r y t o s u c h ' l a w s , r u l e s a n d r e g u l a t i o n s a n d w i t h o u t g i v i n g w r i t t e n n o t i c e t o t h e
C o m m i s s i o n , C o n s u l t a n t s h a l l b e s o l e l y r e s p o n s i b l e f o r a l l c o s t s a r i s i n g t h e r e f r o m .
C o n s u l t a n t s h a l l d e f e n d , i n d e m n i f y a n d h o l d C o m m i s s i o n , i t s o f f i c i a l s , d i r e c t o r s , o f f i c e r s ,
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employees and agents free and harmless, pursuant to the indemnification provisions of this •
Agreement, from any claim or liability arising out of any failure or alleged failure to comply
with such laws, rules or regulations.
3.14 Termination.
3.14.1 Notice; Reason. Commission may, by written notice to
Consultant, terminate this Agreement, in whole or in part, at any time by giving written
notice to Consultant of such termination, and specifying the effective date thereof ("Notice
of Termination"). Such termination may be for Commission's convenience or because of
Consultant's failure to perform its duties and obligations under this Agreement, including,
but not limited to, the failure of Consultant to timely perform Services pursuant to the
Schedule of Services described in Section 3.15 of this Agreement. Consultant may not
terminate this Agreement except for cause.
3.14.2 Discontinuance of Services. Upon receipt of the written Notice
of Termination, Consultant shall discontinue all affected Services as directed in the Notice
or as otherwise provided herein, and deliver to the Commission all Documents and Data, as
defined in this Agreement, as may have been prepared or accumulated by Consultant in
performance of the Services, whether completed or in progress.
3.14.3 Effect of Termination For Convenience. If the termination is to
be for the convenience of the Commission, the Commission shall compensate Consultant
for Services fully and adequately provided through the effective date of termination. Such •
payment shall include a prorated amount of profit, if applicable, but no amount shall be paid
for anticipated profit on unperformed Services. Consultant shall provide documentation
deemed adequate by Commission's Representative to show the Services actually
completed by Consultant prior to the effective date of termination. This Agreement shall
terminate on the effective date of the Notice of Termination.
3.14.4 Effect of Termination for Cause. If the termination is for cause,
Consultant shall be compensated for those Services which have been fully and adequately
completed and accepted by the Commission as of the date the Commission provides the
Notice of Termination. In such case, the Commission may take over the work and
prosecute the same to completion by contract or otherwise. Further, Consultant shall be
liable to the Commission for any reasonable additional costs incurred by the Commission to
revise work for which the Commission has compensated Consultant under this Agreement,
but which the Commission has determined in its sole discretion needs to be revised, in part
or whole, to complete the Project because it did not meet the standard of care established
in Section 3.9. Termination of this Agreement for cause may be considered by the
Commission in determining whether to enter into future agreements with Consultant.
3.14.5 Cumulative Remedies. The rights and remedies of the Parties
provided in this Section are in addition to any other rights and remedies provided by law or
under this Agreement.
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3 . 1 4 . 6 P r o c u r e m e n t o f S i m i l a r S e r v i c e s . I n t h e e v e n t t h i s A g r e e m e n t i s
t e r m i n a t e d , i n w h o l e o r i n p a r t , a s p r o v i d e d b y t h i s S e c t i o n , t h e C o m m i s s i o n m a y p r o c u r e ,
u p o n s u c h t e r m s a n d i n s u c h m a n n e r a s i t d e e m s a p p r o p r i a t e , s e r v i c e s s i m i l a r t o t h o s e
t e r m i n a t e d .
3 . 1 4 . 7 W a i v e r s . C o n s u l t a n t , i n e x e c u t i n g t h i s A g r e e m e n t , s h a l l b e
d e e m e d t o h a v e w a i v e d a n y a n d a l l c l a i m s f o r d a m a g e s w h i c h m a y o t h e r w i s e a r i s e f r o m
t h e C o m m i s s i o n ' s t e r m i n a t i o n o f t h i s A g r e e m e n t , f o r c o n v e n i e n c e o r c a u s e , a s p r o v i d e d i n
t h i s S e c t i o n .
3 . 1 5 S c h e d u l e a n d P r o g r e s s o f S e r v i c e s .
3 . 1 5 . 1 S c h e d u l e o f S e r v i c e s . C o n s u l t a n t s h a l l p e r f o r m t h e S e r v i c e s
e x p e d i t i o u s l y , w i t h i n t h e t e r m o f t h i s A g r e e m e n t , a n d i n a c c o r d a n c e w i t h t h e S c h e d u l e o f
S e r v i c e s s e t f o r t h i n E x h i b i t " B " a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e .
C o n s u l t a n t r e p r e s e n t s t h a t i t h a s t h e p r o f e s s i o n a l a n d t e c h n i c a l p e r s o n n e l t o p e r f o r m t h e
S e r v i c e s i n c o n f o r m a n c e w i t h s u c h c o n d i t i o n s . I n o r d e r t o f a c i l i t a t e C o n s u l t a n t ' s
c o n f o r m a n c e w i t h t h e S c h e d u l e , t h e C o m m i s s i o n s h a l l r e s p o n d t o C o n s u l t a n t ' s s u b m i t t a l s
i n a t i m e l y m a n n e r . U p o n r e q u e s t o f C o m m i s s i o n ' s R e p r e s e n t a t i v e , C o n s u l t a n t s h a l l
p r o v i d e a m o r e d e t a i l e d s c h e d u l e o f a n t i c i p a t e d p e r f o r m a n c e t o m e e t t h e S c h e d u l e o f
S e r v i c e s .
3 . 1 5 . 2 M o d i f i c a t i o n o f t h e S c h e d u l e . C o n s u l t a n t s h a l l r e g u l a r l y r e p o r t
t o t h e C o m m i s s i o n , t h r o u g h c o r r e s p o n d e n c e o r p r o g r e s s r e p o r t s , i t s p r o g r e s s i n p r o v i d i n g
r e q u i r e d S e r v i c e s w i t h i n t h e s c h e d u l e d t i m e p e r i o d s . C o m m i s s i o n s h a l l b e p r o m p t l y
i n f o r m e d o f a l l a n t i c i p a t e d d e l a y s . I n t h e e v e n t t h a t C o n s u l t a n t d e t e r m i n e s t h a t a s c h e d u l e
m o d i f i c a t i o n i s n e c e s s a r y , C o n s u l t a n t s h a l l p r o m p t l y s u b m i t a r e v i s e d S c h e d u l e o f S e r v i c e s
f o r a p p r o v a l b y C o m m i s s i o n ' s R e p r e s e n t a t i v e .
3 . 1 5 . 3 T r e n d M e e t i n g s . C o n s u l t a n t s h a l l c o n d u c t t r e n d m e e t i n g s w i t h
t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e a n d o t h e r i n t e r e s t e d p a r t i e s , a s r e q u e s t e d b y t h e
C o m m i s s i o n , o n a b i - w e e k l y b a s i s o r a s m a y b e m u t u a l l y s c h e d u l e d b y t h e P a r t i e s a t a
s t a n d a r d d a y a n d t i m e . T h e s e t r e n d m e e t i n g s w i l l e n c o m p a s s f o c u s e d a n d i n f o r m a l
d i s c u s s i o n s c o n c e r n i n g s c o p e , s c h e d u l e , a n d c u r r e n t p r o g r e s s o f S e r v i c e s , r e l e v a n t c o s t
i s s u e s , a n d f u t u r e P r o j e c t o b j e c t i v e s . C o n s u l t a n t s h a l l b e r e s p o n s i b l e f o r t h e p r e p a r a t i o n
a n d d i s t r i b u t i o n o f m e e t i n g a g e n d a s t o b e r e c e i v e d b y t h e C o m m i s s i o n a n d o t h e r a t t e n d e e s
n o l a t e r t h a n t h r e e ( 3 ) w o r k i n g d a y s p r i o r t o t h e m e e t i n g .
3 . 1 5 . 4 P r o g r e s s R e p o r t s . A s p a r t o f i t s m o n t h l y i n v o i c e , C o n s u l t a n t
s h a l l s u b m i t a p r o g r e s s r e p o r t , i n a f o r m d e t e r m i n e d b y t h e C o m m i s s i o n , w h i c h w i l l i n d i c a t e
t h e p r o g r e s s a c h i e v e d d u r i n g t h e p r e v i o u s m o n t h i n r e l a t i o n t o t h e S c h e d u l e o f S e r v i c e s .
� S u b m i s s i o n o f s u c h p r o g r e s s r e p o r t b y C o n s u l t a n t s h a l l b e a c o n d i t i o n p r e c e d e n t t o r e c e i p t
o f p a y m e n t f r o m t h e C o m m i s s i o n f o r e a c h m o n t h l y i n v o i c e s u b m i t t e d .
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
9 3 '
3.16 Delay in Performance.
3.16.1 Excusable Delays. Should Consultant be delayed or prevented
from the timely performance of any act or Services required by the terms of the Agreement
by reason of acts of God or of the public enemy, acts or omissions of the Commission or
other governmental agencies in either their sovereign or contractual capacities, fires,
floods, epidemics, quarantine restrictions, strikes, freight embargoes or unusually severe
weather, performance of such act shall be excusep for the period of such delay.
3.16.2 Written Notice. If Consultant believes it is entitled to an
extension of time due to conditions set forth in subsection 3.16.1, Consultant shall provide
written notice to the Commission within seven (7) working days from the time Consultant
knows, or reasonably should have known, that performance of the Services will be delayed
due to such conditions. Failure of Consultant to provide such timely notice shall constitute
a waiver by Consultant of any right to an excusable delay in time of performance.
3.16.3 Mutual Agreement. Performance of any Services under this
Agreement may be delayed upon mutual agreement of the Parties. Upon such agreement,
Consultant's Schedule of Services shall be extended as necessary by the Commission.
Consultant shall take all reasonable steps to minimize delay in completion, and additional
costs, resulting from any such extension.
3.17 Status of Consultant/Subconsultants.
3.17.1 Independent Contractor. The Services shall be performed by
Consultant or under its supervision. Consultant will determine the means, methods and
details of performing the Services subject to the requirements of this Agreement.
Commission retains Consultant on an independent contractor basis and not as an
employee, agent or representative of the Commission. Consultant retains the right to
perform similar or different services for others during the term of this Agreement. Any
additional personnel performing the Services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control. Consultant shall
pay all wages, salaries and other amounts due such personnel in connection with their
performance of Services and as required by law. Consultant shall be responsible for all
reports and obligations respecting such personnel, including but not limited to, social
security taxes, income tax withho'ldings, unemployment insurance, disability insurance, and
workers' compensation insurance.
3.17.2 Prevailing Wages. By its execution of this Agreement,
Consultant certifies that it is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section
16000 et ~("Prevailing Wage Laws"), which require the payment of prevailing wage
rates and the performance of other requirements on certain "public works" and
"maintenance" projects. If the Services are being performed as part of an applicable "public
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w o r k s " o r " m a i n t e n a n c e " p r o j e c t , a s d e f i n e d b y t h e P r e v a i l i n g W a g e L a w s , a n d i f t h e t o t a l
c o m p e n s a t i o n i s $ 1 , 0 0 0 o r m o r e , C o n s u l t a n t a g r e e s t o f u l l y c o m p l y w i t h s u c h P r e v a i l i n g
W a g e L a w s . C o p i e s o f t h e p r e v a i l i n g r a t e o f p e r d i e m w a g e s i n e f f e c t a t c o m m e n c e m e n t o f
t h i s A g r e e m e n t a r e o n f i l e a t t h e C o m m i s s i o n ' s o f f i c e s . C o n s u l t a n t s h a l l m a k e c o p i e s o f t h e
p r e v a i l i n g r a t e s o f p e r d i e m w a g e s f o r e a c h c r a f t , c l a s s i f i c a t i o n o r t y p e o f w o r k e r n e e d e d t o
e x e c u t e t h e S e r v i c e s a v a i l a b l e t o i n t e r e s t e d p a r t i e s u p o n r e q u e s t , a n d s h a l l p o s t c o p i e s a t
t h e C o n s u l t a n t ' s p r i n c i p a l p l a c e o f b u s i n e s s a n d a t t h e p r o j e c t s i t e . C o n s u l t a n t s h a l l
d e f e n d , i n d e m n i f y a n d h o l d t h e C o m m i s s i o n , i t s e l e c t e d o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d
a g e n t s f r e e a n d h a r m l e s s f r o m a n y c l a i m s , l i a b i l i t i e s , c o s t s , p e n a l t i e s o r i n t e r e s t a r i s i n g o u t
o f a n y f a i l u r e o r a l l e g e d f a i l u r e t o c o m p l y w i t h t h e P r e v a i l i n g W a g e L a w s .
3 . 1 7 . 3 E i g h t - H o u r L a w , P u r s u a n t t o t h e p r o v i s i o n s o f t h e C a l i f o r n i a
L a b o r C o d e , e i g h t h o u r s o f l a b o r s h a l l c o n s t i t u t e a l e g a l d a y ' s w o r k , a n d t h e t i m e o f s e r v i c e
o f a n y w o r k e r e m p l o y e d o n t h e w o r k s h a l l b e l i m i t e d a n d r e s t r i c t e d t o e i g h t h o u r s d u r i n g
a n y o n e c a l e n d a r d a y , a n d f o r t y h o u r s i n a n y o n e c a l e n d a r w e e k , e x c e p t w h e n p a y m e n t f o r
o v e r t i m e i s m a d e a t n o t l e s s t h a n o n e a n d o n e - h a l f t h e b a s i c r a t e f o r a l l h o u r s w o r k e d i n
e x c e s s o f e i g h t h o u r s p e r d a y ( " E i g h t - H o u r L a w " ) , u n l e s s C o n s u l t a n t o r t h e S e r v i c e s a r e n o t
s u b j e c t t o t h e E i g h t - H o u r L a w . C o n s u l t a n t s h a l l f o r f e i t t o C o m m i s s i o n a s a p e n a l t y , $ 5 0 . 0 0
f o r e a c h w o r k e r e m p l o y e d i n t h e e x e c u t i o n o f t h i s A g r e e m e n t b y h i m , o r b y a n y s u b -
c o n s u l t a n t u n d e r h i m , f o r e a c h c a l e n d a r d a y d u r i n g w h i c h s u c h w o r k m a n i s r e q u i r e d o r
p e r m i t t e d t o w o r k m o r e t h a n e i g h t h o u r s i n a n y c a l e n d a r d a y a n d f o r t y h o u r s i n a n y o n e
c a l e n d a r w e e k w i t h o u t s u c h c o m p e n s a t i o n f o r o v e r t i m e v i o l a t i o n o f t h e p r o v i s i o n s o f t h e
C a l i f o r n i a L a b o r C o d e , u n l e s s C o n s u l t a n t o r t h e S e r v i c e s a r e n o t s u b j e c t t o t h e E i g h t - H o u r
L a w .
3 . 1 7 . 4 A s s i g n m e n t o r T r a n s f e r . C o n s u l t a n t s h a l l n o t a s s i g n ,
h y p o t h e c a t e , o r t r a n s f e r , e i t h e r d i r e c t l y o r b y o p e r a t i o n o f l a w , t h i s A g r e e m e n t o r a n y
i n t e r e s t h e r e i n , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f t h e C o m m i s s i o n . A n y a t t e m p t t o d o s o
s h a l l b e n u l l a n d v o i d , a n d a n y a s s i g n e e s , h y p o t h e c a t e s o r t r a n s f e r e e s s h a l l a c q u i r e n o
r i g h t o r i n t e r e s t b y r e a s o n o f s u c h a t t e m p t e d a s s i g n m e n t , h y p o t h e c a t i o n o r t r a n s f e r .
3 . 1 7 . 5 S u b c o n t r a c t i n g . C o n s u l t a n t s h a l l n o t s u b c o n t r a c t a n y p o r t i o n o f
t h e w o r k o r S e r v i c e s r e q u i r e d b y t h i s A g r e e m e n t , e x c e p t a s e x p r e s s l y s t a t e d h e r e i n , w i t h o u t
p r i o r w r i t t e n a p p r o v a l o f t h e C o m m i s s i o n . S u b c o n t r a c t s , i f a n y , s h a l l c o n t a i n a p r o v i s i o n
m a k i n g t h e m s u b j e c t t o a l l p r o v i s i o n s s t i p u l a t e d i n t h i s A g r e e m e n t .
C o n s u l t a n t h a s , a s p a r t o f i t s p r o p o s a l , i d e n t i f i e d c e r t a i n
c o m p a n i e s / f i r m s t h a t w i l l b e s u b c o n s u l t a n t s u t i l i z e d b y C o n s u l t a n t ( " S u b c o n s u l t a n t s " ) f o r
P r o j e c t d e l i v e r y . A l i s t o f s a i d S u b c o n s u l t a n t s m a y b e a t t a c h e d h e r e t o a s E x h i b i t " C " P a r t 2
a n d m a d e a p a r t h e r e o f . T h e C o m m i s s i o n h e r e b y a p p r o v e s t h e u s e b y C o n s u l t a n t o f t h e
S u b c o n s u l t a n t s i d e n t i f i e d i n E x h i b i t ' . ' C " P a r t 2 . I n t h e e v e n t a n d p r i o r t o t h e r e p l a c e m e n t o f
a n y S u b c o n s u l t a n t a p p r o v e d h e r e i n , t h e C o n s u l t a n t s h a l l s e e k a n d o b t a i n t h e
C o m m i s s i o n ' s w r i t t e n a p p r o v a l . E x h i b i t " C " P a r t 2 a l s o s e t s f o r t h t h e r a t e s a t w h i c h e a c h
S u b c o n s u l t a n t s h a l l b i l l t h e C o n s u l t a n t f o r S e r v i c e s a n d t h a t a r e s u b j e c t t o r e i m b u r s e m e n t
b y t h e C o m m i s s i o n t o C o n s u l t a n t . A d d i t i o n a l D i r e c t C o s t s , a s d e f i n e d i n E x h i b i t " C " P a r t 1
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shall be the same for both the Consultant and all subconsultants, unless otherwise •
identified in Exhibit "C" Part 2.
Consultant acknowledges that approval of Consultant's utilization of
the identified Subconsultants together with the incorporation of Subconsultants' rate
schedules and cost proposals into this Agreement shall in no way be construed to create
any contractual relationship between any Subconsultant and the Commission. The
Subconsultan~ rate schedules and cost proposals contained herein are for accounting
purposes only. In the event that any Subconsultant shall bring any action, claim or
proceeding purporting to enforce any right purportedly arising under this Agreement, the
Consultant shall be responsible for the Commission's reasonable legal fees without regard
to the merits of any such claim.
3.18 Ownership of Materials/Confidentiality.
3.18.1 Documents & Data. This Agreement creates an exclusive and
perpetual license for Commission to copy, use, modify, reuse, or sub-license any and all
copyrights and designs embodied in plans, specifications, studies, drawings, estimates,
materials, data and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement ("Documents & Data").
Consultant shall require all subcontractors to agree in writing that •
Commission is granted an exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right
to grant the exclusive and perpetual license for all such Documents & Data. Consultant
makesno such representation and warranty in regard to Documents & Data which were
prepared by design professionals other than Consultant or provided to Consultant by the
Commission.
Commission shall not be limited in any way in its use of the Documents
& Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at Commission's sole risk.
3.18.2 Intellectual Property. In addition, Commission shall have and
retain all right, title and interest (including copyright, patent, trade secret and other
proprietary rights) in all plans, specifications, studies, drawings, estimates, materials, data,
computer programs or software and source code, enhancements, documents, and any and
all works of authorship fixed in any tangible medium or expression, including but not limited
to, physical drawings or other data magnetically or otherwise recorded on computer media
("Intellectual Property") prepared or developed by or on behalf of Consultant under this
Agreement as well as any other such Intellectual Property prepared or developed by or on
behalf of Consultant under this Agreement.
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T h e C o m m i s s i o n s h a l l h a v e a n d r e t a i n a l l r i g h t , t i t l e a n d i n t e r e s t i n
I n t e l l e c t u a l P r o p e r t y d e v e l o p e d o r m o d i f i e d u n d e r t h i s A g r e e m e n t w h e t h e r o r n o t p a i d f o r
w h o l l y o r i n p a r t b y C o m m i s s i o n , w h e t h e r o r n o t d e v e l o p e d i n c o n j u n c t i o n w i t h C o n s u l t a n t ,
a n d w h e t h e r o r n o t d e v e l o p e d b y C o n s u l t a n t . C o n s u l t a n t w i l l e x e c u t e s e p a r a t e w r i t t e n
a s s i g n m e n t s o f a n y a n d a l l r i g h t s t o t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y u p o n
r e q u e s t o f C o m m i s s i o n .
C o n s u l t a n t s h a l l a l s o b e r e s p o n s i b l e t o o b t a i n i n w r i t i n g s e p a r a t e
w r i t t e n a s s i g n m e n t s f r o m a n y s u b c o n t r a c t o r s o r a g e n t s o f C o n s u l t a n t o f a n y a n d a l l r i g h t t o
t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y . S h o u l d C o n s u l t a n t , e i t h e r d u r i n g o r f o l l o w i n g
t e r m i n a t i o n o f t h i s A g r e e m e n t , d e s i r e t o u s e a n y o f t h e a b o v e - r e f e r e n c e d I n t e l l e c t u a l
P r o p e r t y , i t s h a l l f i r s t o b t a i n t h e w r i t t e n a p p r o v a l o f t h e C o m m i s s i o n .
A l l m a t e r i a l s a n d d o c u m e n t s w h i c h w e r e d e v e l o p e d o r p r e p a r e d b y t h e
C o n s u l t a n t f o r g e n e r a l u s e p r i o r t o t h e e x e c u t i o n o f t h i s A g r e e m e n t a n d w h i c h a r e n o t t h e
c o p y r i g h t o f a n y o t h e r p a r t y o r p u b l i c l y a v a i l a b l e a n d a n y o t h e r c o m p u t e r a p p l i c a t i o n s , s h a l l
c o n t i n u e t o b e t h e p r o p e r t y o f t h e C o n s u l t a n t . H o w e v e r , u n l e s s o t h e r w i s e i d e n t i f i e d a n d
s t a t e d p r i o r t o e x e c u t i o n o f t h i s A g r e e m e n t , C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t i t h a s
t h e r i g h t t o g r a n t t h e e x c l u s i v e a n d p e r p e t u a l l i c e n s e f o r a l l s u c h I n t e l l e c t u a l P r o p e r t y a s
p r o v i d e d h e r e i n .
C o m m i s s i o n f u r t h e r i s g r a n t e d b y C o n s u l t a n t a n o n - e x c l u s i v e a n d
p e r p e t u a l l i c e n s e t o c o p y , u s e , m o d i f y o r s u b - l i c e n s e a n y a n d a l l I n t e l l e c t u a l P r o p e r t y
o t h e r w i s e o w n e d b y C o n s u l t a n t w h i c h i s t h e b a s i s o r f o u n d a t i o n f o r a n y d e r i v a t i v e ,
c o l l e c t i v e , i n s u r r e c t i o n a l , o r s u p p l e m e n t a l w o r k c r e a t e d u n d e r t h i s A g r e e m e n t .
3 . 1 8 . 3 C o n f i d e n t i a l i t y . A l l i d e a s , m e m o r a n d a . s p e c i f i c a t i o n s , p l a n s ,
p r o c e d u r e s , d r a w i n g s , d e s c r i p t i o n s , c o m p u t e r p r o g r a m d a t a , i n p u t r e c o r d d a t a , w r i t t e n
i n f o r m a t i o n , a n d o t h e r D o c u m e n t s a n d D a t a e i t h e r c r e a t e d b y o r p r o v i d e d t o C o n s u l t a n t i n
c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h i s A g r e e m e n t s h a l l b e h e l d c o n f i d e n t i a l b y C o n s u l t a n t .
S u c h m a t e r i a l s s h a l l n o t , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n , b e u s e d b y
C o n s u l t a n t f o r a n y p u r p o s e s o t h e r t h a n t h e p e r f o r m a n c e o f t h e S e r v i c e s . N o r s h a l l s u c h
m a t e r i a l s b e d i s c l o s e d t o a n y p e r s o n o r e n t i t y n o t c o n n e c t e d w i t h t h e p e r f o r m a n c e o f t h e
S e r v i c e s o r t h e P r o j e c t . N o t h i n g f u r n i s h e d t o C o n s u l t a n t w h i c h i s o t h e r w i s e k n o w n t o
C o n s u l t a n t o r i s g e n e r a l l y k n o w n , o r h a s b e c o m e k n o w n , t o t h e r e l a t e d i n d u s t r y s h a l l b e
d e e m e d c o n f i d e n t i a l . C o n s u l t a n t s h a l l n o t u s e C o m m i s s i o n ' s � n a m e o r i n s i g n i a ,
p h o t o g r a p h s o f t h e P r o j e c t , o r a n y p u b l i c i t y p e r t a i n i n g t o t h e S e r v i c e s o r t h e P r o j e c t i n a n y
m a g a z i n e , t r a d e p a p e r , n e w s p a p e r , t e l e v i s i o n o r r a d i o p r o d u c t i o n o r o t h e r s i m i l a r m e d i u m
w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n .
3 . 1 9 I n d e m n i f i c a t i o n . T o t h e f u l l e s t e x t e n t p e r m i t t e d b y l a w , C o n s u l t a n t s h a l l
d e f e n d , i n d e m n i f y a n d h o l d C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s ,
c o n s u l t a n t s , v o l u n t e e r s , a n d a g e n t s f r e e a n d h a r m l e s s f r o m a n y a n d a l l c l a i m s , d e m a n d s ,
c a u s e s o f a c t i o n , c o s t s , e x p e n s e s , l i a b i l i t y , l o s s , d a m a g e o r i n j u r y , i n l a w o r e q u i t y , t o
p r o p e r t y o r p e r s o n s , i n c l u d i n g w r o n g f u l d e a t h , i n a n y m a n n e r a r i s i n g o u t o f o r i n c i d e n t t o
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alleged negligent acts, omissions, or willful misconduct of Consultant, its officials, officers, •
employees, agents, consultants, and contractors arising out of or in connection with the
performance of the Services, the Project or this Agreement, including without limitation the
payment of consequential damages, expert witness fees, and attorneys fees and other
related costs and expenses. Consultant shall defend, at Consultant's own cost, expense
and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind
that may be brought or instituted against Commission, its directors, officials, officers,
employees, consultants, agents, or volunteers. Consultant shall pay and satisfy any
judgment, award or decree that may be rendered against Commission or its directors,
officials, officers, employees, consultants, agents, or volunteers, in any such suit, action or
other legal proceeding. Consultant shall reimburse Commission and its directors, officials,
officers, employees, consultants, agents, and/or volunteers, for any and all legal expenses
and costs, including reasonable attorney's fees, incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Consultant's obligation to
indemnify shall not be restricted to insurance proceeds, if any, received by Commission, its
directors, officials officers, employees, consultants, agents, or volunteers. Notwithstanding
the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8,
the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to
claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant. Consultant's obligations as set forth in this Section 3.19
shall survive expiration or termination of this Agreement.
3.20 Insurance.
3.20.1 Time for Compliance. Consultant shall not commence work
under this Agreement until it has provided evidence satisfactory to the Commission that it
has secured all insurance required under this section. In addition, Consultant shall not
allow any subcontractor to commence work on any subcontract until it has secured all
insurance required under this section.
3.20.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the
performance of the Agreement by the Consultant, its agents, representatives, employees or
subcontractors. Consultant shall also require all of its subcontractors to procure and
maintain the same insurance for the duration of the Agreement. Such insurance shall meet
at least the following minimum levels of coverage: ·
(A) Minimum Scope of Insurance. Coverage shall be at least
as broad as the latest version of the following: (1) General Liability: Insurance Services
Office Commercial General Liability coverage (occurrence form CG 0001 ); (2) Automobile
Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1
(any auto); and (3) if Consultant has employees, Workers' Compensation and Employer's
Liability: Workers' Compensation insurance as required by the State of California and
Employer's Liability Insurance.
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( B ) M i n i m u m L i m i t s o f I n s u r a n c e . C o n s u l t a n t s h a l l m a i n t a i n
l i m i t s n o l e s s t h a n : ( 1 ) G e n e r a l L i a b i l i t y : $ 2 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e f o r b o d i l y i n j u r y ,
p e r s o n a l i n j u r y a n d p r o p e r t y d a m a g e . I f C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e o r o t h e r
f o r m w i t h g e n e r a l a g g r e g a t e l i m i t i s u s e d , e i t h e r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l a p p l y
s e p a r a t e l y t o t h i s A g r e e m e n t / l o c a t i o n o r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l b e t w i c e t h e
r e q u i r e d o c c u r r e n c e l i m i t ; ( 2 ) A u t o m o b i l e L i a b i l i t y : $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y i n j u r y
a n d p r o p e r t y d a m a g e ; a n d ( 3 ) W o r k e r s ' C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y : W o r k e r s '
C o m p e n s a t i o n l i m i t s a s r e q u i r e d b y t h e L a b o r C o d e o f t h e S t a t e o f C a l i f o r n i a . E m p l o y e r ' s
L i a b i l i t y l i m i t s o f $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y i n j u r y o r d i s e a s e .
3 . 2 0 . 3 P r o f e s s i o n a l L i a b i l i t y . L _ I N C L U D E O N L Y I F A P P L I C A B L E -
D E L E T E O T H E R W I S E _ j C o n s u l t a n t s h a l l p r o c u r e a n d m a i n t a i n , a n d r e q u i r e i t s s u b -
c o n s u l t a n t s t o p r o c u r e a n d m a i n t a i n , f o r a p e r i o d o f f i v e ( 5 ) y e a r s f o l l o w i n g c o m p l e t i o n o f
t h e P r o j e c t , e r r o r s a n d o m i s s i o n s l i a b i l i t y i n s u r a n c e a p p r o p r i a t e t o t h e i r p r o f e s s i o n . S u c h
i n s u r a n c e s h a l l b e i n a n a m o u n t n o t l e s s t h a n $ 2 , 0 0 0 , 0 0 0 L _ I N C R E A S E I F N E C E S S A R Y
- O T H E R W I S E L E A V E A S I S A N D D E L E T E T H I S N O T E _ j p e r c l a i m .
3 . 2 0 . 4 A i r c r a f t L i a b i l i t y I n s u r a n c e . P r i o r t o t h e d i r e c t o r i n d i r e c t u s e o f
a n y c i v i l a i r c r a f t t o p r o v i d e S e r v i c e s u n d e r t h i s A g r e e m e n t , C o n s u l t a n t s h a l l p r o c u r e a n d
m a i n t a i n , o r c a u s e t o b e p r o c u r e d a n d m a i n t a i n e d , a i r c r a f t l i a b i l i t y i n s u r a n c e o r e q u i v a l e n t
f o r m , w i t h a s i n g l e l i m i t o f n o t l e s s t h a n $ 5 , 0 0 0 , 0 0 0 p e r e a c h o c c u r r e n c e . S u c h i n s u r a n c e
s h a l l i n c l u d e c o v e r a g e f o r o w n e d , h i r e d a n d n o n - o w n e d a i r c r a f t a n d p a s s e n g e r s , a n d S h a l l
n a m e , o r b e e n d o r s e d t o n a m e , t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s
c o n s u l t a n t s a n d a g e n t s a s a d d i t i o n a l i n s u r e d s w i t h r e s p e c t t o t h e S e r v i c e s o r o p e r a t i o n s
p e r f o r m e d b y o r o n b e h a l f o f t h e C o n s u l t a n t .
3 . 2 0 . 5 I n s u r a n c e E n d o r s e m e n t s . T h e i n s u r a n c e p o l i c i e s s h a l l c o n t a i n
t h e f o l l o w i n g p r o v i s i o n s , o r C o n s u l t a n t s h a l l p r o v i d e e n d o r s e m e n t s o n f o r m s a p p r o v e d b y
t h e C o m m i s s i o n t o a d d t h e f o l l o w i n g p r o v i s i o n s t o t h e i n s u r a n c e p o l i c i e s :
( A ) G e n e r a l L i a b i l i t y . T h e g e n e r a l l i a b i l i t y p o l i c y s h a l l b e
e n d o r s e d t o s t a t e t h a t : ( 1 ) t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d
a g e n t s s h a l l b e c o v e r e d a s a d d i t i o n a l i n s u r e d s w i t h r e s p e c t t o t h e S e r v i c e s o r o p e r a t i o n s
p e r f o r m e d b y o r o n b e h a l f o f t h e C o n s u l t a n t , i n c l u d i n g m a t e r i a l s , p a r t s o r e q u i p m e n t
f u r n i s h e d i n c o n n e c t i o n w i t h s u c h w o r k ; a n d ( 2 ) t h e i n s u r a n c e c o v e r a g e s h a l l b e p r i m a r y
i n s u r a n c e a s r e s p e c t s t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d
a g e n t s , o r i f e x c e s s , s h a l l s t a n d i n a n u n b r o k e n c h a i n o f c o v e r a g e e x c e s s o f t h e
C o n s u l t a n t ' s s c h e d u l e d u n d e r l y i n g c o v e r a g e . A n y i n s u r a n c e o r s e l f - i n s u r a n c e m a i n t a i n e d
b y t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s s h a l l b e e x c e s s
o f t h e C o n s u l t a n t ' s i n s u r a n c e a n d s h a l l n o t b e c a l l e d u p o n t o c o n t r i b u t e w i t h i t i n a n y w a y .
( B ) A u t o m o b i l e L i a b i l i t y . T h e a u t o m o b i l e l i a b i l i t y p o l i c y s h a l l
b e e n d o r s e d t o s t a t e t h a t : ( 1 ) t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s
a n d a g e n t s s h a l l b e c o v e r e d a s a d d i t i o n a l i n s u r e d s w i t h r e s p e c t t o t h e o w n e r s h i p ,
o p e r a t i o n , m a i n t e n a n c e , u s e , l o a d i n g o r u n l o a d i n g o f a n y a u t o o w n e d , l e a s e d , h i r e d o r
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
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borrowed by the Consultant or for which the Consultant is responsible; and (2) the •
insurance coverage shall be primary insurance as respects the Commission, its directors,
officials, officers, employees and agents, or if excess, shall stand in an unbroken chain of
coverage excess of the Consultant's scheduled underlying coverage. Any insurance or
self-insurance maintained by the Commission, its directors, officials, officers, employees
and agents shall be excess of the Consultant's insurance and shall not be called upon to
contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the
Commission, its directors, officials, officers, employees and agents for losses paid under
the terms of the insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided or
canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the Commission; and (B) any failure to comply with reporting
or other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the Commission, its directors, officials, officers, employees and
agents.
3.20.6 Deductibles and Self-Insurance Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the Commission. If the
Commission does not approve the deductibles or self-insured retentions .as presented, •
Consultant shall guarantee that, at the option of the Commission, either: (1) the insurer
shall reduce or eliminate such deductibles or self-insured retentions as respects the
Commission, its directors, officials, officers, employees and agents; or (2) the Consultant
shall procure a bond guaranteeing payment of losses and related investigation costs,
claims and administrative and defense expenses.
3.20. 7 Separation of Insureds; No Special Limitations. All insurance
required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the Commission, its directors, officials, officers, employees, and agents.
3.20.8 Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best's rating no less than A:VIII, licensed to do busineSs in California,
and satisfactory to the Commission.
3.20.9 Verification of Coverage. Consultant shall furnish Commission
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the Commission. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer to bind
coverage on its behalf. All certificates and endorsements must be received and approved
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b y t h e C o m m i s s i o n b e f o r e w o r k c o m m e n c e s . T h e C o m m i s s i o n r e s e r v e s t h e r i g h t t o
r e q u i r e c o m p l e t e , c e r t i f i e d c o p i e s o f a l l r e q u i r e d i n s u r a n c e p o l i c i e s , a t a n y t i m e .
3 . 2 0 . 1 0 O t h e r I n s u r a n c e . A t i t s o p t i o n , t h e C o m m i s s i o n m a y r e q u i r e
s u c h a d d i t i o n a l c o v e r a g e ( s ) , l i m i t s a n d / o r t h e r e d u c t i o n o f d e d u c t i b l e s o r r e t e n t i o n s i t
c o n s i d e r s r e a s o n a b l e a n d p r u d e n t b a s e d u p o n r i s k f a c t o r s t h a t m a y d i r e c t l y o r i n d i r e c t l y
i m p a c t t h e P r o j e c t . I n r e t a i n i n g t h i s o p t i o n C o m m i s s i o n d o e s n o t w a r r a n t C o n s u l t a n t ' s
i n s u r a n c e p r o g r a m t o b e a d e q u a t e . C o n s u l t a n t s h a l l h a v e t h e r i g h t t o p u r c h a s e i n s u r a n c e
i n a d d i t i o n t o t h e i n s u r a n c e r e q u i r e d i n t h i s S e c t i o n .
3 . 2 1 S a f e t y . C o n s u l t a n t s h a l l e x e c u t e a n d m a i n t a i n i t s w o r k s o a s t o a v o i d
i n j u r y o r d a m a g e t o a n y p e r s o n o r p r o p e r t y . I n c a r r y i n g o u t i t s S e r v i c e s , t h e C o n s u l t a n t
s h a l l a t a l l t i m e s b e i n c o m p l i a n c e w i t h a l l a p p l i c a b l e l o c a l , s t a t e a n d f e d e r a l l a w s , r u l e s a n d
r e g u l a t i o n s , a n d s h a l l e x e r c i s e a l l n e c e s s a r y p r e c a u t i o n s f o r t h e s a f e t y o f e m p l o y e e s
a p p r o p r i a t e t o t h e n a t u r e o f t h e w o r k a n d t h e c o n d i t i o n s u n d e r w h i c h t h e w o r k i s t o b e
p e r f o r m e d . S a f e t y p r e c a u t i o n s a s a p p l i c a b l e s h a l l i n c l u d e , b u t s h a l l n o t b e l i m i t e d t o : ( A )
a d e q u a t e l i f e p r o t e c t i o n a n d l i f e s a v i n g e q u i p m e n t a n d p r o c e d u r e s ; ( B ) i n s t r u c t i o n s i n
a c c i d e n t p r e v e n t i o n f o r a l l e m p l o y e e s a n d s u b c o n t r a c t o r s , s u c h a s s a f e w a l k w a y s ,
s c a f f o l d s , f a l l p r o t e c t i o n l a d d e r s , b r i d g e s , g a n g p l a n k s , c o n f i n e d s p a c e p r o c e d u r e s ,
t r e n c h i n g a n d s h o r i n g , e q u i p m e n t a n d � o t h e r s a f e t y d e v i c e s , e q u i p m e n t a n d w e a r i n g a p p a r e l
a s a r e n e c e s s a r y o r l a w f u l l y r e q u i r e d t o p r e v e n t a c c i d e n t s o r i n j u r i e s ; a n d ( C ) a d e q u a t e
f a c i l i t i e s f o r t h e p r o p e r i n s p e c t i o n a n d m a i n t e n a n c e o f a l l s a f e t y m e a s u r e s .
3 . 2 2 F e e s a n d P a y m e n t .
3 . 2 2 . 1 C o m p e n s a t i o n . C o n s u l t a n t s h a l l r e c e i v e c o m p e n s a t i o n ,
i n c l u d i n g a u t h o r i z e d r e i m b u r s e m e n t s , f o r a l l S e r v i c e s r e n d e r e d u n d e r t h i s A g r e e m e n t a t
t h e r a t e s s e t f o r t h i n E x h i b i t " C " a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e . T h e
t o t a l c o m p e n s a t i o n s h a l l b e o n t h e b a s i s o f d i r e c t c o s t s p l u s a f i x e d f e e a s f u r t h e r s e t f o r t h
i n E x h i b i t " C " a n d s h a l l n o t e x c e e d t h e m a x i m u m a m o u n t o f L _ I N S E R T W R I T T E N
D O L L A R A M O U N T _ _ ] ( $ L _ I N S E R T N U M E R I C A L D O L L A R A M O U N T _ _ ] ) w i t h o u t
w r i t t e n a p p r o v a l o f C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r ( " T o t a l C o m p e n s a t i o n " ) .
3 . 2 2 . 2 P a y m e n t o f C o m p e n s a t i o n . C o n s u l t a n t s h a l l s u b m i t a m o n t h l y
i t e m i z e d s t a t e m e n t w h i c h i n d i c a t e s w o r k c o m p l e t e d a n d h o u r s o f S e r v i c e s r e n d e r e d b y
C o n s u l t a n t . T h e s t a t e m e n t s h a l l d e s c r i b e t h e a m o u n t o f S e r v i c e s a n d s u p p l i e s p r o v i d e d
s i n c e t h e i n i t i a l c o m m e n c e m e n t d a t e , o r s i n c e t h e s t a r t o f t h e s u b s e q u e n t b i l l i n g p e r i o d s , a s
a p p r o p r i a t e , t h r o u g h t h e d a t e o f t h e S t a t e m e n t . C h a r g e s s p e c i f i c t o e a c h M i l e s t o n e l i s t e d i n
t h e S c h e d u l e o f S e r v i c e s s h a l l b e l i s t e d s e p a r a t e l y o n a n a t t a c h m e n t t o e a c h s t a t e m e n t .
E a c h s t a t e m e n t s h a l l b e a c c o m p a n i e d b y a m o n t h l y p r o g r e s s r e p o r t a n d s p r e a d s h e e t s �
s h o w i n g h o u r s e x p e n d e d f o r e a c h t a s k f o r e a c h m o n t h � a n d t h e t o t a l P r o j e c t t o d a t e . E a c h
s t a t e m e n t s h a l l i n c l u d e a c o v e r s h e e t b e a r i n g a c e r t i f i c a t i o n a s t o t h e a c c u r a c y o f t h e
s t a t e m e n t s i g n e d b y t h e C o n s u l t a n t ' s P r o j e c t M a n a g e r o r o t h e r a u t h o r i z e d o f f i c e r .
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3.22.3 Additional Work. Any work or activities that are in addition to, or •
otherwise outside of, the Services to be performed pursuant to this Agreement shall only be
performed pursuant to a separate agreement between the parties. Notwithstanding the
foregoing, the Commission's Executive Director may make a change to the Agreement,
other than a Cardinal Change. For purposes of this Agreement, a Cardinal Change is a
change which is "outside the scope" of the Agreement; in other words, work which should
not be regarded as having been fairly and reasonably within the contemplation of the
parties when the Agreement was entered into. An example of a change which is not a
Cardinal Change would be where, in a contract to construct a building there are many
changes in the materials used, but the size and layout of the building remains the same.
Cardinal Changes are not within the authority of this provision to order, and shall be
processed by the Commission as "sole source" procurements according to applicable law,
including the requirements of FTA Circular 4220.1 D, paragraph 9(f).
(a) In addition to the changes authorized above, a
modification which is signed by Consultant and the Commission's Executive Director, other
than a Cardinal Change, may be made in order to: (1) make a negotiated equitable
adjustment to the Agreement price, delivery schedule and other terms resulting from the
issuance of a Change Order, (2) reflect definitive letter contracts, and (3) reflect other
agreements of the parties modifying the terms of this Agreement ("Bilateral Contract
Modification").
(b) Consultant shall not perform, nor be compensated for any
change, without written authorization from the Commission's Executive Director as set forth •
herein. In the event such a change authorization is not issued and signed by the
Commission's Executive Director, Consultant shall not provide such change.
3.22.4 Reimbursement for Expenses. Consultant shall not be
reimbursed for any expenses unless authorized in writing by the Commission's
Representative.
3.23 Prohibited Interests.
3.23.1 Solicitation. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that
it has not paid nor has it agreed to pay any company or person, other than a bona fide
employee working solely for Consultant, any fee, commission, percentage, brokerage fee,
gift or other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the Commission shall have the right to
rescind this Agreement without liability.
3.23.2 Conflict of Interest. For the term of this Agreement, no member,
officer or employee of the Commission, during the term of his or her service with the
Commission, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
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3 . 2 3 . 3 C o n f l i c t o f E m p l o y m e n t . E m p l o y m e n t b y t h e C o n s u l t a n t o f
p e r s o n n e l c u r r e n t l y o n t h e p a y r o l l o f t h e C o m m i s s i o n s h a l l n o t b e p e r m i t t e d i n t h e
p e r f o r m a n c e o f t h i s A g r e e m e n t , e v e n t h o u g h s u c h e m p l o y m e n t m a y o c c u r o u t s i d e o f t h e
e m p l o y e e ' s r e g u l a r w o r k i n g h o u r s o r o n w e e k e n d s , h o l i d a y s o r v a c a t i o n t i m e . F u r t h e r , t h e
e m p l o y m e n t b y t h e C o n s u l t a n t o f p e r s o n n e l w h o h a v e b e e n o n t h e C o m m i s s i o n p a y r o l l
w i t h i n o n e y e a r p r i o r t o t h e d a t e o f e x e c u t i o n o f t h i s A g r e e m e n t , w h e r e t h i s e m p l o y m e n t i s
c a u s e d b y a n d o r d e p e n d e n t u p o n t h e C o n s u l t a n t s e c u r i n g t h i s o r r e l a t e d A g r e e m e n t s w i t h
t h e C o m m i s s i o n , i s p r o h i b i t e d .
3 . 2 3 . 4 C o v e n a n t A g a i n s t C o n t i n g e n t F e e s . A s r e q u i r e d i n c o n n e c t i o n
w i t h f e d e r a l f u n d i n g , t h e C o n s u l t a n t w a r r a n t s t h a t h e / s h e h a s n o t e m p l o y e d o r r e t a i n e d a n y
c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e w o r k i n g f o r t h e C o n s u l t a n t , t o s o l i c i t
o r s e c u r e t h i s A g r e e m e n t , a n d t h a t h e / s h e h a s n o t p a i d o r a g r e e d t o p a y a n y c o m p a n y o r
p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e , a n y f e e , c o m m i s s i o n , p e r c e n t a g e , b r o k e r a g e f ~ e ,
g i f t , o r a n y o t h e r c o n s i d e r a t i o n , c o n t i n g e n t u p o n o r r e s u l t i n g f r o m t h e a w a r d o r f o r m a t i o n o f
t h i s A g r e e m e n t . F o r b r e a c h o r v i o l a t i o n o f t h i s w a r r a n t y , t h e C o m m i s s i o n s h a l l h a v e t h e
r i g h t t o t e r m i n a t e t h i s A g r e e m e n t w i t h o u t l i a b i l i t y p u r s u a n t t o S e c t i o n 3 . 1 4 , o r a t i t s
d i s c r e t i o n t o d e d u c t f r o m t h e A g r e e m e n t p r i c e o r c o n s i d e r a t i o n , o r o t h e r w i s e r e c o v e r , t h e
f u l l a m o u n t o f s u c h f e e , c o m m i s s i o n , p e r c e n t a g e , b r o k e r a g e f e e , g i f t , o r c o n t i n g e n t f e e .
3 . 2 3 . 5 C o v e n a n t A g a i n s t E x p e n d i t u r e o f L o c a l A g e n c y , S t a t e o r
F e d e r a l F u n d s f o r L o b b y i n g . L _ I N C L U D E O N L Y I F F E D E R A L F U N D I N G W I L L
E X C E E D $ 1 0 0 , 0 0 0 , O T H E R W I S E D E L E T E T H I S S E C T I O N 3 . 2 3 . 5 A N D E X H I B I T " J " _ j
T h e C o n s u l t a n t c e r t i f i e s t h a t t o t h e b e s t o f h i s / h e r k n o w l e d g e a n d b e l i e f n o s t a t e , f e d e r a l
o r l o c a l a g e n c y a p p r o p r i a t e d f u n d s h a v e b e e n p a i d , o r w i l l b e p a i d b y o r . o n b e h a l f o f t h e
C o n s u l t a n t t o a n y p e r s o n f o r t h e p u r p o s e o f i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e a n o f f i c e r
o r e m p l o y e e o f a n y s t a t e o r f e d e r a l a g e n c y ; a M e m b e r o f t h e S t a t e L e g i s l a t u r e o r U n i t e d
S t a t e s C o n g r e s s ; a n o f f i c e r o r e m p l o y e e o f t h e L e g i s l a t u r e o r C o n g r e s s ; o r a n y e m p l o y e e
o f a M e m b e r o f t h e L e g i s l a t u r e o r C o n g r e s s , i n c o n n e c t i o n w i t h t h e a w a r d o f a n y s t a t e o r
f e d e r a l c o n t r a c t , g r a n t , l o a n , o r c o o p e r a t i v e a g r e e m e n t , o r t h e e x t e n s i o n , c o n t i n u a t i o n ,
r e n e w a l , a m e n d m e n t , o r m o d i f i c a t i o n o f a n y s t a t e o r f e d e r a l c o n t r a c t , g r a n t , l o a n , o r
c o o p e r a t i v e a g r e e m e n t .
a ) I f a n y f u n d s o t h e r t h a n f e d e r a l a p p r o p r i a t e d f u n d s h a v e b e e n
p a i d , o r w i l l b e p a i d t o a n y p e r s o n f o r t h e p u r p o s e o f i n f l u e n c i n g o r a t t e m p t i n g t o i n f l u e n c e
a n o f f i c e r o r e m p l o y e e o f a n y f e d e r a l a g e n c y ; a M e m b e r o f C o n g r e s s ; a n o f f i c e r o r
e m p l o y e e o f C o n g r e s s , o r a n e m p l o y e e o f a M e m b e r o f C o n g r e s s ; i n c o n n e c t i o n w i t h t h i s
A g r e e m e n t , t h e C o n s u l t a n t s h a l l c o m p l e t e a n d s u b m i t t h e a t t a c h e d E x h i b i t " J " , S t a n d a r d
F o r m - L L L , " D i s c l o s u r e F o r m t o R e p o r t L o b b y i n g , " i n a c c o r d a n c e w i t h t h e a t t a c h e d
i n s t r u c t i o n s .
b ) T h e C o n s u l t a n t ' s c e r t i f i c a t i o n p r o v i d e d i n t h i s s e c t i o n i s a
m a t e r i a l r e p r e s e n t a t i o n o f f a c t u p o n w h i c h r e l i a n c e w a s p l a c e d w h e n t h i s A g r e e m e n t w a s
e n t e r e d i n t o , a n d i s a p r e r e q u i s i t e f o r e n t e r i n g i n t o t h i s A g r e e m e n t p u r s u a n t t o S e c t i o n
1 3 5 2 , T i t l e 3 1 , U S . C o d e . F a i l u r e t o c o m p l y w i t h t h e r e s t r i c t i o n s o n e x p e n d i t u r e s , o r t h e
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disclosure and certification requirements set forth in Section 1352, Title 31, US. Code may •
result in a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
c) The Consultant also agrees by signing this Agreement that
he/she shall require that the language set forth in this Section 3.23.5 be included in all
Consultant subcontracts which exceed $100,000, and that all such subcontractors shall
certify and disclose accordingly.
3.24 Accounting Records. Consultant shall maintain complete and accurate
records with respect to . all costs and expenses incurred and fees charged under this
Agreement. As required in connection with federal funding, the Federal Acquisition
Regulations in Title 48, CFR 31 shall be the governing factors regarding allowable elements
of cost. All such records shall be clearly identifiable. Consultant shall allow a representative
of the Commission, the State, the State Auditor, or any duly authorized representative of
the Federal government having jurisdiction under Federal laws or regulations (including the
basis of Federal funding in whole or in part) during normal business hours to examine,
audit, and make transcripts or copies of any and all ledgers and books of account, invoices,
vouchers, canceled checks, and any other records or documents created pursuant to this
Agreement. All such information shall be retained by Consultant for at least three (3) years
following termination of this Agreement. Following final settlement of the contract accounts
with the United States Department of Transportation under this Agreement, such records
and documents may be microfilmed at the option of the Commission, but in any event shall
be retained for said three (3) year period after processing of the final voucher by the United •
States Department of Transportation.
a) The Consultant also agrees to comply with Federal procedures in
accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments.
b) Any costs for which payment has been made to the Consultant that are
determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition
Regulations System, Chapter 1, Part 31 et seq. or under 49 CFR, Part 18, Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments, are subject to repayment by the Consultant to the Commission.
3.25 Equal Opportunity Employment. Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any subcontractor,
employee or applicant for employment because of race, religion, color, national origin,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination.
3.26 Right to Employ Other Consultants. Commission reserves the right to
employ other consultants in connection with the Project.
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3 . 2 7 G o v e r n i n g L a w . T h i s A g r e e m e n t s h a l l b e g o v e r n e d b y a n d c o n s t r u e d
w i t h t h e l a w s o f t h e S t a t e o f C a l i f o r n i a . V e n u e s h a l l b e i n R i v e r s i d e C o u n t y .
3 . 2 8 A t t o r n e y s ' F e e s . I f e i t h e r p a r t y c o m m e n c e s a n a c t i o n a g a i n s t t h e o t h e r
p a r t y , e i t h e r l e g a l , a d m i n i s t r a t i v e o r o t h e r w i s e , a r i s i n g o u t o f o r i n c o n n e c t i o n w i t h t h i s
A g r e e m e n t , t h e p r e v a i l i n g p a r t y i n s u c h l i t i g a t i o n s h a l l b e e n t i t l e d t o h a v e a n d r e c o v e r f r o m
t h e l o s i n g p a r t y . r e a s o n a b l e a t t o r n e y s ' f e e s a n d , a l l o t h e r c o s t s o f s u c h a c t i o n � s .
3 . 2 9 T i m e o f E s s e n c e . T i m e i s o f t h e e s s e n c e f o r e a c h a n d e v e r y p r o v i s i o n
o f t h i s A g r e e m e n t .
3 . 3 0 H e a d i n g s . A r t i c l e a n d S e c t i o n H e a d i n g s , p a r a g r a p h c a p t i o n s o r
m a r g i n a l h e a d i n g s c o n t a i n e d i n t h i s A g r e e m e n t a r e f o r c o n v e n i e n c e o n l y a n d s h a l l h a v e n o
e f f e c t i n t h e c o n s t r u c t i o n o r i n t e r p r e t a t i o n o f a n y p r o v i s i o n h e r e i n .
3 . 3 1 N o t i c e s . A l l n o t i c e s p e r m i t t e d o r r e q u i r e d u n d e r t h i s A g r e e m e n t s h a l l
b e g i v e n t o t h e r e s p e c t i v e p a r t i e s a t t h e f o l l o w i n g a d d r e s s , o r a t s u c h o t h e r a d d r e s s a s t h e
r e s p e c t i v e p a r t i e s m a y p r o v i d e i n w r i t i n g f o r t h i s p u r p o s e :
C O N S U L T A N T :
A t t n : _ _ _ _ _ _ _
C O M M I S S I O N :
R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
4 0 8 0 L e m o n S t r e e t , 3 r d F l o o r
R i v e r s i d e , C A 9 2 5 0 1
A t t n : E x e c u t i v e D i r e c t o r
S u c h n o t i c e s h a l l b e d e e m e d m a d e w h e n p e r s o n a l l y d e l i v e r e d o r w h e n m a i l e d , f o r t y - e i g h t
( 4 8 ) h o u r s a f t e r d e p o s i t i n t h e U . S . m a i l , f i r s t c l a s s p o s t a g e p r e p a i d , a n d a d d r e s s e d t o t h e
p a r t y a t i t s a p p l i c a b l e a d d r e s s . A c t u a l n o t i c e s h a l l b e d e e m e d a d e q u a t e n o t i c e o n t h e d a t e
a c t u a l n o t i c e o c c u r r e d , r e g a r d l e s s o f t h e m e t h o d o f s e r v i c e .
3 . 3 2 C o n f l i c t i n g P r o v i s i o n s . I n t h e e v e n t t h a t p r o v i s i o n s o f a n y a t t a c h e d
e x h i b i t s c o n f l i c t i n a n y w a y w i t h t h e p r o v i s i o n s s e t f o r t h i n t h i s A g r e e m e n t , t h e l a n g u a g e ,
t e r m s a n d c o n d i t i o n s c o n t a i n e d i n t h i s A g r e e m e n t s h a l l c o n t r o l t h e a c t i o n s a n d o b l i g a t i o n s
o f t h e P a r t i e s a n d t h e i n t e r p r e t a t i o n o f t h e P a r t i e s ' u n d e r s t a n d i n g c o n c e r n i n g t h e
p e r f o r m a n c e o f t h e S e r v i c e s .
3 . 3 3 A m e n d m e n t o r M o d i f i c a t i o n . N o s u p p l e m e n t , m o d i f i c a t i o n , o r
a m e n d m e n t o f t h i s A g r e e m e n t s h a l l b e b i n d i n g u n l e s s e x e c u t e d i n w r i t i n g a n d s i g n e d b y
b o t h P a r t i e s .
3 . 3 4 E n t i r e A g r e e m e n t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e a g r e e m e n t o f
t h e P a r t i e s r e l a t i n g t o t h e s u b j e c t m a t t e r h e r e o f a n d s u p e r s e d e s a l l p r i o r n e g o t i a t i o n s ,
a g r e e m e n t s o r u n d e r s t a n d i n g s .
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3.35 Invalidity; Severability. If any portion of this Agreement is declared •
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the
remaining provisions shall continue in full force and effect.
3.36 Employment of Apprentices. This Agreement shall not prevent the
employment of properly indentured apprentices in accordance with the California Labor
Code, and no employer or labor union shall refuse to accept otherwise qualified employees
· as indentured apprentices on the work performed hereunder solely on the ground of race,
creed, national origin, ancestry, color or sex. Every qualified apprentice shall be paid the
standard wage paid to apprentices under the regulations of the craft or trade in which he or
she is employed and shall be .employed only in the craft or trade to which he or she is
registered.
If California Labor Code Section 1777.5 applies to the Services, Consultant
and any subcontractor hereunder who employs workers in any apprenticeable craft or trade
shall apply to the joint apprenticeship council administering applicable standards for a
certificate approving Consultant or any sub-consultant for the employment and training of
apprentices. Upon issuance of this certificate, Consultant and any sub-consultant shall
employ the number of apprentices provided for therein, as well as contribute to the fund to
administer the apprenticeship program in each craft or trade in the area of the work
hereunder.
The parties expressly understand that the responsibility for compliance with
provisions of this Section andwith Sections 1777.5, 1777.6 and 1777.7 of the California
Labor Code in regard to all apprenticeable occupations lies with Consultant
3.37 Provisions Applicable When Federal Department of Transportation
Funds Are Involved. When funding for the Services provided by this Agreement are
provided, in whole or in part, from the United States Department of Transportation,
Consultant shall also fully and adequately comply with the provisions included in Exhibit
"D" (Federal Department of Transportation Requirements and California Department of
Transportation (Caltrans) DBE program requirements) attached hereto and incorporated
herein by reference.
3.38 Survival. All rights and obligations hereunder that by their nature are to
continue after any expiration or termination of this Agreement, including, but not limited to,
the indemnification and confidentiality obligations, shall survive any such expiration or
termination.
3.39 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.40 Labor Certification. By its signature hereunder, Consultant certifies
that it is aware of the provisions of Section 3700 of the California Labor Code which require
every employer to be insured against liability for Workers' Compensation or to undertake
self-insurance in accordance with the provisions of that Code, and agrees to comply with
such provisions before commencing the performance of the Services.
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3 . 4 1 C o u n t e r p a r t s . T h i s A g r e e m e n t m a y b e s i g n e d i n c o u n t e r p a r t s , e a c h o f
w h i c h s h a l l c o n s t i t u t e . a n o r i g i n a l .
3 . 4 2 I n c o r p o r a t i o n o f R e c i t a l s . T h e r e c i t a l s s e t f o r t h a b o v e a r e t r u e a n d
c o r r e c t a n d a r e i n c o r p o r a t e d i n t o t h i s A g r e e m e n t a s t h o u g h f u l l y s e t f o r t h h e r e i n .
3 . 4 3 N o W a i v e r . F a i l u r e o f C o m m i s s i o n t o i n s i s t o n a n y o n e o c c a s i o n u p o n
s t r i c t c o m p l i a n c e w i t h a n y o f t h e t e r m s , c o v e n a n t s o r c o n d i t i o n s h e r e o f s h a l l n o t b e d e e m e d
a w a i v e r o f s u c h t e r m , c o v e n a n t o r c o n d i t i o n , n o r s h a l l a n y w a i v e r o r r e l i n q u i s h m e n t o f a n y
r i g h t s o r p o w e r s h e r e u n d e r a t a n y o n e t i m e o r m o r e t i m e s b e d e e m e d a w a i v e r o r
r e l i n q u i s h m e n t o f s u c h o t h e r r i g h t o r p o w e r a t a n y o t h e r t i m e o r t i m e s .
[ S i g n a t u r e s o n f o l l o w i n g p a g e )
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SIGNATURE PAGE
TO
PROFESSIONAL SERVICES AGREEMENT
WITH FHWA FUNDING/ASSISTANCE
IN WITNESS WHEREOF, this Agreement was executed on the date first written
above.
RIVERSIDE COUNTY CONSULTANT
TRANSPORTATION COMMISSION [INSERT NAME OF CONSULTANT]
By: By:
[INSERT NAME] Signature
Chair
Name
[NOT NEEDED IF APPROVED BY
COMMISSION]
Title
By:
Anne Mayer
Executive Director
Approved as to Form: ATTEST:
By: By:
Best, Best & Krieger LLP
General Counsel Its: Secretary
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" R V P U B \ H S H A N E \ 7 7 0 9 4 3 _ I
E X H I B I T " A "
S C O P E O F S E R V I C E S
L _ I N S E R T _ j
E x h i b i t A
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S C O P E O F W O R K
R C T C i s s e e k i n g p r o p o s a l s f r o m q u a l i f i e d e n g i n e e r i n g p r o f e s s i o n a l s t o p r o v i d e
C o n s t r u c t i o n M a n a g e m e n t ( C M ) , M a t e r i a l s T e s t i n g , a n d C o n s t r u c t i o n S u r v e y i n g S e r v i c e s
f o r c o n s t r u c t i o n o f t h e 1 - 2 1 5 W i d e n i n g b e t w e e n B l a i n e S t r e e t a n d M a r t i n L u t h e r K i n g
B l v d , l o c a t e d i n t h e C i t y o f R i v e r s i d e , C A . S e r v i c e s w i l l i n c l u d e p r e - c o n s t r u c t i o n p l a n s ,
s p e c i f i c a t i o n , a n d e s t i m a t e ( P S & E ) r e v i e w , c o n s t r u c t i o n b i d a n a l y s i s , a n d d o c u m e n t
r e v i e w p r i o r t o c o n s t r u c t i o n c o n t r a c t a w a r d ; c o n s t r u c t i o n i n s p e c t i o n ; s u r v e y i n g a n d
m a t e r i a l s t e s t i n g ; c o n t r a c t o r i n t e r f a c e a n d c o n t r a c t a d m i n i s t r a t i o n ; o f f i c e e n g i n e e r i n g ;
c l a i m s a n a l y s i s , a n d o t h e r a s s o r t e d d u t i e s a s a p p r o p r i a t e f o r c o n s t r u c t i o n m a n a g e m e n t .
T h e p r o j e c t ' s f i n a l d e s i g n i s s c h e d u l e d f o r c o m p l e t i o n b y s u m m e r 2 0 1 2 .
B a c k g r o u n d I n f o r m a t i o n
T h e f o l l o w i n g i n f o r m a t i o n w i l l b e p r o v i d e d o n C D t o a s s i s t t h e O f f e r o r i n u n d e r s t a n d i n g
t h e s c o p e o f t h e p r o j e c t . T o p u r c h a s e a C D f o r $ 5 . 0 0 , i f p i c k e d u p a t t h e C o m m i s s i o n
O f f i c e s , o r $ 1 0 . 0 0 , i f i t i s m a i l e d t o t h e O f f e r o r , s e n d a r e q u e s t t o M a t t h e w W a l l a c e a t
m w a l l a c e ( a ) , r c t c . o r g .
l .
2 .
D r a f t P r e f e r r e d A l t e r n a t i v e P r o j e c t R e p o r t
S t r i p M a p o f p r o p o s e d i m p r o v e m e n t
C o n s t r u c t i o n S c h e d u l e ( T e n t a t i v e )
T h e a n t i c i p a t e d c o n s t r u c t i o n s c h e d u l e f o r t h e p r o j e c t i s s h o w n b e l o w :
S t a r t C o n s t r u c t i o n
P r o j e c t D u r a t i o n
C o n s t r u c t i o n C o s t ( T e n t a t i v e )
T h e a n t i c i p a t e d c o s t o f t h e w o r k i s $ 1 . 5 M i l l i o n
P e r f o r m a n c e R e q u i r e m e n t s
O c t o b e r 2 0 1 2
6 0 W o r k i n g D a y s
C o n s t r u c t i o n M a n a g e m e n t : O F F E R O R s h a l l f u r n i s h a P r o j e c t M a n a g e r / R e s i d e n t
E n g i n e e r t o c o o r d i n a t e O F F E R O R o p e r a t i o n s w i t h C O M M I S S I O N . T h e P r o j e c t M a n a g e r
s h a l l b e r e s p o n s i b l e f o r a l l m a t t e r s r e l a t e d t o O F F E R O R p e r s o n n e l a n d o p e r a t i o n s . A
R e s i d e n t E n g i n e e r s h a l l b e a s s i g n e d a s a s i n g l e p o i n t o f c o n t a c t t o d i r e c t a n d c o o r d i n a t e
c o n s t r u c t i o n a c t i v i t i e s u n d e r t h i s a g r e e m e n t O t h e r A s s i s t a n t R e s i d e n t E n g i n e e r s m a y b e
a s s i g n e d t o s p e c i f i c p r o j e c t r e s p o n s i b i l i t i e s a s n e e d e d . T h e R e s i d e n t E n g i n e e r s h a l l b e a
C i v i l E n g i n e e r , r e g i s t e r e d i n t h e S t a t e o f C a l i f o r n i a . T h e R e s i d e n t E n g i n e e r s h a l l b e i n
r e s p o n s i b l e c h a r g e o f c o n s t r u c t i o n a c t i v i t y w i t h i n t h e P r o j e c t .
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
1 1 0
The number of OFFEROR personnel assigned to the project will vary throughout the
duration ofthe agreement. OFFEROR personnel will be assigned, in varying levels of
responsibility, as needed by the OFFEROR to meet the project schedule, project
requirements, and construction activities.
Resumes of personnel shall be submitted to COMMISSION for review and approval prior
to assignment to the Project. COMMISSION and OFFEROR will jointly determine the
quality and quantity of services that are required by OFFEROR personnel. Personnel
selected for assignment by OFFEROR shall be made available for personal interviews
prior to acceptance by COMMISSION. If, in the opinion of COMMISSION, an individual
lacks adequate experience, the individual may be rejected or may be accepted on a trial
basis until such time the individual's ability to perform the required services has been
demonstrated. If, at any time, the performance of OFFEROR personnel is unsatisfactory
to COMMISSION, COMMISSION may release him/her by written notice and may
request another qualified person be assigned.
If OFFEROR personnel are on leave of absence, the Project Manager shall provide
approved, equally qualified replacement personnel until the assigned personnel returns to
the Project.
The typical workday includes all hours worked by the construction Contractor. If
necessary, overtime for OFFEROR personnel may be required. The construction
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Contractor's operations may be restricted to specific hours during the week, which shall •
become the normal workday for OFFEROR personnel. The Project Manager, with
concurrence from COMMISSION, shall have the authority to increase, decrease, or
eliminate OFFEROR personnel work hours dependent on the schedule and requirements
of the construction Contractor. All overtime required by OFFEROR personnel shall be
approved and authorized by COMMISSION prior to each occurrence.
OFFEROR personnel shall be knowledgeable of and comply with all applicable local,
state, and federal regulations. OFFEROR personnel shall cooperate and consult with
COMMISSION, State; and City officials during the course of the Project. OFFEROR
. personnel shall perform duties as may be required to assure that construction is being
performed in accordance with the Project plans and specifications. OFFEROR personnel
shall keep accurate and timely records and document all work performed by the
Contractor and OFFEROR.
OFFEROR shall monitor for Contractor's compliance with the labor standards provisions
of the projects and the related wage determination decisiorys of the Secretary ofLabor.
OFFEROR personnel shall assist COMMISSION and local agencies in obtaining
compliance with the safety and accident prevention provisions of the projects. Local
agencies will retainjurisdictional control for traffic control.
All services required hereunder shall be performed in accordance with California
Department of Transportation guidelines, regulations, policies, procedures, manuals, and
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s t a n d a r d s , e x c e p t a s n o t e d i n t h e s p e c i a l p r o v i s i o n s .
M a t e r i a l s T e s t i n g : T h e n u m b e r o f f i e l d t e s t i n g p e r s o n n e l a s s i g n e d t o t h e p r o j e c t w i l l
v a r y t h r o u g h o u t t h e d u r a t i o n o f t h e c o n s t r u c t i o n c o n t r a c t . O F F E R O R p e r s o n n e l w i l l b e
a s s i g n e d a s n e e d e d b y t h e R e s i d e n t E n g i n e e r t o m e e t t h e s c h e d u l e o f t h e c o n s t r u c t i o n
c o n t r a c t o r .
A t l e a s t o n e f i e l d t e c h n i c i a n w i l l b e r e q u i r e d t h r o u g h o u t t h e c o n s t r u c t i o n c o n t r a c t p e r i o d .
A t t i m e s , a d d i t i o n a l t e c h n i c i a n s m a y b e r e q u i r e d t o p r o v i d e s u p p o r t f o r o n - g o i n g
c o n s t r u c t i o n a c t i v i t i e s . T h e d u r a t i o n o f a s s i g n m e n t s c o u l d v a r y f r o m a m i n i m u m o f a f e w
d a y s t o t h e f u l l t e r m o f t h e p r o j e c t . O F F E R O R p e r s o n n e l w i l l b e a v a i l a b l e w i t h i n t w o ( 2 )
d a y s o f w r i t t e n n o t i f i c a t i o n b y C O M M I S S I O N . �
T h e C O M M I S S I O N i n t e n d s t o m a i n t a i n a c o n s i s t e n c y o f m a t e r i a l t e s t i n g q u a l i t y
t h r o u g h o u t e a c h p h a s e o f e a c h p r o j e c t . O F F E R O R i s t h e r e f o r e e n c o u r a g e d t o p r o v i d e ,
w h e r e e v e r a n d w h e n e v e r p o s s i b l e , t h e s a m e f i e l d p e r s o n n e l f o r t h e d u r a t i o n o f
c o n s t r u c t i o n o f t h e p r o j e c t .
O n d a y s w h e n w o r k i s n o t p e r f o r m e d b y t h e c o n s t r u c t i o n c o n t r a c t o r , s u c h a s r a i n y o r
u n s u i t a b l e w e a t h e r d a y s , O F F E R O R w i l l n o t p r o v i d e s e r v i c e s u n l e s s a u t h o r i z e d b y t h e
C O M M I S S I O N C o n s t r u c t i o n M a n a g e r .
R e s u m e s o f m a t e r i a l s t e s t i n g p e r s o n n e l s h a l l b e s u b m i t t e d t o C O M M I S S I O N f o r r e v i e w
a n d a p p r o v a l p r i o r . t o a s s i g n m e n t t o t h e P r o j e c t . I f , a t a n y t i m e , t h e l e v e l o f p e r f o r m a n c e
o f a n y t e s t i n g p e r s o n n e l i s b e l o w e x p e c t a t i o n s , C O M M I S S I O N m a y r e l e a s e t h a t f i e l d
p e r s o n a n d r e q u e s t t h a t a n o t h e r b e a s s i g n e d a s n e e d e d .
l f a m e m b e r o f O F F E R O R ' s p e r s o n n e l i s o n a l e a v e o f a b s e n c e , O F F E R O R ' s p r o j e c t
m a n a g e r w i l l p r o v i d e a n e q u a l l y q u a l i f i e d r e p l a c e m e n t e m p l o y e e u n t i l t h e o r i g i n a l
m e m b e r r e t u r n s t o w o r k . T h e r e p l a c e m e n t e m p l o y e e w i l l m e e t a l l t h e r e q u i r e m e n t s o f a
p e r m a n e n t l y a s s i g n e d e m p l o y e e .
A l l p e r s o n n e l s h a l l b e k n o w l e d g e a b l e o f , a n d c o m p l y w i t h , a l l a p p l i c a b l e l o c a l , C a l t r a n s ,
a r i d f e d e r a l r e g u l a t i o n s ; c o o p e r a t e a n d c o n s u l t w i t h C O M M I S S I O N a n d l o c a l a g e n c y
o f f i c i a l s d u r i n g t h e c o u r s e o f t h e a g r e e m e n t ; a n d p e r f o r m o t h e r d u t i e s a s m a y b e r e q u i r e d
t o a s s u r e t h a t t h e c o n s t r u c t i o n i s b e i n g p e r f o r m e d i n a c c o r d a n c e w i t h t h e p r o j e c t p l a n s a n d
s p e c i f i c a t i o n s . O F F E R O R ' s p e r s o n n e l w i l l k e e p r e c o r d s a n d d o c u m e n t t h e w o r k a s
d i r e c t e d b y t h e R e s i d e n t E n g i n e e r .
O F F E R O R p e r s o n n e l s h a l l a s s i s t C O M M I S S I O N a n d l o c a l a g e n c i e s i n o b t a i n i n g
c o m p l i a n c e w i t h t h e s a f e t y a n d a c c i d e n t p r e v e n t i o n p r o v i s i o n s o f t h e p r o j e c t s . L o c a l
a g e n c i e s w i l l r e t a i n j u r i s d i c t i o n a l c o n t r o l f o r t r a f f i c c o n t r o l .
A l l s e r v i c e s r e q u i r e d h e r e u n d e r w i l l b e p e r f o r m e d i n a c c o r d a n c e w i t h C a l t r a n s
r e g u l a t i o n s , p o l i c i e s , p r o c e d u r e s , m a n u a l s , a n d s t a n d a r d s .
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
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Construction Surveying: OFFEROR will furnish a surveying crew to perform
construction surveys for the project. The same survey crew will provide services
throughout the duration of the construction contract. OFFEROR personnel will be
assigned as needed by the Resident Engineer to meet the schedule of the construction
contractor.
It is the intent of COMMISSION to maintain a consistency of construction survey quality
throughout each phase of each project. Therefore, OFFEROR is encouraged to provide
the same field personnel for the duration of construction. It is important that the Field
Party Chief(s) assigned to a project be completely familiar with the survey requirements
and the assignments for the project.
Construction surveying will not be performed when conditions such as weather, traffic,
and other factors prevent safe and efficient operation.
Resumes of OFFEROR personnel and certification must be submitted to COMMISSION
for review. OFFEROR personnel must be approved by COMMISSION prior to
assignment to a project. COMMISSION and OFFEROR will have the responsibility of
determining the quality and quantity of work performed by OFFEROR personnel. If, at
any time, the level of performance by OFFEROR personnel is below expectations,
COMMISSION may release the survey crew member and request that another be ·
assigned.
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lfOFFEROR's survey crew personnel assigned to the project is on a leave of absence, the •
Project Manager will provide an equally qualified replacement(s) until the original
employee(s) returns to work. The replacement will be required to meet all the
requirements of the permanently assigned employee.
OFFEROR personnel will:
• Be knowledgeable of, and comply with all, applicable local, Caltrans, state, and
federal regulations.
• Cooperate and consult with COMMISSION officials during the course of the
agreement.
• Perform duties as may be required to assure construction is performed in accordance
with the project plans and specifications.
•. Keep records and document work as directed by the Resident Engineer.
All services required hereunder will be performed in accordance with Caltrans
regulations, policies, procedures, manuals, and standards.
Duties and Responsibilities
1. Pre-construction Services
a. Plan Review
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O F F E R O R s h a l l r e v i e w c o n s t r u c t i o n c o n t r a c t d o c u m e n t s p r i o r t o c o n s t r u c t i o n . T a s k s
i n c l u d e r e v i e w o f p l a n s , s p e c i f i c a t i o n s , t e c h n i c a l r e p o r t s , R e s i d e n t E n g i n e e r ' s p e n d i n g
f i l e s , a n d a s s o c i a t e d i t e m s i n o r d e r t o v e r i f y c o m p l e t e n e s s a n d - c o n s i s t e n c y t h r o u g h o u t t h e
P r o j e c t . A t m i n i m u m , O F F E R O R s h a l l c h e c k f o r q u a n t i t y d i s c r e p a n c i e s , p o t e n t i a l
c o n f l i c t s , c o n s t r u c t a b i l i t y , a n d c o n s i s t e n c y b e t w e e n p l a n s , s p e c i f i c a t i o n s a n d p a y i t e m s .
b . S c h e d u l e
O F F E R O R s h a l l r e v i e w t h e p r o p o s e d P r o j e c t s c h e d u l e , c o m p a r e i t t o t h e P r o j e c t p l a n s a n d
s p e c i f i c a t i o n s , a n d p r o v i d e r e c o m m e n d a t i o n s t o C O M M I S S I O N , a s a p p r o p r i a t e , t o e n s u r e
e f f i c i e n c y o f C o n t r a c t o r a n d O F F E R O R o p e r a t i o n s a n d s a f e a n d e x p e d i t i o u s c o m p l e t i o n
o f t h e P r o j e c t .
c . B u d g e t
O F F E R O R s h a l l r e v i e w t h e P r o j e c t e s t i m a t e a n d p r o v i d e r e c o m m e n d a t i o n s t o
C O M M I S S I O N , a s a p p r o p r i a t e , t o e n s u r e e f f i c i e n t u t i l i z a t i o n o f f u n d s a n d c o n t r o l o f
p r o j e c t c o s t s .
2 . B i d P r o c e s s
a . B i d D o c u m e n t s
O F F E R O R s h a l l a s s i s t C O M M I S S I O N , a s r e q u e s t e d , w i t h t h e f o l l o w i n g t a s k s :
b .
1 )
2 )
3 )
4 )
R e v i e w b i d q u e s t i o n s a n d d r a f t r e s p o n s e s
D r a f t a d d e n d a t o t h e b i d d o c u m e n t s
R e v i e w o f b i d d e r ' s d o c u m e n t s
P r e p a r e b i d t a b u l a t i o n
P r e - c o n s t r u c t i o n M e e t i n g s
O F F E R O R s h a l l a s s i s t C O M M I S S I O N i n c o n d u c t i n g o n e o r m o r e , p r e - c o n s t r u c t i o n m e e t i n g s
w i t h a l l i n v o l v e d p a r t i e s o n t h e P r o j e c t . P a r t i e s m a y i n c l u d e , b u t a r e n o t l i m i t e d t o , t h e
C o n t r a c t o r , t h e d e s i g n e n g i n e e r , C a l t r a n s , c i t i e s , a n d u t i l i t y c o m p a n i e s .
c . C o n t r a c t A w a r d
O F F E R O R s h a l l a s s i s t C O M M I S S I O N , a s r e q u e s t e d , w i t h t h e f o l l o w i n g t a s k s :
1 ) R e v i e w b i d f o r c o m p l e t e n e s s a n d r e s p o n s i v e n e s s
2 ) P e r f o r m b i d a n a l y s i s
3 ) D e v e l o p c o n t r a c t o r p a y m e n t s c h e d u l e s , a n d o t h e r p r o c e d u r a l i t e m s .
4 ) C h e c k C o n t r a c t o r r e f e r e n c e s , l i c e n s e s , i n s u r a n c e , a n d s u r e t i e s .
5 ) C o o r d i n a t e w i t h p r o s p e c t i v e C o n t r a c t o r f o r a w a r d o f c o n s t r u c t i o n c o n t r a c t ( s ) .
R V P U B \ H S H A N E \ 7 7 0 9 4 3 1
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All processes will be consistent with procedures outlined by the California Department of
Transportation for Special Funded Programs and relevant Commision procedures.
3. Project Administration
a. OFFEROR shall administer project construction contract using Caltrans Construction
Manual as a guideline.
b. OFFEROR shall conduct regular project coordination meetings with Contractor,
COMMISSION, local agencies, and design engineer, as appropriate.
c. OFFEROR shall prepare Contractor progress payments and maintain payment records
and supporting documentation. All progress payments shall be reviewed by
COMMISSION for approval.
d.
e.
OFFEROR shall establish and maintain Project records. Project record keeping shall
include, but are not limited to the following: correspondence, memoranda, contract
documents, change orders, claims, COMMISSION and engineer directives, meeting
minutes, shop drawings, materials records, survey data, supplementary drawings, and
progress payments. OFFEROR shall maintain a record of the names, addresses, and
telephone and fax numbers of the Contractor, subcontractors, and principal material
suppliers.
OFFEROR shall establish and maintain a filing system for each Project using the
Caltrans Construction Manual as a guideline.
f. OFFEROR shall monitor Contractors' construction schedules on an ongoing basis and
alert COMMISSION to conditions that may lead to delays in completion of the
Project.
g. OFFEROR shall prepare and submit a Monthly Project Report (MPR). The MPR
shall include construction activity, accomplishments, and status of Requests for
Information (RFls), submittals, current issues, Contract Change Orders (CCOs) and
current project budget and schedule.
h. OFFEROR shall review and ensure compliance with environmental requirements.
1. OFFEROR shall ensure that the Project meets all provisions of the Caltrans Quality
Assurance Program Manual.
J. OFFEROR shall review Contractors' certified payroll records and assist
COMMISSION with labor compliance.
k. OFFEROR shall ensure that the Project meets all provisions of the Storm Water
Pollution Prevention Plan (SWPPP).
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L O F F E R O R s h a l l a s s u r e t h a t t h e P r o j e c t m e e t s a l l a p p l i c a b l e r e g u l a t i o n s o f t h e A i r
Q u a l i t y M a n a g e m e n t D i s t r i c t ( A Q M D ) .
4 . C o n s t r u c t i o n C o o r d i n a t i o n
a . O F F E R O R s h a l l p r o v i d e a q u a l i f i e d R e s i d e n t E n g i n e e r a n d o t h e r q u a l i f i e d a s s i s t a n t
R e s i d e n t E n g i n e e r s , a s n e e d e d t o e f f e c t i v e l y m a n a g e t h e P r o j e c t .
b . O F F E R O R R e s i d e n t E n g i n e e r s h a l l a c t a s a s i n g l e p o i n t o f c o n t a c t b e t w e e n
C o n t r a c t o r , C O M M I S S I O N , O F F E R O R ' s c o n s t r u c t i o n s u r v e y o r , O F F E R O R ' s
m a t e r i a l s i n s p e c t o r , a n d u t i l i t y c o m p a n i e s . O F F E R O R m a y , w h e n r e q u e s t e d b y
C O M M I S S I O N , a c t a s p o i n t o f c o n t a c t b e t w e e n d e s i g n e n g i n e e r s , C a l t r a n s , c i t i e s , a n d
t h e p u b l i c .
c . O F F E R O R s h a l l m a i n t a i n r e g u l a r c o n t a c t w i t h C O M M I S S I O N ' s C o n s t r u c t i o n
M a n a g e r .
d . O F F E R O R s h a l l r e v i e w P r o j e c t p l a n s a n d s p e c i a l p r o v i s i o n s f o r p o s s i b l e e r r o r s a n d
d e f i c i e n c i e s p r i o r t o c o n s t r u c t i o n o f a n y s p e c i f i c e l e m e n t a n d r e p o r t s u c h f i n d i n g s t o
C O M M I S S I O N . S h o u l d C O M M I S S I O N d e t e r m i n e t h a t c h a n g e s a r e n e c e s s a r y ,
O F F E R O R s h a l l p r e p a r e C C O s a n d s u p p o r t i n g t r a n s m i t t a l m e m o r a n d a i n a c c o r d a n c e
w i t h c o n s t r u c t i o n c o n t r a c t d o c u m e n t s a n d C o m m i s s i o n p r o c e d u r e s .
e . O F F E R O R s h a l l m o n i t o r , c o o r d i n a t e , a n d t r a c k c o n s t r u c t i o n p r o g r e s s t o e n s u r e t h e
P r o j e c t p r o c e e d s o n s c h e d u l e _ a n d a c c o r d i n g t o t h e o r d e r o f w o r k r e q u i r e d i n t h e p l a n s
a n d s p e c i a l p r o v i s i o n s . O F F E R O R s h a l l e x p e d i t e w o r k , a s r e q u i r e d , t o m a i n t a i n
s c h e d u l e .
f . O F F E R O R s h a l l c o o r d i n a t e r e v i e w o f s h o p d r a w i n g s a n d R e q u e s t s f o r I n f o r m a t i o n
( R F I ) w i t h t h e C o n s t r u c t i o n M a n a g e r . O F F E R O R s h a l l l o g a n d t r a c k a l l s u b m i t t a l s
a n d R F i s .
g . O F F E R O R s h a l l p r o v i d e a q u a l i f i e d S W P P P c o o r d i n a t o r w h o s h a l l r e v i e w c o n t r a c t o r -
p r e p a r e d S t o r m W a t e r P o l l u t i o n P r e v e n t i o n P l a n s ( S W P P P ) a n d c o o r d i n a t e a p p r o v a l
w i t h C O M M I S S I O N . O F F E R O R s h a l l c o o p e r a t e w i t h C a l t r a n s a n d m o n i t o r i n g
a g e n c y d u r i n g i n s p e c t i o n s a n d f i e l d r e v i e w s .
h . O F F E R O R s h a l l c o o r d i n a t e t h e i m p l e m e n t a t i o n o f a n y c h a n g e s w i t h t h e C o n s t r u c t i o n
M a n a g e r a n d t h e d e s i g n e n g i n e e r .
1 . O F F E R O R s h a l l r e v i e w a n d a p p r o v e T r a f f i c C o n t r o l P l a n s a n d f o r w a r d t o
C O M M I S S I O N a s n e c e s s a r y .
J . O F F E R O R s h a l l c o o r d i n a t e a l l P r o j e c t c o n s t r u c t i o n a c t i v i t i e s w i t h o t h e r o n - g o i n g
p r o j e c t s w i t h i n a n d a d j a c e n t t o t h e P r o j e c t l i m i t s .
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5. Construction Inspection
a. OFFEROR shall coordinate all required inspections necessary for the Project.
OFFEROR shall ensure that appropriate City, and local agency are notified and
present as required throughout the Project. OFFEROR shall notify COMMISSION
immediately regarding any directives, recommendations, notices, etc. received from
agencies other than COMMISSION.
b. OFFEROR shall perform and document daily on-site inspections of the progress and
quality of construction to determine if the work being performed is in general
conformance with the contract documents, all applicable laws, codes, and ordinances.
c. OFFEROR shall exercise reasonable care and diligence to discover and promptly
r~place, correct, and/or mitigate all defects or deficiencies in the materials or
workmanship used in the Project. Any such deficiencies and their resolution shall ~e
reported to COMMISSION
d. OFFEROR personnel assigned to the Project shall be thoroughly familiar with
Caitrans Special Provisions, Standard Specifications and Caltrans Standard Plans.
OFFEROR personnel shall have the ability to read and interpret construction plans
and specifications. OFFEROR personnel shall also have knowledge of State of
California Construction Safety Orders (CaiOSHA) and traffic control practices as
specified in the Work Area Traffic Control Handbook (WATCH). In addition,
OFFEROR personnel shall be familiar with the construction requirements of the
Caltrans Storm Water Pollution Prevention Program.
e. Assignments to be performed by OFFEROR personnel shall include, but are not
limited to, the following:
1) Inspection ofsubgrade, aggregate base and paving, signing and striping, and
related construction activities. Work shall include checking grade and
alignment, construction traffic control, and any other duties that may be
required to determine that construction of the Project is being performed in
accordance with the contract documents.
2) Identifying actual and potential problems associated with the Project and
recommending sound engineering solutions.
3) Maintaining awareness of safety and health requirements. Monitoring
Contractors' compliance with applicable regulations and construction contract
provisions for the protection of the public and Project personnel.
4) Preparing complete and accurate daily reports, engineering calculations,
project records, payment quantity documents, reports, and correspondence
related to Project activities. Documents shall be sufficient to provide actual
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c o s t o f f o r c e a c c o u n t w o r k .
5 ) P r e p a r i n g c o n s t r u c t i o n s k e t c h e s , d r a w i n g s , a n d c r o s s - s e c t i o n s , a s n e c e s s a r y .
6 ) K e e p c o n t e m p o r a n e o u s r e c o r d s o f a l l a d d i t i o n s o r d e v i a t i o n s f r o m t h e
a p p r o v e d p l a n s f o r p r e p a r a t i o n o f a s - b u i l t p l a n s .
7 ) P r o v i d i n g i n s p e c t i o n s f o r e n v i r o n m e n t a l c o m p l i a n c e .
8 ) A r r a n g i n g f o r l a n e c l o s u r e s i n a c c o r d a n c e w i t h C a l t r a n s p r o c e d u r e s a n d
c o o r d i n a t e a n y w o r k w i t h t h e C a l i f o r n i a H i g h w a y P a t r o l .
9 ) M a i n t a i n i n g a w a r e n e s s o f w a t e r d i s c h a r g e r e q u i r e m e n t s . M o n i t o r i n g
C o n t r a c t o r s ' c o m p l i a n c e w i t h a p p l i c a b l e r e g u l a t i o n s a n d c o n s t r u c t i o n c o n t r a c t
p r o v i s i o n s .
1 0 ) M o n i t o r i n g C o n t r a c t o r s ' c o m p l i a n c e w i t h a p p l i c a b l e r e g u l a t i o n s r e q u i r e d b y
A Q M D .
1 1 ) O t h e r d u t i e s a s m a y b e r e q u i r e d o r r e a s o n a b l y r e q u e s t e d .
6 . P r o j e c t S u p p o r t
a . C o n s t r u c t i o n S u r v e y s
O F F E R O R s h a l l p e r f o r m c o n s t r u c t i o n s u r v e y i n g s e r v i c e s , f i e l d c a l c u l a t i o n s , a n d
h o m e o f f i c e c a l c u l a t i o n s t o s u p p o r t c o n s t r u c t i o n o f t h e p r o j e c t . O F F E R O R m a y b e
r e q u e s t e d t o r e v i e w a v a i l a b l e s u r v e y d a t a , c o n s t r u c t i o n p l a n s , a n d r i g h t - o f - w a y p l a n s
t o c o n f i r m c o m p a t i b i l i t y a n d t o i d e n t i f y d i s c r e p a n c i e s p r i o r t o a n d d u r i n g c o n s t r u c t i o n .
T h e R e s i d e n t E n g i n e e r w i l l a s s i g n s u r v e y w o r k t o t h e C O N S U L T A N T b y i s s u i n g a
" R e q u e s t f o r S u r v e y S e r v i c e s " . R e q u e s t s m a y i n c l u d e , b u t n o t b e l i m i t e d t o , t h e
f o l l o w i n g t y p e s o f s u r v e y s a n d r e l a t e d s e r v i c e s :
1 ) C o n s t r u c t i o n S u r v e y s
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . I
O F F E R O R s h a l l a s s i s t t h e R e s i d e n t E n g i n e e r i n a l l p h a s e s o f c o n s t r u c t i o n
s t a k i n g a n d c a l c u l a t i o n s a s n e e d e d .
S u r v e y c a l c u l a t i o n s a n d a d j u s t m e n t s s h a l l b e p e r f o r m e d w i t h e s t a b l i s h e d a n d
c o m p u t e d c o o r d i n a t e s b a s e d o n t h e C a l i f o r n i a C o o r d i n a t e S y s t e m .
C r o s s - s e c t i o n d a t a c o l l e c t i o n s h a l l b e p e r f o r m e d b y c o n v e n t i o n a l a n d t e r r a i n
l i n e i n t e r p o l a t i o n s u r v e y m e t h o d s .
1 1 8
Survey data will include topography, cross-section, and other survey data in •
computer formats compatible with the Caltrans computer survey and design
systems.
Prepare and maintain survey documents. Survey documents include survey
field notes, maps, drawings, and other survey documents.
Perform construction staking, including (where required) but not limited to:
• Utility locations
• Clearing limits
• Slope staking
• Storm drain, sanitary sewer, and irrigation systems
• Drainage structures
• Curbs, gutters, and sidewalk
• Rough grade
• Finish grade
2)
Monitor for settlement, if required
Global Positioning Satellite (GPS) equipment shall be made available if
required by the COMMISSION
Right of Way Lines
Existing right of way will be established from Caltrans' record information
and existing monumentation.
• Perpetuate existing monumentation. Includes restoring, renewing,
referencing, and resetting existing boundary related monumentation. In
addition, stake areas where construction disturbs the existing right of way,
preparing and filing required maps and records.
• Final monumentation. Includes setting of centerline points of control upon
completion of construction.
3) Special Design-Data Surveys
Includes drainage, utility, and surveys that might be required for special field
studies.
b. Materials Testing and Geotechnical Services
OFFEROR will provide experienced personnel, equipment, and facilities to perform
various construction materials sampling and testing. Laboratory and field materials
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t e s t i n g w i l l b e u s e d t o e n s u r e t h a t r o a d w a y c o n s t r u c t i o n w o r k c o n f o r m s t o C a l i f o r n i a S t a t e
D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a l t r a n s ) s t a n d a r d s , s p e c i f i c a t i o n s , a n d s p e c i a l p r o v i s i o n s
f o r m a t e r i a l q u a l i t y a n d w o r k m a n s h i p .
A l l f i e l d a n d l a b o r a t o r y t e s t i n g s h a l l b e p e r f o r m e d i n a c c o r d a n c e w i t h C a l i f o r n i a T e s t
M e t h o d s .
O F F E R O R w i l l b e r e s p o n s i b l e f o r t h e a c c u r a c y a n d c o m p l e t e n e s s o f a l l t e s t d a t a
c o m p i l a t i o n a n d r e s u l t s .
c . P e r m i t s
O F F E R O R s h a l l r e v i e w t h e p r o j e c t f o r p e r m i t c o m p l i a n c e a n d c o o r d i n a t e w i t h
C O M M I S S I O N a n d t h e d e s i g n e n g i n e e r t o e n s u r e t h a t n e c e s s a r y p e r m i t s a r e o b t a i n e d .
O F F E R O R s h a l l a s s i s t C O M M I S S I O N i n t h e c o o r d i n a t i o n , t i m e l y p r o c e s s i n g a n d
v e r i f i c a t i o n o f a p p r o v a l f o r a l l p e r m i t s . O F F E R O R s h a l l m a i n t a i n p e r m i t s a n d p e r m i t
d o c u m e n t a t i o n o n s i t e .
� 7 . C o s t a n d S c h e d u l e
a . O F F E R O R s h a l l m o n i t o r a n d t r a c k t h e f o l l o w i n g :
1 .
2 .
3 .
4 .
5 .
6 .
7 .
C o n t r a c t p a y i t e m q u a n t i t i e s a n d p a y m e n t s
C o n t r a c t c h a n g e o r d e r s
S u p p l e m e n t a l w o r k i t e m s /
A g e n c y a n d / o r S t a t e f u r n i s h e d m a t e r i a l s
A n t i c i p a t e d e x t r a w o r k b a l a n c e
C o n t i n g e n c y b a l a n c e
P r o j e c t b u d g e t
b . O F F E R O R s h a l l r e v i e w a n d m o n i t o r C o n t r a c t o r ' s s c h e d u l e a n d i n f o r m
C O M M I S S I O N o f a n y s i g n i f i c a n t c h a n g e s o r d e v i a t i o n s i n t h e s c h e d u l e .
c . O F F E R O R s h a l l p r o v i d e a n d m a i n t a i n a P r o j e c t s t a f f i n g p l a n o f f i e l d o f f i c e p e r s o n n e l .
I n c o o p e r a t i o n w i t h C O M M I S S I O N , t h e s t a f f i n g p l a n s h a l l b e p e r i o d i c a l l y u p d a t e d t o
r e f l e c t P r o j e c t p r o g r e s s a n d n e e d s .
8 . C o n t r a c t C h a n g e O r d e r s a n d C l a i m s
a . O F F E R O R s h a l l r e c e i v e a n d e v a l u a t e r e q u e s t s f o r c h a n g e s a n d / o r s u b s t i t u t i o n s b y t h e
C o n t r a c t o r . O F F E R O R s h a l l c o o r d i n a t e p r o p o s e d c h a n g e s w i t h t h e C O M M I S S I O N ' s
C o n s t r u c t i o n M a n a g e r a n d s h a l l p r e p a r e a n d s u b m i t C o n t r a c t C h a n g e O r d e r s t o t h e
C O M M I S S I O N f o r a p p r o v a l a c c o m p a n i e d b y O F F E R O R ' s T r a n s m i t t a l M e m o
d e s c r i b i n g b a c k g r o u n d i n f o r m a t i o n , r e a s o n s f o r t h e c h a n g e a n d p r o p o s e d m e t h o d o f
p a y m e n t a n d / o r a d j u s t m e n t o f c o n t r a c t t i m e . O F F E R O R s h a l l c o n v e y p r o p o s e d
c h a n g e s t o C a l t r a n s O v e r s i g h t E n g i n e e r , d e s i g n e n g i n e e r , o r o t h e r p r o j e c t s t a k e h o l d e r s
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
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as requested by the Commission.
b. OFFEROR shall attempt to avoid all unnecessary Contract Change Orders. When a
Contract Change Order is necessary, OFFEROR shall consult with COMMISSION
prior to its preparation. Unless directed otherwise by COMMISSION, the preferred
method of payment for Contract Change Orders should be as follows:
1 . Agreed Price
2. Adjustment in compensation to a bid item
3. Time and materials or Force Account
c. OFFEROR shall attempt to identify all potential claims, track and monitor unresolved
claims, and implement a claims avoidance processes.
d. OFFEROR shail assist COMMISSION, as requested, in the identification, resolution,
and final disposition of claims filed by the Contractor or third parties against
COMMISSION or the Project.
9. Safety
In addition to the requirements specified elsewhere in this contract, the following shall
also apply:
a. OFFEROR shall implement and conduct a comprehensive safety program
including regular tail-gate safety meetings for OFFEROR'S personnel. OFFEROR
shall provide monthly OFFEROR status of safety reports.
b. OFFEROR shall comply with State of California Construction Safety Orders and
provisions of the. Caltrans Construction Manual.
c. OFFEROR shall provide appropriate safety training for all OFFEROR field
personnel.
d. OFFEROR shall provide all necessary safety equipment as required for OFFEROR
personnel. ·
10. Project Close Out
a. OFFEROR shall prepare a list of items to be completed and/or corrected by the
Contractor for final completion of the Project.
b. OFFEROR shall review and verify completeness of as-built drawings.
c. OFFEROR shall conduct a final walk-through with COMMISSION, Caltrans
Contractors, and design engineers.
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d . O F F E R O R s h a l l p r e p a r e f i n a l c o n s t r u c t i o n r e p o r t s i n c l u d i n g t h e P r o j e c t
C o m p l e t i o n R e p o r t .
e O F F E R O R s h a l l p r e p a r e a n d d e l i v e r t o C O M M I S S I O N a l l p r o j e c t f i l e s i n
a c c o r d a n c e w i t h C O M M I S S I O N ' S a n d C a l t r a n s p o l i c i e s .
f . O F F E R O R s h a l l a s s i s t C O M M I S S I O N a n d C o n t r a c t o r i n o b t a i n i n g f i n a l r e l e a s e o f
a l l p r o j e c t p e r m i t s .
D E L I V E R A B L E S
a . C o r r e s p o n d e n c e t o / f r o m C o n t r a c t o r , R e s i d e n t E n g i n e e r s ' d a i l y r e p o r t s ,
A s s i s t a n t R e s i d e n t E n g i n e e r s ' d a i l y r e p o r t s , a n d e x t r a w o r k d i a r i e s .
b . M o n t h l y P r o j e c t R e p o r t s .
c . R F I s u b m i t t a l s a n d r e s p o n s e s
d . M o n t h l y C o n s t r u c t i o n C o n t r a c t p r o g r e s s p a y m e n t s , b a c k - u p d o c u m e n t a t i o n ,
a n d s u p p o r t i n f o r m a t i o n a s r e q u e s t e d .
e . C o n t r a c t o r f i n a l p a y m e n t d o c u m e n t s , d e l i v e r e d t o C O M M I S S I O N n o l a t e r t h a n
t e n ( 1 0 ) w o r k i n g d a y s a f t e r a c c e p t a n c e b y C O M M I S S I O N o f t h e c o m p l e t e d
c o n s t r u c t i o n p r o j e c t s .
f . P r o j e c t C o m p l e t i o n R e p o r t .
g . A l l p r o j e c t f i l e s , p r o j e c t r e p o r t s , c o r r e s p o n d e n c e , m e m o r a n d a , s h o p d r a w i n g s ,
p r o j e c t l o g s , c h a n g e o r d e r d a t a , c l a i m s a n d c l a i m r e p o r t s , a n d C o n t r a c t o r
p a y m e n t r e c o r d s .
h . C e r t i f i e d p a y r o l l s a n d f r i n g e b e n e f i t s t a t e m e n t s f o r a l l e m p l o y e e s , O F F E R O R
a n d C o n t r a c t o r , w h o a r e s u b j e c t t o t h e S t a t e a n d / o r F e d e r a l p r e v a i l i n g w a g e
r a t e s .
1 . A l l m a t e r i a l t e s t r e s u l t s w i l l b e p r o v i d e d i n a c c o r d a n c e w i t h t h e a p p l i c a b l e
S t a n d a r d S p e c i f i c a t i o n s a n d S p e c i a l P r o v i s i o n s , a n d C a l i f o r n i a T e s t m e t h o d s .
F a i l i n g t e s t s w i l l b e i m m e d i a t e l y r e p o r t e d i n t e r n a l l y t o t h e R e s i d e n t E n g i n e e r .
A l l t e s t r e s u l t s w i l l b e r e c o r d e d o n t h e a p p r o p r i a t e f o r m s . T h e t e s t d o c u m e n t s
w i l l b e l e g i b l e a n d s h o w t h e i d e n t i t y o f t h e t e s t e r w h e r e � a p p r o p r i a t e . A
s u m m a r y s h e e t c o n t a i n i n g a l l r e s u l t s o f a p a r t i c u l a r r e g i m e o f t e s t s s h a l l b e
d e v e l o p e d a n d k e p t c u r r e n t .
j . U n l e s s o t h e r w i s e s p e c i f i e d i n t h e s u r v e y r e q u e s t , t h e d e l i v e r a b l e s s h a l l
c o n f o r m t o t h e f o l l o w i n g :
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
1 2 2
1.
2.
Survey points, lines, and monuments shall be established, marked, identified,
and referenced as required by survey request and requirements herein.
Survey notes, drawings, calculations, and other survey documents and
information shall be completed as required by the survey request and the
requirements herein.
k. All original survey documents resulting from this agreement, including original
field notes, adjustment calculations, final results, and appropriate intermediate
documents, shall be delivered to the Resident Engineer and shall become the
property of COMMISSION. A copy of all survey documents furnished by
COMMISSION shall be retained by OFFEROR for future reference.
When the survey is performed with a total station survey system, the original
field notes shall be a hard copy in a readable format ofthe data (observations)
as originally collected and submitted by the survey party. The hard copy shall
be signed by the Party Chief. lfthe Party Chief is not licensed, the person in
"responsible charge" will be required to sign.
I. Deliverables to the Resident Engineer shall follow the format specified below:
• Horizontal Control
•
•
Alpha numeric hard copy point listing with adjusted California Coordinate
System northing and eastings and the appropriate descriptions.
Vertical Control
• Alpha numeric hard copy benchmark listing with adjusted elevations
compatible with the design datum.
• Topography
• Alpha numeric hard copy listing, hard copy drawing, and computer aided
drawing and design (CADD) digital drawing. The CADD drawing shall be
compatible with the systems utilized by Caltrans.
Data collection method used to collect cross-section data and the coding
(feature description) of terrain data for cross-sections shall conform to the
survey request requirements. Deliverables shall depend on the data collection
method as follows:
• Conventional Cross-Sections (each cross-section):
For each cross-section and alpha numeric listing, a hard copy drawing, and a
computer formatted file compatible with the systems utilized by Caltrans.
• Terrain Line Interpolation Cross-Section Data (each terrain line interpolation
survey):
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Terrain line interpolation cross -sections shall include an alpha numeric
listing, a hard copy plan view drawing of the terrain lines, and a computer
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m .
i n p u t f i l e . T h e c o m p u t e r i n p u t f i l e s h a l l b e p r o v i d e d i n a f o r m a t c o m p a t i b l e
w i t h t h e s y s t e m s u t i l i z e d b y C a l t r a n s .
D a t a C o l l e c t o r D a t a
I f s p e c i f i e d i n t h e s u r v e y r e q u e s t , t h e r a w d a t a f r o m t h e d a t a c o l l e c t o r s h a l l b e p r o v i d e d i n a
f o r m a t c o n f o r m i n g t o t h e s u r v e y r e q u e s t r e q u i r e m e n t s .
n . O t h e r
A s s p e c i f i e d i n t h e s u r v e y r e q u e s t .
E q u i p m e n t a n d M a t e r i a l s t o b e p r o v i d e d b y O f f e r o r
I . O F F E R O R w i l l p r o v i d e o f f i c e s p a c e , t e l e p h o n e s , d e s k s , c h a i r s , c o m p u t e r s , a n d
a p p r o p r i a t e o f f i c e e q u i p m e n t . O n e ( I ) o f f i c e w i t h a d e s k , c h a i r , t e l e p h o n e , a n d
c o m p u t e r w i l l b e r e s e r v e d f o r t h e C O M M I S S I O N .
2 . O F F E R O R s h a l l p r o v i d e a l l n e c e s s a r y e q u i p m e n t i n c l u d i n g s o f t w a r e , m a t e r i a l s ,
s u p p l i e s , m i s c e l l a n e o u s t o o l s , a n d s a f e t y e q u i p f r ! e n t r e q u i r e d f o r i t s p e r s o i m e l t o
p e r f o r m t h e s e r v i c e s a c c u r a t e l y , e f f i c i e n t l y , a n d s ' a f e l y . O n l y t h o s e i t e m s l i s t e d i n
A t t a c h m e n t B , O F F E R O R C o s t P r o p o s a l , s h a l l b e r e i m b u r s e d b y C O M M I S S I O N .
3 . O F F E R O R p e r s o n n e l s h a l l b e p r o v i d e d w i t h v e h i c l e s s u i t a b l e f o r t h e l o c a t i o n a n d
n a t u r e o f t h e w o r k i n v o l v e d . V e h i c l e s s h a l l b e e q u i p p e d w i t h f l a s h i n g y e l l o w l i g h t s ,
e i t h e r p e r m a n e n t l y o r t e m p o r a r i l y a f f i x e d .
4 . O F F E R O R p e r s o n n e l s h a l l b e p r o v i d e d w i t h a m o b i l e r a d i o , c e l l u l a r p h o n e , o r o t h e r
m e a n s t o a s s u r e f u l l - t i m e c o m m u n i c a t i o n . I f a r a d i o s y s t e m i s t o b e u s e d , O F F E R O R
s h a l l p r o v i d e a b a s e s t a t i o n a t t h e f i e l d o f f i c e .
5 . O F F E R O R p e r s o n n e l s h a l l b e p r o v i d e d w i t h a l l a p p l i c a b l e s t a n d a r d p l a n s ,
s p e c i f i c a t i o n s , a n d o t h e r s t a n d a r d s a s a p p r o p r i a t e ( s e e i t e m G b e l o w ) .
6 . F o r M a t e r i a l s T e s t i n g , O F F E R O R a n d i t s s t a f f w i l l b e f u l l y e q u i p p e d a t a l l t i m e s t o
p e r f o r m t h e s e r v i c e s r e q u i r e d , i n c l u d i n g b u t n o t l i m i t e d t o t h e f o l l o w i n g :
a . A n o n - s i t e m o b i l e l a b o r a t o r y o r l a b o r a t o r y i n c l o s e p r o x i m i t y t o t h e p r o j e c t w i l l b e
r e q u i r e d . T h e t y p e a n d l o c a t i o n o f t h e l a b s h o u l d b e s u c h t h a t i t c a n m e e t t h e
n e e d s o f t h e p r o j e c t i n a n e f f i c i e n t , t i m e e f f e c t i v e m a n n e r . T h e l a b o r a t o r y i s t o b e
f u l l y s t a f f e d , e q u i p p e d , a n d s u p p l i e d t o c o n d u c t a l l r e q u i r e d s o i l s , m a t e r i a l s , a n d
c o n c r e t e b r e a k i n g t e s t s i n a t i m e l y m a n n e r .
b . O F F E R O R ' s p e r s o n n e l s h a l l b e p r o v i d e d w i t h r a d i o s , m o b i l e p h o n e s , o r o t h e r
m e a n s t o a s s u r e f u l l - t i m e c o m m u n i c a t i o n . O F F E R O R v e h i c l e s w i l l h a v e f l a s h i n g
l i g h t s , v i s i b l e f r o m t h e r e a r , w i t h a d r i v e r c o n t r o l s w i t c h . V a n s w i t h o u t s i d e
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windows will not be used. COMMISSION furnished magnetic logos will be
affixed to each side of the vehicle at all times the vehicle is being used for the
work under this agreement.
Each vehicle shall be fully contained with all necessary equipment and supplies
necessary to perform the field sampling and tests required.
c. Field personnel shall be provided with all necessary safety equipment to permit
work to be performed safely and efficiently within operating highway and
construction zone environments.
d. All equipment shall be calibrated per Section 3-10 and 3-11 ofCaltrans'
Quality Assurance Program Manual.
7. For construction surveying, OFFEROR and staff shall have adequate equipment
and supplies to complete the required survey work. Equipment and supplies shall,
include, but not be limited to:
a. Survey vehicles
Survey vehicles will be suitable to perform the required work encountered on
the project. Vehicles shall be fully equipped with all necessary tools,
•
instruments, supplies, and safety equipment required to perform the work •
accurately, efficiently, and safely. Vehicles shall be equipped with a flashing
yellow beacon light.
b. Data Processing Systems
Data processing systems shall include hardware and software to:
• Performing survey and staking calculations from the design plans and
specifications;
• Reduce survey data collected with conventional and total station survey
systems;
• Perform network adjustments for horizontal and vertical control surveys; and
• Format survey data to be compatible with the Caltrans computer survey and
data system.
c. Drafting equipment and supplies.
d. Digital calculators.
e. Hand tools as appropriate for the requested survey work.
f. Traffic cones (minimum 25). Traffic cones shall be 28 inches in height (minimum) .
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g . T r a f f i c c o n t r o l d e v i c e s a s r e q u i r e d t o p e r f o r m t h e r e q u e s t e d s u r v e y w o r k . T r a f f i c
c o n t r o l d e v i c e s i n c l u d e s i g n s , s i g n b a s e s , f l a g s , a n d h a n d h e l d s i g n s .
h . L e v e l i n g i n s t r u m e n t s a n d e q u i p m e n t :
" S e l f - l e v e l i n g l e v e l . P r e c i s i o n : s t a n d a r d d e v i a t i o n i n o n e m i l e o f d o u b l e r u n
l e v e l i n g 0 . 0 0 5 f e e t o r J e s s .
" S u i t a b l e l e v e l r o d s f o r t h e w o r k t o b e p e r f o r m e d .
1 . D i s t a n c e m e a s u r i n g i n s t r u m e n t s a n d e q u i p m e n t :
" E l e c t r o n i c d i s t a n c e m e a s u r e r ( E D M ) . P r e c i s i o n : s t a n d a r d d e v i a t i o n 3 m m p l u s
3 P P M , o r J e s s ; R a n g e : M i n i m u m o n e m i l e u n d e r a v e r a g e a t m o s p h e r i c
c o n d i t i o n s .
" P r i s m s , s u f f i c i e n t t o p e r f o r m t h e r e q u i r e d w o r k .
" T a p e s ; s t e e l , c l o t h .
J . A n g l e m e a s u r i n g i n s t r u m e n t s a n d e q u i p m e n t :
k .
" T h e o d o l i t e f o r n o n - c o n t r o l s u r v e y s ; P r e c i s i o n : d i r e c t c i r c l e r e a d i n g t o t h r e e
s e c o n d s , o r e q u i v a l e n t , h o r i z o n t a l a n d v e r t i c a l .
" T a r g e t s a s r e q u i r e d t o p e r f o r m t h e w o r k .
W h e n r e q u i r e d f o r e f f i c i e n t s u r v e y o p e r a t i o n s , t o t a l s t a t i o n s u r v e y s y s t e m s c o n s i s t i n g
o f a n e l e c t r o n i c a n g l e m e a s u r i n g i n s t r u m e n t , E D M , a n d e l e c t r o n i c d a t a c o l l e c t o r s h a l l
b e p r o v i d e d . T h e a n g l e m e a s u r i n g i n s t r u m e n t s a n d E D M s h a l l c o n f o r m t o t h e
r e q u i r e m e n t s f o r t h e e q u i p m e n t p r e v i o u s l y l i s t e d .
I . R a d i o o r c e l l u l a r c o m m u n i c a t i o n s e q u i p m e n t f o r c o m m u n i c a t i o n b e t w e e n f i e l d o f f i c e
a n d f i e l d c r e w s .
m . C a l t r a n s m a n u a l s , s t a n d a r d s , f o r m s , a n d o t h e r p o l i c i e s a n d p r o c e d u r e s t o b e f o l l o w e d
t o p e r f o r m t h e r e q u i r e d w o r k .
n . L i g h t i n g m a y b e r e q u i r e d f o r n i g h t t i m e s u r v e y w o r k .
M a t e r i a l s t o b e F u r n i s h e d b y C o m m i s s i o n
1 . C O M M I S S I O N w i l l p r o v i d e c o p i e s o f a l l P r o j e c t c o n s t r u c t i o n d o c u m e n t s i n c l u d i n g
p l a n s , s p e c i a l � p r o v i s i o n s , r e p o r t s , d e s i g n e r p r e p a r e d R e s i d e n t E n g i n e e r f i l e s , a n d
c o n t r a c t s .
2 . C O M M I S S I O N w i l l p r o v i d e c o p i e s o f a l l p r e v i o u s l y s e c u r e d p e r m i t s a n d P r o j e c t
a u t h o r i z a t i o n s .
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.,
.). Appropriate forms for recording test data in accordance with Caltrans practices and
procedures outlined in the "Manual ofTest".
4, Magnetic _COMMISSION logos to be affixed to OFFEROR vehicles.
Standards
All construction inspection, surveys, materials sampling and testing, and contract
administration shall be in accordance with the Projectbid documents, special provisions,
plans, and current Caltrans Manuals including:
1. Construction Manual and its revisions
2.. Quality Assurance Program Manual
3. Manual ofTraffic Controls for Construction and Maintenance Work Zones
4. Caltrans Standard Specifications and Standard Plans
5. Caltrans Storm Water Pollution Prevention Plan (SWPPP) and Water Pollution
Control Program (WPCP) Preparation Manual
6. Manual ofTest (3 volumes)
7. Survey Manual
8. District 8 Standard Staking Procedures Manual
Work not covered by the manuals shall be performed in accordance with accepted
professional standards.
Surveys performed by OFFEROR shall conform to the requirements of the Land
Surveyor's Act. In accordance with the Land Surveyor's Act, "responsible charge" for the
work shall reside with the Licensed Land Surveyor or a pre-January 1, 1982, Registered
Professional Civil Engineer in the State of California.
Unless otherwise specified in the survey request, control surveys shall conform to second
order (modified) accuracy standards as specified in the Caltrans "Survey Manual".
Additional standards for specific survey work may be included in the applicable request
for survey. Such standards supplement the standards specified herein. If additional
standards conflict with the standards specified herein, the "Survey Request's" standard
shall govern.
The COMMISSION will decide all questions which may arise as to the quality or
acceptability of deliverables furnished and work performed for this agreement. Any
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O F F E R O R e m p l o y e e w h o d o e s n o t p e r f o r m a d e q u a t e l y w i l l b e r e p l a c e d i f d i r e c t e d b y t h e
C O M M I S S I O N C o n s t r u c t i o n M a n a g e r .
A v a i l a b i l i t y a n d W o r k H o u r s
T h e t y p i c a l w o r k d a y i n c l u d e s a l l h o u r s w o r k e d b y C O M M I S S I O N ' s c o n s t r u c t i o n
C o n t r a c t o r . T h e c o n s t r u c t i o n C o n t r a c t o r ' s o p e r a t i o n s m a y b e r e s t r i c t e d t o s p e c i f i c h o u r s
d u r i n g t h e w e e k , w h i c h w i l l b e c o m e t h e n o r m a l w o r k d a y f o r O F F E R O R ' s p e r s o n n e l . O n
d a y s w h e n w o r k i s n o t p e r f o r m e d b y t h e c o n s t r u c t i o n c o n t r a c t o r , s u c h a s r a i n y o r
u n s u i t a b l e w e a t h e r d a y s , O F F E R O R s e r v i c e s w i l l n o t b e p r o v i d e d u n l e s s a u t h o r i z e d b y
t h e C O M M I S S I O N C o n s t r u c t i o n M a n a g e r .
U n l e s s o t h e r w i s e d i r e c t e d b y C O M M I S S I O N , t h e n o r m a l w o r k w e e k w i l l c o n s i s t o f 4 0
h o u r s . F r o m t i m e t o t i m e , o v e r t i m e m a y b e r e q u i r e d . H o w e v e r , o v e r t i m e w i l l b e w o r k e d
o n l y w h e n a p p r o v e d i n w r i t i n g b y C O M M I S S I O N .
L i m i t a t i o n s t o A u t h o r i t y
O F F E R O R d o e s n o t h a v e t h e a u t h o r i t y t o :
1 . A u t h o r i z e d e v i a t i o n s f r o m t h e c o n t r a c t d o c u m e n t s .
2 . A p p r o v e s u b s t i t u t e m a t e r i a l s o r e q u i p m e n t ; e x c e p t a s a u t h o r i z e d m w r i t i n g b y
C O M M I S S I O N .
3 . C o n d u c t o r p a r t i c i p a t e i n t e s t s o r t h i r d p a r t y i n s p e c t i o n s ; e x c e p t a s a u t h o r i z e d i n
w r i t i n g b y C O M M I S S I O N .
4 . A s s u m e a n y o f t h e r e s p o n s i b i l i t i e s o f t h e C o n t r a c t o r s , C o n t r a c t o r s ' S u p e r i n t e n d e n t , o r
s u b c o n t r a c t o r s .
5 . E x e r c i s e c o n t r o l o v e r o r b e r e s p o n s i b l e f o r c o n s t r u c t i o n m e a n s , m e t h o d s , t e c h n i q u e s ,
s e q u e n c e s , p r o c e d u r e s , o r s a f e t y p r e c a u t i o n s .
6 . C o m m u n i c a t e d i r e c t l y w i t h s u b c o n t r a c t o r s o r m a t e r i a l s u p p l i e r s w i t h o u t t h e p r i o r
c o n s e n t o f t h e C o n t r a c t o r .
7 . V e r b a l l y a u t h o r i z e o r a p p r o v e c h a n g e o r d e r s o r e x t r a w o r k f o r t h e P r o j e c t .
8 . O f f e r o r r e c e i v e i n c e n t i v e s , i n d u c e m e n t s , o r o t h e r f o r m s o f e n u m e r a t i o n t o o r f r o m t h e
C o n t r a c t o r t o p e r f o r m s e r v i c e s o r w o r k o u t s i d e t h e t e r m s o f a n y e x e c u t e d c o n t r a c t s f o r
t h i s P r o j e c t .
T h i r d P a r t y R e l a t i o n s h i p s
T h i s A g r e e m e n t i s i n t e n d e d t o p r o v i d e u n i q u e s e r v i c e s f o r a s p e c i f i c p r o j e c t . I n t h e
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development of the Project, COMMISSION has worked closely with Caltrans and others •
in the preparation ofthe construction documents and other Project related materials.
COMMISSION, however, is solely responsible for and will be the sole point of contact
for all contractual matters related to the Project. OFFEROR shall take direction only from
COMMISSION .and shall regularly inform only COMMISSION of Project progress,
outstanding issues, and all Project related matters.
During the course of the Project, OFFEROR may find occasion to meet with City, County
or Caltrans representatives, the design engineer, Project Offerors, or other third parties
who have assisted with the Project. These entities may, from time to time, offer
suggestions and/or recommendations regarding the Project or elements of the Project.
While COMMISSION enjoys a close relationship with and has considerable confidence in
the capabilities of these other parties, OFFEROR shall not act on any suggestions,
solicited or unsolicited, without obtaining specific direction from COMMISSION. All
oral and written communication with outside agencies or Offerors related to the project
shall be directed only to COMMISSION. Distribution of Project related communication
and information shall be at the sole discretion of COMMISSION representatives.
' Construction Site Safety
In addition to the requirements specified elsewhere in this agreement, the following also
will apply.
1. OFFEROR will conform to the safety provisions of the Caltrans Construction
Manual.
2. OFFEROR's field personnel will wear white hard hats with proper suspension,
orange vests with reflective tape, sleeved shirt, long pants, and leather boots with
ankle support and rubber soled shoes at all times while working in the field.
3. OFFEROR will provide appropriate safety training for all OFFEROR's personnel.
4. All safety equipment will be provided by OFFEROR.
Basis for Survey and Monument Staking
Survey shall be based upon existing Caltrans horizontal and vertical control and
existing pavement elevations.
Monuments established by OFFEROR shall be marked by OFFEROR with furnished disks,
plugs, tags. In addition, OFFEROR shall identifY OFFEROR established monuments by
tagging or stamping the monuments with the license or registration number of OFFEROR'S
surveyor who is in "responsible charge" of the work. ·
Personnel Qualifications and Responsibilities
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T h e q u a n t i t y a n d q u a l i f i c a t i o n s o f f i e l d p e r s o n n e l t o b e a s s i g n e d w i l l b e d e t e r m i n e d b y t h e
s c o p e o f t h e P r o j e c t a n d t h e d e g r e e o f d i f f i c u l t y o f r e q u i r e d t a s k s t o b e p e r f o r m e d . A l l
p e r s o n n e l a n d p e r s o n n e l a s s i g n m e n t s s h a l l b e s u b j e c t t o a p p r o v a l b y C O M M I S S I O N .
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" R Y P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
E X H I B I T " B "
S C H E D U L E O F S E R V I C E S
[ _ _ I N S E R T _ _ j
1 3 1
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E X H I B I T " C "
C O M P E N S A T I O N A N D P A Y M E N T
F o r t h e s a t i s f a c t o r y p e r f o r m a n c e a n d c o m p l e t i o n o f t h e S e r v i c e s u n d e r t h i s
A g r e e m e n t , t h e C o m m i s s i o n w i l l p a y t h e C o n s u l t a n t c o m p e n s a t i o n a s s e t f o r t h h e r e i n .
1 . E L E M E N T S O F C O M P E N S A T I O N .
C o m p e n s a t i o n f o r t h e S e r v i c e s w i l l b e c o m p r i s e d o f t h e f o l l o w i n g e l e m e n t s : 1 . 1
D i r e c t L a b o r C o s t s ; 1 . 2 F i x e d F e e ; a n d 1 . 3 A d d i t i o n a l D i r e c t C o s t s .
1 . 1 D I R E C T l A B O R C O S T S .
D i r e c t L a b o r c o s t s s h a l l b e p a i d i n a n a m o u n t e q u a l t o t h e p r o d u c t o f t h e D i r e c t
S a l a r y C o s t s a n d t h e M u l t i p l i e r w h i c h a r e d e f i n e d a s f o l l o w s :
1 . 1 . 1 D I R E C T S A L A R Y C O S T S
D i r e c t S a l a r y C o s t s a r e t h e b a s e s a l a r i e s a n d w a g e s a c t u a l l y p a i d t o t h e
C o n s u l t a n t ' s p e r s o n n e l d i r e c t l y e n g a g e d i n p e r f o r m a n c e o f t h e S e r v i c e s u n d e r
t h e A g r e e m e n t . ( T h e r a n g e o f h o u r l y r a t e s p a i d t o t h e C o n s u l t a n t ' s p e r s o n n e l
a p p e a r s i n S e c t i o n 2 b e l o w . )
1 . 1 . 2 M U L T I P L I E R
T h e M u l t i p l i e r t o b e a p p l i e d t o t h e D i r e c t S a l a r y C o s t s t o d e t e r m i n e t h e D i r e c t
L a b o r C o s t s i s 1 . 3 5 1 8 4 , a n d i s t h e s u m o f t h e f o l l o w i n g
c o m p o n e n t s :
1 . 1 . 2 . 1 D i r e c t S a l a r y C o s t s 1 . 0 0
1 . 1 . 2 . 2 P a y r o l l A d d i t i v e s . 3 5 1 8 4
T h e d e c i m a l r a t i o o f P a y r o l l A d d i t i v e s t o D i r e c t S a l a r y C o s t s . P a y r o l l A d d i t i v e s
i n c l u d e a l l e m p l o y e e b e n e f i t s , a l l o w a n c e s f o r v a c a t i o n , s i c k l e a v e , a n d h o l i d a y s ,
a n d c o m p a n y p o r t i o n o f e m p l o y e e i n s u r a n c e a n d s o c i a l a n d r e t i r e m e n t b e n e f i t s ,
a l l f e d e r a l a n d s t a t e p a y r o l l t a x e s , p r e m i u m s f o r i n s u r a n c e w h i c h a r e m e a s u r e d
b y p a y r o l l c o s t s , a n d o t h e r c o n t r i b u t i o n s a n d b e n e f i t s i m p o s e d b y a p p l i c a b l e l a w s
a n d r e g u l a t i o n s .
E x h i b i t C - 1
1 3 2
1.1.2.3 Overhead Costs . 80614
The decimal ratio of allowable Overhead Costs to the Consultant firm's total
direct salary costs. Allowable Overhead Costs include general, administrative
and overhead costs of maintaining and operating established offices, and
consistent with established firm policies, and as defined in the Federal
Acquisitions Regulations, Part 31.2.
Total Multiplier 2.15798
(sum of 1.1.2.1, 1.1.2.2, and 1.1.2.3)
1 ,2 FIXED FEE.
1.2.1 A Fixed Fee of $18,716.91 shall be paid to Consultant
for Consultant's complete and satisfactory performance of the
Services under this Agreement. Commission shall pay the Fixed
Fee in monthly installments based upon the percentage of the
Services completed at the end of each billing period, as determined
in the sole discretion of the Commission's Representative, or his or
her designee. Consultant shall not be entitled to and shall forfeit
•
any portion of the Fixed Fee not earned as provided herein. •
1.3 ADDITIONAL DIRECT COSTS.
Additional Direct Costs directly identifiable to the performance of the services of
this Agreement shall be reimbursed at the rates below, or at actual invoiced cost.
Rates for identified Additional Direct Costs are as follows:
Vehicle
Cell Phone
Laptop
Per Diem
Car mileage
Rental Car
Travel
Photocopies (Black & White)
Photocopies (Color)
REIMBURSEMENT RATE
$1,250.00 per month
$75.00 per month
$60.00 per month
Actual Cost
$ /current IRS rate
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Exhibit C-2
133
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P h o t o g r a p h s /
O t h e r R e p r o g r a p h i c S e r v i c e s
P o s t a g e / S h i p p i n g
C o u r i e r S e r v i c e
O t h e r R e n t a l s , s u p p l i e s , p u r c h a s e s
A c t u a l C o s t
A c t u a l C o s t
A c t u a l C o s t
A c t u a l C o s t
T r a v e l b y a i r a n d t r a v e l i n e x c e s s o f 1 0 0 m i l e s f r o m t h e C o n s u l t a n t ' s o f f i c e
n e a r e s t t o t h e C o m m i s s i o n ' s o f f i c e m u s t h a v e t h e C o m m i s s i o n ' s p r i o r w r i t t e n
a p p r o v a l t o b e r e i m b u r s e d u n d e r t h i s A g r e e m e n t .
2 . D I R E C T S A L A R Y R A T E S
D i r e c t S a l a r y R a t e s , w h i c h a r e t h e r a n g e o f h o u r l y r a t e s t o b e u s e d i n
d e t e r m i n i n g D i r e c t S a l a r y C o s t s i n S e c t i o n 1 . 1 . 1 a b o v e , a r e g i v e n b e l o w a n d a r e
s u b j e c t t o t h e f o l l o w i n g :
2 . 1 D i r e c t S a l a r y R a t e s s h a l l b e a p p l i c a b l e t o b o t h s t r a i g h t t i m e a n d o v e r t i m e
w o r k , u n l e s s p a y m e n t o f a p r e m i u m f o r o v e r t i m e w o r k i s r e q u i r e d b y l a w ,
r e g u l a t i o n o r c r a f t a g r e e m e n t , o r i s o t h e r w i s e s p e c i f i e d i n t h i s A g r e e m e n t .
I n s u c h e v e n t , t h e p r e m i u m p o r t i o n o f D i r e c t S a l a r y C o s t s w i l l n o t b e
s u b j e c t t o t h e M u l t i p l i e r d e f i n e d i n P a r a g r a p h 1 . 1 . 2 a b o v e .
2 . 2 D i r e c t S a l a r y R a t e s s h o w n h e r e i n a r e i n e f f e c t f o r o n e y e a r f o l l o w i n g t h e
e f f e c t i v e d a t e o f t h e A g r e e m e n t . T h e r e a f t e r , t h e y m a y b e a d j u s t e d
a n n u a l l y t o r e f l e c t t h e C o n s u l t a n t ' s a d j u s t m e n t s t o i n d i v i d u a l
c o m p e n s a t i o n . T h e C o n s u l t a n t s h a l l n o t i f y t h e C o m m i s s i o n i n w r i t i n g p r i o r
t o a c h a n g e i n t h e r a n g e o f r a t e s i n c l u d e d h e r e i n , a n d p r i o r t o e a c h
s u b s e q u e n t c h a n g e .
P O S I T I O N O R C L A S S I F I C A T I O N
P r o j e c t P r i n c i p a l
R e s i d e n t E n g i n e e r
C o n s t r u c t i o n I n s p e c t o r
S c h e d u l e r �
A d m i n A s s i s t a n t
R A N G E O F H O U R L Y R A T E S
$ 9 4 . 2 5 - $ 1 0 8 . 3 9 / h o u r
$ 6 3 . 9 8 - $ 7 3 . 5 8 / h o u r
$ 5 1 . 8 1 - $ 5 9 . 5 8 / h o u r
$ 5 6 . 9 3 - $ 6 5 . 4 7 / h o u r
$ 2 7 . 2 5 - $ 3 1 . 3 4 / h o u r
2 . 3 T h e a b o v e r a t e s a r e f o r t h e C o n s u l t a n t o n l y . A l l r a t e s f o r s u b c o n s u l t a n t s
t o t h e C o n s u l t a n t w i l l b e i n a c c o r d a n c e w i t h t h e C o n s u l t a n t ' s c o s t
p r o p o s a l .
E x h i b i t C - 3
1 3 4
3. INVOICING.
3.1 Each month the Consultant shall submit an invoice for Services performed
during the preceding month. The original invoice shall be submitted to the
Commission's Executive Director with two (2) copies to the Commission's
Project Coordinator.
3.2 Charges shall be billed in accordance with the terms and rates included
herein, unless otherwise agreed in writing by the Commission's
Representative.
3.3 Base Work shall be charged separately, and the charges for each task
and Milestone listed in the Scope of Services, shall be listed separately.
The charges for each individual assigned by the Consultant under this
Agreement shall be listed separately on an attachment to the invoice.
3.4 A charge of $500 or more for any one item of Additional Direct Costs shall
be accompanied by substantiating documentation satisfactory to the
Commission such as invoices, telephone logs, etc.
3.5 Each copy of each invoice shall be accompanied by a Monthly Progress
Report arid spreadsheets showing hours expended by task for each
month and total project to date.
3.6 Each invoice shall indicate payments to DBE subconsultants or supplies
by dollar amount and as a percentage of the total invoice.
3.7 Each invoice shall include a certification signed by the Consultant's
Representative or an officer of the firm which reads as follows:
I hereby certify that the hours and salary rates charged in this invoice are the
actual hours and rates worked and paid to the employees listed.
Signed --:-------------
Title
Date
Invoice No.
4. PAYMENT
4.1 The Commission shall pay the Consultant within four to six weeks after
receipt by the Commission of an original invoice. Should the Commission
contest any portion of an invoice, that portion shall be held for resolution,
without interest, but the uncontested balance shall be paid.
Exhibit C-4
135
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- - - ~ - - - - � � � - - � � � � � � � � � � � � � � � � � � � � - - - -
4 . 2 T h e f i n a l p a y m e n t f o r S e r v i c e s u n d e r t h i s A g r e e m e n t w i l l b e m a d e o n l y
a f t e r t h e C o n s u l t a n t h a s e x e c u t e d a R e l e a s e a n d C e r t i f i c a t e o f F i n a l
P a y m e n t
E x h i b i t C - 5
1 3 6
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E X H I B I T " D "
F E D E R A L D E P A R T M E N T O F T R A N S P O R T A T I O N
F H W A A N D A N D C A L T R A N S R E Q U I R E M E N T S
N o t w i t h s t a n d i n g a n y t h i n g t o t h e c o n t r a r y c o n t a i n e d i n t h e A g r e e m e n t , i n c l u d i n g t h e o t h e r
E x h i b i t s a t t a c h e d t h e r e t o , t h e f o l l o w i n g p r o v i s i o n s s h a l l a p p l y i f f u n d i n g f o r t h e S e r v i c e s i s
p r o v i d e d , i n w h o l e o r i n p a r t , f r o m t h e U n i t e d S t a t e s D e p a r t m e n t o f T r a n s p o r t a t i o n :
1 . D I S C R I M I N A T I O N
T h e C o m m i s s i o n s h a l l n o t d i s c r i m i n a t e o n t h e b a s i s o f r a c e , c o l o r , n a t i o n a l o r i g i n , o r s e x i n
t h e a w a r d a n d p e r f o r m a n c e o f a n y D O T - a s s i s t e d c o n t r a c t o r i n t h e i m p l e m e n t a t i o n o f t h e
C a l t r a n s D B E p r o g r a m o r t h e r e q u i r e m e n t s o f 4 9 C F R P a r t 2 6 . T h e C o m m i s s i o n s h a l l t a k e
a l l n e c e s s a r y a n d r e a s o n a b l e s t e p s u n d e r 4 9 C F R P a r t 2 6 t o e n s u r e n o n d i s c r i m i n a t i o n i n
t h e a w a r d a n d a d m i n i s t r a t i o n o f D O T - a s s i s t e d c o n t r a c t s .
C o n s u l t a n t o r s u b c o n t r a c t o r s h a l l n o t d i s c r i m i n a t e o n t h e b a s i s o f r a c e , c o l o r , n a t i o n a l
o r i g i n , o f s e x i n t h e p e r f o r m a n c e o f t h i s c o n t r a c t . C o n s u l t a n t s h a l l c a r r y o u t a p p l i c a b l e
r e q u i r e m e n t s o f 4 9 C F R P a r t 2 6 a n d , t h e C a l t r a n s D B E p r o g r a m i n t h e a w a r d a n d
a d m i n i s t r a t i o n o f D O T - a s s i s t e d c o n t r a c t ~ , a s f u r t h e r s e t f o r t h b e l o w .
2 . P R O M P T P A Y M E N T
C o n s u l t a n t a g r e e s t o p a y e a c h s u b c o n t r a c t o r u n d e r t h i s p r i m e c o n t r a c t f o r s a t i s f a c t o r y
p e r f o r m a n c e o f i t s c o n t r a c t n o l a t e r t h a n 1 0 d a y s f r o m t h e r e c e i p t o f e a c h p a y m e n t t h e
p r i m e c o n t r a c t o r r e c e i v e s f r o m t h e C o m m i s s i o n . A n y d e l a y o r p o s t p o n e m e n t o f p a y m e n t
f r o m t h e a b o v e r e f e r e n c e d t i m e f r a m e m a y o c c u r o n l y f o r g o o d c a u s e f o l l o w i n g w r i t t e n
a p p r o v a l o f t h e C o m m i s s i o n . T h i s c l a u s e a p p l i e s t o b o t h D B E a n d n o n - D B E
s u b c o n t r a c t o r s .
3 . R E L E A S E O F R E T A I N A G E
T h e C o m m i s s i o n s h a l l h o l d r e t a i n a g e f r o m t h e p r i m e c o n t r a c t o r a n d s h a l l m a k e p r o m p t a n d
r e g u l a r i n c r e m e n t a l a c c e p t a n c e s o f p o r t i o n s , a s d e t e r m i n e d b y t h e C o m m i s s i o n o f t h e
c o n t r a c t w o r k a n d p a y r e t a i n a g e t o p r i m e c o n t r a c t o r s b a s e d o n t h e s e a c c e p t a n c e s . T h e
p r i m e c o n t r a c t o r o r s u b c o n t r a c t o r s h a l l r e t u r n a l l m o n i e s w i t h h e l d i n r e t e n t i o n f r o m a
s u b c o n t r a c t o r w i t h i n 3 0 d a y s a f t e r r e c e i v i n g p a y m e n t f o r w o r k s a t i s f a c t o r i l y c o m p l e t e d a n d
a c c e p t e d i n c l u d i n g i n c r e m e n t a l a c c e p t a n c e s o f p o r t i o n s o f t h e c o n t r a c t w o r k b y t h e
C o m m i s s i o n . F e d e r a l r e g u l a t i o n s ( 4 9 C F R 2 6 . 2 9 ) r e q u i r e t h a t a n y d e l a y o r p o s t p o n e m e n t
o f p a y m e n t o v e r 3 0 d a y s m a y t a k e p l a c e o n l y f o r g o o d c a u s e a n d w i t h t h e C o m m i s s i o n ' s
p r i o r w r i t t e n a p p r o v a l . A n y v i o l a t i o n o f t h i s p r o v i s i o n s h a l l s u b j e c t t h e v i o l a t i n g p r i m e
c o n t r a c t o r o r s u b c o n t r a c t o r t o t h e p e n a l t i e s , s a n c t i o n s , a n d o t h e r r e m e d i e s s p e c i f i e d i n
S e c t i o n 7 1 0 8 . 5 o f t h e C a l i f o r n i a B u s i n e s s a n d P r o f e s s i o n s C o d e . T h e s e r e q u i r e m e n t s s h a l l
n o t b e c o n s t r u e d t o l i m i t o r i m p a i r a n y c o n t r a c t u a l , a d m i n i s t r a t i v e , o r j u d i c i a l r e m e d i e s
o t h e r w i s e a v a i l a b l e t o t h e p r i m e c o n t r a c t o r o r s u b c o n t r a c t o r i n t h e e v e n t o f a d i s p u t e
1 3 7
involving late payment or nonpayment by the prime contractor, deficient subcontract •
performance, or noncompliance by a subcontractor. This provision applies to both DBE
and non-DBE prime contractors and subcontractors.
4. LEGAL REMEDIES
In addition to those contract remedies set forth under relevant provisions of California law,
either party to this Agreement may, where applicable, seek legal redress for violations of
this Agreement pursuant to the relevant provisions of 49 C.F.R. Parts 23 and 26, to the
relevant federal or state statutory provisions governing civil rights violations, and to the
relevant federal and state provisions governing false claims or "whistleblower" actions, as
well as any and all other applicable federal and state provisions of law.
The Consultant shall include a provision to this effect in each of its agreements with its
subcontractors. ·
5. DBE PARTICIPATION.
Caltrans has developed a revised statewide DBE program pursuant to 49 C.F.R. Part 26.
The requirements and procedures, as applicable, of the Caltrans DBE program are hereby
incorporated by reference into this Agreement. Even if no DBE participation will be
reported, Consultant shall complete Exhibits "G-1 ", "G-2" and "H" of this Agreement in
compliance with the Caltrans DBE program. As part of the revised program, Caltrans has
adopted a mandatory race conscious DBE Goal in addition to the race-neutral goal. RCTC •
has established a 4.59% race conscious DBE participation goal and a 1.35% race neutral
participation goal for the Phase 1 and Phase 2 Services, combined. The race conscious
DBE participation goal excludes Subcontinent Asian and Hispanic Males, per the
requirements issued by the California Department of Transportation on March 4, 2009.
A. This Agreement is subject to Title 49, Part 26 of the Code of Federal Regulations
entitled "Participation by Disadvantaged Business Enterprises in Department of
Transportation Financial Assistance Programs." Bidders who obtain DBE participation on
this contract will assist Caltrans in meeting its federally mandated statewide overall DBE
goal. ·
B. If the Agreement has an under-utilized DBE (UDBE) goal, the Consultant
must meet the UDBE goal by using UDBEs as subcontractor or document a good faith
effort to meet the goal. If a UDBE subcontractor is unable to perform, the Contractor must
make a good faith effort to replace him/her with another UDBE subcontractor if the goal is
not otherwise met. A UDBE is a firm meeting the definition of a DBE as specified in 49
CFR and is one of the following groups:
1. Black American
2. Asian-Pacfic American
3. Native American
4. Women
138
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C . D B E a n d o t h e r s m a l l b u s i n e s s e s ( S B ) , a s d e f i n e d i n T i t l e 4 9 C F R , P a r t 2 6 a r e
e n c o u r a g e d t o p a r t i c i p a t e i n t h e p e r f o r m a n c e o f a g r e e m e n t s f i n a n c e d i n w h o l e o r i n p a r t
w i t h f e d e r a l f u n d s . T h e C o n s u l t a n t , s u b r e c i p i e n t o r s u b c o n s u l t a n t s h a l l n o t d i s c r i m i n a t e o n
t h e b a s i s o f r a c e , c o l o r , n a t i o n a l o r i g i n , o r s e x i n t h e p e r f o r m a n c e o f t h i s A g r e e m e n t . T h e
C o n s u l t a n t s h a l l c a r r y o u t a p p l i c a b l e r e q u i r e m e n t s o f 4 9 C F R , P a r t 2 6 i n t h e a w a r d a n d
a d m i n i s t r a t i o n o f U S D O T - a s s i s t e d a g r e e m e n t s . F a i l u r e b y t h e c o n t r a c t o r t o c a r r y o u t
t h e s e r e q u i r e m e n t s i s a m a t e r i a l b r e a c h o f t h i s A g r e e m e n t , w h i c h m a y r e s u l t i n t h e
t e r m i n a t i o n o f t h i s A g r e e m e n t o r s u c h o t h e r r e m e d y a s t h e C o m m i s s i o n , C a l t r a n s o r t h e
D e p a r t m e n t o f T r a n s p o r t a t i o n d e e m s a p p r o p r i a t e .
D . A n y s u b c o n t r a c t e n t e r e d i n t o a s a r e s u l t o f t h i s A g r e e m e n t s h a l l c o n t a i n a l l o f t h e
p r o v i s i o n s o f t h i s s e c t i o n .
6 . D B E P A R T I C I P A T I O N G E N E R A L I N F O R M A T I O N .
I t i s C o n s u l t a n t ' s r e s p o n s i b i l i t y t o b e f u l l y i n f o r m e d r e g a r d i n g t h e r e q u i r e m e n t s o f 4 9 C F R ,
P a r t 2 6 , a n d t h e C a l t r a n s D B E p r o g r a m . P a r t i c u l a r a t t e n t i o n i s d i r e c t e d t o t h e f o l l o w i n g :
A A D B E m u s t b e a s m a l l b u s i n e s s f i r m d e f i n e d p u r s u a n t t o 1 3 C F R 1 2 1 a n d b e
c e r t i f i e d t h r o u g h t h e C a l i f o r n i a U n i f i e d C e r t i f i c a t i o n P r o g r a m ( C U C P ) .
B . A c e r t i f i e d D B E m a y p a r t i c i p a t e a s a p r i m e c o n t r a c t o r , s u b c o n t r a c t o r , j o i n t v e n t u r e
p a r t n e r , a s a v e n d o r o f m a t e r i a l o r s u p p l i e s , o r a s a t r u c k i n g c o m p a n y .
C . A D B E j o i n t - v e n t u r e p a r t n e r m u s t b e r e s p o n s i b l e f o r s p e c i f i c c o n t r a c t i t e m s o f w o r k
o r c l e a r l y d e f i n e d p o r t i o n s t h e r e o f . R e s p o n s i b i l i t y m e a n s a c t u a l l y p e r f o r m i n g , m a n a g i n g a n d
s u p e r v i s i n g t h e w o r k w i t h i t s o w n f o r c e s . T h e D B E j o i n t v e n t u r e p a r t n e r m u s t s h a r e i n t h e
c a p i t a l c o n t r i b u t i o n , c o n t r o l , m a n a g e m e n t , r i s k s a n d p r o f i t s o f t h e j o i n t - v e n t u r e
c o m m e n s u r a t e w i t h i t s o w n e r s h i p i n t e r e s t .
D . A D B E m u s t p e r f o r m a c o m m e r c i a l l y u s e f u l f u n c t i o n , p u r s u a n t t o 4 9 C F R 2 6 . 5 5 t h a t
i s , m u s t b e r e s p o n s i b l e f o r t h e e x e c u t i o n o f a d i s t i n c t e l e m e n t o f t h e w o r k a n d m u s t c a r r y
o u t i t s r e s p o n s i b i l i t y b y a c t u a l l y p e r f o r m i n g , m a n a g i n g a n d s u p e r v i s i n g t h e w o r k , a s m o r e
f u l l y d e s c r i b e d i n s e c t i o n 8 b e l o w .
E . T h e C o n s u l t a n t s h a l l l i s t o n l y o n e s u b c o n t r a c t o r f o r e a c h p o r t i o n o f w o r k a s d e f i n e d
i n t h e C o n s u l t a n t ' s b i d / p r o p o s a l a n d a l l D B E s u b c o n t r a c t o r s s h o u l d b e l i s t e d i n t h e
C o n s u l t a n t ' s b i d / c o s t p r o p o s a l l i s t o f s u b c o n t r a c t o r s . .
F . A C o n s u l t a n t w h o i s a c e r t i f i e d D B E i s e l i g i b l e t o c l a i m a l l o f t h e w o r k i n t h e
A g r e e m e n t t o w a r d t h e D B E p a r t i c i p a t i o n e x c e p t t h a t p o r t i o n o f t h e w o r k t o b e p e r f o r m e d b y
n o n - D B E s u b c o n t r a c t o r s .
1 3 9
7 . COMMERCIALLY USEFUL FUNCTION.
A ADBE performs a commercially useful function when it is responsible for execution
of the work of the Agreement and is carrying out its responsibilities by actually performing,
managing, and supervising the work involved_ To perform a commercially useful function,
the DBE must also be responsible with respect to materials and supplies used on the
Agreement, for negotiating price, determining quality and quantity, ordering the material,
and installing (where applicable) and paying for the material itself_ To determine whether a
DBE is performing a commercially useful function, evaluate the amount of work
subcontracted, industry practices; whether the amount the firm is to be paid under the
Agreement is commensurate with the work it is actually performing, and other relevant
factors_
B. A DBE does not perform a commercially useful function if its role is limited to that of
an extra participant in a transaction, Agreement, or project through which funds are passed
in order to obtain the appearance of DBE participation_ In determining whether a DBE is
such an extra participant, examine similar transactions, particularly those in which DBEs do
not participate.
C_ If a DBE does not perform or exercise responsibility for at least thirty percent of the
total cost of its Agreement with its own work force, or the DBE subcontracts a greater
portion of the work of the Agreement than would be expected on the basis of normal
industry practice for the type of work involved, it will be presumed that it is not performing a
•
commercially useful function_ •
8. DBE CERTIFICATION AND DE-CERTIFICATION STATUS.
If a DBE subcontractor is decertified during the life of the Agreement, the decertified
subcontractor shall. notify the Contractor in writing with the date of de-certification. If a
subcontractor becomes a certified DBE during the life of the Agreement, the subcontractor
shall notify the Contractor in writing with the date of certification. Any changes should be
reported to the Commission's Representative within 30 days_
9. DBE RECORDS.
A The Contractor shall maintain records of materials purchased and/or supplied from
all subcontracts entered into with certified DBEs. The records shall show the name and
business address of each DBE or vendor and the total dollar amount actually paid each
DBE or vendor, regardless of tier. The records shall show the date of payment and the total
dollar figure paid to all firms_ DBE prime Contractors shall also show the date of work
performed by their own forces along with the corresponding dollar value of the work.
B. Upon completion of the Agreement, a summary-of these records shall be prepared
and submitted on the form entitled, "Final Report-Utilization of Disadvantaged Business
Enterprises (DBE)," CEM-2402F (Exhibit 17 -Fin Chapter 17 of the LAP), certified correct
by the Contractor or the Contractor's authorized representative and shall be furnished to
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t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e w i t h t h e f i n a l i n v o i c e . F a i l u r e t o p r o v i d e t h e s u m m a r y o f
D B E p a y m e n t s w i t h t h e f i n a l i n v o i c e w i l l r e s u l t i n t w e n t y - f i v e p e r c e n t ( 2 5 % ) o f t h e d o l l a r
v a l u e o f t h e i n v o i c e b e i n g w i t h h e l d f r o m p a y m e n t u n t i l t h e f o r m i s s u b m i t t e d . T h e a m o u n t
w i l l b e r e t u r n e d t o t h e C o n t r a c t o r w h e n a s a t i s f a c t o r y " F i n a l R e p o r t U t i l i z a t i o n o f
D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e s ( D B E ) " i s s u b m i t t e d t o t h e C o m m i s s i o n ' s
R e p r e s e n t a t i v e .
a . P r i o r t o t h e f i f t e e n t h o f e a c h m o n t h , t h e C o n t r a c t o r s h a l l s u b m i t d o c u m e n t a t i o n t o t h e
C o m m i s s i o n ' s R e p r e s e n t a t i v e s h o w i n g t h e a m o u n t p a i d t o D B E t r u c k i n g c o m p a n i e s . T h e
C o n t r a c t o r s h a l l a l s o o b t a i n a n d s u b m i t d o c u m e n t a t i o n t o t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e
s h o w i n g t h e a m o u n t p a i d b y D B E t r u c k i n g c o m p a n i e s t o a l l f i r m s , i n c l u d i n g o w n e r -
o p e r a t o r s , f o r t h e l e a s i n g o f t r u c k s . I f t h e D B E l e a s e s t r u c k s f r o m a n o n - D B E , t h e
C o n t r a c t o r m a y c o u n t o n l y t h e f e e o r c o m m i s s i o n t h e D B E r e c e i v e s a s a r e s u l t o f t h e l e a s e
a r r a n g e m e n t .
b . T h e C o n t r a c t o r s h a l l a l s o s u b m i t t o t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e d o c u m e n t a t i o n
s h o w i n g t h e t r u c k n u m b e r , n a m e o f o w n e r , C a l i f o r n i a H i g h w a y P a t r o l C A n u m b e r , a n d i f
a p p l i c a b l e , t h e D B E c e r t i f i c a t i o n n u m b e r o f t h e t r u c k o w n e r f o r a l l t r u c k s u s e d d u r i n g t h a t
m o n t h . T h i s d o c u m e n t a t i o n s h a l l b e s u b m i t t e d o n t h e C a l t r a n s " M o n t h l y D B E T r u c k i n g
V e r i f i c a t i o n , C E M - 2 4 0 4 ( F ) f o r m p r o v i d e d t o t h e C o n t r a c t o r b y t h e C o m m i s s i o n ' s
R e p r e s e n t a t i v e .
1 0 . R E P O R T I N G M A T E R I A L O R S U P P L I E S P U R C H A S E D F R O M D B E s .
W h e n R e p o r t i n g D B E P a r t i c i p a t i o n , M a t e r i a l o r S u p p l i e s p u r c h a s e d f r o m D B E s m a y c o u n t
a s f o l l o w s , a n d i f a D B E i s a l s o a U D B E , p u r c h a s e s w i l l c o u n t t o w a r d s t h e U D B E g o a l
u n d e r t h e f o l l o w i n g c o n d i t i o n s :
A . I f t h e m a t e r i a l s o r s u p p l i e s a r e o b t a i n e d f r o m a D B E m a n u f a c t u r e r , 1 0 0 % o f t h e c o s t
o f t h e m a t e r i a l s o r s u p p l i e s w i l l c o u n t t o w a r d t h e D B E p a r t i c i p a t i o n . A D B E m a n u f a c t u r e r i s
a f i r m t h a t o p e r a t e s o r m a i n t a i n s a f a c t o r y o r e s t a b l i s h m e n t t h a t p r o d u c e s o n t h e p r e m i s e s ,
t h e m a t e r i a l s , s u p p l i e s , a r t i c l e s , o r e q u i p m e n t r e q u i r e d u n d e r t h e A g r e e m e n t a n d o f t h e
g e n e r a l c h a r a c t e r d e s c r i b e d b y t h e s p e c i f i c a t i o n s .
B . I f t h e m a t e r i a l s o r s u p p l i e s p u r c h a s e d f r o m a D B E r e g u l a r d e a l e r , c o u n t 6 0 % o f t h e
c o s t o f t h e m a t e r i a l s o r s u p p l i e s t o w a r d D B E g o a l s . A D B E r e g u l a r d e a l e r i s a f i r m t h a t
o w n s , o p e r a t e s o r m a i n t a i n s a s t o r e , w a r e h o u s e , o r o t h e r e s t a b l i s h m e n t i n w h i c h t h e
m a t e r i a l s , s u p p l i e s , a r t i c l e s o r e q u i p m e n t o f t h e g e n e r a l c h a r a c t e r d e s c r i b e d b y t h e
s p e c i f i c a t i o n s a n d r e q u i r e d u n d e r t h e A g r e e m e n t , a r e b o u g h t , k e p t i n s t o c k , a n d r e g u l a r l y
s o l d o r l e a s e d t o t h e p u b l i c i n t h e u s u a l c o u r s e o f b u s i n e s s . T o b e a D B E r e g u l a r d e a l e r ,
t h e f i r m m u s t b e a n e s t a b l i s h e d , r e g u l a r b u s i n e s s t h a t e n g a g e s , a s i t s p r i n c i p a l b u s i n e s s
a n d u n d e r i t s o w n n a m e , i n t h e p u r c h a s e a n d s a l e o r l e a s e o f t h e p r o d u c t s i n q u e s t i o n . A
p e r s o n m a y b e a D B E r e g u l a r d e a l e r i n s u c h b u l k i t e m s a s p e t r o l e u m p r o d u c t s , s t e e l ,
c e m e n t , g r a v e l , s t o n e o r a s p h a l t w i t h o u t o w n i n g , o p e r a t i n g o r m a i n t a i n i n g a p l a c e o f
b u s i n e s s p r o v i d e d i n t h i s s e c t i o n .
1 4 1
C. If the person both owns and operates distribution equipment for the products, any •
supplementing of regular dealers' own distribution equipment, shall be by a long-term lease
agreement and not an ad hoc or Agreement-by-Agreement basis. Packagers, brokers,
manufacturers' representatives, or other persons who arrange or expedite transactions are
not DBE regular dealers within the meaning of this section.
D. Materials or supplies purchased from a DBE, which is neither a manufacturer nor a
regular dealer, will be limited to the entire amount of fees or commissions charged for
assistance in the procurement of the materials and supplies, or fees or transportation
charges for the delivery of materials or supplies required on the job site, provided the fees
are reasonable and not excessive as compared with fees charged for similar services.
11. REPORTING PARTICIPATION OF DBE TRUCKING COMPANIES.
When Reporting DBE Participation, Participation of DBE trucking companies may count as
follows, and if a DBE is also a UDBE, credit will count towards the UDBE goal under the
following conditions:
A. The DBE must be responsible for the management and supervision of the entire
trucking operation for which it is responsible.
B. The DBE must itself .own and operate at least one fully licensed, insure, and
operational truck used on the Agreement.
C. The DBE receives credit for the total value of the transportation services it provides
on the Agreement using trucks it owns, insures, and operates using drivers it employs.
D. The DBE may lease trucks from another DBE firm including an owner-operator who
is certified as a DBE. The DBE who leases trucks from another DBE receives credit for the
total value of the tr~nsportation services the lessee DBE provides on the Agreement.
E. The DBE may also lease trucks from a non-DBE firm, including an owner-operator.
The DBE who leases trucks from a non-DBE is entitled to credit only for the fee or
commission it receives as a result of the lease arrangement. ·The DBE does not receive
credit for the total value of the transportation services provided by the lessee, since these
services are not provided by the DBE.
F. For the purposes of this section, a lease must indicate that the DBE has exclusive
use and control over the truck. This does not preclude the leased truck from working for
others during the term of the lease with the consent of the OBE, as long as the lease gives
the PBE absolute priority for use of the leased truck. Leased trucks must display the name
and identification number of the DB E.
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1 2 . D e b a r m e n t , S u s p e n s i o n a n d o t h e r I n e l i g i b i l i t y a n d V o l u n t a r y E x c l u s i o n .
I n a c c o r d a n c e w i t h 4 9 C F R P a r t 2 9 , w h i c h b y t h i s r e f e r e n c e i s i n c o r p o r a t e d h e r e i n ,
C o n s u l t a n t ' s s u b c o n s u l t a n t s c o m p l e t e d a n d s u b m i t t e d t h e C e r t i f i c a t e o f S u b C o n s u l t a n t
R e g a r d i n g D e b a r m e n t , S u s p e n s i o n a n d O t h e r l n e l e g i b i l i t y a n d V o l u n t a r y E x c l u s i o n a s p a r t
o f t h e C o n s u l t a n t ' s p r o p o s a l . I f i t i s l a t e r d e t e r m i n e d t h a t C o n s u l t a n t ' s s u b c o n s u l t a n t s
k n o w i n g l y r e n d e r e d a n e r r o n e o u s C e r t i f i c a t e , t h e C o m m i s s i o n m a y , a m o n g o t h e r r e m e d i e s ,
t e r m i n a t e t h i s A g r e e m e n t .
1 4 3
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E X H I B I T " E "
C E R T I F I C A T E O F C O N S U L T A N T
I H E R E B Y C E R T I F Y t h a t I a m t h e a n d d u l y a u t h o r i z e d
r e p r e s e n t a t i v e o f t h e f i r m o f w h o s e a d d r e s s
i s , a n d t h a t , e x c e p t a s
h e r e b y e x p r e s s l y s t a t e d , n e i t h e r I n o r t h e a b o v e f i r m t h a t I r e p r e s e n t h a v e :
( a ) e m p l o y e d o r r e t a i n e d f o r a c o m m i s s i o n , p e r c e n t a g e , b r o k e r a g e , c o n t i n g e n t
f e e , o r o t h e r c o n s i d e r a t i o n , a n y f i r m o r p e r s o n ( o t h e r t h a n a b o n a f i d e
e m p l o y e e w o r k i n g s o l e l y f o r m e o r t h e a b o v e c o n s u l t a n t ) t o s o l i c i t o r s e c u r e
t h i s a g r e e m e n t : n o r
( b ) a g r e e d , a s a n e x p r e s s o r i m p l i e d c o n d i t i o n f o r o b t a i n i n g t h i s c o n t r a c t , t o
e m p l o y o r r e t a i n t h e s e r v i c e s o f a n y f i r m o r p e r s o n i n c o n n e c t i o n w i t h
c a r r y i n g o u t t h e a g r e e m e n t ; n o r
( c ) p a i d , o r a g r e e d t o p a y , t o a n y f i r m , o r g a n i z a t i o n o r p e r s o n ( o t h e r t h a n a b o n a
f i d e e m p l o y e e w o r k i n g s o l e l y f o r m e o r t h e a b o v e c o n s u l t a n t ) a n y f e e ,
c o n t r i b u t i o n , d o n a t i o n , o r c o n s i d e r a t i o n o f a n y k i n d f o r , o r i n c o n n e c t i o n w i t h ,
p r o c u r i n g o r c a r r y i n g o u t t h i s a g r e e m e n t .
a c k n o w l e d g e t h a t t h i s C e r t i f i c a t e i s t o b e m a d e a v a i l a b l e t o t h e C a l i f o r n i a
D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a l t r a n s ) i n c o n n e c t i o n w i t h t h i s a g r e e m e n t i n v o l v i n g
p a r t i c i p a t i o n o f F e d e r a l - a i d H i g h w a y f u n d s , a n d i s s u b j e c t t o a p p l i c a b l e S t a t e a n d F e d e r a l
l a w s , b o t h c r i m i n a l a n d c i v i l .
B y :
S i g n a t u r e
N a m e
T i t l e
D a t e
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
1 4 4
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"
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E X H I B I T " F "
C E R T I F I C A T E O F C O M M I S S I O N
I H E R E B Y C E R T I F Y t h a t I a m t h e o f t h e R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N , a n d t h a t t h e c o n s u l t i n g f i r m o f
_ _ _ _ _ _ _ _ _ _ _ _ _ _ o r i t s r e p r e s e n t a t i v e h a s n o t b e e n r e q u i r e d ( e x c e p t
a s h e r e i n e x p r e s s l y s t a t e d ) , d i r e c t l y o r i n d i r e c t l y , a s a n e x p r e s s o r i m p l i e d c o n d i t i o n i n
c o n n e c t i o n w i t h o b t a i n i n g o r c a r r y i n g o u t t h i s A g r e e m e n t t o :
( a ) e m p l o y , r e t a i n , a g r e e t o e m p l o y o r r e t a i n , a n y f i r m o r p e r s o n ; o r
( b ) p a y o r a g r e e t o p a y , t o a n y f i r m , p e r s o n o r o r g a n i z a t i o n , a n y f e e , c o n t r i b u t i o n ,
d o n a t i o n , o r c o n s i d e r a t i o n o f a n y k i n d .
a c k n o w l e d g e t h a t t h i s C e r t i f i c a t e i s t o b e m a d e a v a i l a b l e t o t h e C a l i f o r n i a
D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a l t r a n s ) i n c o n n e c t i o n w i t h t h i s A g r e e m e n t i n v o l v i n g
p a r t i c i p a t i o n o f f e d e r a l - a i d H i g h w a y f u n d s , a n d i s s u b j e c t t o a p p l i c a b l e S t a t e a n d F e d e r a l
l a w s , b o t h c r i m i n a l a n d c i v i l .
B y :
S i g n a t u r e
N a m e
T i t l e
D a t e
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
1 4 5
"
"
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E X H I B I T " G "
D I S A D V A N T A G E D B U S I N E S S E N T E R P R I S E ( D B E )
T h i s i n f o r m a t i o n s h a l l b e p r o v i d e d b v t h e s u c c e s s f u l P r o p o s e r / B i d d e r w i t h t h e a w a r d
[ a t t a c h e d b e h i n d t h i s p a g e ] .
R Y P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
1 4 6
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E x h i b i t " H "
D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e ( D B E )
F i n a l R e p o r t o f U t i l i z a t i o n o f D B E
[ a t t a c h e d b e h i n d t h i s p a g e )
1 4 7
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N O T I C E O F M A T E R I A L S T O B E U S E D
T O : D A T E : - - - - - - - - - - - - - - - - - R e s i d e n t E n g i n e e r
Y o u a r e h e r e b y n o t i f i e d t h a t m a t e r i a l s r e q u i r e d f o r u s e u n d e r C o n t r a c t N o .
f o r t h e c o n s t r u c t i o n o f i n D i s t r i c t - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' C o . , R o u t e w i l l b e o b t a i n e d f r o m s o u r c e s h e r e i n
d e s i g n a t e d .
C O N T R A C T I T E M N O . K I N D O F M A T E R I A L N A M E A N D A D D R E S S W H E R E
M A T E R I A L C A N B E I N S P E C T E D
:
. .
I t 1 s r e q u e s t e d t h a t y o u a r r a n g e f o r s a m p l i n g , t e s t 1 n g a n d m s p e c t 1 o n o f m a t e n a l s p n o r t o
d e l i v e r y i n a c c o r d a n c e w i t h S e c t i o n 6 o f t h e S t a n d a r d S p e c i f i c a t i o n s w h e r e t h e s a m e i s
p r a c t i c a b l e a n d i n a c c o r d w i t h y o u r p o l i c y . I t i s u n d e r s t o o d t h a t s o u r c e i n s p e c t i o n d o e s n o t
r e l i e v e m e o f t h e f u l l r e s p o n s i b i l i t y f o r t h e i n c o r p o r a t i n g i n t h e w o r k m a t e r i a l s t h a t c o m p l y i n a l l
r e s p e c t s w i t h t h e c o n t r a c t p l a n s a n d s p e c i f i c a t i o n s , n o r d o e s i t p r e c l u d e t h e s u b s e q u e n t
r e j e c t i o n o f m a t e r i a l s f o u n d t o b e u n s u i t a b l e .
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . I
1 4 8
Y O U R S T R U L Y ,
A D D R E S S :
P H O N E N O .
" E X H I B I T " J "
D I S C L O S U R E O F L O B B Y I N G A C T I V I T I E S
[ a t t a c h e d b e h i n d t h i s p a g e ]
"
" R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1 '
1 4 9
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L o c a l A s s i s t a n c e P r o c e d u r e s M a n u a l E X H B I T I O - Q
D i s c o s u r e o f L o b b y i n g A c t i v i t i e s
E x h i b i t I 0 - Q D i s c l o s u r e o f L o b b y i n g A d i v i t i e s
D I S C L O S U R E O F L O B B Y I N G A C T I V I T I E S
C O M P L E T E T H I S F O R M T O D I S C L O S E L O B B Y I N G A C n V l T I E S P U R S U A N T T O 3 1 U S C I 3 5 2
I . T y p e o f F e d e r a l A c t i o n :
0 a . c o n t r a c t
b . g r a n t
c . c o o p e r a t i v e a g r e e m e n t
d . l o a n
2 . S t a t u s o f F e d e r a l A c t i o n :
D a . b i d / o f f e r / a p p l i c a t i o n
b . i n i t i a l a w a r d
c . p o s t - a w a r d
3 . R e p o r t T y p e :
0 a . i n i t i a l
b . m a t e r i a l c h a n g e
F o r M a t e r i a l C h a n g e O n l y : e . l o a n g u a r a n t e e
f l o a n i n s u r a n c e
y e a r _ _ q u a r t e r _ _ _ _ - J
d a t e o f l a s t r e p o r t _ _ _ _ _ 1 4 . N o m e a n d A d d r e s s o f R e p o r t i n g E n t i t y
0 P r i m e 0 S u b a w a r d e e
T i e r _ _ _ , i f k n o w n
C o n g r e s s i o n a l D i s t r i c t , . i f k n o w n
6 . F e d e r a l D e p a r t m e n t / A g e n c y :
8 . F e d e r a ! A c d o n N u m b e r , i f l m o w n :
1 0 . a . N a m e a n d A d d r e s s o f L o b b y E n t i t y
( I f i n d i v i d u a l , l a s t n a m e , f i r s t o o m e , M l )
5 . I f R e p o r t i n g E n t i t y i n N o . 4 i s S u b a w a r d e e ,
E n t e r N " m e a o d A d d r e s s o f P r i m � " ;
C o n g r e s s i o n a l D i s t r i c t , i f k n o w n
7 . F e d e n l l P r o g r a m N a m e / D e s c r i p t i o n :
C F D A N u m b e r , i f a p p l i c a b l e _ _ _ _ _ _ _ _ _ 1
9 . A w a r d A m o u n t , i f k n o w n :
b . I n d i v i d u a l s P e r f o r m i n g S e r v i u s ( i n c l u d i n g
a d d . e s o i f d i f f e r e o t f r o n t N o . I O a )
( l a s t n a m e , f i r s t n a m e , M l )
( a t t a c h C o n r i n o a t i o n S h e e t ( s ) i f n e c e s s a r y )
1 1 . A m o u n t o f P a y m e n t ( c b e c k a l l l h a t a p p l y )
$ _ _ _ _ _ _ 0 a c t u a l 0 p l a n n e d
1 2 . F o r m o f P a y m e n t ( c b e c k a l l t h a t a p p l y ) :
B a . c a s h
b . i n - k i n d ; s p e c i f ' y : n a t u r e , _ _ _ _ _ _ _
v a l u e _ _ _ _ _ _
1 3 . T y p e o f P a y m e n t ( c h e c k a l l t h a t a p p l y )
~ a . r e t a i n e r
b . o n e - t i m e f e e
c . c o m m i s s i o n
d . c o n t i n g e n t f e e
e d e f e r r e d
f . o t h c r , s p o c i f ' y - - - - - - - - - - - 1
1 4 . B r i e f D e s c r i p t i o n o f S e r v i c e s P e r f o r m e d o r t o b e p e r f o r m e d a n d D a l e ( s ) o f S e r v i c e , i n e i n d i n g
o f f i c : e r ( s ) 9 e m p l o y e e ( s ) , o r m e m b e r ( s ) c o n t a c t e d , f o r P a y m e n t I n d i c a t e d i n I t e m 1 1 :
( a t t a c h C o n t i n u a t i o n S h e e t ( s ) i f n e < : e s s a r y )
1 5 . C o n t i n u a t i o n S b e e t ( s ) a t t a c h e d : Y e s 0 N o 0
1 6 . I n f o r m a t i o n r e q u e s t e d t h r o u g h t h i s f o r m i s : a u t h o r i z e d b y T i t l e
3 1 U . S . C . S e c t i o n 1 3 5 2 . T h i s d i s c l o s u r e o f l o b b y i n g : r e l i a n c e
w a s p t a c e d b y t h e t i e r a b o v e w h e n t J i s t r a n s a e l i o n w a s m a d e
o r e n t e r e d i n t o . T h i s d l s c l o s u r c i s r e q u i r e d p u r s u a n t t o 3 t
U . S . C . 1 3 5 2 . T h i s l n f o n n a r i o n w i l l b e r e p o r t e d l o C o n g r e s s
s e m i s n n u a l l y a n d w i l l b e a v a i l a b l e f o r p u b l i c i n s p e c t i o n . A n y
p e r s o n w h o f a i l s t o f i l e t h e r e q u i r e d d i s c l o s u r e s h a l l b e s u b j e c t
t o a c i v i l p e n a l t y o f n o t l e s s t h a n S I O , O O O a n d n o t m o r e t h a n
S I 0 0 . 0 0 0 f o r e a c h s u c h f a i l m e
F e d e r a l U s e O n l y :
S i g n a t u r e : - - - - - - - - - - - - - - - - - 1
P r i n t N a m e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
1
T i t l e : - - - - - - - - - - - - - - - - - - 1
T e l e p h o n e N o . : - - - - - - - - - D a t e : - - - - - I
A u t h o r i z e d f o r L o c a l R e p r o d u c t i o n
S t a n d a r d l ' o n n - L L L
S t a n d a r d F o r m L L L R . n - . 0 4 - 2 & - 0 6
L P P 0 6 - 0 2
R V P U B \ H S H A N E \ 7 7 0 9 4 3 . 1
1 5 0
P a g e 1 0 - 7 7
M a y 1 , 2 0 0 6
EXHBIT 10-Q Local Assistance Procedures Mauual
Disclosure of Lobbying Activities
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity) whether subawardee or prime federal recip;ent at the initiation or rece1pt of
covered federal action or a material change to previous tiling pursuant to title 31 U.S.C. Section 1352. The filing of a fonn is required for
such payment or agTeement to make payment to lobbying entity for influencing or attempting lo influence an officer or employee of any
agency. a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered
federal action. Attach a continuation sheet for additional information if the space on the fonn is inadequate. Complete all items that apply
for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Managemenl and
Budget for addition~~ information.
I. 1 dentity the type of covered federal action for which lobbying activity is and/or has been secured lo lntluence, the outcome of a
covered federal action.
2. IdentifY the status of the covered federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the 1a&l, previously submitted
report by this reporting entity for this covered federal action.
4. Enter the fuJI name, address. city, state and zip code of the reporting entity. Jnclude Congressional District if known. Check the
appropriate classification of the reporting entity that designates if il is or expects to be a prime oi subaward recipient. ldenrity the
tier of the subawardee, e.g., the first subawardee of the prime is the fu-st tier. Subawards include but are not limited lo
subcontracts .. subgnnlS and contract awards under grants.
5. If the organization filing the report in Item 4. checks "Subawardee" then enter the full name, address, city, State and zip code of
tl!e prime federal recipient. Include Congressional District, if known.
6. Enter the name of the federal agency making the award or loan commitment. Include at least one organization level below
agency name, if known. For example, Department of Transportation, United States· Coast Guard.
7. Enter the federal program name m description for the covered federal action (item 1 ). lfkDown, enter the full Catalog of Federal
Domestic Assistance (CFD~) .nwnber for grants, cooperative agreements, loons and loan conuni1?Jients.
8. Enter the most appropriate federaJ identifying nwnber available for the federal action identification in item 1 (e.g., Request for
Proposal {RFP) number, Invitation for Bid (JFB) number, grant announcemenl number, the contract grant or loan award number,
the application/proposal control nwnber assigned by the federal agency). Include prefixes, e.g., "RFP·DE-9()..001"
9. For a covered federal action where there has been an award or loan conunitment by the Federal agency, enter the federal amount
of the award/loan commibnenl<; for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in Item
4. to influenced the covered federal action.
(b) Enterthe full name.q of the ind1vidual(s) performing services and include full address if differeot from 10 (a). Enter Last
Name, First Name and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity {Item 4) to the lobbying entity
(Item 10). Indicate whether the payment bas been made (actual) or will be made (planned). Check all boxes that apply. If this is
a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kind contribution, specity the
nature and value of the in-kind payment.
13. Check the appropriate box(es). Check all boxes that apply. If other, specifY nature.
14.Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the
date(s) of any services rendered. Include all preparatory and related activl.ty not just time spent in actual contact wilh federal
officials. Identity the federal officer(s) or emp1oyee(s) contacted or the officer(s) employee(s) or Memher(s) of Congress that
were contacted.
15-Check whether or not a continuation sheet(s) is attached.
16. The certifYing official shall sign and date the form, print his/her. name title and telephone number.
Pubhc reportmg burden for lhis collection of infonna.tlon js estimated to average 30-minutes per response, including time for reviewing
instruclion, searching existing data sources, gathering and maintainmg the data needed, and completing and reviewlng the collection of
information. Send comments.regarding the Dmden estimate or any other aspect of this coJJection of information, including suggestions for
reducing this burden, to the Oflice of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
SF-LLL-lnstructiom> Re:v. 06-04-90flENDlF»
Page 10-78
May 1,2006
RVPUB\HSHANE\770943. I
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A G E N D A I T E M 8 G
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
C a t h y B e c h t e l , P r o j e c t D e v e l o p m e n t D i r e c t o r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
A m e n d m e n t w i t h S T V , I n c o r p o r a t e d f o r F e d e r a l T r a n s i t
S U B J E C T : A d m i n i s t r a t i o n C o o r d i n a t i o n a n d S m a l l S t a r t s S u p p o r t f o r t h e P e r r i s
V a l l e y L i n e
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e A g r e e m e n t N o . 0 8 - 3 3 - 0 6 9 - 0 3 , A m e n d m e n t N o . 3 t o A g r e e m e n t
0 8 - 3 3 - 0 6 9 - 0 0 , w i t h S T V I n c o r p o r a t e d ( S T V ) f o r a d d i t i o n a l a s s i s t a n c e w i t h
F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A } c o o r d i n a t i o n a n d S m a l l S t a r t s p r o g r a m
s u p p o r t f o r t h e P e r r i s V a l l e y L i n e p r o j e c t i n t h e a m o u n t o f $ 1 1 5 , 0 0 0 , f o r a
t o t a l c o n t r a c t a m o u n t o f $ 3 1 5 , 7 0 9 ; a n d
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e p l a n n i n g d i v i s i o n o f S T V a s s i s t s . t h e C o m m i s s i o n w i t h F T A c o o r d i n a t i o n a n d
p r e p a r e s r e p o r t s r e q u i r e d a s p a r t o f t h e f e d e r a l S m a l l S t a r t s f u n d i n g p r o g r a m . T h e
c u r r e n t a g r e e m e n t f o r t h e s e s e r v i c e s , A g r e e m e n t N o . 0 8 - 3 3 - 0 6 9 - 0 0 w a s o r i g i n a l l y �
f o r $ 2 0 0 , 7 0 9 . S i n c e t h a t a g r e e m e n t w a s d e v e l o p e d , s t a f f h a s r e q u i r e d m o r e
a s s i s t a n c e f r o m S T V t h a n o r i g i n a l l y a n t i c i p a t e d i n o r d e r t o p r e p a r e u n e x p e c t e d a n d
F T A - r e q u e s t e d r e p o r t s s u c h a s a r a i l a c c e s s i b i l i t y p l a n , a f i n a n c i a l p l a n u p d a t e ,
w h i t e p a p e r s d e s c r i b i n g c o n c u r r e n t n o n - p r o j e c t a c t i v i t i e s , u p d a t e d i n f o r m a t i o n
c o n c e r n i n g f e e d e r b u s s e r v i c e s , a n d a n u m b e r o f o t h e r r e p o r t s . S T V i s a l s o
p r e p a r i n g t h e s u b m i t t a l f o r t h e C o m m i s s i o n ' s P r o j e c t C o n s t r u c t i o n G r a n t
A g r e e m e n t , w h i c h w i l l a l l o w t h e C o m m i s s i o n t o d r a w d o w n t h e a p p r o v e d
$ 7 5 m i l l i o n f o r t h e p r o j e c t .
T h e o r i g i n a l a g r e e m e n t w a s a n t i c i p a t e d t o r u n t h r o u g h t h e p r e l i m i n a r y e n g i n e e r i n g
p h a s e o f w o r k . C o n t i n u e d a s s i s t a n c e w i l l n o w b e r e q u i r e d t h r o u g h p r o j e c t
c o n s t r u c t i o n a n d t h e f i r s t t w o . y e a r s o f r e v e n u e s e r v i c e o p e r a t i o n i n o r d e r t o
A g e n d a I t e m S G
1 5 2
prepare the reports required by FT A as the Small Starts program progresses.
Acceptance of the $7 5 million requires that the Commission provide annual project
status reports. A service and fare equity analysis will need to be prepared before
Perris Valley Line operations begin to ensure the extension of Metrolink service will
not conflict with Title VI (Civil Rights Act of 1964) requirements. A before and
after study plan will need to be prepared initially in Spring 2014 and later in Spring
2016 to track the performance of the Metrolink system and connecting transit lines
before and after the implementation of the Perris Valley Line. The FTA will also
require ongoing updates to project elements such as cost, schedule, and budget at
key construction milestones, which STV will prepare in. conjunction with the
construction management consultant. STV will also provide other ongoing FT A
support services during the final design, construction, and initial operation of the
Perris Valley Line.
Staff also requires STV's partiCipation in monthly coordination calls and meetings
with the FT A. A contract amendment is requested to extend the agreement
through December 31, 2016 (two years beyond start of revenue service) and add
$115,000 to complete the above tasks, bringing the new total contract amount to
$315.709.
Financial Information
. I Yes I I FY 2011/12 Amount: I $20,000
In F1scal Year Budget: N/A Year: FY 2012113 + $95,000
Source of Funds: isTIP PPM Budget Adjustment: ., No
N/A
GL/Project Accounting No.: 003800 81501 221 33 81501
Fiscal Procedures Approved: ~~ I Date: I 04/16/12
Attachment; Draft Agreement No. 08-33-069-03
Agenda Item 8G
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A g r e e m e n t N o . 0 8 ~ 3 3 - 0 6 9 - 0 3
A M E N D M E N T N O . 3 T O T H E A G R E E M E N T F O R F E D E R A L T R A N S I T
A D M I N I S T R A T I O N ( F T A ) C O O R D I N A T I O N A N D S M A L L S T A R T S A P P L I C A T I O N S
S U P P O R T F O R T H E P E R R I S V A L L E Y L I N E ( P V L ) W I T H S T V , I N C .
1 . P A R T I E S A N D D A T E
T h i s A m e n d m e n t N o . 3 t o t h e A g r e e m e n t f o r F e d e r a l T r a n s i t A d m i n i s t r a t i o n
C o o r d i n a t i o n a n d S m a l l S t a r t s A p p l i c a t i o n S u p p ( ) ( t f o r P r e l i m i n a r y E n g i n e e r i n g
P h a s e f o r t h e P e r r i s V a l l e y L i n e i s m a d e a n d ; e n t i r e d i g t o a s o f t h i s d a y o f
, 2 0 1 2 , b y a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N - C ~ O ~ M - M ~ I S S I O N ( " C o m m i s s i o n " ) a n d S J ~ ; ( I N C . ( " C o n s u l t a n t " ) , a N e w Y o r k
C o r p o r a t i o n . , ; � ; ' '
2 . R E C I T A L S
2 . 1
, , : ' - , " c
T h e C o m m i s s i o n a ~ i t t � ~ t C o n s u l t ~ ~ t ~ ~ y e e n t e r e d i n t o A g r e e m e n t N o .
0 8 - 3 3 - 0 6 9 - 0 0 d a t e C J i M i J f c h , f ! , , l 4 , 2 0 0 S % f o r t h e p u r p o s e o f p r o v i d i n g
F e d e r a l T n m s i t A d m i ~ } s t r ~ t i o n ' ; ' ' C o o r d i n < : ~ t , i o n a n d S m a l l S t a r t s
A p p l i c a t i o n S u p p o r t f o r t f ; l ~ P r e l i m i n a r y E n g i n e e r i n g P h a s e o f t h e P e r r i s V a l l e y ~ l i n ~ ( t h e ~ ' M a s t e r A g r e ~ n ; i e n t ' ; )
; ; ; � ' ' ' � � ' . . . - - ~ . � � � ' J
\ ~ . : . . , .
2 . 2 T h e C o r r u n i s s i o n ' ) ' ~ n d t h e c 6 ~ s u l t a n t e n t e r e d i n t o A m e n d m e n t N O . 1
( A g r e e m e r t f 0 & 7 3 3 ~ 0 6 9 , . 0 1 ) , d a t e d A u g u s t 1 , 2 0 0 9 , f o r t h e p u r p o s e o f
e i f t e n d i n g _ t h e t e r m t h e r e o f ~ �
2 . 3 T h e C o m m i s s i o n a n d t h e C o n s u l t a n t e n t e r e d i n t o A m e n d m e n t N o . 2
( 0 8 - 3 3 - 0 6 9 - 0 2 ) , d a t e d J a n u a r y 1 , 2 0 1 2 f o r t h e p u r p o s e o f e x t e n d i n g
t h e t e r m t h e r e o f .
2 . 4 T h e C o m m i s s i . o n a n d t h e C o n s u l t a n t n o w d e s i r e t o f u r t h e r a m e n d t h e
M a s t e r A g r e e m e n t i n o r d e r t o p e r f o r m t h e c o n t i n u e d p r o v i s i o n o f t h e
F e d e r a l � T r a n s i t A d m i n i s t r a t i o n C o o r d i n a t i o n a n d S m a l l S t a r t s
A p p l i c a t i o n S u p p o r t S e r v i c e s .
3 . T E R M S
3 . 1 T h e t e r m o f t h e M a s t e r A g r e e m e n t s h a l l b e e x t e n d e d f o r a n a d d i t i o n a l
t e r m o f n i n e t y - s i x ( 9 6 ) m o n t h s e n d i n g o n D e c e m b e r 3 1 , 2 0 1 6 .
1 5 4
3.2 Work shall be performed at the rates set forth m the Master
Agreement.
3.3 The total contract value of the Master Agreement, as amended by this
Amendment No. 3, is hereby increased by One Hundred Fifteen
Thousand Dollars ($115,000).
3.4 The total contract value for the Master Agreement, as heretofore
amended, shall not exceed Three Hundred Fifteen Thousand, Seven
Hundre9 Nine Dollars ($315,709).
3.5 Except as amended by this Amendment, all prov1s1ons of the Master
Agreement, as amended by Amendments No. 1 and No. 2, including
without limitation the indemnity ,and insurane~(provisions, shall remain
in full force and effect and shall govern the*:'~:b~ions of the parties
under this Amendment.
[SIG~l:LURES ON FOLLOWING PAGE]
-'~ -''. ', . ,\ . '
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S I G N A T U R E P A G E
T O
A G R E E M E N T N O . 0 8 - 3 3 - 0 6 9 - 0 3
I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h e A g r e e m e n t o n
t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n .
R I V E R S I D E C O U N T Y
T R A N S P O R T A T I O N C O M M I S S I O N
B y : J o h n J . B e n o i t ;
C h a i r
A P P R O V E D A S T O F O R M
B y :
- - - - - - - - ~ ~ - - - - -
B e s t , B e s t & K r i e g , e r
G e n e r a l C o u n s e l
S T V , I N C .
S i g n a t u } e
N a m e
T i t l e
1 5 6
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A G E N D A I T E M 8 H "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
M a r k L a n c a s t e r , I n t e r i m R i g h t o f W a y M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : P e r r i s V a l l e y L i n e - U t i l i t y A g r e e m e n t s
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o
l e g a l c o u n s e l r e v i e w , t o e x e c u t e u t i l i t y a g r e e m e n t s a n d u t i l i t y s e r v i c e a g r e e m e n t s
r e l a t e d t o t h e P e r r i s V a l l e y L i n e ( P V L ) c o m m u t e r r a i l p r o j e c t o n b e h a l f o f t h e
C o m m i s s i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e S a n J a c i n t o B r a n c h L i n e - P V L c o m m u t e r r a i l p r o j e c t i s a 2 4 - m i l e e x t e n s i o n o f
M e t r o l i n k ' s 9 1 L i n e , c u r r e n t l y p r o v i d i n g s e r v i c e f r o m R i v e r s i d e t o F u l l e r t o n a n d
d o w n t o w n L o s A n g e l e s . T h e e x t e n s i o n w o u l d b e g i n a t a j u n c t i o n w i t h t h e
B u r l i n g t o n N o r t h e r n S a n t a F e l i n e , n o r t h o f t h e c i t y o f R i v e r s i d e a n d t u r n s o u t h e a s t
a l o n g t h e S a n J a c i n t o B r a n c h L i n e . T h e t e r m i n u s o f t h e l i n e i s i n t h e c i t y o f P e r r i s
a t S t a t e R o u t e 7 4 a n d E t h a n a c R o a d i n P e r r i s .
U p o n s t a r t u p , t h e P V L p r o j e c t w i l l h a v e f o u r n e w s t a t i o n s . I t w i l l o p e r a t e t h r o u g h
t h r e e c i t i e s ( R i v e r s i d e , M o r e n o V a l l e y , a n d P e r r i s ) , b r i n g i n g c o m m u t e r r a i l s e r v i c e t o
m a j o r e m p l o y m e n t c e n t e r s . T h e p r o j e c t w i l l a l s o p r o v i d e c o m m u n i t i e s s u c h a s
H e m e t , L a k e E l s i n o r e , M e n i f e e , M u r r i e t a , S a n J a c i n t o , T e m e c u l a , a n d W i l d o m a r
c l o s e r a c c e s s t o t h e S o u t h e r n C a l i f o r n i a c o m m u t e r r a i l n e t w o r k .
D I S C U S S I O N :
U t i l i t y a g r e e m e n t s w i l l b e r e q u i r e d w i t h t h e c i t y o f R i v e r s i d e E l e c t r i c a n d W a t e r
D i v i s i o n s a n d S p r i n t C o m m u n i c a t i o n s t o r e l o c a t e a l l u t i l i t y f a c i l i t i e s t h a t a r e i n
c o n f l i c t w i t h p r o j e c t c o n s t r u c t i o n . A s a p a r t o f e s t a b l i s h i n g l i a b i l i t y f o r t h e c o s t o f
t h e u t i l i t y r e l o c a t i o n , a p r i o r r i g h t s c h e c k i s p e r f o r m e d b y t h e u t i l i t y o w n e r a n d
v e r i f i e d b y t h e C o m m i s s i o n ' s u t i l i t y c o o r d i n a t o r . T h e u t i l i t y f a c i l i t i e s w i l l b e
r e l o c a t e d e i t h e r b e f o r e o r c o n c u r r e n t l y w i t h c o n s t r u c t i o n a c t i v i t i e s .
A g e n d a I t e m 8 H
1 5 7
The estimated cost for the Commission's share of the utility relocation work is •
$2,850,000.
Utility service connection (e.g., grade crossings, stations) requirements will also
require the preparation and execution of utility service agreements with the local
utility purveyors.
Staff is recommending the Commission authorize the Executive Director to execute
the utility agreements and utility service agreements on behalf of the Commission.
While these are standard form agreements, an example of a draft utility agreement
is included as an attachment.
Financial Impact
Utility relocation costs of $2,850,000 have been and will be included in the
FY 2011/12 through FY 2013/14 budgets.
Financial Information
In Fiscal Year Budget: I Yes I I FY 20 11 I 1 2 Amount: I $ 850,000.
N/A Year: FY 2012/13 + $2,000,000
Source of Funds: I Measure A Budget Adjustment: I No
GL!Project Accounting No.: 003823 81401 00068 0000 221 33 81401
Fiscal Procedures Approved: ~~ J Date: j· 04/18/12
Attachment: Sample Utility Agreement
Agenda Item 8H
158
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U T I L I T Y A G R E E M E N T N o . 3 6 B E T W E E N T H E R I V E R S I D E C O U N T Y
T R A N S P O R T A T I O N C O M M I S S I O N A N D S P R I N T C O M M U N I C A T I O N S C O M P A N Y L . P .
D e c e m b e r 1 2 , 2 0 1 1
T h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N , h e r e i n a f t e r c a l l e d " R C T C " ,
h a s p r o p o s e d a c o n s t r u c t i o n p r o j e c t t o e x t e n d 2 4 m i l e s o f c o m m u t e r r a i l s e r v i c e f r o m t h e e x i s t i n g
R i v e r s i d e D o w n t o w n S t a t i o n t o t h e c i t i e s o f M o r e n o V a l l e y a n d P e r r i s i n w e s t e r n R i v e r s i d e C o u n t y ,
C a l i f o r n i a ( t h e " R C T C P r o j e c t " ) . T h i s n e w r a i l e x t e n s i o n , k n o w n a s t h e P e r r i s V a l l e y L i n e ( " P V L " ) ,
w o u l d b e o p e r a t e d b y t h e S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l A u t h o r i t y ( " S C R R A " ) , t h e o p e r a t o r s o f
t h e S C R R A ! M e t r o l i n k c o m m u t e r r a i l s y s t e m . T h e P V L w o u l d b e c r e a t e d b y u s i n g t h e e x i s t i n g
B u r l i n g t o n N o r t h e r n S a n t a F e ( B N S F ) a n d S a n J a c i n t o B r a n c h L i n e ( " S J B L " ) r a i l c o r r i d o r s w i t h a n e w
c o n n e c t i o n . S P R I N T C O M M U N I C A T I O N S C O M P A N Y L . P . , h e r e i n a f t e r c a l l e d " S P R I N T " , o w n s
a n d m a i n t a i n s a n u n d e r g r o u n d h i g h c a p a c i t y f i b e r o p t i c l i n e i n a 4 " c o n d u i t t h a t i s w i t h i n t h e l i m i t s o f
t h e R C T C P r o j e c t a n d i s i n c o n f l i c t w h i c h r e q u i r e s t o b e l o w e r e d t o a c c o m m o d a t e t h e R C T C P r o j e c t .
I t i s h e r e b y m u t u a l l y a g r e e d , a s o f t h e d a t e f i r s t s e t f o r t h a b o v e , p u r s u a n t t o t h i s U t i l i t y A g r e e m e n t N o .
3 6 ( " A g r e e m e n t " ) b y a n d b e t w e e n R C T C a n d S P R I N T t h a t :
I . W O R K T O B E D O N E
I n a c c o r d a n c e w i t h t h e R e l o c a t i o n C l a i m L e t t e r a n d N o t i c e t o P r e p a r e P l a n s d a t e d O c t o b e r 2 6 , 2 0 1 1 ,
S P R I N T s h a l l p r e p a r e t h e i r r e l o c a t i o n p l a n s . A n y r e v i s i o n t o t h e S P R I N T ' s p l a n d e s c r i b e d a b o v e , a f t e r
a p p r o v a l b y t h e R C T C , s h a l l b e . a g r e e d u p o n b y b o t h p a r t i e s h e r e t o u n d e r a R e v i s e d N o t i c e t o O w n e r .
S u c h R e v i s e d N o t i c e s t o O w n e r , a p p r o v e d b y t h e R C T C a g r e e d t o / a c k n o w l e d g e d b y t h e O W N E R ,
w i l l c o n s t i t u t e a n a p p r o v e d r e v i s i o n o f t h e S P R I N T ' s p l a n d e s c r i b e d a b o v e a n d a r e h e r e b y m a d e a p a r t
h e r e o f . N o r e d e s i g n o r a d d i t i o n a l e n g i n . e e r i n g , a f t e r a p p r o v a l b y t h e R C T C , s h a l l c o m m e n c e p r i o r t o
w r i t t e n e x e c u t i o n b y S P R I N T o f t h e R e v i s e d N o t i c e t o O w n e r a n d m a y r e q u i r e a n a m e n d m e n t t o t h i s
A g r e e m e n t i n a d d i t i o n t o t h e R e v i s e d N o t i c e t o O w n e r .
I I . L I A B I L I T Y F O R W O R K
E x i s t i n g f a c i l i t i e s a r e l o c a t e d i n t h e i r p r e s e n t p o s i t i o n p u r s u a n t t o r i g h t s s u p e r i o r t o t h o s e o f R C T C
a n d w i l l b e r e l o c a t e d a t R C T C ' s e x p e n s e .
I I I . P E R F O R M A N C E O F W O R K
S P R I N T a g r e e s t o p e r f o r m t h e h e r e i n - d e s c r i b e d S P R I N T w o r k w i t h i t s o w n f o r c e s q u a l i f i e d a n d
l i c e n s e d t o c o m p l e t e s u c h w o r k o r t o c a u s e t h e h e r e i n - d e s c r i b e d w o r k t o b e p e r f o r m e d b y S P R I N T ' s
c o n t r a c t o r , e m p l o y e d b y w r i t t e n c o n t r a c t o n a c o n t i n u i n g b a s i s t o p e r f o r m w o r k o f t h i s t y p e , a n d .
q u a l i f i e d a n d l i c e n s e d t o c o m p l e t e t h e S P R I N T w o r k , a n d t o p r o v i d e a n d f u r n i s h a l l n e c e s s a r y l a b o r ,
m a t e r i a l s , t o o l s a n d e q u i p m e n t r e q u i r e d t h e r e f o r e , a n d t o p r o s e c u t e s a i d w o r k s k i l l f u l l y a n d
d i l i g e n t l y t o c o m p l e t i o n .
U s e o f o u t - o f - s t a t e p e r s o n n e l o r p e r s o n n e l r e q u i r i n g l o d g i n g a n d m e a l ( " p e r d i e m " ) e x p e n s e s w i l l n o t
b e a l l o w e d w i t h o u t p r i o r w r i t t e n a u t h o r i z a t i o n b y R C T C ' s r e p r e s e n t a t i v e . R e q u e s t s f o r s u c h
p e r m i s s i o n m u s t b e c o n t a i n e d i n S P R I N T ' s e s t i m a t e o f a c t u a l a n d n e c e s s a r y r e l o c a t i o n c o s t s .
C I D 5 0 4 8 0 2 A I D 5 5 3 1 5 9
1 5 9
I UTU.ITY AGREEMENT NO. 36
SPRINT shall include an explanation why local employee or contract labor is not considered
adequate for the relocation work proposed. Per diem expenses shall not exceed the per diem expense
amounts allowed under the State's Department of Personnel Administration travel expense
guidelines.
Engineering services for locating, making of surveys, preparation of plans, specifications, estimates,
supervision, inspection, are to be furnished by SPRINT and approved by the RCTC. Cost principles
for determining the reasonableness and allowability of SPRINT's costs shall be determined in
accordance with 48 CFR, Chapter 1, Part 31; 23 CFR, Chapter 1, Part 645; and 18 CFR, Chapter 1,
Parts 101, 201 and OMB Circular A-87, as applicable. SPRINT internal and outsourced contractor
rates of $75 per hour shall be deemed to comply with the foregoing provisions.
•
SPRINT shall execute and maintain its work so as to avoid injury or damage to any person or
property. In carrying out the work under this Agreement, SPRINT shall, at all times, be in
compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise
all necessary precautions for the safety of employees appropriate to the nature of the work and the
conditions under which the work is to be performed. Safety precautions as applicable shall include,
but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures;
(B) instructions in accident prevention for all employees and subcontractors, such as safe walkways,
scaffolds,. fall protection ladders, bridges, gang planks, confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel. as are necessary or
lawfully required· to prevent accidents or injuries; and (C) adequate facilities for the proper
inspection and maintenance of all safety measures. •
SPRINT and RCTC shall work together to incorporate a schedule into the relocation plan of the time
required for completion of the SPRINT work. SPRINT shall use its best efforts to complete the
work in accordance with the agreed upon schedule.
IV. PAYMENTS FOR WORK
SPRINT has estimated the cost for the SPRINT work to be provided under this Agreement and, as
hereinafter set forth, is the sum of $10,000.00, which shall include but not be limited to (i)
engineering consultant charges, (ii) equipment and materials, (iii) company labor and company
engineering, and (iv) a 10% general administrative charge applies to all SPRINT expenditures
described in this section. Under the provisions of Section 706, the RCTC may, without prejudice to·
its rights, advance the cost of services and if the RCTC advances such cost it is the duty of the
SPRINT to provide the required services as soon as reasonably possible so as not to delay Project
construction. Accordingly, RCTC agrees to advance to OWNER the sum of $10,000.00 to apply to
the cost of SPRINT work to be undertaken as provided herein above. Said sum of $10,000.00 will
be delivered by the RCTC to SPRINT fifteen (15) days after execution of the Agreement by the
parties hereto and upon receipt of SPRINT's bill for the advance, itemized in quintuplicate, signed
by a responsible official of SPRINT's organization and prepared on SPRINT's letterhead, compiled
on the basis of estimated actual cost and expense. SPRINT shall maintain records of the actual costs
incurred· and charged or allocated for the SPRINT work related to the project in accordance with
recognized accounting principles.
17336.02300\7020580.1 2
160
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I U T I L I T Y A G R E E M E N T N O . 3 6
T h e f i n a l s t a t e m e n t o r b i l l i n g s h a l l b e i n t h e f o r m o f a n i t e m i z e d s t a t e m e n t o f t h e t o t a l c o s t s c h a r g e d
f o r t h e S P R I N T w o r k , l e s s t h e c r e d i t s p r o v i d e d f o r i n t h i s A g r e e m e n t , a n d l e s s a n y a m o u n t s c o v e r e d
b y p r o g r e s s b i l l i n g s . H o w e v e r , R C T C s h a l l n o t p a y f i n a l b i l l s w h i c h e x c e e d t h e e s t i m a t e d c o s t o f t h i s
A g r e e m e n t w i t h o u t d o c w n e n t a t i o n o f t h e r e a s o n f o r t h e i n c r e a s e o f s a i d c o s t f r o m S P R I N T a n d
a p p r o v a l o f d o c u m e n t a t i o n b y R C T C . E x c e p t , i f t h e f i n a l b i l l e x c e e d s S P R I N T ' s e s t i m a t e d c o s t s
s o l e l y a s t h e r e s u l t o f a R e v i s e d N o t i c e t o O w n e r a s p r o v i d e d f o r i n S e c t i o n I , a c o p y o f s a i d r e v i s e d
N o t i c e t o O w n e r s h a l l s u f f i c e a s d o c u m e n t a t i o n .
I n a n y e v e n t i f t h e f i n a l b i l l e x c e e d s 1 2 5 % o f t h e e s t i m a t e d c o s t o f t h i s A g r e e m e n t , a n a m e n d e d
a g r e e m e n t s h a l l b e e x e c u t e d b y t h e p a r t i e s t o t h i s A g r e e m e n t p r i o r t o t h e p a y m e n t o f S P R I N T ' s f i n a l
b i l l . N o t w i t h s t a n d i n g a n y o t h e r p r o v i s i o n o f t h i s A g r e e m e n t , a n y a n d a l l i n c r e a s e s i n c o s t s t h a t a r e
t h e d i r e c t r e s u l t o f d e v i a t i o n s f r o m t h e S P R I N T w o r k d e s c r i b e d i n S e c t i o n I a n d S e c t i o n I I o f t h i s
A g r e e m e n t s h a l l h a v e t h e p r i o r c o n c u r r e n c e o f R C T C .
D e t a i l e d r e c o r d s f r o m w h i c h t h e b i l l i n g i s c o m p i l e d s h a l l b e r e t a i n e d b y S P R I N T f o r a p e r i o d o f
t h r e e y e a r s f r o m t h e d a t e o f t h e f i n a l p a y m e n t a n d w i l l b e a v a i l a b l e f o r a u d i t b y S t a t e a n d / o r F e d e r a l
a u d i t o r s . S P R I N T a g r e e s t o c o m p l y w i t h C o n t r a c t C o s t P r i n c i p l e s a n d P r o c e d u r e s a s s e t f o r t h i n 4 8
C F R , C h a p t e r I , P a r t 3 1 , e t s e q . , 2 3 C F R , C h a p t e r 1 , P a r t 6 4 5 a n d / o r " 1 8 C F R , C h a p t e r 1 , P a r t s 1 0 1 ,
2 0 1 , e t a l . S P R I N T i n t e r n a l a n d o u t s o u r c e d c o n t r a c t o r r a t e s o f $ 7 5 p e r h o u r s h a l l b e d e e m e d t o
c o m p l y w i t h t h e f o r e g o i n g p r o v i s i o n s . I f a s u b s e q u e n t S t a t e a n d / o r F e d e r a l a u d i t d e t e r m i n e s
p a y m e n t s t o b e u n a l l o w a b l e , S P R I N T a g r e e s t o r e i m b u r s e R C T C u p o n r e c e i p t o f R C T C b i l l i n g .
V . G E N E R A L C O N D I T I O N S
A l l c o s t s a c c r u e d b y S P R I N T a s a r e s u l t o f R C T C ' s r e q u e s t o f 1 0 / 2 6 / 1 1 t o r e v i e w s t u d y a n d / o r
p r e p a r e r e l o c a t i o n p l a n s a n d e s t i m a t e s f o r t h e S P R I N T w o r k a s s o c i a t e d w i t h t h i s A g r e e m e n t m a y b e
b i l l e d p u r s u a n t t o t h e t e r m s a n d c o n d i t i o n s o f t h i s A g r e e m e n t .
I f t h e R C T C p r o j e c t w h i c h p r e c i p i t a t e d t h i s A g r e e m e n t i s c a n c e l e d o r m o d i f i e d s o a s t o e l i m i n a t e
t h e n e c e s s i t y o f t h e S P R I N T w o r k b y S P R I N T , R C T C w i l l n o t i f y S P R I N T i n w r i t i n g a n d R C T C
r e s e r v e s t h e r i g h t t o t e r m i n a t e t h i s A g r e e m e n t b y a m e n d m e n t . T h e a m e n d m e n t s h a l l p r o v i d e
m u t u a l l y a c c e p t a b l e t e r m s a n d c o n d i t i o n s f o r t e r m i n a t i n g t h i s A g r e e m e n t .
A l l n o t i c e s h e r e u n d e r a n d c o m m u n i c a t i o n s r e g a r d i n g i n t e r p r e t a t i o n o f t h e t e r m s o f t h i s A g r e e m e n t
o r c h a n g e s t h e r e t o s h a l l b e g i v e n t o t h e r e s p e c t i v e p a r t i e s a t t h e f o l l o w i n g a d d r e s s e s , o r a t s u c h
o t h e r a d d r e s s e s a s t h e r e s p e c t i v e p a r t i e s m a y p r o v i d e i n w r i t i n g f o r t h i s p u r p o s e :
R C T C
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
R i v e r s i d e C o u n t y R e g i o n a l C o m p l e x
4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r
R i v e r s i d e , C A 9 2 5 0 7
A t t n : G i n a G a l l a g h e r
1 7 3 3 6 . 0 2 3 0 0 \ 7 0 2 0 5 8 0 . 1 3
1 6 1
S P R I N T
S p r i n t C o m m u n i c a t i o n s C o m p a n y L . P .
6 3 9 1 S p r i n t P a r k w a y
M S : K S O P H T 0 1 0 1 - Z 2 0 4 0
O v e r l a n d P a r k , K S 6 6 2 5 1
A t t n : M a n a g e r , R e a l E s t a t e
I UTILITY AGREEMENT NO. 36
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[Signatures on following page]
I 7336.02300\7020580.1 4
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I U I 1 L l T Y A G R E E M E N T N O . 3 6 I
S I G N A T U R E P A G E
T O U T I L I T Y A G R E E M E N T N O . 3 6
I N W I T N E S S W H E R E O F , t h e a b o v e p a r t i e s h a v e e x e c u t e d t h i s A g r e e m e n t t h e d a y a n d y e a r
a b o v e w r i t t e n .
L O C A L A G E N C Y :
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
A P P R O V E D A S T O F O R M :
B e s t B e s t & K r i e g e r L L P B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
G e n e r a l C o u n s e l t o R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n .
O W N E R : S p r i n t C o m m u n i c a t i o n s C o m p a n y L . P .
~ ~ B ~ ~
' I s t a t e M a n a g e f
1 7 3 3 6 . 0 2 3 0 0 \ 7 0 2 0 5 8 0 . 1 5
1 6 3
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A G E N D A I T E M 8 1 "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 1
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
J o s e f i n a C l e m e n t e , T r a n s i t M a n a g e r F R O M :
- - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - _ , 1
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , .
S U B J E C T : A m e n d m e n t t o R i v e r s i d e T r a n s i t A g e n c y a n d S u n l i n e T r a n s i t
A g e n c y ' s F i s c a l Y e a r 2 0 1 1 / 1 2 S h o r t R a n g e T r a n s i t P l a n s
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
3 )
4 )
5 )
6 )
A p p r o v e m o d i f i c a t i o n t o R i v e r s i d e T r a n s i t A g e n c y ' s ( R T A ) F Y 2 0 1 1 / 1 2
c a p i t a l i m p r o v e m e n t p r o g r a m t o r e f l e c t a n a d d i t i o n a l $ 2 . 0 6 5 m i l l i o n i n
S e c t i o n 5 3 0 9 S t a t e o f G o o d R e p a i r ( S G R ) p r o g r a m f u n d s a n d $ 5 , 8 8 9 , 1 9 6 i n
F Y 2 0 1 0 / 1 1 P r o p o s i t i o n 1 B C a p i t a l a n d S e c u r i t y g r a n t f u n d i n g ;
A l l o c a t e $ 1 . 3 0 5 m i l l i o n i n T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) L o c a l
T r a n s p o r t a t i o n F u n d ( L T F ) f u n d s t o p r o v i d e c a p i t a l m a t c h i n g f u n d s f o r t h e
F Y 2 0 1 1 / 1 2 S e c t i o n 5 3 0 9 p r o g r a m f u n d s a w a r d e d t o R T A f o r i t s p a r a t r a n s i t
r e v e n u e v e h i c l e p u r c h a s e a n d f a c i l i t y r e h a b i l i t a t i o n p r o j e c t s ;
A p p r o v e m o d i f i c a t i o n t o R T A ' s F Y 2 0 1 1 / 1 2 o p e r a t i n g a s s i s t a n c e f u n d i n g b y
a l l o c a t i n g u p t o $ 1 9 , 0 0 0 i n 1 9 8 9 M e a s u r e A W e s t e r n R i v e r s i d e C o u n t y
H i g h w a y f u n d s t o i m p l e m e n t a t e m p o r a r y s h u t t l e s e r v i c e R o u t e 5 4 t o
s u p p o r t t h e S t a t e R o u t e 9 1 h i g h o c c u p a n c y v e h i c l e ( H O V ) l a n e s c o n s t r u c t i o n
p r o j e c t ;
A p p r o v e m o d i f i c a t i o n t o S u n l i n e T r a n s i t A g e n c y ' s ( S u n l i n e ) F Y � 2 0 1 1 / 1 2
o p e r a t i n g a s s i s t a n c e f u n d i n g b y r e f l e c t i n g a n e t i n c r e a s e o f $ 8 3 , 6 9 8
r e s u l t i n g f r o m a n i n c r e a s e i n f e d e r a l S e c t i o n 5 3 0 7 f u n d s ( + $ 1 , 0 2 6 , 6 2 3 ) ,
r e d u c t i o n i n p r o j e c t e d f a r e b o x r e v e n u e s ( - $ 8 3 4 , 7 7 4 ) , a d e c r e a s e i n f u e l
r e b a t e s ( - $ 1 5 0 , 0 0 0 ) , a n d a d d i t i o n a l A i r Q u a l i t y M a n a g e m e n t D i s t r i c t ( A O M D )
g r a n t f u n d s ( + $ 4 1 , 8 4 9 ) f o r t h e s p e c i a l t r a n s i t s e r v i c e s f o r C o a c h e l l a a n d
S t a g e c o a c h F e s t i v a l s ;
A p p r o v e m o d i f i c a t i o n t o S u n l i n e ' s F Y 2 0 1 1 1 1 2 c a p i t a l a s s i s t a n c e f u n d i n g b y
r e f l e c t i n g a n a d d i t i o n a l $ 4 , 9 1 7 , 8 7 6 i n f e d e r a l S e c t i o n 5 3 0 8 T r a n s i t
I n v e s t m e n t s f o r G r e e n h o u s e G a s a n d E n e r g y R e d u c t i o n ( T I G G E R ) f u n d s f o r
f u e l c e l l b u s p u r c h a s e s a n d a n a d d i t i o n a l $ 5 4 6 , 4 3 0 i n S e c t i o n 5 3 0 7 f u n d s
f o r p a r a t r a n s i t b u s e s a n d f a c i l i t y i m p r o v e m e n t i n l i e u o f T D A S t a t e T r a n s i t
A s s i s t a n c e ( S T A ) f u n d s ;
A l l o c a t e $ 5 4 6 , 4 3 0 i n S T A f u n d s t o p r o v i d e c a p i t a l m a t c h i n g f u n d s f o r t h e
F Y 2 0 1 1 / 1 2 S e c t i o n 5 3 0 8 p r o g r a m f u n d s a w a r d e d t o S u n l i n e f o r t h e f u e l
c e l l b u s e s ; a n d
A g e n d a I t e m 8 1
1 6 4
7) Approve amendments to RTA and Sunline's Short Range Transit Plans
(SRTP) to reflect the changes outlined above.
BACKGROUND INFORMATION:
At its July 13, 2011 meeting, the Commission approved and adopted the
FY 2011/12 operating and capital funding allocations for Riverside County based
on the FY 2011/12 SRTP updates prepared by the eight transit operators providing
public transit services in the county. Since that time, RT A received additional
federal Section 5309 grant awards, as well as state bond funds from the Public
Transportation Modernization, Improvement, and Service Enhancement Account
(PTMISEA) and the California Transit Security Grant Program-California Transit
Assistance Fund (CTSGP-CTAF) under the FY 2009/10 Proposition 1 B grant
program. In April 2012, RTA, in partnership with the Commission, will also
implement a temporary shuttle service, Route 54, to support the SR-91 HOV lane
construction project.
Sunline also received new federal Section 5308 capital funds that necessitate
adjustments in the configuration of approved ST A and federal Section 5307 capital
funding. Sun line's operating funds also need to be reconfigured to reflect
additional Section 5307 operating funds requested as a result of decreased farebox
•
revenue and a reduction in fuel rebate that was partially offset by additional •
revenues from AQMD funds and required matching funds to meet Sunline's
mandated TDA farebox recovery ratio.
RTA Operating Assistance
RT A's currently approved funding structure for operating assistance is outlined in
Attachment 1, Table 1 a, which is contained in the approved SRTP. Table 1 b
shows the proposed modified operating assistance funding distribution. RTA is
requesting approval to modify its FY 2011/12 operating funding to reflect an
increase of $19,000 in 1989 Measure A Western County Highway funds. The
additional Measure A funds will be used to implement a temporary shuttle service,
Route 54, to operate between Downtown-Riverside station and the Riverside
County Administration Center. The shuttle service is needed to provide service to
both public and county employees during the initial construction activities
associated with the SR-91 HOV lanes project and the planned incremental closure
of the Riverside County Administration Center parking lot adjacent to SR-91
between Eleventh and Lime Streets. Route 54 is anticipated to begin service on
April 16, 2012, and will operate for a period of approximately 24 months for six
revenue hours per day during weekdays. The service· will be offered at no charge
to Riverside County employees and the public.
Agenda Item 81
165
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R T A C a p i t a l A s s i s t a n c e
T a b l e 2 a o f A t t a c h m e n t 1 s h o w s t h e c u r r e n t l y a p p r o v e d c a p i t a l r e q u e s t s b a s e d o n
t h e i n i t i a l S R T P c a p i t a l f u n d i n g p l a n a n d T a b l e 2 b s h o w s t h e p r o p o s e d c a p i t a l
p r o j e c t r e q u e s t s b a s e d o n a c t u a l r e v e n u e s r e c e i v e d b y R T A d u r i n g F Y 2 0 1 1 I 1 2 .
M o d i f i c a t i o n r e q u e s t s a r e a s f o l l o w s :
" R e f l e c t a n a d d i t i o n a l $ 5 , 5 8 9 , 1 9 6 i n P r o p o s i t i o n 1 B C a p i t a l a n d S e c u r i t y
g r a n t f u n d s ( c o m b i n a t i o n o f F Y 2 0 0 9 / 1 0 a n d F Y 2 0 0 8 / 0 9 P T M I S E A
a l l o c a t i o n s ) f o r r e v e n u e v e h i c l e r o l l i n g s t o c k ;
" R e f l e c t $ 2 9 1 , 0 0 0 i n P r o p o s i t i o n 1 B S e c u r i t y f u n d s ( F Y 2 0 0 9 / 1 0 C T S G P -
C T A F a l l o c a t i o n ) a w a r d e d t o R T A f o r s a f e t y a n d s e c u r i t y p r o j e c t s ;
" R e f l e c t t h e n e w l y a w a r d e d $ 2 , 0 6 5 , 0 0 0 i n c a p i t a l f u n d s u n d e r t h e S G R
D i s c r e t i o n a r y P r o g r a m f o r t h e D i a l - a - R i d e ( D A R ) v e h i c l e r e p l a c e m e n t p r o j e c t
f o r $ 7 3 5 , 0 0 0 a n d R i v e r s i d e a n d H e m e t f a c i l i t y r e h a b i l i t a t i o n p r o j e c t f o r
$ 1 , 3 3 0 , 0 0 0 ; a n d
" A l l o c a t e a t o t a l o f $ 1 , 3 0 5 , 0 0 0 i n L T F f u n d s t o p r o v i d e m a t c h i n g f u n d s f o r
t h e a b o v e S G R p r o j e c t s .
S u n l i n e O p e r a t i n g A s s i s t a n c e
T a b l e 1 a o f A t t a c h m e n t 2 o u t l i n e s t h e c u r r e n t l y a p p r o v e d f u n d i n g s t r u c t u r e f o r
S u n l i n e ' s o p e r a t i n g a s s i s t a n c e w h i c h i s c o n t a i n e d i n t h e a p p r o v e d S R T P w h i l e
T a b l e 1 b s h o w s t h e m o d i f i e d f u n d i n g d i s t r i b u t i o n . S u n l i n e i s r e q u e s t i n g a p p r o v a l
t o m o d i f y i t s o p e r a t i n g f u n d i n g a s f o l l o w s :
" R e f l e c t a d e c r e a s e o f $ 8 3 4 , 7 7 4 i n f a r e b o x r e v e n u e ;
" R e f l e c t a d e c r e a s e i n o t h e r r e v e n u e s d u e t o d e c r e a s e i n f u e l r e b a t e b y
$ 1 5 0 , 0 0 0 ;
" R e c o g n i z e o t h e r r e v e n u e s o f $ 4 1 , 8 4 9 e x p e c t e d f r o m A Q M D f o r e x t r a
s e r v i c e s f o r t h e C o a c h e l l a a n d S t a g e c o a c h F e s t i v a l s ; a n d
" R e f l e c t a n i n c r e a s e o f f e d e r a l S e c t i o n 5 3 0 7 f u n d s b y $ 1 , 0 2 6 , 6 2 3 f o r
p r e v e n t i v e m a i n t e n a n c e t o o f f s e t t h e d e c r e a s e i n f a r e b o x a n d o t h e r r e v e n u e s
a n d c o m p l y w i t h t h e m a n d a t e d f a r e b o x r e c o v e r y r a t i o o f 1 7 . 8 % .
W i t h t h e a b o v e a d j u s t m e n t s , t h e n e t e f f e c t o n S u n l i n e ' s o p e r a t i n g a s s i s t a n c e f o r
F Y 2 0 1 1 / 1 2 i s a n e t i n c r e a s e o f $ 8 3 , 6 9 8 .
S u n l i n e ' s C a p i t a l A s s i s t a n c e
T a b l e 2 a o f A t t a c h m e n t 2 s h o w s t h e o r i g i n a l c a p i t a l r e q u e s t s c o n t a i n e d i n t h e
a p p r o v e d S R T P a n d T a b l e 2 b o u t l i n e s t h e m o d i f i e d c a p i t a l f u n d i n g t o r e c o g n i z e t h e
a d d i t i o n a l S e c t i o n 5 3 0 7 f u n d i n g r e q u e s t a s w e l l a s t h e n e w S e c t i o n 5 3 0 8 f e d e r a l
f u n d i n g r e c e i v e d b y S u n l i n e . M o d i f i c a t i o n r e q u e s t s a r e a s f o l l o w s :
A g e n d a I t e m 8 1
1 6 6
"
"
R e f l e c t t h e n e w c a p i t a l f u n d i n g o f $ 4 , 9 1 7 , 8 7 6 i n S e c t i o n 5 3 0 8 f e d e r a l f u n d s
f o r t h e p u r c h a s e o f t w o n e w f u e l c e l l b u s e s a n d a l l o c a t e S T A m a t c h i n g f u n d s
f o r $ 5 4 6 , 4 3 0 b y r e d u c i n g t h e S T A m a t c h i n g f u n d s f r o m t h e r e p l a c e m e n t
p a r a t r a n s i t b u s e s a n d f a c i l i t y i m p r o v e m e n t p r o j e c t s b y t h e s a m e a m o u n t
w i t h o u t r e q u e s t i n g a d d i t i o n a l S T A m o n i e s ; a n d
R e f l e c t a d d i t i o n a l $ 5 4 6 , 4 3 0 i n f e d e r a l S e c t i o n 5 3 0 7 f u n d i n g t o o f f s e t t h e
r e d u c e d S T A m a t c h i n g f u n d s f o r t h e r e p l a c e m e n t p a r a t r a n s i t b u s e s a n d
f a c i l i t y i m p r o v e m e n t p r o j e c t s .
O v e r a l l , t h e s e m o d i f i c a t i o n s i n c r e a s e d S u n l i n e ' s F Y 1 1 / 1 2 c a p i t a l f u n d i n g b y
$ 5 , 4 6 4 , 3 0 6 .
F i n a n c i a l I m p a c t
S t a f f r e v i e w e d R T A a n d S u n l i n e ' s r e v i s e d p l a n a n d r e c o m m e n d s a p p r o v a l o f i t s
o p e r a t i n g a n d c a p i t a l f u n d i n g m o d i f i c a t i o n s a n d r e l a t e d a m e n d m e n t s t o t h e
F Y 2 0 1 1 / 1 2 S R T P .
"
S u n l i n e ' s m o d i f i c a t i o n s d o n o t h a v e f i n a n c i a l i m p a c t s t o t h e C o m m i s s i o n s i n c e t h e
a d d i t i o n a l r e v e n u e s s t e m f r o m f e d e r a l f u n d s . F o r R T A ' s m o d i f i c a t i o n s , t h e f i n a n c i a l
i m p a c t t o t h e C o m m i s s i o n i s t h e a l l o c a t i o n o f M e a s u r e A a n d L T F f u n d s . T h e r e i s
s u f f i c i e n t f u n d i n g i n t h e 1 9 8 9 M e a s u r e A W e s t e r n R i v e r s i d e C o u n t y H i g h w a y F Y
2 0 1 1 / 1 2 r i g h t o f w a y e x p e n d i t u r e s b u d g e t t o c o v e r t h e a d d i t i o n a l $ 1 9 , 0 0 0 t o "
s u p p o r t R T A ' s o p e r a t i o n o f t e m p o r a r y s h u t t l e s e r v i c e i n F Y 2 0 1 1 / 1 2 . A t i t s A p r i l
2 0 1 2 m e e t i n g , t h e C o m m i s s i o n a p p r o v e d a n a g r e e m e n t w i t h R T A f o r t h e s h u t t l e
s e r v i c e . T h e 2 0 1 1 / 1 2 b u d g e t i s s u f f i c i e n t f o r t h e i n c r e a s e d L T F c a p i t a l
e x p e n d i t u r e s a n d n o b u d g e t a m e n d m e n t i s r e q u i r e d t o s u p p o r t t h i s r e q u e s t .
F i n a n c i a l l n f o n n a t i o n
I n F i s c a l Y e a r B u d g e t : I Y e s I Y e a r : I F Y 2 0 1 1 / 1 2 A m o u n t : I $ 1 , 3 2 4 , 0 0 0
s f F d 1 1 9 8 9 M e a s u r e A W e s t e r n R i v e r s i d e o u r c e o u n s : . H t g h w a y , W e s t e r n C o u n t y L T F B u d g e t A d j u s t m e n t : I N o
G L A N o . : I 0 0 3 0 0 5 8 1 4 0 1 2 2 2 3 1 8 1 4 0 1 $ 1 9 , 0 0 0
0 0 2 2 1 0 8 6 1 0 2 6 0 1 6 2 8 6 1 0 2 $ 1 , 3 0 5 , 0 0 0
F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ ~ j D a t e : j 0 4 / 1 6 / 1 2
A t t a c h m e n t s :
1 ) R T A F Y 2 0 1 1 / 1 2 O p e r a t i n g a n d C a p i t a l A s s i s t a n c e b y F u n d i n g S o u r c e
2 ) S u n l i n e F Y 2 0 1 1 / 1 2 O p e r a t i n g a n d C a p i t a l A s s i s t a n c e b y F u n d i n g S o u r c e
A g e n d a I t e m 8 1
1 6 7
"
" T a b l e 1 a . C u r r e n t l y A p p r o v e d O p e r a t i n g F u n d i n a P l a n P r o j e c t D e s c r i p t i o n O p e r a t i n g A s s i s t a n c e O p e r a t m g A s s i s t a n c e . C T S A Q A S B 4 3 / 4 5 A R C O C T A 7 9 4 C o m m u t e r l i n k 2 1 2 & 2 1 7 E x t e n d e d F i x e d R o u t e S e r v ~ c e F a r e b o x ( C a s h , T i x , P a s s e s ) T r a v e l T r a i n i n g C O A I B R T S t u d y 1 F e d e r a l E x c i s e T a x C r e d i t I n t e r e s t I n c o m e A d V e r t i s i n g R e v e n u e C N G S a l e s L e a s e R e v e n u e C a l P E R S C E R B T R e i m b u r s e m e n t C a p i t a l i z e d P r e v e n t i v e M a i n t e n a n c e C a p i t a l C o s t o f C o n t r a c t i n g T o t a l : O p e r a t i n g T o t a l A m o u n t o f F u n d s 2 6 , 3 8 5 , 8 8 3 6 0 5 , 1 1 3 6 4 5 , 0 0 0 1 2 9 , 1 0 0 7 5 0 , 4 8 9 6 7 3 . 0 5 9 9 , 2 8 4 . 4 1 3 2 1 3 , 0 2 6 4 0 0 . 0 0 0 5 0 . 0 0 0 1 8 . 0 0 0 2 5 0 . 0 0 0 2 0 0 0 0 0 9 , 1 8 7 . 5 0 0 5 , 3 1 2 . 5 0 0 L T F 2 2 . 9 3 9 , 0 5 5 6 4 5 , 0 0 0 4 7 , 1 3 0 9 4 . 8 1 0 2 1 , 3 0 3 1 . 8 3 7 , 5 0 0 1 . 0 6 2 . 5 0 0 $ 5 4 , 1 0 4 , 0 8 3 1 $ 2 6 , 6 4 7 , 2 9 8 T a b l e 1 b . M o d i f i e d Q p e r a u n a f u n d i n g P t a n L T F W e s t e r n I C o u n t y R e s e r v e S T A $ 0 $ 0 " R i v e r s i d e T r a n s i t A g e n c y F Y 2 0 1 1 1 1 2 S R T P - T a b l e # 4 A m e n d m e n t # 1 S T A ( R C T C R e s e r v e s ) T a b l e 1 � O p e r a t i n g A s s i s t a n c e M e a s u r e A O p e r a t i n g A s s i s t a n c e 1 , 1 6 4 , 3 9 7 5 2 4 , 3 0 0 I 2 1 , 3 0 3 M e a s u r e A O p e r a t i n g A s s i s t . o c e l S e c 1 i o n 5 3 0 7 1 S e c t i o n 5 3 0 7 R C T C - R i v - S a n - T e m e c u l a / R e s e r v e s B e r n a r d 1 n o M u r r i e t a 6 , 2 2 3 8 0 , 8 1 3 1 2 9 , 1 0 0 3 2 8 , 1 1 4 2 4 . 1 , 7 1 9 4 . 3 5 0 . 0 0 0 I 3 . 0 0 0 . 0 0 0 1 , 2 5 0 , 0 0 0 3 , 0 0 0 , 0 0 0 S e c t i o n 5 3 0 7 - H e m e t / S a n J a c i n t o 1 , 8 5 0 , 0 0 0 S O ( $ 1 , 7 1 0 , 0 0 0 1 $ 7 8 5 , 9 6 9 1 $ 5 , 6 0 0 , 0 0 0 1 $ 6 , 0 0 0 , 0 0 0 1 $ 1 , 8 5 0 , 0 0 0 S e c t i o n 5 3 0 9 - S e c t i o n S t a t e o f G o o d 5 3 0 9 S e c t i o n R e p a i r C a r r y o v e r 5 3 1 1 4 2 6 . 2 0 8 2 " o . o o o I s o O p e r a t i n g A s s i s t a n c e 2 6 , 3 8 5 , 8 8 3 2 2 . 9 3 9 , 0 5 5 1 , 1 6 4 , 3 9 7 6 , 2 2 3 1 , 8 5 0 , 0 0 0 4 2 6 . 2 0 8 O p e r a t i n g A s s i s t a n c e " C T S A 6 0 5 , 1 1 3 5 2 4 , 3 0 0 8 0 , 8 1 3 G A S B 4 3 1 4 5 A R ~ 6 4 5 , 0 0 0 6 4 5 , 0 0 0 O C T A 7 9 4 1 2 9 . 1 0 0 1 2 9 , 1 0 0 3 7 5 , 2 4 5 3 3 6 , 5 3 0 8 5 , 2 1 0 . I 1 6 0 . 0 0 0 I C o m m u t e r U n k 2 1 2 & 2 1 7 7 5 0 , 4 8 9 4 7 , 1 3 0 3 2 8 , 1 1 4 3 7 5 , 2 4 5 E x t e n d e d F i x e d R o u t e S e r v i c e 6 7 3 , 0 5 9 9 4 , 8 1 0 2 4 1 , 7 1 9 3 3 6 , 5 3 0 " A T I A C H M E N T 1 P r o p 1 8 I F a r e b o ) ( I S e c u r i t y O t h e r I I I 9 . 2 8 4 , 4 1 3 8 5 , 2 1 0 I I I 5 0 , 0 0 0 1 8 , 0 0 0 2 5 0 , 0 0 0 2 0 0 . 0 0 0 $ 9 , 8 0 2 , 4 1 3 F a r e b o x { C a s h , T ! x . P a s s e s ) 9 , 2 8 4 , 4 1 3 9 , 2 8 4 , 4 1 3 T r a v e l T r a � , n i n g 2 1 3 , 0 2 6 2 1 , 3 0 3 2 1 , 3 0 3 8 5 , 2 1 0 8 5 . 2 1 0 C O A / B R T S t u d y ~ 4 0 0 . 0 0 0 2 4 0 , 0 0 0 1 6 0 , 0 0 0 F e d e r a l E x c i s e T a x C r e d i t I n t e r e s t I n c o m e 5 0 . 0 0 0 5 0 . 0 0 0 A d v e r t i s i n g R e v e n u e 1 8 . 0 0 0 1 8 , 0 0 0 C N G S a l e s 2 5 0 . 0 0 0 2 5 0 , 0 0 0 L e a s e R e v e n u e C a l P E R S C E R B T R e i m b u r s e m e n t 2 0 0 . 0 0 0 2 0 0 , 0 0 0 C a p i t a l i z e d P r e v e n t i v e M a i n t e n a n c e 9 , 1 8 7 . 5 0 0 1 , 8 3 7 , 5 0 0 4 , 3 5 0 , 0 0 0 3 , 0 0 0 , 0 0 0 C a p i t a l C o s t o f C o n t r a c t i n g 5 , 3 1 2 , 5 0 0 1 , 0 6 2 , 5 0 0 1 . 2 5 0 , 0 0 0 3 , 0 0 0 , 0 0 0 9 1 H w y P r o ' e c t S h u t t l e - R o u t e 5 4 f s : o o o ~ 1 g , Q Q 1 J " T o t a l : O p e r a t i n g 1 5 4 , 1 2 3 , 0 8 3 $ 2 6 , 6 4 7 , 2 9 8 s o s o s o $ 1 , 7 2 9 , 0 0 0 $ 7 8 5 , 9 6 9 $ 5 , 6 0 0 , 0 0 0 s s , o o o , o o o $ 1 , 8 5 0 , 0 0 0 s o $ 2 4 0 , o o o $ 4 2 6 , 2 0 8 S 1 6 o , o o o $ 7 9 6 , 9 8 5 1 8 5 , 2 1 0 s o s o $ 9 , 8 0 2 , 4 1 3 D I F F E R E N C E B E T W E E N C U R R E N T L Y A P P R O V E D & M O D I F I E D O P E R A T I N G P L A N 1 6 8
Riverside Transit Agency ATIACHMENT1 FY 2011/12 SRTP -Table# 4 Amendment# 1 Table 2 • Capital Assistance Table 2a. Currently Approved Capital Funding Plan Measure A Operating Section Section LTF Western STA Measure A Assistance Section 5307 Section 5307 5307 ~ Section 5309 • Section 5317 T alai Amount County (RCTC Operating RCTC # Riv~San ~Temecula/ Hemet/San State of Good 5309 Section TUMF Sect1on New I Prop 1 B I Prop 1 B I Farebox I Pro'ect Descri lion of Funds LTF Reserve STA Reserves) Assistance Reserves Bernardino Murrieta Jacinto Repair Carryover 5311 Carryover 5316 JARC Freedom PTMISEA Security Other Revenue Vehicles· (85) DO Heavy Duty 18,659,314 10,225.000 4,213,408 2.220,906 I I I 2,000,000 Revenue Vehicles-(3) Commuterlii'lk E-Lo's 524,794 104,959 419,835 Revenue Vehicles· (6) COFR E-Lo's 1,052,000 210,400 841,600 Revenue Vehicles-(17) DAR Type tl's 1,318,451 224,137 1,094,314 Non-Revenue Vehicles-(9) Support Vehicles 135,791 27,158 108,633 Non-Revenue Vehicles-(2) Travel Training 40,000 4,000 4,000 I I I I I I I 16.ooo I 16,000 Non-Revenue Vehicles-(3) S&Z Trucks 161,625 32,325 129,300 Capital Maintenance Spares 1,678,372 335,674 1,342,698 Capitalized Tire Lease 243,034 48,607 194,427 Bus Stop Amenities Maintenance Equipment Facility Maintenance Information Systems-Travel Training Total: Capital sol SOl $2,000,000 Table 2b. Modified Capital Funding Plan Revenue Vehicles-(85) DO Heavy Duty . 24 • .<4~,51 0 10,225,000 4,213,408 2.220,906 I I I I I I I I I 5,589,196 I I 2.000.000 Revenue Vehicles-(3) Commuterlink E-Lo's 524.794 104,959 419,835 Revenue Vehicles-(6) COFR E-Lo's 1,052.000 210.400 841,600 Revenue Vehicles· (17) OAR Type tl's 1,318.451 224,137 1,094,314 Non-Revenue Vehicles-(9) Support Vehicles 135.791 27,158 108,633 Non-Revenue Vehicles· (2) Travel Training 40.000 4,000 4,000 I I I I I I I 16.ooo I 16,000 Non-Revenue Vehicles-(3) S&Z Trucks 161,625 32,325 129,300 Capital Maintenance Spares 1,678,372 335,674 1,342,698 Capitalized Tire Lease 243,034 48,607 194,427 Bus Stop Amenities Maintenance Equipment Facility Maintenance 897,276 179,455 717,821 Information Systems· Travel Training 5,200 520 520 I I I I 2.080 I 2,080 Security Projects-Prop 1 B ~91,000 I I 291.000 Revenue Vehicles-(21) OAR Type ll's ·1.470.090 735,000 ,., '·· ,!35,0~0 Facitlity Rehabiliation-Riverside & Hemet 1.900,000 570,000 . j ,330,000' Total: Capital S33,966,053 S1,309,520 $10,225,000 $4,213,408 S3,383,621 $4,520 $0 $4,848,628 so so s2.oo5,ooo I sol sol sol S18,080I $18,0801 $5,589,1961 $291,0001 sz,ooo.ooo • • 9 •
". SUNLINE. AGENCY FY 2011112 SRTP-TABLE 4 AMENDMENT #1 Table 1 ~Operating Assistance Table 1 a. Cu~_A.PPr9ved Operating Fu~dlng Plan Total Amount Prol&ctDucnptocn lnci~::;;;;.~~Yn:ver I Wltho~~~:~ryovt~r Tora~~:~~tver "' Carrvover LTF' M"<ISUII!A Federa1Sec5307 ratrnoAssistan• 20.210.153)$ 20.210.153 10.258_596 -Is 4.256.861 924.804 PrevenbveMa~ 1..rul?,-'.Q_1 L2SO.QQQ 717.201 46L2Qj L2SMJlO Total: Operatln 22,177.3_54 21460.153 717.201 10,258.596 467.201 4.256.881 2.174,804 Funding Plan 83.698 . I 1.026,623 . I Table 2. Capital Assistance raote;,:a, ·urremt A rovea._.a 1{011 runarn I"' tan Total Amount Prop 18 Capital Capital Total Amount Without Carryover TotiiCiirryover Carryover l TF Federal Section Carryover Prop 1B Transit Transit ProectDescrr lion Proect# lnctudln·~ Carrvover Funds Amount LTF Funds STA 5307 Federal Sec 5307 Federal Sec 5308 Securtt'{Funds PTMISEA R ; 0 .,.,. 1 16oooo I • 160000 7R p ,,. •• ,. •• , .. SL-12-02 665.000 665.000 r nsitEnhrncem n ·12<3 65.1 7 48.721 16957 Tr nsrtSec rFtV Protect FY1 111 l-12..04 394 9_11 . 394927 F_acihtvlmor m o ·1'.05 ""00 ssoooo A rnrs '"' FY1 /11 hr FY1 1131 ·1'.(]6 10 770 868 10 770 868 "' F ' SL-11-07 120 000 120.000 ike rn Machrn SL-12-08 75.000 75.000 TS Proloo1 SL·12-09 50000 50J.OOO Transr PI nnrn mi Feae1bihtv Studv _ .SL-12·1 4'0000 4'0000 Is M rntenanceT "' ".p. 100 000 101000 n rrr R P nnrn .SL.12-1 500 000 500.000 Total: Ca ltal 14351473 14334 516 16,957 $ . s raDieZD. ModtTiea \,;a Ita! r-unama t'lan R h ilita n <1-17.01' 16000 1'0000 7 Reolacemen P lriitl'a_nsit Buzes SL-12-02 '"' nno '"'no Transi!Enhanc men SL-12.03 65.67 48 7?1 16957 Tr Ln.srtSec.ur Pr ct FY1D/11 <1.1 3940?7 304,7 F ih lm r v m n 5L·12-05 550.000 550 000 Admrn aiv' Rid FYI0/11 hr FVt?/13 _,_,, 1 770 Rr:.8 1 nn r 68 ffi Furn r ·12<7 120000 120 ooo Tik n in Ma rn ·1'-"' 7<000 "' 0 TS Prore t -12-09 500 000 500.000 Tr nsi Pannin and Feasibrl S d SL-12·10 450.000 450.000 Main! n nee Tooll Eo:t~rJ ment • ·11 lQOMO 100 00 n r rise Reso r Plannin s ·1 ·12 500000 500000 F IC•IIR• "" <41'4'M 5 464 306 TotaiCa ltal 19 815 779 19 798822 16957$ • $ Difference Between Currently Approved and Modified Capital Plan ' 5.464306 I 5.4-64J06 ' I Note Total Revenue for PIP calculation rnclude' Farebox of $2.950.000, Other Revenue (Fuel Rebate. AQMD Gromt) ot $391.849 and $625.000 of Me"asure A, Other Revenues equals $350.000 in fuel rebate plus $41.849 from AQMO for the Coachlilfla & Stagecoach special services Apnl2012 ($391.649 total). Sun Line is usina carrvover Secbon 5316 funds of $16 957 from the 2009 CaD for -Oroiects for transit enhancement imcrovements Is 32.000 128.000 165.000 100.000 13m '"" 394 927 450 000 100000 500.000 400.000 987086 24.000 96.000 75.000 .0.00 000 .2DO~OO 3ooooo Is 150 000 201100 I • 80000 500.000 -I 2779135 $ 1 289586 $ • $ • $ 394.927 $ 9 70868 $ I. 37000 PRDOO 1.· . "'"" ..... ;~., I, 13 13~ 35586 s· 394.927 .... ,~· '144'" I, 500000 400000 9.170.868 '4 000 06 00 • 75 ono I, """ '0' nno 00000 150 000 OOMO '0 '0' OMOM '"" ~" 4 17.87 .. 2779 135 $ 1 836,016 s • $ 4917876 $ 394927 I 9870868 $ . I I 546 430 $ . I 4 917 876 I • • 170 . I Feder.1l Sec ATTACH. Other Revenue 500.000 500.000 Farebo ~ 3.784.774 3.784774 5316 Federal Sec 5317 Federal Sec 5309 1ll>? ·--16957 ' 16957 16957 $ . I s s
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A G E N D A I T E M S J "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M : J i l l i a n E d m i s t o n , S t a f f A n a l y s t
B r i a n C u n a n a n , C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : A g r e e m e n t f o r t h e O p e r a t i o n o f t h e F r e e w a y S e r v i c e P a t r o l
P r o g r a m i n R i v e r s i d e C o u n t y
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
A p p r o v e A g r e e m e n t N o . 1 2 - 4 5 - 0 6 8 - 0 0 w i t h t h e C a l i f o r n i a D e p a r t m e n t o f
T r a n s p o r t a t i o n ( C a l t r a n s ) f o r t h e o p e r a t i o n o f t h e R i v e r s i d e C o u n t y F r e e w a y
S e r v i c e P a t r o l ( F S P ) p r o g r a m i n t h e a m o u n t o f $ 1 , 6 5 3 , 5 6 4 i n s t a t e f u n d i n g
f o r F Y 2 0 1 1 / 1 2 ; a n d
A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
B A C K G R O U N D I N F O R M A T J O N :
I n 1 9 8 6 , t h e C o m m i s s i o n e s t a b l i s h e d i t s e l f a s t h e R i v e r s i d e C o u n t y S e r v i c e
A u t h o r i t y f o r F r e e w a y E m e r g e n c i e s ( R C S A F E ) a f t e r t h e e n a c t m e n t o f S B 1 1 9 9 i n
1 9 8 5 . T h e p u r p o s e o f t h e f o r m a t i o n o f S A F E s i n C a l i f o r n i a w a s t o p r o v i d e c a l l b o x
s e r v i c e s a n d , w i t h e x c e s s f u n d s , p r o v i d e a d d i t i o n a l m o t o r i s t a i d s e r v i c e s . F u n d i n g
f o r R C S A F E i s d e r i v e d f r o m a o n e d o l l a r p e r v e h i c l e r e g i s t r a t i o n f e e o n v e h i c l e s
r e g i s t e r e d i n R i v e r s i d e C o u n t y . I n i t i a l l y , t h e s e f u n d s w e r e u s e d o n l y f o r t h e c a l l b o x
p r o g r a m . A s a d d i t i o n a l m o t o r i s t a i d s e r v i c e s w e r e d e v e l o p e d , S A F E f u n d s w e r e
a l s o u s e d t o p r o v i d e F S P a n d t h e I n l a n d E m p i r e 5 1 1 t r a v e l e r i n f o r m a t i o n s e r v i c e s a s
p a r t o f a c o m p r e h e n s i v e m o t o r i s t a i d s y s t e m i n R i v e r s i d e C o u n t y .
I n 1 9 9 0 , P r o p o s i t i o n C w a s p a s s e d t o f u n d t r a n s p o r t a t i o n i m p r o v e m e n t s a n d t o
h e l p r e d u c e t r a f f i c c o n g e s t i o n i n C a l i f o r n i a . F r o m t h i s , t h e F S P p r o g r a m w a s
c r e a t e d b y C a l t r a n s , w h i c h d e v e l o p e d t h e c o r r e s p o n d i n g L o c a l F u n d i n g A l l o c a t i o n
P l a n t o d i s t r i b u t e f u n d s t o p a r t i c i p a t i n g j u r i s d i c t i o n s t h r o u g h a f o r m u l a b a s e d o n
A g e n d a I t e m 8 J
1 7 1
population, urban freeway lane miles, and levels of congestion. In March, the •
Commission received the attached funding agreement from Caltrans for
FY 2011/12.
Caltrans funding agreements are reimbursement based and allow for the carryover
of contract balances not expended in the agreements stated fiscal year. This allows
the Commission to fully expend allocated amounts and also helps to accommodate
the timing of the Caltrans allocation release which is typically later during the fiscal
year for which it is intended. The table below summarizes the use of these funding
agreements by fiscal year:
Amount Expended
Caltrans funding Agreement fY 2009 FY2010 FY2011 FY2012
09-45-069-00 ($1,656,238} $ 264,998 $1,391,240
10-45-036-00 ($1,657,171) $ 192,643 $1.464,523
11-45-105-00 ($1,577,721) $ 303,402 $ 834,977
Unexpended balance of 11-45-11J5-00 as of January 31, 2012 $ 439,342
The Caltrans funding agreement for FY 2011/12 provides for continued state
funding in the amount of $1 ,653,564. The Commission will fund the required local
match of $413,392 with SAFE revenues. As with prior funding agreements, any
state funds not claimed in the current fiscal year will be carried over and claimed in •
FY 2012/13. A budget adjustment is not required and upon approval of this agenda
item, the Commission will execute this fund transfer agreement with Caltrans.
The Commission, acting in its capacity as the SAFE, is the principal agency in
Riverside County, in partnership with Caltrans and the California Highway Patrol,
managing the FSP program. The purpose of the FSP program is to provide a
continuously roving tow serv.ices patrol along designated freeway segments
(referred to as beats) to relieve freeway congestion and facilitate the rapid removal
of disabled vehicles and those involved in minor accidents on local freeways.
Currently, the Commission contracts with four tow truck operators to provide
service on a total of nine beats Monday through Friday during the peak commute
hours, 5:30 a.m. to 8:30 a.m. and 3:00 p.m. (1 :00 p.m. on Fridays) to 7:00 p.m.
In FY 2010/11, FSP performed over 45,000 assists.
Agenda Item 8J
172
•
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I n F i s c a l Y e a r B u d g e t : Y e s
N / A
F i n a n c i a l I n f o r m a t i o n
Y e a r : F Y 2 0 1 1 ! 1 2
F Y 2 0 1 2 ! 1 3 +
S o u r c e o f F u n d s : S t a t e o f C a l i f o r n i a
A m o u n t : $ 2 0 0 , 0 0 0
$ 1 , 4 5 3 , 5 6 4
B u d g e t A d j u s t m e n t : N o
N / A
G L ! P r o j e c t A c c o u n t i n g N o . : 0 0 2 1 7 3 4 1 5 4 1 5 0 8 0 0 0 0 2 0 1 4 5 4 1 5 0 5
- - - - - - - - - - r - - - - - - - - - - - - - - - - - - - - - - - - - . - - - - - . - - - - - - - - - - - ~ 1
F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ 0 4 / 1 2 ! 1 2
A t t a c h m e n t : F S P F u n d T r a n s f e r A g r e e m e n t
A g e n d a I t e m 8 J
1 7 3
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"
F R E E W A Y S E R V I C E P A T R O L P R O G R A M
F U N D T R A N S F E R A G R E E M E N T ( N o n F e d e r a l }
A g r e e m e n t N o . F S P 1 2 - 6 0 5 4 ( 0 7 0 )
P r o j e c t N o . F S P 1 2 - 6 0 5 4 ( 0 7 0 )
L o c a t i o n : 0 8 - R I V - V a r - R C T C
A d v a n t a g e I D : 0 8 1 2 0 0 0 2 0 9
T H I S A G R E E M E N T , e f f e c t i v e o n J u l y 1 , 2 0 1 1 , i s b e t w e e n t h e S t a t e o f C a l i f o r n i a , a c t i n g b y a n d
t h r o u g h t h e D e p a r t m e n t o f T r a n s p o r t a t i o n , h e r e i n a f t e r r e f e r r e d t o a s S T A T E , a n d t h e R i v e r s i d e
C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n , a p u b l i c a g e n c y , h e r e i n a f t e r r e f e r r e d t o a s " A D M I N I S T E R I N G
A G E N C Y . "
W H E R E A S , S t r e e t s a n d H i g h w a y ~ C o d e ( S & H C ) S e c t i o n 2 5 6 0 , e t s e q . a u t h o r i z e s S T A T E a n d
a d m i n i s t e r i n g a g e n c i e s t o d e v e l o p a n d i m p l e m e n t a F r e e w a y S e r v i c e P a t r o l ( F S P ) p r o g r a m o n
t r a f f i c - c o n g e s t e d u r b a n f r e e w a y s t h r o u g h o u t t h e s t a t e ; a n d
W H E R E A S , S T A T E h a s d i s t r i b u t e d a v a i l a b l e S t a t e H i g h w a y A c c o u n t f u n d s t o a d m i n i s t e r i n g
a g e n c i e s p a r t i c i p a t i n g i n t h e F S P P r o g r a m i n a c c o r d a n c e w i t h S & H C S e c t i o n 2 5 6 2 ; a n d
W H E R E A S , A D M I N I S T E R I N G A G E N C Y h a s a p p l i e d t o S T A T E a n d h a s b e e n s e l e c t e d t o r e c e i v e
f u n d s f r o m t h e F S P P r o g r a m f o r t h e p u r p o s e o f F r e e w a y S e r v i c e P a t r o l f o r F Y 2 0 1 1 - 2 0 1 2 ,
h e r e i n a f t e r r e f e r r e d t o a s " P R O J E C T " ; a n d
W H E R E A S , p r o p o s e d P R O J E C T f u n d i n g i s a s f o l l o w s :
T o t a l C o s t
$ 2 , 0 6 6 , 9 5 6 . 0 0
S t a t e F u n d s
$ 1 , 6 5 3 , 5 6 4 . 0 0
L o c a l F u n d s
$ 4 1 3 , 3 9 2 . 0 0 ; a n d
W H E R E A S , S T A T E i s r e q u i r e d t o e n t e r i n t o a n a g r e e m e n t w i t h A D M I N I S T E R I N G A G E N C Y t o
d e l i n e a t e ' t h e r e s p e c t i v e r e s p o n s i b i l i t i e s o f t h e p a r t i e s r e l a t i v e t o p r o s e c u t i o n o f s a i d P R O J E C T ;
a n d
W H E R E A S , S T A T E a n d A D M I N I S T E R I N G A G E N C Y m u t u a l l y d e s i r e t o c o o p e r a t e a n d j o i n t l y
p a r t i c i p a t e i n t h e F S P p r o g r a m a n d d e s i r e t o s p e c i f y h e r e i n t h e t e r m s a n d c o n d i t i o n s u n d e r w h i c h
t h e F S P p r o g r a m i s t o b e c o n d u c t e d ; a n d
W H E R E A S , A D M I N I S T E R I N G A G E N C Y h a s a p p r o v e d e n t e r i n g i n t o t h i s A g r e e m e n t u n d e r
a u t h o r i t y o f R e s o l u t i o n N o . a p p r o v e d b y A D M I N I S T E R I N G A G E N C Y o n
_ _ _ _ _ _ _ _ _ , a c o p y o f w h i c h i s a t t a c h e d .
F o r C a l t r a n s U s e O n l y
I h e r e b y C e r t i f y u p o n m y o w n p e r s o n a l k n o w l e d g e t h a t b u d g e t e d f u n d s a r e a v a i l a b l e f o r t h i s e n c u m b r a n c e
A c c o u n t i n g O f f i c e r I D a t e
I B u d g e t Y e a r I P E C / P E C T I T A S K I S U B T A S K I F u n d S o u r c e I $ 1 , 6 5 3 , 5 6 4 . 0 0
3 3 I 2 0 1 1 1 2 6 6 0 - 1 0 2 - 0 4 2 1 2 0 1 1 / 2 0 1 2 1 2 0 . 3 0 . 0 1 0 . 6 0 0 1 2 6 2 0 / 0 0 4 0
I I I I I
P a g e 1 o f 7
1 7 4
1 1 0 2 - 0 4 2 - T
I
N o n - F e d F S P
NOW, THEREFORE, the parties agree as follows:
SECTION I
STATE AGREES:
1. To define or specify, in cooperation with ADMINISTERING AGENCY, the limits of the State
Highway segments to be served by the FSP as well as the nature and amount of the FSP
dedicated equipment, if any, that is to be funded under the FSP program.
2. To pay ADMINISTERING AGENCY the STATE's share, in amount not to exceed
$1 ,653,564.00, of eligible participating PROJECT costs.
3. To deposit with ADMINISTERING AGENCY, upon ADMINISTERING AGENCY's award of a
contract for PROJECT services and receipt of an original and two signed copies of an invoice in
the proper form, including identification of this Agreement Number and Project Number, from
ADMINISTERING AGENCY, the amount of $264,570.24. This initial deposit represents STATE's
share of the estimated costs for the initial two months of PROJECT. Thereafter, to make
reimbursements to ADMINISTERING AGENCY as promptly as state fiscal procedures will permit,
but not more often than monthly in arrears, upon receipt of an original and two signed copies of
invoices in the proper form covering actual allowable costs incurred for the prior sequential
month's period of the Progress Payment Invoice. (The initial deposit will be calculated at 16% of
•
the STATE's total share.) ·
4. When conducting an audit of the costs claimed by ADMINISTERING AGENCY under the •
provisions of this Agreement, STATE will rely to the maximum extent possibleonany prior audit
of ADMINISTERING AGENCY performed pursuant to the provisions of state and federal laws. In
the absence of such an audit, work of other auditors will be relied upon to the extent that work is
acceptable to STATE when planning and conducting additional audits.
SECTION II
ADMINiSTERING AGENCY AGREES:
1. To commit and contribute ma.tching funds from ADMINISTERING AGENCY resources, which
shall be an amount not less than 25 percent of the amount provided by STATE from the State
Highway Account.
2. The ADMINISTERING AGENCY's detailed PROJECT Cost Proposal is attached hereto and
made an express part of this Agreement. The detailed PROJECT Cost Proposal reflects the
provisions and/or regulations of Section Ill, Article 8, of this Agreement.
3. To use all state funds paid hereunder only for those transportation related PROJECT purposes
that conform to Article XIX of the California State Constitution.
Page 2 of 7 Non-Fed FSP
175
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4 . S T A T E f u n d s p r o v i d e d t o A D M I N I S T E R I N G A G E N C Y u n d e r t h i s A g r e e m e n t s h a l l n o t b e u s e d
f o r a d m i n i s t r a t i v e p u r p o s e s b y A D M I N I S T E R I N G A G E N C Y . S a i d a d m i n i s t r a t i v e c o s t s m a y b e
c r e d i t e d t o w a r d A D M I N I S T E R I N G A G E N C Y ' s P R O J E C T m a t c h i n g f u n d s p r o v i d e d c l a i m e d
a d m i n i s t r a t i v e c o s t s a r e s p e c i f i e d o n A D M I N I S T E R I N G A G E N C Y ' s i n v o i c e s u b m i t t a l . I f s a i d
a d m i n i s t r a t i v e c o s t s a r e " i n d i r e c t " , a s d e f i n e d i n 2 C F R , P a r t 2 2 5 , C o s t P r i n c i p l e s f o r S t a t e a n d
L o c a l G o v e r n m e n t , t h e c o s t s m u s t b e a l l o c a t e d i n a c c o r d a n c e w i t h a n l n d i r . e c t C o s t A l l o c a t i o n
P l a n ( I C A P ) , r e v i e w e d a n d a p p r o v e d b y S T A T E ' s O f f i c e o f A u d i t s a n d I n v e s t i g a t i o n s , f o r e a c h
a p p l i c a b l e f i s c a l y e a r .
5 . T o d e v e l o p , i n c o o p e r a t i o n w i t h S T A T E , a d v e r t i s e , a w a r d , a n d a d m i n i s t e r P R O J E C T
c o n t r a c t ( s ) i n a c c o r d a n c e w i t h A D M I N I S T E R I N G A G E N C Y c o m p e t i t i v e p r o c u r e m e n t p r o c e d u r e s ,
i n c o m p l i a n c e w i t h 4 9 C o d e o f F e d e r a l R e g u l a t i o n s ( C F R ) , P a r t 1 8 . 3 6 .
6 . U p o n a w a r d o f a c o n t r a c t f o r P R O J E C T , t o p r e p a r e a n d s u b m i t t o S T A T E a n o r i g i n a l a n d t w o
s i g n e d c o p i e s o f i n v o i c i n g f o r S T A T E ' s i n i t i a l d e p o s i t s p e c i f i e d i n S e c t i o n I , A r t i c l e 3 . T h e r e a f t e r ,
t o p r e p a r e a n d s u b m i t t o S T A T E a n o r i g i n a l a n d t w o s i g n e d c o p i e s o f p r o g r e s s i n v o i c i n g f o r
S T A T E ' s s h a r e o f a c t u a l e x p e n d i t u r e s f o r a l l o w a b l e P R O J E C T c o s t s .
7 . S a i d i n v o i c i n g s h a l l e v i d e n c e t h e e x p e n d i t u r e o f A D M I N I S T E R I N G A G E N C Y ' s P R O J E C T
p a r t i c i p a t i o n i n p a y i n g n o t l e s s t h a n 2 0 % o f a l l a l l o w a b l e P R O J E C T c o s t s a n d s h a l l c o n t a i n t h e
i n f o r m a t i o n d e s c r i b e d i n C h a p t e r 5 o f t h e L o c a l A s s i s t a n c e P r o c e d u r e s M a n u a l ( L A P M ) . I n v o i c i n g
s h a l l d e m o n s t r a t e A D M I N I S T E R I N G A G E N C Y ' S P R O J E C T p a r t i c i p a t i o n b y s h o w i n g a m a t c h e d
e x p e n d i t u r e o f f u n d s o f a t l e a s t 2 5 % o f t h e a m o u n t p r o v i d e d b y t h e S T A T E . A D M I N I S T E R I N G
A G E N C Y i n v o i c e s s h a l l b e s u b m i t t e d t o :
S t a t e o f C a l i f o r n i a
D e p a r t m e n t o f T r a n s p o r t a t i o n
D i v i s i o n o f T r a f f i c e O p e r a t i o n s , M S 3 6
O f f i c e o f S y s t e m M a n a g e m e n t O p e r a t i o n s
1 1 2 0 " N " S t r e e t
S a c r a m e n t o , C A 9 4 2 7 4 - 0 0 0 1
8 . W i t h i n 6 0 d a y s a f t e r c o m p l e t i o n o f P R O J E C T w o r k t o b e r e i m b u r s e d u n d e r t h i s A g r e e m e n t , t o
p r e p a r e a f i n a l i n v o i c e r e p o r t i n g a l l a c t u a l e l i g i b l e c o s t s e x p e n d e d , i n c l u d i n g a l l c o s t s p a i d b y
A D M I N I S T E R I N G A G E N C Y a n d s u b m i t t h a t s i g n e d i n v o i c e , a l o n g w i t h a n y r e f u n d d u e S T A T E , t o
t h e a d d r e s s r e f e r e n c e d a b o v e u n d e r S e c t i o n I I , A r t i c l e 7 . B a c k u p i n f o r m a t i o n s u b m i t t e d w i t h s a i d
f i n a l i n v o i c e s h a l l i n c l u d e a l l F S P o p e r a t i o n a l c o n t r a c t i n v o i c e s p a i d b y A D M I N I S T E R I N G
A G E N C Y t o c o n t r a c t e d o p e r a t o r s i n c l u d e d i n e x p e n d i t u r e s b i l l e d t o S T A T E u n d e r t h i s A g r e e m e n t .
9 . C O S T P R I N C I P L E S
A ) A D M I N I S T E R I N G A G E N C Y a g r e e s t o c o m p l y w i t h , a n d r e q u i r e a l l p r o j e c t s p o n s o r s t o c o m p l y
w i t h , 2 C F R , P a r t 2 2 5 , C o s t P r i n c i p l e s f o r S t a t e a n d L o c a l G o v e r n m e n t , a n d 4 9 C F R , P a r t 1 8 ,
U n i f o r m A d m i n i s t r a t i v e R e q u i r e m e n t s f o r G r a n t s a n d C o o p e r a t i v e A g r e e m e n t s t o S t a t e a n d L o c a l
G o v e r n m e n t s . �
~ a g e 3 o f 7 N o n - F e d F S P
1 7 6
B) ADMINISTERING AGENCY will assure that its Fund recipients will be obligated to agree that •
1) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System,
Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost
items, and 2) those parties shall comply with Federal administrative procedures in accordance
with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments. Every sub-recipient receiving Funds as a
contractor or sub-contractor under this Agreement shall comply with Federal administrative
procedures in accordance with 49· CFR, Part 18, Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments.
C) Any Fund expenditures for costs for which ADMINISTERING AGENCY has received payment
or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 225, 48
CFR, Chapter 1, Part 31 or 49 CFR, Part 18, are subject to repayment by ADMINISTERING
AGENCY to STATE. Should ADMINISTERING AGENCY fail to reimburse Fund moneys due
STATE within 30 days of demand, or within such other period as may be agreed in writing
between the Parties hereto, STATE is authorized to intercept and withhold future payments due
ADMINISTERING AGENCY from STATE or any third-party source, including, but not limited to,
the State Treasurer, the State Controller, and the Cqlifornia Transportation Commission.
10. THIRD PARTY CONTRACTING
A) ADMINISTERING AGENCY shall not award a construction contract over $10,000 or other
contracts over $25,000 [excluding professional service contracts of the type which are required to
be procured in accordance with Government Code Sections 4525 (d), (e) and (f)] on the basis of a
noncompetitive negotiation for work to be performed using Funds without the prior written approval •
of STATE.
B) Any subcontract or agreement entered into by ADMINISTERING AGENCY as a result of
disbursing Funds received pursuant to this Agreement shall contain all of the fiscal provisions
(Section II, Paragraphs 9, 11, 12, & 13) of this Agreement; and shall mandate that travel and per.
diem reimbursements and third-party contract reimbursements to subcontractors will be allowable
as project costs only after those costs are incurred and paid for by the subcontractors.
C) In addition to the above, the preaward requirements of third party contractor/consultants with
ADMINISTERING AGENCY should be consistent with Local Program Procedures as published by
STATE.
11. ACCOUNTING SYSTEM
ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain an
accounting system and records that properly accumulate and segregate Fund expenditures by line
item for the PROJECT. The accounting system of ADMINISTERING AGENCY, its contractors,
and all subcontractors shall conform to Generally Accepted Accounting Principles (GMP), enable
the determination of incurred costs at interim points of completion, and provide support for
reimbursement payment vouchers or invoices.
Page 4 of 7 Non-Fed FSP
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" 1 2 . R I G H T T O A U D I T
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F o r t h e p u r p o s e o f d e t e r m i n i n g c o m p l i a n c e w i t h t h i s A g r e e m e n t a n d o t h e r m a t t e r s c o n n e c t e d w i t h
t h e p e r f o r m a n c e o f A D M I N I S T E R I N G A G E N C Y ' s c o n t r a c t s w i t h t h i r d p a r t i e s , A D M I N I S T E R I N G
A G E N C Y , A D M I N I S T E R I N G A G E N C Y ' s c o n t r a c t o r s a n d s u b c o n t r a c t o r s , a n d S T A T E s h a l l e a c h
m a i n t a i n a n d m a k e a v a i l a b l e f o r i n s p e c t i o n a l l b o o k s , d o c u m e n t s , p a p e r s , a c c o u n t i n g r e c o r d s , a n d
o t h e r e v i d e n c e p e r t a i n i n g t o t h e p e r f o r m a n c e o f s u c h c o n t r a c t s , i n c l u d i n g , b u t n o t l i m i t e d t o , t h e
c o s t s o f a d m i n i s t e r i n g t h o s e v a r i o u s c o n t r a c t s . A l l o f t h e a b o v e r e f e r e n c e d p a r t i e s s h a l l m a k e
s u c h m a t e r i a l s a v a i l a b l e a t t h e i r r e s p e c t i v e o f f i c e s a t a l l r e a s o n a b l e t i m e s f o r t h r e e y e a r s f r o m t h e
d a t e o f f i n a l p a y m e n t o f F u n d s t o A D M I N I S T E R I N G A G E N C Y . S T A T E , t h e C a l i f o r n i a S t a t e
A u d i t o r , o r a n y d u l y a u t h o r i z e d r e p r e s e n t a t i v e o f S T A T E , o r t h e U n i t e d S t a t e s D e p a r t m e n t o f
T r a n s p o r t a t i o n s h a l l e a c h h a v e a c c e s s t o a n y b o o k s , r e c o r d s , a n d d o c u m e n t s t h a t a r e p e r t i n e n t
f o r a u d i t s , e x a m i n a t i o n s , e x c e r p t s , a n d t r a n s a c t i o n s , a n d A D M I N I S T E R I N G A G E N C Y s h a l l f u r n i s h
c o p i e s t h e r e o f i f r e q u e s t e d .
1 3 . T R A V E L A N D S U B S I S T E N C E
P a y m e n t s t o o n l y A D M I N I S T E R I N G A G E N C Y f o r t r a v e l a n d s u b s i s t e n c e e x p e n s e s o f
A D M I N I S T E R I N G A G E N C Y f o r c e s a n d i t s s u b c o n t r a c t o r s c l a i m e d f o r r e i m b u r s e m e n t o r a p p l i e d
a s l o c a l m a t c h c r e d i t s h a l l n o t e x c e e d r a t e s a u t h o r i z e d t o b e p a i d e x e m p t n o n - r e p r e s e n t e d S t a t e
e m p l o y e e s u n d e r c u r r e n t S t a t e D e p a r t m e n t o f P e r s o n n e l J ; \ d m i n i s t r a t i o n ( D P A ) r u l e s . I f t h e r a t e s
i n v o i c e d a r e i n e x c e s s o f t h o s e a u t h o r i z e d D P A r a t e s , t h e n A D M I N I S T E R I N G A G E N C Y i s
r e s p o n s i b l e f o r t h e c o s t d i f f e r e n c e a n d a n y o v e r p a y m e n t s s h a l l b e r e i m b u r s e d t o S T A T E o n
d e m a n d .
1 4 . S I N G L E A U D I T
A D M I N I S T E R I N G A G E N C Y a g r e e s t o i n c l u d e a l l s t a t e ( F u n d s ) a n d f e d e r a l f u n d e d p r o j e c t s i n t h e
s c h e d u l e o f p r o j e c t s t o b e e x a m i n e d i n A D M I N I S T E R I N G A G E N C Y ' s a n n u a l a u d i t a n d i n t h e
s c h e d u l e o f p r o j e c t s t o b e e x a m i n e d u n d e r i t s s i n g l e a u d i t p r e p a r e d i n a c c o r d a n c e � w i t h O f f i c e o f
M a n a g e m e n t a n d B u d g e t C i r c u l a r A - 1 3 3 .
S E C T I O N I l l
I T I S M U T U A L L Y A G R E E D :
1 . A l l o b l i g a t i o n s o f S T A T E u n d e r t h e t e r m s o f t h i s A g r e e m e n t a r e s u b j e c t t o t h e a p p r o p r i a t i o n o f
r e s o u r c e s b y t h e L e g i s l a t u r e a n d t h e e n c u m b r a n c e o f f u n d s u n d e r t h i s A g r e e m e n t . F u n d i n g a n d
r e i m b u r s e m e n t i s a v a i l a b l e o n l y u p o n t h e p a s s a g e o f t h e S t a t e B u d g e t A c t c o n t a i n i n g t h e s e
S T A T E f u n d s . T h e s t a r t i n g d a t e o f e l i g i b l e r e i m b u r s a b l e a c t i v i t i e s s h a l l b e J U L Y 1 , 2 0 1 1 .
2 . A l l o b l i g a t i o n s o f A D M I N I S T E R I N G A G E N C Y u n d e r t h e t e r m s o f t h i s A g r e e m e n t a r e s u b j e c t t o
a u t h o r i z a t i o n a n d a l l o c a t i o n o f r e s o u r c e s b y A D M I N I S T E R I N G A G E N C Y . ' �
P a g e 5 o f 7 N o n - F e d F S P
1 7 8
3. ADMINISTERING AGENCY and STATE shall jointly define the initial FSP program as well as.
the appropriate level of FSP funding recommendations and scope of service and equipment
required to provide and manage the FSP program. No changes shall be made in these unless
mutually agreed to in writing by the parties to this Agreement.
4. Nothing in the provisions of this Agreement is intended to create duties or obligations to or
rights in third parties not parties to this Agreement or affect the legal liability of either party to this
Agreement by imposing any standard of care with respect to the maintenance of State highways
different from the standard of care imposed by law.
5. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or
liability occurring or arising by reason of anything done or omitted to be done by ADMINISTERING
AGENCY under or in connection with any work, authority or jurisdiction delegated to
ADMINISTERING AGENCY under this Agreement. It is understood and agreed that, pursuant to
Government Code Section 895.4, ADMINISTERING AGENCY shall fully defend, indemnify and
save harmless the State of California, its officers and employees from all claims, suits or actions of
every name, kind and description brought for or on account of injury (as defined in Government
Code Section 810.8) occurring by reason of anything done or omitted to be done by
ADMINISTERING AGENCY under or in connection with any work, authority or jurisdiction
delegated to ADMINISTERING AGENCY under this Agreement. .
6. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any
injury, damage or liability occurring or arising by reason of anything done or omitted to be done by
STATE under or in connection with any work, authority or jurisdiction delegated to STATE under •.
this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4,
STATE shall fully defend, indemnify and save harmless ADMINISTERING AGENCY, its officers
and employees from all claims, suits or actions of every name, kind and description brought for or
on account of injury (as defined in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by STATE under or in connection with any work; authority or
jurisdiction delegated to STATE under this Agreement.
7. ADMINISTERING AGENCY will maintain an inventory of all non-expendable PROJECT
equipment, defined as having a useful life of at least two years and an acquisition cost of $500 or
more, paid for with PROJECT funds. ADMINISTERING AGENCY shall define in PROJECT
contract who shall take ownership of all equipment at the conclusion of the Project.
8. ADMINISTERING AGENCY and its sub-contractors will comply with all applicable Federal and
State laws and regulations, including but not limited to, 2 CFR, Part 225, Cost Principles for State
and Local Governments and 49 CFR, Part 18, Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments).
9. In the event that ADMINISTERING AGENCY fails to operate the PROJECT commenced and
reimbursed under this Agreement in accordance with the terms of this. Agreement or fails to
comply with applicable Federal and State laws and regulations, STATE reserves the right to
terminate funding for PROJECT, or portions thereof, upon written notice to ADMINISTERING
AGENCY.
Page 6 of 7 Non-Fed FSP •
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1 0 . T h i s A g r e e m e n t s h a l l t e r m i n a t e o n J u n e 3 0 , 2 0 1 4 . H o w e v e r , t h e n o n - e x p e n d a b l e e q u i p m e n t ,
a n d l i a b i l i t y c l a u s e s s h a l l r e m a i n i n e f f e c t u n t i l t e r m i n a t e d o r m o d i f i e d i n w r i t i n g b y m u t u a l
a g r e e m e n t .
S T A T E O F C A L I F O R N I A R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
D e p a r t m e n t o f T r a n s p o r t a t i o n
B y : B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
O f f i c e o f P r o j e c t I m p l e m e n t a t i o n , S o u t h T i t l e : _ _ _ _ _ _ _ _ _ _ _ _
D i v i s i o n o f L o c a l A s s i s t a n c e
D a t e : D a t e : _ _ _ _ _ _ _ _ _ _ _ _ _
P a g e 7 o f 7 N o n - F e d F S P
1 8 0
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S T A T E O F C A L I F O R N I A D E P A R T M E N T O F T R A N S P O R T A T I O N
P R O G R A M S U P P L M E N T A N D C E R T I F I C A T I O N F O R M
P S C F ( R E V . 0 1 1 2 0 1 0 )
T O : S T A T E C O N T R O L L E R ' S O F F I C E
C l a i m s A u d i t s
F R O M :
3 3 0 1 " C " S t r e e t , R m 4 0 4
S a c r a m e n t o , C A 9 5 8 1 6
D e p a r t m e n t o f T r a n s p o r t a t i o n
S U B J E C T :
E n c u m b r a n c e D o c u m e n t
V E N D O R I L O C A L A G E N C Y :
R I V E R C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
C O N T R A C T A M O U N T :
$ 1 , 6 5 3 , 5 6 4 . 0 0
P R O C U R E M E N T T Y P E :
L o c a l A s s i s t a n c e
C H A P T E R S T A T U T E S I T E M Y E A R
3 3 2 0 1 1 2 6 6 0 - 1 0 2 - 0 4 2 2 0 1 1 / 2 0 1 2
P a g e 1 o f 1
D A T E P R E P A R E D : P R O J E C T N U M B E R :
2 / 2 8 / 2 0 1 2 8 1 2 0 0 0 2 0 9
R E Q U I S I T I O N N U M B E R I C O N T R A C T N U M B E R :
R Q S 0 8 1 2 0 0 0 0 0 4 7 4
P E C / P E C T C O E / C a t e g o r y A M O U N T
2 0 . 3 0 . 0 1 0 . 6 0 0 2 6 2 0 / 0 0 4 0 $ 1 , 6 5 3 , 5 6 4 . 0 0
A D A N o t i l F o r i n d i v i d u a l s w i t h s e n s o r y d i s a b i l i l i e s . t h i s d o c u m e n t i s a v a i l a b l e i n a l t e r n a l e f o r m a t s . F o r i n f o r m a t i o n . c a l l ( 9 1 5 ) 6 5 4 � 6 4 1 0 o f T D D ( 9 1 6 ) - 3 8 8 0 o r w r i t e
R e c o r d s a n d F o r m s M a n a g e m e n t . 1 1 2 0 N . S t r e e t . M S - 8 9 , S a c r a m e n t o . C A 9 5 8 1 4 . �
1 8 1
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. A G E N D A I T E M 8 K "
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: May 9, 2012
TO: Riverside County Transportation Commission
Western Riverside County Programs and Projects Committee
FROM: Jillian Edmiston, Staff Analyst
Brian Cunanan, Commuter and Motorist Assistance Manager
THROUGH: Anne Mayer, Executive Director
SUBJECT: Amendments to Freeway Service Patrol Agreements
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE AND
STAFF RECOMMENDATION:
This item is for the Commission to:
1) Approve Agreement No. 11-45-146-01, Amendment No. 1 to Agreement
No. 11-45-146-00, with Pepe's to provide FSP services on Beat No. 4 in the
amount of $800,000;
2) Approve Agreement No. 07-45-134-04, Amendment No. 4 to Agreement
No. 07-45-134-00, with Pepe's Towing (Pepe's) to provide Freeway Service
Patrol (FSP) services on Beat No. 18 in the amount of $115,000;
3) Approve Agreement No. 07-45-136-03, Amendment No. 3 to Agreement
No. 07-45-136-00, with Pepe's to provide FSP services on Beat No. 19 in
the amount of $200,000; and
4) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission.
BACKGROUND INFORMATION:
Beat No.4
At its October 2011 meeting, the Commission awarded Agreement
No. 11-45-146-00 to Pepe's for tow truck services on Beat No. 4, which operates
with two trucks on SR-91 from Magnolia Avenue to the 60/91/215 lnterchang·e.
The agreement awarded was for a three-year term with two one-year options.
Beat Nos. 18 and 19
At its May 2007 meeting, the Commission awarded two FSP contracts to Pepe's
for tow truck services on Beat Nos. 18 and 19. Beat No. 18 operates with three
trucks on Interstate 215 from the Riverside County line to Alessandro Boulevard.
Agenda Item 8K
Beat No. 19 operates with two trucks on 1-215 from Alessandro Boulevard to State
Route 74/4th Street. Each agreement awarded was for a three-year term with two
one-year options to extend the agreements. The two one-year options on each
agreement have been executed.
Subsequently, at its July 2011 meeting, the Commission approved a third
amendment to increase the Beat No. 18 contract 07-45-134-00 by $180,000.
This third amendment was necessary so that Pepe's could cover Beat No. 4 for a
six-month period after Armada Towing declined the second and final option year of
its agreement to serve the beat. In addition to covering the normal service hours
for Beat No. 4, Pepe's also assumed construction FSP service supporting the State
Route 91 /Van Buren Boulevard interchange project from Armada. Pepe's was
offered to cover this beat due to the close proximity of its tow yard location to the
beat. Pepe's agreed to cover Beat No. 4 at the same Beat No. 18 rate of $51.00
per hour. Tow services on Beat No. 4 have since been procured as noted below,
and the Commission approved the award to Pepe' s at its October 2011 meeting.
The existing Beat No. 18 agreement is effective through June 30, 2012.
Agreement 12-45-045-00 with Pepe's for service on Beat No. 18, approved by the
Commission in April 2012 following a procurement process, will become effective
July 1, 2012.
The existing Beat No. 19 agreement has only been amended to execute the two
one-year option terms and is effective through June 30, 2012. At that time,
Agreement No. 12-45-046-00 with Pepe's for service on Beat No. 19, approved by
the Commission in April 2012 following a procurement process, will become
effective. Per the Traffic Management Plan, FSP must be provided during peak
morning and evening commutes when freeway shoulders are closed. The
shoulders on the 1-21 5 South widening project have been scheduled to be closed
from March 2011 through August 2012. Though regular FSP service does not
currently exist in the project boundaries of the 1-21 5 South widening project,
Pepe's, operating on Beat No. 19 just north of the project, was offered the
construction FSP work and accepted at the current contract rate of $52.00 per
hour.
DISCUSSION:
The Beat No. 4 agreement, still in its initial three-year term, needs to be amended
to add a total of $800,000 to cover the costs of providing construction FSP for the
SR-91 high occupancy vehicle (HOV) project. Funding for this service will come
from the California Department of Transportation as part of a separate funding
agreement.
Agenda Item 8K
I
Due to an error in the projection of contract balances for Beat No. 18 and Beat No.
1 9, amendments are now necessary to add budget authority for incremental FSP
services provided to support various construction projects as discussed below.
Due to the coverage by Pepe' s of Armada FSP hours and construction FSP for the
SR-91 /Van Buren Boulevard interchange project under the existing Beat No. 18
agreement, staff has been monitoring the contract balance to ensure the maximum
obligation is not exceeded by the June 30, 2012, agreement end date. Based on
an average of past monthly costs for all services performed on Beat No. 18, it is
necessary to amend Agreement No. 07-45-134-00 for Beat No. 18 to increase the
total amount by $115,000. Funding for the SR-91 /Van Buren Boulevard
interchange project construction FSP was provided by reimbursements from the
city of Riverside under a separate funding agreement.
The Beat No. 19 agreement provided standard FSP services on Beat No. 19 and
construction FSP on the 1-21 5 South widening project. It is now necessary to
amend the existing Beat No. 19 agreement to increase the total amount of the
agreement for construction-related FSP by $200,000. Funding to support
construction FSP is provided through transfers of Measure A Western County
highway funds from the 1-215 South widening project funding.
Staff recommends amending Agreement No. 07-45-134-00 with Pepe's to add
$11 5,000 to support FSP costs incurred during the final months of the contract
ending June 30, 2012. Staff also recommends amending Agreement
No. 07-45-136-00 with Pepe's to add $200,000 to support construction FSP costs
incurred during the final months of the contract ending June 30, 2012. Finally,
staff recommends amending Agreement No. 11-45-146-00 with Pepe's to add
$800,000 to support construction FSP services for the SR-91 HOV project.
Financial Information
In Fiscal Year Budget: Yes Year: FY 2011/12 Amount: $415,000
N/A FY 2012/13 + $700,000
State of California No Source of Funds: SAFE DMV Fees Budget Adjustment: N/A State-STIP
GL/Project Accounting No.: 0021 7 3 81 014 00000 0000 201 45 81014
Fiscal Procedures Approved: ~~ I Date: I 04/12/12
Agenda Item 8K
I
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•
AGENDA ITEM SL
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
F R O M : J i l l i a n E d m i s t o n , S t a f f A n a l y s t
B r i a n C u n a n a n , C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : F r e e w a y S e r v i c e P a t r o l C o s t E f f e c t i v e n e s s E v a l u a t i o n
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e A g r e e m e n t N o . 1 2 - 4 5 - 0 7 9 - 0 0 w i t h O K S A s s o c i a t e s ( O K S ) t o
p r o v i d e a F r e e w a y S e r v i c e P a t r o l ( F S P ) c o s t e f f e c t i v e n e s s e v a l u a t i o n i n t h e
a m o u n t o f $ 2 5 , 0 0 0 ; a n d
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
B A C K G R O U N D I N F O R M A T I O N :
T h e C o m m i s s i o n , a c t i n g i n i t s c a p a c i t y a s t h e R i v e r s i d e C o u n t y S e r v i c e A u t h o r i t y
f o r F r e e w a y E m e r g e n c i e s ( R C S A F E ) , p r o v i d e s F S P s e r v i c e o n n i n e b e a t s o n
I n t e r s t a t e s 1 5 a n d 2 1 5 , a n d S t a t e R o u t e s 6 0 a n d 9 1 . A n n u a l l y , t h e p r o g r a m
p r o v i d e s a p p r o x i m a t e l y 4 5 , 0 0 0 a s s i s t s t o s t r a n d e d m o t o r i s t s a l o n g R i v e r s i d e
C o u n t y f r e e w a y s . C u r r e n t l y , t h e p r o g r a m o p e r a t e s 2 1 t o w t r u c k s p a t r o l l i n g o v e r
8 0 m i l e s o f f r e e w a y , M o n d a y t h r o u g h F r i d a y d u r i n g t h e p e a k c o m m u t e h o u r s o f
5 : 3 0 a . m . t o 8 : 3 0 a . m . a n d 3 : 0 0 p . m . t o 7 : 0 0 p . m . T h e F r i d a y a f t e r n o o n s h i f t s
s t a r t t w o h o u r s e a r l i e r a t 1 : 0 0 p . m .
I n 1 9 9 0 , P r o p o s i t i o n C w a s p a s s e d t o f u n d t r a n s p o r t a t i o n i m p r o v e m e n t s a n d t o .
h e l p r e d u c e t r a f f i c c o n g e s t i o n i n C a l i f o r n i a . F r o m t h i s , t h e F S P p r o g r a m w a s
c r e a t e d b y t h e C a l t r a n s , w h i c h d e v e l o p e d t h e c o r r e s p o n d i n g L o c a l F u n d i n g
A l l o c a t i o n P l a n t o d i s t r i b u t e f u n d s t o p a r t i c i p a t i n g j u r i s d i c t i o n s , s u c h a s R C S A F E .
I n F Y 2 0 0 2 / 0 3 , C a l t r a n s w o r k e d w i t h U C B e r k e l e y ' s I n s t i t u t e o f T r a n s p o r t a t i o n
S t u d i e s t o d e v e l o p t h e C a l t r a n s F S P E v a l u a t i o n m o d e l ( F S P E ) a n d t h e C a l t r a n s F S P -
P r e d i c t o r m o d e l ( F S P P ) . T h e s e m o d e l s w e r e u s e d t o d e t e r m i n e t h e c o s t -
e f f e c t i v e n e s s o f t h e 1 3 0 i n d i v i d u a l F S P b e a t s t h r o u g h o u t t h e s t a t e o f C a l i f o r n i a b y
A g e n d a . I t e m 8 L
1 8 5
calculating an annual benefit/cost. ratio. The "costs" for this model include the
annual capital, operating, and administrative costs for providing FSP service. The
model calculates the "benefit" by factoring savings in incident delay, fuel
consumption and air pollutant emissions (based on the number of FSP assists, beat
geometries, and traffic volumes) and translates these factors into monetary values
for delay and fuel consumption.
Subsequently, Caltrans entered into a contract with DKS Associates in FY 2010/11
to perform updated analyses using the existing models. DKS Associates was
chosen for its experience in providing transportation analyses and solutions and for
the expertise possessed by its senior data analyst and project manager, Mike
Mauch. Mr. Mauch was on the UC Berkeley team that developed the original FSPE
and FSPP models. The most recent statewide FSP evaluation report, conducted
and produced by DKS Associates and pending Caltrans final approval, preliminarily
determines that RC SAFE has the second-highest benefit/cost. ratio (1 0.83) in the
state. Therefore, for every $1 spent on RC SAFE's FSP program, the model
calculates a benefit of $10.83.
DISCUSSION:
As a means of further improving RC SAFE's FSP benefit/cost ratio and exploring
•
the potential for future service expansion, staff is recommending entering into an •
agreement with DKS Associates. Using its expertise with FSP modeling, DKS
Associates will perform two tasks.
Task 1 consists of projecting benefit cost ratios for potential FSP service
expansions: Southwest Riverside County (Murrieta, Temecula), Coachella Valley,
and weekend service on SR-91 . DKS Associates will work with staff to define the
beats and perform beat sensitivity analysis to demonstrate the effects of altering
key parameters on the beats. Key parameters include: beat length, starting and
ending points, hours of operation, and the number of tow trucks on the beats. The
goal of this analysis is to have optimal beat descriptions prepared and to help
prioritize projects should additional funding opportunities arise to support FSP
expansion or to pilot new FSP service.
Task 2 will consist of DKS Associates providing FSP management support as
needed by RC SAFE FSP program management. Services provided may include but
are not limited to reviewing FSP management and operating procedures, reviewing
and analyzing the cost effectiveness of existing FSP. beats, and working with staff
to determine if altering key parameters may result in a more cost effective FSP
program.
Agenda Item SL
186
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S t a f f r e c o m m e n d s t h e a w a . r d o f A g r e e m e n t N o . 1 2 - 4 5 - 0 7 9 - 0 0 w i t h O K S
A s s o c i a t e s i n t h e a m o u n t o f $ 2 5 , 0 0 0 , c o n s i s t i n g o f $ 1 5 , 6 0 0 r e l a t e d t o i n i t i a l w o r k
u n d e r T a s k s 1 a n d 2 a n d $ 9 , 4 0 0 r e l a t e d t o p o t e n t i a l e x t r a w o r k t o b e a u t h o r i z e d
u n d e r f u t u r e t a s k o r d e r s . F u n d i n g f o r t h e s e s e r v i c e s i s i n c l u d e d i n t h e c u r r e n t
F Y 2 0 1 1 / 1 2 b u d g e t , a s w e l l a s i n t h e F Y 2 0 1 2 / 1 3 p r o p o s e d b u d g e t .
F i n a n c i a l I n f o r m a t i o n
I n F i s c a l Y e a r B u d g e t : I Y e s Y e a r : I F Y 2 0 1 1 / 1 2 A m o u n t : I $ 5 , 0 0 0
N / A F Y 2 0 1 2 / 1 3 $ 2 0 , 0 0 0
S o u r c e o f F u n d s : I S A F E D M V F e e s B u d g e t A d j u s t m e n t : I N o
N / A
G L / P r o j e c t A c c o u n t i n g N o . : 0 0 2 1 7 3 6 5 5 2 0 0 0 0 0 0 0 0 0 0 2 0 1 4 5 6 5 5 2 0
F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ J D a t e : J 0 4 / 1 2 / 1 2
A t t a c h m e n t s :
1 ) D r a f t A g r e e m e n t N o . 1 2 - 4 5 - 0 7 9 - 0 0
2 ) D K S A s s o c i a t e s S c o p e o f W o r k
A g e n d a I t e m B L
1 8 7
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A T T A C H M E N T 1
A g r e e m e n t N o . 1 2 - 4 5 - 0 7 9 - 0 0
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
A G R E E M E N T F O R C O S T E F F E C T I V E N E S S E V A L U A T I O N S E R V I C E S
W I T H O K S A S S O C I A T E S
1 . P A R T I E S A N D D A T E .
T h i s A g r e e m e n t i s m a d e a n d e n t e r e d i n t o t h i s _ d a y o f , 2 0 1 2 ,
b y a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( " t h e
C o m m i s s i o n " ) a n d O K S A S S O C I A T E S ( " C o n s u l t a n t " ) a C A L I F O R N I A C O R P O R A T I O N .
2 . R E C I T A L S .
2 . 1 C o n s u l t a n t d e s i r e s t o p e r f o r m a n d a s s u m e r e s p o n s i b i l i t y f o r t h e
p r o v i s i o n o f c e r t a i n p r o f e s s i o n a l c o n s u l t i n g s e r v i c e s r e q u i r e d b y C o m m i s s i o n o n t h e
t e r m s a n d c o n d i t i o n s s e t f o r t h i n t h i s A g r e e m e n t . C o n s u l t a n t r e p r e s e n t s t h a t i t i s a
p r o f e s s i o n a l c o n s u l t a n t , e x p e r i e n c e d i n p r o v i d i n g c o s t e f f e c t i v e n e s s e v a l u a t i o n s e r v i c e s
t o p u b l i c c l i e n t s , i s l i c e n s e d i n t h e S t a t e o f C a l i f o r n i a � , a n d i s f a m i l i a r w i t h t h e p l a n s o f
C o m m i s s i o n .
2 . 2 C o m m i s s i o n d e s i r e s t o e n g a g e C o n s u l t a n t t o r e n d e r c e r t a i n
c o n s u l t i n g s e r v i c e s f o r t h e F r e e w a y S e r v i c e P a t r o l ( F S P ) P r o g r a m P r o j e c t ( " P r o j e c t " ) a s
s e t f o r t h h e r e i n . �
3 . T E R M S .
3 . 1 G e n e r a l S c o p e o f S e r v i c e s . C o n s u l t a n t p r o m i s e s a n d a g r e e s t o
f u r n i s h t o C o m m i s s i o n a l l l a b o r m a t e r i a l s , t o o l s , e q u i p m e n t , s e r v i c e s , a n d i n c i d e n t a l a n d
c u s t o m a r y w o r k n e c e s s a r y t o f u l l y a n d a d e q u a t e l y p r o v i d e p r o f e s s i o n a l c o n s u l t i n g
s e r v i c e s a n d a d v i c e o n v a r i o u s i s s u e s a f f e c t i n g t h e d e c i s i o n s o f C o m m i s s i o n r e g a r d i n g
t h e P r o j e c t a n d o n o t h e r p r o g r a m s a n d m a t t e r s a f f e c t i n g C o m m i s s i o n , h e r e i n a f t e r
r e f e r r e d t o a s " S e r v i c e s " . T h e S e r v i c e s a r e m o r e p a r t i c u l a r l y d e s c r i b e d i n E x h i b i t " A "
a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e . A l l S e r v i c e s s h a l l b e s u b j e c t t o ,
a n d p e r f o r m e d i n a c c o r d a n c e w i t h , t h i s A g r e e m e n t , t h e e x h i b i t s a t t a c h e d h e r e t o a n d
i n c o r p o r a t e d h e r e i n b y r e f e r e n c e , a n d a l l a p p l i c a b l e l o c a l , s t a t e , a n d f e d e r a l l a w s , r u l e s
a n d r e g u l a t i o n s .
1 8 8
3.2 Term. The term of this Agreement shall be from the date first •
specified above to June 30, 2013, unless earlier terminated as provided herein.
Consultant shall complete the Services within the term of this Agreement and shall meet
any other established schedules and deadlines.
3.3 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Con~ultant represents that it has the professional and technical personnel required to
perform the Services in conformance with such conditions. In order to facilitate
Consultant's conformance with the Schedule, the Commission shall respond to
Consultant's submittals in a timely manner. Upon request of the Commission,
. Consultant shall provide a more det~iled schedule .Qf anticipated performance to meet
the Schedule of Services.
3.4 Independent Contractor; Control and Pa~ment of Subordinates.
The Services shall be performed by Consultant under its supervision. Consultant will
determine the means, method and details ;otztperforrp!ng the Servi~~.? subject to the
requirements of this Agreement.. Commission ·r~.tair:($~U:::onsultant on :an independent
contractor basis and Consultanhis not an employe~J>fCommission. Consultant retains
the right to perform similar or different.§ervices <tor others during the term of this
Agreement. Any additional personnel perfdr!Jij(lg the Services under this Agreement on
behalf of Consultant shall not be emp.!gyeeslft)t G.ommission and shall at all times be
under Consultant's ~~elusive direction;~~~md controL Consultant shall pay all wages, •
salaries, and other amounts due such pe·W§.oonefSin conlle(;tion with their performance of
Services under this Ag~eement and as req'ul~ed by law. ·consultant shall be responsible
for all reports and obllgf.l~ions xespecting sbch additional personnel, including, but not
limited to: social security fa~e~~ In·~~·m~ tax withholding, unemployment insurance, and
workers' compensation insur~'flce. · · · ··
~,>,,'
3.5 Conforman6e to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of Commission.
3.6 Substitution of Key Personnel. Consultant has represented to
Commission that cef1ain key personnel will perform and coordinate the Services under
this Agreement. Should.. one or more of such personnel become unavailable,
Consultant may substitute i;ther personnel of at least equal competence and experience
upon written approval of Commission. In the event that Commission and Consultant
cannot agree as to the substitution of key personnel, Commission shall be entitled to
terminate this Agreement for cause, pursuant to provisions of Section 3.16 of this
Agreement. The key personnel for performance of this Agreement are as follows:
3.7 Commission's Representative. Commission hereby designates
Executive Director, or his or her designee, to act as its representative for the
performance of this Agreement ("Commission's Representative"). Commission's
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r e p r e s e n t a t i v e s h a l l h a v e t h e p o w e r t o a c t o n b e h a l f o f C o m m i s s i o n f o r a l l p u r p o s e s
u n d e r t h i s A g r e e m e n t . C o n s u l t a n t s h a l l n o t a c c e p t d i r e c t i o n f r o m a n y p e r s o n o t h e r t h a n
C o m m i s s i o n ' s R e p r e s e n t a t i v e o r h i s o r h e r d e s i g n e e .
3 . 8 C o n s u l t a n t ' s R e p r e s e n t a t i v e . C o n s u l t a n t h e r e b y d e s i g n a t e s
L _ I N S E R T N A M E O R T I T L E _ _ j , o r h i s o r h e r d e s i g n e e , t o a c t a s i t s r e p r e s e n t a t i v e
f o r t h e p e r f o r m a n c e o f t h i s A g r e e m e n t ( " C o n s u l t a n t ' s R e p r e s e n t a t i v e " ) . C o n s u l t a n t ' s
R e p r e s e n t a t i v e s h a l l h a v e f u l l a u t h o r i t y t o r e p r e s e n t a n d a c t o n b e h a l f o f t h e C o n s u l t a n t
f o r a l l p u r p o s e s u n d e r t h i s A g r e e m e n t . T h e C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l s u p e r v i s e
a n d d i r e c t t h e S e r v i c e s , u s i n g h i s o r h e r b e s t s k i l l a n d a t t e n t i o n , a n d s h a l l b e
r e s p o n s i b l e f o r a l l m e a n s , m e t h o d s , t e c h n i q u e s , s e q u e n c e s a n d p r o c e d u r e s a n d f o r t h e
s a t i s f a c t o r y c o o r d i n a t i o n o f a l l p o r t i o n s o f t h e S e r v i c e s u n d e r t h i s A g r e e m e n t .
3 . 9 C o o r d i n a t i o n o f S e r v i c e s . C o h s u l t a n t a g r e e s t o w o r k c l o s e l y w i t h
C o m m i s s i o n s t a f f i n t h e p e r f o r m a n c e o f S e r v i c e s a n d s h a l l b e a v a i l a b l e t o C o m m i s s i o n ' s
s t a f f , c o n s u l t a n t s a n d o t h e r s t a f f a t a l l r e a s o n a b l e t i m e s .
3 . 1 0 S t a n d a r d o f C a r e ; L i c e n s e s . C o n s u l t a n t s h a l l p e i f o r m t h e S e r v i c e s
u n d e r t h i s A g r e e m e n t i n a s k i l l f u l a n d c o m p e t e n t m i = \ n n e l , c o n s i s t e n f ' w i t h t h e s t a n d a r d
g e n e r a l l y r e c o g n i z e d a s b e i n g e m p l o y e d b y p r o f e s s i o n a l s i n t h e s a m e d i s c i p l i n e i n t h e
S t a t e o f C a l i f o r n i a . C o n s u l t a n t � r e p r e s e n t s a n d m a i n t a i n s t h a t i t i s s k i l l e d i n t h e - .
p r o f e s s i o n a l c a l l i n g n e c e s s a r y t o p e r f o r m f t h e S e r v i c e s : : : ; . C o n s u l t a n t w a r r a n t s t h a t a l l
e m p l o y e e s a n d s u b c o n t r a c t o r s s h a l l h a v e s u f f i c i e n t s k i l l a f ; ) d e x p e r i e n c e t o p e r f o r m t h e
S e r v i c e s a s s i g n e d t o t h e m . . F i n a l l y , C o n s u l t a n t r e p r e s e n f l 5 t h a t i t , i t s e m p l o y e e s a n d
s u b c o n t r a c t o r s h a v e a l l l i c e r i ~ e s , p e r m i t s , . c t l l a l i f i c a t i o n s , a n d a p p r o v a l s o f w h a t e v e r
n a t u r e t h a t a r e l e g a l l y r e q u i r e d � t o p e r f o r m t h e S e r v i c e s a n d t h a t s u c h l i c e n s e s a n d
a p p r o v a l s s h a l l b e m a i r i t a i n e d t h r o u g h o u t t h e t e r m o f t h i s A g r e e m e n t . C o n s u l t a n t s h a l l
p e r f o r m , a t i t s o w n c o s t a n d e x p e n s e a n d w i t h o u t r e i m b u r s e m e n t f r o m C o m m i s s i o n , a n y
S e r v i c e s n e c e s s a r y t o c o r r e c t e r r o r s o r o m i s s i o n s w h i c h a r e c a u s e d b y t h e C o n s u l t a n t ' s
f a i l u r e t o � c o m p l y w i t h t h e s t a n d a r d o f c a r e p r o v i d e d f o r h e r e i n , a n d s h a l l b e f u l l y
r e s p o n s i b l e t o t h e C o m m i s s i o n f o r a l l d a m a g e s a n d o t h e r l i a b i l i t i e s p r o v i d e d f o r i n t h e
i n d e m n i f i c i : H i q n p r o v i s i o n s o f t h i s A g r e e m e n t a r i s i n g f r o m t h e C o n s u l t a n t ' s e r r o r s a n d
o m i s s i o n s .
3 . 1 1 L a w s a n d R e g u l a t i o n s . C o n s u l t a n t s h a l l k e e p i t s e l f f u l l y i n f o r m e d o f
a n d i n c o m p l i a n c e w i t h a l l l o c a l , s t a t e a n d f e d e r a l l a w s , r u l e s a n d r e g u l a t i o n s i n a n y
m a n n e r a f f e c t i n g t h e p e r f o r m a n c e o f t h e P r o j e c t o r t h e S e r v i c e s , i n c l u d i n g a l l C a i / O S H A
r e q u i r e m e n t s , a n d s h a l l g i v e a l l n o t i c e s r e q u i r e d b y l a w . C o n s u l t a n t s h a l l b e l i a b l e f o r a l l
v i o l a t i o n s o f s u c h l a w s a n d r e g u l a t i o n s i n c o n n e c t i o n w i t h S e r v i c e s . I f t h e C o n s u l t a n t
p e r f o r m s a n y w o r k k n o w i n g i t t o b e c o n t r a r y t o s u c h l a w s , r u l e s a n d r e g u l a t i o n s a n d
w i t h o u t g i v i n g w r i t t e n n o t i c e t o C o m m i s s i o n , C o n s u l t a n t s h a l l b e s o l e l y r e s p o n s i b l e f o r
a l l c o s t s a r i s i n g t h e r e f r o m . C o n s u l t a n t s h a l l d e f e n d , i n d e m n i f y a n d h o l d C o m m i s s i o n , i t s
o f f i c i a l s , d i r e c t o r s , o f f i c e r s , e m p l o y e e s a n d a g e n t s f r e e a n d h a r m l e s s , p u r s u a n t t o t h e
i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t , f r o m a n y c l a i m o r l i a b i l i t y a r i s i n g o u t o f a n y
f a i l u r e o r a l l e g e d f a i l u r e t o c o m p l y w i t h s u c h l a w s , r u l e s o r r e g u l a t i o n s .
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3.12 Insurance.
3.12.1 Time for Compliance. Consultant shall not commence work
under this Agreement until it has provided evidence satisfactory to the Commission that
it has secured all insurance required under this section. In addition, Consultant shall not
allow any subcontractor to commence work on any subcontract until it has secured all
insurance required under this section.
3.12.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for
injuries to persons or damages to property which may arise from or in connection with
the performance of the Agreement by the Consultant, its agents, representatives,
employees or subcontractors. Consultant shall also require all of its subcontractors to
procure and maintain the same insurance for the duratipn of the Agreement. Such
insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance
Services Office Commercial General Liability c~~~Jctge {occurrence fOFQ\l;;:CG 0001 ); (2)
Automobile Liability: Insurance ~er,.v.ic~s Office Bbslne"ss Auto Coverag({' form number
CA 0001, code 1 (any auto); and-(3) Wof:Ji.ers' Comp~(!Sation and Employer's Liability:
Workers' Compensation insurance as required by the ~t~le of California and Employer's
Liability Insurance. · · · '""!"'·
3,' ,_-,' . \ . y<L::.. -_, -<~·>{~(~· !< " > <~~;'E:~. (B) Minimurp J:;tmits ot~,·lnsurance. Consultant shall
maintain limits no Je~s than: (1) .General Liabl1ity: $2,000,000 per occurrence for bodily
injury, personal injul)f and property damage;. If Commercial General Liability Insurance
or other fqrrp y,tith. general .aggregateJimit is _t.Jsed, either the general aggregate limit
shall apBIY sep'iirately ,to this Agreemeriftlqcation or the general aggregate limit shall be
twice tf)erequired occurrence limit; (2) Automobile Liability: $1,000,000 per accident for
bodily Injury and property damage; and (3) if Consultant has an employees, Workers'
Compensation and Employer's Liability: Workers' Compensation limits as required by
the Labor Code of the State of California. Employer's. Practices Liability limits of
$1,000,000 per accident.
3J 2.3 [Reserved]
3.12.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms
approved by the Commission to add the .following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: ( 1) the Commission, its directors, officials, officers, employees
and agents shall be covered as additional insureds with respect to the Services or
operations performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work; and (2) the insurance coverage shall
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b e p r i m a r y i n s u r a n c e a s r e s p e c t s t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s ,
e m p l o y e e s a n d a g e n t s , o r i f e x c e s s , s h a l l s t a n d i n a n u n b r o k e n c h a i n o f c o v e r a g e
e x c e s s o f t h e C o n s u l t a n t ' s s c h e d u l e d u n d e r l y i n g c o v e r a g e . A n y i n s u r a n c e o r s e l f -
i n s u r a n c e m a i n t a i n e d b y t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d
a g e n t s s h a l l b e e x c e s s o f t h e C o n s u l t a n t ' s i n s u r a n c e a n d s h a l l n o t b e c a l l e d u p o n t o
c o n t r i b u t e w i t h i t i n a n y w a y . �
( B ) A u t o m o b i l e L i a b i l i t y . T h e a u t o m o b i l e l i a b i l i t y p o l i c y
s h a l l b e e n d o r s e d t o s t a t e t h a t : ( 1 ) t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s ,
e m p l o y e e s a n d a g e n t s s h a l l b e c o v e r e d a s a d d i t i o n a l i n s u r e d s w i t h r e s p e c t t o t h e
o w n e r s h i p , o p e r a t i o n , m a i n t e n a n c e , u s e , l o a d i n g o r w n l o a d i n g o f a n y a u t o o w n e d ,
l e a s e d , h i r e d o r b o r r o w e d b y t h e C o n s u l t a n t o r f o r w h i c h t h e C o n s u l t a n t i s r e s p o n s i b l e ;
a n d ( 2 ) t h e i n s u r a n c e c o v e r a g e s h a l l b e p r i m a r y i n s u r a n c e a s r e s p e c t s t h e C o m m i s s i o n ,
i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d . a g e n t s , o r i f e x c e s s , s h a l l s t a n d i n a n
u n b r o k e n c h a i n o f c o v e r a g e e x c e s s o f t h e C o n s u l t a n t ' s s c h e d u l e d u n d e r l y i n g c o v e r a g e .
A n y i n s u r a n c e o r s e l f - i n s u r a n c e m a i n t a i n e d b y t h e C o m m i s s i c k f ~ � i t s d i r e c t o r s , o f f i c i a l s ,
o f f i c e r s , e m p l o y e e s a n d a g e n t s s h a l l b e e x c e s s o f t h e C o n s u l t a n t ' s i n s u r a n c e a n d s h a l l
n o t b e c a l l e d u p o n t o c o n t r i b u t e w i t h i t i n a n y w a y . � >
( C ) V V o r k e r s ' C o ~ p ~ n s a t i o n a n d E m o l o v e r s L i a b i l i t y
C o v e r a g e . T h e i n s u r e r s h a l l a g r e e : t o . w a i v e a l l r i g h t s o f s u b r o g a t i o n a g a i n s t t h e
C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s f o r l o s s e s p a i d
u n d e r t h e t e r m s o f t h e i n s u r a n c e p o l i c y w h i c l ; l , a r i s e f r o r r , t w o r k . p e r f o r m e d b y t h e
C o n s u l t a n t . � � � �
( D ) . , r j A I I C o v e r a g e s . E a c h i h s u r a n c e p o l i c y r e q u i r e d b y t h i s
A g r e e m e n t s h a l l b e e n d o r s e d t ' Q s t a t e t h a t : ( A ) c o v e r a g e s h a l l n o t b e s u s p e n d e d ,
v o i d e d o r c ; a n ~ t y d e x c e p t . a f t e t < h h i r t y ( 3 0 ) d a y s p r i o r w r i t t e n n o t i c e b y c e r t i f i e d m a i l ,
r e t u r n r e t e i p t r e � q u e s t e d , h c : f s : b e e n > g i v e n t o t h e C o m m i s s i o n ; a n d , ( B ) a n y f a i l u r e t o
c o m p l y � w i t h r e p o r t i ~ g . o r o t h E : ! r . p r o v i s i o n s o f t h e p o l i c i e s , i n c l u d i n g b r e a c h e s o f
w a r r a n t i e s , s h a l l n o t a f f e c t c o v e r a g e p r o v i d e d t o t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s ,
o f f i c e r s , e m p l o y e e s a n d a g e n t s .
3 . 1 2 . 5 D e d u c t i b l e s a n d S e l f - I n s u r a n c e R e t e n t i o n s . A n y d e d u c t i b l e s
o r s e l f - i n s u r e d r e t e n t i o n s m u s f b e d e c l a r e d t o a n d a p p r o v e d b y t h e C o m m i s s i o n . I f t h e
C o m m i s s i o n d o e s n o t a p p r o v e t h e d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s p r e s e n t e d ,
C o n s u l t a n t s h a l l g u a r a n t e e t H a t , a t t h e o p t i o n o f t h e C o m m i s s i o n , e i t h e r : ( 1 ) t h e i n s u r e r
s h a l l r e d u c e o r e l i m i n a t e s u c h d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s r e s p e c t s t h e
C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s ; o r , ( 2 ) t h e
C o n s u l t a n t s h a l l p r o c u r e a b o n d g u a r a n t e e i n g p a y m e n t o f l o s s e s a n d r e l a t e d
i n v e s t i g a t i o n c o s t s , c l a i m s a n d a d m i n i s t r a t i v e a n d d e f e n s e e x p e n s e s .
3 . 1 2 . 6 A c c e p t a b i l i t y o f I n s u r e r s . I n s u r a n c e i s t o b e p l a c e d w i t h
i n s u r e r s w i t h a c u r r e n t A . M . B e s t ' s r a t i n g n o l e s s t h a n A : V I I I , l i c e n s e d t o d o b u s i n e s s i n
C a l i f o r n i a , a n d s a t i s f a c t o r y t o t h e C o m m i s s i o n .
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3.12.7 Verification of Coverage. Consultant shall furnish •
Commission with original certificates of insurance and endorsements effecting coverage
required by this Agreement on forms satisfactory to the Commission. The certificates
and endorsements for each insurance policy shall be signed by a person authorized by
that insurer to bind coverage on its behalf. All. certificates and endorsements must be
received and approved by the Commission before work commences. The Commission
reserves the right to require complete, certified copies of all required insurance policies,
at any time.
3.13 Safety. Consultant shall execute and maintain its work so as to
avoid injury or damage to any person or property. In carrying out its Services, the
Consultant shall at all times be in compliance with ·C!II applicable local, state and federal
laws, rules and regulations, and shall exercise all necessary precautions for the safety
of employees appropriate to the nature of the work and the conditions under which the
work is to be performed. Safety precautions as applicable shall .include, but shall not be
limited to: (A) adequate life protection and life saving equipment and procedures; (B)
instructions in accident prevention for all'employees and subcontra,ctors, such as safe
walkways, scaffolds, fall protection ladders;,i:J~ridges,,. gang plank~ .•. ,confined space
procedures, trenching and shoring1 equipmentahd otner safety devices: equipment and
wearing apparel as are necesscirfor;lawfully requir§d to prevent accidents or injuries;
and (C) adequate facilities for tht? · prdt?t~f inspection and · maintenance of all safety
measures.
3.14 Fees.andPaymerit.
3.14.1 Com@Emsation.; .. eonsultant shall receive compensation,
including authorized rei.ooburseooents, for altServices rendered under this Agreement at
the rates set forth in Exhibit "C1' att~.sbed her~to. The total compensation shall not
exceed; TwE:mty-Five Thousand Dollars ($25,000) without written approval of
Commis.sion's Executive Direptor ("Total. Compensation"). Extra Work may be
authorized, as described below, and if authorized, will be compensated at the rates and
manner sefforth in this Agreement.
3.14.2 Payment of Compensation. Consultant shall submit to
Commission a monthly statement which indicates work completed and hours of
Services rendered by Consultant. The statement shall describe the amount of Services
and supplies provided since the initial commencement date, or since the start of the
subsequent billing periods, as appropriate, through the date of the statement.
Commission shall, within 45 days of receiving such statement, review the statement and
pay all approved charges thereon.
3.14.3 Reimbursement for Expenses. Consultant shall not be
reimbursed for any expenses unless authorized in writing by Commission.
3.14.4 Extra Work. At any time during the term of this Agreement,
Commission may request that Consultant perform Extra Work. As used herein, "Extra
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W o r k " m e a n s a n y w o r k w h i c h i s d e t e r m i n e d b y C o m m i s s i o n t o b e n e c e s s a r y f o r t h e
p r o p e r c o m p l e t i o n o f t h e P r o j e c t , b u t w h i c h t h e p a r t i e s d i d n o t r e a s o n a b l y a n t i c i p a t e
w o u l d b e n e c e s s a r y a t t h e e x e c u t i o n o f t h i s A g r e e m e n t . C o n s u l t a n t s h a l l n o t p e r f o r m ,
n o r b e c o m p e n s a t e d f o r , E x t r a W o r k w i t h o u t w r i t t e n a u t h o r i z a t i o n f r o m C o m m i s s i o n ' s
E x e c u t i v e D i r e c t o r .
3 . 1 5 A c c o u n t i n g R e c o r d s . C o n s u l t a n t s h a l l m a i n t a i n c o m p l e t e a n d
a c c u r a t e r e c o r d s w i t h r e s p e c t t o a l l c o s t s a n d e x p e n s e s i n c u r r e d a n d f e e s c h a r g e d
u n d e r t h i s A g r e e m e n t . A l l s u c h r e c o r d s s h a l l b e c l e a r l y i d e n t i f i a b l e . C o n s u l t a n t s h a l l
a l l o w a r e p r e s e n t a t i v e o f C o m m i s s i o n d u r i n g n o r m a l b u s i n e s s h o u r s t o e x a m i n e , a u d i t ,
a n d m a k e t r a n s c r i p t s o r c o p i e s o f s u c h r e c o r d s a n d a n y o t h e r d o c u m e n t s c r e a t e d
p u r s u a n t t o t h i s A g r e e m e n t . C o n s u l t a n t s h a l l a l l o w i n s p e c t i o n o f a l l w o r k , d a t a ,
d o c u m e n t s , p r o c e e d i n g s , a n d a c t i v i t i e s r e l a t e d t o t h e A g r e e m e n t f o r a p e r i o d o f t h r e e
( 3 ) y e a r s f r o m t h e d a t e o f f i n a l p a y m e n t u n d e r t h i s A g r e e m ~ n t .
3 . 1 6 T e r m i n a t i o n o f A g r e e m e n t .
3 . 1 6 . 1 G r o u n d s f o r T e r f f l l i n a t i o n . , ~ ; C o m m i s s i d ~ ; : m a y , b y w r i t t e n
n o t i c e t o C o n s u l t a n t , t e r m i n a t e t h e w h o l e o r a n y . r ; ? a r t ~ ~ t h i s A g r e e m e h t a t a n y t i m e a n d
w i t h o u t c a u s e b y g i v i n g w r i t t e n n o f ~ e t o C o n s u l t a t l ) t o � : S u c h t e r m i n a t i o n , a n d s p e c i f y i n g
t h e e f f e c t i v e d a t e t h e r e o f . U p o n t � t m f r i ' a ~ i o n , C o n s G l t a f ] t s h a l l b e c o m p e n s a t e d o n l y f o r
t h o s e s e r v i c e s w h i c h h a v e b e e n f L i H y a n d a d e q u a t e l y r ~ h d e r e d t o C o m m i s s i o n t h r o u g h
t h e e f f e c t i v e d a t e o f t h e t e r m i n a t i o n , ; ; . a n d C o n s u l t a n t s f i ~ U . b e e n t i t l e d t o n o f u r t h e r
c o m p e n s a t i o n . C o n s u l t a r i t m a y n o t t e r f u . " n a t e t l ; l i s A . g r e e m e r i P e x c e p t f o r c a u s e .
' " . < , " . ~ ' ; ; ; : c ~ ; " c " ' ) , , , ~ c '
' � 3 . 1 p . 2 E f f ~ t t o f T e r ~ i n i i t i o ~ . I f t h i s A g r e e m e n t i s t e r m i n a t e d a s
p r o v i d e d h e r e i n , C o m m i s s i o n ' m a y r e q u i r e C o n s u l t a n t t o p r o v i d e a l l f i n i s h e d o r
u n f i n i s h e d Q o c u m e n t s a n d Q a t a , a s q . e f i n e d ' b ~ l o w , a n d o t h e r i n f o r m a t i o n o f a n y k i n d
p r e p a r e d H y C & h s u t t a n t i n c o n n e d i d h ' J , t ' i t h f f i e p e r f o r m a n c e o f S e r v i c e s u n d e r t h i s
A g r e e m e n t . C o n s u l t a n t s h a H b e r e q l l i r e d t o p r o v i d e s u c h d o c u ~ e n t a n d o t h e r
i n f o r m a t i o n w i t h i n f i f t e e n ( 1 5 ) d a y s o f t h e r e q u e s t .
3 . 1 6 . 3 A d d i t i o n a l S e r v i c e s . I n t h e e v e n t t h i s A g r e e m e n t i s
t e r m i n a t e d i n w h o l e o r i n p a r t a s p r o v i d e d h e r e i n , C o m m i s s i o n m a y p r o c u r e , u p o n s u c h
t e r m s a n d i n s u c h m a n n e r a s i t m a y d e t e r m i n e a p p r o p r i a t e , s e r v i c e s s i m i l a r t o t h o s e
t e r m i n a t e d .
3 . 1 7 D e l i v e t y o f N o t i c e s . A l l n o t i c e s p e r m i t t e d o r r e q u i r e d u n d e r t h i s
A g r e e m e n t s h a l l b e g i v e n t o t h e r e s p e c t i v e p a r t i e s a t t h e f o l l o w i n g a d d r e s s , o r a t s u c h
o t h e r a d d r e s s a s t h e r e s p e c t i v e p a r t i e s m a y p r o v i d e i n w r i t i n g f o r t h i s p u r p o s e :
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CONSULT ANT:
DSK Associates
. 8950 Cal Center Drive, Suite 340
Sacramento CA 95826-3225
Attn: --------
COMMISSION:
Riverside County
Transportation Commission
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
Attn: Executive Director
Such notice shall be deemed made when personally delivered or when
mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid
and addressed to the party at its applicable address. Actual notice shall be deemed
adequate notice on the date actual notice occurred, regardless of the method of service.
3.18 Ownership of Materials/Confidentiality.
3.18.1 Documents & Data(: This Agr~~m~t:Jt creates an exclusive
and perpetual license for Commission to copy, use, modify, re\ilpe, or sub-license any
and all copyrights and designs embodied in. plans, specifications, .studies, drawings,
estimates, materials, data and other documents or war.~s of authorship fixed in any
tangible medium of expression, Including but rtot.!irn;i,t~d'to, physical 'Ett~wings or data
magnetically or otherwise rec •. ~~;:Rn computef:.:i:~ls~kettes, which a·r~ prepared or
caused to be prepared by Consulta,pt'uot:f~.~this Agre'e!;J;11£nt ("Documents & Data").
~tts¥~:: -~.,, ';,:<~"~
•
Consultant shall require 'all ·~ybcontra~tors to agree in writing that
Commission is gran!e~:t;•~P e?<clusive aod,per~~~.~~lli.~ense for any Documents & Data •
the subcontractor pce:pares under this Ag(eeQieiif.' ·'···> .
' ,. ·. '<h .c' . '-'··
t6nsyltan··
4 resent~ ~~d warrants that Consultant has the legal
right to grant tlJ.~. exclusive.:· . . erpetual license for all such Documents & Data.
Consultantmal<~$'j:l0 such r4J?~esentatiop .and warranty in regard to Documents & Data
whichfwere prepared by de'sign professionals other than Consultant or provided to
Consultantby the Com'rnission.
, Commission shall not be limited in any way in its use of the
Documents & Data at any time, provided that any such use not within the purposes
intended by this Agr;eement shall be at Commission's sole risk.
3.18.2 Intellectual Prooertv. In addition, Commission shall have
and retain all right, title and interest (including copyright, patent, trade secret and other
proprietary rights) in all plans, specifications, studies, drawings, estimates, materials,
data, computer programs or software and source code, enhancements, documents, and
any and all works of authorship fixed in any tangible medium or expression, including
but not limited to, physical drawings or-other data magnetically or otherwise recorded on
computer media ("Intellectual Property") prepared or developed by or on behalf of
Consultant under this Agreement as well as any other such Intellectual Property
prepared or developed by or on behalf of Consultant under this Agreement.
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T h e C o m m i s s i o n s h a l l h a v e a n d r e t a i n a l l r i g h t , t i t l e a n d i n t e r e s t i n
I n t e l l e c t u a l P r o p e r t y d e v e l o p e d o r m o d i f i e d u n d e r t h i s A g r e e m e n t w h e t h e r o r n o t p a i d
f o r w h o l l y o r i n p a r t b y C o m m i s s i o n , w h e t h e r o r n o t d e v e l o p e d i n c o n j u n c t i o n w i t h
C o n s u l t a n t , a n d w h e t h e r o r n o t d e v e l o p e d b y C o n s u l t a n t . C o n s u l t a n t w i l l e x e c u t e
s e p a r a t e w r i t t e n a s s i g n m e n t s o f a n y a n d a l l r i g h t s t o t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l
P r o p e r t y u p o n r e q u e s t o f C o m m i s s i o n .
C o n s u l t a n t s h a l l a l s o b e r e s p o n s i b l e t o o b t a i n i n w r i t i n g s e p a r a t e
w r i t t e n a s s i g n m e n t s f r o m a n y s u b c o n t r a c t o r s o r a g e n t s o f C o n s u l t a n t o f a n y a n d a l l r i g h t
t o t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y . S h o u l d C o n s u l t a n t , e i t h e r d u r i n g o r
f o l l o w i n g t e r m i n a t i o n o f t h i s A g r e e m e n t , d e s i r e t o u s e a n y o f t h e a b o v e - r e f e r e n c e d
I n t e l l e c t u a l P r o p e r t y , i t s h a l l f i r s t o b t a i n t h e w r i t t e n a p p r o v a l o f t h e C o m m i s s i o n .
A l l m a t e r i a l s a n d d o c u m e n t s w h i c h w e r e d e v e l o p e d o r p r e p a r e d b y
t h e C o n s u l t a n t f o r g e n e r a l u s e p r i o r t o t h e e x e c u t i o n o f t h i s A g r e e m e n t a n d w h i c h a r e
n o t t h e c o p y r i g h t o f a n y o t h e r p a r t y o r p u b l i c l y a v a i l a b l e a n d a n y o t h e r c o m p u t e r
a p p l i c a t i o n s , s h a l l c o n t i n u e t o b e t h e p r o p e r t y o f t h e C o n s u l t a n t H o w e v e r , u n l e s s
o t h e r w i s e i d e n t i f i e d a n d s t a t e d p r i o r t o e x e c u t i o n o f t h i s A g r e e m e n t , C o n s u l t a n t
r e p r e s e n t s a n d w a r r a n t s t h a t i t h q s t h e r i g h t t o g r a n t t h e e ) ( c l u s i v e a n d p e r p e t u a l l i c e n s e
f o r a l l s u c h I n t e l l e c t u a l P r o p e r t y a s p m v i d e d h e r e i n : � .
+ X ,
C o m m i s s i o n f u r t h e r i s g r a n t e d b y : C o n s u l t a n t a n o n - e x c l u s i v e a n d
p e r p e t u a l l i c e n s e t o c o p y , u s e , m o d i f y o r s u b - l i c e n s e a n } f . a J 1 d a l l I n t e l l e c t u a l P r o p e r t y
o t h e r w i s e o w n e d b y C o n s u l t a n t w h i c h i s t h e . b a s ~ s o r f o u n d a t i o n f o r a n y d e r i v a t i v e ,
c o l l e c t i v e , i n s u r r e c t i q p a l , o r s u p p l e m e n t a l w o r k c r e a t e d u n d e r t h i s A g r e e m e n t .
3 . t a 3 C o n f i d e n t i a l i t y . A l l i d e a s , m e m o r a n d a , s p e c i f i c a t i o n s , p l a n s ,
p r o c e d u r e s , d r a w i n g s , d e ~ B [ i p t , { p n s , c o m p u t e r p r o g r a m d a t a , i n p u t r e c o r d d a t a , w r i t t e n
i n f o r m a t i o n , ' a n d o t h e r D o c u m e n t s a n a � D a t a e i t h e r c r e a t e d b y o r p r o v i d e d t o C o n s u l t a n t
i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h i s A g r e e m e n t s h a l l b e h e l d c o n f i d e n t i a l b y
C o n s u l t a n t . S u c h m a t e r i a l s s h a l l n o t , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n ,
b e u s e d b y G o n s u l t a n t f o r a n y p u r p o s e s o t h e r t h a n t h e p e r f o r m a n c e o f t h e S e r v i c e s .
N o r s h a l l s u 2 1 i m a t e r i a l s b e d i s c l o s e d t o a n y p e r s o n o r e n t i t y n o t c o n n e c t e d w i t h t h e
p e r f o r m a n c e o f t h e S e r v i c e s o r t h e P r o j e c t . N o t h i n g f u r n i s h e d t o C o n s u l t a n t w h i c h i s
o t h e r w i s e k n o w n t o C o n s u l t a n t o r i s g e n e r a l l y k n o w n , o r h a s b e c o m e k n o w n , t o t h e
r e l a t e d i n d u s t r y s h a l l b e d ~ ~ m e d c o n f i d e n t i a l . C o n s u l t a n t s h a l l n o t u s e C o m m i s s i o n ' s
n a m e o r i n s i g n i a , p h o t o g r a p h s o f t h e P r o j e c t , o r a n y p u b l i c i t y p e r t a i n i n g t o t h e S e r v i c e s
o r t h e P r o j e c t i n a n y m a g a z i n e , t r a d e p a p e r , n e w s p a p e r , t e l e v i s i o n o r r a d i o p r o d u c t i o n
o r o t h e r s i m i l a r m e d i u m . w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n .
3 . 1 9 C o o p e r a t i o n ; F u r t h e r A c t s . T h e P a r t i e s s h a l l f u l l y c o o p e r a t e w i t h
o n e a n o t h e r , a n d s h a l l t a k e a n y a d d i t i o n a l a c t s o r s i g n a n y a d d i t i o n a l d o c u m e n t s a s
m a y b e n e c e s s a r y , a p p r o p r i a t e o r c o n v e n i e n t t o a t t a i n t h e p u r p o s e s o f t h i s A g r e e m e n t .
3 . 2 0 A t t o r n e y ' s F e e s . I f e i t h e r p a r t y c o m m e n c e s a n a c t i o n a g a i n s t t h e
o t h e r p a r t y , e i t h e r l e g a l , a d m i n i s t r a t i v e o r o t h e r w i s e , a r i s i n g o u t o f o r i n c o n n e c t i o n w i t h
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this Agreement, the prevailing party in such litigation shall be entitled to have and •
recover from the losing party reasonable attorney's fees and costs of such actions.
3.21 Indemnification. Consultant shall indemnify and hold the
Commission, its directors, officials, officers, agents, consultants, employees and
volunteers free and harmless from any and all claims, demands, causes of action,
costs, expenses, liabilities, losses, damages or injuries, in law or in equity, to property or
persons, including wrongful death, in any manner arising out of or incident to alleged
negligent acts, omissions or willfL,JI misconduct of the Consultant, its officials, officers,
employees, agents, consultants, and contractors arising o:ut of or in connection with the
performance ofthe Services, the Project or this Agreement, including without limitation,
the payment of all consequential damages, attorney$. fees and other related costs and
expenses. Consultant shall defend, at Consultant's' own< cost, expense and risk, any
and all such aforesaid suits, actions or other leg2it proceet~ifi!_gs of every kind that may
be brought or in.stituted against the Commi~ion, its directors·;officials, officers, agents,
consultants, employees and volunteers. Consultant shall pay and. satisfy any judgment,
award or decree that may be rendered against the Commission or its directors, officials,
officers, agents, consultants, employees a~d' volunteers. in any s~~.h suit, action or
other legal proceeding. Consultaqt shall reimbur;~~ ;tne.:tommission'''i:l:~~' its directors,
officials, officers, agents, consultants,.employees,arid1 volunteers, for any and all legal
expenses and costs, including reasort~~L~."attornetsJees, incurred by each of them in
connection therewith or in enforci.~g tPiei :if1demnity :,,~~-Kein provided. Consultant's
obligation to indemnity shall not be r~~!ticted to jnsuranc@':::f:>roceeds, if any, received by
the Commission or its directors, officiat.§, officers, agents, consultants, employees and •
volunteers. Notwithstanding the foreg~ing, . to the extent Consultant's Services are
subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent
required by Civil Code Section 2782.8, to cla:ims that arise out of, pertain to, or relate to
the negligence, recklessness •. or Wtl~HIHmisconduct of the Consultant. This Section 3.21
shall survive ahy expiration <Wtermination of this Agreement.
3.22 Entire Agreement; This Agreement contains the entire Agreement
of the parties with respectto the 'subject matter hereof, and supersedes all prior
negotiations, understandings or agreements. This Agreement may only be modified by
a writing signed byboth parties.
3.23 Governing Law. This Agreement shall be governed by the laws of
the State of California. Venue shall be in Riverside County.
3.24 Time of Essence. Time is of the essence for each and every
provision of this Agreement.
3.25 Commission's Right to Employ Other Consultants. The
Commissioll reserves the right to employ other consultants in connection with this
Project.
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3 . 2 6 S u c c e s s o r s a n d A s s i g n s . T h i s A g r e e m e n t s h a l l b e b i n d i n g o n t h e
s u c c e s s o r s a n d a s s i g n s o f t h e p a r t i e s , a n d s h a l l n o t b e a s s i g n e d b y C o n s u l t a n t w i t h o u t
t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n .
3 . 2 7 P r o h i b i t e d I n t e r e s t s .
3 . 2 7 . 1 S o l i c i t a t i o n . C o n s u l t a n t m a i n t a i n s a n d w a r r a n t s t h a t i t h a s
n o t e m p l o y e d n o r r e t a i n e d a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e
w o r k i n g s o l e l y f o r C o n s u l t a n t , t o s o l i c i t o r s e c u r e t h i s A g r e e m e n t . F u r t h e r , C o n s u l t a n t
w a r r a n t s t h a t i t h a s n o t p a i d n o r h a s i t a g r e e d t o p a y a n y c o m p a n y o r p e r s o n , o t h e r t h a n
a b o n a f i d e e m p l o y e e w o r k i n g s o l e l y f o r C o n s u l t a n t , a n y f e e , c o m m i s s i o n , p e r c e n t a g e ,
b r o k e r a g e f e e , g i f t o r o t h e r c o n s i d e r a t i o n c o n t i n g e n t u p o n o r r e s u l t i n g f r o m t h e a w a r d o r
m a k i n g o f t h i s A g r e e m e n t . F o r b r e c ; ~ c h o r v i o l a t i o n ' o f t h i s w a r r a n t y , C o m m i s s i o n s h a l l
h a v e t h e r i g h t t o r e s c i n d t h i s A g r e e m e n t w i t h o u t l i a b i l i t y . � � � .
3 . 2 7 . 2 C o n f l i c t o f I n t e r e s t . F o r t h e t e n n ' o f t h i s A g r e e m e n t , n o
m e m b e r , o f f i c e r o r e m p l o y e e o f C o m m i s s i o n , d u r i n g t h e t e r m o f h i s : . o r h e r s e r v i c e w i t h
C o m m i s s i o n , s h a l l h a v e a n y d i r e c t i n t e r e s t i n t ~ j s A g r e e m e n t , o r o 6 t a j t ) a n y p r e s e n t o r
a n t i c i p a t e d m a t e r i a l b e n e f i t a r i s i _ n g t h e r e f r o m . + " ' i . " . " . " � J ; � " � � �
c s _ , , > - , ' ' ' ; " ; > ' ~ ' ' / { - ( _ : , '
3 . 2 8 E q u a l O p p o ~ u n i t v E m p l o y m e n t . . ' c p n s u l t a n t r e p r e s e n t s t h a t i t i s a n
e q u a l o p p o r t u n i t y e m p l o y e r a n d i t s h a l l > n o t d i s c r i m T n a t e a g a i n s t a n y e m p l o y e e o r
a p p l i c a n t f o r e m p l o y m e n t b e c a u s e o f r a c e , r e l i g i o q , c o l o r , i 1 9 t i o n a l o r i g i n , a n c e s t r y , s e x
o r a g e . S u c h n o n - d i s c ; r , i m . i n a t i o n s h a l l i n c l u d e , b u t n o t b e l i r r 1 l f e d t o , a l l a c t i v i t i e s r e l a t e d
t o i n i t i a l e m p i O Y I T l . e n t , : " u p g r a g i n g , d e l n o t i q p . t r a n s f e ' t : ~ : : r e c r u i t m e n t o r r e c r u i t m e n t
a d v e r t i s i n g , l a y o f f b n e r m i n a t i o b . C o n s u l t a i ! ) { i " s h a l l a l s o c o m p l y w i t h a l l r e l e v a n t p r o v i -
s i o n s o f C o m m i s s i o n ' s D i s a d v a n t a g e d B u s i n e s s E n t e r p r i s e p r o g r a m , A f f i r m a t i v e A c t i o n
P l a n o r o t h e r ; r e l a t e d � C o m m i s s i o n p r o g r a m s o r g u i d e l i n e s c u r r e n t l y i n e f f e c t o r
h e r e i n a f t e r e n ; a c t e 8 .
3 . 2 9 S u b c o n t r a c t i n 9 : C o n s u l t a n t s h a l l n o t s u b c o n t r a c t a n y p o r t i o n o f t h e
w o r k o r S e i v i c e s r e q u i r e d b y t h i s A g r e e m e n t , e x c e p t a s e x p r e s s l y s t a t e d h e r e i n , w i t h o u t
p r i o r w r i t t e n a p p r o v a l o f t h e C o m m i s s i o n . S u b c o n t r a c t s , i f a n y , s h a l l c o n t a i n a p r o v i s i o n
m a k i n g t h e m s U b j e c t t o a l l p r o v i s i o n s s t i p u l a t e d i n t h i s A g r e e m e n t .
3 . 3 0 P r e v a i l i n g W a g e s . B y i t s e x e c u t i o n o f t h i s A g r e e m e n t , C o n s u l t a n t
c e r t i f i e d t h a t i t i s a w a r e o f t h e r e q u i r e m e n t s o f C a l i f o r n i a L a b o r C o d e S e c t i o n s 1 7 2 0 e t
~ a n d 1 7 7 0 e t s e q . , a s w e l l a s C a l i f o r n i a C o d e o f R e g u l a t i o n s , T i t l e 8 , S e c t i o n 1 6 0 0 0
e t ~ ( " P r e v a i l i n g W a g e L a w s " ) , w h i c h r e q u i r e t h e p a y m e n t o f p r e v a i l i n g w a g e r a t e s
a n d t h e p e r f o r m a n c e o f o t h e r r e q u i r e m e n t s o n c e r t a i n " p u b l i c w o r k s " a n d " m a i n t e n a n c e "
p r o j e c t s . I f t h e S e r v i c e s a r e b e i n g p e r f o r m e d a s p a r t o f a n a p p l i c a b l e " p u b l i c w o r k s " o r
" m a i n t e n a n c e " p r o j e c t , a s d e f i n e d b y t h e P r e v a i l i n g W a g e L a w s , a n d i f t h e t o t a l
c o m p e n s a t i o n i s $ 1 , 0 0 0 o r m o r e , C o n s u l t a n t a g r e e s t o f u l l y c o m p l y w i t h s u c h P r e v a i l i n g
W a g e L a w s . T h e C o m m i s s i o n s h a l l p r o v i d e C o n s u l t a n t w i t h a c o p y o f t h e p r e v a i l i n g
r a t e o f p e r d i e m w a g e s i n e f f e c t a t t h e c o m m e n c e m e n t o f t h i s A g r e e m e n t . C o n s u l t a n t
� s h a l l m a k e c o p i e s o f t h e p r e v a i l i n g r a t e s o f p e r d i e m w a g e s f o r e a c h c r a f t , c l a s s i f i c a t i o n
1 1
1 9 8
or. type of worker needed to execute the Services available to interested parties upon •
request, and shall post copies at the Consultant's principal place of business and at the
project site. Consultant shall defend, indemnify and hold the Commission, its elected
officials, officers, employees and agents free and harmless from any claims, liabilities,
costs, penalties or interest arising out of any failure or alleged failure to comply with the
Prevailing Wage Laws.
3.31 Employment of Apprentices. This Agreement shall not prevent the
employment of properly indentured apprentices in accordance with the California Labor
Code, and no employer or labor union shall refuse to accept otherwise qualified
employees as indentured apprentices on the work performed hereunder solely on the
ground of race, creed, national origin, ancestry, color or sex. Every qualified apprentice
shall be paid the standard wage paid to apprentices under the regulations of the craft or
trade in which he or she is employed and shall be employed only in the craft or trade to
which he or she is registered. ·· ·
If California Labor Code Section 1777.5 ap~l~l~s > to the Services,
Consultant and any subcontractor hereunder who . employs , workers in any
apprenticeable craft or trade shall.apply to the joint apprenticeship couri~~J,administering
applicable standards for a certificate approving Con~ultant or any sub-consultant for the
employment and training of apprentices. Upon issuance of this certificate, Consultant
and any sub-consultant shall employ the number of apprentices provided for therein, as
well as contribute to the fi,.Jnd to administer fhe apprenticeship program in each craft or
trade in the area of the::work hereunder. · · ,/;L}Z'¥,'
The p~rties expn~~sly understand that the responsibility for compliance
with provisions of thisir:Section:~nd with Sections 1777.5, 1777.6 and 1777.7 of the
California ~abq~.<;ode irf':t~.~ard to all apprenticeable occupations lies with Consultant.
3.32 No Waiver~ Failure of Commission to insist on any one occasion
upon strict compliance with any of the terms, covenants or conditions hereof shall not
be deemed a waiver of such term, covenant or condition, nor shall any waiver or
relinquishment of any rights or powers hereunder at any one time or more times be
deemed a waiver.or relinquishment of such other right or power at any other time or
times.
3.33 Ei9Ht-Hour Law. Pursuant to the provisions of the California Labor
Code, eight hours of labor shall constitute a legal day's work, and the time of service of
any worker employed on the work shall be limited and restricted to eight hours during
any one calendar day, and forty hours in any one calendar week, except when payment
for overtime is made at not less than one and one-half the basic rate for all hours
worked in excess of eight hours per day ("Eight-Hour Law"), unless Consultant or the
Services are not subject to the Eight-Hour Law. Consultant shall forfeit to Commission
as a penalty, $50.00 for each worker employed in the execution of this Agreement by
him, or by any .sub-consultant under him, for each calendar day during which such
workman is required or permitted to work more than eight hours in any calendar day
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a n d f o r t y h o u r s i n a n y o n e c a l e n d a r w e e k w i t h o u t s u c h c o m p e n s a t i o n f o r o v e r t i m e
v i o l a t i o n o f t h e p r o v i s i o n s o f t h e C a l i f o r n i a L a b o r C o d e , u n l e s s C o n s u l t a n t o r t h e
S e r v i c e s a r e n o t s u b j e c t t o t h e E i g h t - H o u r L a w .
3 . 3 4 S u r v i v a l . A l l r i g h t s a n d o b l i g a t i o n s h e r e u n d e r t h a t b y t h e i r n a t u r e
a r e t o c o n t i n u e a f t e r a n y e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t , i n c l u d i n g , b u t n o t
l i m i t e d t o , t h e i n d e m n i f i c a t i o n a n d c o n f i d e n t i a l i t y o b l i g a t i o n s , s h a l l s u r v i v e a n y s u c h
e x p i r a t i o n o r t e r m i n a t i o n .
3 . 3 5 N o T h i r d P a r t y B e n e f i c i a r i e s . T h e r e a r e n o i n t e n d e d t h i r d p a r t y
b e n e f i c i a r i e s o f a n y r i g h t o r o b l i g a t i o n a s s u m e d b y t h e P a r t i e s .
3 . 3 6 L a b o r C e r t i f i c a t i o n . B y i t s s i g n a t u r e h e r e u n d e r , C o n s u l t a n t c e r t i f i e s
t h a t i t i s a w a r e o f t h e p r o v i s i o n s o f S e c t i o n 3 7 0 0 ' o f t h e C a l i f o r n i a L a b o r C o d e w h i c h
r e q u i r e e v e r y e m p l o y e r t o b e i n s u r e d a g a i n s t l i a b i l i t y f o r W o r k e r s ' C o m p e n s a t i o n o r t o
u n d e r t a k e s e l f - i n s u r a n c e i n a c c o r d a n c e w i t h , t h e p r o v i s i o n s 6 f : t b , a t C o d e , a n d a g r e e s t o
c o m p l y w i t h s u c h p r o v i s i o n s b e f o r e c o m m e r 1 c i n g t h e p e r f o r m a n c e o f t h e S e r v i c e s .
3 . 3 7 C o u n t e r p a r t s . T h i s A g r e ~ m e n t m a y b e s i g n e d ; ; i n c o u n t e r p a r t s ,
e a c h o f w h i c h s h a l l c o n s t i t u t e a n o r i g i n a l . . , � ~ ( : :
3 . 3 8 l n c o r p o r a t i o n ' C > f ~ e c i t a l s . T h e ~ k c i t a l s s e t f o r t h a b o v e a r e t r u e a n d
c o r r e c t a n d a r e i n c o r p o r a t e d i n t o t h i s A g r e e m e n t a s t h o u g h f u l l y s e t f o r t h h e r e i n .
. .
i f S t G N A T U R E S O N F O L L O W I N G P A G E ]
~ � ' ~ ~ > f
1 3
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SIGNATURE PAGE
TO
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT FOR COST EFFECTIVENESS EVALUATION SERVICES
WITH OKS ASSOCIATES
IN WITNESS WHEREOF, this Agreement was executed on the date first
written above.
RIVERSIDE COUNTY
TRANSPORTATION COMMISSION
By: __________ _
John J. Benoit
Chair
Approved as to Form: ~"''}:,
By:
Best Best &J~rieger LLP' ·
General Counsel
OKS ASSOCIATES
By:
Signature
~ ,::. Attest:
~" By: ----------
Its: Secretary
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EXHIBIT "A" ATTACHMENT 2
SCOPE OF SERVICE
e DKS Associates
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TRANSPORT.ATION SO UTIO\JS
Freeway Service Patrol (FSP) Cost Effectiveness Evaluation
and Management Support Services
SCOPE OF SERVICES
Task 1-FSP Cost Effectiveness Analysis: OKS will provide up to 80 hours of technical support
focused on performing a set of cost effectiveness analyses whereby the benefit-to-cost ratio will be
forecasted for a preselected set of FSP beat desctiptions. OKS will work with RCTC FSP
management to define and quantify this set of FSP beats to be analyzed. Upon RCTC approval,
OKS will perform a FSP beat sensitivity analysis showing the effects (or sensitivity) of altering key
parameters on forecasted FSP performance (benefit-to-cost ratio). These key parameters would
include FSP beat structure (beat length, starting and end points) and proposed level of FSP service
(hours of operation, and/or the number of FSP tow trucks on the proposed beats). The work may
also include analyzing the performance of weekend FSP service on SR-91 in Riverside County.
OKS will work with RCTC FSP management to design a plausible set of plausible FSP beat
desctriptions for each of the three proposed freeway corridors. Subsequently, DKS would collect the
data inputs required for the FSPE/P model and perform a. cost-benefit analysis on each of the
proposed scenarios showing the expected performance of each. This task will be a time and
materials allocation to be used as directed by RCTC FSP management. The cost effectiveness tool
developed for LA Metro may also be used as it provides additional information on truck allocation
across FSP Beats in insights to cost effectiveness of new FSP service. The findings will be
presented to RCTC FSP management as a brief technical memorandum. OKS will also provide
RCTC with the FSPE/P model (Excel spreadsheets) and provide training such that RCTC FSP
managers will be able to modify parameters and re-run the analysis and to review and verify study
findings.
Task 2 -Provide FSP Management Support to RCTC: OKS will work as an extension of RCTC
staff to provide FSP management support on an as needed basis as directed by RCTC FSP program
managers. These service include (but are not limited to) reviewing FSP management and operating
procedures, reviewing and analyzing the cost effectiveness of existing FSP beats, and working with
RCTC to determine if altering the descripitions (beat lengths, starting and ending points, number of
trucks and/or hours of FSP operation) would result in a more cost effective FSP program in
Riverside County.
For both Task 1 and Task 2, the Caltrans Freeway Service Patrol Evaluation model (FSPE) version
15 (recently updated for Caltrans by OKS Associates) will be used in the evaluation of all existing
8950 Cal Center Drive, Suite 340
Sacramento CA 95326*3225
(9'16} 368-2000
'lNtl/'J _ dksasscdates.com
202
EXHIBIT "A"
SCOPE OF SERVICE
RCTC FSP Evaluation and Management Support: Scope of Services
March 26, 2011
Page 2 of2
FSP beats. The Caltrans FSP-Predictor model (FSPP) version 15 (recently updated for Caltrans by
DKS Associates) will be used in the evaluation of all proposed FSP beats. For proposed FSP beats,
freeway volumes, VMT, VHT, VHT-delays, and freeway accident/collision data may also be used in
assessing the potential or viability of FSP service on proposed beats.
Terms
In consideration of the performance of these services, DKS Associates will be compensated on a time
and materials basis. Task 1 will be budgeted at 80 hours with an initial budget of$12,500. Task 2 will
be budgeted at 20 hours with an intial budget of $3,100 based upon the scope of services and level of
effort presented above. DKS will invoice monthly based upon the ~ime and materials expended.
Payments are due on a net 30 day basis. A service charge of 1-1/4 percent per month compounded will
be assessed on billings not paid when due. If payment of our invoices is not made within 45 days of the
due date, DKS reserves the right to cease work on this project until such time as payment is received.
Should the services not be authorized in sixty ( 60) days; or should changes occur in the scope or level of
effort; or should the completion date extend beyond June 30, 2013 due to circumstances beyond DKS's
control; we reserve the right to revise the scope, our billing rates, budget and schedule to reflect then
current conditions. Such revisions will be effected through amendments to the agreement.
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A G E N D A I T E M 8 M "
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : J i l l i a n E d m i s t o n , S t a f f A n a l y s t
B r i a n C u n a n a n , C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : C i t y o f R i v e r s i d e ' s A m e n d e d B i c y c l e T r a n s p o r t a t i o n P l a n
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e c i t y o f R i v e r s i d e ' s ( R i v e r s i d e )
a m e n d e d B i c y c l e T r a n s p o r t a t i o n P l a n ( B T P ) a s s u b m i t t e d .
B A C K G R O U N D J N F O R M A T I O N :
R i v e r s i d e ' s a m e n d e d B T P w a s s u b m i t t e d t o t h e C o m m i s s i o n f o r c e r t i f i c a t i o n t h a t i t
c o m p l i e s w i t h t h e r e q u i r e m e n t s o f t h e s t a t e ' s B i c y c l e T r a n s p o r t a t i o n A c c o u n t ( B T A )
p r o g r a m a s r e q u i r e d b y s t a t e l a w . T h e s t a t e ' s B T A p r o g r a m m a y f u n d a m a x i m u m
o f 9 0 p e r c e n t o f t h e c o s t o f e l i g i b l e p r o j e c t s , a n d e a c h j u r i s d i c t i o n i s e l i g i b l e t o
r e c e i v e u p t o 2 5 p e r c e n t o f t h e f u n d s a v a i l a b l e f o r a n y g i v e n y e a r .
R i v e r s i d e a m e n d e d i t s B T P i n M a r c h 2 0 1 2 . A c c o r d i n g l y , t h e C o m m i s s i o n m u s t
r e a f f i r m t h a t t h e a m e n d e d p l a n m e e t s t h e r e q u i r e m e n t s o f t h e s t a t e ' s B T A p r o g r a m .
R i v e r s i d e m o d i f i e d t h e B T P i n . o r d e r t o u t i l i z e r e m a i n i n g g r a n t m o n i e s f r o m t h e
s t a t e ' s B T A .
S t a f f r e v i e w e d R i v e r s i d e ' s a m e n d e d B T P a n d f i n d s t h a t i t s a t i s f i e s t h e r e q u i r e m e n t s
o f t h e s t a t e ' s B T A p r o g r a m a s s p e c i f i e d b y s t a t e l a w .
T h e r e i s n o f i n a n c i a l i m p a c t t o t h e C o m m i s s i o n , a s t h e s t a t e ' s B T A f u n d i n g 1 s
d i r e c t e d t h r o u g h t h e s t a t e t o t h e c i t y .
A t t a c h m e n t : R i v e r s i d e ' s A m e n d e d B T P M a p
A g e n d a I t e m 8 M
2 0 4
" " , , 2 0 5 D a t a : C i t y o f R i v e r s i d e , C A . F i e l d w o r k . I 0 D a t e : D e c e m b e r 2 0 0 6 " F I G U R E 6 - 1 C I T Y O F R I V E R S I D E E X I S T I N G A N D P R O P O S E D B I K E W A Y S L e g e n d H i g h w a y s P a r k s E l e m e n t a r y S c h o o l s H i g h S c h o o l s a n d U n i v e r s i t i e s B r k e P a t h a n d L a n e ~ B i k e P a t h a n d L a n e - E x r s t i n g B r k e P a t h - E x r s t r n g B r k e L a n e - E x i s t r n g B r k e P a t h - P r o p o s e d B r k e L a n e - P r o p o s e d B i k e R o u t e / L a n e - P r o p o s e d . . B r k e R o u t e - P r o p o s e d T r a i l - E x r s t m g ~ � r ~ � d � P r o p o s e d ' T h o u g h b 1 k e l a l " ' e ~ a n d a p a t h e x i s t o n V 1 c t o r i a A v e . b e t w e e n V a n B u r e n B l v d a n d W a s h m g t o n S t . , t h e p a t h d o e s n o t c u r r e n t l y m e e t C a l t r a n s C l a s s I b 1 k e p a t h s t a n d a r d s " T h e s e p r e p o s e d s e g m e n t s r t o q i . n r e a d d 1 t 1 o n a l f 1 e l d w o r k t o d e t e r m m e t h e f e a s i b i l i t y o f s t r i p m g b 1 c y c l e l a n e s l n s t a l h n g b k y c l e l a n e s o n t h e s e s e g m e n t s m a y r e q u i r e l a n e r e d u c : t l o n , r o a d w i d e n m g , o r o t h e r m a j o r a d j u s t m e n t s t o t h e r o a d w a y . 2 M i l e s 0 . 5 1 . 5
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. A G E N D A I T E M 9
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e < ; : o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
L i s a D a S i l v a , C a p i t a l P r o j e c t s M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
A g r e e m e n t w i t h J a c o b s P r o j e c t M a n a g e m e n t C o . f o r C o n s t r u c t i o n
S U B J E C T : M a n a g e m e n t S e r v i c e s a n d C o o p e r a t i v e A g r e e m e n t w i t h C a l t r a n s
f o r C o n s t r u c t i o n o f t h e I n t e r s t a t e 2 1 5 C e n t r a l W i d e n i n g P r o j e c t
f r o m S c o t t R o a d t o N u e v o R o a d , i n t h e C i t y o f P e r r i s
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A w a r d A g r e e m e n t N o . 1 2 - 3 1 - 0 3 4 - 0 0 . t o J a c o b s P r o j e c t M a n a g e m e n t C o .
( J a c o b s ) t o p r o v i d e c o n s t r u c t i o n m a n a g e m e n t ( C M ) s e r v i c e s , m a t e r i a l s
t e s t i n g , a n d c o n s t r u c t i o n s u r v e y i n g f o r t h e 1 - 2 1 5 c e n t r a l w i d e n i n g p r o j e c t ,
S c o t t R o a d t o N u e v o R o a d , i n t h e c i t y o f P e r r i s , i n t h e a m o u n t o f
$ 1 1 , 8 0 7 , 3 3 4 , p l u s a c o n t i n g e n c y a m o u n t o f $ 1 , 1 9 2 , 6 6 6 , f o r a t o t a l a m o u n t
n o t t o e x c e e d $ 1 3 m i l l i o n ;
2 ) A u t h o r i z e t h e C h a i r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e �
a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ;
3 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o a p p r o v e c o n t i n g e n c y w o r k a s m a y b e
r e q u i r e d f o r t h e p r o j e c t ;
4 ) A p p r o v e C o o p e r a t i v e A g r e e m e n t N o . 1 2 - 3 1 - 0 7 8 - 0 0 w i t h C a l t r a n s f o r
c o n s t r u c t i o n o f t h e p r o j e c t ; a n d
5 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e c o o p e r a t i v e a g r e e m e n t a n d f u t u r e n o n - f u n d i n g r e l a t e d
a m e n d m e n t s t o t h i s a g r e e m e n t .
B A C K G R O U N D I N F O R M A T I O N :
T h e C o m m i s s i o n r e q u i r e s t h e s e r v i c e s o f a q u a l i f i e d f i r m t o p r o v i d e C M , m a t e r i a l s
t e s t i n g , a n d c o n s t r u c t i o n s u r v e y i n g s e r v i c e s f o r c o n s t r u c t i o n o f t h e 1 - 2 1 5 c e n t r a l
w i d e n i n g p r o j e c t f r o m S c o t t R o a d t o N u e v o R o a d . S e r v i c e s a r e a n t i c i p a t e d t o
i n c l u d e p r e - c o n s t r u c t i o n � p l a n , s p e c i f i c a t i o n , a n d e s t i m a t e r e v i e w ; c o n s t r u c t i o n
p r o j e c t a d v e r t i s i n g , b i d a n a l y s i s , a n d a w a r d ; c o n s t r u c t i o n i n s p e c t i o n ; c l a i m a n a l y s i s ;
A g e n d a I t e m 9
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contractor interface and contract administration; office engineering; and other •
duties as appropriate for CM, as well as materials testing and construction
surveying.
Selection Process
A request for qualifications (RFQ) for CM services, material testing, and
construction surveying for the project was issued on December 12, 2011, with
consultant statement of qualifications (SOQ) due February 9, 2012. The
Commission received six SOQs from AECOM/CALTROP Corp., ARCADIS U.S. Inc.,
Harris & Associates,· HDR Construction Control Corp., Jacobs, and Transtech
Engineers, Inc.
An evaluation committee was appointed to review the SOQs received and to
conduct firm interviews. The evaluation committee members included
representatives from Commi_ssion stat'f, Bechtel, Caltrans, and the city of Perris.
Based on the committee's evaluation of written SOQ submittals, and pursuant to
the terms of the RFQ, the committee shortlisted four of the six offerors and invited
those firms to the interview portion of the evaluation and selection process. The
short listed firms included:
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AECOM/CAL TROP Corp .
ARCADIS U.S. Inc .
Harris & Associates
Jacobs
Interviews with the above-referenced firms were conducted on March 14, and,
after final scoring by the evaluation committee, Jacobs was ranked the most
qualified firm under the terms of the RFQ.
Subsequently, staff negotiated the scope (including the appropriate level of effort,
labor categories/mix, etc.), cost, and schedule proposal with Jacobs for the project
services and established a fair and reasonable price. Pre-award payroll audits of
the Jacobs team (Arellano Associates, Falcon Engineering Services, Jacobs, MTGL,
Inc., Psomas, and Vali Cooper and Associates, Inc.) including overhead rates and
accounting systems, are being conducted by a certified public accounting firm
retained by the Commission.
In addition, staff has been working with Caltrans to develop a cooperative
agreement between the Commission and Caltrans that defines the respective roles
and responsibilities for the construction of the project. The draft cooperative
agreement is included as Attachment 2.
Agenda Item 9
207
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R e c o m m e n d a t i o n
S t a f f r e c o m m e n d s a w a r d o f A g r e e m e n t N o . 1 2 - 3 1 - 0 3 4 - 0 0 t o J a c o b s t o p e r f o r m
C M s e r v i c e s , m a t e r i a l s t e s t i n g , a n d c o n s t r u c t i o n s u r v e y i n g f o r t h e 1 - 2 1 5 c e n t r a l
w i d e n i n g b a s e d o n t h e f i n a l p r o j e c t s c o p e a n d c o s t i n c l u d e d w i t h A t t a c h m e n t 1 , i n
t h e a m o u n t o f $ 1 1 , 8 0 7 , 3 3 4 , p l u s a c o n t i n g e n c y a m o u n t o f $ 1 , 1 9 2 , 6 6 6 f o r
u n a n t i c i p a t e d c h a n g e s , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 1 3 m i l l i o n .
S t a f f f u r t h e r r e c o m m e n d s t h a t t h e � C o m m i s s i o n a p p r o v e C o o p e r a t i v e A g r e e m e n t
N o . 1 2 - 3 1 - 0 7 8 - 0 0 w i t h C a l t r a n s f o r c o n s t r u c t i o n o f t h e p r o j e c t a n d a u t h o r i z e t h e
E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e c o o p e r a t i v e
a g r e e m e n t a n d f u t u r e n o n - f u n d i n g r e l a t e d a m e n d m e n t s t o t h i s a g r e e m e n t .
F i n a n c i a l I n f o r m a t i o n
$ 2 2 , 0 0 0 I n F i s c a l Y e a r B u d g e t : I Y e s I N / A Y e a r : I F Y 2 0 1 1 / 1 2
F Y 2 0 1 2 1 1 3 + A m o u n t : I $ 1 2 , 9 7 8 , 0 0 0
S o u r c e o f F u n d s : I C M I A o r o t h e r S t a t e B u d g e t A d j u s t m e n t : J N o
N / A
G L ! P r o j e c t A c c o u n t i n g N o . : 0 0 3 0 2 3 8 1 3 0 2 2 6 2 3 1 8 1 3 0 1
F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ l D a t e : 1
A t t a c h m e n t s :
1 ) A g r e e m e n t 1 2 - 3 1 - 0 3 4 - 0 0 w i t h J a c o b s P r o j e c t M a n a g e m e n t C o .
2 ) C o o p e r a t i v e A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0 w i t h C a l t r a n s
( D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3 )
A g e n d a I t e m 9
2 0 8
0 4 / 1 3 / 1 2
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A T T A C H M E N T 1
A G R E E M E N T N O . 1 2 - 3 1 - 0 3 4 - 0 0
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
A G R E E M E N T W I T H
J A C O B S P R O J E C T M A N A G E M E N T C O .
F O R
C O N S T R U C T I O N M A N A G E M E N T , M A T E R I A L S T E S T I N G A N D C O N S T R U C T I O N
S U R V E Y I N G S E R V I C E S
F O R T H E I N T E R S T A T E 2 1 5 W I D E N I N G , S C O T T R O A D T O N U E V O R O A D
P R O J E C T
1 . P A R T I E S A N D D A T E .
T h i s A g r e e m e n t i s m a d e a n d e n t e r e d i n t o t h i s _ d a y o f , 2 0 1 2 ,
b y a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( " t h e
C o m m i s s i o n " ) a n d J A C O B S P R O J E C T M A N A G E M E N T C O . ( " C o n s u l t a n t " ) , a D e l a w a r e
c o r p o r a t i o n .
2 . R E G I T A D $ .
j , ~ . � . . . , ; , . . 4 \ : ; . . . " . .
2 . 1 O n I ' J l o v T b ' e f : . c < , 8 . 1 9 8 8 ' t h e ; V o U i ~ f S , o f H i v e r s i ~ ~ C o u n t y a p p r o v e d
M e a s u r e A a u t h o r i z i n g t h e o { d l l e c t f G l r t \ . o f . . a o n e : f i ~ l f p e r c e n t ( 1 / 2 o / ~ ) r e t a i l t r a n s a c t i o n s
a n d u s e t a x ( t h e " t a ~ 4 ! f f o f J f d t r a n ~ p o r t a t i o n p f ~ r a m s a n d i m p l l v e m e n t s w i t h i n t h e
C o u n t y o f R i v e r s i d e , a n d a d o p t i n g t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n I m p r o v e m e n t
P l a n ( t h e " P l a n " ) . �
2 . 2 P u r s u a n t t o P u b l i c U t i l i t y C o d e S e c t i o n s 2 4 0 0 0 0 e t s e q . , t h e
C o m m i s s i o n i s a u t h o r i z e d t o a l l o c a t e t h e p r o c e e d s o f t h e T a x i n f u r t h e r a n c e o f t h e P l a n .
2 . 3 O n N o v e m b e r 5 , 2 0 0 2 , t h e v o t e r s o f R i v e r s i d e C o u n t y a p p r o v e d a n
e x t e n s i o n o f t h e M e a s u r e A t a x f o r a r i a d d i t i o n a l t h i r t y { 3 0 ) y e a r s f o r t h e c o n t i n u e d
f u n d i n g o f t r a n s p o r t a t i o n a n d i m p r o v e m e n t s w i t h i n t h e C o u n t y o f R i v e r s i d e .
2 . 4 C o n s u l t a n t d e s i r e s t o p e r f o r m a n d a s s u m e r e s p o n s i b i l i t y f o r t h e
p r o v i s i o n o f c e r t a i n p r o f e s s i o n a l s e r v i c e s r e q u i r e d b y t h e C o m m i s s i o n o n t h e t e r m s a n d
c o n d i t i o n s s e t f o r t h i n t h i s A g r e e m e n t . C o n s u l t a n t r e p r e s e n t s t h a t i t i s e x p e r i e n c e d i n
p r o v i d i n g c o n s t r u c t i o n m a n a g e m e n t , e n g i n e e r i n g s u r v e y i n g a n d t e s t i n g s e r v i c e s t o
p u b l i c c l i e n t s , i s l i c e n s e d i n t h e S t a t e o f C a l i f o r n i a ( a s n e c e s s a r y ) , a n d i s f a m i l i a r w i t h
t h e p l a n s o f t h e C o m m i s s i o n .
2 . 5 T h e C o m m i s s i o n d e s i r e s t o e n g a g e C o n s u l t a n t t o r e n d e r s u c h
s e r v i c e s f o r t h e I n t e r s t a t e 2 1 5 W i d e n i n g , S c o t t R o a d t o N u e v o R o a d P r o j e c t ( " P r o j e c t " ) ,
a s s e t f o r t h i n t h i s A g r e e m e n t .
1 7 3 3 6 . 0 1 4 0 0 1 7 3 8 1 0 6 1 . 2 1
2 0 9
3. TERMS.
3.1 General Scope of Services. Consultant shall furnish all technical
and professional services, including labor, material, equipment, transportation,
supervision and expertise, and incidental and customary work necessary to fully and
adequately supply the professional construction management, engineering surveying
and testing services necessary for the Project ("Services"). The Services are more
particularly described in Exhibit "A" attached hereto and incorporated herein by
reference. All Services shall be subject to, and performed in accordance with, this
Agreement, the exhibits attached hereto and incorporated herein by reference, and all
applicable local, state and federal laws, rules and regulations.
3.2 Commencement of Services. The Consultant shall commence
work upon receipt of a written "Notice to Proceed" or "Limited Notice to Proceed" from
Commission.
3.3 Term. The term of this Agreement shall be from the date of
execution of this Agreement or the date of issuance of the Notice to Proceed by the
Commission, whichever occurs first, to the issuance by the Commission to Consultant
of a Notice of Final Acceptance, as defined in paragraph 3.12 below, or December 31,
2015, unless earlierterminated. as provided herein. Consultant shall complete the
Services within th~ term o is Agreement, and shall rn~~t :aljr'iSfher established
schedules and deadlines. applicable indemnification provisions of this Agreement
shall remain in effect follovyin the \~rminatioq ofthis ~reernent.
lJ'~,
3.4 Com~issfon's R~~te~entativ~. T~e Commissi~{h hereby designates
the Commission's Executive Director, or his or her designee, to act as its
Representative for the performance of this Agreement ("Commission's
Representative"). Commission's Representative shall have the authority to act on
behalf of the Commission for all purposes under this Agreement. Commission's
Representative shall also review and give approval, as needed, to the details of
Consultant's work as it progresses. Consultant shall not accept direction or orders from
any person other than the Commission's Representative or his or her designee.
3.5 Consultant's Representative. Consultant hereby designates
Joseph E. Jenkins to act as its Representative for the performance of this Agreement
("Consultant's Representative"). Consultant's Representative shall have full authority to
act on behalf of Consultant for all purposes under this Agreement. The Consultant's
Representative shall supervise and direct the Services, using his professional skill and
attention, and shall be responsible for all means, methods, techniques, sequences and
procedures and for the satisfactory coordination of all portions of the Services under this
Agreement. Consultant shall work closely and cooperate fully with Commission's
Representative and any other agencies which may have jurisdiction over, or an interest
in, the Services. Consultant's Representative shall be available to the Commission staff
at all reasonable times. Any substitution in Consultant's Representative shall be
approved in writing by Commission's Representative.
17336.01400\7381061.2 2
210
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3 . 6 S u b s t i t u t i o n o f K e y P e r s o n n e l . C o n s u l t a n t h a s r e p r e s e n t e d t o t h e
C o m m i s s i o n t h a t c e r t a i n k e y p e r s o n n e l w i l l p e r f o r m a n d c o o r d i n a t e t h e S e r v i c e s u n d e r
t h i s A g r e e m e n t . S h o u l d o n e o r m o r e o f s u c h p e r s o n n e l b e c o m e u n a v a i l a b l e ,
C o n s u l t a n t m a y s u b s t i t u t e o t h e r p e r s o n n e l o f a t l e a s t e q u a l c o m p e t e n c e u p o n w r i t t e n
a p p r o v a l b y t h e C o m m i s s i o n . I n t h e e v e n t t h a t t h e C o m m i s s i o n a n d C o n s u l t a n t c a n n o t
a g r e e a s t o t h e s u b s t i t u t i o n o f t h e k e y p e r s o n n e l , t h e C o m m i s s i o n s h a l l b e e n t i t l e d t o
t e r m i n a t e t h i s A g r e e m e n t f o r c a u s e , p u r s u a n t t o t h e p r o v i s i o n s o f S e c t i o n 3 . 1 4 . T h e k e y
p e r s o n n e l f o r p e r f o r m a n c e o f t h i s A g r e e m e n t a r e i d e n t i f i e d i n t h e a t t a c h e d o r g a n i z a t i o n
c h a r t , a t t a c h e d a s p a r t o f E x h i b i t " A " .
3 . 7 P r e l i m i n a r y R e v i e w o f W o r k . A l l r e p o r t s , w o r k i n g p a p e r s , a n d
s i m i l a r w o r k p r o d u c t s p r e p a r e d f o r s u b m i s s i o n i n t h e c o u r s e o f p r o v i d i n g S e r v i c e s u n d e r
t h i s A g r e e m e n t s h a l l b e s u b m i t t e d t o t h e C o m m i s s i o n ' s R e p r e s e n t a t i v e i n d r a f t f o r m ,
a n d t h e C o m m i s s i o n m a y r e q u i r e r e v i s i o n s o f s u c h d r a f t s p r i o r t o f o r m a l s u b m i s s i o n a n d
a p p r o v a L I n t h e e v e n t p l a n s a n d d e s i g n s a r e t o b e d e v e l o p e d a s p a r t o f t h e P r o j e c t ,
f i n a l d e t a i l e d p l a n s a n d d e s i g n s s h a l l b e c o n t i n g e n t u p o n o b t a i n i n g e n v i r o n m e n t a l
c l e a r a n c e a s m a y b e r e q u i r e d i n c o n n e c t i o n w i t h t h e P r o j e c t . I n t h e e v e n t t h a t
C o m m i s s i o n ' s R e p r e s e n t a t i v e , i n h i s s o l e d i s c r e t i o n , d e t e r m i n e s t h e f o r m a l l y s u b m i t t e d
w o r k p r o d u c t t o b e n o t i n a c c o r d a n c e w i t h t h e s t a n d a r d o f c a r e e s t a b l i s h e d u n d e r t h i s
a g r e e m e n t , C o m m i , ~ s i , ? n ' s ~ ~ p r e ? e _ " n t a t i v e m a y r e q u J E e C o n s u l t a ~ t t o r e v i s e a n d
r e s u b m i t t h e W O r Y O ' C O S t t o 8 t h e ' ' G o m m i s s i c m . - : p i \ > ' '
c , , . ' � , ; {
3 . R . _ , A p p e ~ r a ~ c ~ r t � - a f ' ~ ~ a r i n g ~ . J ~ : a n d ~ f l e f f ! k r e q u i r e g K b Y t h e C o m m i s s i o n ,
C o n s u l t a n t s h a i H { ( e n d e r : ~ s s i $ ~ a n c e ~ l P U : ~ ! T c l i e a r i n g ~ o r o t h e r m ~ e t i n g s r e l a t e d t o t h e
P r o j e c t o r n e c e s s a t y , : K t o f h e p e l i o r m a n c e d f t h e S e r v i c f e s . H o w e v e ~ . ' C o n s u l t a n t s h a l l n o t
b e r e q u i r e d t o , a n d w i l l n o t , r e n d e r a n y d e c i s i o n , i n t e r p r e t a t i o n o r r e c o m m e n d a t i o n
r e g a r d i n g q u e s t i o n s o f a l e g a l n a t u r e o r w h i c h m a y b e c o n s t r u e d a s c o n s t i t u t i n g a l e g a l
o p i n i o n .
3 . 9 S t a n d a r d o f C a r e ; L i c e n s e s . C o n s u l t a n t r e p r e s e n t s a n d m a i n t a i n s
t h a t i t i s s k i l l e d i n t h e p r o f e s s i o n a l c a l l i n g n e c e s s a r y t o p e r f o r m a l l S e r v i c e s , d u t i e s a n d
o b l i g a t i o n s r e q u i r e d b y t h i s A g r e e m e n t t o f u l l y a n d a d e q u a t e l y c o m p l e t e t h e P r o j e c t .
C o n s u l t a n t s h a l l p e r f o r m t h e S e r v i c e s a n d d u t i e s i n c o n f o r m a n c e t o a n d c o n s i s t e n t w i t h
t h e s t a n d a r d s g e n e r a l l y r e c o g n i z e d a s b e i n g e m p l o y e d b y p r o f e s s i o n a l s i n t h e s a m e
d i s c i p l i n e i n t h e S t a t e o f C a l i f o r n i a . C o n s u l t a n t w a r r a n t s t h a t a l l e m p l o y e e s a n d
. s u b c o n t r a c t o r s s h a l l h a v e s u f f i c i e n t s k i l l a n d e x p e r i e n c e t o p e r f o r m t h e S e r v i c e s
a s s i g n e d t o t h e m . C o n s u l t a n t f u r t h e r r e p r e s e n t s a n d w a r r a n t s t o t h e C o m m i s s i o n - t h a t
i t s e m p l o y e e s a n d s u b c o n t r a c t o r s h a v e a l l l i c e n s e s , p e r m i t s , q u a l i f i c a t i o n s a n d
a p p r o v a l s o f w h a t e v e r n a t u r e t h a t a r e l e g a l l y r e q u i r e d t o p e r f o r m t h e S e r v i c e s , a n d t h a t
s u c h l i c e n s e s a n d a p p r o v a l s s h a l l b e m a i n t a i n e d t h r o u g h o u t t h e t e r m o f t h i s A g r e e m e n t .
C o n s u l t a n t s h a l l p e r f o r m , a t i t s o w n c o s t a n d e x p e n s e a n d w i t h o u t r e i m b u r s e m e n t f r o m
t h e C o m m i s s i o n , a n y s e r v i c e s n e c e s s a r y t o c o r r e c t e r r o r s o r o m i s s i o n s w h i c h a r e
c a u s e d b y t h e C o n s u l t a n t ' s f a i l u r e t o c o m p l y w i t h t h e s t a n d a r d o f c a r e p r o v i d e d f o r
h e r e i n , a n d s h a l l b e f u l l y r e s p o n s i b l e t o t h e C o m m i s $ i o n f o r a l l d a m a g e s a n d o t h e r
l i a b i l i t i e s p r o v i d e d f o r i n t h e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t a r i s i n g f r o m
1 7 3 3 6 0 1 4 0 0 \ 7 3 8 1 0 6 1 . 2 3
2 1 1
the Consultant's errors and om1ss1ons. Any employee of Consultant or its sub-
consultants who is determined by the Commission to be uncooperative, incompetent, a
threat to the adequate or timely completion of the Project, a threat to the safety of
persons or property, or any employee who fails or refuses to perform the Services in a
manner acceptab_le to the Commission, shall be promptly removed from the Project by
the Consultant and shall not be re-employed to perform any of the Services or to work
on the Project.
3.10 Opportunity to Cure. Commission may provide Consultant an
opportunity to cure, at Consultant's expense, all errors and omissions which may be
disclosed during Project implementation. Should Consultant fail to make such
correction in a timely manner, such correction may be made by the Commission, and
the cost thereof charged to. Consultant.
3.11 Inspection of Work. Consultant shall allow the Commission's
Representative to inspect or review Consultant's work in progress at any reasonable
time.
•
3.12 Final Acceptance. Upon determination by the Commission that
Consultant has satisfactorily completed the Services required under this Agreement and
within the term set forth in Section 3.3, the Commission shall give ~onsultant a written
Notice of Final ~!teptance. itfl:Jporixr)~ceipt, of such notice, Consui'~ffi: shall incur no
further costs herdunder, imless oth~l)ivise spe~tfied in the Notice of Final Acceptance. ~~~!~~\:~;;.,~~Y!1~~~~~u=~~e~~~~~~fn~~j~~~=~~: t:'~7~ ~~;~z~~~~"·~~ •
the event copyrl~llts:' are permitted t!d~~r this ·Agreement, then"' in connection with
Federal funding, it is hereby acknowledged and agreed that the United States
Department of Transportation shall have the royalty-free non-exclusive and irrevocable
right to reproduce, publish, or otherwise use, and to authorize others to use, the work
for governmental purposes.
3.13 Laws and Regulations. Consultant shall keep itself fully informed of
and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cai/OSHA
requirements, and shall give all notices required by law. For example, and not by way
of limitation, Consultant shall keep itself fully informed of and in compliance with all
implementing regulations, design standards, specifications, previous commitments that
must be incorporated in the design of the Project, and administrative. controls including
those of the United States Department of Transportation. Compliance with Federal
procedures may include completion of the applicable environmer:Jtal documents and
approved by a governmental body. If the Consultant performs any work knowing it to be
contrary to the requirements of laws, rules and regulations and without giving written
notice to the Commission, Consultant shall be solely responsible for all costs arising
therefrom. Consultant shall defend, indemnify and hold Commission, its officials,
directors, officers, employees and agents free and harmless, pursuant to the
17336.01400\7381061.2 4
212
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i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t , f r o m a n y c l a i m o r l i a b i l i t y a r i s i n g o u t o f a n y
f a i l u r e o r a l l e g e d f a i l u r e t o c o m p l y w i t h s u c h l a w s , r u l e s o r r e g u l a t i o n s .
3 . 1 4 T e r m i n a t i o n .
3 . 1 4 . 1 N o t i c e ; R e a s o n . C o m m i s s i o n m a y , b y w r i t t e n n o t i c e t o
C o n s u l t a n t , t e r m i n a t e t h i s A g r e e m e n t , i n w h o l e o r i r i p a r t , a t a n y t i m e b y g i v i n g w r i t t e n
n o t i c e t o C o n s u l t a n t o f s u c h t e r m i n a t i o n , a n d s p e c i f y i n g t h e e f f e c t i v e d a t e t h e r e o f
( " N o t i c e o f T e r m i n a t i o n " ) . S u c h t e r m i n a t i o n m a y b e f o r C o m m i s s i o n ' s c o n v e n i e n c e o r
b e c a u s e o f C o n s u l t a n t ' s f a i l u r e t o p e r f o r m i t s d u t i e s a n d o b l i g a t i o n s u n d e r t h i s
A g r e e m e n t , i n c l u d i n g , b u t n o t l i m i t e d t o , t h e f a i l u r e o f C o n s u l t a n t t o t i m e l y p e r f o r m
S e r v i c e s p u r s u a n t t o t h e S c h e d u l e o f S e r v i c e s d e s c r i b e d i n S e c t i o n 3 . 1 5 o f t h i s
A g r e e m e n t . C o n s u l t a n t m a y n o t t e r m i n a t e t h i s A g r e e m e n t e x c e p t f o r c a u s e .
3 . 1 4 . 2 D i s c o n t i n u a n c e o f S e r v i c e s . U p o n r e c e i p t o f t h e w r i t t e n
N o t i c e o f T e r m i n a t i o n , C o n s u l t a n t s h a l l d i s c o n t i n u e a l l a f f e c t e d S e r v i c e s a s d i r e c t e d i n
t h e N o t i c e o r a s o t h e r w i s e p r o v i d e d h e r e i n , a n d d e l i v e r t o t h e C o m m i s s i o n a l l
D o c u m e n t s a n d D a t a , a s d e f i n e d i n t h i s A g r e e m e n t , a s m a y h a v e b e e n p r e p a r e d o r
a c c u m u l a t e d b y C o n s u l t a n t i n p e r f o r m a n c e o f t h e S e r v i c e s , w h e t h e r c o m p l e t e d o r i n
p r o g r e s s . )
t : 3 : 1 ~ : ; 3 E f f ~ c f o f T : e r m i n a t i o n F o r C o r ' l \ / ~ n i e n t e : ! ! c ' l f t h e t e r m i n a t i o n i s
t o b e f o r t h e c o n v e n i e n E ; e Q f t h e C o m m i s s i o n , t h e C o m m i s s i d h s h a l l c o m p e n s a t e
C o n s u l t a n t f o r ~ , ~ r v i c e s { u l l { ; a h d a d e q u a t ~ I Y . J > r o v i d ~ t \ f ; < ~ t h r o u g h t h e e f f e c t i v e d a t e o f
t e r m i n a t i o n . S u ~ p p a y m e n t s ~ a l l i n c l u d e a p r o r ~ 1 ~ d a m o u n t O f p n o f i t , i f a p p l i c a b l e , b u t
n o a m o u n t s h a l l b e p a 1 t : H o r a n t i c i p a t e ' < : L p r o f i t o n u ~ p e r f o r m e d S e r v i c e s . C o n s u l t a n t s h a l l
p r o v i d e d o c u m e n t a t i o n d e e m e d a d e q u a t e b y C o m m i s s i o n ' s R e p r e s e n t a t i v e t o s h o w t h e
S e r v i c e s a c t u a l l y c o m p l e t e d b y C o n s u l t a n t p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n .
T h i s A g r e e m e n t s h a l l t e r m i n a t e o n t h e e f f e c t i v e d a t e o f t h e N o t i c e o f T e r m i n a t i o n .
3 . 1 4 . 4 E f f e c t o f T e r m i n a t i o n f o r C a u s e . I f t h e t e r m i n a t i o n i s f o r
c a u s e , C o n s u l t a n t s h a l l b e c o m p e n s a t e d f o r t h o s e S e r v i c e s w h i c h h a v e b e e n f u l l y a n d
a d e q u a t e l y c o m p l e t e d a n d a c c e p t e d b y t h e C o m m i s s i o n a s o f t h e d a t e t h e C o m m i s s i o n
p r o v i d e s t h e N o t i c e o f T e r m i n a t i o n . I n s u c h c a s e , t h e C o m m i s s i o n m a y t a k e o v e r t h e
w o r k a n d p r o s e c u t e t h e s a m e t o c o m p l e t i o n b y a g r e e m e n t o r o t h e r w i s e . F u r t h e r ,
C o n s u l t a n t s h a l l b e l i a b l e t o t h e C o m m i s s i o n f o r a n y r e a s o n a b l e a d d i t i o n a l c o s t s
i n c u r r e d b y t h e C o m m i s s i o n t o r e v i s e w o r k f o r w h i c h t h e C o m m i s s i o n h a s c o m p e n s a t e d
C o n s u l t a n t u n d e r t h i s A g r e e m e n t , b u t w h i c h t h e C o m m i s s i o n h a s d e t e r m i n e d i n i t s s o l e
d i s c r e t i o n n e e d s t o b e r e v i s e d , i n p a r t o r w h o l e , t o c o m p l e t e t h e P r o j e c t b e c a u s e i t d i d
n o t m e e t t h e s t a n d a r d o f c a r e e s t a b l i s h e d i n S e c t i o n 3 . 9 . T e r m i n a t i o n o f t h i s A g r e e m e n t
f o r c a u s e m a y b e c o n s i d e r e d b y t h e C o m m i s s i o n i n d e t e r m i n i n g w h e t h e r t o e n t e r i n t o
f u t u r e a g r e e m e n t s w i t h C o n s u l t a n t .
3 . 1 4 . 5 C u m u l a t i v e R e m e d i e s . T h e r i g h t s a n d r e m e d i e s o f t h e
P a r t i e s p r o v i d e d i n t h i s S e c t i o n a r e i n a d d i t i o n t o a n y o t h e r r i g h t s a n d r e m e d i e s
p r o v i d e d b y l a w o r u n d e r t h i s A g r e e m e n t .
1 7 3 3 6 . 0 1 4 0 0 \ 7 3 8 1 0 6 1 . 2 5
2 1 3
3.14.6 Procurement of Similar Services. In the event this
Agreement is terminated, in whole or in part, as provided by this Section, the
Commission may procure, upon such terms and in such manner as it deems
appropriate, services similar to those terminated.
3.14.7 Waivers. Consultant, in executing this Agreement, shall be
deemed to have waived any and all claims for damages which may otherwise arise from
the Commission's termination of this Agreement, for convenience or cause, as provided
in this Section.
3.15 Schedule and Progress of Services.
3.15.1 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel to perform
the Services in conformance with such conditions. In order to facilitate Consultant's
conformance with the Schedule, the Commission shall respond to Consultant's
submittals in a. timely manner. . Upon request of Commission·.~ Representative,
Consultant shall tRrovide· a m~re detailed sc.hedule qf;~a•ntlePpaf~~·~'petformance to meet
•
the Schedule of $ervices.' .i;,, · · ;~> ··
3.15.2 M&~i~;Jtion of.>tfle' hd~~le. Cons~tant shall regularly •
report to the Commission, through correspondedse of\ progress n/~orts, its progress in
providing required Services within the scheduled time periods. Commission shall be
promptly informed of all anticipated delays. In the event that Consultant determines that
a schedule .modification is necessary, Consultant shall promptly submit a revised
Schedule of Services for approval by Commission's Representative.
3.15.3 Trend Meetings. Consultant shall conduct trend meetings
with the Commission's Representative and other interested parties, as requested by the
Commission, on a bi-weekly basis or as may be mutually scheduled by the Parties at a
standard day and time. These trend meetings will encompass focused and informal
discussions concerning scope, schedule, and current progress of Services, relevant
cost issues, and future Project objectives. Consultant shall be responsible for the
preparation and distribution of meeting agendas to be received by the Commission and
other attendees no later than three (3) working days prior to the meeting.
3.15.4 Progress Reports. As part of its monthly invoice, Consultant
shall submit a progress report, in a form determined by the Commission, which will
indicate the progress achieved during the previous month in relation to the Schedule of
Services. Submission of such progress report by Consultant shall be a condition
precedent to receipt of payment from the Commission for each monthly invoice
submitted.
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3 . 1 6 D e l a y i n P e r f o r m a n c e .
3 . 1 6 . 1 E x c u s a b l e D e l a y s . S h o u l d C o n s u l t a n t b e d e l a y e d o r
p r e v e n t e d f r o m t h e t i m e l y p e r f o r m a n c e o f a n y a c t o r S e r v i c e s r e q u i r e d b y t h e t e r m s o f
t h e A g r e e m e n t b y r e a s o n o f a c t s o f G o d o r o f t h e p u b l i c e n e m y , a c t s o r o m i s s i o n s o f t h e
C o m m i s s i o n o r o t h e r g o v e r n m e n t a l a g e n c i e s i n e i t h e r t h e i r s o v e r e i g n o r c o n t r a c t u a l
c a p a c i t i e s , f i r e s , f l o o d s , e p i d e m i c s , q u a r a n t i n e r e s t r i c t i o n s , s t r i k e s , f r e i g h t e m b a r g o e s o r
u n u s u a l l y s e v e r e w e a t h e r , p e r f o r m a n c e o f s u c h a c t s h a l l b e e x c u s e d f o r t h e p e r i o d o f
s u c h d e l a y .
3 . 1 6 . 2 W r i t t e n N o t i c e . I f C o n s u l t a n t b e l i e v e s i t i s e n t i t l e d t o a n
e x t e n s i o n o f t i m e d u e t o c o n d i t i o n s s e t f o r t h i n s u b s e c t i o n 3 . 1 6 . 1 , C o n s u l t a n t s h a l l
p r o v i d e w r i t t e n n o t i c e t o t h e C o m m i s s i o n w i t h i n s e v e n ( 7 ) w o r k i n g d a y s f r o m t h e t i m e
C o n s u l t a n t k n o w s , o r r e a s o n a b l y s h o u l d h a v e k n o w n , t h a t p e r f o r m a n c e o f t h e S e r v i c e s
w i l l b e d e l a y e d d u e t o s u c h c o n d i t i o n s . F a i l u r e o f C o n s u l t a n t t o p r o v i d e s u c h t i m e l y
n o t i c e s h a l l c o n s t i t u t e a w a i v e r b y C o n s u l t a n t o f a n y r i g h t t o a n e x c u s a b l e d e l a y i n t i m e
o f p e r f o r m a n c e .
3 . 1 6 . 3 M u t u a l A g r e e m e n t . P e r f o r m a n c e o f a n y S e r v i c e s u n d e r t h i s
A g r e e m e n t m a y . b e " : : ! a e l : @ y e c t � > u p ~ \ 1 � : : m u t u a l i , : t ~ g r e e n f e m ~ ~ ~ � ! i l r t h e � R ~ l i l e s . U p o n s u c h ; ' " : ' � ~ . 1 0 � . " - ' : ' : , " ' ' � ~ \ ~ " , ' , / r y e ~ a g r e e m e n t , C o n s u l t a n t ' s B S c H e d u l e o i 1 4 ' S e r v i � e s s h a l l � b e _ e x t e n d e d , ~ a s n e c e s s a r y b y t h e
C o m m i s s i o n . ~ o n s u l t 9 h t ~ - ~ a r k t a k e a i J { r ~ a s o n a q l e \ \ . ; s t e p s t d t ; ; m i n i m i z e d e l a y i n
c o m p l e t i o n , a n d i ! d d i t i o n ~ l c o ~ ~ s . r e s \ ! l t i n ! ; r f r o " f f i a r t y s ~ t h e x t e n s i o n : '
{ 1 : - ~ ; : ~ , � . " , , . - < , ' ' < '
3 . 1 7 S t a t u s o f C o n s u l t a n t / S u b c o n s u l t a n t s .
3 . 1 7 . 1 I n d e p e n d e n t C o n t r a c t o r . T h e S e r v i c e s s h a l l b e p e r f o r m e d
b y C o n s u l t a n t o r u n d e r i t s s u p e r v i s i o n . C o n s u l t a n t w i l l d e t e r m i n e t h e m e a n s , m e t h o d s
a n d d e t a i l s o f p e r f o r m i n g t h e S e r v i c e s s u b j e c t t o t h e r e q u i r e m e n t s o f t h i s A g r e e m e n t .
C o m m i s s i o n r e t a i n s C o n s u l t a n t o n a n i n d e p e n d e n t c o n t r a c t o r b a s i s a n d n o t a s a n
e m p l o y e e , a g e n t o r r e p r e s e n t a t i v e o f t h e C o m m i s s i o n . C o n s u l t a n t r e t a i n s t h e r i g h t t o
p e r f o r m s i m i l a r o r d i f f e r e n t s e r v i c e s f o r o t h e r s d u r i n g t h e t e r m o f t h i s A g r e e m e n t . A n y
a d d i t i o n a l p e r s o n n e l p e r f o r m i n g t h e S e r v i c e s u n d e r t h i s A g r e e m e n t o n b e h a l f o f
C o n s u l t a n t s h a l l a t a l l t i m e s b e u n d e r C o n s u l t a n t ' s e x c l u s i v e d i r e c t i o n a n d c o n t r o l .
C o n s u l t a n t s h a l l p a y a l l w a g e s , s a l a r i e s a n d o t h e r a m o u n t s d u e s u c h p e r s o n n e l i n
c o n n e c t i o n w i t h t h e i r p e r f o r m a n c e o f S e r v i c e s a n d a s r e q u i r e d b y l a w . C o n s u l t a n t s h a l l
b e r e s p o n s i b l e f o r a l l r e p o r t s a n d o b l i g a t i o n s r e s p e c t i n g s u c h p e r s o n n e l , i n c l u d i n g b u t
n o t l i m i t e d t o , s o c i a l s e c u r i t y t a x e s , i n c o m e t a x w i t h h o l d i n g s , u n e m p l o y m e n t i n s u r a n c e ,
d i s a b i l i t y i n s u r a n c e , a n d w o r k e r s ' c o m p e n s a t i o n i n s u r a n c e .
3 . 1 7 . 2 P r e v a i l i n g W a g e s . B y i t s e x e c u t i o n o f t h i s A g r e e m e n t ,
C o n s u l t a n t c e r t i f i e s t h a t i t i s a w a r e o f t h e r e q u i r e m e n t s o f C a l i f o r n i a L a b o r C o d e
S e c t i o n s 1 7 2 0 e t s e q . a n d 1 7 7 0 e t s e q . , a s w e l l a s C a l i f o r n i a C o d e o f R e g u l a t i o n s , T i t l e
8 , S e c t i o n 1 6 0 0 0 e t ~ ( " P r e v a i l i n g W a g e L a w s " ) , w h i c h r e q u i r e t h e p a y m e n t o f
1 7 3 3 6 . 0 1 4 0 0 \ 7 3 8 1 0 6 1 . 2 7
2 1 5
prevailing wage rates and the performance of other requirements on certain "public •
works" and "maintenance" projects. If the Services are being performed as part of an
applicable "public works" or "maintenance" project, as defined by the Prevailing Wage
Laws, and if the total compensation is $1,000 or more, Co'nsultant agrees to fully
comply with such Prevailing Wage Laws. Copies of the prevailing rate of per diem
wages are on file at the Commission's offices. Consultant shall make copies of the
prevailing rates of per diem wages for each craft; classification or type of worker needed
to execute the Services available to interested parties upon request, and shall post
copies at the Consultant's principal place of business and at the project site. Consultant
shall defend, indemnify and hold the Commission, its elected officials, officers,
employees and agents free and harmless from any claims, liabilities, costs, penalties or
interest arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws. Certified Payrolls are to be submitted whenever required by Prevailing Wage
laws.
3.17.3 Assignment or Transfer. Consultant shall not assign,
hypothecate, or transfer, either directly or by operation of law, this Agreement or any
interest herein, without the prior written consent of the Commission. Any attempt to do
so shall be null and void, and any assignees, hypothecates or transferees shall acquire
no right or interest by reason of such attempted assignment, hypothecation or transfer.
.-,3~1~~~,4 Subcohtracting. ~onsulta · · 'nndfsut?.contract any portion
of the work or SE?rvices r~qui,r,ed by this Ag~e~f;Qent, '·· cept as exri;~essly stated herein,
without prior written apprpvaf.Of the Commi~,~joi1, If Consultant wi~hes to use a firm as •
a subcontractor ~hich i!:jnot'~pecified in .• th~"'prC>~ps~J. upon whichifhis Agreement was
awarded, prior 'written"·· approval must be obt~:ine~ from the r;tommission. The
Subcontracts, if any, shall contain a provision making them subject to all provisions
stipulated in this Agreement
Consultant has, as part of its proposal, identified certain
companies/firms that will be subconsultants utilized by Consultant ("Subconsultants") for
Project delivery. A list of said Subconsultants is attached hereto as Exhibit "C" Part 2
and made a part hereof. -The Commission hereby approves the use by Consultant of
the Subconsultants identified in Exhibit "C" Part 2. In the event and prior to the
replacement of any Subconsultant approved herein, the Consultant shall seek and
obtain the Commission's written approvaL Exhibit "C" Part 2 also sets forth the rates at
. which each Subconsultant shall bill the Consultant for Services and that are subject to
reimbursement by the Commission to Consultant The cost of Addition Direct Costs, as
defined in exhibit "C," shall be the same for both the Consultant arid all subconsultants,
unless otherwise identified in Exhibit "C" Part 2.
Consultant acknowledges that approval of Consultant's utilization of
the identified Subconsultants together with the incorporation of Subconsultants' rate
schedules and cost proposals into this Agreement shall in no way be construed to
create any contractual relationship between any Subconsultant and the Commission.
The Subconsultant rate schedules and cost proposals contained herein are for
17336.01400\7381061.2 8
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a c c o u n t i n g p u r p o s e s o n l y . I n t h e e v e n t t h a t a n y S u b c o n s u l t a n t s h a l l b r i n g a n y a c t i o n ,
c l a i m o r p r o c e e d i n g p u r p o r t i n g t o e n f o r c e a n y r i g h t p u r p o r t e d l y a r i s i n g u n d e r t h i s
A g r e e m e n t , t h e C o n s u l t a n t s h a l l b e r e s p o n s i b l e f o r t h e C o m m i s s i o n ' s r e a s o n a b l e l e g a l
f e e s w i t h o u t r e g a r d t o t h e m e r i t s o f a n y s u c h c l a i m .
3 . 1 8 O w n e r s h i p o f M a t e r i a l s / C o n f i d e n t i a l i t y .
3 . 1 8 . 1 D o c u m e n t s & D a t a . T h i s A g r e e m e n t c r e a t e s a n e x c l u s i v e
a n d p e r p e t u a l l i c e n s e f o r C o m m i s s i o n t o c o p y , u s e , m o d i f y , r e u s e , o r s u b - l i c e n s e . a n y
a n d a l l c o p y r i g h t s a n d d e s i g n s e m b o d i e d i n p l a n s , s p e c i f i c a t i o n s , s t u d i e s , d r a w i n g s ,
e s t i m a t e s , m a t e r i a l s , d a t a a n d o t h e r d o c u m e n t s o r w o r k s o f a u t h o r s h i p f i x e d i n a n y
t a n g i b l e m e d i u m o f e x p r e s s i o n , i n c l u d i n g b u t n o t l i m i t e d t o , p h y s i c a l d r a w i n g s o r d a t a
m a g n e t i c a l l y o r o t h e r w i s e r e c o r d e d o n c o m p u t e r d i s k e t t e s , w h i c h a r e p r e p a r e d o r
c a u s e d t o b e p r e p a r e d b y C o n s u l t a n t u n d e r t h i s A g r e e m e n t ( " D o c u m e n t s & D a t a " ) .
C o n s u l t a n t s h a l l r e q u i r e a l l s u b c o n t r a c t o r s t o a g r e e i n w r i t i n g t h a t
C o m m i s s i o n i s g r a n t e d a n e x c l u s i v e a n d p e r p e t u a l l i c e n s e f o r a n y D o c u m e n t s & D a t a
t h e s u b c o n t r a c t o r p r e p a r e s u n d e r t h i s A g r e e m e n t .
C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t C o n s u l t a n t h a s t h e l e g a l
r i g h t t o g r a n t t h e e x c l u s i v e a n d p e r p e t u a l l i c e n s e f o r a l l s u c h D o c u m e n t s & D a t a .
C o n s u l t a n t m a k e s " f 1 1 b < J J S u ~ , h r e i r e ~ ' e t t ~ t i o n a ~ : ~ w a r r a n t Y ' r J ! t ~ . e g a r d o c u m e n t s & D a t a
w h i c h w e r e p r e ! l l ~ r e d b y ' t \ ; d e s i g n p r ~ ' f e s s i � a 1 1 5 . o t h e R t h a n C o n s u l t a n t o r p r o v i d e d t o
C o n s u l t a n t b y t h l ~ c o m m i s s i o n : ' J J � " : ; ' . : : �
~ ~ ' , ' ' , ~ , : , , ; , _ ' ~ - - , :
~ f t t ; � . . � ! > ' " � . " _ : r ' . ' - * - ~ " - : � _ � ' , ; y ~ ~ : : - ~ 4 ~ ' \ v . ' . : C t f m m i s s i o n s h a f t : : . n o t b e I I i t e t l i n a n y w a y i n i t s u s e o f t h e
D o c u m e n t s & D a t a a t a n y t i m e , p r o v i d e d t h a t a n y s u c h u s e n o t w i t h i n t h e p u r p o s e s
i n t e n d e d b y t h i s A g r e e m e n t s h a l l b e a t C o m m i s s i o n ' s s o l e r i s k .
3 . 1 8 . 2 1 n t e l l e c t u a l P r o p e r t y . I n a d d i t i o n , C o m m i s s i o n s h a l l h a v e
a n d r e t a i n a l l r i g h t , t i t l e a n d i n t e r e s t ( i n c l u d i n g c o p y r i g h t , p a t e n t , t r a d e s e c r e t a n d o t h e r
p r o p r i e t a r y r i g h t s ) i n a l l p l a n s , s p e c i f i c a t i o n s , s t u d i e s , d r a w i n g s , e s t i m a t e s , m a t e r i a l s ,
d a t a , c o m p u t e r p r o g r a m s o r s o f t w a r e a n d s o u r c e c o d e , e n h a n c e m e n t s , d o c u m e n t s , a n d
a n y a n d a l l w o r k s o f a u t h o r s h i p f i x e d i n a n y t a n g i b l e m e d i u m o r e x p r e s s i o n , i n c l u d i n g
. b u t n o t l i m i t e d t o , p h y s i c a l d r a w i n g s o r o t h e r d a t a m a g n e t i c a l l y o r o t h e r w i s e r e c o r d e d o n
c o m p u t e r m e d i a ( " I n t e l l e c t u a l P r o p e r t y " ) p r e p a r e d o r d e v e l o p e d b y o r o n b e h a l f o f
C o n s u l t a n t u n d e r t h i s A g r e e m e n t a s w e l l a s a n y o t h e r s u c h I n t e l l e c t u a l P r o p e r t y
p r e p a r e d o r d e v e l o p e d b y o r o n b e h a l f o f C o n s u l t a n t u n d e r t h i s A g r e e m e n t .
T h e C o m m i s s i o n s h a l l h a v e a n d r e t a i n a l l r i g h t , t i t l e a n d i n t e r e s t i n
I n t e l l e c t u a l P r o p e r t y d e v e l o p e d o r m o d i f i e d u n d e r t h i s A g r e e m e n t w h e t h e r o r n o t p a i d
f o r w h o l l y o r i n p a r t b y C o m m i s s i o n , w h e t h e r o r n o t d e v e l o p e d i n c o n j u n c t i o n w i t h
C o n s u l t a n t , a n d w h e t h e r o r n o t d e v e l o p e d b y C o n s u l t a n t . C o n s u l t a n t w i l l � e x e c u t e
s e p a r a t e w r i t t e n a s s i g n m e n t s o f a n y a n d a l l r i g h t s t o t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l
P r o p e r t y u p o n r e q u e s t o f C o m m i s s i o n .
1 7 3 3 6 . 0 1 4 0 0 1 7 3 8 1 0 6 1 . 2 9
2 1 7
Consultant shall also be responsible to obtain in writing separate •
written assignments from any subcontractors or agents of Consultant of any and all right
to the above referenced Intellectual Property. Should Consultant, either during or
following termination of this Agreement, desire to use any of the above-referenced
Intellectual Property, it shall first obtain the written approval of the Commission.
All materials and documents which were developed or prepared by
the Consultant for general use prior to the execution of this Agreement and which are
not the copyright of any other. party or publicly available and any other computer
applications, shall continue to be the property of the Consultant. However, unless
otherwise identified and stated prior to execution of this Agreement, Consultant
represents and warrants that it has the right to grant the exclusive a·nd perpetual license
for all such Intellectual Property as provided herein.
Commission further is granted by Consultant a non-exclusive and
perpetual license to copy, use, modify or sub-license any and all Intellectual Property
otherwise owned by Consultant which is the basis or foundation for any derivative,
collective, insurrectional, or supplemental work created under this Agreement.
3.18.3 Confidentiality. All ideas, memoranda, specifications, plans,
procedu~es, dra~ings~ descriptions" computer,; program ~a!~) ~'~~lr!~<?C?rd data, written
mformat1on, and ~ther DQ.CUr11frits and Data · er c~~ated tJy ~r·;p'r;bvtded to Consultant
in connection with the performance of th .. reerf~nt shall be "peld confidential by
Consultant. Such materials shall bb{ withouUh~ prior written corilent of Commission, •. . ..•..• .• ' .Jl'ij
be used by Con~ultant Jor any purjl;qse§ other than the perform~mce of the Services.
Nor shall such rnaterfal's be disclos~'a;Ltl: any person or entity no~':. connected with the
performance of the Services or the Project. Nothing furnished to Consultant which is
otherwise known to Consultant or is generally known, or has become known, to the
related industry shall be deemed confidential. Consultant shall not use Commission's
name or insignia, photographs of the Project, or any publicity pertaining to the Services
or the Project in any magazine, trade paper, newspaper, television or radio production
or other similar medium without the prior written consent of Commission.
3.19 Indemnification. To the fullest extent permitted by law, Consultant
shall defend, indemnify and hold Commission, its directors, officials, officers,
employees, consultants, and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or
equity, to property or persons, including wrongful death, in any manner arising out of or
incident to alleged negligent acts, omissions, or willful misconduct of Consultant, its
officials, officers, employees, agents, consultants, and contractors arising out of or in
connection with the performance of the Services, the Project or this Agreement,
including without limitation the payment of consequential damages, expert witness fees,
and attorneys fees and other related costs and expenses. Consultant shall defend, at
Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or
other legal proceedings of every kind that may be brought or instituted against
Commission, its directors, officials, officers, employees, consultants, or agents .
17336.01400\7381061.2 10
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C o n s u l t a n t s h a l l p a y a n d s a t i s f y a n y j u d g m e n t , a w a r d o r d e c r e e t h a t m a y b e r e n d e r e d
a g a i n s t C o m m i s s i o n o r i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s , c o n s u l t a n t s , o r
a g e n t s , i n a n y s u c h s u i t , a c t i o n o r o t h e r l e g a l p r o c e e d i n g . C o n s u l t a n t s h a l l r e i m b u r s e
C o m m i s s i o n a n d i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s , c o n s u l t a n t s , a n d / o r a g e n t s ,
f o r a n y a n d a l l l e g a l e x p e n s e s a n d c o s t s . i n c l u d i n g r e a s o n a b l e a t t o r n e y ' s f e e s , i n c u r r e d
b y e a c h o f t h e m i n c o n n e c t i o n t h e r e w i t h o r i n e n f o r c i n g t h e i n d e m n i t y h e r e i n p r o v i d e d .
C o n s u l t a n t ' s o b l i g a t i o n t o i n d e m n i f y s h a l l n o t b e r e s t r i c t e d t o i n s u r a n c e p r o c e e d s , i f a n y ,
r e c e i v e d b y C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s o f f i c e r s , e m p l o y e e s , c o n s u l t a n t s , o r
a g e n t s . N o t w i t h s t a n d i n g t h e f o r e g o i n g , t o t h e e x t e n t C o n s u l t a n t ' s S e r v i c e s a r e s u b j e c t
t o C i v i l C o d e S e c t i o n 2 7 8 2 . 8 , t h e a b o v e i n d e m n i t y s h a l l b e l i m i t e d : t o t h e e x t e n t
r e q u i r e d b y C i v i l C o d e S e c t i o n 2 7 8 2 . 8 , t o c l a i m s t h a t a r i s e o u t o f , p e r t a i n t o , o r r e l a t e t o
t h e n e g l i g e n c e , r e c k l e s s n e s s , o r w i l l f u l m i s c o n d u c t o f t h e C o n s u l t a n t .
3 . 2 0 I n s u r a n c e .
3 . 2 0 . 1 T i m e f o r C o m p l i a n c e . C o n s u l t a n t s h a l l n o t c o m m e n c e w o r k
u n d e r t h i s A g r e e m e n t u n t i l i t h a s p r o v i d e d e v i d e n c e s a t i s f a c t o r y t o t h e C o m m i s s i o n t h a t
i t h a s s e c u r e d a l l i n s u r a n c e r e q u i r e d u n d e r t h i s s e c t i o n . I n a d d i t i o n , C o n s u l t a n t s h a l l n o t
a l l o w a n y s u b c o n t r a c t o r t o c o m m e n c e w o r k o n a n y s u b c o n t r a c t u n t i l i t h a s s e c u r e d a l l
i n s u r a n c e r e q u i r e d u n d e r t h i s s e c t i o n .
� 3 : 2 0 . 2 M i n i m u m � ' R e q u i r e m e n t s . C b n s u l t a r i r l i : s f ) a l l ; ' a t i t s e x p e n s e ,
p r o c u r e a n d m a i n t a i n f o t ~ ; t h e : d u r a t i 9 @ o f t h e A g r e e m e n t i n s u r a n q ~ a g a i n s t c l a i m s f o r
i n j u r i e s t o p e r s o n s o r d a ~ g e s t o . " p t f 6 p e r t f w h i c h m ~ a ' r l s e f r o m ; ~ r i n c o n n e c t i o n w i t h
t h e p e r f o r m a n c e � ~ . o f t h ~ y A g , ~ e m e n t b y t t V e � C o n s u l l ' a n t , i t s a g ~ f ) t s , r e p r e s e n t a t i v e s ,
e m p l o y e e s o r s u t > c o n t r a C t o r s ' ~ > C o n s u l t a h t s h a l l a l s o r e q u i r e a l l o f i t s s u b c o n t r a c t o r s t o
p r o c u r e a n d m a i n t a i n t h e s a m e t y p e s o f i n s u r a n c e f o r t h e d u r a t i o n o f t h e A g r e e m e n t .
C o n s u l t a n t ' s i n s u r a n c e s h a l l m e e t a t l e a s t t h e f o l l o w i n g m i n i m u m l e v e l s o f c o v e r a g e :
( A ) M i n i m u m S c o p e o f I n s u r a n c e . C o v e r a g e s h a l l b e a t
l e a s t a s b r o a d a s t h e l a t e s t v e r s i o n o f t h e f o l l o w i n g : ( 1 ) G e n e r a l L i a b i l i t y : I n s u r a n c e
S e r v i c e s O f f i c e C o m m e r c i a l G e n e r a l L i a b i l i t y c o v e r a g e ( o c c u r r e n c e f o r m C G 0 0 0 1 ) ; ( 2 )
A u t o m o b i l e L i a b i l i t y : I n s u r a n c e S e r v i c e s O f f i c e B u s i n e s s A u t o C o v e r a g e f o r m n u m b e r
C A 0 0 0 1 , c o d e 1 ( a n y a u t o ) ; a n d ( 3 ) i f C o n s u l t a n t h a s e m p l o y e e s , W o r k e r s '
C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y : W o r k e r s ' C o m p e n s a t i o n i n s u r a n c e a s r e q u i r e d
a n d E m p l o y e r ' s L i a b i l i t y I n s u r a n c e . �
( B ) M i n i m u m L i m i t s o f I n s u r a n c e . C o n s u l t a n t s h a l l
m a i n t a i n l i m i t s n o l e s s t h a n : ( 1 ) G e n e r a l L i a b i l i t y : $ 2 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e f o r b o d i l y
i n j u r y , p e r s o n a l a n d a d v e r t i s i n g i n j u r y a n d p r o p e r t y d a m a g e . I f G e n e r a l L i a b i l i t y
I n s u r a n c e o r i n c l u d e s a g e n e r a l a g g r e g a t e l i m i t , e i t h e r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l
a p p l y s e p a r a t e l y t o t h i s A g r e e m e n t / l o c a t i o n o r t h e g e n e r a l a g g r e g a t e l i m i t s h a l l b e t w i c e
t h e r e q u i r e d o c c u r r e n c e l i m i t ; ( 2 ) A u t o m o b i l e L i a b i l i t y : $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y
i n j u r y a n d p r o p e r t y d a m a g e ; a n d ( 3 ) W o r k e r s ' C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y :
S t a t u t o r y W o r k e r s ' C o m p e n s a t i o n l i m i t s a s r e q u i r e d b y t h e a p p l i c a b l e L a b o r C o d e a n d
1 7 3 3 6 . 0 1 4 0 0 \ 7 3 8 1 0 6 1 . 2 1 1
2 1 9
Employer's Liability limits of no less than $1,000,000 per accident for bodily injury or •
disease.
3.20.3 Professional Liability. Consultant shall procure and
maintain, and require its sub-consultants to procure and maintain, for a period of five (5)
years following completion of the Project, errors and omissions liability insurance
appropriate to their profession. Such insurance shall be in an amount not less than
$2,000,000 per claim.
3.20.4 Aircraft Liability Insurance. Consultant, prior to the direct
or indirect use of any civil aircraft to provide Service under this Agreement, shall procure
and maintain, or cause to be procured and maintained, aircraft liability insurance or
equivalent form, with a single limit of not less than $5,000,000 per each occurrence.
Such insurance shall include coverage for owned, hired and non-owned aircraft and
passengers, and shall name, or be endorsed to name, the Commission, its directors,
officials, officers, employees, consultants, and agents as additional insureds with
respect to the Services or operations performed by or on behalf of the Consultant.
3.20.5 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms
approved by the Commission to add the following provisions to the insurance policies:
~;~'}t~f{, ~ ' h ::'~,~;~~ '~~~·,;:'~ :;;,-;,:;\:l}{> ·Jf;A?J?!JfYti~(·:::'_!~~~17t>%\7Y
,}! "' (A) General Lia i.t . The general li~Pility policy shall be
endorsed to state that: ~;j;) th~ Com,mission. i~" ire~f0rs;i\(1fficial~~~officers, employees •
and agents shall· be CQvered. as additi~Wal ins red§';, with respect to the Services or
operations perfonne€1 by or on behalf ef the Consultant, including materials, parts or
equipment furnished in connection with such work; and (2) the insurance coverage shall
be primary insurance as respects the Commission, its directors, officials, officers,
employees and agents, or if excess, shall stand in an unbroken chain of coverage
excess of the Consultant's scheduled underlying coverage. Any insurance or self-
insurance maintained by the Commission, its directors, officials, officers, employees and
agents shall be excess of the Consultant's insurance and shall not be called upon to
contribute with it in any way.
(B) Automobile Liability. The automobile liability policy
shall be endorsed to state that: (1) the Commission, its directors, officials, officers,
employees and agents shall be covered as additional insureds with respect to the
ownership, operation, maintenance, U$e, loading or unloading of any auto owned,
leased, hired or borrowed by the Consultant or for which the Consultant is responsible;
and (2) the insurance coverage shall be primary insurance as respects the Commission,
its directors, officials, officers, employees and agents, or if excess, shall stand in an
unbroken chain of coverage excess of the Consultant's scheduled underlying coverage.
Any insurance or self-insurance maintained by the Commission, its directors, officials,
officers, employees and agents shall be excess of the Consultant's insurance and shall .
not be called upon to contribute with it in any way.
17336.0140017381061.2 12
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( C ) W o r k e r s ' C o m p e n s a t i o n � a n d E m p l o y e r s L i a b i l i t y
C o v e r a g e . T h e i n s u r e r s h a l l a g r e e t o w a i v e a l l r i g h t s o f s u b r o g a t i o n a g a i n s t t h e
C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s f o r l o s s e s p a i d
u n d e r t h e t e r m s o f t h e i n s u r a n c e p o l i c y w h i c h a r i s e f r o m w o r k p e r f o r m e d b y t h e
C o n s u l t a n t .
( D ) A l l C o v e r a g e s . E a c h i n s u r a n c e p o l i c y r e q u i r e d b y t h i s
A g . r e e m e n t s h a l l b e e n d o r s e d t o s t a t e t h a t : ( A ) c o v e r a g e s h a l l n o t b e s u s p e n d e d ,
v o i d e d o r c a n c e l e d e x c e p t a f t e r t h i r t y ( 3 0 ) d a y s p r i o r w r i t t e n n o t i c e b y c e r t i f i e d m a i l ,
r e t u r n r e c e i p t r e q u e s t e d , h a s b e e n g i v e n t o t h e C o m m i s s i o n ; a n d ( B ) a n y f a i l u r e t o
c o m p l y w i t h r e p o r t i n g o r o t h e r p r o v i s i o n s o f t h e p o l i c i e s , i n c l u d i n g b r e a c h e s o f
w a r r a n t i e s , s h a l l n o t a f f e c t c o v e r a g e p r o v i d e d t o t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s ,
o f f i c e r s , e m p l o y e e s a n d a g e n t s .
3 . 2 0 . 6 D e d u c t i b l e s a n d S e l f - I n s u r a n c e R e t e n t i o n s . A n y d e d u c t i b l e s
o r s e l f - i n s u r e d r e t e n t i o n s m u s t b e d e c l a r e d t o a n d a p p r o v e d b y t h e C o m m i s s i o n . I f t h e
C o m m i s s i o n d o e s n o t a p p r o v e t h e d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s p r e s e n t e d ,
C o n s u l t a n t s h a l l g u a r a n t e e t h a t , a t t h e o p t i o n o f t h e C o m m i s s i o n , e i t h e r : ( 1 ) t h e i n s u r e r
s h a l l r e d u c e o r e l i m i n a t e s u c h d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s r e s p e c t s t h e
C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s ; o r ( 2 ) t h e
C o n s u l t a n t s h a l l . p r o c u r e a b o n d g u a r a n t e e i n g p a y m e n t . o f l o s s e s a n d r e l a t e d
i n v e s t i g a t i o n c o s ~ $ . ~ a i l i ) ~ a d f f f f r t ! s t r a t i v f i l , ~ a n d d e ~ ' @ n s ~ ~ x p e n s ~ : s ~ *
~ : ~ ' r : ~ < : : : � . < ~ } ~ ' : : c , , _ , , ~ : { ~ : : , '
i ' ~ 3 . 2 0 , 7 l A e t ~ " : ' t a f J H r t o f ' I n r s . : ; s ~ l h s u f a n c e i s t o b e p l a c e d w i t h
i n s u r e r s w i t h a c ~ [ r e n t ~ ~ - B e s t ' s r a l ! p g f l o ; l e a r f A : V I I I , l i c e n ~ ~ d t o d o b u s i n e s s i n
C a l i f o r n i a , a n d s a t 1 s f a c t 6 ' f y t d 1 t h e C o m r m i s s i o n . ~
3 . 2 0 . 8 V e r i f i c a t i o n o f C o v e r a g e . C o n s u l t a n t s h a l l f u r n i s h
C o m m i s s i o n w i t h o r i g i n a l c e r t i f i c a t e s o f i n s u r a n c e a n d e n d o r s e m e n t s e f f e c t i n g c o v e r a g e
r e q u i r e d b y t h i s A g r e e m e n t o n f o r m s s a t i s f a c t o r y t o t h e C o m m i s s i o n . T h e c e r t i f i c a t e s
a n d e n d o r s e m e n t s f o r e a c h i n s u r a n c e p o l i c y s h a l l b e s i g n e d b y a p e r s o n a u t h o r i z e d b y
t h a t i n s u r e r t o b i n d c o v e r a g e o n i t s b e h a l f . A l l c e r t i f i c a t e s a n d e n d o r s e m e n t s m u s t b e
r e c e i v e d a n d a p p r o v e d b y t h e C o m m i s s i o n b e f o r e w o r k c o m m e n c e s . T h e C o m m i s s i o n
r e s e r v e s t h e r i g h t t o r e q u i r e c o m p l e t e , c e r t i f i e d c o p i e s o f a l l r e q u i r e d i n s u r a n c e p o l i c i e s ,
a t a n y t i m e .
3 . 2 0 . . 9 O t h e r I n s u r a n c e . A t i t s o p t i o n , t h e C o m m i s s i o n m a y r e q u i r e
s u c h a d d i t i o n a l c o v e r a g e ( s ) , l i m i t s a n d / o r t h e r e d u c t i o n o f d e d u c t i b l e s o r r e t e n t i o n s i t
c o n s i d e r s r e a s o n a b l e a n d p r u d e n t b a s e d u p o n r i s k f a c t o r s t h a t m a y d i r e c t l y o r i n d i r e c t l y
i m p a c t t h e P r o j e c t . I n r e t a i n i n g t h i s o p t i o n C o m m i s s i o n d o e s n o t w a r r a n t C o n s u l t a n t ' s
i n s u r a n c e p r o g r a m t o b e a d e q u a t e . C o n s u l t a n t s h a l l h a v e t h e r i g h t t o p u r c h a s e
i n s u r a n c e i n a d d i t i o n t o t h e i n s u r a n c e r e q u i r e d i n t h i s S e c t i o n .
3 . 2 1 S a f e t y . C o n s u l t a n t s h a l l e x e c u t e a n d m a i n t a i n i t s w o r k s o a s t o
a v o i d i n j u r y o r d a m a g e t o a n y p e r s o n o r p r o p e r t y . I n c a r r y i n g o u t i t s S e r v i c e s , t h e
C o n s u l t a n t s h a l l a t a l l t i m e s b e i n c o m p l i a n c e w i t h a l l a p p l i c a b l e l o c a l , s t a t e a n d f e d e r a l
1 7 3 3 6 . 0 1 4 0 0 \ 7 3 8 1 0 6 1 . 2 1 3
2 2 1
laws, rules and regulations, and shall exercise all necessary precautions for the safety •
of its employees appropriate to the nature of the work and the conditions under which
the work is to be performed. Safety precautions as applicable shall include, but shall
not be limited to: (A) adequate life protection and life saving equipment and
procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang
planks, confined space procedures, trenching and shoring, equipment and other safety
devices, equipment and wearing apparel as are necessary or lawfully required to
prevent accidents or injuries; and (C) adequate facilities for the proper inspection and
maintenance .of all safety measures. As between Consultant and the construction
contractors only, the construction contractors shall remain solely responsible for
construction safety notwithstanding any safety obligations of Consultant at the jobsite.
The foregoing sentence shall not impact nor in any way modify or alter Consultant's
indemnity and defense obligations to the Commission, as set forth in Section 3.19 of
this Agreement, not any of Consultant's duties or obligations set forth under this
Agreement, including the attached exhibits.
3.22 Fees and Payment.
3.22.1 Compensation. Consultant shall receive compensation,
including authorizedreimbursements, for all Services rendered under this Agreement at
the rates set forft~ fn 4 E>(~Jbit 1'0''. afta~~ed he~~O and fhcSrp6rate(:ff1erE!1n by reference.
The total compeR:sation shall be on the basis of direct costs plus a fixed fee as further
set forth in Exhi~it "C" ~~~ ~;balk not exceed ·. · · mci~imum amount of Eleven Million •
Eight Hundred s;even .J:~hou$'and Thre~iHun "f:birty Four DoUars ($11,807,334),
without written ap~rovaf~()f Commission~s'lExecuti . · Ditector.
3.22.2 Payment of Compensation. · Consultant shall submit a
monthly itemized statement which indicates work completed and hours of Services
rendered by Consultant. The statement shall describe the amount of Services and
supplies provided since the initial commencement date, or since the start of the
subsequent billing periods, as appropriate, through the date of the Statement. Charges
specific to each Milestone listed in the Schedule of Services shall be listed separately
on an attachment to each statement. Each statement shall be accompanied by a
monthly progress report and spreadsheets showing hours expended for each task for
each month and the total Project to date. Each statement shall include a cover sheet
bearing a certification as to the accuracy of the statement signed by the Consultant's
Project Manager or other authorized officer.
3.22.3 Additional Work. Any work or activities that are in addition
to, or otherwise outside of, the Services to be performed pursuant to this Agreement
shall only be performed pursuant to a separate agreement between the parties.
Notwithstanding the foregoing, the Commission's Executive Director may make a
change to the Agreement as permitted by law or authorized by the Commission ..
17336.01400\7381061.2 14
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( a ) I n a d d i t i o n t o t h e c h a n g e s a u t h o r i z e d a b o v e , a
m o d i f i c a t i o n w h i c h i s s i g n e d b y C o n s u l t a n t a n d t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r ,
o t h e r t h a n a C a r d i n a l C h a n g e , m a y b e m a d e i n o r d e r t o : ( 1 ) m a k e a n e g o t i a t e d
e q u i t a b l e a d j u s t m e n t t o t h e A g r e e m e n t p r i c e , d e l i v e r y s c h e d u l e a n d o t h e r t e r m s
r e s u l t i n g f r o m t h e i s s u a n c e o f a C h a n g e O r d e r , ( 2 ) r e f l e c t d e f i n i t i v e l e t t e r c o n t r a c t s , a n d
( 3 ) r e f l e c t o t h e r a g r e e m e n t s o f t h e p a r t i e s m o d i f y i n g t h e t e r m s o f t h i s A g r e e m e n t
( " B i l a t e r a l C o n t r a c t M o d i f i c a t i o n " ) .
( b ) C o n s u l t a n t s h a l l n o t p e r f o r m , n o r b e c o m p e n s a t e d f o r
a n y c h a n g e , w i t h o u t w r i t t e n a u t h o r i z a t i o n f r o m t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r a s
s e t f o r t h h e r e i n . I n t h e e v e n t s u c h a c h a n g e a u t h o r i z a t i o n i s n o t i s s u e d a n d s i g n e d b y
t h e C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r , C o n s u l t a n t s h a l l n o t p r o v i d e s u c h c h a n g e .
3 . 2 2 . 4 R e i m b u r s e m e n t f o r E x p e n s e s . C o n s u l t a n t s h a l l n o t b e
r e i m b u r s e d f o r a n y e x p e n s e s u n l e s s a u t h o r i z e d i n w r i t i n g b y t h e C o m m i s s i o n ' s
R e p r e s e n t a t i v e .
3 . 2 3 P r o h i b i t e d I n t e r e s t s .
3 . 2 3 . 1 S o l i c i t a t i o n . C o n s u l t a n t m a i n t a i n s a n d w a r r a n t s t h a t i t h a s
n o t e m p l o y e d n o r r e t a i n e d a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e
w o r k i n g s o l e l y f d ' ~ ' c t 6 n s J , . d t a n t , ' l o ' s o l i c i t o r s e ~ 4 r e t h i s . ' A g r ! e m e n l ~ ~ J ! F u r t h e r , C o n s u l t a n t
w a r r a n t s t h a t i t h ~ n o t p Q i d n o r h a s i ~ a g r e e d t ~ : , p a y 8 ' 1 1 y c o m p a n y c 5 r p e r s o n , o t h e r t h a n
a b o n a f i d e e m p l t ' D y e e w ~ k i n g s o l e l y f o r Q o n s g f t a n t . ~ t ~ t i f i f @ e , c o m h h i s s i o n , p e r c e n t a g e ,
b r o k e r a g e f e e , g i f t o r o t h � @ r c o n s i d e r ~ t i o n c o i i l i n g e n t u p o n o r r e s u l t t t : l 9 f r o m t h e a w a r d o r
m a k i n g o f t h i s A g r e e m e n t F o r b r e a c h o r v i o l a f i ~ n � o f t h i s w a r r a l l y , t h e C o m m i s s i o n
s h a l l h a v e t h e r i g h t t o r e s c i n d t h i s A g r e e m e n t w i t h o u t l i a b i l i t y .
3 . 2 3 . 2 C o n f l i c t o f I n t e r e s t F o r t h e t e r m o f t h i s A g r e e m e n t , n o
m e m b e r , o f f i c e r o r e m p l o y e e o f t h e C o m m i s s i o n , d u r i n g t h e t e r m o f h i s o r h e r s e r v i c e
w i t h t h e C o m m i s s i o n , s h a l l h a v e a n y d i r e c t i n t e r e s t i n t h i s A g r e e m e n t , o r o b t a i n a n y
p r e s e n t o r a n t i c i p a t e d m a t e r i a l b e n e f i t a r i s i n g t h e r e f r o m .
3 . 2 3 . 3 C o n f l i c t o f E m p l o y m e n t E m p l o y m e n t b y t h e C o n s u l t a n t o f
p e r s o n n e l c u r r e n t l y o n t h e p a y r o l l o f t h e C o m m i s s i o n s h a l l n o t b e p e r m i t t e d i n t h e
p e r f o r m a n c e o f t h i s A g r e e m e n t , e v e n t h o u g h s u c h e m p l o y m e n t m a y o c c u r o u t s i d e o f
t h e e m p l o y e e ' s r e g u l a r w o r k i n g h o u r s o r o n w e e k e n d s , h o l i d a y s o r v a c a t i o n t i m e .
F u r t h e r , t h e e m p l o y m e n t b y t h e C o n s u l t a n t o f p e r s o n n e l w h o h a v e b e e n o n t h e
C o m m i s s i o n p a y r o l l w i t h i n o n e y e a r p r i o r t o t h e d a t e o f e x e c u t i o n o f t h i s A g r e e m e n t ,
w h e r e t h i s e m p l o y m e n t i s c a u s e d b y a n d / o r d e p e n d e n t u p o n t h e C o n s u l t a n t s e c u r i n g
t h i s o r r e l a t e d A g r e e m e n t s w i t h t h e C o m m i s s i o n , i s p r o h i b i t e d .
3 . 2 3 . 4 C o v e n a n t A g a i n s t C o n t i n g e n t F e e s . T h e C o n s u l t a n t
r e p r e s e n t s a n d w a r r a n t s t h a t h e / s h e h a s n o t e m p l o y e d o r r e t a i n e d a n y c o m p a n y o r
p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e w o r k i n g f o r t h e C o n s u l t a n t , t o s o l i c i t o r s e c u r e
t h i s A g r e e m e n t , a n d t h a t h e / s h e h a s n o t p a i d o r a g r e e d t o p a y a n y c o m p a n y o r p e r s o n ,
1 7 3 3 6 . 0 1 4 0 0 1 7 3 8 1 0 6 1 . 2 1 5
2 2 3
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration, contingent upon or resulting from the award or formation of
this Agreement. For breach or violation of this warranty, the Commission shall have the
right to terminate this Agreement without liability pursuant to Section 3.14, or at its
discretion to deduct from the Agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent
fee.
3.23.5 Covenant Against Expenditure of Local Agency, State or
Federal Funds for Lobbying. Intentionally Omitted.
3.24 Accounting Records. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred and fees charged
under this Agreement. The Federal Acquisition Regulations in Title 48, CFR 31 shall be
the governing factors regarding allowable elements of cost. All such records shall be
clearly identifiable. Consultant shall allow a representative of the Commission or any
duly authorized representative of the Commission during normal business hours to
examine, audit, and make transcripts or copies of any and all ledgers and books of
account, invoices, vouchers, canceled checks, and any other records or documents
created pursuant to this Agreement. All such information shall be retained by
Consultant for at least three (3 ears following termination of this Agreement. . /; . ;?:~~, J!%21:£8!1\\t~ ·.· ·· .
•
3.2~ E uaLO rtunit Em ilb rnent. B.{Consultant represents that it is an
equal opportunitl emplo~~r . . cf' it shall .~o9t d1scriniif1gf'et;kagains};. any subcontractor, •
employee or ap~qcant fd~7 er\l~loyment b~cNuse'ttJl ri\~e. religion, polar, national origin,
ancestry, sex or-al~;;;· Suchi'IIilon-discrirnfhation snalliinclude, bun1ot be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination.
3.26 Right to Emolov.Other Consultants. Commission reserves the right
to employ other consultants in connection with the Project. As required, Consultant shall
cooperate fully with any other consultant engaged by the Commission on the Project.
3.27 Governing Law. This Agreement shall be governed by and
construed with the laws of the State of California. Venue shall be in Riverside County.
3.28 Attorneys' Fees. If either party commences an action against the
other party, either legal, administrative or otherwise, arising out of or in connection with
this Agreement, the prevailing party in such litigation shall be entitled to have and
recover from the losing party reasonable attorneys' fees and, all other costs of such
actions.
3.29 Time of Essence. Time is of the essence for each and every
provision of this Agreement.
17336.0140017381061.2 16
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3 . 3 0 H e a d i n g s . A r t i c l e a n d S e c t i o n H e a d i n g s , p a r a g r a p h c a p t i o n s o r
m a r g i n a l h e a d i n g s c o n t a i n e d i n t h i s A g r e e m e n t a r e f o r c o n v e n i e n c e o n l y a n d s h a l l h a v e
n o e f f e c t i n t h e c o n s t r u c t i o n o r i n t e r p r e t a t i o n o f a n y p r o v i s i o n h e r e i n .
3 . 3 1 N o t i c e s . A l l n o t i c e s p e r m i t t e d o r r e q u i r e d u n d e r t h i s A g r e e m e n t
s h a l l b e g i v e n t o t h e r e s p e c t i v e p a r t i e s a t t h e f o l l o w i n g a d d r e s s , o r a t s u c h o t h e r
a d d r e s s a s t h e r e s p e c t i v e p a r t i e s m a y p r o v i d e i n w r i t i n g f o r t h i s p u r p o s e :
C O N S U L T A N T :
J a c o b s P r o j e c t M a n a g e m e n t C o .
3 2 5 7 E a s t G u a s t i R o a d , S u i t e 1 2 0
O n t a r i o , C A 9 1 7 6 1
A t t n : J o s e p h E . J e n k i n s
C O M M I S S I O N :
R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
4 0 8 0 L e m o n S t r e e t , 3 r d F l o o r
R i v e r s i d e , C A 9 2 5 0 1
A t t n : E x e c u t i v e D i r e c t o r
S u c h n o t i c e s h a l l b e d e e m e d m a d e w h e n p e r s o n a l l y d e l i v e r e d o r w h e n m a i l e d , f o r t y -
e i g h t ( 4 8 ) h o u r s a f t e r d e p o s i t i n t h e U . S . m a i l , f i r s t c l a s s p o s t a g e p r e p a i d , a n d
a d d r e s s e d t o t h e p a r t y a t i t s a p p l i c a b l e a d d r e s s . A c t u a l n o t i c e s h a l l b e d e e m e d
a d e q u a t e n o t i c e o n t h e d a t e a c t u a l n o t i c e o c c u r r e d , r e g a r d l e s s o f t h e m e t h o d o f s e r v i c e .
3 . 3 2 . � . . C o n f l i c t i n g P r o v i s i o n s . I n t h e e v e n t t h a t p ~ o v i s i o n s o f a n y a t t a c h e d
e x h i b i t s c o n f l i c t i n ~ ~ Y w a y w [ l h ~ ' + t h e p r o v i s i o n s s e t f o r t h i n . t h i s P l g r e e m e f t t , t h e l a n g u a g e ,
t e r m s a n d c o n d i t i o n s � q n t a j p e d j r ) ; t h i s A g r e e m e n t s h a l l c o n t r o l t h e a c t i o n s a n d
o b l i g a t i o n s o f t h e P a r t i e s a n d f n e i r i f ~ r p r e t q ~ i o n o f t h e . P a r t i e s ' u n d e r s t a n d i n g c o n c e r n i n g
t h e p e r f o r m a n c e , p f t h e S e r v i c e s . . , " � ~ ;
3 . 3 3 A m e n d m e n t o r M o d i f i c a t i o n . N o s u p p l e m e n t , m o d i f i c a t i o n , o r
a m e n d m e n t o f t h i s A g r e e m e n t s h a l l b e b i n d i n g u n l e s s e x e c u t e d i n w r i t i n g a n d s i g n e d b y
b o t h P a r t i e s .
3 . 3 4 E n t i r e A g r e e m e n t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e a g r e e m e n t
o f t h e P a r t i e s r e l a t i n g t o t h e s u b j e c t m a t t e r h e r e o f a n d s u p e r s e d e s a l l p r i o r n e g o t i a t i o n s ,
a g r e e m e n t s o r u n d e r s t a n d i n g s .
3 . 3 5 I n v a l i d i t y ; S e v e r a b i l i t y . I f a n y p o r t i o n o f t h i s A g r e e m e n t i s d e c l a r e d
i n v a l i d , i l l e g a l , o r o t h e r w i s e u n e n f o r c e a b l e b y a c o u r t o f c o m p e t e n t j u r i s d i c t i o n , t h e
r e m a i n i n g p r o v i s i o n s s h a l l c o n t i n u e i n f u l l f o r c e a n d e f f e c t .
3 . 3 6 P r o v i s i o n s A p p l i c a b l e W h e n F e d e r a l D e p a r t m e n t o f T r a n s p o r t a t i o n
F u n d s A r e I n v o l v e d . O m i t t e d I n t e n t i o n a l l y �
3 . 3 7 N o W a i v e r . F a i l u r e o f C o m m i s s i o n t o i n s i s t o n a n y o n e o c c a s i o n
u p o n s t r i c t c o m p l i a n c e w i t h a n y o f t h e t e r m s , c o v e n a n t s o r c o n d i t i o n s h e r e o f s h a l l n o t
b e d e e m e d a w a i v e r o f s u c h t e r m , c o v e n a n t o r c o n d i t i o n , n o r s h a l l a n y w a i v e r o r
r e l i n q u i s h m e n t o f a n y r i g h t s o r p o w e r s h e r e u n d e r a t a n y o n e t i m e o r m o r e t i m e s b e
1 7 3 3 6 . 0 1 4 0 0 1 7 3 8 1 0 6 1 2 1 7
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deemed a waiver or relinquishment of such other right or power at any other time or •
times.
[Signatures on following page)
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B y :
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S C O P E O F S E R V I C E S
C o m m i s s i o n i s s e e k i n g p r o p o s a l s f r o m q u a l i f i e d e n g i n e e r i n g p r o f e s s i o n a l s t o
p r o v i d e C o n s t r u c t i o n M a n a g e m e n t ( C M ) , M a t e r i a l s T e s t i n g , C o n s t r u c t i o n
S u r v e y i n g a n d p u b l i c o u t r e a c h s e r v i c e s f o r c o n s t r u c t i o n o f 1 - 2 1 5 W i d e n i n g , S c o t t
R o a d t o N u e v o R o a d , P r o j e c t l o c a t e d i n t h e C o u n t y o f R i v e r s i d e a n d c i t i e s o f
M e n i f e e a n d P e r r i s , C A . S e r v i c e s w i l l i n c l u d e p r e - c o n s t r u c t i o n p l a n , s p e c i f i c a t i o n ,
a n d e s t i m a t e � ( P S & E ) r e v i e w , b i d a n a l y s i s , a n d a w a r d r e c o m m e n d a t i o n ;
c o n s t r u c t i o n i n s p e c t i o n ; p r e p a r a t i o n o f p r o g r e s s p a y m e n t s a n d c h a n g e o r d e r s ,
s c h e d u l e a n d c l a i m a n a l y s i s ; C o n t r a c t o r i n t e r f a c e a n d c o n t r a c t a d m i n i s t r a t i o n ;
o f f i c e e n g i n e e r i n g ; a n d o t h e r a s s o r t e d d u t i e s a s a p p r o p r i a t e f o r c o n s t r u c t i o n
m a n a g e m e n t , a s w e l l a s m a t e r i a l s t e s t i n g a n d c o n s t r u c t i o n s u r v e y i n g a n d p r o j e c t
c l o s e o u t t a s k s . T h e p r o j e c t ' s f i n a l d e s i g n i s s c h e d u l e f o r c o m p l e t i o n b y l a t e
s u m m e r 2 0 1 2 .
B a c k g r o u n d I n f o r m a t i o n
T h e f o l l o w i Q 9 , i n f o r m a , t i o n V I I i I I b e a v a i l a b l e , o n C D t o , . . . , f i s s i s t t h e O f f e r o r i n
u n d e r s t a n d i n g t f i e : s c . o f f h e p r o j e g f f \ T o p u r c h a s e a C 0 ' 1 f o r $ 5 . 0 0 i f p i c k e d u p
a t t h e C o m m i s s i o r ) ; J O e s p r $ 1 0 . 0 @ \ ; i f i t i s m a i l ~ c l t o O f f e r o r , s e n d a r e q u e s t t o
M a t t h e w \ W a l l a c e ~ : t l l l a ~ ~ r c t c . b r , T h e c h ~ c k s h o u l d ; 1 b e m a d e p a y a b l e t o
t h e " R i v e r s l . d e C Q y n t y T r a n s p u t t a t i c i l c o ' m m i s s j b n . " . � �
? ~ { \ ~ ~ ~ 1 / ' " . ~ . ~ : : < : , { ; ' � > ~
1 . 9 5 % P l a n s e t
2 . 9 5 % S t a n d a r d S p e c i a l P r o v i s i o n s
3 . 9 5 % E n g i n e e r ' s e s t i m a t e
4 . F i n a l P r o j e c t R e p o r t ( A p r i l 2 0 1 1 )
5 . F i n a l E n v i r o n m e n t a l D o c u m e n t ( M N D / F O N S I A p r i l 2 0 1 1 )
C o n s t r u c t i o n S c h e d u l e ( T e n t a t i v e )
T h e a n t i c i p a t e d c o n s t r u c t i o n s c h e d u l e f o r t h e p r o j e c t i s s h o w n b e l o w :
A d v e r t i s e m e n t D a t e :
B i d s D u e :
R e c o m m e n d a t i o n t o C o m m i t t e e :
A n t i c i p a t e d C o m m i s s i o n A w a r d :
N o t i c e t o P r o c e e d
A n t i c i p a t e d C o m p l e t i o n D a t e
C o m p l e t e C l o s e - O u t
A u g u s t ? , 2 0 1 2
S e p t e m b e r 2 7 , 2 0 1 2
O c t o b e r 2 2 , 2 0 1 2
N o v e m b e r 1 4 , 2 0 1 2
J a n u a r y 2 , 2 0 1 3
J u n e 3 0 , 2 0 1 5
D e c e m b e r 3 1 , 2 0 1 5
T h e d a t e s l i s t e d a b o v e a r e c o n t i n g e n t u p o n f u n d i n g a u t h o r i z a t i o n i n b y A u g u s t 2 ,
2 0 1 2 .
E x h i b i t A A - 1
2 2 9
Performance Requirements
Construction Management: OFFEROR shall furnish a Project Manager or a
Resident Engineer as a single point of contact for this agreement and to
coordinate OFFEROR'S operations with COMMISSION. The single point of
contact shall be responsible for all matters related to OFFEROR'S personnel and
operations. The Resident Engineer shall be in responsible charge of construction
activity within the Project. The Resident Engineer and Structures Representative
shall be Civil Engineers, registered in the State of California. Other Assistant
Resident Engineers may be assigned to each specific project responsibilities as
needed. A qualified electrical engineer or inspector shall be provided to review
electrical and traffic systems requirements as well as electrical utility
arrangements. If the Resident. E.ngineer is not also a registered Landscape
Architect, a registered Landscape Architect shall be assigned to the project
responsible for daily on-site inspections and decisions regarding highway planting
and the irrigation systems that comprise a small portion of the Project.
The number,,pLQFFERQ~,'"Po:~rsonnel ,;;i,ssignedto:.Jh&hv · vary throughout
•
the duration of th~.agreemen'L;OFF~~9H per~*ci!i'nJi"sha assigned, in varying
levels of responsibHity, as needBd byfhe:OFF · .RJo mee,'% he project schedule, •
project requiremer)ls, and :cMastructlo. ti t: ·•· \'
· ... :·····> . . ·;. ~s> J'<~" . > . : ·· . ; • .
Resumes''of personnel shall be"~·· submitted to COMMISSION for review and
approval prior to assignment to the Project. COMMISSION and OFFEROR will
jointly determine the quality and quantity of services that are required by
OFFEROR's personnel. Personnel selected for assignment by OFFEROR shall
be made available for personal interviews prior to acceptance by COMMISSION.
If, in the opinion of COMMISSION, an individual lacks adequate experience, the
individual may be rejected or may be accepted on a trial basis until such time the
individual's ability to perform the required services has been demonstrated. If, at
any time, the performance of OFFEROR personnel is unsatisfactory to
COMMISSION, COMMISSION may release him/her by written notice and may
request another qualified person be assigned.
If OFFEROR personnel are on leave of absence, the Project Manager shall
provide approved, equally qualified replacement personnel until the assigned
personnel returns to the Project.
The typical workday includes all hours worked by the construction Contractor. If
necessary, overtime for OFFEROR personnel may be required. The construction
Contractor's operations may be restricted to specific hours during the week, which
shall become the normal workday for OFFEROR personnel. The Project
Manager, with concurrence from COMMISSION, shall have the authority to
Exhibit A A-2
230
•
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"
i n c r e a s e , d e c r e a s e , o r e l i m i n a t e O F F E R O R p e r s o n n e l w o r k h o u r s d e p e n d e n t o n
t h e s c h e d u l e a n d r e q u i r e m e n t s o f t h e c o n s t r u c t i o n C o n t r a c t o r . A l l o v e r t i m e
r e q u i r e d b y O F F E R O R p e r s o n n e l s h a l l b e a p p r o v e d a n d a u t h o r i z e d b y
C O M M I S S I O N p r i o r t o e a c h o c c u r r e n c e .
O F F E R O R p e r s o n n e l s h a l l b e k n o w l e d g e a b l e o f a n d c o m p l y w i t h a l l a p p l i c a b l e
l o c a l , s t a t e , a n d f e d e r a l r e g u l a t i o n s r e l a t e d t o c o n s t r u c t i o n a n d c o n s t r u c t i o n
e n g i n e e r i n g . O F F E R O R p e r s o n n e l s h a l l c o o p e r a t e a n d c o n s u l t w i t h
C O M M I S S I O N , S t a t e , a n d C i t y o f f i c i a l s d u r i n g t h e c o u r s e o f t h e P r o j e c t . O f f e r o r
s h a l l c o n s u l t w i t h a n d c o o r d i n a t e a c t i v i t i e s o f t h i r d p a r t y a g e n c i e s a n d u t i l i t i e s .
O F F E R O R p e r s o n n e l s h a l l p e r f o r m d u t i e s a s m a y b e r e q u i r e d t o a s s u r e t h a t
c o n s t r u c t i o n i s b e i n g p e r f o r m e d i n a c c o r d a n c e w i t h t h e P r o j e c t p l a n s a n d
s p e c i f i c a t i o n s . O F F E R O R p e r s o n n e l s h a l l k e e p a c c u r a t e a n d t i m e l y r e c o r d s a n d
d o c u m e n t a l l w o r k p e r f o r m e d b y t h e C o n t r a c t o r a n d O F F E R O R
O F F E R O R s h a l l m o n i t o r f o r C o n t r a c t o r ' s c o m p l i a n c e w i t h t h e l a b o r s t a n d a r d s
p r o v i s i o n s o f t h e c o n t r a c t a n d t h e r e l a t e d w a g e d e t e r m i n a t i o n d e c i s i o n s o f t h e
S e c r e t a r y o f L a b o r .
O F F E R O ~ p e r , s B n n e l ~ h a l ) h a s s i s t C O M M I S S I R ~ s a n d l < ~ f f i \ ! , ~ 9 e n c i e s i n o b t a i n i n g
c o m p l i a n c ) e , w i t t l � r t h e s a f e t i a n d a c o i a ~ 1 ; 1 t p r e ~ e n f i o n p r o v i ~ 1 o n s o f t h e p r o j e c t s .
L o c a l a g e n c i e s w i l l t , t e t a j n j y ~ i s , d i t t i o n a ' : f c o n t r o l f ~ J t r a f f i c c o n t c p l .
. . , J , J ; " f < > " ~ ~ % " . � ' ' : ; i i ; l ; : ~ ' ; i i ; i l
A l l s e r v i c e s r e g u i r e d l i ~ r e u n d ~ ~ s n a l l b e p ~ r f q r m e d i n a c c o r C l a n c e w i t h C a l i f o r n i a
D e p a r t m e n t ~ ' : 0 1 ' ' ' T r a n s p o r t a t i o R t g ' u i d e l i n e ~ ~ ' r e g u l a t i o n s , . p o l i c i e s , p r o c e d u r e s ,
m a n u a l s , a n d s t a n d a r d s , e x c e p t a s n o t e d i n t h e s p e c i a l p r o v i s i o n s o r
s u p e r s e d e d / a u g m e n t e d b y C o m m i s s i o n ' s p r o c e d u r e s
M a t e r i a l s T e s t i n g : T h e n u m b e r o f f i e l d t e s t i n g p e r s o n n e l a s s i g n e d t o t h e p r o j e c t
w i l l v a r y t h r o u g h o u t t h e d u r a t i o n o f t h e c o n s t r u c t i o n c o n t r a c t . O F F E R O R
p e r s o n n e l w i l l b e a s s i g n e d a s n e e d e d b y t h e R e s i d e n t E n g i n e e r t o m e e t t h e
s c h e d u l e o f t h e c o n s t r u c t i o n C o n t r a c t o r .
A f i e l d t e c h n i c i a n w i l l b e r e q u i r e d t h r o u g h o u t t h e c o n s t r u c t i o n c o n t r a c t p e r i o d . A t
t i m e s , a d d i t i o n a l t e c h n i c i a n s m a y b e r e q u i r e d t o p r o v i d e s u p p o r t f o r o n - g o i n g
c o n s t r u c t i o n a c t i v i t i e s . T h e d u r a t i o n o f a s s i g n m e n t s c o u l d v a r y f r o m a m i n i m u m o f
a f e w d a y s t o t h e f u l l t e r m o f t h e p r o j e c t . O F F E R O R p e r s o n n e l w i l l b e a v a i l a b l e
w i t h i n t w o ( 2 ) d a y s o f w r i t t e n n o t i f i c a t i o n b y C O M M I S S I O N .
I t i s t h e i n t e n t o f C O M M I S S I O N t o m a i n t a i n a c o n s i s t e n c y o f m a t e r i a l t e s t i n g
q u a l i t y t h r o u g h o u t e a c h p h a s e o f e a c h p r o j e c t . O F F E R O R i s t h e r e f o r e
e n c o u r a g e d t o p r o v i d e , w h e r e v e r a n d w h e n e v e r p o s s i b l e , t h e s a m e f i e l d
p e r s o n n e l f o r t h e d u r a t i o n o f t h e p r o j e c t .
E x h i b i t A A - 3
2 3 1
On days when work is not performed by the construction contractor, such as rainy
or unsuitable we.ather days, OFFEROR will not provide services unless authorized
by the COMMISSION Construction Manager.
Resumes of materials testing personnel shall be submitted to COMMISSION for
review and approval prior to assignment to the Project. If, at any time, the level of
performance of any testing personnel is below expectations, COMMISSION may
release that field person and request that another be assigned as needed.
If a member of OFFEROR's personnel is on a leave of absence, OFFEROR's
project manager will provide an equally qualified replacement employee until the
original member returns to work. The replacement employee will meet all the
requirements ofa permanently assigned employee.
All personnel will be knowledgeable of, and comply with, all applicable local,
Caltrans, and federal regulations; cooperate and consult with COMMISSION arid
local agency officials during the course of the contract; and perform other duties
as may be required to assure that the construction is being performed in
accordance with permit requirements, the project plans and specifications.
OFFEROR:.s per?onneLxwHJkeep recoqjs and documentJhe wprk as directed by
the Reside,nt Erig[heer:"~tc · , .. ·.· · ·),><. ; · · . ·• \t;t ''" '
•
:: !r~ . .•.• . ··c:, " :: ,;., ;:.~<<&· .· ~~;
OFFEROR person riel ~hall assist COMfvll§Siq:t!<.ra·nd local 'agencies in obtaining •
compliance ~JXith .the satety "~n,d accideri~1lpr~yention pro"1~$ions of the project.
Local agencies will retain jurisdictional control for local traffic'\control.
All services required hereunder will be performed in accordance with Caltrans
regulations, policies, procedures, manuals, and standards as modified by the
Commission's General Conditions and procedures.
Construction Surveying: OFFEROR will furnish surveying crew(s) to perform
construction surveys for the project. The number of survey crew(s) assigned to
the project will vary throughout the duration of the construction contract.
OFFEROR personnel will be assigned as needed by the Resident Engineer to
meet the schedule of the construction contractor.
It is the intent of COMMISSION to maintain a consistency of construction survey
quality throughout each phase of each project. Therefore, OFFEROR is
encouraged to provide the same field personnel for the duration of construction. It
is important that the Field Party Chief(s) assigned to a project be completely
familiar with the survey control and staking requirements established for the
project.
Construction surveying will not be performed when conditions such as weather,
traffic, and other factors prevent safe and efficient operation.
Exhibit A A-4
232
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R e s u m e s o f O F F E R O R p e r s o n n e l a n d c e r t i f i c a t i o n m u s t b e s u b m i t t e d t o
C O M M I S S I O N f o r r e v i e w . O F F E R O R p e r s o n n e l m u s t b e a p p r o v e d b y
C O M M I S S I O N p r i o r t o a s s i g n m e n t t o a p r o j e c t C O M M I S S I O N a n d O F F E R O R
w i l l h a v e t h e r e s p o n s i b i l i t y o f d e t e r m i n i n g t h e q u a l i t y a n d q u a n t i t y o f w o r k
p e r f o r m e d b y O F F E R O R p e r s o n n e l . I f , a t a n y t i m e , t h e l e v e l o f p e r f o r m a n c e b y
O F F E R O R p e r s o n n e l i s b e l o w e x p e c t a t i o n s , C O M M I S S I O N m a y r e l e a s e t h e
s u r v e y c r e w m e m b e r a n d r e q u e s t t h a t a n o t h e r b e a s s i g n e d .
I f O F F E R O R ' s s u r v e y c r e w p e r s o n n e l a s s i g n e d t o t h e p r o j e c t i s o n a l e a v e o f
a b s e n c e , t h e P r o j e c t M a n a g e r w i l l p r o v i d e a n e q u a l l y q u a l i f i e d r e p l a c e m e n t ( s )
u n t i l t h e o r i g i n a l e m p l o y e e ( s ) r e t u r n s t o w o r k . T h e r e p l a c e m e n t w i l l b e r e q u i r e d t o
m e e t a l l t h e r e q u i r e m e n t s o f t h e p e r m a n e n t l y a s s i g n e d e m p l o y e e .
O F F E R O R p e r s o n n e l w i l l :
" B e k n o w l e d g e a b l e o f , a n d c o m p l y w i t h a l l , a p p l i c a b l e l o c a l , C a l t r a n s , s t a t e ,
a n d f e d e r a l r e g u l a t i o n s .
" C o o p e r a t e a n d c o n s u l t w i t h C O M M I S S I O N o f f i c i a l s d u r i n g t h e c o u r s e o f t h e
c o n t r a c t . . , . . . . � , � " " ' " ' ' �
, _ - : ? . / � , v � k L : . , . . . . / : . : i ; / : r , , . , , ' , - : " c , - " ' : , ' , ' � ' t \ 5 ' . ; ; ,
" P e r f o r m d u t i ~ s ; a s m a y b e ; r e q u i r e d t o a s s u r e c o n s t r u p t i o n i s p e r f o r m e d i n
a c c o r d a n c e w i f ~ ' t h ~ : p r o j . ~ p t p l a n s ' a n d s p e q i f i c a t i q n s . l 5
" K e e p : ~ o n t e m p o r a t i t 6 ' o u S i ; ; : r e c o r d s , : \ a m d d o c u m e n t w o r k ~ ; ~ i a s d i r e c t e d b y t h e
' ' ' ' ~ ' 0 t , , ' ' " C c
R e s i d e n t E n g i h e e r ! Y : F � � � " � ~ ~ 4 . , . . . � . . . } " � . ~
A l l s e r v i c e s r e q u i r e d h e r e u n d e r w i l l b e p e r f o r m e d i n a c c o r d a n c e w i t h C a l t r a n s
r e g u l a t i o n s , p o l i c i e s , p r o c e d u r e s , m a n u a l s , a n d s t a n d a r d s a s m o d i f i e d b y t h e
C o m m i s s i o n ' s G e n e r a l C o n d i t i o n s a n d p r o c e d u r e s .
D u t i e s a n d R e s p o n s i b i l i t i e s
1 . P r e - c o n s t r u c t i o n S e r v i c e s
a . P l a n R e v i e w
O F F E R O R s h a l l r e v i e w c o n s t r u c t i o n c o n t r a c t d o c u m e n t s p r i o r t o c o n s t r u c t i o n .
T a s k s i n c l u d e r e v i e w o f p l a n s , s p e c i f i c a t i o n s , t e c h n i c a l r e p o r t s , R e s i d e n t
E n g i n e e r ' s p e n d i n g f i l e s , a n d a s s o c i a t e d i t e m s i n o r d e r t o v e r i f y c o m p l e t e n e s s
a n d c o n s i s t e n c y t h r o u g h o u t t h e P r o j e c t A t a m i n i m u m , O F F E R O R s h a l l c h e c k f o r
q u a n t i t y d i s c r e p a n c i e s , p o t e n t i a l c o n f l i c t s , c o n s t r u c t a b i l i t y , a n d c o n s i s t e n c y
b e t w e e n p l a n s , s p e c i f i c a t i o n s a n d p a y i t e m s . O F F E R O R ' S p l a n r e v i e w s h a l l
i n c l u d e a r e v i e w o f v a r i o u s d i s c i p l i n e p l a n s ( e . g . , l a y o u t , d r a i n a g e , b r i d g e ,
l a n d s c a p i n g , e l e c t r i c a l , e t c . ) f o r c o n f l i c t i n g o r m i s s i n g i n f o r m a t i o n .
E x h i b i t A A - 5
2 3 3
b. Schedule
OFFEROR shall review the proposed Project schedule, compare it to the Project
plans and specifications, and provide recommendations to COMMISSION, as
appropriate, to ensure efficiency of Contractor and OFFEROR operations and
safe and expeditious completion of the Project.
C. Budget
OFFEROR shall review the Project estimate and provide recommendations to
COMMISSION, as appropriate, to ensure efficient utilization of funds and control
of project costs.
2. Bid Process
a. Bid Documents
OFFEROR shall assist COMMISSION, as requested, with the following tasks:
b.
,',Vf;~:::;1~~~{&< .,.<::"_.-/
1) · Revr~w ·<' 1 documents .
2) Review bi<J q ti.ons aJhd €ir:aft r Hl<lh{l~-aEs
3) Prepare bid t · lations:: ~~;~'t . ~~ ~
• .,, . . . ~; .z.i 1,;.(:
·Pre-construction Meetings
OFFEROR shall assist COMMISSION in conducting one or more, pre-construction
meetings with all involved parties on the Project. Parties may include, but are not
limited to, the Contractor, the design engineer, Caltrans, county, cities, utility
companies, and developers.
C. Contract Award
OFFEROR shall assist COMMISSION, as requested, with the following tasks:
1) Review bids for completeness and responsiveness
2) Perform bid analysis
3) Check Contractor references, licenses, insurance, and sureties
4) Coordinate with prospective Contractor for award of construction
contract.
All processes will be consistent with procedures outlined by Caltrans for Special
Funded Programs.
Exhibit A· A-6
234
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"
3 . P r o j e c t A d m i n i s t r a t i o n
a . O F F E R O R s h a l l a d m i n i s t e r t h e p r o j e c t c o n s t r u c t i o n c o n t r a c t u s i n g C a l t r a n s
C o n s t r u c t i o n M a n u a l a s a g u i d e l i n e .
b . O F F E R O R s h a l l c o n d u c t r e g u l a r p r o j e c t c o o r d i n a t i o n m e e t i n g s w i t h
C o n t r a c t o r , C O M M I S S I O N , l o c a l a g e n c i e s , a n d d e s i g n e n g i n e e r , a s
a p p r o p r i a t e .
c . O F F E R O R s h a l l p r e p a r e C o n t r a c t o r p r o g r e s s p a y m e n t s a n d m a i n t a i n
p a y m e n t r e c o r d s a n d s u p p o r t i n g d o c u m e n t a t i o n . A l l p r o g r e s s p a y m e n t s
s h a l l b e r e v i e w e d b y C O M M I S S I O N f o r a p p r o v a l .
d . O F F E R O R s h a l l e s t a b l i s h a n d m a i n t a i n P r o j e c t r e c o r d s . P r o j e c t r e c o r d
k e e p i n g s h a l l i n c l u d e , b u t a r e n o t l i m i t e d t o , R E a n d A s s i s t a n t R E d a i l y
r e p o r t s , c o r r e s p o n d e n c e , m e m o r a n d a , c o n t r a c t d o c u m e n t s , r e q u e s t s f o r
i n f o r m a t i o n ( R F i s ) , c h a n g e o r d e r s , c l a i m s , C O M M I S S I O N a n d e n g i n e e r
d i r e c t i v e s , m e e t i n g m i n u t e s , s h o p d r a w i n g s , s u p p l e m e n t a r y d r a w i n g s ,
r e v i e w a n d a p p r o v a l o f s u b m i t t a l s , s c h e d u l e r e v i e w s a n d p r e p a r a t i o n o f
w e e k i ~ , . W J ; > r k i n g , Q R Y s t f . l t e m e n t s , . q u a n t i t y , _ c a J p y l a t i o Q ~ a n d / o r d o c u m e n t e d
f i e l d � � � m e t J : ~ u r e m e m t / c o u n t a n t i ' D a i l y E x t r a � \ l v o r k � � . ~ e p " o r t s t h a t s u p p o r t
p r o & J r e s s p M y m e n t ~ . , . O F F E ~ O R \ s h a l l � m a i n t a i n a r e c o r d o f t h e n a m e s ,
a d d r ~ s s e s , a n d . . � t ~ l e p h o n e ' ~ : a n d f a x " n i . l ' m b e r s ' : O f t h e C o n t r a c t o r s ,
s u b � 9 n t [ 5 J c t ~ r s . ~ . ~ n d p r i f i t 5 : ; i p a l m a t e r i a l s u p p l i e r s .
, ~ : ; . ; � ~ � ' . . : ; ; x : r ~ � : , � , : > . ~ '
e . O F F E R O R s h a l l e s t a b l i s h a n d m a i n t a i n a f i l i n g s y s t e m f o r e a c h P r o j e c t
u s i n g t h e C a l t r a n s C o n s t r u c t i o n M a n u a l a s a g u i d e l i n e . O F F E R O R s h a l l
t r a n s m i t c e r t a i n p r o j e c t r e c o r d s t o t h e C o m m i s s i o n u s i n g e i t h e r e - R o o m s o r
l n f o W o r k s , a n e l e c t r o n i c t r a n s f e r a n d c o l l e c t i o n s y s t e m . ( C o m m i s s i o n w i l l
t r a i n O F F E R O R i n t h e r e q u i r e m e n t s a n d u s e o f t h e s y s t e m . )
f . O F F E R O R s h a l l m o n i t o r C o n t r a c t o r s ' c o n s t r u c t i o n s c h e d u l e s o n a n
o n g o i n g b a s i s a n d a l e r t C O M M I S S I O N t o c o n d i t i o n s t h a t m a y l e a d t o
d e l a y s i n c o m p l e t i o n o f t h e P r o j e c t .
g . O F F E R O R s h a l l p r e p a r e a n d s u b m i t a M o n t h l y R e p o r t f o r t h e p r o j e c t . T h e
M o n t h l y R e p o r t s h a l l d e s c r i b e c o n s t r u c t i o n a c t i v i t y , a c c o m p l i s h m e n t s ,
i s s u e s a n d s t a t u s o f s u b m i t t a l s , R F i s , C h a n g e O r d e r s a n d t h e p r o j e c t
b u d g e t a n d s c h e d u l e s t a t u s a g a i n s t a p p r o v e d B a s e l i n e S c h e d u l e . A
m i n i m u m o f f o u r ( 4 ) c o n s t r u c t i o n p h o t o s s h a l l b e s u b m i t t e d .
h . O F F E R O R s h a l l r e v i e w a n d e n s u r e c o m p l i a n c e w i t h e n v i r o n m e n t a l
r e q u i r e m e n t s .
I . O F F E R O R s h a l l p a r t i c i p a t e i n p a r t n e r i n g s e s s i o n s w i t h t h e C o n t r a c t o r ,
E x h i b i t A A - 7
2 3 5
J.
k.
I.
m.
4.
a.
COMMISSION, and Local Agencies, if required.
OFFEROR shall assure that the Project meets all provisions of the Caltrans
Quality Assurance Program Manual. OFFEROR shall prepare and submit
a project-specific Quality Assurance Plan (QAP) to the COMMISSION for
review and approval. The QAP shall be reviewed quarterly and updated as
necessary. All OFFEROR'S project personnel shall indicate their review of
the QAP by signature ..
OFFEROR shall review Contractors' certified payroll records and other
labor compliance records and assure the construction Contractor's
compliance with Contract requirements
OFFEROR shall monitor and maintain records to assure that the
construction Contractor complies with all provisions of the Storm Water
Pollution Prevention Plan (SWPPP).
OFFEROR shall assure that the Project meets all applicable regulations of
the Air Quality Management District (AQMD).
:.'~:\,'-,. ,:;_;-y~~~,'-5;,. . ·.-,',:' ,-<: ','
Construction. Coordination
OF,FEROR .shall provide a .. m1mmum of on'k qualified Senior Resident
Engineer and other qualified Resident Engineers, as;'needed to effectively
manage the Project. ···
b. OFFEROR Resident Engineer shall act as the prime point of contact
between Contractor, COMMISSION, OFFEROR's construction surveyor,
OFFEROR's materials inspector, OFFEROR's public outreach, and utility
companies. OFFEROR may, when requested by COMMISSION, act as
point of contact between design engineers, cities, and the public.
c. OFFEROR shall maintain regular contact with COMMISSION's
Construction Manager.
d. OFFEROR shall coordinate relocations and arrangements for power for the
site with utility companies and their designees. ,
e. OFFEROR shall review Project plans and special provisions for possible
errors and deficiencies prior to construction of any specific element and
report such findings to COMMISSION. Should COMMISSION determine
that changes are necessary, OFFEROR shall process and impl.ement
change orders in accordance with contract documents.
f. OFFEROR shall provide all required monitoring, coordination, and tracking
Exhibit A A-8
236
•
•
•
"
"
"
o f c o n s t r u c t i o n p r o g r e s s t o e n s u r e t h e P r o j e c t p r o c e e d s o n s c h e d u l e a n d
a c c o r d i n g t o t h e o r d e r o f w o r k i n t h e p l a n s a n d s p e c i a l p r o v i s i o n s .
O F F E R O R s h a l l e x p e d i t e w o r k , a s r e q u i r e d , t o m a i n t a i n s c h e d u l e i n
c o n j u n c t i o n w i t h t h e o v e r a l l c o n s t r u c t i o n s t a g i n g p r o g r a m .
g . O F F E R O R s h a l l - r e v i e w s h o p d r a w i n g s , c o o r d i n a t i n g w i t h t h e S o u r c e
I n s p e c t i o n P r o j e c t M a n a g e r a n d D i v i s i o n o f S t r u c t u r e s a s a p p r o p r i a t e .
O F F E R O R s h a l l c o o r d i n a t e r e s o l u t i o n o f R e q u e s t s f o r I n f o r m a t i o n ( R F I )
w i t h t h e C o m m i s s i o n ' s d e s i g n e r a n d c o m m u n i c a t e a c t i o n s a n d s t a t u s w i t h
t h e C o m m i s s i o n ' s C o n s t r u c t i o n M a n a g e r . O F F E R O R s h a l l l o g a n d t r a c k a l l
s u b m i t t a l s a n d r e q u e s t s .
h . O F F E R O R s h a l l p r o v i d e a q u a l i f i e d S W P P P c o o r d i n a t o r w h o s h a l l r e v i e w
C o n t r a c t o r - p r e p a r e d S t o r m W a t e r P o l l u t i o n P r e v e n t i o n P l a n s ( S W P P P ) a n d
c o o r d i n a t e a p p r o v a l w i t h C O M M I S S I O N . O F F E R O R s h a l l c o o p e r a t e w i t h
m o n i t o r i n g a g e n c y i n s p e c t i o n s a n d f i e l d r e v i e w s .
i .
J .
O F F E R O R s h a l l c o o r d i n a t e t h e i m p l e m e n t a t i o n o f a n y c h a n g e s w i t h t h e
C o n s t r u c t i o n M a n a g e r a n d t h e d e s i g n e n g i n e e r . A l l c h a n g e o r d e r s s h a l l b e
p r e p a r ~ d u s i n g N ! ~ O f l l J X t i , s s i o n ' s f o r m a t a p J t , p r o c e c b J ( ~ , s . ; n u c h a n g e o r d e r s
w i l L b e * s u 5 J ; J l i t t ~ H � t o ' ' o ~ l t r a n s ( q n t h e 6 ; ' S f a t e ' H i g l i ~ ~ � y ' * S y s t e m ) a n d t h e
C o r p m i s s i o r t ' f o r a H w o v ~ l . . . . � � . . . . : : � �
( , y / ~ 1 ; 1 > . � : ; , ; ~ ~ \ ' , , � ~ ; i ,
0 R O R ' s h ~ h r e ~ i e w ~ h d a p c p r o v e f a l s e w o r k ; 1 ( s h o r i n g a n d o t h e r
t e t a f y w o r k p l a n s . � ; . � . . .
k . O F F E R O R s h a l l r e v i e w a n d a p p r o v e T r a f f i c C o n t r o l P l a n s a n d f o r w a r d t o
l o c a l j u r i s d i c t i o n s f o r a p p r o v a l a s n e c e s s a r y .
I . O F F E R O R s h a l l c o o r d i n a t e a l l P r o j e c t c o n s t r u c t i o n a c t i v i t i e s w i t h o t h e r o n -
g o i n g p r o j e c t s w i t h i n a n d a d j a c e n t t o t h e P r o j e c t l i m i t s .
m . O F F E R O R s h a l l r e v i e w e x i s t i n g h i g h w a y e l e c t r i c a l a n d t r a f f i c s y s t e m s
a r r a n g e m e n t s w i t h C a l t r a n s a n d a r r a n g e , t h r o u g h t h e c o n s t r u c t i o n
C o n t r a c t o r , a n y t e m p o r a r y f a c i l i t i e s r e q u i r e d d u r i n g c o n s t r u c t i o n .
5 . C o n s t r u c t i o n I n s p e c t i o n
a .
E x h i b i t A
O F F E R O R s h a l l c o o r d i n a t e a l l r e q u i r e d i n s p e c t i o n s n e c e s s a r y f o r t h e
P r o j e c t . O F F E R O R s h a l l e n s u r e t h a t a p p r o p r i a t e C i t y a n d l o c a l a g e n c i e s
a r e n o t i f i e d a n d p r e s e n t a s r e q u i r e d t h r o u g h o u t t h e P r o j e c t . O F F E R O R
s h a l l n o t i f y C O M M I S S I O N i m m e d i a t e l y r e g a r d i n g a n y d i r e c t i v e s ,
r e c o m m e n d a t i o n s , n o t i c e s , e t c . r e c e i v e d f r o m a g e n c i e s o t h e r t h a n
C O M M I S S I O N b e f o r e t a k i n g a c t i o n .
A - 9
2 3 7
b. OFFEROR shall perform and document daily on-site inspections of the
progress and quality of construction to determine if the work being
performed is in general conformance with the contract documents, permits,
all applicable laws, codes, and ordinances.
c. OFFEROR shall exercise reasonable care and diligence to discover and
promptly report to COMMISSION any and all defects or deficiencies in the
materials or workmanship used in the Project.
d.
e.
Exhibit A
OFFEROR personnel assigned to the Project shall be thoroughly familiar
with Caltrans Standard Specifications, Caltrans Standard Plans, and
Caltrans Erosion Control and Highway Planting requirements. OFFEROR
personnel shall have the ability to read and interpret construction plans and
specifications. OFFEROR personnel shall also have knowledge of State of
California Construction Safety Orders (CaiOSHA) and traffic control
practices as specified in the Work Area Traffic Control Handbook
(WATCH). In addition, OFFEROR personnel shall be familiar with the
construction requirements of Storm Water Pollution Prevention Program.
As~~~,ru·AJHt? td\'tk ~g~prmeq,tpy. OFFg:~tJ~;;;:~e?~a~gf~hall include, but
are [lot limit~d to, .to~ following~ > ··. • · ";s
!~~ /·' . /i; :-c' ·'· ~ :. j\. -/i~~ ,; _,;"· 'c' :'' ' : :~~:~t~
5~llv l;.<;:~,~!;lwor~· inspe~~ipn includin~ sdurce and qu&l~ty of imported and/or
··:l"'fill material and "'compaction~ subgrade and paving inspection
including checking alignment and grade; structure work inspection
including foundation construction [piling], structure element
formwork, reinforcing and prestressing steel installation, concrete
placement; prestressing; joint seal; and barrier layout and
inspection; subsurface and finish drainage system inspection;
signing and striping inspection; electrical and highway traffic system
inspection; landscape hardscape, soil amendment, planting and
irrigation installation inspection; fencing, temporary and permanent
traffic barriers and device inspection; monitor construction traffic
control and detours, and any other duties that may be required to
determine that construction of the ProjeCt is being performed in
accordance with the contract documents.
2) Identifying actual and potential problems associated with the Project
and recommending sound engineering solutions.
3) Arrange testing in accordance with Caltrans highway materials
testing and planting procedures. Arrange for necessary corrective
work, as required. Provide comprehensive materials records
including materials sources, inspection & test results and
A-10
238
•
•
•
"
"
f .
" E x h i b i t A
d o c u m e n t e d c o m p l i a n c e w i t h s p e c i f i c a t i o n s .
4 ) M a i n t a i n i n g a w a r e n e s s o f s a f e t y a n d h e a l t h r e q u i r e m e n t s .
M o n i t o r i n g C o n t r a c t o r s ' c o m p l i a n c e w i t h a p p l i c a b l e r e g u l a t i o n s a n d
c o n s t r u c t i o n c o n t r a c t p r o v i s i o n s f o r t h e p r o t e c t i o n o f t h e p u b l i c a n d
P r o j e c t p e r s o n n e l .
5 ) P r e p a r i n g c o m p l e t e a n d a c c u r a t e d a i l y r e p o r t s , c a l c u l a t i o n s , p r o j e c t
r e c o r d s , p a y m e n t q u a n t i t y d o c u m e n t s , r e p o r t s , a n d c o r r e s p o n d e n c e
r e l a t e d t o P r o j e c t a c t i v i t i e s . D o c u m e n t s s h a l l b e s u f f i c i e n t t o s u p p o r t
a c t u a l c o s t o f f o r c e a c c o u n t w o r k .
6 ) P r e p a r i n g c o n s t r u c t i o n s k e t c h e s , d r a w i n g s , a n d c r o s s - s e c t i o n s , a s
n e c e s s a r y .
7 ) K e e p r e c o r d s o f a l l d e v i a t i o n s f r o m t h e a p p r o v e d p l a n s t o a s s i s t t h e
D e s i g n E n g i n e e r i n t h e p r e p a r a t i o n o f a s - b u i l t p l a n s . P r o v i d e f i n a l
c l e a r a n c e d i m e n s i o n s f r o m r o a d w a y s t o b r i d g e s o f f i t s .
~ ~ : ) P ~ Q ~ i d i n g / i n ~ p e c t i o n s f o r . e n v i r o n r : n ~ p t a l c q t ; p p l i a n c e . C o o r d i n a t e
. , , w i t f 1 : : ' t h i r d ~ p a r l : y t o n s u l t a n t s \ p r s t ~ ~ e h o l d e r s " f o ( s p e c i a l m o n i t o r i n g o r
i n s p e c t i o n s a n d d i s p o s a l o f 1 J : l a z a [ i : : l o u ~ m a t e r i a l " . i f r e q u i r e d .
; ~ : . ; ~ ~ { ~ � ~ \ � ' ' ' ' f
f \ o ~ / ~ , " ~ ~ , ~ ' o " " X " v v ' ' � . . ' ' " o : - < ~
9 ) r y 1 a i n t a i n i f : i g a w a ~ l ; l n e s s o f w a f ~ r d i s c h a r g e r e q u i r e m e n t s . M o n i t o r i n g
" C o n t r a c t o r s ' c o m p l i a n c e w i t h � i 1 : f p p f i c a b l e r e g u l a t i o n s a n d c o n s t r u c t i o n
c o n t r a c t p r o v i s i o n s .
1 0 ) M o n i t o r i n g C o n t r a c t o r s ' c o m p l i a n c e w i t h a p p l i c a b l e r e g u l a t i o n s
r e q u i r e d b y A Q M D .
1 1 ) C o o r d i n a t e C o n t r a c t o r ' s l a n e a n d / o r f r e e w a y t r a f f i c c l o s u r e s w i t h
C a l t r a n s a n d t h e C H P i n c l u d i n g , w h e n n e c e s s a r y , t h e p r o v i s i o n o f
C H P s e r v i c e s f o r C O Z E E P o p e r a t i o n s . M a i n t a i n r e c o r d s � o f
C O Z E E P p a r t i c i p a t i o n t o s u p p o r t t h e C o m m i s s i o n ' s p a y m e n t
p r o c e s s f o r t h e C H P .
1 2 ) M o n i t o r w o r k a s s o c i a t e d w i t h T e m p o r a r y C o n s t r u c t i o n E a s e m e n t s
a n d c o m m u n i c a t e w i t h l a n d o w n e r s t h r o u g h t h e C o m m i s s i o n ' s
r e p r e s e n t a t i v ~ s .
1 3 ) 0 t h e r d u t i e s a s m a y b e r e q u i r e d o r r e a s o n a b l y r e q u e s t e d
C o n s t r u c t i o n o f C a s t i n D r i l l e d H o l e , C I D H , p i l e s m a y r e q u i r e t h e c o n t r a c t o r
t o u t i l i z e " w e t m e t h o d " i n s t a l l a t i o n p r o c e d u r e s . U s e o f t h e " w e t m e t h o d "
r e q u i r e s t h e c o n t r a c t o r t o i n s t a l l i n s p e c t i o n p i p e s f o r a n y p i l e s g r e a t e r t h a n
A - 1 1
2 3 9
18" in diameter. These inspection pipes are used by the owner to
determine the relative density of the pile concrete via gamma-gamma log
testing. An estimated cost to perform gamma-gamma log testing as an
optional service is included on the cost summary. This cost is not included
in the authorized contract amount and must be approved by Commission
prior to any work is preformed. ·
6. Project Support
a. Construction Surveys
OFFEROR shall perform construction surveying services, field calculations, and
home office calculations to support construction of the projects. OFFEROR may
be requested to review available survey data, construCtion plans, and right-of-way
plans to confirm compatibility and to identify discrepancies prior to and during
construction of proposed projects. The survey effort shall assist the Construction
Management team in all phases of construction. The Resident Engineer will
assign survey work by issuing a "Request for Survey Services". Requests may
include, butrf:lRt be limi!E;dto, tre folloV\(Ipg typesrpf~t1J;)Je¥~;;3,1ldrelated services:
\:':' '<,'(<;,~'' ~< >_ ~til: ·. ·,~~ ;jqf';·::~-~ ' '',,,.· ' _,' '_._,': ~
Exhibit A
1) Cons!tucifon Svcy:eys : 'ift;,:;,!::r:1,,~ \t ,·_-,·,:.~:,-~-'''-,~
Su~~Y cal~U;latidns a~: djust~ents shalt be performe{j with established and
computed coordinates b ed on the Calif6rnia Coordinate System. .
Cross-section data collection shall be performed by conventional and terrain
line interpolation survey methods.
Survey data will include topography, cross-section, and other survey data in
computer formats compatible with the Caltrans computer survey and design
systems.
Prepare and maintain survey documents. Survey documents include survey .
field notes, maps, drawings, and other survey documents.
Perform construction staking, including but not limited to:
• Utility locations
• Clearing limits
• TCE and R/W limits
•
•
•
•
Slope staking
Storm drain, sanitary sewer, and irrigation systems
Drainage structures
Curbs, gutters, and sidewalk
A-12
240
•
•
•
"
"
"
" H o r i z o n t a l a n d v e r t i c a l c o n t r o l f o r s t r u c t u r e s a n d p o r t i o n s o f s t r u c t u r e s
( b e n t s , a b u t m e n t s , w i n g w a l l s , r e t a i n i n g w a l l s , s o u n d w a l l s , e t c . )
" R o u g h g r a d e
" F i n i s h g r a d e
M o n i t o r f o u n d a t i o n e m b a n k m e n t s f o r s e t t l e m e n t , i f r e q u i r e d
P r o v i d e m e a s u r e m e n t s t o s u p p o r t e a r t h w o r k q u a n t i t y c a l c u l a t i o n s
G l o b a l P o s i t i o n i n g S a t e l l i t e ( G P S ) e q u i p m e n t s h a l l b e m a d e a v a i l a b l e i f
r e q u i r e d b y t h e C O M M I S S I O N
2 ) R i g h t o f W a y L i n e s
E x i s t i n g r i g h t o f w a y w i l l b e e s t a b l i s h e d f r o m L o c a l A g e n c y ' s r e c o r d
i n f o r m a t i o n a n d e x i s t i n g m o n u m e n t a t i o n .
" R i g h t o f w a y m o n u m e n t a t i o n s h a l l b e r e n e w e d a n d r e s t o r e d i n
a c c o r d a n c e w i t h S e c t i o n 1 0 . 4 o f t h e C a l t r a n s " S u r v e y M a n u a l " a n d t h e
. . S t a t e o f G C i l i f o r : f ( l i ( l L a n d s ~ r v e y o r ' ~ & A c t .
1 - ~ ' ' ~ , < ' . , ' " � , , , ~ , " A " " � < ~ j
" C o r ~ ; ~ r r e ~ ~ J ; q s . a ~ ~ r e , f j : ) r d s ' b f s ~ r v e y s s h a l l b ~ 5 � p r e p a r e d a n d f i l e d i n
a c c o r d a n c e w i t h t h e a p p 1 i e a b l e s l a n d a r d s a n d t h e S t a t e o f C a l i f o r n i a
L ~ n d . S u r v e y o r ' s A c t . , : ' �
" P e r p e t u a t e e x i s t i n g m o n u m e n t a t i o n . I n c l u d e s r e s t o r i n g , r e n e w i n g ,
r e f e r e n c i n g , a n d r e s e t t i n g e x i s t i n g b o u n d a r y r e l a t e d m o n u m e n t a t i o n .
I n a d d i t i o n , s t a k e a r e a s w h e r e c o n s t r u c t i o n d i s t u r b s t h e e x i s t i n g r i g h t
o f w a y , � p r e p a r i n g a n d f i l i n g r e q u i r e d m a p s a n d r e c o r d s .
" R i g h t o f W a y S u r v e y s . I n c l u d e s r e s e a r c h a n d p r e p a r a t i o n f i l i n g o f
r e q u i r e d m a p s a n d r e c o r d s . I n a d d i t i o n , l o c a t e a n d s e t m o n u m e n t s f o r
r i g h t o r w a y a n d s t a k i n g f o r r i g h t o f w a y f e n c e s .
" F i n a l m o n u m e n t a t i o n . . I n c l u d e s s e t t i n g o f c e n t e r l i n e p o i n t s o f c o n t r o l
u p o n c o m p l e t i o n o f c o n s t r u c t i o n .
3 ) S p e c i a l D e s i g n - D a t a S u r v e y s
I n c l u d e s d r a i n a g e , u t i l i t y , a n d s u r v e y s r e q u i r e d f o r s p e c i a l f i e l d s t u d i e s .
b . M a t e r i a l s T e s t i n g a n d G e o t e c h n i c a l S e r v i c e s
O F F E R O R � w i l l p r o v i d e e x p e r i e n c e d p e r s o n n e l , e q u i p m e n t , a n d f a c i l i t i e s t o
p e r f o r m v a r i o u s c o n s t r u c t i o n m a t e r i a t s s a m p l i n g a n d t e s t i n g . L a b o r a t o r y a n d f i e l d
E x h i b i t A A - 1 3
2 4 1
materials testing will be used to ensure that structure and roadway construction
work conforms to California State Department of Transportation (Caltrans)
standards, specifications, and special provisions for material quality and
workmanship.
All field and laboratory testing shall be performed in accordance with California
Test Methods.
OFFEROR will be responsible for the accuracy and completeness of all test data
compilation and results.
c. . Public Relations
OFFEROR shall retain a public relations firm to implement a public outreach
program for the project. OFFEROR shall coordinate public awareness for the
project with COMMISSION in conjunction with the local agencies. The OFFEROR
will manage all public awareness activities for this project. OFFEROR's public
relations firm will be responsible for but not limited to the following outreach
activities:
•
•
•
•
•
•
•
•
.Attend construction meetings <r"''~' nh· ,)'.\'<.<>;,,., ..
. Dissemination ofttaffic advisorie~M;;· both' Eng.li~h· a'nd Spanish
Identify ~nd .. list. ·key governm~gijlt,0~fficiaiS:t agencies, schools,
hospitalstX:fire and la~~~nforcemem~officials ·
... EstablishHmd maintaJn a public inguiry system01
·Respond to public inquiries/calls ··· ·· ·
Organize ground breaking and ribbon cutting ceremonies
Update project information bulletins at the completion of major
project milestones
Develop and maintain project information on the Commission's
website
d. Permits
OFFEROR shall review the project for permit compliance and coordinate with
COMMISSION and the design engineer to ensure that necessary permits are
obtained. OFFEROR shall assist COMMISSION in the coordination, timely
processing and verification of approval for all permits. OFFEROR shall maintain
permits and permit documentation on site.
e. Site Survey
OFFEROR will perform site surveys of private properties that exist within 400
feet of pile driving activities or 300 feet of the construction zone, whichever is
greater. Each property will be documented with digital photography and/or
digital video showing the existing pre-construction condition of improvements
Exhibit A A-14
242
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i n c l u d i n g c o n c r e t e d r i v e w a y s , w a l k w a y s , a n d p a t i o s , e x t e r i o r s t r u c t u r e c o n d i t i o n ,
p o o l c o n d i t i o n ( i f o n e e x i s t s ) , o t h e r e x t e r i o r s t r u c t u r e s , i n t e r i o r w a l l s a n d
d o o r w a y s . O F F E R O R w i l l c o n t a c t e a c h p r o p e r t y o w n e r a n d s c h e d u l e a n
a p p o i n t m e n t t o p e r f o r m t h e p r o p e r t y s i t e s u r v e y . W r i t t e n a p p r o v a l f r o m t h e
p r o p e r t y o w n e r w i l l b e r e c e i v e d b y O F F E R O R p r i o r t o p e r f o r m i n g a s i t e s u r v e y
a t a n y p a r t i c u l a r p r o p e r t y . D o c u m e n t a t i o n o f e a c h p r o p e r t y w i l l c o n s i s t o f t h e
f o l l o w i n g :
" A d d r e s s o f p r o p e r t y
" P r o p e r t y o w n e r ' s n a m e
" D a t e S i t e S u r v e y p e r f o r m e d
" D i g i t a l p h o t o g r a p h s a n d / o r D i g i t a l v i d e o
" A c h e c k l i s t w i t h s t a n d a r d r e v i e w i t e m s a n d s p e c i f i c s i t e i s s u e s o b s e r v e d
o n t h e p r o p e r t y
" W r i t t e n a u t h o r i z a t i o n t o e n t e r b y p r o p e r t y o w n e r
I n t h e e v e F t t ' a p r o p e r t ~ " ' b w n ~ ~ \ d e n i e ~ a c c e s s t o ; t ~ ' 1 ' ~ p e c i f i ~ J r 8 p e r t y , O F F E R O R
w i l l m a k e e f f o r t s t o h a v e t h e i i w n e r ~ ! ; S i g n a n c i ~ t h o r i ~ a t i o n f o r m d e n y i n g a c c e s s .
P h o t ? ~ ' 1 ! : 1 1 b e t ~ k e ~ j f 6 � 0 t ~ ~ , p r o p ~ ~ � . . . f r o m ~ ~ u b l i c ' r i g h t ~ f w a y a s m u c h a s
p o s s 1 e . ' ' " ' F : � '
T h i s S c o p e e x c l u d e s t h e i n t e r i o r o f s t r u c t u r e s a t t h e L a u r e l P a l m s A p a r t m e n t
C o m p l e x
7 . C o s t a n d S c h e d u l e
a . O F F E R O R s h a l l p r e p a r e a n d t r a c k t h e f o l l o w i n g :
1 . C o n t r a c t p a y i t e m q u a n t i t i e s , m a t e r i a l s - o n - h a n d a n d p r o g r e s s
p a y m e n t s
2 . E x t r a w o r k / C o m p e n s a t i o n a d j u s t m e n t p a y m e n t s
3 . C o n t r a c t c h a n g e o r d e r s
4 . S u p p l e m e n t a l w o r k i t e m s
5 . A g e n c y - f u r n i s h e d a n d / o r S t a t e - f u r n i s h e d m a t e r i a l s
6 . C o n t i n g e n c y b a l a n c e
7 . P r o j e c t b u d g e t
8 . A n t i c i p a t e d f i n a l c o s t
b . O F F E R O R s h a l l r e v i e w a n d m o n i t o r C o n t r a c t o r ' s s c h e d u l e a n d i n f o r m
C O M M I S S I O N o f a n y s i g n i f i c a n t c h a n g e s o r d e v i a t i o n s i n t h e s c h e d u l e .
E x h i b i t A A - 1 5
2 4 3
c. OFFEROR shall provide and maintain a Project staffing plan of field office
personnel. In cooperation with COMMISSION, the staffing plan shall be
periodically updated to reflect Project progress and needs.
8. Contract Change Orders and Claims
a. OFFEROR shall receive and evaluate requests for changes and/or
substitutions by the Contractor. Contract Change Orders submit.ted ·to
COMMISSION shall be accompanied by OFFEROR recommendations.
Where applicable, OFFEROR shall convey proposed changes to design
engineer, Caltrans Oversight Engineers or other project principals. If the
requested changes are accepted, OFFEROR shall negotiate and prepare
appropriate Contract Change Orders.
b. OFFEROR shall attempt to avoid all unnecessary Contract Change Orders.
When a Contract Change Order is necessary, OFFEROR shall consult with
COMMISSION prior to its preparation. Unless directed otherwise by
CQMMISSION,,,the\ preferred .method of p.awngpt for Contract Change
Orders sH~ald be, as fol~)JIIs: · · ·· · !!• ···•··· ·.·.
' ' t-...:1:~
i ( ~~f:J~m~~fn c:pe~~~ti~~~3! a'Pid item
3. '!;:·> Time and''lnaterials or Force /{ccciunt
c. OFFEROR shall attempt to identify all potential claims, track and monitor
unresolved claims, and implement claims avoidance processes.
d. OFFEROR shall assist COMMISSION, as requested, in the identification,
resolution, and final disposition of claims filed by the Contractor or third
parties against COMMISSION or the Project.
9. Safety
In addition to the requirements specified elsewhere in this agreement, the
following shall also apply:
a. OFFEROR shall implement a comprehensive safety program including
preparation of a project-specific AccidenUIIIness Prevention Plan and
conduct regular tail-gate safety meetings for OFFEROR personnel.
OFFEROR shall provide a monthly report of traffic and site safety incidents,
accidents and issues to the COMMISSION as part of the Monthly Report .
Exhibit A A-16
244
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b . O F F E R O R s h a l l c o m p l y w i t h S t a t e o f C a l i f o r n i a C o n s t r u c t i o n S a f e t y O r d e r s
a n d p r o v i s i o n s o f t h e C a l t r a n s C o n s t r u c t i o n M a n u a l .
c . O F F E R O R s h a l l p r o v i d e a p p r o p r i a t e s a f e t y t r a i n i n g f o r a l l O F F E R O R f i e l d
p e r s o n n e l .
d . O F F E R O R s h a l l p r o v i d e a l l n e c e s s a r y s a f e t y e q u i p m e n t a s r e q u i r e d f o r
O F F E R O R p e r s o n n e l .
1 0 . P r o j e c t C l o s e O u t
a . O F F E R O R s h a l l p r e p a r e a l i s t o f i t e m s t o b e c o m p l e t e d a n d / o r c o r r e c t e d b y
t h e C o n t r a c t o r f o r f i n a l c o m p l e t i o n o f t h e P r o j e c t .
b . O F F E R O R s h a l l c o l l e c t a n d f u r n i s h a s - b u i l t i n f o r m a t i o n t o t h e d e s i g n
e n g i n e e r f o r p r e p a r a t i o n o f a s - b u i l t d r a w i n g s i n c l u d i n g u t i l i t y l o c a t i o n s ,
e l e c t r i c a l s y s t e m e l e m e n t l o c a t i o n s a n d s y s t e m r e q u i r e m e n t s , p r e s t r e s s i n g
d r a w i n g s a n d p i l e l o g s , a s a p p l i c a b l e .
C .
d .
e .
O F f E ~ p R s h a l l , 3 ~ e ~ A ! W ~ n d v e r i t r c o m p l e t e � ) : ~ ~ , ~ ~ ~ Y ~ ~ 7 ~ ! ; { j J , ~ d r a w i n g s .
: ~ t ~ , ' ? , ; ' : - ' 1 i ~ ~ - < ' ' ~ ~ - " " : ' ' , ' " " " ' ~ ~
O F F E R O R ! s h ( ; l l l . . . < : ; o g � ; f i J c t a f i h a l \ V a l k , : ; ; J h r o u g h . W i t h C O M M I S S I O N ,
C a ~ t r a n s , L c } , ~ a l f + \ g ~ n c i e s , C ~ ~ t r a c t g r s , ~ 1 ; 1 d t l ~ s i g n e ' l g i n e e r s .
; \ ~ " : / Y X ~ J ' ' < ' � - ; ~ : ~ > ) , , , , ' - : � ' ~ < - '
O F F E R O R s h a l f p r e p a r e f i n a l c o ~ ~ Y r u t t i o n r e p o r t s i ~ c l u d i n g t h e P r o j e c t
C o m p l e t i o n R e p o r t i n t h e f o r m a t a n d c o n t e n t r e q u i r e m e n t s s e t f o r t h b y t h e
C O M M I S S I O N . .
f . O F F E R O R s h a l l p r e p a r e a n d d e l i v e r t o C O M M I S S I O N a l l p r o j e c t f i l e s i n
h a r d c o p y a n d / o r e l e c t r o n i c f o r m a t .
g . O F F E R O R s h a l l a s s i s t C O M M I S S I O N a n d C o n t r a c t o r i n o b t a i n i n g f i n a l
r e l e a s e o f a l l p r o j e c t p e r m i t s .
D E L I V E R A B L E $ . N O T E : T h e O F F E R O R s h a l l m a i n t a i n r e c o r d s a s d e s c r i b e d
b e l o w i n t h e C o n s t r u c t i o n F i e l d O f f i c e . I n a d d i t i o n , c e r t a i n r e c o r d s s h a l l b e
t r a n s m i t t e d e l e c t r o n i c a l l y a s t h e w o r k p r o c e e d s t o t h e C o m m i s s i o n u s i n g e R o o m s
o r l n f o W o r k s p e r t h e C o m m i s s i o n s p r o c e d u r e s .
a . I n s p e c t o r d a i l y r e p o r t s , e x t r a w o r k d i a r i e s , L a n d s c a p e A r c h i t e c t , a n d
R e s i d e n t E n g i n e e r s ' d a i l y d i a r i e s .
b . M o n t h l y P r o j e c t A c t i v i t y S u m m a r y R e p o r t s .
E x h i b i t A A - 1 7
2 4 5
c. Monthly Contractor progress payments, back-up documentation, and
Contractor payment records.
d. Contractor final payment documents, delivered to COMMISSION no later
than ten (10) working days after acceptance by COMMISSION of the
completed construction project
e. Project Completion Report
f. All project files, project reports, correspondence, memoranda, shop
drawings, project logs, schedule analyses and weekly working day
statements, change order data, claims and claim reports, and Contractor
payment records.
g. Certified payrolls and fringe benefit statements for all employees,
OFFEROR and Contractor, who are subject to the Sta.te and/or Federal
prevailing wage rates.
h. All material test results shall be provided in accordance with the applicable
St~i~ard ~pe~i~g-~ti~nsand se.\(;cial Provisi~~i4' ~t;k e:~Jilethods. Failing
tesf§ shall be 1mmed1ately rep~rt~d to tt;re Res1dent .•. _ gmeer or Structures
RerjJesentattve.~.\~JL.!~$t results ·· II b · · · d on t!;le ,appropriate forms .
Th~:;lest docum~rWs·:WHI be le(. d ow e identi-ty of the tester where
apprqp,xi~1tt-A' noteb~;Qk con a1 ~.all results ~iJ! be kept. All test
equipm€H1T shall be calibrated per California Test requirements and
regularly verified.
i. Unless otherwise specified in the survey request, the deliverables shall
conform to the following:
1. Survey. points, lines, and monuments shall be established, marked,
identified, and referenced as required by survey request and
requirements herein.
2. Survey notes, drawings, calculations, and other survey documents
and information shall be completed as required by the survey request
and the requirements herein.
j. All original survey documents resulting from this contract, including original
field notes, adjustment calculations, final results, and appropriate
intermediate documents, shall be delivered to the Resident Engineer and
shall become the property of COMMISSION. A copy of all survey
documents furnished by COMMISSION shall be retained by OFFEROR for
future reference.
Exhibit A A-18
246
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W h e n t h e s u r v e y i s p e r f o r m e d w i t h a t o t a l s t a t i o n s u r v e y s y s t e m , t h e o r i g i n a l
f i e l d n o t e s s h a l l b e a h a r d c o p y i n a r e a d a b l e f o r m a t o f t h e d a t a
( o b s e r v a t i o n s ) a s o r i g i n a l l y c o l l e c t e d a n d s u b m i t t e d b y t h e s u r v e y p a r t y . T h e
h a r d c o p y s h a l l b e s i g n e d b y t h e P a r t y C h i e f . I f t h e P a r t y C h i e f i s n o t
l i c e n s e d , t h e p e r s o n i n " r e s p o n s i b l e c h a r g e " w i l l b e r e q u i r e d t o s i g n .
k . S u r v e y d e l i v e r a b l e s s h a l l f o l l o w t h e f o r m a t s p e c i f i e d b e l o w :
" H o r i z o n t a l C o n t r o l
" A l p h a n u m e r i c h a r d c o p y p o i n t l i s t i n g w i t h a d j u s t e d C a l i f o r n i a
C o o r d i n a t e S y s t e m n o r t h i n g a n d e a s t i n g s a n d t h e a p p r o p r i a t e
d e s c r i p t i o n s .
" V e r t i c a l C o n t r o l
" A l p h a n u m e r i c h a r d c o p y b e n c h m a r k l i s t i n g w i t h a d j u s t e d e l e v a t i o n s
c o m p a t i b l e w i t h t h e d e s i g n d a t u m .
" T o p o g r a p h y
" A l p h a n u m e r i c h a r d c o p y l i s t i n g , h a r d c o p y d r a w i n g , a n d c o m p u t e r
a i d e d d r a w i n g a n d d e s i g n ( C A D D ) d i g i t a l d r a w i n g . T h e C A D D
d r a w i n g s h a l l b e c o m p a t i b l e w i t h t h e s y s t e m s u t i l i z e d b y C a l t r a n s .
D a t a c o l l ~ c t i o n m e t h o d u s e d t o c o l l e c t c r o s s - s e c t i o n : : c ; d a t a . a n d t h e c o d i n g
( f e a t u r e d e s c r i p t t o n ) o f t e r r a i w p a t a f o r . ~ r o s s - s e c t i o n $ ~ ; s h a l l c o n f o r m t o t h e
s u r V e y r e q y e s t : ; ~ e q u i r r t i f i h e n t s . � D e l i v e f ? ~ b l e s ; : s h a l l d e p e n d o n t h e d a t a
c o l l e c t i o n n i ~ t h o d a s f o l l o w s : ~ ~ � 7
� � �
~ � i >
' } : \ ~ f ~ . .
" C o n v e n t i o n a l C r o s s - S e c t i o n s ( e a c h c r o s s ' - s e c t i o n ) :
F o r e a c h c r o s s - s e c t i o n a n d a l p h a n u m e r i c l i s t i n g , a h a r d c o p y
d r a w i n g , a n d a c o m p u t e r f o r m a t t e d f i l e c o m p a t i b l e w i t h t h e s y s t e m s
u t i l i z e d b y C a l t r a n s .
" T e r r a i n L i n e I n t e r p o l a t i o n C r o s s - S e c t i o n D a t a ( e a c h t e r r a i n l i n e
i n t e r p o l a t i o n s u r v e y ) :
T e r r a i n l i n e i n t e r p o l a t i o n c r o s s - s e c t i o n s s h a l l i n c l u d e a n a l p h a
n u m e r i c l i s t i n g , a h a r d c o p y p l a n v i e w d r a w i n g o f t h e t e r r a i n l i n e s , a n d
a c o m p u t e r i n p u t f i l e . T h e c o m p u t e r i n p u t f i l e s h a l l b e p r o v i d e d i n a
f o r m a t c o m p a t i b l e w i t h t h e s y s t e m s u t i l i z e d b y C a l t r a n s .
I . D a t a C o l l e c t o r D a t a
I f s p e c i f i e d i n t h e s u r v e y r e q u e s t , t h e r a w d a t a f r o m t h e d a t a c o l l e c t o r s h a l l b e
p r o v i d e d i n a f o r m a t c o n f o r m i n g t o t h e s u r v e y r e q u e s t r e q u i r e m e n t s
m . O t h e r
A s s p e c i f i e d i n t h e s u r v e y r e q u e s t .
E x h i b i t A A - 1 9
2 4 7
Equipment and Materials to be provided by Offeror
1. OFFEROR will provide office space, telephones, desks, chairs, computers,
and appropriate office equipment. One (1) office with a desk, chair,
telephone, and computer with software and a laser printer (8Yz x 11 & 11 x
17) will be reserved for the COMMISSION.
2. OFFEROR shall provide all necessary equipment including software,
materials, supplies, miscellaneous tools, and safety equipment required for
its personnel to perform the services accurately, efficiently, and safely.
Only those items listed in Attachment B, OFFEROR Cost Proposal, shall
be reimbursed by COMMISSION.
3. OFFEROR personnel shall provide vehicles for field personnel suitable for
the location and nature of the work involved. Vehicles shall be equipped
with flashing yellow lights, either permanently or temporarily affixed.
4. OFFEROR personnel shall be provided with a mobile radio, cellular phone,
or other means to assure full-time communication. If a radio system is
used, OFFEROR shall provide a base s.tation at th.eJield office.
~·.-',,: . ·, ·, ' ',. . ''· <f!. . ' . :c ', ).<.~ ', ··:.·. v
5. OFFEROR perspnnel.shall be provided with.,a)l appli,~able standard plans,
specifications, arid other standards as ~~prop'ilate. .·
' ;'::·''·" 4~.;;,:%
6. For fvlatedals Testing, OFFEROR aA'~ it~ staff shall oe fully equipped at all
times to perform the services required, including but not limited to the
following:
a. An on-site mobile laboratory or laboratory in close proximity to the project
will be required. The type and location of the lab should be such that it can
meet the needs of the project in an efficient, time effective manner. The
laboratory shall be fully staffed, equipped, and supplied to conduct all
required soils, materials, and concrete breaking tests in a timely manner.
b. OFFEROR's personnel will be provided with radios, mobile phones, or
other means to assure full-time communication. OFFEROR vehicles will
have flashing lights, visible from the rear, with a driver control switch. Vans
without side windows will not be used. COMMISSION furnished magnetic
logos will be affixed to each side of the vehicle at all times the vehicle is
being used for the work under this agreement.
Exhibit A
Each vehicle shall be fully contained with all necessary equipment and
supplies necessary to perform the field sampling and tests required.
A-20
248
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c . F i e l d p e r s o n n e l w i l l b e p r o v i d e d w i t h a l l n e c e s s a r y s a f e t y e q u i p m e n t t o
p e r m i t w o r k t o b e p e r f o r m e d s a f e l y a n d e f f i c i e n t l y w i t h i n o p e r a t i n g h i g h w a y
a n d c o n s t r u c t i o n z o n e e n v i r o n m e n t s .
d . A l l e q u i p m e n t t o b e c a l i b r a t e d a s p e r S e c t i o n 3 - 1 0 a n d 3 - 1 1 o f C a l t r a n s '
Q u a l i t y A s s u r a n c e P r o g r a m M a n u a l .
7 . F o r c o n s t r u c t i o n s u r v e y i n g , O F F E R O R a n d s t a f f s h a l l h a v e a d e q u a t e
e q u i p m e n t a n d s u p p l i e s t o c o m p l e t e t h e r e q u i r e d s u r v e y w o r k . E q u i p m e n t
a n d s u p p l i e s s h a l l , i n c l u d e , b u t n o t b e l i m i t e d t o :
a . S u r v e y v e h i c l e s
b .
S u r v e y v e h i c l e s w i l l b e s u i t a b l e t o p e r f o r m t h e r e q u i r e d w o r k i n v a r y i n g t e r r a i n
a n d c o n d i t i o n s e n c o u n t e r e d o n t h e p r o j e c t . V e h i c l e s s h a l l b e f u l l y e q u i p p e d
w i t h a l l n e c e s s a r y t o o l s , i n s t r u m e n t s , s u p p l i e s , a n d s a f e t y e q u i p m e n t r e q u i r e d
t o p e r f o r m t h e w o r k a c c u r a t e l y , e f f i c i e n t l y , a n d s a f e l y . V e h i c l e s s h a l l b e
e q u i p p e d w i t h a f l a s h i n g y e l l o w b e a c o n l i g h t .
D a t a ~ ~ � C e ; s i n ~ S � ~ t e 7 t ~ . , ; c ; ; ; ~ { ~ ~ ~ i \ 1 \ : '
D a t ( l p r o c e ~ i n ~ : ? y s t s � s h a l ~ i n c l t l d e h i : i & Q . � ' , a r e a n d s o f t w a r e t o :
"
"
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~ ~ ~ ~ " . , . ~ ~ < ? A < ~ ' - : ~ ! ' " ' " v ' , f , . ! ( ; @ " c � " L e i
P e r f o r m i n g s u n / q f r j d s t a k i n g . c a l c u l a t i o n s f - m t h e d e s i g n p l a n s
� � : a n d s p e c i f i c a t i o n s ; L 1 i c . : .
R e d u c e s u r v e y d a t a c o l l e c t e d w i t h c o n v e n t i o n a l a n d t o t a l s t a t i o n
s u r v e y s y s t e m s ;
P e r f o r m n e t w o r k a d j u s t m e n t s f o r h o r i z o n t a l a n d v e r t i c a l c o n t r o l
s u r v e y s ;
" F o r m a t s u r v e y d a t a t o b e c o m p a t i b l e w i t h t h e C a l t r a n s c o m p u t e r
s u r v e y a n d d a t a s y s t e m .
c . D r a f t i n g e q u i p m e n t a n d s u p p l i e s .
d . D i g i t a l c a l c u l a t o r s .
e . H a n d t o o l s a s a p p r o p r i a t e f o r t h e r e q u e s t e d s u r v e y w o r k .
f . T r a f f i c c o n e s ( m i n i m u m 2 5 ) . T r a f f i c c o n e s s h a l l b e 2 8 i n c h e s i n h e i g h t
( m i n i m u m ) .
g . T r a f f i c c o n t r o l d e v i c e s a s r e q u i r e d t o p e r f o r m t h e r e q u e s t e d s u r v e y w o r ~ .
T r a f f i c c o n t r o l d e v i c e s ' i n c l u d e s i g n s , s i g n b a s e s , f l a g s , a n d h a n d h e l d s i g n s .
h . L e v e l i n g i n s t r u m e n t s a n d e q u i p m e n t :
E x h i b i t A A - 2 1
2 4 9
" S e l f - l e v e l i n g l e v e l . P r e c i s i o n : s t a n d a r d d e v i a t i o n i n o n e m i l e o f d o u b l e
r u n l e v e l i n g 0 . 0 0 5 f e e t o r l e s s .
" S u i t a b l e l e v e l r o d s f o r t h e w o r k t o b e p e r f o r m e d .
i . D i s t a n c e m e a s u r i n g i n s t r u m e n t s a n d e q u i p m e n t
" E l e c t r o n i c d i s t a n c e m e a s u r e r ( E D M ) . P r e c i s i o n : s t a n d a r d d e v i a t i o n 3
m m p l u s 3 P P M , o r l e s s ; R a n g e : M i n i m u m o n e m i l e u n d e r a v e r a g e
a t m o s p h e r i c c o n d i t i o n s .
" P r i s m s , s u f f i c i e n t t o p e r f o r m t h e r e q u i r e d w o r k .
" T a p e s ; s t e e l , c l o t h .
j . A n g l e m e a s u r i n g i n s t r u m e n t s a n d e q u i p m e n t
k .
I .
" T h e o d o l i t e f o r n o n - c o n t r o l s u r v e y s ; P r e c i s i o n : d i r e c t c i r c l e r e a d i n g t o
t h r e e s e c o n d s , o r e q u i v a l e n t , h o r i z o n t a l a n d v e r t i c a l .
" T a r g e t s a s r e q u i r e d t o p e r f o r m t h e w o r k .
W t ~ I I t l 2 F ~ t � e q u i r e d f ~ : m e f f i � n t s u r v e y o p e s u r v e y s y s t e m s
c o r 1 ; l i s t i n g o f a n ~ e l e c t r . � . . . a n g l e m e a s u . ! g i n s t r u m e E D M , a n d e l e c t r o n i c
d a t f i i c o l l e c t o r s h a l l b e ; , r : J r o v i d e d . T b _ e a n g l : e " m e a s u r i n g . j h s t r u m e n t s a n d E D M
s h a l f c o n f o r m t o t h e r e q u i r e m ~ n t s f o ~ l h e ~ q u i p m e n t p r ~ v i o u s l y l i s t e d .
~ t J ~ > < c > ' < ~ : ~ ~ ; \ j t r r ; : ' � ~ ; c ~ ~ ; i : : . ,
R a d i o o r c e l l u l a r c o m m u n i c a t i o n s e q u i p m e n t f o r c o m m u n i c a t i o n b e t w e e n f i e l d
o f f i c e a n d f i e l d c r e w s .
m . C a l t r a n s m a n u a l s , s t a n d a r d s , f o r m s , a n d o t h e r p o l i c i e s a n d p r o c e d u r e s t o b e
f o l l o w e d t o p e r f o r m t h e r e q u i r e d w o r k .
M a t e r i a l s t o b e F u r n i s h e d b y C o m m i s s i o n
1 . C O M M I S S I O N w i l l p r o v i d e c o p i e s o f a l l P r o j e c t c o n s t r u c t i o n d o c u m e n t s
i n c l u d i n g p l a n s , s p e c i a l p r o v i s i o n s , r e p o r t s , d e s i g n e r p r e p a r e d r e s i d e n t
e n g i n e e r f i l e s , a n d c o n t r a c t s .
2 . C O M M I S S I O N w i l l p r o v i d e c o p i e s o f a l l p r e v i o u s l y s e c u r e d p e r m i t s a n d
P r o j e c t a u t h o r i z a t i o n s .
3 . M a g n e t i c C O M M I S S I O N l o g o s t o b e a f f i x e d t o O F F E R O R v e h i c l e s .
S t a n d a r d s
E x h i b i t A A - 2 2
2 5 0
"
"
"
"
"
"
A l l c o n s t r u c t i o n i n s p e c t i o n , s u r v e y s , m a t e r i a l s s a m p l i n g a n d t e s t i n g , a n d c o n t r a c t
a d m i n i s t r a t i o n s h a l l b e i n a c c o r d a n c e w i t h t h e C o n t r a c t d o c u m e n t s a n d c u r r e n t
C a l t r a n s M a n u a l s i n c l u d i n g :
1 . C o n s t r u c t i o n M a n u a l a n d i t s r e v i s i o n s
2 . B r i d g e C o n s t r u c t i o n R e c o r d s a n d P r o c e d u r e s M a n u a l
3 . Q u a l i t y A s s u r a n c e P r o g r a m M a n u a l
4 . M a n u a l o f T r a f f i c C o n t r o l s f o r C o n s t r u c t i o n a n d M a i n t e n a n c e W o r k Z o n e s
5 . C a l t r a n s S t a n d a r d S p e c i f i c a t i o n s a n d S t a n d a r d P l a n s
6 . C a l t r a n s S t o r m W a t e r P o l l u t i o n P r e v e n t i o n P l a n ( S W P P P ) a n d W a t e r
P o l l u t i o n C o n t r o l P r o g r a m ( W P C P ) P r e p a r a t i o n M a n u a l
7 . M a n u a l o f T e s t ( 3 v o l u m e s )
8 .
9 .
W o r k n o t c o v ~ r e d , b y t ~ e m a n c l a l s . ~ } l a l l b e p e r f o r m e d i n a c c o f d a n c e w i t h a c c e p t e d
p r o f e s s i o n a l s t a n d a r d s . . . � � . . : � � . .
S u r v e y s p e r f o r m e d b y O F F E R O R s h a l l c o n f o r m t o t h e r e q u i r e m e n t s o f t h e L a n d
S u r v e y o r ' s A c t . I n a c c o r d a n c e w i t h t h e L a n d S u r v e y o r ' s A c t , " r e s p o n s i b l e c h a r g e "
f o r t h e w o r k s h a l l r e s i d e w i t h t h e L i c e n s e d L a n d S u r v e y o r o r a p r e - J a n u a r y 1 ,
1 9 8 2 , R e g i s t e r e d P r o f e s s i o n a l C i v i l E n g i n e e r i n t h e S t a t e o f C a l i f o r n i a .
U n l e s s o t h e r w i s e s p e c i f i e d i n t h e s u r v e y r e q u e s t , c o n t r o l s u r v e y s s h a l l c o n f o r m t o
s e c o n d o r d e r ( m o d i f i e d ) a c c u r a c y s t a n d a r d s a s s p e c i f i e d i n t h e C a l t r a n s " S u r v e y
M a n u a l " .
A d d i t i o n a l s t a n d a r d s f o r s p e c i f i c s u r v e y w o r k m a y b e i n c l u d e d i n t h e a p p l i c a b l e
r e q u e s t f o r s u r v e y . S u c h s t a n d a r d s s u p p l e m e n t t h e s t a n d a r d s s p e c i f i e d h e r e i n . I f
a d d i t i o n a l s t a n d a r d s c o n f l i c t w i t h t h e s t a n d a r d s s p e c i f i e d h e r e i n , t h e " S u r v e y
R e q u e s t ' s " s t a n d a r d s h a l l g o v e r n .
T h e R e s i d e n t E n g i n e e r a n d C O M M I S S I O N w i l l d e c i d e a l l q u e s t i o n s w h i c h m a y
a r i s e a s t o t h e q u a l i t y o r a c c e p t a b i l i t y o f d e l i v e r a b l e s f u r n i s h e d a n d . w o r k
p e r f o r m e d f o r t h i s a g r e e m e n t . A n y O F F E R O R e m p l o y e e w h o d o e s n o t p e r f o r m
a d e q u a t e l y w i l l b e r e p l a c e d i f d i r e c t e d b y t h e C O M M I S S I O N C o n s t r u c t i o n
M a n a g e r . �
E x h i b i t A A - 2 3
2 5 1
Availability and Work Hours
The typical workday includes all hours worked by COMMISSION's construction
Contractor. The construction Contractor's operations may be restricted to specific
hours during the week, which will become the normal workday for OFFEROR's
personnel. On days when work is not performed by the construction contractor,
such as rainy or unsuitable weather days, OFFEROR services will not be provided
unless authorized by the COMMISSION Construction Manager.
Unless otherwise directed by COMMISSION, the normal work week will consist of
40 hours. From time to time, overtime may be required. However, overtime will
be worked only when approved in writing by COMMISSION.
Limitations to Authority
OFFEROR does not have the authority to:
1. Authorize deviations from the contract documents.
Apprciv~·~ubstit~t~ materials equiprnen't;'1 ~~gep(~~-,~Dffiorized in writing
by COMMIJII1~'*H' . ' .::., . :F. ~~~t~·, -~t Coiqy~qt .· Q'i'71 p~j}icipat~ in ~·~tests ot tt5\'rd party in~~ections; except as
autf'ltitized in writing by COMMISSION.. wr
2.
3.
4. Assume any of the responsibilities of the Contractors, Contractors'
Superintendent, or subcontractors.
5. Exercise control over or be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions.
6. Communicate directly with subcontractors or material suppliers without the
prior consent of the Contractor.
7. Verbally authorize or approve change orders or extra work for the Project.
8. Offer or receive incentives, inducements, or other forms of enumeration to
or from the Contractor to perform services or work outside the terms of any
executed contracts for this Project.
Third Party Relationships
Exhibit A A-24
252
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•
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"
"
T h i s A g r e e m e n t i s i n t e n d e d t o p r o v i d e u n i q u e s e r v i c e s f o r a s p e c i f i c p r o j e c t . I n
t h e d e v e l o p m e n t o f t h e P r o j e c t , C O M M I S S I O N h a s w o r k e d c l o s e l y w i t h v a r i o u s
a g e n c i e s a n d o t h e r s i n t h e p r e p a r a t i o n o f t h e c o n s t r u c t i o n d o c u m e n t s a n d o t h e r
P r o j e c t r e l a t e d m a t e r i a l s . C O M M I S S I O N , h o w e v e r , i s s o l e l y r e s p o n s i b l e f o r a n d
w i l l b e t h e s o l e p o i n t o f c o n t a c t f o r a l l c o n t r a c t u a l m a t t e r s r e l a t e d t o t h e P r o j e c t .
O F F E R O R s h a l l t a k e d i r e c t i o n o n l y f r o m C O M M I S S I O N a n d s h a l l r e g u l a r l y i n f o r m
o n l y C O M M I S S I O N o f P r o j e c t p r o g r e s s , o u t s t a n d i n g i s s u e s , a n d a l l P r o j e c t
r e l a t e d m a t t e r s .
D u r i n g t h e c o u r s e o f t h e P r o j e c t , O F F E R O R m a y f i n d o c c a s i o n t o m e e t w i t h C i t y
o r C o u n t y r e p r e s e n t a t i v e s , t h e d e s i g n e n g i n e e r , P r o j e c t O f f e r o r s , o r o t h e r t h i r d .
p a r t i e s w h o h a v e a s s i s t e d w i t h t h e P r o j e c t . T h e s e e n t i t i e s m a y , f r o m t i m e t o t i m e ,
o f f e r s u g g e s t i o n s a n d / o r r e c o m m e n d a t i o n s r e g a r d i n g t h e P r o j e c t o r e l e m e n t s o f
t h e P r o j e c t . W h i l e C O M M I S S I O N e n j o y s a c l o s e r e l a t i o n s h i p w i t h a n d h a s
c o n s i d e r a b l e c o n f i d e n c e i n t h e c a p a b i l i t i e s o f t h e s e o t h e r p a r t i e s , O F F E R O R s h a l l
n o t a c t o n a n y s u g g e s t i o n s , s o l i c i t e d o r u n s o l i c i t e d , w i t h o u t o b t a i n i n g s p e c i f i c
d i r e c t i o n f r o m C O M M I S S I O N . A l l o r a l a n d w r i t t e n c o m m u n i c a t i o n w i t h o u t s i d e
a g e n c i e s o r O f f e r o r s r e l a t e d t o t h e p r o j e c t s h a l l b e d i r e c t e d o n l y t o C O M M I S S I O N .
D i s t r i b u t i o n o f P r o j e c t r e l a t e d c o m m u n i c a t i o n a n d i n f o r m a t i o n s h a l l b e a t t h e s o l e
d i s c r e t i o n o f : t G . O M , M I S � l O ~ t f e p r e s e n t a t i v e s .
' < , , . ' , ) ~ Y $ \ t
C o n s t r u c t i o n S i t � f ' S a f e t y . "
I n a d d i t i o n . � t o ) h ~ r e q u i r e r n ~ t s s p e c i f i ~ e l s e w h e r e i n t h i s a g r e e m e n t , t h e
f o l l o w i n g a r s o w i f l a p p l y : - ~ i . >
1 . O F F E R O R w i l l c o n f o r m t o t h e s a f e t y p r o v i s i o n s o f t h e C a l t r a n s
C o n s t r u c t i o n M a n u a l .
2 . O F F E R O R ' s f i e l d p e r s o n n e l w i l l w e a r w h i t e h a r d h a t s w i t h p r o p e r
s u s p e n s i o n , o r a n g e v e s t s w i t h r e f l e c t i v e t a p e , s l e e v e d s h i r t , l o n g p a n t s ,
a n d l e a t h e r b o o t s w i t h a n k l e s u p p o r t a n d r u b b e r s o l e s a t a l l t i m e s w h i l e
w o r k i n g i n t h e f i e l d .
3 . O F F E R O R w i l l p r o v i d e a p p r o p r i a t e s a f e t y t r a i n i n g f o r a l l O F F E R O R ' s
p e r s o n n e l .
4 . A l l s a f e t y e q u i p m e n t w i l l b e p r o v i d e d b y O F F E R O R .
B a s i s f o r S u r v e y a n d M o n u m e n t S t a k i n g
C O M M I S S I O N w i l l d e s i g n a t e t h e e x i s t i n g h o r i z o n t a l a n d v e r t i c a l c o n t r o l
m o n u m e n t s t h a t a r e t h e b a s i s o f O F F E R O R p e r f o r m e d s u r v e y s . C O M M I S S I O N
w i l l p r o v i d e t h e C a l i f o r n i a C o o r d i n a t e S y s t e m v a l u e s a n d / o r e l e v a t i o n v a l u e s f o r
E x h i b i t A A - 2 5
2 5 3
these monuments. OFFEROR shall adjust OFFEROR performed surveys to be
the designated control monuments and the values.
Monuments established by OFFEROR shall be marked by OFFEROR with
furnished disks, plugs, tags. In addition, OFFEROR shall identify OFFEROR
established monuments by tagging or stamping the monuments with the license or
registration number of OFFEROR'S surveyor who is in "responsible charge" of the
work.
Personnel Qualifications and Responsibilities
The quantity and qualifications of field personnel to be assigned will be
determined by the scope of the Project and the degree of difficulty of required
tasks to be performed. All personnel and personnel assignments shall be subject
to approval by COMMISSION.
Exhibit A A-26
254
•
•
•
"
O r g a n i z a t i o n C h a r t
"
' i
"
2 5 5
"
"
" 1 7 3 3 6 . 0 1 4 0 0 \ 7 3 8 1 0 6 1 . 2
E X H I B I T " B "
S C H E D U L E O F S E R V I C E S
L _ I N S E R T _ _ j
E x h i b i t " 8 "
2 5 6
" " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n C M S e r v i c e s , M a t e r i a l s T e s t i n g , a n d C o n s t r u c t i o n S u r v e y i n g f o r t h e C o n s t r u c t i o n o f t h e 1 - 2 1 5 W i d e n i n g , S c o t t R o a d t o N u e v o R o a d P r o j e c t / C o n s t r u c t a b l l l t y R e v i e w P r e - C o n s t r u c t i o n S e r v i c e s " B i d & A w a r d i t 4 5 7 2 . 6 4 5 7 2 . 6 2 8 1 : 1 . 6 ' 2 5 7 " L a b o r L o a d i n g f o r C M S e r v i c e s
Riverside County Transportation Commission CM Services, Materials Testing, and Construction Surveying for the Construction of the 1-215 Widening, Scott Road to Nuevo Road ProjeCt 258 • • •
"
"
" 1 7 3 3 6 . 0 1 4 0 0 \ 7 3 8 1 0 6 1 . 2
E X H I B I T " C "
L _ I N S E R T _ _ j
E x h i b i t " C "
2 5 9
"
"
"
J C O B s � � �
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
C M S e r v i c e s , M a t e r i a l s T e s t i n g , a n d C o n s t r u c t i o n S u r v e y i n g f o r t h e
C o n s t r u c t i o n o f t h e 1 - 2 1 5 W i d e n i n g , S c o t t R o a d t o N u e v o R o a d P r o j e c t
C o s t P r o p o s a l S u m m a r y b y F i r m
: ~ : � ; : ' ' ' f i i r m . . � . : ~ t ; ; : , ; ; , ; : ; ; � ~ � ' ; j ; : ; , . ' ~ ~ ~ ~ b q f l ~ o s k ~ i : > ' : / , , . Q . Q C : s ~ j f T l i % T o t a J ~ o ~ ~ J : ~ f
J a c o b s $ 6 , 2 7 5 , 0 1 5 $ 8 1 9 , 5 4 5 $ 7 , 0 9 4 , 5 6 0
M T G L $ 5 1 8 , 5 0 0 $ 4 0 4 , 3 9 1 $ 9 2 2 , 8 9 1
F a l c o n $ 1 , 6 6 1 , 0 4 7 $ 6 8 , 7 5 0 $ 1 , 7 2 9 , 7 9 7
V a l i C o o p e r & A s s o c i a t e s $ 5 1 6 , 8 2 2 $ 3 4 , 3 7 5 $ 5 5 1 , 1 9 7
P s o m a s $ 1 , 0 9 9 , 6 6 9 $ 3 , 0 0 0 $ 1 , 1 0 2 , 6 6 9
C o y o t e N i g h t s $ 7 2 , 1 4 1 $ 2 , 7 5 0 $ 7 4 , 8 9 1
A r e l l a n o A s s o c i a t e s $ 2 4 4 , 2 3 5 $ 3 8 , 1 8 5 $ 2 8 2 , 4 2 0
M e a d o w s C o n s u l t i n g $ 4 8 , 9 0 8 $ - $ 4 8 , 9 0 8
G r a n d T o t a l $ 1 0 , 4 3 6 , 3 3 8 $ 1 , 3 7 0 , 9 9 6 $ 1 1 , 8 0 7 , 3 3 4
2 6 0
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J A C O B S
E X H I B I T " C "
C O M P E N S A T I O N A N D P A Y M E N T
F o r t h e s a t i s f a c t o r y p e r f o r m a n c e a n d c o m p l e t i o n o f t h e S e r v i c e s u n d e r
t h i s A g r e e m e n t , t h e C o m m i s s i o n w i l l p a y t h e C o n s u l t a n t c o m p e n s a t i o n a s s e t
f o r t h h e r e i n . �
1 ) E L E M E N T S O F C O M P E N S A T I O N .
C o m p e n s a t i o n f o r t h e S e r v i c e s w i l l b e c o m p r i s e d o f t h e f o l l o w i n g
e l e m e n t s : 1 . 1 D i r e c t L a b o r C o s t s ; 1 . 2 F i x e d F e e ; a n d 1 . 3 A d d i t i o n a l
D i r e c t C o s t s .
a ) D I R E C T L A B O R C O S T S .
D i r e c t L a b o r c o s t s s h a l l b e p a i d i n a n a m o u n t e q u a l t o t h e p r o d u c t
o f t h e D i r e c t S a l a r y C o s t s a n d t h e M u l t i p l i e r w h i c h a r e d e f i n e d a s
f o l l o w s :
i ) D I R E C T S A L A R Y C O S T S
D i r e c t S a l a r y C o s t s a r e t h e b a s e s a l a r i e s a n d w a g e s a c t u a l l y
p a i d t o t h e C o n s u l t a n t ' s p e r s o n n e l d i r e c t l y e n g a g e d i n
p e r f o r m a n c e o f t h e S e r v i c e s u n d e r t h e A g r e e m e n t . ( T h e
r a n g e o f h o u r l y r a t e s p a i d t o t h e C o n s u l t a n t ' s p e r s o n n e l
a p p e a r s i n S e c t i o n 2 b e l o w . )
i i ) M U L T I P L I E R
T h e M u l t i p l i e r t o b e a p p l i e d t o t h e D i r e c t S a l a r y C o s t s t o
d e t e r m i n e t h e D i r e c t L a b o r C o s t s i s 1 . 9 9 0 8 , a n d
i s t h e s u m o f t h e f o l l o w i n g c o m p o n e n t s :
( 1 )
( 2 )
D i r e c t S a l a r y C o s t s
P a y r o l l A d d i t i v e s
1 . 0
0 . 2 6 5 6
T h e d e c i m a l r a t i o o f P a y r o l l A d d i t i v e s t o D i r e c t S a l a r y C o s t s .
P a y r o l l A d d i t i v e s i n c l u d e a l l e m p l o y e e b e n e f i t s , a l l o w a n c e s
f o r v a c a t i o n , s i c k l e a v e , a n d h o l i d a y s , a n d c o m p a n y p o r t i o n
o f e m p l o y e e i n s u r a n c e a n d s o c i a l a n d r e t i r e m e n t b e n e f i t s , a l l
f e d e r a l a n d s t a t e p a y r o l l t a x e s , p r e m i u m s f o r i n s u r a n c e
2 6 1
1.1.2.3
profit}
which are measured by payroll costs, and other contributions
and benefits imposed by applicable laws and regulations.
(3) Overhead Costs 0.7252
The decimal ratio of allowable Overhead Costs to the
Consultant firm's total direct salary costs. Allowable
Overhead Costs include general, administrative and
overhead costs of maintaining and operating established
offices, and consistent with established firm policies, and as
defined in the Federal Acquisitions Regulations, Part 31.2.
(4) Profit 10%
Total Multiplier 2.18988
(sum of 1.1.2.1, 1.1.2.2, and
multiplied by the percentage of
b} FIXED FEE.
i) The Fixed Fee is the Profit as determined in Section 1.1.2.4 .
The Maximum Fixed Fee under this Agreement is
1 0% ($ 566 1 07 )
C) ADDITIONAL DIRECT COSTS.
Additional Direct Costs directly identifiable to the performance of
the services of this Agreement shall be reimbursed at the rates
below, or at actual invoiced cost.
Rates for identified Additional Direct Costs are as follows:
Per Diem
Car mileage
Rental Car
Travel _
Photocopies (Black & White)
Photocopies (Color)
Photographs/
other reprographic Services
262
REIMBURSEMENT RATE
Actual Cost
0.555 or current IRS rate
Actual Cost
Actual Cost
$0.02 /copy
$0.10 /copy
Actual Cost
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"
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P o s t a g e / S h i p p i n g
C o u r i e r S e r v i c e
O t h e r R e n t a l s , s u p p l i e s , p u r c h a s e s
L e a s e V e h i c l e s
C e l l P h o n e s
O f f i c e R e n t a l a n d M a i n t e n a n c e
E q u i p m e n t a n d S u p p l i e s
S o f t w a r e / H a r d w a r e
A c t u a l C o s t
A c t u a l C o s t
A c t u a l C o s t
$ 1 , 3 0 0 . 0 0 / M o .
$ 7 5 . 0 0 / M o
A c t u a l C o s t
A c t u a l C o s t
A c t u a l C o s t
T r a v e l b y a i r a n d t r a v e l i n e x c e s s o f 1 0 0 m i l e s f r o m t h e C o n s u l t a n t ' s
o f f i c e n e a r e s t t o t h e C o m m i s s i o n ' s o f f i c e m u s t h a v e t h e
C o m m i s s i o n ' s p r i o r w r i t t e n a p p r o v a l t o b e r e i m b u r s e d u n d e r t h i s
A g r e e m e n t .
2 ) D I R E C T S A L A R Y R A T E S
D i r e c t S a l a r y R a t e s , w h i c h a r e t h e r a n g e o f h o u r l y r a t e s t o b e u s e d i n
d e t e r m i n i n g D i r e c t S a l a r y C o s t s i n S e c t i o n 1 . 1 . 1 a b o v e , a r e g i v e n b e l o w
a n d a r e s u b j e c t t o t h e f o l l o w i n g :
a ) D i r e c t S a l a r y R a t e s s h a l l b e a p p l i c a b l e t o b o t h s t r a i g h t t i m e a n d
o v e r t i m e w o r k , u n l e s s p a y m e n t o f a p r e m i u m f o r o v e r t i m e w o r k i s
r e q u i r e d b y l a w , r e g u l a t i o n o r c r a f t a g r e e m e n t , o r i s o t h e r w i s e
s p e c i f i e d i n t h i s A g r e e m e n t . I n s u c h e v e n t , t h e p r e m i u m p o r t i o n o f
D i r e c t S a l a r y C o s t s w i l l n o t b e s u b j e c t t o t h e M u l t i p l i e r d e f i n e d i n
P a r a g r a p h 1 . 1 . 2 a b o v e .
b ) D i r e c t S a l a r y R a t e s s h o w n h e r e i n a r e i n e f f e c t f o r o n e y e a r
f o l l o w i n g t h e e f f e c t i v e d a t e o f t h e A g r e e m e n t . T h e r e a f t e r , t h e y m a y
b e a d j u s t e d a n n u a l l y t o r e f l e c t t h e C o n s u l t a n t ' s a d j u s t m e n t s t o
i n d i v i d u a l c o m p e n s a t i o n . T h e C o n s u l t a n t s h a l l n o t i f y t h e
C o m m i s s i o n i n w r i t i n g p r i o r t o a c h a n g e i n t h e r a n g e o f r a t e s
i n c l u d e d h e r e i n , a n d p r i o r t o e a c h s u b s e q u e n t c h a n g e .
P O S I T I O N O R C L A S S I F I C A T I O N
P r i n c i p a l
D i r e c t o r
P r o j e c t M a n a g e r / R E
U t i l i t i e s C o o r d i n a t o r
Q u a l i t y A s s u r a n c e
S t r u c t u r e s R e p r e s e n t a t i v e
S t r u c t u r e s I n s p e c t o r
2 6 3
R A N G E O F H O U R L Y R A T E S
$ 9 0 . 0 0 - $ 1 2 5 . 0 0 / h o u r
$ 8 0 . 0 0 - $ 1 1 5 . 0 0 / h o u r
$ 7 0 . 0 0 - $ 1 0 0 . 0 0 / h o u r
$ 4 5 . 0 0 - $ 7 5 . 0 0 / h o u r
$ 6 0 . 0 0 : . $ 9 0 . 0 0 / h o u r
$ 5 5 . 0 0 - $ 9 0 . 0 0 / h o u r
$ 4 5 . 0 0 - $ 8 0 . 0 0 / h o u r
Traffic Safety
Roadway Inspector
Welding Inspector
Office Engineer
Safety Manager
Project Controls
$45.00 -$ 80.00/hour
$45.00 -$ 80.00/hour
$45.00 -$ 80.00/hour
$30.00 -$ 55.00/hour
$45.00 -$ 80.00/hour
$45.00 -$ 80.00/hour
c) The above rates are for the Consultant only. All rates for
subconsultants to t~e Consultant will be in accordance with the
Consultant's cost proposal.
264
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1 7 3 3 6 . 0 1 4 0 0 1 7 3 8 1 0 6 1 . 2
E X H I B I T " C "
P a r t 2
L i s t o f A p p r o v e d S u b c o n s u l t a n t a n d R a t e s
E x h i b i t " C " P a r t 2
2 6 5
"
"
"
E X H I B I T " D "
C E R T I F I C A T E O F C O M M I S S I O N
I H E R E B Y C E R T I F Y t h a t I a m t h e o f t h e
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N , a n d t h a t t h e c o n s u l t i n g f i r m
o f o r i t s r e p r e s e n t a t i v e h a s n o t b e e n r e q u i r e d
( e x c e p t a s h e r e i n e x p r e s s l y s t a t e d } , d i r e c t l y o r i n d i r e c t l y , a s a n e x p r e s s o r i m p l i e d
c o n d i t i o n i n c o n n e c t i o n w i t h o b t a i n i n g o r c a r r y i n g o u t t h i s A g r e e m e n t t o :
( a ) e m p l o y , r e t a i n , a g r e e t o e m p l o y o r r e t a i n , a n y f i r m o r p e r s o n ; o r
( b ) p a y o r a g r e e t o p a y , t o a n y f i r m , p e r s o n o r o r g a n i z a t i o n , a n y f e e ,
c o n t r i b u t i o n , d o n a t i o n , o r c o n s i d e r a t i o n o f a n y k i n d .
a c k n o w l e d g e t h a t t h i s C e r t i f i c a t e i s t o b e m a d e a v a i l a b l e t o t h e C a l i f o r n i a
D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a l t r a n s ) i n c o n n e c t i o n w i t h t h i s A g r e e m e n t i n v o l v i n g
p a r t i c i p a t i o n o f f e d e r a l - a i d H i g h w a y f u n d s , a n d i s s u b j e c t t o a p p l i c a b l e S t a t e a n d
F e d e r a l l a w s , b o t p c r i m i n a l a n d c i v i . L
' . ' ' . . . . ' ' ' ~ '
� - ~ ~ . : . . _ . , } " .
B y : _ � � \ ' ~ . : : . . , ; 1 1 , 7 r - : " c - - , . ; . . : - - - - - - : - - . . ; . _ _ _ _ _ " 7 i l
S i g i i ~ t U r e
N a m e
T i t l e
D a t e
1 7 3 3 6 . 0 1 4 0 0 1 7 3 8 1 0 6 1 . 2 E x h i b i t " D "
2 6 6
"
"
"
D R A F T
A T T A C H M E N T 2
0 8 - R I V - 2 1 5 - R 1 4 . 2 0 / 2 8 . 5 0
E A : O F 1 6 2
F e d e r a l F u n d s
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
P r o j e c t N u m b e r 0 8 0 0 0 0 0 1 1 6
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
C O N S T R U C T I O N C O O P E R A T I V E A G R E E M E N T
T h i s a g r e e m e n t , e f f e c t i v e o n , i s b e t w e e n t h e S t a t e o f
C a l i f o r n i a , a c t i n g t h r o u g h i t s D e p a r t m e n t o f T r a n s p o r t a t i o n , r e f e r r e d t o a s C A L T R A N S , a n d :
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n , a p u b l i c e n t i t y r e f e r r e d t o a s R C T C .
F o r t h e p u r p o s e o f t h i s a g r e e m e n t , t h e t e r m P A R T N E R S c o l l e c t i v e l y r e f e r s t o C A L T R A N S a n d
R C T C ( a l l s i g n a t o r y p a r t i e s t o t h i s a g r e e m e n t ) . T h e t e r m P A R T N E R r e f e r s t o a n y o n e o f t h o s e
s i g n a t o r y p a r t i e s i n d i v i d u a l l y .
I .
2 .
R E C I T A L S
C a l i f o r n i a S t r e e t s a n d H i g h w a y s C o d e s e c t i o n s 1 1 4 a n d 1 3 0 a u t h o r i z e P A R T N E R S t o
e n t e r i n t o a c o o p e r a t i v e a g r e e m e n t f o r p e r f o r m a n c e o f w o r k w i t h i n t h e S t a t e H i g h w a y
S y s t e m ( S H S ) r i g h t o f w a y .
F o r t h e p u r p o s e o f t h i s a g r e e m e n t , c o m p l e t i o n o f t h e c o n s t r u c t i o n o n I n t e r s t a t e 2 1 5 ( 1 -
2 1 5 ) i n S o u t h w e s t R i v e r s i d e C o u n t y , f r o m S c o t t R o a d t o N u e v o R o a d J C , o f a m i x e d
f l o w l a n e i n e a c h d i r e c t i o n a n d t h e r e c o n s t r u c t i o n o f a u x i l i a r y l a n e s b e t w e e n D S t r e e t a n d
N u e v o R o a d w i l l b e r e f e r r e d t o a s P R O J E C T . A l l r e s p o n s i b i l i t i e s a s s i g n e d i n t h i s
a g r e e m e n t t o c o m p l e t e t h e c o n s t r u c t i o n o f t h e P R O J E C T w i l l b e r e f e r r e d t o a s
O B L I G A T I O N S .
T h i s a g r e e m e n t o u t l i n e s t h e t e r m s a n d c o n d i t i o n s o f c o o p e r a t i o n b e t w e e n P A R T N E R S t o
c o m p l e t e O B L I G A T I O N f o r P R O J E C T .
3 . � T h i s a g r e e m e n t i s s e p a r a t e f r o m a n d d o e s n o t m o d i f y o r r e p l a c e a n y o t h e r c o o p e r a t i v e
a g r e e m e n t o r m e m o r a n d u m o f u n d e r s t a n d i n g b e t w e e n P A R T N E R S r e g a r d i n g P R O J E C T .
4 . P r i o r t o t h i s a g r e e m e n t , R C T C d e v e l o p e d t h e P r o j e c t I n i t i a t i o n D o c u m e n t ; R C T C
d e v e l o p e d t h e P r o j e c ~ R e p o r t ( C o o p e r a t i v e A g r e e m e n t N o . 1 3 7 1 ) ; R C T C i s d e v e l o p i n g
t h e P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e ( C o o p e r a t i v e A g r e e m e n t N o . 1 3 7 1 ) ; a n d R C T C i s
d e v e l o p i n g t h e R i g h t o f W a y C e r t i f i c a t i o n ( C o o p e r a t i v e A g r e e m e n t N o . 1 3 7 1 ) .
5 . C A L T R A N S s i g n e d a n d a p p r o v e d t h e N e g a t i v e D e c l a r a t i o n p u r s u a n t t o C E Q A a n d t h e
F i n d i n g s o f N o S i g n i f i c a n t I m p a c t p u r s u a n t t o N E P A o n A p r i l 1 2 , 2 0 1 1 .
6 . T h e e s t i m a t e d d a t e f o r O B L I G A T I O N C O M P L E T I O N i s D e c e m b e r 3 1 , 2 0 1 7 .
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8 1 o f 2 2
2 6 7
District Agreement 08-1533
RCTC Agreement 12-31-078-00
DRAFT
7. In this agreement capitalized words represent defined terms and acronyms. The
Definitions section contains a complete definition for each capitalized term.
8. From this point forward, PARTNERS define in this agreement the terms and conditions
under which they will accomplish OBLIGATIONS.
RESPONSIBILITIES
9. RCTC is SPONSOR for 100% ofPROJECT.
10. CAL TRANS will provide IQA for the portions of WORK within existing and proposed
SHS right of way. CAL TRANS retains the right to reject noncompliant WORK, protect
public safety, preserve property rights, and ensure that all WORK is in the best interest of
the SHS.
11. RCTC may provide IQA for the portions of WORK outside existing and proposed SHS
right of way.
12. RCTC is the only FUNDING PARTNER for this agreement. RCTC's funding
commitment is defined in the FUNDING SUMMARY.
13. CAL TRANS is the CEQA lead agency for PROJECT.
14. CAL TRANS is the NEPA lead agency for PROJECT.
15. RCTC is IMPLEMENTING AGENCY for CONSTRUCTION.
SCOPE
Scope: General
16. PARTNERS will perform all OBLIGATIONS in accordance with federal and California
laws, regulations, and standards; FHWA STANDARDS; and CALTRANS
STANDARDS.
17. IMPLEMENTING AGENCY for a PROJECT COMPONENT will provide a Quality
Management Plan (QMP) for that component as part of the PROJECT MANAGEMENT
PLAN. The District Construction Division, with input from Structure Construction must
approve the Quality Management Plan (QMP) before the encroachment permit for
construction is issued.
PACT Version 10.1.2011_02_18 2 of 22
268
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1 8 .
D R A F T
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
A n y P A R T N E R m a y , a t i t s o w n e x p e n s e , h a v e r e p r e s e n t a t i v e s o b s e r v e a n y
O B L I G A T I O N S p e r f o r m e d b y a n o t h e r P A R T N E R . O b s e r v a t i o n d o e s n o t c o n s t i t u t e
a u t h o r i t y o v e r t h o s e O B L I G A T I O N S .
1 9 . E a c h P A R T N E R w i l l e n s u r e t h a t a l l o f i t s p e r s o n n e l p a r t i c i p a t i n g i n O B L J G A T I O N S a r e
a p p r o p r i a t e l y q u a l i f i e d , a n d i f n e c e s s a r y , l i c e n s e d t o p e r f o r m t h e t a s k s a s s i g n e d t o t h e m .
2 0 . I M P L E M E N T I N G A G E N C Y s h a l l r e t a i n c o n s u l t a n t s a n d s h a l l i n v i t e C A L T R A N S t o
p a r t i c i p a t e i n t h e s e l e c t i o n o f r e t a i n e d c o n s u l t a n t s t h a t p a r t i c i p a t e i n O B L I G A T I O N S . A t
l e a s t o n e r e p r e s e n t a t i v e f r o m t h e C o n s t r u c t i o n D i v i s i o n o f C A L T R A N S s h a l l b e i n v i t e d
t o p a r t i c i p a t e i n t h e s e l e c t i o n t e a m p r o c e s s . A c o n s t r u c t i o n m a n a g e m e n t f i r m s h a l l n o t b e
s e l e c t e d w i t h o u t t h e m a j o r i t y a p p r o v a l o f t h e s e l e c t i o n t e a m .
2 1 . I f W O R K i s d o n e u n d e r c o n t r a c t ( n o t c o m p l e t e d b y a P A R T N E R ' s o w n e m p l o y e e s ) a n d
i s g o v e r n e d b y t h e C a l i f o r n i a L a b o r C o d e ' s d e f i n i t i o n o f " p u b l i c w o r k s " ( s e c t i o n
1 7 2 0 ( a ) ( a ) ) , t h a t P A R T N E R w i l l c o n f o r m t o s e c t i o n s 1 7 2 0 - 1 8 1 5 o f t h e C a l i f o r n i a
L a b o r C o d e a n d a l l a p p l i c a b l e r e g u l a t i o n s a n d c o v e r a g e d e t e r m i n a t i o n s i s s u e d b y t h e
D i r e c t o r o f I n d u s t r i a l R e l a t i o n s .
2 2 . I M P L E M E N T I N G A G E N C Y f o r e a c h P R O J E C T C O M P O N E N T i n c l u d e d i n t h i s
a g r e e m e n t w i l l b e a v a i l a b l e t o h e l p r e s o l v e p r o b l e m s g e n e r a t e d b y t h a t c o m p o n e n t f o r t h e
e n t i r e d u r a t i o n o f P R O J E C T .
2 3 . C A L T R A N S w i l l i s s u e , u p o n p r o p e r a p p l i c a t i o n , t h e e n c r o a c h m e n t p e r m i t s r e q u i r e d f o r
W O R K w i t h i n S H S r i g h t o f w a y .
C o n t r a c t o r s a n d / o r a g e n t s , a n d u t i l i t y o w n e r s w i l l n o t p e r f o r m W O R K w i t h o u t a n
e n c r o a c h m e n t p e r m ' i t i s s u e d i n t h e i r n a m e .
2 4 . I f a n y P A R T N E R d i s c o v e r s u n a n t i c i p a t e d c u l t u r a l , a r c h a e o l o g i c a l , p a l e o n t o l o g i c a l , o r
o t h e r p r o t e c t e d r e s o u r c e s d u r i n g W O R K , a l l W O R K i n t h a t a r e a w i l l s t o p a n d t h a t
P A R T N E R w i l l n o t i f y a l l P A R T N E R S w i t h i n 2 4 h o u r s o f d i s c o v e r y . W O R K m a y o n l y
r e s u m e a f t e r a q u a l i f i e d p r o f e s s i o n a l h a s e v a l u a t e d t h e n a t u r e a n d s i g n i f i c a n c e o f t h e
d i s c o v e r y a n d a p l a n i s a p p r o v e d f o r i t s r e m o v a l o r p r o t e c t i o n .
2 5 . P A R T N E R S w i l l h o l d a l l a d m i n i s t r a t i v e d r a f t s a n d a d m i n i s t r a t i v e f i n a l r e p o r t s , s t u d i e s ,
m a t e r i a l s , a n d d o c u m e n t a t i o n r e l i e d u p o n , p r o d u c e d , c r e a t e d , o r u t i l i z e d f o r P R O J E C T i n
c o n f i d e n c e t o t h e e x t e n t p e r m i t t e d b y l a w . W h e r e a p p l i c a b l e , t h e p r o v i s i o n s o f C a l i f o r n i a
G o v e r n m e n t C o d e s e c t i o n 6 2 5 4 . 5 ( e ) w i l l g o v e r n t h e d i s c l o s u r e o f s u c h d o c u m e n t s i n t h e
e v e n t t h a t P A R T N E R S s h a r e s a i d d o c u m e n t s w i t h e a c h o t h e r .
P A R T N E R S w i l l n o t d i s t r i b u t e , r e l e a s e , o r s h a r e s a i d d o c u m e n t s w i t h a n y o n e o t h e r t h a n
e m p l o y e e s , a g e n t s , a n d c o n s u l t a n t s w h o r e q u i r e ' a c c e s s t o c o m p l e t e P R O J E C T w i t h o u t
t h e w r i t t e n c o n s e n t o f t h e P A R T N E R a u t h o r i z e d t o r e l e a s e t h e m , u n l e s s r e q u i r e d o r
a u t h o r i z e d t o d o s o b y l a w .
P A C T V e r s i o n 1 0 , 1 . 2 0 1 1 _ 0 2 _ 1 8 3 o f 2 2
2 6 9
26.
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
If any PARTNER receives a public records request, pertaining to OBLIGATIONS, that
PARTNER will notify PARTNERS within five (5) working days of receipt and make
PARTNERS aware of any disclosed public records. PARTNERS will consult with each
other prior to the release of any public documents related to the PROJECT.
27. lfHM-1 or HM-2 is found during a PROJECT COMPONENT, IMPLEMENTING
AGENCY for that PROJECT COMPONENT will immediately notify PARTNERS.
28. CAL TRANS, independent ofPROJECT, is responsible for any HM-1 found within the
existing SHS right of way. CAL TRANS will undertake or cause to be undertaken HM
_MANAGEMENT ACTIVITIES related to HM-1 with minimum impact to PROJECT
schedule.
29. IfHM-1 is found within PROJECT limits and outside the existing SHS right ofway,
responsibility for such HM-1 rests with the owner(s) ofthe parcel(s) on which the HM-1
is found. RCTC, in concert with the local agency having land use jurisdiction over the
parcel(s), will ensure that HM MANAGEMENT ACTIVITIES related to HM-1 are
undertaken with minimum impact to PROJECT schedule.
30. IfHM-2 is found within PROJECT limits, the public agency responsible for the
advertisement, award, and administration (AAA) of the PROJECT construction contract
will be responsible for HM MANAGEMENT ACTIVITIES related to HM-2.
31. CAL TRANS' acquisition or acceptance of title to any property on which any HM-1 or
HM-2 is found will proceed in accordance with CAL TRANS' policy on such acquisition.
32. PARTNERS will comply with all ofthe commitments and conditions set forth in the
environmental documentation, environmental permits, approvals, and applicable
agreements as those commitments and conditions apply to each PARTNER's
responsibilities in this agreement.
33. IMPLEMENTING AGENCY for each PROJECT COMPONENT will furnish
PARTNERS with written monthly progress reports during the implementation of
OBLIGATIONS in that component.
34. Upon OBLIGATION COMPLETION, ownership or title to all materials and equipment
constructed or installed for the operations and/or maintenance of the SHS within SHS
right of way as part of WORK become the property of CAL TRANS.
CAL TRANS will not accept ownership or title to any materials or equipment constructed
or installed outside SHS right of way.
35. IMPLEMENTING AGENCY for' a PROJECT COMPONENT will accept, reject,
compromise, settle, or litigate claims of any non-agreement parties hired to do WORK in
that component.
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D i s t ~ i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
D R A F T
3 6 . P A R T N E R S w i l l c o n f e r o n a n y c l a i m t h a t m a y a f f e c t O B L I G A T I O N S o r P A R T N E R S '
l i a b i l i t y o r r e s p o n s i b i l i t y u n d e r t h i s a g r e e m e n t i n o r d e r t o r e t a i n r e s o l u t i o n p o s s i b i l i t i e s
f o r p o t e n t i a l f u t u r e c l a i m s . N o P A R T N E R w i l l p r e j u d i c e t h e r i g h t s o f a n o t h e r P A R T N E R
u n t i l a f t e r P A R T N E R S c o n f e r o n c l a i m .
3 7 . P A R T N E R S w i l l m a i n t a i n , a n d w i l l e n s u r e t h a t a n y p a r t y h i r e d b y P A R T N E R S t o
p a r t i c i p a t e i n O B L I G A T I O N S w i l l m a i n t a i n , a f i n a n c i a l m a n a g e m e n t s y s t e m t h a t
c o n f o r m s t o G e n e r a l l y A c c e p t e d A c c o u n t i n g P r i n c i p l e s ( G A A P ) , a n d t h a t c a n p r o p e r l y
a c c u m u l a t e a n d s e g r e g a t e i n c u r r e d P R O J E C T c o s t s , a n d p r o v i d e b i l l i n g a n d p a y m e n t
s u p p o r t .
3 8 . P A R T N E R S w i l l c o m p l y w i t h t h e a p p r o p r i a t e f e d e r a l c o s t p r i n c i p l e s a n d a d m i n i s t r a t i v e
r e q u i r e m e n t s o u t l i n e d i n t h e A p p l i c a b l e C o s t P r i n c i p l e s a n d A d m i n i s t r a t i v e R e q u i r e m e n t s
t a b l e b e l o w . T h e s e p r i n c i p l e s a n d r e q u i r e m e n t s a p p l y t o a l l f u n d i n g t y p e s i n c l u d e d i n t h i s
a g r e e m e n t .
3 9 . P A R T N E R S w i l l e n s u r e t h a t a n y p a r t y h i r e d t o p a r t i c i p a t e i n O B L I G A T I O N S w i l l
c o m p l y w i t h t h e a p p r o p r i a t e f e d e r a l c o s t p r i n c i p l e s a n d a d m i n i s t r a t i v e r e q u i r e m e n t s
o u t l i n e d i n t h e A p p l i c a b l e C o s t P r i n c i p l e s a n d A d m i n i s t r a t i v e R e q u i r e m e n t s t a b l e b e l o w .
" : c ~ ~ � P r i n ~ i p l e s a n ( f t A d r n i n i ~ ~ t ~ t i o l ' l . R ~ ~ t i l r e r n e n t ~
~ A ' ; '
T h e f e d e r a l c o s t p r i n c i p l e s a n d a d m i n i s t r a t i v e r e q u i r e m e n t s a s s o c i a t e d w i t h e a c h o r g a n i z a t i o n t y p e
a p p l y t o t h a t o r g a n i z a t i o n .
O r g a n i z a t i o n T y p e
F e d e r a l G o v e r n m e n t s
S t a t e a n d L o c a l G o v e r n m e n t
E d u c a t i o n a l I n s t i t u t i o n s
N o n - P r o f i t O r g a n i z a t i o n s
F o r P r o f i t O r g a n i z a t i o n s
C o s t P r i n c i p l e s
2 C F R P a r t 2 2 5
2 C F R , P a r t 2 2 5
2 C F R , P a r t 2 2 0
2 C F R , P a r t 2 3 0
4 8 C F R , C h a p t e r 1 ,
P a r t 3 1
C F R ( C o d e o f F e d e r a l R e g u l a t i o n s )
O M B ( O f f i c e o f M a n a g e m e n t a n d B u d g e t )
R e l a t e d U R L s :
A d m i n i s t r a t i v e R e q u i r e m e n t s
O M B A - 1 0 2
4 9 C F R , P a r t 1 8
2 C F R , P a r t 2 1 5
2 C F R , P a r t 2 1 5
4 9 C F R , P a r t 1 8
" V a r i o u s O M B C i r c u l a r :
" C o d e o f F e d e r a l R e g u l a t i o n s :
h t t p : / / w w w . w h i t e h o u s e . g o v / o m b / g r a n t s _ c i r c u l a r s
h t t p : / / w w w . g p o a c c e s s . g o v / C F R
4 0 . P A R T N E R S w i l l m a i n t a i n a n d m a k e a v a i l a b l e t o e a c h o t h e r a l l O B L I G A T I O N S - r e l a t e d
d o c u m e n t s , i n c l u d i n g f i n a n c i a l d a t a , d u r i n g t h e t e r m o f t h i s a g r e e m e n t .
4 1 . P A R T N E R S w i l l r e t a i n a l l O B L I G A T I O N S - r e l a t e d r e c o r d s f o r t h r e e ( 3 ) y e a r s a f t e r t h e
f i n a l v o u c h e r .
4 2 . P A R T N E R S h a v e t h e r i g h t t o a u d i t e a c h o t h e r i n a c c o r d a n c e w i t h g e n e r a l l y a c c e p t e d
g o v e r n m e n t a l a u d i t s t a n d a r d s .
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8 5 o f 2 2
2 7 1
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
CALTRANS, the state auditor, FHWA, and RCTC will have access to all
OBLIGATIONS-related records of each PARTNER, and any party hired by a PARTNER
to participate in OBLIGATIONS, for audit, examination, excerpt, or transcription.
The examination of any records will take place in the offices and locations where said
records are generated and/or stored and will be accomplished during reasonable hours of
operation. The auditing PARTNERwill be permitted to make copies of any
OBLIGATIONS-related records needed for the audit.
The audited PARTNER will review the draft audit, findings, and recommendations, and
provide written comments within 30 calendar days of receipt.
Upon completion ofthe final audit, PARTNERS have 30 days to refund or invoice as
necessary in order to satisfy the obligation of the audit.
Any audit dispute not resolved by PARTNERS is subject to dispute resolution. Any costs
arising out of the dispute resolution process will be paid within 30 calendar days of the
final audit or dispute resolution findings.
43. PARTNERS will undergo an annual audit in accordance with the Single Audit Act of
OMB Circular A-133.
44. Any PARTNER that hires another party to participate in OBLIGATIONS will conduct a
pre-award audit of that party in accordance with the Local Assistance Procedures
Manual.
45. PARTNERS will not incur costs beyond the funding commitments in this agreement. If
IMPLEMENTING AGENCY anticipates that funding for WORK will be insufficient to
complete WORK, IMPLEMENTING AGENCY will promptly notify SPONSOR.
IMPLEMENTING AGENCY has no obligation to perform WORK if funds to perform
WORK are unavailable.
46. If WORK stops for any reason, IMPLEMENTING AGENCY will place all facilities
impacted by WORK in a safe and operable condition acceptable to CAL TRANS.
47. If WORK stops for any reason, each PARTNER will continue to implement all of its
applicable commitments and conditions included in the PROJECT environmental
documentation, permits, agreements, or approvals that are in effect at the time that
WORK stops, as they apply to each PARTNER's responsibilities in this agreement, in
order to keep PROJECT in environmental compliance until WORK resumes ..
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D R A F T
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
4 8 . E a c h P A R T N E R a c c e p t s r e s p o n s i b i l i t y t o c o m p l e t e t h e a c t i v i t i e s t h a t i t s e l e c t e d o n t h e
S C O P E S U M M A R Y . A c t i v i t i e s m a r k e d w i t h " N / A " o n t h e S C O P E S U M M A R Y a r e n o t
i n c l u d e d i n t h e s c o p e o f t h i s a g r e e m e n t .
4 9 . C o n t r a c t a d m i n i s t r a t i o n p r o c e d u r e s s h a l l c o n f o r m t o C A L T R A N S ' C o n s t r u c t i o n M a n u a l ,
L o c a l A s s i s t a n c e P r o c e d u r e s M a n u a l ( i f F e d e r a l f u n d s a r e u s e d ) , a n d t h e P R O J E C T
e n c r o a c h m e n t p e r m i t s .
5 0 . I f t h e R e s i d e n t E n g i n e e r i s n o t a l s o a r e g i s t e r e d L a n d s c a p e A r c h i t e c t , R C T C w i l l f u r n i s h ,
a t R C T C e x p e n s e a n d s u b j e c t t o a p p r o v a l o f C A L T R A N S L a n d s c a p e A r c h i t e c t u r e , a
r e g i s t e r e d L a n d s c a p e A r c h i t e c t t o p e r f o r m w o r k r e l a t e d t o a r c h i t e c t u r e t r e a t m e n t a n d
l a n d s c a p i n g a n d t o p e r f o r m t h e f u n c t i o n o f a n A s s i s t a n t R e s i d e n t E n g i n e e r / I n s p e c t o r w h o
i s r e s p o n s i b l e f o r b o t h d a i l y o n - s i t e i n s p e c t i o n a n d f i n a l d e c i s i o n s i n c l u d i n g , b u t n o t
l i m i t e d t o , a n y h i g h w a y p l a n t i n g a n d t h e i r r i g a t i o n s y s t e m s t h a t c o m p r i s e a p o r t i o n o f t h e
P R O J E C T w o r k , c o n s i s t e n t w i t h a n y a p p l i c a b l e m e a s u r e s i n t h e e n v i r o n m e n t a l
c o m m i t m e n t s r e c o r d . F i n a l d e c i s i o n s s h a l l c o n t i n u e t o b e s u b j e c t t o t h e s a t i s f a c t i o n a n d
a p p r o v a l o f C A L T R A N S .
5 1 . W i t h i n o n e h u n d r e d e i g h t y ( 1 8 0 ) d a y s f o l l o w i n g t h e c o m p l e t i o n , a n d a c c e p t a n c e o f t h e
P R O J E C T c o n s t r u c t i o n c o n t r a c t , t o f u r n i s h C A L T R A N S w i t h a c o m p l e t e s e t o f " A s -
B u i l t " p l a n s ( h a r d c o p y a n d e l e c t r o n i c f o r m a t s ) i n a c c o r d a n c e w i t h C A L T R A N S ' t h e n
c u r r e n t C A D D U s e r s M a n u a l , P l a n s P r e p a r a t i o n M a n u a l , a n d C A L T R A N S p r a c t i c e . T h e
s u b m i t t a l m u s t a l s o i n c l u d e a l l C A L T R A N S r e q u e s t e d c o n t r a c t r e c o r d s , i n c l u d i n g s u r v e y
d o c u m e n t s a n d R e c o r d s o f S u r v e y s ( t o i n c l u d e m o n u m e n t p e r p e t u a t i o n p e r t h e L a n d
S u r v e y o r A c t , s e c t i o n 8 7 7 1 , i n c l u d i n g b u t n o t l i m i t e d t o p r e c o n s t r u c t i o n m o n u m e n t a t i o n
d o c u m e n t s a n d a p o s t c o n s t r u c t i o n R e c o r d o f S u r v e y t h a t h a v e b e e n f i l e d w i t h t h e C o u n t y
S u r v e y o r ' s O f f i c e ) . R C T C s h a l l a l s o s u b m i t c o r r e c t e d f u l l - s i z e d h a r d c o p y s t r u c t u r e
p l a n s .
S c o p e : E n v i r o n m e n t a l P e r m i t s , A p p r o v a l s a n d A g r e e m e n t s
5 2 . E a c h P A R T N E R i d e n t i f i e d i n t h e E n v i r o n m e n t a l P e r m i t s t a b l e b e l o w a c c e p t s t h e
r e s p o n s i b i l i t y t o c o m p l e t e t h e a s s i g n e d a c t i v i t i e s .
E n v i r o n m e n t a l P e r m i t s
_ _ : .
P e r m i t C o o r d i n a t e P r e p a r e O b t a i n J m p l e m e n t R e n e w
4 0 4 U S A C O E . R C T C R C T C R C T C R C T C R C T C
4 0 1 R W Q C B R C T C R C T C R C T C R C T C R C T C
N P D E S R C T C R C T C R C T C R C T C R C T C
S W R C B
1 6 0 2 D F G R C T C R C T C R C T C R C T C R C T C
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8
2 7 3
A m e n d
R C T C
R C T C
R C T C
R C T C
7 o f 2 2
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
Scope: CONSTRUCTION
53. RCTC will advertise, open bids, award, approve, and administer the construction contract
in accordance with the California Public Contract Code and the California Labor Code.
54.
55.
RCTC will not advertise the construction contract until CAL TRANS completes or
accepts the final plans, specifications, and estimate package; CAL TRANS approves the
Right of Way Certification; and SPONSOR verifies full funding of CONSTRUCTION
SUPPORT and CONSTRUCTION CAPITAL.
By accepting responsibility to advertise and award the construction contract, RCTC also
accepts responsibility to administer the construction contract.
PARTNERS agree that RCTC is designated as the Legally Responsible Person and the
Approved Signatory Authority pursuant to the Construction General Permit, State Water
Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in
Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally
Responsible Person and the Approved Signatory Authority as mandated by the
Construction General Permit.
RCTC will provide a RESIDENT ENGINEER, licensed to practice Civil Engineering in
the State of California, and construction support staff that are independent of the design
engineering company and construction contractor.
IMPLEMENTING AGENCY will implement changes to the construction contract
through contract change orders (CCOs). PARTNERS will review and concur on all
CCOs over $100,000.
CAL TRANS must approve all CCOs affecting public safety or the preservation of
property, all design and specification changes, and all major changes as defined in the
CAL TRANS Construction Manual prior to implementing the CCO.
56. IMPLEMENTING AGENCY will use a CAL TRANS-approved construction contract
claims process, will administer all claims through said process, and will be available to
provide advice and technical input in any claims process.
57. If the lowest responsible construction contract bid is greater than the funding
commitment to CONSTRUCTION CAPITAL, all PARTNERS must be involved in
determining how to proceed. IfPARTNERS do not agree in writing on a course of action
within 15 working days, the IMPLEMENTING AGENCY shall not award the
construction contract.
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5 8 .
D R A F T
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
R C T C w i l l r e q u i r e t h e c o n s t r u c t i o n c o n t r a c t o r t o f u r n i s h p a y m e n t a n d p e r f o r m a n c e b o n d s
n a m i n g R C T C a s o b l i g e e , a n d C A L T R A N S a s a d d i t i o n a l o b l i g e e , a n d t o c a r r y l i a b i l i t y
i n s u r a n c e i n a c c o r d a n c e w i t h C A L T R A N S s p e c i f i c a t i o n s .
5 9 . R C T C w i l l s u b m i t a w r i t t e n r e q u e s t t o C A L T R A N S f o r a n y S F M i d e n t i f i e d i n t h e
P R O J E C T p l a n s , s p e c i f i c a t i o n s , a n d e s t i m a t e a m i n i m u m o f 4 5 d a y s p r i o r t o t h e b i d
a d v e r t i s e m e n t d a t e f o r P R O J E C T c o n s t r u c t i o n c o n t r a c t . R C T C w i l l s u b m i t a w r i t t e n
r e q u e s t t o C A L T R A N S f o r a n y a d d i t i o n a l S F M d e e m e d n e c e s s a r y d u r i n g P R O J E C T
c o n s t r u c t i o n .
6 0 . C A L T R A N S w i l l m a k e S F M a v a i l a b l e a t a C A L T R A N S - d e s i g n a t e d l o c a t i o n a f t e r R C T C
r e q u e s t s S F M a n d p a y s C A L T R A N S ' i n v o i c e f o r e s t i m a t e d S F M c o s t s .
6 1 . C A L T R A N S w i l l i s s u e t h e p a r e n t p e r m i t t o R C T C c i t i n g c o m p l e t i o n o f a Q u a l i t y
M a n a g e m e n t P l a n ( Q M P ) a s a c o n d i t i o n o f i s s u i n g t h e d o u b l e p e r m i t .
6 2 .
6 3 .
R C T C w i l l p r e p a r e a Q M P w h i c h w i l l i n c l u d e a d e s c r i p t i o n o f h o w s o u r c e i n s p e c t i o n w i l l
b e p e r f o r m e d a n d w i l l s u b m i t t h e Q M P t o C A L T R A N S f o r r e v i e w a n d a p p r o v a l b y t h e
S t a t e M a t e r i a l s E n g i n e e r .
C A L T R A N S w i l l i s s u e t h e d o u b l e p e r m i t t o t h e c o n t r a c t o r a f t e r t h e p r o p e r p e r m i t
a p p l i c a t i o n i s s u b m i t t e d a n d a l l c o n d i t i o n s s t i p u l a t e d b y t h e p a r e n t p e r m i t a r e m e t .
R C T C w i l l p r o v i d e , o r c a u s e t o p r o v i d e , s o u r c e i n s p e c t i o n s e r v i c e s .
A s I M P L E M E N T I N G A G E N C Y f o r C O N S T R U C T I O N , R C T C i s r e s p o n s i b l e f o r
m a i n t e n a n c e w i t h i n P R O J E C T l i m i t s a s p a r t o f t h e c o n s t r u c t i o n c o n t r a c t .
P A R T N E R S w i l l e x e c u t e a s e p a r a t e m a i n t e n a n c e a g r e e m e n t p r i o r t o O B L I G A T I O N
C O M P L E T I O N .
C O S T
C o s t : G e n e r a l
6 4 . T h e c o s t o f a n y a w a r d s , j u d g m e n t s , o r s e t t l e m e n t s g e n e r a t e d b y O B L I G A T I O N S i s a n
O B L I G A T I O N S C O S T .
6 5 . C A L T R A N S , i n d e p e n d e n t o f P R O J E C T , w i l l p a y , o r c a u s e t o b e p a i d , a l l c o s t s f o r H M
M A N A G E M E N T A C T I V I T I E S r e l a t e d t o H M - 1 f o u n d w i t h i n t h e e x i s t i n g S H S r i g h t o f
w a y .
P A C T V e r s i o n 1 0 . 1 , 2 0 1 1 _ 0 2 _ 1 8 9 o f 2 2
2 7 5
66.
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
Independent of PROJECT,, all costs for HM MANAGEMENT ACTIVITIES related to
HM-1 found within PROJECT limits and outside ofthe existing SHS right ofway will be
the responsibility ofthe owner(s) ofthe parcel(s) where the HM-1 is located.
67. HM MANAGEMENT ACTIVITIES costs related to HM-2 are CONSTRUCTION
SUPPORT and CONSTRUCTION CAPITAL costs.
68. The cost to comply with and implement the commitments set forth in the environmental
documentation is an OBLIGATIONS COST.
69. The cost to ensure that PROJECT remains in environmental compliance is an
OBLIGA TJONS COST.
70. The cost of any legal challenges to the CEQA or NEPA environmental process or
documentation is an OBLIGATIONS COST.
71. Independent of OBLIGATIONS COST, CAL TRANS will fund the cost of its own IQA
for WORK done within existing or proposed future SHS right of way.
72. Independent ofOBLIGATIONS COST, RCTC will fund the cost ofits own IQA for
WORK done outside existing or proposed future SHS right of way.
73. CAL TRANS will provide encroachment permits to PARTNERS, their contractors,
consultants and agents, at no cost.
74. Fines, interest, or penalties levied against a PARTNER will be paid, independent of
OBLIGATIONS COST, by the PARTNER whose actions or Jack of action caused the
levy.
75. CAL TRANS will administer all federal subvention funds identified on the FUNDING
SUMMARY.
76. Travel, per diem, and third-party contract reimbursements are an OBLIGATIONS COST
only after those hired by PARTNERS to participate in OBLIGATIONS incur and pay
those costs.
Payments for travel and per diem will not exceed the rates paid rank and file state
employees under current California Department of Personnel Administration (DPA) rules
current at the effective date of this agreement.
If RCTC invoices for rates in excess of DPA rates, RCTC will fund the cost difference
and reimburse the appropriate funding source for any overpayment.
77. The cost of any engineering support performed by CAL TRANS includes all direct and
applicable indirect costs. CAL TRANS calculates indirect costs based solely on the type
of funds used to pay support costs. State and federal funds are subject to the current
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7 8 .
7 9 .
8 0 .
8 1 .
D R A F T
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
P r o g r a m F u n c t i o n a l R a t e . L o c a l f u n d s a r e s u b j e c t t o t h e c u r r e n t P r o g r a m F u n c t i o n a l R a t e
a n d t h e c u r r e n t A d m i n i s t r a t i o n R a t e . T h e P r o g r a m F u n c t i o n a l R a t e a n d t h e
A d m i n i s t r a t i o n R a t e a r e a d j u s t e d p e r i o d i c a l l y .
A n y O B L I G A T I O N C O S T f o r w h i c h a n y P A R T N E R r e c e i v e d p a y m e n t o r c r e d i t t h a t i s
d e t e r m i n e d t o b e u n a l l o w a b l e b y a s u b s e q u e n t s t a t e o r f e d e r a l a u d i t a r e s u b j e c t t o
r e p a y m e n t o f t h e a p p r o p r i a t e f u n d i n g s o u r c e b y t h a t P A R T N E R w i t h i n t h i r t y ( 3 0 )
w o r k i n g d a y s o f d e m a n d o r w i t h i n s u c h o t h e r p e r i o d o f t i m e a s m u t u a l l y a g r e e d b y
P A R T N E R S .
T h e c o s t t o p l a c e P R O J E C T r i g h t o f w a y i n a s a f e a n d o p e r a b l e c o n d i t i o n a n d m e e t a l l
e n v i r o n m e n t a l c o m m i t m e n t s i s a n O B L I G A T I O N S c o s t .
B e c a u s e I M P L E M E N T I N G A G E N C Y i s r e s p o n s i b l e f o r m a n a g i n g t h e s c o p e , c o s t , a n d
s c h e d u l e o f a p r o j e c t c o m p o n e n t , i f t h e r e a r e i n s u f f i c i e n t f u n d s a v a i l a b l e i n t h i s
a g r e e m e n t t o p l a c e t h e r i g h t o f w a y i n a s a f e a n d o p e r a b l e c o n d i t i o n , t h e a p p r o p r i a t e
I M P L E M E N T I N G A G E N C Y a c c e p t s r e s p o n s i b i l i t y t o f u n d t h e s e a c t i v i t i e s u n t i l s u c h
t i m e a s P A R T N E R S a m e n d t h i s a g r e e m e n t .
T h a t I M P L E M E N T I N G A G E N C Y m a y r e q u e s t r e i m b u r s e m e n t f o r t h e s e c o s t s d u r i n g t h e
a m e n d m e n t p r o c e s s .
I f t h e r e a r e i n s u f f i c i e n t f u n d s i n t h i s a g r e e m e n t t o i m p l e m e n t a p p l i c a b l e c o m m i t m e n t s
a n d c o n d i t i o n s i n c l u d e d i n t h e P R O J E C T e n v i r o n m e n t a l d o c u m e n t a t i o n , p e r m i t s ,
a g r e e m e n t s , a n d / o r a p p r o v a l s t h a t a r e i n e f f e c t a t a t i m e t h a t W O R K s t o p s , e a c h
P A R T N E R i m p l e m e n t i n g c o m m i t m e n t s o r c o n d i t i o n s a c c e p t s r e s p o n s i b i l i t y t o f u n d t h e s e
a c t i v i t i e s , a s t h e y a p p l y t o e a c h P A R T N E R ' s r e s p o n s i b i l i t i e s , u n t i l s u c h t i m e a s
P A R T N E R S a m e n d t h i s a g r e e m e n t .
E a c h P A R T N E R m a y r e q u e s t r e i m b u r s e m e n t f o r t h e s e c o s t s d u r i n g t h e a m e n d m e n t
p r o c e s s .
8 2 . P A R T N E R S w i l l p a y i n v o i c e s w i t h i n 3 0 c a l e n d a r d a y s o f r e , c e i p t o f i n v o i c e .
C o s t : E n v i r o n m e n t a l P e r m i t s , A p p r o v a l s a n d A g r e e m e n t s
8 3 . T h e c o s t o f c o o r d i n a t i n g , o b t a i n i n g , c o m p l y i n g w i t h , i m p l e m e n t i n g , a n d i f n e c e s s a r y
r e n e w i n g a n d a m e n d i n g r e s o u r c e a g e n c y p e r m i t s , a g r e e m e n t s , a n d / o r a p p r o v a l s i s a n
O B L I G A T I O N S C O S T .
C o s t : C O N S T R U C T I O N S u p p o r t
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8 1 1 o f 2 2
2 7 7
84.
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
The cost to maintain the SHS within PROJECT limits is an OBLIGATIONS COST until
PARTNERS execute a separate maintenance agreement.
85. Each PARTNER listed below may submit invoices for CONSTRUCTION Support:
RCTC will submitto CAL TRANS monthly invoices of actual expenditures.
After PARTNERS agree that all WORK is complete, RCTC will submit a final
accounting for all OBLIGATIONS COSTS. Based on the final accounting, PARTNERS
will refund or invoice as necessary in order to satisfy the financial commitments of this
agreement.
Cost: CONSTRUCTION Capital
86. The cost of all SFM is a CONSTRUCTION CAPITAL cost.
87.
CAL TRANS will invoice RCTC for the actual cost of any SFM as a CONSTRUCTION
CAPITAL cost.
After PARTNERS agree that all WORK is complete, CAL TRANS will submit a final
accounting for all SFM costs. Based on the final accounting, PARTNERS will refund or
invoice as necessary in order to satisfy the financial commitments of this agreement.
Each PARTNER listed below may submit invoices for CONSTRUCTION Capital:
RCTC will submit to CAL TRANS monthly invoices of actual expenditures.
After PARTNERS agree that all WORK is complete, RCTC will submit a final
accounting for all OBUGA TIONS COSTS. Based on the final accounting, PARTNERS
will refund or invoice as necessary in order to satisfy the financial commitments of this
agreement.
SCHEDULE
88. PARTNERS will manage the schedule for OBLIGATIONS through the work plan
included in the PROJECT MANAGEMENT PLAN.
GENERAL CONDITIONS
89. PARTNERS understand that this agreement is in accordance with and governed by the
Constitution and laws ofthe State of California. This agreement will be enforceable in
the State of California. Any PARTNER initiating legal action arising from this agreement
will file and maintain that legal action in the Superior Court of the county in which the
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9 0 .
9 1 .
9 2 .
9 3 .
D R A F T
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
C A L T R A N S d i s t r i c t o f f i c e t h a t i s s i g n a t o r y t o t h i s a g r e e m e n t r e s i d e s , o r i n t h e S u p e r i o r
C o u r t o f t h e c o u n t y i n w h i c h P R O J E C T i s p h y s i c a l l y l o c a t e d .
A l l O B L I G A T I O N S o f C A L T R A N S u n d e r t h e t e r m s o f t h i s a g r e e m e n t a r e s u b j e c t t o t h e
a p p r o p r i a t i o n o f r e s o u r c e s b y t h e L e g i s l a t u r e , t h e S t a t e B u d g e t A c t a u t h o r i t y , a n d t h e
a l l o c a t i o n o f f u n d s b y t h e C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n .
A n y P A R T N E R p e r f o r m i n g I Q A d o e s s o f o r i t s o w n b e n e f i t . N o o n e c a n a s s i g n l i a b i l i t y
t o t h a t P A R T N E R d u e t o i t s I Q A a c t i v i t i e s .
N e i t h e r R C T C n o r a n y o f f i c e r o r e m p l o y e e t h e r e o f i s r e s p o n s i b l e f o r a n y i n j u r y , d a m a g e
o r l i a b i l i t y o c c u r r i n g b y r e a s o n o f a n y t h i n g d o n e o r o m i t t e d t o b e d o n e b y C A L T R A N S
a n d / o r i t s a g e n t s u n d e r o r i n c o n n e c t i o n w i t h a n y w o r k , a u t h o r i t y , o r j u r i s d i c t i o n
c o n f e r r e d u p o n C A L T R A N S u n d e r t h i s a g r e e m e n t .
h i s u n d e r s t o o d � a n d a g r e e d t h a t C A L T R A N S w i l l f u l l y d e f e n d , i n d e m n i f y , a n d s a v e
h a r m l e s s R C T C a n d a l l o f i t s o f f i c e r s a n q e m p l o y e e s f r o m a l l c l a i m s , s u i t s , o r a c t i o n s o f
e v e r y n a m e , k i n d , a n d d e s c r i p t i o n b r o u g h t f o r t h u n d e r , b u t n o t l i m i t e d t o , t o r t i o u s ,
c o n t r a c t u a l , i n v e r s e c o n d e m n a t i o n , o r o t h e r t h e o r i e s o r a s s e r t i o n s o f l i a b i l i t y o c c u r r i n g b y
r e a s o n o f a n y t h i n g d o n e o r o m i t t e d t o b e d o n e b y C A L T R A N S a n d / o r i t s a g e n t s u n d e r
t h i s a g r e e m e n t .
N e i t h e r C A L T R A N S n o r a n y o f f i c e r o r e m p l o y e e t h e r e o f i s r e s p o n s i b l e f o r a n y i n j u r y ,
d a m a g e , o r l i a b i l i t y o c c u r r i n g b y r e a s o n o f a n y t h i n g d o n e o r o m i t t e d t o b e d o n e b y R C T C
a n d / o r i t s a g e n t s u n d e r o r i n c o n n e c t i o n w i t h a n y w o r k , a u t h o r i t y , o r j u r i s d i c t i o n
c o n f e r r e d u p o n R C T C u n d e r t h i s a g r e e m e n t .
I t i s u n d e r s t o o d a n d a g r e e d t h a t R C T C w i l l f u l l y d e f e n d , i n d e m n i f y , a n d s a v e h a r m l e s s
C A L T R A N S a n d a l l o f i t s o f f i c e r s a n d e m p l o y e e s f r o m a l l c l a i m s , s u i t s , o r a c t i o n s o f
e v e r y n a m e , k i n d , a n d d e s c r i p t i o n b r o u g h t f o r t h u n d e r , b u t n o t l i m i t e d t o , t o r t i o u s ,
c o n t r a c t u a l , i n v e r s e c o n d e m n a t i o n , o r o t h e r t h e o r i e s o r a s s e r t i o n s o f l i a b i l i t y o c c u r r i n g b y
r e a s o n o f a n y t h i n g d o n e o r o m i t t e d t o b e d o n e b y R C T C a n d / o r i t s a g e n t s u n d e r t h i s
a g r e e m e n t .
9 4 . P A R T N E R S d o n o t i n t e n d t h i s a g r e e m e n t t o c r e a t e a t h i r d p a r t y b e n e f i c i a r y o r d e f i n e
d u t i e s , o b l i g a t i o n s , o r r i g h t s i n p a r t i e s n o t s i g n a t o r y t o t h i s a g r e e m e n t . P A R T N E R S d o
n o t i n t e n d t h i s a g r e e m e n t t o a f f e c t t h e i r l e g a l l i a b i l i t y b y i m p o s i n g a n y s t a n d a r d o f c a r e
f o r f u l f i l l i n g O B L I G A T I O N S d i f f e r e n t f r o m t h e s t a n d a r d s i m p o s e d b y l a w .
9 5 . P A R T N E R S w i l l n o t a s s i g n o r a t t e m p t t o a s s i g n O B L I G A T I O N S t o p a r t i e s n o t s i g n a t o r y
t o t h i s a g r e e m e n t .
9 6 . P A R T N E R S w i l l n o t i n t e r p r e t a n y a m b i g u i t y c o n t a i n e d i n t h i s a g r e e m e n t a g a i n s t e a c h
o t h e r . P A R T N E R S w a i v e t h e p r o v i s i o n s o f C a l i f o r n i a C i v i l C o d e s e c t i o n 1 6 5 4 .
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8 1 3 o f 2 2
2 7 9
97.
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
A waiver of a PARTNER's performance under this agreement will not constitute a
continuous waiver of any other provision. An amendment made to any article or section
of this agreement does not constitute an amendment to or negate all other articles or
sections ofthis agreement.
98. A delay or omission to exercise a right or power due to a default does not negate the use
of that right or power in the future when deemed necessary.
99. If any PARTNER defaults in its OBLIGATIONS, a non-defaulting PARTNER will
request in writing that the default be remedied within 30 calendar days. If the defaulting
PARTNER fails to do so, the non-defaulting PARTNER may initiate dispute resolution.
100. PARTNERS will first attempt to resolve agreement disputes at the PROJECT team level.
If they cannot resolve the dispute themselves, the CALTRANS district director and the
executive officer ofRCTC will attempt to negotiate a resolution. lfPARTNERS do not
reach a resolution, PARTNERS' legal counsel will initiate mediation. PARTNERS agree
to participate in mediation in good faith and will share equally in its costs.
Neither the dispute nor the mediation process relieves PARTNERS from full and timely
performance of OBLIGATIONS in accordance with the terms of this agreement.
However, if any PARTNERstops fulfilling OBLIGATIONS, any other PARTNER may
seek equitable relief to ensure that OBLIGATIONS continue.
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Except for equitable relief, no PARTNER may file a civil complaint until after mediation, •
or 45 calendar days after filing the written mediation request, whichever occurs first.
PARTNERS will file any civil complaints in the Superior Court of the county in which
the CAL TRANS district office signatory to this agreement resides, or in the Superior
Court of the county in which PROJECT is physically located. The prevailing PARTNER
will be entitled to an award of all costs, fees, and expenses, including reasonable attorney
fees as a result of litigating a dispute under this agreement or to enforce the provisions of
this article including equitable relief.
101. PARTNERS maintain the ability to pursue alternative or additional dispute remedies if a
previously selected remedy does not achieve resolution.
102. If any provisions in this agreement are deemed to be, or are in fact, illegal, inoperative, or
unenforceable, those provisions do not render any or all other agreement provision's
invalid, inoperative, or unenforceable, and PARTNERS will automatically sever those
provisions from this agreement.
103. PARTNERS intend this agreement to be their final expression and supersede any oral
understanding or writings pertaining to OBLIGATIONS.
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D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
D R A F T
1 0 4 . I f d u r i n g p e r f o r m a n c e o f W O R K a d d i t i o n a l a c t i v i t i e s o r e n v i r o n m e n t a l d o c u m e n t a t i o n i s
n e c e s s a r y t o k e e p P R O J E C T i n e n v i r o n m e n t a l c o m p l i a n c e , P A R T N E R S w i l l a m e n d t h i s
a g r e e m e n t t o i n c l u d e c o m p l e t i o n o f t h o s e a d d i t i o n a l t a s k s .
1 0 5 . P A R T N E R S w i l l e x e c u t e a f o r m a l w r i t t e n a m e n d m e n t i f t h e r e a r e a n y c h a n g e s t o
O B L I G A T I O N S .
1 0 6 . T h i s a g r e e m e n t w i l l t e r m i n a t e u p o n O B L I G A T I O N C O M P L E T I O N o r a n a m e n d m e n t t o
t e r m i n a t e t h i s a g r e e m e n t , w h i c h e v e r o c c u r s f i r s t .
H o w e v e r , a l l i n d e m n i f i c a t i o n , d o c u m e n t r e t e n t i o n , a u d i t , c l a i m s , e n v i r o n m e n t a l
c o m m i t m e n t , l e g a l c h a l l e n g e , a n d o w n e r s h i p a r t i c l e s w i l l r e m a i n i n e f f e c t u n t i l
t e r m i n a t e d o r m o d i f i e d i n w r i t i n g b y m u t u a l a g r e e m e n t .
1 0 7 . T h e f o l l o w i n g d o c u m e n t s a r e a t t a c h e d t o , a n d m a d e a n e x p r e s s p a r t o f t h i s a g r e e m e n t :
S C O P E S U M M A R Y , F U N D I N G S U M M A R Y .
D E F I N I T I O N S
C A L T R A N S - T h e C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n
C A L T R A N S S T A N D A R D S - C A L T R A N S p o l i c i e s a n d p r o c e d u r e s , i n c l u d i n g , b u t n o t l i m i t e d
t o , t h e g u i d a n c e p r o v i d e d i n t h e G u i d e t o C a p i t a l P r o j e c t D e l i v e r y W o r k p l a n S t a n d a r d s
( p r e v i o u s l y k n o w n a s W B S G u i d e ) a v a i l a b l e a t
h t t p : / / w w w . d o t . c a . g o v / h q / p r o j m g m t / g u i d a n c e . h t m .
C E Q A ( C a l i f o r n i a E n v i r o n m e n t a l Q u a l i t y A c t ) - T h e a c t ( C a l i f o r n i a P u b l i c R e s o u r c e s C o d e ,
s e c t i o n s 2 ] 0 0 0 e t s e q . ) t h a t r e q u i r e s s t a t e a n d l o c a l a g e n c i e s t o i d e n t i f y t h e s i g n i f i c a n t
e n v i r o n m e n t a l i m p a c t s o f t h e i r a c t i o n s a n d t o a v o i d o r m i t i g a t e t h o s e s i g n i f i c a n t i m p a c t s , i f
f e a s i b l e .
C F R ( C o d e o f F e d e r a l R e g u l a t i o n s ) - T h e g e n e r a l a n d p e r m a n e n t r u l e s p u b l i s h e d i n t h e
F e d e r a l R e g i s t e r b y t h e e x e c u t i v e d e p a r t m e n t s a n d a g e n c i e s o f t h e f e d e r a l g o v e r n m e n t .
C O N S T R U C T I O N C A P I T A L - S e e P R O J E C T C O M P O N E N T .
C O N S T R U C T I O N S U P P O R T - S e e P R O J E C T C O M P O N E N T .
C O O P E R A T I V E A G R E E M E N T C L O S U R E S T A T E M E N T - A d o c u m e n t s i g n e d b y
P A R T N E R S t h a t v e r i f i e s t h e c o m p l e t i o n o f a l l O B L I G A T I O N S i n c l u d e d i n t h i s a g r e e m e n t a n d
i n a l l a m e n d m e n t s t o t h i s a g r e e m e n t .
C O S T - T h e r e s p o n s i b i l i t y f o r c o s t r e s p o n s i b i l i t i e s i n t h i s a g r e e m e n t c a n t a k e o n e o f t h r e e
a s s i g n m e n t s :
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8 1 5 o f 2 2
2 8 1
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
• OBLIGATIONS COST-A cost associated with fulfilling OBLIGATIONS that will be
funded as part of this agreement. The responsibility is defined by the funding
commitments in this agreement.
• PROJECT COST-A cost associated with PROJECT that can be funded outside of
OBLIGATIONS. A PROJECT COST may not necessarily be part ofthis agreement. This
responsibility is defined by the PARTNERS' funding commitments at the time the cost is
incurred.
• PARTNER COST-A cost that is the responsibility of a specific PARTNER,
independent ofPROJECT.
FHWA-Federal Highway Administration
FHWA STANDARDS-FHWA regulations, policies and procedures, including, but not limited
to, the guidance provided at www.fhwa.dot.gov/topics.htm.
FUNDING PARTNER-A PARTNER that commits a defined dollar amount to fulfill
OBLIGATIONS. Each FUNDING PARTNER accepts responsibility to provide the fund.s
identified on the FUNDING SUMMARY under its name.
FUNDING SUMMARY-The table that designates an agreement's funding sources, types of
funds, and the PROJECT COMPONENT in which the funds are to be spent. Funds listed on the
FUNDING SUMMARY are "not-to-exceed" amounts for each FUNDING PARTNER.
GAAP (Generally Accepted Accounting Principles)-Uniform minimum standards and
guidelines for financial accounting and reporting issued by the Federal Accounting Standards
Advisory Board that serve to achieve some level of standardization. See
http://www.fasab.gov/accepted.html.
HM-1-Hazardous material (including, but not limited to, hazardous waste) that may require
removal and disposal pursuant to federal or state law whether it is disturbed by PROJECT or not.
HM-2-Hazardous material (including, but not limited to, hazardous waste) that may require
removal and disposal pursuant to federal or state law only if disturbed by PROJECT.
HM MANAGEMENT ACTIVITIES-Management activities related to either HM-1 or HM-2
including, without limitation, any necessary manifest requirements and disposal facility
designations.
IMPLEMENTING AGENCY-The PARTNER responsible for managing the scope, cost, and
schedule of a PROJECT COMPONENT to ensure the completion of that component.
PACT Version 10.1.2011_02_18 16 of 22
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D R A F T
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
I Q A ( I n d e p e n d e n t Q u a l i t y A s s u r a n c e ) - E n s u r i n g t h a t I M P L E M E N T I N G A G E N C Y ' s q u a l i t y
a s s u r a n c e a c t i v i t i e s r e s u l t i n W O R K b e i n g d e v e l o p e d i n a c c o r d a n c e w i t h t h e a p p l i c a b l e
s t a n d a r d s a n d w i t h i n a n e s t a b l i s h e d Q u a l i t y M a n a g e m e n t P l a n ( Q M P ) . I Q A d o e s n q t i n c l u d e a n y
w o r k n e c e s s a r y t o a c t u a l l y d e v e l o p o r d e l i v e r W O R K o r a n y v a l i d a t i o n b y v e r i f y i n g o r
r e c h e c k i n g w o r k p e r f o r m e d b y a n o t h e r p a r t n e r .
N E P A ( N a t i o n a l E n v i r o n m e n t a l P o l i c y A c t o f 1 9 6 9 ) - T h e f e d e r a l a c t t h a t e s t a b l i s h e s a
n a t i o n a l p o l i c y f o r t h e e n v i r o n m e n t a n d a p r o c e s s t o d i s c l o s e t h e a d v e r s e i m p a c t s o f p r o j e c t s w i t h
a f e d e r a l n e x u s .
O B L I G A T I O N C O M P L E T I O N - P A R T N E R S h a v e f u l f i l l e d a l l O B L I G A T I O N S i n c l u d e d i n
t h i s a g r e e m e n t , a n d a l l a m e n d m e n t s t o t h i s a g r e e m e n t , a n d h a v e s i g n e d a C O O P E R A T I V E
A G R E E M E N T C L O S U R E S T A T E M E N T .
O B L I G A T I O N S - A l l r e s p o n s i b i l i t i e s i n c l u d e d i n t h i s a g r e e m e n t .
O B L I G A T I O N S C O S T - S e e C O S T .
O M B ( O f f i c e o f M a n a g e m e n t a n d B u d g e t ) - T h e f e d e r a l o f f i c e t h a t o v e r s e e s p r e p a r a t i o n o f t h e
f e d e r a l b u d g e t a n d s u p e r v i s e s i t s a d m i n i s t r a t i o n i n E x e c u t i v e B r a n c h a g e n c i e s .
P A R T N E R - A n y i n d i v i d u a l s i g n a t o r y p a r t y t o t h i s a g r e e m e n t .
. P A R T N E R S - T h e t e r m t h a t c o l l e c t i v e l y r e f e r e n c e s a l l o f t h e s i g n a t o r y a g e n c i e s t o t h i s
a g r e e m e n t . T h i s t e r m o n l y d e s c r i b e s t h e r e l a t i o n s h i p b e t w e e n t h e s e a g e n c i e s t o w o r k t o g e t h e r t o
a c h i e v e a m u t u a l l y b e n e f i c i a l g o a l . I t i s n o t u s e d i n t h e t r a d i t i o n a l l e g a l s e n s e i n w h i c h o n e
P A R T N E R ' s i n d i v i d u a l a c t i o n s l e g a l l y b i n d t h e o t h e r p a r t n e r s .
P R O J E C T - T h e u n d e r t a k i n g o f t h e c o n s t r u c t i o n o n I n t e r s t a t e 2 1 5 ( I - 2 1 5 ) i n S o u t h w e s t
R i v e r s i d e C o u n t y , f r o m S c o t t R o a d t o N u e v o R o a d I C , o f a m i x e d f l o w l a n e i n e a c h d i r e c t i o n
a n d t h e r e c o n s t r u c t i o n o f a u x i l i a r y l a n e s b e t w e e n D S t r e e t a n d N u e v o R o a d .
P R O J E C T C O M P O N E N T - A d i s t i n c t p o r t i o n o f t h e p l a n n i n g a n d p r o j e c t d e v e l o p m e n t
p r o c e s s o f a c a p i t a l p r o j e c t a s o u t l i n e d i n C a l i f o r n i a G o v e r n m e n t C o d e , s e c t i o n 1 4 5 2 9 ( b ) .
" P I D ( P r o j e c t I n i t i a t i o n D o c u m e n t ) - T h e a c t i v i t i e s r e q u i r e d t o d e l i v e r t h e p r o j e c t
i n i t i a t i o n d o c u m e n t f o r P R O J E C T .
" P A & E D ( P r o j e c t A p p r o v a l a n d E n v i r o n m e n t a l D o c u m e n t ) - T h e a c t i v i t i e s r e q u i r e d
t o d e l i v e r t h e p r o j e c t a p p r o v a l a n d e n v i r o n m e n t a l d o c u m e n t a t i o n f o r P R O J E C T .
" P S & E ( P l a n s , S p e c i f i c a t i o n s , a n d E s t i m a t e ) - T h e a c t i v i t i e s r e q u i r e d t o d e l i v e r t h e
p l a n s , s p e c i f i c a t i o n s , a n d e s t i m a t e f o r P R O J E C T .
" R J W ( R i g h t o f W a y ) S U P P O R T - T h e a c t i v i t i e s r e q u i r e d t o o b t a i n a l l p r o p e r t y i n t e r e s t s
f o r P R O J E C T .
" R I W ( R i g h t o f W a y ) C A P I T A L - T h e f u n d s f o r a c q u i s i t i o n o f p r o p e r t y r i g h t s f o r
P R O J E C T .
" C O N S T R U C T I O N S U P P O R T - T h e a c t i v i t i e s r e q u i r e d f o r t h e a d m i n i s t r a t i o n ,
a c c e p t a n c e , a n d f i n a l d o c u m e n t a t i o n o f t h e c o n s t r u c t i o n c o n t r a c t f o r P R O J E C T .
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8
2 8 3
1 7 o f 2 2
DRAFT
District Agreement 08-1533
RCTC Agreement 12-31-078-00
• CONSTRUCTION CAPITAL-The funds for the construction contract.
PROJECT COST-See COST.
PROJECT MANAGEMENT PLAN-A group of documents used to guide a project's
execution and control throughout that project's lifecycle.
QMP (Quality Management Plan)-An integral part ofthe Project Management Plan that
describes IMPLEMENTING AGENCY's quality policy and how it will be used.
RESIDENT ENGINEER-A civil engineer licensed in the State of California who is
responsible for construction contract administration activities. Said 'engineer must be
independent of the design engineering company and the construction contractor.
SAFETEA-LU-Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy
for Users.
SCOPE SUMMARY-The attachment in which each PARTNER designates its commitment to
specific scope activities within each PROJECT COMPONENT as outlined by the Guide to
Capital Project Delivery Workplan Standards (previously known as WBS Guide) available at
http://www .dot.ca.gov /hq/projmgmt/ guidance.htm.
•
SHS (State Highway System)-All highways, right of way, and related facilities acquired, laid •
out, constructed, improved, or maintained as a state highway pursuant to constitutional or
legislative authorization.
SPONSOR-Any PARTNER that accepts the responsibility to establish scope of PROJECT and
the obligation to secure financial resources to fund PROJECT. SPONSOR is responsible for .
adjusting the PROJECT scope to match committed funds or securing additional funds to fully
fund the PROJECT scope. If a PROJECT has more than one SPONSOR, funding adjustments ·
will be made by percentage (as outlined in Responsibilities). Scope adjustments must be
developed through the project development process and must be approved by CAL TRANS as
the owner/operator of the SHS.
SFM (State Furnished Material)-Any materials or equipment supplied by CAL TRANS.
WORK-All scope activities included in this agreement.
CONTACT INFORMATION
The information-provided below indicates the primary contact data for each PARTNER to this
agreement. PARTNERS will notify each other in writing of any personnel or location changes.
Contact information changes do not require an amendment to this agreement.
The primary agreement contact person for CAL TRANS is:
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D R A F T
E m a d M a k a r , P r o j e c t M a n a g e r
4 6 4 W e s t 4 t h S t r e e t , 6 t h F l o o r ( M S - 1 2 2 9 )
S a n B e r n a r d i n o , C a l i f o r n i a 9 2 4 0 1 - 1 4 0 0
O f f i c e P h o n e : ( 9 0 9 ) 3 8 3 - 4 9 7 8
F a x N u m b e r : ( 9 0 9 ) 3 8 3 - 6 9 3 8
E m a i l : e m a d . m a k a r @ d o t . c a . g o v
T h e p r i m a r y a g r e e m e n t c o n t a c t p e ' r s o n f o r R C T C i s :
L i s a D a S i t v a , P r o j e c t M a n a g e r
4 0 8 0 L e m o n S t r e e t , 3 r d F l o o r
R i v e r s i d e , C a l i f o r n i a 9 2 5 0 2
O f f i c e P h o n e : ( 9 0 9 ) 7 8 7 - 7 9 7 1
E m a i l : L d a s i l v a @ r c t c . o r g
P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8
2 8 5
D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
1 9 o f 2 2
"
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D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3
R C T C A g r e e m e n t 1 2 - 3 1 - 0 7 8 - 0 0
S I G N A T U R E S
P A R T N E R S d e c l a r e t h a t :
I . E a c h P A R T N E R i s a n a u t h o r i z e d l e g a l e n t i t y u n d e r C a l i f o r n i a s t a t e l a w .
2 . E a c h P A R T N E R h a s t h e a u t h o r i t y t o e n t e r i n t o t h i s a g r e e m e n t .
3 . T h e p e o p l e s i g n i n g t h i s a g r e e m e n t h a v e t h e a u ~ h o r i t y t o d o s o o n b e h a l f o f t h e i r p u b l i c
a g e n c i e s .
S T A T E O F C A L I F O R N I A
D E P A R T M E N T O F T R A N S P O R T A T I O N
A P P R O V E D
B y : _ _ _ _ _ _ _ _ _ _ _ _
S y e d R a z a
A c t i n g D i s t r i c t D i r e c t o r
D a t e : - - - - - - - - - - - - - -
C E R T I F I E D A S T O F U N D S :
B y : _ _ _ _ _ _ _ _ _ _ _ _ _
L i s a P a c h e c o
B u d g e t M a n a g e r
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P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8
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R I V E R S I D E C O U N T Y T R A N S P O R T A T J O N
C O M M I S S I O N
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B y : _ _ _ _ _ _ _ _ _ _ _ _ _
A n n e M a y e r
E x e c u t i v e D i r e c t o r
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A P P R O V E D A S T O F O R M A N D P R O C E D U R E
B y : . _ ~ ~ - - - - - - - - �
B e s t , B e s t , a n d K r i e g e r
G e n e r a l C o u n c i l
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E A : O F 1 6 2
F e d e r a l F u n d s
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C o n s t r u c t i o n E n g i n e e r i n g a n d G e n e r a l C o n t r a c t X A d m i n i s t r a t i o n
C o n s t r u c t i o n S t a k i n g P a c k a g e a n d C o n t r o l X
C o n s t r u c t i o n S t a k e s X
C o n s t r u c t i o n E n g i n e e r i n g W o r k X
C o n s t r u c t i o n C o n t r a c t A d m i n i s t r a t i o n W o r k X
S e c u r e d L e a s e f o r R e s i d e n t E n g i n e e r O f f i c e S p a c e o r X T r a i l e r
S e t U p C o n s t r u c t i o n P r o j e c t F i l e s X
P r e - C o n s t r u c t i o n M e e t i n g X
P r o g r e s s P a y E s t i m a t e s X
W e e k l y S t a t e m e n t o f W o r k i n g D a y s X
C o n s t r u c t i o n P r o j e c t F i l e s a n d G e n e r a l F i e l d O f f i c e X C l e r i c a l W o r k
L a b o r C o m p l i a n c e A c t i v i t i e s X
A p p r o v e d S u b c o n t r a c t o r S u b s t i t u t i o n s X
C o o r d i n a t i o n X
C i v i l R i g h t s C o n t r a c t C o m p l i a n c e X
O t h e r C o n s t r u c t i o n C o n t r a c t A d m i n i s t r a t i o n P r o d u c t s X
C o n t r a c t I t e m W o r k I n s p e c t i o n X
C o n s t r u c t i o n M a t e r i a l S a m p l i n g a n d T e s t i n g X
S o u r c e I n s p e c t i o n X
S a f e t y a n d M a i n t e n a n c e R e v i e w s X
R e l i e f F r o m M a i n t e n a n c e P r o c e s s X
F i n a ~ I n s p e c t i o n a n d A c c e p t a n c e R e c o m m e n d a t i o n X
P l a n t E s t a b l i s h m e n t A d m i n i s t r a t i o n X
T r a n s p o r t a t i o n M a n a g e m e n t P l a n I m p l e m e n t a t i o n D u r i n g X C o n s t r u c t i o n
L o n g - T e r m E n v i r o n m e n t a l M i t i g a t i o n / M i t i g a t i o n X M o n i t o r i n g D u r i n g C o n s t r u c t i o n C o n t r a c t
O t h e r C o n s t r u c t i o n E n g i n e e r i n g a n d G e n e r a l C o n t r a c t X A d m i n i s t r a t i o n
C o n s t r u c t i o n E n g i n e e r i n g a n d G e n e r a l C o n t r a c t X A d m i n i s t r a t i o n o f S t r u c t u r e s W o r k
C o n t r a c t C h a n g e O r d e r A d m i n i s t r a t i o n X
R e s o l v e C o n t r a c t C l a i m s X
A c c e p t C o n t r a c t , P r e p a r e F i n a l C o n s t r u c t i o n E s t i m a t e , X a n d F i n a l R e p o r t
F I N A L R I G H T O F W A Y E N G I N E E R I N G X
2 1 o f 2 2
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" Q ) i i i C l Q ) C l . . . Q . - � a . 5 ( . ) c : Q ) > . " 0 . . . � - c : I - C ' t l " ' t : : ( . ) c : : : : J c : C ' t l " 0 : : : J 0 ~ a . c : z u . t n : : : J 0 u . ( . ) S T A T E R C T C T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m / R e g i o n a l I m p r o v e m e n t P r o q r a m ( S T I P / R I P ) S T A T E R C T C C o r r i d o r M o b i l i t y I m p r o v e m e n t A c c o u n t ( C M I A ) L O C A L R C T C L o c a l S u b t o t a l s b y C o m p o n e n t P A C T V e r s i o n 1 0 . 1 . 2 0 1 1 _ 0 2 _ 1 8 " D R A F T F U N D I N G S U M M A R Y 1 : : : i i i t : : z 0 - 0 o a . . S a . u � - . c a . : : : J : : : J t n t n t n $ 5 6 , 0 0 0 , 0 0 0 $ 0 $ 0 . , , $ 4 2 , 3 7 0 , 0 0 0 $ 1 5 , 0 0 0 , 0 0 0 $ 1 5 , 0 0 0 , 0 0 0 $ 6 , 6 3 0 , 0 0 0 $ 0 $ 0 $ 1 0 5 , 0 0 0 , 0 0 0 $ 1 5 , 0 0 0 , 0 0 0 $ 1 5 , 0 0 0 , 0 0 0 2 2 o f 2 2 2 8 8 n : ~ - . . . . C ' t l 0 ~ - a . . c C ' t l ~ ( . ) $ 5 6 , 0 0 0 , 0 0 0 $ 4 2 , 3 7 0 , 0 0 0 $ 6 , 6 3 0 , 0 0 0 $ 1 0 5 , 0 0 0 , 0 0 0 " 0 8 - R I V - 2 1 5 - R 1 4 . 2 0 / 2 8 . 5 0 E A : O F 1 6 2 F e d e r a l F u n d s D i s t r i c t A g r e e m e n t 0 8 - 1 5 3 3 P r o j e c t N u m b e r 0 8 0 0 0 0 0 1 1 6 R C T C A g r e e m e n t 1 2 ~ 3 1 - 0 7 8 - 0 0 Q ) - Q . . ! ! ! > - o l - . . . . I l l . c " ' : : : J c : t n : : : J u . $ 5 6 , 0 0 0 , 0 0 0 $ 5 7 , 3 7 0 , 0 0 0 $ 6 , 6 3 0 , 0 0 0 $ 1 2 0 , 0 0 0 , 0 0 0
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A G E N D A I T E M 1 0 �
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" R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : M a y 9 , 2 0 1 2
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : U p d a t e o n S t a t e a n d F e d e r a l L e g i s l a t i o n
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) R e c e i v e a n d f i l e a n u p d a t e o n t h e s t a t e a n d f e d e r a l l e g i s l a t i o n ;
2 ) A d o p t t h e f o l l o w i n g b i l l p o s i t i o n s :
a ) A B 2 4 0 5 ( B i u m e n f i e l d ) - O p p o s e ;
b ) A B - 1 7 8 0 ( B o n i l l a ) - S u p p o r t ;
c ) A B 2 4 9 8 ( G o r d o n ) - S u p p o r t I n C o n c e p t ; a n d
d ) S B 1 5 4 9 ( V a r g a s ) - S u p p o r t I n C o n c e p t .
" B A C K G R O U N D I N F O R M A T I O N :
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F e d e r a l U p d a t e
S t a t e R o u t e 9 1 P r o j e c t R e c e i v e s T r a n s p o r t a t i o n I n f r a s t r u c t u r e F i n a n c e a n d
I n n o v a t i o n A c t P r o g r a m I n v i t a t i o n
O n A p r i l 2 4 , t h e C o m m i s s i o n w a s n o t i f i e d b y t h e U . S . D e p a r t m e n t o f
T r a n s p o r t a t i o n ( U . S . D O T ) t h a t t h e S t a t e R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t
( S R - 9 1 C I P ) w o u l d r e c e i v e a n i n v i t a t i o n t o s u b m i t a f u l l l o a n a p p l i c a t i o n f o r t h e
T r a n s p o r t a t i o n I n f r a s t r u c t u r e F i n a n c e a n d I n n o v a t i o n A c t p r o g r a m ( T I F I A ) . T h i s
a c t i o n m e a n s t h a t t h e U . S . D O T h a s i d e n t i f i e d e n o u g h b u d g e t a u t h o r i t y t o s u b s i d i z e
t h e $ 4 4 4 m i l l i o n l o a n n e e d e d t o f i n a n c e t h e S R - 9 1 C I P . A h i g h l y c o m p e t i t i v e
p r o g r a m , 2 6 a p p l i c a n t s a r o u n d t h e n a t i o n s o u g h t m o r e t h a n $ 1 3 b i l l i o n i n c r e d i t
a s s i s t a n c e . S R - 9 1 C I P w a s o n e o f o n l y 5 p r o j e c t s i n t h e U . S . t o r e c e i v e a n
i n v i t a t i o n i n t o t h e T I F I A p r o g r a m . O n e o t h e r C a l i f o r n i a p r o j e c t w a s s e l e c t e d : t h e
G e r a l d D e s m o n d B r i d g e R e p l a c e m e n t a t t h e P o r t o f L o n g B e a c h , a c r i t i c a l p r o j e c t
f o r n a t i o n a l g o o d s m o v e m e n t .
T h e T I F I A a n n o u n c e m e n t i s t h e s e c o n d m a j o r f u n d i n g a n n o u n c e m e n t f r o m
W a s h i n g t o n f o r S R - 9 1 i n o n l y a f e w m o n t h s . I n D e c e m b e r , t h e p r o j e c t r e c e i v e d
o n e o f o n l y a h a n d f u l o f T I G E R I l l d i s c r e t i o n a r y g r a n t s f o r p r o j e c t s o f n a t i o n a l
2 8 9
A g e n d a I t e m 1 0
significance. Between both funding announcements, the project can be fully •
financed and move forward pending a Record of Decision on the environmental
documents.
The Commission and its allies have spent nearly two years advocating in
Washington, D.C. on Capitol Hill and with the Obama Administration on behalf of
SR-91 . Several Commissioners and staff have made repeated trips to Washington
to make the case. Commission staff and consultants have prepared no less than
five application packages to seek this TIFIA decision. Civic and business
organizations such as Mobility 21, Monday Morning Group, the Riverside Chamber
of Commerce, .and Inland Action have also spent significant time in Washington
speaking with officials about the significance of SR-91 .
The Commission benefited from Congressional champions on both sides of the
political aisle and in both chambers of Congress. Senator Dianne Feinstein has
become a vocal and effective advocate for SR-91 improvements; she held repeated
conversations with Secretary LaHood about the project and recently visited the
freeway itself. Congressman Ken Calvert, whose district includes the project,
worked closely in tandem with Congressman Jerry Lewis and Congresswoman
Mary Bono Mack to also ensure the project remairaed high on the Administration's
radar screen. Additionally, Senate Majority Leader Harry Reid engaged on the
project, due its significant connection to Interstate 15 and implications for trade
and commerce in the western U.S. The Commission owes tremendous thanks to
all of these Members of Congress, as well as Secretary LaHood and his entire
leadership team, including Federal Highway Administrator Victor Mendez.
Federal Surface Transportation Reauthorization Update
At the time this report was written, Congress remained on recess with the fate of
the federal surface transportation reauthorization bill in limbo. No clear direction
from the House of Representatives has yet emerged with a fractured Republican
caucus and zero support from Democrats. Meanwhile, the Senate continued to
apply pressure to House leadership to pass Senator Boxer's S. 1813, Moving
Ahead for Progress in the 21st Century (MAP-21). As a sign of increasing concern
about Congress' inability to approve long-term infrastructure funding and policy, in
early April, Standard & Poors (S&P) authored an ominous report. warning of severe
economic decline across the nation if Congress did not provide reliability and
predictability to the nation's infrastructure.
State Update
Meanwhile, in Sacramento, budget committees in both the Senate and Assembly
•
continue to churn through their options ahead of the upcoming May Revise from •
Governor Brown. Of greatest concern to the Commission in the budget
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p r o c e e d i n g s t h i s y e a r a r e i s s u e s r e l a t e d t o t h e a p p r o p n a t 1 o n o f P r o p o s i t i o n 1 A
H i g h - S p e e d R a i l B o n d A c t f u n d s a n d a l e s s e r - k n o w n y e t i m p o r t a n t i s s u e o f
C a l t r a n s ' a b i l i t y t o p r o d u c e p r o j e c t i n i t i a t i o n d o c u m e n t s ( P I D s ) , w h i c h i s d i s c u s s e d
l a t e r i n t h i s r e p o r t .
H i g h - s p e e d r a i l w i l l f a c e m a n y d e c i s i o n s p o i n t s i n t h e m o n t h s a h e a d . S e v e r a l b i l l s
h a v e b e e n i n t r o d u c e d t o s t a l l o r p r o h i b i t a p p r o p r i a t i o n o f P r o p o s i t i o n 1 A b o n d f u n d s
o r s e n d t h e p r o j e c t b a c k t o t h e v o t e r s . H o w e v e r , t h e r e v i s e d B u s i n e s s P l a n f r o m
t h e C a l i f o r n i a H i g h - S p e e d R a i l A u t h o r i t y ( C H S R A ) i n c l u d e s a b l e n d e d a p p r o a c h t o
i n t e g r a t e h i g h - s p e e d r a i l t o e x i s t i n g r e g i o n a l r a i l s y s t e m s , r e s u l t i n g i n l o w e r c o s t s t o
t h e o v e r a l l p r o j e c t a n d i n c r e a s e d i n v e s t m e n t s i n M e t r o l i n k a n d L o s A n g e l e s ' t r a n s i t
n e t w o r k . T h e e x p e n d i t u r e o f b o n d f u n d s t o r e f l e c t t h i s n e w p o l i c y d i r e c t i o n w i l l b e
a k e y e l e m e n t o f d e l i b e r a t i o n s i n t h e L e g i s l a t u r e ' s b u d g e t p r o c e s s , a s t h e y
d e t e r m i n e h o w m u c h - a n d t o w h e r e - a n y P r o p o s i t i o n 1 A f u n d s w i l l b e
a p p r o p r i a t e d t h i s y e a r . P r o p o s i t i o n 1 A a l s o c o n t a i n s a $ 9 0 0 m i l l i o n f u n d i n g p o t f o r
c o n n e c t i v i t y p r o j e c t s , i n t e n d e d t o l i n k h i g h - s p e e d r a i l t o l o c a l a n d r e g i o n a l f e e d e r
s y s t e m s . G o v e r n o r s S c h w a r z e n e g g e r a n d B r o w n h a v e b e e n c o n s i s t e n t i n v e t o i n g
a n y a p p r o p r i a t i o n s f r o m t h i s f u n d i n g p o t e x c e p t t o f u n d p o s i t i v e t r a i n c o n t r o l ( P T C ) .
C o n n e c t i v i t y m o n e y , i f a p p r o p r i a t e d t h i s y e a r , c o u l d y i e l d b e n e f i t s t o M e t r o l i n k
p r o j e c t s .
T h e G o v e r n o r i s a l s o b e g i n n i n g t o m a k e a p p o i n t m e n t s t o t h e B u s i n e s s ,
T r a n s p o r t a t i o n & H o u s i n g A g e n c y ( B T & H ) . S e n a t e s t a f f e r B r i a n K e l l y h a s b e e n
a p p o i n t e d a s A c t i n g S e c r e t a r y o f B T & H ; M r . K e l l y i s f a m i l i a r w i t h R i v e r s i d e C o u n t y ,
h a v i n g p l a y e d a k e y r o l e i n t h e C o m m i s s i o n ' s s p o n s o r e d l e g i s l a t i o n o v e r t h e y e a r s
t o a u t h o r i z e t o l l i n g o n S t a t e R o u t e 9 1 a n d I n t e r s t a t e 1 5 a n d u t i l i z e d e s i g n - b u i l d .
M r . K e l l y i s w o r k i n g q u i c k l y t o a s s e m b l e h i s a g e n c y ' s s t a f f . C o n c u r r e n t l y ,
G o v e r n o r B r o w n ' s p r o p o s a l t o r e o r g a n i z e B T & H a n d o t h e r s t a t e a g e n c i e s h a s b e e n
r e f e r r e d t o t h e L i t t l e H o o v e r C o m m i s s i o n f o r a 6 0 - d a y r e v i e w . A s a r e m i n d e r , t h e
G o v e r n o r h a s p r o p o s e d c r e a t i n g a s i n g u l a r l y - f o c u s e d t r a n s p o r t ~ t i o n a g e n c y t h a t
w o u l d h o u s e C a l t r a n s , C a l i f o r n i a H i g h w a y P a t r o l ( C H P ) , C a l i f o r n i a T r a n s p o r t a t i o n
C o m m i s s i o n ( C T C ) , D e p a r t m e n t o f M o t o r V e h i c l e s ( D M V ) , a n d C H S R A .
I n a p o s i t i v e s i g n , t h e C a l i f o r n i a S t a t e T r e a s u r e r s u c c e s s f u l l y c o m p l e t e d a b o n d s a l e
i n e a r l y A p r i l w h i c h i n c l u d e d $ 8 9 0 m i l l i o n f o r i n f r a s t r u c t u r e p r o j e c t s . W h i l e t h e
r e l a t i v e d i s t r i b u t i o n o f t h e s e b o n d p r o c e e d s a m o n g i n f r a s t r u c t u r e p r o g r a m s i s n o t
y e t k n o w n , t h e s u c c e s s f u l s a l e m e a n s t h a t p r o j e c t s c a n c o n t i n u e m o v i n g f o r w a r d
t h r o u g h o u t t h e s t a t e f o r n o w .
A l s o i n t h e S t a t e C a p i t o l , t r a n s p o r t a t i o n p o l i c y c o m m i t t e e s a r e b e g i n n i n g t o
r a m p - u p t o c o n s i d e r s e v e r a l d o z e n b i l l s t h a t h a v e b e e n i n t r o d u c e d s i n c e J a n u a r y .
H e a r i n g s a r e s l a t e d i n t h e A s s e m b l y a n d S e n a t e o v e r t h e n e x t s e v e r a l w e e k s . M o s t
b i l l s m o v i n g t h r o u g h c o m m i t t e e s p e r t a i n t o v e h i c l e c o d e m a t t e r s o r a r e s p e c i f i c t o
2 9 1
A g e n d a I t e m 1 0
certain areas of the state. Below are four bills of interest to the Commission for
which staff is recommending the Commission adopt positions.
AB 2405 (Biumenfield)-Toll Exemptions for Low-Emissions Vehicles
Recommended Position: Oppose
This bill would exempt certain low-emissions vehicles from being charged for using
toll lanes in California. The bill identifies several categories of low-emissions
vehicles according to state and federal legal definitions:
• Super Ultra-Low Emission Vehicles (SULEV);
• Inherently Low Emission Vehicles (ILEV); and
Advanced Technology Partial-Zero Low Emission Vehicles (AT PZEV).
These types of vehicles currently receive stickers, which allows them to travel in
high-occupancy vehicle (HOV) lanes with fewer than the otherwise-required number
of occupants. The authority for these stickers exists until January 1, 2015.
AB 2405 would amend current law to also exempt these vehicles from paying tolls
that are charged to single-occupant vehicles traveling in toll Janes. Interestingly,
the bill does not allow the new exemption for low-emission vehicles traveling on a
toll road, toll highway, or toll bridge.
•
This bill is of concern to the Commission because of its upcoming 50-year •.
operation of the new SR-91 Express Lanes, following the completion of the SR-91
CIP. The Commission's new facility has been planned and will be financed on the
assumption that single-occupant vehicles traveling in the express lanes will be
tolled, regardless of their emissions. Removing this class of vehicles from tolling
will negatively impact the Commission's ability to finance the SR-91 CIP and
reduce the revenue available to pay for debt service, operations, and maintenance
of the express lanes. Additionally, AB 2405 would hamstring the Commission's
ability to achieve one of the most important objectives of the SR-91 CJP -to
manage congestion and maximize throughput of people in the SR-91 corridor.
Staff is concerned any time legislation is introduced· to preempt, manipulate, or
subvert local control of toll policies. SB 1316 (Correa), which became law in 2008
and authorized the Commission to collect tolls on SR-91 , created the SR-91
Advisory Committee. This committee of Orange and Riverside County elected
officials was assigned the legal responsibility of recommending toll policy to the
Commission and the Orange County Transportation Authority (OCTA). The
Legislature created this local decision-making structure out of recognition that
severe congestion in the SR-91 Corridor would be managed best through regional
·cooperation.
While recognizing the author's desire to create in.centives to reduce air pollution, •
Commission staff believes that AB 2405 is an unwelcome intrusion on the local
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c o n t r o l n e e d e d t o f i n a n c e t h e $ 1 . 3 b i l l i o n S R - 9 1 C I P a n d e f f i c i e n t l y m a n a g e
c o n g e s t i o n i n t h e c o r r i d o r . T h e r e f o r e , s t a f f r e c o m m e n d s t h e C o m m i s s i o n a d o p t a n
O p p o s e p o s i t i o n o n A B 2 4 0 5 ( B i u m e n f i e l d ) .
A B 1 7 8 0 ( B o n i l l a ) - P r o j e c t I n i t i a t i o n D o c u m e n t s
R e c o m m e n d e d P o s i t i o n : S u p p o r t
T h i s b i l l i s s i m i l a r t o A B 1 1 3 4 ( B o n i l l a ) , w h i c h t h e C o m m i s s i o n s u p p o r t e d i n 2 0 1 1 .
T h e b i l l a m e n d s C a l t r a n s p r o t o c o l s f o r c o n d u c t i n g p r o j e c t s t u d y r e p o r t s ( P S R ) , a l s o
k n o w n a s P I D s , f o r t r a n s p o r t a t i o n p r o j e c t s o n t h e s t a t e h i g h w a y s y s t e m . O v e r
r e c e n t y e a r s t h e r e h a s b e e n g r o w i n g c o n c e r n a m o n g s e l f - h e l p c o u n t i e s a n d t h e
L e g i s l a t i v e A n a l y s t O f f i c e ( L A O ) o v e r C a l t r a n s p o l i c i e s o n p e r f o r m i n g P I D s f o r l o c a l
a n d r e g i o n a l t r a n s p o r t a t i o n a g e n c i e s ' p r o j e c t s . T h e s e d o c u m e n t s a r e t h e e s s e n t i a l
f i r s t s t e p t o " b i r t h " a n e w p r o j e c t o n t h e s t a t e h i g h w a y s y s t e m . A f t e r a n a r c a n e
a n d c o m p l e x s e r i e s o f e v e n t s i n r e c e n t y e a r s r e l a t e d t o s t a t e b u d g e t c r u n c h e s a n d
o u t d a t e d b u r e a u c r a t i c a p p r o a c h e s , t h e S e l f - H e l p C o u n t i e s C o a l i t i o n h a s t a k e n
p r o a c t i v e m e a s u r e s l e g i s l a t i v e l y a n d a d m i n i s t r a t i v e l y t o p u s h f o r r e f o r m o f P I D s .
T h e m a j o r p r o v i s i o n s o f A B 1 7 8 0 w o u l d r e q u i r e t h a t C a l t r a n s p e r f o r m P S R s a t i t s
o w n e x p e n s e f o r s t a t e h i g h w a y p r o j e c t s t h a t a r e i n c l u d e d i n v o t e r - a p p r o v e d s e l f -
h e l p s a l e s t a x e x p e n d i t u r e p l a n s . F o r s t a t e h i g h w a y p r o j e c t s t h a t a r e n o t i n s u c h
e x p e n d i t u r e p l a n s b u t . a r e s t i l l l o c a l l y f u n d e d , l o c a l a g e n c i e s c a n r e q u e s t C a l t r a n s t o
p e r f o r m a P S R ; h o w e v e r i f C a l t r a n s r e s o u r c e s a r e n o t a v a i l a b l e t o p e r f o r m t h e P S R ,
t h e l o c a l a g e n c y c o u l d p e r f o r m i t s o w n P S R a t i t s o w n e x p e n s e . T h e b i l l w o u l d
f u r t h e r r e q u i r e C a l t r a n s a n d l o c a l a g e n c i e s r e q u e s t i n g P S R s t o b e i n c o n t i n u o u s
c o m m u n i c a t i o n .
A P S R d e s c r i b e s t h e p o t e n t i a l p r o j e c t , a s s e s s e s t h e c o s t a n d s c h e d u l e , a n d h e l p s
a g e n c i e s m a k e a n i n f o r m e d d e c i s i o n a b o u t m a k i n g f i n a n c i a l c o m m i t m e n t s t o t h e
p r o j e c t . P S R s f o r p r o j e c t s o n t h e s t a t e h i g h w a y s y s t e m a r e t y p i c a l l y p e r f o r m e d b y
C a l t r a n s . L o c a l e n t i t i e s s u c h a s c i t i e s , c o u n t i e s , a n d t r a n s p o r t a t i o n c o m m i s s i o n s ,
c a n r e q u e s t t h a t C a l t r a n s p e r f o r m P S R s o n i t s b e h a l f , s u b j e c t t o a v a i l a b i l i t y o f
C a l t r a n s r e s o u r c e s . L o c a l e n t i t i e s c a n a l s o p e r f o r m t h e P S R s w i t h C a l t r a n s r e v i e w .
T h e b i l l i s s p o n s o r e d b y t h e S e l f - H e l p C o u n t i e s C o a l i t i o n , o f w h i c h t h e C o m m i s s i o n
i s a m e m b e r .
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A g e n d a I t e m 1 0
SB 1549 (Vargas) I AB 2498 (Gordon) -Construction Manager/General Contractor
Recommended Position: Support In Concept
Both of these bills provide a new innovative project delivery method for
transportation projects in California, known as construction manager/general
contractor (CM/GC). Similar to design-build, CM/GC allows an agency to procure
one contractor to be responsible for multiple phases of a project, as opposed to the
traditional design-bid-build process that is standard in California. This streamlined
contracting method also helps transfer risk to. the private sector and allows for
innovation and time savings in delivering projects. CM/GC is used in other states
and is currently being promoted by the Obama Administration's leadership at the
U.S.DOT under the Every Day Counts initiative.
AB 2498 (Gordon) would provide CM/GC authority to Caltrans only and spells out a
specific process for these ·procurements to take place. SB 1549 provides CM/GC
authority to San Diego Association of Governments (SANDAG) for 20 projects in
San Diego County. The Commission's adopted legislative platform calls for the
Commission to support legislation that expands the use of innovative, streamlined
project delivery methods for transportation projects. While neither of these bills
provides the Commission with new authorities, the increased use of these methods
elsewhere across the state increase the opportunity for successes and hopefully a
trend towards their expanded use. At this time, the Commission does not have
any projects contemplated for CM/GC contracting. Staff recommends the
Commission adopt a Support In Concept position on both AB 2498 and SB 1549
as introduced, while monitoring any amendments to these bills by opponents of
innovative contracting that could curtail its benefits or set harmful precedents for
future laws and projects.
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Agenda Item 1 0
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