HomeMy Public PortalAbout10 October 8, 2014 Commission"
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T I M E / D A T E :
L O C A T I O N :
R i ~ i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
M E E T I N G A G E N D A
9 : 3 0 a . m . I W e d n e s d a y , O c t o b e r 8 , 2 0 1 4
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e
& a C O M M I S S I O N E R S - 6
C h a i r - M a r i o n A s h l e y
V i c e C h a i r - D a r y l B u s c h
S e c o n d V i c e C h a i r - S c o t t M a t a s
K e v i n J e f f r i e s , C o u n t y o f R i v e r s i d e
J o h n F . T a v a g l i o n e , C o u n t y o f R i v e r s i d e
J e f f S t o n e , C o u n t y o f R i v e r s i d e
J o h n J . B e n o i t , C o u n t y o f R i v e r s i d e
M a r i o n A s h l e y , C o u n t y o f R i v e r s i d e
D e b o r a h F r a n k l i n I A r t W e l c h , C i t y o f B a n n i n g
R o g e r B e r g I J e f f F o x , C i t y o f B e a u m o n t
J o s e p h D e C o n i n c k / T o B e A p p o i n t e d , C i t y o f B l y t h e
E l l a Z a n o w i c I J e f f H e w i t t , C i t y o f C a l i m e s a
M a r y C r a t o n / R a n d y B o n n e r , C i t y o f C a n y o n L a k e
G r e g P e t t i s / K a t h l e e n D e R o s a , C i t y o f C a t h e d r a l C i t y
S t e v e n H e r n a n d e z I E d u a r d o G a r c i a , C i t y o f C o a c h e l l a
K a r e n S p i e g e l / E u g e n e M o n t a n e z , C i t y o f C o r o n a
S c o t t M a t a s / R u s s e l l B e t t s , C i t y o f D e s e r t H o t S p r i n g s
A d a m R u s h / I k e B o o t s m a , C i t y o f E a s t v a l e
L a r r y S m i t h / R o b e r t Y o u s s e f , C i t y o f H e m e t
P a t r i c k M u l l a n y / T o B e A p p o i n t e d , C i t y o f I n d i a n W e l l s
G l e n n M i l l e r I M i c h a e l W i l s o n , C i t y o f I n d i o
F r a n k J o h n s t o n / M i c h e a l G o o d l a n d , C i t y o f J u r u p a V a l l e y
T e r r y H e n d e r s o n / D o n A d o l p h , C i t y o f L a Q u i n t a
B o b M a g e e / N a t a s h a J o h n s o n , C i t y o f L a k e E l s i n o r e
S c o t t M a n n / W a l l a c e E d g e r t o n , C i t y o f M e n i f e e
J e s s e M o l i n a I G e o r g e E . P r i c e , C i t y o f M o r e n o V a l l e y
R i c k G i b b s / T o B e A p p o i n t e d , C i t y o f M u r r i e t a
B e r w i n H a n n a / K a t h y A z e v e d o , C i t y o f N o r c o
J a n H a r n i k I S u s a n M a r i e W e b e r , C i t y o f P a l m D e s e r t
G i n n y F o a t / P a u l L e w i n , C i t y o f P a l m S p r i n g s
D a r y l B u s c h / A l L a n d e r s , C i t y o f P e r r i s
T e d W e i l l I T o B e A p p o i n t e d , C i t y o f R a n c h o M i r a g e
S t e v e A d a m s I A n d y M e l e n d r e z , C i t y o f R i v e r s i d e
A n d r e w K o t y u k I S c o t t M i l l e r , C i t y o f S a n J a c i n t o
R o n R o b e r t s I J e f f C o m e r c h e r o , C i t y o f T e m e c u l a
B e n B e n o i t / T i m o t h y W a l k e r , C i t y o f W i l d o m a r
B a s e m M u a l l e m , G o v e r n o r ' s A p p o i n t e e
R E C O R D S
C o m m e n t s a r e w e l c o m e d b y t h e C o m m i s s i o n . I f y o u w i s h t o p r o v i d e c o m m e n t s t o t h e C o m m i s s i o n ,
p l e a s e c o m p l e t e a n d s u b m i t a S p e a k e r C a r d t o t h e C l e r k o f t h e B o a r d .
C O M M - C O M M - 0 0 0 4 0
Tara Byerly
From: Tara Byerly
Sent:
To:
Thursday, October 02, 2014 2:09 PM
Tara Byerly
Cc: Jennifer Harmon
Subject: RCTC: October Commission Agenda -10/08/2014
Importance: High
Good afternoon Commissioners:
The October Commission Agenda for the meeting scheduled for Wednesday, October 8, 2014 @ 9:30 a.m. is available.
Please copy the link:
http://www.rctc.org/uploads/media items/october-8-2014.original.pdf
Please let me know if you have any questions. Thank you.
Respectfully,
Tara S. Byerly
Senior Administrative Assistant
RCTC
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
Tara Byerly
From: Tara Byerly
Sent:
To:
Thursday, October 02, 2014 2:26 PM
Tara Byerly
Subject: RCTC: October Commission Agenda
Importance: High
Good afternoon Commission Alternates:
The October Commission Agenda for the meeting scheduled for Wednesday, October 8, 2014@ 9:30 a.m. is available.
Please copy the link:
http://www.rctc.org/uploads/media items/october-8-2014.original.pdf
Tara S. Byerly
Senior Administrative Assistant
RCTC
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
w w w . r c t c . o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
9 : 3 0 a . m .
W e d n e s d a y 1 O c t o b e r 8 1 2 0 1 4
B O A R D R O O M
C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t 1 F i r s t F l o o r 1 R i v e r s i d e 1 C A
I n c o m p l i a n c e w i t h t h e B r o w n A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 7 . 5 , a g e n d a m a t e r i a l s d i s t r i b u t e d
7 2 h o u r s p r i o r t o t h e m e e t i n g , w h i c h a r e p u b l i c r e c o r d s r e l a t i n g t o o p e n s e s s i o n a g e n d a i t e m s , w i l l b e a v a i l a b l e
f o r i n s p e c t i o n b y m e m b e r s o f t h e p u b l i c p r i o r t o t h e m e e t i n g a t t h e C o m m i s s i o n o f f i c e , 4 0 8 0 L e m o n S t r e e t ,
T h i r d F l o o r , R i v e r s i d e , C A , a n d o n t h e C o m m i s s i o n ' s w e b s i t e , w w w . r c t c . o r g .
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n 5 4 9 5 4 . 2 , i f s p e c i a l
a s s i s t a n c e i s n e e d e d t o p a r t i c i p a t e i n a C o m m i s s i o n m e e t i n g , p l e a s e c o n t a c t t h e C l e r k o f t h e B o a r d a t
( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s p r i o r t o m e e t i n g t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t
r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o p r o v i d e a c c e s s i b i l i t y a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . P L E D G E O F A L L E G I A N C E
3 . R O L L C A L L
4 . P U B L I C C O M M E N T S - E a c h i n d i v i d u a l s p e a k e r i s l i m i t e d t o s p e a k t h r e e ( 3 ) c o n t i n u o u s m i n u t e s o r
l e s s . T h e C o m m i s s i o n m a y , e i t h e r a t t h e d i r e c t i o n o f t h e C h a i r o r b y m a j o r i t y v o t e o f t h e C o m m i s s i o n ,
w a i v e t h i s t h r e e m i n u t e t i m e l i m i t a t i o n . D e p e n d i n g o n t h e n u m b e r o f i t e m s o n t h e A g e n d a a n d t h e
n u m b e r o f s p e a k e r s , t h e C h a i r m a y , a t h i s / h e r d i s c r e t i o n , r e d u c e t h e t i m e o f e a c h s p e a k e r t o t w o ( 2 )
c o n t i n u o u s m i n u t e s . I n a d d i t i o n , t h e m a x i m u m t i m e f o r p u b l i c c o m m e n t f o r a n y i n d i v i d u a l i t e m o r
t o p i c i s t h i r t y { 3 0 ) m i n u t e s . A l s o , t h e C o m m i s s i o n m a y t e r m i n a t e p u b l i c c o m m e n t s i f s u c h c o m m e n t s
b e c o m e r e p e t i t i o u s . S p e a k e r s m a y n o t y i e l d t h e i r t i m e t o o t h e r s w i t h o u t t h e c o n s e n t o f t h e C h a i r . A n y
w r i t t e n d o c u m e n t s t o b e d i s t r i b u t e d o r p r e s e n t e d t o t h e C o m m i s s i o n s h a l l b e s u b m i t t e d t o t h e C l e r k o f
t h e B o a r d . T h i s p o l i c y a p p l i e s t o P u b l i c C o m m e n t s a n d c o m m e n t s o n A g e n d a I t e m s .
5 .
U n d e r t h e B r o w n A c t , t h e C o m m i s s i o n s h o u l d n o t t a k e a c t i o n o n o r d i s c u s s m a t t e r s r a i s e d d u r i n g p u b l i c
c o m m e n t p o r t i o n o f t h e a g e n d a t h a t a r e n o t l i s t e d o n t h e a g e n d a . C o m m i s s i o n m e m b e r s m a y r e f e r
s u c h m a t t e r s t o s t a f f f o r f a c t u a l i n f o r m a t i o n o r t o b e p l a c e d o n t h e s u b s e q u e n t a g e n d a f o r
c o n s i d e r a t i o n .
A P P R O V A L O F M I N U T E S - J U L Y 9 , 2 0 1 4
Riverside County Transportation Commission Agenda
October 8, 2014
Page 2
6. PUBLIC HEARING -ADOPTION OF AMENDED RESOLUTION OF NECESSITY NO. 13-022 FOR •
THE ACQUISITION OF TEMPORARY CONSTRUCTION EASEMENT AND TEMPORARY ACCESS
EASEMENT INTERESTS IN CERTAIN REAL PROPERTY, BY EMINENT DOMAIN, MORE
PARTICULARLY DESCRIBED AS ASSESSOR PARCEL NO. 102-420-035 LOCATED IN CORONA,
RIVERSIDE COUNTY, CALIFORNIA, FOR THE STATE ROUTE 91 CORRIDOR IMPROVEMENT
PROJECT, BETWEEN PIERCE STREET ON THE EAST TO THE COUNTY LINE ON THE WEST, IN
RIVERSIDE COUNTY, CALIFORNIA
Pagel
Overview
This item is for the Commission to:
1} Conduct a hearing to consider an amendment to the previously adopted Resolution of
Necessity No. 13-022, including providing all parties and their attorneys, or their
representatives, an opportunity to be heard on the issues relevant to the resolution
of necessity;
2} Make the following findings as hereinafter described in this report:
a) The public interest and necessity require the proposed project;
b) The project is planned or located in a manner that will be most compatible
with the greatest public good and the least private injury;
c} The real property to be acquired is necessary for the project; and •
d) The offer of just compensation was not made in this circumstance. Instead,
the property owner has stipulated to an additional deposit based on an
appraisal for Fair Market Value.
3) Adopt Amended Resolution of Necessity No. 13-022, "Adoption of an Amendment to
Resolution of Necessity No. 13-022 for the Acquisition of Temporary Construction
Easement and Temporary Access Easement Interests in Certain Real Property, by
Eminent Domain, More Particularly Described as Assessor Parcel No. 102-420-035
located in Corona, Riverside County, California", for the State Route 91 Corridor
Improvement Project (SR-91 CIP}, Between Pierce Street on the East to the County
Line on the West, in Riverside County, California.
7. ADDITIONS/ REVISIONS -The Commission may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came to
the attention of the Commission subsequent to the posting of the agenda. An action adding
an item to the agenda requires 2/3 vote of the Commission. If there are Jess than 2/3 of the
Commission members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.
8. CONSENT CALENDAR -All matters on the Consent Calendar will be approved in a single
motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled •
from the Consent Calendar will be placed for discussion at the end of the agenda.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A g e n d a
O c t o b e r 8 , 2 0 1 4
P a g e 3
S A . F I S C A L Y E A R S 2 0 1 5 - 1 9 M E A S U R E A F I V E - Y E A R C A P I T A L I M P R O V E M E N T P L A N F O R
L O C A L S T R E E T S A N D R O A D S - C I T Y O F N O R C O
P a g e 2 2
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e F Y s 2 0 1 5 - 1 9 M e a s u r e A F i v e - Y e a r
C a p i t a l I m p r o v e m e n t P l a n ( C I P ) f o r L o c a l S t r e e t s a n d R o a d s ( L S R ) f o r t h e c i t y o f N o r c o
( N o r c o ) a s s u b m i t t e d .
S B . F I S C A L Y E A R 2 0 1 4 / 1 5 A N N U A L L O C A L T R A N S P O R T A T I O N F U N D P L A N N I N G
A L L O C A T I O N S T O W E S T E R N R I V E R S I D E C O U N C I L O F G O V E R N M E N T S A N D
C O A C H E L L A V A L L E Y A S S O C I A T I O N O F G O V E R N M E N T S
P a g e 3 5
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
A p p r o v e a n a l l o c a t i o n o f L o c a l T r a n s p o r t a t i o n F u n d ( L T F ) p l a n n i n g f u n d s i n
t h e a m o u n t o f $ 6 7 2 , 3 7 5 f o r W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s
( W R C O G ) a n d $ 3 6 6 , 7 5 0 f o r t h e C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s
( C V A G ) f o r e f f p r t s i d e n t i f i e d i n e a c h a g e n c y ' s F Y 2 0 1 4 / 1 5 L T F P r o g r a m
O b j e c t i v e s / W o r k P l a n ( W o r k P l a n ) t h a t s u p p o r t t r a n s p o r t a t i o n p l a n n i n g
p r o g r a m s a n d f u n c t i o n s c o n s i s t e n t w i t h r e g i o n a l a n d s u b r e g i o n a l p l a n s ,
p r o g r a m s a n d r e q u i r e m e n t s ; a n d
C o n f i r m t h a t a l l o c a t i o n s o f L T F P l a n n i n g f u n d s b e r e l a t e d t o a c t i v i t i e s t h a t
b e n e f i t t h e r e s p e c t i v e g e o g r a p h i c r e g i o n s t h r o u g h W R C O G o r C V A G .
S C . M E M O R A N D U M O F U N D E R S T A N D I N G W I T H T H E S O U T H E R N C A L I F O R N I A
A S S O C I A T I O N O F G O V E R N M E N T S R E G A R D I N G T H E I M P L E M E N T A T I O N O F T H E 2 0 1 2
R E G I O N A L T R A N S P O R T A T I O N P R O G R A M / S U S T A I N A B I L I T Y C O M M U N I T I E S S T R A T E G Y
P a g e 4 2
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e M e m o r a n d u m o f U n d e r s t a n d i n g
( M O U ) N o . 1 5 - 6 5 - 0 2 2 - 0 0 w i t h t h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s
( S C A G ) r e g a r d i n g t h e i m p l e m e n t a t i o n o f t h e 2 0 1 2 R e g i o n a l T r a n s p o r t a t i o n
P l a n / S u s t a i n a b i l i t y C o m m u n i t i e s S t r a t e g y ( R T P / S C S ) .
Riverside County Transportation Commission Agenda
October 8, 2014
Page4
BD. AGREEMENT FOR CALIFORNIA HIGHWAY PATROL CONSTRUCTION ZONE
ENHANCEMENT ENFORCEMENT PROGRAM SERVICES DURING THE CONSTRUCTION
OF THE INTERSTATE 215 CENTRAL WIDENING PROJECT FROM SCOTT ROAD TO
NUEVO ROAD IN THE CITIES OF MENIFEE AND PERRIS
Page49
Overview
This item is for the Commission to:
1) Approve Agreement No. 13-31-035-01, Amendment No. 1 to Agreement
No. 13-31-035-00, with the California Highway Patrol (CHP) for Construction
Zone Enhanced Enforcement Progr~m (COZEEP) services during the
construction of the Interstate 215 Central widening project for an additional
amount of $700,000, resulting in a total amount not to exceed $1,080,000;
and
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission.
BE. AMENDMENTS TO AGREEMENTS RELATED TO THE CONSTRUCTION OF STATE ROUTE
74 CURVE WIDENING FROM CALVERT AVENUE TO CALIFORNIA AVENUE IN THE
COUNTY OF RIVERSIDE NEAR THE CITY OF HEMET
Page53
Overview
This item is for the Commission to:
1) Approve Agreement No. 12-31-056-01, Amendment No. 1 to Agreement
No. 12-31-056-00, with RBF Consulting to provid~ additional construction
management (CM) materials testing and construction surveying services for
the State Route 74 curve widening project in the amount of $25,000, for a
total amount not to exceed $435,545;
2) Approve an increase in the contingency for Agreement No. 13-31-139-00 with
All American Asphalt (All American) to provide additional construction
services for the project in the amount of $200,000, for a revised total
contingency of $397,000, and a total amount not to exceed $2,367,005;
3) Approve Agreement No. 15-31-032-00 with Southern California Gas Company
(SoCalGas) for utility relocation in the amount of $250,000;
4)
5)
Authorize the Chair or Executive Director, pursuant to legal counsel review, to
execute the agreements on behalf of the Commission; and
Authorize the Executive Director to approve contingency work up to the total
authorized amount of $55,000 as may be required for the project.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A g e n d a
O c t o b e r 8 , 2 0 1 4
P a g e 5
B F . 2 0 1 4 A M E N D M E N T T O T H E J O I N T P O W E R S A G R E E M E N T F O R T H E L O S A N G E L E S -
S A N D I E G O - S A N L U I S O B I S P O R A I L C O R R I D O R A G E N C Y
P a g e 6 4
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e N o . 1 3 - 2 5 - 0 8 0 - 0 1 , A m e n d m e n t N o . 1 t o
A g r e e m e n t N o . 1 3 - 2 5 - 0 8 0 - 0 0 w i t h t h e L o s A n g e l e s - S a n D i e g o - S a n L u i s O b i s p o
( L O S S A N ) R a i l C o r r i d o r A g e n c y t o e n s u r e t h e o f f i c i a l a g e n c y n a m e i s c o r r e c t l y s t a t e d .
9 . P U R C H A S E O F C O M P U T E R N E T W O R K E Q U I P M E N T T H R O U G H T H E W E S T E R N S T A T E S
C O N T R A C T I N G A L L I A N C E
1 0 .
P a g e 6 9
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e p u r c h a s e o f c o m p u t e r n e t w o r k e q u i p m e n t
f r o m H P t h r o u g h t h e W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e ( W S C A ) - a s u b s i d i a r y o f t h e
N a t i o n a l A s s o c i a t i o n o f S t a t e P u r c h a s i n g O f f i c i a l s ( N A S P O ) - A g r e e m e n t N o . B 2 1 7 6 4 t o
i m p l e m e n t t h e p r o p o s e d i n f r a s t r u c t u r e s y s t e m d e s i g n i n t h e a m o u n t o f $ 3 0 2 , 0 0 0 , p l u s a
$ 4 8 , 0 0 0 c o n t i n g e n c y , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 3 5 0 , 0 0 0 .
R E C O M M E N D A T I O N S F O R P R I V A T E U S E S A N D U T I L I T I E S O N C O M M I S S I O N P R O P E R T Y
P a g e 1 3 7
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) R e c e i v e a n u p d a t e t o t h e P e r r i s V a l l e y L i n e ( P V L ) l i c e n s e r e s o l u t i o n ;
2 ) A u t h o r i z e s t a f f t o m o v e f o r w a r d w i t h n e g o t i a t i o n o f r a t e s a s o u t l i n e d i n t h e s t a f f
r e p o r t f o r p r i v a t e u s e l i c e n s e s ; a n d
3 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e l i c e n s e
a g r e e m e n t s a l o n g t h e S a n J a c i n t o B r a n c h L i n e .
1 1 . S T A T E A N D F E D E R A L L E G I S L A T I V E U P D A T E
P a g e 1 5 3
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i s s i o n t o r e c e i v e a n d f i l e t h e S t a t e a n d F e d e r a l L e g i s l a t i v e U p d a t e .
Riverside County Transportation Commission Agenda
October 8, 2014
Page 6
12. ITEM(S} PULLED FROM CONSENT CALENDAR AGENDA
13. COMMISSIONERS/ EXECUTIVE DIRECTOR REPORT
Overview
This item provides the opportunity for the Commissioners and the Executive Director to
report on attended meetings/conferences and any other items related to Commission
activities.
14. CLOSED SESSION
14A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d)(l)
Case No(s). RIC 1211222
15. ADJOURNMENT
The next Commission meeting and is scheduled to be held at 9:30 a.m., Wednesday,
November 12, 2014, Board Chambers, First Floor, County Administrative Center, 4080 Lemon
Street, Riverside.
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
COMMISSIONER SIGN-IN SHEET
OCTOBER 8, 2014
NAME AGENCY E_MAIL ADDRESS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
ROLL CALL
OCTOBER 8, 2014
County of Ri.verside, District I
County of Riverside, District II
County of Riverside, District Ill
County of Riverside, District IV
County of Riverside, District V
City of Banning
City of Beaumont
City of Blythe
City of Calimesa
City of Canyon Lake
City of Cathedral City
City of Coachella
City of Corona
City of Desert Hot Springs
City of Eastvale
City of Hemet
City of Indian Wells
City of Indio
City of Jurupa Valley
City of La Quinta
City of Lake Elsinore
City of Menifee
City of Moreno Valley
City of Murrieta
City of Norco
City of Palm Desert
City of Palm Springs
City of Perris
City of Rancho Mirage
City of Riverside
City of San Jacinto
City of Temecula
City of Wildomar
Governor's Appointee, Caltrans District 8
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
M I N U T E S
W e d n e s d a y , J u l y 9 , 2 0 1 4
1 . C A L L T O O R D E R
T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n w a s c a l l e d t o o r d e r b y
C h a i r M a r i o n A s h l e y a t 9 : 3 3 a . m . i n t h e B o a r d R o o m a t t h e C o u n t y o f R i v e r s i d e
A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e , C a l i f o r n i a , 9 2 5 0 1 .
2 . P L E D G E O F A L L E G I A N C E
C o m m i s s i o n e r S c o t t M a t a s l e d t h e C o m m i s s i o n i n a f l a g s a l u t e .
3 . R O L L C A L L
4 .
C o m m i s s i o n e r s / A l t e r n a t e s P r e s e n t
S t e v e A d a m s F r a n k J o h n s t o n
M a r i o n A s h l e y A n d r e w K o t y u k
B e n B e n o i t B o b M a g e e
J o h n J . B e n o i t S c o t t M a n n
R o g e r B e r g S c o t t M a t a s
D a r y l B u s c h G l e n n M i l l e r
M a r y C r a t o n J e s s e M o l i n a
J o s e p h D e C o n i n c k B a s e m M u a l l e m
G i n n y F o a t G r e g P e t t i s
D e b o r a h F r a n k l i n R o n R o b e r t s
B e r w i n H a n n a L a r r y S m i t h
D o u g l a s H a n s o n K a r e n S p i e g e l
J a n H a r n i k J e f f S t o n e
T e r r y H e n d e r s o n J o h n F . T a v a g l i o n e
S t e v e n H e r n a n d e z T e d W e i l l
K e v i n J e f f r i e s E l l a Z a n o w i c
P U B L I C C O M M E N T S
C o m m i s s i o n e r s A b s e n t
R i c k G i b b s
A d a m R u s h
E x e c u t i v e D i r e c t o r A n n e M a y e r p r e s e n t e d C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r
B r i a n C u n a n a n a n d R a i l M a n a g e r S h e l d o n P e t e r s o n w i t h 1 0 - y e a r s e r v i c e a w a r d s .
A r n o l d S a n M i g u e l , R e g i o n a l A f f a i r O f f i c e r s f o r t h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f
G o v e r n m e n t s ( S C A G ) , a n n o u n c e d a n d e n c o u r a g e d t h e C o m m i s s i o n e r s a t t e n d a n c e a t t h e
Riverside County Transportation Commission Minutes
July 9, 2014
Page 2
Fifty Years into the War on Poverty: A Summit on Advancing Southern California's Battle
Plan for Victory -Poverty to Jobs, Workforce Development Tactics and Economic Growth
Campaigns. The summit will be held on August 20, 2014, from 9:00 a.m. -3:00 p.m. at the
California Science Center. Flyers were distributed to the Commissioners.
S. APPROVAL OF MINUTES-TO BE SUBMITIED AT THE NEXT MEETING
6. PUBLIC HEARING -ADOPTION OF RESOLUTIONS OF NECESSITY FOR THE ACQUISITION OF
FEE, PERMANENT WALL FOOTING EASEMENT, TEMPORARY CONSTRUCTION EASEMENT,
AND POSSESSORY INTERESTS INCLUDING IMPROVEMENTS LOCATED THEREON, IN
PORTIONS OF CERTAIN REAL PROPERTY BY EMINENT DOMAIN, MORE PARTICULARLY
DESCRIBED AS ASSESSOR PARCEL NOS. 118-270-023 AND 118-270-024; AND 102-290-001
LOCATED IN CORONA, RIVERSIDE COUNTY, CALIFORNIA, FOR THE STATE ROUTE 91
CORRIDOR IMPROVEMENT PROJECT, BETWEEN PIERCE STREET ON THE EAST TO THE
COUNTY LINE ON THE WEST, IN RIVERSIDE COUNTY, CALIFORNIA
At this time, Chair Ashley recused himself from Agenda Item No. 6 due to a conflict of
interest and stepped out of the meeting.
•
Vice Chair Daryl Busch assumed the Chair and opened the public hearing and called upon •
legal counsel to explain the nature and scope of this hearing.
Haviva Shane, legal counsel, explained the purpose of this hearing is for the Board to
consider the adoption of Resolution of Necessity Nos. 14-021 and 14-024 for the
acquisition of real property for the State Route 91 Corridor Improvement Project (SR-91
CIP). She stated at the conclusion of this hearing, the Board will be asked to adopt the
resolution of necessity and she listed the findings. She explained the purpose of this
hearing is to consider the need for acquisition of the property and not to consider the value
of the property.
Jennifer Harmon, Clerk of the Board, verified the proofs of mailing that certify the notices
were sent to the property owners of said parcel numbers are on file with the Commission.
The Commission received three written objections emailed July 8 from Palmieri, Tyler,
Wiener, Wilhelm & Waldron, LLP (PTWWW) representing Cardenas Markets related to
Resolution of Necessity No. 14-021, which were distributed to the Commissioners. Also,
there were requests to speak from Erin Naderi, PTWWW, representing Cardenas Markets,
as well as representatives for Thrifty Oil Co. for Resolution No. 14-024.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
J u l y 9 , 2 0 1 4
P a g e 3
1 1 1 8 - 2 7 0 - 0 2 3 2 2 2 1 7 A g i n s / C o r o n a T o w n e C e n t e r 1 4 - 0 2 1 Y e s
1 1 8 - 2 7 0 - 0 2 4
2 1 0 2 - 2 9 0 - 0 0 1 2 2 1 6 6 T h r i f t y O i l C o . 1 4 - 0 2 4 Y e s
M a r k L a n c a s t e r , R i g h t o f W a y M a n a g e r , p r e s e n t e d t h e r e s o l u t i o n s o f n e c e s s i t y f o r t h e
S R - 9 1 C I P a n d d i s c u s s e d t h e f o l l o w i n g a r e a s :
" F o u r f i n d i n g s r e q u i r e d b y t h e B o a r d ;
" P r o j e c t M a p - P a r c e l l o c a t i o n i n t h e p r o j e c t a r e a ;
" P a r c e l l i s t ;
" O f f e r s o f j u s t c o m p e n s a t i o n a n d c o n t a c t s u m m a r y f o r t h e p a r c e l s ;
" A e r i a l v i e w o f p a r c e l s ; a n d
" S t a f f r e c o m m e n d a t i o n .
I n r e s p o n s e t o C o m m i s s i o n e r J e f f S t o n e ' s q u e s t i o n i f t h e p a r t y w i t h t h e p o s s e s s o r y
i n t e r e s t s f o r t h e p o l e s i g n w a s o f f e r e d t o r e l o c a t e o n t o C o m m i s s i o n - o w n e d p r o p e r t y ,
M a r k L a n c a s t e r r e p l i e d n o . H e e x p l a i n e d t h e p r o p e r t y b e i n g a c q u i r e d n e e d s t o b e r e s e r v e d
f o r t h e d e s i g n - b u i l d e r .
C o m m i s s i o n e r S t o n e s u g g e s t e d t h e r e m a y b e s u f f i c i e n t r i g h t o f w a y t o a c c o m m o d a t e a
p o l e s i g n a n d s u g g e s t e d s t a f f l o o k i n t o i t a s a p a r t o f t h e n e g o t i a t i o n s .
M a r k L a n c a s t e r c o r i t u r r e d .
I n r e s p o n s e t o C o m m i s s i o n e r S t o n e ' s c o n c e r n r e g a r d i n g t h e u s e o f e m i n e n t d o m a i n a n d h i s
r e q u e s t f o r c l a r i f i c a t i o n r e g a r d i n g i n g r e s s a n d e g r e s s o n t h e T h r i f t y O i l C o . p r o p e r t y , M a r k
L a n c a s t e r r e p l i e d n o e q u i p m e n t w i l l b e p a r k e d a t t h i s l o c a t i o n o v e r n i g h t t o b l o c k a c c e s s .
T h e r e a r e t w o d r i v e w a y s w i t h i n t h e c o n s t r u c t i o n e a s e m e n t a r e a a n d e a c h d r i v e w a y w i l l b e
w o r k e d o n a t s e p a r a t e t i m e s .
E r i n N a d e r i s t a t e d C a r d e n a s M a r k e t s i s t h e m a r k e t t e n a n t i n C o r o n a T o w n e C e n t e r . A s t h e
m a r k e t t e n a n t , i t i s a l s o t h e o w n e r a n d h o l d e r o f t h e e a s e m e n t t h a t i s t h e s u b j e c t o f
p r o p o s e d R e s o l u t i o n o f N e c e s s i t y N o . 1 4 - 0 2 1 . M s . N a d e r i e x p r e s s e d C a r d e n a s M a r k e t s
p r o c e s s r i g h t s h a v e b e e n v i o l a t e d i n r e l a t i o n t o t h i s h e a r i n g a s t h e g o v e r n m e n t c o d e
r e q u i r e s a n a g e n c y t o m a k e a n o f f e r t o t h e o w n e r b a s e d o n a n a p p r a i s a l b e f o r e t h e
r e s o l u t i o n o f n e c e s s i t y i s a d o p t e d . S h e n o t e d a n o f f e r w a s n o t m a d e t o C a r d e n a s M a r k e t s .
S h e r e q u e s t e d t h e r e s o l u t i o n b e c o n t i n u e d t o t h e S e p t e m b e r 2 0 1 4 m e e t i n g .
G r e g B r i g g s r e p r e s e n t i n g T h r i f t y O i l C o . , d i s c u s s e d t h e p r o p e r t y o w n e r s c o n c e r n s r e l a t e d t o
t h e t e m p o r a r y c o n s t r u c t i o n e a s e m e n t , d r i v e w a y s , c i r c u l a t i o n , a n d a c c e s s .
Riverside County Transportation Commission Minutes
July 9, 2014
Page4
Vice Chair Busch called on any others persons who wish to be heard. There were no other
requests to speak.
In response to Commissioner Stone's question regarding ownership, Mark Lancaster
replied Corona Towne Center, LLC is the owner of the pole sign, Cardenas Markets is a
beneficiary of that sign and a tenant on that sign.
Commissioner Stone requested clarification from Ms. Naderi as it was understood she
stated Cardenas Market owned the rights to the pole sign.
Ms. Naderi referred to page 2 paragraph A2 of the grant easement and agreement
distributed to the Commissioners from PTWWW. She explained the easement was granted
to the owner of Parcel 1, Corona Towne Center, and the tenant of that portion Parcel 1,
which is depicted as Market on the plot plan.
Commissioner Stone expressed appreciation for Ms. Naderi's testimony and asked Mark
Lancaster about any risks associated with continuing the hearing until an offer can be made
to Cardenas Markets.
•
Mark Lancaster explained the tax assessor rolls identifies Corona Towne Center, LLC as the •
sole owner.
Commissioner Stone stated he believes Cardenas Market, as a beneficiary of the pole sign,
should have the appraisal and offer extended to them.
Anne Mayer explained there are parcels all along this corridor with a variety of different
interests as recorded in various leases. She asked the Commission not to confuse this
action for the pole sign with the other resolution of necessity for a separate parcel and
right of way requirement related to Corona Towne Center.
Mark Lancaster stated the design-builder will use the property where the pole sign is
located as a construction staging area, therefore, a continuance would hamper the design-
builder's access to stage the project. He noted the panels of the pole sign are missing and
visibility is blocked by trees.
In response to Commissioner John Tavaglione's questions regarding the types of lease
agreements held by Cardenas Markets, Ms. Naderi stated there is an easement agreement
formerly with Agins and the property is currently owned by the Commission. The
easement agreement was between Agins and the Cardenas family, which has been in place
since 1986 with the prior owner of the Corona Towne Center. She explained the grant of
that easement was to the owner of the Corona Towne Center and the market tenant,
which Cardenas is the present market tenant. Additionally Ms. Naderi clarified the •
Cardenas Market has a standard lease as the lessee, with Corona Towne Center as the
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
J u l y 9 , 2 0 1 4
P a g e S
p r o p e r t y o w n e r o f t h e s h o p p i n g c e n t e r . S h e a d d e d C o r o n a T o w n e C e n t e r a n d C a r d e n a s
M a r k e t s a r e t h e o w n e r s a n d h o l d e r s o f t h e e a s e m e n t o f t h i s p o l e s i g n t h a t i s t h e s u b j e c t o f
t h e r e s o l u t i o n b e i n g h e a r d .
C o m m i s s i o n e r T a v a g l i o n e e x p r e s s e d h i s f u l l s u p p o r t t o a d o p t t h e r e s o l u t i o n s o f n e c e s s i t y
a n d c a n n o t s u p p o r t i t s d e l a y . H e m o v e d t h e s t a f f r e c o m m e n d a t i o n .
C o m m i s s i o n e r K a r e n S p i e g e l e x p r e s s e d a p p r e c i a t i o n f o r C o m m i s s i o n e r S t o n e ' s c o n c e r n s ,
h o w e v e r , s h e s u g g e s t e d a n a g r e e m e n t s h o u l d h a v e b e e n d o n e b e t w e e n C a r d e n a s M a r k e t s
a n d C o r o n a T o w n e C e n t e r a s a t e n a n t i s s u e v e r s u s t h e p r o p e r t y o w n e r . S h e d i s c u s s e d t h e
i s s u e s w i t h s e t t i n g p r e c e d e n c e r e g a r d i n g t e n a n t s , a s b y l a w t h e C o m m i s s i o n m u s t d e a l w i t h
t h e p r o p e r t y o w n e r . S h e e x p r e s s e d c o n c e r n f o r n o t h a v i n g t h e a p p r o p r i a t e t i m e t o r e v i e w
t h e c o r r e s p o n d e n c e f r o m P T W W W t h a t w e r e d i s t r i b u t e d j u s t p r i o r t o t h e C o m m i s s i o n
m e e t i n g .
C o m m i s s i o n e r R o g e r B e r g c o n c u r r e d w i t h C o m m i s s i o n e r T a v a g l i o n e ' s c o m m e n t s a n d
e x p r e s s e d c o n c e r n t h e s i g n h a s n o t b e e n m a i n t a i n e d a n d i s a c o d e e n f o r c e m e n t i s s u e . H e
s u g g e s t e d i f t h i s s i g n w a s t r u l y a n i s s u e , t h e s i g n w o u l d h a v e b e e n m a i n t a i n e d .
C o m m i s s i o n e r M a r y C r a t o n e x p r e s s e d c o n c e r n t h e m a t e r i a l s d i s t r i b u t e d t o t h e
C o m m i s s i o n e r s p r i o r t o t h e m e e t i n g d i d n o t a l l o w e n o u g h t i m e f o r t h e C o m m i s s i o n e r ' s
r e v i e w a s i t w a s e m a i l e d o n T u e s d a y e v e n i n g . S h e s u p p o r t s d e l a y i n g t h i s r e s o l u t i o n u n t i l
S e p t e m b e r 2 0 1 4 .
C o m m i s s i o n e r K e v i n J e f f r i e s s t a t e d C o m m i s s i o n e r S t o n e r a i s e d t h e i s s u e o f r e l o c a t i n g t h e
s i g n a n d s u g g e s t e d t h e r e s h o u l d n o t b e a n i s s u e w i t h t h e s i g n i f t h e r e c a n b e a n a g r e e m e n t
o n a n e w l o c a t i o n . C o m m i s s i o n e r J e f f r i e s s u g g e s t e d f i n d i n g a s u i t a b l e l o c a t i o n t h a t c o u l d
m e e t t h e C o m m i s s i o n ' s a n d t h e t e n a n t ' s n e e d s . H e s t a t e d i f t h i s i s a p p r o v e d a n d t h e
C o m m i s s i o n p r o c e e d s , s t a f f m u s t d o e v e r y t h i n g p o s s i b l e t o e x p e d i t e f i n d i n g a s u i t a b l e
l o c a t i o n .
M a r k L a n c a s t e r r e p l i e d i t i s h i g h l y l i k e l y t h e C o m m i s s i o n c o u l d f i n d a s u i t a b l e l o c a t i o n f o r
t h i s s i g n a n d t h e c i t y o f C o r o n a w i l l b e i n v o l v e d i n t h e a p p r o v a l p r o c e s s . H e s u g g e s t e d
f i n d i n g C o m m i s s i o n - o w n e d p r o p e r t y , w h i c h w o u l d b e n e f i t t h e C o m m i s s i o n , o r o n t h e
C o r o n a T o w n e C e n t e r i t s e l f a s t h e r e a r e m u l t i p l e p o s s i b i l i t i e s .
A n n e M a y e r e x p l a i n e d t h e C o m m i s s i o n i s r e l o c a t i n g o r a c q u i r i n g m u l t i p l e s i g n s a l o n g t h i s
c o r r i d o r a n d h a v i n g g r e a t s u c c e s s i n w o r k i n g w i t h t h e b i l l b o a r d o w n e r s , t h e c i t y o f C o r o n a ,
a n d t h e c o u n t y o f R i v e r s i d e t o g e t t h e s e s i g n s r e l o c a t e d . S h e s t a t e d m a n y o f t h e s e p o l e
s i g n r e l o c a t i o n s a r e m u c h l a r g e r a n d m u c h m o r e i m p a c t f u l t h a n t h e s i g n b e i n g d i s c u s s e d .
I n r e s p o n s e t o C o m m i s s i o n e r D o u g l a s H a n s o n ' s q u e s t i o n s r e l a t e d t o t h e e a s e m e n t o w n e r
a f t e r t h e u n d e r l y i n g f e e h a s b e e n s o l d , M a r k E a s t e r r e p l i e d t h e C o r o n a T o w n e C e n t e r h a s
Riverside County Transportation Commission Minutes
July 9, 2014
Page 6
the easement acquired from Agins. Corona Towne Center is the party that the offer was
made recognizing Corona Towne Center had an ongoing interest and that is why the offer
was made to Corona Towne Center for the possessory interest and improvements
pertaining to the pole sign. The Corona Towne Center is the easement holder to that
easement on that fee property.
Commissioner Andrew Kotyuk expressed concern and asked if there was a representative
for Corona Towne Center in attendance.
Mark Lancaster replied not that he is aware of.
Commissioner Kotyuk expressed Corona Towne Center is the legal owner on the tax
assessor roll and it has been the one with last minute responses or not responding. He
expressed appreciation that Cardenas Market came to this hearing and for being proactive
however, it does not matter what Cardenas Market does if Corona Towne Center does not
move forward and work with the Commission. He expressed concern for the tenant's
representatives' correspondence received just prior to the meeting and suggested it was
not done in good faith. He stated Corona Towne Center is not at this hearing to comment
or respond concerning its sign so how can the Commission not move forward.
•
Commissioner Kotyuk expressed this decision is not taking the property it simply opens up •
the process so the Commission can continue to move this project forward and stated he
fully supports the recommendation.
Commissioner Spiegel expressed the city of Corona is willing to work with Cardenas Market
and expressed the Commission needs to move forward.
Commissioner Terry Henderson expressed the Commission is sympathetic to the eminent
domain process and expressed appreciation to staff for being transparent at these
hearings. She concurred with Commissioner Spiegel's comment as it appears there may be
policy and procedure issues and if the Commission needs staff to negotiate with others
involved, policy must be set first. Commissioner Henderson suggested bringing a policy
discussion back to the Commission to provide direction. She seconded the motion.
Commissioner Stone stated he respects the comments from the Commissioners however,
eminent domain is a broad power. He reiterated the Commission wants the greatest public
good with the least private injury. He suggested since the Commission will take the pole
sign down, the owners of Cardenas Market could be the beneficiaries to some financial
harm. He expressed appreciation for Commissioner Jeffries' comments. He also expressed
since there is private injury that has not been addressed to his satisfaction, he will vote no
although he does not want to see this project delayed.
Commissioner Stone requested to separate the pole sign resolution from the other
resolution and recommendation. •
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
J u l y 9 , 2 0 1 4
P a g e 7
C o m m i s s i o n e r T a v a g l i o n e a n d C o m m i s s i o n e r H e n d e r s o n c o n c u r r e d a n d c o n t i n u e d t o m o v e
t h e m o t i o n .
A t t h i s t i m e , V i c e C h a i r B u s c h c l o s e d t h e p u b l i c h e a r i n g .
M / S / C ( T a v a g l i o n e / H e n d e r s o n ) t o :
1 ) M a k e t h e f o l l o w i n g f i n d i n g s a s h e r e i n a f t e r d e s c r i b e d i n t h i s r e p o r t :
2 )
a ) T h e p u b l i c i n t e r e s t a n d n e c e s s i t y r e q u i r e t h e p r o p o s e d p r o j e c t ;
b ) T h e p r o j e c t i s p l a n n e d o r l o c a t e d i n a m a n n e r t h a t w i l l b e m o s t
c o m p a t i b l e w i t h t h e g r e a t e s t p u b l i c g o o d a n d t h e l e a s t p r i v a t e
i n j u r y ;
c ) T h e r e a l p r o p e r t y t o b e a c q u i r e d i s n e c e s s a r y f o r t h e p r o j e c t ; a n d
d ) T h e o f f e r o f j u s t c o m p e n s a t i o n h a s b e e n m a d e t o t h e o w n e r ; a n d
A d o p t R e s o l u t i o n o f N e c e s s i t y N o . 1 4 - 0 2 1 , " R e s o l u t i o n o f N e c e s s i t y f o r t h e
A c q u i s i t i o n o f P o s s e s s o r y I n t e r e s t s I n c l u d i n g I m p r o v e m e n t s L o c a t e d
T h e r e o n , i n P o r t i o n s o f C e r t a i n R e a l P r o p e r t y , b y E m i n e n t D o m a i n , M o r e
P a r t i c u l a r l y D e s c r i b e d a s A s s e s s o r P a r c e l N o s . 1 1 8 - 2 7 0 - 0 2 3 a n d 1 1 8 - 2 7 0 -
0 2 4 ; L o c a t e d i n C o r o n a , R i v e r s i d e C o u n t y , C a l i f o r n i a " , f o r t h e S t a t e R o u t e
9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( S R - 9 1 C I P ) , B e t w e e n P i e r c e S t r e e t o n t h e
E a s t t o t h e C o u n t y L i n e o n t h e W e s t , i n R i v e r s i d e C o u n t y , C a l i f o r n i a .
N o : C r a t o n , D e C o n i n c k , M a g e e , R o b e r t s , a n d S t o n e
A b s t a i n : H a n s o n a n d M i l l e r
M / S / C ( T a v a g l i o n e / H e n d e r s o n ) t o :
1 ) M a k e t h e f o l l o w i n g f i n d i n g s a s h e r e i n a f t e r d e s c r i b e d i n t h i s r e p o r t :
a ) T h e p u b l i c i n t e r e s t a n d n e c e s s i t y r e q u i r e t h e p r o p o s e d p r o j e c t ;
b ) T h e p r o j e c t i s p l a n n e d o r l o c a t e d i n a m a n n e r t h a t w i l l b e m o s t
c o m p a t i b l e w i t h t h e g r e a t e s t p u b l i c g o o d a n d t h e l e a s t p r i v a t e
i n j u r y ;
c ) T h e r e a l p r o p e r t y t o b e a c q u i r e d i s n e c e s s a r y f o r t h e p r o j e c t ; a n d
d ) T h e o f f e r o f j u s t c o m p e n s a t i o n h a s b e e n m a d e t o t h e o w n e r .
2 ) A d o p t R e s o l u t i o n o f N e c e s s i t y N o . 1 4 - 0 2 4 , " R e s o l u t i o n o f N e c e s s i t y f o r t h e
A c q u i s i t i o n o f F e e , P e r m a n e n t W a l l F o o t i n g E a s e m e n t , a n d T e m p o r a r y
C o n s t r u c t i o n E a s e m e n t i n P o r t i o n s o f C e r t a i n R e a l P r o p e r t y , b y E m i n e n t
D o m a i n , M o r e P a r t i c u l a r l y D e s c r i b e d a s A s s e s s o r P a r c e l N o . 1 0 2 - 2 9 0 - 0 0 1
L o c a t e d i n C o r o n a , R i v e r s i d e C o u n t y , C a l i f o r n i a " , f o r t h e S t a t e R o u t e 9 1
C o r r i d o r I m p r o v e m e n t P r o j e c t ( S R - 9 1 C I P ) , B e t w e e n P i e r c e S t r e e t o n t h e
E a s t t o t h e C o u n t y L i n e o n t h e W e s t , i n R i v e r s i d e C o u n t y , C a l i f o r n i a ; a n d
3 ) C o n t i n u e R e s o l u t i o n o f N e c e s s i t y N o . 1 4 - 0 2 2 t o t h e S e p t e m b e r 1 0 , 2 0 1 4 ,
C o m m i s s i o n m e e t i n g a s r e c o m m e n d e d b y l e g a l c o u n s e l .
Riverside County Transportation Commission Minutes
July 9, 2014
Page 8
At this time, Chair Ashley rejoined the meeting and Commissioners Busch, Berwin Hanna, Scott
Matas, Glenn Miller, and Tavaglione stepped out of the meeting.
7. PUBLIC HEARING -RIVERSIDE COUNTY TRANSIT SERVICES FUNDING ALLOCATION FOR
FISCAL YEAR 2014/15
Josefina Clemente, Transit Manager, presented the FY 2014/15 funding allocations for
Riverside County transit services, highlighting the following areas:
• Short Range Transit Plans for FY 2014/15 -FY 2016/17;
• Riverside County FY 2014/15 transit funding request;
• FY 2013/14 and FY 2014/15 operating and capital costs;
• FY 2014/15 transit financial plan by revenue source; and
• Staff recommendations.
At this time, Chair Ashley opened the public hearing and asked if there are any persons
wishing to speak. There were no requests to speak. Chair Ashley closed the public hearing.
M/S/C (Jeffries/Henderson) to:
1)
2)
3)
4)
Approve the FY 2014/15 Federal Transit Administration's (FTA) Section
5307 and 5311 POP for Riverside County;
Approve the FY 2014/15 Local Transportation Fund (LTF) and State Transit
Assistance (STA) fund allocations for transit;
Direct staff to add projects into the Federal Transportation Improvement
Program (FTIP); and
Adopt Resolution No. 14-023, "Resolution of the Riverside County
Transportation Commission to Allocate State Transit Assistance Funds".
At this time, Commissioners Busch, Hanna, and Miller, and Tavaglione rejoined the meeting.
8. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
9. CONSENT CALENDAR
Commissioner Berg requested to pull Agenda Item 9C, "Fiscal Years 2015-19 Measure A
Five-Year Capital Improvement Plans for Local Streets and Roads", for further discussion.
M/S/C (Stone/Jeffries) to approve the following Consent Calendar items.
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
J u l y 9 , 2 0 1 4
P a g e 9
9 A . S T A N D B Y B O N D P U R C H A S E A G R E E M E N T S R E L A T E D T O 2 0 0 9 S A L E S T A X R E V E N U E
B O N D S S E R I E S A , S E R I E S B , A N D S E R I E S C
1 ) A w a r d A g r e e m e n t N o . 1 4 - 1 9 - 1 5 1 - 0 0 t o T h e B a n k o f T o k y o - M i t s u b i s h i U F J ,
L t d . ( B T M U ) f o r S t a n d b y B o n d P u r c h a s e A g r e e m e n t s ( S B P A s ) r e l a t e d t o t h e
2 0 0 9 S a l e s T a x R e v e n u e B o n d s S e r i e s A , S e r i e s B , a n d S e r i e s C ( 2 0 0 9 B o n d s )
f o r a p e r i o d o f f o u r a n d o n e - h a l f y e a r s , i n a n a m o u n t n o t t o e x c e e d $ 2 . 8
m i l l i o n ; a n d
2 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o
e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
9 B . 2 0 1 4 S T A T E R O U T E 9 1 I M P L E M E N T A T I O N P L A N
R e c e i v e a n d f i l e t h e 2 0 1 4 S t a t e R o u t e 9 1 I m p l e m e n t a t i o n P l a n .
9 D . P O L I C Y R E V I S I O N T O T H E P R O D U C T I V I T Y I M P R O V E M E N T P R O G R A M
1 )
2 )
3 )
A p p r o v e t h e c h a n g e i n t h e P r o d u c t i v i t y I m p r o v e m e n t P r o g r a m ( P I P ) t o
e l i m i n a t e C o m m i s s i o n r e p o r t i n g o f t h e e x i s t i n g m a n d a t o r y a n d d i s c r e t i o n a r y
P I P t a r g e t s ;
R e q u i r e o p e r a t o r s t o c o n t i n u e t o r e p o r t p e r f o r m a n c e t o t h e C o m m i s s i o n
i n d i v i d u a l l y v i a t h e C o m m i s s i o n ' s T r a n s t r a k o n l i n e s o f t w a r e ; a n d
A p p r o v e t h e i m p l e m e n t a t i o n o f t h e a n n u a l S t a t e o f T r a n s i t R e p o r t i n o r d e r
t o r e p o r t o n c o u n t y w i d e t r a n s i t p e r f o r m a n c e .
9 E . A G R E E M E N T W I T H M E D I A B E E F , I N C . F O R T H E P R O V I S I O N O F P R O G R A M M I N G
A N , D W E B S I T E A D M I N I S T R A T I O N S E R V I C E S F O R T H E C O M - M U T E R A S S I S T A N C E
P R O G R A M
1 ) A w a r d A g r e e m e n t N o . 1 4 - 4 1 - 1 5 6 - 0 0 t o M e d i a B e e f , I n c . ( M e d i a B e e f ) f o r
p r o g r a m m i n g a n d w e b s i t e a d m i n i s t r a t i o n s e r v i c e s r e l a t e d t o t h e C o m m u t e r
A s s i s t a n c e P r o g r a m ( C A P ) f o r a t h r e e - y e a r t e r m , a n d t w o o n e - y e a r o p t i o n s
t o e x t e n d t h e a g r e e m e n t , i n t h e a m o u n t o f $ 9 3 8 , 6 0 0 ; a n d
2 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w ,
t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
1 0 . S T A T E A N D F E D E R A L L E G I S L A T I V E U P D A T E
A a r o n H a k e , G o v e r n m e n t R e l a t i o n s M a n a g e r , p r e s e n t e d a n u p d a t e o n s t a t e a n d f e d e r a l
l e g i s l a t i v e a c t i v i t i e s , h i g h l i g h t i n g t h e f o l l o w i n g a r e a s :
" A B 1 7 2 1 ( L i n d e r ) a n d S B 9 5 3 ( R o t h ) ;
" S B 1 2 2 8 ( H u e s o ) a n d S B 1 3 9 0 ( C o r r e a ) ;
Riverside County Transportation Commission Minutes
July 9, 2014
Page 10
• State Budget -Transportation;
• Cap and Trade -FY 2014/15 one year budget and ongoing expenditures; and
• FY 2013/14 projected estimates for end-of-month cash balances of the Highway
Trust Fund.
In response to Chair Ashley's question if the funds are based on the population at the time
the funds were held, Aaron Hake replied it is the fiscal year in which the state is making the
apportionment.
Commissioner Henderson expressed concern about the $21.8 million savings due to
Caltrans staffing reductions and reque:;ted clarification.
Commissioner Basem Muallem, Governor's Appointee, replied the savings is from the
reduction of Caltrans staff, based on the recommendation in the report from the
Legislative Analyst Office.
M/S/C (J. Benoit/Adams) to:
1)
2)
Receive and file an update on state and federal legislation;
Adopt the following bill positions:
a) SB 1228 (Hueso)-Support If Amended; and
b) SB 1390 (Correa) -Support In Concept.
At this time, Commissioner Ginny Foat left the meeting.
11. PRESENTATION -STATE ROUTE 91 HIGH OCCUPANCY VEHICLE LANES PROJECT
~ ,, ' , \ I> J , , '«k ¥ ~ J»
Basem Muallem presented the SR-91 HOV project status update, highlighting the following
areas:
• Project background;
• Challenging project;
• Pachappa Underpass under investigation and lessons learned;
• Project status, construction funding, and current activities;
• Aesthetic enhancements; and
• Construction completion.
12. ITEM(S) PULLED FROM CONSENT CALENDAR FOR DISCUSSION
9C. FISCAL YEARS 2015-19 MEASURE A FIVE-VEAR CAPITAL IMPROVEMENT PLANS FOR
LOCAL STREETS AND ROADS
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s
J u l y 9 , 2 0 1 4
P a g e 1 1
C o m m i s s i o n e r B e r g d i s c u s s e d h i s s t r o n g c o n c e r n f o r t h e e x e m p t i o n s i n t h e v a r i o u s c i t i e s
s u c h a s L a k e E l s i n o r e a n d T e m e c u l a . H e e x p l a i n e d a s a m e m b e r o f t h e W e s t e r n R i v e r s i d e
C o u n t y R e g i o n a l C o n s e r v a t i o n A u t h o r i t y { R C A ) , h e r e q u e s t e d i n f o r m a t i o n r e g a r d i n g t h e s e
e x e m p t i o n s a t t h e M a y 2 0 1 4 R C A m e e t i n g , w h i c h h e h a s n o t r e c e i v e d . T h e s t a f f r e p o r t
n o t e s c o n f i r m a t i o n w a s r e c e i v e d f r o m C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s
{ C V A G ) , W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s { W R C O G ) , a n d R C A . C o m m i s s i o n e r
B e r g e x p r e s s e d c o n c e r n t h i s i s n o t c o r r e c t .
C o m m i s s i o n e r B o b M a g e e s t a t e d t h e c i t y o f L a k e E l s i n o r e h a s b e e n a n d r e m a i n s a g o o d
p a r t n e r i n a l l a r e a s o f r e g i o n a l g o v e r n m e n t . H e e x p l a i n e d C o m m i s s i o n e r B e r g h a s r a i s e d
t h i s i s s u e a n u m b e r o f t i m e s . W h i l e h e o b j e c t s t o C o m m i s s i o n e r B e r g ' s t o n e a n d t a c t i c s , h e
r e s p e c t s t h e d e s i r e t o e n s u r e e q u i t y i n a s y s t e m a n d p r o c e s s t h e C o m m i s s i o n e m b r a c e s a n d
s u p p o r t s . H e s t a t e d t h e c i t y o f L a k e E l s i n o r e h a s s e v e r a l d e v e l o p m e n t a g r e e m e n t s t h a t
p r e d a t e t h e M u l t i - S p e c i e s H a b i t a t C o n s e r v a t i o n P l a n { M S H C P ) a n d a r e t h e r e f o r e e x e m p t .
H e r e c o m m e n d e d a p p r o v a l o f t h e s t a f f r e c o m m e n d a t i o n .
C o m m i s s i o n e r T a v a g l i o n e e x p r e s s e d u n d e r s t a n d i n g o f C o m m i s s i o n e r B e r g ' s f r u s t r a t i o n a s
d i s c u s s e d a t t h e B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e m e e t i n g . S u b s e q u e n t t o t h a t
m e e t i n g , h e m e t w i t h R C A E x e c u t i v e D i r e c t o r C h a r l e s L a n d r y a n d A n n e M a y e r . H e s t a t e d
R C A i s w o r k i n g t o p r o d u c e t h e d e v e l o p m e n t a g r e e m e n t s , h o w e v e r , t h e r e a r e a n u m b e r o f
a g r e e m e n t s w h i c h w i l l t a k e t i m e t o g a t h e r .
C o m m i s s i o n e r B e r g s t a t e d h e h a s a W R C O G c o r r e s p o n d e n c e t o t h e c i t y o f L a k e E l s i n o r e
t h a t t h e c i t y i s n o t i n c o m p l i a n c e . H e e x p r e s s e d c o n c e r n R C A i s l o s i n g f u n d i n g .
A n n e M a y e r s t a t e d C V A G , R C A , a n d W R C O G h a v e g i v e n t h e C o m m i s s i o n w r i t t e n
c o n f i r m a t i o n w i t h r e s p e c t t o p a r t i c i p a t i o n i n e a c h o f t h o s e p r o g r a m s . B a s e d o n t h e
C o m m i s s i o n ' s r e q u i r e m e n t s t h e C o m m i s s i o n d o e s h a v e t h a t c e r t i f i c a t i o n a n d c a n m o v e
f o r w a r d t o a l l o c a t e t h e f u n d i n g t o t h e l o c a l j u r i s d i c t i o n s .
M / S / C ( M a n n / S t o n e ) t o a p p r o v e t h e F Y s 2 0 1 5 - 1 9 M e a s u r e A F i v e - Y e a r C a p i t a l
I m p r o v e m e n t P l a n s ( C I P s ) f o r L o c a l S t r e e t s a n d R o a d s ( L S R ) a s s u b m i t t e d .
N o : B e r g
1 3 . C O M M I S S I O N E R S / E X E C U T I V E D I R E C T O R ' S R E P O R T
1 3 A . A n n e M a y e r a n n o u n c e d :
" A f l y e r w a s d i s t r i b u t e d t o t h e C o m m i s s i o n e r s a b o u t t h e C o m m i s s i o n ' s
s u m m e r t i m e w e e k e n d M e t r o l i n k s e r v i c e ;
" A b r o c h u r e w a s d i s t r i b u t e d t o t h e C o m m i s s i o n e r s f o r t h e 2 0 1 4 M o b i l i t y 2 1
S u m m i t s c h e d u l e d f o r S e p t e m b e r 5 , 2 0 1 4 , a t t h e D i s n e y l a n d H o t e l ; a n d
Riverside County Transportation Commission Minutes
July 9, 2014
Page 12
• The East Junction project was opened prior to the Memorial Holiday
weekend.
138. Commissioner Scott Mann updated the Commissioner on the lobbying success that
came out of the U.S. Conference of Mayors. He expressed appreciation to Aaron
Hake, John Standiford, and Commissioner Kotyuk for their assistance in helping
crafting language on resolutions concerning environmental reviews.
13C. Commissioner Larry Smith suggested having a work study session to discuss the lack
of maintenance on the state highways.
14. ADJOURNMENT
There being no further business for consideration by the Riverside County Transportation
Commission, adjourned the meeting at 11:27 a.m. The next Commission meeting is
scheduled to be held at 9:30 a.m., Wednesday, September 10, 2014, in the Board Room, at
the County of Riverside Administrative Center, 4080 Lemon Street, Riverside, California.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : M a r k L a n c a s t e r , R i g h t o f W a y M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
A d o p t i o n o f A m e n d e d R e s o l u t i o n o f N e c e s s i t y N o . 1 3 - 0 2 2 f o r t h e A c q u i s i t i o n
o f T e m p o r a r y C o n s t r u c t i o n E a s e m e n t a n d T e m p o r a r y A c c e s s E a s e m e n t
I n t e r e s t s i n C e r t a i n R e a l P r o p e r t y , b y E m i n e n t D o m a i n , M o r e P a r t i c u l a r l y
S U B J E C T : D e s c r i b e d a s A s s e s s o r P a r c e l N o . 1 0 2 - 4 2 0 - 0 3 5 L o c a t e d i n C o r o n a , R i v e r s i d e
C o u n t y , C a l i f o r n i a , f o r t h e S t a t e R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ,
B e t w e e n P i e r c e S t r e e t o n t h e E a s t t o t h e C o u n t y L i n e o n t h e W e s t , i n
R i v e r s i d e C o u n t y , C a l i f o r n i a
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
3 )
C o n d u c t a h e a r i n g t o c o n s i d e r a n a m e n d m e n t t o t h e p r e v i o u s l y a d o p t e d R e s o l u t i o n o f
N e c e s s i t y N o . 1 3 - 0 2 2 , i n c l u d i n g p r o v i d i n g a l l p a r t i e s a n d t h e i r a t t o r n e y s , o r t h e i r
r e p r e s e n t a t i v e s , a n o p p o r t u n i t y t o b e h e a r d o n t h e i s s u e s r e l e v a n t t o t h e r e s o l u t i o n o f
n e c e s s i t y ;
M a k e t h e f o l l o w i n g f i n d i n g s a s h e r e i n a f t e r d e s c r i b e d i n t h i s r e p o r t :
a ) T h e p u b l i c i n t e r e s t a n d n e c e s s i t y r e q u i r e t h e p r o p o s e d p r o j e c t ;
b ) T h e p r o j e c t i s p l a n n e d o r l o c a t e d i n a m a n n e r t h a t w i l l b e m o s t c o m p a t i b l e w i t h
t h e g r e a t e s t p u b l i c g o o d a n d t h e l e a s t p r i v a t e i n j u r y ;
c ) T h e r e a l p r o p e r t y t o b e a c q u i r e d i s n e c e s s a r y f o r t h e p r o j e c t ; a n d
d ) T h e o f f e r o f j u s t c o m p e n s a t i o n w a s n o t m a d e i n t h i s c i r c u m s t a n c e . I n s t e a d , t h e
p r o p e r t y o w n e r h a s s t i p u l a t e d t o a n a d d i t i o n a l d e p o s i t b a s e d o n a n a p p r a i s a l f o r
F a i r M a r k e t V a l u e .
A d o p t A m e n d e d R e s o l u t i o n o f N e c e s s i t y N o . 1 3 - 0 2 2 , " A d o p t i o n o f a n A m e n d m e n t t o
R e s o l u t i o n o f N e c e s s i t y N o . 1 3 - 0 2 2 f o r t h e A c q u i s i t i o n o f T e m p o r a r y C o n s t r u c t i o n
E a s e m e n t a n d T e m p o r a r y A c c e s s E a s e m e n t I n t e r e s t s i n C e r t a i n R e a l P r o p e r t y , b y
E m i n e n t D o m a i n , M o r e P a r t i c u l a r l y D e s c r i b e d a s A s s e s s o r P a r c e l N o . 1 0 2 - 4 2 0 - 0 3 5
l o c a t e d i n C o r o n a , R i v e r s i d e C o u n t y , C a l i f o r n i a " , f o r t h e S t a t e R o u t e 9 1 C o r r i d o r
I m p r o v e m e n t P r o j e c t ( S R - 9 1 C I P ) , B e t w e e n P i e r c e S t r e e t o n t h e E a s t t o t h e C o u n t y L i n e
o n t h e W e s t , i n R i v e r s i d e C o u n t y , C a l i f o r n i a .
A g e n d a I t e m 6
1
BACKGROUND INFORMATION:
The Commission is being asked to consider the adoption of this previously adopted resolution
of necessity to acquire the interests in the parcels outlined in this agenda item. These interests
are required for construction of the SR-91 CIP.
The power of eminent domain is used by the Commission only as a last resort to obtain
interests necessary for public highway projects after 1) negotiations have stalled; or 2) the
property owner requested the Commission proceed directly to eminent domain for tax or other
advantages; or 3) the eminent domain process is necessary to clear the title to the property.
Initially, an offer of just compensation had been made to the property owner for the full Fair
Market Value as determined by an appraisal. Commission staff attempted to negotiate an
amicable settlement in good faith, and will continue to do so throughout the process. Fair
Market Value is defined by the State of California and is one of the most inclusive definitions in
the United States. It requires the highest and best use of the property be considered. All of the
Commission's appraisals must meet the California definition of Fair Market Value.
One of the requirements for acquiring property for improvement projects is that an offer of just
compensation be made to the owners of the property. The Commission makes these offe.rs in
person whenever possible. The amount of compensation is determined by appraisals prepared
by independent appraisal firms licensed by the Bureau of Real Estate Appraisers. The content
•
of these appraisals, what elements are considered in them, and the methodologies used in the •
preparation are all proscribed by various laws and the Uniform Standards of Appraisal Practice
{USPAP), published by the Appraisal Foundation. The Federal Government recognizes the
USPAP as generally accepted appraisal standards and requires USPAP compliance for appraisers
in federally related transactions. Every appraisal calculates the market value of the acquisition
as defined by the California Code of Civil Procedure, based on the highest and best use, as
defined in USPAP, and includes consideration of severance damages and project benefits {also
defined in the California Code of Civil Procedure). In every case, the property owner is invited
to accompany the appraiser during the site visit so that as much information as possible is
considered in the appraisal. A review appraisal prepared by a different certified appraiser is
then conducted to ensure all proper procedures have been followed. Additionally, in
accordance with state law, every property owner is offered up to $5,000 to reimburse them for
the cost to have their own appraisal prepared.
Staff will bring to the Commission those interests that meet one of the criteria above. The
timing of these resolutions will balance the need to give the property owners as much time as
possible to reach an agreement, while at the same time allowing enough time for the
Commission to go through the process to obtain possession in time to avoid delays to the
design-build contractor. The legal p~ocess from adoption of the resolutions of necessity to
receiving legal possession of the properties takes approximately 150 days.
California eminent domain law provides that a public entity may not commence with eminent
domain proceedings until its governing body has adopted a resolution of necessity, which
Agenda Item 6
2
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r e s o l u t i o n m a y o n l y b e a d o p t e d a f t e r t h e g o v e r n i n g b o d y h a s g i v e n e a c h p a r t y w i t h a n i n t e r e s t
i n t h e a f f e c t e d p r o p e r t y , o r t h e i r r e p r e s e n t a t i v e s , a r e a s o n a b l e o p p o r t u n i t y t o a p p e a r a n d b e
h e a r d o n t h e f o l l o w i n g m a t t e r s :
1 ) T h e p u b l i c i n t e r e s t a n d n e c e s s i t y r e q u i r e t h e p r o p o s e d p r o j e c t ;
2 ) T h e p r o j e c t i s p l a n n e d o r l o c a t e d i n a m a n n e r t h a t w i l l b e m o s t c o m p a t i b l e w i t h t h e
g r e a t e s t p u b l i c g o o d a n d t h e l e a s t p r i v a t e i n j u r y ;
3 ) T h e r e a l p r o p e r t y t o b e a c q u i r e d i s n e c e s s a r y f o r t h e p r o j e c t ; a n d
4 ) T h e o f f e r o f j u s t c o m p e n s a t i o n w a s n o t m a d e i n t h i s c i r c u m s t a n c e . I n s t e a d , t h e
p r o p e r t y o w n e r h a s s t i p u l a t e d t o a n a d d i t i o n a l d e p o s i t b a s e d o n a n a p p r a i s a l f o r F a i r
M a r k e t V a l u e .
S i n c e a n a g r e e m e n t h a s n o t b e e n r e a c h e d w i t h s o m e p r o p e r t y o w n e r s , i t m a y b e n e c e s s a r y t o
a c q u i r e n e c e s s a r y i n t e r e s t s b y e m i n e n t d o m a i n . T h e i n i t i a t i o n o f t h e e m i n e n t d o m a i n p r o c e s s
i s a c c o m p l i s h e d b y t h e C o m m i s s i o n ' s a d o p t i o n o f a r e s o l u t i o n o f n e c e s s i t y f o r t h e a f f e c t e d
p r o p e r t y .
R e c o r d o w n e r s m u s t b e a f f o r d e d a n o p p o r t u n i t y t o a p p e a r a t t h e h e a r i n g a n d l o d g e o b j e c t i o n s .
A n o t i c e o f t h i s h e a r i n g i s t y p i c a l l y s e n t b y f i r s t c l a s s m a i l t o t h e p r o p e r t y o w n e r s , w h i c h s t a t e s
t h e C o m m i s s i o n ' s i n t e n t t o c o n s i d e r t h e a d o p t i o n o f r e s o l u t i o n s , t h e r i g h t o f t h e p r o p e r t y
o w n e r s t o a p p e a r a n d b e h e a r d o n t h e s e i s s u e s , a n d t h a t f a i l u r e t o f i l e a w r i t t e n r e q u e s t t o
a p p e a r w o u l d r e s u l t i n a w a i v e r o f t h e r i g h t t o a p p e a r a n d b e h e a r d . T h e C o m m i s s i o n
s c h e d u l e d t h i s h e a r i n g a t w h i c h a l l p e r s o n s w h o f i l e d a w r i t t e n r e q u e s t i n c o m p l i a n c e w i t h
a p p l i c a b l e l a w m a y a p p e a r a n d b e h e a r d . H o w e v e r , i n t h i s i n s t a n c e , a n o t i c e o f t h e h e a r i n g w a s
n o t n e c e s s a r y s i n c e t h e C o m m i s s i o n a n d t h e p r o p e r t y o w n e r e n t e r e d i n t o a n d f i l e d a
S t i p u l a t i o n a l l o w i n g t h e C o m m i s s i o n t o a c q u i r e a d d i t i o n a l p r o p e r t y i n t e r e s t s a f f e c t i n g A P N
1 0 2 - 4 2 0 - 0 3 5 ; f i l e a n a m e n d e d c o m p l a i n t ; a d o p t a r e s o l u t i o n o f n e c e s s i t y ; t a k e p o s s e s s i o n ; a n d
s u p p l e m e n t t h e d e p o s i t o f p r o b a b l e c o m p e n s a t i o n . I n c o n s i d e r a t i o n o f t h e C o m m i s s i o n
c o m p l e t i n g t h o s e i t e m s , t h e p r o p e r t y o w n e r a g r e e d t o w a i v e c e r t a i n p r o c e d u r a l r e q u i r e m e n t s
a n d r i g h t s f o r t h e m o d i f i e d a c q u i s i t i o n a n d a m e n d m e n t o f t h e r e s o l u t i o n o f n e c e s s i t y . T h e
p r o p o s e d o r d e r w a s s i g n e d a n d f i l e d b y t h e c o u r t o n A u g u s t 1 9 , 2 0 1 4 , w h i c h g r a n t e d t h e
C o m m i s s i o n p o s s e s s i o n o f t h e a d d i t i o n a l p r o p e r t y i n t e r e s t s a t i s s u e b e f o r e t h e C o m m i s s i o n .
T h e a m e n d m e n t o f R e s o l u t i o n o f N e c e s s i t y N o . 1 3 - 0 2 2 m u s t b e a c c o m p l i s h e d b e f o r e l e g a l
c o u n s e l c a n f i l e a n a m e n d e d c o m p l a i n t a n d p r o c e e d p r o p e r l y w i t h l i t i g a t i o n o f t h i s m a t t e r .
A e r i a l v i e w s o f t h e p a r c e l s s u b j e c t t o t h i s s t a f f r e p o r t i n r e l a t i o n t o t h e S R - 9 1 C I P a r e a t t a c h e d .
F i n d i n g 1 : P u b l i C : I n t e r e s t a n d N e c e s s i t y R e q u i r e t h e P r o j e c t
S R - 9 1 i n R i v e r s i d e C o u n t y r a n k s a m o n g t h e n a t i o n ' s w o r s t c o m m u t e s . S t o p a n d g o t r a f f i c i s t h e
n o r m , e s p e c i a l l y d u r i n g m o r n i n g a n d l a t e a f t e r n o o n r u s h h o u r s . T r a f f i c c o n g e s t i o n o n
e a s t b o u n d S R - 9 1 b e t w e e n t h e c i t i e s o f A n a h e i m a n d C o r o n a i s r o u t i n e l y a m o n g t h e w o r s t 1 5
a r e a s i n t h e n a t i o n .
S R - 9 1 i s c o n t i n u i n g t o e x p e r i e n c e i n c r e a s e d c o n g e s t i o n a s a r e s u l t o f p o p u l a t i o n g r o w t h i n
R i v e r s i d e a n d S a n B e r n a r d i n o C o u n t i e s a n d t h e i n c r e a s e i n j o b s i n L o s A n g e l e s a n d O r a n g e
A g e n d a I t e m 6
3
Counties. Demographic projections for the Southern California Association of Governments
{SCAG) region show population and employment in Orange and Riverside Counties are forecast
to increase substantially by 2035. As a result, traffic volumes on SR-91 are expected to increase
by approximately 50 percent by 2035, which would result in even greater congestion and delays
on SR-91. The existing travel demand on SR-91 has led to a heavy directional commute pattern
between Los Angeles, Orange, and Riverside Counties that is projected to continue into the
future.
SR-91 is the only major highway that links Orange and Riverside Counties. Extending from the
Orange County/Riverside County line in the city of Corona to Pierce Street in Riverside, the
SR-91 CIP will add mixed flow lanes, tolled express lanes, improve interchanges, bridges, ramps,
and local streets. New freeway to freeway ramp connections between SR-91 and Interstate 15
also will be made.
The SR-91 CIP is designed to reduce delays, improve air quality, offer a choice between regular
(mixed flow) lanes and express lanes, allow faster emergency response, relieve local street
congestion, and provide better access to public transit and rails.
Finding 2: The Project is Planned or Located in a Manner Most Compatible with Greatest
Public Good and Least Private Injury
•
A thorough analysis was conducted to find the single best alternative for the SR-91 CIP.
Environmental analyses and findings indicate the chosen alignment uniquely satisfies •
engineering, public health, and environmental issues, and is the most compatible with the
greatest public good and least private injury.
To minimize private injury, a thorough analysis regarding the need for each property and each
interest was conducted in the planning stages of the SR-91 CIP. Efforts during the planning
stages included conducting public outreach meetings and seeking feedback about the SR-91 CIP
alignment and potential impacts. Staff also met regularly with various local agencies and
businesses to determine if modifications to the alignment were necessary to minimize impacts.
These efforts continued over the course of years to ensure the alignment design achieved the
greatest public good with the least private injury.
As part of the acquisition process, unless settlement was reached within the first 30 days after
an offer was made, every property owner was provided an opportunity to participate in
meetings with project staff. The goal of these meetings was to minimize private injury not only
on the basis of information staff obtained through the planning process, but also on the
information provided by the property owners. As a result, staff has in some cases included
mitigation measures to reduce and minimize impacts to the property.
Compliance with the California Environmental Quality Act has been satisfied by Caltrans'
certification of an environmental impact report {EIR) in its role as lead agency on
August 8, 2012, and the Commission's subsequent consideration of that certified EIR in its role
as a responsible agency on November 14, 2012.
Agenda Item 6
4
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F i n d i n g 3 : T h e R e a l P r o p e r t y t o b e A c q u i r e d i s N e c e s s a r y f o r t h e P r o j e c t
T h e p r o p e r t y i n t e r e s t s s o u g h t b e l o w h a v e b e e n a n a l y z e d t o d e t e r m i n e i f a f e a s i b l e d e s i g n
a l t e r n a t i v e t h a t e x i s t s w o u l d a l l e v i a t e t h e n e e d f o r t h e i n t e r e s t . A s i n d i c a t e d a b o v e , t h e
p r o p e r t y o w n e r s o f t h e i n t e r e s t s w e r e i n v i t e d t o m e e t w i t h p r o j e c t s t a f f a n d p r o v i d e i n p u t t o
a d d r e s s a n y c o n c e r n s t h e p r o p e r t y o w n e r s m a y h a v e w i t h t h e d e s i g n o f t h e S R - 9 1 C I P i n t h e
m a n n e r p r o p o s e d a n d t h e n e c e s s i t y o f t h e a c q u i s i t i o n . T o t h e e x t e n t t h e p r o p e r t y o w n e r s
r a i s e d s u c h c o n c e r n s ; s t a f f t o o k t h o s e c o n c e r n s i n t o c o n s i d e r a t i o n a n d a t t e m p t e d t o m a k e
d e s i g n m o d i f i c a t i o n s a s f e a s i b l e a s p o s s i b l e . I n t h e e n d , s t a f f r e c o m m e n d s t h e f o l l o w i n g
i n t e r e s t s i n r e a l p r o p e r t y a r e n e c e s s a r y f o r t h e p r o j e c t .
A m e n d e d R O N N o . 1 3 - 0 2 2 - O w n e r : 2 4 1 0 W a r d l o w P r o p e r t y , L L C , a C a l i f o r n i a L i m i t e d
L i a b i l i t y C o m p a n y , A P N 1 0 2 - 4 2 0 - 0 3 5 ; C P N s 2 2 1 2 4 - 0 9 a n d 2 2 1 2 4 - 1 1
T h e r e a l p r o p e r t y c o m m o n l y k n o w n a s A s s e s s o r P a r c e l N o . ( A P N ) 1 0 2 - 4 2 0 - 0 3 5 i s o w n e d i n f e e
b y 2 4 1 0 W a r d l o w P r o p e r t y , L L C , a C a l i f o r n i a l i m i t e d l i a b i l i t y c o m p a n y a n d i s l o c a t e d a t 2 4 1 0
W a r d l o w R o a d , i n C o r o n a , C a l i f o r n i a .
T h e p r o p e r t y i s i r r e g u l a r i n s h a p e a n d i s a b o u t 2 0 5 , 9 2 1 s q u a r e f e e t ( a p p r o x i m a t e l y 4 . 7 2 a c r e s )
i n a r e a . T h e p r o p e r t y i s c u r r e n t l y i m p r o v e d w i t h c o m m e r c i a l b u i l d i n g s t h a t c o n t a i n s r o o m f o r
a p p r o x i m a t e l y n i n e r e t a i l s t o r e s a n d t h e a s s o c i a t e d p a r k i n g l o t . T h e p r o p e r t y i s b o u n d e d b y
W a r d l o w R o a d t o t h e n o r t h , w e s t b o u n d A u t o C e n t e r D r i v e / S e r f a s C l u b D r i v e o f f r a m p t o t h e
s o u t h , a c o m m e r c i a l b u i l d i n g t o t h e e a s t , a n d a n I H O P r e s t a u r a n t t o t h e w e s t .
T h e d e s i g n o f t h e S R - 9 1 C I P n e c e s s i t a t e d t h e C o m m i s s i o n a c q u i r e f e e , b u i l d i n g a c c e s s
e a s e m e n t , b u i l d i n g d e m o l i t i o n e a s e m e n t , p e r m a n e n t u t i l i t y e a s e m e n t , p e r m a n e n t w a l l
e a s e m e n t , t e m p o r a r y a c c e s s e a s e m e n t i n t e r e s t s , a n d t e m p o r a r y c o n s t r u c t i o n e a s e m e n t i n
p o r t i o n s o f t h e p r o p e r t y d u e t o t h e p r o p o s e d w i d e n i n g o f S R - 9 1 b y a b o u t 3 5 f e e t o f t h e e x i s t i n g
e d g e o f t r a v e l w a y a n d t h e r e s u l t i n g r e a l i g n m e n t o f t h e w e s t b o u n d M a p l e S t r e e t o n r a m p a n d
A u t o C e n t e r D r i v e / S e r f a s C l u b D r i v e o f f r a m p . T h i s w i d e n i n g w i l l r e q u i r e c o n s t r u c t i o n o f a
r e t a i n i n g w a l l t o m i n i m i z e i m p a c t t o t h e s u b j e c t p r o p e r t y , r e q u i r i n g f e e , a p e r m a n e n t w a l l
f o o t i n g e a s e m e n t , a n d a t e m p o r a r y c o n s t r u c t i o n e a s e m e n t f o r c o n s t r u c t i o n . T h e f r e e w a y
w i d e n i n g r e q u i r e s a r e a l i g n m e n t o f a n e x i s t i n g w a t e r l i n e i n t h e s u b j e c t p r o p e r t y ' s p a r k i n g l o t ,
r e s u l t i n g i n a m o d i f i e d p e r m a n e n t u t i l i t y e a s e m e n t . T h e r e i s a l s o a p o r t i o n o f t h e b u i l d i n g o n
t h e e a s t e n d t h a t n e e d s t o b e c u t a n d r e f a c e d t o a l l o w f o r p r o p e r s e t b a c k , p a r k i n g , a n d
c i r c u l a t i o n o n t h e s i t e , w h i c h r e q u i r e d a t e m p o r a r y a c c e s s e a s e m e n t , b u i l d i n g a c c e s s e a s e m e n t ,
a n d b u i l d i n g d e m o l i t i o n e a s e m e n t . T h e a c q u i s i t i o n o f t h o s e p r o p e r t y i n t e r e s t s w a s
a c c o m p l i s h e d t h r o u g h a d o p t i o n o f R e s o l u t i o n o f N e c e s s i t y N o . 1 3 - 0 2 2 o n S e p t e m b e r 1 1 , 2 0 1 3 .
A n a c t i o n i n e m i n e n t d o m a i n w a s f i l e d i n t h e R i v e r s i d e S u p e r i o r C o u r t o n O c t o b e r 7 , 2 0 1 3 .
S u b s e q u e n t t o t h e f i l i n g o f t h e a c t i o n a n d a s a r e s u l t o f d i s c u s s i o n s w i t h t h e p r o p e r t y o w n e r
r e g a r d i n g s i t e m i t i g a t i o n t h a t t h e C o m m i s s i o n b e c a m e a w a r e a d d i t i o n a l p r o p e r t y i n t e r e s t s
w o u l d n e e d t o b e a c q u i r e d f r o m t h i s p r o p e r t y o w n e r .
A g e n d a I t e m 6
5
The Commission is currently seeking to acquire additional portions of the subject property as
temporary access easement and temporary construction easement interests. Through
stipulation between the parties, the Commission will deposit an additional amount of just
compensation based on an independent appraisal for these additional interests. The
Commission's legal counsel and the property owner entered into a stipulation on
August 8, 2014, to allow the Commission to amend Resolution of Necessity No. 13-022 to
include the additional property interests.
Legal definition(s), legal description(s) and/or plat map(s) of the portions sought to be acquired
are attached as an exhibit to Amended Resolution of Necessity No. 13-022. An aerial view of
the parcel and the parcel's relationship to the SR-91 CIP is also attached.
As stated above, formal notice of this hearing was waived by the property owner.
Finding 4: Offers of Just Compensation Have Been Made to the Property Owner
A litigation guarantee was obtained from Commonwealth Land Title Insurance Company to
confirm and identify the parties with an interest in the parcels affected by the SR-91 CIP. The
Commission then served the affected property owner and other interested parties as
appropriate, with a notice of the Commission's decision to appraise the property.
•
The Commission had the real property interests appraised by the real estate appraisal firm of
lntegra Realty Resources to establish the fair market value of the property interests the •
Commission is seeking to acquire from the parties identified herein.
An offer of just compensation was made to the property owner to purchase the property
interests, based on the approved appraisals, as required by Section 7267.2 of the California
Government Code. For the additional property interests that the Commission seeks to acquire,
the property owner has waived its right to a statutory offer for those interests. Instead, the
Commission and the property owner stipulated that the Commission will, within 90 days of the
October 8, 2014 hearing, appraise the additional property interests and deposit the additional
amount of just compensation in the State of California Condemnation Deposits Fund.
Fiscal Impact
There is no fiscal impact due to adoption of the resolution of necessity. All property acquisition
expenses are included in the SR-91 CIP budget.
Attachment: Amended Resolution of Necessity No. 13-022
Agenda Item 6
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A T T A C H M E N T 1
A M E N D E D R E S O L U T I O N N O . 1 3 - 0 2 2
R E S O L U T I O N O F N E C E S S I T Y F O R T H E A C Q U I S I T I O N O F A D D I T I O N A L
T E M P O R A R Y C O N S T R U C T I O N E A S E M E N T A N D T E M P O R A R Y A C C E S S E A S E M E N T
I N T E R E S T S I N P O R T I O N S O F C E R T A I N R E A L P R O P E R T Y , B Y E M I N E N T D O M A I N ,
M O R E P A R T I C U L A R L Y D E S C R I B E D A S A S S E S S O R P A R C E L N O . 1 0 2 - 4 2 0 - 0 3 5
L O C A T E D I N C O R O N A , R I V E R S I D E C O U N T Y , C A L I F O R N I A , F O R T H E S T A T E
R O U T E 9 1 C O R R I D O R I M P R O V E M E N T P R O J E C T , B E T W E E N P I E R C E S T R E E T O N
T H E E A S T T O T H E C O U N T Y L I N E O N T H E W E S T , I N R I V E R S I D E C O U N T Y ,
C A L I F O R N I A
W H E R E A S , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( t h e " C o m m i s s i o n " )
p r o p o s e s t o a c q u i r e t e m p o r a r y c o n s t r u c t i o n e a s e m e n t a n d t e m p o r a r y a c c e s s e a s e m e n t i n t e r e s t s i n
p o r t i o n s o f c e r t a i n r e a l p r o p e r t y , l o c a t e d i n R i v e r s i d e C o u n t y , C a l i f o r n i a , m o r e p a r t i c u l a r l y d e s c r i b e d
a s A s s e s s o r P a r c e l N o . 1 0 2 - 4 2 0 - 0 3 5 ( C P N s 2 2 1 2 4 - 0 9 a n d 2 2 1 2 4 - 1 1 ) f o r t h e S R - 9 1 C o r r i d o r
I m p r o v e m e n t P r o j e c t i n R i v e r s i d e C o u n t y , C a l i f o r n i a , p u r s u a n t t o t h e a u t h o r i t y g r a n t e d t o i t b y
s e c t i o n 1 3 0 2 2 0 . 5 o f t h e C a l i f o r n i a P u b l i c U t i l i t i e s C o d e ; a n d
W H E R E A S , p u r s u a n t t o s e c t i o n 1 2 4 5 . 2 3 5 o f t h e C a l i f o r n i a C o d e o f C i v i l P r o c e d u r e , t h e
C o m m i s s i o n s c h e d u l e d a p u b l i c h e a r i n g f o r W e d n e s d a y , O c t o b e r 8 , 2 0 1 4 a t 9 : 3 0 a . m . , a t t h e C o u n t y
A d m i n i s t r a t i o n B u i l d i n g , B o a r d o f S u p e r v i s o r s C h a m b e r s , a t 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e , C a l i f o r n i a .
T h i s a c t i o n i s r e q u e s t e d p u r s u a n t t o a s t i p u l a t i o n e x e c u t e d b y R C T C a n d t h e P r o p e r t y O w n e r i n
" w h i c h t h e P r o p e r t y O w n e r w a i v e d f o r m a l n o t i c e o f t h i s h e a r i n g a n d o t h e r p r o c e d u r a l r e q u i r e m e n t s ;
a n d
W H E R E A S , s a i d h e a r i n g h a s b e e n h e l d b y t h e C o m m i s s i o n , a n d t h e a f f e c t e d p r o p e r t y
o w n e r a n d o t h e r i n t e r e s t e d p a r t i e s w e r e a f f o r d e d a n o p p o r t u n i t y t o b e h e a r d o n s a i d m a t t e r s ; a n d
W H E R E A S , t h e C o m m i s s i o n m a y n o w a d o p t a R e s o l u t i o n o f N e c e s s i t y p u r s u a n t t o s e c t i o n
1 2 4 0 . 0 4 0 o f t h e C a l i f o r n i a C o d e o f C i v i l P r o c e d u r e ;
N O W , T H E R E F O R E , T H E C O M M I S S I O N D O E S H E R E B Y R E S O L V E A N D D E C L A R E A S
F O L L O W S :
S e c t i o n 1 . C o m p l i a n c e w i t h C a l i f o r n i a C o d e o f C i v i l P r o c e d u r e . T h e r e h a s b e e n c o m p l i a n c e b y
t h e C o m m i s s i o n w i t h t h e r e q u i r e m e n t s o f s e c t i o n 1 2 4 5 . 2 3 5 o f t h e C a l i f o r n i a C o d e o f C i v i l P r o c e d u r e
r e g a r d i n g n o t i c e a n d h e a r i n g .
S e c t i o n 2 . P u b l i c U s e . T h e p u b l i c u s e f o r t e m p o r a r y c o n s t r u c t i o n e a s e m e n t a n d t e m p o r a r y
a c c e s s e a s e m e n t i n t e r e s t s i n p o r t i o n s o f p r o p e r t y t o b e a c q u i r e d i s f o r t h e S R - 9 1 C o r r i d o r
I m p r o v e m e n t P r o j e c t i n R i v e r s i d e C o u n t y , C a l i f o r n i a . S e c t i o n 1 3 0 2 2 0 . 5 o f t h e C a l i f o r n i a P u b l i c
U t i l i t i e s C o d e a u t h o r i z e s t h e C o m m i s s i o n t o a c q u i r e , b y e m i n e n t d o m a i n , p r o p e r t y n e c e s s a r y f o r s u c h
p u r p o s e s .
7
Section 3. Description of Property. Attached and marked as Exhibit "A" are the legal
definitions, legal descriptions and assessor parcel map of the parcel upon which the
temporary construction easement and temporary access easement interests to be acquired
by the Commission are located, and which describe the general location and extent of the
property with sufficient detail for reasonable identification.
Section 4. Findings. The Commission hereby finds and determines each of the following:
(a) The public interest and necessity require the
proposed project;
(b) The proposed project is planned or located in the manner
that will be most compatible with the greatest public good and
least private injury;
( c) The property defined, described and/or depicted in Exhibit "A"
is necessary for the proposed project; and
(d) The offer was not necessary in this instance because the
property owner waived rights to the same and stipulated that
the Commission would appraise the property interests to be
acquired and make an additional deposit of probable just
compensation based on that appraisal.
Section 5. Use Not Unreasonably Interfering with Existing Public Use. Some or all of the real
property affected by the interests to be acquired is subject to easements and rights of way
appropriated to existing public uses. The legal descriptions o,f these easements and rights of way
are on file with the Commission and describe the general location and extent of the easements and
rights of way with sufficient detail for reasonable identification. In the event the herein
described use or uses will not unreasonably interfere with or impair the continuance of the public
use as it now exists or may reasonably be expected to exist in the future, counsel for the
Commission is authorized to acquire the herein described interests subject to such existing public
use(s) pursuant to section 1240.510 of the California Code of Civil Procedure.
Section 6. More Necessary Public Use. Some or all of the real property affected by the
interests to be acquired is subject to easements and rights of way appropriated to existing public uses.
To the extent that the herein ·described use or uses will unreasonably interfere with or impair the
continuance of the public use as it now exists or may reasonably be expected to exist in the future, the
Commission finds and determines that the herein described use or uses are more necessary than
said existing public use. Counsel for the Commission is authorized to acquire the herein
described real property appropriated to such existing public uses pursuant to section
1240.610 of the California Code of Civil Procedure. Staff is further authorized to make
such improvements to the affected real property that it determines are reasonably necessary to
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m i t i g a t e a n y a d v e r s e i m p a c t u p o n t h e e x i s t i n g p u b l i c u s e .
S e c t i o n 7 . F u r t h e r A c t i v i t i e s . C o u n s e l f o r t h e C o m m i s s i o n i s h e r e b y a u t h o r i z e d t o
a c q u i r e t h e h e r e i n a b o v e d e s c r i b e d r e a l p r o p e r t y i n t h e n a m e o f a n d o n b e h a l f o f t h e C o m m i s s i o n b y
e m i n e n t d o m a i n , a n d c o u n s e l i s a u t h o r i z e d t o i n s t i t u t e a n d p r o s e c u t e s u c h l e g a l p r o c e e d i n g s a s m a y
b e r e q u i r e d i n c o n n e c t i o n t h e r e w i t h . L e g a l c o u n s e l i s f u r t h e r a u t h o r i z e d t o t a k e s u c h s t e p s a s m a y b e
a u t h o r i z e d a n d r e q u i r e d b y l a w , a n d t o m a k e s u c h s e c u r i t y d e p o s i t s a s m a y b e r e q u i r e d b y o r d e r o f
c o u r t , t o p e r m i t t h e C o m m i s s i o n t o t a k e p o s s e s s i o n o f a n d u s e s a i d r e a l p r o p e r t y a t t h e e a r l i e s t
p o s s i b l e t i m e . C o u n s e l i s f u r t h e r a u t h o r i z e d t o c o r r e c t a n y e r r o r s o r t o m a k e o r a g r e e t o n o n -
m a t e r i a l c h a n g e s i n t h e l e g a l d e s c r i p t i o n o f t h e r e a l p r o p e r t y t h a t a r e d e e m e d n e c e s s a r y f o r t h e
c o n d u c t o f t h e c o n d e m n a t i o n a c t i o n , o r o t h e r p r o c e e d i n g s o r t r a n s a c t i o n s r e q u i r e d t o
a c q u i r e t h e s u b j e c t r e a l p r o p e r t y . C o u n s e l i s f u r t h e r a u t h o r i z e d t o r e d u c e o r m o d i f y t h e e x t e n t
o f t h e i n t e r e s t s o r p r o p e r t y t o b e a c q u i r e d s o a s t o r e d u c e t h e c o m p e n s a t i o n p a y a b l e i n t h e a c t i o n
w h e r e s u c h c h a n g e w o u l d n o t s u b s t a n t i a l l y i m p a i r t h e c o n s t r u c t i o n a n d o p e r a t i o n f o r t h e p r o j e c t f o r
w h i c h t h e r e a l p r o p e r t y i s b e i n g a c q u i r e d .
S e c t i o n 8 . E f f e c t i v e D a t e . T h i s R e s o l u t i o n s h a l l t a k e e f f e c t u p o n a d o p t i o n .
A P P R O V E D A N D A D O P T E D t h i s g t h d a y o f O c t o b e r , 2 0 1 4 .
M a r i o n A s h l e y , C h a i r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
A T T E S T :
J e n n i f e r H a r m o n , C l e r k o f t h e B o a r d
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
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L e g a l D e f i n i t i o n s o f P r o p e r t y t o b e A c q u i r e d
T h e f o l l o w i n g i s a l i s t o f d e f i n i t i o n s o f l e g a l r i g h t s t o b e a c q u i r e d b y R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n : ( T h e r i g h t s b e i n g a c q u i r e d m a y b e e x e r c i s e d m u t u a l l y e x c l u s i v e o f
e a c h o t h e r . }
" T e m p o r a r y C o n s t r u c t i o n E a s e m e n t " ( T C E } ( 2 2 1 2 4 - 9 ) r e f e r s t o t h e r i g h t o f R C T C , i t s
s u c c e s s o r s a n d a s s i g n s , t o e n g a g e i n c o n s t r u c t i o n a n d r e l a t e d a c t i v i t i e s f o r t h e p r o j e c t .
S u c h r i g h t s h a l l b e e x e r c i s e d f o r a p e r i o d o f s i x ( 6 ) c o n s e c u t i v e m o n t h s , b e g i n n i n g n o
f e w e r t h a n 7 2 h o u r s a f t e r t h e d a t e t h a t R C T C p r o v i d e s w r i t t e n . n o t i c e o f c o m m e n c e m e n t o f
p o s s e s s i o n t o t h e p r o p e r t y o w n e r .
T h e d u r a t i o n o f t h e r i g h t s u n d e r t h e T C E s s h a l l n o t e x t e n d b e y o n d N o v e m b e r 6 , 2 0 1 7 , o r
u p o n f i l i n g o f a N o t i c e o f C o m p l e t i o n , w h i c h e v e r i s e a r l i e r .
P r o p e r t y O w n e r s h a l l n o t c a u s e , d i r e c t l y , i n d i r e c t l y o r n e g l i g e n t l y , a n y i n t e r f e r e n c e w i t h
o r h a r m t o t h e r i g h t s c o n v e y e d h e r e u n d e r .
" T e m p o r a r y A c c e s s E a s e m e n t " ( 2 2 1 2 4 - 1 1 ) r e f e r s t o a t e m p o r a r y n o n - e x c l u s i v e
e a s e m e n t a n d r i g h t o f w a y i n f a v o r o f R C T C , i t s s u c c e s s o r s a n d a s s i g n s , t o t r a v e r s e a n d m a i n t a i n
a n a c c e s s w a y t o a c c e s s R C T C f a c i l i t i e s a n d / o r c o n s t r u c t i o n s i t e , a s d e t e r m i n e d n e c e s s a r y b y
R C T C , t o g e t h e r w i t h a l l n e c e s s a r y r i g h t s i n c i d e n t a l t h e r e t o , o n , o v e r , u n d e r a n d a c r o s s t h e
p r o p e r t y i n c o n n e c t i o n w i t h t h e e x e r c i s e o f a n y e a s e m e n t r i g h t s d e s c r i b e d h e r e i n .
P r o p e r t y O w n e r s h a l l n o t e r e c t o r c o n s t r u c t , o r p e r m i t t o b e e r e c t e d o r c o n s t r u c t e d , a n y
b u i l d i n g , s t r u c t u r e o r i m p r o v e m e n t o n , o v e r , o r u n d e r a n y p o r t i o n o f t h e e a s e m e n t , o r p l a n t t r e e s
o r a n y o t h e r v e g e t a t i o n o n a n y p o r t i o n o f t h e e a s e m e n t , e x c e p t w i t h t h e p r i o r w r i t t e n c o n s e n t o f
R C T C , i t s s u c c e s s o r s a n d a s s i g n s .
R C T C s h a l l h a v e t h e r i g h t t o t r i m , c u t o r c l e a r a w a y a n y t r e e s , b r u s h , o r o t h e r v e g e t a t i o n
f r o m t i m e t o t i m e a s d e t e r m i n e d i n i t s s o l e d i s c r e t i o n , w i t h o u t p a y m e n t o f a d d i t i o n a l
c o m p e n s a t i o n .
N o o t h e r e a s e m e n t s h a l l b e g r a n t e d o n , u n d e r o r o v e r t h e e a s e m e n t w i t h o u t t h e p r i o r
w r i t t e n c o n s e n t o f R C T C , i t s s u c c e s s o r s a n d a s s i g n s .
S u c h r i g h t s s h a l l b e e x e r c i s e d f o r a p e r i o d o f s i x ( 6 ) c o n s e c u t i v e m o n t h s , b e g i n n i n g n o
f e w e r t h a n 7 2 h o u r s a f t e r t h e d a t e t h a t R C T C p r o v i d e s w r i t t e n n o t i c e o f c o m m e n c e m e n t o f
p o s s e s s i o n t o t h e p r o p e r t y o w n e r .
T h e d u r a t i o n o f t h e r i g h t s u n d e r t h i s e a s e m e n t s h a l l n o t e x t e n d b e y o n d N o v e m b e r 6 ,
2 0 1 7 , o r u p o n f i l i n g o f a N o t i c e o f C o m p l e t i o n , w h i c h e v e r i s e a r l i e r .
P r o p e r t y O w n e r s h a l l n o t c a u s e , d i r e c t l y , i n d i r e c t l y o r n e g l i g e n t l y , a n y i n t e r f e r e n c e w i t h
o r h a r m t o t h e r i g h t s c o n v e y e d h e r e u n d e r .
1 7 3 3 6 . 0 2 1 0 0 \ 9 1 4 6 7 3 0 . 1
E X H 1 ~ 2 � A , P A G E 1
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9
1 0
1 1
1 2
1 3
1 4 " 1 5
1 6
1 7
1 8
1 9
2 0
2 1
2 2
2 3
2 4
2 5
2 6
2 7
2 8
2 9
3 0
3 1 "
P S O M A S
C a l t r a n s P a r c e l N o . 2 2 1 2 4 - 0 9
E X H I B I T ' 1 1 '
L E G A L D E S C R I P T I O N
T e m p o r a r y C o n s t r u c t i o n E a s e m e n t
A P N 1 0 2 - 4 2 0 - 0 3 5
I n t h e C i t y o f C o r o n a , C o u n t y o f R i v e r s i d e , S t a t e o f C a l i f o r n i a , b e i n g a p o r t i o n o f P a r c e l
3 o f P a r c e l M a p N o . 2 4 1 5 0 , a s s h o w n b y m a p f i l e d i n B o o k 1 5 8 , P a g e s 9 9 t o 1 0 1 ,
i n c l u s i v e o f P a r c e l M a p s , R e c o r d s o f R i v e r s i d e C o m 1 t y , C a l i f o r n i a , d e s c r i b e d a s f o l l o w s :
B e g i n n i n g s o u t h w e s t e r l y c o r n e r o f s a i d P a r c e l 3 ; t h e n c e a l o n g t h e w e s t e r l y l i n e o f s a i d
P a r c e l t h e f o l l o w i n g t w o ( 2 ) c o u r s e s :
1 . N o r t h 2 2 � 3 6 ' 0 2 " E a s t 7 3 . 9 9 f e e t ;
2 . N o r t h 7 � 0 6 ' 4 6 " E a s t 1 8 4 . 9 9 f e e t
t o t h e n o r t h w e s t e r l y c o m e r o f s a i d P a r c e l ; t h e n c e S o u t h 8 2 � 5 3 1 0 7 1 1 E a s t 4 1 . 4 4 f e e t a l o n g
t h e n o r t h e r l y l i n e o f s a i d P a r c e l ; t h e n c e S o u t h 7 � 0 6 ' 5 3 " W e s t 1 0 . 0 0 f e e t ; t h e n c e
N o r t h 8 2 � 5 3 ' 0 7 1 1 W e s t 1 9 . 9 8 f e e t ; t h e n c e S o u t h 7 � 0 3 ' 0 0 " W e s t 6 0 . 8 3 f e e t ; t h e n c e
S o u t h 8 2 � 5 9 ' 5 5 " E a s t 2 3 7 . 3 3 f e e t ; t h e n c e S o u t h 7 � 0 0 1 0 5 1 1 W e s t 4 4 . 4 4 f e e t ; t h e n c e
N o r t h 8 2 � 5 9 ' 5 5 " W e s t 1 7 . 1 3 f e e t ; t h e n c e N o r t h 7 � 0 0 ' 0 5 " E a s t 2 0 . 4 4 f e e t ; t h e n c e
N o r t h 8 2 � 5 9 ' 5 5 " W e s t 2 2 0 . 2 0 f e e t ; t h e n c e S o u t h 7 � 0 0 ' 0 5 " W e s t 9 0 . 8 5 f e e t ' t h e n c e
S o u t h 8 2 � 5 8 ' 5 4 " E a s t 7 9 . 1 9 f e e t ; t h e n c e S o u t h 7 � 0 0 ' 0 5 " W e s t 1 0 . 3 4 f e e t ; t h e n c e
S o u t h 8 2 � 5 9 ' 5 5 " E a s t 6 0 . 2 2 f e e t ; t h e n c e S o u t h 7 � 0 0 ' 0 5 " W e s t 1 9 . 5 7 f e e t ; t h e n c e
S o u t h 7 � 0 7 ' 2 3 " W e s t 7 9 . 3 9 f e e t ; t h e n c e N o r t h 7 6 � 1 0 ' 4 0 " W e s t 1 7 . 1 1 f e e t t o t h e b e g i n n i n g
o f a c u r v e c o n c a v e n o r t h e r l y h a v i n g a r a d i u s o f 2 5 0 . 0 0 f e e t ; t h e n c e w e s t e r l y a l o n g s a i d
c u r v e 3 7 . 0 5 f e e t t h r o u g h a c e n t r a l a n g l e o f 8 � 2 9 ' 3 0 " ; t h e n c e N o r t h 6 7 � 4 1 ' 0 9 " W e s t
4 5 . 2 6 f e e t t o t h e b e g i n n i n g o f a c u r v e c o n c a v e s o u t h e r l y h a v i n g a r a d i u s o f 2 3 5 . 0 0 f e e t ;
t h e n c e w e s t e r l y a l o n g s a i d c u r v e 3 4 . 8 3 f e e t t h r o u g h a c e n t r a l a n g l e o f 8 � 2 9 ' 3 0 " ; t h e n c e
N o r t h 7 6 � 1 0 ' 4 0 " W e s t 1 6 . 9 1 f e e t t o t h e s o u t h e r l y l i n e o f s a i d P a r c e l a n d t h e b e g i n n i n g o f
M : \ 2 P T G O I 0 5 0 l \ S U R V E Y \ L E G A L S \ 2 2 I 2 4 _ A P N _ I 0 2 - 4 2 0 - 0 3 5 \ L e g a l \ 2 2 1 2 4 - 9 . d o c x
6 / 2 5 / 1 4
E X H l ~ ' J A , P A G E 2
P a g e I o f 2
PSOMAS
a non-tangent curve concave northerly having a radius of 3000.00 feet, a radial line to
2 said beginning bears South 21°58'27" West; thence westerly along said curve and said
3 southerly line 34.18 feet through a central angle of0°39'10" to the Point of Beginning.
4
5 Contains 25,397 square feet
6
7 The distances described herein are grid distances and are based on California Coordinate
8 System of 1983, Zone 6, 2007 .00 epoch. Ground distances may be obtained by dividing
9 grid distances by the mean combination factor of the courses being described. The mean
10 combination factor for this conversion is 0.99997476.
11
12 See Exhibit 'J2' attached hereto and made apart hereof.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Prepared under the direction of
,
(U~ v ~ -.
Anna M. Beal, PLS 4955 Date
M:\2PTGO I 0501\SURVEY\LEGALS\22124. APN._ l 02-420-035\Legal\22124-9.docx
6/25114
EXHl~hT A, PAGE 3
Page 2 of2
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EXHIBIT 12
PARCEL# TITLE GRANT OR AREA
22124-9 TCE 2410 WARDLOW PROPERTY, LLC 25,397 SF
L1 -N1~0 23'41"E
L2 -N65°12'17"W
W'LY LINE
PCL 3
34 .68'
25.96'
22124-9
SEE SHEET 2 pr.t. 3,
FOR DETAIL ~-
P. M. 8. 158/99-JOJ
(R)
POB
C==:)
..LLLLL
I
6
PROPOSED
ROUTE 97 RIVERSIDE FREEWA y
RQVTE :1 RIVERSIDE LC/L STATIONING
7 B I
LEGEND
Indicates Radial Beor-ing
Point of Beginning
Title to State
Access Prohibited
9
FREEWAY
I
200
APN
102-420-035
I
2
NOTES
Coor-d1nates and bear-1ngs ore on
CCS 1983(2007 .00) Zone 6. Distances
and stationing are gr-id distances.
Divide by 0.99997476 to obtain
gr-ound distances. All distances ar-e
in feet unless other-wise noted.
22124-9
TEMPORARY CONSTRUCTION EASEMENT
FEET 0 50 100 200 300
PREPARED BY: DATE: 6-10-14 REV.1: 6-25-14 EA: OF 540 FA#:
I
C\J a
PSOMAS DISTRICT COUNTY ROUTE SHEET PM SHEET NO. TOTAL SHEETS
8 3.8 2
PARCEL#
22124-9
w z
.....J IV)
>-.....J -.:-lu O'\ m 3:0..
<::!" co
"7"
I") a ('\] w I <.o a -1 (\J '<1" ... 0
I LL, lO
{\J 0
0 0 r-
0 z
EXHIBIT 12
TITLE GRAN TOR AREA
TCE 2410 WARDLOW PROPERTY LLC 25,397 SF
S82°53'07"E 271.25'
229.81,
S07°06'53"W ---'1---;;;:o.-, 0 • 0 0 I
N82°53'07"W
19.98'
S82°59'55"E
NORTHERLY LlNE
PCL 3
237.33'
DOC. N0.2005-0216459 O.R. -----------------------------------------, I I
• I.{')
lf'lo co.
·O Oo
O'lo
r-
0
Vl
582° 58'54"E
79.19'
N82°59'55 11 W 220.20'
N07° 00'05 11 E,,;-_..,~....,.
20.44'
S07°00'05"W
1 9.57'
APN
A 0 \
'-1::::7 5 00'59"
R==472.49'--
l==123.83'
---
----S07°00'05"W
44.44'
N82° 59'55"W
17.1 3'
l ________ _
POB
SW'L Y COR.
PCL 3
LEGEND
(R) Indicates Radial Bearing
POB Point of Beginning
~ Title to State
_LJ_LLJ Access Prohibited
NOTES
Coordinates and bear1nos are on
CCS 1983(2007 .00) Zone -6. Distances
and stationing are grid distances.
Divide by 0.99997476 to obtain
ground distances. Al I distances are
in feet unless otherwise noted. FEET O
PREPARED BY: DA TE: 6-1O-1 4
3:
-r'1 mN
~-;...
o>O
r-~
0 z
/W
-
22124-9
TEMPORARY CONSTRUCTION EASEMENT
25 so 100 150
REV.1: 6-25-14 EA: OF540
PSOMAS DISTRICT COUNTY ROUTE SHEET PM SHEET NO. TOTAL SHEETS
.3 Hu1'Ton CerTr-e Or'"ive, Ste. 100
Scn1a o\r.o, C.:otifornic Cj'.2707
(714}481-605Jlf7!"1J5~5··88B3 iFo:.) 8 3.8 2 2
"
2
3
4
5
6
7
8
9
I O
1 1
1 2
1 3
1 4 " 1 5
1 6
1 7
1 8
1 9
2 0
2 1
2 2
2 3
2 4
2 5
2 6
2 7
2 8
2 9
3 0
"
P S O M A S
C a l t r a n s P u c c i N o . 2 2 1 2 4 - 1 1
T e m p o r a r y A c c e s s E a s e m e n t
A P N 1 0 2 - 4 2 0 - 0 3 5
E X H I B I T ' K l '
L E G A L D E S C R I P T I O N
I n t h e C i t y o f C o r o n a , C o u n t y o f R i v e r s i d e , S t a t e o f C a l i f o r n i a , b e i n g a p o r t i o n o f P a r c e l
3 o f P a r c e l M a p N o . 2 4 1 5 0 , a s s h o w n b y m a p f i l e d i n B o o k 1 5 8 , P a g e s 9 9 t o 1 0 1 ,
i n c l u s i v e o f P a r c e l M a p s , R e c o r d s o f R i v e r s i d e C o u n t y , C a l i f o r n i a , d e s c r i b e d a s f o l l o w s :
B e g i n n i n g s o u t h w e s t e r l y c o m e r o f s a i d P a r c e l 3 ; t h e n c e a l o n g t h e w e s t e r l y l i n e o f s a i d
P a r c e l t h e f o l l o w i n g t w o ( 2 ) c o u r s e s :
1 . N o r t h 2 2 � 3 6 ' 0 2 " E a s t 7 3 . 9 9 f e e t ;
2 . N o r t h 7 � 0 6 ' 4 6 " E a s t 1 8 4 . 9 9 f e e t
t o t h e n o r t h w e s t e r l y c o r n e r o f s a i d P a r c e l ; t h e n c e S o u t h 8 2 � 5 3 ' 0 7 " E a s t 4 1 . 4 4 f e e t a l o n g
t h e n o r t h e r l y l i n e o f s a i d P a r c e l ; t h e n c e S o u t h 7 � 0 6 ' 5 3 " W e s t 1 0 . 0 0 f e e t ; t h e n c e
N o r t h 8 2 � 5 3 ' 0 7 " W e s t 1 9 . 9 8 f e e t ; t h e n c e S o u t h 7 � 0 3 ' 0 0 " W e s t 3 0 . 8 3 f e e t t o t h e T r u e
P o i n t o f B e g i n n i n g ; t h e n c e c o n t i n u i n g a l o n g l a s t s a i d l i n e S o u t h 7 � 0 3 ' 0 0 " W e s t
3 0 . 0 0 f e e t ; t h e n c e S o u t h 8 2 � 5 9 ' 5 5 " E a s t 2 6 2 . 2 7 f e e t ; t h e n c e S o u t h 7 1 � 0 6 ' 4 7 " E a s t
9 8 . 2 5 f e e t ; t h e n c e S o u t h 8 2 � 5 2 ' 3 7 " E a s t 2 3 3 . 1 8 f e e t ; t h e n c e N o r t h 7 � 0 7 ' 2 3 " E a s t
3 0 . 0 0 f e e t ; t h e n c e N o r t h 8 2 � 5 2 ' 3 7 " W e s t 2 3 0 . 0 9 f e e t ; t h e n c e N o r t h 7 1 � 0 6 ' 4 7 " W e s t
9 8 . 2 8 f e e t ; t h e n c e N 0 1 t h 8 2 � 5 9 ' 5 5 " W e s t 2 6 5 . 3 7 f e e t t o t h e T r u e P o i n t o f B e g i n n i n g .
C o n t a i n s 1 7 , 8 1 2 s q u a r e f e e t
M : \ 2 P T G O 1 0 5 0 t \ S U R V E Y \ L E G A L S \ 2 2 1 2 4 _ A P N _ 1 0 2 - 4 2 0 - 0 3 5 \ L e g a l \ 2 2 1 2 4 - l I . d o c x
6 / 2 5 / 1 4
E X H l ~ I J A , P A G E 6
P a g e 1 o f 2
PSOMAS
The distances described herein are grid distances and are based on California Coordinate
2 System of 1983, Zone 6, 2007.00 epoch. Ground distances may be obtained by dividing
3 grid distances by the mean combination factor of the courses being described. The mean
4 combination factor for this conversion is 0.99997476.
5
6 See Exhibit 'K2' attached hereto and made apart hereof.
7
8 Prepared tmder the direction of
9
10
11
12
13
14
15
16
17
18
19
20
21
Date
M :\2PTGO I 050 I \SUR VEY\LEGALS\22124 _ APN _ I 02-420-035\Legal\22 l 24-I I .docx
6/25/14
EXHl!lBT A, PAGE 7
Page 2 of2
•
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"
E X H I B I T K 2
P A R C E L # T I T L E G R A N T O R A R E A A P N
C U R V E T A B L E
I D E L T A R A D I U S L E N G T H
C 1 1 5 � 0 0 ' 5 9 " 4 7 2 . 4 9 ' 1 2 3 . 8 3 '
N 7 5 0 3 9 ' 3 9 " W
2 5 4 . 5 8 '
P R O P O S E D
C 2 1 5 � 0 1 ' 2 8 " 5 2 7 . 4 9 ' 1 3 8 . 3 2 '
C 3 1 7 � 4 1 ' 1 8 " 9 4 . 0 ' 2 9 . 1 7 '
E X i S T I N G R / W
R O U T E 9 7 R I V E R S I D E F R E E W A Y
( R )
P O B
~
_ l _ _ l _ j _ J J
6 7
L E G E N D
I n d i c a t e s R e d i a l B e a r i n g
P o i n t o f B e g i n n i n g
T i t l e t o S t a t e
A c c e s s P r o h i b i t e d
N O T E S
C o o r d 1 n o t e s o n d b e a r i n g s o r e o n
C C S 1 9 8 3 ( 2 0 0 7 . O O ) Z o n e 6 . D i s t a n c e s
a n d s t a t i o n i n g a r e g r i d d i s t a n c e s .
D i v i d e b y 0 . 9 9 9 9 7 4 7 6 t o o b t a i n
g r o u n d d i s t a n c e s . A l I d i s t a n c e s a r e
i n f e e t u n l e s s o t h e r w i s e n o t e d .
8 9
F E E T 0
P R E P A R E D B Y : D A T E : 6 - 2 5 - 1 4 R E V . :
I D F R E E W A Y
2 0 0 2
2 2 1 2 4 - 1 1
T E M P O R A R Y A C C E S S E A S E M E N T
5 0 1 0 0 2 0 0 3 0 0
E A : O F 5 4 0 F A # :
I
0
C \ J
~
I
C \ J a
P S O M A S D I S T R I C T C O U N T Y R O U T E S H E E T P M S H E E T N O . T O T A L S H E E T S
S H ; . n t o n C e n t r e O r - i - J e J . S - : - e . 2 ( 0
S o n � t o A n a , C d l i f o r r i i o ' j 2 7 0 7
t ' l 1 " H a 1 - a o s 3 1 ( 1 1 ' 4 J 5 4 ' 5 - e s a 3 ( F a x ) 8 R l V 9 1 3 . 8 2
EXHIBIT K2
PARCEL# TITLE GRANTOR AREA APN
22124-11 TAE 2410 WARDLOW PROPERTY, LLC 17,81 2 SF 102-420-035
NW'LY COR.
CL
L 1
N82°59'55"W
NORTHERLY
LINE PC!,. 3
265.37'
.
<;!"
co
(221 24-11) _J !'::
0
S82°59'55"E 262.27'
:r: _J uw
Ls 1-cn
W' Y LINE
CL 3
w
l.O
<:;?"
u;J
0
0
t-o z
(R)
POB
~
..LLLLl
SW'L Y COR.
PCL 3
LEGEND
I-
LL ww
Z-l
_Jw
> IO um
I-<(
<(
::?w w
l/l
Indicates Radial Bearing
Point of Beginning
Title to State
Access Prohibited
NOTES
Coordinates ond bearings ore on
CCS 1983(2007.00) Zone 6. Distances
and stationing ore grid distances.
Divide by 0.99997476 to obtain
ground distances. Al I distances ore
in feet unless otherwise noted.
L1
L2
L3
L4
LS
L6
FEET 0
PREPARED BY: DATE: 6-25-14 REV.:
--<( ::::? w w
l/l
N82°52'37"E 230.09'
N07°07'23"E 30.00'
S82°52'37"E 233.18'
LINE TABLE
BEARING DISTANCE
S07°06 '53"W 10.00'
N82°53'07"W 19.98'
S07°03'00"W 30.83'
S07°03'00"W 30.00'
S71°06'47"E 98.25'
N71°06'47"W 98.28'
DETAIL
22124-11
TEMPORARY ACCESS EASEMENT
30 60 120 180
EA: OF540 F Ait:
PSOMAS DISTRICT COUNTY ROUTE SHEET PM SHEET NO. TOTAL SHEETS
8 3.8 2 2
"
"
"
~
C 1 J i n
C . M O c
I . . I
0 . . Q
~ N o Y - N " E e t a . . . .
3 :
THE COMMISSION IS REQUESTED TO MAKE THE
FOLLOWING FINDINGS :
1. The public interest and necessity require the proposed
project;
2. The project is planned or located in a manner that will be
most compatible with the greatest public good and the
least private injury;
3. The real property to be acquired is necessary for the
project; and
4. The offer of just compensation has been made to the
property owner.
10/9/2014
1
10/9/2014
1. 2410 Wardlow Properties, LLC
No. Ownership Offer Date
1 2410 Wardlow Prooerties, LLC Januarv 10, 2013
2
10/9/2014
In Person Phone
No. Ownershio Meetinas Mailinas Contacts E-Mails Total
2410 Wardlow Properties,
1 LLC · .. 5 3 9 4 21
*These numbers do not include contacts made with legal counsel, which in some cases has been extensive.
PARCEL 1
3
THE COMMISSION ADOPT A RESOLUTION OF
NECESSITY BASED ON THE FOLLOWING FINDINGS:
1. The public interest and necessity require the proposed
project;
2. The project is planned or located in a manner that will be
most compatible with the greatest public good and the
least private injury;
3. The real property to be acquired is necessary for the
project; and
4. The offer of just compensation has been made to the
property owner.
10/9/2014
4
" R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M : G r a c e A l v a r e z , P l a n n i n g a n d P r o g r a m m i n g M a n a g e r
E r i c D e H a t e , S t a f f A n a l y s t
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : F i s c a l Y e a r s 2 0 1 5 - 1 9 M e a s u r e A F i v e - Y e a r C a p i t a l I m p r o v e m e n t P l a n f o r L o c a l
S t r e e t s a n d R o a d s - C i t y o f N o r c o
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e F Y s 2 0 1 5 - 1 9 M e a s u r e A F i v e - Y e a r C a p i t a l
I m p r o v e m e n t P l a n ( C I P ) f o r L o c a l S t r e e t s a n d R o a d s ( L S R ) f o r t h e c i t y o f N o r c o ( N o r c o ) a s
s u b m i t t e d .
B A C K G R O U N D I N F O R M A T I O N :
" M e a s u r e A p r o v i d e s m e m b e r a g e n c i e s w i t h l o c a l f u n d i n g f o r s t r e e t m a i n t e n a n c e a n d
o p e r a t i o n s , s t r e e t r e p a i r s , s t r e e t i m p r o v e m e n t s , a n d n e w i n f r a s t r u c t u r e o f t h e l o c a l s t r e e t s a n d
r o a d s s y s t e m s . S i n c e t h e n e w a u t h o r i z a t i o n o f M e a s u r e A i n 2 0 0 9 , t h e c i t i e s a n d t h e c o u n t y o f
R i v e r s i d e r e c e i v e d o v e r $ 2 0 1 m i l l i o n f r o m J u l y 1 , 2 0 0 9 t o J u n e 3 0 , 2 0 1 4 .
"
M e a s u r e A i m p o s e s s e v e r a l r e q u i r e m e n t s o n l o c a l a g e n c i e s i n o r d e r t o r e c e i v e L S R f u n d s . F i r s t ,
t h e C o a c h e l l a V a l l e y a n d W e s t e r n C o u n t y c i t i e s a n d t h e c o u n t y m u s t p a r t i c i p a t e i n e i t h e r t h e
C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s ( C V A G ) o r W e s t e r n R i v e r s i d e C o u n c i l o f
G o v e r n m e n t s ( W R C O G ) T r a n s p o r t a t i o n U n i f o r m M i t i g a t i o n F e e ( T U M F ) p r o g r a m . W e s t e r n
C o u n t y a g e n c i e s m u s t a l s o p a r t i c i p a t e i n t h e W e s t e r n R i v e r s i d e C o u n t y M u l t i p l e S p e c i e s H a b i t a t
C o n s e r v a t i o n P l a n m a n a g e d b y t h e W e s t e r n R i v e r s i d e C o u n t y R e g i o n a l C o n s e r v a t i o n A u t h o r i t y
( R C A ) . S t a f f r e c e i v e d c o n f i r m a t i o n f r o m W R C O G a n d R C A r e g a r d i n g t h e c u r r e n t p a r t i c i p a t i o n b y
N o r c o i n t h e s e p r o g r a m s . A d d i t i o n a l l y , a g e n c i e s a r e r e q u i r e d t o a n n u a l l y p r o v i d e t o t h e
C o m m i s s i o n a p r o j e c t s t a t u s r e p o r t f o r t h e p r i o r y e a r C I P , a f i v e - y e a r C I P d e t a i l i n g h o w t h e
M e a s u r e A f u n d s a r e t o b e e x p e n d e d , a n d a n a n n u a l c e r t i f i c a t i o n o f m a i n t e n a n c e o f e f f o r t . I n
J u l y , t h e C o m m i s s i o n a p p r o v e d a l l o f t h e M e a s u r e A F i v e - Y e a r C I P s w i t h t h e e x c e p t i o n o f N o r c o ,
w h i c h i s t h e s u b j e c t o f t h i s a g e n d a i t e m . T h e c i t y o f B e a u m o n t i s c u r r e n t l y n o t a p a r t i c i p a t i n g
a g e n c y i n W R C O G ' s T U M F p r o g r a m .
T h e r e q u i r e d C I P a n d s u p p o r t i n g d o c u m e n t a t i o n w a s r e c e i v e d f r o m N o r c o o n A u g u s t 1 8 ; t h e
s u b m i t t a l w a s p r e p a r e d b a s e d o n t h e f i v e - y e a r M e a s u r e A r e v e n u e p r o j e c t i o n f o r L S R p r o v i d e d
t o t h e l o c a l a g e n c i e s b y C o m m i s s i o n s t a f f .
A g e n d a I t e m 8 A
2 2
With the Commission's approval of Norco's FY 2015-2019 Measure A Five-Year CIPs, FY 2014/15
Measure A LSR disbursements to Norco will start in October, after Commission approval. The
October 2014 payment will be retroactive to July 2014.
Attachments:
1) Measure A FY 2014/15 Revenue Projections
2) City of Norco FYs 2015-19 Measure A CIP
Agenda Item SA
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Attachment 1
RIVERSIDE COUNTY TRANSPORTATION COMMISSION • MEASURE A PROGRAM ALLOCATION (PROJECTION)
FY 2013/14
(revised) FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19
Western County
BANNING $ 502,000 $ 530,000 $ 546,000 $ 562,000 $ 579,000 $ 596,000
BEAUMONT
CALIMESA 142,000 149,000 153,000 158,000 163,000 168,000
CANYON LAKE 158,000 169,000 174,000 179,000 184,000 190,000
CORONA 3,507,000 3,707,000 3,818,000 3,933,000 4,051,000 4,173,000
EASTVALE 944,000 1,088,000 1,121,000 1,155,000 1,190,000 1,226,000
HEMET 1,521,000 1,611,000 1,659,000 1,709,000 1,760,000 1,813,000
JURUPA VALLEY 1,590,000 1,802,000 1,856,000 1,912,000 1,969,000 2,028,000
LAKE ELSINORE 1,062,000 1,137,000 1,171,000 1,206,000 1,242,000 1,279,000
MENIFEE 1,348,000 1,438,000 1,481,000 1,525,000 1,571,000 1,618,000
MORENO VALLEY 3,354,000 3,586,000 3,694,000 3,805,000 3,919,000 4,037,000
MURRIETA 1,963,000 2,065,000 2, 127,000 2,191,000 2,257,000 2,325,000
NORCO 570,000 599,000 617,000 636,000 655,000 675,000
PERRIS 1,277,000 1,353,000 1,394,000 1,436,000 1,479,000 1,523,000
RIVERSIDE 6,328,000 6,655,000 6,855,000 7,061,000 7,273,000 7,491,000
SAN JACINTO 731,000 718,000 740,000 762,000 785,000 809,000
TEMECULA 2,598,000 2,744,000 2,826,000 2,911,000 2,998,000 3,088,000
WILDOMAR 521,000 555,000 572,000 589,000 607,000 625,000
RIVERSIDE COUNTY 4,644,000 5,112,000 5,265,000 5,423,000 5,586,000 5,754,000
RCTC Regional Arterial 705,000 751,000 774,000 797,000 821,000 846,000
SUBTOTAL-Western County 33,465,000 35,769,000 36,843,000 37,950,000 39,089,000 40,264,000
Coachella Valley
CATHEDRAL CITY 1,362,000 1,401,000 1,443,000 1,486,000 1,531,000 1,577,000
COACHELLA 618,000 629,000 648,000 667,000 687,000 708,000
DESERT HOT SPRINGS 467,000 494,000 509,000 524,000 540,000 556,000
INDIAN WELLS 248,000 244,000 251,000 259,000 267,000 275,000
INDIO 1,620,000 1,716,000 1,767,000 1,820,000 1,875,000 1,931,000
LA QUINTA 1,484,000 1,509,000 1,554,000 1,601,000 1,649,000 1,698,000 • PALM DESERT 2,650,000 2,718,000 2,800,000 2,884,000 2,971,000 3,060,000
PALM SPRINGS 1,983,000 2,048,000 2,109,000 2,172,000 2,237,000 2,304,000
RANCHO MIRAGE 870,000 876,000 902,000 929,000 957,000 986,000
RIVERSIDE COUNTY 1,715,000 2,007,000 2,067,000 2, 129,000 2, 193,000 2,259,000
CVAG
SUBTOTAL-Coachella Valley 13,017,000 13,642,000 14,050,000 14,471,000 14,907,000 15,354,000
Palo Verde Valley
BLYTHE 866,000 973,000 1,002,000 1,032,000 1,063,000 1,095,000
RIVERSIDE COUNTY 223,000 249,000 256,000 264,000 272,000 280,000
SUBTOTAL-Palo Verde Valley 1,089,000 1,222,000 1,258,000 1,296,000 1,335,000 1,375,000
TOTAL $ 47,571,000 $ 50,633,000 $ 52, 151,000 $ 53,717,000 $ 55,331,000 $ 56,993,000
Note: Estimate for Planning Purposes, subject to change and rounding differences .
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C I T Y o f N O R C O
C I T Y H A L L " 2 8 7 0 C L A R K A V E N U E " N O R C O C A 9 2 8 6 0 " ( 9 5 1 ) 7 3 5 - 3 9 0 0 " F A X ( 9 5 1 ) 2 7 0 - 5 6 2 2
A u g u s t 1 4 , 2 0 1 4
T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
P . O . B o x 1 2 0 0 8
R i v e r s i d e , C A 9 2 5 0 2 - 2 2 0 8
2 0 1 5
R E : 2 0 4 4 - 2 0 1 9 M e a s u r e A L o c a l S t r e e t s a n d R o a d s F i v e - Y e a r C a p i t a l
I m p r o v e m e n t P r o g r a m P l a n
D e a r M s . T r e v i n o :
T h e C i t y o f N o r c o i s p l e a s e d t o s u b m i t f o r y o u r c o n s i d e r a t i o n a n d a p p r o v a l o u r F i v e -
Y e a r M e a s u r e " A " C a p i t a l I m p r o v e m e n t P r o g r a m P l a n p r o j e c t i o n s , c o m m e n c i n g w i t h
F i s c a l Y e a r 2 0 1 4 / 1 5 .
W e h a v e i n c l u d e d f o r y o u r r e c o r d s a c o p y o f t h e C i t y o f N o r c o a p p r o v e d F i v e - Y e a r
M e a s u r e A C a p i t a l I m p r o v e m e n t P r o g r a m F u n d , a n d t h e A n n u a l C e r t i f i c a t i o n o f t h e
C i t y ' s " M a i n t e n a n c e o f E f f o r t " d o c u m e n t s i g n e d b y C i t y M a n a g e r , A n d y O k o r o .
I f y o u h a v e a n y a d d i t i o n a l q u e s t i o n s , r e g a r d i n g t h e C i t y o f N o r c o 2 0 1 4 s u b m i t t a l , p l e a s e
c o n t a c t m e a t 9 5 1 - 2 7 0 - 5 6 7 8 . W e a p p r e c i a t e y o u r c o o p e r a t i o n a n d a s s i s t a n c e w i t h t h e
C i t y o f N o r c o ' s p l a n n e d e x p e n d i t u r e s f o r m a i n t e n a n c e a n d c a p i t a l i m p r o v e m e n t s t o o u r
l o c a l s t r e e t s a n d r o a d s .
R e s p e c t f u l l y ,
c f ~ ~ v : J
L o r i J . A s k e w
D i r e c t o r o f P u b l i c W o r k s
C i t y o f N o r c o
A t t a c h m e n t s :
B E R W I N H A N N A
M a y o r
C i t y o f N o r c o F i v e - Y e a r C I P
M e a s u r e " A " 5 - Y e a r C I P
M a i n t e n a n c e o f E f f o r t L e t t e r
H E R B H I G G I N S
M a y o r P r o T e r n
C I T Y C O U N C I L
K A T H Y A Z E V E D O
C o u n c i l M e m b e r
2 5
K E V I N B A S H
C o u n c i l M e m b e r
G R E G N E W T O N
C o u n c i l M e m b e r
201412015 MAINTENANCE OF EFFORT
CERTIFICATION STATEMENT
The undersigned agrees and certifies for the City of Norco (the "Agency") that
sales tax transportation funds received pursuant to Ordinance No. 02-001 of the
Riverside County Transportation Commission ("Measure A") shall be used in
compliance with the Commission's Maintenance of Effort Guidelines and a base
year amount of $22,536, approved by the Commission at its July 13, 2011
meeting, and that the Agency shall not use such funds to replace discretionary
local funds previously expended by the Agency for local transportation purposes.
The Agency hereby acknowledges that the failure of the Agency to continue such
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local expenditure shall result in a reduction or loss of Measure A funds. •
Additionally, the Agency commits to expending Measure A Local Streets and
Roads funds for projects listed in the Five Year Capital Improvement Plan as
approved by Riverside County Transportation Commission.
Dated: Angust 14 , 2014
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City Manager
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N -...J • • • '(" RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE ·~0 LOCAL FUNDS PROGRAM PROJECT STATUS REPORT 2014-2015 Agency: City of Norco Page_!_of_§_ Prepared by: Lori J. Askew Phone #: 951-270-5678 Date: June 30, 2014 Item No. Project Name I Limits 1 Unspecified Pavement Overlays 2 Hillside Ave. -Sixth St. to River Dr. 3 Valley View Ave. -First to Second/fourth to Fifth 4 Hilltop Lane 5 Sierra Ave. -Fifth to Sixth 6 Haileah Cl 7 Lookout Pt 8 Fourth St -Temescal to Hillside 9 Hamner Ave -Detroit to Bridge 10 Third St. -Valley View to Corona 11 Unspecified Rehabilitation and Overlay 12 Misc. Reconstruction Projects 13 Traffic Signal Improvements 14 Street Striping 15 Miscellaneous Seal Coats 16 Unspecified Slurry Seal 17 Miscellaneous Pavement Repairs Estimated Prior Year Measure A Balance: $2,696,610 Estimated FY 2014-2015 Measure A Allocation: $599,000 Estimated Measure A Available for FY 2014-2015 Projects: $3,295,610 Total Cost Measure A Funds Project Type ($000's) ($000's) Overlay 350 150 Overlay 75 75 Overlay/Reconstruction 90 90 Overlay/Reconstruction 25 25 Overlay/Reconstruction 42 42 Overlay/Reconstruction 15 15 Overlay/Reconstruction 15 15 Overlay/Reconstruction 50 50 Overlay/Reconstruction 25 25 Overlay/Reconstruction 475 250 Overlay/Reconstruction 200 150 Reconstruction 200 150 Signal 125 25 Striping 35 25 Seal Coats 25 25 Slurry 75 25 Street Maintenance 80 30 TOTALS: 1,902.0 1,167.CI
RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE ·~ 0 LOCAL FUNDS PROGRAM PROJECT STATUS REPORT 2015-2016 Agency: City of Norco Page£.of.§_ Prepared by: Lori J. Askew Phone#: 951-270-5678 Date: June 30, 2014 Item No. Project Name I Limits 1 Unspecified Pavement Overlays 2 River Rd -Bluff St to Corydon 3 Golden Gate Cl 4 Corona Ave -First to Second 5 Bluff St -River Rd to Vine St N 6 Norconian Dr -Fifth St to Norco Dr 00 7 Unspecified Rehabilitation and Overlay 8 Reservoir -Corona to Temescal 9 Miscellaneous Reconstruction Projects 10 Traffic Signal Improvements 11 Street Striping 12 Miscellaneous Seal Coats 13 Miscellaneous Pavement Repairs • Estimated Prior Year Measure A Balance: $2,128,610 Estimated FY 2015-2016 Measure A Allocation: $617,000 Estimated Measure A Available for FY 2015-2016 Projects: $2, 745,610 Total Cost Measure A Funds Project Type' ($000's) ($000's) Overlay 250 150 Overlay/Reconstruction 100 100 Overlay/Reconstruction 25 25 Overlay /Reconstruction 200 200 Overlay/Reconstruction 125 25 Overlay/Reconstruction 100 100 Overlay /Reconstruliion 200 150 Overlay/Reconstruction 50 so Reconstruction 200 150 Signal 25 25 Striping 35 25 Slurry Seal Coat 75 25 Street Maintenance 50 25 TOTALS: 1,435.0 1,050.0 • •
" " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N M E A S U R E " A " L O C A L F U N D S P R O G R A M P R O J E C T S T A T U S R E P O R T 2 0 1 6 - 2 0 1 7 A g e n c y : C i t y o f N o r c o P a g e ~ o f _ � _ P r e p a r e d b y : L o r i J . A s k e w P h o n e # : 9 5 1 - 2 7 0 - 5 6 7 8 D a t e : J u n e 3 0 , 2 0 1 4 I t e m N o . P r o j e c t N a m e I L i m i t s 1 U n s p e c i f i e d P a v e m e n t O v e r l a y s 2 R o c k y V i e w 3 H i l l s i d e A v e - S e c o n d t o T h i r d 4 U n s p e c i f i e d R e h a b i l i t a t i o n a n d O v e r l a y 5 M i s c e l l a n e o u s R e c o n s t r u c t i o n P r o j e c t s N 6 C r e s t v i e w A v e - N o r t h t o S i x t h l . D 7 T r a f f i c S i g n a l I m p r o v e m e n t s 8 S t r e e t S t r i p i n g 9 M i s c e l l a n e o u s S e a l C o a t s 1 0 M i s c e l l a n e o u s P a v e m e n t R e p a i r s E s t i m a t e d P r i o r Y e a r M e a s u r e A B a l a n c e : $ 1 , 6 9 5 , 6 1 0 E s t i m a t e d F Y 2 0 1 6 - 2 0 1 7 M e a s u r e A A l l o c a t i o n : $ 6 3 6 , 0 0 0 E s t i m a t e d M e a s u r e A A v a i l a b l e f o r F Y 2 0 1 6 - 2 0 1 7 P r o j e c t s : $ 2 , 3 3 ! , 6 1 0 T o t a l C o s t M e a s u r e A F u n d s P r o j e c t T y p e ( $ 0 0 0 ' s ) ( $ 0 0 0 ' s ) O v e r l a y 2 5 0 1 5 0 O v e r l a y 5 0 5 0 D e s i g n 2 0 2 0 O v e r l a y / R e c o n s t r u c t i o n 2 0 0 1 5 0 R e c o n s t r u c t i o n 2 0 0 1 5 0 R e c o n s t r u c t i o n 3 0 0 3 0 0 S i g n a l 2 5 2 5 S t r i p i n g 3 5 2 5 S l u r r y S e a l C o a t 7 5 2 5 S t r e e t M a i n t e n a n c e 2 5 2 5 T O T A L S : 1 , 1 8 0 . 0 9 2 0 . 0
RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE '~"LOCAL FUNDS PROGRAM PROJECT STATUS REPORT 2017-2018 Agency: City of Norco Page~of ..§.. Prepared by: Lori J. Askew Phone#: 951-270-5678 'Date: June 30, 2014 Item No. Project Name I Limits 1 Unspecified Pavement Overlays 2 Hillside Avenue -Second St. to Third St. 3 Unspecified Rehabilitation and Overlay 4 Miscellaneous Reconstruction Projects 5 TIJMF Project Match -Hidden Valley w 6 Traffic Signal Improvements 0 7 Street Striping 8 Miscellaneous Seal Coats 9 Miscellaneous Pavement Repairs • Estimated Prior Year Measure A Balance: $1,411,610 Estimated FY 2017-2018 Measure A Allocation: $655,000 Estimated Measure A Available for FY 2017-2018 Projects: $2,066,610 Total Cost Measure A Funds Project Type ($000's) ($000's) Overlay 200 100 Overlay /Reconstruction 50 50 Overlay/Reconstruction 200 150 Reconstruction 200 150 Design 25 25 Signal 30 25 Striping 35 25 Slurry Seal Coat 75 25 Street Maintenance 50 25 TOTALS: 865.0 575.0 • • ---,
" " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N M E A S U R E � ~ " L O C A L F U N D S P R O G R A M P R O J E C T S T A T U S R E P O R T 2 0 1 8 - 2 0 1 9 A g e n c y : C i t y o f N o r c o P a g e _ � _ o f _ � _ P r e p a r e d b y : L o r i J . A s k e w P h o n e # : 9 5 1 - 2 7 0 - 5 6 7 8 D a t e : J u n e 3 0 , 2 0 1 4 I t e m N o . P r o j e c t N a m e I L i m i t s 1 U n s p e c i f i e d P a v e m e n t O v e r l a y s 2 H i l l s i d e A v e n u e - S e c o n d S t . t o T h i r d S t . 3 U n s p e c i f i e d R e h a b i l i t a t i o n a n d O v e r l a y 4 M i s c e l l a n e o u s R e c o n s t r u c t i o n P r o j e c t s 5 T r a f f i c S i g n a l I m p r o v e m e n t s w 6 S t r e e t S t r i p i n g I - " 7 M i s c e l l a n e o u s S e a l C o a t s 8 M i s c e l l a n e o u s P a v e m e n t R e p a i r s E s t i m a t e d P r i o r Y e a r M e a s u r e A B a l a n c e : $ 1 , 4 9 1 , 6 1 0 E s t i m a t e d F Y 2 0 1 8 - 2 0 1 9 M e a s u r e A A l l o c a t i o n : $ 6 7 5 , 0 0 0 E s t i m a t e d M e a s u r e A A v a i l a b l e f o r F Y 2 0 1 8 - 2 0 1 9 P r o j e c t s : $ 2 , 1 6 6 , 6 1 0 T o t a l C o s t M e a s u r e A F u n d s P r o j e c t T y p � e ( $ O O O ' s ) ( $ 0 0 0 ' s ) O v e r l a y 2 0 0 1 0 0 O v e r l a y / R e c o n s t r u c t i o n 4 5 0 5 0 O v e r l a y / R e c o n s t r u c t i o n 2 0 0 1 5 0 R e c o n s t r u c t i o n 2 0 0 1 5 0 S i g n a l 2 5 2 5 S t r i p i n g 3 5 2 5 S l u r r y S e a l C o ; 3 t 7 5 2 5 S t r e e t M a i n t e n a n e e s o 2 5 T O T A L S : 1 , 2 3 5 . 0 5 5 0 . 0
w N RIVERSIDE COUNTY TRANSPORTATION COMMISSION MEASURE ·~,,LOCAL FUNDS PROGRAM PROJECT STATUS REPORT 2013-2014 Agency: City of Norco PageJi.of_§_ Prepared by: Lori J. Askew Phone#: 951-270-5678 Date: June 30, 2014 Item No. Project Name I Limits 1 Unspecified Pavement Overlays 2 Rocky View -Hilltop Lane 3 Hillside Ave. -Sixth St. to River Dr. 4 Unspecified Rehabilitation and Overlay 6 Corona Ave. -First St. to Second St. 7 Reservoir Dr. -Corona to Temescal Ave. Golden Gate Cl 8 Third St. -Valley View to Corona 10 Norconian Dr. -Fifth St. to Sixth St. 11 Hamner Ave. -No. of Santa Ana River 12 Misc. Reconstruction Projects 14 Traffic Signal Improvements 16 First St. -Parkridge, Lincoln -Grant Match 17 Street Striping 18 Miscellaneous Seal Coats 19 Miscellaneous Pavement Repairs • Project Type Overlay Overlay Overlay Overlay/Reconstruction Overlay/Reconstruction Overlay /Reconstruction Overlay /Reconstruction Overlay/Reconstruction Reconstruction Reconstruction Reconstruction Signal Signal Striping Seal Coat Street Maintenance TOTALS: • Measure A Total Cost Funds ($000's) ($000's) 32 32 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,100 210 0 0 0 0 0 0 0 0 47 0 0 0 5,179.0 241.8 Estimated Completion Status Complete 2016/17 Moved to 2016/17 2014/15 Moved to 2014/15 2014/15 Moved to 2014/15 2015/16 Moved to 2015/16 2015/16 Moved to 2015/16 2015/16 Moved to 2015/16 2014/15 Moved to 2014/15 2015/16 Moved to 2015/16 Spring 2014 Complete 2014/15 Moved to 2014/15 2014/15 Moved to 2014/15 Fall 2014 Moved to 2014/15 2014/15 Moved to 2014/15 Spring 2014 Complete 2014/15 Moved to 2014/15 •
-• ---···--··~-----·--~--._ .... -e-City of Norco, California Five-Year Capital Improvement Program Measure "An Projects Fund 137 Fiscal Years :2015 through 2019 Sources of Funds: FY2014/2015 FY201512016 FY2016/2017 FY2017!201B FY201B!2019 Beginning Fund Balance July 1 $ 2,821,891 2,143,357 1,593,787 1,190,756 1,145,709 Measure "A" Revenues 480,000 494,000 509,000 524,000 540,000 Investment Earnings 8,466 6,430 7,969 5,954 5,729 ~ Total Sources of Funds $ 3,310,357 2,643,787 2,110,756 1,720,709 1,691,438 Uses of Funds: FY2014!2015 FY201512016 FY2016/2017 FY201712018 FY2018/2019 ========== Overlay: Unspecified Pavement Overlays $ 150,000 150,000 150,000 100,000 100,000 Rocky View --50,000 Hillside -Sixth St. to River Dr. 75,000 --·• -M Rehab and Overlay: M Valley View -First to Second/Fourth to Fifth 90,000 . -Hilltop Lane 25,000 Sierra -Fifth to Sixth 42,000 Haileah Circle 15,000 Lookout Pt. 15,000 Fourth St. -Temescal to Hillside 50,000 -~ Hamner Ave. -Detroit to Bridge 25,000 River Road -Bluff to Corydon -100,000 -.; ;;. Golden Gate Circle .. 25,000 Corona Ave. -First to Second -200,000 Bluff St -River Rd to Vine "" 25,000 Hillside Ave. -Second To Third -.. 20,000 50,000 50,000 Norconian Dr. -Fifth St. to Norco Dr. -100,000 -Third Street -Valley View to Corona 250,000 Unspecified Rehabilatation and Overlay 150,000 150,000 150,000 150,000 150,000 Reservoir -Corona to Temescal -50,000 102
Uses of Funds: Street Reconstruction: Misc. Reconstruction Projects Crestview Ave. North to Sixth St. TUMF Projects Match-Hidden Valley Traffic Signal Improvements: Traffic Signal Improvements Street Striping Street Striping Miscellaneous Seal Coats Unspecified Slurry Seal-St Fund Miscellaneous Pavement Repairs Total Uses of Funds Ending Fund Balance June 30 _._ City of Norco, California Five-Year Capital Improvement Program Measure "An Projects Fund 137 Fiscal Years 2015 through 2019 FY 201412015 FY 201512016 FY 201612017 FY 201712018 FY 201812019 150,000 150,000 150,000 150,000 150,000 -300,000 ~ 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 --.. . 30,000 25,000 25,000 25,000 25,000 """ 1,167,000 1,050,000 920,000 575,000 550,000 ('(') $ 2,143,357 1,593,787 1,190,756 1,145,709 1.141,438 103 • •
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
G r a c e A l v a r e z , P l a n n i n g a n d P r o g r a m m i n g M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T :
F i s c a l Y e a r 2 0 1 4 / 1 5 A n n u a l L o c a l T r a n s p o r t a t i o n F u n d P l a n n i n g A l l o c a t i o n s t o
W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s a n d C o a c h e l l a V a l l e y A s s o c i a t i o n
o f G o v e r n m e n t s
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e a n a l l o c a t i o n o f L o c a l T r a n s p o r t a t i o n F u n d ( L T F ) p l a n n i n g f u n d s i n t h e a m o u n t
o f $ 6 7 2 , 3 7 5 f o r W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s ( W R C O G ) a n d $ 3 6 6 , 7 5 0 f o r
t h e C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s ( C V A G ) f o r e f f o r t s i d e n t i f i e d i n e a c h
a g e n c y ' s F Y 2 0 1 4 / 1 5 L T F P r o g r a m O b j e c t i v e s / W o r k P l a n ( W o r k P l a n ) t h a t s u p p o r t
t r a n s p o r t a t i o n p l a n n i n g p r o g r a m s a n d f u n c t i o n s c o n s i s t e n t w i t h r e g i o n a l a n d
s u b r e g i o n a l p l a n s , p r o g r a m s a n d r e q u i r e m e n t s ; a n d
2 ) C o n f i r m t h a t a l l o c a t i o n s o f L T F P l a n n i n g f u n d s b e r e l a t e d t o a c t i v i t i e s t h a t b e n e f i t t h e
r e s p e c t i v e g e o g r a p h i c r e g i o n s t h r o u g h W R C O G o r C V A G .
B A C K G R O U N D I N F O R M A T I O N :
P u r s u a n t t o s e c t i o n 9 9 2 3 3 . 2 o f t h e T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) c o d e o f r e g u l a t i o n s ,
u p t o 3 p e r c e n t o f t h e a n n u a l L T F r e v e n u e s s h a l l b e a l l o c a t e d f o r t r a n s p o r t a t i o n p l a n n i n g a n d
p r o g r a m m i n g p u r p o s e s . T h e T O A a l s o r e q u i r e s o n e h a l f o f t h e s e L T F f u n d s b e a l l o c a t e d f o r
p l a n n i n g a c t i v i t i e s / s t u d i e s s p e c i f i c a l l y w i t h i n t h e W e s t e r n R i v e r s i d e C o u n t y a n d t h e C o a c h e l l a
V a l l e y a r e a s a s d e t e r m i n e d b y t h e C o m m i s s i o n .
W R C O G s u b m i t t e d i t s W o r k P l a n t h a t i d e n t i f i e s t w o k e y p r o g r a m a r e a s - p l a n n i n g a n d
e n e r g y / e n v i r o n m e n t p r o g r a m s a n d r e g i o n a l t r a n s p o r t a t i o n p r o g r a m s , c o n s i s t i n g o f t h e
f o l l o w i n g :
1 ) P l a n n i n g :
2 ) A i r Q u a l i t y , E n e r g y E f f i c i e n c y a n d S u s t a i n a b i l i t y ;
3 ) T r a n s p o r t a t i o n U n i f o r m M i t i g a t i o n F e e ; a n d
4 ) R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n p r o g r a m s .
A g e n d a I t e m 8 B
3 5
CVAG submitted its Work Plan that identifies nine program areas including the following:
1) Transportation Department Operations;
2) Project Management and Contract Administration;
3) CV Link Project Development (Phased);
4) Riverside County Transportation Commission Programs;
5) Planning, Programming, and Monitoring Program;
6) Miscellaneous Programs;
7) Congestion Management/Air Quality Programs;
8) Transportation Uniform Mitigation Fee Program; and
9) Governmental and Special Projects.
Staff reviewed the Work Plans and found these Work Plans are consistent with the
Commission's overall transportation programming and planning objectives. The Work Plans
also benefit the respective geographic regions and are consistent with subregional and regional
plans including the Southern California Association of Government's (SCAG) Regional
Transportation Plan/Sustainability Communities Strategy (RTP/SCS).
A question was raised at the Budget and Implementation Committee regarding the allocation of
funds to WRCOG and CVAG. As previously mentioned, the TDA language explicitly cites that
•
one-half of the funds in Riverside County are to be allocated to Western County and Coachella •
Valley areas. TDA also requires that planning is to be done in conformance with the RTP.
WRCOG and CVAG, in conjunction with SCAG, are responsible for subregional planning efforts
that implement and are in conformance with the RTP/SCS.
The amounts of LTF funding available to WRCOG are $672,375, and CVAG $366,750; funding is
included in the Commission's FY 2014/15 budget.
Financial Information
In Fiscal Year Budget: I Yes I Year: I FY 2014/15 Amount: I $1,039,125
Source of Funds: I LTF Budget Adjustment: I No
GL/Project Accounting No.: 106 65 86205
Fiscal Procedures Approved: ~~ I Date: j 09/11/14
Attachments:
1) WRCOG FY 2014/15 LTF Program Objectives/Work Plan
2) CVAG FY 2014/15 LTF Program Objectives/Work Plan
Agenda Item SB
36
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"
"
"
A t t a c h m e n t 1
W e s t e r n R i v e r s i d e C o u n c i l o f G o v e r n m e n t s
( W R C O G }
F i s c a l Y e a r 2 . 0 1 4 / 2 0 1 5
L o c a l T r a n s p o r t a t i o n F u n d s P r o g r a m O b j e c t i v e s
T h e W o r k P l a n f o r F Y 2 0 1 4 / 2 0 1 5 i s d i v i d e d i n t o t w o p r o g r a m a r e a s :
1 . P l a n n i n g P r o g r a m s a n d : e n e ' f J - n v l r o n m e n t P r o g r a m s
o a n r o r r i l s , A i r R e s o u r c e s B d a r ~
D e p a r t m e n t o f t ; n e f 9 Y ' ( O O l i ) a n d C a l i f o r n i a E n e r g y c o m m i s s i o n
S o u t h ' C o a s t A i r Q u a l i t y M a n a g e m e n t O i s t r i c l ' ( S C A Q M D )
S o u t h e r n C a 1 1 f o r n ~ E d i s o n
S o u t h e r n C a l i f o r n i a A s s o c i a t i o n s o f G o v e r n m e n t s ( S C A G )
P l a n n i n g :
T h i s p r o g r a m i r r t t i l u a e s t h e f a l f o w l n g . a o t M t i e s : s t a f f t i m e t o d e v e l o p a n d c o m p l e t e
t w o S c A G C o m p a s t B l u e p r i n t i : > t o j e c t s : W R C O G L a n d U s e , T r a n s p o r t a t i o n , a n d
w , ~ r Q U l l l t y P l a r n ' l f \ 1 g f t r a m e w e r k a n d W R C O G S u s t a i n a b i l i t y F r a m e w o r k ;
P u b l i c H e a l t h & C l l l l a t e A c t i o n � P l a n I m p l e m e n t a t i o n . B o t h p r o j e c t s f o c u s o n
p r o v i d i n g v o l u n t a r y s t r a t e g i e s a t t h e l o c a l l e v e l , t o i m p l e m e n t r e g i o n a l p o l i c i e s
a d o p t e d a s p a r t o f t h e 2 0 1 2 ~ 2 0 3 6 R e g i o n a l T r a n s p o r t a t i o n P l a n / S u s t a i n a b l e
C o m m u n i t y S t r a t e g y . C o n t i n u e d p a r t i c i p a t i o n w i t h S C A G a n d o t h e r r e g i o n a l
p l a n n i n g a g e n c i e s ; a n d c o n t i n u e d s u p p o r t f o r t h e W R C O G P l a n n i n g D i r e c t o r s '
T A C t o r e v i e w , a n a l y z e a n d m a k e r e c o m m e n d a t i o n s t o t h e W R C O G E x e c u t i v e
C o m m i t t e e o n t h e s u b r e g i o n a l g r o w t h f o r e c a s t , t h e r e g i o n a l H o u s i n g N e e d s
A s s e s s m e n t , t h e R e g i o n a l T r a n s p o r t a t i o n P l a n a n d l e g i s l a t i o n t h a t w i l l
i m p a c t / a s s i s t t h e i m p l e m e n t a t i o n o f A B 3 2 a n d S B 3 7 5 .
A i r Q u a l i t y , E n e r g y E f f i c i e n c y a n d S u s t a i n a b i l i t y :
T h e s e p r o g r a m s i n c l u d e t h e f o l l o w i n g a c t i v i t i e s : c o n t i n u e d s t a f f p a r t i c i p a t i o n i n
S C A Q M D a c t i v i t i e s a n d r u l e - m a k i n g , p a r t i c i p a t i o n i n t h e d e v e l o p m e n t o f t h e 2 0 1 6
A Q M P ; p r o v i d e o u t r e a c h a n d t o t h e j u r i s d i c t i o n s r e g a r d i n g a i r q u a l i t y i s s u e s a n d
f u n d i n g o p p o r t u n i t i e s ; s u p p o r t W R C O G C l e a n C i t i e s a n d p r o g r a m s t h a t W R C O G
h a s d e v e l o p e d t o r e d u c e e m i s s i o n s t h r o u g h e n e r g y e f f i c i e n c y a n d w a t e r
c o n s e r v a t i o n ; c o n t i n u e d p a r t i c i p a t i o n i n t h e N a t i o n a l C l e a n C i t i e s P r o g r a m w i t h
D O E ; a s s i s t i n t h e p u r c h a s e o f a l t e r n a t i v e f u e l v e h i c l e s a n d t h e d e v e l o p m e n t o f
t h e s u p p o r t i n g i n f r a s t r u c t u r e .
3 7
2. Regional Transportation Programs
Riverside County Transportation Commission (RCTC)
Riverside Transit Agency
Caltrans
SCAG
TUMF:
This program includes staff time to prepare the 2015 Nexus Study and Program
Update; to administer the TUMF Program.:whfoh.lns;Judes tu.tU~H1ot limited to:
program contract/agreement administration; public outreachfinformatlon; the
Annual Report; signage program; TUME ; Z~M TlP .. <ftvt!op:nont and
amendment$; prepare thit. •nnuaJ, atiditi .t:irtpllMti,Qfl olanl"lw.l .. ttc1J\lstment for
construdion costs; maintain TUMF <lfllhl ba$t .of fea ~lieQtions and
disbursements; work with developers on credit arid reJmtn.~rsement:agreements;
and amend all pl'09ram documenbl u neeusery.
Riverside County Transportation Commission Pragrams;
These programs include staff time and projeci management to assist in
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transportation plannil"!g.and alrquaJity prog~n'ls•t,:11\~d.e: Parttcipatlon In TUMF •
.Program tasks as needecUo assltt RCTC.:ln the imPJetQenta.tiOn· .. oftfle Regional
TUMF Pmsram; parth;;ipate in evaluati.on.~mm.~ee1.as t4Q\lfi'St¢:1Gt; 11.nd other
·. t:ilanning•related ta~k1 a~ determined in ®l1$t1Jtallofl· wtth t)ie,·~CTC Executive
[l)ireetor.
LTF FY! c: 15 doc
38
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A t t a c h m e n t 2
. l J I U " . 1 " " 1 > L . ' i o v e r s ~ g l t t ( ~ g n J ; ; ~ ~ ~ l t t n ~ t a l ,
c o n s t r u c t i o n a n d c l o s e - o u t ) ~ p r e p a r a t i o n o f r e i m b u r s e m e n t a g r e e m e n t s f o r
r e g i o n a l a r t e r i a l p r o j e c t s , r e v i e w a n d a p p r o v a l o f P J : 9 i ~ . J i j l l i t w l : i a f l ~ a t h i c e
w i t h p r o j e c t s c o p e o f w o r k a n d p a r t i c i p a t } 9 n J i L p r o J ~ z ' d o v ~ f e p m e n t . t e a m
m e e t i n g s a n d a s s o c i a t e d s t a f f r e p o r t s . , : ~ F � ' . . . . . r
( F u n d e d f r o m M e a s u r e A , T U l e f / I , . 1 . ~ ' ; ( : f q , 1 1 . ~ � ~ P ~ ( : , ( f l J / ? r Q g I ; f J l l J R ~ ,
P r o ' e c t D e v e l o . m e n t . h a s e d
u ~ ~ 9 ~ ~ ~ t M ~ : ~ w . i l i . ~ P r + t i : g . .
. . . . r f f ! R l t j ~ g . . . . . �
9 w J i t i ( u i M A A i ~ q x i n g .
, ' , ~ , '
i l l ~ , ~ f e ; f f e ; r ' . y > ; & ' 1 , ~ 1
. s _ , t j m < t . � t o . 1 1 : ? . P J ? , d , u c t p r o j e c t . 1 o v e r s i g M o f c o n s u l t a n t " ; , s e W i c e s
. c m m < > ~ m , ~ a J l c o m p l i a n c e � � a i t i c o n s t r u c t i o n . p l a n s ) ; . r e v i e \ ) \ l ; Q f p r o j ~ t � b i l l i n g s ;
p ~ ~ 1 ~ f \ ! i ~ i j . k l , p r p j ~ ~ , d e v e \ o p m e n t t e a m . . m e e t i n g s a n d 1 p r e p a r a t i o n o f a s $ t > e l a t e d
r e p o r t s . " , . �
( F u n d e d f r o m R i v e r s i d e C o u n t y R e g i o n a l P a r k a n d O p e n S p a c e D i s t r i c t G r a n t ,
C a / t r a n s E n v i r o n m e n t a l J u s t i c e G r a n t , C a l i f o r n i a S t r a t e g i c G r o w t h C o u n c i l
G r a n t , P P & M . L T F , S e n t i n e l P r o j e c t A Q M D G r a n t a n d M e a s u r e A )
3 9
" 4 ) R i v e r s i d e C o u n t t T f D M � R Q r t a p ~ n , C g A J m i B s i ~ ; n ; Q l ~ ' . f C l P r o g r a m s
" C o n g e s t i o n M r u i a a ~ m e n t P r o g r r u n / ~ y s t ~ ( C M f : / C M S )
" R C T C T e c h n i O l l A . d Y i s o r y C o m m i t t e e
" S B 8 2 1
" C o a c h e l l a V a l l e y R a i l P r o g r r u n
I n c l u d e s s t a f f t i m e t o s u p p o r t t h e R i v e r s i d e C o u n t y C o n g e s t i o n M a n a g e m e n t
P r o g r a m ; a n a l y s i s o f t r a f f i c p a , . t . t r a # ' i c ~ \ U l t { ) i o g r a m ; p r o v i d e
R C T C s t a f f r e g i o n a l t r a n s p ~ . . ~ . . ~ f . t h ~ S t a t e . . R e g i o n a l
T ~ o r t a t i Q n l m J ? r o Y " " 1 , . . ; 1 ~ p p o ~ t n ~ . R C T C T e c h n i c a l
A d v i s o r ) ' C ( ) m m i f t e e ; C o a d i o . e y . P a s s ~ ~ e r R a i l ~ e e � D e v e l o p m e n t
P l a n .
( F u n d e d / r e m L T F , S T A ~ P r o p D s i ! } o J / ' 1 B { r ; n < k ~ r i d S J . a n a T U } J F )
,
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' ~ ; ; ' ' ' f < C
S )
T h i s a r e a i n c l u d e s s t a f f t i m e i n ~ r t 1 ; o f t h e ' 8 t a t e � T r a n s p o r t a t i o n � : t m p r o v e m e n t
P r o g r a m ( S T I P ) a n d R e S i ~ ~ ~ . T , ' ( ) n . ( R ' . f I P ) ~ s u p p p r t
i n i m p l e m e n t a t i o n a n d \ l f i t l i f l . f � ' f : ! V : 1 * G J ~ P r i 6 r i t i z a t i o n "
S h 1 d y ( T P P S ) , c o o r d i n a t i o n o f u p d a t e s t o t i l e . : P r o v 6 . q t t p . t ' P l a n ( C I P ) , a n d
m o n i t o r i n g a n d e x r u n i n i n g i m p a c t s . h . ' l ~ n r ' . . . . . . . . 4 8 . t f P S ~ v i t i e ~ s u p p o r t
t h e r e g i o n a l p r o j e c t c o n s t r : a & t R f t f p J f t f w t i f < m � f n c H f a e s " ' S t a f f . t i m e t o d e v e J o p a n
a n n u a l p r i o r i t i z e d l i s t o f c o n s t n l c t i o n p n > j " c t s a u d r E t q U i r e d f i n a n c i a l r e s o u r c e s .
( F u n d e d f r o m P P & M . l l ! / P f i l / , d M ~ A )
� ~ � , : { : r . "
; "
6 ) M : i s c e l l a e e g s P r o l � 1 P J l l �
" G I S 1 t l f u r m a t i 6 b . S e r n * �
" M a i n t a i n T r a n s p o f { a t i o n M o d e l ;
" R e g i o n a l A r t e n ~ T r M f i e " ' C ~ u n t P r o g r a i n
T h i s a r e a i n v o l v e s s u p p o r t t o m u l t i p ~ p t e ~ \ V i . t h a f o 9 Q S Q � l ~ Y p r o j e c t a r e a s .
T h e s e a r e a s i n c l u d e s t a f f t i m e a n d p r o j s e t ' m a n . a g e m e n t t o m a i n t a i n a n . t l p r o v i d e i n p u t
f o r G I S I n f o r m a t i o n S e r v i c e s , t h e c o u n t y w i d e t r a n s p o r t a t i o n . d e m a i : l d m Q d e l , t h e
r e g i o n a l a r t e r i a l t r a f f i c c o u n t p r o g r a m , a n d t t a l l s p o r t a t i o n l e g i s l a t i o n ' r e v i e w a n d
a n a l y s i s . G I S I n f o n n a t i o n S e r v i c e s i n c l u d e s s t a f f t i m e t o p r o v i d e r e g i o n a l l a n d u s e
i n f o r m a t i o n t o C V A G j u r l s d i c l i o J 1 B , d e v e l o p e ' l ' s , S C A G . a n a C a l f r a n s . T h e
c o u n t y w i d e t r a n s p o r t a t i o n m ~ d e l i n v o l v e s s u p P o r f f o r t h e R 1 V T A : ] v f t r a n s p o r t a t i o n
m o d e l f o r f o r e c a s t i n g p r o j e c t e d t r a n s p o r t a t i o n s y s t e m n e e d s t o t 1 \ e y e a r 2 ( : ) 3 9 .
( F u n d e d f r o m M e a s u r e A , T U M F , a n d S p e c i a l P r o g r a m F u n d . $ )
4 0
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7 ) C o n g e s t i o n M a n a g e m e n t I A i r Q y a l i t y P r o g r a m s
" C M / A Q P r o g r a m s
" C o n f o r m a n c e w i t h S I P r e q u i r e m e n t s
' I n v o l v e s T r a n s p o r t a t i o n D e p a r t m e n t s t a f f s u p p o r t t o C M A Q p r o g r a m a r e a s . A l s o
i n c l u d e s i m p l e m e n t a t i o n o f S t a t e I m p l e m e n t a t i o n P l a n ( S I P ) c o n f o n n a n c e t o C V A G
r e g i o n a l p r o j e c t s .
( F u n d e d f r o m C M A Q a n d M e a s u r e A )
8 ) T r a n s e o r t a t i o n U n i f o r m M i t i g a t i o n F e e C f U M F > P r o g r a m
9 )
" T U M F P r o g r a m A d m i n i s t r a t i o n
" T U M F / G I S I n t e r f a c e
" T U M F A u d i t s
I n c l u d e s s t a f f t i m e i n s u p p o r t o f t h e T U M F p r o g r a m a n d T U M F / G I S I n t e r f a c e
p r o g r a m . T U M F p r o g r a m a c t i v i t i e s i n c l u d e s t a f f t i m e t o m o n i t o r t h e i m p l e m e n t a t i o n
o f t h e T U M F p r o g r a m i n m e m b e r j u r i s d i c t i o n s , t o p e r f o n n a n n u a l f i s c a l r e v i e w s o f
b u i l d i n g p e r m i t s a n d T U M F c o l l e c t i o n s , t o r e s e a r c h , a n a l y z e a n d p r e p a r e r e p o r t s f o r
T U M F a p p e a l s , t o e n t e r T U M F c o l l e c t i o n s i n t h e T U M F d a t a b a s e , t o m e e t w i t h
d e v e l o p e r s o n r e q u e s t t o r e v i e w p o t e n t i a l T U M F a s s e s s m e n t s , a n d t o p e r f o r m s p e c i a l
T U M F a n a l y s i s o n r e q u e s t . T h e T U M F / G I S I n t e r f a c e p r o g r a m r e q u i r e s s u p p o r t f o r
c o n t i n u i n g t h e d e v e l o p m e n t o f i n t e g r a t i n g t h e T U M F c o l l e c t i o n p r o c e s s w i t h
e l e c t r o n i c t r a n s m i s s i o n o f n e w d e v e l o p m e n t i n f o r m a t i o n f o r l a n d u s e c o v e r a g e s .
( F u n d e d f r o m T U M F )
G o v e r n D 1 e n t a l a n d S p e c i a l P r o j e c t s
" S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s ( S C A G )
T h e S C A G p r o g r a m i n c l u d e s s t a f f t i m e t o c o o r d i n a t e t h e C V A G s u b - r e g i o n
S C A G P r o g r a m n e e d s , d e v e l o p a n n u a l g r o w t h p r o j e c t i o n s , p r o v i d e i n p u t t o t h e
F e d e r a l R e g i o n a l T r a n s p o r t a t i o n P l a n , a n d a s s i s t S C A G w i t h t r a n s p o r t a t i o n
m o d e l i n g r e f i n e m e n t s . A d d i t i o n a l l y s t a f f p e r f o r m s s p e c i f i c t r a n s p o r t a t i o n p r o j e c t
w o r k f o r S C A G .
( F u n d e d f r o m S p e c i a l P r o g r a m F u n d s )
" S p e c i a l P r o j e c t s
S o m e p r o p o s e d p r o j e c t s m a y i n v o l v e g e n e r a l f u n d m o n e y o r s p e c i a l g r a n t s . A n y
p r o j e c t n o t a l r e a d y a p a r t o f t h e r e g u l a r w o r k p r o g r a m s , w i l l b e b r o u g h t t h r o u g h
t h e c o m m i t t e e p r o c e s s f o r a p p r o v a l o f t h e p r o p o s e d w o r k .
( F u n d e d f r o m S p e c i a l G r a n t f u n d s )
4 1
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
S h i r l e y M e d i n a , P l a n n i n g a n d P r o g r a m m i n g D i r e c t o r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
M e m o r a n d u m o f U n d e r s t a n d i n g w i t h t h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f
S U B J E C T : G o v e r n m e n t s R e g a r d i n g t h e I m p l e m e n t a t i o n o f t h e 2 0 1 2 R e g i o n a l
T r a n s p o r t a t i o n P r o g r a m / S u s t a i n a b i l i t y C o m m u n i t i e s S t r a t e g y
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e M e m o r a n d u m o f U n d e r s t a n d i n g ( M O U ) N o .
1 5 - 6 5 - 0 2 2 - 0 0 w i t h t h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s ( S C A G ) r e g a r d i n g t h e
i m p l e m e n t a t i o n o f t h e 2 0 1 2 R e g i o n a l T r a n s p o r t a t i o n P l a n / S u s t a i n a b i l i t y C o m m u n i t i e s S t r a t e g y
( R T P / S C S ) .
B A C K G R O U N D I N F O R M A T I O N :
T h e 2 0 1 2 R T P / S C S w a s a d o p t e d b y t h e S C A G R e g i o n a l C o u n c i l o n A p r i l 5 , 2 0 1 2 . T h i s i s t h e f i r s t
R T P / S C S t h e S C A G r e g i o n i m p l e m e n t e d , w h i c h w a s i n r e s p o n s e t o S e n a t e B i l l 3 7 5 r e q u i r i n g R T P s
t o d e m o n s t r a t e r e d u c t i o n s i n g r e e n h o u s e g a s e m i s s i o n s . S C A G i s e n c o u r a g i n g t h e d e v e l o p m e n t
a n d p r o g r a m m i n g o f p r o j e c t s t h a t h a v e n o r m a l l y n o t b e e n i n c l u d e d i n t h e R T P o r F e d e r a l
T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( F T I P ) , s u c h a s a c t i v e t r a n s p o r t a t i o n p r o j e c t s a n d
c o m p l e t e s t r e e t s . T h e r e a s o n b e i n g i s t h a t m o s t o f t h e s e p r o j e c t s a r e f u n d e d w i t h l o c a l o r s t a t e
f u n d s a n d a r e n o t r e q u i r e d t o b e i n c l u d e d i n t h e R T P o r F T I P . S C A G i s r e q u e s t i n g t h e c o u n t y
t r a n s p o r t a t i o n c o m m i s s i o n s i n i t s r e g i o n t o e n t e r i n t o M O U ' s , o r t h e l i k e , t o e n c o u r a g e p r o j e c t s ,
p r o g r a m s , a n d p l a n n i n g a c t i v i t i e s t h a t i n c r e a s e b i c y c l e a n d p e d e s t r i a n u s a g e t h e r e b y r e d u c i n g
g r e e n h o u s e e m i s s i o n s a n d i m p r o v i n g p u b l i c h e a l t h .
A c t i v e t r a n s p o r t a t i o n p r o j e c t s h a v e r e c e n t l y b e e n a p p r o v e d i n R i v e r s i d e C o u n t y t h r o u g h t h e
M u l t i - F u n d i n g C a l l f o r P r o j e c t s , C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s ( C V A G ' s )
C o n g e s t i o n M i t i g a t i o n a n d A i r Q u a l i t y ( C M A Q ) C a l l f o r P r o j e c t s , a n d t h e s t a t e ' s A c t i v e
T r a n s p o r t a t i o n P r o g r a m ( A T P ) C y c l e 1 f u n d i n g . I n a d d i t i o n , t h e C o m m i s s i o n w i l l c o n d u c t a c a l l
f o r p r o j e c t s f o r S B 8 2 1 f u n d i n g n e x t y e a r , w h i c h p r i m a r i l y c o n s i s t o f b i c y c l e a n d s i d e w a l k
f a c i l i t i e s . A l l a c t i v e t r a n s p o r t a t i o n p r o j e c t s w i l l b e i n c l u d e d i n R T P ' s a n d F T I P ' s i n a d d i t i o n t o
h i g h l i g h t i n g b i c y c l e a n d p e d e s t r i a n f a c i l i t i e s t h a t a r e p a r t o f l a r g e r p r o j e c t s s o t h e p u b l i c h a s a
m o r e c o m p r e h e n s i v e u n d e r s t a n d i n g o f t h e e f f o r t s u n d e r w a y i n R i v e r s i d e C o u n t y t o w a r d s
m e e t i n g t h e R T P / S C S g o a l s .
A g e n d a I t e m S C
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Staff developed an MOU in consultation with SCAG staff. Staff recommends the Commission
approves this MOU. Approval of the MOU itself does not commit the Commission to expend
any additional funds. All projects and programs approved for future funding cycles would come
to the Commission for approval.
Attachment: Draft MOU No. 15-65-022-00
Agenda Item SC
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A T T A C H M E N T 1
M E M O R A N D U M O F U N D E R S T A N D I N G N O . 1 5 - 6 5 - 0 2 2 - 0 0
B E T W E E N T H E S O U T H E R N C A L I F O R N I A A S S O C I A T I O N O F G O V E R N M E N T S ( S C A G ) A N D T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( R C T C )
C O N C E R N I N G C O L L A B O R A T I O N B E T W E E N R C T C A N D S C A G T O I M P L E M E N T T H E
2 0 1 2 - 2 0 3 5 R E G I O N A L T R A N S P O R T A T I O N P L A N / S U S T A I N A B L E C O M M U N I T I E S S T R A T E G Y
( R T P / S C S )
W H E R E A S , t h e d e v e l o p m e n t o f a r e g i o n a l S u s t a i n a b l e C o m m u n i t i e s S t r a t e g y i s r e q u i r e d b y
s t a t e l a w u n d e r C a l i f o r n i a ' s S u s t a i n a b l e C o m m u n i t i e s S t r a t e g y a n d C l i m a t e P r o t e c t i o n A c t ,
c o m m o n l y r e f e r r e d t o a s S e n a t e B i l l 3 7 5 , a n d i s a c r i t i c a l e l e m e n t o f a c h i e v i n g s t a t e w i d e
g r e e n h o u s e g a s ( G H G ) r e d u c t i o n g o a l s e s t a b l i s h e d i n t h e G l o b a l W a r m i n g S o l u t i o n s A c t o f 2 0 0 6
( N u n e z , C h a p t e r 4 8 8 , S t a t u t e s o f 2 0 0 6 ) ;
W H E R E A S , a r e g i o n a l S u s t a i n a b l e C o m m u n i t i e s S t r a t e g y i s a c o m p o n e n t o f t h e R e g i o n a l
T r a n s p o r t a t i o n P l a n t h a t s p e c i f i e s h o w t h e G H G r e d u c t i o n t a r g e t s e s t a b l i s h e d f o r a r e g i o n b y
t h e C a l i f o r n i a A i r R e s o u r c e s B o a r d ( C A R B ) w i l l b e a c h i e v e d ;
W H E R E A S , o n A p r i l 4 , 2 0 1 2 t h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s ( S C A G )
R e g i o n a l C o u n c i l u n a n i m o u s l y a p p r o v e d t h e r e g i o n ' s f i r s t R T P / S C S ;
W H E R E A S , t h e a d o p t e d R T P / S C S i n c l u d e s l a n d - u s e a n d t r a n s p o r t a t i o n s t r a t e g i e s t h a t w i l l
s u p p o r t t h e r e g i o n i n m e e t i n g t h e e s t a b l i s h e d G H G r e d u c t i o n t a r g e t s o f 8 % p e r c a p i t a b y 2 0 2 0
a n d 1 3 % p e r c a p i t a b y 2 0 3 5 ;
W H E R E A S , t h e A i r R e s o u r c e s B o a r d o n J u n e 4 , 2 0 1 2 a c c e p t e d t h e S u s t a i n a b l e C o m m u n i t i e s
S t r a t e g y a s h a v i n g m e t t h e G H G t a r g e t ;
W H E R E A S , b y v i r t u e o f h a v i n g m e t t h e s t a t e e s t a b l i s h e d G H G t a r g e t , l o c a l g o v e r n m e n t s i n t h e
S C A G r e g i o n m a y c h o o s e t o a c c e s s a s t r e a m l i n e d p r o c e s s u n d e r t h e C a l i f o r n i a E n v i r o n m e n t a l
Q u a l i t y A c t ( C E Q A ) f o r c e r t a i n t y p e s o f q u a l i f y i n g d e v e l o p m e n t p r o j e c t s ;
W H E R E A S , t h e R T P / S C S p r o v i d e s a d d i t i o n a l c o - b e n e f i t s i n c l u d i n g r e d u c i n g l a n d c o n s u m p t i o n ,
i n f r a s t r u c t u r e c o s t s , h o u s e h o l d c o s t s , h e a l t h i n c i d e n c e s a s w e l l a s i m p r o v i n g m o b i l i t y a n d
c r e a t i n g j o b s ;
W H E R E A S , S C A G d e v e l o p e d t h e R T P / S C S i n c o l l a b o r a t i o n w i t h R C T C , o t h e r C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n s , a n d l o c a l g o v e r n m e n t s f r o m t h e s i x - c o u n t y S o u t h e r n C a l i f o r n i a
r e g i o n t h r o u g h a b o t t o m s - u p , c o l l a b o r a t i v e p r o c e s s t h a t e n g a g e d a w i d e r a n g e o f s t a k e h o l d e r
g r o u p s , e l e c t e d o f f i c i a l s , s p e c i a l i n t e r e s t g r o u p s , a n d t h e g e n e r a l p u b l i c t h r o u g h a s e r i e s o f
w o r k s h o p s a n d p u b l i c m e e t i n g s ;
W H E R E A S , t h e R T P / S C S a d d r e s s e s m a n y c h a l l e n g e s i n c l u d i n g p r o j e c t e d g r o w t h , c h a n g i n g
d e m o g r a p h i c s , c l i m a t e c h a n g e a d a p t a t i o n , h o u s i n g n e e d s , a n d t r a n s p o r t a t i o n d e m a n d s ;
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WHEREAS, the RTP/SCS includes a land-use strategy and growth forecast that focuses growth in
High-Quality Transit Areas and along main streets, downtowns and other appropriate infill
locations; shifts development from single-family towards multi-family residential development
to reflect recent market trends; and promotes the implementation of Compass Blueprint
Demonstration projects and other supportive land use implementation;
WHEREAS, the RTP/SCS includes transportation policies and investments that: reflect the
investments being made by the County Transportation Commissions through 2035; triple the
amount of funding available in the previous RTP to support Active Transportation; emphasize
and provide additional resources for transportation demand management strategies and
transportation systems management; maintain a focus on efficient goods movement; and
establish a financial plan that addresses deferred maintenance and includes new revenue
sources and innovative financing techniques to transition our fuel tax-based system to a more
direct, user fee approach;
WHEREAS, while SCAG develops the RTP/SCS, the land-use and transportation changes within it
are largely driven by the actions of local governments and County Transportation Commissions,
like RCTC, that program the majority of transportation funds flowing into the region;
WHEREAS, it is therefore critical that RCTC be engaged in the implementation of the plan in
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order for the plan's benefits to be realized, as well as to ensure the region continues to make •
progress that can be reflected in the 2016 RTP/SCS;
WHEREAS, CARB through the AB 32 Cap-and-Trade Program may be providing funding for
programs and projects throughout the state that reduce GHG emissions and help implement
local climate action plans;
WHEREAS, RCTC submitted a letter to SCAG dated February 14, 2012 supporting approval of the
RTP/SCS by the April 2012 deadline and has committed staff support in the implementation of
the RTP/SCS;
WHEREAS, RCTC has demonstrated leadership and strong support for advancing sustainable
transportation options in the region through a broad range of actions including: the Western
Riverside County Multiple Species Habitat Conservation Plan (MSHCP), the Coachella Valley
Multiple Species Conservation Plan/Natural Community Conservation Plan, and providing local,
state and federal funds for transportation projects that meet air quality goals and objectives.
WHEREAS, RCTC and SCAG currently collaborate on a broad range of initiatives to advance
common transportation objectives, and it is in the interest of both agencies to continue to
leverage resources toward achieving the common goals expressed in the RTP/SCS including
creating a more sustainable transportation system.
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N o w , t h e r e f o r e , b e i t r e s o l v e d b y t h e R C T C t h a t t h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o i n i t i a t e
a n d / o r c o n t i n u e t h e f o l l o w i n g R T P / S C S i m p l e m e n t a t i o n a c t i v i t i e s , t o b e r e f e r r e d t o c o l l e c t i v e l y
a s t h e R T P / S C S J o i n t - W o r k P r o g r a m :
1 . A p p o i n t a r e p r e s e n t a t i v e t o t h e R e g i o n a l S u s t a i n a b i l i t y W o r k i n g G r o u p , a n e f f o r t i n i t i a t e d b y
t h e C E O s o f C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n s a n d l e d b y S C A G , t o a c t i v e l y w o r k o n t h e
i m p l e m e n t a t i o n o f t h e R T P / S C S , d o c u m e n t a n d m o n i t o r p r o g r e s s , a n d d e v e l o p
r e c o m m e n d a t i o n s f o r o p p o r t u n i t i e s i n t h e u p c o m i n g 2 0 1 6 - 2 0 4 0 R T P / S C S .
2 . S e e k f u n d i n g a n d s u p p o r t l e g i s l a t i v e i n i t i a t i v e s t o a s s i s t l o c a l a g e n c i e s w i t h p l a n n i n g ,
p r o g r a m m i n g , a n d / o r c a p i t a l f u n d s t o i m p l e m e n t C o m p a s s B l u e p r i n t p r o j e c t s o r o t h e r
i n n o v a t i v e , m u l t i m o d a l a p p r o a c h e s t h a t a c h i e v e t h e g o a l s o f t h e R T P / S C S .
3 . S u p p o r t S C A G i n d e v e l o p i n g a C o n s e r v a t i o n P l a n n i n g P o l i c y , a s r e c o m m e n d e d i n t h e 2 0 1 2 -
2 0 3 5 R T P / S C S . T h i s p o l i c y i s i n t e n d e d t o b u i l d u p o n a l r e a d y - e s t a b l i s h e d p r o g r a m s t h a t a s s i s t
w i t h m o r e e f f i c i e n t t r a n s p o r t a t i o n p r o j e c t d e l i v e r y , i n c l u d i n g b u t n o t l i m i t e d t o , t h e W e s t e r n
R i v e r s i d e C o u n t y M u l t i p l e S p e c i e s H a b i t a t C o n s e r v a t i o n P l a n ( M S H C P ) , a n d t h e C o a c h e l l a V a l l e y
M u l t i p l e S p e c i e s C o n s e r v a t i o n P l a n / N a t u r a l C o m m u n i t y C o n s e r v a t i o n P l a n . T h e p o l i c y w i l l
e x p l o r e o p p o r t u n i t i e s t o o p t i m i z e t h e u s e o f t r a n s p o r t a t i o n m i t i g a t i o n f u n d s t o s u p p o r t n a t u r a l
l a n d r e s t o r a t i o n , c o n s e r v a t i o n , p r o t e c t i o n a n d a c q u i s i t i o n , a n d o f f e r s G H G e m i s s i o n s r e d u c t i o n
b e n e f i t s . T h e d e l i v e r a b l e s w i l l l i k e l y i n c l u d e i d e n t i f i c a t i o n o f p r i o r i t y c o n s e r v a t i o n a r e a s a n d t h e
d e v e l o p m e n t o f r e g i o n a l m i t i g a t i o n p o l i c i e s o r a p p r o a c h e s f o r t h e 2 0 1 6 R T P / S C S .
4 . S u p p o r t a n d p a r t i c i p a t e i n t h e d e v e l o p m e n t a n d i m p l e m e n t a t i o n o f C l i m a t e A c t i o n P l a n s i n
R i v e r s i d e C o u n t y .
5 . R e v i e w M e t r o l i n k s t a t i o n a r e a p l a n s a n d p u r s u e a n y i d e n t i f i e d a c t i o n s t o a s s i s t i n t h e
i m p l e m e n t a t i o n o f T r a n s i t O r i e n t e d D e v e l o p m e n t ( T O D ) a n d F i r s t - L a s t m i l e s t r a t e g i e s ( e . g .
t r a n s i t , b i c y c l e , p e d e s t r i a n ) .
6 . C o n t i n u e w o r k i n g w i t h p u b l i c t r a n s p o r t a t i o n p r o v i d e r s i n i m p l e m e n t i n g a n d u p d a t i n g t h e
R i v e r s i d e C o u n t y P u b l i c T r a n s p o r t a t i o n - A n n u a l C o u n t y w i d e P e r f o r m a n c e R e p o r t .
7 . S u p p o r t t h e d e v e l o p m e n t a n d i n c l u s i o n o f S a f e R o u t e s t o S c h o o l ( S R T S ) s t r a t e g i e s i n t o a
C o u n t y w i d e A c t i v e T r a n s p o r t a t i o n P l a n i n c o o p e r a t i o n w i t h W R C O G , C V A G , C o u n t y o f R i v e r s i d e
P u b l i c H e a l t h D e p a r t m e n t , a n d o t h e r k e y s t a k e h o l d e r s t o i n c r e a s e t h e n u m b e r o f l o c a l
c o m m u n i t i e s e s t a b l i s h i n g S R T S e f f o r t s .
8 . R e v i e w o p t i o n s f o r a d d i t i o n a l r a i l s e r v i c e t o a r e a s n o t c u r r e n t l y s e r v e d i n R i v e r s i d e C o u n t y .
9 . I d e n t i f y A T P p r o j e c t s t h a t m e e t t h e g o a l s o f t h e R T P / S C S a n d w o r k w i t h p r o j e c t s p o n s o r s i n
i d e n t i f y i n g f u n d i n g o p p o r t u n i t i e s t o i m p l e m e n t i n f r a s t r u c t u r e p r o j e c t s t o s u p p o r t i m p r o v e d
b i c y c l e a n d p e d e s t r i a n c o n n e c t i v i t y i n c l u d i n g r e g i o n a l t r a n s p o r t a t i o n c o r r i d o r s s u c h a s C V - L i n k
a n d r e g i o n a l t r a i l s y s t e m s .
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10. Support SCAG in the development and implementation of the Southern California Active
Transportation Safety and Encouragement Campaign.
11. Support the RTP/SCS by encouraging local agencies to include bicycle and pedestrian
improvements in larger projects as described in complete streets policies.
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" I N W I T N E S S W H E R E O F , t h e P a r t i e s h a v e c a u s e d t h i s A g r e e m e n t t o b e e x e c u t e d b y t h e i r d u l y
a u t h o r i z e d r e p r e s e n t a t i v e s .
A p p r o v a l s :
R I V E R S I D E C O U N T Y T R A N S P O R A T I O N C O M M I S S I O N
A n n e M a y e r , E x e c u t i v e D i r e c t o r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
A P P R O V E D A S T O F O R M :
B e s t , B e s t , a n d K r e i g e r
G e n e r a l C o u n s e l
D a t e
D a t e
" S O U T H E R N C A L I F O R N I A A S S O C I A T I O N O F G O V E R N M E N T S
H a s a n l k h r a t a , E x e c u t i v e D i r e c t o r D a t e
S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s
A P P R O V E D A S T O F O R M :
J o a n A f r i c a , C h i e f C o u n s e l D a t e
S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
A l e x M e n o r , C a p i t a l P r o j e c t s M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
A g r e e m e n t f o r C a l i f o r n i a H i g h w a y P a t r o l C o n s t r u c t i o n Z o n e E n h a n c e m e n t
S U B J E C T : E n f o r c e m e n t P r o g r a m S e r v i c e s D u r i n g t h e C o n s t r u c t i o n o f t h e I n t e r s t a t e 2 1 5
C e n t r a l W i d e n i n g P r o j e c t f r o m S c o t t R o a d t o N u e v o R o a d i n t h e C i t i e s o f
M e n i f e e a n d P e r r i s
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F
R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) A p p r o v e A g r e e m e n t N o . 1 3 - 3 1 - 0 3 5 - 0 1 , A m e n d m e n t N o . 1 t o A g r e e m e n t
N o . 1 3 - 3 1 - 0 3 5 - 0 0 , w i t h t h e C a l i f o r n i a H i g h w a y P a t r o l ( C H P } f o r C o n s t r u c t i o n Z o n e
E n h a n c e d E n f o r c e m e n t P r o g r a m ( C O Z E E P } s e r v i c e s d u r i n g t h e c o n s t r u c t i o n o f t h e
I n t e r s t a t e 2 1 5 C e n t r a l w i d e n i n g p r o j e c t f o r a n a d d i t i o n a l a m o u n t o f $ 7 0 0 , 0 0 0 , r e s u l t i n g
i n a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 0 8 0 , 0 0 0 ; a n d
2 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e
t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n .
B A C K G R O U N D I N F O R M A T / O N :
A t i t s S e p t e m b e r 2 0 1 2 m e e t i n g , t h e C o m m i s s i o n a w a r d e d t h e c o n s t r u c t i o n a g r e e m e n t f o r t h e
1 - 2 1 5 C e n t r a l w i d e n i n g p r o j e c t b e t w e e n S c o t t R o a d a n d N u e v o R o a d i n t h e c i t i e s o f M e n i f e e
a n d P e r r i s t o S k a n s k a U S A C i v i l W e s t ( S k a n s k a ) . T h i s p r o j e c t w i l l e x t e n d t h e t h i r d m i x e d f l o w
l a n e f r o m S c o t t R o a d t o N u e v o R o a d r e s u l t i n g i n t h r e e c o n t i n u o u s m i x e d f l o w l a n e s i n e a c h
d i r e c t i o n f r o m 1 - 1 5 t o t h e 6 0 / 9 1 / 2 1 5 i n t e r c h a n g e .
A t i t s O c t o b e r 2 0 1 2 m e e t i n g , t h e C o m m i s s i o n a p p r o v e d t h e n e c e s s a r y f u n d i n g a n d s c o p i n g
a g r e e m e n t s n e e d e d d u r i n g c o n s t r u c t i o n . T h e s e c o n s t r u c t i o n s u p p o r t s e r v i c e s i n c l u d e d e s i g n
s u p p o r t b y U R S C o r p o r a t i o n , C O Z E E P s e r v i c e s b y t h e C H P , a n d N a t i v e A m e r i c a n m o n i t o r i n g b y
t h e P e c h a n g a B a n d o f L u i s e n o I n d i a n s .
A g e n d a I t e m 8 0
4 9
At this time, the construction of the project is about 60 percent complete and is on schedule.
Recently, staff and Skanska made some changes to the project staging to allow the new lanes in
the south half of the project (about 6 miles) to be opened to traffic by the end of 2014, which is
several months earlier than originally planned.
CHP COZEEP SERVICES
The original authorization for COZEEP services was $380,000. COZEEP expenditures to date
have been higher than originally estimated due to additional CHP COZEEP services associated
with two traffic incidents that occurred in July 2013 and July 2014 and affected bridge
falsework resulting in repairs at Perris Boulevard, more nighttime lane closures than
anticipated, and additional freeway closures added to accelerate the construction work
between Scott Road and Ethanac Road for early opening of new lanes to traffic by the end of
2014.
Staff reviewed expenditures to date and estimates the need for an additional $700,000 in
COZEEP services for monitoring traffic during construction of the project. Staff coordinated
with the CHP to develop an amendment to the CHP COZEEP agreement and add this amount for
a total amount not to exceed $1,080,000.
•
There are sufficient funds included in the FY 2014/15 budget for these additional expenditures •
related to the project. Additionally, there are remaining State Transportation Improvement
Program and Proposition 18 Corridor Mobility Improvement Account funds available for these
additional costs.
Financial Information
In Fiscal Year Budget: I Yes I Year: I FY 2014/15 Amount: I $700,000
Source of Funds: ICMIA, STIP Budget Adjustment: I No
GL/Project Accounting No.: 003023 81301 262 3181301 $700,000
Fiscal Procedures Approved: ~~ I Date: I 09/11/2014
Attachment: Agreement No. 13-31-035-01, Amendment No. 1 to Agreement No.
13-31-035-00, with the CHP for COZEEP Services
Agenda Item 80
so
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STATE 01' CALIFORNIA
STANDARD AGREEMENT AMENDMENT
STD. 213 A (Rov 611l3) Agreement No. 13-31-035-01
AHAl.YST IHITIAl.S: SO • D CHECKHERElf<"ADDITIONALPAGESAREAlTACllED __ Pages AGREEMENT NUMBER -r:.iOMENTNUMBER
12R685000 1
•
•
REGIST~"!l()J'U'IUMBER
1. This Agreement is entered into between the State Agency an~ Cohtractor namedJ>elow:~----·=======~~
STAlE AGENCY'S NAME
Deeartment of California Highwax~!!<.:11
CONTAACTEE'S·NAME. ·-----
. Riverside Coun!}' Transportation Com_m_is_s_io_n __ _
2. The term of this
--· Agre:_~_ent Is __ February 1, 2013 through _U~mber 31. 2015
--~---·----
3. The maXimum amount of this $1,079,950. 72
Agteetnent aftet this amendment is: One Milli()rt Seventy•Mine 'fhQtl$Uld Nine Hu"ndred Fifty Dollars;$d'Sovenly-Two C~ts
4. The parties mutually agree to this amendment as follows. All actions noted betow are by thls reference made a part
of the Agreement and Incorporated herein:
Agreement 12Ilo8,000, dated 02/01/2013, ishereby atnended to add fonds in the a1110.untofSeven
Hundred Thol1sMd Dollars and Zero Cents ($700,000.00) effective immediately.
Page 1, Item 3 (Maxlmum Amount), is revised to read~ The maximum mnount of this Agreement is One
Millien, SeV'etity-Nine thousand Nine Hundred Fifty Dollm-s: and Seventy-Two Cents {$1,079,950.12).
All references to Page l, Item 3 (Maximum Amount), in the body of this Agreement and in My Exhibits
heret~ shall be deemed to read One Million, Seventy-Nine Thousand Nine Hundred Fifty Dollars and
Seventy~Two Cents ($1.,079,950.72) .
All other terms and conditions shall remain the same.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CALIFORNIA
CONTRACTEE Department of.General Servltes
CONTRACTEE'S NAME (If other than an individaaJ, slate whether a corporaffon, partnership. etc.)
uuom,.,
Riverside County Transoo11ation Commission
SY (Authorized S/gnalilfe) I OA~EO {Do not type)
R5
PRINTED.NAME ANO TITLE OF PERSON SIGNING
Anne Mayer, Executive Director
ADORE SS
4080 Lemon Street, 3rd Floor Annex
Riverside, CA 92501
STATE OF CALIFORNIA
AGENCY NAME
Department of California Highway Patrol
BY (Aulholiz&d Sign~ure) I DATE SIGNED (Do not type}
RS
PRINTED NAME ANO TITtE OF PERSON SIGNING 0 Exempt per;
T. L. ANDERSON, Assistant Chief, Administrative Services Division
ADDRESS
P.O. Box 942898, Sacramento, CA 94298-0001
51
-
STATE OF CALIFORNIA
STANDARD AGREEMENT AMENDMENT Agreement No. 13-31-035-01
STD. 21~ A (R!W 6/QS) . . .
D CUECKIIEREIFA»DITTONAt.PAGESAREATfACJIED ___ l'ages TGREEMENf~~~~~~11111Ls:'!fl. AMENDMENT NUMBER
12R685000 1 •• ----......;
REGISTRATION NUMBER !------·--·----·~-
===================================:..:===================·======~======-======== 1. This ~reement is enteredJnto b.etween the State ~ency and Contractor named below:
STATE Al3ENCY'S NAME
Department ·of Cajif°"mia Highway Patl'ol.
CONTRACcTEE'S t-IAME ~-------
Riverside County Ttansportation Commission
2. The term o'fthis ·
Agreement is February li 2013 th.rou,gh Dec.~.~er 31, 2015
3. The maximum amount ofthls $1,019,950.72
Agreementafter this amendment is:. 0,11eMillkl1•.Sovi:nl;)t:Nine:l"b.qusa1J9 Nine Huni;!r~.d Fif\v ~oll~:i; ~ .s11veii1y-'l)vo~~~~-
4. The Par• rrt\lflla!ly ~r~ to this amendment .as follows. AU actions noted below are by this referenee made a part
of the Agreement and incerporated herein:
Agreem.ent l2R68SOQ~ dated Oi/01/2013, .is hel'eby am~ to add funds in the amount of Seven
Hundred Th<nlSElnd D.allars.and~ro Cents($70ll.OOO.OO) effective ill.1Illediately.
Page L. Ite111.~ ~J.Jm. AiuQunt),, is revised t-0 read: The maximtlfl1 amount of this ~ment is One
MiUiou, Sev:enty .. Nine Thotmand ;NmeJ!undred Nifty Dollars. and Se.venty-Two Cents ($1,079,9$0.72).
All references to Pagel .• Item3 (Maximum Amount), in the. body of this Agreement and in any Exhibits
hereto shall be dee~dm rea.rl One Million, Se:venty-Nine Thousand Nii1e Hnnd1-ed nifty Dollar.s and
Seventy-Two Cents ($1,()79,950. 72).
All other terms and conditions shall remain the same.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hel'i'lto.
CONTRACTEE
CALIFORNIA
Department of General Servltes
CONTRACTEE'S NAME (JI other than en indivi</ua{, .8fate Wlletlklr .a cofP9(aflon, /W11f1J#lhip, etc..)
Use Only
Riverside County Transportation Commission
BY (Aulhorfzed Signature) I £>ATe SIGNED (Do not type)
JlS
PRINTED NAME ANO TITLE OF PERSON SIGNING
Anne Mayer, Executive Director
ADDRESS
4080 Lemon Street, 3rd Floor Annex.
Riverside, CA 92501
STATE OF CALIFORNIA
AGENCY NAME
Department of California Highway Patrol
BY (Au/homed Signature) I DATE SIGN~D:: notfyPe)
~
PRINTED NAME AND TITLE OF PERSON SIGNING 0 Exempt per:
T. L. ANDERSON, Assistant Chief, Administrative Services Division
ADDRESS
P.O. Box 942898,Sacramento, CA 94298-0001
52
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e
P a t t i C a s t i l l o , C a p i t a l P r o j e c t s M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
A m e n d m e n t s t o A g r e e m e n t s R e l a t e d t o t h e C o n s t r u c t i o n o f S t a t e R o u t e 7 4
S U B J E C T : C u r v e W i d e n i n g f r o m C a l v e r t A v e n u e t o C a l i f o r n i a A v e n u e i n t h e C o u n t y o f
R i v e r s i d e N e a r t h e C i t y o f H e m e t
W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F
R E C O M M E N D A T / O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
3 )
A p p r o v e A g r e e m e n t N o . 1 2 - 3 1 - 0 5 6 - 0 1 , A m e n d m e n t N o . 1 t o A g r e e m e n t
N o . 1 2 - 3 1 - 0 5 6 - 0 0 , w i t h R B F C o n s u l t i n g t o p r o v i d e a d d i t i o n a l c o n s t r u c t i o n m a n a g e m e n t
( C M ) m a t e r i a l s t e s t i n g a n d c o n s t r u c t i o n s u r v e y i n g s e r v i c e s f o r t h e S t a t e R o u t e 7 4 c u r v e
w i d e n i n g p r o j e c t i n t h e a m o u n t o f $ 2 5 , 0 0 0 , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 4 3 5 , 5 4 5 ;
A p p r o v e a n i n c r e a s e i n t h e c o n t i n g e n c y f o r A g r e e m e n t N o . 1 3 - 3 1 - 1 3 9 - 0 0 w i t h
A l l A m e r i c a n A s p h a l t ( A l l A m e r i c a n ) t o p r o v i d e a d d i t i o n a l c o n s t r u c t i o n s e r v i c e s f o r t h e
p r o j e c t i n t h e a m o u n t o f $ 2 0 0 , 0 0 0 , f o r a r e v i s e d t o t a l c o n t i n g e n c y o f $ 3 9 7 , 0 0 0 , a n d a
t o t a l a m o u n t n o t t o e x c e e d $ 2 , 3 6 7 , 0 0 5 ;
A p p r o v e A g r e e m e n t N o . 1 5 - 3 1 - 0 3 2 - 0 0 w i t h S o u t h e r n C a l i f o r n i a G a s C o m p a n y
( S o C a l G a s ) f o r u t i l i t y r e l o c a t i o n i n t h e a m o u n t o f $ 2 5 0 , 0 0 0 ;
4 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e
t h e a g r e e m e n t s o n b e h a l f o f t h e C o m m i s s i o n ; a n d
5 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o a p p r o v e c o n t i n g e n c y w o r k u p t o t h e t o t a l
a u t h o r i z e d a m o u n t o f $ 5 5 , 0 0 0 a s m a y b e r e q u i r e d f o r t h e p r o j e c t .
B A C K G R O U N D I N F O R M A T I O N :
T h e S R - 7 4 c u r v e w i d e n i n g p r o j e c t l o c a t e d n e a r t h e c i t y o f H e m e t i n R i v e r s i d e C o u n t y i s t h e l a s t
r e m a i n i n g W e s t e r n C o u n t y h i g h w a y p r o j e c t n a m e d i n t h e 1 9 8 9 M e a s u r e A E x p e n d i t u r e P l a n .
T h e p r o j e c t w i d e n s t h e h i g h w a y b e t w e e n C a l v e r t a n d C a l i f o r n i a A v e n u e s , a d i s t a n c e o f
a p p r o x i m a t e l y 1 . 1 m i l e s . T h e w i d e n i n g o c c u r s a l o n g t h e s o u t h s i d e o f S R - 7 4 a n d p r o v i d e s t w o
s t a n d a r d l a n e s a n d s h o u l d e r i n e a c h d i r e c t i o n a n d a 1 4 - f o o t w i d e p a i n t e d m e d i a n a n d
m o d i f i c a t i o n s t o t h e e x i s t i n g t r a f f i c s i g n a l a t F o u r S e a s o n s B o u l e v a r d .
I n J u l y 2 0 1 2 , t h e C o m m i s s i o n a p p r o v e d A g r e e m e n t N o . 1 2 - 3 1 - 0 5 6 - 0 0 w i t h R B F C o n s u l t i n g f o r
C M s e r v i c e s , m a t e r i a l t e s t i n g , a n d c o n s t r u c t i o n s u r v e y i n g s e r v i c e s i n t h e a m o u n t o f $ 3 7 3 , 2 2 3
A g e n d < 1 I t e m S E
5 3
plus a contingency amount of $37,322, for a total amount not to exceed of $410,545. In
December 2013, the Commission approved Agreement No. 13-31-139-00 with All American in
the amount of $1,970,005 for construction plus a contingency amount of $197,000, to fund
potential change orders and supplemental work, for a total amount not to exceed $2,167,005.
The construction phase of this project is 100 percent funded with 1989 Measure A Western
County highway funds. Construction activity began on May 16 and was expected to be
completed in approximately four months.
On June 11, a conflict with an existing 6-inch diameter high pressure gas line was discovered on
the south side of SR-74 west of Four Seasons Boulevard. Construction was suspended on June
12 until arrangements could be made for the relocation of the conflicting utility. During this
suspension, staff notified and coordinated with SoCalGas to prepare a utility relocation
agreement, a utility relocation plan, and to arrange for a longitudinal encroachment permit
from Caltrans. During this time, traffic was restricted to one lane in each direction. Due to the
uncertainty of the gas line relocation completion date, the project staging was revised to finish
the paving work east of the gas line relocation, allowing traffic to use all four lanes throughout
most of the project. The restaged work was completed on September 12 and project
suspension resumed on September 15. The project will remain in suspension until
encroachment issues with Caltrans are resolved and SoCalGas completes the relocation work.
There are 46 working days of construction remaining.
While staff is continuing to collect information on this matter, it is believed the location of the
gas line on the plans represents an error on the part of the designer; if so, staff will seek redress
for the associated costs and liabilities. The design consultant has been notified.
SoCalGas completed design of the utility relocation plan and the arrangement for longitudinal
encroachment is with Caltrans for approval.
The project's unplanned suspension and delays will increase the costs for CM services and
construction change orders. Staff is requesting amendments to the existing agreements for an
additional $25,000 for RBF Consulting CM services and $200,000 for All American to remobilize
and complete construction.
Additionally, staff requests approval of an agreement with SoCalGas for utility relocation at an
estimated cost of $250,000; however this cost is pending resolution of the encroachment
issues. Services related to utility coordination with SoCalGas have been addressed by issuing a
task order to one of the Commission's on-call right of way consultants for $27,000.
Due to the uncertainty of future developments related to this issue, staff is also requesting
approximatly 11 percent contingency of $55,000.
Agenda Item 8E
54
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•
" I F i n a n c i a l I n f o r m a t i o n I
I n F i s c a l Y e a r B u d g e t : I Y e s I Y e a r : I F Y 2 0 1 4 / 1 5 A m o u n t : I $ 5 5 7 , 0 0 0
S o u r c e o f F u n d s : I 1 9 8 9 M e a s u r e A W e s t e r n C o u n t y H i g h w a y B u d g e t A d j u s t m e n t : I N o
0 0 3 0 0 9 8 1 3 0 1 2 2 2 3 1 8 1 3 0 1 $ 2 2 2 , 0 0 0 C o n s t r u c t i o n
G L / P r o j e c t A c c o u n t i n g N o . : 0 0 3 0 0 9 8 1 3 0 2 2 2 2 3 1 8 1 3 0 1 $ 2 8 , 0 0 0 C o n s t r u c t i o n M a n a g e m e n t
0 0 3 0 0 9 8 1 4 0 2 2 2 2 3 1 8 1 4 0 2 $ 3 0 7 , 0 0 0 R O W S u p p o r t C o s t s
F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ I D a t e : I 0 9 / 1 5 / 2 0 1 4
A t t a c h m e n t s :
1 ) D r a f t A g r e e m e n t N o . 1 2 - 3 1 - 0 5 6 - 0 1
2 ) U t i l i t y A g r e e m e n t T e m p l a t e
"
"
A g e n d a I t e m 8 E
5 5
"
"
"
A T T A C H M E N T 1
A g r e e m e n t N o . 1 2 - 3 1 - 0 5 6 - 0 1
A M E N D M E N T N O . 1 T O A G R E E M E N T
W I T H
R B F C O N S U L T I N G , A B A K E R C O M P A N Y ,
F O R
C O N S T R U C T I O N M A N A G E M E N T , M A T E R I A L S T E S T I N G A N D C O N S T R U C T I O N
S U R V E Y I N G S E R V I C E S
F O R T H E S T A T E R O U T E 7 4 W I D E N I N G B E T W E E
C A L I F O R N I A A V E N U E I N H
L V E R T A V E N U E A N D
, C A
1 . P A R T I E S A N D D A T E
a g e m e n t , M a t e r i a l s
d i n t o a s o f t h i s
I D E C O U N T Y
U L T I N G , a
2 . R E C I T A L S
3 .
2 . 1 e n t e r e d i n t o a n a g r e e m e n t
t h e p u r s e o f p r o v i d i n g c o n s t r u c t i o n
� n g a n d c o n s t r u c t i o n s u r v e y i n g s e r v i c e s
� e c t ( t h e " M a s t e r A g r e e m e n t " ) .
e s i r e t n d t h e M a s t e r A g r e e m e n t i n o r d e r t o
1 0 l 1 ' 1 ~ , , p e n s a t 1 o n f o r t h e c o n t i n u e d p r o v i s i o n o f C M
3 . 1 T h e c o m p e n s a t i o n f o r S e r v i c e s p e r f o r m e d p u r s u a n t t o t h i s
a l l b e [ w r i t t e n t o t a l ] ( $ ) , a s f u r t h e r s e t f o r t h i n
a t t a c h e d t o t h i s A m e n d m e n t a n d i n c o r p o r a t e d h e r e i n b y
r e f e r e n c e . W o r k s h a l l b e p e r f o r m e d a t t h e r a t e s s e t f o r t h i n t h e M a s t e r
A g r e e m e n t .
3 . 2 T h e t o t a l n o t - t o - e x c e e d a m o u n t o f t h e M a s t e r A g r e e m e n t , a s a m e n d e d b y
t h i s A m e n d m e n t N o . X , s h a l l b e i n c r e a s e d f r o m [ w r i t t e n t o t a l ]
( $ ) t o [ w r i t t e n t o t a l ] ( $ ) .
1
1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2
5 6
3.3 The Master Agreement shall be amended to add the following as a
new Section 3.43:
3.43 Employment Adverse to the Commission. Consultant
shall notify the Commission, and shall obtain the
Commission's written consent, prior to accepting work to
assist with or participate in a thirdparty lawsuit or other legal
or administrative proceeding against the Commission during
the term of this Agreement.
3. 7 Except as amended by this Amendme
Agreement, including without limitaf
provisions, shall remain in full for
ovisions of the Master
emnity and insurance
d shall govern the actions
of the parties under this Amen
2
17336.00000\1514236.2
57
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S I G N A T U R E P A G E
T O
A G R E E M E N T N O . 1 2 - 3 1 - 0 5 6 - 0 1
I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n
t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n .
R I V E R S I D E C O U N T Y
T R A N S P O R T A T I O N C O M M I S S I O N
B y :
M a r i o n A s h l e y , C h a i r
d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2
3
5 8
O N S U L T I N G ,
E R C O M P A N Y
"
"
"
A T T A C H M E N T 2
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M I S S I O N
U T I L I T Y A G R E E M E N T
( R C T C A g r e e m e n t N o . : _ _ _ ~
P a g e 1 o f S
D I S T R I C T C O U N T Y
0 8 R I V
R O U T E
7 4
P O S T M I L E
3 4 . 8 / 3 5 . 9 2
E A
O N 3 6 0
F E D E R A L A I D N U M B E R
N / A
O W N E R ' S P L A N N U M B E R
W O # , W R # , D r a w i n g #
F E D E R A L P A R T I C I P A T I O N
O n t h e p r o j e c t D Y E S [ 8 J N O O n t h e U t i l i t i e s D Y E S [ 8 J N O
U T I L I T Y A G R E E M E N T N O . 2 3 3 9 9 D A T E
T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n h e r e i n a f t e r c a l l e d " R C T C " i n c o n j u n c t i o n w i t h C a l t r a n s
" S T A T E " p r o p o s e s t o i m p r o v e t h e e x i s t i n g S t a t e R o u t e 7 4 ( S R - 7 4 ) b e t w e e n C a l v e r t A v e n u e a n d C a l i f o r n i a
A v e n u e . T h e p r o j e c t l i m i t e x t e n d s a p p r o x i m a t e l y 1 . 1 2 m i l e s f r o m P M 3 4 . 8 0 t o P M 3 5 . 9 2 , i n t h e C i t y o f
H e m e t a n d u n i n c o r p o r a t e d a r e a w i t h i n R i v e r s i d e C o u n t y .
T h e p r o p o s e d i m p r o v e m e n t s c o n s i s t o f w i d e n i n g t h e e x i s t i n g S R - 7 4 a l o n g t h e s o u t h s i d e o f t h e r o a d
( e a s t b o u n d ) . T h i s w o u l d a l l o w f o r t h e s h o u l d e r s , l a n e s , a n d m e d i a n w i d t h s t o b e i n c r e a s e d t o m e e t t h e
C a l t r a n s H i g h w a y D e s i g n M a n u a l ( H O M ) s t a n d a r d s ( 8 - f o o t w i d e s h o u l d e r s , t w o 1 2 - f o o t l a n e s i n e a c h
d i r e c t i o n a n d a 1 4 - f o o t w i d e p a i n t e d m e d i a n ) . T h e p r o j e c t w o u l d r e q u i r e t h e c o n s t r u c t i o n o f a n e w r o a d w a y
s e c t i o n a n d e x i s t i n g p a v e m e n t r e h a b i l i t a t i o n a l o n g t h e s o u t h s i d e o f S R - 7 4 f r o m C a l v e r t A v e n u e t o
C a l i f o r n i a A v e n u e t o a c c o m m o d a t e t h e i m p r o v e m e n t s . T h e e x i s t i n g p a v e m e n t a l o n g t h e n o r t h s i d e f r o m
C a l i f o r n i a A v e n u e t o F o u r S e a s o n s D r i v e w i l l n o t b e r e m o v e d s i n c e i t w a s r e h a b i l i t a t e d a s p a r t o f t h e F o u r
S e a s o n s D e v e l o p m e n t . T h e e x i s t i n g p a v e m e n t a l o n g t h e s o u t h s i d e w i l l b e r e h a b i l i t a t e d b y p l a c e m e n t o f
a n a s p h a l t o v e r l a y . T h e n o r t h l e g o f C a l v e r t A v e n u e w i l l b e r e a l i g n e d t o j o i n S R - 7 4 a t a 9 0 d e g r e e a n g l e .
A n d
S o u t h e r n C a l i f o r n i a G a s C o m p a n y , h e r e i n a f t e r c a l l e d " O W N E R , " w i t h a p l a c e o f b u s i n e s s a t 1 9 8 1 W .
L u g o n i a A v e . R e d l a n d s , C A 9 2 3 7 3 - 9 7 9 6 , o w n s a n d m a i n t a i n s a n u n d e r g r o u n d 6 - i n c h h i g h p r e s s u r e n a t u r a l
g a s f a c i l i t y l o c a t e d w i t h i n t h e l i m i t s o f t h e p r o j e c t t h a t r e q u i r e s r e l o c a t i o n a s t h e f a c i l i t y i s i n c o n f l i c t w i t h t h e
p r o p o s e d s t r e e t i m p r o v e m e n t w o r k .
I t i s h e r e b y m u t u a l l y a g r e e d t h a t :
I . W O R K T O B E D O N E
I n a c c o r d a n c e w i t h N o t i c e t o O w n e r N o . 2 3 3 9 9 , d a t e d 2 0 1 4 , O W N E R s h a l l r e l o c a t e
g a s f a c i l i t i e s t o a l l o w t h e c o n s t r u c t i o n o f t h e S R 7 4 s t r e e t i m p r o v e m e n t w o r k . T h e r e l o c a t i o n
w o r k r e q u i r e s l o w e r i n g o f e x i s t i n g 6 " H P g a s f a c i l i t i e s w i t h i n S R 7 4 . A l l w o r k s h a l l b e
p e r f o r m e d s u b s t a n t i a l l y i n a c c o r d a n c e w i t h O W N E R ' s P l a n / W O # c o p i e s o f
w h i c h a r e o n f i l e a t t h e D i s t r i c t o f f i c e o f t h e D e p a r t m e n t o f T r a n s p o r t a t i o n , a t 4 6 4 W . 4 t h
S t r e e t , S a n B e r n a r d i n o , C A 9 2 4 0 1 - 1 4 0 0 .
D e v i a t i o n s f r o m t h e O W N E R ' s p l a n d e s c r i b e d a b o v e i n i t i a t e d b y e i t h e r t h e R C T C o r t h e
O W N E R , s h a l l b e a g r e e d u p o n b y b o t h p a r t i e s h e r e t o u n d e r a R e v i s e d N o t i c e t o O w n e r .
S u c h R e v i s e d N o t i c e s t o O w n e r , a p p r o v e d b y R C T C a n d a g r e e d t o / a c k n o w l e d g e d b y t h e
O W N E R , w i l l c o n s t i t u t e a n a p p r o v e d r e v i s i o n o f t h e O W N E R ' s p l a n d e s c r i b e d a b o v e a n d a r e
h e r e b y m a d e a p a r t h e r e o f . N o w o r k u n d e r s a i d d e v i a t i o n s h a l l c o m m e n c e p r i o r t o w r i t t e n
e x e c u t i o n b y t h e O W N E R o f t h e R e v i s e d N o t i c e t o O w n e r . C h a n g e s i n t h e s c o p e o f t h e
w o r k w i l l r e q u i r e a n a m e n d m e n t t o t h i s A g r e e m e n t i n a d d i t i o n t o t h e r e v i s e d N o t i c e t o O w n e r .
5 9
RIVERSIDE COUNTY-TRANSPORTATION COMIS8ION
UTILITY·AGREEMENT
II. LIABILITY FOR WORK
{RCTC Agreement No:: ___ ~
Page 2 ofS
Existing facilities are located in their present position pursuant to rights superior to those of
the RCTC and will be relocated at RCTC expense.
Ill. PERFORMANCE OF WORK
OWNER agrees to perform the herein described work with its own forces or to cause the
herein described work to be performed by the OWNER's contractor, employed by written
contract on a continuing basis to perform work of this type, and to provide and furnish all
necessary labor, materials, tools, and equipment required therefore, and to prosecute said
work diligently to completion.
Use of out-of-state personnel (or personnel requiring lodging and meal "per diem" expenses)
will not be allowed without prior written authorization by RCTC representative. Requests for
such authorization must be contained in OWNER's estimate of actual and necessary
relocation costs. OWNER shall include an explanation why local employee or contract labor
is not considered adequate for the relocation work proposed. Per Diem expenses shall not
exceed the per diem expense amounts allowed under the State's Department of Personnel
Administration travel expense guidelines.
•
Pursuant to Public Works Case No. 2001-059 determination by the California Department of
Industrial Relations dated October 25, 2002, work performed by OWNER's contractor is a •
public work under the definition of Labor Code Section 1720(a) and is therefore subject to
prevailing wage requirements. OWNER shall verify compliance with this requirement in the
administration of its contracts referenced above.
IV. PAYMENT FOR WORK
RCTC shall pay its share of the actual and necessary cost of the herein described work
within 45 days after receipt of five (5) copies of OWNER's itemized bill, signed by a
responsible official of OWNER's organization and prepared on OWNER's letterhead,
compiled on the basis of the actual and necessary cost and expense incurred and charged
or allocated to said work in accordance with the uniform system of accounts prescribed for
OWNER by the California Public Utilities Commission, Federal Energy Regulatory
Commission or Federal Communications Commission, whichever is applicable.
It is understood and agreed that RCTC will not pay for any betterment or increase in capacity
of OWNER's facilities in the new location and that OWNER shall give credit to RCTC for the
"used life" or accrued depreciation of the replaced facilities and for the salvage value of any
material or parts salvaged and retained or sold by OWNER.
Not more frequently than once a month, but at least quarterly, OWNER will prepare and
submit progress bills for costs incurred not to exceed OWNER's recorded costs as of the
billing date less estimated credits applicable to completed work. Payment of progress bills
not to exceed the amount of this Agreement may be made under the terms of this
Agreement. Payment of progress bills which exceed the amount of this Agreement may be
made after receipt and approval by RCTC of documentation supporting the cost increase •
and after an Amendment to this Agreement has been executed by the parties to this
Agreement.
60
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M I S S I O N
U T I L I T Y A G R E E M E N T
( R C T C A g r e e m e n t N o . : _ _ _
P a g e 3 o f 5
T h e O W N E R s h a l l s u b m i t a f i n a l b i l l t o R C T C w i t h i n 3 6 0 d a y s a f t e r t h e c o m p l e t i o n o f t h e
w o r k d e s c r i b e d i n S e c t i o n I a b o v e . I f R C T C h a s n o t r e c e i v e d a f i n a l b i l l w i t h i n 3 6 0 d a y s a f t e r
n o t i f i c a t i o n o f c o m p l e t i o n o f O W N E R ' s w o r k d e s c r i b e d i n S e c t i o n I o f t h i s A g r e e m e n t , a n d
R C T C h a s d e l i v e r e d t o O W N E R f u l l y e x e c u t e d e a s e m e n t d e e d s , C o n s e n t s t o C o m m o n U s e
o r J o i n t U s e A g r e e m e n t s a s r e q u i r e d f o r O W N E R ' S f a c i l i t i e s , R C T C w i l l p r o v i d e w r i t t e n
n o t i f i c a t i o n t o O W N E R o f i t s i n t e n t t o c l o s e i t s f i l e w i t h i n 3 0 d a y s a n d O W N E R h e r e b y
a c k n o w l e d g e s , t o t h e e x t e n t a l l o w e d b y l a w , t h a t a l l r e m a i n i n g c o s t s w i l l b e d e e m e d t o h a v e
b e e n a b a n d o n e d . I f R C T C p r o c e s s e s a f i n a l b i l l f o r p a y m e n t m o r e t h a n 3 6 0 d a y s a f t e r
n o t i f i c a t i o n o f c o m p l e t i o n o f O W N E R ' s w o r k , p a y m e n t o f t h e l a t e b i l l m a y b e s u b j e c t t o
a l l o c a t i o n a n d / o r a p p r o v a l b y t h e R C T C B o a r d .
T h e f i n a l b i l l i n g s h a l l b e i n t h e f o r m o f a n i t e m i z e d s t a t e m e n t o f t h e t o t a l c o s t s c h a r g e d t o t h e
p r o j e c t , l e s s t h e c r e d i t s p r o v i d e d f o r i n t h i s A g r e e m e n t , a n d l e s s a n y a m o u n t s c o v e r e d b y
p r o g r e s s b i l l i n g s . H o w e v e r , R C T C s h a l l n o t p a y f i n a l b i l l s w h i c h e x c e e d t h e e s t i m a t e d c o s t o f
t h i s A g r e e m e n t w i t h o u t d o c u m e n t a t i o n o f t h e r e a s o n f o r t h e i n c r e a s e o f s a i d c o s t f r o m t h e
O W N E R a n d a p p r o v a l o f d o c u m e n t a t i o n b y R C T C . E x c e p t , i f t h e f i n a l b i l l e x c e e d s t h e
O W N E R ' s e s t i m a t e d c o s t s s o l e l y a s t h e r e s u l t o f a r e v i s e d N o t i c e t o O w n e r a s p r o v i d e d f o r
i n S e c t i o n I , a c o p y o f s a i d r e v i s e d N o t i c e t o O w n e r s h a l l s u f f i c e a s d o c u m e n t a t i o n . I n e i t h e r
c a s e , p a y m e n t o f t h e a m o u n t o v e r t h e e s t i m a t e d c o s t o f t h i s A g r e e m e n t m a y b e s u b j e c t t o
a l l o c a t i o n a n d / o r a p p r o v a l b y t h e R C T C B o a r d .
I n a n y e v e n t i f t h e f i n a l b i l l e x c e e d s 1 2 5 % o f t h e e s t i m a t e d c o s t o f t h i s A g r e e m e n t , a n
A m e n d e d A g r e e m e n t s h a l l b e e x e c u t e d b y t h e p a r t i e s t o t h i s A g r e e m e n t p r i o r t o t h e
p a y m e n t o f t h e O W N E R ' S f i n a l b i l l . A n y a n d a l l i n c r e a s e s i n c o s t s t h a t a r e t h e d i r e c t r e s u l t o f
d e v i a t i o n s f r o m t h e w o r k d e s c r i b e d i n S e c t i o n I o f t h i s A g r e e m e n t s h a l l h a v e t h e p r i o r
c o n c u r r e n c e o f R C T C .
D e t a i l e d r e c o r d s f r o m w h i c h t h e b i l l i n g i s c o m p i l e d s h a l l b e r e t a i n e d b y t h e O W N E R f o r a
p e r i o d o f t h r e e y e a r s f r o m t h e d a t e o f t h e f i n a l p a y m e n t a n d w i l l b e a v a i l a b l e f o r a u d i t b y
S t a t e a n d / o r F e d e r a l a u d i t o r s . O w n e r a g r e e s t o c o m p l y w i t h C o n t r a c t C o s t P r i n c i p l e s a n d
P r o c e d u r e s a s s e t f o r t h i n 4 8 C F R , C h a p t e r 1 , P a r t 3 1 , e t s e q . , 2 3 C F R , C h a p t e r 1 , P a r t 6 4 5 ,
a n d / o r 1 8 C F R , C h a p t e r 1 , P a r t s 1 0 1 , 2 0 1 e t a l . I f a s u b s e q u e n t S t a t e a n d / o r F e d e r a l a u d i t
d e t e r m i n e s p a y m e n t s t o b e u n a l l o w a b l e , O W N E R a g r e e s t o r e i m b u r s e R C T C u p o n r e c e i p t
o f R C T C b i l l i n g .
V . G E N E R A L C O N D I T I O N S
A l l c o s t s a c c r u e d b y O W N E R a s a r e s u l t o f R C T C ' s r e q u e s t o f J u n e 1 8 . 2 0 1 4 t o r e v i e w , s t u d y
a n d / o r p r e p a r e r e l o c a t i o n p l a n s a n d e s t i m a t e s f o r t h e p r o j e c t a s s o c i a t e d w i t h t h i s A g r e e m e n t
m a y b e b i l l e d p u r s u a n t t o t h e t e r m s a n d c o n d i t i o n s o f t h i s A g r e e m e n t .
I f R C T C ' s p r o j e c t w h i c h p r e c i p i t a t e s t h i s A g r e e m e n t i s c a n c e l e d o r m o d i f i e d s o a s t o e l i m i n a t e
t h e n e c e s s i t y o f w o r k b y O W N E R , R C T C w i l l n o t i f y O W N E R i n w r i t i n g a n d R C T C r e s e r v e s t h e
r i g h t t o t e r m i n a t e t h i s A g r e e m e n t b y A m e n d m e n t . T h e A m e n d m e n t s h a l l p r o v i d e m u t u a l l y
a c c e p t a b l e t e r m s a n d c o n d i t i o n s f o r t e r m i n a t i n g t h e A g r e e m e n t .
A l l o b l i g a t i o n s o f R C T C u n d e r t h e t e r m s o f t h i s A g r e e m e n t a r e s u b j e c t t o t h e a l l o c a t i o n o f f u n d s
b y t h e R C T C B o a r d .
O W N E R s h a l l s u b m i t a N o t i c e o f C o m p l e t i o n t o R C T C w i t h i n 3 0 d a y s o f t h e c o m p l e t i o n o f t h e
w o r k d e s c r i b e d h e r e i n .
6 1
RIVERSIDE COUNTY TRANSPDRT A TION COMlSSION
UTILITY AGREEMENT
\RCTC-AgreementNo.: -)
Page 4 of5
Where OWNER has prior rights in areas which will be within the highway right of way and
where OWNER's facilities will remain on or be relocated on STATE highway right of way, a
Joint Use Agreement or Consent to Common Use Agreement shall be executed by the
parties.
RCTC represents and warrants that this Utility Agreement is not subject to 23 CFR 635.410,
the BA provisions.
Each person signing this Agreement has the full authority to sign this Agreement on behalf
of the party for which he or she is signing and also has the ability to bind that party to the
obligations and commitments set forth in this Agreement.
THE ESTIMATED COST TO RCTC FOR THE ABOVE DESCRIBED WORK IS .x..$ __ _
Signatures on Following Page
62
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M I S S I O N
U T I L I T Y A G R E E M E N T
S I G N A T U R E P A G E
T O
U T I L I T Y A G R E E M E N T N O . 2 3 3 9 9
( R C T C A g r e e m e n t N o . : _ _ _
P a g e 5 o f 5
I N W I T N E S S W H E R E O F , t h e a b o v e p a r t i e s h a v e e x e c u t e d t h i s S R 7 4 C u r v e P r o j e c t U t i l i t y A g r e e m e n t a s o f t h e d a y
a n d y e a r f i r s t a b o v e w r i t t e n .
R C T C : O W N E R :
S O U T H E R N C A L I F O R N I A G A S C O M P A N Y
B y ~ - - - - - - - - - - - - - - - - -
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n / D a t e N A M E D a t e
T i t l e _ _ _ _ _ _ _ _ _ _ _ _ _ T i t l e : R e g i o n a l P i p e l i n e P r o j e c t M a n a g e r
A P P R O V E D A S T O F O R M :
B E S T B E S T & K R I E G E R L L P
B y _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~
G e n e r a l C o u n s e l
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
A P P R O V A L R E C O M M E N D E D :
B y : - - - - - - - - - - - - - - M i c h a e I P a r k e r D a t e
. U t i l i t y M a n a g e r
O v e r l a n d , P a c i f i c & C u t l e r , I n c .
6 3
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: October 8, 2014
TO: Riverside County Transportation Commission
FROM: Budget and Implementation Committee
Sheldon Peterson, Rail Manager
THROUGH: Anne Mayer, Executive Director
SUBJECT: 2014 Amendment to the Joint Powers Agreement for the Los Angeles -
San Diego -San Luis Obispo Rail Corridor Agency
BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION:
This item is for the Commission to approve No. 13-25-080-01, Amendment No. 1 to Agreement
No. 13-25-080-00 with the Los Angeles -San Diego -San Luis Obispo (LOSSAN) Rail Corridor
Agency to ensure the official agency name is correctly stated.
BACKGROUND INFORMATION:
The LOSSAN Rail Corridor Agency is a joint powers authority (JPA) created to oversee the
intercity passenger rail service in the travel corridor between San Diego and Los Angeles. This
agency evolved as rail service that has now been extended to Ventura, Santa Barbara, and
San Luis Obispo Counties and includes all counties along the Pacific Surfliner Corridor from
San Diego to San Luis Obispo County.
On May 8, 2013, the Commission approved the 2013 Amendment to the LOSSAN joint powers
agreement which included significant changes that reflected the provisions in Senate Bill 1225
(Chapter 802, Statutes of 2012), which permits the LOSSAN Rail Corridor Agency to assume
administrative responsibility for the state-supported Pacific Surfliner intercity passenger rail
service. As part of the amendment, the Commission was elevated as a full voting member.
The Commission's involvement in the LOSSAN Rail Corridor Agency is necessary because of its
legal ownership rights regarding passenger rail service between Fullerton and Los Angeles. The
Commission obtained these rights in 1992 as part of a negotiation that included commuter rail
access throughout the region and the purchase of the San Jacinto Branch Line. Given the
Commission's responsibilities and rights, having a seat on the LOSSAN Rail Corridor Agency
Board (LOSSAN Board) is certainly appropriate and ensures the Commission a seat at the table
for future discussions regarding future commuter rail service. The Commission actively
participates on the LOSSAN Board, first as an ex-officio member starting in 2011, then a full
voting member in 2013 .
Agenda Item 8F
64
CLARIFICATION OF MOU LANGUAGE
Recently, LOSSAN Rail Corridor Agency legal counsel discovered a discrepancy between the
official, historical name of the agency and the name stated on the most recent JPA document
approved by all member agencies. The transposition of the words "rail" and "corridor" in the
2013 amendment to the LOSSAN JPA effectively changed the legal name of the LOSSAN Agency
from "LOSSAN Rail Corridor Agency" to "LOSSAN Corridor Rail Agency".
It appears the name change was an inadvertent mistake; however, the ambiguity in naming
created a number of issues that must be resolved, including statutory reporting issues with the
state due to the conflicting agency names. In order to be statutorily compliant with reporting
requirements and to avoid future ambiguity, the LOSSAN Board voted unanimously at its
August 14, 2014 meeting, to direct staff to work with all member agencies to prepare and
execute an amendment to the LOSSAN JPA to ensure the official agency name is correctly
stated as the Los Angeles -San Diego -San Luis Obispo Rail Corridor Agency throughout the
document.
Once approval is received from each member agency to amend the LOSSAN JPA, the LOSSAN
Board will make similar amendments to the LOSSAN Rail Corridor Agency bylaws.
Attachment: Proposed 2014 Amendment to the Joint Powers Agreement
Agenda Item SF
65
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A T T A C H M E N T 1
2 0 1 4 A M E N D M E N T T O T H E
J O I N T P O W E R S A G R E E M E N T
C O N C E R N I N G T H E L O S A N G E L E S - S A N D I E G O - S A N L U I S O B I S P O
C O R R I D O R R A I L A G E N C Y
I N T R O D U C T I O N
T h i s A m e n d m e n t t o t h e 2 0 1 3 J o i n t P o w e r s A g r e e m e n t C o n c e r n i n g t h e L o s A n g e l e s -
S a n D i e g o - S a n L u i s O b i s p o C o r r i d o r R a i l A g e n c y ( A g r e e m e n t ) i s m a d e a n d e n t e r e d i n t o i n t h e
S t a t e o f C a l i f o r n i a b y a n d a m o n g t h e f o l l o w i n g e n t i t i e s t h a t a r e p a r t i e s t o t h e A g r e e m e n t :
L o s A n g e l e s C o u n t y M e t r o p o l i t a n T r a n s p o r t a t i o n A u t h o r i t y ;
O r a n g e C o u n t y T r a n s p o r t a t i o n A u t h o r i t y ;
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ;
N o r t h C o u n t y T r a n s i t D i s t r i c t ;
S a n D i e g o M e t r o p o l i t a n T r a n s i t S y s t e m ;
C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n ;
S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s ;
S a n D i e g o A s s o c i a t i o n o f G o v e r n m e n t s ;
V e n t u r a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ;
S a n t a B a r b a r a C o u n t y A s s o c i a t i o n o f G o v e r n m e n t s ;
S a n L u i s O b i s p o C o u n c i l o f G o v e r n m e n t s ;
N a t i o n a l R a i l r o a d P a s s e n g e r C o r p o r a t i o n ;
C a l i f o r n i a H i g h - S p e e d R a i l A u t h o r i t y ;
R E C I T A L S
W H E R E A S , o n o r a b o u t F e b r u a r y 1 9 8 9 , s o m e , b u t n o t a l l o f t h e e n t i t i e s l i s t e d a b o v e f i r s t e n t e r e d
i n t o a c e r t a i n j o i n t e x e r c i s e o f p o w e r s a g r e e m e n t t o e s t a b l i s h t h e L o s A n g e l e s - S a n D i e g o R a i l
C o r r i d o r A g e n c y ( A g e n c y ) ; a n d
1 0 2 4 4 1 6 . 1
6 6
WHEREAS, on or about October 2001, the member agencies approved an amendment to the
joint exercise of powers agreement to make various changes, including, but not limited to,
changing the name of the Agency to the "Los Angeles -San Diego -San Luis Obispo Rail
Corridor Agency"; and
WHEREAS, on or about June 2013, the joint exercise of powers agreement was once again
amended to its current form in response to the provisions of SB 1225; and
WHEREAS, it was later discovered that an inadvertent transposition of the words "rail" and
"corridor" were included in the name of the Agency throughout the Agreement, including the
title such that the name of the Agency was inadvertently changed from" Los Angeles -
San Diego -San Luis Obispo Rail Corridor Agency" to the "Los Angeles -San Diego -
San Luis Obispo Corridor Rail Agency"; and
WHEREAS, the member agencies wish to correct this inadvertent transposition so that the joint
exercise of powers agreement correctly reflects the historical name of the Agency as the
"Los Angeles -San Diego -San Luis Obispo Rail Corridor Agency."
NOW THEREFORE, in consideration of the recitals, the parties to this Agreement agree to the
following:
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1. All references contained in the 2013 Amendment to the Joint Powers Agreement •
Concerning the Los Angeles -San Diego -San Luis Obispo Corridor Rail Agency which state
"Corridor Rail Agency" shall hereinafter be amended and interpreted to read as "Rail Corridor
Agency".
2. All other terms, provisions and conditions of the Agreement remain in full force and
effect.
3. This Amendment may be executed in counterparts, each of which shall constitute an
original and all of which together shall constitute on and the same agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment by authorized
officials on the dates indicated below.
2014 Amendment to the LOSSAN Joint Exercise of Powers Agreement
1024416.1
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
C h a i r
D a t e
I H E R E B Y A T T E S T t h a t t h e a t t a c h e d i s a t r u e a n d c o r r e c t c o p y o f t h e
o r i g i n a l d o c u m e n t a p p r o v e d b y t h e B o a r d o f D i r e c t o r s :
C l e r k o f t h e B o a r d
D a t e
2 0 1 4 A m e n d m e n t t o t h e L O S S A N J o i n t E x e r c i s e o f P o w e r s A g r e e m e n t
1 0 2 4 4 1 6 . 1
6 8
5
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : J e n n i f e r H a r m o n , O f f i c e a n d B o a r d S e r v i c e s M a n a g e r
J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : P u r c h a s e o f C o m p u t e r N e t w o r k E q u i p m e n t T h r o u g h t h e W e s t e r n S t a t e s
C o n t r a c t i n g A l l i a n c e
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e t h e p u r c h a s e o f c o m p u t e r n e t w o r k e q u i p m e n t f r o m
H P t h r o u g h t h e W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e ( W S C A ) - a s u b s i d i a r y o f t h e N a t i o n a l
A s s o c i a t i o n o f S t a t e P u r c h a s i n g O f f i c i a l s ( N A S P O ) - A g r e e m e n t N o . 8 2 1 7 6 4 t o i m p l e m e n t t h e
p r o p o s e d i n f r a s t r u c t u r e s y s t e m d e s i g n i n t h e a m o u n t o f $ 3 0 2 , 0 0 0 , p l u s a $ 4 8 , 0 0 0 c o n t i n g e n c y ,
f o r a t o t a l a m o u n t n o t t o e x c e e d $ 3 5 0 , 0 0 0 .
B A C K G R O U N D I N F O R M A T I O N :
I n M a r c h 2 0 1 4 , t h e C o m m i s s i o n a p p r o v e d a t h r e e - y e a r c o n t r a c t w i t h N o v a n i s f o r i n f o r m a t i o n
t e c h n o l o g y ( I T ) s u p p o r t s e r v i c e s . O n e o f t h e f i r s t a n d m o r e p r e s s i n g i t e m s i n t h i s a g r e e m e n t
c a l l e d f o r a n a s s e s s m e n t o f t h e C o m m i s s i o n ' s I T i n f r a s t r u c t u r e , i n c l u d i n g h a r d w a r e , s o f t w a r e ,
n e t w o r k d e s i g n , a n d c o n n e c t i v i t y a s w e l l a s s e r v e r a n d n e t w o r k a d m i n i s t r a t i o n s e r v i c e s . T h e
c o n t r a c t a l s o r e q u i r e s a n e v a l u a t i o n o f t h e C o m m i s s i o n ' s e - m a i l , s e c u r i t y , a n d b a c k u p s e r v i c e s
a l o n g w i t h p l a n n i n g f o r f u t u r e n e e d s .
N o v a n i s i m m e d i a t e l y a d d r e s s e d t h e s e i s s u e s a n d i d e n t i f i e d a n u m b e r o f a r e a s f o r i m p r o v e m e n t
a n d a d d e d i n v e s t m e n t . I n r e c e n t y e a r s , t h e C o m m i s s i o n h a s e x p e r i e n c e d s i g n i f i c a n t g r o w t h i n
t h e n u m b e r o f p r o j e c t s a d m i n i s t e r e d , i t s o v e r a l l b u d g e t a n d i n c r e a s i n g r e s p o n s i b i l i t i e s , w h i c h
h a s i n c l u d e d t h e n e e d f o r o f f - s i t e o f f i c e s . W h i l e t h a t g r o w t h h a s t a k e n p l a c e , s t a f f h a s b e e n
c o n s e r v a t i v e a n d e v e n c a u t i o u s i n m a k i n g m a j o r i n v e s t m e n t s i n c o m p u t e r h a r d w a r e e s p e c i a l l y
d u r i n g t h e e c o n o m i c d o w n t u r n . I n f a c t , p r i o r t o c o n t r a c t i n g w i t h N o v a n i s , t h e C o m m i s s i o n
p r e v i o u s l y r e c e i v e d I T s e r v i c e s f r o m a s m a l l I T s u p p o r t f i r m w i t h o n l y o n e e m p l o y e e .
W h i l e t h i s a p p r o a c h s e r v e d t h e C o m m i s s i o n w e l l , p r o a c t i v e s t e p s w e r e t a k e n d u r i n g t h e b u d g e t
p r o c e s s t o c o m p l e t e t h e p r o c u r e m e n t o f n e e d e d u p g r a d e s d u r i n g t h i s f i s c a l y e a r . T h i s r e q u e s t
m a r k s t h e f i r s t m a j o r I T e q u i p m e n t r e p l a c e m e n t s i n c e t h e l a u n c h o f t h i s e f f o r t .
A g e n d a I t e m 9
6 9
WHAT DOES THE COMMISSION NEED?
At the heart of every computer network system are its servers. These are essentially the host
servers that operate the overall system's data requirements. In addition, servers support
storage, backup, e-mail, and potential disaster recovery needs. For several years, the
Commission has maintained and operated a number of individual servers with dedicated
computing responsibilities often with the idea of meeting a pressing need rather than creating
an effective system of servers that link together. The Commission currently owns 11 different
computer servers of various sizes and ages, which require a significant level of monitoring and
maintenance. The number has also stretched the limits of the Commission's actual computer
room space in the building. While this has proved adequate for many years, it is inefficient and
growth has begun to overwhelm some needs in terms of e-mail and backup. Moreover, as the
Commission moves into new responsibilities as a toll agency, a new approach is needed.
In order to move forward, Novanis proposed a network foundation utilizing virtualization
technology. This technology has been used for more than a decade and essentially enables a
single computer to host and operate multiple servers. This will enable the Commission to
actually reduce the number of computers needed to operate its needs and will reduce monthly
operations costs while also providing flexibility for future growth. The Novanis design calls for
the purchase of four HP servers. These servers will be able to host as many as 40 separate
•
servers and will also be able to provide for the Commission's needs in terms of data storage and •
backup.
It is important to note this design will alleviate the need for any significant investment in server
or storage hardware for the next five years or longer.
PROCURING WHAT'S NEEDED
The Commission has received quotes for the needed equipment from HP through WSCA, which
is a subsidiary of NASPO. Since 1993, WSCA served as the primary cooperative purchasing arm
of NASPO and encouraged, fostered, and guided participating members to work collaboratively
in an effort to create true procurement cooperatives. WSCA-NASPO represents a unified,
nationally-focused cooperative purchasing program that will leverage the collective expertise
and experience of WSCA and NASPO, aggregate the demand of all 50 states, the District of
Columbia and the five organized territories, and their political subdivisions and other eligible
entities, and help spur innovation and competition in the marketplace. HP also included an
additional 7 percent discount off of the WSCA pricing.
All authorized governmental entities in any state are welcome to use WSCA-NASPO cooperative
contracts with the approval of that state's State Chief Procurement Official. Cooperative
purchasing benefits states as well as cities, counties, public schools, institutions of higher
education, and other eligible entities. California Public Contract Code sections 10298-10299
allow the Department of General Services, Procurement Division (DGS-PD} to enter into
cooperative purchasing agreements with other states. Cooperative agreements are available to •
Agenda Item 9
70
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a l l S t a t e o f C a l i f o r n i a g o v e r n m e n t a l e n t i t i e s ( S t a t e d e p a r t m e n t s , a g e n c i e s , c i t i e s , c o u n t i e s ,
s c h o o l d i s t r i c t s , u n i v e r s i t i e s , e t c . } t h a t e x p e n d p u b l i c f u n d s f o r t h e a c q u i s i t i o n o f b o t h g o o d s
a n d s e r v i c e s .
T h i s c o m b i n e d p u r c h a s i n g a p p r o a c h a s s u r e s c o m p e t i t i v e p r i c i n g f o r t h i s t y p e o f e q u i p m e n t a n d
h a s b e e n e m b r a c e d b y a w i d e v a r i e t y o f c o m p a n i e s i n c l u d i n g H P . T h e p r o p o s e d s e r v e r
c o n f i g u r a t i o n f o r t h e C o m m i s s i o n r e l i e s h e a v i l y o n H P e q u i p m e n t , M i c r o s o f t S e r v e r l i c e n s i n g ,
a n d V M W a r e v i r t u a l i z a t i o n s o f t w a r e . A l m o s t e v e r y t h i n g n e e d e d t o c o m p l e t e t h e C o m m i s s i o n ' s
s e r v e r u p g r a d e i s a v a i l a b l e t h r o u g h t h e W S C A - N A S P O c o o p e r a t i v e . M o r e o v e r , t h e
C o m m i s s i o n ' s p r o c u r e m e n t p o l i c i e s s u p p o r t a n d s p e c i f i c a l l y m e n t i o n W S C A a s a n a v a i l a b l e
p r o c u r e m e n t a p p r o a c h .
N E X T S T E P S
T h e e s t i m a t e d c o s t f o r t h e c o m p u t e r n e t w o r k e q u i p m e n t p u r c h a s e f r o m H P t h r o u g h W S C A -
N A S P O i s a p p r o x i m a t e l y $ 3 0 2 , 0 0 0 a n d w a s i n c l u d e d i n t h e F Y 2 0 1 4 / 1 5 b u d g e t . S t a f f s u g g e s t s
a d d i n g a c o n t i n g e n c y o f $ 4 8 , 0 0 0 t o t h e a m o u n t i n c a s e a d d e d s o f t w a r e o r o t h e r e q u i p m e n t i s
n e c e s s a r y t o c o m p l e t e t h e i m p l e m e n t a t i o n . A c c o r d i n g l y , s t a f f r e c o m m e n d s a p p r o v a l o f t h e
p u r c h a s e o f c o m p u t e r n e t w o r k e q u i p m e n t f r o m H P t h r o u g h t h e W S C A - N A S P O a g r e e m e n t f o r a
t o t a l a m o u n t n o t t o e x c e e d $ 3 5 0 , 0 0 0 .
F i n a n c i a l I n f o r m a t i o n
I n F i s c a l Y e a r B u d g e t : I Y e s I Y e a r : I F Y 2 0 1 4 / 1 5 A m o u n t : I $ 3 5 0 , 0 0 0
S o u r c e o f F u n d s : I M e a s u r e A , L T F , M o t o r i s t A s s i s t a n c e ,
T U M F a d m i n i s t r a t i o n f u n d s B u d g e t A d j u s t m e n t : I N o
G L / P r o j e c t A c c o u n t i n g N o . : 0 0 1 0 0 1 9 0 1 0 1 0 0 0 0 0 0 0 0 1 1 0 1 1 2 9 0 1 0 1
F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ j D a t e : I 1 0 / 0 1 / 1 4
A t t a c h m e n t s :
1 } W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e M a s t e r P r i c e A g r e e m e n t f o r C o m p u t e r E q u i p m e n t ,
P e r i p h e r a l s , a n d R e l a t e d S e r v i c e s - N u m b e r 8 2 7 1 6 4
2 } C a l i f o r n i a P a r t i c i p a t i n g A d d e n d u m W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e C o m p u t e r
E q u i p m e n t , S o f t w a r e , P e r i p h e r a l s a n d R e l a t e d S e r v i c e s { 2 0 0 9 - 2 0 1 4 ) H e w l e t t - P a c k a r d
C o m p a n y M a s t e r P r i c e A g r e e m e n t C o n t r a c t 8 2 7 1 6 4
A g e n d a I t e m 9
7 1
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A T T A C H M E N T 1
C A L I F O R N I A P A R T I C I P A T I N G A D D E N D U M
W E S T E R N S T A T E S C O N T R A C T I N G A L L I A N C E ( W S C A )
C O M P U T E R E Q U I P M E N T , S O F T W A R E , P E R I P H E R A L S A N D R E L A T E D
S E R V I C E S ( 2 0 0 9 - 2 0 1 4 }
H E W L E T T - P A C K A R D C O M P A N Y
M A S T E R P R I C E A G R E E M E N T
C O N T R A C T 8 2 7 1 6 4
1 . S c o p e :
T h i s f ? a r t i c i p a t i n g A d d e n d u m c o v e r s t h e p u r c h a s e o f a l l C o m p u t e r E q u i p m e n t , S o f t w a [ e , P e r i p h e r a l s a n d
R e l a t e d S e r v i c e s f o r a l l C a l i f o r n i a p o l i t i c a l s u b d i v i s i o n s / l o c a l g o v e r n m e n t s . A s u b d i v i s i o n / l o c a l
g o v e r n m e n t i s d e f i n e d a s a n y c i t y , c o u n t y , c i t y a n d c o u n t y , d i s t r i c t , o r o t h e r l o c a l g o v e r n m e n t a l b o d y
o r c o r p o r a t i o n , i n c l u d i n g t h e C a l i f o r n i a S t a t e U n i v e r s i t i e s ( C S U ) a n d U n i v e r s i t y o f C a l i f o r n i a ( U C )
s y s t e m s , K - 1 2 s c h o o l s a n d c o m m u n i t y c o l l e g e s e m p o w e r e d t o e x p e n d p u b l i c f u n d s . E a c h p o l i t i c a l
s u b d i v i s i o n / l o c a l g o v e r n m e n t s h o u l d m a k e i t s o w n d e t e r m i n a t i o n w h e t h e r t h e W S C A p r o g r a m i s
c o n s i s t e n t w i t h i t s p r o c u r e m e n t p o l i c i e s a n d r e g u l a t i o n s .
S . T A T E A ~ E N C I E S A R E R E S T R I C T E D . F R O M U S I N G T H I S C O N T R A C T I N A C C O R D A N C E W I T H
. M A N A G E M E N T M E M O 0 5 - 1 1 , E X C E P T F O R T H O S E C A T E G O R I E S N O T O F F E R E D U N D E R
C A L I F O R N I A S T R A T E G I C S O U R C I N G I N I T I A T I V E ( C S S I ) C O N T R A C T S F O R I T H A R D W A R E :
P C G O O D S A N Q E N T E R P R I S E , S E R V E R S A N D S T O R A G E P R O D U C T S .
T H E S U P P L E M E N T A L T E R M S A N D C O N D I T I O N S F O R C O N T R A C T S U S I N G A R R A F U N D S
A P P L Y T O T H E . O R D E R I N G A G E N C Y . I F O R W H E . N H P , A S A V E N D O R , I S N O T I F I E D B Y
O R D . E R i N G A G E N C Y T H A T A S P E C I F I C P U R C H A S E O R P U R C H A S E S . A R E B E I N G . M A D E
� W I T H A R R A F O U N D S , H P A G R E E S T O C O M P L Y W I T H T H E D A T A E L E M E N T A N D R E P O R T I N G
. R E Q U I R E M E N T S T H A T A R E L E G A L L Y R E Q U I R E D O F P R O V I D E R S O F G O O D S A N D .
R E L A T E D S E R V I C - E S . ' . H P ; A S I T R E L A T E S T O P U R C H A S E S U N D E R T H I S C O N T R A C T I S N O T
A S U B C O N T R A C T O R O R S U B G . R A N T E E , B U T S I M P L Y A P R O V I D E R O F G O O D S A N D
. R E L A T E o - . s E R V I C . E S
2 . L e a s i n g . . . .
- F u n d i n g t o p u r c h a s e o r l e a s e p r o d u c t s a v a i l a b l e u n d e r t h i s c o n t r a c t m a y b e a v a i l a b l e t o S t a t e
a g e n c i e s v i ~ l : t h e G S $ M a r t ( p u r c h a s e s ) o r L e a s e $ M a r t p r o g r a m . F o r s m a l l d o l l a r t r a n s a c t i o n s w h e r e G S
$ M a r t o r L e a s e $ M a r t i s n ' t a v a i l a b l e , l o c a l a g e n c i e s a r e a b l e t o t a k e a d v a n t a g e o f l e a s i n g o p t i o n s i n t h e
o r i g i n a l ( M i n n e s o t a ) c o n t r a c t , . . �
3 . C h a n g e s :
C h a n g e s t o t h e t e r m s a n d c o n d i t i o n s o f t h e s i g n e d M a s t e r P r i c e A g r e e m e n t a n d P a r t i c i p a t i n g
A d d e n d u m a r e a s f o l l o w s :
a . O r d e r s a n d p a y m e n t m a y b e h _ a n d l e d b y o n e o f . H P ' s a u t h o r i z e d R e s e l l e r s a s a p p r o v e d b y
H P . A l l o t h e r a g e n c y o r d e r s a n d p a y m e n t s a r e t o b e h a n d l e d b y H P d i r e c t l y u n l e s s o t h e r w i s e
m u t u a l l y . a g r e e d b y H P a n d t h e P a r t i c i p a t i n g E n t i t y a s a l l o w e d i n t h i s s e c t i o n o f t h e
P a r t i c i p a t i n g A d d e n d u m . �
b . T h e C a l i f o r n i a G e n e r a l P r o v i s i o n s ( C A G P ) R e v i s i o n 8 / 1 0 / 2 0 0 9 ( G S P D - 4 0 1 1 T b a s e d o n
A p r i l 1 2 , 2 0 0 7 s t a n d a r d ) f o r W e s t e r n S t c ; i t e s C o n t r a c t i n g A l l i a n c e ( W S C A ) C o m p u t e r
E q u i p m e n t , S o f t w a r e , P e r i p h e r a l s a n d R e l a t e d S e r v i c e s a s a t t a c h e d b e c o m e a p a r t o f t h i s
P a r t i c i p a t i n g A d d e n d u m . � �
c . T h e C a l i f o r n i a G e n e r a l P r o v i s i o n s ( C A G P ) s h a l l p r e v a i l i f t h e r e i s a c o n f l i c t b e t w e e n t h e t e r m s
a n d c o n d i t i o n s o f t h e c o n t r a c t o r ' s W S C A S t a t e o f M i n n e s o t a , M a s t e r P r i c e A g r e e m e n t ,
p a c k a g i n g , i n v o i c e s , c a t a l o g s , b r o c h u r e s a n d t e c h n i c a l d a t a s h e e t s . �
d . T h e S t a t e o f C a l i f o r n i a w i l l r e t a i n t h e s a m e c o n t r a c t n u m b e r a s t h e S t a t e o f M i n n e s o t a ,
M a s t e r P r i c e A g r e e m e n t n u m b e r , 8 2 7 1 6 4 .
R e v i s e d 8 1 2 8 1 0 8 P a g e 1 o f 4
7 2
CALIFORNIA PARTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE (WSCA)
COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED
SERVICES (2009-2014}
HEWLETT-PACKARD COMPANY
MASTER PRICE AGREEMENT
CONTRACT 827164
e. State of Minnesota, Master Price Agreement cover page, is hereby modified as follows:
"Original Award Date" changed to "Effective Date 9/1/2009".
f. Delivery:
As negotiated between agency and contractor and included in the purchase order, or as
otherwise stipulated in the contract.
g. DGS Termination of Contract:
The State may terminate this contract at any time upon 30 day prior written notice. Upon
termination or other expiration of this contract, each party will assist the other party in orderly
termination of the contract and the transfer of all assets, tangible and intangible, as may
facilitate the orderly, nondisrupted busines~ continuation of each party. This provision shall
not relieve the contractor of the obligation t'o perform under any purchase order or other
similar ordering document executed prior to the termination becoming effective.
h. Reports & Administrative Fee:
.· Contractor shall submit quarterly reports to the California Contract Administrator for all
California purchases providing the following information for products:
Agency Name
WSCA Contract.Number
P!J[C.QC?Se. Qrcjer Num~r
Purchase Order bate
WSCA Administrative Fee Dollar Amount·
Agency Contact·Name
Agency Address
Total Invoice ,£>,mount'
Total Dollars for the quarter
The Contractor shall submit a check, in addition to the report, payable to the State of
California, Contract Administrator for the calculated administrative fee for an amount equal to
one percent (0.01) of the sales for the quarterly period. This fee. shall be included as an
adjustment to contractors WSCA pricing and not invoiced or charged to the purchasing entity.
Payment ofthe administrative fee by Contractor due irrespective of status of payments
on orders from users to Contractor.
A report is due even when there is no activity. Any report that does not follow the required
format or that excludes information will be deemed incomplete. Failure to submit reports and
fees on a timely basis shall constitute grounds for suspension of this agreement. Reports
and fee delivery will be in accordance with the following schedule.
Calendar Quarter 1
Calendar Quarter 2
Calendar Quarter 3
Calendar Quarter 4
(JUL 1 to SEP 30)
(OCT 1 to DEC 31)
(JAN 1 to MAR 31)
(APR 1 to JUN 30)
Due OCT 31
Due JAN 31
Due APR 30
Due JUL 31
The administrative fee check and report should be submitted to the following address:
Revised 8128108
Cynthia Okoroike
Department of General Services
Procurement Division
Multiple Award Program -WSCA
Page 2 of 4
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C A L I F O R N I A P A R T I C I P A T I N G A D D E N D U M
W E S T E R N S T A T E S C O N T R A C T I N G A L L I A N C E ( W S C A )
C O M P U T E R E Q U I P M E N T , S O F T W A R E , P E R I P H E R A L S A N D R E L A T E D
S E R V I C E S ( 2 0 0 9 - 2 0 1 4 )
H E W L E T T - P A C K A R D C O M P A N Y
M A S T E R P R I C E A G R E E M E N T
C O N T R A C T B 2 7 1 6 4
7 0 7 T h i r d S t r e e t , 2 n d F l o o r , M S # 2 0 2 , W e s t S a c r a m e n t o , C A 9 5 6 0 5 - 2 8 1 1
i . T h e p r i m a r y s t a t e g o v e r n m e n t c o n t a c t f o r t h i s P a r t i c i p a t i n g A d d e n d u m i s a s f o l l o w s :
D e p a r t m e n t o f G e n e r a l S e r v i c e s , P r o c u r e m e n t D i v i s i o n
M u l t i p l e A w a r d P r o g r a m - W S C A
7 0 7 T h i r d S t r e e t , 2 l ' ) d F l o o r , M S # 2 0 2
W e s t S a c r a m e n t o , C A 9 5 6 0 5
C o n t a c t :
E - m a i l :
P h o n e :
F a x :
C y n t h i a O k o r o i k e
c y n t h i a . o k o r o i k e @ d g s . c a . g o v
( 9 1 6 ) 3 7 5 - 4 3 8 9
( 9 1 6 ) " 3 7 5 - 4 6 6 3
' j . T h e p r i m a r y H e w l e t t P a c k a r d C U S T O M E R c o n t a c t f o r t h i s P a r t i c i p a t i n g A d d e n d u m i s a s
f o l l o w s :
H e w l e t t P a c k a r d
A d d r e s s : 4 4 2 S w a n B l v d .
D e e r f i e l d , I L 6 0 0 1 5
C o n t a c t : D e b r a L e e
E - M a i l : D e b r a . l e e @ h o . c o m
P h o n e : 8 4 7 / 5 3 7 - 0 3 4 4
F a x : 8 4 7 / 5 7 2 - 1 3 3 6
k . P r i c e A g r e e m e n t N u m b e r :
T h e M a s t e r P r i c e A g r e e m e n t n u m b e r f o r t h e P a r t i c i p a t i n g S t a t e i s 8 2 7 1 6 4 . T h e M a s t e r P r i c e
A g r e e m e n t N u m b e r M U S T b e s h o w n o n a l l P u r c h a s e O r d e r s i s s u e d a g a i n s t t h i s M a s t e r P r i c e
A g r e e m e n t .
T h i s A d d e n d u m a n d t h e P r i c e A g r e e m e n t t o g e t h e r w i t h i t s e x h i b i t s a n d / o r a m e n d m e n t s , s e t
f o r t h t h e e n t i r e a g r e e m e n t b e t w e e n t h e p a r t i e s w i t h r e s p e c t t o t h e s u b j e c t m a t t e r o f a l l
p r e v i o u s c o m m u n i c a t i o n s , r e p r e s e n t a t i o n s o r a g r e e m e n t s , w h e t h e r o r a l o r w r i t t e n , w i t h
r e s p e c t t o t h e s u b j e c t m a t t e r h e r e o f . T e r m s a n d c o n d i t i o n s i n c o n s i s t e n t w i t h , c o n t r a r y o r i n
a d d i t i o n t o t h e t e r m s a n d c o n d i t i o n s o f t h i s A d d e n d u m a n d t h e P r i c e A g r e e m e n t , t o g e t h e r
w i t h i t s e x h i b i t s a n d / o r a m e n d m e n t s , s h a l l n o t b e a d d e d t o o r i n c o r p o r a t e d i n t o t h i s �
A d d e n d u m o r t h e P r i c e A g r e e m e n t a n d i t s e x h i b i t s a n d / o r a m e n d m e n t s , b y a n y s u b s e q u e n t
p u r c h a s e o r d e r o r o t h e r w i s e , a n d a n y s u c h a t t e m p t s t o a d d o r i n c o r p o r a t e s u c h t e r m s a n d
c o n d i t i o n s a r e h e r e b y r e j e c t e d . T h e t e r m s a n d c o n d i t i o n s o f t h i s A d d e n d u m a n d t h e P r i c e
A g r e e m e n t a n d i t s e x h i b i t s a n d / o r a m e n d m e n t s s h a l l p r e v a i l a n d g o v e r n i n t h e c a s e o f a n y
s u c h i n c o n s i s t e n t o r a d d i t i o n a l t e r m s . �
R e v i s e d 8 1 2 8 1 0 8 P a g e 3 o f 4
7 4
CALIFORNIA PARTICIPATING ADDENDUM
WESTERN STATES CONTRACTING ALLIANCE (WSCA)
COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED
SERVICES (2009~2014)
HEWLETT~PACKARD COMPANY
MASTER PRICE AGREEMENT
CONTRACT 827164
m. Effective Dates:
This Participating Addendum shall be effective upon approval by the Department of General
Services and will continue until the End Date of the Master Price Agreement. Lead State
amendments to extend the term date are automatically incorporated into this Participating
Addendum unless terminated early in accordance with the terms and conditions of the Master
Price Agreement or this Participating Addendum.
By Signing below Hewlett Packard agrees to offer the same products/and or services as on the State of
Minnesota B27164 at prices equal to or lower than the prices on this contract.
IN WITNESS WHEREOF, the parties have executed this Participating Adderidum as of the date of
execution by both p~ ~71ow. GENERAL SERVICES
<./!:!:!Pv z,/of LEGAL SERVICES
State of California:
By: ..... ;/~~·>ufl ~
Name: Jim Butler
Title: Deputy Director
Date:
Revised 8128/08
Title:
Date:
Page 4 of 4
75
{!onty/H!T /1/£7 t5bi'91Pr<-.
&.su~r 2s-.:u>D7 I
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G S P D - 4 0 1 1 T
W E S T E R N S T A T E S C O N T R A C T I N G A L L I A N C E ( W S C A )
C O M P U T E R E Q U I P M E N T , S O F T W A R E , P E R I P H E R A L S A N D R E L A T E D S E R V I C E S ( 2 0 0 9 - 2 0 1 4
G E N E R A L P R O V I S I O N S
1 . D E F I N I T I O N S : U n l e s s o t h e r w i s e s p e c i f i e d i n t h e S t a t e m e n t o f W o r k t h e
f o l l o w i n g t e r m s s h a l l b e g i v e n t h e m e a n i n g s h o w n , u n l e s s c o n t e x t
r e q u i r e s o t h e r w i s e .
" A c c e p t a n c e T e s t s " m e a n s t h o s e t e s t s p e r f o r m e d d u r i n g
t h e P e r f o r m a n c e P e r i o d w h i c h a r e i n t e n d e d t o d e t e r m i n e
c o m p l i a n c e o f E q u i p m e n t a n d S o f t w a r e w i t h t h e
s p e c i f i c a t i o n s a n d a l l o t h e r A t t a c h m e n t s i n c o r p o r a t e d h e r e i n
b y r e f e r e n c e a n d t o d e t e r m i n e t h e r e l i a b i l i t y o f t h e
E q u i p m e n t .
" A p p l i c a t i o n P r o g r a m " m e a n s a c o m p u t e r p r o g r a m w h i c h
i s i n t e n d e d t o b e e x e c u t e d f o r t h e p u r p o s e o f p e r f o r m i n g
u s e f u l w o r k f o r t h e u s e r o f t h e i n f o r m a t i o n b e i n g p r o c e s s e d .
A p p l i c a t i o n p r o g r a m s a r e d e v e l o p e d o r o t h e r w i s e a c q u i r e d
b y t h e u s e r o f t h e H a r d w a r e / S o f t w a r e s y s t e m , b u t t h e y m a y
b e s u p p l i e d b y t h e C o n t r a c t o r .
" A t t a c h m e n t " m e a n s a m e c h a n i c a l , e l e c t r i c a l , o r e l e c t r o n i c
i n t e r c o n n e c t i o n t o t h e C o n t r a c t o r - s u p p l i e d M a c h i n e o r
S y s t e m o f E q u i p m e n t , m a n u f a c t u r e d b y o t h e r t h a n t h e
o r i g i n a l E q u i p m e n t m a n u f a c t u r e r , t h a t i s n o t c o n n e c t e d b y
t h e C o n t r a c t o r .
" B u s i n e s s e n t i t y " m e a n s a n y i n d i v i d u a l , b u s i n e s s , p a r t n e r s h i p ,
j o i n t v e n t u r e , c o r p o r a t i o n , S - c o r p o r a t i o n , l i m i t e d l i a b i l i t y
c o r p o r a t i o n , l i m i t e d l i a b i l i t y p a r t n e r s h i p , s o l e p r o p r i e t o r s h i p , j o i n t
s t o c k c o m p a n y , c o n s o r t i u m , o r o t h e r p r i v a t e l e g a l e n t i t y
r e c o g n i z e d b y s t a t u t e .
" B u y e r " m e a n s t h e S t a t e ' s a u t h o r i z e d c o n t r a c t i n g o f f i c i a l .
" C o m m e r c i a l S o f t w a r e " m e a n s S o f t w a r e d e v e l o p e d o r
r e g u l a r l y u s e d t h a t : ( i ) h a s b e e n s o l d , l e a s e d , o r l i c e n s e d t o t h e
g e n e r a l p u b l i c ; ( i i ) h a s b e e n o f f e r e d f o r s a l e , l e a s e , o r l i c e n s e t o
t h e g e n e r a l p u b l i c ; ( i i i ) h a s n o t b e e n o f f e r e d , s o l d , l e a s e d , o r
l i c e n s e d t o t h e p u b l i c b u t w i l l b e a v a i l a b l e f o r c o m m e r c i a l s a l e ,
l e a s e , o r l i c e n s e i n t i m e t o s a t i s f y t h e d e l i v e r y r e q u i r e m e n t s o f
t h i s C o n t r a c t ; o r ( i v ) s a t i s f i e s a c r i t e r i o n e x p r e s s e d i n ( i ) , ( i i ) , o r
( i i i ) a b o v e a n d w o u l d r e q u i r e o n l y m i n o r m o d i f i c a t i o n s t o m e e t t h e
r e q u i r e m e n t s o f t h i s C o n t r a c t .
" C o n t r a c t " m e a n s t h i s C o n t r a c t o r a g r e e m e n t ( i n c l u d i n g
a n y p u r c h a s e o r d e r ) , b y w h a t e v e r n a m e k n o w n o r i n
w h a t e v e r f o r m a t u s e d .
" C u s t o m S o f t w a r e " m e a n s S o f t w a r e t h a t d o e s n o t m e e t
t h e d e f i n i t i o n o f C o m m e r c i a l S o f t w a r e .
" C o n t r a c t o r " m e a n s t h e B u s i n e s s E n t i t y w i t h w h o m t h e
S t a t e e n t e r s i n t o t h i s C o n t r a c t . C o n t r a c t o r s h a l l b e
s y n o n y m o u s w i t h " s u p p l i e r " , " v e n d o r " o r o t h e r s i m i l a r t e r m .
" D a t a P r o c e s s i n g S u b s y s t e m " m e a n s a c o m p l e m e n t o f
C o n t r a c t o r - f u r n i s h e d i n d i v i d u a l M a c h i n e s , i n c l u d i n g t h e
n e c e s s a r y c o n t r o l l i n g e l e m e n t s ( o r t h e f u n c t i o n a l e q u i v a l e n t )
a n d O p e r a t i n g S o f t w a r e , i f a n y , w h i c h a r e a c q u i r e d t o
o p e r a t e a s a n i n t e g r a t e d g r o u p , a n d w h i c h a r e
i n t e r c o n n e c t e d e n t i r e l y b y C o n t r a c t o r - s u p p l i e d p o w e r a n d / o r
s i g n a l c a b l e s ; e . g . , d i r e c t a c c e s s c o n t r o l l e r a n d d r i v e s , a
c l u s t e r o f t e r m i n a l s w i t h t h e i r c o n t r o l l e r , e t c .
" D a t a P r o c e s s i n g S y s t e m ( S y s t e m ) " m e a n s t h e t o t a l
c o m p l e m e n t o f C o n t r a c t o r - f u r n i s h e d M a c h i n e s , i n c l u d i n g o n e
o r m o r e c e n t r a l p r o c e s s o r s ( o r i n s t r u c t i o n p r o c e s s o r s ) a n d
O p e r a t i n g S o f t w a r e , w h i c h a r e a c q u i r e d t o o p e r a t e a s a n
i n t e g r a t e d g r o u p .
" D e l i v e r a b l e s " m e a n s G o o d s , S o f t w a r e , I n f o r m a t i o n
T e c h n o l o g y , t e l e c o m m u n i c a t i o n s t e c h n o l o g y , a n d o t h e r i t e m s
( e . g . r e p o r t s ) t o b e d e l i v e r e d p u r s u a n t t o t h i s C o n t r a c t ,
i n c l u d i n g a n y s u c h i t e m s f u r n i s h e d i n c i d e n t t o t h e p r o v i s i o n
o f s e r v i c e s .
" D e s i g n a t e d C P U ( s ) " m e a n s f o r e a c h p r o d u c t , i f a p p l i c a b l e ,
t h e c e n t r a l p r o c e s s i n g u n i t o f t h e c o m p u t e r s o r t h e s e r v e r
u n i t , i n c l u d i n g a n y a s s o c i a t e d p e r i p h e r a l u n i t s . I f n o
s p e c i f i c " D e s i g n a t e d C P U ( s ) " a r e s p e c i f i e d o n t h e C o n t r a c t ,
t h e t e r m s h a l l m e a n a n y a n d a l l C P U s l o c a t e d a t t h e s i t e
s p e c i f i e d t h e r e i n .
" D o c u m e n t a t i o n " m e a n s n o n p r o p r i e t a r y m a n u a l s a n d o t h e r
R e v i s i o n 8 1 1 0 / 2 0 0 9 ( G S P D - 4 0 1 / T b a s e d o n A p r i l 1 2 , 2 0 0 7 )
7 6
p r i n t e d m a t e r i a l s n e c e s s a r y o r u s e f u l t o t h e S t a t e i n i t s u s e
o r m a i n t e n a n c e o f t h e E q u i p m e n t o r S o f t w a r e p r o v i d e d
h e r e u n d e r . M a n u a l s a n d o t h e r p r i n t e d m a t e r i a l s c u s t o m i z e d
f o r t h e S t a t e h e r e u n d e r c o n s t i t u t e D o c u m e n t a t i o n o n l y t o
t h e e x t e n t t h a t s u c h m a t e r i a l s a r e d e s c r i b e d i n o r r e q u i r e d
b y t h e S t a t e m e n t o f W o r k .
" E q u i p m e n t " i s a n a l l - i n c l u s i v e t e r m w h i c h r e f e r s e i t h e r t o
i n d i v i d u a l M a c h i n e s o r t o a c o m p l e t e D a t a P r o c e s s i n g
S y s t e m o r s u b s y s t e m , i n c l u d i n g i t s H a r d w a r e a n d O p e r a t i n g
S o f t w a r e ( i f a n y ) .
" E q u i p m e n t F a i l u r e " i s a m a l f u n c t i o n i n t h e E q u i p m e n t ,
e x c l u d i n g a l l e x t e r n a l f a c t o r s , w h i c h p r e v e n t s t h e
a c c o m p l i s h m e n t o f t h e E q u i p m e n t ' s i n t e n d e d f u n c t i o n ( s ) . I f
m i c r o c o d e o r O p e r a t i n g S o f t w a r e r e s i d i n g i n t h e E q u i p m e n t
i s n e c e s s a r y f o r t h e p r o p e r o p e r a t i o n o f t h e E q u i p m e n t , a
f a i l u r e o f s u c h m i c r o c o d e o r O p e r a t i n g S o f t w a r e w h i c h
p r e v e n t s t h e a c c o m p l i s h m e n t o f t h e E q u i p m e n t ' s i n t e n d e d
f u n c t i o n s s h a l l b e d e e m e d t o b e a n E q u i p m e n t F a i l u r e .
" F a c i l i t y R e a d i n e s s D a t e " m e a n s ! h e d a t e s p e c i f i e d i n t h e
S t a t e m e n t o f W o r k b y w h i c h t h e S t a t e m u s t h a v e t h e s i t e
p r e p a r e d a n d a v a i l a b l e f o r E q u i p m e n t d e l i v e r y a n d
i n s t a l l a t i o n .
" G o o d s " m e a n s a l l t y p e s o f t a n g i b l e p e r s o n a l p r o p e r t y ,
i n c l u d i n g b u t n o t l i m i t e d t o m a t e r i a l s , s u p p l i e s , a n d
E q u i p m e n t ( i n c l u d i n g c o m p u t e r a n d t e l e c o m m u n i c a t i o n s
E q u i p m e n t ) .
" H a r d w a r e " u s u a l l y r e f e r s t o c o m p u t e r E q u i p m e n t a n d i s
c o n t r a s t e d w i t h S o f t w a r e . S e e a l s o E q u i p m e n t .
" I n s t a l l a t i o n D a t e " m e a n s t h e d a t e s p e c i f i e d i n t h e
S t a t e m e n t o f W o r k b y w h i c h t h e C o n t r a c t o r m u s t h a v e t h e
o r d e r e d E q u i p m e n t r e a d y ( c e r t i f i e d ) f o r u s e b y t h e S t a t e .
" I n f o r m a t i o n T e c h n o l o g y " i n c l u d e s , b u t i s n o t l i m i t e d t o ,
a l l e l e c t r o n i c t e c h n o l o g y s y s t e m s a n d s e r v i c e s , a u t o m a t e d
i n f o r m a t i o n h a n d l i n g , S y s t e m d e s i g n a n d a n a l y s i s ,
c o n v e r s i o n o f d a t a , c o m p u t e r p r o g r a m m i n g , i n f o r m a t i o n
s t o r a g e a n d r e t r i e v a l , t e l e c o m m u n i c a t i o n s w h i c h i n c l u d e
v o i c e , v i d e o , a n d d a t a c o m m u n i c a t i o n s , r e q u i s i t e S y s t e m
c o n t r o l s , s i m u l a t i o n , e l e c t r o n i c c o m m e r c e , a n d a l l r e l a t e d
i n t e r a c t i o n s b e t w e e n p e o p l e a n d M a c h i n e s .
" M a c h i n e " m e a n s a n i n d i v i d u a l u n i t o f a D a t a P r o c e s s i n g
S y s t e m o r s u b s y s t e m , s e p a r a t e l y i d e n t i f i e d b y a t y p e a n d / o r
m o d e l n u m b e r , c o m p r i s e d o f b u t n o t l i m i t e d t o m e c h a n i c a l ,
e l e c t r o - m e c h a n i c a l , a n d e l e c t r o n i c p a r t s , m i c r o c o d e , a n d
s p e c i a l f e a t u r e s i n s t a l l e d t h e r e o n a n d i n c l u d i n g a n y
n e c e s s a r y S o f t w a r e , e . g . , c e n t r a l p r o c e s s i n g u n i t , m e m o r y
m o d u l e , t a p e u n i t , c a r d r e a d e r , e t c .
" M a c h . i n e A l t e r a t i o n " m e a n s a n y c h a n g e t o a C o n t r a c t o r -
s u p p l i e d M a c h i n e w h i c h i s n o t m a d e b y t h e C o n t r a c t o r , a n d
w h i c h r e s u l t s i n t h e M a c h i n e d e v i a t i n g f r o m i t s p h y s i c a l ,
m e c h a n i c a l , e l e c t r i c a l , o r e l e c t r o n i c ( i n c l u d i n g m i c r o c o d e )
d e s i g n , w h e t h e r o r n o t a d d i t i o n a l d e v i c e s o r p a r t s a r e
e m p l o y e d i n m a k i n g s u c h c h a n g e .
" M a i n t e n a n c e D i a g n o s t i c R o u t i n e s " m e a n s t h e d i a g n o s t i c
p r o g r a m s c u s t o m a r i l y u s e d b y t h e C o n t r a c t o r t o t e s t
E q u i p m e n t f o r p r o p e r f u n c t i o n i n g a n d r e l i a b i l i t y .
" M a n u f a c t u r i n g M a t e r i a l s " m e a n s p a r t s , t o o l s , d i e s , j i g s ,
f i x t u r e s , p l a n s , d r a w i n g s , a n d i n f o r m a t i o n p r o d u c e d o r
a c q u i r e d , o r r i g h t s a c q u i r e d , s p e c i f i c a l l y t o f u l f i l l o b l i g a t i o n s
s e t f o r t h h e r e i n .
" M e a n T i m e B e t w e e n F a i l u r e ( M T B F ) " m e a n s t h e a v e r a g e
e x p e c t e d o r o b s e r v e d t i m e b e t w e e n c o n s e c u t i v e f a i l u r e s i n a
S y s t e m o r c o m p o n e n t .
" M e a n T i m e t o R e p a i r ( M T T R ) " m e a n s t h e a v e r a g e e x p e c t e d o r
o b s e r v e d t i m e r e q u i r e d t o r e p a i r a S y s t e m o r c o m p o n e n t a n d
r e t u r n i t t o n o r m a l o p e r a t i o n .
" O p e r a t i n g S o f t w a r e " m e a n s t h o s e r o u t i n e s , w h e t h e r o r
n o t i d e n t i f i e d a s P r o g r a m P r o d u c t s , t h a t r e s i d e i n t h e
E q u i p m e n t a n d a r e r e q u i r e d f o r t h e E q u i p m e n t t o p e r f o r m
i t s i n t e n d e d f u n c t i o n ( s ) , a n d w h i c h i n t e r f a c e t h e o p e r a t o r ,
P a g e 1 o f 1 1
GSPD-4011T
WESTERN STATES CONTRACTING ALLIANCE (WSCA) • COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS ANO RELATED SERVICES (2009-2014
GENERAL PROVISIONS
other Contractor-supplied programs, and user programs to
the Equipment.
"Operational Use Time" means for performance
measurement purposes, that time during which Equipment is
in actual operation by the State. For maintenance
Operational Use Time purposes, that time during which
Equipment is in actual operation and is not synonymous
with power on time.
"Performance Testing Period" means a period of time
during which the State, by appropriate tests and production
runs, evaluates the performance of newly installed
Equipment and Software prior to its acceptance by the
State.
"Period of Maintenance Coverage" means the period of
time, as selected by the State, during which maintenance
services are provided by the Contractor for a fixed monthly
charge, as opposed to an hourly charge for services
rendered. The Period of Maintenance Coverage consists of
the Principal Period of Maintenance and any additional
hours of coverage per day, and/or increased coverage for
weekends and holidays.
"Preventive Maintenance" means that maintenance,
performed on a scheduled basis by the Contractor, which is
designed to keep the Equipment in proper operating
condition.
"Principal Period of Maintenance" means any nine
consecutive hours per day (usually between the hours of
7:00 a.m. and 6:00 p.m.) as selected by the State,
including an official meal period not to exceed one hour,
Monday through Friday, excluding holidays observed at the
installation.
"Programming Aids" means Contractor-supplied programs
and routines executable on the Contractor's Equipment
·which assists a programmer in the development of
. applications including language pr{)cessors, sorts,
communications modules, data base management systems,
and utility routines, (tape-to-disk routines, disk-to-print
routines, etc.).
"Program Product" means programs, routines, subroutines,
and related items which are proprietary to the Contractor
and which are licensed to the State for its use, usually on
the basis of separately stated charges and appropriate
contractual provisions.
"Remedial Maintenance" means that maintenance
performed by the Contractor which results from Equipment
(including Operating Software) failure, and which is
performed as required, i.e., on an unscheduled basis.
"Site License" means for each product, the term "Site
License" shall mean the license established upon acquisition
of the applicable number of copies of such product and
payment of the applicable license fees as set forth in the
Statement of Work.
"Software" means an all-inclusive term which refers to any
computer programs, routines, or subroutines supplied by the
Contractor, including Operating Software, Programming Aids,
Application Programs, and Program Products.
"Software Failure" means a malfunction in the Contractor-
supplied Software, other than Operating Software, which
prevents the accomplishment of work, even though the
Equipment (including its Operating Software) may still be
capable of operating properly. For Operating Software
failure, see definition of Equipment Failure.
"State" means the government of the State of California,
its employees and authorized representatives, including
without limitation any department, agency, or other unit of
the government of the State of California.
"System" means the complete collection of Hardware,
Software and services as described in this Contract,
integrated and functioning together, and performing in
Revision 8110/2009 (GSPD-401/T based on April 12, 2007)
77
accordance with this Contract.
"U.S. Intellectual Property Rights" means intellectual property
rights enforceable in the United States of America, including
without limitation rights in trade secrets, copyrights, and U.S.
patents.
2. CONTRACT FORMATION:
a) If this Contract results from a sealed bid offered in response to a
solicitation conducted pursuant to Chapters 2 (commencing with
Section 10290), 3 (commencing with Section 12100), and 3.6
(commencing with Section 12125) of Part 2 of Division 2 of the
Public Contract Code (PCC), then Contractor's bid is a firm offer
to the State which is accepted by the issuance of this Contract
and no further action is required by either party.
b) If this Contract results from a solicitation other than described
in paragraph a), above, Contractor's quotation or proposal is
deemed a firm offer and this Contract document is the State's
acceptance of that offer.
c) If this Contract resulted from a joint bid, it shall be deemed one
indivisible Contract. Each such joint Contractor will be jointly and
severally liable for the performance of the entire Contract. The
State assumes no responsibility or obligation for the division of
orders or purchases among joint Contractors.
3. COMPLETE INTEGRATION: This Contract, including any documents
incorporated herein by express reference, is intended to be a
complete integration and there are no prior or contempora.
different or additional agreements pertaining to the subject ma
the Contract.
4. SEVERABILITY: The Contractor and the State agree that if any
provision of this Cotitract Is found to be illegal or unenforceable, such
term or provision shaU be deemed stricken and the remainder of the
Contract shall remain in full force and effect. Either party having
knowledge of such term or provision shall promptly inform the other of
the presumed non-applicability of such provision.
5. INDEPENDENT CONTRACTOR: Contractor and the agents and
employees of Contractor, in the performance of this Contract, shall act
in an independent capacity and not as officers or employees or agents
of the State.
6. APPLICABLE LAW: This Contract shall be governed by and shall be
interpreted in accordance with the laws of the State of California;
venue of any action brought with regard to this Contract shall be in
Sacramento County, Sacramento, California. The United Nations
Convention on Contracts for the International Sale of Goods shall not
apply to this Contract.
7. COMPLIANCE WITH STATUTES AND REGULATIONS:
a) Contractor warrants and certifies that in the performance
of this Contract, ii will comply with all applicable statutes,
rules, regulations and orders of the United States and the
State of California and agrees to indemnify the State
against any loss, cost, damage or liability by reason of the
Contractor's violation of this provision.
b) The State will notify Contractor of any such claim in
writing and tender the defense thereof within a reasonable
time; and
c) Contractor will have sole control of the defense of any
action on such claim and all negotiations for its settlement
or compromise; provided that (i) when substantial principles
of government or public law are involved, when liti.
might create precedent affecting future State operatio
liability, or when involvement of the State is olhe
mandated by law, the State may participate in such action
at its own expense with respect to attorneys' fees and
Page 2of11
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G S P D - 4 0 1 1 T
W E S T E R N S T A T E S C O N T R A C T I N G A L L I A N C E ( W S C A )
C O M P U T E R E Q U I P M E N T , S O F T W A R E , P E R I P H E R A L S A N D R E L A T E D S E R V I C E S ( 2 0 0 9 - 2 0 1 4
G E N E R A L P R O V I S I O N S
c o s t s ( b u t n o t l i a b i l i t y ) ; ( i i ) t h e S t a t e w i l l h a v e t h e r i g h t t o
a p p r o v e o r d i s a p p r o v e a n y s e t t l e m e n t o r c o m p r o m i s e , w h i c h
a p p r o v a l w i l l n o t u n r e a s o n a b l y b e w i t h h e l d o r d e l a y e d ; a n d
( i i i ) t h e S t a t e w i l l r e a s o n a b l y c o o p e r a t e i n t h e d e f e n s e a n d
i n a n y r e l a t e d s e t t l e m e n t n e g o t i a t i o n s .
d ) I f t h i s C o n t r a c t i s i n e x c e s s o f $ 5 0 0 , 0 0 0 , i t i s s u b j e c t t o
t h e r e q u i r e m e n t s o f t h e W o r l d T r a d e O r g a n i z a t i o n ( W T O )
G o v e r n m e n t P r o c u r e m e n t A g r e e m e n t ( G P A ) .
e ) T o t h e e x t e n t t h a t t h i s c o n t r a c t f a l l s w i t h i n t h e s c o p e o f
G o v e r n m e n t C o d e S e c t i o n 1 1 1 3 5 , C o n t r a c t o r h e r e b y a g r e e s
t o r e s p o n d t o a n d r e s o l v e a n y c o m p l a i n t b r o u g h t t o i t s
a t t e n t i o n , r e g a r d i n g a c c e s s i b i l i t y o f i t s p r o d u c t s o r s e r v i c e s .
8 . C O N T R A C T O R ' S P O W E R A N D A U T H O R I T Y : T h e C o n t r a c t o r
w a r r a n t s t h a t i t h a s f u l l p o w e r a n d a u t h o r i t y t o g r a n t t h e r i g h t s h e r e i n
g r a n t e d a n d w i l l h o l d t h e S t a t e h a r m l e s s f r o m a n d a g a i n s t a n y l o s s ,
c o s t , l i a b i l i t y , a n d e x p e n s e ( i n c l u d i n g r e a s o n a b l e a t t o r n e y f e e s ) a r i s i n g
o u t o f a n y b r e a c h o f t h i s w a r r a n t y . F u r t h e r , C o n t r a c t o r a v e r s t h a t i t
w i l l n o t e n t e r i n t o a n y a r r a n g e m e n t w i t h a n y t h i r d p a r t y w h i c h m i g h t
a b r i d g e a n y r i g h t s o f t h e S t a t e u n d e r t h i s C o n t r a c t .
T h e S t a t e w i l l n o t i f y C o n t r a c t o r o f a n y s u c h c l a i m i n w r i t i n g
a n d t e n d e r t h e d e f e n s e t h e r e o f w i t h i n a r e a s o n a b l e t i m e ;
a n d
C o n t r a c t o r w i l l h a v e s o l e c o n t r o l o f t h e d e f e n s e o f a n y
a c t i o n o n s u c h c l a i m a n d a l l n e g o t i a t i o n s f o r i t s s e t t l e m e n t
o r c o m p r o m i s e ; p r o v i d e d t h a t ( i ) w h e n s u b s t a n t i a l p r i n c i p l e s
o f g o v e r n m e n t o r p u b l i c l a w a r e i n v o l v e d , w h e n l i t i g a t i o n
m i g h t c r e a t e p r e c e d e n t a f f e c t i n g f u t u r e S t a t e o p e r a t i o n s o r
l i a b i l i t y , o r w h e n i n v o l v e m e n t o f t h e S t a t e i s o t h e r w i s e
m a n d a t e d b y l a w , t h e S t a t e m a y p a r t i c i p a t e i n s u c h a c t i o n
a t i t s o w n e x p e n s e w i t h r e s p e c t t o a t t o r n e y s ' f e e s a n d
c o s t s ( b u t n o t l i a b i l i t y ) ; ( i i ) t h e S t a t e w i l l h a v e t h e r i g h t t o
a p p r o v e o r d i s a p p r o v e a n y s e t t l e m e n t o r c o m p r o m i s e , w h i c h
a p p r o v a l w i l l n o t u n r e a s o n a b l y b e w i t h h e l d o r d e l a y e d ; a n d
( i i i ) t h e S t a t e w i l l r e a s o n a b l y c o o p e r a t e i n t h e d e f e n s e a n d
i n a n y r e l a t e d s e t t l e m e n t n e g o t i a t i o n s .
9 . A S S I G N M E N T : T h i s C o n t r a c t s h a l l n o t b e a s s i g n a b l e b y t h e C o n t r a c t o r
i n w h o l e o r i n p a r t w i t h o u t t h e w r i t t e n c o n s e n t o f t h e S t a t e . F o r t h e
p u r p o s e o f t h i s p a r a g r a p h , S t a t e w i l l n o t u n r e a s o n a b l y p r o h i b i t
C o n t r a c t o r f r o m f r e e l y a s s i g n i n g i t s r i g h t t o p a y m e n t , p r o v i d e d t h a t
C o n t r a c t o r r e m a i n s r e s p o n s i b l e f o r i t s o b l i g a t i o n s h e r e u n d e r .
1 0 . W A I V E R O F R I G H T S : A n y a c t i o n o r i n a c t i o n b y t h e S t a t e o r t h e f a i l u r e
o f t h e S t a t e o n a n y o c c a s i o n , t o e n f o r c e a n y r i g h t o r p r o v i s i o n o f t h e
C o n t r a c t , s h a l l n o t b e c o n s t r u e d t o b e a w a i v e r b y t h e S t a t e o f i t s
r i g h t s h e r e u n d e r a n d s h a l l n o t p r e v e n t t h e S t a t e f r o m e n f o r c i n g s u c h
p r o v i s i o n o r r i g h t o n a n y f u t u r e o c c a s i o n . T h e r i g h t s a n d r e m e d i e s o f
t h e S t a t e h e r e i n a r e c u m u l a t i v e a n d a r e i n a d d i t i o n t o a n y o t h e r r i g h t s
o r r e m e d i e s t h a t t h e S t a t e m a y h a v e a t l a w o r i n e q u i t y .
1 1 . O R D E R O F P R E C E D E N C E : I n t h e e v e n t o f a n y i n c o n s i s t e n c y b e t w e e n
t h e a r t i c l e s , a t t a c h m e n t s , s p e c i f i c a t i o n s o r p r o v i s i o n s w h i c h c o n s t i t u t e
t h i s C o n t r a c t , t h e f o l l o w i n g o r d e r o f p r e c e d e n c e s h a l l a p p l y :
a ) t h e s e G e n e r a l P r o v i s i o n s - I n f o r m a t i o n T e c h n o l o g y ( I n t h e
i n s t a n c e s p r o v i d e d h e r e i n w h e r e t h e p a r a g r a p h b e g i n s : " U n l e s s
o t h e r w i s e s p e c i f i e d i n t h e S t a t e m e n t o f W o r k " p r o v i s i o n s
s p e c i f i e d i n t h e S t a t e m e n t o f W o r k r e p l a c i n g t h e s e p a r g a r a p h s
s h a l l t a k e p r e c e d e n c e o v e r t h e p a r a g r a p h r e f e r e n c e d i n t h e s e
G e n e r a l P r o v i s i o n s ) ;
b ) c o n t r a c t f o r m , i . e . , P u r c h a s e O r d e r S T D 6 5 , S t a n d a r d A g r e e m e n t
S T D 2 1 3 , e t c . , a n d a n y a m e n d m e n t s t h e r e t o ;
c ) i n f o r m a t i o n t e c h n o l o g y s p e c i a l p r o v i s i o n s ;
d ) s t a t e m e n t o f w o r k , i n c l u d i n g a n y s p e c i f i c a t i o n s i n c o r p o r a t e d b y
R e v i s i o n 8 1 1 0 / 2 0 0 9 ( G S P D - 4 0 1 / T b a s e d o n A p r i l 1 2 , 2 0 0 7 )
7 8
r e f e r e n c e h e r e i n ; a n d
e ) a l l o t h e r a t t a c h m e n t s i n c o r p o r a t e d i n t h e c o n t r a c t b y r e f e r e n c e .
1 2 . P A C K I N G A N D S H I P M E N T :
a ) A l l G o o d s a r e t o b e p a c k e d i n s u i t a b l e c o n t a i n e r s f o r p r o t e c t i o n i n
s h i p m e n t a n d s t o r a g e , a n d i n a c c o r d a n c e w i t h a p p l i c a b l e
s p e c i f i c a t i o n s . E a c h c o n t a i n e r o f a m u l t i p l e c o n t a i n e r s h i p m e n t
s h a l l b e i d e n t i f i e d t o :
i ) s h o w t h e n u m b e r o f t h e c o n t a i n e r a n d t h e t o t a l n u m b e r o f
c o n t a i n e r s i n t h e s h i p m e n t ; a n d
i i ) t h e n u m b e r o f t h e c o n t a i n e r i n w h i c h t h e p a c k i n g s h e e t h a s
b e e n e n c l o s e d .
b ) A l l s h i p m e n t s b y C o n t r a c t o r o r i t s s u b c o n t r a c t o r s m u s t i n c l u d e
p a c k i n g s h e e t s i d e n t i f y i n g : t h e S t a t e ' s C o n t r a c t n u m b e r ; i t e m
n u m b e r ; q u a n t i t y a n d u n i t o f m e a s u r e ; p a r t n u m b e r a n d
d e s c r i p t i o n o f t h e G o o d s s h i p p e d ; a n d a p p r o p r i a t e e v i d e n c e o f
i n s p e c t i o n , i f r e q u i r e d . G o o d s f o r d i f f e r e n t C o n t r a c t s s h a l l b e
l i s t e d o n s e p a r a t e p a c k i n g s h e e t s .
c ) S h i p m e n t s m u s t b e m a d e a s s p e c i f i e d i n t h i s C o n t r a c t , a s i t m a y b e
a m e n d e d , o r o t h e r w i s e d i r e c t e d i n w r i t i n g b y t h e S t a t e ' s
T r a n s p o r t a t i o n M a n a g e m e n t U n i t w i t h i n t h e D e p a r t m e n t o f
G e n e r a l S e r v i c e s , P r o c u r e m e n t D i v i s i o n .
1 3 . T R A N S P O R T A T I O N C O S T S A N D O T H E R F E E S O R E X P E N S E S :
N o c h a r g e f o r d e l i v e r y , d r a y a g e , e x p r e s s , p a r c e l p o s t , p a c k i n g ,
c a r t a g e , i n s u r a n c e , l i c e n s e f e e s , p e r m i t s , c o s t o f b o n d s , o r f o r a n y
o t h e r p u r p o s e w i l l b e p a i d b y t h e S t a t e u n l e s s e x p r e s s l y i n c l u d e d a n d
i t e m i z e d i n t h e C o n t r a c t .
a ) C o n t r a c t o r m u s t s t r i c t l y f o l l o w C o n t r a c t r e q u i r e m e n t s r e g a r d i n g
F r e e o n B o a r d ( F . O . B . ) , f r e i g h t t e r m s a n d r o u t i n g i n s t r u c t i o n s .
T h e S t a t e m a y p e r m i t u s e o f a n a l t e r n a t e c a r r i e r a t n o a d d i t i o n a l
c o s t t o t h e S t a t e w i t h a d v a n c e w r i t t e n a u t h o r i z a t i o n o f t h e B u y e r .
b ) I f " p r e p a y a n d a d d " i s s e l e c t e d , s u p p o r t i n g f r e i g h t b i l l s a r e r e q u i r e d
w h e n o v e r $ 5 0 , u n l e s s a n e x a c t f r e i g h t c h a r g e i s a p p r o v e d b y
t h e T r a n s p o r t a t i o n M a n a g e m e n t U n i t w i t h i n t h e D e p a r t m e n t o f
G e n e r a l S e r v i c e s P r o c u r e m e n t D i v i s i o n a n d a w a i v e r i s g r a n t e d .
c ) O n " F . O . B . S h i p p i n g P o i n t " t r a n s a c t i o n s , s h o u l d a n y s h i p m e n t s
u n d e r t h e C o n t r a c t b e r e c e i v e d b y t h e S t a t e i n a d a m a g e d
c o n d i t i o n a n d a n y r e l a t e d f r e i g h t l o s s a n d d a m a g e c l a i m s f i l e d
a g a i n s t t h e c a r r i e r o r c a r r i e r s b e w h o l l y o r p a r t i a l l y d e c l i n e d b y
t h e c a r r i e r o r c a r r i e r s w i t h t h e i n f e r e n c e t h a t d a m a g e w a s t h e
r e s u l t o f t h e a c t o f t h e s h i p p e r s u c h a s i n a d e q u a t e p a c k a g i n g o r
l o a d i n g o r s o m e i n h e r e n t d e f e c t i n t h e E q u i p m e n t a n d / o r
m a t e r i a l , C o n t r a c t o r , o n r e q u e s t o f t h e S t a t e , s h a l l a t C o n t r a c t o r ' s
o w n e x p e n s e a s s i s t t h e S t a t e i n e s t a b l i s h i n g c a r r i e r l i a b i l i t y b y
s u p p l y i n g e v i d e n c e t h a t t h e E q u i p m e n t a n d / o r m a t e r i a l w a s
p r o p e r l y c o n s t r u c t e d , m a n u f a c t u r e d , p a c k a g e d , a n d s e c u r e d t o
w i t h s t a n d n o r m a l t r a n s p o r t a t i o n c o n d i t i o n s .
1 4 . D E L I V E R Y : C o n t r a c t o r s h a l l s t r i c t l y a d h e r e t o t h e d e l i v e r y a n d
c o m p l e t i o n s c h e d u l e s s p e c i f i e d i n t h i s C o n t r a c t . T i m e , i f s t a t e d a s a
n u m b e r o f d a y s , s h a l l m e a n c a l e n d a r d a y s u n l e s s o t h e r w i s e s p e c i f i e d .
T h e q u a n t i t i e s s p e c i f i e d h e r e i n a r e t h e o n l y q u a n t i t i e s r e q u i r e d . I f
C o n t r a c t o r d e l i v e r s i n e x c e s s o f t h e q u a n t i t i e s s p e c i f i e d h e r e i n , t h e
S t a t e s h a l l n o t b e r e q u i r e d t o m a k e a n y p a y m e n t f o r t h e e x c e s s
D e l i v e r a b l e s , a n d m a y r e t u r n t h e m t o C o n t r a c t o r a t C o n t r a c t o r ' s
e x p e n s e o r u t i l i z e a n y o t h e r r i g h t s a v a i l a b l e t o t h e S t a t e a t l a w o r i n
e q u i t y .
1 5 . S U B S T I T U T I O N S : S u b s t i t u t i o n o f D e l i v e r a b l e s m a y n o t b e t e n d e r e d
w i t h o u t a d v a n c e w r i t t e n c o n s e n t o f t h e B u y e r . C o n t r a c t o r s h a l l n o t
u s e a n y s p e c i f i c a t i o n i n l i e u o f t h o s e c o n t a i n e d i n t h e C o n t r a c t w i t h o u t
w r i t t e n c o n s e n t o f t h e B u y e r .
1 6 . I N S P E C T I O N , A C C E P T A N C E A N D R E J E C T I O N : U n l e s s
o t h e r w i s e s p e c i f i e d i n t h e S t a t e m e n t o f W o r k :
a ) C o n t r a c t o r a n d i t s s u b c o n t r a c t o r s w i l l p r o v i d e a n d
m a i n t a i n a q u a l i t y a s s u r a n c e s y s t e m a c c e p t a b l e t o t h e S t a t e
c o v e r i n g D e l i v e r a b l e s a n d s e r v i c e s u n d e r t h i s C o n t r a c t a n d
P a g e 3 o f 1 1
GSPD-4011T
WESTERN STATES CONTRACTING ALLIANCE (WSCA) • COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014
GENERAL PROVISIONS
will tender to the State only those Deliverables that have
been inspected and found to conform to this Contract's
requirements. Contractor will keep records evidencing
inspections and their result, and will make these records
available to the State during Contract performance and for
three years after final payment. Contractor shall permit the
State to review procedures, practices, processes, and
related documents to determine the acceptability of
Contractor's quality assurance System or other similar
business practices related to performance of the Contract.
b) All Deliverables may be subject to inspection and test
by the State or its authorized representatives.
c) Contractor and its subcontractors shall provide all reasonable
facilities for the safety and convenience of inspectors at no
additional cost to the State. Contractor shall furnish to inspectors
all information and data as may be reasonably required to
perform their inspection.
d) All Deliverables may be subject to final inspection, test and
acceptance by the State at destination, notwithstanding any
payment or inspection at source.
e) The State shall give written notice of rejection of Deliverables
delivered or services performed· hereunder within a reasonable
time after receipt of such Deliverables or performance of such
services. Such notice of rejection will state the respects in which
the Deliverables do not substantially conform to their
specifications. If the State does not provide such notice of
rejection within thirty (30) days of delivery, such Deliverables and
services will be deemed to have been accepted. Acceptance by
the State will be final and irreversible, except as it relates to
latent defects, fraud, and gross mistakes amounting to fraud.
Acceptance shall not be construed to waive any warranty rights
that the State might have at law or by express reservation in this
Contract with respect to any nonconformity.
17. SAMPLES:
a) Samples of items may be required by the State for inspection and
specification testing and must be furnished free of expense to the
State. The samples furnished must be identical in all respects to
the products bid and/or specified in the Contract.
b) Samples, if not destroyed by tests, may, upon request made at the
time the sample is furnished, be returned at Contractor's
expense.
18. WARRANTY:
a) Unless otherwise specified in the Statement of Work, the
warranties in this subsection a) begin upon delivery of the
goods or services in question and end one (1) year
thereafter. Contractor warrants that (i) Deliverables and
services furnished hereunder will substantially conform to
the requirements of this Contract (including without limitation
all descriptions, specifications, and drawings identified in the
Statement of Work), and (ii) the Deliverables will be-free
from material defects in materials and workmanship. Where
the parties have agreed to design specifications (such as a
Detailed Design Document) and incorporated the same or
equivalent in the Statement of Work directly or by
reference, Contractor will warrant that its Deliverables
provide all material functionality required thereby. In
addition to the other warranties set forth herein, where the
Contract calls for delivery of Commercial Software,
Contractor warrants that such Software will perform in
accordance with its license and accompanying
Documentation. The State's approval of designs or
specifications furnished by Contractor shall not relieve the
Contractor of its obligations under this warranty.
Contractor warrants that Deliverables furnished hereunder (i)
will be free, at the time of delivery, of harmful code (i.e.
computer viruses, worms, trap doors, time bombs, disabling
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79
code, or any similar malicious mechanism designed to
interfere with the intended operation of, or cause damage
to, computers, data, or Software); and (ii) will not infringe
or violate any U.S. Intellectual Property Right. Without
limiting the generality of the foregoing, if the State believes
that harmful code may be present in any Commercial
Software delivered hereunder, Contractor will, upon the
State's request, provide a master copy of the Software for
comparison and correction.
Unless otherwise specified in the Statement of Work:
(i) Contractor does not warrant that any Software
provided hereunder is error-free or that it will run
without immaterial interruption.
(ii) Contractor does not warrant and will have no
responsibility for a claim to the extent that it arises
directly from (A) a modification made by the State,
unless such modification is approved or directed by
Contractor, (8) use of Software in combination with or
on products other than as specified by Contractor, or
(C) misuse by the State.
(iii) Where Contractor resells Hardware or Software it
purchased from a third party, and such third party
offers additional or more advantageous warranties than
those set forth herein, Contractor will pass through any
such warranties to the State and will reasonably
cooperate in enforcing them. Such warranty pass-
through will be supplemental to, and not relieve
Contractor from, Contractor's warranty obligations set
forth above. ·
All warranties, including special warranties s~
elsewhere herein, shall inure to the State, its succ
assigns, customer agencies. and governmental users o e
Deliverables .or services.
e) Except as :may be specifically provided in the Statement
of. Work or. elsewhere in .. this Contract, for any breach of
the warranties provided in this Section, the State's exclusive
remedy and Contractor's sole obligation will be limited to:
(i) re-performance, repair, or replacement of the
nonconforming Deliverable (including without
limitation an infringing Deliverable) or service; or
(ii) should the State in its sole discretion consent,
refund of all amounts paid by the State for the
nonconforming Deliverable or service and payment
to the State of any additional amounts necessary
to equal the State's Cost to Cover. "Cost to
Cover'' means the cost, properly mitigated, of
procuring Deliverables or services of equivalent
capability, function, and performance. The
payment obligation in subsection (e)(ii) above will
not exceed the limits on Contractor's liability set
forth in the Section entitled "Limitation of Liability."
f) EXCEPT FOR THE EXPRESS WARRANTIES SPECIFIED
IN THIS SECTION, CONTRACTOR MAKES NO
WARRANTIES EITHER EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION ANY IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR
A PARTICULAR PURPOSE.
19. SAFETY AND ACCIDENT PREVENTION: In performing work under
this Contract on State premises, Contractor shall conform to any
specific safety requirements contained in the Contract or as required
by law or regulation. Contractor shall take any additional precautions
as the State may reasonably require for safety and accident
prevention purposes. Any violation of such rules and require.
unless promptly corrected, shall be grounds for termination
Contract in accordance with the default provisions hereof.
20. INSURANCE: When performing work on property in the care, custody
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GSPD-4011T • WESTERN STATES CONTRACTING ALLIANCE (WSCA)
COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014
GENERAL PROVISIONS
or control of the State, Contractor shall maintain all commercial
general liability insurance, workers' compensation insurance and any
other insurance the State deems appropriate under the Contract.
Contractor shall furnish an insurance certificate evidencing required
insurance coverage acceptable to the State. Upon request by the
Buyer, the Contractor may be required to have the State shown as an
"additional insured" on selected policies.
21.TERMINATION FOR NON-APPROPRIATION OF FUNDS:
a) If the term of this Contract extends into fiscal years subsequent to
that in which it is approved, such continuation of the Contract is
contingent on the appropriation of funds for such purpose by the
Legislature. If funds to effect such continued payment are not
appropriated, Contractor agrees to take back any affected
Deliverables furnished under this Contract, terminate any
services supplied to the State under this Contract, and relieve
the State of any further obligation therefore.
b) STATE AGREES THAT IF PARAGRAPH a) ABOVE IS INVOKED,
DELIVERABLES SHALL BE RETURNED TO THE
CONTRACTOR IN SUBSTANTIALLY THE SAME CONDITION
IN WHICH DELIVERED TO THE STATE, SUBJECT TO
NORMAL WEAR AND TEAR. STATE FURTHER AGREES TO
PAY FOR PACKING, CRATING, TRANSPORTATION TO
CONTRACTOR'S NEAREST FACILITY AND FOR
REIMBURSEMENT TO THE CONTRACTOR FOR EXPENSES
INCURRED FOR THEIR ASSISTANCE IN SUCH PACKING
AND CRATING.
22. TERMINATION FOR THE CONVENIENCE OF THE STATE:
•
a) The State may terminate performance of work under this
Contract for its convenience in whole or, from time to time,
in part, if the Department of General Services, Deputy
Director Procurement Division, or designee, determines that
a termination is in the State's interest. The Department of
General Services, Deputy Director, Procurement Division, or
designee, shall terminate by delivering to the Contractor a
Notice of Termination specifying the extent of termination
and the effective date thereof.
b) After receipt· of a Notice of Termination, and except as
directed by the State, the Contractor shall immediately
proceed with the following obligations, as applicable,
regardless of any delay in determining or adjusting any
amounts due under this clause. The Contractor shall:
(i) Stop work as specified in the Notice of Termination.
(ii) Place no further subcontracts for materials, services,
or facilities, except as necessary to complete the
continuing portion of the Contract.
(iii) Terminate all subcontracts to the extent they relate to
the work terminated.
(iv) Settle all outstanding liabilities and termination
settlement proposals arising from the termination of
subcontracts-;--
Unless otherwise set forth in the Statement of Work, if the
Contractor and the State fail to agree on the amount to be
paid because of the termination for convenience, the State
will pay the Contractor the following amounts; provided that
in no event will total payments exceed the amount payable
to the Contractor if the Contract had been fully performed:
The Contract price for Deliverables or services
accepted by the State and not previously paid for,
adjusted for any savings on freight and other charges;
and
The total of:
A) The reasonable costs incurred in the
performance of the work terminated, including
•
initial costs and preparatory expenses allocable
thereto, but excluding any cost attributable to
Deliverables or services paid or to be paid;
B) The reasonable cost of settling and paying
Revision 811012009 (GSPD-401/T based on April 12, 2007)
80
termination settlement proposals under terminated
subcontracts that are properly chargeable to the
terminated portion of the Contract; and
C) Reasonable storage, transportation,
demobilization, unamortized overhead and capital
costs, and other costs reasonably incurred by the
Contractor in winding down and terminating its
work.
The Contractor will use generally accepted accounting
principles, or accounting principles otherwise agreed to in
writing by the parties, and sound business practices in
determining all costs claimed, agreed to, or determined
under this clause.
23. TERMINATION FOR DEFAULT:
a) The State may, subject to the clause titled "Force
Majeure" and to sub-section d) below, by written notice of
default to the Contractor, terminate this Contract in whole
or in part if the Contractor fails to:
i) Deliver the Deliverables or perform the services
within the time specified in the Contract or any
amendment thereto;
ii) Make progress, so that the lack of progress
endangers performance of this Contract; or
iii) Perform any of the other provisions of this Contract.
b) The State's right to terminate this Contract under sub-
section a) above, may be exercised if the failure constitutes
a material breach of this Contract and if the Contractor
does not cure such failure within the time frame stated in
the State's cure notice, which in no event will be less than
fifteen (15) days, unless the Statement of Work calls for a
shorter period.
c) If the State terminates this Contract in whole or in part
pursuant to this Section, it may acquire, under terms and
in the manner the Buyer considers appropriate, Deliverables
or services similar to those terminated, and the Contractor
will be liable to the State for any excess costs for those
Deliverables and services, including without limitation costs
third party vendors charge for Manufacturing Materials (but
subject to the clause entitled "Limitation of Liability").
However, the Contractor shall continue the work not
terminated.
d) If the Contract is terminated for default, the State may
require the Contractor to transfer title, or in the case of
licensed Software, license, and deliver to the State, as
directed by the Buyer, any:
(i) completed Deliverables,-
(ii) partially completed Deliverables, and,
(iii) subject to-provisions of sub-section e) below,
Manufacturing Materials related to the terminated
portion of this Contract. Nothing in this sub-section d)
will be construed to grant the State rights to
Deliverables that it would not have received had this
Contract been fully performed. Upon direction of the
Buyer, the Contractor shall also protect and preserve
property in its possession in which the State has an
interest.
e) The State shall pay Contract price for completed
Deliverables delivered and accepted. Unless the Statement
of Work calls for different procedures or requires no-charge
delivery of materials, the Contractor and Buyer shall attempt
to agree on the amount of payment for Manufacturing
Materials and other materials delivered and accepted by the
State for the protection and preservation of the
property;provided that where the Contractor has billed the
State for any such materials, no additional charge will apply
Failure to agree will constitute a dispute under the
Disputes clause. The State may withhold from these
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GSPD-4011T
WESTERN STATES CONTRACTING ALLIANCE (WSCA) • COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014
GENERAL PROVISIONS
amounts any sum 11 determines to be necessary to protect
the State against loss because of outstanding liens or
claims of former lien holders.
f) If, after termination, it is determined by a final ruling in
accordance with the Disputes Clause that the Contractor
was not in default, the rights and obligations of the parties
shall be the same as if the termination had been issued
for the convenience of the State.
g) The rights and remedies of the State in this clause are
in addition to any other rights and remedies provided by
law or under this Contract, and are subject to the clause
titled "Limitation of Liability."
24. FORCE MAJEURE
Except for defaults of subcontractors at any tier, the Contractor shall
not be liable for any excess costs if the failure to perform the Contract
arises from causes beyond the control and without the fault or
negligence of the Contractor. Examples of such causes include, but
are not limited to:
a) Acts of God or of the public enemy, and
b) Acts of the federal or State government in either its sovereign or
contractual capacity.
If the failure to perform is caused by the default of a subcontractor at
any tier, and if the cause of the default is beyond the control of both
the Contractor and subcontractor, and without the fault or negligence
of either, the Contractor shall not be liable for any excess costs for
failure to perform.
25. RIGHTS AND REMEDIES OF STATE FOR DEFAULT:
a) In the event any Deliverables furnished or services provided by the
Contractor in the performance of the Contract should fail to
conform to the requirements herein, or to the sample submitted
by the Contractor, the State may reject the same, and it shall
become the duty of the Contractor to reclaim and remove the
item promptly or to correct the performance of services, without
expense to the State, and immediately replace all such rejected
items with others conforming to the Contract.
b) In addition to any other rights and remedies the State may have,
the State may require Contractor, at Contractor's expense, to
ship Deliverables via air freight or expedited routing to avoid or
minimize actual or potential delay if the delay is the fault of the
Contractor.
c) In the event of the termination of the Contract, either in whole or in
part, by reason of default or breach by the Contractor, any loss
or damage sustained by the State in procuring any items which
the Contractor agreed to supply shall be borne and paid for by
the Contractor (but subject to the clause entitled "Limitation of
Liability").
d) The State reserves the right to offset the reasonable cost of all
damages caused to the State against any outstanding invoices
or amounts owed to Contractor or to make a claim against the
Contractor therefore.
26. LIMITATION OF LIABILITY:
a) Contractor's liability for damages to the State for any
cause whatsoever, and regardless of the form of action,
whether in Contract or in tort, shall be limited to two times
the Purchase Price. For purposes of this sub-section a),
"Purchase Price" will mean the aggregate Contract price;
except that, with respect to a Contract under which multiple
purchase orders will be issued (e.g., a Master Agreement
or Multiple Award Schedule contract), "Purchase Price" will
mean the total price of the purchase order for the
Deliverable(s) or service(s) that gave rise to the toss, such
that Contractor will have a separate limitation of liability for
Revision 811012009 (GSPD-401/T based on April 12, 2007)
81
each purchase order.
b) The foregoing limitation of liability shall not apply (i) to
liability under the General Provisions, entitled "Patent,
Copyright, and Trade Secret Protection" or to any other
liability (including without limitation indemnification
obligations) for infringement of third party intellectual
property rights; (ii) to claims covered by any specific
provision herein calling for liquidated damages; (iii) to
claims arising under provisions herein calling for
indemnification for third party claims against the State for
bodily injury to persons or damage to real or tangible
personal property caused by Contractor's negligence or
willful misconduct; or (iv) to-costs or attorney's fees that
the State becomes entitled to recover as a prevailing party
in-any action.
c) The State's liability for damages for any cause
whatsoever, and regardless of the form of action, whether
in Contract or in tort, shall be limited to the Purchase
Price, as that term is defined in subsection a) above.
Nothing herein shall be construed to waive or limit the
State's sovereign immunity or any other immunity from suit
provided by law.
d) In no event will either the Contractor or the State be
liable for consequential, incidental, indirect, special, or
punitive damages, even if notification has been given as to
the possibility of such damages, except (i) to the extent
that Contractor's liability for such damages is specifically set
forth in the Statement of Work or (ii) to the extent that
Contractor's liability for such damages arises out of.
section b)(i), b)(ii), or b)(iv) above.
27. CONTRACTOR'S LIABILITY FOR INJURY TO PERSONS OR
DAMAGE TO PROPERTY:
·a) The Contractor shall be liable for damages·~rising out of injury to
the person and/or damage to the property of the State,
employees of the State, persons designated by the State for
training, or any other person(s) other than agents or employees
of the Contractor, designated by the State for any purpose, prior
to, during, or subsequent to delivery, installation, acceptance,
and use of the Deliverables either at the Contractor's site or at
the State's place of business, provided that the injury or damage
was caused by the fault or negligence of the Contractor.
b) Contractor shall not be liable for damages arising out of or caused
by an alteration or an Attachment not made or installed by the
Contractor, or for damage to alterations or Attachments that may
result from the normal operation and maintenance of the
Deliverables provided by the Contractor during the Contract.
28. INDEMNIFICATION: Contractor agrees to indemnify, defend and
save harmless the State, its officers, agents and employees
from any and all third party claims, costs (including without
limitation reasonable attorneys" fees), and losses due to the
injury or death of any individual, or the loss or damage to any
real or tangible personal property, resulting from the willful
misconduct or negligent acts or omissions of Contractor or any
of its agents, subcontractors, employees, suppliers, laborers, or
any other person, firm, or corporation furnishing or supplying
work, services, materials, or supplies in connection with the
performance of this Contract. Such defense and payment will
be conditional upon the following:
a) The State will notify Contractor of any such claim in writing
and tender the defense thereof within a reasonable time;
and
b) Contractor will have sole control of the defense of any •
on such claim and all negotiations for its settleme
compromise; provided that (i) when substantial principle
government or public law are involved, when litigation might
create precedent affecting future State operations or liability,
Page 6of11
GSPD-4011T • WESTERN STATES CONTRACTING ALLIANCE (WSCA)
COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS ANO RELATED SERVICES (2009-2014
GENERAL PROVISIONS
or when involvement of the State is otherwise mandated by
law, the State may participate in such action at its own
expense with respect to attorneys' fees and costs (but not
liability); (ii) the State will have the right to approve or
disapprove any settlement or compromise, which approval
will not unreasonably be withheld or delayed; and (iii) the
State will reasonably cooperate in the defense and in any
related settlement negotiations.
29. INVOICES: Unless otherwise specified, invoices shall be sent to
the address set forth herein. Invoices shall be submitted in triplicate
and shall include the Contract number; release order number (if
applicable); item number; unit price, extended item price and invoice
total amount. State sales tax and/or use tax shall be itemized
separately and added to each invoice as applicable.
30. REQUIRED PAYMENT DATE: Payment will be made in accordance
with the provisions of the California Prompt Payment Act, Government
Code Section 927 et. seq. Unless expressly exempted by statute, the
Act requires State agencies to pay properly submitted, undisputed
invoices not more than 45 days after (i) the date of acceptance of
Deliverables or performance of services; or (ii) receipt of an
undisputed invoice, whichever is later.
31. TAXES: Unless otherwise required by law, the State of California is
exempt from Federal excise taxes, The State will only pay for any
State or local sales or use taxes on the services rendered or Goods
supplied to the State pursuant to this Contract.
•
32. NEWLY MANUFACTURED GOODS: All Goods furnished under this
Contract shall be newly manufactured Goods; used or reconditioned
Goods are prohibited, unless otherwise specified.
•
33. CONTRACT MODIFICATION: No amendment or variation of the
terms of this Contract shall be valid unless made in writing, signed by
the parties and approved as required. No oral understanding or
agreement not incorporated in the Contract is binding on any of the
parties.
34. CONFIDENTIALITY OF DATA: All financial, statistical, personal,
technical and other data and information relating to the State's
operation which are designated confidential by the State and made
available to the Contractor in order to carry out this Contract, or which
become available to the Contractor in carrying out this Contract, shall
be protected by the Contractor from unauthorized use and disclosure
through the observance of the same or more effective procedural
requirements as are applicable to the State. The identification of all
such confidential data and information as well as the State's
procedural requirements for protection of such data and information
from unauthorized use and disclosure shall be provided by the State
in writing to the Contractor. If the methods and procedures employed
by the Contractor for the protection of the Contractor's data and
information are deemed by the State to be adequate for the protection
of the State's confidential information, such methods and procedures
may be used, with the written consent of the State, to carry out the
intent of this paragraph. The Contractor shall not be required under
the provisions of this paragraph to keep confidential any data or
information which is or becomes publicly available, is already rightfully
in the Contractor's possession, is independently developed by the
Contractor outside the scope of this Contract, or is rightfully obtained
from third parties.
35. NEWS RELEASES: Unless otherwise exempted, news releases
pertaining to this Contract shall not be made without prior written
approval of the Department of General Services.
36. DOCUMENTATION
Revision 811012009 (GSPD-401/T based on April 12, 2007)
82
a) The Contractor agrees to provide to the State, at no charge,
a number of all nonproprietary manuals and other printed
materials, as described within the Statement of Work, and
updated versions thereof, which are necessary or useful to
the State in its use of the Equipment or Software provided
hereunder. The Contractor agrees to provide additional
Documentation at prices not in excess of charges made by
the Contractor to its other customers for similar
Documentation.
b) If the Contractor is unable to perform maintenance or the
State desires to perform its own maintenance on Equipment
purchased under this Contract then upon written notice by
the State the Contractor will provide at Contractor's then
current rates and fees adequate and reasonable assistance
including relevant Documentation to allow the State to
maintain the Equipment based on Contractor's methodology.
The Contractor agrees that the State may reproduce such
Documentation for its own use in maintaining the
Equipment. If the Contractor is unable to perform
maintenance, the Contractor agrees to license any other
Contractor that the State may have hired to maintain the
Equipment to use the above noted Documentation. The
State agrees to include the Contractor's copyright notice on
any such Documentation reproduced, in accordance with
copyright instructions to be provided by the Contractor.
37. RIGHTS IN WORK PRODUCT:
a) All inventions, discoveries, intellectual property, technical
communications and records originated or prepared by the
Contractor pursuant to this Contract including papers,
reports, charts, computer programs, and other
Documentation or improvements thereto, and including
Contractor's administrative communications and records
relating to this Contract (collectively, the "Work Product"),
shall be Contractor's exclusive property. The provisions of
this sub-section a) may be revised in a Statement of
Work.
b) Software and other materials developed or otherwise
obtained by or for Contractor or its affiliates independently
of this Contract or applicable purchase order ("Pre-Existing
Materials") do not constitute Work Product. If Contractor
creates derivative works of Pre-Existing Materials, the
elements of such derivative works created pursuant to this
Contract constitute Work Product, but other elements do
not. Nothing in this SectiOn 37 will be construed to
interfere with Contractor's or its affiliates' ownership of Pre-
Existing Materials.
The State will have Government Purpose Rights to the
Work Product as Deliverable or delivered to the State
hereunder. "Government Purpose Rights" are the
unlimited, irrevocable, worldwide, perpetual, royalty-free,
non-exclusive rights and licenses to use, modify, reproduce,
perform, release, display, create derivative works from, and
disclose the Work Product. "Government Purpose Rights"
also include the right to release or disclose the Work
Product outside the State for any State government
purpose and to authorize recipients to use, modify,
reproduce, perform, release, display, create derivative works
from, and disclose the Work Product for any State
government purpose. Such recipients of the Work Product
may include, without limitation, State Contractors, California
local governments, the U.S. federal government, and the
State and local governments of other states. "Government
Purpose Rights" do not include any rights to use, modify,
reproduce, perform, release, display, create derivative works
from, or disclose the Work Product for any commercial
purpose.
The ideas, concepts, know-how, or techniques relating to
data processing, developed during the course of this
Page 7of11
GSPD--401 IT
WESTERN STATES CONTRACTING ALLIANCE (WSCA) • COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS AND RELATED SERVICES (2009-2014
GENERAL PROVISIONS
Contract by the Contractor or jointly by the Contractor and
the State may be used by either party without obligation
of notice or accounting.
This Contract shall not preclude the Contractor from
developing materials outside this Contract that are
competitive, irrespective of their similarity to materials which
might be delivered to the State pursuant to this Contract.
38. PROTECTION OF PROPRIETARY SOFTWARE AND
OTHER PROPRIETARY DATA
a) State agrees that all material appropriately marked or
identified in writing as proprietary, and furnished hereunder
are provided for State's exclusive use for the purposes of
this Contract only. All such proprietary data shall remain
the property of the Contractor. State agrees to take all
reasonable steps to insure that such proprietary data are
not disclosed to others, without prior written consent of the
Contractor, subject to the California Public Records Act.
b) The State will insure, prior to disposing of any media,
that any licensed materials contained thereon have been
erased or otherwise destroyed.
c) The State agrees that it will take appropriate action by
instruction, agreement or otherwise with its employees or
other persons permitted access to licensed software and
other proprietary data to satisfy its obligations under this
Contract with respect to use, copying, modification,
protection and security of proprietary software and other
proprietary data ..
39. PATENT, COPYRIGHT AND TRADE SECRET INDEMNITY:
a) Contractor will indemnify, defend, :and save harmless the
State, its officers, agents, and employees, from any and all
third party claims, costs ·(including without limitation
reasonable attorneys' fees), and losses for infringement or
violation of any U.S. Intellectual Property Right by any
product or service provided hereunder. With respect to
claims arising from computer Hardware or Software
manufactured by a third party and sold by Contractor as a
reseller, Contractor will pass through to the State such
indemnity rights as it receives from such third party ("Third
Party Obligation") and will cooperate in enforcing them;
provided that if the third party manufacturer fails to honor
the Third Party~ Obligation, Contractor will provide the State
with indemnity protection equal to that called for by the
Third Party Obligation, but in no event greater than that
called for in the first sentence of this Section 39a). The
provisions of the preceding sentence apply only to third
party computer Hardware or Software sold as a distinct unit
and accepted by the State.
Unless a Third Party Obligation provides otherwise, the
defense and payment obligations set forth in this Section
39a) will be conditional upon the following:
The State will notify Contractor of any such claim in
writing and tender the defense thereof within a
reasonable time; and
Contractor will have sole control of the defense of any
action on such claim and all negotiations for its
settlement or compromise: provided that (i) when
substantial principles of government or public law are
involved, when litigation might create precedent affecting
future State operations or liability, or when involvement
of the State is otherwise mandated by law, the State
may participate in such action at its own expense with
respect to attorneys' fees and costs (but not liability): (ii)
the State will have the right to approve or disapprove
any settlement or compromise, which approval will not
Revision 811012009 (GSPD-401/T based on April 12, 2007)
83
unreasonably be withheld or delayed; and (iii) the State
will reasonably cooperate in the defense and in any
related settlement negotiations.
b) Contractor may be required to furnish a bond to the State
against any and all loss, damage, costs, expenses, claims and
liability for patent, copyright and trade secret infringement.
c) Should the Deliverables or Software, or the operation thereof,
become, or in the Contractor's opinion are likely to become, the
subject of a claim of infringement or violation of a U.S.
Intellectual Property Right, the State shall permit the Contractor
at its option and expense either to procure for the State the right
to continue using the Deliverables or Software, or to replace or
modify the same so that they become non-infringing. If none of
these options can reasonably be taken, or if the use of such
Deliverables or Software by the State shall be prevented by
injunction, the Contractor agrees to take back such Deliverables
or Software and make every reasonable effort to assist the State
in procuring substitute Deliverables or Software. If, in the sole
opinion of the State, the return of such infringing Deliverables or
Software makes the retention of other Deliverables or Software
acquired from the Contractor under this Contract impractical, the
State shall then have the option of terminating such Contracts, or
applicable portions thereof, without penalty or termination
charge. The Contractor agrees to take back such Deliverables or
Software and refund any sums the State has paid Contractor
less any reasonable amount for use or damage.
d) The Contractor shall have no liability to the State under any
provision of this clause with respect to any claim of patent,
copyright or trade secret infringement which is based upon··
(i) The combination or utilization of Deliverables fur
hereunder with Equipment or devices not made or fur
by the Contractor; or,
(ii) The operation of Equipment furnished by· the Contractor
under the control of any Operating Software other than, or
in addition to, the current version of Conttaelor-supplied
Operating Software: or
(iii) The modification by the State of the Equipment furnished
hereunder or of the Software: or
(iv) The combination or utilization of Software furnished
hereunder with non-contractor supplied Software.
e) Contractor certifies that it has appropriate systems and controls in
place to ensure that State funds will not be used in the
performance of this Contract for the acquisition, operation or
maintenance of computer Software in violation of copyright laws.
40. EXAMINATION AND AUDIT: Contractor agrees that the State, or its
designated representative shall have the right to review and copy any
records and supporting Documentation pertaining to performance of
this Contract. Contractor agrees to maintain such records for possible
audit for a minimum of three (3) years after final payment, unless a
longer period of records retention is stipulated. Contractor agrees to
allow the auditor(s) access to such records during normal business
hours and to allow interviews of any employees or others who might
reasonably have information related to such records. Further,
Contractor agrees to include a similar right of the State to audit
records and interview staff in any subcontract related to performance
of this Contract.
41. DISPUTES:-
a) The parties shall deal in good faith and attempt to resolve potential
disputes informally. If the dispute persists, Contractor shall
submit to the Department Director or designee a written demand
for a final decision regarding the disposition of any dispute
between the parties arising under, related to or involvin.
Contract. unless the State, on its own initiative, has a
rendered such a final decision. Contractor's written de
shall be fully supported by factual information, and if such
demand involves a cost adjustment to the Contract, Contractor
Page 8 of 11
" G S P D - 4 0 1 1 T
W E S T E R N S T A T E S C O N T R A C T I N G A L L I A N C E ( W S C A )
C O M P U T E R E Q U I P M E N T , S O F T W A R E , P E R I P H E R A L S A N D R E L A T E D S E R V I C E S ( 2 0 0 9 - 2 0 1 4
G E N E R A L P R O V I S I O N S
s h a l l i n c l u d e w i t h t h e d e m a n d a w r i t t e n s t a t e m e n t s i g n e d b y a n
a u t h o r i z e d p e r s o n i n d i c a t i n g t h a t t h e d e m a n d i s m a d e i n g o o d
f a i t h , t h a t t h e s u p p o r t i n g d a t a a r e a c c u r a t e a n d c o m p l e t e a n d
t h a t t h e a m o u n t r e q u e s t e d a c c u r a t e l y r e f l e c t s t h e C o n t r a c t
a d j u s t m e n t f o r w h i c h C o n t r a c t o r b e l i e v e s t h e S t a t e i s l i a b l e . I f t h e
C o n t r a c t o r i s n o t s a t i s f i e d w i t h t h e d e c i s i o n o f t h e D e p a r t m e n t
D i r e c t o r o r d e s i g n e e , t h e C o n t r a c t o r m a y a p p e a l t h e d e c i s i o n t o
t h e D e p a r t m e n t o f G e n e r a l S e r v i c e s , D e p u t y D i r e c t o r ,
P r o c u r e m e n t D i v i s i o n . I n t h e e v e n t t h a t t h i s C o n t r a c t i s f o r
I n f o r m a t i o n T e c h n o l o g y G o o d s a n d / o r s e r v i c e s , t h e d e c i s i o n m a y
b e a p p e a l e d t o a n E x e c u t i v e C o m m i t t e e o f S t a t e a n d C o n t r a c t o r
p e r s o n n e l .
b ) P e n d i n g t h e f i n a l r e s o l u t i o n o f a n y d i s p u t e a r i s i n g u n d e r , r e l a t e d t o
o r i n v o l v i n g t h i s C o n t r a c t , C o n t r a c t o r a g r e e s t o d i l i g e n t l y p r o c e e d
w i t h t h e p e r f o r m a n c e o f t h i s C o n t r a c t , i n c l u d i n g t h e d e l i v e r y o f
G o o d s o r p r o v i d i n g o f s e r v i c e s i n a c c o r d a n c e w i t h t h e S t a t e ' s
i n s t r u c t i o n s . C o n t r a c t o r ' s f a i l u r e t o d i l i g e n t l y p r o c e e d i n
a c c o r d a n c e w i t h t h e S t a t e ' s i n s t r u c t i o n s s h a l l b e c o n s i d e r e d a
m a t e r i a l b r e a c h o f t h i s C o n t r a c t .
c ) A n y f i n a l d e c i s i o n o f t h e S t a t e s h a l l b e e x p r e s s l y i d e n t i f i e d a s s u c h ,
s h a l l b e i n w r i t i n g , a n d s h a l l b e s i g n e d b y t h e D e p a r t m e n t
D i r e c t o r o r d e s i g n e e o r D e p u t y D i r e c t o r , P r o c u r e m e n t D i v i s i o n i f
a n a p p e a l w a s m a d e . I f t h e S t a t e f a i l s t o r e n d e r a f i n a l d e c i s i o n
w i t h i n 9 0 d a y s a f t e r r e c e i p t o f C o n t r a c t o r ' s d e m a n d , i t s h a l l b e
d e e m e d a f i n a l d e c i s i o n a d v e r s e t o C o n t r a c t o r ' s c o n t e n t i o n s .
T h e S t a t e ' s f i n a l d e c i s i o n s h a l l b e c o n c l u s i v e a n d b i n d i n g
r e g a r d i n g t h e d i s p u t e u n l e s s C o n t r a c t o r c o m m e n c e s a n a c t i o n i n
a c o u r t o f c o m p e t e n t j u r i s d i c t i o n t o c o n t e s t s u c h d e c i s i o n w i t h i n
9 0 d a y s f o l l o w i n g t h e d a t e o f t h e f i n a l d e c i s i o n o r o n e ( 1 ) y e a r
s h a l l a l l o w r e a s o n a b l e c o s t s r e s u l t i n g f r o m t h e S t o p W o r k O r d e r
i n a r r i v i n g a t t h e t e r m i n a t i o n s e t t l e m e n t .
d ) T h e S t a t e s h a l l n o t b e l i a b l e t o t h e C o n t r a c t o r f o r l o s s o f p r o f i t s
b e c a u s e o f a S t o p W o r k O r d e r i s s u e d u n d e r t h i s c l a u s e .
4 3 . F O L L O W - O N C O N T R A C T S :
I f t h e C o n t r a c t o r o r i t s a f f i l i a t e s p r o v i d e s T e c h n i c a l
C o n s u l t i n g a n d D i r e c t i o n ( a s d e f i n e d b e l o w ) , t h e C o n t r a c t o r
a n d i t s a f f i l i a t e s :
( i ) w i l l n o t b e a w a r d e d a s u b s e q u e n t C o n t r a c t t o
s u p p l y t h e s e r v i c e o r s y s t e m , o r a n y s i g n i f i c a n t
c o m p o n e n t t h e r e o f , t h a t i s u s e d f o r o r i n c o n n e c t i o n
w i t h a n y s u b j e c t o f s u c h T e c h n i c a l C o n s u l t i n g a n d
D i r e c t i o n ; a n d
( i i ) w i l l n o t a c t a s c o n s u l t a n t t o a n y p e r s o n o r e n t i t y
t h a t d o e s r e c e i v e a C o n t r a c t d e s c r i b e d i n s u b - s e c t i o n
( i ) . T h i s p r o h i b i t i o n w i l l c o n t i n u e f o r o n e ( 1 ) y e a r a f t e r
t e r m i n a t i o n o f t h i s C o n t r a c t o r c o m p l e t i o n o f t h e
T e c h n i c a l C o n s u l t i n g a n d D i r e c t i o n , w h i c h e v e r c o m e s
l a t e r .
" T e c h n i c a l C o n s u l t i n g a n d D i r e c t i o n " m e a n s s e r v i c e s f o r
w h i c h t h e C o n t r a c t o r r e c e i v e d c o m p e n s a t i o n f r o m t h e S t a t e
a n d i n c l u d e s :
( i ) d e v e l o p m e n t o f o r a s s i s t a n c e i n t h e d e v e l o p m e n t o f
w o r k s t a t e m e n t s , s p e c i f i c a t i o n s , s o l i c i t a t i o n s , o r
f e a s i b i l i t y s t u d i e s ;
( i i ) d e v e l o p m e n t o r d e s i g n o f t e s t r e q u i r e m e n t s ;
( i i i ) e v a l u a t i o n o f t e s t d a t a ;
( i v ) d i r e c t i o n o f o r e v a l u a t i o n o f a n o t h e r C o n t r a c t o r ;
"
f o l l o w i n g t h e a c c r u a l o f t h e c a u s e o f a c t i o n , w h i c h e v e r i s l a t e r .
4 2 . S T O P W O R K :
( v ) p r o v i s i o n o f f o r m a l r e c o m m e n d a t i o n s r e g a r d i n g t h e
a c q u i s i t i o n o f I n f o r m a t i o n T e c h n o l o g y p r o d u c t s o r
s e r v i c e s ; o r
"
a ) T h e S t a t e m a y , a t a n y t i m e , b y w r i t t e n S t o p W o r k O r d e r t o t h e
C o n t r a c t o r , r e q u i r e t h e C o n t r a c t o r t o s t o p a l l , o r a n y p a r t , o f t h e
w o r k c a l l e d f o r b y t h i s C o n t r a c t f o r a p e r i o d u p t o 9 0 d a y s a f t e r
t h e S t o p W o r k O r d e r i s d e l i v e r e d t o t h e C o n t r a c t o r , a n d f o r a n y
f u r t h e r p e r i o d t o w h i c h t h e p a r t i e s m a y a g r e e . T h e S t o p W o r k
O r d e r s h a l l b e s p e c i f i c a l l y i d e n t i f i e d a s s u c h a n d s h a l l i n d i c a t e i t
i s i s s u e d u n d e r t h i s c l a u s e . U p o n r e c e i p t o f t h e S t o p W o r k
O r d e r , t h e C o n t r a c t o r s h a l l i m m e d i a t e l y c o m p l y w i t h i t s t e r m s
a n d t a k e a l l r e a s o n a b l e s t e p s t o m i n i m i z e t h e i n c u r r e n c e o f c o s t s
a l l o c a b l e t o t h e w o r k c o v e r e d b y t h e S t o p W o r k O r d e r d u r i n g t h e
p e r i o d o f w o r k s t o p p a g e . W i t h i n a p e r i o d o f 9 0 d a y s a f t e r a S t o p
W o r k O r d e r i s d e l i v e r e d t o t h e C o n t r a c t o r , o r w i t h i n a n y
e x t e n s i o n o f t h a t p e r i o d t o w h i c h t h e p a r t i e s s h a l l h a v e a g r e e d ,
t h e S t a t e s h a l l e i t h e r :
( i ) C a n c e l t h e S t o p W o r k O r d e r ; o r
( i i ) T e r m i n a t e t h e w o r k c o v e r e d b y t h e S t o p W o r k O r d e r a s
p r o v i d e d f o r i n t h e t e r m i n a t i o n f o r d e f a u l t o r t h e t e r m i n a t i o n
f o r c o n v e n i e n c e c l a u s e o f t h i s C o n t r a c t .
b ) I f a S t o p W o r k O r d e r i s s u e d u n d e r t h i s c l a u s e i s c a n c e l e d o r t h e
p e r i o d o f t h e S t o p W o r k O r d e r o r a n y e x t e n s i o n t h e r e o f e x p i r e s ,
t h e C o n t r a c t o r s h a l l r e s u m e w o r k . T h e S t a t e s h a l l m a k e a n
e q u i t a b l e a d j u s t m e n t i n t h e d e l i v e r y s c h e d u l e , t h e C o n t r a c t p r i c e ,
o r b o t h , a n d t h e C o n t r a c t s h a l l b e m o d i f i e d , i n w r i t i n g ,
a c c o r d i n g l y , i f :
( i ) T h e S t o p W o r k O r d e r r e s u l t s i n a n i n c r e a s e i n t h e t i m e
r e q u i r e d f o r , o r i n t h e C o n t r a c t o r ' s c o s t p r o p e r l y a l l o c a b l e t o
t h e p e r f o r m a n c e o f a n y p a r t o f t h i s C o n t r a c t ; a n d
( i i ) T h e C o n t r a c t o r a s s e r t s i t s r i g h t t o a n e q u i t a b l e
a d j u s t m e n t w i t h i n 3 0 d a y s a f t e r t h e e n d o f t h e p e r i o d o f
w o r k s t o p p a g e ; p r o v i d e d , t h a t i f t h e S t a t e d e c i d e s t h e f a c t s
j u s t i f y t h e a c t i o n , t h e S t a t e m a y r e c e i v e a n d a c t u p o n a
p r o p o s a l s u b m i t t e d a t a n y t i m e b e f o r e f i n a l p a y m e n t u n d e r
t h i s C o n t r a c t .
c ) I f a S t o p W o r k O r d e r i s n o t c a n c e l e d a n d t h e w o r k c o v e r e d b y t h e
S t o p W o r k O r d e r i s t e r m i n a t e d i n a c c o r d a n c e w i t h t h e p r o v i s i o n
e n t i t l e d T e r m i n a t i o n f o r t h e C o n v e n i e n c e o f t h e S t a t e , t h e S t a t e
R e v i s i o n 8 1 1 0 / 2 0 0 9 ( G S P D - 4 0 1 / T b a s e d o n A p r i l 1 2 , 2 0 0 7 )
8 4
( v i ) p r o v i s i o n s o f f o r m a l r e c o m m e n d a t i o n s r e g a r d i n g a n y
o f t h e a b o v e . F o r p u r p o s e s o f t h i s S e c t i o n , " a f f i l i a t e s "
a r e e m p l o y e e s , d i r e c t o r s , p a r t n e r s , j o i n t v e n t u r e
p a r t i c i p a n t s , p a r e n t c o r p o r a t i o n s , s u b s i d i a r i e s , o r a n y
o t h e r e n t i t y c o n t r o l l e d b y , c o n t r o l l i n g , o r u n d e r c o m m o n
c o n t r o l w i t h t h e C o n t r a c t o r . C o n t r o l e x i s t s w h e n a n
e n t i t y o w n s o r d i r e c t s m o r e t h a n f i f t y p e r c e n t ( 5 0 % ) o f
t h e o u t s t a n d i n g s h a r e s o r s e c u r i t i e s r e p r e s e n t i n g t h e
r i g h t t o v o t e f o r t h e e l e c t i o n o f d i r e c t o r s o r o t h e r
m a n a g i n g a u t h o r i t y .
T o t h e e x t e n t p e r m i s s i b l e b y l a w , t h e D i r e c t o r o f t h e
D e p a r t m e n t o f G e n e r a l S e r v i c e s , o r d e s i g n e e , m a y w a i v e
t h e r e s t r i c t i o n s s e t f o r t h i n t h i s S e c t i o n b y w r i t t e n n o t i c e t o
t h e C o n t r a c t o r i f t h e D i r e c t o r d e t e r m i n e s t h e i r a p p l i c a t i o n
w o u l d n o t b e i n t h e S t a t e ' s b e s t i n t e r e s t . E x c e p t a s
p r o h i b i t e d b y l a w , t h e r e s t r i c t i o n s o f t h i s S e c t i o n w i l l n o t
a p p l y :
t o f o l l o w - o n a d v i c e g i v e n b y v e n d o r s o f c o m m e r c i a l
o f f - t h e - s h e l f p r o d u c t s , i n c l u d i n g S o f t w a r e a n d H a r d w a r e ,
o n t h e o p e r a t i o n , i n t e g r a t i o n , r e p a i r , o r m a i n t e n a n c e o f
s u c h p r o d u c t s a f t e r s a l e ; o r
w h e r e t h e S t a t e h a s e n t e r e d i n t o a m a s t e r a g r e e m e n t
f o r S o f t w a r e o r s e r v i c e s a n d t h e s c o p e o f w o r k a t t h e
t i m e o f C o n t r a c t e x e c u t i o n e x p r e s s l y c a l l s f o r f u t u r e
r e c o m m e n d a t i o n s a m o n g t h e C o n t r a c t o r ' s o w n p r o d u c t s .
T h e r e s t r i c t i o n s s e t f o r t h i n t h i s S e c t i o n a r e i n a d d i t i o n t o
c o n f l i c t o f i n t e r e s t r e s t r i c t i o n s i m p o s e d o n p u b l i c C o n t r a c t o r s
b y C a l i f o r n i a l a w ( " C o n f l i c t L a w s " ) . I n t h e e v e n t o f a n y
i n c o n s i s t e n c y , s u c h C o n f l i c t L a w s o v e r r i d e t h e p r o v i s i o n s o f
t h i s S e c t i o n , e v e n i f e n a c t e d a f t e r e x e c u t i o n o f t h i s
C o n t r a c t ,
4 4 . P R I O R I T Y H I R I N G C O N S I D E R A T I O N S : I f t h i s C o n t r a c t i n c l u d e s
s e r v i c e s i n e x c e s s o f $ 2 0 0 , 0 0 0 , t h e C o n t r a c t o r s h a l l g i v e p r i o r i t y
c o n s i d e r a t i o n i n f i l l i n g v a c a n c i e s i n p o s i t i o n s f u n d e d b y t h e C o n t r a c t t o
q u a l i f i e d r e c i p i e n t s o f a i d u n d e r W e l f a r e a n d I n s t i t u t i o n s C o d e S e c t i o n
P a g e 9 o f 1 1
GSPD-4011T
WESTERN STATES CONTRACTING ALLIANCE (WSCA) • COMPUTER EQUIPMENT, SOFTWARE, PERIPHERALS ANO RELATED SERVICES (2009-2014
GENERAL PROVISIONS
11200 in accordance with PCC Section 10353.
45. COVENANT AGAINST GRATUITIES: The Contractor warrants that
no gratuities (in the form of entertainment, gifts,. or otherwise) were
offered or given by the Contractor, or any agent or representative of
the Contractor, to any officer or employee of the State with a view
toward securing the Contract or securing favorable treatment with
respect to any determinations concerning the performance of the
Contract. For breach or violation of this warranty, the State shall have
the right to terminate the Contract, either in whole or in part. and any
loss or damage sustained by the State in procuring on the open
market any items which Contractor agreed to supply shall be borne
and paid for by the Contractor. The rights and remedies of the State
provided in this clause shall not be exclusive and are in addition to
any other rights and remedies provided by law or in equity.
46. NONDISCRIMINATION CLAUSE:
a) During the performance of this Contract, Contractor and its
subcontractors shall not unlawfully discriminate, harass or allow
harassment, against any employee or applicant for employment
because of sex, sexual orientation, race, color, ancestry,
religious creed, national origin, disability (including HIV and
AIDS). medical condition (cancer), age, marital status, and denial
of family care leave. Contractor and subcontractors shall insure
that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and
harassment. Contractor and subcontractors shall comply with the
provisions of the Fair Employment and Housing Act (Government
Code, Section 12990 et seq.) and the applicable regulations
promulgated thereunder (California Code of Regulations, Title 2,
Section 7285.0 et seq.). The applicable regulations of the Fair
Employment and Housing Commission implementing
Government Code Section 12990.(a-I), set forth in Chapter 5 of
Division 4 of· Title 2 of the California ·code of Regulations are
incorporated into this .Contract. by reference and made a part
hereof as if set forth in full. Contractor and its subcontractors
shall give written notice of their obligations under this clause to
labor organizations with which they have a collective bargaining
or other agreement.
b) The Contractor shall include the nondiscrimination and compliance
provisions of this clause in all subcontracts to perform work
under the Contract.
47. NATIONAL LABOR RELATIONS BOARD CERTIFICATION:
Contractor swears under penalty of perjury that no more than one
final, unappealable finding of contempt of court by a federal court has
been issued against the Contractor within the immediately preceding
two-year period because of the Contractor's failure to comply with an
order of the National Labor Relations Board. This provision is
required by, and shall be construed in accordance with, PCC Section
10296.
48. ASSIGNMENT OF ANTITRUST ACTIONS: Pursuant to Government
Code Sections 4552, 4553, and 4554, the following provisions are
incorporated herein:
a) In submitting a bid to the State, the supplier offers and agrees that
if the bid is accepted, it will assign to the State all rights, title, and
interest in and to all causes of action it may have under Section 4
of the Clayton Act (15 U.S.C. 15) or under the Cartwright Act
(Chapter 2, commencing with Section 16700, of Part 2 of
Division 7 of the Business and Professions Code). arising from
purchases of Goods, material or other items, or services by the
supplier for sale to the State pursuant to the solicitation. Such
assignment shall be made and become effective at the time the
State tenders final payment to the supplier.
b) If the State receives. either through judgment or settlement, a
monetary recovery for a cause of action assigned under this
chapter, the assignor shall be entitled to receive reimbursement
for actual legal costs incurred and may, upon demand. recover
Revision 811012009 (GSPD-401/T based on April 12, 2007)
85
from the State any portion of the recovery, including treble
damages, attributable to overcharges that were paid by the
assignor but were not paid by the State as part of the bid price,
less the expenses incurred in obtaining that portion of the
recovery.
c) Upon demand in writing by the assignor, the assignee shall, within
one year from such demand, reassign the cause of action
assigned under this part if the assignor has been or may have
been injured by the violation of law for which the cause of action
arose and
(i) the assignee has not been injured thereby, or
(ii) the assignee declines to file a court action for the cause of
action.
49. DRUG-FREE WORKPLACE CERTIFICATION: The Contractor
certifies under penalty of perjury under the laws of the State of
California that the Contractor will comply with the requirements of the
Drug-Free Workplace Act of 1990 (Government Code Section 8350 et
seq.) and will provide a drug-free workplace by taking the following
actions:
a) Publish a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled
substance is prohibited and specifying actions to be taken
against employees for violations, as required by Government
Code Section 8355(a).
b) Establish a Drug-Free Awareness Program as required by
Government Code Section 8355(b) to inform employees about all
of the following:
(i) the dangers of drug abuse in the workplace;
(ii) the person's or organization's policy of maintaining al
free workplace;
(iii) any available counseling, rehabilitation and emplo e
assistance programs; and,
(iv) penalties that may be imposed upon employees for drug
abuse violations:
c) Provide, as required by Government Code Section 8355(c), that
every employee who works on the proposed or resulting
Contract:
(i) will receive a copy of the company's drug-free policy
statement; and,
(ii) will agree to abide by the terms of the company's statement
as a condition of employment on the Contract.
50. FOUR-DIGIT DATE COMPLIANCE: Contractor warrants that
it will provide only Four-Digit Date Compliant (as defined below)
Deliverables and/or services to the State. "Four Digit Date
Compliant" Deliverables and services can accurately process,
calculate, compare, and sequence date data, including without
limitation date data arising out of or relating to leap years and
changes in centuries. This warranty and representation is
subject to the warranty terms and conditions of this Contract
and does not limit the generality of warranty obligations set forth
elsewhere herein.
51. SWEATFREE CODE OF CONDUCT:
a) Contractor declares under penally of perjury that no equipment.
materials, or supplies furnished to the State pursuant to the
contract have been produced in whole or in part by sweatshop
labor, forced labor, convict labor, indentured labor under penal
sanction, abusive forms of child labor or exploitation of children
in sweatshop labor, or with the benefit of sweatshop labor, forced
labor, convict labor, indentured labor under penal sanction,
abusive forms of child labor or exploitation of children in
sweatshop labor. Contractor further declares under pen.
perjury that they adhere to the Sweatfree Code of Conduct
forth on the California Department of Industrial Relations we
located at www.dir.ca.gov, and Public Contract Code Section
6108.
Page 10of11
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G S P D - 4 0 1 1 T
W E S T E R N S T A T E S C O N T R A C T I N G A L L I A N C E ( W S C A )
C O M P U T E R E Q U I P M E N T , S O F T W A R E , P E R I P H E R A L S A N D R E L A T E D S E R V I C E S ( 2 0 0 9 - 2 0 1 4
G E N E R A L P R O V I S I O N S
b ) C o n t r a c t o r a g r e e s t o c o o p e r a t e f u l l y i n p r o v i d i n g r e a s o n a b l e a c c e s s
t o i t s r e c o r d s , d o c u m e n t s , a g e n t s o r e m p l o y e e s , o r p r e m i s e s i f
r e a s o n a b l y r e q u i r e d b y a u t h o r i z e d o f f i c i a l s o f t h e S t a t e , t h e
D e p a r t m e n t o f I n d u s t r i a l R e l a t i o n s , o r t h e D e p a r t m e n t o f J u s t i c e
t o d e t e r m i n e C o n t r a c t o r ' s c o m p l i a n c e w i t h t h e r e q u i r e m e n t s
u n d e r p a r a g r a p h ( a ) .
5 2 . R E C Y C L I N G : T h e C o n t r a c t o r s h a l l c e r t i f y i n w r i t i n g u n d e r p e n a l t y o f
p e r j u r y , t h e m i n i m u m , i f n o t e x a c t , p e r c e n t a g e o f p o s t c o n s u m e r
m a t e r i a l a s d e f i n e d i n t h e P u b l i c C o n t r a c t C o d e S e c t i o n 1 2 2 0 0 , i n
p r o d u c t s , m a t e r i a l s , g o o d s , o r s u p p l i e s o f f e r e d o r s o l d t o t h e S t a t e
r e g a r d l e s s o f w h e t h e r t h e p r o d u c t m e e t s t h e r e q u i r e m e n t s o f S e c t i o n
1 2 2 0 9 . W i t h r e s p e c t t o p r i n t e r o r d u p l i c a t i o n c a r t r i d g e s t h a t c o m p l y
w i t h t h e r e q u i r e m e n t s o f S e c t i o n 1 2 1 5 6 ( e ) , t h e c e r t i f i c a t i o n r e q u i r e d
b y t h i s s u b d i v i s i o n s h a l l s p e c i f y t h a t t h e c a r t r i d g e s s o c o m p l y ( P C C
1 2 2 0 5 ) .
5 3 . C H I L D S U P P O R T C O M P L I A N C E A C T : F o r a n y C o n t r a c t i n e x c e s s o f
$ 1 0 0 , 0 0 0 , t h e C o n t r a c t o r a c k n o w l e d g e s i n a c c o r d a n c e w i t h P C C
S e c t i o n 7 1 1 0 , t h a t :
a ) T h e C o n t r a c t o r r e c o g n i z e s t h e i m p o r t a n c e o f c h i l d a n d f a m i l y
s u p p o r t o b l i g a t i o n s a n d s h a l l f u l l y c o m p l y w i t h a l l a p p l i c a b l e
S t a t e a n d f e d e r a l l a w s r e l a t i n g t o c h i l d a n d f a m i l y s u p p o r t
e n f o r c e m e n t , i n c l u d i n g , b u t n o t l i m i t e d t o , d i s c l o s u r e o f
i n f o r m a t i o n a n d c o m p l i a n c e w i t h e a r n i n g s a s s i g n m e n t o r d e r s , a s
p r o v i d e d i n C h a p t e r 8 ( c o m m e n c i n g w i t h S e c t i o n 5 2 0 0 ) o f P a r t 5
o f D i v i s i o n 9 o f t h e F a m i l y C o d e ; a n d
b ) T h e C o n t r a c t o r , t o t h e b e s t o f i t s k n o w l e d g e i s f u l l y c o m p l y i n g w i t h
t h e e a r n i n g s a s s i g n m e n t o r d e r s o f a l l e m p l o y e e s a n d i s p r o v i d i n g
t h e n a m e s o f a l l n e w e m p l o y e e s t o t h e N e w H i r e R e g i s t r y
m a i n t a i n e d b y t h e C a l i f o r n i a E m p l o y m e n t D e v e l o p m e n t
D e p a r t m e n t .
5 4 . A M E R I C A N S W I T H D I S A B I L I T I E S A C T : C o n t r a c t o r a s s u r e s
t h e S t a t e t h a t C o n t r a c t o r c o m p l i e s w i t h t h e A m e r i c a n s w i t h
D i s a b i l i t i e s A c t o f 1 9 9 0 ( 4 2 U . S . C . 1 2 1 0 1 e t s e q ) .
5 5 . E L E C T R O N I C W A S T E R E C Y C L I N G A C T O F 2 0 0 3 : T h e C o n t r a c t o r
c e r t i f i e s t h a t i t c o m p l i e s w i t h t h e r e q u i r e m e n t s o f t h e E l e c t r o n i c W a s t e
R e c y c l i n g A c t o f 2 0 0 3 , C h a p t e r 8 . 5 , P a r t 3 o f D i v i s i o n 3 0 ,
c o m m e n c i n g w i t h S e c t i o n 4 2 4 6 0 o f t h e P u b l i c R e s o u r c e s C o d e ,
r e l a t i n g t o h a z a r d o u s a n d s o l i d w a s t e . C o n t r a c t o r s h a l l m a i n t a i n
d o c u m e n t a t i o n a n d p r o v i d e r e a s o n a b l e a c c e s s t o i t s r e c o r d s a n d
d o c u m e n t s t h a t e v i d e n c e c o m p l i a n c e .
5 6 . U S E T A X C O L L E C T I O N : I n a c c o r d a n c e w i t h P C C S e c t i o n
1 0 2 9 5 . 1 , C o n t r a c t o r c e r t i f i e s t h a t i t c o m p l i e s w i t h t h e r e q u i r e m e n t s o f
S e c t i o n 7 1 0 1 o f t h e R e v e n u e a n d T a x a t i o n C o d e . C o n t r a c t o r f u r t h e r
c e r t i f i e s t h a t i t w i l l i m m e d i a t e l y a d v i s e S t a t e o f a n y c h a n g e i n i t s
r e t a i l e r ' s s e l l e r ' s p e r m i t o r c e r t i f i c a t i o n o f r e g i s t r a t i o n o r a p p l i c a b l e
a f f i l i a t e ' s s e l l e r ' s p e r m i t o r c e r t i f i c a t e o f r e g i s t r a t i o n a s d e s c r i b e d i n
s u b d i v i s i o n ( a ) o f P C C S e c t i o n 1 0 2 9 5 . 1 .
5 7 . E X P A T R I A T E C O R P O R A T I O N S : C o n t r a c t o r h e r e b y d e c l a r e s
t h a t i t i s n o t a n e x p a t r i a t e c o r p o r a t i o n o r s u b s i d i a r y o f a n e x p a t r i a t e
c o r p o r a t i o n w i t h i n t h e m e a n i n g o f P C C S e c t i o n s 1 0 2 8 6 a n d 1 0 2 8 6 . 1 ,
a n d i s e l i g i b l e t o c o n t r a c t w i t h t h e S t a t e .
5 8 . D O M E S T I C P A R T N E R S : F o r c o n t r a c t s o v e r $ 1 0 0 , 0 0 0 e x e c u t e d
o r a m e n d e d a f t e r J a n u a r y 1 , 2 0 0 7 , t h e c o n t r a c t o r c e r t i f i e s t h a t t h e
c o n t r a c t o r i s i n c o m p l i a n c e w i t h P u b l i c C o n t r a c t C o d e s e c t i o n
1 0 2 9 5 . 3 .
R e v i s i o n 8 1 1 0 1 2 0 0 9 ( G S P D - 4 0 1 / T b a s e d o n A p r i l 1 2 , 2 0 0 7 ) P a g e 1 1 o f 1 1
8 6
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A T T A C H M E N T 2
W E S T E R N S T A T E S C O N T R A C T I N G A L L I A N C E
M A S T E R P R I C E A G R E E M E N T
t o r
C O M P U T E R E Q U I P M E N T , P E R I P H E R A L S , A N D R E L A T E D S E R V I C E S
N u m b e r 8 2 7 1 6 4
T h i a A g ~ m e r t t . i s m a q e a n d e n t e r e d i n t o b y H e w l e t t P a c k a r d C o m p a n y , H e w l e l t -
P a c k a r d C o m p a n y , 1 1 4 4 5 C o m p a q C e n t e r D r i v e W , H o u s t o n , T X n o 1 0 ( " C o n t r a c t o r " o r
" H P " ) a n d t h e S t a t e o f M i n n e s o t a , D e p a r t m e n t o f A d m i n i s t r a t i o n ( " S t a t e j o n b e h a l f o f
t h e S t a t e o f M i n n e s o t a , p a r t i c i p a t i n g m e m b e r s o f t h e N a t i o n a l A s s o c i a t i o n o f S t a t e
P r o c u r e m e n t o f f i c i a l s ( N A S P O ) , m e m b e r s o f t h e W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e
~ S C A ) a n d o t h e r a u t h o r i z e d P u r c h a s i n g E n t i t i e s .
R E C I T A L S
W H E R E A S , t h e S t a t e h a s t h e n e e d t o p u r c h a s e a n d t h e C o n t r a c t o r d e s i r e t o s e l l ; a n d ,
W H E R E A S , t h e S t a t e h a s t h e a u t h o r i t y t o o f f e r c o n t r a c t s t o C P V m e m b e r s o f t h e S t a t e
o f M i n n e s o t a a n d t o o t t \ e r s t a t e s .
N O W , T H E R E F O R E , i n c o n s l d . r a t i o n o f t h e m u t u a l p r o m i s e s c o n t a i n e d h e r e i n , t h e
p a r t i e s a g r e e a s f o l l o \ N s :
1 N T E N T A N D P U R P O S E
T h e i n t e n t a n d p u r p o s e o f t h i s A g r e e m e n t i s t o e s t a b l i s h a c o n t r a c t u a l r e l a t i o n s h i p w i t h
e q u i p m e n t m a n u f a c t u r e r s t o p r o v i d e , w a r r a n t , a n d o f f e r m a i n t e n a n c e s e r v i c e s o n A L L
P r o d u c t s p r o p o s e d i n t h e i r r e s p o n s e t o t h e R F P i s s u e d b y t h e S t a t e o f M i n n e s o t a .
D e l i v e r y , s u p p o r t , w a r r a n t y , a n d m a i n t e n a n c e m a y b e p r o v i d e d b y t h e C o n t r a c t o r u s i n g
s u b c o n t r a c t o r s . T h e C o n t r a c t o r a g r e e s t o t a k e l e g a l r e s p o n s i b i l i t y f o r t h e w a r r a n t y a n d
� m a i n t e n a n c e o f a H P r o d u c t s f u m 1 s h e d u n d e r t h i s A g r e e m e n t . T h e C o n t r a c t o r I s
r e s p o n s i b l e f o r t h e t i m e l i n e s s a n d q u a l i t y o f a l l S e r v i c e s p r o v i d e d b y i n d i v i d u a l
s u b c o n t r a c t o r s . S u b c o n t @ c t o r p a r t i c i p a t i o n w i l l b e g o v e r n e d b y i n d i v i d u a l P a r t i c i p a t i n g
E n t i t i e s , w h o h a v e t i l e a , o l e d i S < : r e t i o n t o d e t e r m i n e i f t h e y w i l l a c c e p t S e r v i c e s f r o m a
s u b c o n t r a c t o r .
I n d i v i d u a l P u r c h a s i n g E n t i t i e s m a y e n t e r i n t o l e a s e a g r e e m e n t s f o r t h e P r o d u c t s
c o v e r e d i n t h i s M a s t e r P r i c e A g r e e m e n t , i f t h e y h a v e t h e l e g a l a u t h o r i t y t o e n t e r i n t o
t h e s e t y p e s o f a g r e e m e n t s w i t h o u t g o i n g t h r o u g h a c o m p e t i t i v e p r o c e s s , a n d i f t h e
C o n t r a c t o r s u b m i t t e d c o p i e s o f i t s l e a s e a g r e e m e n t s w i t h i t s r e s p o n s e t o t h e R F P . T h e
l e a s e a g r e e m e n t s w e r e n o t r e v l e w e d o r e v a l u a t e d a s p a r t o f t h e R F P e v a l u a t i o n
p r o c e s s . T h e a g r e e m e n t s a r e l o c a t e d i n E x h i b i t C , V a l u e - A d d e d S e r v i c e s .
1 o f 4 2
8 7
The Agreement Is NOT for the purchase of major, large hardware or hardware and
software offerings. In general, indNfdual unitslconf;igurations for servers and storage
(SANs, etc.) should not exceed $300,000 each. Desktop per unit/configuration costs
should not exceed $100,000. Printers of all types and monitors per unit/configuration
costs should not exceed $50,000 each. It is the expressed !ntent of some of the
Participating States to set thls· levet at not·to exceed $25,000 each, or $50,ooo~
Contractors must be willing to comply with these restrictiOns by agreeing to supply
Products in those price ranges only. This IS NOT a restriction on how many
unltslconfiguratiOns can be purchased, ·but on the value of each Individual
unit/configuration. Individual Participating States and Participating Entities may set
specific limits In a participating aqqendum EJbove theae !itTilts, with the ~ approval of
the WSCA Directors; ot may set sp~c Jfmits in a partiCipatlng addendum below these
limits. . . .
Contractors may off&T; but ~rtf9ip•ttng ;~tates and "ntftiea do not have to accept, limited
profeS$ional servien related OML V to the equipment and COnfi~uration of the
equipment purchased through the Agreement. ·
1. Definitions
"Announced Promotional Prk:e" are prices offered nationally to specific
categories of customers .. (Con~n~~(~ Susin~. pr .government) for defined time
periods under predefined terms and conditions.
"Consumables" those items that are required for: the operation of the t;q.ujpment
offered or supplied which are QOnswraed over time with the purchalier's . use 9f the
equlpmentliire · 1rtcftrct1tt:.. prrnfer ~l'iridg-!lattemm; ·ptojeetottiulbS, 'E!tc~
Consumab/H sggh as magnelia med/a. INIDflC and ggnnf!.r.avs1flJl!JflJ f>f!f!je
supplie:,_ sre excluded,·
"Configuration" in most instances In this document means a total system
configuration. Thia may include more than one modelot part number (or SKU),
or a combtnatfon tJf hardware, sonware. and configurihg of the system to make
the system work~
"Conb;lct" means.a binding agreement for the proourement of items of tangible
personal property or Se.Mees. Contract and Master· Price Agreement are used
interchangeably in this document.
"Contractor" means the successful Responder Who enters into a binding
Master Price Agreement. The Contractor is responsible for all sales, support,
warranty, and maintenance services for the Products included in this Agreement.
The Contractor must manufacture or take direct, non-assignable, legal
responsibility for the manufacture of the equipment and warranty thereof. For the
purposes of this Contract, the .term Contractor and Contract Vendor are
synonymous.
"CPV Member', is any governmental unit having independent policy making and
appropriating authority, that is a member of Minnesota's Cooperative Purchasing
Venture (CPV) program.
•
•
"CPV Program." The Cooperative Purchasing Venture (CPV) program, as •
established by Minn. Stat.§ 16C.03, subd. 10, authorizes the commissioner of
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"
"
A d m i n i s t r a t i o n t o " e n t e r i n t o a c o o p e r a t i v e p u r c h a s i n g a g r e e m e n t f o r t h e
p r o v i s i o n o f g o o d s , s e r v i c e s , a n d u t i l i t i e s w i t h ( g o v e r n m e n t a l e n t i t i e s ] . . . , a s
d e s c r i b e d i n s e c t i o n 4 7 1 . 5 9 , s u b d i v i s i o n 1 . " B a s e d o n t h i s a u t h o r i t y , t h e
c o m m i s s i o n e r o f A d m i n i s t r a t i o n , t h r o u g h t h e M a t e r i a l s M a n a g e m e n t D i v i s i o n
( M M D ) , e n t e r s i n t o a j o i n t p o w e r s a g r e e m e n t t h a t d e s i g n a t e s M M D a s t h e
a u t h o r i z e d p u r c h a s i n g a g e n t f o r t h e g o v e r n m e n t a l e n t i t y . I t i s n o t l e g a l f o r
g o v e r n m e n t a l e n t i t i e s t h a t a r e . n o t m e m . b e r s o f t h e C P V p r o g r a m t o p u r c h a s e
f r o m a S t f , l t e c o n t r a c t . V e n d o r s a r e f r e e t o r e s p o n d t o o t h e r s o l i c i t a t i o n s w i t h t h e
s a m e p r i c e s t h e y o f f e r u n d e r a c o n t r a c t , b u t t h a t i s n o t c o n s i d e r e d u s e o f t h e
" s t a t e c o n t r a c t p r i c e . "
. . C u m u t a t l v e V o l u m e � D i s c o u n t ' ' r e f e r s t o t h e i n c r e a s e d d i s c o u n t f f , b y P r o d u c t
g r o u p o r B a n d u n d e r t h e H P P r o d u c t a n d S e r v f c e S c h e d u l e ( P S S ) w h i e h m a y b e
o f f e r e d b y . H P b a . s e d o n H P ' s e v a l u a t i o n o f i t s p r i c i n g p o l i c i e ~ a n d s t r u c t u r e s o n
a p e r i o d i c s i x m o n t h b a s i s . I f C u m u l a t i v e V o l u m e D i s c o u n t s a r e r e c o m m e n d e d
b y H P , H P ' s w r i t t e n r e q u e s t f o r t h e i n c r e a s e d d i s c o u n t i s s u b m i t t e d t c > t h e
W S C A J N A S P O C o n t r a c t A d m i n i s t r a t o r f o r a p p r o v a l . T h e i n c r e a . s e d C u m u l a t i v e
V o l u m e D i s c o u n t i s e f f e c t i v e f o r o r d e r s a f t e r t h e l a t e r d a t e o f r e c e i p t o f a p p r o v a l
f r o m t h e W S C A I N A S P O C o n t r a c t A d m i n i s t r a t o r o r t h e e f f e c t i v e d a t e s p e f i f i e d i n
t h e H P w r i t t e n r e q u e s t f o r a p p r o v a l .
" D o c u . - n e n t a t i o n , , r e f e r s t o m a n u a l s , h a n d b o o k s , a n d o t h e r p u b l i c a t i o n s l i s t e d I n
t h e P S S , o r s u p p l i e d w i t h P r o d u c t s l i s t e d i n t h e P S S , o r s u p p l i e d i n < ; < > n n e c t i o n
W l 1 h S e r v i c e s . D o c u m e n t a t i o n m a y b e p r o v i d e d o n m a g n e t i c m e d i a o r m a y b e
d o w n l o a d e d f r o m t h e C o n t r a c t o r ' s w e b s i t e .
" E � R a t e ' ' i s a p r o g r a m s p o n s o r e d b y t h e F e d e r a l C o m m u n i c a t i o n s c o m m i s s i o n
w h e r e b y e d u c a t i o n a l a n d o t h e r q u a l i f y i n g i n s t i t u t i o n s m a y p u r c h a s e a u t h o r i z e d
t e c h n o l ( ) & W a t r e d u c e d p r i c e s .
' ' E d u c a t t o n a l D i s c o u n t P r i c e " m e a n s t h e p r i c e o f f e r e d i n a n a t i o n a 1 1 y
a n n o u n c e d p r o m o t i o n , W h i c h i s l i m i t e d t o e d u c a t i o n a l c u s t o m e r s o n l y .
" E q u i p m e n t " " m e a n s w o r k s t a t i o n s , d e s k . t o p , l a p t o p ( i n c f u d e s T a b l e t P C ' s ) ,
h a n d h e l d ( P D A ) d e v i c e s , p r o j e c t o r s , s e r v e r s , p r i n t e r s , m o n i t o r s , c o m p u t i n g
h a r d w a r e , i n c l u d i n g u p g r a d e c o m p o n e n t s s u c h a s m e m e r y , s t o r a g e d r i v e s , a n d
s p a r e p a r t s . A U D I O V I S U A L P R O D U C T S ( d i g i t a l c a m e r a s , t e l e v i s i o n s ,
W h i t e b o a r d s ' , e t c . ) a r e N O T i n c l u d e d i n t h i s R F P o r s u b s e q u e n t c o n t r a c t s . T h e
e x c e p t i o n t o t h i s d e f i n i t i o n i s w h i t e b o a r d s , w h i c h c a n b e s o l d a s p a r t o f t h e
I n s t r u c t i o n a l B u n d l e s , b u t n o t a s a s t a n d - a l o n e I t e m .
" F e e " " m e a n s t h e F e d e r a l C o m m u n i c a t i o n s C o m m i s s i o n o r s u c c e s s o r f e d e r a l
a g e n c y . I n t h e e v e n t o f d e r e g u l a t i o n , t h i s t e r m a p p l i e s t o o n e o r m o r e s t a t e
r e g u l a t o r y a g e n c i e s o r o t h e r g o v e r n i n g b o d i e s c h a r g e d t o p e r f o r m t h e s a m e , o r
s i m i l a r . r o l e .
" G e n e r a l P r i c e R e d u c t i o n P r i c e ' ' m e a n s t h e m a n u f a c t u r e r ' s s u g g e s t e d r e t a i l
p r i c e ( M S R P ) o f f e r e d t o c o n s u m e r , b u s i n e s s o r g o v e r n m e n t a l p u r c h a s e r s a t
p r i c e s l o w e r t h a n P S S p r i c i n g . G e n e r a l p r i c e r e d u c t i o n p r i c e s w i l l b e r e f l e c t e d i n
t h e P S S a s s o o n a s p r a c t i c a l .
" L e a d S t a t e " m e a n s t h e S t a t e c o n d u c t i n g t h i s c o o p e r a t i v e s o l i c i t a t i o n a n d
c e n t r a l l y a d m i n i s t e r i n g a n y r e s u l t i n g M a s t e r P r i c e A g r e e m e n t ( s ) . F o r t h i s M a s t e r
3 o f 4 2
8 9
Price Agreem~nt, the Lead State is Minnesota.
"Mandatory" The terms "must" and "shall" identify a mandatory item or factor.
••Manufaeturet" means a: company that, as its primary business function,
designs, assembles, owns the trademark/patent and markets computer
equipment irfeludfng workstations, desktop computers, raptop Ohctudes Tablet
PC's) computers .• handheld (PDA) devices, servers, printers, and storage
solutlonslauXiliary storage devices. The manufacturer must provide direct un-
fnfrlnged unlim1ted OEM warranties on the Products. The manufacturer's
name(s) shall appear on the computer equipment. The Contractor(s) shall
provide the warranty service and malntenaAce for Equipment on a Master Price
Agreement as well as a Takeback Program.
"Masttr l'rtoe1 Agreement'' means the contract that MMD will approve that
conJai(lS tf'te foundation -rms and conditions for the acquisition of the
CQ~ctors Products and/or Services by.Purchasing Entities. The "Master Price
Agreement" is -permissive price agreement. In.order for a Purchase Entity to
pfirtk:ipa~ in a Ms"t&r Price A'1reement, the appropriate state procurement
officral or other deSignsted procurement official must be a Participating State or
Participating Entity.
"Matetla• Ma ge.-nf Oivtsion"' or "MMD" means the procurement official
for the State of · ota or a designated representative.
dNASPO" means the National Association of State Procurement Officials
«Participating Addod-..m" or 0 Participating Addenda" means a bilateral
· ag~ent~d :bY"th~:eontractpr and;a PartiOipating.State .or political
subdMslon of a State that clarifies the ope~tion:Qfthe pJiQe agreement for the
State or pofltlcal subdivlsion concerned, e.g. ordering procedures specific to a
State or politlcat ~ubdlvls1on .and other specific language or other requirements.
Terms and conditions contatned in a Participating Addendum shall take
precedence over the correaponding terms in the master price agreement.
Addfttonal term& and condltlons, inctuding but not limited to payment terms, may
be added via the Partloipating Addendum. However, a Participating Addendum
may not alter thEl scope of this Agreement or any other Participating Addendum.
Unlus othenlrllse spat:ified, the Participating Addendum shall renew
censeautively with the II/aster Price Agreement. One digitally formatted,
executed copy of the Participating Addendum must be submitted to the
WSCA/NASPO Contract Administrator PRIOR to any orders being processed.
"Participating State" or "Participating Entity" means a member of NASPO
(Partieipatlng State) or a political subdivision of a NASPO member (Participating
Entity) who has indicated its intent to participate by signing an Intent to
Participate, wher~ required, or another state or political subdivision of another
state authorized by the WSCA Directors to be a party to the resulting Master
Price Agreement.
. •
•
"PDA" means a Personal Digital Assistant and refers to a wide variety of
handheld and paJm-siZe PCs, and electronic organizers. PDA's usually can store
phone numbers, appointments, and to-do lists. PDA's can have a small
keyboard, and/or have only a special pen that is used for input and output. The •
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"
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P D A c a n a l s o h a v e a w i r e l e s s f a x m o d e m . F i l e s c a n b e c r e a t e d o n . a P D A w h i c h
i s l a t e r e n t e r e d i n t o a l a r g e r c o m p u t e r . N O T E : F o r t h i s p r o c u r e m e n t , a l l T a b l e t
P C ' s a r e N O T c o n s i d e r e d P D A ' s . T h e C o n t r s c t o r ( s ) s h a l l p r o v j d e t h e w a r r a n t y
s e r v i c e a n d m a i n t e n a n c e f o r E q u i p m e n t o n a M a s t e r P r i c e A g r e e m e n t . a s w e n a s
a T a k e b a d < . P r o g r a m .
" " P e r i p h e r a l s 0 m e a n s a n y P r o d u c t t h a t c a n b e a t t a c h e d t o , a d c t e d w i t h i n , o r
n e t w o r k e d w i t h p e r s o n a l c o m p u t e r s o r s e r v e r s , i n c l u d i n g b t l t n o t l i m i t e d t o
s t o r a g e , p r i n ~ r s ( i n c l u d J n g m u l t J f u n c t i o 1 1 n e t w o ~ p r i n t e r s ) , s o a n n e l ' $ , m o n i t o r s ,
~ e y b o f ; J r d s , p r o j e c t o r s , u n i n t e r r u p t i b l e p o w e r s u p p t l e s a n d . a c c e $ 8 0 r l e , & . S o f t w a r e ,
a s d e f i n e d i n t h e R F P , i s n o t c o n s i d e r e d . ~ p e c i p h e r a l . A d a p t i v e / A s s . . i v e
t e c h n o l o g y d e v i c e s a r e i n c l u d e d a s w e U a s c o n f i g 1 , J r a t i o n s f o r e d u c a t i o n .
P e r l p h e r a t s m a y b e m a n u f a d t l l r e d b y a t h i r d � p i i r t y . h o w e v e r , C o n t r a c t o r s h a l l n o t
o f f e r a n y p e r i p h e r a l s � m a n u f a c t u r e d b y a n o t h e r c o n t n m t o r h o t d i n g . a M a s t e r P r i c e
A g r e e m e n t w i t h o u t t h e p r i o r a p p r o v a l o f ! t h e W S t l A I N A S P O C o n t r a c t
A d m i n t s t r a t o r . A U D I O V I S U A L P R O D U C T S ( d i Q i t a l c a m e r a s , ~ t e v i s l o n s .
w h i t e b o a r d s , e t c . ) a r e N O T l h c l u d e d i n t h e c o n t r a c t . T h e e x c e p f i t m t o t h i s
d e f i n f t l o n i s W h t t e b o a r d s , W h i c h c a n b e s o f d a s p a t H > f t h e t r i s t r u c t t o n a t B u n d l e s ,
b . � t n o t a s a , s t a n d . . a l o n e . i t e m . T h e C o n t r a o t a r ( & } s h a l l p r o v i l l e t h e w a r r a n t y
s e r v i c e . a n d m a J n t e n a n c e . f o r E q u i p m e n t o n a i M n r e r P r i c e A g r e e m e n t a s w e l l a s
a T a k e b a d < . P r o g r a m .
" P . e r m i s s i v e P r i c e A g r e e m e n t ' " m e a n s t h a t p l a . c e n a e n t o f 0 1 ' d 8 1 ' $ t h t o u g h t h e
P r i c e A g r e e m e n t i s d i s c r e t i o n a r y w i t h P u r c h a s i n g E n t i t i e a . T h e y m a y s a t i s f y t h e i r
r e q u i r e m e n t s t h r o u g h t h e P r i c e A g r e e m e n t w i t h o u t u s i n g s t a t u t o r y o r r e g u l a t o r y
p r o c e d u r e s ( e . g . , i n v i t a t i o n & t o r b i d s ) t o $ Q l l c i t c o m p e t i t i v e b . i d s o r p r q > o s a l s .
P u r o h a s l n g E n t i t i e s m a y , h o w e v e r , e a t i s f y r e q u i r e m e n t s w i t h o u t u s i n g t h e P r i c e
A g r e e m e n t a s l o n g , a s a p p l i c a b l e p r o c u r e m e l ) J . ~ - a n d r u l e s a r e f o l l o w e d .
i " p e r T r a n s a c t i o n M u l t i p l e U n i t D i s c o u n t ' ' m e a n s P u r c h a s i n g E n t i t y - s p e c i f i c ,
t r a n s a c t i o n ( s ) - - s p e c i f i c , l a r g e v o l u m e n e g o t i a t e d p r t o e b a 8 e d o n f i r m q u a n t i t y a n d
c o n f i g u r a t i o n b u y s d u r i n g a s e t t i m e f r a m e ( a l s o f 9 f e r t e d t b a s " B i g D e a l " p r i c i n g ) .
" P o l i t i c a l S u b d i v i s i o n " m e a n s l o c a l p u b i c g o v e r n m e n t a l s u b d i v i s i o n s o f a s t a t e ,
a s d e f i n e d b y t h a t t t a t e " s s t a t u t e s ~ i h d u d f r ! g i n s t r u m e n t a l l t 1 e s a n d i n s t i t u t i o n s
t h e r e o f . P o l i t i c a l s u b d i v i s i o n s i n c l u d e � e l t t e s , c o u n t i e s , c o u r t s , p u b l i c s c h o o l s a n d
i n s t i t u t i o n s o f h i g h e r e d u c a t i o n .
" P r i c e A g r e e m e n t / M a s t e r P r i c e A g r e e m e n t " m e a n s a n i n d e f i n i t e q u a n t i t y
c o n t r a c t t h a t r e q u i r e s t h e C o n t r a c t o r t o f u m i s ' 1 P r o d u c t s o r S e r v i c e s t o a
P u r c h a s i n g E n t i t y t h a t i $ S u e s a v a l i d P u r c h a s e O r d e r .
" P r o c u r e m e n t M a n a g e r ' m e a n s t h e p e r s o n o r d a S i g h e e a u t h o r i z e d b y M M D t o
m a n a g e t h e r e l a t i o n s h i p s w i t h W S C A ; N A S P O , s h d P a r t i c i p a t i n g
S t a t e s / P a r t i c i p a t i n g E n t i t i e s .
" P r o d u c t ( s ) " m e a n s p e r s o n a l c o m p u t e r e q u i p m e n t , p e r i p h e r a l s , L A N h a r d w a r e .
p r e - i o f . i d e d S o f t w a r e , a n d N e t w o r k S t o r a g e d e v i c e s , b u t n o t u n r e l a t e d s e r v i c e s .
T h e C o n t r a c t o r ( s ) s h a l l p r o v i d e t h e w a r r a n t y s e r v i c e a n d m a i n t e n a n c e f o r
e q u i p m e n t o n a M a s t e r P r i c e A g r e e m e n t a s w e J I a s a T a k e b a c k P r o g r a m .
" P r o d u c t s a n d S e r v i c e s S c h e d u l e P r i c e s " o r " P S S " r e f e r s t o a c o m p l e t e l i s t ,
g r o u p e d b y m a j o r P r o d u c t a n d / o r S e r v i c e c a t e g o r i e s , o f t h e P r o d u c t s a n d
5 o f 4 2
9 1
Services provltJed by the contractor that consists of an Item number, item
descrlptiem and·the Purchasing Entity's price for each Product or Service. All
such ProduetS and Ser'Vioes shall be approved by the WSCAINASPO Contract
Admlnistfatorptior tc. being Hsted on a Contractor-supplied web site accessed via
a URL. The Contractor(s) shall provide the warranty service and maintenance for
all Equi~t listed on the PSS on a Master Price Agreement as well as a
Ta~«* P"°9ram.
"Pul'M'lase Orderu means an electronic or paper document isstled by the
Purehasfti§ Entity that ttfrects the Contractor to deliver Products or· Services
pursuant to •'Price Agreement.
0 Purc:Jh.asino Entltv" means a Participating S~e or ~nother !&gal entity, such as
a· RPllti.Ql.lriubdMsion, properly autfllorized by a Participating ~ to ~nter lnto a
col'jir(lc,\for the purchase of goods described in thi11> solicitation. Uni"'
oiji~ ·~eJ.tby .statute. In this solicitation or in a pa~ipatfng.Addendum,
polffiCill.IWbdi~ions of Participating State,s ar~ Pwrchasing ~tities :a~
aUthQf~ to purchase the goods and/or ,Services describ.ed in thjs ~Jicitatiori.
"Reftt.fbtt.ftWI :PtotfUt:tB* are Prodwcts that may haw ~ powered on or used
bf am>..,..~erihaf have been fullyretestect; t:l8fect1Ve part& replaced, and
repackaged to meet original fc;1ctory specifications.
•
"8ervioe8" are broadly Classed as installationtd&sinstallatiOn, maintenance,
suJtPmt;Wanb'if, 'm!gratian, and optimizatien of Prodt1efs O'ffefed.olfsttpplied
Under'th$0 M•steit Price A{l1reement. These types of services may include, but •
ar&·not llm"'ttedto:warran1y services1 malntenc;1nce, in~tallQtion, de-Installation,
·faatl'J.lfhtedrfitit!>h (sofl'Ware or ~ipment component~; asset management,
tffcf"1irlllf•Hs}Raal~ tftit.inw11nd Wrtifleatmn, pre-lmpl@smentatisn alfslgn, disaster
reawery plern1iRg i:U:ld support, service desk/heffildesk, and any other: directly
.re(ated·technical ~upport service required for .the effective operation of a Product
offere(j or su~lied. §fn!}.(lJl Qf)ll@tif}{l ant:/ all forms of WJp/iqstion dell§IQPl118nt
and QIDQ(fl.mming secv.ipes are excluded.
"~Pl(~lng.$u.bcontra~tor/Subcontractar/ReseHer Agent'~ means a
Contrfl0tQr authorized and state-approved subcon.tractor who may provide local
marketing support or other authorized services en behalf of the ContraQtor in
accordance with the terms and conditions of the Contractor's Master Price
Agreement A Wholly owned subsidiary or other company providing warranty or
other technical support services qualifies as a Servicing Subcontractor. Local
business partners may qualify as Servicing Subcontractors. Servicing
Subcontractors may not directly accept Purchase Orders or payments for
Products or services from Purchasing Entities, unless otherwise provided for in a
Participating Addendum. Servicing Subcontractors shall be named individually or
by class in the Participating Addendum. The Contractorfs) actually holding the
Master Price Agreement $!}all b@ responsible Jor Servicing Subcontractor's
provfding ·Products and §!!rvices, as well as wan:antv service aad
m&irJtenang§ fot equipment the subcontractor has provided on a Master
Pric.1 Agreement as wen as the Takeback Program.
"Standan;I Configurations" or "Premium Savings Configurations" means
discounted standard configurations that are available to Purchasing Entities •
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"
"
u s i n g t h e M a s t e r P r i c e A g r e e m e n t o n l y . A n y e n t i t y , a t a n y t i m e , t h a t c o m m i t s t o
p u r c h a s i n g t h e s e C o n f i g u r a t i o n s a d o p t e d b y t h e i r S t a t e o r o t h e r P u r c h a s i n g
E n t i t i e s s h a l l r e c e i v e t h e s a m e p r i c e f r o m t h e c o n t r a c t a w a r d e e s . T h i s
s p e c i f i c a t i o n i n c l u d e s a c o m m i t m e n t t o m a i n t a i n a n d u p g r a d e ( k e e p p a c e w i t h
t h e a d v a n c e o f t e c h n o l o g y ) t h e s t a n d a r d c o n f i g u r a t i o n s f o r a s t a t e d p e r i o d o f t i m e
o r i n t e r v a l s .
" S t a t D P r o c u r e m e n t O f f i c i a l � m e ~ i w t h e d i r e c t o r o f t h e c e n t r a l p u r c h a s i n g
a u t t � J r i t y d f e s t a t e .
" S t o r a g e S o l u t f o R l / w x t l i a r y S t o r a g e ' t m e a n s t h e t e c h n & l o g y a n d E q u i p m e n t
u s e d f o r s t o r a g e o f l a r g e a m o u n t s o f d a t a o r i n f o r m a t i o n . T h i s i n c l u d e s
t e o h n o l o g i ' e s c S U e h a s : N e t w o r k A t t a c h e d S t o r a 9 e { N A S ) , a n d S t o r a g e A r e a
N e t w o r k s ( S A N ) . T h e C o n t r a c t o r < s > s h a l l p r o v i d e t h e w a r r a n t v 1 e r v i t e a n d
m a i n t e n a n c e f o r e q y J p m e n t o n a M i s t e r P r i c e A g r e e m e n t a s w e l l . a s a
T a k e b a c k P r o g r a m r � �
1 1 T a k e b " c k P r o g r a m " m e a n s t h e C o n t r a c t o r ' t i p r o c e s s f o r a c c e p t i n g t h e r e t u r n
o f t h e E q u i p m e n t o r o t h e r P r o d u c t s a t t h e e n d o f l i f e - a s d e t e r m i n e d b y t h e S t a t e
u U l l Z i i i g t n e M a s t e r P r i c e A g r e e m e n ~ ~ ' - l b j e c t t o s e c t i o n 1 7 o f t h i s A g r e e m e n t .
S o f f . w a ; r e l ~ n s f l $ ~ e x c l u d i n g s 0 f l w 8 r e m e d i a ; s t $ n d - a J o n e , s p a n n e r s ; a n d s t a n d -
a l q n e f a x . m a c t : i i n " e r e n o t s u b j e c t \ Q t h e T a k e b a c k P r o g r a m .
" T r a d e I n " r e f e r s t o t h e e x c h a n g e o f u s e d E q u i p m e n t f o r n e w E q u i p m e n t a t a
p r i c e r e d u c e d b y t h e v a l u e Q f t h ~ . u s e d E q u i p m e n t .
" T r " v e J . ' 1 m e a n s e x p e n s e s i n c u r r e d b y a u t h o r i z e d p e r s o n n e l d i r e c t l y r e l a t e d t o
t h e p e r f o r m a . n c e o f a S e r v i c e . A l l s w c h e x p e n s e s s h a l l b e d o c u m e n t e d I n a f i r m
q u o t a t i o n f t > r t h e . P u r c h a s i n g E n t i t y p r j o r t o t h e i s s u a n c e a n d a c c e p t a n c e o f a
P u r d l c l s e O r Q e r , T r a v e l e x p e l 1 8 e s w i l l b e r e . i m b u r s e d i n a c c o r d a n c e w i t h t h e
p u r c i u l s l n g e n t i t l e s a l l o w a n c e s , . i f a n y , a - o u t l i n e d i n t h e P A .
" U n i v e r s a l R e s o u r c e l o c a t o r " o r " U R L . . m e a n s a s t a n d a r d i z e d a d d r e s s i n g
s c h e m e f o r a c c e s s i n g h y p e r t e x t d o c u m e n t s a n d o t h e r s e r v i c e s u s i n g t h e W W W
b r o w s e r .
" W S C A " m e a n s t h e W e s t e r n S t a t e s C o n t r a c t i n g A l l i a n c e , a c o o p e r a t i v e g r o u p
c o n t r a c t i n g c o F 1 s o r t i u m f o r s t a t e ' P r o c u r e m e n t o f f i c i a l s , r e p r e s e n t i n g d e p a r t m e n t s ,
i n s t i t u t i o n s , a : i g e n c i e s , a n d p o l l t t c a : I s u b d i v i s i o n s ( i . e . , c o l l e g e s , s c h o o l d i s t r i c t s ,
c o u n t i e s , c i t i e s , e t c . ) f o r t h e s t a t e s o f A l a s k a , A r i z o n a , C a l i f o r n i a , C o l o r a d o ,
H a w a i i , I d a h o , M i n n e 1 m t a , M o n t a n a , N e v a d a , N e w M e x i c o , O r e g o n , S o u t h
D a k o t a , u t a h , W a s h i n g t o n , a n d W y o m i n g .
" W S C A / N A S P O C o n t r a c t A d m i n i s t r a t o r ' m e a n s t h e p e r s o n o r d e s i g n e e
a u t h o r i z e d b y M M D t o m a n a g e a l l a c t i o n s r e l a t e d t o t h e M a s t e r P r i c e
A g r e e m e n t s o n b e h a l f o f t h e S t a t e o f M i n n e s o t a , t h e p a r t i c i p a t i n g N A S P O a n d
W S C A m e m b e r s , a n d o t h e r a u t h o r i z e d p u r c h a s e r s .
2 . S c o p e o f W o r k
T h e C o n t r a c t o r , o r i t s a p p r o v e d s u b c o n t r a c t o r , s h a l l d e l i v e r c o m p u t i n g s y s t e m P r o d u c t s
a n d S e r v i c e s t o P u r c h a s i n g E n t i t i e s i n a c c o r d a n c e w i t h t h e t e r m s o f t h i s a g r e e m e n t .
T h i s A g r e e m e n t i s a " M a s t e r P r i c e A g r e e m e n t " . A c c o r d i n g l y , t h e C o n t r a c t o r s h a l l
p r o v i d e P r o d u c t s o r S e r v i c e s o n l y u p o n t h e i s s u a n c e a n d a c c e p t a n c e b y C o n t r a c t o r o f
7 o f 4 2
9 3
vattd "Purchase Order8". Purchase Orders may be issued to purchase the license for
software or to purchase Products listed on the Contractor's PSS. A PUrehasing Entity
may purchase any quantity of Product or Service listed itl the Contnictor's PSS at the
prices in accor:dance the Paragraph 13, Price Guarantees. SUbeontraetorparticipation
is governed by the individual Participating State procurement offlclat
The Contractor is required to provide and/or agree to take legal respom~iqllity for the
warranty and maintenahce of all proposed equipment, includlna peTfphe'f:fls. ·Taking
legal responsibility means the Contractor must provide warranty ahd matntenahce call
numbs~. accept,. process and respond to those calls. and be {Sgal&V -tde fQr and pay
for those warragty and maintenance (under warranty) actMttes·llle:.Cmtraetor shall
offerha Takell>ack Pregram for aH Products covered bythlsAgreemeAt, unte,sotherwise
no~d he~ln.
3. Tiie Passage
The Contractpr must pass unencumbered title to any and all Products purqhas.ed under
•th1$ Contra~ upon receipt of PrOduet by the Purchasing entity .. this ®Ug~Qn on the
part ~the C.ontrac~r to transfer a11 ownership rig~~does {K>t ~PIY''1'·propr(fta()'
maftJHsls owrted or licensed by th& Contraetor or its• -ubeidia~. supcon~rs or
llca1sor, or to unm.odlfied commerclal SQ~re t.hat ts·awlfl~fe 10 'he ~t~o{t the open
market. Ownersh1p rights to such materi~ls shall not bEJ aft'eded lh · any·mannar by this
Agreement
4. Permissive Price Agreement aml Quantity Gu•~·
Thi!!! ~greement is not an excfusiVe agreement. Purchasing En1itfe'S may obtain
comp,l{tll1g system Products and Services from other,. soar~r ttr~ ~n~ent
tetnt; The .st., of Minnesota, NASPo anti WSCAmar<e . c.Yr· . ·ea
wmranttee Wrt:atsolR§t thalany pbftieulat numberof·PUr6ftase . ..s•I .. .. jssued or
that any particular quantity or dollar amount of Products ot 8ervices Wlft •be procured.
5. Order of Precedence
Each Purchase Order that is accepted by the Contractor shflll be~me a· part ef the
Agreement as to the Products and Services listed on the Purchase Order 0nly~ no
additional terms or conditions wm be added to this Agreement as the result of
acceptance of a Purchase Order. The Contractor agrees to accefi')t all valiEi Purchase
Orders. In the event of any conflict among these documents, the following order of
precedence shall apply:
A. Executed Participating Addendum(s);
B. Terms and conditions of this Agreement, including Amendments;
C. Exhibits to this Agreement;
D. The list of Products and Services contained in the purchase order;
E. The request for proposals document; and
F. Contractors proposal including best and final offer.
6. Payment Provisions
All payments under this Agreement are subject to the following provisions:
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A . A c c e p t a n c e
A P u r c h a s i n g E n t i t y s h a l l d e t e r m i n e w h e t h e r a l l P r o d u c t s a n d S e r v i c e s
d e l i v e r e d m e e t t h e C o n t r a c t o r ' s p u b l i s h e d s p e c i f i c a t i o n s ( a . k . a .
" S p e o i f i c a t i o n s n ) . N o p a y m e n t s h a l l b e m a d e f o r a n y P r o d u c t s o r S e r v i c e s
u n t i l t h e P u r c h a s i n g E n t i t y h a s a c c e p t e d t h e P r o d u c t s o r S e r v i c e s . T h e
P u r c h a s i n g E n t i t y w m m a k e e v e r y e f f o r t t o n o t i f y t h e C o n t r a c t o r w i t h i n
t h i r t y ( 3 0 ) c a l e n d e r d a y s f o l l o w i n g d e l i v e r y n o n - a c c e p t a n c e o f a P r o d u c t o r
S e r v i c e . l n ' t l l l e e v e n t , t h a t t h e C o n t r a c t o r h a s n o t b e e n n o t i f i e d w i t h i n 3 0
c a l e n 6 a r d a y s , f r o m d e l i v e r y o f P r o d u c t o r c o m p l e t i o n o f S e r v i c e , t h e
P r o d u c t a n d S e r v l e e s w i l l b e d e e m e d a c c e p t e d o n t h e 3 1 " d a y a f t e r
d e l i v e r y o f P r o d u c t o r c o m p l e t i o n f S e r v i c e s , e x c e p t f o r S o f t w a r e w h i c h i s
n b t p r e - . I G a c l e d � o n e q u i p m e n t W h i c h i s a c c e p t e d u p o n d e l i v e r y .
B . P a y m e n t o f I n v o i c e
1 . P t : l y m e n t s s h a l f b e s u b m i t t e d t o t h e C o n t r a c t o r a t t h e a d d r e s s
s h o w n o n t h e i n v o i c e , a s l o n g a s t h e C o n t r a c t o r h a s e x e r c i s e d d u e
d H t g e n c e t n n o t i 1 y l n g t h e S t a t e o f M i n n e s o t a a n d / o r t h e P u r c h a s i n g E n t i t y
o f l n y c h a n g e s t o t h a t a d d r e s s . P a y m e n t s s h a l l b e m a d e I n a c c o r d a n c e
w i t h t h & a p p l i c a b l e l a w s o f t h e P u r c h a s i n g E n t i t y .
2 . F o r M i n n ~ ~ . p ~ r M i n o e s o t a S t a t . � 1 6 A . 1 2 4 r e q u i r e s p a y m e n t
W i t h i n 3 0 d a y & f o l J o W i n g r e c e i p t o f a n u n d i s p u t e d i n v o i c e , m e r c h a n d i s e o r
s e r v i c e , V ' P i c h e v e r i s l a t e r . T h e o r d e r i n g e n t i t y i s n o t r e q u i r e d t o p a y t h e
C o n t r a c t o r f o r a n y g o o d s a n d / o r s e r v i c e s p r o v i d e d w i t h o u t a w r i t t e n
p u r c l l a s e o r d e r o r o t h e r a p p r o v e d o r d e r i n g d o c u m e n t f r o m t h e a p p r o p r i a t e
p u r c h a s i n g e n t i t y . A f t e r t h e t h i r t i e t h d a y , i n t e r e s t m a y b e p a i d o n t h e
u n p a i d b a l a n c e d u e t o t h e C o n t r a c t o r a t t h e r a t e o f o n & a n d o n e - i h a 1 f
p e r c e n t p , e r m o n t h " . T h e P u r c h a s i n g E n t i t y s h a l l m a k e a g o o d f a i t h e f f o r t t o
p a v w i t h i n t h r i t y ( 3 0 ) d a y s o n a l l u n d i s p u t e d i n v o i c e s .
3 ~ P a y m e n t s m a y b e m a d e v i a a P u r c h a s i n g E n t i t y ' s " P u r c h a s i n g
C a r d " .
I n t h e e v e n t a n o r i f e r i s s h i p p e d i n c o m p l e t e ( p a r t i a l ) , t h e P u r c h a s i n g E n t i t y
s h a l l p a y f o r e a c h s h i p m e n t a s i n v o i c e d b y t h e C o n t r a c t o r u n l e s s t h e
P u r c h a s i n g E n t i t y h a s � ~ l e a r l y s p e c i f i e d " N o P a r t i a l S h i p m e n t s " o n e a c h
P u r c h a s e O r d e r .
c . P a y m e n t o f T a x e s
D .
P a y m e n t o f t a x e s f o r a n y m o n e y r e c e i v e d u n d e r t h i s a g r e e m e n t s h a l l b e
t h e C o n t r a c t o r ' s s o l e r e s p o n s i b i l i t y a n d s h a l l b e r e p o r t e d u n d e r t h e
C o n t r a c t o r s f e d e r a l a n d s t a t e t a x i d e n t i f i c a t i o n n u m b e r s . I f a P u r c h a s i n g
E n t i t y I s n o t e x e m p t f r o m s a l e s , g r o s s r e c e i p t s , o r l o c a l o p t i o n t a x e s f o r t h e
t r a n s a c t i o n , t h e C o n t r a c t o r s h a l l b e r e i m b u r s e d b y t h e P u r c h a s i n g E n t i t y t o
t h e e x t e n t o f a n y t a x l i a b i l i t y a s s e s s e d .
T h e S t a t e o f M i n n e s o t a S t a t e a g e n c i e s a r e s u b j e c t t o p a y i n g M i n n e s o t a
s a l e s a n d u s e t a x e s . T a x e s f o r S t a t e a g e n c i e s w i l l b e p a i d d i r e c t l y t o t h e
D e p a r t m e n t o f R e v e n u e u s i n g D i r e c t P a y P e r m i t # 1 1 1 4 .
I n v o i c e s
9 o f 4 2
9 5
Invoices shall be submitted to the Purchasing Entity at the address shown
on the Purchase Order. Invoices shall match the line items on the
Purchase Order.
7. Agreement Term
Pursuant to Min~ota law, the term of th.is. Agreement $hall be effective upon the date
of final executl9n by the State of Minnesota. thr<>Ugh Augl.llt 31, 2012. The Agreement
may be mutually renewed for two (2) additional ~n.year terms, or :one additional two-
year term, unless terminated pursuant to the terms of this Agreement.
8. Termination
The following provisions are applicable in the event that tt:teagreement is terminated.
A. Termination for Convenience
At any time, the Sta~ may termi•e this agreement, in whole or in part,
by giving the Contractor (3()ldaYt written notice; provided, however,
neither the State nor a Purchuing Entity h.as the right te terminate a
speclftc purchase orde,r fc,>r QOnvenience after it has l:)een issued if the
Product is ultimately accGf!ted.. At any time, 1Qe Contract<>r may terminate
this Agreement, in whole e>r in .part, by giving the WSCA/NASPO Contract
Administrator sbcly (60) days written· notice, Such termimtUon shall not
relieve the Contraotor of warranty ot ether SJrvlce obligations incurred
under the ~term~ of tnr. Ag"'ement. In the event of a canceHation. the
•
Contractor shatt be entftledfo payment. detetmlne(i on a pro rata basis, for •
work or Services satisfactorily perfonned and accepted.
B. TermiJ1atio.n"1for <iaus"e
Either party'tnay teimtnate·ffiis Ag'-emSllffor diuse baled upon material
breach of this Agreement by the other party, provJtted that the non-
breachlng party .shalt give the breach1ng party written notice specifying the
breach and shall afford the breaching party a reasonabfe opportunity to
correct the breach. If within thirty (30) ttaYt after receipt of a written notice
the breaching party has not:corrected the breach or, in the case of a
breach that cannot be corrected in thirty (30) days, begun and proceeded
in good faith to correct the breach, the non-breaching party may declare
the breaching party in default and terminate the Agreement effective
immediately. The non-breaching party shall retain any and all other
remedies available to it under the law.
C. A Purchasing Entity's Rights
In the event this Agreement ~ires or is terminated for any reason, a
Purchasing Entity shall retain Its rights in all Products and Services
accepted prior to the effective te,rmination date.
0. The Contractor's Rights
In the event this Agreement expires or is terminated for any reason, a
Purchasing Entity shall pay the Contractor all amounts due for Products
and Services ordered and accepted prior to the effective termination date
or ordered before the effective termination date and ultimately accepted. •
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9 . N o n - A p p r o p r i a t i o n
T h e t e r m s o f t h i s A g r e e m e n t a n d a n y p u r c h a s e o r d e r i s s u e d f o r m u l t i p l e y e a r s u n d e r
t h i s A g r e e m e n t i s c o n t i n g e n t u p o n s u f f i c i e n t a p p r o p r i a t i o n s b e i n g m a d e b y t h e
L e g i s l a t u r e o r o t h e r a p p r o p r i a t e g o v e r n i n g e n t i t y . N o t w i t h s t a n d i n g a n y l a n g u a g e t o t h e
c o n t r a r y i n t h i s A g r e e m e n t o r i n a n y p u r c h a s e o r d e r o r o t h e r d o c u m e n t , a P u r c h a s i n g
E n t i t y m a y t e r m l m ~ t e i t s o b l i g a t i o n s u n d e r t h i s A g r e e m e n t , i f s . u f f i c i e n t a p p r o p r i a t i o n s a r e
n o t m a d e b y t h e g o v e r n i n g e n t i t y . a t a l e v e l s u f f i c i e n t t o a l l o w f o r p a y m e n t o f t h e g o o d s
o r S e r v ~ s d u e f o r m u l t i p l e y e a r a g r e e m e n t s , o r i f o p e r a t i o n s o f t h e p a y i n g e n t i t y a r e
b e i n g d i s c o n t i n u e d . T h e P u r c h a s i n g E n t i t y ' s d e c i s i o n a s t o w h e t h e r s u f f i c i e n t
a p p r o p r i a t i o n s a r e a v a i l a b l e s h a l l b e � a c c e p t e d b y t h e C o n t r a c t o r a n d s h a l l b e f i n a l a n d
b i n d i n g .
A P u r c h a s i n g E n t i t y s h a l l p r o Y i d e p r i o r w r i t t e n n o t i c e , s i x t y ( 6 0 ) d a y s i f p o s s i b t e , o f i t s
i n t e n t t o t e r m i n a t e f o r r e a s o n c i t e d a b o v e . S u c h t e r m i n a t i o n s h a l l r e l i e v e t h e P u r c h a s i n g
t ; n t t i y , I ~ . o f f t Q e r s a n d . e m p l o y e e s . f r o m a n y r e s p o n s i b i l i t y o r l i a b i l i t y f o r t h e p a y m e n t o f
a n y f u r t h e r a m o u n t s u n d e r t h e r e l e v a n t P u r c h a s e O r d e r f o r u n d e l i v e r e d P r o d u . c t s a n d
S e r v i c e s .
1 0 . . S h i p m e n t a n d R i e k o f L o s s
A . A l l d e l i v e r i e s s h a l l b e 1 f . O . B . d e s t i n a t i o n , p r e p a i d a n d a l l o w e d . w i t h a l l
t f a r l s p D r t a t i o n a n d h a n d f i n g c h a r g e s i o o l u d e d i n t h e p r r l c e o f t h e P r o d u c t a n d p a i d
b Y t h e C o n t r a c t o r . R e s p o n s i b i l i t y a n d l i a b i l i t y f o r l o s s O F d a m a g e s h a l l r e m a i n
w i t h t h e C o n t r a c t o r u n t i l d e l i v e r y t o t l 1 e i d e n t i f i e d s h i p t o a d d r e s s w h e n
r e s P Q n s l b i l i t y a n d l i a b i l i t y f o r l o s s s h a l l p a s s t o t h e P u r c h a s i n g E n t i t y e x c e p t a s t o
l a t e n t d e f e c t s , f r a u d a n d C o n t r a c t o r ' s w a r r a n t y o b l i g a t i o n s .
B . W h e n e v e r a P u r c h a s i n g E n t i t y d o e s n o t a c c e p t P r o d u c t s a n d r e t u r n s t h e m
t o t h e C o n t r a c t o r , a l l r e i a t e G I d o c u m e n t a t i o n f u r n i s h e d b y t h e C o n t r a c t o r s h a l l b e
r e t u r n e d a l s o . U n l e s s o t h e r w f s e a g r e e d u p o n b y t h e P u r c h a s i n g E n t i t y , t h e
C o n t r a c t o r i s r e s p o n s i b l e f o r t h e p i c k - u p o f r e t u r n e d P r o d u c t s . T h e C o n t r a c t o r
s h a l l b e a r a u r i s k o f l o s s o r d a m a g e w i t h r e s p e c t t o r e t u r n e d P r o d u c t s e x c e p t f o r
l o s s o r d a m a g e d i r e c t l y a t t r i b u t a b l e t o t h e n e g l i g e n c e o r w r o n g f u l i n t e n t i o n a l a c t
o r o m i s s i o n o f t h e P u r c h a s i n g E n t i t y .
C . U n l e s s o t h e r w i s e a r r a n g e d b e t w e e n t h e P u r c h a s i n g E n t i t y a n d C o n t r a c t o r ,
a l l P r o d u c t s s h a f t b e s h i p p e d w i t h i n 3 t o 5 d a y s a f t e r r e c e i p t o f a v a l i d p u r c h a s e
o r d e r , b y a r e l i a b l e a n d i n s u r e d s h i p p i n g c o m p a n y .
1 1 . W a r r a n t i e s
A . T h e C o n t r a c t o r a g r e e s t o w a r r a n t a n d a s s w m e r e s p o n s i b i l i t y f o r e a c h
P r o d u c t t h a t i t l i c e n s e s , o r s e l l s , t o t h e P u r c h a s i n g E n t i t y u n d e r t h i s A g r e e m e n t i n
a c c o r d a n c e w i t h t h e C o n t r a c t o r ' s s t a n d a r d w a r r a n t i e s . T h e C o n t r a c t o r a g r e e s t o
t a k e l e g a l r e s p o n s i b i l i t y f o r t h e w a r r a n t y a n d m a i n t e n a n c e ( u n d e r w a r r a n t y ) o f a l l
P r o d u c t s f u r n i s h e d t h r o u g h t h i s A g r e e m e n t . T a k i n g l e g a l r e s p o n s i b i l i t y m e a n s
t h e � C o n t r a c t o r , e i t h e r d i r e c t l y o r i n d i r e c t l y , m u s t p r o v i d e w a r r a n t y a n d
m a i n t e n a n c e c a l l n u m b e r s , a c c e p t , p r o c e s s , a n d r e s p o n d t o t h o s e c a l l s , a n d b e
l e g a l l y l i a b l e f o r a n d p a y f o r t h o s e w a r r a n t y a n d m a i n t e n a n c e ( u n d e r w a r r a n t y )
a c t i ' V i t i e s a s i t a p p l i e s t o t h e s t a n d a r d w a r r a n t y t h a t c o m e s w i t h t h e P r o d u c t . T h e
C o n t r a c t o r a c k n o w l e d g e s t h a t t h e U n i f o r m C o m m e r c i a l C o d e a p p l i e s t o t h i s
A g r e e m e n t c o v e r i n g w a r r a n t y . I n g e n e r a l , t h e C o n t r a c t o r w a r r a n t s t h a t :
1 1 o f 4 2
9 7
1. The Product conforms to the specific technical information about the
Contractor's Products which is published in the Contractor's Product manuals or
data sheets.
2. The Product will meet mandatory speciftcatlons provided in writing to the
Contractor prior to reliance by the Participating Entity on the Contractor's
skill or judgment When It advised the Purchasing Entity about the
Product's abHHy to meet those mandatory specifications unless otherwise
noted ln Contractor's proposed quote to the Participating Entity.
3. The Product will be suitable for the ordinary purposes for which such
Product is used,
4. The Product has been properly designed and manufactured for its
lntende(f use. and ·
5. The Product is free of sl1nifieant defects in material and workmanship.
6. The Product is in the legal possession of the Purchasing Entity, as defined
ih Article 10 Shipment and Risk of Loss, before any warranty period
begins.
7. Exhibit A contains warranties tn effect as of the date of this Agreement.
The warranlfe8 wiH ·be flfTIHed in duration to the time period(&) provided in
Exhibit A. The warranties wftl not apply to use of a Product other than as
anticipated 'Bnd Intended by the Contraetor1 ·to a problem arising after
changes or modifications to the Products or operating system by any party
other thart the Contractor (tJnless expressly authorized in writing by the
Cd1mrilltQf}..AV~!b1tJJl#,.~a.,e.roduct icLco.njunction.sr:.00mbination with
.other f>rodM*1Ai'>r .aotwart1u1,ot autborized ~yJhe Contractor. The following
is a Ust of the warranties attached as Exhibit A:
a) Product warranty
b) Software warranty
c) Procurve warranty
B. Contractor may modify the warranties described in Exhibit A from time to
time with the prior approval of the WSCAINASPO Contract Administrator.
C. Warranty documents for Products manufactured by a third party shall be
delivered to the Purchasing Entity with the Products, as provided by the
Manufacturer.
D. The Contractor will provide the basic warranty coverage as listed in its
PSS. The HP-branded Products available in Bands 1through7 have a
manufacturer standard warranty period that ranges from one year to three years.
The Contractor offers the Purchasing Entities an ability to upgrade warranties, for
an additional fee, at the time of purchase of Products in the aforementioend
Bands. Contractor's Website lists the environmental certifications; and any self-
registration claims of EPEAT (bronze minimum) and Energy Star compliance,
applicable to the respective Product
12. Patent, Copyright, Trademark and Trade Secret Indemnification
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A.
B.
The Contractor shall defend, at its own expense, the State of Minnesota,
Participating and Purchasing Entities and their agencies against any claim
that any HP-Branded Product or Service provided under this Agreement
infringes any patent. copyright or trademark in the United States or Puerto
Rico, and shalt pay all costs, damages ahd attorneys• fees that a court
finally awards as a result ofany such cfaim. In addition, if any third party
obtains a judgment against a Purohasihg Entity based ~pon the
Contractor's trade secret infringement relating to any Product or Service
provided under this Agreemer1t, the Contractor agrees to· reimburse the
Lead State or Purchasing Entity for all~gts, attCJmeys1 fees anti the
amount oUhe judgment. To quatify fOf 'SUch defense and/or payment, the
Lead State or Participating or Purchasing Ef'ltity shall:
1. Give the Contractor prompt written notice of any claim;
2. Allow the Contractor to control the defEmee or. settlement ef the
cfaim; and
3. Cooperate with the Contractor In a reasonabte·way to facilitate the
defense or settlement of the claim.
If any Products or Service becomes. or In ttle Contractor's opinion is likely
to become the subject of a claim of infringement, the Contractor shall at its
option and expense:
1. Provide a Purchasing Entity the right to continue using the Products
or Services;
2. Replace or mOdify the Products or Services so that it becomes non-
infringing; or
3. Accept the return of the Product$ or$rvice,and refund an amount
equal to the depreciated val~oftfle'·retumed Proch.1cts or Service,
less the unpaid portion of the purchase price anti any other
amounts, Which are .due to the Contractor. The Contractor's
obligation will.be void as to any Products or·Services modified by
the Purchasing Entity to the extent such modification is the cause of
the claim.
C. The Contractor has no obligation for any cfaim of Infringement arising
ftom:
1. The Contractor's compliance with the Purchasing Entity's or by a
third party on the Purchasing Entity's behatf designs, specifications,
or instructions;
2. The Contractor's use of technical information or technology
provided by the Purchasing Entity;
3. Product modifications by the Purchasing Entity or a third party;
4. Product use prohibited by Specifications or related application
notes; or
5. Product use with Products that are not the Contractor branded .
13. Price Guarantees
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The Purchasing Entitfes shall pay the lower of the prices contained in the PSS or
an AnnounC$d Promotion Price, Educational Discount Price, General Price
Reduction price, Trade-In price, or if applicable to Purchasing Entity its available
Sta.n<Ulrd C<mfiguratioh price or Per Transaction Multiple Unit Discount. Only
Gerwral Price Reducti<:ln p.rtce decreases will apply to all subsequent Purchase
Ordert accepted by Contractor after the date of the issuance of the General
Price ReductiQn prices.
The initial baee-llne and ·Cumulative Volume Discounts will be submitted to the
Lead Stat&by the Contractor in a format agreeable to both parties. The
if'lcre8Md price· discount represented in the Cumulative Volume Discount will
apply to all future orders. until the next level of cumulative volume ls in effect.
14. Product and Sarvise 8Chedule
The Contraett>r agree& to maintain the PSS in acoordance with the following
provisions:
A. The PSS pvlces for Products and Services wili conform to the guaranteed
prices discount leveis on file with WSCAINASPO Contract Administrator
for the foJlowins Products:
Band .1 -Seners·
Band 2 -Workstations
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~f.1·.3~ Prio-rs
BalWt 4 -Stbrage $dfutions •
BandS-PDAs
Ekntd6-'lmstrootkmal Packages (Bundles)
Bind 7 -Momtors
Operiltlnt ~-
Lacal Area, Networks
Dig1t;1I ProJectPrs ·
B. The 'Contractor may change the price of any Product or Service at any
tim&, based upon documentea baseline price changes, but the guaranteed
price discount levels shall remain unchanged during the agreed period
unress or until prior approval is obtained from the WSCAINASPO Contract
Admlnistralor. The Contractor agrees that the PSS on the State's
administration wef>site shall contain a single, uniform WSCA price for
configurations and items. Failure to comply with this requirement will be
grounds for further action to be taken against the Contractor.
C. The Contractor may make model changes; add new Products, and
Product upgrades or Services to the PSS in accordance with Item 15.
Product Substitutions, below. The pricing for these changes shall
incorporate, to the extent possible, comparable price discount revels
approved by the WSCAINASPO Contract Administrator for similar
Products or Services.
D. The Contractor agrees to delete obsolete and discontinued Products from
the PSS on a timely basis.
E. The Contractor shall maintain the PSS on a Contractor supplied Internet
web site.
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1 5 . P r o d u c t S u b s t i t u t i o n s
A . S u b s t i t u t i o n o f u n i t s / c o n f i g u r a t i o n s
M M D a n d t h e W S C A D i r e c t o r s a c k n o w l e d g e t h a t i n d i v i d u a l u n i t s a n d
c o n f i g u r a t i o n s m a y s t o p b e i n g p r o d u c e d d u r i n g t h e l i f e o f t h e r e s u l t i n g
c o n t r a c t s . S u b s t i t u t i o n o f d i f f e r e n t u n i t s a n d c o n f i g u r a t i o n s w i H b e
p e r m i t t e d w i t h t h e p r i o r w r i f t e n a p p r o v a l o f t h e W S C A / N A S P O C o n t r a c t
A d m i n i s t r a t o r . T h i s s u b s t i t u t i o n i s s t t h e s o l e d i s c r e t i o n o f t h e
W S C A I N A S P O C o n t r a c t A d m i n i s t r a t o r , s u b j e c t o n l y t o r e v i e w a n d
~ p p r o v a l o f t h e W S C A I N A S P O C o n t r a c t A d m i n i s t r a t o r .
B . A d d i t i . o n o f u n i t s l c : o n f i g u r a t i O n s .
M M D a n d t h e W S C A D i r e c t o r s a e l ( n o w t e d g e t h a t w i t h t h e e v o l u t i o n o f
t e c h n o l o g y , n e w , e m e r g i n g u n i t s s n d c o ' n f i g u r a t i ~ n s w i l l d e v e l o p . A d d i t i o n
o f t h e s e n e w . e m e r g m g u n i t s m a y b e p e r m i t t e d , w i t h t h e p r i o r a p p r o v a l o f
t h e W S C A / N A S P O C o n t r a c t A d m i n i s t r a t o r a n d t h e W S C A D i r e c t o r s . T h e
a d d i t i o n o f n e w . e m e r g m g u n i t s a n d s o a f i g u r a t i o n s i s a t t h e s o l e d i s c r e t i o n
o f t h e W S C A I N A S P O C o n t r a c t A d m i n i s t r a t o r , s u b j e c t o n l y t o r e v i e w a n d
a p p r o v a l o f t h e W S C A D i r e c t o r s .
1 6 . T e c h n i c a l S u p p b r t
T h e C o n t r a c t o r a g r e e s t o m a i n t a i n a t o l l . f r e e t e e h r t t c a l s u p p o r t t e l e p h o n e l i n e .
T h e l i n e s h a l l b e a c c e s s i b l e t o P u r e h a s i n g E n t i t y p e r s o n n e t w h o w i s h t o o b t a i n
c o m p e t e n t t a c h n i c a t . a s s i s t a n c e r e g a i ; d i n g t h e 7 h a r d W a r e a n d � s o f t w a r e i n s t a l l a t i o n
o r o p e r a t i o n o f P r o d u c t s s u p p U e d � b y t h e C o n t r a c t o r d u r i n g t h e P r o d u c t w a r r a n t y
p e r i o d o r d u r m g a . s u p p o r t a g r e e m e n t
1 7 . T a k e b a c k a m l ' O t h e r E n v i r o n m e n t a l P r o g r a m s
T h e C o n t r a c t o r a g r e e s t o m a i n t a i n f p r t h e t f ! t r m o f t h i s A g r e e m e n t , a n d a l l
r e n e w ~ s / e x t e n s i o n s t h e r e o f , p r o g r a m s a s d e s c r i b e d i n t h e i r r e s p o n s e t o t h e
R F P , i n c f u d i n g b u t n o t l i m i t e d t o t h e f o l l o w i n g p a r a s r a p h s .
A . T a k e b a c k / R e c y c l i n g o f C P U s , s e r v e r s , m o n i t o r s , f l a t p a n e l d i s p l a y s ,
n o t e b o o k c o m p u t e r s , a n d p r i n t e r s . C o s t s ~ r : e H s t o n t h . e w e b s i t e .
B . E n v i r o n m e . n t C o m p l i a n c e w i t h t h e f o l l o w i n g s t a n d a r d s : B l u e A n g e l ,
E c o L o g o , E n e r g y S t a r , E P E A T ( b y l e v e l ) , G r e e n G u a r d , N o r d i c S w a n , a n d T C O .
C . P r o d u c t l a b e l i h g o f c o m p l i a n c e w i t h I t e m s B a b o v e , a s w e l l a s a
i d e n t i f i c a t i o n o f s u c h i n f o r m a t i o n . o n t h e w e b s i t e .
1 8 . P r o d u c t D e l i v e r y
1 9 .
C o n t r a c t o r a g r e e s t o m a k e . a r e a s o n a b l e e f f o r t t o d e l i v e r P r o d u c t s t o P u r c h a s i n g
E n t i t i e s w i t h i n t w e n t y ( 2 0 ) b u s i n ~ d a y s o r l e s s a f t e r r e c e i p t o f a v a l i d P u r c h a s e
O r d e r , o r i n a c c o r d a n c e w i t h t h e s c h e d u l e i n t h e P u r c h a s i n g E n t i t y ' s P u r c h a s e
O r d e r , w h e r e t h e t i m e f r a m e f o r r e q u i r e d d e l i v e r y i s g r e a t e r t h a n t w e n t y ( 2 0 )
b u s i n e s s d a y s o r a s o t h e r w i s e m u t u a l l y a g r e e d b y t h e P u r e h a s i n g E n t i t y a n d
C o n t r a c t o r .
F o r c e M a j e u r e
N e i t h e r p a r t y h e r e t o s h a l l b e c o n s i d e r e d i n d e f a u l t i n t h e p e r f o r m a n c e o f i t s
1 5 o f 4 2
1 0 1
obligations hereunder to the extent that performance of any such obligations is
prevented or delayed by acts of God, war, riot or otl'ler eauses beyond the
reasonable control of the party unless the act or occurrence could have been
rea$0nably foreseen and reasonable action col,dd have been taken to prevent tl'le
delay or failure .to perform. A party defaulting under this provision must provide
the other: party prompt written notice of the default and take all necessary steps
to bring about performance as soon as praQicable.
20. Record$ and Audit
Per Minn. Stat. § 16C.05, Subd. 5, the books. recotc:ts, documents, and
accounting procedures and practices of the Contractor attd fts employees,
agtnt&, Qr subcontracton> relevant to the Min~ta transactioA& must be made
avaff~ and sut;.Ject to.examination by the eQntracting.agency qr its agents, the
Leglsfative .Audit and/or the State Auditor fQr a minimum of six YJISrB after the end
of th& Contract or trans.action. ·
Unless otherw4se required by other tl'lan Mtn~ta PurehasiAg Entity governing
law, suoh remrds relevant 10 otl'ler Purchasing cnllty traA~ons shall be
subject to examination by appropriate government a11ldrilies .for a period of
three years from the date of acceptance of the Purchase Order.
21. Independent Contractor
The&ntract.orandits agents and·employees,are.tndependent contractors and
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are not,employ.ee9 of the State of Minnesota or of any Participating Enttty. The •
Contractor·has no authorization, express.orimplled tobindthEfl..'811dState,
NASPO. WSCA or participating entity to any a1re.aments, ,HUlements, liability or
understanding with other third Pr.:trti~ wha~ver. aWif ·'pas ns>t tp perfomJ any
acts as agent tor the Lead State, NASPO, WSCA, or ParflCfpatmg Ehtity. exaept
as expressly set forth herein. The Contractor and its 11gents artd employees shall
not aoorue leave, retirement, Insurance, bonding, use of state vehicles, or any
other benefits afforded to employees of the Lead State or Pbrtiolpating Entity as
a result of this Agreement.
22. Use of Servicfng Subcontractors
The Contractor may subcontract Services and purchase order fulfillment and/or
support fn aceordance with the following paragraphs. However, the Contractor
shall remain solely responsible for the performance Gt this Agreement.
A Reseller Agent, Service Provider or Servicing Subcontractors shall be
identified individually or by class in the applicable Participating Addendum.
or as noted in the Participating Addendum on the Purchasing Entitles
extranet site. The ordering and payment process for Products or Services
shall be defined in the Participating Addendum.
23. Payments to Subcontractors
In the event the Contractor hires subcontractors to perform all or some of the
duties of this Contract, for state agency Purchase Entities in tl'le Lead State, the
Contractor understands that in accordance with Minn. Stat.§ 16A.1245 tl'le
Contractor shall, within ten (10) days of the Contractor's receipt of payment from
the Lead State Purchasing Entity, pay all subcontractors having an interest in tl'le •
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a p p l i c a b l e P u r c h a s e O r d e r t h e i r s h a r e o f t h e p a y m e n t f o r u n d i s p u t e d S e r v i c e s
p r o v i d e d b y t h e s u b c o n t r a c t o r s . T h e C o n t r a c t o r i s r e q u i r e d t o p a y i n t e r e s t o f 1 -
1 . / 2 p e r c e n t p e r m o n t h o r a n y p a r t o f a m o n t h t o t h e s u b c o n t r a c t o r o n a n y
u n d i s p u t e d a m o u n t n o t p a i d o n t i m e t o t h e s u b c o n t r a c t o r . T h e m i n i m u m m o n t h l y
i n t e r e s t p e p a l t y p a y m e n t f o r a n u n p a i d , u n d i s p u t e d b a l a n c e o f $ 1 0 0 o r m o r e w i l l
b e $ 1 0 ~ F o r a n u n P E i k t b a l i t n c e o f l e s s t h a n $ 1 0 0 , t h e a m o u n t w i l l b e t h e a c t u a l
p e n e l t y d u e . A s U . b C o n t r a c t t h a t t a . k e s c i v i l a c t i o n a g a i n s t t h e C o n t r a c t o r t o c o l l e c t
f n t e r e s t p e n a b i e s $ O d p r e v a i l s w i l l b e e n t i t l e d t o i t s c o s t s a n d d i s b u r s e m e n t s ,
i n d u d i n g a t t o r n e y $ f e e s t h a t w e r e l n c u r r e . d i n b r i n g i n g t h e a c t i o n . T h e C o n t r a c t o r
a g r e e s t o t a k e a l l s t t t p s n e e & $ s a r y t o c o m p l y w i t h s , a i d s t a t u t e . A c o n s u l t a n t i s a
s u b C o n t r a e r o r u n d e r 1 h l s c o n t r a c t . N o t w i t h s t a n d i n g , f o r t h e p u r p o s e s o f t h i s
S e c t i o n 2 3 . t h i s s e c t i o n . s h a l l n o t a p p l y t o C o n t r a c t o r ' s o b l i g a t i o n s l o . i t s b u s i n e s s
d e v e l o p m e n t p a r t n e r s , i n c l u d i n g i t s a u t h o r i z e d r e s e l l e r s a n d s e r v i c e p r o v i d e r s ,
w h e r e C o n t r a c t o r ' s o b l l g a t l o n s t o i t s p a r t n e r s a r e b o u n d b y t h e t e r m s o f a
s e p a r a t e b u s i n e s s d e v e l o p m e n t p a r t n e r a g r e e m e n t b e t w e e n t h e p a r t n e r a n d t h e
C o n t r a c t o r ; I n t h e e v e n t t h e C o n t r a c t o r f a n s t o m a k e t i m e l y p a y m e n t s t o a
s u b C o n t r & c t b r , t h e s t a t & m a y , a t l t s s o l e o p t i o n a n d d l s c r e t r o n , p a y a
s u b o o n t r a c t o t o r & u l t r ' l i e r a n y a m o u n t s . d u e f r o m t h e C o n t r a c t o r a n d d e d u c t s a i d
p a y m e n t f r o m a n y r e m a i n i n g a m o u n t s d u e t h e C o n t r a c t o r . B e f o r e a n y s u c h
p a y m e ' 1 t i s m a d e t o t i s u b o o n t r a c t o r o t s u p p l i e r , t h e S t a t e s h a l l p r o v i e l e t h e
C o n t r a c t o r w r t t t e n n o t i c e t h a t p a y m e n t W i l l b e m a d e d i r e c t l y t o a s u b c o n t r a c t o r . I f
t h e r e a r e n o t r e m a i n i n g o u t s t a n d i n g p a y m e n t s t o t h e C c m t r a c t o r , t h e S t a t e s h a l l
h a v e n o o b l i g a t i o n t o p a y o r t o s e e t o t h e p a y m e n t o f m o n e y t o a s u b c o n t r a c t o r
e x c e p t a s � m a y o t h s w t s e b e r e q u i r e d b y l a w .
T h e C o n t J a B t o . r s h a l l e n s u r e t h a t t h e s u b c o n t r a c t o r t r a n s f e r s a l l i n t e l l e c t u a l o r
i n d u s t r i a l p r o p e r t Y r i g h t s , i n c l u d i n g b u t n o t l i m i t e d t o a n y c o p y r i g h t i t m a y h a v e i n
t h e w o r k p e r f o r m e d u n d e r t h i s C o n t r a c t , c o n s i s t e n t w i t h t h e i n t e l l e c t u a l p r o p e r t y
r i g h t s a n d o w n e r s h i p s e c t i o n s o f t h i s C o n t r a c t . I n t h e e v e n t t h e C o n t r a c t o r d o e s
n o t o b t a i n t h e i n t e l l e c t u a l p r o p . e r t y r i g h t s o f t h e s u b c o n t r a c t o r c o n s i s t e n t w i t h t h e
t r a n s f e r o f r ( l t i t s u n d e r t h i s C o n t r a c t , t h e S t a t e m a y a c q u i r e s u c h r i � h t s d i r e c t l y
f m m . t h e s u b c o n t r a c t o r . A n y a n d a l l c o s t s a s s o c i a t e d w i t h s u c h a d i r e c t t r a n s f e r
m a y b e d e d u c t e d f r o m $ n y a m o u n t d u e t h e C o n t r a c t o r .
I n d e m n i f i c a t i o n , H t i J l d H a r m l e s s a n d L i m i t a t i o n o f L i a b i l i t y
T h e C o n t r a c t o r s h a l l i n d e m n i f y , p r o t e c t , s a v e a n d h o l d h a r m l e s s t h e L e a d S t a t e ,
P a r t i c i p a t i n g E n t i t i e s , a n d i t s a g e n c i e $ a n d e m p l o y e e s , f r o m a n y a n d � a l l c l a i m s o r
c a u s e s o f . a c t i o n , i n c l u d i n g a t t o r n e y ' s f e e s f o r p e r s o n a l i n j u r y o r d a m a g e t o r e a l
o r t a n g i b l e p e r s o n a l p r o p e r t y a r i s i n g f r o m t h e n e g l i g e n t o r w i l l f u l a c t s o r
o m i s s i o n s o f p e r f o r m a n c e o f t h e C o n t r a c t b y t h e C o n t r a c t o r o r i t s a g e n t s ,
e m p l o y e e s , o r s u b c o n t r a c t o r s . T h i s c l a u s e s h a l l n o t b e c o n s t r u e d t o b a r a n y
l e g a l r e m e d i e s t h e C o n t r a c t o r m f l t y n a v e w i t h t h e S t a t e ' s o r P a r t i c i p a t i n g E n t i t i e s '
f a i l u r e t o f u l f i l l i t s o b l i g a t i o n s p u r s u a n t t o t h e C o n t r a c t .
C o n t r a c t o r , i t s p r i n c i p a l s , m e m b e r s a n d e m p l o y e e s s h a l l n o t b e l i a b l e t o t h e S t a t e
o r a n y P u r c h a s i n g E n t i t y , u n l e s s o t h e r w i s e s t a t e d i n t h e a p p l i c a b l e P a r t i c i p a t i n g
A d d e n d u r n , f o r a n y a c t i o n s , d a m a g e s , c l a i m s , l i a b i l i t i e s , c o s t s , e x p e n s e s , o r
l o s s e s I n a n y w a y a r i s i n g o u t o f o r r e l a t i n g t o t h i s C o n t r a c t o r t h e g o o d s p r o v i d e d
o r S e r v i c e s p e r f o r m e d h e r e u n d e r f o r a n y a m o u n t i n e x c e s s o f t h e g r e a t e r o f t w o -
m i l l i o n d o l l a r s ( $ 2 , 0 0 0 , 0 0 0 ) o r t h e v a l u e o f t h e P u r c h a s e E n t i t y ' s p u r c h a s e o r d e r
1 7 o f 4 2
1 0 3
used to acquire the Products and Services that are the subject of the Purchasing
Entity's claim. Contractor's liability for damage to real or tangible property
incurred on a per order basis shall not exte8d two-million dollars. This limitation
of liability does not apply to damages for bodHy lnJ1Jry or death caused by the
Contractof's negligence, or to Contractor's obligation to indemnify, defend and
hold the State harmless against Intellectual property infringement or copyright
claims under paragraph 12 ()f this Agreement. This rndemnlfieatlon does not
include lfablHties caused by the State's or Pµrchasing Entity's negligence, or
fntentional wrong doing.. lh no event shall the Con1ractot .be fiabfe for any
Indirect, special, pun1tive, or eonsequential Cfemagas arising out of this Contract
or the use of the Products or Services purchased by the Purchasing Entity
herel'.tnder;
25. Amendmena
Contract amendments,shafl be negotiated by tile State with the Contractor
whenever necessary to address onges in the terms and oondltions, oosts,
timetable, or increased or dee~ scope Q:f WC>fh, This Agreement shall be
amended only by wfitten in&trumentexeQUted ~·the P•rties. An aJ>proved
Contract amendment means one.appro~ bvtheauthoriiecl signatories of the
Contractor and the State as required ay law.
26. Scope of Agreement
•
This Agreement incorporates all of the aQrel!m'\enfS of the parti«ils conQeming the •
subject matter of this Agreement. No prior agreements, verbal or otherwise, of
the perti• ot their agentS ~hall ~ valid or e11forceable untess emb()(iied in this
AQreefffEjnl: ··· ·~ ·
27. Sevenibility
If any provision of this Contract, including Items inoorporated by reference, Is
found to be Illegal, unenforoeable, or void, by a oourt of competent jurisdiction
then both the State and the Contractor shall be retlevet:I of all obligations arising
under such provision. If the remainder otthis Conlract is capable of
performance. it shall not be affected by such declaration or finding and shall be
fully performed.
28. Enforcement of Agreement/Waivers
A. No covenant, condition, duty, obligation, or undertaking contained in or
made a part of this Contract shall be waived except by the written consent
of the parties. Forbearance or indulgence In any form or manner by either
party in any regard whatsoever shall not dt>nstitute a waiver of the
covenant, condltioh, duty, oblfgation, or undertaking to be kept, performed,
or discharged by the other party. Untll complete performance or
satisfaction of all such covenants, oonditions, duties, obligations, and
undertakings, the forebearing/indulging party shall have the right to invoke
any remedy available under law or equity, notwithstanding any such
forbearance or indulgence.
B. Waiver of any breach of any provision of this Contract shall not be
deemed a waiver of any prior or subsequent breach. No term or condition •
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of this Contract shall be held to be waived, modified, or deleted except by
an instrument, in writing, signed by the parties hereto.
C. Neither party's failure to exercise any of its rights under this
Contract will constitute or be deemed a waiver or forfeiture of those rights.
29. Web Si1' Malntenance
A. The Contractor agrees to maintain and support an Internet website linked
to the State's administration website for access to the PSS, service
selection assistance, problem resolution assistance, billing concerns,
configuration assistance, Product·descriptione, Produd specifications and
other aids descrtbed in the RFP, and/or In accordance with instructions
provided by the WSCA/NASPO Contract Administrator. The Contractor
agrees that the approved PSS on the State's admimstration website shall
Cf.)ntain a single, uniform WSCA price for conftguratioes and items.
Failure to comply With this requirement will be grounds f&r further action to
be taken against the Contractor.
B. The Contractor agrees to maintain and support Participating State and
Entity Internet websites for access to the specfflo Participatl'hg Entity PSS,
as well as all other items listed in Item 29A. above. The·webliife shall
have the ability to hold quotes for 45 days, as well as the ability to change
the quote.
c. The Contrador may provide eledronic commerce assistance for the
e~tronio submission ·Of Purchase Orders, purchase order tracking and
reports.
0. fhe Contractor may not make changes to the website format as defined in
Contractor's RFP Section 4, Electronic Commerce respOnse without
notifying the WSCNNASPO Contract Administrator and receiving written
approval of the changes.
30... Equal .Opportunity Compliance
The Contractor agrees to abide by all applicable federaf laws, and the laws,
regulations, and executive orders pertaining to equal employment opportunity, of
the $tate in which its primary place of business is located. lri accordance with
such laws, regulations, and executive orders, the Contractor agrees that no
persorfin the United States shall, on the grounds of race, color. religion, national
origin, sex, age, veteran status or handicap, be excluded from employment with
or participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity performed by the oontrador under
this Agreement. If the Contractor is found to be not in compliance with these
requirements during the life of this Agreement, the Contractor agrees to take
appropriate steps to correct these deficiencies.
The Contractor certifies that it will remain in compliance with Minn. Stat. §
363A.36 during the life Of the Contract.
31. Governing Law
Thi$ Agreement shall be governed and construed in accordance with the laws of
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the Lead State. The construction an(I effect of any Participating Addendum or
order against this Agreement shall be governed by and construed in accordance
with the laws of the Purchasing Entity's state. Venue for any claim, dispute or
action concerning the comitruction and effect of the Agreement shall be in the
Lead State. Venue for any claim, dispute or actjon concerning an order placed
against this Agreement or the effeCt of a Participating Addendum shall be in the
Purchasing Entity's state;
32. Change In CQn~ctor Representatives.
Centractor shall appoint a primary representativ&, Contractor WSCA Program
Manager, to work with the WSCA/NASPO Cantract Administrator to maintain,
support and marl<ettftls.Agreemel'lt. The Contractor shall notify the
WSCAINASPO Contract AdminiatratOr of changes fn the Cantractor primary
representati\fe, ContraoterWSCA Program Manager, in writing, and in advance if
f'OSSlble. The State reeeMMJ tl'te right to r~uinl) .a change in Contractor's then-
current primary representative if the as8igned repr$sentative is not, in the eplnion
of the State, adequately serving the needs· of the Lead State and the
PartiCipating Entities.
33. Reteaee
•
The Cotittactor, upon final payment of the amount due under this Agreement,
releases the Lead State and Participating Entities, its officers and employees,
from alt•ntractaat liabilities, ·clalmsand·obtigatiens'whatsoever arising from or
·under this Agreement. The Cantractor agrees not to purport to bind the Lead •
State or any Participating Entity to any obligation, unless the Contractor has
expr.E¥S-.w®f:Nl.@uthodty~-doJK>~ then "°"'Y .w\t"in#le ;Strict limlts;ef the
authodty.
34. Data Practices
A. The Contractor and the Lead State must comply with the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13 (and where applicable,
if the state contracting par\y is part of the judicial branch, with the Rules of
Public Access to Records Qf the Judicial Branch promulgated by the
Minnesota Supreme Court as the same may be amended from time to
time) as it applies to all data provided by the Lead State to the Contractor
and all data provided to the Lead State by the Contractor. In addition, the
Minnesota Government Data Practices Act applies to all data created,
collected, received, stored, used, maintained or disseminated by the
Contractor in accordance with this Contract that is private, nonpublic,
protected nonpublic, or confidential as. defined by the Minnesota
Gevemment Data Practices Act, Ch. 13 (and where applicable, that is not
accessible to the public under the Rules of Public Access to Records of
the Judicial Branch).
B. In the event the Contractor receives a request to release the data referred
to in this article, the Contractor must immediately notify the State. The
State will give the Contractor instructions concerning the release of the
data to the requesting party before the data is released.
c. Sections 34.A through B above apply to transactions between Contractor
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a n d a p p l i c a b l e L e a d S t a t e P u r c h a s i n g E n t i t i e s . C o n t r a c t o r a g r e e s t o b e
b o u n d b y t h e s t a t u t o r i l y r e q u i r e d d a t a p r a c t i c e s r e q u i r e m e n t s a s o u t l i n e d
i n t h e P a r t i c i p a t i n g A d d e n d u m o f a P a r t i c i p a t i n g S t a t e o r P a r t i c i p a t i n g
E n t i t y .
N o t w i t h s t a n d i n g t h e a b o v e , t h e p a r t i e s a g r e e t h a t a n y c o n f i d e n t i a l
i n f o r m a t t o n r e q u i r e d t o b e e x c h a n g e d w i l l b e d o n e s o u n d e r t h e t e r m s o f a
m u t u a l l y a g r e e d u p o n , s i g n e d c o n f l d e n t i a l f t y a g r e e m e n t .
a s . O r g a n i z a t i o n a l C o n f l i c t s o f I n t e r e s t
A . T h e C o n t r a c t o r w a r r a n t s t h a t , t o t h e b e a t o f i t s � k n o w l e d g e a n d b e l i e f , a n d
e x c e p t a s o t h e r w i s & d i s c l o s e d , t h e r & a r e n o t r e l e v a n t f t f t r t s o r
c i r c u m s t a n c e & w h i c h c o u l d g i v e r i s e t o o r g a n i z a t i o n s ! c o n f l i c t s o f i n t e r e s t .
A n o r g a n i z a t l o n a t c o n f l i c t o f i n t e r e s t e X 1 1 t s w h e n , b e c a u s e o f e X i s t l n g o r
p l a n n e d a c t N i t i e s o r b e o s u s e o f r e l a t 1 o n s h l J $ w f t h o t h e r p e r s o n s :
" a C o n t r a c t o r i s u n a b l e o r p o t e n t i a l l y u n a b l e t o r e n d e r i m p a r t i a l
a s s i s t a n c e o r a d v i c e t o t h e S t a t e :
" t h e C o n t r a c t o r ' s o b j e c t i v i t y i n p e r f o r m i n g t h e w o r k i s o r m i g h t b e
o t h e r w i s e i m p a i r e d ; o r
" t h e C o n t r a c t o r h a s a n l J n f a i r c o m p e t i t i v e a d v a n t a g e .
B . T h e C o n t r a c t o r a g r e e s t h a t i f a n o r g a n i z a t i o n a l c o n f l i c t o f i n t e r e s t I s
d i s c o v e r e d a f t e r a w a r d , a n i m m e d i a t e a n d f u l l d i s c l o s u r e i n w r i t i n g s h a l l b e
r n a d e t o t h e A s s i s t a n t D i r e c t o r o f t h e D e p a r t m e n t o f A d m i n i s t r a t i o n ' s
M a t e r i a l s M a n a g e m e n t D i v i s i o n t h a t s h a l l i n c l u d e a d e s c r i p t i o n o f t h e
a c t i o n t h e C o n t r a c t o r h a s t a k e n o r p r ( ) f ! ) o s e s t o t a k e t o : a v o i d o r m i t i g a t e
s u c h c o n f l i c t s . I f a n o r g a n i z a t i o n a l c o n f l i c t o f i n t e t e s t t s d e t e r m i n e d t o
e x i s t , t h e S t a t e m a y , a t i t s d i s c r e t i o n , c a n c e l t h e C O n t r a c t . I n t h e e v e n t t h e
C o n t r a c t o r . w a s , a w a r e o f a n o r g a n i . z a t i o n a ~ r c o n f l i c t o f i n t e r e s t p r i o r t o t h e
a w a r d o f t h e C o n t r a c t a n d < ! l i d n o t d i s c l o s e t h e c o n f l i c t t o t h e
W S C A I N A S P O C o n t r a c t A d m i n i s t r a t o r , t h e S t a t e m a y t e r m i n a t e t h e
C o n t r a c t f o r d e f a u l t . T h e p r o v i s i o n s o f t h i s c l a u s e s h a l l b e i n c l u d e d i n a l l
s u b c o n t r a c t s f o r w o r k t o b e p e r f o r m e d , a n d t h e t e r m s " C o n t r a c t . "
" C o n t r a c t o r , " a n d ' W S C A I N A S P O C o h t r a c t A d m i n i s t r a t o r " m o d i f i e d
a p p r o p r i a t e l y t o p r e s e r v e t h e S t a t e ' s r i g h t s .
3 6 . R e p l a c e m e n t P a r t s
U n l e s s o t h e r w i s e r e s t r i c t e d i n a P a r t i c i p a t i n g A d d e n d u m o r m a i n t e n a n c e s e r v i c e
a g r e e m e n t , r e p l a o s m e n t p a r t s m a y b e m a n u f a c t u r e r - c e r t i f i e d r e f u r b i s h e d p a r t s
c a r r y i n g O E M w a r r a n t i e s .
3 7 . F C C C e r t i f i c a t i o n
3 8 .
T h e C o n t r a c t o r a g r e e s t h a t E q u i p m e n t s u p p l i e d b y t h e C o n t r a c t o r m e e t s a l l
a p p l i c a b l e F C C C e r t i f i c a t i o n s . I m p r o p e r , f a l s e l y c l a i m e d o r e x p i r e d F C C
c e r t i f i c a t i o n s a r e g r o u n d s f o r t e r m i n a t i o n o f t h i s A g r e e m e n t f o r c a u s e .
S i t e P r e p a r a t i o n
A P u r c h a s i n g E n t i t y s h a l l p r e p a r e a n d m a i n t a i n i t s s i t e i n a c c o r d a n c e w i t h w r i t t e n
i n s t r u c t i o n s f u r n i s h e d b y t h e C o n t r a c t o r p r i o r t o t h e s c h e d u l e d d e l i v e r y d a t e o f
2 1 o f 4 2
1 0 7
any Products and snail bear the costs associated with the site preparation.
39. Auignmen.t
The Contractor shall not sell, transfer, assign, or otherwise dispose of this
Contracx or any portion hereof or of any right. title, or inter~t herein without the
prjor writl:•O QOO~flt of the State's authorized agent. Such oonsent shall not be
unreasonably withheld. The Contracior shall gi'Mil written notice to the State's
authorized agent of such a possibility at least 30 days prior to the sale. transfer.
assignment, or other disposition of this Contract. r=allure to do so may result in
th<t Contraater taan1 hatdil!I defat.1lt. This ilOIHSnt requirement ·inciudes
reassignmtf't of ibis· Oontul.et due to a change in ownemhip 1. merger, or
aoquisition ofthetl<>F&~r.or its subsidiary or affiliated QOrporations. This
•Ctio1,•ball not be. QOne~ as prohlblttng the ContraGtor's right to assign this
CoAtreQt to '9~tl1' to provide some of the Servi~s hereunder.
~91WJths•ndtrlG the fontgoing acknowledgment, the Contractor shall remain
SE>lely liable for all perfOttr\lhce required and proVitfed under the terms and
conditions of this Contract. The Contracior may assign payments in accordance
with:s~e,pr8Visi0na elated In a Participating Addendum. ·
40. WSCAINASPO Contract Administrator
The State aftfllr appcfntarl WSCAINASPO contract Administrator Whose duties
shall inetude but net be:limited to the following;
•
~. ·TM WSCJVNA$Ptfbonttact Administrator may Provide· fnstructions •
oon~mrng the cimtetlts of the Contractor's website. ·
S'; . ~t9.tt~Q.CPntrecxAdministrator Wilt fJloiJJt•dispute resolution
.~"~*-~Oh~ af1dPurehasing Entitle• Unresolved disJ)utes
shall be preBMte.d to the Statt:J for faoilita~n of re$olution.
C. Th&. WSCA/NASPO Contract AdminiStrator shall promote and support the
use of th18 Agreement by NASPO members and other Participating
Entities.
D. The WSCAINASPO Contracx Administrator shall advise the State
r~._rdlng the Contractor's performance under the terms and conditions of
this Agreement
E. The WSCA/NASPO Contract Administrator shall receive and approve
quarterly price ag(eement utilization reports and the administration fee
payments.
F. The WSCA/NASPO Contract Administrator shall periodically verify the
Product and Service prices in the PSS conform to the Contractor's volume
price and other guarantees. The WSCA/NASPO Contract Administrator
may require the Contractor to perform web site audits to accomplish this
task.
G. The WSCAINASPO Contract Administrator shall conduct annual
Contractor performance reviews.
H. The WSCA/NASPO Contract Administrator shall maintain an Agreement
adminiStration website containing timely and accurate information. •
22 of42
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4 1 . S u r v i v a l
T h e f o l l o w i n g r i g h t s a n d d u t i e s o f t h e S t a t e a n d C o n t r a c t o r w i l l s u r v i v e t h e
e x p i r a t l e n o r c a n c e l l a t i o n o f t h e r e s u l t i h g C o n t r a c t . T h e s e r i g h t s a n d d u t i e s
i n c l u d e , b u t a r e n o t l i m i t e d t o P a r a g r a p h 1 2 . P a t e n t , C o p y r i g h t , T r a d e m a r k a n d
T r a d e S e c r e t I n d e m n i f i c a t i o n ; P a r a g r a p h 2 0 . R e c o r d s a n d A u d i t ; P a r a g r a p h 2 4 .
I n d e m n i f i c a t i o n . H o l d H a r m l e s s , a n d L i m i t a U o n o f L i a b i l i t y ; P a r a g r a p h 3 1 ,
G o v e m i n g l a w ; P a r a g r a p h 3 4 . D a t a P r a c t i c e s ; a n d P a r a g r a p h 5 2 . R i g h t t o
P u b l i s h . S o f t w a r e l i c e n s e s , w a r r a n t y , a n d t e r v i c e a g r e e m e n t s t h a t w e r e e n t e r e d
i n t o u n d e r t h e t e r m s a n d c o n d i t i o n s o f t h e A g r e e m e n t s h a l l s u r v i v e t h i s
A g r e e m e n t .
4 2 . S u c c e s s i o n
T h i s A g r e e m e n t & h a l l b e e n t e r e d I n t o a n d b e b i n d i n g u p ( ) n t h e s u c c e s s o r s a n d
. a s s i g n s o f t h e p a r U e s .
4 3 . N o t i f i c a t i o n
A I f o n e p a r t y t & r e q , l i r e d t < > g i v e n o t i o e t o t h e o t h e r u n d e r t h e C o n t r a c t , s u c h
n o t i o e s h a l l b e i n w r i t i n g a n d s h a l l b e e f f e < ; t i v e u p o n r e c e i p t . D e l i v e r y m a y
b e b y c e r t i f i e d U n i t e d S t a t e s m a i l o r b y h a n d , I n w h i c h c a s e a s i g n e d
r e o e f p t s h a l l b e o b t a i r t e d . A f a c s 1 m i l e t r a n s m i s s i o n s h a l l c o n s t i t u t e
s u f f i c i e n 1 ' n o 1 i c e , p r o v i d e d t h e r e c e i p t o f t h e t r a n s m i s s i o n i s c o n f i r m e d b y
t h e r e c e i v i n g p a r t y . E i t h e r p a r t y m u s t n o t i f y t h e o t h e r o f a c h a n g e i n
a d d r e s s f o r n o t i f i c a t f o r t p u r p o s e s . A l t n o t i c e s s h a l l b e a d d r e s s e d a s
f o l l o w s ~
T o M M D :
D e p a r t m e n t o f A d m i n i s t r a t i o n
M a t e n a r s M a n a g e m e n t D i v i s i o n
B e r n a d e t t e K o p i s c h k e , C P P B
A c q u i s i t i o n s S u p e r v i s o r
5 0 S h e r b u r n e A v e n u e
1 1 2 S t a t e A d m i n i s t r a t i o n B u i l d i n g
S t . P a u l , M N 5 5 1 5 5
F a x : 6 5 1 . 2 9 7 . 3 9 9 6
E m a i l : b e m l e . k o p i s c h k e @ s t a t e . m n . u s
T o C o n t r a c t o r :
D e b r a L e e
H P C o n t r a c t P r o g r a m M a n a g e r
4 4 2 S w a n B l v d .
D e e r f i e l d , I L 6 0 0 1 5
F a x : 2 8 1 - 9 2 7 - 5 2 1 3
E m a i l : c ; t e b r a . l e e @ h p . c o m
4 4 . R e p o r t i n g a n d F e e s
A . A d m i n i s t r a t i o n R e p o r t i n g a n d F e e s
1 . T h e C o n t r a c t o r a g r e e s t o p r o v i d e m o n t h l y u t i l i z a t i o n r e p o r t s t o t h e
2 3 o f 4 2
1 0 9
2.
WSCAINASPO PC Contracts Reporting person and the
WSCAINASPO Contract Administrator by the 15th of the month
following the end of the previous month. (Ex. Pvrchases during
January are reported ~Y the 15th of February; purchases made
during February are reported by the 15ttH>f Maroh;: etc.). Reports
submitted within five (6) daY$ of the repcrt due date shell not be
deemed as a ~fault by Contractor. The repert s)'Jall be in the
format develaped by the Lead State and supplied to· the Contractor
for tte review and mutual written consent to implement Contractor
shaU be released from reporting on the Lead Slate reqllf!8ted Fields
of LIST PRICE/MSRP/CATALOG PRICE and ORDER TYPE
(debits/credits) until such time as Contractor autorQ•ted reporting
tools have the capability to include the Field in its fep()rtS.
Contractor wm have the automated repoftiAIJ Olipabdlti\!I to include
the aforementioned Fields within nine (9)' fo ·iwelVa (12') months of
the commencement of this Contract. Notwlthstangffll t'1~
foregoing, Contractor will commence reporting on the requested
Fields ~nee Contractors automated reporting/too1s are eapable.
TlJe Contract'?' agrees to provk:le quarterly AdmlR.i~tratiVe Fee
check. payable to WSCAINASPO for #',amountequal to one-
twentietn ·of one percent (O. 0005) of the net sates for the period.
Ttie form to ~e subrni~d with the checls, ,as, ~ltas the mailing
caddress., has been supplied to the Contractor •. P~yment shall be
made il'I accordance with the following schedLl{e:,
PerJod 5nd Admin fee Dyl,Yt
June 30 July 31,
September 30 October 31
December 31 J~nual)I 31
March 31 April 30
3. The Contractor agrees to include all Reseller Agent sales in the
monthly utilization reports described above. In addition, the
Contractor agrees to provide a supplemental Reseller Agent
utilization report of the net saies for the period subtotaled by
Purchasing Entity name, within Purchasing Entity state name by
Reseller Agent Name.
4. Subject to Contractor's automated repofting tools capabilities, the
Contractor will use reasonable commercial efforts fo provide the
EPEA T and Energy Start environmental information shown in a
mutually agreed upon report format; as welt as a supplemental
report of the number and type of units taken back in a format to be
mutually agreed to. Reporting on this information will occur no
more than once quarterly, and will commence once Contractor has
the capability to generate automated reports to include this
information for its US based customers.
5. The utilization reports shall be submitted to the WSCAINASPO PC
Contracts Reporting person and the WSCAINASPO Contract
24 of 42
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B .
A d m i n i s t r a t o r v i a e l e c t r o n i c m a i l i n a M i c r o s o f t E x c e l s p r e a d s h e e t
f o r m a t , o r o t h e r m e t h o d s s u c h a s d i r e c t a c c e s s t o I n t e r n e t o r o t h e r
d a t a b a s e s .
6 . I f r e q u e s t e d b y t h e W S C A J N A S P O C o n t r a c t A d m i n i s t r a t o r , t h e
C o n t r a c t o r ~ r e e s t o p r o v i d e s u p p o r t i n g P u r c h a s e O r d e r d e t a i l
r e c o r d s O r ' ! m u t u a l l y a g r e e d m a g n e t i c m e d i a i n a m u t u a l l y a g r e e d
f o r m a t . S u c h r e q u e s t s h a l l n o t e x c e e d t w e l v e p e r y e a r .
7 . T n e t a i l u r e t o � f i f e t h E ! u t i l i z a t i o n r e p o r t s a n d f e e s o n a t i m e l y b a s i s
s h a f t c o n s t i t u t e g t o u n d s f o r t h e r e m o v a l o f t h e C o n t r a c t o r ' s p r i m a r y
r f l ) ~ t l v e ; $ U s p e n s i o n o f t h i s A g r e e m e n t o r t e r m i n a t i o n o f t h i s
A g a ; e e m e n \ f o r o a U J E L
8 . : r h t ! t W S C A / N A ' S P O C o n t r a c t A d m i n i s t r a t o r s h a l l b e a l l o w e d a c c e s s
t o a l l r e p o r t s f t t t m a l l P u r c h a s i n g E n t i t l e s .
P a r t i c i p a t l n r . J E n t i t y R e p o r t s a n d F e e s
1 . P a r t i c i p a t j n g S { l t i t i e s . m a y r e q u i r e a n a d d i t i o n a l f e e b e p a i d d i r e c t l y
t o t ~ S t a t e o n p u r c h a s e s m a d e b y P u r c h a s i n g E n t i t i e s w i t h i n t h a t
S t a t ~ . F o r a l l s u c h r e q u e s t s , t h e f e e l e v e l , p a y m e n t m e t h o d a n d
s c h e t : t t i e � f o r e u c h r e p o r t s a n d p a y m e n t s s h a l l b e i n c o r p o r a t e d i n t o
t t f e P a r t i c i p a t i n g A d d e n d u m t h a t i s m a d e a p a r t o f t h i s A g r e e m e n t .
T h e C o n t r a c t o r m a y a d j u s t P S S p r i c i n g a c c o r d t n g l y f o r p u r c h a s e s
m a d e b y P u r c h a s i n g E n t i t i e s w i t h i n t h e j u r i s d i c t i o n o f t h a t S t a t e . A l l
s u c h a g r e e m e n t s s h a l l h a v e n Q a f f e c t w h a t s o e v e r o n t h e W S C A f e e
o r t h e p r i c e s p a i d b y t h e P u r c h a s i n g E n t i t l e s o u t s i d e t h e j u r i s d i c t i o n
o f t h e S t a t e r e q u e s t i n g t h e a d d i t i o n a l f e e .
2 . P u r c h a s i n g ~ h t i t i e s w i l l b e e n c o u r a g e d t o u s e t h e r e p o r t i n g f o r m a t
d e v e 1 o p � e t 1 b y . t h e l s a d S t a t e f o r t h e i r r e p o r t i n g n e e d s . H o w e v e r ,
t h e C o n t r a c t o r a g r e e s t o p r o v i d e a d d i t i o n a l r e p o r t s t o P u r c h a s i n g
E n t i t i e s u p o n ~ g r e e m e n t � b y b o t h p a r t i e s a s t o t h e c o n t e n t a n d
d e l i v e r y m e t h o d s o f t h e r e p o r t . M e t h o d s o f d e l i v e r y m a y i n c l u d e
d i r e c t a c c e s s t o I n t e r n e t o r o t h e r d a t a b a s e s .
3 . E a c h S t a t e P u r c h a s i n g E n t i t y s h a l l b e a l T o w e d a c c e s s t o r e p o r t s
' f r o m a t r e n t i t i e s w i t h i n t h a t S t a t e .
4 5 . D e f a u l t a n d R e m e d i e s
A . A n y o f t h e f o l l o w i n g s h a l l c o n s t i t u t e c ; a u ~ e t o d e c l a r e t h i s A g r e e m e n t o r
a n y o r d e r u n a e r t h i s A g r e e m e n t i n d e f a u l t :
1 . C o n s i s t e n t N o n p e r f o r m a n c e o f c o n t r a c t u a l r e q u i r e m e n t s ; o r
2 . A m a t e r i a l b r e a c h o f a n y t e r m . o r c o n d i t i o n o f t h i s A g r e e m e n t .
B . A w r i t t e n n o t i c e o f d e f a u l t , a n d a n o p p o r t u n i t y t o c u r e , w i t h i n 3 0 - d a y s
n o t i f i c a t i o n o f t h e w r i t t e n n o t i c e ~ s h a l l b e i s s u e d b y t h e p a r t y c l a i m i n g
d e f a u l t , w h e t h e r t h e L e a d S t a t e ( i n t h e c a s e o f b r e a c h o f t h e e n t i r e
A g r e e m e n t ) , a P a r t i c i p a t i n g E n t i t y ( i n t h e c a s e o f a b r e a c h o f t h e
p a r t f c i p a t i n g a d d e n d u m ) , t h e P u r c h a s i n g E n t i t y ( w i t h r e s p e c t t o a n y o r d e r ) ,
o r t h e C o n t r a c t o r . T i m e a l l o w e d f o r c u r e s h a l l n o t d i m i n i s h o r e l i m i n a t e
a n y t i s b l l i t y f o t l i q u i d a t e d o r o t h e r d a m a g e s .
2 5 o f 4 2
1 1 1
46.
C. If the default remains after the opportunity for cure, the non-defaulting
party may:
1. Exercise any remedy provided by l!i!W or equity;
2. Terminate the Agreerraent, a Pi$r;ticlpatjng Addendum, or any
portiOn thereof I including anY ,Pyrqtuu-e Orders issued against the
Agreement;
3. ll'T1pose liquidated dam~. as .. m1Jtua1iy i$Qreed to by the parties,
as specified in an amendment ~o the P~rtiejpating Addendum;
4. tn the case Of default by th& Qt)RlfaGtbr, ams to the extent permitted
by the law of the Particlpatfng ..._ otPufChasing Entity, suspend
Contractor from '8C8Wlng, futurtt soli~tiQna from within the
Partioipating EJ'ltities -risdictiQn,
5. Charge the default!~ Contra~orB&e.fUl .. ln~ in cost and
administrative handling to purchaee the prOduct or service from
another Contractort the Purchaeinf EntH.y shall take reasonable
actions to rrtftigate the'COSt to r.,prqcure. ·
·. .. . . : ·: L,, . it:: ": . ;:: ..
D. Tile ~MD i:ese~• the rigb~ .upon ~t'.Q~;•U~ft WSCA Directors, to
develop an~Ul'T1piement a .step-by..-ep pl!OQ88S io:deal with Contractor
faijure to perform issues.
/WCI Its
A. Website Pricing Audit
The Contraator.agr~toaasist·th.-~ABPG Contract Administrator
or ~eslQne~ .wi~ W~P .flt,.P~uq ft: .· .. .. ba~ on ~e
requirements d~scnbed tn EXhibit E.-e Pgce audit requirements.
Pl'icing is audited cm a quarterly basis.
1. The product auelitwill closely monitor the Products and Services
listed on the website to insurethey comply with the approved
Products .and Services. The addition of Pro:ducte or Services not
approved by the WSCA/NASPO Contract Administrator will not be
tolerated and may be considered a mater.I.al breach of this
Agreement.
B. Sales Audit
The Contractor further agrees to provide sales audlt reports based on the
formulas described in Exhibit E -Sales audit report format.
C. Upon request, the Contractor agrees to assist Participating Entities with
invoice audits to ensure that the Contractor is complying with this
Agreement in accordance with mutually agreed procedures set forth in the
Participating Addendum.
47. extensions
If specifically authorized by provision in a Participating Addendum, Contractor
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•
may, at the sole discretion of Contractor and in compliance with the laws of the •
Participating State, offer Products and Services to non-profit organizations,
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p r i v a t e s c h o o l s . N a t i v e A m e r i c a n g o v e r n m e n t a l e n t i t i e s , g o v e r n m e n t e m p l o y e e s
a n d s t u d e n t s w i t h i n t h e g o v e r n m e n t a l j u r i s d i c t i o n o f t h e e n t i t y c o m p l e t i n g t h e
P a r t i c i p a t i n g A d d e n d u m w i t h t h e u n d e r s t a n d i n g t h a t t h e S t a t e h a s n o t i a b i l i t y
w l ) a t s o e v e r c o n c e r n i n g p a y m e n t f o r P r o d u c t s o r S e r v i c e s .
4 8 . S o v e r e t g n I m m u n i t y
T h e S t a t e d o e s n o t w a i v e i t s s o v e r e i g n i m m u n i t y b y e n t e r i n g I n t o t h i s C o n t r a c t
a n d f u H y r e t a i n s a l l i m m u n i t i e s a n d d e f e n s e s p r o v i d e d b y l a w w i t h r e g a r d t o a n y
a c t i o n b a $ e d o n t h i s C o n t r a c t .
4 9 ~ O w n e r s t d p
A . N o t h i n g i n t h i s C o n t r a e t s h a l l b e c o n s t r u e d a s t r a n s f e r r i n g a n y t i g h t , t i t l e ,
o r I n t e r e s t I n e i t h e r P a r t y ' s , a n y P u r c h a s i n g E n t i t y ' s , o r t h e f r t h l r d p a r t y ' s
c o n f i d e n t i a l i n f o r m a t i o n , p r e - e x i s t i n g i n t e l l e c t u a l p r o p e r t y , t r a d e m a r k s ,
c o p y r i g h t s , i n t e l l e c t u a l p r o p e r t y o r o t h e r p r o p r i e t a r y r n t e r e s t .
s o . P r e h i b f f i D o A g a i n s t G r a t u i t i e s
A . T h e S t a t e m a y , b y w r i t t e n n o t i c e t o t h e C o n t r a c t o r , t e r m i n a t e t h e r i g h t o f
t h e C ~ n t r a c t o r t o p r o c e e d u n d e r t h J s C o n t r a c t l f I t I s f o u n d b y t h e S t a t e t h a t
g r a t u l t l e s l h t h e f o r m o f e n t e r t a i n m e n t , g i f t s , o r o t h e r w i s e w e r e o f f e r e d o r
g i V e n b y t h e C o n t r a c t o r � o r a n y e m p l o y e e , a g e n t , o r r e p r e s e n t a t i v e o f t h e
C o n t r a c t o r t o a n y o f f i � * r o r e m p l a y e e o f t h e S t a t e w i t h a v i e w t o w a r d
s e c u r i n g t h i s C o n t r a c t , o r s e c u r i n g f a v o r a b l e t r e a t m e n t w i t h r e s p e c t t o t h e
a w a r d o r a m e n d m e n t o f t h i s C o n t r a c t . o r t h e m a k i n g o f a n y d e t e r m i n a t i o n s
w i t h r e s p e c t t o t h e p e r f o r m a n c e o f t h i s C o n t r a c t .
B . T h e C o n t r a c t o r c e r t i f i e s t h a t n o e l e c t e d o r a p p o i n t e d o f f i c i a l o r e m p l o y e e
o f t h e S t a t e , h a s b e n e f i t e d o r w i l l b e n e f i t f i n a ~ i a ( l y o r m a t e r i a l l y f r o m t h i s
C o n t r a c t . T h i s C o n t r a c t m a y b e t e r m i n a t e d b y t h e S t a t e I f i t i s d e t e r m i n e d
t h a t g r a t u i t i e s o f a n y k i n d w e r e e i t h e r o f f e r e d t o o r r e c e i v e d b y a n y o f t h e
a f o r e m e n t i o n e d i n d i v i d u a l s f r o m t h e C o n t r a c t o r , i t s a g e n t , o r i t 9
e m p l o y e e s .
5 1 . A n 1 i 9 1 1 S f .
T h e C o n t r a c t o r h e r e b y a s s i g n s t o t h e S t a t e a n y a n d a l l c l a i m s f o r o v e r c h a r g e s a s
t o g o o d s a n d / o r S e r v i c e s p r o v i d e d i n c o n n e c t i o n w i t h t h i s C o n t r a c t ' r e s u l t i n g f r o m
a n t i t r u s t v l o J a t l o n s w h i c h a r i s e u n d e r a n t i t r u s t l a w s o f t h e U n i t e d S t a t e s a n d t h e
a n t i t r u s t l a w s o f t h e S t a t e .
5 2 . R i g h t t o P u b l i s h
A . A n y p u b l i c i t y g i v e n t o t h e p r o g r a m 1 p u b l i c a t i o n s o r S e r v i c e s p r o v i d e d
r e s u l t i n g f r o m t h e C o n t r a c t , i n c l u d i n g b u t n o t l i m i t e d t o n o t i c e s ,
i n f o r m a t i o n a l p a m p h l e t s , p r e s s r e l e a s e s , r e s e a r c h , r e p o r t s . s i g n s , a n d
s i m i l a r p u b l i c n o t i c e s p r e p a r e d b y o r f o r t h e C o n t r a c t o r , o r I t s e m p l o y e e s
I n d i v i d u a l l y o r j o i n t l y w i t h o t h e r s , o r a n y s u b c o n t r a c t o r s o r r e s e l l e r s s h a l l
i d e n t i f y t h e S t a t e a s t h e s p o n s o r i n g a g e n c y a n d s h a l l n o t b e r e l e a s e d ,
u n l e s s s u c h r e l e a s e i s a s p e c i f i c p a r t o f a n a p p r o v e d w o r k p l a n i n c l u d e d i n
t h e C o n t r a c t p r i o r t o i t s a p p r o v a l b y t h e W S C A / N A S P O C o n t r a c t
A d m i n i s t r a t o r .
B . T h e C o n t r a c t o r s h a l l n o t m a k e a n y r e p r e s e n t a t i o n s o f t h e S t a t e ' s o p i n i o n
2 7 o f 4 2
1 1 3
or position $8 to the qualify or effectiveness of the Products and/or
Services that are the avbJ$ct of this Contract without the prior written
consent otthe WSCAINASPO Contr~ct A(tministrator. Ftepresentations
include any pt:Jblicify, lnctudlng but not limited to advertisements, notices,
press releases, reports, signs, and similar pul;)llc 111ottcee.
83. Pertonnance Wbite. Diepute is Pending
NotWithatandlng 1he e>tistence of a dispute,. ti\$ J)Srties shall ®ntinue without
delay to cany out all of their responsibilities· lfrlderthis Contract that are not
affected by the dispute. ff a party tans to continue without delay to perform its
respo0$lbJlitits µndor thi~ Contcapt. in thiu~~mfl~hment of alt undisputed
~rk. aiw addlti;Ql\Clr ~ ~ncurred by the Qthet parties; as a rfJSult of such failure
to pro~ed eh~f b$; f;fome tly the resJ;lonsfbl• pad,y.
54. Haza~Subslaoce•
55.
To the extent that the goods to be suppfk!d.fo!the,Purch•ing Ehtity by the
c.ontrC\otor ®n"in or may c;reate tuuardou~ substances,. harmrul physical agents
ae Set forth. in appli~t>.Jif $ete t;mq .. ~erlf l~W. apd re9uf4tiQns 1 . the Contractor
must .Provide the P1<1f'Ctlalmg Entity,. uPQn ~v•t. with ~aterial Safety Data
Sheets regacd(ng.~ aubsteoq&a (inclu(IIng.Fpercury>.
Customer 8attsfadad/ComplalRfi'Ruelulfon
A; The ;~H~~tt,dr~rpm~ f(irt($0Mn9li01!\plalf'lts concerning Products,
support. and·tJ1mn1 prabtems .is attgd;letl as 'xhiblt s,
B. in ~~ch P~rticipating State
ff'1tllf l'.«1~~ with the
·· .~ M't?Uf'V&~ questions
56. Value Added Senri.-&
The Contractor is expected to provide such Services as installation, training, and
software imaging upon request of the Purchasing Entity. Additional Vaiue Added
Services offered by the Contractor are attac.hed as Exhibit C.
57. E·Rate·Program
The Contractor's E-Rate identification number and llst of E-Rate qualifying
Products is as follows:
HP E-Rate Spin Number: 143007617
HP FCC Registration Number: 0012062535
Qualifying Products:
HP Proliant Servers
HP ProCurve Network Electronics
HP Services for eligible Products (Installation, Maintenance, Training,
Infrastructure design
The Contractor shall make every effort to continue its involvement in this program
and to add Products as applicable.
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I N W I T N E S S W H E R E O F , t h e p a r t i e s h a v e e x e c u t e d t h i s a g r e e m e n t a s o f t h e
d a t e o f e x e c u t i o n b y t h e S t a t e o f M i n n e s o t a C o m m i s s i o n e r o f A d m i n i s t r a t i o n ,
b e l o w .
1 . H E W L E T T � P A C K A R D C O M P A N Y
T h e C o n t r e c t o r c e r t i f i e s t h a t t h e a p p r o p r i a t e p e r s o n ( s )
h a v e e x e c u t e d t h i s A g r e e m e n t o n b e h a l f o f t h e C o n t r a c t o r
a s r e q U i r e d b y a p p l i c a b l e a t t i c l e & . b y l a w s , r e s o l u l i o n s ,
B y ~ ) j ~
T i t l e : S , e . V l " ~ e . i i J b u J f
D a t e : ( o I F i l 0 ~
1 1 5
2 . M A T E R I A L S M A N A G E M E N T D I V I S I O N
I n a 1 1 C O r d a n c a w i t h M i n n . S t a l f 1 6 C . 0 3 , & l b d . 3 .
B y : & ~ ~ ~ { ~
T i t l e : A c : a u j s l t i o n s S u R e n t i s o r
D a t e : 7 / ; ; . , / o ' f
3 . C O M M ( s s f b N l ! R O F A D M I N I S T R A T I O N
O r d e l e g a t e d n i p r e s e n t a t i v e .
B y : ~ " ' ~ ~
D a t e :
O r i g i n a l s i g n e d
J U L O 2 2 0 0 9
8 y B r e n d a W i U a r d . .
2 9 o f ' l " - e - �
"
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E X H I B I T A - A D D I T I O N A L W A R R A N T I E S a n d S U P P O R T S E R V I C E S
8 . W a r r a n t v ! n f o r m a t j o n
1 . W a r r a n t y i n f o r m a t i 9 n i s a y a i ! a b ! e a t t h e f o l l o w i n g U R b � :
" P r o d u c t w a r r a n t y U R L l i n k :
h t t Q ; / / h 2 0 0 0 0 . W ! f W 2 . h P � C O I D l b J M u n p o r l / T e c b S u m s . t t D o c u m e n t . ! s p ? 2 b j e G U [ ) = c O Q 3 8 3 1 3 9 & 1 a n g =
e n & c c = u s & t a s k f d = & p r o d S e r i p 4 d ! 3 1 6 1 1 7 & g m d i y g e k f = 1 2 4 5 ~ .
" S o f t w a r e w a r r a n t y U R L l i n k :
h t t p : l l d o c s . h p . c o m l e n l 5 9 9 1 - 6 0 2 6 / e h 0 1 s C l 8 . h t m l ? j u m p i d = r e g _ R 1 0 0 2 _ U S E N
" P r o c U J Y e w m t a n t v U R L l i n k :
h t t p : / / w w w . p r o c u r v e . c o m / W a r r a n t y
2 . G E N E R A L W A R R A N T Y P R O V J S J O N S :
a . W a m a n t v s t a t e m e n t s . H P l f i n l t e d w a r r a n t y t t a t e m e n t l f o r h f a r r J w a r e . S o f t w a r e , S u p p o r t . a n d
P r o f e s s i o n a l S e r v i c e s . a s a p p l i c a b l e , a r e , a v a i l a b l e w i t h P r o d u c t s , o n q u o t a t i o n s , o r u p < > n r e q u e s t .
T h e H m l t e d w a r r a n t i e s a r e s u b j e c t t O t h e t e r m s , . l i m i t a t i o n s , a n d e x c l u s i o n s c o n t a i n e d i n t h e l i m i t e d
w a r r a n t y s t a t e m e n t p r o v i d e c l f o r t h e P r o d ! , J C t i r : i t h e Q O U R t r y w h e r e t h a t P r o d . Y e t i s k i l G a t e d w h e n t h e
w a r r a n t y c l a i m i s m a d e . A d i ~ r a n t l i m i t e d w a r r a n t y s t a t e m e n t m a y a p p l y a n d b e q u o t e d i f t h e
P r o d u c t I ~ p u r c h a s e d u p a t t o f a s y s t e m ,
b . T r a g 1 f e c . W a m a n t l e s a r e t r a n s f e r a Q . l e t o a m > t h e r p a r t y f o r t h e r e m a i n d e r o f t h e w a r r a n t y p e r i o d
s u b j e c t t o H P l i c e n s e t r a n s f e r p o l i c i e s a n d a n y a s s i g n m e n t r e s t r i c t i o n s . .
c . O e l i y e r y P a t . . W a r r a n t i e s b e g i n o n t h e d a t a o f d e l i v e r y . o r f a r H a r d w a r e o p t h e d . a t e o f i n s t a l l a t i o n i f
i n s t a l l e d b y H P . I f C u s t o m e r s c h e d u l e s o r d e l a ~ I W c h I n s t a l l a t i o n b y h f P m o , . . t h a n t h i r t y ( 3 0 ) d a y s
a f t e r d e l i v e r y , C u s t o m e r ' s w a r r a n t y p e r i o d w i l l b e g i n o n t h e 3 1 s t d a y a f t e r d e l i v e r y .
d . H P w a r r a n t s t h a t I t w i l l p e r f o r m P r o f e s s i o t ) a l S e r v i c e s u l l i n g g e n e f t ; ' l l l y r e c Q g n i z e d C O l ' l l m e r c i a l
p r a c t i c e s a n d s t a n d a r d s . H P w i l l n r p e r f o r m a n v P r o f e s s i o n a l S e r v i c e s . n o t p e r f o r m a d 1 . n a c c o r d a n c e
w i t h t h e f o r e g o i n g w a r r a n t y p r o v k ; f e d t h a t t t P ~ I v e s w r i t t e n n o t i ~ f r o m C u s t o m e r w i t h i n t h i r t y ( 3 0 )
d a y s a f t e r s u c h P r o f e s s i o n a l S e r v i c e s w e r e p e r f o r m a d . T h i s W i l l b e C \ l s t o m e r ' s s o w a n d e x c l u s i v e
r e m e d y f o r a b r e a c h a t t h e f o r e g o i n g w a r r a n t y .
e . W a r r a n t v E x g u s l o n s . H P i s n o t o b l i g a t e d t o p r b v i d e w a r r a n t y s e r v i c : e s o r S u p p o r t f o r a n y c l a i m s
r e s u l t i n g f r o m :
1 . i m p r o p e r s i t e p r e p a r a t i o n , o r s i t e o r e n v i r o n m e n t a l c o n d i t i o n s t h a t d o n o t c o n f o r m t o H P ' s s i t e
s p e c l f i c a t i o n s ;
2 . C u s t o m e r ' s n o n - c o m p l i a n c e w i t h . . S p e c i f i c a t i o n s o r T r a n s a c t i o n D o c u m e n t s ;
3 . i m p r o p e r o r i n a d e q u a t e m a i n t e n a n c e o r c a l i b r a t i o n ;
4 . C u s t o m e r o r t h i r d - p a r t y m e d i a , s o f t w a r e , i n t e r f a c i n g , s u p p l i e s , o r o t h e r p r o d u c t s ;
5 . m o d i f i c a t i o n s n o t p e r f o r m e d o r a u t h o r t z e d b y H P ;
6 . v i r u s , i n f e c t i o n , w o r m o r s i m i l a r m a l i c i o u s c o d e n o t i n t r o d u c e d b y H P ; o r
7 . a b u s e , n e g l i g e n c e , a c c i d e n t , l o s s o r d a m a g e i n t r a n s i t , f i r e o r w a t e r d a m a g e , e l e c t r i c a l
d i s t u r b a n c e s . t r a n s p o r t a t i o n b y C u s t o m e r ; o r o t h e r c a u s e s b e y o n d H P ' s c o n t r o l .
f . N o n - H P B r a n d e d P r o d u c t s a n d S e r v i c e s . H P p r o v i d e s t h l r d ~ p a r t y P r o d u c t s , s o f t w a r e , a n d S e r v i c e s
t h a t a r e n o t H P B r a n d e d " A S I S " w i t h o u t w a r r a n t i e s o f a n y k i n d , a l t h o u g h t h e o r : i g l n a l m a n u f a c t u r e r s
o r t h i r d p a r t y s u p p l i e r s o f s u c h P r o d u c t s , s o f t w a r e a n d S e r v . t c e s m a y p r o v i d e t h e i r o w n w a r r a n t i e s .
D i s c l a l m ~ r . T H E W A R R A N T I E S A N D A N Y A S S O C I A T E D R E M E D I E S E X P R E S S E D O R R E F E R E N C E D
I N T H I S A G R E E M I E N T A R E E X C L U S I V E . N O O T H E R W A R R A N T Y , W R I T I E N O R O R A L , I S
E X P R E S S E D O R I M P U E D B Y H P O R M A Y B E I N F E R R E D F R O M A C O U R S E O F D e A L I N G O R
U S A G E O F T R A D E . T O T H E E X T E N T A L L O W E D B Y L O C A L L A W H P D I S C L A I M S A L L I M P L I E D
W A R R A N T I E S O R C O N D I T I O N S I N C L U D I N G A N Y I M P L I E D W A R R A N T I E S O F M E R C H A N T A B I L I T Y
A N D F I T N E S S F O R A P A R T I C U L A R P U R P O S E , T I T L E A N D N O N - I N F R I N G E M E N T .
3 0 o f 4 2
1 1 6
a. SuppoG SeNg§
1. SUPPORT SERVICES
a. OescriD!lon gt Suoeort. HP will deliver Support according to the descriptiOn of the offering, eligibility
requirements, service llmitatiOns, and Customer responsibilities described in the relevant
Transaction Documents.
b. Ot'derino Suooort. Customer may order Support:
1. atttle tir'nftc of Product purohase, or priOr to installati(m gt Products for which Suf'PCrt is being
purchased, for a fixed term 4may be referred to as ·HP care P:ack");
2. after the time of Product purehase, for either a fixed term or an initial term that may be renewed
(may be referred to a& •HP Contraetual Services");
3. on a per-event basis; or
4. at any time, when agreed non-standard Support has been offered by HP for tile Customer
according to a Statement of Work (also known as •custom Support') or at othetWlle offered by
HP.
c. caneelfation. Customer may eancel Support orders or delete Produc1s frQU) $Um:>ort upon thirty
(30) days written notice, unless otherwise stated In a Transaction Document HP mat<ll&continue
Suf'PCrt for Products and specific Support sel"llices no longer tnclu<led in HP'a SuppmtO{ferlnO
upOn tll<ly (60) day$ wl'ftten notice, unless otherwise agreed. If Customer cancels ~kf Support,
HP Will refund Customer a pro-rata amount for the unused prepaid Stlpp(Jrt; less any Otly
termtlsUOn fee!'orsubjectto anytestrlctlons set forth in a Transactibn Document.
<I. Retum to Suj:lport If CustOmer allows Support to lapse, HP may charg:e ¢\lstorner additional.fees
to resume Support or require Customer to perform certain hardware or soft\\lare upgrades. HP wHI
revtewlltld alHSs Whether such fees are required, and explain thete to Customeh5Utie time of
the request to return to Support. .
•
e. bj:al A\iailSf>flllY. eustorner may order Support from HP's current Support offerings. SOme •
offerings, features, and coverage (and refated Products) may not be available i.n atl countries or
areas.
f. .._ HPwarrentsithet It wt "rform Suppod usipg:getl~~ dOmmdi'dai er<Js; . . . . . . ~-. . ...... .
9. ··· ~mei~: HP will re-perform Support not performed in accordance with the warranty
herein. This. sulrsecllon 1.g states HP's entire liability for Support warranty ctaims.
2. PRICJNG, SERVICES, AVAILABILITY, AND INVOICING
a. Pricing. Except for prepaid Support or as otheiwise stated in a Transaction Document. HP may
change support prices upon sixty (60) days written notice.
b. Additional Services. Additional services performed by HP at Customer's request that are not
included in Customer's purchased Support will be chargeable at the applicable published service
rates for the country where the service iS performed. Such additional servk:es include but are not
limited to:
1. Customer requests for Support after HP's local standard business hours (unless CIJStomer has
specifically purchased after-hours coverage for the requested Support};
2. Customer requests fer repair for damage or failure attributable to the causes specified in Exhibit
A. subsection 2.e ("Warranty Exclusions"}; and
3. Customer requests for Support where Customer does not, in HP's reasonable determination,
meet the applicable prerequisites and eligibility requirements for Support.
c. LoaM Avallablllty. Support outside of the applicable HP coverage areas may be subject to travel
charges, longer response times, reduced restoration or repair commitments, and redUced coverage·
hours.
d. Invoicing. tnvolces for Support will be Issued in advance of the Support period. HP Support
Invoices and related documentation Wilt be produced in accordance with HP system standards.
Additional levels of detail requested by Customer may be chargeable.
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3 . S I T E A N D P R O D U C T A C C E S S
C u s t o m e r s h a l l p r o v i d & H P a o o e e s t o t h e P r o d u c t s c o v e r e d u n d e r S u p p o r t ; a d e q u a t e w o r k i n g s p a c e
a n d f a c i l i t i e s w i t h i n a r e a s o n a b l e d i s t a n c e o f t h e P r o d u c t s ; a c c e s s t o a n d u s e o f i n f o r m a t i o n , c u s t o m e r
r e s o u r c e s , a n d f a c i l i t i e s a s r e a s o n a b l y d e t e r m i n e d n e c e a s a r y b y H P t o s e r v i c e t h e P r o d u c t s ; a n d o t h e r
a c c e s s r e q u i r e m e n t s d e s c r i b e d I n t h e r e l e v l : l n t T r a n s a c t i o n D o c u m e n t I f C u s t o m e r f a i l s t o p r o v i d e s u c h
a c c e s s , r e s u l t i n g i n H P ' s l n a b l l i t y t o p r o v i d e S u p p o r t , H P s h a l l b e e n t i t l e d t o c h a r g e C u s t o m e r f o r t h e
S u p p o r t c a l l a t H P ' s p u b l i s h e d s e r v i c e r a t e s . C u s t o m e r i s r e s p o n s i b l e f o r r e m o v i n g a n y P r o d u c t s
i n e l i g i b l e f o r S u p p o r t t o a l l o w M P t o p e r f o r m S U p p o r t . I f d e l i v e r y o f S u p p o r t i s m a d e m o r e d i f f i c u l t
b e c a u s e o r i n e l i g i b l e P r o d u c t s , H P w i l l c h a r g e C u s t o m e r f o r t h e e x t r a w o r k a t H P ' s p u b l i s h e d s e r v i c e
r a t e s .
4 . S T A N D A R D S U P P O R T P R O O U C T E . l t l l S I L I T v
a . M i n i m u m C o n f l g u r a t t o n f o r S u p p o r t . C u s t o m e r m u s t p u r c h a s e t h e s a m e l e v e l o f S u p p o r t a n d � f o r t h e
s a m e c o v e r a g e p e r i o d f o r . a l l P r o d u c t s w i t h i n a m i n i m u m s u p p o r t a b l e s y s t e m u n i t ( I . e . a l l
c o m p o n e n t s w i t h l h a 8 e f W r , s t b ' 8 g e , t t 1 \ e t w o r l c d e v i c e } t o a l l o w f o r p r o p e r e x e c u t i o n c f s t a n d a l o n e
a n d o p e r a t i n g s y s t e m d i a g n o s t l a s t o r t h e c o n f i g u r a t i o n .
b . E l l g l b i l i t y . F o r i f 1 l t l a l e 1 1 d o f 1 1 0 l n g $ u p p e r t e l l g l b l l l t y C u s t o m e r m u s t m a i n t a i n a l l P r o d u o t S a n d
a s s o c i a t e d h a r d Y l a r e a m : h O f t W 8 t e s t t h e l l t e s t H P - s p e c i f i e d c o n f i g u r a t i o n a n d r e v i s i o n l e v e l s a n d
I n H P ' s r e a s o n a b l e o p i n i o n , I n ~ � o p e r a t i h g c o n d i t i o n .
c . M o d i f i c a t i o n s . C u s t o m e r W i l l a l l o W f f P , a t H P ' S r e q u e s t a n d a t n o a d d i t i o n a l c h a r g e , t o m o d i f y
P r o d u c t s t o i m p r o v e Q P 8 r a t i o n 1 w i > p o t t a b l l i t y , a n d r e t i a b l l l t y , � e r t o m e e t l e g a l r e q u i r e m e n t s .
d . L o a n e r U n i t s . H P m a l n t a i 1 1 1 t i t l e a n d C u s t o m e r s h a l l h a v e r ! S k o f l o s s o r d a m a g e f o r l e a n e r u n i t s I f
p r o v i d e d a t H P ' s d i s c r e t i o n a s p a r t o f S U p p o r t o r w a r r a n t y s e r v i c a S a n d s u c h u n i t s w m b e r e t u r n e d
t o H P w i t h o o U i e n o r e t Q l m a r a m a a c " e n d o f t h e l o a n e r p e r i o d .
e . R e l o c a t i o n . C u s t o m e r i S ~ r e t o r m o v i n g P r o d u c t s . I f C u s t o m e r m o v e s t h e P r o d u c t s t o a
n e w l o c a t t o n , H P m a y c h ~ ~ a d t t f t l o n a l S u J ! P o r t f e e s a n d m o d i f y t h e r e s p o n s e t i m e s , a m
C u s t o m e r m a y b e r e q u i r e d t o u e e u b 9 a m e n t l e d o r n e w T r a n s a c t i o n D o c u m e n t s . I f C u s t o m e r
l ' m v e s P r o d u c t s t o a n o t h e r � c r u n t r y , S t . l l ' J P Q r t s h a l l b e s u b j e c t t o a v a i l a b i l i t y i n t h e d e s t i n a t i o n
c o u n t r y . R e a s o n a ~ - d v a n ~ n o t k l e t o H P m a y b e r e q u i r e d t o b e g i n S u p p o r t f o r s o m e P r o d u c t s
a f t e r r e l o c a t i o n .
f . M a x i m u m U s e L i m i t a t i o n s . C e r t a i n P r o d u c t s h a v e a m a x i m u m u s a g e l i m i t . w h i c h i s s e t f o r t h i n t h e
m a n u f a c t u r e r ' s o p e r a t l n f : I m a n u a l o r t h e t e t h n i c a l d a t a s h e e t . C u s t o m e r m u s t o p e r a t e s u c h
P r o d u c t s w i t h i n t h e m a x i m u m u s a g e l i m i t .
g . M u l t i - V e n d o r S u p p o r t . H P p r o v i d e s S u p p o r t f o r c e r t a i n n o n - H P B r a n d e d P r o d u c t s . T h e r e l e v a n t
T r a n s a c t i o n O o c u M e n t w i l l s p e d f y > a v a i l a b i l i t y a m c o v e r a g e l e v e l s , a n d . g o v e r n d e l i v e r y o f m u l t i -
v e n d o r S u p p o r t . w h e t h e r o r n o t t h e n o n - H P B r a n d e d P r o d u c t s a r e u n d e r w a r r a n t y . H P m a y
d i s c o n t i n u e S u p p o r t o f n o n - - H P B r M d e d P r o d u c t s i f t h e m a n u f a c t u r e r o r l i c e n s o r c e a s e s t o p r o v i d e
s u p p o r t f o r s u c h P r o d u " .
5 . P R O P R I E T A R Y S E R V I C E T O O L S
H P w i l l r e q u i r e C u s t o m e r s U H o f c e r t a i n h a r d w a r e a n d / o r s o f t w a r e s y s t e m a n d n e t w o r k d i a g n o s t i c a n d
m a i n t e n a n c e p r o g r a m s ~ � P r o p r i e t a r y S e r v i c e T o o l s } . a s w e l l a s c e r t a i n d i a g n o s t i c t o o l s t h a t m a y b e
i n c l u d e d a s p a r t o f t h e C u s t o m e r ' s s y s t e m , f o r d e l i v e r y o f S u p p o r t u n d e r c e r t a i n c o v e r a g e l e v e l s .
P r o p r i e t a r y S e r v i c e T o o l s a r e a n d r e m a i n t h e s o l e a n d e x c l u s i v e p r o p e r t y o f H P , a r e p r o v i d e d " a s i s :
a n d I n c l u d e , b u t a r e n o t l i m i t e d t o : r e m o t e f a u l t m a n a g e m e n t s o f t w a r e , n e t w o r k S u p p o r t t o o l s . I n s i g h t
M a n a g e r , I n s t a n t S U p p o r t , a n d I n s t a n t S u p p o r t E n t e r p r i ~ E d i t i o n ( k n o w n a s " I S E E " ) . P r o p r i e t a r y
S e r v i c e T o o l s m a y r e s i d e o n t h e C u s t o m e r s s y s t e m s o r s i t e s . C u s t o m e r m a y o n l y u s e t h e P r o p r i e t a r y
S e r v i c e T o o l s d u r i n g t h e a p p l i c a b l e S u p p o r t c o v e r a g e p e r i o d a n d o n l y a s a l l o w e d b y H P . C u s t o m e r
m a y n o t s e l l , t r a n s f e r , a s s i g n , p l e d g e , o r I n a n y w a y e n c u m b e r o r c o n v e y t h e P r o p r i e t a r y S e r v i c e T o o l s .
U p o n t e r m i n a t i o n o f S u p p o r t , C u s t o m e r w i l l r e t u r n t h e P r o p r i e t a r y S e r v i c e T o o l s o r a l l o w H P t o r e m o v e
t h e s e P r o p r i e t a r y S e r v i c e T o o l s . C u s t o m e r w i l l a l s o b e r e q u i r e d t o :
a . a l l o w H P t o k e e p t h e P r o p r i e t a r y S e r v i c e T o o l s r e s i d e n t o n C u s t o m e r ' s s y s t e m s o r s i t e s , a n d a s s i s t
H P i n r u n n i n g t h e m ;
b . i n s t a l l P r o p r l e t a r y S e r v i c e T o o l s , i n c l u d i n g I n s t a l l a t i o n o f a n y r e q u i r e d u p d a t e s a n d p a t c h e s ;
c . u s e t h e e l e c t r o n i c d a t a . t r a n s f e r c a p a b i l i t y t o i n f o r m H P o f e v e n t s i d e n t l f i e d b y t h e s o f t w a r e ;
d . i f r e q u i r e d , p u r c h a s e H P - s p e c i f i e d r e m o t e c o 1 1 n e o t l o n h a r d w a r e f o r s y s t e m s w i t h r e m o t e d i a g n o s i s
3 2 o f 4 2
1 1 8
service; and
e. provide remote connectivity through an HP approved commumcations line.
6. CUSTOMER RESPONSIBILITIES
a. Data Backup. To reec>n$truct lost or altered Customer files, data, e>r programs, Cust9mer must
mmnteln a separate backllp system e>r procedure that rs not dependent on the Products under
Support.
b. Tempe>rary Workarounds. Customer will implement tempe>rary. prooequ'" Of workarounds provided
by HP white HP WC>rl<s on permanent solutions.
c. Hazardous environment. Customer will notify HP If Customer uses Products In an environment that
pases a potential health or safety hazard to HP employen or su~ntra-.. HP may·requlre
Customer lo maintain such Products under HP supervision end may postpon' serv~ .. ft
Customer remedies such hazarels.
d. .Ai.Jthotl.zed Representative. Customer wilt have a representative Pf•ent. ~HP provides
Support at Customer's site.
e. Product List. Customer will create and maintain a list of all ~rod~ \JOder Supportill'IQ!udlng: the
~ of the Products, serial numbers; the HP-designated ~olifiers. and CQ\l'erage
levels. Customer shall keep the llSt updated during the UPI' Supg.n,.period.
f. Documentation. If CU$iomer purchases a Support offering Q:lat(ftcluc:t-sdooumentatlo11 updatn,
Customer may copy such updatn.only for systems under suQ!l QiW&rage. Copies must inctude
appropriate HP trademark and copyright notites.
1. SUPPoRTEO SOFTWARE
Customer may purchase available Support for HP Branded Software only if Guste>rnercan provide
evidence it has rightfully .acquired an appropriate HP licenM for 4fUCh Softw;lre.. HP will be under no
obligation \lide Supportdue:toa~.alte~ or modifqit~tQ the nota!Ahorized by
•
HPortc>r . . . !f>rwhithCustomercan~t:Providtlasu~.nl 1 4. . '1H· Unless
othel'wiSe< agreed by HP, HP only prp~ Suppe>rt for the current. anp fhe Immediately •
~ing Version of HP Branded Software, ancfthen Qf1ly.when HP thnded SQflware Is used with
HardWare or Software inctuded In HP-specified configurations at the specified¥~~,~~·
8, ACCESSORIES ANO PARTSANQ MlSCELLANEOUS
''<' '~ ' ~~ '~ '~ " " '<-~ •> "wW~~ '"""'"'-'-W ~~" > > "'-'"'"""'"~'" "'" "'"-:=;~~ """ > > < ,_""
a. Compatible Gables and Conneetors. Customer will conneot Products QiW8red Under Support with
cables or connectors (including fiber optics if applicable) that are compatible with the aystem,
according to the manufacturer's operating manual.
b. SUpport for Aocessories. HP may provide Support for cabtes, connector&, interfaces, and other
aGC8ssorfes. If Customer purchases Support for such ascessorin al the same HerdWare service
levai parchased for the Products with which they are used.
c. Consumables. Support does not include the delivery, return, reJ}lacement: or installation of supplies
or other consumable Items (including, but not limited to, operating supl>flu. mag"8tic media, print
heads, ribbons, toner, and batteries) unless otherwise stated in a TransacUon Document.
d. Replacement Parts. Parts provided under Support may be whole unit replacements or be new or
funetionally equivalent to new in performance and reflability and warranted ee new. Replaced parts
become the property of HP, unless HP agrees oth&l'wise and Customer pa~ any applicable
charges.
e. Setvlce Providers. HP reserves the right and Customer agrees to HP's use of HP-authorized
service providers to assist in the provision of Support
9. ACCESS TO HP SOLUTION CENTER ANO IT RESOURCE CENTER
a. Designated Callers. Customer will identify a reasonable number of callers, as determined by HP
and Customer ("Designated Callers"), who may accets HP*s customer Support call centers
("Solution Centers").
b. Qualifications. Designated Callers must be generally knowledgeable and demonstrate technical
aptitude In system administration. system management, and, if appficable, network administration
and management and diagnostic testing. HP may review and discuss with Customer any
Designated Callets experience to determine initial eligibility. If !Ssues arise during a call to the •
Solution Center that, in HP's reasonable opinion, may be a result of a Designated Caller's lack of
33 of 42
119
"
1 .
I
g e n e r a l e x p e r i e n c e a n d t r a i n i n g , t h e C u s t o m e r m a y b e r e q u i r e d t o r e p l a c e t h a t D e s i g n a t e d C a l l e r .
A l l D e s i g n a t e d c a l l e n t m u s t h a v e t h e p r o p e r s y s t e m i d e n t i f i e r a s p r o v i d e d i n t h e T r a n s a c t i o n
D o c u m e n t s o r b y H P w h e n S u p p o r t i s I n i t i a t e d . H P S o l u t i o n C e n t e r s m a y p r o v i d e s u p p o r t i n
E n g N s h o r l o c a l l a n g u a g e ( s } , o r b o t h .
c . H P I T R e s o u r c e C e n t e r . H P I T R e s o u r c e C e n t e r i s a v a i l a b l e v i a t h e w o r l d w i d e w e b f o r c e r t a i n
t y p e s o f S u p p o r t . C u s t o m e r m a y a c c e s s s p e c i f i e d a r e a s o f t h e H P I T R e s o u r c e C e n t e r . F i l e
T r a n s f e r P r o t o c o l a o o e s s I s r e q u i r e d f o r s o m e e l e c t r e n l c s e r v i c e s . C u s t o m e r e m p l o y e e s W h o
s u b m i t H P S o l u t i o n C e n t e r s e r v i c e r e q u e s t s v i a t h e H P I T R e s o u r c e C e n t e r m u s t m e e t t h e
q u a l i f i c a t i o n s s e t f o r t h I n s u b - s e c t i o n 9 . b a b o v e .
d . T e t e c o m m u n i c a t l o n C h a r g e s . C u s t o m e r w i l l p a y f o r a l l t e l e c o m m u n i c a t i o n c h a r g e s a s s o e l a t e d w i t h
u s i n g H P I T R e s o u r c e C e n t e r , i n s t a l l i n g a n d m a i n t a i n i n g ! S O N l i n k s a n d I n t e r n e t c o n n e c t i o n s ( o r
H P - a p p r o v e d a l t e m a t t v e s ) t o t h e H P S o l u t i o n C e n t e r , o r u s i n g t h e P r o p r i e t a r y S e r v i c e .
E x t e n d e d w a r r a n t i e s
t : t P ' s a t a n d a r d n e w P r o d u c t w a r r a n t y , a n d u p g r a d e d w a r r a n t y s u p p o r t S e r v i c e s , c e n b e e x t e n d e d I n o n e -
y e a r I n c r e m e n t s f o r a t o t s ! o f f i v e y e a r s o f c o v e r a g e t o r m o s t P r o d u c t s .
P o s t m a l n t e n a A O a S e r v i c e s
H P h a s a w i d e r a n g e o f o n s l t e h i g h - q u a l i t y s u p p o r t S e r v i c e s f o r c o v e r e d h a r d w a r e , h e l p i n g I m p r o v e
P r o d u c t u p t i m e a n d a v a l l a b 1 1 1 t y . E n t i t i e s h a v e t h e f l e x i b i l i t y t o C h o o s e b e t w e e n d i f f e r e n t s e r v l c e - t e v e t
o p t i o n s f e a t u r i n g d i f f e r e n t r e s p o n s e t i m e s a n d c o v e r a g e w i n d o w s , a s w e l l a s b e t w e e n s e v e r a l c o v e r a g e
p e r i o d s t o a d d r e s s s p e c t f i c s e r v i c e n e e d s . T h e S e r v i c e s a r e a v a i l a b l e t h r o u g h o u t t h e U n i t e d S t a t e s a n d
i n m o s t i n t e r n a t i o n a l l o c a t i o n s . P l e a s e s e e A t t a c h m e n t 5 , H P D n s i t e H a r d w a r e S u p p o r t S e r v i c e s , f o r
d e t a i l s .
S e e H P W e b s i t e , r e f e r e n c e d i n A . 1 a b o v e , f O r a d d i t i o n a l i n f o r m a t i o n o n t h e s e w a r r a n t i e s , s u p p o r t , s e r v i c e
t o o l s , e t c .
3 4 o f 4 2
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"
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"
E X H I B I T B - C O M P L A I N T R E S O L U T I O N
H P w l l l w o r k w i t h W S C A / N A S P O a n d P a r t i c i p a t i n g S t a t e s t o c u s t o m i z e t h e p r o c e d u r e s t o t h 6 s t a t e s '
s p e c i f i c e s c a l a t i o n r e q u i r e m e n t s . H P ' s f o r r ' n a l o r d e r m a n a g e m e n t , s e r v l c e e s c a l a t i o n a n d c u s t o m e r
f e e d b a c k e s c a l a t i o n p r o c e d u r e s a r e d e s c r l b e q . b e l o w a n d i n d e t a i l i n t h e R F P r e s p o n s e . C o r p o r a t e
O v e r v i e w , s u b - s e c t i o n d . 1 . e . - C o m p l a i n t R e s o l u t i o n .
M o s t p r o b l e m s a r e r e a d i l y r e s Q ! v e o b e f o r e e s c a l a t i o n I s o e c e s s a r y . T l i l s l l d o n d e t a i l s a c t i v l t i e S f o r
t h o t e i n s t a n c e s I n w h l � 1 i p r o b l e m s c a n n o t b e s o q u k : k l y r e s o l V e d . J . n k e e p i n g W i t h H P ' s u n d e r s t a n d i n g o f
t h e i m p o r t a n c e o f s y s t e m a v a i l a b i l i t y t o t l i e W S C A s t a t e s . H P i s r e c e p t i v e t o d f s c u s s i o n s o n h o w i t m a y
m o d i f y a n y e s c a l a t i o n p r o c e d u r e s t o b e t t e r m e e t s p e c i f i c c u s t o m a r n e e d s . E a c h a n d e v e r y S t a t e
P r o c u r e m e n t o f f i c e , a s w e l l a s p r o c u r i n g e n t i t i e s , a l s o l i a s a n a s s i g n e e : ! S t a t e G o v e m m e n . t H P C o n t r a c t
P r o g r a m M a n a g e r p o i n t o f c o n t a c t t o a s s i s t i n t h e e s c a l a t i o n p n ; > C 8 8 1 , e J l m i n a t l n g ~ t f l e n e e d t o c o n t a c t
m u l t i p l e p e o p l e . �
C u s t o m e r F e e d b a c k E a c a l a t l o n
H P h a s d e v e l o p e d a s t r o n g c u s t o m e r f e e d b a c k s y s t e m , i n c l u d i n g a c l e a r a s c : a l a t i o n p r o c e s s f o r h a n d l i n g
d i s s a t i s f a c t i o n . T h e f e e d b a c k s y s t e m p r o v i d e s a v a r i e t y o f m e c h a n i s m s f o r c u s t o m e r s t o c o m m u n i c a t e
t h e i r s u g g e s t i o n s , r e c o m m e n d a t i o n s , c o m m e n t s , a n d c o m p l a i n t s t o H P . C a t a l o g l n g a n d a n a l y % i n g t h e
f e e d b a c k p r o v i d e s H P e n t i t i e s w i t h v a l u a b l e i n s i g h t i n t o t r e n d s , i n f o r m a t i o n , a n d i s s u e s t h & t m n b e
a p p l i e d t o i m p r o v e p r o ~ u c t s a n d p r o c e s s p e r f o r m a n c e .
O N e r M a n a g e m e n t E 8 c a l a t l o n P r o c e s s
A C u s f o m e r S e r v i c e R e p r e s e n t a t i v e ( C S R ) a s s i g n e d t o t i l e W S C A a c a i u l l t w i l l o v e r s e e t l i e P l " d 8 r
f u l f i l l m e n t a c t i v i t i e s f r o m t h e p o i n t o f o r d e r e n t r y a n d a c c e p t a n c e , t o I n v o i c i n g a n d d e l i v e r y . T h i l l i n c l u d e s
Q . U s t o m e r e a t l s f a c l i o n a n d a n y . " u a s t h a t W S C A m a y h a v e d u r i n g t h e d e p l p y m e o t T h e C S R i s
r e s p o n s i b l e w i t h e n s u r i n g t h a t a n y i s s u e s o r p o t e n t i a l I s s u e s a r e e s c a l a t e d t o p r e v e n t d e p l o v m e n t d e l a y s
a n d w i l l s e e p r o b l e m s t h r o u g h t o r e s o l u t i o n . C u s t o m e r S e r v i c e s i s r e q u i r e d t o a d h e r e t o t h e f o l l o w i n g
' S t a F l d a r d s e t v l C e l e v e l s ( i n b u ~ h o u r s ) :
E s t i m a t e b a s e d o n b e s t
I n f o r m a t i o n a v a i l a b l e . W i t h
f o l l o w - U p a s . n e w i n f o r m a t i o n
b e c o m e s a v a i l a b l e .
A s n e w i n f o r m a t i o n b e c : a m e s
a v a i l a b l e .
4 h r s
A l l b i l l i n g d i s p u t e s s h O u l t l b e b r o u g h t t o t h e a t t e n t i o n o f y o u r H P D i r e c t C u s t o m e r S e r v i c e s T e a m .
C u s t o m e r S e r v i c e s w i l l t h e n w o r k w i t h H P ' s i n t e r n a l F i n a n c e D e p a r t m e n t t h a t c a n r e s o l v e t h e d i s p u t e s .
T h e A n a n o e D e p a r t m e n t w i l l r e s e a r c h t h e d i s p u t e , i n c l u d i n g g a t h e r i n g p u r c h a s e o r d e r i n f o r m a t i o n f r o m
y o u r C S R ;
W h i l e c u s t o m e r s m a y r e q u e s t t h a t b i l l s b e s u b m i t t e d i n a b a t c h , a J I r e c o r d s a r e i n d i v i d u a l l y m a i n t a i l i l e d b y
o r d e r n u m b e r . C o m p l e t e o r d e r i n f o r m a t i o n f o l l o w s t h e o r d e r t h r o u g h o u t t h e f U l f i l l m e n t p r o c e s s , a n d c a n
b e t r a c e d t o e a c h s e p a r a t e p r o c e s s t o d e t e r m i n e t h e s o u r c e o f a n y e r r o r s a n d t h e n e c e s s a r y a c t i o n f o r
r e s o l u t i o n .
3 5 o t 4 2
1 2 1
·-.-.. -·-·-----
-----·--·--·--... -·--·--·-----·-·---
The resolution will be communicatet:Mo the customer by the Finance Department. Any credit due will be
processed by your GSR, In the event tllat HP has maintained an Incorrect price, acklitional researoh will
be pet'fonned to determineifte extent of error. Billing adjustments will be made as necessary.
Escalation Procee
The services glQbal eq•qn prooeas 11 a y.io~wlde pr~ss that is. initiated when it is determine.a that
HP't Sflll'tdal'Q ~ dell~J'V ~s have not~llvered or will not deliv~r an aceeptat;>!e IO)uUQn to
WSCNNASpo a!'lq ~$C!A ~~patl.ng ~ a~~or procurtng (fntltles In an agree(i..upon time fren'le.
The Escalatkm ,f11t'ooed .Jneludes<tthe JctlQwlng steps:
1. Formatlon. of~n r_.,,
2. Ocwelqpment Of Ta'dlntell Mon Plan
3. Communication of Actfqn Plan
4. Execution of Action Plan
5. PQSt7IOlutlon R,0Ylaw .
8: COnttnual'tmAro~f·
7~
The.&acala1km lfeam
When it has been determined that a problem has arllan and need$ to be resolved, an Escalation Team Is
formed to menage lssu• resolutfQn. The Escalation Team is cempriSed of technical and management
~.frQm ttP •. Tbis ~Is ~~ble. for developing an ~qn pJan to be used in resolving the
issuet. M\vnb«r8 d the~0t1Team of\tn Include: · ·
' '? ' '< ' ,'' 'c '
• Esoalattoo M&naoemen~nts the customer to HP, teads theesealatlon effort and tti
the fOcal polntfor'tommunlcattoo of'~ J)lah to the cutm>rner:
• Escalation Speclaltu-asslsts with the development andcoordi!'IEltiOn of th&technical·•Pl!Ctt .Qt;ftle
acJIQn 5*m, .. . , •
• ""~~~.; .\."=2 .... ·'. ·.::.:,., ··•'fi.W· .. ,···. th ... · . ..,.,._....,.ii~. e .k&..."-.. e.r · · · tee.' 1rMait'{ -··~"'""~n~~f~·· 1':~,.,~ . . ~ f'fl.,..nrot,... .. coordi!'la e.ng. ng
and partner resou..-.W~ problems Involving multlpJe produ~SEtt'-·. . ... . . .
• : Ackltttonal. ·a.ddaQ to the Escalation Tamto:atl81~"Riffc·pmiUet·~a
required in &!'IY given n. These re10urces may:include: Engineermg, Delivery Pat1Tiers, HP
Man$,gement and Executives,
Esalalion Categod11
There are three aategwtes of escalation:
• Local t~oo.
• Regional escalation
• Global escal&tlon
Escalation categories are driVen by a customers' Vlaw of the situation. If the Impact on the customer Is
local (that is, within one area/country) the escalation cate90ry is loeaf: If the impact is across a number of
areas/countries within one region, the category is regional. If the impact is across a number of
areas/countries In mQre tt.lan °"' region, the category is global. Once the escalation category has been
determined, an Action Ptan can be developed.
Issue Resolution
In the event of a customer eatisfaction issue, the customer's first point of contact is the Primary Account
Representative/Contract Program Manager or the Account Manager. This individual engages the
necessary resources In the local service delivery unit, obtains the support of management in the local
customer bosiness dlstrret, and keeps tfle concerned sales organization updated on progress. Most
Issues are resoll/ed readily at the local level. If needed, the situation is escalated to executive
management at the territory or U.S. level.
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E X H I B I T C - V A L U E � A D D E D S E R V I C E S
C o n t a c t H P , o r v i s i t t h e H P w e b s i t e , f o r f u r t h e r d e t a i l s o n t h e s e S e r v i c e s :
I n s t a l l a t i o n
T r a i n i n g
S e l f - M a i n t a i n e r P r o g r a m
A s s e t M a n a g e m e n t
I m a g i n g
F a c t o r y S e r v i c e s f o r S e r v e r s a n d S t o r a g e
H P L e a s e F i n a n c i n g I n f o r m a t i o n
I n d i v i d u a l P u r c h a s i n g E n t i t i e s m a y e n t e r i n t o l e a s e a g r e e m e n t s f o r t h e P r o d u c t s
c o v e r e d i n t h i s M a s t e r P r i c e A g r e e m e n t , I f t h e y h a v e t h e l e g a l a u t h o r i t y t o e n t e r i n t o
t h e s e t y p e s o f a g r e e m e n t s w i t h o u t g o i n g t h r o u g h a c o m p e t i t i v e p r o c e s s . T h e l e a s e
a g r e e m e n t s w e r e n o t r e v i e w e d o r e v a l u a t e d a s p a r t o f t h e R F P e v a l u a t i o n p r o c e s s . H P
s a m p l e l e a s e d o c u m e n t s c a n b e f o u n d u n d e r t h e " I n f o r m a t i o n C e n t e r " l i n k a v a i l a b l e o n
H P ' s W S C A - a p p r o v e d w e b s i t e a t w w w . h p . c o m / b u y l w s c a i i i .
3 7 o f 4 2
1 2 3
·····~·---··--··---------
·-·-·-·
•
•
EXHIBIT D-HP SOFTWARE LICENSE TERMS
1. LICENSE GRANT
HP grants Customer a non-exclusive, non-transferable license to "Use", in object code form, the
Version or Release of the HP Branded Software delivered from an HP accepted order. For purposes of
this. Agreement; unles8 otherwise speelfied In the Slt, •use" means to install, store, load, execute, and
display one eopyof the Software on one deVice at a time for Customer's internal business purposes.
Customer's use·of sueh Software ls subject to thus lleense terms, the applltabte Use restrictions and
authorizations, and applicable lieensetl locations for the Software specified In SLl(the RSoftware
Lleense"). The usage terms specified In the SLI for HP Branded Software Will not be materially more
reH'letlve than the Use defined in this au~. For non.,HP Branded Software, the third party
supplier's license teml& and ule restrictions found in the SLt Will solely govem its use.
2. OWNERSHIP
This Software Ucer,se confers no title or ownership and. is not a sale of any rights in the Software.
Third-pafty suppliers are intended 13an~ underihls A~reetnent and lndependentty may protect
their rf0ht8 in-the Software in the event of -an, tntrtngement. All rights not expressly granted to
Custamer are resel'Ved solely to HP or its suppliers.
3. ACCEPTANCE
Customer accepts Software upon delivery.
4. UPGRADE~
Softwal&Versfons or malntenane&~, ilavatleble, .may be omered separately or may be
a~ilable through Software Suppart. HPreservesithe rigbtto require additional lleenses and fees for
Software Version1:1.or separate!y purdlased maintenance updates or for lJse of the Software In
conjunction with upgraded Hardware or Software. When Customer obtains a lleense for a new
Software Version through Software SuppaJt·or purchases an· upgrade lleense to a new Version,
Customers software Ucense for the earlier version shall terminate, SOft\Yare Versions are subject to
the lieensatel'mslln effed.-on the date that HPdellvers or makes the Version available to Customer .
5. LICENSE RESTRICTIONS
a. Use f\tsfrl!t!ft .. Customet·may notexceedthenumberoflicenses, agents, tiers, .nodes, seats. or
other Use restrictions or authorizations agreed to·and paid for by Customer. Some Sottware may
require license keys or contain other-technical protection measures. Customer acknowledges that
MP may monltor Oustomer's·compliance With Use restrictions and authorizations remotely, or
otherwise, If HP makes a lieense msnegement·program available Which records and reports
lleense usage information, Customer agteet to appropriately install, configure and execute such
lleense management program begmning no .later than one hundred and eighty (180) days from the
date It: is made available to Customer and continuing for the period that the software is used.
b. Cooy msl &ta~tlen. Unless otherwise permitted by HP, Customer may only make eoples or
adaptations of the Software for archival purposes or when copying or adaptation Is an essential
step in the aJ.JthQri.zed Use of the. Software. 1.f Customer makes a copy for backup purposes and
installs suCh COPY on a backup device, unless otherwise provided in the Sll, Customer may not
operate 'ucfl t:>ackup installation.of the Sof\'Wai:e without paying an additianal lleense fee, except in
cases Where the original device becomes inoperable. If a copy is activated on a backup device in
response to failure of the original device. the Use on the backup device must be discontinued when
the original or repla<::ement devlee becomes operable. Customer may not copy the software onto or
otherwise Use or make it available' on. to, or through any public or external distributed network.
Licenses thatatiow·Use over customer's Intranet require restricted access by authorized users
only.
c. Coovcighl Notice. Customer must reproduce all copyright notices that appear in or on the SOftware
(including documentation) on all permitted copies or adaptations. Copies of documentation are
limited to internal use.
d. Desigo!je<i SV§ttm. Notwithstanding anything to the contrary herein, the Soft\Yare License for
certain Software, as identified in SLI, is non-transferable and for Use only on a computer system
owned, controlled, or operated by or solely on behalf of Customer and may be further identified by
HP by the combination of a unique number and a specific system type ("Designated System") and
such lieense Will tetmfnate il'I the event of a change in either the system number or system type, an
unauthorized relocation, or if the Designated System ceases to be within the possession or control
38 of 42
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of Customer.
e. OS Sofl.wa[t!. Operating system Software may only be used when operating the associated
Hardware in configurations as approved, sold, or subsequently upgraded by HP or an HP Business
Partner.
f. Changes. Customer will not modify, reverse engineer, di$anemble. de(;rypt1 decompile, or make
derivative WGtks Of the Software. Where Customer has other rights mandated under $UUute,
Customer will provide HP with reasonably detailed lnformatlon regarding i!IDY Intended
modlflcatlons .• reverse engineering, disassembly, decryption, or decompilation and the purposes
therefore.
g. Use for Service .PmviSjOO. Extending the Use of Software to an)':P9111on orentitv other than
Customer as a funotlon ofprovJding servloes, (i.e.; making the Software available;through .a
commerclal timesharing or service bureau) must be authorized in writing by HP mtor to~ use
and may require additional licenses and fees.
h. C<Qy!tant Ute.agg Acgss. Subject. to the termaandtxmdlt!Ansaf ~ Agree~nt, ~~r
may ~ltaconsulhlnt or aubcontractor to Use Software at the~ location for• u
purpose of proViding services to Customer. Customer wiQ be ret"'*ble and ~Y 1fable to HP
for consultanfs' compQance with this Agreement. ·
6. LICENSE TERM AND TERMINATION
Unless a different time period for the license is specified In the applicabre SU or quotation, , .the
SOfl.ware license granted to Customer will be perpetual, provided however that HP mat fertnlttate the
Sof\Ware license upon notice w failure to complywlth this Agreement:. lmmtdtatalp upon 'tennfnation
of ~'SOfl.ware Ucense or upon expiration of any mdlvld\lal limited temi license, Customer will destroy
the sottwer•-and an copies of the Soft\Nare tubject to the termination or expiration .orretum them to
HP. Customer shall remove and destroy or return to HP any copies of the SOftwerEI that are' merged
into edaptatlons, except for individual pieces or data in Cqttomer's database •. ·0U1tomer mlJy Nt'31n
-aneoopy-of the Sl>ftware subsequent to termination solely torarchivalpurposes.'Ofily,. Al HP's. request, •
CUston'tir will certify In writing to HP that Customer has compiled with these requirements~
7. LICENSE TRANSFER
Customer~,-oot~ne, .Sftn,·4ransfel\'rent. orr.fease l'le 15ofl.ware or ~~~se to
any~f)!llty-.except ae1permitted in this sdoa Exceptas p.roYkts.cMn1~eetfonrt.o~. HP
Brudtd. Software licf:mes are transferable subject to HP'&~or,wrftten authO!imtion,amtpayment to
HP of any appllcabte fees or compllance,wlth applicable third·party terms. Upon:transfer of the
Software License Customer's rights under the License will terminate and customer will immediately
deliver the Software and all coples to the transferee. The transferee must agree In writing to the terms
of the software License, and, upon such agreement, the transferee will be considered the "Customer"
for purposes of the license terms. Customer may transfer firmware only upon trantfer -of the associated
Ha~.
8. U.S. FEDERAL GOVERNMENT USE
If the Software it; licensed for use in the performance of a U.S. Government mtme cbntract or
sul:lcontract, Cuttomer agrees that, consistent with FAR 12.211 and 12.212. oommerctal computer
Software, computer Software documentation and technical data for commerctat items are licensed
under HP's standard commercial license.
9. COMPLIANCE
Customer agrees that HP may audit Customer's compliance with the Software License tet'm9. Ally
sueh audit would be at HP's expense, re(luire reasonable notice, and would be performed during
normal business hours. If an audit reveals underpayments then Customer will lmmediately pay HP
such underpayments together with the costs reasonably incurred by HP in connection with the audit
and seeking compliance with this sub-section.
10. WARRANTY
HP Branded Software wlll materially conform to its Specifications. If a warranty period is not specified
for HP Branded Software, the warranty period will be ninety (90} days from the deli'lery date.
11. VIRUS WARRANTY
HP warrants that any physical media containing HP Branded Software wm be shipped free of viruses. •
12. WARRANTY LIMITATION
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H P d o e s n o t w a r r a n t t h a t t h e o p e r a t i o n o f S o f t w a r e w i l l b e u n i n t e r r u p t e d o r e r r o r f r e e , o r t h a t S o f t w a r e
w i l l o p e r a t e I n H a r d w a r e a n d S o f t w a r e c o m b i n a t i o n s o t h e r t h a n a s e x p r e s s l y r e q u i r e d b y H P i n t h e
P r o d u c t S p e c l f l c a t i o n s o r t h a t S o f t w a r e w i l l m e e t r e q u i r e m e n t s s p e c i f i e d b y C u s t o m e r .
1 3 . E X C L U S I V E R E M E D I E S
I f n o t i f i e d o f a v a l i d w a r r a n t y c l a i m d u r i n g t h e w a r r a n t y p e r i o d , H P w ~ I . a t i t s o p t i o n , c o r r e c t t h e w a r r a n t y
d e f e c t f o r H P B r a n d e d S o f t w a r e , o r r e p l a c e s u c h S o f t w a r e . I f H P i s u n a b l e , w i t h i n a r e a s o n a b l e t i m e , t o
c o m p l e t e t h e c o r r e c t i o n , o r r e p l a c e s u c h S o f t w a r e , C u s t o m e r w i l l b e e n t i t l e d t o a r e f u n d o f t h e p u r c h a s e
p r i c e p a i d u p o n p r o m p t r e t u r n o f s u c h S o f t w a r e t o H P . C u s t o m e r w i l l p a y e x p e n s e s f o r r e t u r n o f s u c h
S o f t w a r e t o H P . H P w i l l p a y e x p e n s e s f o r s h i p m e n t o f r e p a i r e d o r r e p l a c e m e n t S o f t w a r e t o C u s t o m e r .
T h i s s u b - s e c t t o n 1 3 s t a t e s H P ' s e n t i r e l i a b i l i t y f o r w a r r a n t y c l a i m s .
1 4 . I M P L I E D L I C E N S E
T h e r e a r e n o I m p l i e d l i c e n s e s "
4 0 o f 4 2
1 2 6
" "
"
"
- - - � - � - - � � - - � - � - � - - - - - - - - - - - - - - - - -
E X H I B I T E - A U D I T S
M P A B 2 7 1 6 4
S A L E S A U D I T P L A f : {
T h e " H P " 2 0 0 9 ~ 2 0 1 4 W S C A / N A S P O P e r s o n a l C o m p u t e r a n d R e l a t e d D e v i c e s C e n t r a c t . $ a l e s A u d i t
P t a n " s p e c i f i e s t h e s a l e S a u d i t p l a n a n d s a l e a u d i t r e p o r t f o r m a t , a s i t a p p l i e S t 9 S e . c t l o n 4 6 . A o f t h e
M a s t e r P r i c e A g r e e m e n t 8 2 7 1 6 4 .
A u d i t P u r p o a e : T o c o n f i r m a n d e n s u r e c o n t r a c t c o m p l i a n c e . T h e a u d i t w m c o n f i r m i l t h e a g e n c y p a i d
t h e P S S d i s c o u n t p r i c e o r a l o w e r p r i c e i n a c c o r d a n c e w i t h S e c t i o n 1 3 , P r i c e G u a r a n t e e .
A u d l t R e s p o n a t b l f i t y : H P W S C A P r i m a r y A c c o u n t R e p r e s e n t a t i v e / C o n t r a c t P q r a m M a n a g e r ( H P
P r o g r a m M a n a g e m e n t )
A u d i t O o n d u c t e . d : W e e k l y
A u d i t R e s u l t s T l m e f r a m e : P r o v i d e d t o W S C A / N A S P O A d m i n i s t r a t o r Q u a r t e r l y a s r e q u i r e d b y
\ N S C A / N A S P O .
A u d i t P r o c e s s
S t e p 1 O n a w e e k l y b a s i s t h e H P W S C A I N A S P O C o n t r a c t P r o g r a m M a n a g e r w i H o b t a i n t w o r e p o r t s ;
1 ) s u m m a r y a c t i v i t y ( t o t a l n u m b e r o f o r d e r s ) a n d 2 ) w e e k l y o r d e r s . T h e s a r e p o r t s w i l t b e u s e d t o p u l l o n e
t e n t h o f o n e p e r c e n t ( . 0 0 1 ) o f o r d e r s w e e k l y .
S t e p 2 T h e H P W S C A I N A S P O P r i m a r y A c c o u n t R e p r e s e n t a t l v e 1 C o n t r a e t P r o g r a m M a n a g e r w l P p u l l
a t r a n d o m o n e t e n t h o f o n e p e r c e n t o f o r d e r s c o v e r i n g a l l B a n d s w i t h i n t h e P S S ; I f P r o c u r e d
S t e p . 3 T h e H P W S C A I N A S P O C o n t r a c t P r o g r a m M a n a g e r w i l l p u l l t h e o n l l n e ~ o f P u l ' Q h a s e
O r d e r a n d l n v o i o e s - b a s e d o n t h e r a n d o m o n e t e n t h o f o n e p e r c e n t t > f O t t i n , - s e l e e t e d
S t e ! ? 4 T h e i n f o r m a t i o n o n t h e P u r c h a s e O r d e r a n d i n v o i c e w i l l b e d O < ; U m e n t e d i n a n e x c e l f i l e .
S t e p B T h e H P W S C N N A S P O C o n t r a c t P r o g r a m M a n a g e r w i l l c o m p a r e t h e p r i c i n g o n t h e f i n e i t e m
d e t a i l r t P o r t i n c o m p a r i $ o n W i t h t h e P u r c h a s . e O r d e r / I n v o i c e l i ) n d H P W S C A / N A S P O C o n t r a c t P S S
D i s c o u n t s i n a n e x c e l f i l e a n d c o m p i l e a u d i t r e s u l t s .
S t e p G T h e H P W S C A / N A S P O C o n t r a c t P r o g r a m M a n a g e r w i n p r o v i d e t h e W S C A / N A S P O
A d m i n i s t r a t o r i n , e m a i l , a s n o t e d i n t h e M a n d a t o r y M e e t i n g o n 3 / 3 1 , t h e f o l l o w i n g I n f o r m a t i o n c o v e r i n g a
Q u a r t e r o f t h e a b o V e a u d i t d e t a l f l r e s u l t s :
1 . T o t a l N u m b e r o f P u r c h a s e O r d e r s d u r i n g t h e t i m e f r a m e
2 . T o t a l N u m b e r o f P u r c h a s e O r d e r s / I n v o i c e s a u d i t e d b a s e d o n t h e o n e t e n t h o f a p e r e e n t o r
n o m o r e t h e n 1 0 0 p u r c h a s e o r d e r s / i n v o i c e s i f t h e r e a r e m o r e t h e n 1 0 0 , 0 0 0 o r d e r s .
3 . R e s u l t s I n a b r i e f s u m m a r y
S t e p 7 H P w i l l r e q u e s t a p p r o v a l b y t h e W S C A / N A S P O a d m i n i s t r a t o r o n t h e f o r m a t o f t h e f i r s t
s u b m i s s i o n o f t h e s a l e s a u d i t t o e n s u r e t h i s m e e t s w i t h t h e g u i d e l i n e s o f t h e W S C A I N A S P O a d m i n i s t r a t o r .
S t e p 8 T h e H P W S C A I N A S P O C o n t r a c t P r o g r a m M a n a g e r w i l l p r o v i d e t h e f i n a l d o c u m e n t s a n d
r e s u l t s t o t h e H P C o n t r a c t O p e r a t i o n s t e a m f o r o u r r e c o r d s .
4 1 o f 4 2
1 2 7
···---··-------·--·-··--------·-···------·-·-···-·
WEB§ITE PRICING AUDITS
Website Pricing Audits as it applies to Section 46.A, of the Master Price Agreement B27164, is
specified below.
HP: has different team member& that:aUl.\'llt 1Ae pricing and weblites.
First, 1Ae WNPSP Mk1 1~ etete etaAdlilrdB pricing is monitored and ti~ated by a set of team
members daily and weekly and these are also monitored by the HP Cbntract Program
Management tu_m and if1slcte sale, teams on an ongoing basis, monthly and quarterly, e.ee
below SChedUlfJ.
Ne~. -it. ~SS °'hll~ file thatM~ w1ll. create fer the new WiCA contract is . .tieEi .to the then
current HP list price and cateuory rarcentages for each Band as noted in the -HP PSS 4~tmt
structure, Which autamatictllly generates the pricing fed to the website to calculate the ptlc;ing.
As you may know with emerging technology, the list price can change weekly se this a.itemated
feattire ensures the pre<alol.dated priciAg Is flowiAg accurately to the website.
In addition to the aaJt)S ad plan sttached to this reepoose, the HP Program Management' team
is instltutiAg an additiena5 webde audit that will be conducted bi-monthly on the PSS and
monthly covering both the WNPBP aAB '8.tlilte .SPeciflc Standards website prieing as noted on
the below schedule.
As a normal ·course Gf li)USfnau, HP eontrad operatiOns and compliance teams conduet spot
checks. aAd internal Mila-teeflsure comfi)fiance through a variety of internal audits, which Will
alsQ contiriue. J-:IP ~·~,CC>n'.llliance Mlriously and ev.en has an entire team dedicated •
to Govem~t;~1~~~$ and CQfl'.lplian~.
• 42 of 42
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� - - - - - - - - - � - - - - - - � - � � - � - � � � � � � � � � � - - � � � � - - - - - .
A d d e n d u m t o M o s t e r P r i c e A g r e e m e n t
B e i w e e n
H e w l e t t P a d c w d C 0 1 J � � ! n y
A n d
S t a t e o f M i n n e s o t o , M a t e r i a l s M o n o s e m t i 1 1 1 t O M s l o n
R e p r e s e n t i n g t h e W e s t e r 1 1 S t a t e s C o n t r a c f i n g A l l i a n c e { W S G A ) o n d
t h e N a f i o n o l A s s o d a l i o n o f S t a t e . P r o c u r e m e n t 0 # f l d a l $ ( N A S P O )
L e a P S t a t e C 0 1 1 t r o c t # : 8 2 1 ' 6 4 E x e c J l l w i . o n : J u l y 2 , 2 0 0 9
J u l y 2 3 , 2 0 0 9 P a g e l o f 2
T h i s M a s t e r P r i c e A g r e e m e n t A d d e n d u m g o v e r n s H e w h t t t P ~ C o m e a n r ' s ( h e r e i n o l t e r " C O N T R A C T O R " ) u s e o l
t h e N A S P O / W S C A n a m e a n d l o g o d u r i n g t h e t e r m o l t h i s M a s t e r P r i c e ~ t o n d o m e n d m e n t s t o t h i s M o s t e r
P r i c e A g r e e m e n t . C O N T R A C T O R m o y w . t h e n a m e a n d l o g o o n l y 0 $ 1 8 1 f o f 1 h b e l o w . " A n y d t n o t _ , , , . s s f y
p e r m i t t e d h e r e i n i s p r o h i b i t e d , a n d s u c h u s e l 1 0 l l S f l r u t e s o m o t e r l a l b t e o c b o f t h e M o s t e r P r i c e ~ w i t h t h e
L e a d ~ t a t e a n d a l l P a r t k i p a f i n 9 S t a t e �
1 . C O N T R A C T O R m a y " p l o y t h e N . A S P O / W S C A n a m e a n d 1 0 9 0 o n t h e l a c e o f t h e M a s t e r P r t t : . A , , . . . . . , , t ,
i n d u d l n g a l f e l e c t r o n i t O n J h o r d c o p y v e r s i o n s .
2 . C O N T R A C T O R a n d I t s ~ r e s e l l e r s , a n d a g e n t s m o y d l s p l o y t h e N A S P O / W S C A n a m e s o n d l o g 0 s o n
o w e b s i t e a s o " e l i d e o n " l i n l c t o t h e M o s t e r P r i c e A g r e e m e n t . N o o t h e r u a o f t h e l o t l O s o r m m r e s i s p o r m i l t e d o n
a n y w e b s i t e , e x c e p t a s p e r m i t t e d I n p a r a g r a p h s f a n d 3 .
3 . W i t h , a n d o n l y w i t h , p r l o l ' w r i t t e n a p p r o v a l o f t h e l e a d S t a l e C o n t t a c t A d m l n W r o t o r , C O N t l l A C T O R m o y
o d v e r t l s e t h e M o s t e r P r i c e A g r e e m e n t I n p u b / k a t l o n s a n d p r o m o l i o n c r l m o t e r i c r l a a i m e d a t s t a t e a n d l o c a l
g o w m m e n t e n t i t i e s e l i g i b l e t o w e t h e M a s t e r P r i c e A g r e e m e n t . T h e s o l e f o c u s . a n d I n t e n t o f w c h o c l w i r t i s e m e n t s
m u s t b e t o i n c r e a s e p a r l i d p a l l o n I n t h e M o s t e r P r i c e A g r e e m e n t . T h e N A S P Q / W S C A n a m e s m o y b e u s e d a n d
t h e l o g o s d i s p l o y e t : l I n t h e o r : l v e t t l s e m e n t O N L Y o s i t r e l a t e s t o I M M o s t e r P r i c e A g r e e m e n t . T h e L e o d S t a t e
C o n t r a c t A d m i n i s t r a t o r ' s a p p r o v a l m u s t e n c o m p a s s t h e c o n t e n t a n d a p p e a r a n c e o l t h e a d v e r t i s e m e n t a n d t h e
m e d i a I n w h i c h t h e a d v e r t i s e m e n t w i l l a p p e a r "
4 . C : O M ' R A C T O R m a y n o t m a k e e x p l i c i t o r I m p l i c i t r e p r e s e n t a t i o n s c o n c e m l n s t h e o p i n i o n o l N A S P O / W S C : A , t h e
L e a d S t a t e , o r a n y P o r t l c i p o f i n g S t a t e r e g a r d i n g C O M ' R A C T O R o r i t s p r o d u c t # o r s e r v k e $ . T h i s r ' 8 $ h ' k t l o n
I n c l u d e s g e n e r a l u s e o l t h e N A S P O / W S C A n a m e s a n d l o g o s N O T d i r e c t l y l i n k e d t o o r r e l a t e d t o t h i s M o s l e r P r i c e
A g r e e m e n t .
5 . C O N T R A C T O R m u s t e n s u r e t h a t i t s s u b < o n t r a c t o r s , r e s e l l e r s , a n d a g e n t s a d h e r e t o t h e t e r m s a l t h l $ A d d e n d u m ,
a n d C O N T R A C T O R i s r e s p o n s l h l e F o r a n y b r e a c h b y t h e s e e n t i t l e $ .
6 . C O N T R A C T O R m u s t I m m e d i a t e l y c e a s e o i l u s e o f t h e N A S P O / W S C A n a m e s a n d l o g o s I f d i r e c t e d t o d o s o I n
w r i t i n g b y t h e L e a d S t a t e C o n t r a c t A d m i n i s t r a t o r , a n d C O N T R A C T O R m u s t e n s u r e t h a t l r s w b - c o n t r a c t o r s , r e -
s e t l e r s , a n d a g e n t s i m m e d i a t e l y c e a s e a l l u s e .
1 . C O N T R A C T O R m o l l n o t m a k e , o r p e r m i t i t s s u b c o n t r a c t o r s , r e s e D e r s , o r a g e n t s t o m a k e , a n y a l t e r a t i o n s t o
N A S P O ' s o r W S C A ' s n a m e s o r l o g o s ( i n c l u d i n g c h a r a c t e r s , s t y l e a n d c o l o r s ) a n d C O N T R A C T O R s h a l l n o t u s e o r
p e r m i t t h e u s e a l N A S P O ' s o r W S C A ' s n a m e s o r l o g o s i n a m a n n e r o r c o n t e x t t h a t c o u l d a d v e r s e l y a f f e c t
N A S P O ' s / W S C A ' s i n t e g r i t y , g o o d w i l l , o r r e p u t a t i o n .
8 . U p o n t e r m i n a t i o n o r e x p i r a t i o n o l t h e M a s t e r P r i c e A g r e e m e n t , C O N T R A C T O R a n d i t s s u b - c o n t r a c t o r s , r e �
s e l l e r s , o n d a g e n t s m u s t c e a s e a l l u s e o f t h e N A S P O / W S C A n a m e s a n d l o g o s ; e x c e p t t h a t , C O N T R A C T O R m a y
u s e t h e N A S P O / W S C A n a m e s F o r r e f e r e n c e p u r p o s e s i n a d e s c r i p t J o n o l i i $ p r i o r e x p e r i e n c e .
S I G N A T U R E P A G E - N E X T P A G E
1 2 9
July~!009
Addendum to Moster Price Agreemenf
Between
Hewfett f'.adfarsf,Compony
And
Stole of Minnesota, Materials Management Div1rion
Representing the Western States Contracting Allictnce CWSO\J and
"1e NoMmol Assodation of State Proonemenr Offitt't:tls (NASPO)
l.ecd$ta1et:ontroct#: 827164 E~ec:ufedon: July2, 2009
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1 1 2 A d m i n i s t r a t i o n B u i l d i n g
5 0 S h e r b u r n e A v e n u e
S t . P a u l , M N 5 5 1 5 5
F a x : 6 5 1 . 2 9 7 . 3 9 9 6
T T Y : M N R e l a y S e r v i c e 1 . 8 0 0 . 6 2 7 . 3 5 2 9
h t t p : / f w w w . m m d . a d m j n . s t a t e . m n . u s
A M E N C J M I S N T N U M B l i R : O N E ( 1 )
T O C O N T R A C T N U M B E R : 8 2 7 1 6 4
T H I S A M E N D M E N T 1 $ b y a n d b e t w e e 1 1 U t e S t a t e o f M i n n e s o ~ . a c t r n g t h r o u g t l 1 $ c o m m i s s i o n e r o f A d m l n 1 6 t r a t l o n ,
a n d o n b e f t t i f f o f t h e W S O N N A S P O f l . e a d S t a t e j a n d H e w l e t t P a c k a r d C o m p a n y . H e w l e t t - P a c k a r d C o m p a n y ,
1 1 4 4 5 C o m p a q C e n t e r D r i v e W , H O u & t o n ; T X " 1 7 0 7 0 ( C o n t r a c t o r ) .
'
W H E J U ! A S , t h e l e a d S t a t e h a s a C o n t r a c t w i t h t h e C o n t r a c t o r I d e n t i f i e d a s N o . 8 2 7 1 6 4 , e f f e c t i v e S e p t e m b e r 1 ,
2 0 0 9 , t h r o u g h A u g u s t 3 1 , 2 ' 0 1 2 , t o p r o v i d e d i r e d f . . f r o m - m a n u f a c t u r e r p e r s o n a l c o m p u t e r e q u i p m e n t , p e r i p h e r a l s a n d
r e l a t e d i e r v i c e s ; a n d
W H E R E A S , M i n n . S t a t . � 1 6 C . 0 3 . s u b d . 5 , a f f o r d s t h e c o m m i s s i o n e r o f A d m i n i s t r a t i o n , o r d e l e g a t e p u r s u a n t t o
M i n n . S t a t . � 1 6 C . 0 3 , s u b d . 1 8 , t h e a u t h o r i t y t o a m e n d c o n t r a c t s ; a n d
W H E R E A S , t h e t e r m s o f t h e C o n t r a c t e p e c l t i c a l l y s t a t e t h a t t h e C o n t r a c t o r s h a l l p r o v i d e t h e b a s i c w a r r a n t y
c o v e r a g e a s l i s t e d i n I t s P S S . T h e M P - D r a n d e d P r o d u c t s 8 V l ! l i l a b l e i n B a n d s 1 t h r o u g h 7 h a v e a m a n u f a c t u r e r
s t a n d a r d w a r r a n t y p e r i o d t h a t r & f l f J " ~ o n e y e a r t o t h r e e y e a r s . ( B a n d s 1 . S e r v e r s : 2 . W o r k s t a t i o n s ; 3 . P r i n t e r s ;
4 . S t o r a g e S o l u t i o n s ; 5 . P O A ' f ; 6 . l n s t r t ' . l d t i o n a l a n d P u b l i c S a f e t y B u n d l e s ; a n d 7 . M o n i t o r s )
N O W , T M E f i t E P O R E , i t i s a g r e e b y t h e p a r t i e s t o a m e n d m e n t t h e C o n t r a c t a s f e l l o w s :
1 . T h e C o n t r a c t o r m a y . o f f e r o n e - y e a r a n d / o r t w o - y e a r w a r r a n t i e s t o r e a c h B a n d o f e q u i p m e n t p r o v i d e d i n a d d i t i o n
t o t h e t h r e e - y e a r w a r r a n t y c u r r e n t l y b e i n g o f f e r e d . T h e C o n t r a c t o r s h a l l s h o w t h e s e a s o p t i o n s w h e n c o n f i g u r i n g a
s y s t e m / o b t a i n i n g a q u o t e , a & a r e d u c t i o n i n t h e c o s t o f t h e e q u i p m e n t .
T h i s A m e n d m e n t i s e f f e c t i v e b e g i n n i n g o n t h e d a t e t h a t t h e f i n a l r e q u i r e d s i g n a t u r e s a r e o b t a i n e d , a n d s h a l l r e m a i n
i n e f f e c t u n t i l A u g u s t 3 1 , 2 0 1 2 , o r u n t i l t h e C o n t r a c t i s c a n c e l e d , w h i c h e v e r o c c u r s f i r s t .
E x c e p t a s h e r e i n a m e n d e d , t h e p r o v i s i o n s o f t h e o r i g i n a l C o n t r a c t t i e t w e e n t h e p a r t i e s h e r e t o a r e e x p r e s s l y
r e a f f i r m e d a n d r e m a i n i n f u l l f o r c e a n d e f f e c t .
I n t e n t i o n a l l y L e f t B l a n k
S e p t e m b e r , 2 0 1 0 A m e n d m e n t N u m b e r : O n e ( 1 ) P a g e l o f 2 P a g e s
t o W S C A / N A S P O P C C o n t r a c t N o . 8 2 7 1 6 4 w i t h H e w l e t t P a c k a r d C o m p a n y
1 3 1
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MATl!i!l!!llALS MANAGl!!MENT DIVISION
WSCA/NASPQ Contra~Aelmlttistration •
1 t! Adllinisfa(iOn Building
50 Sher®me Avenue
St. Paul, MN 55156
Fax: 651.297 .3996
TTY: MN Relay Service 1.800.627.3529
llttp:/twww.mffid.admin.sta.te.mn. us
IM WITNESS WHEREOF, the pal'tles have oaused this Amendl'hent,to ba duly executed Intending to be bound
thereby.
Title: AcguislttgR SupaNiltlt
Date: ,, .. ' .. 9/4.. c/14 "'*" . J
Titte: ______ ....::::.......,... ____ _ • Dme: ~~~~~~-----~...::......--~
September, 2010 Amendment Number: One (1) Page 2 of2 Pages •
to WSCA/NASPO PC Contract No. B27164 with Hewlett Packard Company
132
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WSCA/NASPO Centra1ct Administration
112 Administi:atiQn Building
00 Stler!>ume Avenue
St Paul, MN 55155
Fax: 651.297.3996
TIY: MN Relay Service 1.800.627.3529
http:/lwww.mmd.aamin.state.mn.us
.W$CAINA$PO PC Contracts 2001 .. 2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICI!$
MASTER P"f;E AGREEMENT NUMBER 827164
AMENDMENT NUMBER Z
THIS AMENQM&tlf is by and between the State of Minnesota. acting throt.19h is commissioner of Admlnistcatl~.
for the WSCAINASPO rlead State") and Hewlett Packard Company (Contractor).
WHEREAS, the Lead Slafe hes a Contmct With the Contractor identified as No. 827164, effective September 1,
2009, through August 3t,2012, to pravlde direct..ffom..manufacturer personal computer equlpmelltrmd related'
devices, SOftware and serv!Ces; and
WHEREAS, Minn. Stat. § 16C.03, subd. 5, affords the commissioner of Administration, or delegate pursuant to
Minn. Stat § 16C.03, subd. 16, the authOrlty to amend contracts; and
WHERl:AS, the terms of Jhe Contract speeifically state that the contract may be amended per agreement by 6oth
patties.
NOW, THEReFORI:, tt IS agree oy the. parties to amendment the Contract as follows:
1. Contract is extended through August 31, 2014.
2. The configuration limit of ser\!ers and storage may be increased up to $500,000 If this limit is
approved by the State in their Participating Addendum.
3. The Premium Saving Package "Intent to Participate" document may be eliminated IF participation in the
Premium Savings Package is approved by the State in their Participating Addendum.
4. SOOtlon 57, is hereby modify to state, *Contractor's involvement with E-Rate will be through Contractor's
authorized Reseller Agent SPIN numDers only, utilized for K-12 procuring entities that receive E-Rate
funding.
This Amendment is effective beginning on September 1, 2012, or upon the date that the final required signatures
are obtained, which~ver occurs later, and shall remain in effect until August 31, 2014 or until the Contract is
canceled, whichever ooours first.
Except as herein amended, the provisions of the original Contract between the parties hereto are expressly
reaffirmed and remain in full force and effect.
Amendment Nwnber: 2 Page 1 of 2 Pages
to WSCA PC Contract MN B27164 with Hewlett Packard Company
133
V\f$CNNA$PO Contract Adrqintatration •.
112 AdminiStldtm Building
Date: .·1Qi12Ql2
By: ~~~~~~~~~~~-
Title: ____ ..___ ______ ~~-------
50 Sherburne Avenue
St Paul, MN 55155
Fax: 651.297.3996
TIY: MN Relay Service 1.800.627.3529
http:ltwww.mmd.admin.stattll.mn.us
2. ~ StAl'IE. . . lllATElllAlS DANAGl!MENT DIVISION
iltn~With Minn. Stal§ 160.03, Subd. 3.
By:~~./u__z_
Title: Acqwsltion Management SpeciaUst
Dat&;· .. ·. j. ?/i/ Ir;_ j
Amendment Number: 2 Page 2 of 2 Pages
to WSCA PC Contract MN B27l64 with Hew1ett Packatd Company
134
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M A T e N A L S M A N A C J E M E N T D I V I S I O N
W S C A - N A S P O C o n t r a c t A d m i n i s t r a t i o n
. � . 1 1 2 A d m i n i s t r a t i o n B u i l d i n g
5 0 S h e r b u r n e A v e n u e
. s t P a u l , M N 6 5 1 5 5 �
� F a x : 6 5 1 . 2 9 7 . 3 9 9 6
T I Y : M N R e l a y S e r v i c e U I D 0 . 6 2 7 . 3 5 2 9 �
h t t p : / / w w w , m m d . a d m l n . & t a t e . m n . y s
. W S C A - N A S P O P C C o n t r a c t s 2 0 0 9 - 2 0 1 4 .
. � C O M : P U T E R E Q U I P M E N T , P E R I P H E R A L S , A N D R E L A T E D S E R V I C E S
M A S T E R P R I C E A G R E E M E N T N U M B E R 8 % 1 1 6 4 .
A M E N D M E N T N U M B E R 3 � . . .
T H f S A M E N D 1 1 1 $ 1 T i s b y a n d b e t w e e n . t h e S t a t e o f M i n n e s o t a , a c t i n g t h r o u g h i s e o m m l s s i o n e r o f A d m i n i s t r a t i o n ,
f o r t h e W S C A I N A S P O ( " L e a d S t a t e " ) a n d H e w l e t t - P a c k a r d C o m p a n y ( C o n t r a e t o r ) . .
W H E R E A S , t h e L e a d S t a t e h a s a C q n t r a c t w i t h t h e C o n t r a c t o r I d e n t i f i e d a s N o ~ B 2 7 1 6 4 , e f f e c t i v e S e p t e m b e r 1 ,
2 0 0 9 , t h r o u g h A u g u s t 3 1 ; 2 0 1 4 , t o p r o v i d e d i r e c t - f r o m - m a n u f a c t u r e r p e r s o n a l e o m p u t e r e q u i p m e n t a n d r e l a t e d
d e v t c e S , ' S o f t w a r e a n d s e r v i c e s ; a n d �
W l f B R B A S , M i n n . S t a l � 1 6 C . 0 3 , s u b d . 5 , a f f o r d s t h e o o m m i s s l o n e r o f A d m i n i s t r a t i o n , o r d e l e g a t e p u r s u a n t � t o
M i n ~ . S t a l � 1 6 C . 0 3 , s u b d . 1 6 , t h e a u t h o r i t y t o a m e n d c o n t r a c t s ; a n d �
. W H E R E A s , t h e t e r m s o f t h e C o n t r a c t I P e o i f i c a l l y s t a t e t h a t t h e c o n t r a c t m a y b e a m e n d e d p e r a g r e e m e n t b y b o t h
p a r t i e s . � �
� N O W , T H E R E F O R E . I t i s a g r e e b y t i l e p a r t i e s t o a r n e n d m e n t t h e C o n t r a c t a s f o l l o w s :
1 . C o n t r a c t i s e x t 8 ~ t h r o u g h D e c e m b e r s 1 , 2 0 1 4 . �
T h i a A m e n d m e n t I s e f f e c t l V e b e g i n n i n g o n S 1 : t p t e m b e r 1 , 2 0 1 4 , o r u p o n t h e d a t e t h a t t h e f i n a l r e q u i i e d s i g n a t u r e s
a r e o b t a i n e d , W h i c h e v e r o c c u r s t a t e r , a n d s h a l l r e m a i n i n e f f e c t u n t i l D e c e m b e r 3 1 , 2 0 1 4 o r u n t i l t h e C o n t r a c t I s
c a n c e l e d , W h i c h e v e r o c c u r s f i r s t �
E x c e p t a s h e r e i n a m e n d e d , t h e p r o v i s i o n s o f t h e o r i g i n a l C o n t r a c t b e t w e e n t h e p a r t i e s h e r e t o a r e e x p r e s s l y
r e a f f i r m e d a n d r e m a i n i n f u l l f o r c e a n d e f f e c t . � � � � �
� I N W I T N E S S W H E R E O F , t h e p a r t i e s h a v e c a u s e d t h i s
A m e n d m e n t t o b e d u l y e x e c t J t e d i n t e n d i n g t o b e b o u n d
t h e r e b y .
1 . C O N T R A C T O R H E W L E T I - P A C K A R D C O .
T h e C o n t r a c t o r c e r t i f i e s t h a t t h e � a t e p e r s o n { s ) h a v e �
e x . o u t e d h l i l d o c u m e n t o n b e h a l f e C o n t r a c t o r a s r e q u i r e d .
b y l e b y l a W $ , , o r o r d i n a n c e s .
. B y : ~ u . a . c u . . . . . a ' - ' 4 ' - + + ~ ~ - - - -
T i t l e : } f f l f Y i a e ~ J } M e - ( 1 w f $ t J ' f ' s , ~ c r : Q ? }
. D a t e : ~ d S : ; k > J 1 . . . . � . .
e y : - ~ - ~ - - - - ~ - - -
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2 . L E A D S T A T E
M A T E R I A L . s M A N A G E M E N T D I V I S I O N 4 ; z : : _ - � � �
T i t l e : A c g y j s i t i o n M a n a g e m e n t S p e c i a l j t i j .
D a t e : _ ? . . 1 . . . 6 . . . . ; . / . . 1 . . b ~ ' / - 1 - f C . ; . . . � _ . . . . ; . _ _ _ � _
3 . L E A D S T A T E
C O M M I S S I O N E R O F A D M I N I S T R A T I O N
O r d e l e g a t e d r e p r e s e n t a t i v e .
� O r i g i n a l s i g n e d
B y : - - - - - - ~ - - _ _ ; = - - - - -
D a t e : _ _ _ _ _ ; ; . . J l : J = l . . . . . - . . . . . 9 . . _ . 2 0 f ~ ' - - -
B y L u c a s J . J a n n e t t
1 3 5
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"
1 3 6
" R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : S a n J a c i n t o B r a n c h L i n e A d H o c C o m m i t t e e
M a r k L a n c a s t e r , R i g h t o f W a y M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
S U B J E C T : R e c o m m e n d a t i o n s f o r P r i v a t e U s e s a n d U t i l i t i e s o n C o m m i s s i o n P r o p e r t y
S A N J A C I N T O B R A N C H L I N E A D H O C C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 ) R e c e i v e a n u p d a t e t o t h e P e r r i s V a l l e y L i n e ( P V L ) l i c e n s e r e s o l u t i o n ;
2 ) A u t h o r i z e s t a f f t o m o v e f o r w a r d w i t h n e g o t i a t i o n o f r a t e s a s o u t l i n e d i n t h e s t a f f r e p o r t
f o r p r i v a t e u s e l i c e n s e s ; a n d
3 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e l i c e n s e
a g r e e m e n t s a l o n g t h e S a n J a c i n t o B r a n c h L i n e .
" B A C K G R O U N D I N F O R M A T I O N :
"
T h e S a n J a c i n t o B r a n c h L i n e ( S J B L ) w a s a c q u i r e d i n 1 9 9 3 f r o m t h e A t c h i s o n , T o p e k a , a n d S a n t a
F e R a i l w a y , c u r r e n t l y k n o w n a s B u r l i n g t o n N o r t h e r n S a n t a F e ( B N S F ) . A s a p a r t o f t h e
a c q u i s i t i o n , t h e C o m m i s s i o n i n h e r i t e d o v e r 6 0 0 l i c e n s e s , l e a s e s , a n d e a s e m e n t s c o v e r i n g
p r i v a t e , g o v e r n m e n t , a n d u t i l i t y - o w n e d f a c i l i t i e s .
I n J u n e 2 0 1 1 , t h e C o m m i s s i o n a u t h o r i z e d s t a f f t o n e g o t i a t e n e w r e n t a l r a t e s f o r p r i v a t e u s e s
a n d u t i l i t i e s , i n c l u d i n g t h e f o l l o w i n g :
" T e r m i n a t e l i c e n s e s f o r a b a n d o n e d f a c i l i t i e s ;
" R e s o l v e u n a u t h o r i z e d e n c r o a c h m e n t s b y l i c e n s i n g t o b e c o n s i s t e n t w i t h c u r r e n t
C o m m i s s i o n t e r m s o r c l e a r i n g t h e e n c r o a c h m e n t f r o m t h e r i g h t o f w a y ; a n d
" U p d a t e o r t e r m i n a t e e x i s t i n g l i c e n s e s w i t h n o n - c o m p l i a n t u s e s .
F o r a l l e x i s t i n g p r i v a t e u s e s , a g r a d u a t e d r e n t s c h e d u l e w a s i m p l e m e n t e d : o n e - t h i r d o f t h e r e n t
i n t h e f i r s t y e a r , t w o - t h i r d s t h e s e c o n d y e a r , a n d f u l l r e n t f o r t h e t h i r d y e a r a n d e v e r y y e a r g o i n g
f o r w a r d .
A g e n d a I t e m 1 0
1 3 7
The review was split into two sections: the PVL and the San Jacinto remainder. The PVL was
prioritized due to the upcoming commuter rail project. The PVL extends from Highgrove near
the city of Riverside to the Interstate 215 in the city of Perris. The San Jacinto remainder
extends east of the 1-215 to the city of San Jacinto.
The following provides an update on the resolutions for the PVL private uses and utilities.
Resolution of Private Uses on the PVL
Residential uses include houses, carports, gazebos, a paved driveway, sheds, storage boxes,
awnings, fencing, and a cacti patch. There were a total of 36 residential uses identified and the
resolution status is as follows:
• Nine property owners have obtained a license from the Commission.
•
•
Fifteen property owners have removed their personal property from the right of way .
As part of being a good neighbor and to help avoid potential costly eviction litigation,
the Commission offered a lump sum up to $500 for owners that removed the items
from the Commission property by a certain date. Fourteen owners submitted receipts
for costs incurred while removing the encroachment from the right of way. The total
reimbursement cost provided by the Commission to date is $6,834.
Nine property owners have chosen to abandon their personal property. The
Commi~slon obtained a signed Certificate of Al;>.andonment form· ·aUowing the
Commission to remove and dispose of the property from the right of way.
• Two property owners have purchased the portion of the right of way from the
Commission where the encroachment previously existed.
• One property owner has been uncooperative and Best, Best, and Krieger is currently
proceeding with a Trespass Notice.
Commercial uses include buildings in the right of way, agricultural, parking, storage, spur tracks,
and billboards. There were a total of 12 commercial uses and the resolution status is as
follows:
• Eight property owners entered into license agreements with the Commission.
• Two property owners chose to vacate the right of way.
• Both billboard companies have been resolved:
o The license with Tesoro Media has been terminated since the Commission no
longer owns the piece of land where the billboard is located.
Agenda Item 10
138
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0 L a m a r A d v e r t i s i n g C o . ( L a m a r ) e n t e r e d i n t o a n a g r e e m e n t w i t h t h e C o m m i s s i o n
a n d t h e r e n t i s b a s e d o n 2 5 p e r c e n t o f i t s g r o s s a d v e r t i s i n g i n c o m e . I n e x c h a n g e
f o r L a m a r r e m o v i n g b i l l b o a r d s i n c o n f l i c t w i t h t h e P V L a t n o c o s t t o t h e
C o m m i s s i o n , t h e C o m m i s s i o n a g r e e d t o r e m o v e t h e m i n i m u m p a y m e n t
r e q u i r e m e n t . T h e r e f o r e , r e v e n u e s f r o m L a m a r w i l l v a r y b a s e d o n e c o n o m i c
c o n d i t i o n s .
N o n - P r o f i t o r g a n i z a t i o n s i n c l u d e t h e B o y S c o u t s w h o h a v e a r e c r e a t i o n a r e a o n t h e r i g h t o f w a y
i n t h e c i t y o f P e r r i s . T h e C o m m i s s i o n ' s c o n s u l t a n t i s s t i l l w o r k i n g w i t h t h e B o y S c o u t s t o
d e t e r m i n e i f t h e B o y S c o u t s w i l l e x e c u t e a n u p d a t e d l i c e n s e o r r e m o v e t h e f a c i l i t i e s f r o m t h e
r i g h t o f w a y . T h e a d j a c e n t f e e p r o p e r t y o w n e r i s t h e c o u n t y o f R i v e r s i d e . I f t h e c o u n t y c h o o s e s
t o l i c e n s e o n b e h a l f o f i t s t e n a n t , t h i s w i l l b e m o v e d t o t h e m e m b e r a g e n c y c a t e g o r y .
P r i v a t e l y o w n e d s e r v i c e l i n e s u s e s i n c l u d e w a t e r , s e w e r , e l e c t r i c , g a s , c o m m u n i c a t i o n , a n d
d r a i n a g e l i n e s b e n e f i t i n g r e s i d e n t i a l , c o m m e r c i a l a n d n o n - p r o f i t o r g a n i z a t i o n s a d j a c e n t t o t h e
r i g h t o f w a y . T h e r e w e r e a t o t a l o f f i v e p r i v a t e l y - o w n e d s e r v i c e l i n e u s e s , w h i c h h a v e a l l b e e n
t e r m i n a t e d a s p a r t o f t h e r e s o l u t i o n p r o c e s s .
B e l o w i s a c h a r t s u m m a r i z i n g t h e s t a t u s o f t h e s e u s e s :
U s e T y p e L i c e n s e d R e m o v e d / A b a n d o n e d / A c t i v e P u r c h a s e d I m p a s s e T o t a l
T e r m i n a t e d T e r m i n a t e d N e g o t i a t i o n s R / W
U s e T y p e
U s e T y p e
R e s i d e n t i a l 9 1 5 9 2 1 3 6
C o m m e r c i 9 2 1 1 2
a l
N o n - P r o f i t - - - 1 1
P r i v a t e l y - 5 - - 1 - 5
O w n e d
S e r v i c e
L i n e s
T o t a l 1 8 2 2 1 0 1 2 1 5 4
B a s e d o n t h e c u r r e n t r e s u l t s a b o v e , t h e C o m m i s s i o n w i l l p o t e n t i a l l y c o l l e c t a t o t a l o f $ 1 4 9 , 7 3 4
i n r e n t b e g i n n i n g y e a r t h r e e a f t e r t h e g r a d u a t e d r e n t s c h e d u l e i s c o m p l e t e d . T h e n i n e
r e s i d e n t i a l p r i v a t e u s e s m a k e u p a s m a l l p o r t i o n o f t h e t o t a l a t $ 2 , 2 7 8 . T h e n i n e c o m m e r c i a l
p r i v a t e u s e s w i l l g e n e r a t e $ 1 4 7 , 4 5 6 . T h i s n u m b e r a l s o i n c l u d e s 2 5 p e r c e n t o f t h e g r o s s r e v e n u e
f o r L a m a r , $ 5 7 , 7 3 5 , w h i c h w i l l c h a n g e a n n u a l l y b a s e d o n i t s r e v e n u e t o t a l s .
R e s i d e n t i a l G a t e s o n t h e P V L
I n a d d i t i o n t o t h e a b o v e m e n t i o n e d u s e s , t h e r e w e r e 2 8 r e s i d e n t i a l g a t e s a l o n g t h e P V L t h a t
p r o v i d e d i l l e g a l a c c e s s t o t h e r i g h t o f w a y b y v e h i c l e o r f o o t . E a c h o f t h e p r o p e r t y o w n e r s w e r e
A g e n d a I t e m 1 0
1 3 9
sent a trespass notice on September 1, 2011, notifying the property owner that walking or
driving on the right of way is unsafe and illegal and must discontinue the use immediately.
These notices were delivered via certified mail and a signature was required.
A subsequent field inspection identified several property owners were still accessing the right
of way through the gates. An additional trespass notice was mailed on July 23, 2013, reminding
residents not to access the right of way illegally.
Resolution of Utility Uses on the PVL
There are three types of users that have utilities along the PVL: private utilities, public utilities,
and member. Private utilities such as Southern California Edison and Southern California Gas
and Public Utilities such as Eastern Municipal Water District (EMWD) and Metropolitan Water
District {MWD) are charged an annual license fee and an annual $200 administrative fee.
Member agencies are agencies represented on the Commission Board.
Riverside County Flood Control District
•
At the April 11, 2011 meeting, the San Jacinto Branch Line Ad Hoc Committee requested that
staff approach Riverside County Flood Control District (RCFCD) and determine if RCFCD would
enter into a cooperative agreement where neither entity paid fees for the use of the other's
property. Negotiations of a reciprocal agreement were delayed due to high priority •
negotiations between the Commission and RCFCD that affected the Moreno Valley March Field
(MVMF) station for the PVI.: project. Commission staff met with RCFCD staff on July 21/ 201'4,
and the initial reception was favorable. Documentation for a proposed agreement is underway.
Contacts with Utilities
Since the approval of the policy recommendations on June 8, 2011, the Commission's
consultant has been in contact with each private and public utility company and member
agency along the PVL. Each entity has been provided with a copy of the Commission's adopted
policy for licensing.
Two processes are underway with each utility:
l. Facility verification
2. Master license agreement (Ml.:A) review and execution
To avoid any potential delays with the PVL project, MLA discussions have been temporarily
placed on hold with several entities to avoid any relocation delays that could impact the project
construction schedule. These entities are Verizon, AT&T, Southern California Gas Company,
Southern California Edison, and the city of Perris. PVL relocation activities recently concluded
with Verizon and AT&T and efforts to negotiate an MLA are now underway.
Agenda Item 10
140
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F a c i l i t y V e r i f i c a t i o n
A l i s t o f f a c i l i t i e s , e i t h e r l i c e n s e d , o b s e r v e d i n t h e f i e l d , o r o b s e r v e d o n a s - b u i l t d r a w i n g s , w a s
p r o v i d e d t o e a c h u t i l i t y c o m p a n y a s k i n g t o v e r i f y t h e i r f a c i l i t i e s .
T o d a t e , f a c i l i t y v e r i f i c a t i o n h a s b e e n r e c e i v e d f r o m 1 3 e n t i t i e s . V e r i f i c a t i o n f o r a n a d d i t i o n a l 2
a r e a l m o s t c o m p l e t e a n d a r e a n t i c i p a t e d t o b e f i n a l i z e d w i t h i n t h e n e x t m o n t h . F a c i l i t y
v e r i f i c a t i o n f o r t h e r e m a i n i n g e n t i t i e s w i l l b e a d d r e s s e d o n c e l e g a l c o u n s e l a d v i s e s t h e e f f o r t s
w i l l n o l o n g e r a f f e c t t h e P V L p r o j e c t .
M L A R e v i e w a n d E x e c u t i o n
I n o r d e r t o m i n i m i z e t h e o v e r h e a d a s s o c i a t e d w i t h a d m i n i s t e r i n g n u m e r o u s l i c e n s e s , t h e
C o m m i s s i o n p r o p o s e d a M L A t h a t w i l l c o n s o l i d a t e m u l t i p l e f a c i l i t i e s i n t o o n e a g r e e m e n t . T h e
M L A t e m p l a t e h a s b e e n p r o v i d e d t o a l l o f t h e u t i l i t y c o m p a n i e s f o r t h e i r r e v i e w .
A l t h o u g h a l l o f t h e u t i l i t y c o m p a n i e s h a v e b e e n u n d e r l i c e n s e o n C o m m i s s i o n p r o p e r t y , t h e s e
u t i l i t y c o m p a n i e s a r e r a i s i n g c o n c e r n s a b o u t s i g n i n g a n e w l i c e n s e . T h e n e w l i c e n s e s r e p r e s e n t
r e n t a l f e e s c o n s i s t e n t w i t h c u r r e n t m a r k e t r a t e s a n d u p d a t e d i n d e m n i f i c a t i o n a n d i n s u r a n c e
c l a u s e s .
T o d a t e , t h e M L A h a s b e e n e x e c u t e d b y C h a r t e r C o m m u n i c a t i o n s , T i m e W a r n e r , S u n e s y s ,
E M W D , a n d W M W D . T h e a g r e e m e n t f o r Q u e s t a r s h o u l d b e f i n a l i z e d a n d e x e c u t e d s o o n .
T h e C o m m i s s i o n s o l i c i t e d l e g a l c o u n s e l ' s a s s i s t a n c e i n r e s o l v i n g t h e i s s u e s r a i s e d b y u t i l i t y
c o m p a n i e s a b o u t s i g n i n g t h e M L A .
B e l o w i s a s u m m a r y o f t h e p r o g r e s s t o d a t e :
# a t F a c i l i t y A g r e e d U t i l i t y R e v i e w C o m m e n t s F a c i l i t i e s C o m p l e t e t o M L A
C h a r t e r 4 C o m m u n i c a t i o n s x x S i g n e d M L A
S u n e s y s 9 x x S i g n e d M L A
T i m e W a r n e r 7 x x S i g n e d M L A
E M W D 2 2 x x S i g n e d M L A
W M W D 4 x x S i g n e d M L A
Q u e s t a r 1 x x T o b e f i n a l i z e d s o o n
M W D 1 x M L A i n n e g o t i a t i o n
V e r i z o n 1 2 x L e g a l c o u n s e l e n g a g e d
A T & T - D i s t . 1 0 L e g a l c o u n s e l e n g a g e d
A T & T - T r a n s . 1 x L e g a l c o u n s e l e n g a g e d
A g e n d a I t e m 1 0
1 4 1
Kinder Morgan 1 x On hold for PVL
SCE 56 On Hold for PVL
SCE-2 x On Hold for PVL Communications
SCG 19 On Hold for PVL
County of
Licenses were for at-grade crossings
Riverside* 4 x N/A no longer in use. County confirmed
licenses could be terminated.
Most of these facilities are tied to
Caltrans* 6 x Oleander Swap. The Commission's
consultant is currently working with
Caltrans to resolve.
City of Riverside-40 Negotiations for Master ROE in
Public Utilities* process
City of Riverside-16 Negotiations for Master ROE in
Public Works* process
City of Perris* 27 On Hold for PVL
Total 242
*Member Agencies
San Jacinto Remainder
The Commission's consultant reviewed the Commission's licenses and conducted field
inspections of the San Jadnto remainder. These. efforts resulted in identifying the following:
Private Uses
• Six residential uses along the San Jacinto remainder. Only one facility is licensed and the
other five uses appear to be encroachments.
• Forty nine commercial uses along the San Jacinto remainder, including eleven spur
tracks and four billboards. Thirty one of these facilities are licensed and the other
seventeen appear to be encroachments.
• Thirty four privately owned service lines such as irrigation, electric service drops, etc.
with transverse crossings and one running longitudinally along the right of way. All but
one facility is currently licensed.
Private and Public Utilities
• One hundred eleven private utility facilities, sixty-four public utility facilities, and fifty-
four facilities where the facility owner needs to be identified. Of these facilities, one
hundred forty-five are licensed and eighty-four are encroachments.
Agenda Item 10
142
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M e m b e r
" T w e n t y - s e v e n f a c i l i t i e s f o r m e m b e r i n c l u d i n g t h e c o u n t y o f R i v e r s i d e , t h e c i t i e s o f
H e m e t a n d S a n J a c i n t o , a n d R i v e r s i d e C o u n t y T r a n s p o r t a t i o n D e p a r t m e n t . O f t h e s e
f a c i l i t i e s , t w e n t y - t h r e e a r e l i c e n s e d a n d f o u r a r e e n c r o a c h m e n t s .
R C F C D
" E i g h t f a c i l i t i e s o w n e d b y R C F C D . T h e s e f a c i l i t i e s w i l l b e i n c l u d e d i n a n o - f e e M L A o n c e
t h e m e m o r a n d u m o f u n d e r s t a n d i n g b e t w e e n t h e C o m m i s s i o n a n d R C F C D i s f i n a l i z e d .
T h e f o l l o w i n g c h a r t s u m m a r i z e d t h e S a n J a c i n t o R e m a i n d e r f a c i l i t i e s :
E x i s t i n g L i c e n s e s E n c r o a c h m e n t s T o t a l U s e s
R e s i d e n t i a l U s e s 1 5 6
C o m m e r c i a l P r i v a t e u s e s 3 3 1 6 4 9
( I n c l u d e s S p u r T r a c k s a n d B i l l b o a r d s )
P r i v a t e l y O w n e d S e r v i c e L i n e s 3 4 1 3 5
P r i v a t e & P u b l i c U t i l i t i e s 1 4 5 8 4 2 2 9
M e m b e r 2 3 4 2 7
R C F C D 5 3 8
A n a n a l y s i s o f c o m p a r a b l e s a l e s h a s b e e n c o m p l e t e d f o r t h e p r i v a t e u s e r s . T h e c o m p a r a b l e s
f o u n d f o r r e s i d e n t i a l p r o p e r t i e s i n t h e a r e a r e s u l t e d i n a f a i r m a r k e t v a l u e o f $ 1 . 5 0 p e r s q u a r e
f o o t . T h e c o m p a r a b l e s f o u n d f o r c o m m e r c i a l p r o p e r t i e s i n t h e a r e a r e s u l t e d i n a f a i r m a r k e t
v a l u e o f $ 3 . 5 0 p e r s q u a r e f o o t . I n c o m p a r i s o n , f a i r m a r k e t v a l u e f o r t h e r e s i d e n t i a l p r o p e r t i e s
a l o n g t h e P V L w a s $ 8 . 0 0 p e r s q u a r e f o o t a n d t h e c o m m e r c i a l p r o p e r t i e s w a s $ 1 0 . 0 0 p e r s q u a r e
f o o t .
T h e r e n t a l r a t e w a s t h e n c a l c u l a t e d a t 8 p e r c e n t o f t h e l a n d v a l u e , w h i c h i s a n i n d u s t r y s t a n d a r d
a n d t h e s a m e a p p r o a c h a s t h e P V L . T h i s r e s u l t e d i n a c u r r e n t m a r k e t r e n t a l v a l u e o f $ 0 . 1 2 p e r
s q u a r e f o o t f o r r e s i d e n t i a l l a n d a n d $ 0 . 2 8 p e r s q u a r e f o o t f o r c o m m e r c i a l / i n d u s t r i a l l a n d .
T h e s e v a l u e s w i l l b e u s e d w h e n c a l c u l a t i n g f a i r m a r k e t r e n t f o r t h e p r i v a t e u s e r s a l o n g t h e S a n
J a c i n t o r e m a i n d e r .
T h e f o l l o w i n g p o l i c i e s , w h i c h w e r e C o m m i s s i o n a p p r o v e d o n J u n e 8 , 2 0 1 1 , w i l l a l s o b e u s e d
w h e n c a l c u l a t i n g f a i r m a r k e t r e n t f o r p r i v a t e l i c e n s e s :
" R e s i d e n t i a l r a t e s - b a s e d o n 2 5 p e r c e n t o f f a i r m a r k e t r e n t f o r v a c a n t r e s i d e n t i a l l a n d .
" C o m m e r c i a l r a t e s - b a s e d o n 1 0 0 p e r c e n t f a i r m a r k e t r e n t f o r v a c a n t
c o m m e r c i a l / i n d u s t r i a l l a n d s i n c e t h e y a r e o p e r a t i n g o n a f o r - p r o f i t b a s i s .
" N o n - p r o f i t r a t e s - b a s e d o n 2 5 p e r c e n t o f f a i r m a r k e t r e n t f o r v a c a n t
c o m m e r c i a l / i n d u s t r i a l l a n d .
A g e n d a I t e m 1 0
1 4 3
" P r i v a t e l y o w n e d s e r v i c e l i n e r a t e s - b a s e d o n 2 5 p e r c e n t o f t h e $ 4 . 0 0 a n d $ 5 . 0 0 p e r
l i n e a r f o o t v a l u e c a l c u l a t e d f o r p r i v a t e a n d p u b l i c u t i l i t i e s .
T h e r a t e s w i l l r e m a i n t h e s a m e f o r t h e p u b l i c a n d p r i v a t e u t i l i t i e s a s w a s u s e d a l o n g t h e P V L f o r
c r o s s i n g s . T h e s e r a t e s a r e c o n s i s t e n t w i t h i n d u s t r y s t a n d a r d s r e g a r d l e s s o f a c r o s s t h e f e n c e
v a l u e s .
T h e p r o p o s e d n e x t s t e p i s t o a p p r o a c h t h e r i g h t o f w a y u s e r s a l o n g t h e S a n J a c i n t o r e m a i n d e r a s
h a s b e e n d o n e a l o n g t h e P V L .
F o r p r i v a t e u s e s , s t a f f w i l l p r e p a r e a l e t t e r t o e a c h p r o p e r t y o w n e r t o e x p l a i n o p t i o n s r e g a r d i n g
u s e o f C o m m i s s i o n p r o p e r t y .
F o r u t i l i t i e s a n d m e m b e r a g e n c i e s , t h e a d d i t i o n a l f a c i l i t i e s w i l l b e a d d e d t o t h e e x i s t i n g M L A .
A t t a c h m e n t : A g e n d a I t e m 8 E , " P o l i c y R e c o m m e n d a t i o n s f o r U t i l i t y a n d P r i v a t e U s e L i c e n s e s o n
C o m m i s s i o n P r o p e r t y " - J u n e 8 , 2 0 1 1
A g e n d a I t e m 1 0
1 4 4
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A T T A C H M E N T 1
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : J u n e 8 , 2 0 1 1
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : S a n J a c i n t o B r a n c h L i n e A d H o c C o m m i t t e e
M i n S a y s a y , R i g h t o f W a y M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r
" S U B J E C T : P o l i c y R e c o m m e n d a t i o n s f o r U t i l i t y a n d P r i v a t e U s e L i c e n s e s o n
C o m m i s s i o n P r o p e r t y
S A N J A C I N T O B R A N C H L I N E A D H O C C O M M I T T E E A N D S T A F F
R E C O M M E N D A T / O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o :
1 )
2 )
3 )
A p p r o v e t h e r e v i s i o n s t o t h e R C T C R i g h t o f W a y P o l i c i e s a n d P r o c e d u r e s
m a n u a l t o i n c l u d e t h e p o l i c y r e c o m m e n d a t i o n s f o r u t i l i t y a n d p r i v a t e u s e l i c e n s e s
o n C o m m i s s i o n p r o p e r t i e s ;
A u t h o r i z e s t a f f t o m o v e f o r w a r d w i t h n e g o t i a t i o n o f m a r k e t v a l u e r a t e s o n u t i l i t y
a n d p r i v a t e u s e l i c e n s e s ; a n d
A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e
u t i l i t y a n d p r i v a t e u s e l i c e n s e s a n d a g r e e m e n t s .
B A C K G R O U N D I N F O R M A T I O N :
T h e S a n J a c i n t o B r a n c h L i n e ( S J B L ) w a s . a c q u i r e d i n 1 9 9 3 f r o m t h e A t c h i s o n , T o p e k a
a n d S a n t a F e R a i l w a y , c u r r e n t l y k n o w n a s B u r l i n g t o n N o r t h e r n S a n t a F e ( B N S F ) . A s a
p a r t o f t h e S J B L a c q u i s i t i o n , t h e C o m m i s s i o n i n h e r i t e d o v e r 6 0 0 l i c e n s e s , l e a s e s , a n d
e a s e m e n t s c o v e r i n g p r i v a t e , g o v e r n m e n t , a n d u t i l i t y - o w n e d f a c i l i t i e s s u c h a s p i p e l i n e s ,
w i r e l i n e s , a n d c a b l e s .
A s p a r t o f t h e C o m m i s s i o n ' s p r o p e r t y m a n a g e m e n t e f f o r t s , t h e f o l l o w i n g t a s k s w e r e
u n d e r t a k e n i n t h e p a s t f i v e y e a r s :
" R e v i e w e d a c q u i s i t i o n d o c u m e n t s o f t h e S J B L t o d e t e r m i n e p r o p e r t y r i g h t s a n d
o b l i g a t i o n s ;
" I n v e n t o r i e d , c a t a l o g u e d a n d s c a n n e d a l l c o n t r a c t s p r o v i d e d t o t h e C o m m i s s i o n
b y B N S F ; a n d
" E s t a b l i s h e d t h e R C T C G l o b a l A p p l i c a t i o n ( R G A ) d a t a b a s e t o i n c l u d e e x t e n s i v e
i n f o r m a t i o n r e g a r d i n g t h e C o m m i s s i o n r e a l e s t a t e h o l d i n g s ( a p p r o x i m a t e l y 4 0
d a t a f i e l d s c a p t u r e d f o r e a c h c o n t r a c t ) .
F o r t h e s e g m e n t o f t h e S J B L f r o m H i g h g r o v e t o t h e I n t e r s t a t e 2 1 5 c r o s s i n g s o u t h o f
P e r r i s , t h e f o l l o w i n g a c t i v i t i e s w e r e p e r f o r m e d :
A g e n d a I t e m 8 E
1 4 5
I
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R e v i e w e d o v e r 3 3 5 C o m m i s s i o n p r o p e r t y l i c e n s e s , l e a s e s , a n d e a s e m e n t s ;
P e r f o r m e d f i e l d i n s p e c t i o n s o n a l l r e v i e w e d c o n t r a c t s , i n c l u d i n g c a p t u r i n g g l o b a l
p o s i t i o n i n g s y s t e m c o o r d i n a t e s a n d t a k i n g p i c t u r e s o f e a c h a b o v e g r o u n d f a c i l i t y ;
O b t a i n e d a n d r e v i e w e d a s - b u i l t p l a n s a n d o t h e r m a p p i n g f r o m m a j o r u t i l i t y
c o m p a n i e s ;
M e t w i t h m a j o r u t i l i t y t e n a n t s t o v e r i f y a n d r e c o n c i l e e x i s t e n c e o f f a c i l i t i e s ;
C o n d u c t e d p o t h o l i n g t o p o s i t i v e l y l o c a t e u n d e r g r o u n d f a c i l i t i e s ;
C r e a t e d a e r i a l p h o t o g r a p h s s h o w i n g e x i s t i n g l i c e n s e d a r e a s a n d e n c r o a c h m e n t ;
S u r v e y e d r i g h t o f w a y b o u n d a r i e s i n k e y l o c a t i o n s ;
P r o v i d e d u t i l i t y i n f o r m a t i o n t o t h e P e r r i s V a l l e y L i n e d e s i g n t e a m t o a s s i s t i n
i d e n t i f y i n g p r o j e c t c o n f l i c t s ;
C o n d u c t e d m a r k e t s u r v e y s t o d e t e r m i n e f a i r m a r k e t r e n t f o r t h e r a i l r i g h t o f w a y ;
C o n s o l i d a t e d 1 9 b i l l b o a r d s i n t o o n e c o n t r a c t a n d i n c r e a s e d a n n u a l r e v e n u e s
b a s e d o n t h e a p p r a i s e d v a l u e ;
P u r s u e d a n d c o l l e c t e d a p p r o x i m a t e l y $ 4 0 0 , 0 0 0 i n u n p a i d l e a s e r e v e n u e f r o m
B N S F ;
N e g o t i a t e d w i t h a m a j o r w a t e r a g e n c y f o r u s e o f t h e C o m m i s s i o n p r o p e r t y , w h i c h
r e s u l t e d i n i n c r e a s i n g t h e c o m p e n s a t i o n f r o m $ 1 7 1 , 0 0 0 t o
$ 1 . 1 m i l l i o n ; a n d
T e r m i n a t e d 3 1 c o n t r a c t s l o c a t e d a l o n g r i g h t o f w a y t h a t i s n o l o n g e r o w n e d b y
t h e C o m m i s s i o n .
R e s o l u t i o n s r e c o m m e n d e d t o b e u n d e r t a k e n f o r a l l l i c e n s e s i n c l u d e :
" B r i n g i n g c o n t r a c t r e n t s u p t o f a i r m a r k e t v a l u e ;
" U p g r a d i n g l i c e n s e s t o b e c o n s i s t e n t w i t h c u r r e n t C o m m l ~ s f o n H c e n s e t e r m s ;
" U p d a t i n g o r t e r m i n a t i n g e x i s t i n g l i c e n s e s w i t h n o n - c o m p l i a n t u s e s ;
" R e s o l v i n g u n a u t h o r i z e d e n c r o a c h m e n t s ; a n d
" T e r m i n a t i n g l i c e n s e s f o r a b a n d o n e d f a c i l i t i e s .
A l l t e n a n t a g r e e m e n t s w i l l b e u p g r a d e d t o r e f l e c t c u r r e n t C o m m i s s i o n l i c e n s e t e r m s .
E x i s t i n g l i c e n s e e s w i l l n o t b e r e q u i r e d t o p a y t h e $ 6 , 0 0 0 d e p o s i t ( a u t h o r i z e d b y e x i s t i n g
p o l i c i e s ) , p r o c e s s i n g f e e s , o r a n y o n e - t i m e f e e s w h e n u p g r a d i n g t h e i r e x i s t i n g l i c e n s e t o
m e e t c u r r e n t C o m m i s s i o n l i c e n s e t e r m s .
A g e n d a I t e m 8 E
1 4 6
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A l l L i c e n s e s w i l l c o n t a i n t e r m i n a t i o n c l a u s e s w i t h a 3 0 - d a y n o t i c e a n d i n s u r a n c e
r e q u i r e m e n t s , w h i c h w i l l m i n i m i z e t h e C o m m i s s i o n ' s l i a b i l i t y . L i c e n s e s w i l l b e r e v i s e d t o
r e f l e c t a n y r e n t a l r a t e c h a n g e o r w h e n t h e r e i s a n e e d f o r u p d a t e d l a n g u a g e .
T h e c o n t r a c t s h a v e b e e n d i v i d e d i n t o t w o c a t e g o r i e s . T h e f i r s t c a t e g o r y i n c l u d e s p u b l i c ,
p r i v a t e , a n d m e m b e r a g e n c y u t i l i t i e s . T h e s e c o n d c a t e g o r y i s p r i v a t e u s e , w h i c h
i n c l u d e s i n d i v i d u a l s , b u s i n e s s e s , a n d n o n - p r o f i t o r g a n i z a t i o n s .
U t i l i t i e s
C u r r e n t F a i r M a r k e t V a l u e
A f t e r e x t e n s i v e r e s e a r c h , i n c l u d i n g d i s c u s s i o n s w i t h o t h e r r a i l r o a d a g e n c i e s , s p e c i f i c a l l y
M e t r o p o l i t a n T r a n s p o r t a t i o n A u t h o r i t y ( M T A ) a n d B N S F , a f a i r m a r k e t a n n u a l r a t e f o r
u t i l i t y c r o s s i n g s o f $ 4 p e r l i n e a r f o o t f o r w i r e l i n e l i c e n s e v a l u e s a n d $ 5 p e r l i n e a r f o o t f o r
p i p e l i n e l i c e n s e v a l u e s w a s d e t e r m i n e d b y s t a f f t o b e f a i r m a r k e t v a l u e .
F o r l o n g i t u d i n a l u t i l i t y u s e s t h a t g e n e r a l l y r u n p a r a l l e l w i t h e x i s t i n g r a i l r o a d t r a c k s a n d
o c c u p y a s p e c i f i c a r e a w i t h i n t h e r i g h t o f w a y , a n a c r o s s - t h e - f e n c e m e t h o d o l o g y w a s
u t i l i z e d . U s i n g v a r i o u s d a t a b a s e p r o g r a m s t o l o c a t e r e c e n t c o m m e r c i a l / i n d u s t r i a l s a l e s ,
v a c a n t l a n d v a l u e s a r e e s t i m a t e d a t a r o u n d $ 1 0 p e r s q u a r e f o o t . T h e p r o p o s e d r e n t f o r
t h e r a i l r o a d r i g h t o f w a y w a s c a l c u l a t e d a t 1 0 % o f t h e l a n d v a l u e b a s e d o n d i s c u s s i o n s
w i t h a p p r a i s e r s t h a t a r e f a m i l i a r w i t h t h i s t y p e o f l a n d v a l u a t i o n a n d c o m p a r i s o n t o o t h e r
r a i l r o a d a g e n c i e s . T h e f a i r m a r k e t v a l u e f o r l o n g i t u d i n a l u t i l i t y f a c i l i t i e s w a s d e t e r m i n e d
b y s t a f f t o b e $ 1 p e r s q u a r e f o o t ( $ 1 O p e r s q u a r e f o o t x 1 0 % ) .
U t i l i t y P o l i c y R e c o m m e n d a t i o n s
T h e u t i l i t i e s w e r e g r o u p e d i n t o t h r e e t y p e s - p u b l i c u t i l i t i e s ( g o v e r n m e n t a l a g e n c i e s ) ,
p r i v a t e u t i l i t i e s ( s h a r e h o l d e r o w n e d ) , a n d m e m b e r a n d o t h e r e x e m p t a g e n c i e s . T h e
C o m m i s s i o n ' s e x i s t i n g p o l i c i e s h a v e a p r o v i s i o n t o e n s u r e a n n u a l l i c e n s e r a t e s a r e
b a s e d o n f a i r m a r k e t v a l u e . I t w a s r e c o m m e n d e d t o i n c o r p o r a t e t h e f o l l o w i n g u t i l i t y
p o l i c y r e c o m m e n d a t i o n s :
" U t i l i t y c r o s s i n g a n n u a l r a t e s w i l l b e c a l c u l a t e d a t f a i r m a r k e t v a l u e p e r l i n e a r f o o t
b a s e d o n t h e a c t u a l l e n g t h o f t h e c r o s s i n g a n d a s t a n d a r d w i d t h o f 1 O f e e t .
" L o n g i t u d i n a l u t i l i t y a n n u a l r a t e s w i l l b e c a l c u l a t e d a t f a i r m a r k e t v a l u e p e r s q u a r e
f o o t f o r i n d u s t r i a l / c o m m e r c i a l l a n d .
" L a n d v a l u e s a n d r a t e s w i l l b e r e v i e w e d a t l e a s t e v e r y f i v e y e a r s , a n d m o r e
f r e q u e n t l y i f a p p r o p r i a t e .
" A b a s e f e e o f $ 2 0 0 p e r y e a r f o r a d m i n i s t r a t i v e c o s t s w i l l b e c h a r g e d f o r e a c h
l i c e n s e i n a d d i t i o n t o t h e c a l c u l a t e d r e n t .
" N e w u t i l i t y a p p u r t e n a n c e s a s s o c i a t e d w i t h n e w l i c e n s e s , s u c h a s g u y w i r e s ,
a n c h o r s , a n d s e r v i c e d r o p s , w i l l b e c h a r g e d a o n e - t i m e f e e o f $ 5 0 0 p e r f a c i l i t y .
E x i s t i n g a p p u r t e n a n c e s w i l l n o t b e c h a r g e d .
A g e n d a I t e m 8 E
1 4 7
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T h e C o m m i s s i o n m e m b e r a n d e x e m p t a g e n c i e s w i l l b e c h a r g e d a $ 1 a n n u a l
r e n t a l f e e , a n d w i l l n o t b e c h a r g e d a n a n n u a l a d m i n i s t r a t i v e f e e . T h e s e m e m b e r
a g e n c i e s w i l l b e p r o h i b i t e d f r o m s u b l e a s i n g w i t h o u t w r i t t e n a p p r o v a l f r o m t h e
C o m m i s s i o n o r f o r a p r o f i t . T h i s r e c o m m e n d a t i o n a c k n o w l e d g e s t h e m e m b e r
a g e n c y r e l a t i o n s h i p w i t h t h e C o m m i s s i o n a n d h a s b e e n p a s t p r a c t i c e .
C h a r g e f a i r m a r k e t r e n t t o p r i v a t e a n d p u b l i c u t i l i t i e s f o r t h e i r u s e o f C o m m i s s i o n
p r o p e r t y .
O n A p r i l 1 1 , 2 0 1 1 , u t i l i t y p o l i c y r e c o m m e n d a t i o n s f o r t h e C o m m i s s i o n ' s p r o p e r t y w e r e
p r e s e n t e d t o t h e S a n J a c i n t o B r a n c h L i n e A d H o c C o m m i t t e e f o r c o n s i d e r a t i o n . T w o
i t e m s w e r e r a i s e d b y t h e A d H o c C o m m i t t e e f o r s t a f f f o l l o w - u p b a s e d o n t h e s e u t H i t y
p o l i c y r e c o m m e n d a t i o n s :
1 ) W h e t h e r o r n o t i t i s a p p r o p r i a t e f o r p u b l i c u t i l i t i e s t o b e c h a r g e d t h e s a m e r a t e a s
p r i v a t e u t i l i t i e s ; a n d ;
2 ) W h e t h e r o r n o t R i v e r s i d e C o u n t y F l o o d C o n t r o l D i s t r i c t ( R C F C D ) s h o u l d b e
c o n s i d e r e d e x e m p t f r o m p a y i n g f a i r m a r k e t v a l u e d u e t o i t s r e l a t i o n s h i p w i t h t h e
C o u n t y , a m e m b e r a g e n c y .
S t a f f c o n s i d e r e d t h e C o m m i t t e e ' s c o m m e n t s a n d m a d e t h e f o l l o w i n g r e c o m m e n d a t i o n s :
"
"
S t a f f c o n t i n u e s t o s u p p o r t c h a r g i n g p u b l i c u t i l i t i e s f a i r m a r k e t r e n t . P a y i n g f a i r
m a r k e t v a l u e f o r u s e o f p r o p e r t y i s p a r t o f t h e p u b l i c u t i l i t y c o s t s t r u c t u r e . T h e r e
i s n o r e c i p r o c a l a g r e e m e n t o r r e l a t i o n s h i p b e t w e e n t h e C o m m i s s i o n a n d p u b l i c
u t i l i t i e s . P u b l i c u t i l i t i e s c h a r g e t h e C o m m i s s i o n f e e s f o r G o r n m i s s i o n r e q u e s t s .
R C F C D ' s B o a r d i s c o m p r i s e d o f t h e s a m e i n d i v i d u a l s a s t h e R i v e r s i d e C o u n t y
B o a r d o f S u p e r v i s o r s ; h o w e v e r , i t i s a s e p a r a t e e n t i t y f r o m t h e c o u n t y o f
R i v e r s i d e . R C F C D w a s e s t a b l i s h e d i n 1 9 4 5 b y a n A c t o f t h e C a l i f o r n i a
L e g i s l a t u r e a s a r e g i o n a l d r a i n a g e a u t h o r i t y f o r W e s t e r n R i v e r s i d e C o u n t y .
R C F C D i s a s p e c i a l d i s t r i c t a n d r e c e i v e s f u n d i n g f r o m p r o p e r t y t a x e s , d e v e l o p e r
f e e s , a n d c o s t s h a r i n g a r r a n g e m e n t s w i t h o t h e r g o v e r n m e n t a l e n t i t i e s . C u r r e n t l y
R C F C D c h a r g e s t h e C o m m i s s i o n s t a n d a r d f e e s a n d p r o c e s s e s t h e
C o m m i s s i o n ' s r e q u e s t s i n t h e s a m e m a n n e r a s a p r i v a t e e n t i t y . S t a f f
a c k n o w l e d g e s t h e b e n e f i t o f a r e l a t i o n s h i p w i t h R C F C D a n d r e c o m m e n d s
n e g o t i a t i n g a m u t u a l l y b e n e f i c i a l c o o p e r a t i v e a g r e e m e n t w i t h R C F C D , i n w h i c h
t h e C o m m i s s i o n w o u l d w a i v e f e e s c h a r g e d t o R C F C D f o r u s e o f C o m m i s s i o n
p r o p e r t y i f R C F C D w o u l d b e w i l l i n g t o r e c i p r o c a t e t h e r e l a t i o n s h i p . C u r r e n t f a i r
m a r k e t r e n t f o r C o m m i s s i o n p r o p e r t y u s e d b y R C F C D i s $ 7 6 , 3 3 3 p e r y e a r .
P r i v a t e U s e s
C u r r e n t p r i v a t e u s e s o f C o m m i s s i o n p r o p e r t y i n c l u d e t h e f o l l o w i n g :
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B a c k y a r d l a n d s c a p i n g ;
S p r i n k l e r a n d i r r i g a t i o n s y s t e m s ;
P a t i o s , g a r a g e s , g a z e b o s , a n d o t h e r p e r m a n e n t s t r u c t u r e s ;
A g e n d a I t e m 8 E
1 4 8
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P a r k i n g a n d s h a d e o v e r h a n g s ;
B i l l b o a r d s ;
A c c e s s r o a d s ;
C o m m e r c i a l a g r i c u l t u r a l u s e s , i n c l u d i n g a s s o c i a t e d i r r i g a t i o n e q u i p m e n t ; a n d
I n d u s t r y s p u r t r a c k s .
C u r r e n t F a i r M a r k e t V a l u e
F o r p r i v a t e u s e s , a n a c r o s s - t h e - f e n c e m e t h o d o l o g y w a s u t i l i z e d . U s i n g v a r i o u s
d a t a b a s e p r o g r a m s t o l o c a t e r e c e n t v a c a n t l a n d s a l e s , r e s i d e n t i a l l a n d v a l u e s a r e
e s t i m a t e d a t a b o u t $ 8 p e r s q u a r e f o o t , a n d i n d u s t r i a l / c o m m e r c i a l l a n d v a l u e s a r e
e s t i m a t e d a t a b o u t $ 1 0 p e r s q u a r e f o o t . T h e p r o p o s e d r e n t f o r t h e r a i l r o a d r i g h t o f w a y
w a s c a l c u l a t e d a t 8 % o f t h e e s t i m a t e d l a n d v a l u e b a s e d o n d i s c u s s i o n s w i t h a p p r a i s e r s
t h a t a r e f a m i l i a r w i t h t h i s t y p e o f l a n d v a l u a t i o n a n d c o m p a r i s o n t o o t h e r r a i l r o a d
a g e n c i e s .
P r i v a t e u s e f a i r m a r k e t v a l u e a n n u a l r a t e s a r e r e c o m m e n d e d t o b e c a l c u l a t e d b a s e d o n
p r i c e s p e r s q u a r e f o o t a s f o l l o w s :
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R e s i d e n t i a l U s e s - $ 0 . 6 4 p e r s q u a r e f o o t f o r r e s i d e n t i a l l a n d ( 8 % o f t h e
e s t i m a t e d f a i r m a r k e t v a l u e o f $ 8 p e r s q u a r e f o o t )
I n d u s t r i a l / C o m m e r c i a l U s e s - $ 0 . 8 0 p e r s q u a r e f o o t f o r i n d u s t r i a l / c o m m e r c i a l
l a n d ( 8 % o f t h e e s t i m a t e d f a i r m a r k e t v a l u e o f $ 1 O p e r s q u a r e f o o t )
P r i v a t e U s e R e c o m m e n d a t i o n s
A s p a r t o f t h e r e v i e w , i t w a s d e t e r m i n e d t h a t o v e r 6 0 % o f t h e p r i v a t e u s e s d o n o t h a v e a
c u r r e n t l i c e n s e o r t h e l i c e n s e i s n o t c o m p a t i b l e w i t h t h e c u r r e n t u s e o f t h e p r o p e r t y . I n
a d d i t i o n , t h e m a j o r i t y o f t h e r e s i d e n t i a l p r i v a t e u s e r s a r e n o t p a y i n g r e n t . M a n y o f t h e
e n c r o a c h m e n t s a n d u n a u t h o r i z e d u s e s w e r e i n p l a c e p r i o r t o t h e C o m m i s s i o n ' s
a c q u i s i t i o n o f t h e S J B L . O v e r t i m e , t h e o w n e r s h i p s o f t h e a d j a c e n t p r i v a t e p r o p e r t i e s
h a v e a l s o c h a n g e d a n d m o s t o w n e r s a r e u n a w a r e o f t h e i r u n a u t h o r i z e d u s e o f
C o m m i s s i o n p r o p e r t y .
A s a p u b l i c a g e n c y , t h e C o m m i s s i o n h a s a r e s p o n s i b i l i t y t o m i n i m i z e l i a b i l i t y a n d s a f e t y
i s s u e s . U s e s o f C o m m i s s i o n p r o p e r t y w i t h o u t a n a g r e e m e n t o r o w n e r l i a b i l i t y i n s u r a n c e
r e p r e s e n t s i g n i f i c a n t l i a b i l i t y a n d s a f e t y r i s k s . A l s o , i f n o r e n t i s c h a r g e d f o r a p r i v a t e
u s e , i t s e t s a n e g a t i v e p r e c e d e n t f o r o t h e r s t o u s e t h e C o m m i s s i o n ' s p r o p e r t y w i t h o u t
a u t h o r i z a t i o n . T h e C o m m i s s i o n h a s a f i s c a l a n d s o c i a l r e s p o n s i b i l i t y t o b e g o o d
s t e w a r d s o f i t s p r o p e r t y .
R e s i d e n t i a l P e r m a n e n t S t r u c t u r e s - T h e r e a r e c u r r e n t l y f i v e r e s i d e n t i a l p e r m a n e n t
s t r u c t u r e s o n C o m m i s s i o n p r o p e r t y i n c l u d i n g h o u s e s , c a r p o r t s , g a z e b o s , a n d a p a v e d
d r i v e w a y t h a t a r e n o t a u t h o r i z e d . O n e o f t h e s e u s e s , t h e p a v e d d r i v e w a y , i s i n c o n f l i c t
w i t h t h e f u t u r e c o n s t r u c t i o n o f t h e P V L . T h e o t h e r u s e s a r e n o t i n c o n f l i c t .
A g e n d a I t e m 8 E
1 4 9
Residential Temporary Structures -There are thirteen residential temporary
structures on Commission property including sheds, storage boxes, awnings, and
fencing. Four of these uses are in conflict with the future construction of the PVL.
These are backyard extensions including fencing, sheds, storage, and a cacti patch with
an additional area to load/unload building materials.
For the uses of Commission property in conflict with the PVL, staff recommends
delivering a trespass notice to the owner requiring removal from Commission property
no later than 120 days from the date of the notice. These uses of Commission property
are unauthorized and illegal and the Commission does not have any obligation to
compensate the owners for removal of their items on Commission property. However,
to help avoid potential costly eviction litigation, staff recommends including an offer to
pay a minimum of $100 and up to $500 (based on documentation of actual costs) for
owners who remove their items from the Commission property by a specified date.
For residential uses of Commission property that are not in conflict with the PVL, there
is some benefit to the Commission as the Commission does not have to pay to maintain
the land. Staff recommends proceeding with negotiating a license with owners at 25%
of fair market rent, which would be $0.16 per square foot ($0.64 per square foot x 25%).
Commercial Permanent Uses -There are two commercial permanent uses on
Commission property. Both of these have buildings in the right of way. Neither of them
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are in conflict with the future PVL. •
Commercial Temporary Uses -There are eleven: R~,mmer.Gial tempor~ry uses on
Commission property including agricultural, parking, storage, spur tracks, and
billboards. None of these are in conflict with the future PVL.
Commercial users are operating on a for-profit basis. Therefore staff recommends
proceeding with negotiating a license with commercial use owners at full fair market
value rent of $0.80 per square foot. Some spur-track uses may be exempt from fair
market rent due to the operation agreement with BNSF. An appraisal has been
conducted for the billboard uses and negotiations with the billboard owners are currently
underway.
Non-Profit Organizations -There are two non-profit organizations currently utilizing
the Commission's right of way. One is the Boy Scouts that have a recreation area on
the right of way in Perris. The other non-profit organization is Orange Empire Rail
Museum (OERM), which currently has two licenses. OERM's us~ of the property is
unique and is being negotiated through a separate agreement that is outside the scope
of this policy. Staff recommends assessing 25% of commercial fair market value for the
Boy Scouts and future non-profit uses that would be $0.20 per square foot ($0.80 per
square foot x 25%).
Utility Service and Drainage -There are seven utility service and drainage uses
including water, sewer, electric, gas, communication, and drainage lines for property
Agenda Item 8E
150
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o w n e r s a d j a c e n t t o t h e r i g h t o f w a y . T h e s e a r e p r i v a t e l y o w n e d s e r v i c e l i n e s o f w h i c h
t h r e e b e n e f i t r e s i d e n t i a l p r o p e r t i e s , t w o b e n e f i t c o m m e r c i a l p r o p e r t i e s a n d t w o b e n e f i t
n o n - p r o f i t o r g a n i z a t i o n s . T h e r e a r e n o c o n f l i c t s w i t h f u t u r e c o n s t r u c t i o n o f t h e P V L .
A l t h o u g h t h e y a r e u t i l i t y u s e s , t h e y d o n o t r e p r e s e n t t h e s a m e l e v e l o f p r o p e r t y i m p a c t o r
r i s k t h a t a u t i l i t y c o m p a n y ' s f a c i l i t i e s d o . S t a f f r e c o m m e n d s p r o c e e d i n g w i t h n e g o t i a t i n g
a l i c e n s e a t 2 5 % o f t h e u t i l i t y f a i r m a r k e t r e n t , o r $ 1 . 2 5 p e r l i n e a r f o o t ( $ 5 p e r l i n e a r f o o t
x 2 5 % ) f o r p i p e l i n e u s e s a n d $ 1 p e r l i n e a r f o o t ( $ 4 p e r l i n e a r f o o t x 2 5 % ) f o r w i r e l i n e
u s e s .
R e s i d e n t i a l G a t e s - T h e r e a r e f i v e r e s i d e n t i a l g a t e s t h a t p r o v i d e i l l e g a l a c c e s s t o t h e
r i g h t o f w a y b y v e h i c l e o r f o o t . T h r e e o f t h e s e g a t e s , t w o p e d e s t r i a n a n d o n e v e h i c u l a r ,
a r e o n p r i v a t e p r o p e r t y b u t a r e l i k e l y t o b e b l o c k e d b y t h e P V L s o u n d w a l l . S t a f f
r e c o m m e n d s d e l i v e r i n g a t r e s p a s s n o t i c e t o t h e o w n e r i n s t r u c t i n g t h e o w n e r s t o
d i s c o n t i n u e u s e o f t h e g a t e s d u e t o s a f e t y i s s u e s , a n d i n f o r m i n g t h e m t h a t f u t u r e P V L
i m p r o v e m e n t s m a y b l o c k a c c e s s t o t h e g a t e s . T h e r e m a i n i n g t w o g a t e s , b o t h
p e d e s t r i a n , a r e o n C o m m i s s i o n r i g h t o f w a y a s p a r t o f t h e b a c k y a r d i m p r o v e m e n t s .
S t a f f r e c o m m e n d s i n c o r p o r a t i n g a p r o v i s i o n i n t h e l i c e n s e a g r e e m e n t t h a t s p e c i f i c a l l y
p r o h i b i t s g a t e s a n d r e q u i r i n g r e m o v a l o f t h e g a t e s a s a c o n d i t i o n o f g r a n t i n g t h e l i c e n s e .
F o r a l l e x i s t i n g u s e s , s t a f f r e c o m m e n d s a g r a d u a t e d r e n t s c h e d u l e - o n e t h i r d o f t h e
r e n t i n t h e f i r s t y e a r , t w o t h i r d s o f t h e r e n t i n t h e s e c o n d y e a r , a n d f u l l r e n t f o r t h e t h i r d
y e a r a n d e v e r y y e a r g o i n g f o r w a r d . F o r n e w u s e s , t h e l i c e n s o r w o u l d b e c h a r g e d f u l l
r e n t f r o m t h e b e g i n n i n g i n a c c o r d a n c e w i t h C o m m i s s i o n p o l i c i e s .
A l l t e n a n t a g r e e m e n t s w i l l b e u p g r a d e d t o r e f l e c t c u r r e n t C o m m i s s i o n l i c e n s e t e r m s .
E x i s t i n g l i c e n s e e s w i l l n o t b e r e q u i r e d t o p a y t h e $ 6 , 0 0 0 a p p l i c a t i o n f e e ( a u t h o r i z e d b y
e x i s t i n g p o l i c i e s ) , p r o c e s s i n g f e e s , o r a n y o n e - t i m e f e e s w h e n u p g r a d i n g t h e i r e x i s t i n g
l i c e n s e t o m e e t c u r r e n t C o m m i s s i o n l i c e n s e t e r m s .
A n a d m i n i s t r a t i v e b a s e f e e o f $ 2 0 0 p e r l i c e n s e w i l l b e c h a r g e d o n e t i m e e v e r y f i v e y e a r s
i n a d d i t i o n t o t h e c a l c u l a t e d r e n t f o r r e s i d e n t i a l a n d n o n - p r o f i t u s e r s . A n a n n u a l
a d m i n i s t r a t i v e b a s e f e e o f $ 2 0 0 p e r y e a r w i l l b e c h a r g e d t o c o m m e r c i a l u s e r s .
L a n d v a l u e s a n d r a t e s w i l l b e r e v i e w e d a t l e a s t e v e r y f i v e y e a r s , a n d m o r e f r e q u e n t l y i f
a p p r o p r i a t e .
U s e s o f C o m m i s s i o n p r o p e r t y t h a t h a v e s i g n i f i c a n t l i a b i l i t y o r i m p a c t t o t h e
C o m m i s s i o n ' s u s e o f t h e p r o p e r t y a r e o u t s i d e t h e s c o p e o f t h i s p o l i c y a n d w i l l b e
n e g o t i a t e d t h r o u g h s e p a r a t e a g r e e m e n t s .
N e x t S t e p s
T h e n e x t s t e p s f o r t h e c o n t r a c t r e v i e w i n c l u d e :
" I m p l e m e n t t h e p o l i c y r e c o m m e n d a t i o n s a n d r e n t a l r a t e s a s d e s c r i b e d f o r u t i l i t i e s
a n d p r i v a t e u s e s ;
A g e n d a I t e m 8 E
1 5 1
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C o n t i n u e t h e c o n t r a c t r e v i e w o n t h e S a n J a c i n t o B r a n c h L i n e r e m a i n d e r a n d
o t h e r C o m m i s s i o n - o w n e d p r o p e r t i e s ; a n d
U p d a t e t h e R C T C R i g h t o f W a y P o l i c i e s a n d P r o c e d u r e s m a n u a l , P r o p e r t y
M a n a g e m e n t c h a p t e r , o n c e r e c o m m e n d a t i o n s h a v e b e e n a p p r o v e d .
A g e n d a I t e m 8 E
1 5 2
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Riverside County Transportation Commission
Contract Review:
PVL Update and San Jacinto Remainder Status
By
Epic Land Solutions, Inc.
October 8, 2014
market value rates on u 1 e acilities
a ong the Perris Valley Line (PVL) (red) have been reviewed and facility owners
have been contacted to update licenses and remove unauthorized
encroachments. OERM Line (blue) is in the process of being transferred to the
city of Perris. The facilities along the San Jacinto Remainder (purple) have been
reviewed, but facility owners have not yet been contacted.
; u -..,
i "'~~
Epic Land Solutions, Inc. ,
10/9/2014
1
" L i c e n s e - A n a g r e e m e n t w i t h a t e r m i n a t i o n d a t e
" L e a s e - B a s i c a l l y t h e s a m e a s a l i c e n s e
" E a s e m e n t - A p e r m a n e n t r i g h t
" C o n t r a c t - A l i c e n s e , l e a s e , o r e a s e m e n t
" E n c r o a c h m e n t - A n u n a u t h o r i z e d u s e b y a n y o n e n o t h a v i n g a n
a g r e e m e n t f o r s u c h u s e
" T e n a n t - A n o c c u p i e r o f t h e r i g h t o f w a y v i a l i c e n s e , l e a s e ,
e a s e m e n t , o r e n c r o a c h m e n t
" N o n - C o m p l i a n t - A u s e b y a t e n a n t w i t h a n e x i s t i n g a g r e e m e n t ,
f o r w h i c h t h e u s e i s n o t a u t h o r i z e d b y t h e l i c e n s e o r l e a s e
E p i c L a n d S o l u t i o n s , I n c . . ;
C o n t r a c t R e v i e w O b j e c t i v e s
" M i n i m i z e C o m m i s s i o n l i a b i l i t y
" I d e n t i f y a l l p r i v a t e , g o v e r n m e n t , a n d u t i l i t y o w n e d f a c i l i t i e s
" U p d a t e e x i s t i n g l i c e n s e s / l e a s e s , i n c l u d i n g a n n u a l r e v e n u e s a n d
i n s u r a n c e , t o a c c o m m o d a t e c u r r e n t f a c i l i t y c o n f i g u r a t i o n s
" I d e n t i f y e n c r o a c h m e n t s a n d n o n - c o m p l i a n t u s e s
" I s s u e n e w l i c e n s e s f o r e n c r o a c h m e n t s a c c e p t a b l e t o t h e
C o m m i s s i o n
" R e m o v e e n c r o a c h m e n t s u n a c c e p t a b l e t o t h e C o m m i s s i o n
" T e r m i n a t e l i c e n s e s / l e a s e s f o r a b a n d o n e d f a c i l i t i e s
, ,
E p i c L a n d S o l u t i o n s , I n c .
4
1 0 / 9 / 2 0 1 4
2
Private Uses
Epic Land Solutions, Inc~
Adopted Policies
On June 8, 2011, the Commission approved the following
policies for private licenses on Commission property:
• Residential rates -based on 25 percent of fair market rent for vacant
residential land.
• Commercial rates -based on 100 percent of fair market rent for
vacant commercial/industrial land since they are operating on a for-
profit basis.
• Non-profit rates -based on 25 percent of fair market rent for vacant
commercial/industrial land.
• Privately owned service line rates -based on 25 percent of the $4 and
$5 per linear foot value calculated for private and public utilities.
Epic Land Solutions, Inc~ 6
10/9/2014
3
Adopted Policies (Confinued)
• For all existing uses, a graduated rent schedule will be applied:
~ 1/3 rent first year
~ 2/3 rent second year
~ full rent for the third year and every year going forward
• $200 fee for administrative costs
~ charged to residential and non-profit users every five years
~ charged to commercial users annually
• Land values and rates will be reviewed at least every five years,
and more frequently if appropriate
Epic Land Solutions, Inc'!'
Resolution of Private Uses Along The PVL
U$el'ype Li<:ense,d Removed/ Abandoned/
:tetminated ::r~rmi~ated
Residehrfiitc ,,~ 9 '15
Co-mmen:::fal 9 2
,'
!'l~o·e~!i(,
Privately Owoed
, s,rvtee pre~
1,S 22
• Based on the current results above, the Commission will potentially collect
a total of $149,733 in rent beginning year three after the graduated rent
schedule is up.
• Residential private uses rent total is $2,277
• Commercial private uses rent total is $147,456
• This number includes 25 percent gross revenue for Lamar, $57, 734, which
will change annually based on their revenue totals.
Epic Land Solutions, Inc~
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10/9/2014
4
Resolution of Private Uses Along The PVL
• As part of being a good neighbor and to help avoid potential
costly eviction litigation, the Commission offered a lump sum
up to $500 for owners who removed their items from the
Commission property by a certain date.
• Fourteen owners submitted receipts for costs incurred while
removing the encroachment from the right of way.
• Total reimbursement cost provided by the Commission to date
is $6,834.
"" Epic Land Solutions, Inc.
PVL vs San Jacinto Remainder Private Use Type ·
PVL
• Residential Use
(34)
•Commercial Use
(m)
Spurtracks (6)
•Billboards (1)
?Ml Privately Owned
Service Lines (5)
Non-Profit (1)
San Jacinto
Remainder
Epic Land Solutions, Inc. fll"
• Residential Use
(6)
• Commercial Use
(34)
Spurtracks (n)
•Billboards (4)
m Privately Owned
Service Lines
(34)
9
IO
10/9/2014
5
Private Use Fair MarkefRent
PVL
Residential FMV = $8.00/sf (a)
@ 8 percent (b) = $0.64/sf
San Jacinto Remainder
Residential FMV = $1.50/sf (a)
@ 8 percent (b) = $0.12/sf
Commercial/Industrial FMV = $10.00/sf (a)
@ 8 percent (b) = $0.80/sf
Commercial/Industrial FMV = $3.50/sf (a)
@ 8 percent (b) = $0.28/sf
(a) Based on comparable sales in the area.
(b) Rental rate was calculated at 8 percent of the land value, which is consistent with industry standards.
Epic Land Solutions, Inc'!'
Rental Rates For San Jacinto Private Uses
Residential
Commercial
Billboards
Privately Owned Service Lines
% ofFair
Fair Market Market
Rent Rent
$0.12 sq/ft (a) 25%
$0.28 sq/ft (b) 100%
25 percent Gross Advertising Income (c)
$4.00 linear/ft (d)
(Wire line)
$5.00 linear/ft (d)
(Pipeline)
25%
(a) 8% of the estimated fair market value of $1.50 per square foot for vacant residential land
Adjusted
Rental Rate
$0.03 sq/ft
$0.28 sq/ft
$1.00 linear/ft
(Wire Line)
$1.25 linear/ft
(Pipeline)
(b) 8% of the estimated fair market value of $3.50 per square foot/or vacant industrial/commercial land
(c) Agreed upon fee per the terms of Commission/Lamar Advertising license
{d) As per utility rates adopted by Commission on June 8, 2011
;'
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12
6
Summary of Current Contracfand Proposed
Annual Rent for San Jacinto Private Uses
#of
Licenses/ Current
Encroachments Contract Rent Proposed Rent (a)
Residential 6 $0 $96
Commercial 34 $44,676 $80,459
Billboards 4 $1,745 TBD Based on Gross Advertising Income
Non-Operational Rail; termination of
Spur Tracks 11 $1,405 licenses is recommended since spur
tracks are not in use.
Privately Owned Service 34 $100 $6,749
Lines
Total 89 $47,926 $87,304 (b)
(a) As the project progresses, some licenses or encroachments may be identified for termination and therefore will not
be charged the proposed rent.
{b) Does not include potential rent from Billboards. ,,,
Epic Land Solutions, Inc.
Private and Public Utilities
and
Member Agencies
Epic Land Solutions, Inc~
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14
10/9/2014
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Private and Public Utilities
and Member Agencies
• Private Utility Facilities include those owned by shareholder companies such as
Southern California Edison and its predecessors.
• Public Utility Facilities include those owned by government utilities, such as Eastern
Municipal Water District.
• Member Agencies are agencies represented on the Commission Board and Caltrans.
,.
Epic Land Solutions, Inc.
On June 8, 2011, the Commission approved the following policies
for utility and member agency licenses on Commission property:
15
• Utility crossing rental rates will be based on FMV ($4-wire lines and $5-
pipelines) per linear foot based on actual length of the crossing and a standard
width of 10 feet.
• Longitudinal utility rental rates will be calculated at 10 percent of FMV per
square foot for vacant industrial/commercial land.
• Fee of $200 per year for administrative costs will be charged for each license.
• New utility appurtenances associated with new licenses, such as guy wires,
anchors and service drops will be charged a one-time fee of $500. Existing
appurtenances will not be charged.
• Land values and rates will be reviewed at least every five years, and more
frequently if appropriate.
,
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Riverside County Flood Control District
At the April 11, 2011 meeting, the San Jacinto Branch Line Ad Hoc
Committee requested that staff approach Riverside County Flood
Control District (RCFCD) and determine if they would like to enter into a
cooperative agreement where neither entity paid fees for the use of the
other's property. Negotiations of a reciprocal agreement were delayed
due to high priority negotiations between the Commission and RCFCD
that affected the Moreno Valley March Field (MVMF) Station for the
PVL Project.
Commission staff met with RCFCD staff on July 21, 2014 and the initial
reception was favorable. Documentation for a proposed agreement is
underway.
RCFCD has 18 facilities along the PVL and 8 along the San Jacinto
remainder.
;
Epic Land Solutions, Inc.
Resolution of Private Utilities Along The PVL
Communications 4 x x
x
x
x
,.
Epic Land Solutions, Inc.
10/9/2014
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18
9
10/9/2014
Resolution of Public Utilities Along The PVL
,,
Epic Land Solutions, Inc. 19
Resolution of Member Agencies Along The PVL
, .. oleandenswap. TheCllinmission1s
'r' consulta9ti~;turrently W,or,~.fllSwit~;,;
. . C:altrans t · •••·• •··
Negotiations f 1 In'.'.
20
,,
Epic Land Solutions, Inc.
10
Summary of Current Contracfand Proposed
Annual Rent for San Jacinto Remainder Utilities
#of Current
Licenses/ Contract Proposed
Encroachments Rent Rent
Private Utility 111 $7,480 $43,409
Public Utility 64 $100 $37,399
RCFCD 8 $500 $3,521 (b)
Unknown (a) 54 $0 $100,847
Grand Total 237 $8,080 $185,176 (c}
(a] To be determined after contact with Public/Private Utilities.
(b) Proposed Annual Rent if Co-Operative Agreement is not entered into.
(c) As the project progresses, some licenses or encroachments may be identified for termination and therefore will
not be charged the proposed rent.
Epic Land Solutions, Inc. II"
Utilities Along San Jacinto Remainder
Private Utilities Public Utilities
· .unkno~
165 ,,
21
Epic Land Solutions, Inc.
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11
Member Agencies
Along San Jacinto Remainder
,,
Epic Land Solutions, Inc.
Proposed Next Steps for the San Jacinto
Remainder
• Private Uses:
~ Send a letter to each property owner to explain options regarding use
of Commission property.
• Utilities and Member Agencies:
~ Additional facilities will be added to the existing MLA.
,
Epic Land Solutions, Inc.
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12
Staff Recommendations
• Authorize staff to move forward with negotiation of rates as
outlined in the staff report for private use licenses.
• Authorize the Executive Director, pursuant to legal counsel
review, to execute license agreements along the San Jacinto
Branch Line.
,,
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E : O c t o b e r 8 , 2 0 1 4
T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M : A a r o n H a k e , G o v e r n m e n t R e l a t i o n s M a n a g e r
T H R O U G H : A n n e M a y e r , E x e c u t i . v e D i r e c t o r
S U B J E C T : S t a t e a n d F e d e r a l L e g i s l a t i v e U p d a t e
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i s s i o n t o r e c e i v e a n d f i l e t h e S t a t e a n d F e d e r a l L e g i s l a t i v e U p d a t e .
B A C K G R O U N D I N F O R M A T I O N :
S t a t e U p d a t e
S t a t e p o l i c y R e f o r m E f f o r t s M a k e P r o g r e s s ; ~ C o n t i n u e
T h e y e a r b e g a n w i t h t h e i n t r o d u c t i o n o f t w o m a j o r d o c u m e n t s b y t h e B r o w n A d m i n i s t r a t i o n :
t h e S t a t e S m a r t T r a n s p o r t a t i o n I n s t i t u t e ( S S T I ) i n d e p e n d e n t r e v i e w o f C a l t r a n s a n d t h e
C a l i f o r n i a T r a n s p o r t a t i o n I n f r a s t r u c t u r e P r i o r i t i e s ( C T I P ) i n t e r i m r e c o m m e n d a t i o n s , w h i c h i s
d i s c u s s e d b r i e f l y b e l o w . B o t h o f t h e s e d o c u m e n t s r e p r e s e n t e f f o r t s b y t h e A d m i n i s t r a t i o n t o
t a k e a h o l i s t i c l o o k a t C a l i f o r n i a t r a n s p o r t a t i o n p o l i c y a n d s t r u c t u r e . T h e C o m m i s s i o n a n d o t h e r
s e l f - h e l p c o u n t i e s e x p r e s s e d i n i t i a l q u e s t i o n s a n d c o n c e r n s r e g a r d i n g t h e d i r e c t i o n o f S S T I a n d
C T I P e f f o r t s , h o w e v e r C a l i f o r n i a S t a t e T r a n s p o r t a t i o n A g e n c y ( C a l S T A ) a n d C a l t r a n s h a v e b e e n
i n c l u s i v e w i t h a d i v e r s e a r r a y o f s t a k e h o l d e r s a s t h e y h a v e v e t t e d p o l i c y r e c o m m e n d a t i o n s t o
a c t o n t h e S S T I a n d C T I P r e p o r t s . C o m m i s s i o n s t a f f h a s b e e n a p a r t y t o s e v e r a l m e e t i n g s o f
s u b g r o u p s t h a t g r e w o u t o f b o t h r e p o r t s o n t o p i c s i n c l u d i n g : t o l l i n g , t h e S t a t e T r a n s p o r t a t i o n
I m p r o v e m e n t P r o g r a m ( S T I P ) , d e s i g n s t a n d a r d s , a n d i n n o v a t i o n . T h e C o m m i s s i o n ' s
p a r t i c i p a t i o n , a l o n g w i t h o t h e r s e l f - h e l p a g e n c i e s , a s s i s t e d i n c r a f t i n g c o n s e n s u s
r e c o m m e n d a t i o n s o n s t a t e w i d e t o l l i n g p o l i c y a n d i n c r e a s e d t r a n s p a r e n c y o f t h e S T I P .
L o o k i n g a h e a d , t w o m a j o r t o p i c s r e m a i n o n t h e t a b l e f o r t h e A d m i n i s t r a t i o n ' s C T I P e f f o r t :
c r e a t i o n o f a p i l o t p r o g r a m f o r r o a d - u s e r c h a r g i n g ( R U C ) , a n d t h e q u e s t i o n o f l o w e r i n g t h e
t h r e s h o l d f o r v o t e r a p p r o v a l o f t r a n s p o r t a t i o n s a l e s t a x m e a s u r e s b e l o w t w o - t h i r d s .
R o a d U s e r C h a r g e ( R U C } P i l o t P r o g r a m
O n t h e G o v e r n o r ' s d e s k i s S B 1 0 7 7 ( D e S a u l n i e r ) , a b i l l t h a t w o u l d a u t h o r i z e a R U C p i l o t p r o g r a m
( a l s o k n o w n t o s o m e a s v e h i c l e m i l e s t r a v e l e d ( V M T ) o r m i l e a g e - b a s e d u s e r f e e ( M B U F ) ) , m u c h
l i k e t h e p r o g r a m t h a t h a s b e e n e x t e n s i v e l y t e s t e d i n O r e g o n f o r s e v e r a l y e a r s w i t h b i p a r t i s a n
A g e n d a I t e m 1 1
1 5 3
support. As of the time this report was written, it is unclear how the Governor will decide on
SB 1077; however a CTIP subgroup of stakeholders has spent the year crafting proposed
parameters of such a pilot program. The purpose of testing such a program is to hone the
design and identify potential benefits and challenges of transitioning California's transportation
funding system away from the gasoline excise tax, which is nearly unanimously agreed to be a
broken way to pay for infrastructure. If SB 1077 is approved by the Governor, Commission staff
will be seeking feedback from Commissioners regarding the pilot program, as its results will
have significant implications for residents of Riverside County.
Voter Threshold
•
For a few years, there has been chatter about amending the law to reduce the two-thirds
requirement for voter approval of special tax measures for transportation (and other purposes).
Many suggestions have focused on lowering the threshold to SS percent, which is the same as
for school bond measures. General taxes are only subject to a SO percent+l threshold. This
conversation has been driven by industry stakeholders due to the lack of any realistic
opportunity for increased revenue for transportation from the state or federal governments
and the successful track record of self-help counties in delivering projects and maintaining the
trust of voters. Recent transportation sales tax measures in Alameda and Los Angeles Counties
failed by a few hundred votes, despite breaking the 66 percent mark. With Proposition 1B bond
funds fully expended and the federal Highway Trust Fund, (HTF) on month-to-month life-
support, a major reduction in public works investment -and all of the consequences thereof -•
is at hand.
Members of the Commission previously spoke against any reduction in the two-thirds threshold
and expressed concerns about the state shifting taxing burdens to local government without
offering other relief from state regulations or other mandates. Acknowledging these concern,
staff advises that is likely this issue could pick up momentum in 201S as the CTIP process moves
forward and the Commission should be prepared to engage in negotiations relating to the
parameters of any "deal" that is made to reduce the voter threshold.
Commission-Sponsored legislation Signed by Governor Brown
Governor Brown signed both pieces of legislation sponsored by the Commission this year.
SB 9S3 (Roth} was signed in late August, which gives the Commission and San Bernardino
Associated Governments (SAN BAG} authority to enforce parking rules at its Metrolink stations.
More recently, the Governor approved AB 1721 (Linder}, which provides toll facility operators
across California to charge a reduced-rate tolls on ultra low-emission vehicles (ULEV} such as
electric cars and plug-in hybrids. This bill provides more flexibility than current law, which
requires toll-free passage to low-emission vehicles displaying green or white stickers issued by
the DMV. In its original form, AB 1721 specifically addressed the Commission's Interstate 1S
Express Lanes project. The purpose of the initial bill language was to ensure that the
Commission could finance 1-lS without paying potential risk premiums on its debt due to the •
Agenda Item 11
1S4
"
"
"
r a p i d g r o w t h o f t h e e l e c t r i c v e h i c l e m a r k e t ( a n d t h e r e f o r e i n c u r u n k n o w n l o s s e s o f t o l l r e v e n u e
a n d d e c r e a s e d a b i l i t y t o m a n a g e c o n g e s t i o n o n 1 - 1 5 ) . T h e o r i g i n a l b i l l w o u l d h a v e a l l o w e d t h e
C o m m i s s i o n t o c h a r g e a f u l l - r a t e t o l l t o g r e e n - a n d w h i t e - s t i c k e r e d v e h i c l e s . I n p o l i c y
c o m m i t t e e , t h e b i l l w a s a m e n d e d t o h a v e a s t a t e w i d e f o c u s . A d d i t i o n a l l y , t h e a m e n d e d b i l l
a l l o w e d t h e C o m m i s s i o n a n d o t h e r t o l l o p e r a t o r s t o c h a r g e a " r e d u c e d " t o l l r a t e t o g r e e n - a n d
w h i t e - s t i c k e r e d v e h i c l e s . T h e a m o u n t o f r e d u c t i o n i n t h e t o l l r a t e i s n o t s p e c i f i e d i n A B 1 7 2 1
a n d w i l l b e s u b j e c t t o t h e C o m m i s s i o n ' s u l t i m a t e t o l l p o l i c y .
A B � 1 7 2 1 a c h i e v e s m u l t i p l e o b j e c t i v e s f o r b o t h t h e C o m m i s s i o n a n d f o r t h e B r o w n
A d m i n i s t r a t i o n . F o r t h e C o m m i s s i o n , t h e b i l l p r o t e c t s t h e 1 - 1 5 E x p r e s s L a n e s p r o j e c t b y
e n s u r i n g t h a t a t l e a s t s o m e r e v e n u e w i l l b e c a p t u r e d f r o m a f a s t - g r o w i n g s e g m e n t o f t h e
a u t o m o b i l e m a r k e t t h a t i s c u r r e n t l y e x e m p t f r o m p a y i n g a n y t o l l s w h a t s o e v e r o n 1 - 1 5 . S e c o n d ,
t h e a b i l i t y t o c h a r g e a t o l l t o e l e c t r i c v e h i c l e s , e v e n i f i t i s r e d u c e d , c o n t i n u e s t o p r o v i d e a n
e c o n o m i c i n c e n t i v e f o r d r i v e r s t o o p t f o r a l t e r n a t e m o d e s o f t r a n s p o r t a t i o n o r t r a v e l a t n o n -
p e a k p e r i o d s , a l l o w i n g t h e C o m m i s s i o n t o u s e t h e e x p r e s s l a n e s a s a c o n g e s t i o n m a n a g e m e n t
t o o l . T h i s a l s o h e l p s f u l f i l l o n e o f t h e G o v e r n o r ' s p r i o r i t i e s : p r o t e c t C a l i f o r n i a ' s e n v i r o n m e n t b y
e n c o u r a g i n g a l t e r n a t e m o d e s o f t r a v e l . T h e G o v e r n o r t o u t e d A B 1 7 2 1 ' s s i g n i n g a s o n e i n a s u i t e
o f b i l l s t h e G o v e r n o r a p p r o v e d t h a t w i l l p r o m o t e t h e e l e c t r i c v e h i c l e m a r k e t a n d a l s o r e d u c e
g r e e n h o u s e g a s e m i s s i o n s . T h e p o l i c y c o n t a i n e d i n A B 1 7 2 1 h a s a l s o b e e n i n c o r p o r a t e d i n t o
d r a f t p o l i c y p r o p o s a l s b y t h e C a l S T A C T I P w o r k g r o u p o n a c o m p r e h e n s i v e s t a t e w i d e p o l i c y o n
t o l l i n g . C o m m i s s i o n s t a f f i s p l e a s e d t h a t A B 1 7 2 1 w a s a b l e t o b e c o m e a v e h i c l e t h a t
s i m u l t a n e o u s l y f u l f i l l e d s t a t e w i d e a n d l o c a l o b j e c t i v e s . C r e d i t i s o w e d t o A s s e m b l y m a n L i n d e r ,
h i s s t a f f , a n d A s s e m b l y T r a n s p o r t a t i o n C o m m i t t e e C h a i r w o m a n B o n n i e L o w e n t h a l ( D - L o n g
B e a c h ) a n d h e r c o m m i t t e e c o n s u l t a n t s f o r h e l p i n g c r a f t t h e b i l l a n d g u i d e i t t o t h e G o v e r n o r ' s
d e s k .
T h e G o v e r n o r ' s a p p r o v a l o f b o t h S B 9 5 3 a n d A B 1 7 2 1 a d d s a n o t h e r s t r i n g o f l e g i s l a t i v e
s u c c e s s e s t o t h e C o m m i s s i o n ' s r e c e n t p o r t f o l i o o f a c t i v i t y i n S a c r a m e n t o :
A g e n d a I t e m 1 1
A l l o w s r e d u c e d r a t e t o l l s t o b e c h a r g e d
t o e l e c t r i c v e h i c l e s o n 1 - 1 5 E x p r e s s
L a n e s .
2 0 1 4 A u t h o r i z e s R C T C t o e n f o r c e p a r k i n g a t S i g n e d b y G o v e r n o r
M e t r o l i n k s t a t i o n s .
2 0 1 1 E x p r e s s e s L e g i s l a t u r e ' s s u p p o r t f o r T I F I A A p p r o v e d , C h a p t e r e d
l o a n f o r S R - 9 1 .
2 0 1 0 A u t h o r i z e s d e s i g n - b u i l d f o r S R - 9 1 . S i g n e d b y G o v e r n o r
2 0 0 8 A u t h o r i z e s e x p r e s s l a n e s o n 1 - 1 5 , S i g n e d b y G o v e r n o r
b o n d i n g a u t h o r i t y f o r 1 - 1 5 p r o j e c t .
2 0 0 8 T r a n s f e r s S R - 9 1 t o l l i n g f r a n c h i s e r i g h t s i n S i g n e d b y G o v e r n o r
R i v e r s i d e C o u n t y f r o m O C T A t o R C T C ,
1 5 5
authorizes RCTC bonding and tolling
authority for SR-91. Reconstitutes SR-91
Advisory Committee
2007 Transfers SR-91 tolling franchise rights
from OCTA to RCTC, provides bonding
and tolling authority to RCTC for both
SR-91 and 1-15.
Died in Assembly
Appropriations
Committee
On the same day as AB 1721 was signed, the Governor also signed AB 2013 (Muratsuchi), which
increased the number of green stickers available from 40,000 to 70,000. These stickers allow
bearers to drive in High Occupancy Vehicle (HOV) lanes regardless of the number of occupants
in the car and also drive on certain toll lanes. All 40,000 green stickers had been issued by May
2014; the final FY 2014-15 state budget included a temporary boost to the sticker limit (up to
55,000) to keep up with the market for ULEV vehicles until AB 2013 could make its way through
the legislative process.
The Governor has until the end of September to sign or veto bills sent to him by the Legislature.
As of the writing of this report, several transportation-related bills still awaited the Governor's
decision. A verbal report will be given to the Commission on the outcomes of bills on which the
Commission has taken positions.
Federal Update
Congress Approves Continuing Resolution to Keep Government Open
With bipartisan votes in both the House and Senate, a continuing resolution (CR) to keep all
functions of the federal government operating through December 11 has been approved by
President Obama. This sets up action for the "lame duck" session of Congress that will occur
after the General Election. In December, the outgoing Congress will need to decide how to
fund the government through the remainder of FY 2015. Congress' options range from a
longer-term CR through September 30, 2015, an intermediate-length CR, or to actually
conference and pass the regular appropriations bills that have been produced by House and
Senate Appropriations Committees. In the short term, at least, there will be no further
politicization of funding for government programs such as transportation prior to the election.
House Committee Approves Rail Reauthorization Act
The House Transportation & Infrastructure Committee unanimously approved a four-year
reauthorization of the Passenger Rail Improvement and Investment Act of 2009 (PRllA) at flat
funding levels. The bill contains several provisions relating to efficiencies in the Amtrak system,
project delivery acceleration, and partnership with states. The bill, also known as the Passenger
Rail Reform and Investment Act of 2014 (PRRIA) focuses heavily on the northeast corridor
•
•
between Boston and Washington, DC -the most heavily traveled intercity rail route in the •
Agenda Item 11
156
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"
"
n a t i o n . C o m m i s s i o n s t a f f w i l l c o n d u c t a m o r e d e t a i l e d a n a l y s i s o f t h e b i l l i n t h e c o m i n g w e e k s
f o r p o t e n t i a l i m p a c t s t o t h e C o m m i s s i o n ' s i n t e r e s t i n f u t u r e d a i l y A m t r a k s e r v i c e b e t w e e n I n d i o
a n d L o s A n g e l e s . P R R I A m u s t g o t o a v o t e o f t h e f u l l H o u s e a n d t h e S e n a t e m u s t b e f o r e a
c o n f e r e n c e c o m m i t t e e c a n b e c o n v e n e d . A f u l l t i m e l i n e o f t h e s e n e x t a c t i o n s i s n o t y e t k n o w n .
C o n g r e s s m a n L o w e n t h a l I n t r o d u c e s F e d e r a l F r e i g h t L e g i s l a t i o n
R e p r e s e n t a t i v e A l a n L o w e n t h a l ( D - L o n g B e a c h ) i n t r o d u c e d t h e " E c o n o m y i n M o t i o n " A c t , w h i c h
w o u l d e s t a b l i s h a f e d e r a l f u n d i n g s o u r c e a n d g r a n t p r o g r a m f o r f r e i g h t p r o j e c t s . T h e b i l l
c r e a t e s a 1 p e r c e n t t a x o n t h e v a l u e o f t r a n s p o r t a t i o n o f g o o d s t o f u n d t h e p r o g r a m a n d e v e n l y
d i v i d e s t h e r e v e n u e s b e t w e e n a n a t i o n a l l y c o m p e t i t i v e g r a n t p r o g r a m a n d a f o r m u l a - b a s e d
p r o g r a m t o s t a t e s . R e p r e s e n t a t i v e L o w e n t h a l e s t i m a t e s t h a t " E c o n o m y i n M o t i o n " w o u l d
g e n e r a t e $ 8 b i l l i o n a n n u a l l y . C o m m i s s i o n s t a f f d o e s n o t r e c o m m e n d t a k i n g a p o s i t i o n o n t h i s
b i l l a t t h i s t i m e , g i v e n t h e l a t e h o u r o f t h e C o n g r e s s i o n a l s e s s i o n a n d t h e l i k e l i h o o d t h a t
d i s c u s s i o n s o f n e w r e v e n u e f o r t r a n s p o r t a t i o n w i l l t a k e p l a c e a f t e r t h e G e n e r a l E l e c t i o n .
H o w e v e r , t h e b i l l d o e s a l i g n w i t h l o n g s t a n d i n g p o l i c i e s o f t h i s C o m m i s s i o n t h a t f a v o r s a
d e d i c a t e d s o u r c e o f f e d e r a l r e v e n u e f o r f r e i g h t p r o j e c t s , e s p e c i a l l y g r a d e s e p a r a t i o n s , a n d a
f o r m u l a - b a s e d p r o g r a m t h a t r e c o g n i z e s t h e s e v e r i t y o f i m p a c t s i n h i g h - v o l u m e f r e i g h t n e t w o r k s
s u c h a s i n S o u t h e r n C a l i f o r n i a .
R e p r e s e n t a t i v e L o w e n t h a l h a s a d e e p u n d e r s t a n d i n g o f g o o d s m o v e m e n t i s s u e s a c r o s s
S o u t h e r n C a l i f o r n i a d a t i n g b a c k t o h i s c h a i r m a n s h i p o f t h e S e n a t e T r a n s p o r t a t i o n & H o u s i n g
C o m m i t t e e d u r i n g h i s t e n u r e i n t h e S t a t e L e g i s l a t u r e . T h e n - S e n a t o r L o w e n t h a l i n t r o d u c e d
m u l t i p l e b i l l s c r e a t i n g s t a t e r e v e n u e s o u r c e s f o r g o o d s m o v e m e n t p r o j e c t s , i n c l u d i n g s p e c i f i c
g r a d e s e p a r a t i o n s i n R i v e r s i d e C o u n t y . " E c o n o m y i n M o t i o n " i s c o n s i s t e n t w i t h h i s p r e v i o u s
e f f o r t s o n t h i s t o p i c ; s t a f f a n d l o b b y i s t s w i l l c o n t i n u e t o e n g a g e w i t h R e p r e s e n t a t i v e L o w e n t h a l
o n t h i s i m p o r t a n t t o p i c .
A t t a c h m e n t : L e g i s l a t i v e M a t r i x
A g e n d a I t e m 1 1
1 5 7
" S B 1 2 2 8 ( H u e s o ) S B 1 3 9 0 ( C o r r e a ) A B 2 0 3 6 ( M a n s o o r ) S B 1 4 5 1 ( H i l l & R o t h ) A B 2 6 5 1 ( L i n d e r ) \ " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N - P O S I T I O N S O N S T A T E A N D F E D E R A L L E G I S L A T I O N - S e p t e m b e r 2 0 1 4 T h i s b i l l c o n t i n u e s t h e e x i s t e n c e o f t h e T C I F i n d e f i n i t e l y i n o r d e r t o r e c e i v e f u n d s f r o m I E n r o l l e d a n d p r e s e n t e d t o t h e n o n - P r o p o s i t i o n l B s o u r c e s , a n d g o v e r n s t h e d i s t r i b u t i o n o f n o n - P r o p o s i t i o n l B f u n d s . G o v e r n o r . ( S e p t e m b e r 8 , 2 0 1 4 ) . T h i s b i l l w o u l d c r e a t e a n e w c o n s e r v a n c y p r o g r a m w i t h i n t h e S t a t e C o a s t a l I E n r o l l e d a n d p r e s e n t e d t o t h e C o n s e r v a n c y f o r t h e p u r p o s e o f a c q u i r i n g l a n d s w i t h i n a h a l f - m i l e o f t h e S a n t a A n a G o v e r n o r . R i v e r r i v e r b e d i n o r d e r t o p r e s e r v e o p e n s p a c e , p r o v i d e r e c r e a t i o n a l o p p o r t u n i t i e s , a n d e n h a n c e t h e o v e r a l l c o n d i t i o n o f t h e S a n t a A n a R i v e r . S u p p o r t e r s o f t h e b i l l i n t e n d I ( S e p t e m b e r 4 , 2 0 1 4 ) . f o r t h e c o n s e r v a n c y p r o g r a m t o b e a v e h i c l e t o a c c e p t f u n d i n g f r o m g r a n t s a n d o t h e r s o u r c e s o f r e v e n u e t o p r o t e c t , p r o m o t e , a n d r e s t o r e t h e S a n t a A n a R i v e r f o r t h e b e n e f i t o f t h e r e s i d e n t s o f t h e I n l a n d E m p i r e a n d O r a n g e C o u n t y . S e v e r a l c o n s e r v a n c y p r o g r a m s e x i s t t h r o u g h o u t t h e s t a t e , i n c l u d i n g t h e C o a c h e l l a V a l l e y M o u n t a i n s C o n s e r v a n c y . N o s t a t e f u n d i n g i s p r o v i d e d b y S B 1 3 9 0 . S U P P O R T S U P P O R T I N C O N C E P T E x i s t i n g l a w a u t h o r i z e s c e r t a i n t o l l f a c i l i t i e s o n p u b l i c h i g h w a y s . T h i s b i l l w o u l d I n c o m m i t t e e : S e t , s e c o n d I O P P O S E U N L E S S a u t h o r i z e a t o l l f a c i l i t y t o b e i n i t i a l l y i m p l e m e n t e d o n a p u b l i c h i g h w a y w i t h i n t h e h e a r i n g . H e a r i n g c a n c e l e d a t t h e A M E N D E D b o u n d a r i e s o f t h e C o u n t y o f O r a n g e o n l y i f t h e t o l l f a c i l i t y i s a p p r o v e d b y a 2 / 3 v o t e o f r e q u e s t o f a u t h o r . t h e e l e c t o r a t e i n t h e c o u n t y , a n d w o u l d d e f i n e " p u b l i c h i g h w a y " a n d " t o l l f a c i l i t y " f o r ( A p r i l 2 8 , 2 0 1 4 ) . t h e s e p u r p o s e s . A n a c t t o a m e n d a n d r e p e a l S e c t i o n 2 1 1 7 7 o f t h e P u b l i c R e s o u r c e s C o d e , r e l a t i n g t o I S e t , f i r s t h e a r i n g . H e a r i n g e n v i r o n m e n t a l q u a l i t y . T h i s b i l l w o u l d r e q u i r e t h e a l l e g e d g r o u n d s f o r n o n c o m p l i a n c e c a n c e l e d a t t h e r e q u e s t o f s h a l l h a v e b e e n p r e s e n t e d t o a p u b l i c a g e n c y p r i o r t o t h e c l o s e o f t h e p u b l i c h e a r i n g a u t h o r . ( M a y 6 , 2 0 1 4 ) . o n t h e p r o j e c t i f t h e g r o u n d s f o r n o n c o m p l i a n c e w e r e n o t k n o w n a n d c o u l d n o t h a v e b e e n k n o w n w i t h t h e e x e r c i s e o f r e a s o n a b l e d i l i g e n c e d u r i n g t h e p u b l i c c o m m e n t p e r i o d o r i f n o p u b l i c c o m m e n t p e r i o d w a s p r o v i d e d b y C E Q A . T h e b i l l w o u l d l i m i t t h e s t a n d i n g o f a p e r s o n o b j e c t i n g t o t h e p r o j e c t p r i o r t o t h e c l o s e o f t h e p u b l i c h e a r i n g o n t h e p r o j e c t b e f o r e t h e f i l i n g o f n o t i c e o f d e t e r m i n a t i o n t o a n a c t i o n o r p r o c e e d i n g c h a l l e n g i n g a p r o j e c t f o r w h i c h n o p u b l i c c o m m e n t p e r i o d w a s p r o v i d e d b y C E Q A . T h i s b i l l w o u l d p r o h i b i t w e i g h t f e e r e v e n u e f r o m b e i n g t r a n s f e r r e d f r o m t h e S t a t e I I n c o ' . 1 1 m i t t e e : S e t , f i r s t h e a r i n g . H i g h w a y A c c o u n t t o t h e T r a n s p o r t a t i o n D e b t S e r v i c e F u n d o r t o t h e T r a n s p o r t a t i o n H e a r i n g c a n c e l e d a t t h e r e q u e s t B o n d D i r e c t P a y m e n t A c c o u n t , a n d f r o m b e i n g u s e d t o p a y t h e d e b t s e r v i c e o n o f a u t h o r . ( A p r i l 2 1 , 2 0 1 4 ) . t r a n s p o r t a t i o n g e n e r a l o b l i g a t i o n b o n d s . 1 5 8 S U P P O R T S U P P O R T " J u l y 9 , 2 0 1 4 J u l y 9 , 2 0 1 4 A p r i l 9 , 2 0 1 4 A p r i l 9 , 2 0 1 4 A p r i l 9 , 2 0 1 4
HR29 (Gomez) AB 2728 (Perea) AB 515 (Dickinson) AB 2197 (Mullin) SB 785 (Wolk) This non binding resolution of the State Assembly expresses opposition to "outsourcing I Read. Amended. Adopted. of public services and assets, which harms transparency, accountability, shared (Ayes 44. Noes 22. Page 4332.) prosperity, and competition." The resolution also supports, "processes that give (April 3, 2014). public service workers the opportunity to develop their own plan on how to deliver cost-effective, high-quality services." The resolution references the Taxpayer Empowerment Agenda (TEA), a proposal by a group called "In.the Public Interest", which is a project of a national coalition known as the Partnership for Working Families. This bill would prohibit weight fee revenue from being transferred from the State I In committee: Set, second Highway Account to the Transportation Debt Service Fund or·fo the Transportation hearing. Held under submission. Bond Direct Payment Account for the purpose of payment ofrthe debt service on (May 23, 2014). transportation general obligation bonds, and would also prohi!:lit loans of weight fee revenue to the General Fund. This bill pertains to CEQA reform. AB 515 proposes to require the courts to specify actions, which must be taken by an agency to remedy CEQA violations and a timeframe within which those violations must be taken. This bill would require that temporary license plate system be developed by the Department of Motor Vehicles {OMV). AB 2197 would require this new system to be operative by July 1, 2015. This bill would ensure that all lawfully purchased vehicles leave the dealership with some form of identification that can be read from the roadway by law enforcement. In committee: Set, second hearing. Hearing canceled at the request of author. (June 15, 2014). In committee: Set, second hearing. Held under submission. (May 23, 2014). This bill consolidates a number of existing statutes authorizing local governments to I Enrolled and presented to the use design-build for certain types of projects. Design-build for public transit projects is Governor. included in the consolidation. (September 4, 2014) SB 969 . I The bill would require the agency administering a mega project to establish a peer I Enrolled and presented to the (DeSaulnier) review group and to take specified actions to manage the rfsks associated with a Governor. mega project including establishing a comprehensive risk management plan, and (August 28, 2014) regularly reassessing its reserves for potential claims and unknown risks. Because this bill would require local agencies to perform additional duties, fne bill would impose a state-mandated local program. SB 990 (Vidak) I This bill would require that 5% of Local Transportation Funds(~'(~) and funds from the Set, second hearing. Failed Regional Transportation Improvement Program (RTIP) be set-aside by agencies such as passage in committee. AB 1721 (Linder) the Commission for disadvantaged small communities for congestion relief and safety (Ayes 3. Noes 8. Page 3312.) needs. Today, state law prohibits tolling of zero-emission veflicl occupancy toll (HOT) lanes. This bill would exclude fro, exemption a toll imposed for passage in HOT lanes design Route 15 in Riverside County. Reconsideration granted. (April 29, 2014) . . iin designated high-1 Approved by the Governor. e above-described Chaptered by Secretary of State for State Highway -Chapter 526, Statutes of 2014 (September 21, 2014). r OPPOSE SUPPORT SEEK AMENDMENTS SUPPORT SUPPORT IF AMENDED OPPOSE UNLESS AMENDED OPPOSE SPONSOR April 9, 2014 April 9, 2014 April 9, 2014 April 9, 2014 April 9, 2014 April 9, 2014 April 9, 2014 January 8, 2014
i SB 953 {Roth) AB 14 (Lowenthal) AB 179 (Boganegra) AB 266 (Blumenfield) This bill will provide parking enforcement authority to RCTC for the Metrolink commuter rail stations we own and operate for the residents of Riverside County. Formalizes creation of a State Freight Advisory Council and commits the state to authoring a State Freight Plan every 5 years, pursuant to MAP-21. Previous version reduced the amount of time transportation agencies can retain personally identifiable customer information for electronically-collected highway tolls and transit fares, from 4.5 years to six months. Amendments extend the time period back to 4.5 years, removing a conflict with the statute of limitations during which customers can challenge tolls and fare charges, which is up to 4 years. The bill also enacts new privacy provisions for electronic transit fare collection. Unknown impacts exist for transit operators RTA, Sunline and Metrolink for future implementation of electronic fare systems. Extends by an additional 10 years a pi/at program previously opposed by RCTC. Ultra-/ow emission vehicles (mostly electric cars) are exempted from paying tolls on tolled facilities, except for toll projects in L.A. County. This bill represents a state mandate that cuts into local revenue for infrastructure that local governments are providing to the state. This policy erodes the user-pay concept inherent in many areas of transportation finance. This bill represents a current and future threat to the viability of innovative infrastructure financing in California as low-emission vehicles become more popular. The pilot program has only been in existence for less than one year. Approved by Governor. Chaptered by Secretary of State. Chapter 192, Statutes of 2014. (August 15, 2014). Approved by the Governor. Chaptered by Secretary of State -Chapter 223, Statutes of 2013. (Sept. 6, 2013). Approved by the Governor. Chaptered by Secretary of State -Chapter 375, Statutes of 2013. (Sept. 27, 2013). Approved by the Governor. Chaptered by Secretary of State -Chapter 405, Statutes of 2013. (Sept. 28, 2013). AB 487 (Linder) I Requires government employees participating in the OMV confidentiality program to I Died pursuant to Art. IV, provide a workplace address so that parking, toll, and traffic violations can still be Sec. lO(c) of the Constitution. enforced. (Jan. 31, 2014). AB 574 (Lowenthal) From committee: Filed with the Chief Clerk pursuant to Joint Rule 56. (Feb. 3, 2014). Formerly, this bill reformed the process by which cities and counties apply to the State I Died pursuant to Art. IV, for relinquishment of state highways to local jurisdictions. The bill has been amended Sec. lO(c) of the Constitution. in its entirety. (Jan. 31, 2014). The bill now proposes policy to guide the expenditure of the state's cap-and-trade From committee: Filed with the program, which was authorized by AB 32 (Pavley, 2006) and is administered by the Chief Clerk pursuant to Joint Rule California Air Resources Board (CARB). The bill provides for regional control of the 56. (Feb. 3, 2014). expenditure of cap-and-trade funds. The Commission, along with SCAG and other transportation commissions in Southern California have requested amendments that would direct cap-and-trade funds to directly to transportation commissions rather than Metropolitan Planning Organizations (MPO's) 160 SPONSOR SUPPORT NEUTRAL OPPOSE SUPPORT SUPPORT IF AMENDED January 8, 2014 April 13, 2013 June 12, 2013 April 13, 2013 April 13, 2013 June 12, 2013
AB 1081 (Medina) SB 337 (Emmerson) SB 731 (Steinberg) AB 37 (Perea) AB401 (Daly) AB 543 (Campos) • Requires goods movement infrastructure projects and financing qptions from the private sector to be included in the Governor's annually submitted 5-year infrastructure plan and international trade & investment strategy. Relinquishes portions of SR-74 to the City of Hemet. The City ofHemet is the sponsor of th is bill. This bill builds on previous legislation that authoriz~d ·1telinquishment of SR-74 to the Cities of Palm Desert, Perris, and Lake Elsinore. : Enacts modest changes to CEQA, mostly relating to private development. This bill would allow would allow project applicants to require lead agencies to prepare a record of proceedings concurrently with the preparation of CEQA' documents. This has the potential to accelerate future judicial proceedings by giving both sides of a CEQA lawsuit the opportunity to prepare for cotfrt. AB 37 is supported by business groups and is currently unopposed, awaiting a vote on the Assembly floor. Authorizes the use of best value design-build for the 1-405 widening project by OCTA. The language of this bill is nearly identical to that of theJ€ommission~s AB 2098 (Miller), which was approved in 2010. The project will add one general purpose lane in each direction. This bill would require a lead agency to translate, as specified, cer:tain noti<r:es required by the act and a summary of any negative declaration, mitigate<J .. negative declaration, or environmental impact report when a group of non-English-speaking people, as defined, comprises at least 25% of the population within the lead agency's jurisdiction and the project is proposed to be located at or near an area Where the group of non-English-speaking people comprises at least 25% of the residents of that area. By requiring a lead agency to translate these notices and documents, this bill would impose a state-mandated local program. • In committee: Held under submission. (August 30, 2013). Returned to Secretary of Senate pursuant to Joint Rule 56. (Feb. 3, 2014) Hearing cancelled at request of author. This bill's language has been incorporated into SB 788, the Senate Transportation Omnibus Bill. Joint Rule 62(a) file notice suspended. (Page 3247). Set, First hearing. Hearing cancelled at the request of author. (Sept. 11, 2013). Ordered to inactive file at the request of Senator Cannella. (August 25, 2014) Approved by the Governor. Chaptered by Secretary of State -Chapter 586, Statutes of 2013. (Oct. 5, 2013). Enrolled and presented to the Governor. (September 5, 2014). SUPPORT SUPPORT MONITOR/ WORK WITH AUTHOR SUPPORT SUPPORT OPPOSE June 12, 2013 April 13, 2013 April 13, 2013 June 12, 2013 June 12, 2013 June 12, 2013 •
AB 756 (Melendez) SB 778 (Committee on Transportation & Housing) AB493 (Daly) Allows public works projects to be granted Leadership designation by the Governor for I Died pursuant to Art. IV, Sec. the purposes of a 2011 law that provides expedited judicial review for CEQA lO(c) of the Constitution. challenges. (Jan. 31, 2014). The Commission seeks amendments that would clarify elgibility of regional I From committee: Filed with the trans~orta~ion agencies (such as the Commission) to utilize this fast-tracking for public Chief Clerk pursuant to Joint Rule transit projects. 56. (Feb. 3, 2014). Note: the underlying 2011 law has recently been ruled unconstitutional. Senate "omnibus" bill of non-controversial items. This omnibus includes language Returned to Secretary of Senate from SB 337 (Emmerson), which relinquishes SR-74 to the city of Hemet. Other pursuant to Joint Rule 56. provisions of the bill include non-substantive technical corrections to existing law and (Feb. 3, 2014). deletion of obsolete provisions such as the 1984 Olympics special license plate program. This bill would authorize operators of toll facilities on federal-aid highways to fully implement technologies or business practices that provide for the interoperability of electronic toll collection programs on and after the date specified in MAP-21. The bill would limit the information that may be disclosed through participation in an interoperability program, as specified. 162 Approved by the Governor. (Aug. 12, 2013). Chaptered by Secretary of State -Chapter 79, Statutes of 2013. (Aug. 12, 2013). SUPPORT if Amended SUPPORT SUPPORT June 12, 2013 June 12, 2013 June 12, 2013
Legislative Update
Riverside County Transportation Commission
October 8, 2014
Rule
Waste
Discharge
Requirements
State Water
Resources
Control Board
Issues
Expanded
authority for
regional water
quality boards
to deny permits
tEQA · ·. ~~~~()vern~l'.~ · .. , .. , .. ,¥New:.
. Guidelin'es · Office of
Update ·· ' '' ''t>larlning &\
.. · (~PR)
Partners Status
: i'~!,~v titie~, corrifn~i)ts Due
water districts .. '.F.iwflJcflle~berw1!4tteJ.:>
,, " ' ;f •'~ti ,,'' '· transp. agencies · ···· ··:112:::r>>: :::c/i
Transportation New rule
Corridor Agency adopted
(TCA) 9/23/14
Comments'Due···
November 2£\t'! ·
*Interested cities can coordinate with RCTC & coalitions through Best, Best & Krieger
10/9/2014
1
i•'. ~ B ii hil Vetead
Jl'otal Bills
vi'SB 969 (DeSaulnier) -duplicative reporting for
"mega-projects"
./AB 1721 {Linder}-Allows tolling of EV's
./AB 2013 (Muratsuchi) -Increase green stickers
./AB 2250 (Daly) -Toll revenue: use only in corridor
./SB 486 (DeSaulnier) -Transparency of state funds
./SB 983 (Roth} -RCTC parking enforcement
./SB 1228 (Hueso) -Trade Corridor Fund
./SB 1298 (Hernandez) -L.A. express lanes permanent
./SB 1390 (Correa) -Santa Ana River Conservancy
./SB 1433 (Hill)/SB 785 {Wolk) -Design-Build
10/9/2014
2
D Caltrans pilot program thru 2018;
DCTC appoints 15 committee members (with input from
CalSTA), must represent a broad array of interests and
expertise;
D Pilot must assess specified issues relating to privacy, data
collection, costs, compliance, and reliability;
D Learning from Oregon pilot; and
D Further discussion likely at upcoming Commission
Workshop.
• Cap and Trade program set-up
-CARB, Strategic Growth Council, CalSTA
• Brown Administration efforts continue:
-Caltrans reform (SSTI)
-CTIP
• Gearing up for next legislative cycle
10/9/2014
3
Questions?
Regulations
Bills Signed/Vetoed
Road User Charge Pilot Program
looking Ahead to 2015
10/9/2014
4