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05 May 13, 2015 Commission
" " " T I M E / D A T E : L O C A T I O N : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M E E T I N G A G E N D A 9 : 3 0 a . m . / W e d n e s d a y , M a y 1 3 , 2 0 1 5 B O A R D R O O M C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r 4 0 8 0 L e m o n S t r e e t , F i r s t F l o o r , R i v e r s i d e & a C O M M I S S I O N E R S ~ C h a i r - D a r y l B u s c h V i c e C h a i r - S c o t t M a t a s S e c o n d V i c e C h a i r - J o h n F . T a v a g l i o n e K e v i n J e f f r i e s , C o u n t y o f R i v e r s i d e J o h n F . T a v a g l i o n e , C o u n t y o f R i v e r s i d e C h u c k W a s h i n g t o n , C o u n t y o f R i v e r s i d e J o h n J . B e n o i t , C o u n t y o f R i v e r s i d e M a r i o n A s h l e y , C o u n t y o f R i v e r s i d e D e b o r a h F r a n k l i n / A r t W e l c h , C i t y o f B a n n i n g B r e n d a K n i g h t I J e f f F o x , C i t y o f B e a u m o n t J o s e p h D e C o n i n c k / T i m W a d e , C i t y o f B l y t h e E l l a Z a n o w i c / J i m H y a t t , C i t y o f C a l i m e s a D a w n H a g g e r t y / J o r d a n E h r e n k r a n z , C i t y o f C a n y o n L a k e G r e g P e t t i s I S h e l l e y K a p l a n , C i t y o f C a t h e d r a l C i t y S t e v e n H e r n a n d e z / T o B e A p p o i n t e d , C i t y o f C o a c h e l l a K a r e n S p i e g e l / E u g e n e M o n t a n e z , C i t y o f C o r o n a S c o t t M a t a s I R u s s e l l B e t t s , C i t y o f D e s e r t H o t S p r i n g s A d a m R u s h I C l i n t L a r i m o r e , C i t y o f E a s t v a l e L i n d a K r u p a / P a u l R a v e r , C i t y o f H e m e t D a n a R e e d I D o u g l a s H a n s o n , C i t y o f I n d i a n W e l l s T r o y S t r a n g e I G l e n n M i l l e r , C i t y o f I n d i o F r a n k J o h n s t o n I B r i a n B e r k s o n , C i t y o f J u r u p a V a l l e y R o b e r t R a d i / T o B e A p p o i n t e d , C i t y o f L a Q u i n t a B o b M a g e e / N a t a s h a J o h n s o n , C i t y o f L a k e E l s i n o r e S c o t t M a n n / W a l l a c e E d g e r t o n , C i t y o f M e n i f e e J e s s e M o l i n a I J e f f r e y J . G i b a , C i t y o f M o r e n o V a l l e y R i c k G i b b s I J o n a t h a n I n g r a m , C i t y o f M u r r i e t a B e r w i n H a n n a I K a t h y A z e v e d o , C i t y o f N o r c o J a n H a r n i k I S u s a n M a r i e W e b e r , C i t y o f P a l m D e s e r t G i n n y F o a t I P a u l L e w i n , C i t y o f P a l m S p r i n g s D a r y l B u s c h / R i t a R o g e r s , C i t y o f P e r r i s T e d W e i l l / T o B e A p p o i n t e d , C i t y o f R a n c h o M i r a g e S t e v e A d a m s / A n d y M e l e n d r e z , C i t y o f R i v e r s i d e A n d r e w K o t y u k I S c o t t M i l l e r , C i t y o f S a n J a c i n t o M i c h a e l S . N a g g a r / T o B e A p p o i n t e d , C i t y o f T e m e c u l a B e n B e n o i t / T i m o t h y W a l k e r , C i t y o f W i l d o m a r T o B e A p p o i n t e d , G o v e r n o r ' s A p p o i n t e e R E C O R D S C o m m e n t s a r e w e l c o m e d b y t h e C o m m i s s i o n . I f y o u w i s h t o p r o v i d e c o m m e n t s t o t h e C o m m i s s i o n , p l e a s e c o m p l e t e a n d s u b m i t a S p e a k e r C a r d t o t h e C l e r k o f t h e B o a r d . C O M M - C O M M - 0 0 0 4 6 Tara Byerly From: Tara Byerly Sent: To: Thursday, May 07, 2015 1:51 PM Tara Byerly Cc: Jennifer Harmon Subject: RCTC: May Commission Agenda -05.13.2015 Importance: High Good afternoon Commissioners, The May Commission Agenda for the meeting scheduled for Wednesday, May 13, 2015@ 9:30 a.m. is available. Please copy the link: http://www.rctc.org/uploads/media items/may-13-2015.original.pdf In addition, for your review is the attached conflict of interest memo and the form. Please let me know if you have any questions. Thank you. Conflict of Conflict of Interest Form.pdflnterest Memo.pdf Respectfu I ly, Tara S. Byerly Senior Administrative Assistant RCTC 4080 Lemon Street, 3rd Floor Riverside, CA 92501 (951) 787-7141 1 Tara Byerly From: Tara Byerly Sent: To: Thursday, May 07, 2015 1:57 PM Tara Byerly Subject: RCTC: May Commission Agenda -05.13.2015 Importance: High Good Afternoon Commission Alternates: The May Commission Agenda for the meeting scheduled for Wednesday, May 13, 2015 @ 9:30 a.m. is available. Please copy the link: http://www.rctc.org/uploads/media items/may-13-2015.original.pdf Respectfu I ly, Tara S. Byerly Senior Administrative Assistant RCTC 4080 Lemon Street, 3rd Floor Riverside, CA 92501 (951) 787-7141 1 Riverside County Transportation Commission TO: FROM: DATE: SUBJECT: Riverside County Transportation Commission Jennifer Harmon, Office and Board Services Manager May 6, 2015 Possible Conflicts of Interest -Riverside County Transportation Commission Agenda of May 13, 2015 The May 13, 2015 agenda of the Riverside County Transportation Commission includes items that may raise possible conflicts of interest. A Commissioner may not participate in any discussion or action concerning a contract or amendment if a campaign contribution of more than $250 is received in the past 12 months or 3 months following the conclusion from any entity or individual listed. Agenda Item No. BE -Amendments to Agreements with Trooical Plaza Nursery. Semi/la Landscape, Morning Star Sweepina. Global Pest Solutions and Universal Protection Services for the Three New Perris Valley Line Stations and the Expansion of the Perris Transit Center to the Perris Downtown Station Consultant(s): Global Pest Solutions 231 E. Alessandro Blvd., Suite A493 Riverside, CA 92508 Chenoa Morris, Secretary Morning Star Sweeping Services, Inc. P.O. Box 2051 Rancho Cucamonga, CA 91729 Mark Ruffalo, President Semi/la Landscape Corporation 3380 La Sierra Avenue, Suite 104 Riverside, CA 92503 Joshua Lara, General Manager Tropical Plaza Nursery, Inc. 9642 Santiago Blvd Villa Park, CA 92861 Leslie Fields, President RCTC Potential Conflicts of Interest May 6, 2015 Page 2 Universal Protective Service, LP 1551 W. Tustin Avenue, Suite 650 Santa Ana, CA 92705 Roger Langder, Vice President Agenda Item No. BF -Amendment to Agreement with Fibertronics for Closed Circuit Television Capital Improvements and Station Maintenance Services Consultant(s): Fibertronics, Inc. 1449 Linville Lane Colton, CA 92324 Anthony S. Ababat, CEO Agenda Item No. 10 -Agreement with HDR Engineering, Inc. for Strategic Assessment Consultant(s): HDR Engineering, Inc. 2280 Market Street, Suite 100 Riverside, CA 92501 Kip Field, Vice President Moore Methods, Inc. 1127 11th Street, Suite 1050 Sacramento, CA 95814 James N. Moore, Owner AMMA Transit Planning 393 Two Trees Road Riverside, CA 92507 Heather Menninger, Principal Fehr& Peers 3600 Lime Street, Building 2 Unit226 Riverside, CA 92501 Jason Pack, Principal Creative Infrastructure Solutions 120 N. Madison Avenue Pasadena, CA 91101 Mit Jha, Principal Parsons Brinkerhoff, Inc. One Penn Plaza New York, New York 10119 Yvonne Quinones, Vice President Katherine Padilla & Associates 440 Tamarac Drive Pasadena, CA 91105 Katherine Padilla Otanez, Owner System Metrics Group, Inc. 244 California Street, Suite 710 San Francisco, CA 94111 William S. McCullough Vice President Agenda Item No. 15 -Closed Session -Conference with Legal Counsel: Existing Litigation Property Owner(s): Ostlund Scott R. and Aleta Ostlund El Corona A/shin Etebar 2410 Wardlow Daleo Enterprises Fred and Josephine Daleo Randy Daleo and Dave Daleo RCTC Potential Conflicts of Interest May 6, 2015 Page 3 Agenda Item No. 15 -Closed Session -Conference with Legal Counsel: Existing Litigation (Continued} The Parties of: Petitioners Center for Biological Diversity, Sierra Club, San Bernardino Valley Audubon Society, Friends of the Northern San Jacinto Valley, and Friends of Riverside's Hills RIVERSIDE COUNTY TRANSPORTATION COMMISSION www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9:30a.m. Wednesday, May 13, 2015 BOARDROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside, CA In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (951} 787-7141 if special assistance is needed to participate in a Commission meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS -Each individual speaker is limited to speak three (3) continuous minutes or less. The Commission may, either at the direction of the Chair or by majority vote of the Commission, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. In addition, the maximum time for public comment for any individual item or topic is thirty (30} minutes. Also, the Commission may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Commission shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Under the Brown Act, the Commission should not take action on or discuss matters raised during public comment portion of the agenda that are not listed on the agenda. Commission members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES -APRIL 8, 2015 Riverside County Transportation Commission Agenda May 13, 2015 Page 2 6. PUBLIC HEARING-PROPOSED BUDGET FOR FISCAL YEAR 2015/16 Pagel Overview This item is for the Commission to: 1) Discuss, review, and provide guidance on the proposed FY 2015/16 Budget; and 2) Open the public hearing in order to receive input and comments on the proposed FY 2015/16 Budget on May 13 and on June 10, 2015, and thereafter close the public hearing. 7. ADDITIONS I REVISIONS -The Commission may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Commission subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Commission. If there are less than 2/3 of the Commission members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 8. CONSENT CALENDAR -All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. SA. SINGLE SIGNATURE AUTHORITY REPORT PagelO Overview This item is for the Commission to receive and file the Single Signature Authority report for the third quarter ended March 31, 2015. SB. COMMUTER RAIL RESOLUTIONS TO OBTAIN FEDERAL AND STATE GRANT FUNDING Page22 Overview This item is for the Commission to: 1) Adopt Resolution No. 15-009, "Resolution of the Riverside County Transportation Commission to Approve the Submittal of a Project for the Fiscal Year 2014/15 Low Carbon Transit Operations Program"; 2) Adopt Resolution No. 15-010, "Resolution of the Riverside County Transportation Commission to Authorize the Filing of Applications with the Federal Transit Administration for Federal Transportation Assistance Grants under Sections 5307, 5309, and 5337 and Congestion Mitigation Air Quality for Fiscal Year 2014/15"; Riverside County Transportation Commission Agenda May 13, 2015 Page 3 3) Adopt Resolution No. 15-011, "Resolution of the Riverside County Transportation Commission to Authorize the Filing of Applications with the Federal Transit Administration for Federal Transportation Assistance Grants under Sections 5307, 5309, and 5337 and Congestion Mitigation Air Quality for Fiscal Year 2015/16"; and 4) Authorize the Executive Director or designee to submit or file requests for state and federal grant funding of operating and/or capital costs related to rail projects. SC. REQUEST FOR FEDERAL OPERATING ASSISTANCE FUNDING FOR START-UP OF PERRIS VALLEY LINE Page29 Overview This item is for the Commission to approve programming $20 million of federal Congestion Mitigation and Air Quality (CMAQ) funds for operating assistance for the start-up of the Perris Valley Line. SD. AMENDMENT TO AGREEMENT RELATED TO THE CONSTRUCTION OF THE RIVERSIDE DOWNTOWN STATION OPERATIONS CONTROL CENTER Page3l Overview This item is for the Commission to: 1) Approve an increase in the contingency for Agreement No. 14-31-149-00 with M.S. Construction Management Group for additional construction services for the Riverside Downtown Station Operations Control Center (RDNOCC) project in the amount of $250,000, plus a contingency amount of $403,389, for a total amount not to exceed $1,937,280; 2) Approve Agreement No. 14-31-075-01, Amendment No. 1 to Agreement No. 14-31-075-00, with Abacus Project Management, Inc. (Abacus) to increase the contingency for anticipated additional construction management (CM), materials testing, and construction surveying services for the RDNOCC, in the amount of $50,000, plus a contingency amount of $66,586, for a total amount not to exceed $232,448; 3) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 4) Authorize the Executive Director to approve contingency work as may be required for the project. Riverside County Transportation Commission Agenda May 13, 2015 Page4 SE. AMENDMENTS TO AGREEMENTS WITH TROPICAL PLAZA NURSERY, SEMILLA LANDSCAPE, MORNING STAR SWEEPING, GLOBAL PEST SOLUTIONS AND UNIVERSAL PROTECTION SERVICES FOR THE THREE NEW PERRIS VALLEY LINE STATIONS AND THE EXPANSION OF THE PERRIS TRANSIT CENTER TO THE PERRIS DOWNTOWN STATION Page34 Overview This item is for the Commission to 1) Approve Agreement No. 11-24-145-02, Amendment No. 2 to Agreement 11-24-145-00, with Tropical Plaza Nursery for maintenance services in the amount of $101,754, plus a contingency amount of $10,175, for an additional amount of $111,929, and $500,000 for drought tolerant landscaping rehabilitation, resulting in a total amount not to exceed $1,622,378; 2) Approve Agreement No. 12-24-086-01, Amendment No. 1 to Agreement 12-24-086-00, with Semilla Landscape in the amount of $102,060, plus a contingency amount of $10,206, for an additional amount of $112,266, and a total amount not to exceed $616,377; 3) Approve Agreement No. 14-24-158-01, Amendment No. 1 to Agreement 14-24-158-00, with Morning Star Sweeping in the amount of $37,080, plus a contingency amount of $3,708, for an additional amount of $40,788, and a total amount not to exceed $100,788; 4) Approve Agreement No. 11-24-046-02, Amendment No. 2 to Agreement 11-24-046-00, with Global Pest Solutions in the amount of $4,380, plus a contingency amount of $2,000, for an additional amount of $6,380, and a total amount not to exceed $21,380; 5) Approve Agreement No. 11-24-057-04, Amendment No. 4 to Agreement 11-24-057-00, with Universal Protection Services in the amount of $1,060, 723, plus a contingency amount of $106,072, for an additional amount of $1,166,795, and a total amount not to exceed $7,070,895; 6) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the amendments to the agreements, on behalf of the Commission; 7) Authorize the Executive Director, or designee, to execute task orders awarded under the terms of the agreements; and 8) Authorize the Executive Director or designee to approve contingency work up to the total not to exceed amount as required for the project. Riverside County Transportation Commission Agenda May 13, 2015 Page 5 SF. AMENDMENT TO AGREEMENT WITH FIBERTRONICS FOR CLOSED CIRCUIT TELEVISION CAPITAL IMPROVEMENTS AND STATION MAINTENANCE SERVICES Page 72 Overview This item is for the Commission to: 1) Approve Agreement No. 13-24-066-01, Amendment No. 1, to Agreement No. 13-24-066-00 with Fibertronics, Inc. (Fibertronics) for commuter rail station Closed Circuit Television (CCTV) security system installation, maintenance, and repair services at the three new Perris Valley Line stations, and capital improvements at the six existing commuter rail stations, in the amount of $79,200 for CCTV maintenance, $67,500 for repairs, and $500,000 for capital improvements, plus a contingency amount of $32,335, for an additional amount of $679,035, and a total amount not to exceed $1,293,605; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the amendment to the agreement on behalf of the Commission; 3) Authorize the Executive Director, or designee, to execute task orders awarded under the terms of the agreement; and 4) Authorize the Executive Director or designee to approve contingency work up to the total not to exceed amount as required for the project. 8G. AGREEMENTS FOR FREEWAY SERVICE PATROL TOW TRUCK SERVICE Page Bl Overview This item is for the Commission to: 1) Award Agreement No. 15-45-060-00 to Airport Mobil Towing (Airport Mobil) for Freeway Service Patrol (FSP) tow truck services on Interstate 15 Beat No. 25 for a three-year term, plus two one-year options to extend the agreement, for a total amount not to exceed $1,927,000; and 2) Award Agreement No. 15-45-061-00 to Pepe's Towing (Pepe's) for FSP tow truck services on 1-15 Beat No. 26 for a three-year term, plus two one-year options to extend the agreement, for a total amount not to exceed $1,291,000. Riverside County Transportation Commission Agenda May 13, 2015 Page 6 SH. FISCAL YEAR 2015/16 MEASURE A COMMUTER ASSISTANCE BUSPOOL SUBSIDY FUNDING CONTINUATION REQUESTS Page112 Overview This item is for the Commission to: 1) Authorize payment of $1,645/month maximum subsidy per buspool for FY 2015/16, to the existing Mira Loma, Riverside, and Riverside II buspools; and 2) Require subsidy recipients to meet monthly buspool reporting requirements as supporting documentation to receive payments. 81. STATE LEGISLATION Page118 Overview This item is for the Commission to: 1) Adopt the following positions on state legislation: a) SB 608 (Liu) -Oppose; and b) SB 516 (Fuller) -Support In Concept. 9. REPROGRAMMING OF FUNDS RELATED TO STATE ROUTE 91 HIGH OCCUPANCY VEHICLE LANE PROJECT Page122 Overview This item is for the Commission to: 1) Approve reprogramming federal Congestion Mitigation and Air Quality (CMAQ) funds in the amount of $6,197,000 and 1989 Measure A Western County highway local match in the amount of $802,900 from the State Route 91 High Occupancy Vehicle (SR-91 HOV) project right of way phase to the construction phase; and 2) Authorize the Executive Director, pursuant to legal counsel review, to execute agreements with Caltrans to reflect the reprogramming of $6,197,000 CMAQ funds and $802,900 Measure A funds from right of way to construction for the SR-91 HOV. Riverside County Transportation Commission Agenda May 13, 2015 Page 7 10. AGREEMENT WITH HOR ENGINEERING, INC. FOR STRATEGIC ASSESSMENT Pagel33 Overview This item is for the Commission to: 1) Award Agreement No. 15-65-051-00 to HOR Engineering, Inc. (HOR) for the development of a strategic assessment for a nine-month period in the amount of $600,000, plus a contingency amount of $60,000, for a total amount not to exceed $660,000; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Authorize the Executive Director or designee to approve contingency work up to the total not to exceed amount as required for these services. 11. PRINCIPLES FOR STATE TRANSPORTATION REVENUE Pagel60 Overview This item is for the Commission to: 1) Provide direction to staff on strategies for approaching state transportation revenue legislation; and 2) Adopt principles for state transportation revenue legislation. 12. AGREEMENT WITH PARSONS BRINCKERHOFF, INC. FOR COMMUTER ASSISTANCE PROGRAM ADMINISTRATION SERVICES Pagel66 Overview This item is for the Commission to: 1) Award Agreement No. 15-41-038-00 to Parsons Brinckerhoff, Inc. (PB) for Commuter Assistance Program (CAP) administration services for a two-year term, and two one- year options to extend the agreement in the amount of $8,058,460, plus a contingency amount of $402,929, for a total amount not to exceed $8,461,389; and 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. 13. ITEM{S) PULLED FROM CONSENT CALENDAR AGENDA Riverside County Transportation Commission Agenda May 13, 2015 Page8 14. COMMISSIONERS/ EXECUTIVE DIRECTOR REPORT Overview This item provides the opportunity for the Commissioners and the Executive Director to report on attended meetings/conferences and any other items related to Commission activities. 15. CLOSED SESSION 15A. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code Section 54956.9 (d)(4) Potential Number of Case(s): 1 158. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION Pursuant to Government Code Section 54956.9 (d)(l) Case No(s). RIC 1311384, RIC 1312687, RIC 1313618, and the Parties of Petitioners Center for Biological Diversity, Sierra Club, San Bernardino Valley Audubon Society, Friends of the Northern San Jacinto Valley, and Friends of Riverside's Hills 16. ADJOURNMENT The next Commission meeting is scheduled to be held at 9:30 a.m., Wednesday, June 10, 2015, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. RIVERSIDE COUNTY TRANSPORTATION COMMISSION COMMISSIONER SIGN-IN SHEET MAY 13, 2015 NAME AGENCY E_MAIL ADDRESS . .,., RIVERSIDE COUNTY TRANSPORTATION COMMISSION County of Riverside, District I County of Riverside, District II County of Riverside, District Ill County of Riverside, District IV County of Riverside, District V City of Banning City of Beaumont City of Blythe City of Calimesa City of Canyon Lake City of Cathed ra I City City of Coachella City of Corona City of Desert Hot Springs City of Eastvale City of Hemet City of Indian Wells City of Indio City of Jurupa Valley City of La Quinta City of Lake Elsinore City of Menifee City of Moreno Valley City of Murrieta City of Norco City of Palm Desert City of Palm Springs City of Perris City of Rancho Mi rage City of Riverside City of San Jacinto City of Temecula City of Wildomar ROLL CALL MAY 13, 2015 Governor's Appointee, Caltrans District 8 Absent ,~<L\-Jruj.., q ··6~"·""· 0 LI 0 ~ 0 ~ fHLit\""'-0.... u-tU-~ ~~ 0 Lj 0 ~ 0 ~ 0 L1 0 ~ 0 LI 0 ~ 0 LI 0 ~ 0 LI 0 L1 ~ ~\ 'v R...C). °' .. ~" ",(>"\ • ;;f 0 LI 0 Anne Mayer From: Cheryl Mcclung [Cheryl.McClung@greshamsavage.com] on behalf of Kevin K. Randolph [Kevin.Randolph@GreshamSavage.com] Sent: Tuesday, May 12, 2015 6:03 PM To: Anne Mayer Cc: Subject: 'rwolfe@sanbag.ca.gov'; 'Steve.Debaun@bbklaw.com'; 'Bill Mccaughey'; Kevin K. Randolph RFP 15-41-038-00 Attachments: RCTC-01 re Protest.PDF Ms. Mayer, on behalf of Inland Transportation Services, I have attached a letter detailing ITS' objections of the staff recommendation to award the CAP contract, which is scheduled for Commission action on May 13. The submission of this letter does not waive ITS' right to follow with a formal protest within seven (7) days after any Commission action to award the contract. ITS will make hard copies of the letter available at tomorrow's Commission meeting. Sincerely, Kevin Randolph Kevin K. Randolph Shareholder Gresham Savage Nolan & Tilden, PC 550 E. Hospitality Lane, Suite 300 San Bernardino, CA 92408-4205 Office: (909) 723-1703 Ext.1703 Fax: (909) 890-9877 www.GreshamSavage.com and Confidential Communication. The information contained in this email &nd any attachments may be confidential or subject to the attorney or attorney work product doctrine. If you are not tile intended recipient of this communication. you may not use, disclose, print copy or disseminate you have received this in please notify the sender and destroy all copies of this message. Any tax mlvice contained in lhis email. includinq any &ttaclm1ents. is not intended or written to be used, and cannot be used, by you or any other recipient for the purpose of (a) avoiding penalties that m0y otherwise be imposed by the IF~S. or (b) supporting. promoting, mmketing. or recommending any to any third party Although tt1is communication. and any attached documents or files, are believed to be free of any virus or other defect, it is tile responsibility ot the recipient to ensure that it is virus and the does not accept any responsibility for any loss or damage arising in any way from its use. Security of Email. Electronic mail is sent over the public internet and rnay not be secure. Thus, we cannot guarantee the privacy or confidentiality of such information. This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http://www.mimecast.com 1 GRESHAM SAVAGE Kevin.Randolph@GreshamSavage.com · San Bernardino Office (909) 890-4499 · fax (909) 890-9690 VIA ELECTRONIC MAIL (amayer®rctc.org) AND HAND DELIVERY Anne Mayer, Executive Director Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor P.O. Box 12008 Riverside, CA 92502-2208 RE: RFP 15-41-038-00 for Commuter Assistance Program Management Services Dear Ms. Mayer: This firm represents Inland Transportation Services ("ITS") in connection with its response to the above-referenced Request for Proposals ("RFP") for Commuter Assistance Program Management Services ("CAP") issued by the Riverside County Transportation Commission ("RCTC"). This letter constitutes ITS's objection to the award of the CAP contract to Parsons Brinkerhoff. ITS submitted a proposal to the RCTC in response to the CAP RFP. ITS reserves its rights to file a formal bid protest within seven (7) days of any Commission action awarding the CAP contract. ITS further reserves its right to file a formal bit protest under the Federal Transportation Act. ITS believes that the procurement process was seriously flawed and impermissibly biased against ITS. As we explain in more detail below, the RCTC has a legal duty to act in manner that is fair, consistent with proper procedure, and is neither arbitrary nor capricious. Ghjlotti Construction Company v. City of Richmond, 45 Cal. App. 4th 897, 903 (1996). Bias of the nature demonstrated by RCTC staff in this procurement is unacceptable in the public contracting process. As recognized by the Court in Konica Business Machines USA Inc. vs. Regents of the University of California, 206 Cal.App.3d 449, 457 (1988): "The importance of maintaining integrity in the government and the ease with which policy goals underlying the requirement for open competitive bidding may be surreptitiously undercut, mandate strict compliance with bidding requirements." The information contained in this memorandum is intended for the internal and confidential use of our client and is subject to the attorney-client privilege. \ ~ -, .\ ) : : '1 550 East Hospitality Lane, Suite 300 • San Bernardino, California 92408 ''I\ 11 ;t1:1 3750 University Avenue, Suite 250 • Riverside, California 92501 .\ ·, i I . 'i 550 West C Street, Suite 1810 •San Diego, California 92101 1 i-. : ·, I I 333 South Hope Street, 35'" Floor• Los Angeles, California 90071 GreshamSavage.com 1194-000--1625410.1 Anne Mayer, Executive Director Riverside County Transportation Commission May 12, 2015 Page2 RCT£.has..improperly-denied ITS the.right to rev.iew..certain.informationnecessary for .. ITS to document the bias of which it complains. Moreover, even when presented with evidence of this bias, RCTC also failed to take steps to thoroughly and impartially investigate ITS' objections. Specifically: • RCTC has failed to comply with Public Records Act in releasing results of the evaluation committee including not only the overall average scores, but the individual scoring sheets from the members of the evaluation committee. • RCTC personnel responsible for CAP and the review and recommendation concerning the proposals are not fair and impartial evaluators. • Protest evaluation committee is comprised of the same members as the evaluation committee, creating a conflict in the protest process. Accordingly, we respectfully request the RCTC reject the current three proposals, re- issue a new RFP, and convene a new evaluation committee that is fair and impartial. A. RCTC has not complied with the Public Records Act. ITS submitted a Public Records Act request for documents to RCTC on April 4 and 5, 2015. RCTC responded on April 8, 2015, and contended that the proposals would be available for public review once negotiations had been concluded and prior to the Commission's award of a contract, as required by California law. As of today, May 12, 2015, we have not received the proposals and they were not included in the Staff Report for the RCTC Commission hearing to be held on May 13, 2015. Therefore, we reiterate our request for the complete proposals submitted by Parsons Brinkerhoff and Steer Davies Gleave in response to the RFP. B. RCTC must provide ITS with copies of the evaluation committee scoring sheets and other information. The Evaluator Scoring Sheets (the "Scoring Sheets"), and other evaluator information are not protected from disclosure under the California Public Records Act (Gov. Code §6254(a)) or the Deliberative Process Privilege, as RCTC has claimed. 1194-000--16254!0.l Anne Mayer, Executive Director Riverside County Transportation Commission May 12, 2015 Page3 The Scoring.Sheets are .not preliminary_ drafts .or notes~subJectto nafr.disclosure._Jn~ --·------·--· Citizens for a Better Environment v. Department of Food & Agriculture,1 the Court of Appeal held that the preliminary draft exemption does not protect factual materials, but only an opinion which is recommendatory.2 After reviewing the sample evaluation package and the evaluation criteria, there is little question that the evaluator's scoring sheets are factual information and, as such, must be provided pursuant to the California Public Records Act. For example, the evaluation criteria for (1) "qualifications of the firm," and (2) "qualifications of personnel including previous experience and level of experience," and (3) "understanding the approach" are all factual information that should be released for evaluation by ITS. Finally, the public interest in disclosure outweighs RCTC' s claimed interest in withholding the records. The public interest in disclosing these records ensures the fairness of the process and theoretically might confirm that there was no discrimination and no bias in the evaluation process. ITS' experience, however, is the opposite. RCTC claims that releasing the Scoring Sheets "could compromise the future ability to obtain candid responses from evaluators which would impede the Commission's ability to gather useful information and make sound decisions related to its projects and contracts." But, RCTC has not provided any information to suggest that this conjecture may even be an issue. Moreover, the Scoring Sheets are not protected by the Deliberative Process Privilege either and must be disclosed pursuant to the Public Records Request Act. In determining whether a document is disclosable under the Deliberative Process Privilege, the California Supreme Court stated that "the key question in every case is whether the disclosure of materials would expose an agency's decision-making process in such a way as to discourage candid discussion within the agency and thereby undermine the agency's ability to perform its functions."3 Further, content of a document that is purely factual is exempt if it is "actually related to the process by 1 Citizens for A Better Environment v. Department of Food & Agriculture (1985) 171 Cal.App.3d 704. 2 Id.at 716. 3 Times Mirror Co. v. Superior Court, 53 Cal. 3d 1325, 1342, (1991) 1194-000--1625410.l Anne Mayer, Executive Director Riverside County Transportation Commission May 12, 2015 Page4 .which __ policieLare . formulated __ or inextricably inter.twined·-with. _pnlic_Y-.--making processes."4 The disclosure of the Scoring Sheets would not discourage candid discussion because the information supplied is factual information that may be easily discoverable by the general public. Additionally, the information requested on the Scoring Sheet does not discuss the opinion of the evaluator or the evaluators' thought process. It merely discusses facts relevant to the offeror' s experience and understanding of the project. Further, the act of scoring proposals does not affect policies or policy making decisions. The Scoring Sheets are merely there to weigh the proposals offered to RCTC. Thus, the Scoring Sheets are not protected from disclosure under the Deliberative Process Privilege and we reiterate ITS' request for the information. RCTC' s refusal to provide the requested information has impermissibly hindered ITS' ability to fully present its objections. These documents should and must be released prior to bid award. C. RCTC staff evaluators are not fair and impartial. ITS has a long history supporting RCTC and its CAP program. Over time, the program has evolved to address and accommodate changes that have occurred in the region and commuter assistance field. ITS worked closely with RCTC staff as RCTC worked to develop and "roll-out" its new computer based Komotor ridematching system ("Komotor"). However, ITS concerns were not met with a considered response. Rather, RCTC staff apparently perceived ITS' efforts as an affront and RCTC's Multi-Modal Director ("MMD") went to extremes in publicly demeaning and criticizing ITS. The MMD' s actions became so outrageous that ITS had to request RCTC staff member John Standiford to intervene and act as a moderator be.tween ITS and the MMD (Exhibit "A" -email dated February 16, 2015 from Bill McCaughey to John Standiford). We all understand that the development and roll-out of any new program is stressful and does not always go smoothly. As a result of the problems associated with the Komotor program, both ITS and RCTC were "under the gun" and working to get the various documents/reports to the ride-share clients. While, we understand that the MMD is in charge of the CAP program, his inappropriate behavior towards ITS ll94-000--1625410.l Anne Mayer, Executive Director Riverside County Transportation Commission May 12, 2015 Pages should have been recognized by RCTC as potential for bias towards ITS and the MMD . shouid nothave-been iilvoTvedin-th.eR:F:P evaluationprocess. - The courts have found "[v]iolations of this due process guarantee can be demonstrated not only by proof of actual bias, but also by showing a situation in which experience teaches that the probability of actual bias on part of the judge or decision maker is too high to be constitutionally tolerable." Nick v. City of Lake Forest, 232 Cal.App. 4 1h 871 at 887. The CAP procurement process, including the evaluation committee and protest committee, both under the direction of the MMD, created a situation where ITS' due process rights were violated and the only legally sufficient remedy is a new RFP process. D. RCTC review of ITS April 9 protest was biased and improper. The Staff Report to the RCTC Commission discusses the ITS protest that was submitted on April 9th. The staff report states that RCTC' s procurement officer convened a protest evaluation committee comprised of the RCTC and SANBAG evaluators, including legal counsel, and found that there was no bias against ITS. ITS has provided RCTC with documentation that illustrates beyond a reasonable argument a probability of bias on the MMD' s part and can provide more information at the appropriate time. In Nick v. City of Lake Forest, the Court found that [a]lthough administrative decision makers are ordinarily presumed to be impartial, a bias · resulting in the denial of a fair hearing may arise when an administrative agency fails to adequately separate its prosecutor and adjudicatory functions in the same proceeding." Id at 887. While recognizing that the processes at issue here are technically different, the legal deficiencies are not. By having the members of the evaluation committee also be part of the protest committee, RCTC has created a situation by which staff is acting to evaluate their own work, similar to being both the judge and jury. We submit this protest letter based on the information above and we respectfully request that RCTC reject all three proposals submitted pursuant to the RFP. RCTC ll94-000--16254l0.l Anne Mayer, Executive Director Riverside County Transportation Commission May 12, 2015 Page6 ..... shQY.ld J::e-isSY.e..tb~RFI' .imd.§9lkit.n.~.W prop()s.als_ us.ip_g.~_l}~:W. ~Y~lµatio11<=Q!!lll!itt:g_e._ ·······-----~-- that does not involve RCTC staff have a demonstrated bias and hostility towards ITS. Sincerely, NOLAN & TILDEN, A Professional Corporation KKR:BRM cc: Dr. Raymond W. Wolfe, SANBAG Executive Director (via email [rwolfe@sanbag.ca.gov] and First Class Mail) Leslie Rogers, Regional Administrator, Federal Transit Administration, Region 9 (via facsimile [415-744-2726) and First Class Mail) Steven DeBaun, Best, Best & Krieger (via email [Steve.Debaun@bbklaw.com] and First Class Mail) 1194-000 ·-1625410.1 EXHIBIT II A" EMAIL DATED FEBRUARY 16, 2015 FROM BILL MCCAUGHEY TO JOHN STANDIFORD 1194-000--1625410.l Bill McCau To: Subject. Attachments: Hi John. STANDIFO Riverside/SB Backlog Update RIV AVR.xlsx; SB AVR.xlsx I thought it would be important for ITS to communicate to you directly regarding the produ ion o paper 1 e u1 es (RGs), electronic RGs and employer survey analysis reports (more commonly referred to as Output Reports). All San Bernardino county employer client RGs and Output reports were delivered by 1/26/15. SB clients were the first priority per RCTC's instruction. Please see the attached report for a complete breakdown of the details. This effort represented 14 employers representing 319 worksites. All Riverside county employer client RGs and Output reports were delivered by 2/9/15. This effort represented 14 employer clients representing 132 worksites. Please see the attached report for a complete breakdown of the details. Please understand this represents about six months of work that ITS was able to produce/perform in about 30 days. All staff worked 24/7 and put all other work aside in order to rise to the occasion. In Robert's 1/7 /15 email, he stated nthe problem here is that we have not been proactive in reaching out to these SB County clients. Waiting around to solve the RG problem without making any contact (with either the clients and/or SANBAG), and at least delivering the output reports is unacceptable and now we are all in trouble for it." He further states in his email "everyone involved with this work is well paid and has been taken care of .... Not being proactive in problem solving is highly disappointing." I'll email you a copy of this email John, but this is Robert's way of covering himself in writing and blaming others for his mismanagement. It would be very interesting to pull MediaBeef's contract and Scope of Work to see IF and WHEN they were to have programed RGs (both electronic and paper) as well as Output Reports. They are the only entity charged with this task. Our assignment (as always} is to test and keep pushing programming as best we can without the authority to do so. MediaBeef answers to no one except Robert and did not take direction from Brian Cunanan in Robert's absence. Robert and Media Beef were in regular contact during Robert's leave and all were aware of the lack of Komotor programming progress. It was a weekly topic of discussion amongst ITS staff and Brian Cunanan -and in meetings with Media Beef. Robert was well aware that as of his mandatory launch date of 7 /1/14, that none of these programming Items worked {RGs and Output Reports, as well as many other items). And he was well aware oftlie Komotor deficiencies and lack of progress through his 1/7 /15 email. Is it not the Project's Manager's responsibility to keep their SAN BAG partner informed? This responsibility falls directly to Robert and/or RCTC. Had we communicated these facts to SANBAG or SB employers, we would have been fired. There are numerous emails that document the above facts. Instead, ITS is blamed (in part) for RCTC's and MediaBeef's failings. This is finally what prompted my voice mail to you John in January and our subsequent meetings. l can no longer allow Robert to continue to demean ITS' reputation. As we continue our dialogue, I'd like to discuss how I can insure you are receiving correct and factual information directly from ITS. I have watched Robert destroy other company's and people's reputations -and I need your assistance in stopping this type of behavior. Thanl<s again John. Bill 1 FfnalAVR ••RG alantNome AQMDPlan Tom Papar Total Complatad/AVli Output Report •OP Rep<llt Dahery DeliYery DataRecelvtd .~Ian Type Statvs .Em~-SUrv~ .surv~vs surveys Pa~ RG eR~ TolalRG Dellvery Date, Completed ~te Dale Inland AqlaMI c:.nttr 7/30/Z014 ECllP Approved 585 0 585 585 so 19!; 241 08/05/14 12/19 1/20·111111 1/JO•Uam caunly orss. il14 lltes (21 OP repart5) 7/1/'l014 ECRP Approved 18,438 0 17,776 17,776 1,744 Ti 1,816 7/3Dtlllul/25 l/14 1/21-Uam 1/21 • Uam RG Only RG FedfJ<" fmall l/2'/15 Cltyollllalto 8/29/2014 ECRP Approved 423 0 340 340 2 42 44 '19/IJ2/14 12/19 l/ZO 1/20 Cltyoll'Gnlllll 9/1512014 ECRP Approved 532 0 508 508 1 Bi 88 Ul/l12llA 12/22 J/13·2jlm J/13·Jpm Est! 10/1/2014 ECRP Pendlna Review :Z.lllll 0 1,774 1,774 23 za!l 31Z 10/01/14 12/22 1/20-Zpm 1/20·2pm Unease l.cJBlsllcs • Hunier 9/!0IZ014 ECllP Pend/rrs R<Wlew 4ll 293 0 293 10 49 59 10/28/14 115 1/23·2pm 1/U•2pm llneap Loalstla • Fanlana 9/J0/2014 ECRP Pendlna Review 4U a&Z 0 a&2 26 3i 64 IJJ/28/14 1/5 l/23·2pm l/23·2pm Epl<MMqement 10/6(2015 ECAP/Olfset ~ 315 zza 0 228 4 16 20 10/20/14 l/S 1/19·1pm l/29·lpm Mission Foods-<Jlymplc 10/7/2015 ERC Appto\nod 541 447 0 447 54 it 71 10/20/14 l/S l/21Hl311om l/26·1130am City of Olllarlo ll/17/2014 fllS PendJna Rwlew 894 0 591 591 ll SS &a 11/18/15 12/aD 1/16 • 8:30om 1/16·8:30am Clllfor.U Institution lor Women 11/5/2014 ECRP Approved 1,tm 68J 0 &Ba 13 e6 79 11/24/14 11,/30 1/20· llam 1/ZO·llam Lama Undll University 12/9/Z014 ER5 Pendin1 Review 2.576 0 z.1199 2,D99 16 332 !48 rt1/10fl4 12/aD l/23·100111 1/23·10am The _,...., Group 10/211/l014 EClll' ·-2B7 105 27 ll2 92 all llD 12/lll/14 12/aD 1/16 1/16 IEHP 12/5/2014 ECllP Notyetsullmltled 1,087 0 885 11115 22 22.l 245 12/11/14 12/30 l/Zl·Zpm 1/2l·Zpm SANllAG 10/7/2014 RGonly n/• 15 10, J' 0 4 4 n/• 1/14 l/lS·noon l/1S·noon TOllllUMIYI 29,119 2,lll 24,595 u.na to70 1,524 '·"' • All oppolntrnent• wlll be S.t pondln& ETC -abm1y ''Assum11 _,and eltctronlc RldeGuldos and the RldeGulde boch processes are warklns accuralilly by l/lZ/15 '· AQMDPlan Total Paper S Total AnalAVR ••RG Client Name Date Recellied Plan Type PaperRG eRG TotalRG Completed/AVit OutputReport 'OP Report Delivery status Employees Suiveys e urveys Surveys Den Date completed Dellvery Date Date College of the Desert -summer 7/1/14 ECRP Approved 309 0 240 2411 8 so 58 7/10 12/19 1/28 1/28 Ross Moreno valley DIStllb. Center 7/3/14 ECRP/Offset Approved 688 0 657 657 74 79 153 8/7 12/19 2/2 2/2 calltomla Rehabllltatlon Center 7/31/14 ECRP Approved 1,156 557 0 551 8 43 51 B/21 12/19 1/26 1/26 County of Riverside • 6ti sites 7/3/14 ERS Approved 18,559 0 17,281 17,281 438 2,096 2,534 8/8 12/22 2/9 2/9 Six Batches: Walman • 60 sites 6/11, 6/23, ERS Approved 18,734 i7,663 0 17,663 0 0 0 n/• n/a n/a n/a 6/27,7/li, 7/18,8/6 Calif, School for the Deaf· Summer 8/25/14 ECRP Approved 80 0 80 so 2 23 25 9/2 12/22 1/21 1/21 Lowe's Dlslrlllutlon Center 8/27/14 ECRP Approved 696 162 72 234 47 16 63 9/11 12/23 i/23 1/23 Professional Hospltal Supply 9/18/14 ECRP Approved 926 506 251 757 189 66 255 10/7 12/30 2/3 2/3 Ross Southwest Dlstrlb. Center 10/2/14 ERS Approved 1,060 0 893 893 118 27 145 lofl 12/30 2/2 2/2 K & N Engineering 10/27/14 ECRP/Offset Approved 688 688 0 688 S4 65 119 11/6 12/30 1/22 1/22 canf. School for the Deaf· Fall 10/28/14 ECRP Approved 297 14 281 295 7 59 66 11/S 12/30 i/21 1/21 Collese of the Desert -Faff 10/30/14 ECRP Approved 807 0 492 492 5 99 104 11/5 12/22 i/28 1/28 Harvest Chrtstlan FeUowshlp 11/3/14 ECRP Approved 332 0 317 317 0 34 34 11/5 12/30 1/20 1/20 O'Reilly Auto Parts 11/11/14 ECRP Approved 417 417 0 417 15 41 56 11/19 12/30 i/16 1/16 Rlvelslde Transit Agency 11/19/14 ECRP Progrelil Received 294 210 84 294 21 41 62 12/8 l/S 2/6 2/6 AmtrakWRSD 10/21/14 RGOnly N/A 600 538 0 S3b 29 136 165 n/a 1/24 i/11 2/1 Renaissance Esmeralda & Spa 12/17/14 ECRP Plan dUe 1/15/15 475 0 363 363 48 4S 93 1/5 12/30 i/28 1/28 Total surveys 46,118 i0,755 21,011 41,i&o 1,063 2,920 3,983 • All appointments wlH be set pending ETC avallablllty ••Assumes po per and electron It: Ride Guides and the RlcleGulde bach processes are Working accurately by 1/12/15 DETACH AND SUBMIT TO THE CLERK OF THE BOARD DATE: $'/li/s CHECK IF SUBJECT OF PUBLIC COMMENTS: 0 PUBLIC COMMENTS: _£ff /Z-1 .:#-/ :< ·~~~~~~~~~~~~~~-AGENDA ITEM NO.: /'? SUBJECT OF <AsusTEDONTHEAGENDAI ""' AGENDA ITEM: l/J!~/!f~~;l"C-'r 't/1Trl ..r' fi £/-E. C'/9. ;JI(. t.. /11 C C/1-4 6" //FY PHONE NO.: f'5/-:Jf 2-ti 2 :z ~ • NAME: ADDRESS: 7 3 .s-..) /'t'_,f-6 /{.)(Jll/I /?-Ve ~I v/E'/fJll.?.C 9-<fO -STREET CITY ZIP CODE J'/!f< p,e ,,£" f REPRESENTING: _,,_,__, ,,--,, I' '"7'"Jrur<-T1}T/tJN PHONE NO.: 9J7r-..7.S .2-tf>.22.7 NAME OF AGENCY I ORGANIZATION I GROUP BUSINESS ADDRESS: [' '/~ ~ /J-J /J/'f6VL!-sTREET CITY ZIP CODE " A G E N D A I T E M 5 " M I N U T E S " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N M I N U T E S W e d n e s d a y , A p r i l 8 , 2 0 1 5 ~ 1 . C A L L T O O R D E R T h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n w a s c a l l e d t o o r d e r b y C h a i r D a r y l B u s c h a t 9 : 3 1 a . m . i n t h e B o a r d R o o m a t t h e C o u n t y o f R i v e r s i d e A d m i n i s t r a t i v e C e n t e r , 4 0 8 0 L e m o n S t r e e t , R i v e r s i d e , C a l i f o r n i a , 9 2 5 0 1 . 2 . P L E D G E O F A L L E G I A N C E 3 . 4 . C o m m i s s i o n e r S t e v e A d a m s l e d t h e C o m m i s s i o n i n a f l a g s a l u t e . R O L L C A L L C o m m i s s i o n e r s / A l t e r n a t e s P r e s e n t C o m m i s s i o n e r s A b s e n t S t e v e A d a m s L i n d a K r u p a B e r w i n H a n n a M a r i o n A s h l e y A n d r e w K o t y u k G r e g P e t t i s B e n B e n o i t C l i n t L a r i m o r e * J o h n F . T a v a g l i o n e J o h n J . B e n o i t B o b M a g e e D a v i d B r i c k e r S c o t t M a n n D a r y l B u s c h S c o t t M a t a s J o s e p h D e C o n i n c k J e s s e M o l i n a G i n n y F o a t M i c h a e l N a g g a r D e b o r a h F r a n k l i n R o b e r t R a d i R i c k G i b b s D a n a R e e d D a w n H a g g e r t y K a r e n S p i e g e l J a n H a r n i k T r o y S t r a n g e S t e v e n H e r n a n d e z T e d W e i l l K e v i n J e f f r i e s C h u c k W a s h i n g t o n F r a n k J o h n s t o n E l l a Z a n o w i c B r e n d a K n i g h t * A r r i v e d a f t e r t h e m e e t i n g w a s c a l l e d t o o r d e r P U B L I C C O M M E N T S E x e c u t i v e D i r e c t o r A n n e M a y e r p r e s e n t e d S e n i o r O f f i c e A s s i s t a n t L u p e G a r i b a y w i t h a 1 0 - y e a r s e r v i c e a w a r d . G e o r g e H a g u e , r e p r e s e n t i n g t h e S i e r r a C l u b , e x p r e s s e d g r a t i t u d e t o t h e C o m m i s s i o n f o r t h e c o m p l e t e d g r a d e s e p a r a t i o n p r o j e c t s a n d s t r o n g l y r e c o m m e n d e d m o v i n g f o r w a r d Riverside County Transportation Commission Minutes April 8, 2015 Page 2 with the other eight grade separation projects under consideration. He referred to the RCTC Fact Sheet Transportation Funding is Going the Wrong Way and the possibility of losing $26 million annually and expressed concern as the city of Moreno Valley continually approves more warehousing with the toxic trucks that come along with it. The city of Moreno Valley is close to releasing the final environmental impact report on the World Logistics Center, which will add 20,000 daily diesel truck trips to this region. He suggested the Commission develop a plan to have these heavy truck users pay their fair share of road improvements. At this time, Commissioner Kevin Jeffries left the meeting. 5. Arnold San Miguel, Regional Affairs Officer with Southern California Association of Governments (SCAG), encouraged attendance at the SCAG Regional Conference and General Assembly on May 7-8. He announced 1) the Environmental Justice Workshop will be held on April 15 and April 23; and 2) SCAG's 2016-2040 Regional Transportation Plan/Sustainable Communities Strategy meeting interim dates are May 28~ June 2, and June 3 at various locations and times. APPROVAL OF MINUTES -JANUARY 29-30 COMMISSION WORKSHOP AND MARCH 11, 2015 M/S/C (Adams/Matas) to approve the January 29-30 Commission Workshop and March 11, 2015 minutes as submitted. Abstain: Strange 6. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 7. CONSENT CALENDAR M/S/C (Matas/ Ashley) to approve the following Consent Calendar items. 7A. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AUDIT REGARDING PAY SCHEDULE REQUIREMENTS AND ADJUSTMENT OF EMPLOYER-PAID MEMBER CONTRIBUTIONS REPORTING 1) 2) Adopt Resolution No. 15-002, "Resolution of Riverside County Transportation Commission Adopting the Fiscal Year 2012/13 Publicly Available Pay Schedule as Required by Ca/PERS"; Adopt Resolution No. 15-003, "Resolution of Riverside County Transportation Commission Adopting the Fiscal Year 2013/14 Publicly Available Pay Schedule as Required by Ca/PERS"; • • • " " " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s A p r i l 8 , 2 0 1 5 P a g e 3 3 ) 4 ) A d o p t R e s o l u t i o n N o . 1 5 - 0 0 4 , " R e s o l u t i o n o f R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A d o p t i n g t h e F i s c a l Y e a r 2 0 1 4 / 1 5 P u b l i c l y A v a i l a b l e P a y S c h e d u l e a s R e q u i r e d b y C a / P E R S " ; a n d A d o p t R e s o l u t i o n N o . 1 5 - 0 0 5 , " R e s o l u t i o n o f R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A d j u s t i n g R e p o r t i n g o f E m p l o y e r P a i d M e m b e r C o n t r i b u t i o n s " . 7 B . Q U A R T E R L Y S A L E S T A X A N A L Y S I S R e c e i v e a n d f i l e t h e s a l e s t a x a n a l y s i s f o r Q u a r t e r 3 2 0 1 4 ( Q 3 2 0 1 4 ) . 7 C . A G R E E M E N T W I T H M A C I A S G I N I & O ' C O N N E L L L L P F O R A U D I T S E R V I C E S 1 ) A w a r d A g r e e m e n t N o . 1 5 - 1 9 - 0 4 3 - 0 0 t o M a c i a s G i n i & O ' C o n n e l l L L P ( M G O ) f o r a u d i t s e r v i c e s f o r a t h r e e - y e a r t e r m , a n d t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , i n t h e a m o u n t o f $ 8 4 1 , 0 0 0 , p l u s a c o n t i n g e n c y 2 ) 3 ) a m o u n t o f $ 5 9 , 0 0 0 , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 9 0 0 , 0 0 0 ; A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t , i n c l u d i n g o p t i o n y e a r s , o n b e h a l f o f t h e C o m m i s s i o n ; a n d A u t h o r i z e t h e E x e c u t i v e D i r e c t o r o r d e s i g n e e t o a p p r o v e c o n t i n g e n c y w o r k u p t o t h e t o t a l n o t t o e x c e e d a m o u n t a s r e q u i r e d f o r t h e s e a u d i t s e r v i c e s . 7 D . A G R E E M E N T W I T H B A R T E L A S S O C I A T E S , L L C F O R A C T U A R I A L V A L U A T I O N S E R V I C E S F O R O T H E R P O S T E M P L O Y M E N T B E N E F I T S 1 ) A w a r d A g r e e m e n t N o . 1 5 - 1 9 - 0 4 4 - 0 0 t o B a r t e l A s s o c i a t e s , L L C ( B a r t e l ) f o r a c t u a r i a l v a l u a t i o n s e r v i c e s f o r O t h e r P o s t E m p l o y m e n t B e n e f i t s ( O P E B ) f o r a t h r e e - y e a r t e r m , a n d t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , i n a n a m o u n t n o t t o e x c e e d $ 4 5 , 0 0 0 ; a n d 2 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n . 7 E . T R U S T E E S E R V I C E S F O R T O L L R E V E N U E B O N D S 1 ) 2 ) A w a r d A g r e e m e n t N o . 1 5 - 1 9 - 0 8 3 - 0 0 t o U . S . B a n k N a t i o n a l A s s o c i a t i o n ( U S B a n k ) f o r t r u s t e e s e r v i c e s r e l a t e d t o t h e 2 0 1 3 T o l l R e v e n u e B o n d s ( T o l l B o n d s ) f o r t h e S t a t e R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( 9 1 P r o j e c t ) f o r a f i v e - y e a r t e r m , a n d a d d i t i o n a l o p t i o n p e r i o d s i n f i v e - y e a r i n c r e m e n t s , i n t h e a m o u n t o f $ 6 0 , 0 0 0 , p l u s a c o n t i n g e n c y a m o u n t o f $ 5 , 0 0 0 , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 6 5 , 0 0 0 f o r t h e i n i t i a l f i v e - y e a r t e r m ; A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; Riverside County Transportation Commission Minutes April 8, 2015 Page 4 3) Authorize the Executive Director or designee to approve contingency work up to the total not to exceed amount as required for the trustee services; and 4) Ratify Agreement No. 15-19-085-00, a three-party agreement among the Commission, US Bank as successor trustee, and The Bank of New York Mellon Trust Company, N.A. (BNY Mellon) as prior trustee regarding the transfer of the rights, powers, and trusts related to the Toll Bonds. 7F. APPOINTMENT OF UNDERWRITERS FOR COMMISSION FINANCINGS 1) Approve the selection of the following firms to provide underwriting services to the Commission in connection with long-term debt financings for a four-year term, and two one-year options to extend the term: a) Academy Securities, Inc. (Academy); b) Bank of America Merrill Lynch (BAML); c) Barclays Capital, Inc. (Barclays); d) Fidelity Capital Markets (Fidelity); e) Goldman Sachs & Co. (Goldman); and 2) Approve the appointments of BAML and Goldman to perform the • services of joint bookrunning senior managing underwriters, Barclays as • co-senior managing underwriter, and Academy and Fidelity as co- managing underwriters in connection with the proposed Interstate 15 Express Lanes project financing. 7G. PROJECT AND CONSTRUCTION MANAGER SERVICES FOR THE INTERSTATE 15 EXPRESS LANES PROJECT 1) Award Agreement No. 15-31-001-00 to Parsons Transportation Group, Inc. (PTG) for project and construction management (PCM) services for the Interstate 15 Express Lanes project in the amount of $50,625,807, plus a contingency amount of $4,050,065, for a total amount not to exceed $54,675,872; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Authorize the Executive Director or designee to approve contingency work up to the total not to exceed amount as required for the project. 7H. INTERSTATE 15 EXPRESS LANES PROJECT INVESTMENT GRADE TRAFFIC AND REVENUE STUDY SERVICES 1) Award Agreement No. 15-31-048-00 to Stantec Consulting Services, Inc . (Stantec) for investment grade traffic and revenue study services for the Interstate 15 Express Lanes project in the amount of$ 1.1 million, plus a contingency amount of $100,000, for a total amount not to exceed $1.2 million; • " " " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s A p r i l 8 , 2 0 1 5 P a g e 5 2 ) 3 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; a n d A u t h o r i z e t h e E x e c u t i v e D i r e c t o r o r d e s i g n e e t o a p p r o v e c o n t i n g e n c y w o r k u p t o t h e t o t a l n o t t o e x c e e d a m o u n t a s r e q u i r e d f o r t h e a g r e e m e n t . 7 1 . S E C U R I T Y S E R V I C E S A T R I G H T O F W A Y P R O P E R T I E S F O R S T A T E R O U T E 9 1 C O R R I D O R I M P R O V E M E N T P R O J E C T 1 ) A w a r d A g r e e m e n t N o . 1 5 - 3 1 - 0 8 4 - 0 0 t o A l l S e c u r i t y S e r v i c e s f o r s e c u r i t y s e r v i c e s d u r i n g c o n s t r u c t i o n o f t h e S t a t e R o u t e 9 1 C o r r i d o r I m p r o v e m e n t P r o j e c t ( 9 1 P r o j e c t ) i n t h e a m o u n t o f $ 1 0 0 , 0 0 0 ; a n d 2 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n . 7 J . 2 0 1 5 W E S T E R N R I V E R S I D E S P E C I A L I Z E D T R A N S I T C A L L F O R P R O J E C T S - M E A S U R E A S P E C I A L I Z E D T R A N S I T G R A N T A W A R D S 1 ) 2 ) 3 ) A w a r d A g r e e m e n t N o . 1 5 - 2 6 - 0 6 7 - 0 0 t o B l i n d n e s s S u p p o r t S e r v i c e s , I n c . f o r t h e p r o v i s i o n o f t r a v e l t r a i n i n g s e r v i c e s ( T r a v e l T r a i n i n g P r o g r a m ) i n a n a m o u n t n o t t o e x c e e d $ 1 9 7 , 7 9 2 i n M e a s u r e A S p e c i a l i z e d T r a n s i t g r a n t f u n d s ; A w a r d A g r e e m e n t N o . 1 5 - 2 6 - 0 6 8 - 0 0 t o B o y s a n d G i r l s C l u b s o f S o u t h w e s t C o u n t y f o r t h e p r o v i s i o n o f d i r e c t l y o p e r a t e d t r a n s p o r t a t i o n s e r v i c e s ( B e f o r e a n d A f t e r S c h o o l T r a n s p o r t a t i o n P r o g r a m ) i n a n a m o u n t n o t t o e x c e e d $ 8 1 6 , 2 5 0 i n M e a s u r e A S p e c i a l i z e d T r a n s i t g r a n t f u n d s ; A w a r d A g r e e m e n t N o . 1 5 - 2 6 - 0 6 9 - 0 0 t o C a r e - A - V a n S e r v i c e s , I n c . f o r t h e p r o v i s i o n o f d i r e c t l y o p e r a t e d t r a n s p o r t a t i o n s e r v i c e s ( C a r e - A - V a n P r o j e c t ) i n a n a m o u n t n o t t o e x c e e d $ 1 , 2 3 6 , 4 6 8 i n M e a s u r e A S p e c i a l i z e d T r a n s i t g r a n t f u n d s ; 4 ) A w a r d A g r e e m e n t N o . 1 5 - 2 6 - 0 7 0 - 0 0 t o C a r e C o n n e x x u s , I n c . f o r t h e p r o v i s i o n o f d i r e c t l y o p e r a t e d t r a n s p o r t a t i o n s e r v i c e s ( S p e c i a l i z e d T r a n s i t P r o j e c t ) i n a n a m o u n t n o t t o e x c e e d $ 7 8 1 , 1 3 0 i n M e a s u r e A S p e c i a l i z e d 5 ) 6 ) T r a n s i t g r a n t f u n d s ; A w a r d A g r e e m e n t N o . 1 5 - 2 6 - 0 7 1 - 0 0 t o t h e c i t y o f N o r c o P a r k s D e p a r t m e n t f o r t h e p r o v i s i o n o f d i r e c t l y o p e r a t e d t r a n s p o r t a t i o n s e r v i c e s ( N o r c o S e n i o r S h u t t l e S e r v i c e P r o g r a m ) i n a n a m o u n t n o t t o e x c e e d $ 1 8 0 , 0 0 0 i n M e a s u r e A S p e c i a l i z e d T r a n s i t g r a n t f u n d s ; A w a r d A g r e e m e n t N o . 1 5 - 2 6 - 0 7 2 - 0 0 t o C o m m u n i t y C o n n e c t f o r t h e p r o v i s i o n o f t r a n s p o r t a t i o n i n f o r m a t i o n s e r v i c e s ( 2 1 1 R i v e r s i d e O n e C a l l / O n e C l i c k P r o j e c t ) i n a n a m o u n t n o t t o e x c e e d $ 2 5 5 , 1 3 9 i n M e a s u r e A S p e c i a l i z e d T r a n s i t g r a n t f u n d s ; Riverside County Transportation Commission Minutes April 8, 2015 Page 6 7) Award Agreement No. 15-26-073-00 to Community Connect for the provision of transportation pass or voucher services (Transportation Access Program) in an amount not to exceed $578,025 in Measure A Specialized Transit grant funds; 8) Award Agreement No. 15-26-074-00 to County of Riverside Department of Mental HeaJth for the provision of directly operated transportation service (Transportation Program) in an amount not to exceed $549,826 in Measure A Specialized Transit grant funds; 9) Award Agreement No. 15-26-075-00 to Forest Folk, Inc. for the provision of directly operated transportation service (ldyllwild Areas Shuttle Service) in an amount not to exceed $157,000 in Measure A Specialized Transit grant funds; 10) Award Agreement No. 15-26-076-00 to Friends of Moreno Valley Senior Center, Inc. for the provision of directly operated transportation services (Mo Van Transit Service) in an amount not to exceed $205,128 in Measure A Specialized Transit grant funds; 11) Award Agreement No. 15-26-077-00 to Independent Living Partnership 12) for the provision of mileage reimbursement to volunteer drivers (Transportation Reimbursement and Information Project -TRIP Western Riverside) in an amount not to exceed $1,270,254 in Measure A Specialized Transit grant funds; Award Agreement No. 15-26-078-00 to Inland Aids Project for the provision of directly operated transportation services (Inland Aids Project Transportation Program) in an amount not to exceed $283,930 in Measure A Specialized Transit grant funds; 13) Award Agreement No. 15-26-079-00 to Operation SafeHouse, Inc. for the provision of directly operated transportation services (Main Street Transitional Living Program) in an amount not to exceed $89,343 in Measure A Specialized Transit grant funds; 14) Award Agreement No. 15-26-080-00 to the Riverside County Regional Medical Center for the provision of directly operated transportation services (Specialized Non-Emergency Medical Transportation program) in an amount not to exceed $918,322 in Measure A Specialized Transit grant funds; 15) Award Agreement No. 15-26-081-00 to United States Veterans Initiative for the provision of directly operated transportation services (Lj.S. Vets Inland Empire Transportation Program) in an amount not to exceed $129,915 in Measure A Specialized Transit grant funds; 16) Award Agreement No. 15-26-082-00 to Voices for Children for the provision of mileage reimbursement to volunteer drivers (Volunteer • • Mileage Reimbursement Program) in an amount not to exceed $269,478 • in Measure A Specialized Transit grant funds; " " " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s A p r i l 8 , 2 0 1 5 P a g e 7 1 7 ) A w a r d A g r e e m e n t N o . 1 5 - 2 6 - 0 8 6 - 0 0 t o R i v e r s i d e T r a n s i t A g e n c y f o r t h e p r o v i s i o n o f a t w o - y e a r d e m o n s t r a t i o n p r o g r a m f o r D i a l - A - R i d e P l u s i n a n a m o u n t n o t t o e x c e e d $ 8 2 , 0 0 0 i n M e a s u r e A S p e c i a l i z e d T r a n s i t g r a n t f u n d s ; a n d 1 8 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t s o n b e h a l f o f t h e C o m m i s s i o n . 7 K . A M E N D M E N T T O C O M M I S S I O N ' S R A I L P R O G R A M S H O R T R A N G E T R A N S I T P L A N S 1 ) A m e n d t h e C o m m i s s i o n ' s C o m m u t e r R a i l P r o g r a m ' s F i s c a l Y e a r 2 0 1 4 / 1 5 S h o r t R a n g e T r a n s i t P l a n ( S R T P ) , a s f o l l o w s : a ) A l l o c a t e $ 3 , 5 8 9 , 3 2 5 o f F Y 2 0 1 4 / 1 5 P r o p o s i t i o n l B P u b l i c T r a n s p o r t a t i o n M o d e r n i z a t i o n , I m p r o v e m e n t , a n d S e r v i c e E n h a n c e m e n t A c c o u n t ( P T M I S E A ) f u n d s t o t h e R i v e r s i d e C o u n t y r a i l p a s s e n g e r e f f i c i e n c y u p g r a d e s p r o j e c t ; b ) A l l o c a t e $ 1 7 , 8 9 5 , 0 3 2 o f F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A ) S e c t i o n 5 3 0 7 G r a n t f u n d s t o t h e R i v e r s i d e C o u n t y r a i l p a s s e n g e r e f f i c i e n c y u p g r a d e s p r o j e c t ; c ) A l l o c a t e $ 1 1 , 6 3 1 , 9 8 5 F T A S e c t i o n 5 3 3 7 G r a n t f u n d s t o t h e c o m m u t e r r a i l s t a t e o f g o o d r e p a i r p r o j e c t ; d ) A l l o c a t e $ 2 , 2 8 1 , 7 4 7 F T A S e c t i o n 5 3 0 9 G r a n t f u n d s t o t h e e x i s t i n g c o m m u t e r r a i l r e h a b i l i t a t i o n p r o j e c t ; e ) A l l o c a t e $ 3 5 5 , 6 1 7 f r o m t h e F Y 2 0 1 3 / 1 4 a n d $ 3 5 5 , 6 2 5 f r o m t h e F Y 2 0 1 4 / 1 5 P r o p o s i t i o n l B C a l i f o r n i a T r a n s i t S e c u r i t y G r a n t P r o g r a m - C a l i f o r n i a T r a n s i t A s s i s t a n c e F u n d ( C T S G P - C T A F ) f u n d s f o r v i d e o s u r v e i l l a n c e s y s t e m u p g r a d e s a n d s t a t i o n s e c u r i t y e q u i p m e n t ; a n d 2 ) A d o p t R e s o l u t i o n N o s . 1 5 - 0 0 7 a n d 1 5 - 0 0 8 , " R e s o l u t i o n s o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A p p o i n t i n g I n d i v i d u a l s t o A c t o n B e h a l f o f t h e C o m m i s s i o n f o r t h e P u r p o s e o f A p p l y i n g a n d / o r A c c e p t i n g G r a n t s A w a r d e d t o t h e C o m m i s s i o n ' s R a i l P r o g r a m " , r e l a t e d t o t h e t w o C T S G P - C T A F g r a n t s . A t t h i s t i m e , C o m m i s s i o n e r J e f f r i e s r e j o i n e d t h e m e e t i n g . A n n e M a y e r e x p r e s s e d a p p r e c i a t i o n f o r a p p r o v i n g A g e n d a I t e m 7 F , " A p p o i n t m e n t o f U n d e r w r i t e r s f o r C o m m i s s i o n F i n a n c i n g s " , A g e n d a I t e m 7 G , " P r o j e c t a n d C o n s t r u c t i o n M a n a g e r S e r v i c e s f o r t h e I n t e r s t a t e 1 5 E x p r e s s L a n e s P r o j e c t " , a n d A g e n d a I t e m 7 H , " I n t e r s t a t e 1 5 E x p r e s s L a n e s P r o j e c t I n v e s t m e n t G r a d e T r a f f i c a n d R e v e n u e S t u d y S e r v i c e s " , a s t h i s r e p r e s e n t s a s i g n i f i c a n t m i l e s t o n e f o r t h e C o m m i s s i o n o n t h e 1 - 1 5 E x p r e s s L a n e s p r o j e c t . Riverside County Transportation Commission Minutes April 8, 2015 Page 8 8. STATE AND FEDERAL LEGISLATIVE UPDATE Aaron Hake, Government Relations Manager, presented the state and federal legislative activities, highlighting the following areas: • Affordable Housing/Sustainable Communities -Riverside County projects submitted; • SCAG regional concept applications -how this region fared; and • Commission activity and funding. Commissioner Karen Spiegel stated the Commission's relationship with San Bernardino Associated Governments (SANBAG) should be similar to Orange County related to the toll lanes project as the Commission's success is determined by its collaborative partnerships. Aaron Hake concurred and explained staff commenced discussions to ensure SAN BAG is developing its project and taking into account the Commission's financial situation so SANBAG's project is compatible with the Commission's express lanes project. • In response to Commissioner John Benoit's request for clarification that the tolled lanes • on these projects are new facilities, Anne Mayer replied 1-15 is a new facility. For 1-10, SANBAG is considering converting the existing carpool lane to a toll lane as well as adding new capacity. SANBAG proposed to do something similar on 1-10 as the Commission did on SR-91. She explained those policy discussions are underway in San Bernardino and are part of its environmental process. M/S/C (Foat/Spiegel) to: 1) Receive and file an update on state and federal legislation; 2} Adopt the following bill positions: a) AB 914 (Brown) -Support; and b) AB 1171 (Linder)-Support. Abstain: Jeffries 9. ADOPTION OF A RESOLUTION CERTIFYING THE MID COUNTY PARKWAY PROJECT ENVIRONMENTAL IMPACT REPORT, APPROVAL OF THE MID COUNTY PARKWAY PROJECT, AND APPROVAL OF AN AMENDMENT WITH JACOBS ENGINEERING GROUP, INC. At this time, Commissioners Marion Ashley, Michael Naggar, and Chuck Washington • recused themselves from Agenda Item 9 due to a conflict of interest and left the meeting. " " " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s A p r i l 8 , 2 0 1 5 P a g e 9 A n n e M a y e r e x p l a i n e d t h e s e q u e n c i n g f o r A g e n d a I t e m 9 a s f o l l o w s : 1 ) s t a f f p r e s e n t a t i o n ; 2 ) p u b l i c c o m m e n t s ; 3 ) t h e C o m m i s s i o n w i l l r e c e s s ; a n d 4 ) t h e C o m m i s s i o n w i l l r e c o n v e n e t h e m e e t i n g a n d a l l o w f o r C o m m i s s i o n e r s t o a s k q u e s t i o n s a n d f o r . f u r t h e r d i s c u s s i o n a b o u t t h e i t e m b e i n g . c o n s i d e r e d . S h e s t a t e d a t t h e d a i s , t h e r e i s a p a c k a g e p r i n t e d o n w h i t e p a p e r , w h i c h a r e p u b l i c c o m m e n t s r e c e i v e d r e l a t e d t o . t h e e n v i r o n m e n t a l i m p a c t r e p o r t ( E I R ) f o r t h e M i d C o u n t y P a r k w a y ( M C P ) p r o j e c t s i n c e t h e a g e n d a w a s p r i n t e d a n d w e r e d i s t r i b u t e d t o t h e C o m m i s s i o n e r s u p o n r e c e i p t , p r i o r t o t h e C o m m i s s i o n m e e t i n g . S h e e x p l a i n e d t h e r e i s a n o t h e r p a c k a g e p r i n t e d o n p i n k p a p e r , w h i c h i n c l u d e s p u b l i c c o m m e n t s r e c e i v e d a f t e r t h e c l o s e o f b u s i n e s s d a y o n A p r i l 7 , a s w e l l a s s t a f f ' s r e s p o n s e s t o t h e p u b l i c c o m m e n t s . A t t h i s t i m e , C o m m i s s i o n e r C l i n t L a r i m o r e j o i n e d t h e m e e t i n g a n d C o m m i s s i o n e r J o h n B e n o i t l e f t t h e m e e t i n g . M a r l i n F e e n s t r a , P r o j e c t D e l i v e r y D i r e c t o r , p r e s e n t e d t h e p r o j e c t a p p r o v a l a n d c e r t i f i c a t i o n f o r t h e M C P p r o j e c t , h i g h l i g h t i n g t h e f o l l o w i n g a r e a s : " A v e r a g e a n n u a l i n c r e a s e i n p o p u l a t i o n o f R i v e r s i d e C o u n t y - 1 9 7 9 t o 1 9 9 1 : o v e r 4 3 , 0 0 0 , 1 9 9 3 t o 2 0 1 3 : a l m o s t 5 0 , 0 0 0 ; " " " " P l a n n i n g f o r f u t u r e g r o w t h i n R i v e r s i d e C o u n t y ; R i v e r s i d e C o u n t y I n t e g r a t e d P r o j e c t ( R C I P ) - G e n e r a l P l a n , M u l t i p l e S p e c i e s H a b i t a t C o n s e r v a t i o n P l a n ( M S H C P ) , a n d C o m m u n i t y a n d E n v i r o n m e n t a l T r a n s p o r t a t i o n A c c e p t a b i l i t y P r o c e s s ( C E T A P ) ; M a p s d e p i c t i n g t h e f o u r p r i o r i t y c o r r i d o r s , a n d t h e C E T A P - E a s t W e s t C o r r i d o r ; T i e r 1 E I R / e n v i r o n m e n t a l i m p a c t s t u d y ( E I S ) ; " P u b l i c i n v o l v e m e n t ; " O r i g i n a l M C P f i v e b u i l d a l t e r n a t e s f r o m 1 - 1 5 t o S R - 7 9 , o r i g i n a l p r o j e c t h i s t o r y , r e c a p o f M C P o r i g i n a l p r o j e c t d r a f t E I R / D E I S p u b l i c r e v i e w p e r i o d a n d c o m m e n t s r e c e i v e d f r o m O c t o b e r 2 0 0 8 - J a n u a r y 2 0 0 9 ; " " " " " " " " " " K e y t h e m e i n p u b l i c c o m m e n t s a n d C o m m i s s i o n a c t i o n i n 2 0 0 9 ; A m a p d e p i c t i n g t h e a l t e r n a t i v e s n o l o n g e r c o n s i d e r e d a n d t h e m o d i f i e d a l t e r n a t i v e s ; M o d i f i e d p r o j e c t r e - e v a l u a t i o n ( 2 0 0 9 - 2 0 1 3 ) ; S u m m a r y o f c o m m e n t s r e c e i v e d o n t h e r e v i s e d D E I R / R D E I S ( 2 0 1 3 ) a n d k e y t h e m e s i n p u b l i c c o m m e n t s ; R e s p o n d i n g t o t h e p u b l i c a n d m a j o r C o m m i s s i o n a c t i o n s s i n c e 2 0 0 3 ; A m a p d e p i c t i n g A l t e r n a t i v e s 4 , 5 , a n d 9 M o d i f i e d ; M C P t y p i c a l s e c t i o n , p r o p o s e d m e d i a n w i d e n i n g , a n d e x i s t i n g a n d f u t u r e t r a f f i c d e m a n d ; T r a f f i c b e n e f i t s s u m m a r y , C a l i f o r n i a E n v i r o n m e n t a l Q u a l i t y A c t ( C E Q A ) s t a t e m e n t o f o v e r r i d i n g c o n s i d e r a t i o n s a n d p r o j e c t b e n e f i t s ; A g e n c y a g r e e m e n t s , a p p r o v a l s c o n c u r r e n c e o b t a i n e d f o r t h e f i n a l E I R / E I S ; a n d A n t i c i p a t e d f i n a l a c t i o n s f o r p r o j e c t a p p r o v a l , f i n a l E I R / E I S a v a i l a b i l i t y , p o s t r e c o r d o f d e c i s i o n t a s k s . Riverside County Transportation Commission Minutes April 8, 2015 Page 10 George Hague stated when the Riverside County General Plan was developed, one of the main concerns was separations between cities. He explained this project will lead the valley to connect San Jacinto into Perris creating one mass urbanization. Mr. Hague expressed concern there is not a need for the proposed six lane highway and stated the Commission is being asked to damage the people who live in the city of Perris. He also expressed concern for the 400 homes and businesses being directly impacted and for the health impacts to the area, and referred to the email sent to the Commission staff that was in turn distributed to the Commissioners. He expressed his belief that a notice should have been sent to those within 1500 feet from the MCP project due to the potential health impacts. Mr. Hague stated he is hopeful the Commission will realize funds could be better spent to improve the safety of the Ramona Expressway and he stated his opposition to the MCP project. He recommended expanding the rail line between the cities of Hemet and Perris and expressed this is not as necessary for the commuter as it is for trucks and others. Tom Paulek, representing Friends of Northern San Jacinto Valley, stated his comments were previously submitted to the Commission, objecting to the MCP project. Mr. Paulek explained in reviewing the final EIR/EIS and wanting to object to the Commission's deficient analysis of the project take of endangered, threatened, and MSHCP covered species and the incorrect implementation of the California Environmental Quality Act (CEQA). He discussed the Natural Communities Conservation Planning Act for the take authorization of endangered species for the MSHCP. He requested further consideration of the MCP project be deferred pending full compliance with CEQA. Edgar Merriweather, property owner in the city of Perris, expressed concern he lost a deal to sell his property due to the MCP project. He expressed the project is only taking part of his land and asked if the Commission will pay him $800,000 as this is the amount he is losing. Mr. Merriweather requested the Commission take all of his land instead of just a portion. He requested the Commission reconsider this project and expressed his opposition to the project. At this time, Chair Busch called for a recess. [Recess from 10:31 a.m. to 10:54 a.m.] Chair Busch reconvened the meeting. Chair Busch stated the public comment period was closed, however the Commission received two additional public comments during the recess. He stated since this item is significant, the Commission will allow these speakers to make comments. • • Bernie Montolla, property owner in the city of Perris, stated he has been a resident in • the project area since 2005 and lost his job in December 2014. He asked if a committee will be created to assist property owners being relocated, especially those with poor " " " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s A p r i l 8 , 2 0 1 5 P a g e 1 1 c r e d i t . H e e x p r e s s e d c o n c e r n t h a t h e w i l l n o t r e c e i v e e n o u g h m o n e y t o r e l o c a t e h i s f a m i l y a n d s u g g e s t e d t h e C o m m i s s i o n b u i l d a n e w h o u s i n g t r a c t s o t h e n e i g h b o r h o o d c a n s t a y t o g e t h e r . C h a n g K i m , p r o p e r t y o w n e r i n t h e c i t y o f P e r r i s , s t a t e d h e o w n s c o m m e r c i a l p r o p e r t y a t P l a c e n t i a A v e n u e a n d I n d i a n a S t r e e t a n d e x p r e s s e d h i s o p p o s i t i o n t o t h e M C P p r o j e c t a s t h i s p r o j e c t w i l l g o t h r o u g h h i s p r o p e r t y . A t t h i s t i m e , C h a i r B u s c h c l o s e d t h e p u b l i c c o m m e n t p e r i o d . A n n e M a y e r e x p l a i n e d t h e C o m m i s s i o n r e c e i v e d a n u m b e r o f l a t e p u b l i c c o m m e n t s a n d s t a f f r e s p o n d e d t o a m a j o r i t y o f t h o s e i n w r i t i n g , w h i c h a r e i n c l u d e d i n t h e p i n k p a c k a g e a t t h e d a i s f o r t h e C o m m i s s i o n e r s . T h e r e a r e r e s p o n s e s t o s p e c i f i c m a t t e r s r a i s e d i n t h o s e c o m m e n t s t h a t s t a f f w o u l d l i k e t o r e a d f o r t h e r e c o r d . S h e r e q u e s t e d R o b M c c a n n f r o m L S A a n d A s s o c i a t e s r e a d t h o s e r e s p o n s e s i n t o t h e r e c o r d t o e n s u r e t h e s e r e s p o n s e s a r e i n c l u d e d i n t h e A d m i n i s t r a t i v e R e c o r d f o r t h e p r o j e c t . A n n e M a y e r i n t r o d u c e d M a r k L a n c a s t e r , t h e C o m m i s s i o n ' s R i g h t o f W a y M a n a g e r , a n d s t a t e d f o r t h e p r o p e r t y o w n e r s w h o h a v e q u e s t i o n s t o s e e M r . L a n c a s t e r . R o b M c c a n n s t a t e d L S A w o r k e d w i t h s t a f f t o p r o v i d e r e s p o n s e s t o t h e c o m m e n t s t h e C o m m i s s i o n r e c e i v e d , n o t i n g t h e r e a r e r e s p o n s e s t o e i g h t s p e c i f i c a r e a s t o b e r e a d i n t o t h e r e c o r d f o r t h e p r o j e c t . T h e f o l l o w i n g i s a t r a n s c r i p t i o n o f M r . M c C a n n ' s c o m m e n t s : " T h e f i r s t t o p i c i s o n t h e i s s u e o f c a l c u l a t i n g l i f e c y c l e g r e e n h o u s e g a s e m i s s i o n s . T h i s c o m m e n t w a s r a i s e d o n t h e d r a f t E I R / E I S a n d r e s p o n s e s t o c o m m e n t s w e r e p r o v i d e d i n t h e f i n a l E I R / E I S b e f o r e y o u t o d a y . O n e o f t h e c o m m e n t s t h a t w a s p r o v i d e d t h i s w e e k t o y o u d i d i d e n t i f y s o u r c e s o f i n f o r m a t i o n r e l a t i v e t o t h a t l i f e c y c l e e m i s s i o n s c o u l d b e c a l c u l a t e d . W e h a v e r e v i e w e d t h a t a n d f o u n d t h a t t h e m e t h o d o l o g y s i g h t e d i n t h a t p a r t i c u l a r r e f e r e n c e i s n o t r e a l l y a p r o j e c t l e v e l m e t h o d o l o g y , i t i s a s t a t e w i d e m e t h o d o l o g y ; t h e r e f o r e w o u l d n o t b e a p p l i c a b l e t o c a l c u l a t i n g l i f e c y c l e g r e e n h o u s e g a s e m i s s i o n s f o r t h i s p r o j e c t o r f o r a n y o t h e r p r o j e c t . " T h e s e c o n d t o p i c i s w i t h r e g a r d s t o e n v i r o n m e n t a l j u s t i c e i m p a c t s , e n v i r o n m e n t a l j u s t i c e w i t h r e g a r d s t o a f f e c t s t o l o w i n c o m e o r m i n o r i t y p o p u l a t i o n s . T h e r e i s a n e x t e n s i v e a m o u n t o f a n a l y s i s p r o v i d e d i n t h e f i n a l E I R / E I S i n S e c t i o n 3 . 4 , a s w e l l a s a d d i t i o n a l i n f o r m a t i o n t h a t w a s p r o v i d e d i n r e s p o n s e t o p u b l i c c o m m e n t s w i t h r e g a r d t o i m p a c t s t o e n v i r o n m e n t a l j u s t i c e c o m m u n i t i e s . O n e o f t h e p a r t i c u l a r c i t a t i o n s p r o v i d e d i n t h e c o m m e n t s t h i s w e e k r e f e r e n c e d a p o l i c y p a p e r c a l l e d M o v i n g t o E q u i t y : A d d r e s s i n g I n e q u i t a b l e E f f e c t s o f T r a n s p o r t a t i o n P o l i c i e s o n M i n o r i t i e s . T h i s w a s p u b l i s h e d i n 2 0 0 3 . W e h a v e r e v i e w e d t h a t a n d f o u n d t h a t t h e f o c u s i s o n f e d e r a l p o l i c i e s t h a t s h o u l d b e i m p l e m e n t e d t o i n c r e a s e e q u i t y o f t r a n s p o r t a t i o n e x p e n d i t u r e s . I t i s n o t r e l e v a n t t o t h e M C P F i n a l E I R b e c a u s e 1 ) t h e f o c u s i s o n f e d e r a l p o l i c i e s ; 2 ) t h e p o l i c i e s t h e p a p e r s a i d t h e y a r e r e c o m m e n d a t i o n s a n d n o t a c t u a l p o l i c i e s t h a t Riverside County Transportation Commission Minutes April 8, 2015 Page 12 • • • • have been adopted by a federal agency and therefore those policies would not be necessarily appropriate for RCTC to implement. The third topic that was raised is with concern with regard to haul routes in terms of the necessary material for the project. Based on the information of the EIR, the project description, there is a volume of borrowed material that will need to be imported from a location to provide fill and other material for the project. As part of the document we did provide calculations of emissions associated with the haul routes. We provided a reasonable assumption based upon the environmentally cleared borrow sites that are here is Western Riverside County. If there are any construction contractors on the Commission, you know it is important to utilize that material that is close to the project because it makes it cost effective. So we conducted that specific analysis of not only emissions associated with haul routes but also noise and traffic, and that information is provided in the EIR/EIS. The fourth item is dealing with safety concerns in terms of the concern about adding a new facility with additional lane miles that would create the potential for additional accidents. There are sources that site that in general the accident rate for freeways is one-third to one-half the accident rate on surface streets. So although this project does cause an increase in vehicle miles traveled, it will reduce traffic on surface streets where the accident rate would be higher. The project has been designed in accordance with current Caltrans highway design standards that include addressing safety. This is a standard of professional practice. I think the comment was specifically that we did not project what the number of accidents would be with the project in traffic analysis and engineering studies. We do not have the ability to forecast what might occur. We simply look at what our standard or average rates and apply that to the particular volume of traffic on the type of facility under consideration. The fifth issue of concern raised was with regard to, and Marlin mentioned it in his presentation, the realignment of a portion of the Mid County Parkway to fully avoid the San Jacinto wildlife area. The question was raised that that was not considered in the greenhouse gas construction emissions analysis. The reason that was not done is because 1) that realignment did not result in any change in the forecasted traffic volumes on the Mid County Parkway; 2} it was a shift in the alignment, it didn't expand the physical foot print of the project so therefore it's still the same amount of ground disturbance, the same amount of construction, the same duration. So therefore there was not a need to run new calculations because the results would have been the same. The sixth issue of concern that was raised was with regard to the range of alternatives considered and why a four-lane including multimodal some type of transit was not evaluated. Again, Marlin covered in his presentation going back to the early days of CETAP, the transit alternatives were considered and transit features or the ability for the project to enhance transit in terms of bus service would be provided. With regards to the idea of a combined four-lane instead of a six-lane freeway along with a multimodal transit system. In looking at the land • • • " " " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s A p r i l 8 , 2 0 1 5 P a g e 1 3 " " u s e s i n t h e c o r r i d o r a n d t h e d e n s i t y , i t w o u l d n o t b e d e n s e e n o u g h t o s u p p o r t w h a t w o u l d n o r m a l l y b e r e q u i r e d t o s u p p o r t a t r a n s i t s y s t e m . T h e s e v e n t h i s s u e o f c o n c e r n t h a t w a s r a i s e d w a s w i t h r e g a r d t o M a r l i n m e n t i o n e d t h e S e c t i o n 4 0 4 P e r m i t r e q u i r e d a n d a g a i n R C T C i n c o l l a b o r a t i o n w i t h F e d e r a l H i g h w a y s , C a l t r a n s , U . S . A r m y C o r p s o f E n g i n e e r s , a n d t h e o t h e r f e d e r a l r e s o u r c e a g e n c y p a r t n e r s u n d e r t o o k a n e x t e n s i v e a n a l y t i c a l p r o c e s s r e l a t e d t o t h e S e c t i o n 4 0 4 o f t h e F e d e r a l C l e a n W a t e r A c t , p a r t o f t h a t a n a l y s i s r e q u i r e s t h a t w e e v a l u a t e w h a t i s c a l l e d t h e S e c t i o n 4 0 4 N o A c t i o n A l t e r n a t i v e . C a n y o u i m a g i n e b u i l d i n g a 1 6 - m i l e p r o j e c t a n d n o t g e t t i n g a 4 0 4 p e r m i t , w h a t y o u w o u l d h a v e t o d o i s b r i d g e o v e r e v e r y d r a i n a g e , e v e r y w a t e r w a y , c o m p l e t e l y c l e a r s p a n i t s o t h a t t h e r e w o u l d n o t b e a n y i m p a c t w a t e r t o t h e U . S . a n d t h e r e f o r e n o r e q u i r e m e n t f o r a 4 0 4 p e r m i t . T h e c o n c e r n w a s t h a t t h a t a l t e r n a t i v e w a s r e j e c t e d s o l e l y b a s e d o n c o s t s b u t i n f a c t i s d o c u m e n t e d i n C h a p t e r 2 o f t h e f i n a l E I R / E I S . T h a t a l t e r n a t i v e w a s a l s o r e j e c t e d b e c a u s e o f t h e a d d i t i o n a l i m p a c t s i t w o u l d h a v e . I t w o u l d h a v e 3 5 a d d i t i o n a l b r i d g e s , i n c r e a s i n g s e i s m i c r i s k e x p o s u r e t o p e o p l e u n d e r t h o s e b r i d g e s . I t w o u l d a l s o i n c r e a s e o u r c o n s t r u c t i o n a t i m p a c t s i n t e r m s o f s h o r t t e r m a i r q u a l i t y a n d n o i s e e f f e c t s , m o r e b r i d g e s , m o r e p i l e d r i v i n g a n d s o t h e r e a r e a l s o e n v i r o n m e n t a l r e a s o n s t h a t t h a t a l t e r n a t i v e w a s r e j e c t e d i n a d d i t i o n t o t h e h i g h e r c o s t s . F i n a l l y t h e l a s t i t e m i s w i t h r e g a r d t o t h e p o t e n t i a l f o r i n d u c e d t r u c k t r a f f i c t o a n d f r o m t h e p o r t s . T h i s w a s r a i s e d a s a c o n c e r n i n o n e o f t h e c o m m e n t s a n d i n l o o k i n g a t t h a t w h e n y o u f i n d w h e n y o u l o o k a t t h i s p r o j e c t a s a n c o m p o n e n t i t ' s i n c l u d e d i n t h e S C A G 2 0 1 2 R e g i o n a l T r a n s p o r t a t i o n P l a n . W h e n w e l o o k a t t h e 2 0 1 2 R e g i o n a l T r a n s p o r t a t i o n P l a n w i t h t h e g o o d s m o v e m e n t a p p e n d i x p r o v i d e d , t h e g o o d s c o m i n g t o a n d f r o m t h e p o r t s t h e r e i s a s p e c i f i c m a p i n t h e r e t h a t s h o w s t h e m o s t o f t h e p o r t t r u c k a c t i v i t i e s i s i n f a c t c o n c e n t r a t e d i n L . A . C o u n t y . I t i s n o t d e s t i n e d t o a n d f r o m t h e S a n J a c i n t o V a l l e y a n d s o i t i s c i t e d s p e c i f i c r e f e r e n c e s t o t h a t f o r t h e r e c o r d . M r . C h a i r I t h a n k y o u f o r t h e t i m e a n d t h e o p p o r t u n i t y t o r e a d t h i s i n f o r m a t i o n i n t o t h e r e c o r d . A t t h i s t i m e , C h a i r B u s c h c a l l e d o n a n y C o m m i s s i o n e r s t h a t w i s h t o s p e a k . C o m m i s s i o n e r K e v i n J e f f r i e s ' r e q u e s t e d c l a r i f i c a t i o n o n t h e s t a t e m e n t m a d e d u r i n g p u b l i c c o m m e n t s t h a t a p p r o x i m a t e l y 4 0 0 h o m e s a n d b u s i n e s s e s w i l l b e i m p a c t e d , h o w e v e r , t h e r e i s n o m e n t i o n o f t h i s i n t h e s t a f f r e p o r t . M a r l i n F e e n s t r a r e p l i e d i n t h e E I R , t h e n u m b e r o f d i s p l a c e m e n t s f o r t h e c h o s e n a l t e r n a t i v e c o n s i s t s o f 9 9 f u l l r e s i d e n t i a l a c q u i s i t i o n s a n d 2 9 f u l l n o n - r e s i d e n t i a l a c q u i s i t i o n s r e s u l t i n g i n t h e d i s p l a c e m e n t o f 3 9 6 r e s i d e n t s a n d 1 7 1 e m p l o y e e s . A n n e M a y e r c l a r i f i e d t h e E I R d o e s i n c l u d e a d i s c u s s i o n o f t h e t y p e a n d t h e l o c a t i o n , w h i c h i s a l l d i s c l o s e d i n t h e E I R . C o m m i s s i o n e r J e f f r i e s e x p r e s s e d c o n c e r n i t w a s n o t d i s c l o s e d t o t h e C o m m i s s i o n e r s . Riverside County Transportation Commission Minutes April 8, 2015 Page 14 Commissioner Steve Adams requested staff make a presentation at a future Commission meeting on the 2009 Measure A Expenditure Plan for the benefit of newer Commissioners. Commissioner Andrew Kotyuk discussed the importance of the MCP project and the reasons why the Commission should move forward with the project, continue to plan ahead and affect future growth, fulfill all of the circulation elements, and improve and protect the environment, including: 1) Riverside County is part of the national goods movement corridor; 2) Riverside County is one of the fastest growing regions; 3) this project is a part of the County transportation element and study; 4) the need for a mid county route if other routes become unavailable; 5) reducing pollution; and 6) bringing jobs to the Hemet/San Jacinto Valley. He noted the western portion the MCP was removed from this scope of work, however the County is moving forward with the expansion of the Cajalco Road. The Commission also paid additional funds into MHSCP due to a shortage of funds to preserve those lands and protect endangered species. He expressed gratitude to staff for overlaying the project on existing roads such as Ramona Expressway and the County's expansion of Cajalco Road. He then discussed agriculture in the valley including water issues and the farmers' perspective. • Commissioner Linda Krupa explained Hemet is basically an agricultural and retirement • community, however, there are companies looking to locate in Hemet. Transportation is a major issue for those industries. She explained the residents in the valley also want better transportation. She expressed support for the MCP, Perris Valley Line, and SR-79 projects as these projects will help commuters who chose to work in other communities and bring the industry and economic development in to provide local jobs. Commissioner Jesse Molina expressed not opposing the MCP project, however, discussed his concern this project will isolate the city of Moreno Valley and inhibit its mobility. He asked if funds are being spent in the best possible way and is it necessary to have a six-lane highway. In response to Commissioner Jan Harnik's questions regarding the San Jacinto Wildlife Reserve and the increase in vehicle miles traveled, Marlin Feenstra replied the increase is 0.3 percent for the vehicles miles traveled in the entire Western County area in 2040 with the MCP. Rob Mccann replied the southerly portion of the project shifted about 200 feet south of its original location to completely avoid the reserve. Previously, it had impacted 3.4 acres of the reserve. Commissioner Harnik referred back to the vehicle miles traveled and stated even though it is 0.3 percent, there would be a decrease in greenhouse gases since the vehicles are moving and not idling, sitting, or stopped. • " " " R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M i n u t e s A p r i l 8 , 2 0 1 5 P a g e 1 5 A n n e M a y e r e x p l a i n e d w h e n l o o k i n g a t t h e m o d e l i n g r e l a t e d t o a c u r r e n t s y s t e m v e r s u s a f u t u r e s y s t e m , t h e a m o u n t o f a d d i t i o n a l g r o w t h n e e d s t o b e c o n s i d e r e d . I f t r a f f i c v o l u m e s s t a y e d s t a t i c , a d i r e c t c o m p a r i s o n w o u l d s h o w l e s s g r e e n h o u s e g a s e m i s s i o n s . H o w e v e r , a n e w f a c i l i t y c o m b i n e d w i t h . e x p a n d e d g r o w t h r e s u J t s j n a s l i g h t i n c r e a s e i n g r e e n h o u s e g a s e s . M a r l i n F e e n s t r a s t a t e d t h e g r e e n h o u s e g a s i n c r e a s e i s a p p r o x i m a t e l y 0 . 3 8 p e r c e n t . M / S / C { G i b b s / K o t y u k ) t o : 1 ) A d o p t R e s o l u t i o n N o . 1 5 - 0 0 6 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n C e r t i f y i n g t h e F i n a l E n v i r o n m e n t a l I m p a c t R e p o r t ( S C H # 2 0 0 4 1 1 1 1 0 3 } 1 A d o p t i n g F i n d i n g s P u r s u a n t t o t h e C a l i f o r n i a E n v i r o n m e n t a l Q u a l i t y A c t 1 A d o p t i n g a M i t i g a t i o n M o n i t o r i n g a n d R e p o r t i n g P r o g r a m 1 A d o p t i n g a S t a t e m e n t o f O v e r r i d i n g C o n s i d e r a t i o n s 1 a n d A p p r o v i n g t h e M i d C o u n t y P a r k w a y P r o j e c t 1 1 ; 2 ) A p p r o v e t h e M i d C o u n t y P a r k w a y { M C P ) p r o j e c t t o m o v e i n t o t h e p h a s e 3 ) o f r i g h t o f w a y ( R O W ) a c q u i s i t i o n a n d p l a n s , s p e c i f i c a t i o n s , a n d e s t i m a t e s { P S & E ) ; A p p r o v e A g r e e m e n t N o . 0 4 - 3 1 - 0 1 8 - 0 9 , A m e n d m e n t N o . 9 t o A g r e e m e n t N o . 0 4 - 3 1 - 0 1 8 , w i t h J a c o b s E n g i n e e r i n g G r o u p , I n c . ( J a c o b s ) t o p e r f o r m P h a s e I l l p o s t e n v i r o n m e n t a l i m p a c t r e p o r t ( E I R ) / e n v i r o n m e n t a l i m p a c t s t a t e m e n t { E I S ) c l o s e - o u t t a s k s t h r o u g h t h e p e r m i t t i n g p r o c e s s a n d p r o v i d e l e g a l a s s i s t a n c e a s r e q u e s t e d f o r t h e M C P p r o j e c t f o r a n a d d i t i o n a l a m o u n t o f $ 1 , 3 5 0 , 6 9 3 , p l u s a c o n t i n g e n c y a m o u n t o f $ 1 3 5 , 0 0 7 , f o r a t o t a l a d d i t i o n a l a m o u n t o f $ 1 , 4 8 5 , 7 0 0 , r e s u l t i n g i n a t o t a l a m o u n t n o t t o e x c e e d $ 4 6 , 9 9 7 , 4 1 7 ; a n d 4 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n . A b s t a i n : S t r a n g e N o : J e f f r i e s a n d M o l i n a A t t h i s t i m e , C o m m i s s i o n e r W a s h i n g t o n r e j o i n e d t h e m e e t i n g . 1 0 . I T E M { S ) P U L L E D F R O M C O N S E N T C A L E N D A R F O R D I S C U S S I O N T h e r e w e r e n o i t e m s p u l l e d f r o m t h e C o n s e n t C a l e n d a r . 1 1 . C O M M I S S I O N E R S / E X E C U T I V E D I R E C T O R ' S R E P O R T l l A . C o m m i s s i o n e r S c o t t M a n n a n n o u n c e d t h e g r o u n d b r e a k i n g c e r e m o n y f o r t h e N e w p o r t R o a d / 1 - 2 1 5 i n t e r c h a n g e p r o j e c t w i l l b e h e l d t o d a y a t 3 : 0 0 p . m . Riverside County Transportation Commission Minutes April 8, 2015 Page 16 llB. Anne Mayer expressed gratitude and admiration to staff, the consultant team, and Caltrans staff for the phenomenal work on the MCP project. At this time, Commissioners Adams, Foat, Jeffries, Matas, and Caltrans District 8 Representative David Bricker left the meeting. 12. CLOSED SESSION 12A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION Pursuant to Government Code Section 54956.9 (d)(l) Case No(s). RIC 1311601, RIC 1313618, and RIC 1312363 There were no announcements from closed session items. 13. ADJOURNMENT There being no further busin~ss for consideration by the Riverside County Transportation Commission, Chair Busch adjourned the meeting at 11:41 a.m. The next Commission meeting is scheduled to be held at 9:30 a.m., Wednesday, May 13, 2015, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. Respectfully submitted, Jennifer Harmon Clerk of the Board • • • " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i c h e l e C i s n e r o s , F i n a n c e M a n a g e r / C o n t r o l l e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : P r o p o s e d B u d g e t f o r F i s c a l Y e a r 2 0 1 5 / 1 6 B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) D i s c u s s , r e v i e w , a n d p r o v i d e g u i d a n c e o n t h e p r o p o s e d F Y 2 0 1 5 / 1 6 B u d g e t ; a n d 2 ) O p e n t h e p u b l i c h e a r i n g i n o r d e r t o r e c e i v e i n p u t a n d c o m m e n t s o n t h e p r o p o s e d F Y 2 0 1 5 / 1 6 B u d g e t o n M a y 1 3 a n d o n J u n e 1 0 , 2 0 1 5 , a n d t h e r e a f t e r c l o s e t h e p u b l i c h e a r i n g . B A C K G R O U N D I N F O R M A T / O N : S t a f f c o m p l e t e d t h e i n i t i a l b u d g e t p r e p a r a t i o n p r o c e s s , a n d a t t a c h e d i s a n e x e c u t i v e s u m m a r y f o r t h e p r o p o s e d F Y 2 0 1 5 / 1 6 B u d g e t . T h e p o l i c y g o a l s a n d o b j e c t i v e s a p p r o v e d b y t h e C o m m i s s i o n o n M a r c h 1 1 w e r e t h e b a s i s o f t h i s b u d g e t . T h e g u i d i n g p r i n c i p l e s a n d p o l i c y g o a l s a n d o b j e c t i v e s c o n s i d e r e d d u r i n g t h e p r e p a r a t i o n o f t h e b u d g e t r e l a t e t o m o b i l i t y i n i t i a t i v e s , g o o d s m o v e m e n t , i m p r o v e d s y s t e m e f f i c i e n c i e s , e n v i r o n m e n t a l s t e w a r d s h i p , e c o n o m i c d e v e l o p m e n t , i n t e r m o d a l i s m a n d a c c e s s i b i l i t y , a n d p u b l i c a n d a g e n c y c o m m u n i c a t i o n s , a s w e l l a s f i n a n c i a l a n d a d m i n i s t r a t i o n p o l i c i e s . S t a f f w i l l p r e s e n t h i g h l i g h t s o f s i g n i f i c a n t i t e m s i n c l u d e d i n t h e b u d g e t a n d i s s e e k i n g r e v i e w o f a n d i n p u t o n t h e p r o p o s e d F Y 2 0 1 5 / 1 6 B u d g e t . B a s e d o n i n p u t r e c e i v e d f r o m C o m m i s s i o n e r s , s t a f f w i l l u p d a t e t h e d o c u m e n t , a s n e c e s s a r y , a n d p r e s e n t t h e p r o p o s e d b u d g e t f o r t h e o p e n i n g o f t h e p u b l i c h e a r i n g a n d f o r t h e C o m m i s s i o n ' s r e v i e w o n M a y 1 3 . A s a r e s u l t o f i n p u t r e c e i v e d f r o m t h e p u b l i c a n d t h e C o m m i s s i o n , s t a f f w i l l m a k e a n y n e c e s s a r y c h a n g e s t o t h e b u d g e t d o c u m e n t f o r f i n a l r e v i e w , c l o s e o f t h e p u b l i c h e a r i n g , a n d a d o p t i o n a t i t s J u n e 1 0 C o m m i s s i o n m e e t i n g . T h e e x e c u t i v e s u m m a r y d o c u m e n t c o n t a i n s a s u m m a r y o f a l l d e p a r t m e n t a l b u d g e t s a n d s u m m a r i z e s t h e i n f o r m a t i o n f o r t h e C o m m i s s i o n . T h e d e p a r t m e n t b u d g e t s p r e s e n t t h e g o a l s a n d o b j e c t i v e s , t h e r e s o u r c e s n e e d e d t o a c c o m p l i s h t h e g o a l s , a n d t h e a p p r o p r i a t i o n s r e q u i r e d t o a c c o m p l i s h t h e t a s k s . S t a f f a l s o i n c l u d e d t h e b u d g e t s b y g o v e r n m e n t a l f u n d t y p e , a s t h i s t a b l e p r o v i d e s a s u m m a r y o f t h e b u d g e t e d r e v e n u e s a n d e x p e n d i t u r e s f r o m a f u n d p e r s p e c t i v e . A g e n d a I t e m 6 1 Preliminary funding estimates for transit operating and capital expenditures have been included in the budget, although the draft Short Range Transit Plans are still under review. An adjustment for a revised estimate of these transit expenditures may be included in the final budget document presented in June 2015. . At its June 10 Commission meeting, staff will present the entire budget document with detailed narratives. A summary of the proposed FY 2015/16 Budget is as follows: Revenues and other financing sources: Sales taxes-Measure A and Local Transportation Funds Reimbursements (federal, state, and other) Transportation Uniform Mitigation Funds, including reimbursements State Tran.sit Assistance Other revenues Interest on investments Debt proceeds Transfers in Total revenues and other financing sources Expenditures and other financing uses: Personnel salaries and fringe benefits Professional services Support services Projects and operations Capital outlay Debt service (principal and interest) Transfers out Total expenditures and other financing uses Excess (deficiency} of revenues and other financing sources over (under} expenditures and other financing uses Beginning fund balance (projected} Ending fund balance (projected} $ Attachment: Executive Summary for the Proposed FY 2015/16 Budget Agenda Item 6 2 $ FY 2015/16 Budget 253,000,000 100,846,000 12,053,800 13,372,400 235,000 2,490,300 261,277,900 140,976,800 784,252,200 9,499,800 16,301,000 7,005,200 795,109,800 3,793,500 53,919,900 140,976,800 1,026,606,000 (242,353,800) 828,225,600 585,871,800 • • • " " " E x e c u t i v e S u m m a r y I n t r o d u c t i o n T h e b u d g e t f o r F i s c a l Y e a r ( F Y ) 2 0 1 5 / 1 6 i s p r e s e n t e d t o t h e B o a r d o f C o m m i s s i o n e r s ( B o a r d ) a n d t h e c i t i z e n s o f R i v e r s i d e C o u n t y . T h e b u d g e t o u t l i n e s t h e p r o j e c t s t h e C o m m i s s i o n p l a n s t o u n d e r t a k e d u r i n g t h e y e a r a n d a p p r o p r i a t e s e x p e n d i t u r e s t o a c c o m p l i s h t h e s e t a s k s . T h e b u d g e t a l s o s h o w s t h e f u n d i n g s o u r c e s a n d f u n d b a l a n c e s t h a t w i l l b e u s e d f o r t h e s e p r o j e c t s . T h i s d o c u m e n t w i l l s e r v e a s t h e C o m m i s s i o n ' s m o n e t a r y g u i d e l i n e . T o p r o v i d e t h e r e a d e r a b e t t e r u n d e r s t a n d i n g o f t h e p r o j e c t s , s t a f f h a s i n c l u d e d d e s c r i p t i v e i n f o r m a t i o n r e g a r d i n g e a c h d e p a r t m e n t a n d m a j o r p r o j e c t s . T h e d i s c u s s i o n i n e a c h d e p a r t m e n t i n c l u d e s a r e v i e w o f a c c o m p l i s h m e n t s , m a j o r i n i t i a t i v e s , a n d k e y a s s u m p t i o n s . S t a f f u s e d t h e g o a l s a n d o b j e c t i v e s a p p r o v e d a t t h e C o m m i s s i o n m e e t i n g o n M a r c h 1 1 , 2 0 1 5 , t o p r e p a r e t h i s b u d g e t . I n a d d i t i o n t o t h e C o m m i s s i o n ' s g u i d i n g p r i n c i p l e s , l o n g - t e r m g o a l s , a n d s t r a t e g i c p l a n , t h e s h o r t - t e r m f a c t o r s l i s t e d b e l o w w e r e u s e d t o g u i d e t h e d e v e l o p m e n t o f t h e b u d g e t . O p e r a t i o n a l " A g g r e s s i v e l y p u r s u e c o m p l e t i o n o f t h e e n v i r o n m e n t a l , d e s i g n , r i g h t o f w a y , a n d c o n s t r u c t i o n p r o c e s s e s o n t h e S t a t e R o u t e ( S R ) 9 1 p r o j e c t ( 9 1 P r o j e c t ) , I n t e r s t a t e ( I ) 2 1 5 c o r r i d o r i m p r o v e m e n t p r o j e c t ; 1 - 1 5 E x p r e s s L a n e s p r o j e c t ; a n d P e r r i s V a l l e y L i n e M e t r o l i n k e x t e n s i o n ( P e r r i s V a l l e y L i n e ) i n c l u d e d i n t h e W e s t e r n R i v e r s i d e C o u n t y D e l i v e r y P l a n . " " " " " " " " " " " " E n h a n c e c o r r i d o r m o b i l i t y a n d t r a v e l e r c h o i c e b y c o n t i n u i n g p r o p e r t y a c q u i s i t i o n a n d c o n s t r u c t i o n o n t h e S R - 9 1 P r o j e c t a n d c o n t i n u i n g t o d e v e l o p t o l l e d e x p r e s s l a n e s o n 1 - 1 5 . P r o v i d e l e a d e r s h i p i n t h e p l a n n i n g a n d d e v e l o p m e n t o f t h e C o a c h e l l a V a l l e y / S a n G o r g o n i o P a s s c o r r i d o r r a i l s e r v i c e . W o r k c l o s e l y w i t h l o c a l j u r i s d i c t i o n s t o a d m i n i s t e r t h e T r a n s p o r t a t i o n U n i f o r m M i t i g a t i o n F e e ( T U M F ) R e g i o n a l A r t e r i a l P r o g r a m a n d f a c i l i t a t e t h e d e l i v e r y o f e l i g i b l e a r t e r i a l i m p r o v e m e n t s i n w e s t e r n R i v e r s i d e C o u n t y ( W e s t e r n C o u n t y ) . W o r k c l o s e l y w i t h p a r t n e r s i n t h e C o a c h e l l a V a l l e y t o e n s u r e t h e i m p l e m e n t a t i o n o f M e a s u r e A f u n d i n g p r i o r i t i e s . C o m p l e t e p r o j e c t s a n d p r o g r a m s i n c l u d e d i n t h e 1 9 8 9 M e a s u r e A o r d i n a n c e a n d d e t e r m i n e u s e s f o r a n y u n e x p e n d e d r e v e n u e s . C o n t i n u e t h e p r e l i m i n a r y e n g i n e e r i n g a n d e n v i r o n m e n t a l m i t i g a t i o n f o r t h e M i d C o u n t y P a r k w a y a n d S R - 7 9 r e a l i g n m e n t p r o j e c t s . W o r k w i t h l o c a l a n d r e g i o n a l a g e n c i e s i n d e v e l o p i n g r e s o u r c e s f o r p r e s e r v a t i o n a n d m a i n t e n a n c e o f t h e h i g h w a y s a n d r e g i o n a l a r t e r i a l s . C o n t i n u e a c t i v e e n g a g e m e n t i n s t a t e a n d f e d e r a l e f f o r t s t o s t r e a m l i n e a n d r e f o r m t h e C a l i f o r n i a E n v i r o n m e n t a l Q u a l i t y A c t ( C E Q A ) a n d t h e N a t i o n a l E n v i r o n m e n t a l P o l i c y A c t ( N E P A ) . C o n s i d e r f u t u r e r a i l e x p a n s i o n o p p o r t u n i t i e s i n c l u d i n g t h e p o t e n t i a l f o r e x t e n s i o n o f t h e P e r r i s V a l l e y L i n e t o t h e H e m e t / S a n J a c i n t o a n d T e m e c u l a a r e a s . S u p p o r t i n n o v a t i v e p r o g r a m s t h a t p r o v i d e t r a n s i t a s s i s t a n c e i n h a r d t o s e r v e r u r a l a r e a s o r f o r r i d e r s w i t h s p e c i a l t r a n s i t n e e d s . S u p p o r t c o s t c o n t r o l s a n d p r o m o t e o p e r a t i n g e f f i c i e n c y f o r t r a n s i t o p e r a t o r s . M a i n t a i n e f f e c t i v e p a r t n e r s h i p s a m o n g c o m m u t e r s , e m p l o y e r s , a n d g o v e r n m e n t t o i n c r e a s e t h e e f f i c i e n c y o f o u r t r a n s p o r t a t i o n s y s t e m b y e n c o u r a g i n g a n d p r o m o t i n g m o t o r i z e d a n d n o n - m o t o r i z e d t r a n s p o r t a t i o n a l t e r n a t i v e s . " C o n t i n u e t o p r o v i d e a m o t o r i s t a i d s y s t e m t h a t e n s u r e s s a f e t y a n d c o n v e n i e n c e t o f r e e w a y m o t o r i s t s . " M a i n t a i n a n a c t i v e i n v o l v e m e n t i n s t a t e a n d f e d e r a l l e g i s l a t i v e m a t t e r s t o e n s u r e t h a t t h e C o m m i s s i o n r e c e i v e s p r o p e r c o n s i d e r a t i o n f o r t r a n s p o r t a t i o n p r o j e c t s a n d f u n d i n g . " E x p l o r e l o c a l o p t i o n s f o r s u s t a i n a b l e f u n d i n g i n a d d r e s s i n g l o n g - t e r m t r a n s p o r t a t i o n a n d q u a l i t y - o f - l i f e n e e d s f o r R i v e r s i d e C o u n t y . " M a i n t a i n c l o s e c o m m u n i c a t i o n w i t h C o m m i s s i o n e r s a n d e d u c a t e p o l i c y m a k e r s o n a l l i s s u e s o f i m p o r t a n c e t o t h e C o m m i s s i o n . 3 Financial • Fund administrative costs with allocations from Measure A, LTF, FSP, SAFE, and TUMF funds. • Maintain administrative program delivery costs below the policy threshold of 4% of Measure A revenues; the FY 2015/16 Management Services budget is 3% of Measure A revenues. • Maintain administrative salaries and benefits at less than 1% of Measure A revenues; the FY 2015/16 administrative salaries and benefits is .99% of Measure A revenues. • Continue to maintain prudent cash reserves to provide some level of insulation for unplanned expenditures. • Maintain current strong bond ratings with rating agencies. • Move forward on Measure A projects for highways and regional arterials using sales tax revenues, TUMF revenues, and state and federal funding as well as financing alternatives such as commercial paper, sales tax revenue bonds, toll revenue bonds, and federal loans. • Establish and maintain reserves for toll operations, capital improvements, and debt service in accordance with toll supported debt agreements. • Conduct enhanced outreach to businesses and contractors located in Riverside County regarding opportunities to provide competitive and qualified goods and/or services to the Commission. • Leverage and protect past Measure A investments in rail with state and federal funding for additional rail improvements, including the Perris Valley Line. • Maintain the enterprise resource planning (ERP) system to integrate project accounting needs and improve accounting efficiency. Budget Overview Total sources (Table 1) are budgeted at $784,252,200 which is an increase of less than 1% over FY 2014/15 projected sources and a 33% decrease over the FY 2014/15 revised budget. Total sources are comprised of revenues of $381,997,500, transfers in of $140,976,800, and debt proceeds of $261,277,900. The projected fund balance at June 30, 2015 available for expenditures (excluding reserves for debt service of $112,811,300 and advances receivable of $32,014,100) is $683,400,200. Accordingly, total funding available for the FY 2015/16 budget totals $1,467,652,400. Table 1-Sources FY 2014-2016 LTF Sales Tax STA Sales Tax Intergovernmental TUMF Revenue Other Revenue Investment Income Transfers In Debt Proceeds TOTAL Sources $ 14,409,400 122,486, 700 11,284,400 1,282,500 9,979,900 481,987, 700 636,421,300 1,511,751,900 2% 12,944,700 427,700 3% 182,176,300 (81,330,300) -45% 12,154,600 (100,800) -1% 714,100 (479,100) -67% 2,450,900 39,400 2% 526,661,100 (385,684,300) -73% 191,600,000 69,677,900 36% 1,177,201, 700 (392,949,500) -33% Riverside County has specific competitive advantages over nearby coastal counties (Los Angeles, Orange and San Diego) including housing that was (and remains) more available and affordable and plentiful commercial real estate and land available for development at lower costs. Prior to the national recession, Riverside County's economy thrived, reflecting the area's competitive advantages over its neighboring counties, largely as a result of the County's continuing ability to draw jobs, residents, and affordable housing away from the Los Angeles, Orange, and San Diego county areas. As a result, the County's employment and commercial base diversified and the County's share of the regional economy increased. During the nationwide recession, the County experienced high unemployment; reduced personal income, taxable sales, and residential building permits; a decrease in the rate of home sales and the median price of single-family residences; and high rates of notices of default on mortgage loans secured by single-family residences. The impact of the recession was amplified in the Inland Empire (i.e., Riverside and San Bernardino counties) due to its relatively greater growth and the relatively lower average income levels when compared to coastal areas. These 4 • • • " " " f a c t o r s r e s u l t e d i n f l u c t u a t i n g M e a s u r e A a n d L T F s a l e s t a x r e v e n u e s a n d T U M F f e e s ; h o w e v e r , a s n o t e d o n C h a r t 1 t h e s a l e s t a x r e v e n u e s h a v e s t a b i l i z e d f o l l o w i n g t h e r e c e s s i o n . C h a r t 1 - C o m m i s s i o n S o u r c e s T r e n d $ 7 0 0 , 0 0 0 , 0 0 0 ~ - - - $ 6 0 0 , 0 0 0 , 0 0 0 . $ 5 0 0 , 0 0 0 , 0 0 0 $ 3 0 0 , 0 0 0 , 0 0 0 $ 2 0 0 , 0 0 0 , 0 0 0 $ 1 0 0 , 0 0 0 , 0 0 0 + - - - - - - F Y 1 1 / 1 2 F Y 1 2 / 1 3 F Y 1 3 / 1 4 F Y 1 4 / 1 5 F Y 1 5 / 1 6 - + - M e a s u r e A S a l e s T a x . . . . . . . L T F S a l e s T a x _ . , . . S T A S a l e s T a x " " � * " " T U M F - * " ' " ' F e d e r a l , S t a t e , L o c a l R e v e n u e s . . , . . . _ T r a n s f e r s I n - + - D e b t P r o c e e d s W h i l e r e c o v e r y f r o m t h e n a t i o n w i d e r e c e s s i o n i n t h e l o c a l I n l a n d E m p i r e e c o n o m y h a s l a g g e d t h e n a t i o n a n d o t h e r a r e a s o f C a l i f o r n i a , t h e l o c a l e c o n o m y i s e x p e r i e n c i n g s i g n i f i c a n t i m p r o v e m e n t . S a l e s t a x r e v e n u e s h a v e r e b o u n d e d f r o m t h e r e c e n t e c o n o m i c d o w n t u r n ' s l o w p o i n t i n 2 0 1 0 . T h e C o m m i s s i o n ' s M e a s u r e A a n d L T F s a l e s t a x r e v e n u e s f o r F Y 2 0 1 4 / 1 5 a r e p r o j e c t e d t o e x c e e d t h e i r h i g h e s t a n n u a l l e v e l t h a t w a s r e a c h e d i n F Y 2 0 0 5 / 0 6 . T h e C o m m i s s i o n ' s e c o n o m i c o u t l o o k f o r F Y 2 0 1 5 / 1 6 c o n t i n u e s t o b e c a u t i o u s l y o p t i m i s t i c ; h o w e v e r , t h e s t a t e a n d f e d e r a l b u d g e t i s s u e s c o n t i n u e t o a f f e c t f u n d i n g o f t h e C o m m i s s i o n ' s c a p i t a l p r o j e c t s a n d p r o g r a m s . O n g o i n g p r o b l e m s w i t h f u n d i n g o f t h e F e d e r a l H i g h w a y T r u s t F u n d c o u l d c a u s e d e l a y s i n r e c e i p t o f f e d e r a l f u n d i n g . S h o u l d M e a s u r e A a n d L T F s a l e s t a x r e v e n u e s f l u c t u a t e a n d t h e a v a i l a b i l i t y o f f e d e r a l a n d s t a t e r e v e n u e s c o n t i n u e t o b e u n c e r t a i n , t h e t i m i n g a n d s c o p e o f t h e C o m m i s s i o n ' s p r o j e c t s a n d p r o g r a m s m a y b e i m p a c t e d . W h i l e t h e C o m m i s s i o n ' s p r i m a r y r e v e n u e s a r e t h e M e a s u r e A a n d L T F s a l e s t a x e s , o t h e r r e v e n u e s a n d f i n a n c i n g s o u r c e s a r e r e q u i r e d t o f u n d t h e C o m m i s s i o n ' s p r o g r a m s a n d p r o j e c t s a s i l l u s t r a t e d i n C h a r t 2 . C h a r t 2 - S o u r c e s : M a j o r C a t e g o r i e s S T A S a l e s T a x 2 % I n t e r g o v e r n m e n t a l 1 3 % / T U M F R e v e n u e 2 % I n v e s t m e n t I n c o m e 0 % O t h e r R e v e n u e 0 % T h e S t a t e B o a r d o f E q u a l i z a t i o n ( S B O E ) r e c e n t l y p r o v i d e d t o c i t i e s a n d o t h e r a g e n c i e s i t s p r o j e c t i o n s t h a t s t a t e w i d e t a x a b l e s a l e s o v e r t h e n e x t f i s c a l y e a r w i l l i n c r e a s e 5 . 7 % . H o w e v e r , g i v e n t h e t e n u o u s l o c a l e c o n o m y , t h e 5 Commission is not basing its estimate of revenues solely on the SBOE's projection and will continue its conservative projection practices. After taking the state of the local economy and recent revenue trends into consideration, staff projects Measure A sales tax revenues of $170,000,000 for FY 2015/16. This is a 2% increase from the FY 2014/15 revised projection of $167,000,000. At midyear the Commission will reassess sales tax revenue projections based on the economy and revenue trends. On behalf of the County, the Commission administers the LTF for public transportation needs, local streets and roads, and bicycle and pedestrian facilities. The majority of LTF funding received by the County and available for allocation is distributed to all public transit operators in the County, and the Commission receives allocations for administration, planning, and programming in addition to funding for Western County rail operations included in the commuter rail Short Range Transit Plan (SRTP). The LTF sales tax revenue received from the State is budgeted at $83,000,000; an increase of 2% from the FY 2014/15 revised projection of $81,500,000. STA funds generated from the statewide sales tax on motor vehicle fuel are allocated by formula by the State Controller to the Commission for allocations to the County's public transit operators. The STA transit allocation, which is based on recent State estimates, for FY 2015/16 is $13,372,400. Intergovernmental revenues include reimbursement revenues from federal sources of $46,890,300, state sources of $49,500,500, and local agencies of $4,455,200 for highway and rail capital projects, rail operations and station maintenance, commuter assistance, and motorist assistance programs as well as planning and programming activities. The significant decrease of 45% in FY 2015/16 compared to the FY 2014/15 revised budget is due to near completion of several projects including the Perris Valley Line and 1-215 corridor improvement projects. Reimbursement revenues vary from year to year depending on project activities and funding levels. As a result of an amended Memorandum of Understanding (MOU) with the Western Riverside Council of Governments (WRCOG), the Commission will receive 48.7% of TUMF revenues (as updated by the most recent Nexus study). TUMF represents fees assessed on new residential and commercial development in Western County . FY 2015/16 TUMF fees are projected at $12,000,000 and are comparable to the FY 2014/15 revised projection of $12,000,000 and reflect the slow but encouraging signs in the housing market in the Inland Empire. Additional TUMF zone reimbursements of $53,800 are expected for the 74/215 interchange project. Other revenue of $235,000 is projected to decrease 67% from the prior year's budget of $714,100 and is related to property management revenues from properties acquired in connection with the SR-91 Project. Investment income in FY2015/16 is anticipated to remain flat compared to the FY 2014/15 budget. Staff continues to actively manage its resources and make appropriate investments to maximize the return to the Commission without sacrificing security and affecting short-term cash requirements. Transfers in of $140,976,800 relate primarily to the transfer of available debt proceeds for highway projects; LTF funding for general administration, planning and programming, rail operations and station maintenance, and grade separation project allocations; approved interfund allocations for specific projects; and debt service requirements from highway, regional arterial, and local streets and roads projects. Debt proceeds consist of draw downs of $261,277,900 from the federal Transportation Infrastructure Finance and Innovation Act (TIFIA) loan related to the 91 Project. Total uses (Table 2), including transfers out of $140,976,800, are budgeted at $1,026,606,000, a decrease of 34% from the prior year budget amount of $1,560,710,300. Program expenditures and transfers out totaling $954,664,600 represent 93% of total budgeted uses in FY 2015/16. Program costs have decreased by 36% from $1,491,631,200 in FY 2014/15 due to significant completion of several projects identified below. 6 • • • " " N o t e : M a n a g e m e n t S e r v i c e s i n c l u d e s E x e c u t i v e M a n a g e m e n t , A d m i n i s t r a t i o n , L e g i s l a t i v e A f f a i r s a n d C o m m u n i c a t i o n s , a n d F i n a n c e . C a p i t a l h i g h w a y , r a i l , a n d r e g i o n a l a r t e r i a l s b u d g e t e d u s e s o f $ 7 3 0 , 1 1 5 , 0 0 0 a r e 4 3 % l o w e r c o m p a r e d t o t h e F Y 2 0 1 4 / 1 5 b u d g e t d u e t o d e c r e a s e d o p e r a t i n g t r a n s f e r s o u t o f d e b t p r o c e e d s f r o m c a p i t a l p r o j e c t s f u n d s t o s p e c i a l r e v e n u e f u n d s t o f i n a n c e 2 0 0 9 M e a s u r e A W e s t e r n C o u n t y h i g h w a y p r o j e c t s c o s t s a n d s i g n i f i c a n t c o m p l e t i o n o f t h e 6 0 / 2 1 5 E a s t J u n c t i o n h i g h o c c u p a n c y v e h i c l e ( H O V ) l a n e c o n n e c t o r s , S R - 7 4 c u r v e w i d e n i n g p r o j e c t , 1 - 2 1 5 c o r r i d o r i m p r o v e m e n t p r o j e c t , a n d P e r r i s V a l l e y L i n e p r o j e c t . L o c a l s t r e e t s a n d r o a d s e x p e n d i t u r e s o f $ 5 0 , 6 7 9 , 0 0 0 r e f l e c t a n i n c r e a s e o f 2 % o v e r t h e F Y 2 0 1 4 / 1 5 b u d g e t a n d r e p r e s e n t t h e d i s b u r s e m e n t s t o l o c a l j u r i s d i c t i o n s f o r t h e c o n s t r u c t i o n , r e p a i r , a n d m a i n t e n a n c e o f l o c a l s t r e e t s a n d r o a d s . D e b t S e r v i c e o f $ 5 3 , 9 1 9 , 9 0 0 h a s d e c r e a s e d 1 % a n d i s c o m p a r a b l e t o t h e F Y 2 0 1 4 / 1 5 r e v i s e d b u d g e t . C o m m u t e r A s s i s t a n c e b u d g e t e d e x p e n d i t u r e s o f $ 3 , 8 4 6 , 8 0 0 a r e 1 1 % h i g h e r t h a n F Y 2 0 1 4 / 1 5 b u d g e t d u e t o i n c r e a s e d e x p e n d i t u r e s r e l a t e d t o n e w p r o g r a m a d m i n i s t r a t i o n a n d m a n a g e m e n t s t r u c t u r e , r i d e s h a r e e n h a n c e m e n t s , a n d s p e c i a l i n c e n t i v e p r o j e c t s . M a n a g e m e n t S e r v i c e s e x p e n d i t u r e s h a v e i n c r e a s e d 2 5 % o r $ 3 , 6 3 8 , 6 0 0 f r o m t h e F Y 2 0 1 4 / 1 5 b u d g e t d u e t o i n f o r m a t i o n t e c h n o l o g y e q u i p m e n t u p g r a d e s , p r e p a r a t i o n f o r t o l l o p e r a t i o n s , a n d a d m i n i s t r a t i o n s u p p o r t . M o t o r i s t A s s i s t a n c e e x p e n d i t u r e s h a v e i n c r e a s e d 1 6 % o r $ 8 9 3 , 1 0 0 f r o m t h e F Y 2 0 1 4 / 1 5 b u d g e t a s a r e s u l t o f c a l l b o x h a r d w a r e u p g r a d e s a n d i n c r e a s e d F S P c o n s t r u c t i o n s e r v i c e . P l a n n i n g a n d P r o g r a m m i n g b u d g e t e d e x p e n d i t u r e s o f $ 6 , 6 1 4 , 4 0 0 r e f l e c t a 4 % i n c r e a s e f r o m t h e F Y 2 0 1 4 / 1 5 b u d g e t d u e t o i n c r e a s e d p r o j e c t s a n d o p e r a t i o n s a c t i v i t i e s i n c o n n e c t i o n w i t h L T F d i s b u r s e m e n t s f o r p l a n n i n g a n d p r o g r a m m i n g a n d g r a d e s e p a r a t i o n p r o j e c t s . P u b l i c a n d S p e c i a l i z e d T r a n s i t b u d g e t e d e x p e n d i t u r e s o f $ 1 3 0 , 6 1 4 , 5 0 0 a r e 4 % l o w e r t h a n F Y 2 0 1 4 / 1 5 b u d g e t d u e t o d e c r e a s e d t r a n s i t c a p i t a l e x p e n d i t u r e s f o r p u b l i c t r a n s i t . T h e 4 6 % i n c r e a s e i n R a i l M a i n t e n a n c e a n d O p e r a t i o n ' s b u d g e t e d e x p e n d i t u r e s o f $ 2 6 , 3 1 8 , 0 0 0 i s p r i m a r i l y d u e t o c o m m e n c e m e n t o f P e r r i s V a l l e y L i n e o p e r a t i o n s a n d a d d i t i o n a l c o n s u l t a n t w o r k n e e d e d t o p e r f o r m p l a n n i n g a n d m o d e l i n g f o r r a i l p r o j e c t s i n c l u d i n g t h e C o a c h e l l a V a l l e y / S a n G o r g o n i o P a s s c o r r i d o r r a i l s e r v i c e . T o t a l u s e s i n c l u d e d i n t h e F Y 2 0 1 5 / 1 6 b u d g e t b y m a j o r c a t e g o r i e s a r e i l l u s t r a t e d i n C h a r t 3 . 7 Chart 3 -Uses: Major Categories Public and Specialized Transit Planning and 13% Motorist Assistance 1% Services 1% 2% Debt Service Commuter Assistance ()",4; 5% and Roads 5% Commission Personnel Rail Maintenance and Operations 2% The Commission's salary and benefits total $9,499,800 for FY 2015/16. This represents an increase of $1,169,500 or 14% over the FY 2014/15 revised budget of $8,330,300 (Chart 4). The increase relates to a 2% cost of living adjustment to offset the employees' contribution for their share of normal pension costs; a 4% pool for merit- based salary increases; an increase in the California Public Employees' Retirement System (CalPERS) employer contribution rate and dental, vision, and workers' compensation premiums; and an increase of three full-time equivalents (FTE) to include a new Toll Senior Staff Analyst, Toll Technology Manager, and Toll Operations Manager in preparation for toll operations that will commence in 2017. The Commission's salary schedule for FY 2015/16 is included in Appendix B and complies with Government Code §20636 "Compensation Earnable" and California Code of Register §570.5, "Requirements for a Publicly Available Pay Schedule". Beginning with FY 2013/14, the Commission implemented a phased approach over a three-year period requiring employees to pay their share of normal pension costs. The previous employer-paid member contribution by the Commission has been eliminated in FY 2015/16. Chart 4 -Salary and Benefits Costs: Five-Year Comparison $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- FY 11/12 FY 12/13 FY13/14 FY 14/15 FY 15/16 The FY 2015/16 FTE of 49 positions is higher compared to the FY 2014/15 level of 46 FTE (Table 3) as the Commission prepares for significant organization changes that include large transportation capital projects resulting in toll operations and the investment of billions of dollars requiring substantial attention at many staff levels. Management continues to be firmly committed to the intent of the Commission's enabling legislation that 8 • • • " " " c a l l e d f o r a s m a l l s t a f f . S t a f f w i l l c o n t i n u e t o b e p r o v i d e d t h e t o o l s n e e d e d t o e n s u r e a n e f f i c i e n t a n d p r o d u c t i v e w o r k e n v i r o n m e n t . H o w e v e r , i t m u s t b e r e c o g n i z e d t h a t s m a l l i s n o t v i e w e d i n a n a b s o l u t e c o n t e x t ; i t i s r e l a t i v e t o t h e r e q u i r e d t a s k s t o b e p e r f o r m e d a n d t h e d e m a n d s t o b e m e t . A d m i n i s t r a t i o n 5 . 2 L e g i s l a t i v e A f f a i r s a n d C o m m u n i c a t i o n s 2 . 2 2 . 2 F i n a n c e 7 . 1 7 . 0 P l a n n i n g a n d P r o g r a m m i n g 5 . 9 5 . 1 R a i l M a i n t e n a n c e a n d O p e r a t i o n s 3 . 1 3 . 9 P u b l i c a n d S p e c i a l i z e d T r a n s i t 2 . 4 2 . 4 C o m m u t e r A s s i s t a n c e 1 . 7 1 . 6 M o t o r i s t A s s i s t a n c e 0 . 9 1 . 2 C a p i t a l P r o j e c t D e v e l o p m e n t a n d D e l i v e r y 1 5 . 1 1 7 . 0 T O T A L 4 4 . 0 4 6 . 0 T h e C o m m i s s i o n p r o v i d e s a c o m p r e h e n s i v e p a c k a g e o f b e n e f i t s t o a l l p e r m a n e n t , s a l a r i e d e m p l o y e e s . T h e p a c k a g e i n c l u d e s : h e a l t h , d e n t a l , v i s i o n , a n d l i f e i n s u r a n c e , s h o r t a n d l o n g - t e r m d i s a b i l i t y , w o r k e r s ' c o m p e n s a t i o n , t u i t i o n a s s i s t a n c e , s i c k a n d v a c a t i o n l e a v e , r e t i r e m e n t b e n e f i t s i n t h e f o r m o f p a r t i c i p a t i o n i n C a l P E R S , p o s t r e t i r e m e n t h e a l t h c a r e , d e f e r r e d c o m p e n s a t i o n , a n d e m p l o y e e a s s i s t a n c e p r o g r a m . T h e c o m p e n s a t i o n c o m p o n e n t s a r e s h o w n i n C h a r t 5 . C h a r t 5 - P e r s o n n e l S a l a r y a n d B e n e f i t s O t h e r F r i n g e s D e p a r t m e n t I n i t i a t i v e s T h e p r e p a r a t i o n o f e a c h d e p a r t m e n t ' s b u d g e t w a s b a s e d o n k e y a s s u m p t i o n s , a c c o m p l i s h m e n t s i n F Y 2 0 1 4 / 1 5 , m a j o r i n i t i a t i v e s f o r F Y 2 0 1 5 / 1 6 , a n d d e p a r t m e n t g o a l s a n d r e l a t e d o b j e c t i v e s . F o l l o w i n g a r e t h e k e y i n i t i a t i v e s a n d s u m m a r y o f e x p e n d i t u r e s f o r e a c h d e p a r t m e n t ( T a b l e s 4 t h r o u g h 1 3 ) . E x e c u t i v e M a n a g e m e n t " C o n t i n u e p r o j e c t d e v e l o p m e n t a n d d e l i v e r y a s t h e k e y M e a s u r e A p r i o r i t y . " C o n t i n u e c o n s t r u c t i o n o n R i v e r s i d e C o u n t y ' s l a r g e s t t r a n s p o r t a t i o n p r o j e c t , t h e 9 1 P r o j e c t . " C o m p l e t e p r e l i m i n a r y e n g i n e e r i n g o n t h e 1 - 1 5 E x p r e s s L a n e s p r o j e c t . " A d v a n c e p u b l i c t r a n s i t w i t h t h e c o m p l e t i o n o f t h e P e r r i s V a l l e y L i n e . 9 " C o n t i n u e p l a n n i n g e f f o r t s t o a d v a n c e p a s s e n g e r r a i l s e r v i c e i n t h e C o a c h e l l a V a l l e y / S a n G o r g o n i o P a s s c o r r i d o r . " A d v o c a t e f o r s t a t e i n v e s t m e n t s i n t r a n s p o r t a t i o n a n d a p p r o v a l o f a f e d e r a l t r a n s p o r t a t i o n b i l l t o f u n d n e e d e d t r a n s p o r t a t i o n p r i o r i t i e s i n t h e C o u n t y a n d s t i m u l a t e t h e l o c a l e c o n o m y . " I n i t i a t e a R i v e r s i d e C o u n t y T r a n s p o r t a t i o n P l a n f o r u s e i n e s t a b l i s h i n g i n t e g r a t e d t r a n s p o r t a t i o n v i s i o n s a n d p r i o r i t i e s . " M a i n t a i n r e g i o n a l c o o p e r a t i o n a n d c o l l a b o r a t i o n a s a s i g n i f i c a n t e f f o r t c o n s i s t e n t w i t h t h e p h i l o s o p h y a n d m i s s i o n o f t h e C o m m i s s i o n . " E n h a n c e e x t e r n a l c o m m u n i c a t i o n s w i t h m e d i a , b u s i n e s s a n d c i v i c g r o u p s , a n d t h e c o m m u n i t y . " M a i n t a i n a n e f f e c t i v e m i d - s i z e d t r a n s p o r t a t i o n a g e n c y w i t h a s m a l l a n d d e d i c a t e d s t a f f . T a b l e 4 - E x e c u t i v e M a n a g e m e n t P r o f e s s i o n a l 1 1 7 , 1 0 0 9 7 , 5 0 0 3 7 % S u p p o r t 4 2 , 6 0 0 7 2 , 5 0 0 1 4 , 6 0 0 2 0 % T O T A L $ 3 0 5 , 3 0 0 4 7 4 , 6 0 0 $ 6 7 , 9 0 0 1 4 % A d m i n i s t r a t i o n " P r o v i d e h i g h q u a l i t y s u p p o r t s e r v i c e s t o t h e C o m m i s s i o n a n d t o i n t e r n a l a n d e x t e r n a l c u s t o m e r s . " C o n t i n u e t o e n h a n c e t h e e l e c t r o n i c r e c o r d s m a n a g e m e n t s y s t e m . " C o n t i n u e t o p r o v i d e t i m e l y c o m m u n i c a t i o n s t o C o m m i s s i o n e r s w i t h c o n t i n u e d e m p h a s i s o n t h e u t i l i z a t i o n o f e l e c t r o n i c m a i l . " C o n t i n u e t o u p d a t e t e c h n o l o g y t o s t r e a m l i n e p r o c e s s e s a n d p r o v i d e e a s i e r a c c e s s t o C o m m i s s i o n r e c o r d s . " S u p p o r t a n d d e v e l o p a m o t i v a t e d w o r k f o r c e w i t h a f r a m e w o r k o f a c t i v i t i e s a n d p r a c t i c e s t h a t c o m p l y w i t h e m p l o y m e n t l a w s a n d r e g u l a t i o n s . T a b l e 5 - A d m i n i s t r a t i o n P r o f e s s i o n a l S u p p o r t C a p i t a l O u t l a y D e b t S e r v i c e T O T A L 1 4 8 , 9 0 0 5 9 9 , 1 0 0 1 9 , 2 0 0 2 2 , 9 0 0 1 , 3 6 3 , 5 0 0 L e g i s l a t i v e A f f a i r s a n d C o m m u n i c a t i o n s $ 8 5 , 5 0 0 2 4 % 7 4 9 , 9 0 0 ( 3 , 2 0 0 ) 0 % S f i 5 , 0 0 0 ( 4 1 0 , 0 0 0 ) - 7 0 % N / A 2 , 3 0 4 , 5 0 0 $ ( 3 1 6 , 7 0 0 ) - 1 4 % " C o n t i n u e e f f o r t s t o p r o t e c t a n d s e e k g r e a t e r s t a t e a n d f e d e r a l i n v e s t m e n t i n t r a n s p o r t a t i o n i n f r a s t r u c t u r e a n d g o o d s m o v e m e n t . " D e v e l o p e f f e c t i v e p a r t n e r s h i p s w i t h t r a n s p o r t a t i o n p r o v i d e r s t o c o m m u n i c a t e a u n i f i e d m e s s a g e t o C o n g r e s s r e g a r d i n g m o b i l i t y n e e d s . " A d v o c a t e p o s i t i o n s i n t h e S t a t e L e g i s l a t u r e a n d i n C o n g r e s s t h a t a d v a n c e t h e C o u n t y ' s t r a n s p o r t a t i o n i n t e r e s t s . " C o n t i n u e a l e a d e r s h i p r o l e i n f o r m u l a t i n g a c o u n t y w i d e d i r e c t i o n o n f e d e r a l t r a n s p o r t a t i o n p o l i c i e s . " T a k e a l e a d e r s h i p r o l e o n t h e m o d e r n i z a t i o n o f C E Q A . " E n g a g e i n e s s e n t i a l l e g i s l a t i v e n e g o t i a t i o n s t o s t a b i l i z e a n d i n c r e a s e t r a n s p o r t a t i o n f u n d i n g . " S e e k a n a c t i v e r o l e i n e n s u r i n g t h e d e v e l o p m e n t o f a r o a d c h a r g e p i l o t p r o g r a m a d d r e s s i n g t h e n e e d s a n d c o n c e r n s o f R i v e r s i d e C o u n t y r e s i d e n t s a n d b u s i n e s s e s . " C o o r d i n a t e w i t h S e l f - H e l p C o u n t i e s C o a l i t i o n o n l e g i s l a t i o n t h a t w o u l d s t r e a m l i n e s t a t e w i d e t o l l i n g p o l i c y . " C o n t i n u e t o d e v e l o p a b r o a d p u b l i c i n f o r m a t i o n p r o g r a m r e g a r d i n g t h e C o m m i s s i o n ' s r e s p o n s i b i l i t i e s a n d a c c o m p l i s h m e n t s t h r o u g h a v a r i e t y o f m e d i a f o r m a t s a n d p r e s e n t a t i o n o p p o r t u n i t i e s i n c l u d i n g e x p a n d i n g t h e u s e o f s o c i a l m e d i a a n d o t h e r e m e r g i n g t e c h n o l o g i e s . " C o n t i n u e t o p l a c e a n e m p h a s i s o n p r o v i d i n g p r o a c t i v e p u b l i c c o m m u n i c a t i o n s s u p p o r t r e l a t e d t o m a j o r p r o j e c t d e v e l o p m e n t e f f o r t s . " C o n d u c t a c o n c e r t e d o u t r e a c h e f f o r t t o n e w f e d e r a l a n d s t a t e r e p r e s e n t a t i v e s o n l o c a l t r a n s p o r t a t i o n i s s u e s . 1 0 " " " " " " " P r o v i d e n e w C o m m i s s i o n e r - o r i e n t a t i o n m e e t i n g s a n d o t h e r c o n t i n u i n g e d u c a t i o n o p p o r t u n i t i e s f o r C o m m i s s i o n e r s . T a b l e 6 - L e g i s l a t i v e A f f a i r s a n d C o m m u n i c a t i o n s P r o f e s s i o n a l S u p p o r t 1 4 6 , 5 0 0 5 2 3 , 2 0 0 1 5 5 , 5 0 0 3 2 , 2 0 0 3 9 % 2 1 % T O T A L $ 9 1 7 , 2 0 0 $ 1 , 1 8 9 , 4 0 0 $ 3 2 7 , 0 0 0 2 7 % F i n a n c e " C o n t i n u e a p p r o p r i a t e u s e s o f l o n g - a n d s h o r t - t e r m f i n a n c i n g t o a d v a n c e 2 0 0 9 M e a s u r e A p r o j e c t s o f t h e C o m m i s s i o n a n d t h e C o a c h e l l a V a l l e y A s s o c i a t i o n o f G o v e r n m e n t s ( C V A G ) . " A p p l y t h e s a l e s t a x r e v e n u e f o r e c a s t u p d a t e t o u p d a t e a f i n a n c i n g p l a n t o s u p p o r t t h e W e s t e r n R i v e r s i d e C o u n t y D e l i v e r y P l a n a n d C V A G h i g h w a y a n d r e g i o n a l a r t e r i a l p r o j e c t s . " C o n t i n u e t o k e e p a b r e a s t o f G o v e r n m e n t a ! A c c o u n t i n g S t a n d a r d s B o a r d ( G A S B ) t e c h n i c a l a c t i v i t i e s a f f e c t i n g t h e C o m m i s s i o n ' s a c c o u n t i n g a n d f i n a n c i a l r e p o r t i n g a c t i v i t i e s a n d i m p l e m e n t n e w p r o n o u n c e m e n t s . " C o n t i n u e t o s t r e n g t h e n t h e E R P s y s t e m t o b e n e f i t a l l s t a f f i n t h e m a n a g e m e n t o f a c c o u n t i n g a n d p r o j e c t i n f o r m a t i o n a n d a u t o m a t i o n o f a p a p e r l e s s w o r k f l o w s y s t e m . " M a n a g e a c e n t r a l i z e d p r o c u r e m e n t s p r o c e s s i n o r d e r t o s t r e n g t h e n c o n t r o l s a n d e n s u r e c o n s i s t e n c y i n t h e a p p l i c a t i o n o f p r o c u r e m e n t p o l i c i e s a n d p r o c e d u r e s a n d a d h e r e n c e t o a p p l i c a b l e l a w s a n d r e g u l a t i o n s . " C o n d u c t o u t r e a c h a c t i v i t i e s t o e n c o u r a g e d i s a d v a n t a g e d b u s i n e s s e n t e r p r i s e ( D B E ) a n d s m a l l b u s i n e s s e n t e r p r i s e ( S B E ) p a r t i c i p a t i o n i n v a r i o u s c o n t r a c t s . T a b l e 7 - F i n a n c e P r o f e s s i o n a l S u p p o r t C a p i t a l O u t l a y T r a n s f e r s O u t 2 , 9 5 0 , 1 0 0 5 9 8 , 0 0 0 5 , 0 0 0 , 0 0 0 3 , 3 4 3 , 5 0 0 1 , 0 7 6 , 8 0 0 2 5 , 0 0 0 5 , 0 4 7 , 7 0 0 - 2 1 % 1 1 3 , 9 0 0 1 1 % 2 5 , 0 0 0 1 0 0 % 3 , 9 6 0 , 2 0 0 7 8 % T O T A L 9 , 4 3 5 , 4 0 0 1 0 , 4 1 4 , 4 0 0 3 , 5 6 0 , 4 0 0 3 4 % P l a n n i n g a n d P r o g r a m m i n g " " " " " " " " " " " M o n i t o r f u n d i n g a u t h o r i t y a n d r e s p o n s i b i l i t y r e l a t e d t o t h e S t a t e T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( S T I P ) a n d i m p a c t s o n t h e S T I P c a u s e d b y t h e s t a t e b u d g e t i s s u e s . E n s u r e S T I P a n d P r o p o s i t i o n 1 B f u n d e d p r o j e c t s a r e a d m i n i s t e r e d a n d i m p l e m e n t e d c o n s i s t e n t w i t h C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n ( C T C ) a n d C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n ( C a l t r a n s ) p o l i c i e s . C o n t i n u e t o s t r a t e g i c a l l y p r o g r a m p r o j e c t s a n d o b l i g a t e f u n d s i n a n e x p e d i t i o u s m a n n e r f o r t h e m a x i m u m u s e o f a l l a v a i l a b l e f u n d i n g , i n c l u d i n g m o n i t o r i n g t h e u s e o f s u c h f u n d i n g t o p r e v e n t f u n d s f r o m l a p s i n g . F o c u s o n i n t e r r e g i o n a l c o n c e r n s a n d m a i n t a i n e f f e c t i v e w o r k i n g r e l a t i o n s h i p s i n v o l v i n g v a r i o u s m u l t i - c o u n t y t r a n s p o r t a t i o n i s s u e s , i n c l u d i n g g o o d s m o v e m e n t . C o o r d i n a t e p l a n n i n g e f f o r t s w i t h r e g i o n a l a n d l o c a l a g e n c i e s r e l a t i n g t o t h e d e v e l o p m e n t o f r e g i o n a l t r a n s p o r t a t i o n p l a n s ( R J P ) a n d g r e e n h o u s e g a s r e d u c t i o n i m p l e m e n t a t i o n g u i d e l i n e s . S e c u r e f u n d i n g t h r o u g h t h e f e d e r a l t r a n s p o r t a t i o n b i l l f o r g o o d s m o v e m e n t - r e l a t e d n e e d s . M o n i t o r a n d t r a c k t h e T U M F r e g i o n a l a r t e r i a l p r o j e c t s . W o r k c o o p e r a t i v e l y w i t h m e m b e r a g e n c i e s t o c o n t i n u e t h e w o r k e f f o r t s o n t h e n e w C o m m u n i t y E n v i r o n m e n t a l T r a n s p o r t a t i o n A c c e p t a b i l i t y P r o c e s s ( C E T A P ) c o r r i d o r s . C o n t i n u e t h e C o n g e s t i o n M a n a g e m e n t P r o g r a m ( C M P ) u p d a t e a n d t r a f f i c m o n i t o r i n g a l o n g u r b a n a n d r u r a l h i g h w a y s y s t e m s . P a r t i c i p a t e i n t h e d e v e l o p m e n t o f t h e A c t i v e T r a n s p o r t a t i o n P r o g r a m ( A T P ) g u i d e l i n e s t o r e p r e s e n t t h e C o u n t y ' s b e s t i n t e r e s t i n p r o g r a m f u n d i n g . A d m i n i s t e r t h e S B 8 2 1 B i c y c l e a n d P e d e s t r i a n F a c i l i t i e s P r o g r a m ( S B 8 2 1 ) . 1 1 " M o n i t o r t h e P o r t o f L o s A n g e l e s a n d P o r t o f L o n g B e a c h ' s ( P o r t s ) p r o j e c t s f o r i m p a c t s o n R i v e r s i d e C o u n t y . T a b l e 8 - P l a n n i n g a n d P r o g r a m m i n g P r o f e s s i o n a l S u p p o r t P r o j e c t s a n d O p e r a t i o n s T r a n s f e r s O u t T O T A L 2 5 8 , 7 0 0 1 6 , 6 0 0 1 , 4 0 8 , 4 0 0 2 , 5 4 8 , 1 0 0 $ R a i l M a i n t e n a n c e a n d O p e r a t i o n s 3 5 4 , 0 0 0 2 0 , 6 0 0 4 , 5 2 2 , 5 0 0 5 0 0 , 0 0 0 6 , 3 8 0 , 8 0 0 2 , 7 0 0 7 3 6 , 5 0 0 ( 4 5 0 , 0 0 0 ) 2 3 3 , 6 0 0 - 5 3 % 1 3 % 1 6 % - 9 0 % 4 % " A s a m e m b e r o f t h e S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l A u t h o r i t y ( S C R R A ) , c o n t i n u e a c t i v e p a r t i c i p a t i o n i n t h e g o v e r n a n c e a n d o p e r a t i o n s o f t h e M e t r o l i n k c o m m u t e r r a i l s y s t e m . " C o n t i n u e t h e p l a n n i n g a n d i m p l e m e n t a t i o n o f c a p i t a l i m p r o v e m e n t s a t t h e c o m m u t e r r a i l s t a t i o n s i n R i v e r s i d e C o u n t y , i n c l u d i n g t h e P e r r i s V a l l e y L i n e , s e c u r i t y a n d r e h a b i l i t a t i o n p r o j e c t s , a n d p a r k i n g r e q u i r e m e n t s . " C o n t i n u e t o s u p p o r t a c t i v i t i e s r e l a t e d t o t h e P e r r i s V a l l e y L i n e p r o j e c t a n d e v a l u a t e i t s o p e r a t i o n a l i m p a c t . " E s t a b l i s h b e s t a p p r o a c h t o b u i l d , m a i n t a i n , a n d o p e r a t e c o s t e f f e c t i v e a n d e n v i r o n m e n t a l l y s u s t a i n a b l e f a c i l i t i e s t h a t m e e t t h e p u b l i c ' s t r a n s p o r t a t i o n n e e d s . " L e a d t h e s e r v i c e d e v e l o p m e n t p r o c e s s a n d a c t i v e l y c o o r d i n a t e w i t h a l l s t a k e h o l d e r s a l o n g t h e C o a c h e l l a V a l l e y / S a n G o r g o n i o P a s s c o r r i d o r f o r i n t e r c i t y p a s s e n g e r r a i l s e r v i c e . T a b l e 9 - R a i l M a i n t e n a n c e a n d O p e r a t i o n s 2 4 3 , 0 0 0 1 , 2 3 0 , 4 0 0 5 3 9 , 6 0 0 4 4 % 1 , 0 8 0 , 7 0 0 1 , 9 1 0 , 0 0 0 1 , 1 0 2 , 6 0 0 5 8 % P r o j e c t s a n d O p e r a t i o n s 1 0 , 0 9 9 , 8 0 0 1 4 , 0 6 4 , 7 0 0 6 , 6 4 1 , 6 0 0 4 7 % C a p i t a l O u t l a y 1 3 , 1 0 0 1 3 5 , 0 0 0 ( 6 6 , 5 0 0 ) - 4 9 % T O T A L $ 1 1 , 9 3 7 , 5 0 0 $ 1 8 , 0 0 2 , 6 0 0 8 , 3 1 5 , 4 0 0 4 6 % P u b l i c a n d S p e c i a l i z e d T r a n s i t " S u p p o r t i n n o v a t i v e p r o g r a m s t h a t p r o v i d e t r a n s i t a s s i s t a n c e i n h a r d t o s e r v e r u r a l a r e a s o r f o r r i d e r s h a v i n g v e r y s p e c i a l t r a n s i t n e e d s a n d m o n i t o r f u n d i n g o f t h e s e p r o g r a m s . " C o m p l e t e t h e f i r s t y e a r o f s p e c i a l i z e d t r a n s i t f u n d i n g a l l o c a t i o n s r e l a t e d t o t h e 2 0 1 5 u n i v e r s a l c a l l f o r p r o j e c t s a n d c o n t i n u e t o m o n i t o r p e r f o r m a n c e . " C o n t i n u e l o n g - r a n g e p l a n n i n g a c t i v i t i e s t o e n s u r e t h a t a n t i c i p a t e d r e v e n u e s a r e i n l i n e w i t h p r o j e c t e d l e v e l s o f s e r v i c e b y t r a n s i t o p e r a t o r s . " C o n t i n u e p u b l i c t r a n s i t o p e r a t o r o v e r s i g h t a n d f i d u c i a r y r e s p o n s i b i l i t i e s t o e n s u r e t h a t a n n u a l f i s c a l a u d i t s a n d s t a t e t r i e n n i a l p e r f o r m a n c e a u d i t s a r e c o n d u c t e d i n a c c o r d a n c e w i t h T D A r e g u l a t i o n s . " P r o v i d e a v a i l a b i l i t y f o r l o c a l m a t c h i n g f u n d s t o W e s t e r n C o u n t y a p p l i c a n t s s e e k i n g F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A ) S e c t i o n 5 3 1 0 f e d e r a l c a p i t a l g r a n t s . " C o o r d i n a t e w i t h o p e r a t o r s o n m a j o r c a p i t a l p u r c h a s e s a n d i n v e s t m e n t s i n t o n e w r o l l i n g s t o c k a n d o t h e r s y s t e m i m p r o v e m e n t s i n o r d e r t o m a i n t a i n a v i a b l e o n - h a n d r e s e r v e . " C o o r d i n a t e w i t h t r a n s i t o p e r a t o r s t o p r o v i d e c o n n e c t i n g b u s s e r v i c e t o t h e P e r r i s V a l l e y L i n e s t a t i o n s . 1 2 " " " " " " T a b l e 1 0 - P u b l i c a n d S p e c i a l i z e d T r a n s i t P r o f e s s i o n a l S u p p o r t P r o j e c t s a n d O p e r a t i o n s T r a n s f e r s O u t C o m m u t e r A s s i s t a n c e 1 9 6 , 0 0 0 1 2 , 0 0 0 7 9 , 8 9 9 , 4 0 0 1 2 , 4 5 2 , 9 0 0 $ - - ~ 9 2 , 9 - r o ; 2 1 1 u $ 1 9 2 , 0 0 0 6 7 , 0 0 0 3 5 % 2 2 , 5 0 0 7 , 6 0 0 3 4 % 1 1 8 , 7 1 2 , 8 0 0 ( 1 8 , 8 2 0 , 4 0 0 ) - 1 6 % 1 7 , 0 7 3 , 0 0 0 1 3 , 0 0 6 , 4 0 0 7 6 % B 6 , ~ S f , 7 d t l � $ ( 5 , 7 6 7 , 2 0 0 ) - 4 % " I m p r o v e t h e s u i t e o f s e r v i c e s a n d o u t r e a c h t o r i d e s h a r e p a r t i c i p a n t s a n d e m p l o y e r p a r t n e r s , i n c l u d i n g p e r s o n a l i z e d i n f o r m a t i o n a n d e l e c t r o n i c a c c e s s a n d d i s t r i b u t i o n . " M a i n t a i n a n d g r o w e m p l o y e r p a r t n e r s h i p s t h r o u g h v a l u e - a d d e d s e r v i c e s a n d t o o l s f o r r i d e s h a r i n g p r o g r a m s . " " M a i n t a i n l o n g - t e r m p a r t n e r s h i p w i t h S a n B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s ( S A N B A G ) t o m a n a g e a n d i m p l e m e n t a " s i s t e r " C o m m u t e r A s s i s t a n c e p r o g r a m f o r r e s i d e n t s a n d e m p l o y e r s i n S a n B e r n a r d i n o C o u n t y . " O p t i m i z e p a r k a n d r i d e f a c i l i t i e s t o s u p p o r t c a r / v a n p o o l / b u s p o o l a r r a n g e m e n t s a n d f a c i l i t a t e t r a n s i t c o n n e c t i o n s . " R e s t r u c t u r e p r o g r a m a d m i n i s t r a t i o n a n d m a n a g e m e n t w h i l e m a i n t a i n i n g e x i s t i n g r i d e s h a r e c o v e r a g e a n d s e r v i c e . T a b l e 1 1 - C o m m u t e r A s s i s t a n c e 6 0 1 , 4 0 0 3 4 3 , 0 0 0 7 6 , 0 0 0 2 2 % S u p p o r t 2 2 0 , 4 0 0 3 4 4 , 3 0 0 ( 1 3 5 , 0 0 0 ) - 3 9 % P r o j e c t s a n d O p e r a t i o n s 2 , 0 2 8 , 1 0 0 2 , 3 3 2 , 7 0 0 3 8 5 , 3 0 0 1 7 % C a p i t a l O u t l a y 5 , 0 0 0 ( 5 , 0 0 0 ) - 1 0 0 % T r a n s f e r s O u t 1 0 0 , 8 0 0 1 5 9 , 5 0 0 0 % T O T A L 3 , 2 3 6 , 9 0 0 3 , 4 5 5 , 4 0 0 3 9 1 , 4 0 0 1 1 % M o t o r i s t A s s i s t a n c e " A s s e s s o p p o r t u n i t i e s f o r e f f i c i e n c y r e l a t e d t o t h e c a l l b o x p r o g r a m o p e r a t i o n s . " M a i n t a i n a h i g h b e n e f i t - t o - c o s t r a t i o r e l a t e d t o t h e p e r f o r m a n c e o f t h e F S P p r o g r a m . " O p e r a t e a n d m a i n t a i n t h e I E S l l s y s t e m i n a c c o r d a n c e w i t h n a t i o n a l 5 1 1 i m p l e m e n t a t i o n s t a n d a r d s i n p a r t n e r s h i p w i t h S A N B A G . " I m p l e m e n t a s e a m l e s s s e r v i c e t r a n s i t i o n t o c a l l b o x h a r d w a r e u p g r a d e s i n a n t i c i p a t i o n o f c e l l u l a r t e c h n o l o g y m i g r a t i o n s . " U t i l i z e t h e o p p o r t u n i t y t o e n h a n c e c o o r d i n a t i o n b e t w e e n C a l i f o r n i a H i g h w a y P a t r o l ( C H P ) a n d C a l t r a n s o n t r a v e l e r i n f o r m a t i o n . 1 3 Table 12 -Motorist Assistance Professional Support Projects and Operations Transfers Out TOTAL 525,600 299,200 2,559,000 1,254,900 $ 4,753,300 $ Capital Project Development and Delivery 721,400 18,500 462,900 467,200 3,296,600 355,900 11% 901,700 84,000 9% 5,583,800 893,100 16% • Continue construction activities on remaining 1989 Measure A projects including the SR-91 HOV lanes/Adams Street to 60/91/215 interchange. • Continue project activities on the 1-215 bi-county highway and Perris Valley Line rail projects, which were included in both the 1989 Measure A and 2009 Measure A programs. • Continue project work on the Western Riverside County Delivery Plan projects, including the 91/71 connectors; the 91 Project 1-215 corridor improvement project; 1-15 Express Lanes project; SR-60 truck climbing lanes; SR-79 realignment; and Mid County Parkway. • Complete construction biological mitigation monitoring and weed abatement on the 60/215 East Junction HOV lane connectors and right of way support for the SR-74 curve widening projects. • Provide Western County Measure A regional arterial TUMF funding and support to local jurisdictions for regional arterial project engineering, right of way acquisition, and construction. • Provide 2009 Measure A funding to the incorporated cities, CVAG, and the County for local streets and roads maintenance, repair, and construction. • Provide funding and support of 2009 Measure A highway and regional arterial projects. • Develop strategies to implement alternative financing structures including public toll roads. • Maintain a right of way acquisition and management program in support of capital projects. • Manage right of way acquisition in the most cost effective manner and within project schedules, while adhering to federal and state regulations. • Maintain and manage the access, use, safety, and security of Commission-owned properties including commuter rail stations, properties in acquisition process, and income-generating properties. Table 13 -Capital Project Development and Delivery Professional Support Projects and Operations Capital Outlay Debt Service Transfers Out TOTAL Fund Balances 7,470,700 290,400 422,123,000 33,000 119,984,400 463,179,100 1,015,816,900 282,000 3% 1,052,400 (464,800) -44% 802,564,900 (139,683,300) -17% 3,100,000 400,000 13% 54,696,200 (776,300) -1% 502,979,200 (402,284,900) -80% 1,376,523,100 (541,809,200) -39% The total fund balance as of June 30, 2015 is projected at $828,225,600. The Commission's budgeted activities for FY 2015/16 are expected to result in a $242,353,800 decrease of total fund balance at June 30, 2016 to $585,871,800. The primary cause of the decrease is related to the project activities in FY 2015/16 related to the 91 Project, 1-215 corridor improvement project, Mid County Parkway, and the Perris Valley Line project. Table 14 presents the components of fund balance by governmental fund type and program at June 30, 2016. 14 • • • " " " M a n a g e m e n t S e r v i c e s P l a n n i n g a n d P r o g r a m m i n g R a i l M a i n t e n a n c e a n d O p e r a t i o n s B u d g e t S u m m a r y $ 1 , 7 6 5 , 3 0 0 M e a s u r e A W e s t e r n C o u n t y : 1 , 9 2 0 , 1 0 0 B o n d F i n a n c i n g 5 , 6 8 4 , 0 0 0 C o m m u t e r A s s i s t a n c e E c o n o m i c D e v e l o p m e n t H i g h w a y s L o c a l S t r e e t s a n d R o a d s N e w C o r r i d o r s P u b l i c a n d S p e c i a l i z e d T r a n s i t R a i l R e g i o n a l A r t e r i a l s M e a s u r e A C o a c h e l l a V a l l e y : H i g h w a y s a n d R e g i o n a l A r t e r i a l l o c a l S t r e e t s a n d R o a d s S p e c i a l i z e d T r a n s i t M e a s u r e A P a l o V e r d e V a l l e y l o c a l S t r e e t s a n d R o a d s A g e n c y F u n d C o a c h e l l a V a l l e y / S a n G o r g o n i o P a s s M o t o r i s t A s s i s t a n c e S t a t e T r a n s i t A s s i s t a n c e L o c a l T r a n s p o r t a t i o n F u n d T U M F : C E T A P R e g i o n a l A r t e r i a l s $ 8 , 6 8 4 , 7 0 0 1 4 , 4 9 3 , 4 0 0 3 , 4 2 9 , 7 0 0 1 4 , 7 0 4 , 2 0 0 6 0 0 5 6 , 7 0 1 , 3 0 0 7 , 7 9 6 , 0 0 0 4 7 , 3 6 4 , 2 0 0 9 , 8 5 3 , 4 0 0 1 8 , 4 7 1 , 5 0 0 1 , 2 0 0 1 , 9 4 9 , 3 0 0 6 0 0 4 0 , 1 0 0 1 , 8 2 2 , 9 0 0 6 , 8 2 8 , 2 0 0 5 5 , 9 3 0 , 0 0 0 1 0 4 , 5 4 4 , 0 0 0 6 , 0 5 1 , 9 0 0 9 , 9 0 2 , 9 0 0 H i g h w a y s 1 1 8 , 1 5 3 , 8 0 0 T h e o v e r a l l b u d g e t f o r F Y 2 0 1 5 / 1 6 i s p r e s e n t e d i n T a b l e 1 5 b y s u m m a r i z e d l i n e i t e m s , T a b l e 1 6 b y o p e r a t i n g a n d c a p i t a l c l a s s i f i c a t i o n s , a n d T a b l e 1 7 b y g o v e r n m e n t a l f u n d t y p e . H i g h w a y , r a i l , a n d r e g i o n a l a r t e r i a l p r o g r a m e x p e n d i t u r e s b y p r o j e c t a r e s u m m a r i z e d i n T a b l e 1 8 . 1 5 Table 15 -Budget Comparative by Summarized Line Item FY 2014-2016 • Revenues Measure A Sales Tax $ 1S6,3S5,800 $ 167,000,000 $ 3,000,000 2% LTF Sales Tax 77,544,200 81,500,000 81,500,000 89,QOO,QOO 1,500,000 2% STA Sales Tax 14,409,400 12,944,700 12,944,700 13,37~~00 427,700 3% Federal Reimbursements 38,313,400 83,351,400 67,665,500 ~,890~0 (36,461,100) -44% State Reimbursements 82,797,200 92,503,000 60,063,500 49,SOO;$Qo (43,002,500) -46% Local Reimbursements 1,376,100 6,321,900 5,334,800 4A~~Qb (1,866,700) -30% TU MF Revenue 11,284,400 12,154,600 12,042,700 i'2~3-(100,800) -1% Other Revenue 1,282,500 714,100 221,200 "2~0 (479,100) -67% Investment Income 9,979,900 2,450,900 4,138,000 39,400 2% TOTAL Revenues 393,342,900 458,940,600 410,910,400 382i,9911h (76,943,100) -17% , , ~" I " Expenditures Personnel Salaries and Benefits 6,877,400 8,330,300 8,271,200 9!4519.; 1,169,500 14% Professional and Support Professional Services 12,863,400 15,811,100 12,506,600 16,!01~ 489,900 3% Support Costs 3,305,500 5,867,400 4,271,600 >' .· 11005;200 1,137,800 19% TOTAL Professional and Support Costs 16,168,900 21,678,500 16,778,200 29,31l6,2oQ. 1,627,700 8% Projects and Operations Program Operations -General 15,441,600 21,754,300 17,268,300 (1,206,000) -6% Engineering 12,804,000 17,909,000 10,203,700 185,900 1% Construction 90,668,700 242,335,200 159,061,000 (91,322,600) -38% Design Build 157,564,700 255,303,500 227,943,000 29,377,700 12% Right of Way/Land 91,297,400 186,945,900 65,715,300 (81,733,500) -44% Operating and Capital Disbursements 89,644,300 139,744,300 96,124,700 ~,Zlt9'~ (7,306,900) -5% '',, ":".",:" Special Studies 117,200 1,220,000 707,000 . i;l}SAA 000 624,000 51%. Local Streets and Roads 46,677,100 49,882,000 49,882,000 sl>~7i.ooo 797,000 2% Regional Arterials 13,902,700 30,400,000 22,397,800 .• .®O 200,000 1% TOTAL Projects and Operations 518,117,700 945,494,200 649,302,800 795,109,800 (150,384,400) -16% Debt Service Principal Payments 67,112,900 7,400,000 7,400,000 7,tl00,000 400,000 5% Interest Payments 43,410,200 47,296,200 47,296,200 46;19,Soo (1,176,300) -2% Cost of Issuance 7,050,900 N/A TOTAL Debt Service 117,574,000 54,696,200 54,696,200 59,919,900 (776,300) -1% Ca pita I Outlay 65,300 3,850,000 1,171,800 3t7.93,!00 (56,500) -1% TOTAL Expenditures 658,803,300 1,034,049,200 730,220,200 . ~$[$,200 (148,420,000) -14% Excess (deficiency) of Revenues over (under) Expenditures (265,460,400) (575,108,600) (319,309,800) (503,6311100) 71,476,900 -12% Other Financing Sources (Uses) Transfers In 481,987,700 526,661,100 254,035,100 14D,97618oo (385,684,300) -73% Transfers Out (481,987,700) (526,661,100) (254,035,100) (140;976,800) 385,684,300 -73% Debt Proceeds 638,854,600 N/A Tl FIA Loan Proceeds 191,600,000 116,059,000 261,277,900 69,677,900 36% Bond Premium 38,328,800 N/A Bond Discount (2,433,300) N/A Net Financing Sources (Uses) 674,750,100 191,600,000 116,059,000 261,277 ;900 69,677,900 36% Excess (deficiency) of Revenues over (under) Expenditures and Other Financing Sources (Uses) 409,289,700 (383,508,600) (203,250,800) (242,353,800) 141,154,800 -37% Beginning Fund Balance 622,186,700 1,031,476,400 1,031,476,400 828,225;600 (203,250,800) -20% ENDING FUND BALANCE $ 1,031,476,400 $ 647,967,800 $ 828,225,600 $ 5ssm1&00 $ (62,096,000) -10% • 16 " T a b l e 1 6 - O p e r a t i n g a n d C a p i t a l B u d g e t F Y 2 0 1 5 / 1 6 R e v e n u e s M e a s u r e A S a l e s T a x $ 1 5 , 9 0 1 , 0 0 0 $ 1 5 4 , 0 9 9 , 0 0 0 $ 1 1 p ~ , ~ Q L T F S a l e s T a x 8 3 , 0 0 0 , 0 0 0 s s ; o o o , @ . S T A S a l e s T a x 1 3 , 3 7 2 , 4 0 0 1 3 , 3 7 4 , f P Q " F e d e r a l R e i m b u r s e m e n t s 4 , 3 8 2 , 5 0 0 4 2 , 5 0 7 , 8 0 0 ~ ~ - ; ' ~ ~ ; S t a t e R e i m b u r s e m e n t s 4 , 5 8 3 , 2 0 0 4 4 , 9 1 7 , 3 0 0 L o c a l R e i m b u r s e m e n t s 3 , 5 9 5 , 8 0 0 8 5 9 , 4 0 0 ' . ' ! l t A i i ~ Q 1 ; T U M F R e v e n u e 1 2 , 0 5 3 , 8 0 0 . 1 2 , 0 ~ 1 : O t h e r R e v e n u e 2 3 5 , 0 0 0 ~ ~ I n v e s t m e n t I n c o m e 5 0 5 , 5 0 0 1 , 9 8 4 , 8 0 0 ~ & ~ T O T A L R e v e n u e s 1 2 5 , 3 4 0 , 4 0 0 2 5 6 , 6 5 7 , 1 0 0 3 8 1 , 9 9 1 ~ ~ . E x p e n d i t u r e s P e r s o n n e l S a l a r i e s a n d B e n e f i t s 5 , 1 1 9 , 7 0 0 4 , 3 8 0 , 1 0 0 P r o f e s s i o n a l a n d S u p p o r t P r o f e s s i o n a l S e r v i c e s 8 , 6 1 1 , 1 0 0 7 , 6 8 9 , 9 0 0 S u p p o r t C o s t s 3 , 8 3 4 , 9 0 0 3 , 1 7 0 , 3 0 0 ~ O Q ~ . T O T A L P r o f e s s i o n a l a n d S u p p o r t C o s t s 1 2 , 4 4 6 , 0 0 0 1 0 , 8 6 0 , 2 0 0 r � 1 & ~ W z t ~ ~ 3 : , ~ f ~ Q Q " P r o j e c t s a n d O p e r a t i o n s P r o g r a m O p e r a t i o n s - G e n e r a l 9 , 0 7 6 , 8 0 0 1 1 , 4 7 1 , 5 0 0 E n g i n e e r i n g 2 5 0 , 0 0 0 1 7 , 8 4 4 , 9 0 0 C o n s t r u c t i o n 1 , 7 0 0 , 0 0 0 1 4 9 , 3 1 2 , 6 0 0 D e s i g n B u i l d 2 8 4 , 6 8 1 , 2 0 0 R i g h t o f W a y a n d L a n d 1 0 5 , 2 1 2 , 4 0 0 " O p e r a t i n g a n d C a p i t a l D i s b u r s e m e n t s 1 1 9 , 4 3 7 , 4 0 0 1 3 , 0 0 0 , 0 0 0 S p e c i a l S t u d i e s 1 , 7 6 4 , 0 0 0 8 0 , 0 0 0 L o c a l S t r e e t s a n d R o a d s 5 0 , 6 7 9 , 0 0 0 R e g i o n a l A r t e r i a l s 3 0 , 6 0 0 , 0 0 0 T O T A L P r o j e c t s a n d O p e r a t i o n s 1 3 2 , 2 2 8 , 2 0 0 6 6 2 , 8 8 1 , 6 0 0 D e b t S e r v i c e P r i n c i p a l P a y m e n t s 7 , 8 0 0 , 0 0 0 I n t e r e s t P a y m e n t s 4 6 , 1 1 9 , 9 0 0 C o s t o f I s s u a n c e T O T A L D e b t S e r v i c e 5 3 , 9 1 9 , 9 0 0 C a p i t a l O u t l a y 2 9 3 , 5 0 0 3 , 5 0 0 , 0 0 0 T O T A L E x p e n d i t u r e s 1 5 0 , 0 8 7 , 4 0 0 7 3 5 , 5 4 1 , 8 0 0 J \ ~ T f ~ ] o c E x c e s s ( d e f i c i e n c y ) o f R e v e n u e s o v e r ( u n d e r ) E x p e n d i t u r e s ( 2 4 , 7 4 7 , 0 0 0 ) ( 4 7 8 , 8 8 4 , 7 0 0 ) ( 5 0 3 , 6 3 1 , 7 0 0 ) O t h e r F i n a n c i n g S o u r c e s ( U s e s ) T r a n s f e r s I n 3 2 , 0 0 4 , 9 0 0 1 0 8 , 9 7 1 , 9 0 0 T r a n s f e r s O u t ( 3 1 , 2 8 2 , 5 0 0 ) ( 1 0 9 , 6 9 4 , 3 0 0 ) T I F I A L o a n P r o c e e d s 2 6 1 , 2 7 7 , 9 0 0 N e t F i n a n c i n g S o u r c e s ( U s e s ) 7 2 2 , 4 0 0 2 6 0 , 5 5 5 , 5 0 0 E x c e s s ( d e f i c i e n c y ) o f R e v e n u e s o v e r ( u n d e r ) E x p e n d i t u r e s a n d O t h e r F i n a n c i n g S o u r c e s ( U s e s ) ( 2 4 , 0 2 4 , 6 0 0 ) ( 2 1 8 , 3 2 9 , 2 0 0 ) B e g i n n i n g F u n d B a l a n c e 2 2 6 , 7 1 7 , 7 0 0 6 0 1 , 5 0 7 , 9 0 0 s ~ 2 2 S j i o o . " E N D I N G F U N D B A L A N C E $ 2 0 2 , 6 9 3 , 1 0 0 $ 3 8 3 , 1 7 8 , 7 0 0 $ 5 8 5 , 8 7 � 1 ; 8 0 0 1 7 Table 17 -Budget by Governmental Fund Type FY 2015/16 • Revenues Measure A Sales Tax $ 3,000,000 $ 167,000,000 $ -$ LTF Sales Tax 83,000,000 STA Sales Tax 13,372,400 Federal Reimbursements 4,000,000 40,123,300 2,767,000 State Reimbursements 841,200 48,659,300 Local Reimbursements 875,000 3,580,200 TUMF Revenue 12,053,800 Other Revenue 235,000 235,000 Investment Income 23,400 919,100 879,500 668,300 ~]i;>/' 2,490,3()0 TOTAL Revenues 8,739,600 368,943,100 879,500 3,435,300 1'11L1'~~81'.J997;500 Expenditures Personnel Salaries and Benefits 4,433,200 5,066,600 -··115~:~,499,8()0 Professional and Support Professional Services 3,569,000 12,732,000 '1'6,301,000 Support Costs 5,248,100 1,757,100 -?';~1',F$~, 7'11.051200 TOTAL Professional and Support Costs 8,817,100 14,489,100 -""r 1~'f•os;:zoo Projects and Operations :1:~jil:: Program Operations -General 2,696,300 17,852,000 -1'11€11il'l 20;548,300 Engineering 18,094,900 -·911:¥1 <li,094,900 Construction 500,000 150,512,600 --~'.~ l5i'6i2;6()0 Design Build 284,681,200 ,''; (l''i' ' ,'-'. -;:;:;: 11111 . 2~4)p81,200 Right of Way/Land 105,212,400 -1~~.;::~; • Operating and Capital Disbursements 19,545,000 112,892,400 Special Studies 1,764,000 80,000 1,844,000 Local Streets and Roads 50,679,000 50,679,000 Regional Arterials 30,600,000 TOTAL Projects and Operations 24,505,300 770,604,500 Debt Service Principal Payments 7,800,000 7,800,000 Interest Payments 46,119,900 ;;.1.1;1J 4'6,119,900 TOTAL Debt Service 53,919,900 it.:l'i:11>;.153;919,900 Capital Outlay 293,500 3,500,000 -;.1jll .. :"3;793,soo TOTAL Expenditures 38,049,100 793,660,200 53,919,900 ~.li J1!ssl629,200 ft,, ,:;rz:!«' Excess (deficiency) of Revenues over (under) Expenditures (29,309,500) (424,717,100) 879,500 (50,484,600) Other Financing Sources (Uses) Transfers In 31,244,300 54,504,100 27,776,600 27,451,800 11?-,976,800 Transfers Out (57,900) (94,441,900) (46,477,000) li1'fl40,976,800) TIFIA Loan Proceeds 261,277,900 )_{;J;'p 261,277,900 Net Financing Sources (Uses) 31,186,400 221,340,100 (18,700,400) 27,451,800 t·1';n:z51,277,900 l~/: J~J:~~',, Excess (deficiency) of Revenues over (under) Expenditures and Other Financing Sources (Uses) 1,876,900 (203,377,000) (17,820,900) (23,032,800) Beginning Fund Balance 7,492,500 571,947,100 135,974,700 112,811,300 828,225,600 ENDING FUND BALANCE $ 9,369,400 $ 368,570,100 $ 118,153,800 $ 89,778,500 '1S'''111sss;s11,soo • 18 " " " T a b l e 1 8 - H i g h w a y , R e g i o n a l A r t e r i a l , a n d R a i l P r o g r a m s F Y 2 0 1 5 / 1 6 O e S l : r i P t l c n P r o j e c t s a n d o p e r a t i o n s B e c h t e l p r o g r a m m a n a g e m e n t S C R R A p r o g r a m m a n a g e m e n t O t h e r T O T A L P R O J E C T S - G E N E R A L H i g h w a y e n g i n e e r i n g 9 1 / 7 1 i n t e r c h a n g e i m p r o v e m e n t 1 - l S E x p r e s s L a n e s M i d C o u n t y P a r k w a y S R - 9 1 H O V l a n e s / A d a m s S t r e e t t o 6 0 / 9 1 / 2 1 5 i n t e r c h a n g e R i v e r s i d e C o u n t y - S a n t a A n a R i v e r T r a i l S U B T O T A L H I G H W A Y E N G I N E E R I N G R e g i o n a l a r t e r i a l e n g i n e e r i n g V a r i o u s W e s t e r n C o u n t y T U M F r e g i o n a l a r t e r i a l p r o j e c t s , i n c l u d i n g S R - 7 9 w i d e n i n g / T h o m p s o n t o D o m e n i g o n i R a i l e n g i n e e r i n g R i v e r s i d e a n d P e d l e y s t a t i o n i m p r o v e m e n t s L a S i e r r a s t a t i o n i m p r o v e m e n t s P e r r i s V a l l e y L i n e a n d o t h e r r a i l p r o j e c t s O t h e r - C o a c h e l l a V a l l e y / S a n G o r g o n i o P a s s c o r r i d o r { d e t a i l s p r e s e n t e d i n S e c t i o n 6 . 2 R a i l } S U B T O T A L R A I L E N G I N E E R I N G T O T A L H I G H W A Y , R E G I O N A L A R T E R I A L , A N D R A I L E N G I N E E R I N G H i g h w a y c o n s t r u c t i o n 6 0 / 2 1 5 E a s t J u n c t i o n H O V l a n e c o n n e c t o r s 7 4 / 2 1 5 i n t e r c h a n g e 1 - 2 1 5 c o r r i d o r i m p r o v e m e n t s ( c e n t r a l s e g m e n t ) / S c o t t R o a d t o N u e v o R o a d 9 1 P r o j e c t S R - 9 1 H O V l a n e s / A d a m s S t r e e t t o 6 0 / 9 1 / 2 1 S i n t e r c h a n g e R i v e r s i d e q u i e t z o n e s R i v e r s i d e C o u n t y - S a n t a A n a R i v e r T r a i l G e n e r a l ( d e t a i l s p r e s e n t e d i n S e c t i o n 6 . 3 P l a n n i n g a n d P r o g r a m m i n g ) S U B T O T A L H I G H W A Y C O N S T R U C T I O N R e g i o n a l a r t e r i a l c o n s t r u c t i o n V a r i o u s W e s t e r n C o u n t y T U M F r e g i o n a l a r t e r i a l p r o j e c t s , i n c l u d i n g S R - 7 9 w i d e n i n g / T h o m p s o n t o D o m e n i g o n i V a r i o u s W e s t e r n C o u n t y M e a s u r e A r e g i o n a l a r t e r i a l p r o j e c t s S U B T O T A L R E G I O N A L A R T E R I A L C O N S T R U C T I O N R a i l c o n s t r u c t i o n R i v e r s i d e a n d P e d l e y s t a t i o n i m p r o v e m e n t s L a S i e r r a s t a t i o n i m p r o v e m e n t s S t a t i o n r e h a b i l i t a t i o n S t a t i o n S e c u r i t y P e r r i s V a l l e y l i n e a n d o t h e r r a i l p r o j e c t s O t h e r - C o a c h e l l a V a l l e y / S a n G o r g o n i o P a s s c o r r i d o r ( d e t a i l s p r e s e n t e d i n S e c t i o n 6 . 2 R a i l ) S U B T O T A L R A I L C O N S T R U C T I O N T O T A L H I G H W A Y , R E G I O N A L A R T E R I A L , A N D R A I L C O N S T R U C T I O N H i g h w a y d e s i g n b u i l d 9 1 P r o j e c t 1 - 1 5 E x p r e s s L a n e s T O T A L H I G H W A Y D E S I G N B U I L D H i g h w a y r i g h t o f w a y a n d l a n d S R - 6 0 t r u c k c l i m b i n g l a n e s 6 0 / 2 1 S E a s t J u n c t i o n H O V l a n e c o n n e c t o r s 1 - 2 1 5 c o r r i d o r i m p r o v e m e n t s ( c e n t r a l s e g m e n t ) / S c o t t R o a d t o N u e v o R o a d M i d C o u n t y P a r k w a y S R - 7 4 c u r v e w i d e n i n g 1 - 1 5 E x p r e s s L a n e s S R - 7 4 / l - 1 5 t o 7 t h S t r e e t 9 1 / 7 1 i n t e r c h a n g e i m p r o v e m e n t 9 1 P r o j e c t S R - 9 1 H O V l a n e s / A d a m s S t r e e t t o 6 0 / 9 1 / 2 1 5 i n t e r c h a n g e M S H C P l a n d a c q u i s i t i o n i n W e s t e r n C o u n t y G r a d e s e p a r a t i o n p r o j e c t s R i v e r s i d e C o u n t y - S a n t a A n a R i v e r T r a i l G e n e r a l S U B T O T A L H I G H W A Y R I G H T O F W A Y A N D L A N D R e g i o n a l a r t e r i a l r i g h t o f w a y a n d l a n d V a r i o u s W e s t e r n C o u n t y T U M F r e g i o n a l a r t e r i a l p r o j e c t s , i n c l u d i n g S R - 7 9 w i d e n i n g / T h o m p s o n t o D o m e n i g o n i R a i l r i g h t o f w a y a n d l a n d P e r r i s V a l l e y L i n e a n d o t h e r r a i l p r o j e c t s L a S i e r r a s t a t i o n i m p r o v e m e n t s G e n e r a l S U B T O T A L R A I L R I G H T O F W A Y A N D L A N D T O T A L H I G H W A Y , R E G I O N A L A R T E R I A L , A N D R A I L R I G H T O F W A Y A N D L A N D G R A N D T O T A L H I G H W A Y , R E G I O N A L A R T E R I A L , A N O R A I L P R O G R A M S 1 9 $ $ $ $ $ $ $ $ $ 8 , 7 0 6 , 6 0 0 3 , a . 5 0 , 0 0 0 l ! , 4 9 1 , 7 0 0 2 0 , 5 4 8 , 3 0 0 1 2 5 , 0 0 0 , , ~ ' 0 2 , 9 0 0 , 0 0 0 1 2 . 0 0 0 , 0 0 0 3 5 , 0 0 0 9 0 , 0 0 0 1 5 , 1 5 0 , 0 0 0 2 , 4 0 7 , 4 0 0 2 7 . S O O 1 0 5 , 0 0 0 l S S , 0 0 0 2 5 0 , o p ! ! ~ . o o o 7 0 . 0 0 0 1 2 , 1 0 0 , 0 0 0 1 2 , 7 7 5 , 8 0 0 S S 2 , 9 0 0 5 ; 7 7 $ ; 2 0 0 2 5 0 , 0 0 0 S 0 0 . 0 0 0 1 0 , 6 8 3 , 3 0 0 4 6 , 5 8 2 . 0 0 0 5 7 ; 2 6 5 , 3 � 1 , 5 0 9 , 0 0 0 2 , 6 9 G , O O O 3 , 2 $ 0 . 0 0 0 9 0 0 , 0 0 0 5 2 , 4 8 7 , 4 0 0 1 . 2 \ l M O O 2 7 4 , I S S l , 2 0 0 U ! , 0 0 0 . 0 0 0 , 1 , 0 4 4 , 0 0 0 1 0 . 0 0 0 2 2 & , 0 0 0 1 8 , 2 0 0 , 0 0 0 3 9 2 , 0 0 0 U ! , 0 0 0 s s o , o p o ~ 1 9 $ . 0 0 0 7 0 , 9 s S , 6 0 0 2 , 3 ~ . 0 0 0 3 , 0 0 0 , 0 0 0 1 , 6 5 7 , 0 0 0 1 0 0 , 0 0 0 2 , 2 8 6 , 6 0 0 u s a , o o o 1 0 , 0 0 0 2 0 0 , 0 0 0 1 , 5 4 3 , 0 0 0 5 7 9 . 5 3 , 4 0 0 Resource Estimation PROPOSED BUDGET Commission Policy Goals FISCAL YEAR 2015/16 Riverside County Tronspor1a!ion Commk~on Department Goals and Objectives Department Budget Development Budget Compilation Budget Review and Adoption 5/13/2015 1 " U s e o f a c c u m u l a t e d r e s e r v e s f o r p r o j e c t s a n d p r o g r a m s " F l e x i b i l i t y t o c h a n g e s c o p e a n d t i m i n g o f p r o j e c t s " S m a l l s t a f f w i t h h e a v y u s e o f c o n s u l t a n t s " l n t e r f u n d b o r r o w i n g p o l i c y , i f r e q u i r e d " I m p a c t o n t r a n s i t o p e r a t i o n s a n d c a p i t a l p r o j e c t n e e d s " E n c o u r a g i n g s i g n s o f c o n t i n u e d e c o n o m i c r e c o v e r y B e g i n n i n g F u n d B a l a n c e ( 7 / 1 / 2 0 1 5 ) R e v e n u e s D e b t P r o c e e d s T r a n s f e r s I n T o t a l E s t i m a t e d S o u r c e s E x p e n d i t u r e s D e b t S e r v i c e T r a n s f e r s O u t T o t a l E s t i m a t e d U s e s U s e s O v e r S o u r c e s ( o f f s e t b y b e g i n n i n g f u n d b a l a n c e ) E n d i n g F u n d B a l a n c e ( 6 / 3 0 / 2 0 1 6 ) 5 / 1 3 / 2 0 1 5 2 5/13/2015 Measure A Sales Tax 167,000,000 LTF Sales Tax 81,500,000 STA Sales Tax 12,944,700 Intergovernmental 182,176,300 TUMF Revenue 12,154,600 Other Revenue 714,100 Investment Income 2,450,900 Transfers In 526,661,100 Debt Proceeds 191,600,000 TOTAL Sources $ 1,177,201,700 $ WFY14/15Projected liilFY14/15RevlsedBudget 3 Capital Highway, Rail, and Regional Arterials Capital Local Streets and Roads Commuter Assistance Debt Service Management Services Motorist Assistance Planning and Programming Public and Specialized Transit Rail Maintenance and Operations TOTAL Expenditures $8SO $800 $750 $700 $650 $600 $550 $500 $450 $400 $350 $300 $250 $200 $150 $100 $50 $- $ w FY 15/16 Budget w FY 14/15 Projected a;.j FY 14/15 Revised Budget 5/13/2015 768,965, 700 49,882,000 3,295,900 54,696,200 9,335,200 4,682,100 5,880,800 119,308, 700 18,002,600 1,034,049,200 $ 4 Personnel Salaries and Benefits Professional Services Support Costs Projects and Operations Debt Service Capital Outlay TOTAL Expenditures 8,330,300 s 8,271,200 15,811,100 12,506,600 ·::::';/: '16 301000 ;. c>-~-J 5,867,400 4,271,600 7;00$,200 945,494,200 649,302,800 795:;11)9;800 . 54,696,200 54,696,200 53,919,~00 ; 3,850,000 1,171,800 •.•:: 3,793,500 s 1,034,049 ,200 s 730,220,200 i s .. sss,629,200. Personnel Salaries and Benefits 14% Professional Services 3% Support Costs 19% Projects and Operations 16% Debt Service 1% Capital Outlay 1% 5/13/2015 5 c g ~ $1,000 $900 $800 $700 $600 $500 $400 $300 $200 $100 $--1---~--___,____,_..._..,...--,------. Personnel Salaries and Professional Services Benefits Support Costs Projects and Operations Debt Service Capital Outlay w FY 15/16 Budget !iii! FY 14/15 Projected aii FY 14/15 Revised Budget 5/13/2015 6 " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e F R O M : M a r l a D y e , P r o c u r e m e n t A n a l y s t M a t t W a l l a c e , P r o c u r e m e n t M a n a g e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : S i n g l e S i g n a t u r e A u t h o r i t y R e p o r t B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o r e c e i v e a n d f i l e t h e S i n g l e S i g n a t u r e A u t h o r i t y r e p o r t f o r t h e t h i r d q u a r t e r e n d e d M a r c h 3 1 , 2 0 1 5 . B A C K G R O U N D I N F O R M A T I O N : C e r t a i n c o n t r a c t s a r e e x e c u t e d u n d e r s i n g l e s i g n a t u r e a u t h o r i t y a s p e r m i t t e d i n t h e C o m m i s s i o n ' s P r o c u r e m e n t P o l i c y M a n u a l a d o p t e d i n D e c e m b e r 2 0 1 2 . T h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o s i g n s e r v i c e s c o n t r a c t s t h a t a r e l e s s t h a n $ 1 0 0 , 0 0 0 i n d i v i d u a l l y a n d i n a n a g g r e g a t e a m o u n t n o t t o e x c e e d $ 1 m i l l i o n i n a n y g i v e n f i s c a l y e a r . A d d i t i o n a l l y , i n a c c o r d a n c e w i t h P u b l i c U t i l i t i e s C o d e S e c t i o n 1 3 0 3 2 3 ( c } , t h e E x e c u t i v e D i r e c t o r i s a u t h o r i z e d t o s i g n c o n t r a c t s f o r s u p p l i e s , e q u i p m e n t , m a t e r i a l s , a n d c o n s t r u c t i o n o f a l l f a c i l i t i e s a n d w o r k s u n d e r $ 5 0 , 0 0 0 i n d i v i d u a l l y . T h e a t t a c h e d r e p o r t d e t a i l s a l l c o n t r a c t s t h a t h a v e b e e n e x e c u t e d f o r t h e t h i r d q u a r t e r e n d e d M a r c h 3 1 , 2 0 1 5 , u n d e r t h e s i n g l e s i g n a t u r e a u t h o r i t y g r a n t e d t o t h e E x e c u t i v e D i r e c t o r . T h e u n u s e d c a p a c i t y o f s i n g l e s i g n a t u r e a u t h o r i t y f o r s e r v i c e s a t M a r c h 3 1 , 2 0 1 5 i s $ 4 3 0 , 7 0 5 . A t t a c h m e n t : S i n g l e S i g n a t u r e A u t h o r i t y R e p o r t a s o f M a r c h 3 1 , 2 0 1 5 A g e n d a i t e m 8 A 2 0 " C O N S U L T A N T A M O U N T A V A I L A B L E J u l y 1 , 2 0 1 4 A l l S e c u r i t y S e r v i c e s T h e B a n k o f N e w Y o r k M e l l o n T r u s t H O R , I n c . A l l S e c u r i t y S e r v i c e s M a t h i s C o n s u l t i n g G r o u p C a l i f o r n i a H i g h w a y P a t r o l K o f f & A s s o c i a t e s A l t S e c u r i t y S e r v i c e s K a t h e r i n e P a a m a & A s s o c i a t e s E n g i n e e r i n g R e s o u r c e s u s B a n k B e a c o n E c o n o m i c s , L L C A U i " l l S a l ' l o i > , S l l Q l l l > i t y S e l \ ' i G H A & E S h e e p C o , . I n c I n l a n d E m p i r e R e s o u r c e C o n s e n ( a t l o n D i ~ r j c t A M O U N T U S E D A M O U N T U S E D A M O U N T R E M A I N I N G t h r o u g h M a r c h 3 1 , 2 0 1 5 N o n e f ; 1 a r i a Q . x ~ . . . . P r e p a r e d b y " S I N G L E S I G N A T U R E A U T H O R I T Y A S O F M A R C H 3 1 , 2 0 1 5 D E S C R I P T I O N O F S E R V I C E S S e c u r i t y G u a r d S e r v i c e s f o r C o m m i s s i o n O w n e d P r o p e r t y o n t h e S R - 9 1 G I P A m e n d m e n t f o r i n v e s t m e n t t r a n s a c t i o n s r e l a t e d t o t r u s t e e s e r v i c e s f o r S R - 9 1 G I P b o n d p r o c e e d s R a i l r o a d C o o r d i n a t i o n S e r v i c e s o n S R - 9 1 H O V P r o j e c t S e c u r i t y G u a r d S e r v i c e s f o r C o m m i s s i o n O w n e d P r o p e r t y o n t h e S R - 9 1 G I P M a n a g e m e n t C o n s u l t i n g S e r v i c e s S A F E C a l l B o x C o o r d i n a t o r C o m p e n s a t i o n , C l a s s i f i c a t i o n & B e n e f i t s S t u d y C u s l o d l a n S e r v i c e s f o f I l l e C o r o m l s S l ( ! ( I ) ' W i l l i ; ? ! ' ' B e n e n t A n a l y s i s f o M l l e i ' - 1 5 e t ~ r e s s t . a n e i 1 , ' ~ l \ c t ' � " " ' . . R e l e u e � a n d S e t t l e : m e n t A g r e e i m i n t f o r t l 1 a ' P V I ; [ ) e p o s ! t A g r e e m e n t f o r t i l e S R - ! 1 1 C I P A g r e e m e n t s t h a t f a l l u n d e r P u b l i c U t i l i t i e s C o d e 1 3 0 3 2 3 ! C l N / A T h e r e s i a T r e v i n o R e v i 9 w 9 c i t i y � � 2 1 O R I G I N A L C O N T R A C T A M O U N T $ $ 1 , 0 0 0 , 0 0 0 . 0 0 6 0 , 0 0 0 . 0 0 2 0 , 0 0 0 . 0 0 3 5 , 0 0 0 . 0 0 2 0 , 0 0 0 . 0 0 1 0 0 , 0 0 0 . 0 0 7 , 8 0 0 . 0 0 6 5 , 0 0 0 . 0 0 1 1 > . m " l l ! l . , � . ~ � . f ; i i l l ! l , ' ! l l l � ~ " " i 5 6 9 , 2 9 5 . 0 0 5 6 9 , 2 9 5 . 0 0 $ 4 3 0 , 7 0 5 . 0 0 P A I D A M O U N T 5 9 , 3 4 0 . 0 0 6 , 4 9 5 . 0 0 6 8 1 . 5 8 1 9 , 3 8 0 . 0 0 4 7 , 3 9 5 . 5 0 0 . 0 0 2 , 7 9 7 . 0 9 . 0 . 0 0 , 0 . 0 1 ! " R E M A I N I N G C O N T R A C T A M O U N T $ 6 6 0 . 0 0 1 3 , 5 0 5 . 0 0 3 4 , 3 1 8 . 4 2 6 2 0 . 0 0 5 2 , 6 0 4 . 5 0 7 , 8 0 0 . 0 0 6 2 , 2 0 2 . 9 1 0 . 0 0 1 . 3 2 6 . 0 0 3 $ , o o o . o o S < J , 0 0 0 . 0 0 ~ , , , 1 1 0 . 0 0 $ , 0 0 0 . 0 0 " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 ~ - � ~ T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e F R O M : B r e n d a R a m i r e z , S t a f f A n a l y s t S h e l d o n P e t e r s o n , R a i l M a n a g e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : C o m m u t e r R a i l R e s o l u t i o n s t o O b t a i n F e d e r a l a n d S t a t e G r a n t F u n d i n g W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) A d o p t R e s o l u t i o n N o . 1 5 - 0 0 9 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n 2 ) 3 ) 4 ) C o m m i s s i o n t o A p p r o v e t h e S u b m i t t a l o f a P r o j e c t f o r t h e F i s c a l Y e a r 2 0 1 4 / 1 5 L o w C a r b o n T r a n s i t O p e r a t i o n s P r o g r a m " ; A d o p t R e s o l u t i o n N o . 1 5 - 0 1 0 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n t o A u t h o r i z e t h e F i l i n g o f A p p l i c a t i o n s w i t h t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n f o r F e d e r a l T r a n s p o r t a t i o n A s s i s t a n c e G r a n t s u n d e r S e c t i o n s 5 3 0 7 , 5 3 0 9 , a n d 5 3 3 7 a n d C o n g e s t i o n M i t i g a t i o n A i r Q u a l i t y f o r F i s c a l Y e a r 2 0 1 4 / 1 5 " ; A d o p t R e s o l u t i o n N o . 1 5 - 0 1 1 , " R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n t o A u t h o r i z e t h e F i l i n g o f A p p l i c a t i o n s w i t h t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n f o r F e d e r a l T r a n s p o r t a t i o n A s s i s t a n c e G r a n t s u n d e r S e c t i o n s 5 3 0 7 , 5 3 0 9 , a n d 5 3 3 7 a n d C o n g e s t i o n M i t i g a t i o n A i r Q u a l i t y f o r F i s c a l Y e a r 2 0 1 5 / 1 6 " ; a n d A u t h o r i z e t h e E x e c u t i v e D i r e c t o r o r d e s i g n e e t o s u b m i t o r f i l e r e q u e s t s f o r s t a t e a n d f e d e r a l g r a n t f u n d i n g o f o p e r a t i n g a n d / o r c a p i t a l c o s t s r e l a t e d t o r a i l p r o j e c t s . B A C K G R O U N D I N F O R M A T I O N : T h e C o m m i s s i o n ' s C o m m u t e r R a i l P r o g r a m a p p l i e s f o r v a r i o u s f e d e r a l a n d s t a t e f u n d s t h a t a r e n e c e s s a r y t o f u n d r a i l p r o j e c t s w i t h i n R i v e r s i d e C o u n t y . T h e r e i s a l s o t h e n e e d f o r g r a n t s t o m e e t t h e C o m m i s s i o n ' s a n n u a l f u n d i n g r e s p o n s i b i l i t y r e l a t e d t o t h e S o u t h e r n C a l i f o r n i a R e g i o n a l R a i l A u t h o r i t y ' s ( S C R R A ) a n n u a l M e t r o l i n k b u d g e t . E a c h y e a r t h e v a r i o u s g r a n t f u n d i n g a g e n c i e s r e q u i r e a r e s o l u t i o n f r o m t h e C o m m i s s i o n a u t h o r i z i n g t h e E x e c u t i v e D i r e c t o r t o a c t o n b e h a l f o f t h e C o m m i s s i o n r e g a r d i n g t h e s u b m i t t a l o r f i l i n g o f s t a t e a n d f e d e r a l g r a n t f u n d i n g r e q u e s t s i n o r d e r t o o b t a i n o p e r a t i n g a n d / o r c a p i t a l f u n d s f o r r a i l p r o j e c t s . S t a f f r e c o m m e n d s a p p r o v a l o f R e s o l u t i o n N o s . 1 5 - 0 0 9 , 1 5 - 0 1 0 , a n d 1 5 - 0 1 1 t o e x p e d i t e t h e a p p r o v a l a n d a p p l i c a t i o n p r o c e s s . A g e n d a I t e m S B 2 2 The attached resolutions include the following funding opportunities: Resolution No. 15-009 with the State of California $129,859 in Low Carbon Transit Operations Program (LCTOP) funds for Perris Valley Line operations Resolution Nos. 15-010 (FY 2014/15) and 15-011 (FY 2015/16) with the Federal Transit Administration Section 5307 Urbanized Area Formula Program (Commission/SCRRA Capital Projects) Section 5309 Fixed Guideway Modernization (Commission /SCRRA Capital Projects) Section 5337 State of Good Repair (Commission /SCRRA Capital Projects) Congestion Mitigation Air Quality (SCRRA Operating Costs) Rail projects are included in the FY 2015/16 budget and the annual Short Range Transit Plan that will be submitted to the Commission at the June and July meetings, respectively, for approval. There is no budget impact of the action. Attachments: 1) Resolution .No. 15-009 2) Resolution No. 15-010 3) Resolution No. 15-011 Agenda Item 8B 23 • • • " " " A T T A C H M E N T 1 R E S O L U T I O N N O . 1 5 - 0 0 9 R E S O L U T I O N O F T H E R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N T O A P P R O V E T H E S U B M I T T A L O F A P R O J E C T F O R T H E F I S C A L Y E A R 2 0 1 4 / 1 5 L O W C A R B O N T R A N S I T O P E R A T I O N S P R O G R A M W H E R E A S , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( C o m m i s s i o n ) i s a n e l i g i b l e p r o j e c t s p o n s o r a n d m a y r e c e i v e s t a t e f u n d i n g f r o m t h e L o w C a r b o n T r a n s i t O p e r a t i o n s P r o g r a m ( L C T O P ) n o w o r s o m e t i m e i n t h e f u t u r e f o r t r a n s i t p r o j e c t s ; a n d W H E R E A S , t h e s t a t u t e s r e l a t e d t o s t a t e - f u n d e d t r a n s i t p r o j e c t s r e q u i r e a l o c a l o r r e g i o n a l i m p l e m e n t i n g a g e n c y t o a b i d e b y v a r i o u s r e g u l a t i o n s ; a n d W H E R E A S , S e n a t e B i l l 8 6 2 ( 2 0 1 4 ) n a m e d t h e C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n ( D e p a r t m e n t ) a s t h e a d m i n i s t r a t i v e a g e n c y f o r t h e L C T O P ; a n d W H E R E A S , t h e D e p a r t m e n t h a s d e v e l o p e d g u i d e l i n e s f o r t h e p u r p o s e o f a d m i n i s t e r i n g a n d d i s t r i b u t i n g L C T O P f u n d s t o e l i g i b l e p r o j e c t s p o n s o r s ( l o c a l a g e n c i e s ) . N O W , T H E R E F O R E , B E I T R E S O L V E D b y t h e G o v e r n i n g B o d y o f t h e C o m m i s s i o n t h a t i t a g r e e s t o c o m p l y w i t h a l l c o n d i t i o n s a n d r e q u i r e m e n t s s e t f o r t h i n a p p l i c a b l e s t a t u t e s , r e g u l a t i o n s , a n d g u i d e l i n e s f o r a l l L C T O P f u n d e d t r a n s i t p r o j e c t s . N O W , T H E R E F O R E , B E I T F U R T H E R R E S O L V E D b y t h e G o v e r n i n g B o d y o f t h e C o m m i s s i o n t h a t i t h e r e b y a u t h o r i z e s t h e s u b m i t t a l o f t h e p r o j e c t n o m i n a t i o n a n d a l l o c a t i o n r e q u e s t t o t h e D e p a r t m e n t r e q u e s t i n g $ 1 2 9 , 8 5 9 i n F Y 2 0 1 4 / 1 5 L C T O P f u n d s f o r P e r r i s V a l l e y L i n e o p e r a t i o n s . A P P R O V E D A N D A D O P T E D t h i s 1 3 t h d a y o f M a y 2 0 1 5 . D a r y l R . B u s c h , C h a i r R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n A T T E S T : J e n n i f e r H a r m o n , C l e r k o f t h e B o a r d R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n 2 4 " " " R E S O L U T I O N N O . 1 5 - 0 1 0 R E S O L U T I O N O F T H E R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N T O A U T H O R I Z E T H E F I C I N G O F A P P L I C A T I O N S W T T H A T T A C H M E N T 2 T H E F E D E R A L T R A N S I T A D M I N I S T R A T I O N F O R F E D E R A L T R A N S P O R T A T I O N A S S I S T A N C E G R A N T S U N D E R S E C T I O N S 5 3 0 7 , 5 3 0 9 , A N D 5 3 3 7 A N D C O N G E S T I O N M I T I G A T I O N A I R Q U A L I T Y F O R F I S C A L Y E A R 2 0 1 4 / 1 5 W H E R E A S , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( C o m m i s s i o n ) i s a n e l i g i b l e p r o j e c t s p o n s o r a n d m a y r e c e i v e f e d e r a l f u n d i n g f r o m t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n { F T A ) f o r t r a n s p o r t a t i o n p r o j e c t s ; a n d W H E R E A S , t h e F T A h a s b e e n d e l e g a t e d a u t h o r i t y t o a w a r d F e d e r a l f i n a n c i a l a s s i s t a n c e f o r t r a n s p o r t a t i o n p r o j e c t s ; a n d W H E R E A S , t h e g r a n t o r c o o p e r a t i v e a g r e e m e n t f o r F e d e r a l f i n a n c i a l a s s i s t a n c e w i l l i m p o s e c e r t a i n o b l i g a t i o n s u p o n t h e C o m m i s s i o n , a n d m a y r e q u i r e t h e C o m m i s s i o n t o p r o v i d e t h e l o c a l s h a r e o f t h e p r o j e c t c o s t ; a n d W H E R E A S , t h e C o m m i s s i o n h a s o r w i l l p r o v i d e a l l a n n u a l c e r t i f i c a t i o n s a n d a s s u r a n c e s t o t h e F T A r e q u i r e d f o r t h e p r o j e c t . N O W , T H E R E F O R E , B E I T R E S O L V E D B Y T H E R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N : 1 . T h a t t h e E x e c u t i v e D i r e c t o r o r a s s i g n e d d e s i g n e e i s a u t h o r i z e d t o e x e c u t e a n d f i l e a n a p p l i c a t i o n f o r F e d e r a l a s s i s t a n c e o n b e h a l f o f t h e C o m m i s s i o n w i t h t h e F T A f o r F e d e r a l a s s i s t a n c e a u t h o r i z e d b y 4 9 U . S . C . C h a p t e r 5 3 , T i t l e 2 3 , U n i t e d S t a t e s C o d e , o r o t h e r F e d e r a l s t a t u t e s a u t h o r i z i n g a p r o j e c t a d m i n i s t e r e d b y t h e F T A . T h e C o m m i s s i o n i s a G r a n t e e a s d e f i n e d b y 4 9 U . S . C . � 5 3 0 7 { a ) ( 2 ) . 2 . T h a t t h e E x e c u t i v e D i r e c t o r o r a s s i g n e d d e s i g n e e i s a u t h o r i z e d t o e x e c u t e a n d f i l e w i t h i t s a p p l i c a t i o n s t h e a n n u a l c e r t i f i c a t i o n s a n d a s s u r a n c e s a n d o t h e r d o c u m e n t s t h e F T A r e q u i r e s b e f o r e a w a r d i n g a F e d e r a l a s s i s t a n c e g r a n t o r c o o p e r a t i v e a g r e e m e n t . 2 5 3. That the Executive Director or assigned designee is authorized to execute grant and cooperative agreements with the FTA on behalf of the Commission. APPROVED AND ADOPTED this 13th day of May 2015. Daryl R. Busch, Chair Riverside County Transportation Commission ATIEST: Jennifer Harmon, Clerk of the Board Riverside County Transportation Commission 26 • • • " " " R E S O L U T I O N N O . 1 5 - 0 1 1 R E S O L U T I O N O F T H E R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N T O A U T H O R I Z E T H E F I L I N G O F A P P L I C A T I O N S W I T H A T I A C H M E N T 3 T H E F E D E R A L T R A N S I T A D M I N I S T R A T I O N F O R F E D E R A L T R A N S P O R T A T I O N A S S I S T A N C E G R A N T S U N D E R S E C T I O N S 5 3 0 7 , 5 3 0 9 , A N D 5 3 3 7 A N D C O N G E S T I O N M I T I G A T I O N A I R Q U A L I T Y F O R F I S C A L Y E A R 2 0 1 5 / 1 6 W H E R E A S , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( C o m m i s s i o n ) i s a n e l i g i b l e p r o j e c t s p o n s o r a n d m a y r e c e i v e f e d e r a l f u n d i n g f r o m t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n ( F T A ) f o r t r a n s p o r t a t i o n p r o j e c t s ; a n d W H E R E A S , t h e F T A h a s b e e n d e l e g a t e d a u t h o r i t y t o a w a r d F e d e r a l f i n a n c i a l a s s i s t a n c e f o r t r a n s p o r t a t i o n p r o j e c t s ; a n d W H E R E A S , t h e g r a n t o r c o o p e r a t i v e a g r e e m e n t f o r F e d e r a l f i n a n c i a l a s s i s t a n c e w i l l i m p o s e c e r t a i n o b l i g a t i o n s u p o n t h e C o m m i s s i o n a n d m a y r e q u i r e t h e C o m m i s s i o n t o p r o v i d e t h e l o c a l s h a r e o f t h e p r o j e c t c o s t ; a n d W H E R E A S , t h e C o m m i s s i o n h a s o r w i l l p r o v i d e a l l a n n u a l c e r t i f i c a t i o n s a n d a s s u r a n c e s t o t h e F T A r e q u i r e d f o r t h e p r o j e c t . N O W , T H E R E F O R E , B E I T R E S O L V E D B Y T H E R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N : 1 . T h a t t h e E x e c u t i v e D i r e c t o r o r a s s i g n e d d e s i g n e e i s a u t h o r i z e d t o e x e c u t e a n d f i l e a n a p p l i c a t i o n f o r F e d e r a l a s s i s t a n c e o n b e h a l f o f t h e C o m m i s s i o n w i t h t h e F T A f o r F e d e r a l a s s i s t a n c e a u t h o r i z e d b y 4 9 U . S . C . C h a p t e r 5 3 , T i t l e 2 3 , U n i t e d S t a t e s C o d e , o r o t h e r F e d e r a l s t a t u t e s a u t h o r i z i n g a p r o j e c t a d m i n i s t e r e d b y t h e F T A . T h e C o m m i s s i o n i s a G r a n t e e a s d e f i n e d b y 4 9 U . S . C . � 5 3 0 7 ( a ) ( 2 ) . 2 . T h a t t h e E x e c u t i v e D i r e c t o r o r a s s i g n e d d e s i g n e e i s a u t h o r i z e d t o e x e c u t e a n d f i l e w i t h i t s a p p l i c a t i o n s t h e a n n u a l c e r t i f i c a t i o n s a n d a s s u r a n c e s a n d o t h e r d o c u m e n t s t h e F T A r e q u i r e s b e f o r e a w a r d i n g a F e d e r a l a s s i s t a n c e g r a n t o r c o o p e r a t i v e a g r e e m e n t . 3 . T h a t t h e E x e c u t i v e D i r e c t o r o r a s s i g n e d d e s i g n e e i s a u t h o r i z e d t o e x e c u t e g r a n t a n d c o o p e r a t i v e a g r e e m e n t s w i t h t h e F T A o n b e h a l f o f t h e C o m m i s s i o n . 2 7 APPROVED AND ADOPTED this 13th day of May 2015. Daryl R. Busch, Chair Riverside County Transportation Commission ATIEST: Jennifer Harmon, Clerk of the Board Riverside County Transportation Commission 28 • • • " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e S h e l d o n P e t e r s o n , R a i l M a n a g e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : R e q u e s t f o r F e d e r a l O p e r a t i n g A s s i s t a n c e F u n d i n g f o r S t a r t - u p o f P e r r i s V a l l e y L i n e W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o a p p r o v e p r o g r a m m i n g $ 2 0 m i l l i o n o f f e d e r a l C o n g e s t i o n M i t i g a t i o n a n d A i r Q u a l i t y ( C M A Q ) f u n d s f o r o p e r a t i n g a s s i s t a n c e f o r t h e s t a r t - u p o f t h e P e r r i s V a l l e y L i n e . B A C K G R O U N D I N F O R M A T I O N : W i t h t h e a n t i c i p a t e d c o n s t r u c t i o n c o m p l e t i o n o f t h e P e r r i s V a l l e y L i n e t h i s c a l e n d a r y e a r , t h e C o m m i s s i o n n e e d s t o p r e p a r e f o r c o m m e n c i n g r e g u l a r c o m m u t e r r a i l s e r v i c e . T h e o p e r a t i n g p l a n s u p p o r t e d b y t h e F e d e r a l T r a n s i t A d m i n i s t r a t i o n c a l l s f o r 1 2 d a i l y t r a i n s b e t w e e n S o u t h P e r r i s a n d R i v e r s i d e e x p a n d i n g s e r v i c e a n a d d i t i o n a l 2 4 m i l e s w i t h i n R i v e r s i d e C o u n t y . W i t h t h i s n e w s e r v i c e , t h e r e w i l l b e a s u b s t a n t i a l a d d i t i o n a l f i n a n c i a l c o m m i t m e n t f o r t h e o p e r a t i o n s a n d m a i n t e n a n c e o f t h i s n e w l i n e i n c l u d i n g t r a i n s , t r a c k s , a n d s t a t i o n s . T o a d d r e s s t h i s i n i t i a l c o s t i n c r e a s e , s t a f f r e c o m m e n d s t h e C o m m i s s i o n a p p r o v e $ 2 0 m i l l i o n o f f e d e r a l C M A Q f u n d s f o r s t a r t - u p o p e r a t i o n s . T h e c u r r e n t f e d e r a l t r a n s p o r t a t i o n p r o g r a m , M A P - 2 1 , a l l o w s f o r C M A Q f u n d s t o b e u s e d f o r o p e r a t i n g a s s i s t a n c e f o r s t a r t - u p o p e r a t i n g c o s t s f o r n e w t r a n s p o r t a t i o n s e r v i c e s i n c l u d i n g c o m m u t e r r a i l s u c h a s t h e P e r r i s V a l l e y L i n e . T h e i n t e n t o f t h e p r o g r a m i s t o h e l p v i a b l e t r a n s p o r t a t i o n s e r v i c e s t h a t c a n d e m o n s t r a t e a i r q u a l i t y b e n e f i t s a n d e v e n t u a l l y c o v e r a s m u c h c o s t s a s p o s s i b l e . T h i s a s s i s t a n c e c a n b e p r o v i d e d f o r a t o t a l o f u p t o f i v e s e q u e n t i a l y e a r s o f s u p p o r t . A t t h e c o n c l u s i o n o f t h e f i v e - y e a r p e r i o d , o p e r a t i n g c o s t s w o u l d h a v e t o b e m a i n t a i n e d w i t h n o n - C M A Q f u n d i n g . O p e r a t i n g a s s i s t a n c e i n c l u d e s a l l c o s t s o f p r o v i d i n g n e w t r a n s p o r t a t i o n s e r v i c e s , i n c l u d i n g b u t n o t l i m i t e d t o , l a b o r , f u e l , a d m i n i s t r a t i v e c o s t s , a n d m a i n t e n a n c e . T h e s e c o s t s f a l l i n l i n e w i t h t h e p r o p o s e d i m p l e m e n t a t i o n p l a n f o r t h e P e r r i s V a l l e y L i n e . A f t e r l e n g t h y d i s c u s s i o n s w i t h t h e S o u t h e r n C a l i f o r n i a C o m m u t e r R a i l A u t h o r i t y ( S C R R A ) d u r i n g t h e c u r r e n t F Y 2 0 1 5 / 1 6 b u d g e t y e a r p r o c e s s , i t a p p e a r s t h e i n c r e m e n t a l c o s t i n c r e a s e f o r t h e s e r v i c e w i l l b e a p p r o x i m a t e l y $ 4 m i l l i o n a y e a r . T h e s e c o s t s a r e d u e t o t h e s i x t r a i n c r e w s A g e n d a I t e m 8 C 2 9 required to provide the service; additional right of way maintenance staff to patrol and maintain the tracks and signals; mechanical crews to clean, fuel, and inspect the equipment; train fuel; and facilities maintenance and security for the layover facility and four new stations. Staff intends to request $4 million for the next five years for project start-up operations. The expectation is that ridership and revenue growth will occur during this ramp up period so that the subsidy requirement from other local transportation funding sources will be reduced over the five year period. Staff requests this authorization now to allow for the extended timeline that is required to obligate the federal funds and complete the steps necessary to have the funds available by the time the service is ready to begin by the end of the calendar year. Financial Information In Fiscal Vear Budget: I Yes I Years: I FY 2015/16 !Amount: I $4,000,000 N/A FY 2016/17+ $16,000,000 Source of Funds: I Federal CMAQ I Budget Adjustment: 'No N/A GLA No.: J 254199 414 41403 103 25 41401 $20,000,000 Fiscal Procedures Approved: I~~ I Date: I 04/20/2015 Agenda Item SC 30 • • • " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e P a t t i C a s t i l l o , C a p i t a l P r o j e c t s M a n a g e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : A m e n d m e n t t o A g r e e m e n t R e l a t e d t o t h e C o n s t r u c t i o n o f t h e R i v e r s i d e D o w n t o w n S t a t i o n O p e r a t i o n s C o n t r o l C e n t e r W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 } 2 ) 3 } 4 ) A p p r o v e a n i n c r e a s e i n t h e c o n t i n g e n c y f o r A g r e e m e n t N o . 1 4 - 3 1 - 1 4 9 - 0 0 w i t h M . S . C o n s t r u c t i o n M a n a g e m e n t G r o u p f o r a d d i t i o n a l c o n s t r u c t i o n s e r v i c e s f o r t h e R i v e r s i d e D o w n t o w n S t a t i o n O p e r a t i o n s C o n t r o l C e n t e r ( R D N O C C } p r o j e c t i n t h e a m o u n t o f $ 2 5 0 , 0 0 0 , p l u s a c o n t i n g e n c y a m o u n t o f $ 4 0 3 , 3 8 9 , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 9 3 7 , 2 8 0 ; A p p r o v e A g r e e m e n t N o . 1 4 - 3 1 - 0 7 5 - 0 1 , A m e n d m e n t N o . 1 t o A g r e e m e n t N o . 1 4 - 3 1 - 0 7 5 - 0 0 , w i t h A b a c u s P r o j e c t M a n a g e m e n t , I n c . ( A b a c u s ) t o i n c r e a s e t h e c o n t i n g e n c y f o r a n t i c i p a t e d a d d i t i o n a l c o n s t r u c t i o n m a n a g e m e n t ( C M ) , m a t e r i a l s t e s t i n g , a n d c o n s t r u c t i o n s u r v e y i n g s e r v i c e s f o r t h e R D N O C C , i n t h e a m o u n t o f $ 5 0 , 0 0 0 , p l u s a c o n t i n g e n c y a m o u n t o f $ 6 6 , 5 8 6 , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 2 3 2 , 4 4 8 ; A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t s o n b e h a l f o f t h e C o m m i s s i o n ; a n d A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o a p p r o v e c o n t i n g e n c y w o r k a s m a y b e r e q u i r e d f o r t h e p r o j e c t . B A C K G R O U N D I N F O R M A T I O N : T h e R i v e r s i d e D o w n t o w n S t a t i o n o p e n e d i n 1 9 9 3 . T h e f a c i l i t y i n c l u d e s a n O p e r a t i o n s C o n t r o l C e n t e r h o u s i n g a c e n t r a l i z e d C l o s e d C i r c u i t T e l e v i s i o n ( C C T V ) s u r v e i l l a n c e s y s t e m f o r a l l o f R i v e r s i d e C o u n t y ' s c o m m u t e r r a i l s t a t i o n s . I n o r d e r t o e n h a n c e p u b l i c s a f e t y , r e d u c e v a n d a l i s m , p r e v e n t c r i m e , a n d i d e n t i f y c r i m i n a l a c t i v i t y , t h e s y s t e m m o n i t o r s a v a r i e t y o f s t a t i o n e n v i r o n m e n t s a n d a c t i v i t i e s 2 4 h o u r s a d a y . T h e s y s t e m p r e s e n t l y i n c l u d e s 1 1 5 c a m e r a s d i s t r i b u t e d a m o n g t h e v a r i o u s s t a t i o n s i t e s . T h e f a c i l i t y w h e r e t h e C C T V s y s t e m i s h o u s e d a n d m o n i t o r e d i s k n o w n a s t h e R D N O C C . A g e n d a I t e m S D 3 1 In 1994 Metrolink installed modular crew layover offices at the station. Over the intervening two decades, the Commission's security surveillance system and Metrolink's rail operations have expanded and outgrown the capacity of their existing buildings. In January 2009, the Commission authorized a security plan assessment (security plan) for security, surveillance, facility improvements, future facility design, and development of facility emergency response plans. The security plan recommended relocation of video surveillance and security guard operations to a new RDNOCC. In December 2010, the Commission approved an agreement to provide engineering design and support services for the relocation, expansion, and upgrade of the RDNOCC. Due to funding constraints, the design plans were placed on hold. In March 2(}13, the Commission allocated funds to construct the new RDNOCC, and the design plans were completed in October 2013. In May 2014, the Commission approved Agreement No. 14-31-075-00 with Abacus for CM, materials testing, and construction surveying services for the new RDNOCC in the amount of $165,862 plus a contingency amount of $16,586 for at total amount not to exceed $182,448. In September 2014, the Commission approved Agreement No. 14-31-149-00 with M.S. Construction Management Group in the amount of $1,533,891 plus a contingency amount of $153,389, for a total amount not to exceed $1,687,280, to construct the new operations control center at the Riverside Downtown Metrolink Station. • The construction phase of this project is funded with a variety of sources which include • Proposition lB Public Transportation Modernization, Improvement and Service Enhancement Account (PTMISEA); Proposition lB California Transit Security Grant Program; and Transportation Development Act State Transit Assistance funds. To date, nine construction contract change orders (CCOs) have been approved for $97,081, reducing the contingency balance to $56,308. Pending changes due to design issues, unforeseen utility conflicts, revised utility connections, and permit fees will likely require additional construction CCOs for an estimated total of $250,000. The designer has verbally agreed to pay for the costs to reconstruct a retaining wall, which represents the majority of the extra costs. Staff requests a $250,000 increase to the authorized contingency for the construction agreement with M.S. Construction Management Group to cover the cost of pending CCOs and contingency to cover any additional unforeseen work. The addition of $250,000 will increase the project contingency to 26 percent of the construction bid. Staff is also requesting an additional $50,000 in contingency for the CM contract with Abacus due to possible cost increases related to the extra construction work. Proposition lB PTMISEA funds are available to cover these potential cost increases totaling $300,000. Agenda Item SD 32 • " F i n a n c i a l I n f o r m a t i o n I n F i s c a l Y e a r B u d g e t : I Y e s Y e a r : I F Y 2 0 1 4 / 1 5 A m o u n t : I $ 3 0 0 , 0 0 0 S o u r c e o f F u n d s : l P r o p o s i t i o n 1 B P T M I S E A B u d g e t A d j u s t m e n t : I N o G L / P r o j e c t A c c o u n t i n g N o . : 0 0 4 0 1 8 8 1 3 0 2 0 0 0 0 0 0 0 0 0 2 6 5 3 3 8 1 3 0 1 F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ I D a t e : I 0 4 / 2 0 / 2 0 1 5 " " A g e n d a I t e m S D 3 3 " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e F R O M : D a n M a t h e r s , F a c i l i t i e s A d m i n i s t r a t o r M a r l i n F e e n s t r a , P r o j e c t D e l i v e r y D i r e c t o r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r A m e n d m e n t s t o A g r e e m e n t s w i t h T r o p i c a l P l a z a N u r s e r y , S e m i l l a L a n d s c a p e , S U B J E C T : M o r n i n g S t a r S w e e p i n g , G l o b a l P e s t S o l u t i o n s a n d U n i v e r s a l P r o t e c t i o n S e r v i c e s f o r t h e T h r e e N e w P e r r i s V a l l e y L i n e S t a t i o n s a n d t h e E x p a n s i o n o f t h e P e r r i s T r a n s i t C e n t e r t o t h e P e r r i s D o w n t o w n S t a t i o n W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D ' P R O J E C T S C O M M I T T E E S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) A p p r o v e A g r e e m e n t N o . 1 1 - 2 4 - 1 4 5 - 0 2 , A m e n d m e n t N o . 2 t o A g r e e m e n t 1 1 - 2 4 - 1 4 5 - 0 0 , w i t h T r o p i c a l P l a z a N u r s e r y f o r m a i n t e n a n c e s e r v i c e s i n t h e a m o u n t o f $ 1 0 1 , 7 5 4 , p l u s a c o n t i n g e n c y a m o u n t o f $ 1 0 , 1 7 5 , f o r a n a d d i t i o n a l a m o u n t o f $ 1 1 1 , 9 2 9 , a n d $ 5 0 0 , 0 0 0 f o r d r o u g h t t o l e r a n t l a n d s c a p i n g r e h a b i l i t a t i o n , r e s u l t i n g i n a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 6 2 2 , 3 7 8 ; 2 ) A p p r o v e A g r e e m e n t N o . 1 2 - 2 4 - 0 8 6 - 0 1 , A m e n d m e n t N o . 1 t o A g r e e m e n t 1 2 - 2 4 - 0 8 6 - 0 0 , w i t h S e m i l l a L a n d s c a p e i n t h e a m o u n t o f $ 1 0 2 , 0 6 0 , p l u s a c o n t i n g e n c y a m o u n t o f $ 1 0 , 2 0 6 , f o r a n a d d i t i o n a l a m o u n t o f $ 1 1 2 , 2 6 6 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 6 1 6 , 3 7 7 ; 3 ) A p p r o v e A g r e e m e n t N o . 1 4 - 2 4 - 1 5 8 - 0 1 , A m e n d m e n t N o . 1 t o A g r e e m e n t 1 4 - 2 4 - 1 5 8 - 0 0 , w i t h M o r n i n g S t a r S w e e p i n g i n t h e a m o u n t o f $ 3 7 , 0 8 0 , p l u s a c o n t i n g e n c y a m o u n t o f $ 3 , 7 0 8 , f o r a n a d d i t i o n a l a m o u n t o f $ 4 0 , 7 8 8 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 1 0 0 , 7 8 8 ; 4 ) A p p r o v e A g r e e m e n t N o . 1 1 - 2 4 - 0 4 6 - 0 2 , A m e n d m e n t N o . 2 t o A g r e e m e n t 1 1 - 2 4 - 0 4 6 - 0 0 , w i t h G l o b a l P e s t S o l u t i o n s i n t h e a m o u n t o f $ 4 , 3 8 0 , p l u s a c o n t i n g e n c y a m o u n t o f $ 2 , 0 0 0 , f o r a n a d d i t i o n a l a m o u n t o f $ 6 , 3 8 0 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 2 1 , 3 8 0 ; 5 ) A p p r o v e A g r e e m e n t N o . 1 1 - 2 4 - 0 5 7 - 0 4 , A m e n d m e n t N o . 4 t o A g r e e m e n t 1 1 - 2 4 - 0 5 7 - 0 0 , w i t h U n i v e r s a l P r o t e c t i o n S e r v i c e s i n t h e a m o u n t o f $ 1 , 0 6 0 , 7 2 3 , p l u s a c o n t i n g e n c y a m o u n t o f $ 1 0 6 , 0 7 2 , f o r a n a d d i t i o n a l a m o u n t o f $ 1 , 1 6 6 , 7 9 5 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 7 , 0 7 0 , 8 9 5 ; 6 ) A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a m e n d m e n t s t o t h e a g r e e m e n t s , o n b e h a l f o f t h e C o m m i s s i o n ; A g e n d a I t e m S E 3 4 7) Authorize the Executive Director, or designee, to execute task orders awarded under the terms of the agreements; and 8) Authorize the Executive Director or designee to approve contingency work up to the total not to exceed amount as required for the project. BACKGROUND INFORMATION: The Commission owns and operates five commuter rail stations -Riverside Downtown, La Sierra, North Main Corona, Pedley, and West Corona -and one transit center located in Perris. Station cleaning and grounds maintenance services as well as security services are an important component in attracting the Metro link rider as well as preserving, maintaining, and securing the Commission's property investments. Over the next several months, three new commuter rail stations for the Perris Valley Line project will be completed at Hunter Park, Moreno Valley/March Field, and South Perris and the Perris Transit Center will be expanded to the Perris Downtown station. Landscaping maintenance, street sweeping, janitorial, pest control, and security services will be needed at each of these new stations. Currently, these services are being provided at the existing stations by vendors selected through competitive procurements in recent years. Rather than have multiple vendors provide similar services, staff recommends adding the new stations to the existing agreements. As these agreements near expiration, including the exercise of option periods, competitive procurements will be conducted for the services. The agreements and recommended increases are presented below: Recommendation for Total Not To Agreement Vendor Name Original New PVL stations Exceed Expiration, (Agreement No.) Amount Increase I Contingency Authorization including option years Tropical Plaza Nursery, Inc. $1,010,449 $601,754 $10,175 $1,622,378 12/31/16 (11-24-145-00) Semilla Landscape Corporation 504,111 102,060 10,206 616,377 12/31/16 (12-24-086-00) Morning Star Sweeping Service 60,000 37,080 3,708 100,788 6/30/16 (14-24-158-00) Global Pest Solutions 15,000 4,380 2,000 21,380 2/15/16 (11-24-046-00) Universal Protection Services (11-24-057-00) 5,904,100 1,060,723 106,072 7,070,895 10/1/16 Staff obtained cost estimates from these vendors. The cost estimates are considered fair and reasonable based upon adequate price competition under the procurement process for the original agreements and staff evaluation of current and historical costs paid by the Commission for the same or similar services. The costs for these services related to the new Perris Valley Line stations are included in the FY 2015/16 budget. Agenda Item BE 35 • • • " " " I n o r d e r t o r e s p o n d q u i c k l y t o t h e c u r r e n t s t a t e w a t e r c r i s i s , s t a f f r e q u e s t s a d d i t i o n a l c o n t r a c t a u t h o r i t y o f $ 5 0 0 , 0 0 0 f o r T r o p i c a l P l a z a N u r s e r y t o i m p l e m e n t d r o u g h t t o l e r a n t l a n d s c a p i n g r e h a b i l i t a t i o n a t t h e C o m m i s s i o n o w n e d s t a t i o n s . T h i s a u t h o r i t y w i l l a l l o w w o r k t o b e c o m p l e t e d i n a t i m e l y m a n n e r t o m e e t w a t e r r e d u c t i o n g o a l s . T a s k o r d e r s w i l l b e a w a r d e d f o r t h e l a n d s c a p i n g i m p r o v e m e n t s u p o n a c c e p t a n c e o f a f a i r a n d r e a s o n a b l e p r i c e f r o m T r o p i c a l P l a z a N u r s e r y . T h e f u n d i n g f o r t h e l a n d s c a p i n g i m p r o v e m e n t s w i l l b e f u n d e d b y t h e P r o p o s i t i o n 1 B P T M I S E A g r a n t . F i n a n c i a l I n f o r m a t i o n I n F i s c a l Y e a r B u d g e t : I Y e s Y e a r : I F Y 2 0 1 5 / 1 6 A m o u n t : I $ 1 , 6 2 7 , 0 0 0 N / A F Y 2 0 1 6 / 1 7 $ 3 1 1 , 2 0 0 S o u r c e o f F u n d s : I L o c a l T r a n s p o r t a t i o n F u n d ( L T F ) f u n d s ; B u d g e t A d j u s t m e n t : I N o P r o p o s i t i o n l B P T M I S E A N / A 2 4 4 0 1 0 8 1 0 0 6 0 0 0 0 0 0 0 0 0 1 0 3 2 4 8 1 0 0 6 2 4 4 0 2 0 8 1 0 0 6 0 0 0 0 0 0 0 0 0 1 0 3 2 4 8 1 0 0 6 G L / P r o j e c t A c c o u n t i n g N o . : 2 4 4 0 2 1 8 1 0 0 6 0 0 0 0 0 0 0 0 0 1 0 3 2 4 8 1 0 0 6 2 4 4 0 2 2 8 1 0 0 6 0 0 0 0 0 0 0 0 0 1 0 3 2 4 8 1 0 0 6 0 0 4 0 1 1 9 0 7 0 1 0 0 0 0 0 0 0 0 0 2 6 5 3 3 9 0 5 0 1 F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ / D a t e : / 0 4 / 1 7 / 2 0 1 5 A t t a c h m e n t s : 1 } D r a f t A g r e e m e n t N o . 1 1 - 2 4 - 1 4 5 - 0 2 2 } D r a f t A g r e e m e n t N o . 1 2 - 2 4 - 0 8 6 - 0 1 3 } D r a f t A g r e e m e n t N o . 1 4 - 2 4 - 1 5 8 - 0 1 4 ) D r a f t A g r e e m e n t N o . 1 1 - 2 4 - 0 4 6 - 0 2 5 ) D r a f t A g r e e m e n t N o . 1 1 - 2 4 - 0 5 7 - 0 4 A g e n d a I t e m 8 E 3 6 " " " A g r e e m e n t N o . 1 1 - 2 4 - 1 4 5 - 0 2 A M E N D M E N T N O . 2 T O A G R E E M E N T F O R R O U T I N E A N D O N - C A L L M A I N T E N A N C E S E R V I C E S W I T H T R O P I C A L P L A Z A N U R S E R Y , I N C . 1 . P A R T I E S A N D D A T E T h i s A m e n d m e n t N o . 2 t o t h e A g r e e m e n t M a i n t e n a n c e S e r v i c e s i s m a d e a n d e n t e r e d i n t o 2 0 1 5 , b y a n d b e t w e e n t h e R I V E R S I D E C O U ( " C o m m i s s i o n " ) a n d T R O P I C A L P L A Z A c o r p o r a t i o n . 2 . R E C I T A L S 2 . 1 2 . 2 T h e i n e a n d O n - C a l l L a n d s c a p e d a y o f , R T A T I O N C O M M I S S I O N e e n t e r e d i n t o a n a g r e e m e n t f p r o v i d i n g s t a t i o n l a n d s c a p e t n t e r e d i n t o a n A m e n d m e n t N o . 1 a t e d J u l y 1 1 , 2 0 1 4 , f o r t h e p u r p o s e o f s t e r A g r e e m e n t , p r o v i d i n g a d d i t i o n a l � 9 w ~ l i : , e t o a m e d t h e M a s t e r A g r e e m e n t i n o r d e r t o e x t e n d . � � M a s t ~ l � ~ g r e e m e n t , r e v i s e t h e S c o p e o f S e r v i c e s t o i n c l u d e . n e w P e r r � . a l l e y ' B f t e s t a t i o n s a n d p r o v i d e a d d i t i o n a l c o m p e n s a t i o n t j l e c o n t i n u e . ~ { 0 p r o v i s i o n o f r o u t i n e a n d o n - c a l l l a n d s c a p e m a i n t e n a n c e s e r \ f l e e s . \ ' . . - � " ( " ~ 3 . T E R M S 3 . 1 T h e t e r m o f t h e M a s t e r A g r e e m e n t s h a l l b e e x t e n d e d f o r a n a d d i t i o n a l t e r m o f t w e l v e ( 1 2 ) m o n t h s , e n d i n g o n D e c e m b e r 3 1 , 2 0 1 6 , u n l e s s e a r l i e r t e r m i n a t e d a s p r o v i d e d i n t h e M a s t e r A g r e e m e n t . 3 . 2 T h e S c o p e o f S e r v i c e s f o r t h e M a s t e r A g r e e m e n t s h a l l b e a m e n d e d t o i n c l u d e S e r v i c e s , a s t h a t t e r m i s d e f i n e d i n t h e M a s t e r A g r e e m e n t , 1 1 7 3 3 6 0 0 0 0 0 1 1 5 1 4 2 3 6 2 3 7 required to provide landscape maintenance services to three additional stations as part of the Perris Valley Line project as more fully described in Exhibit "A" attached to this Amendment and incorporated herein by reference. 3.3 The maximum compensation for Services performed pursuant to this Amendment shall be One Hundred One Thousand Seven Hundred Fifty- Four Dollars ($101,754), plus an additional Five Hundred Thousand Dollars ($500,000) for drought tolerant I caping rehabilitation for an amendment total. of Six Hundred One sand Seven Hundred Fifty- Four Dollars ($601,754). Work shall rmed at the rates set forth in the Master Agreement. 3.4 The total not-to-exceed amo this Amendment No. 2, sh One Thousand Eight Hun Thousand Thirty-Three Thou ($833,566). 3.5 Except as Agreeme the in effe 17336 00000\15142362 on following page] 2 38 ent, as amended by n Hundred Thirty- 1,812) to Eight -Six Dollars provisions of the Master ·ncluding without limitation emain in full force and s under this Amendment. • • • " " " S I G N A T U R E P A G E T O A G R E E M E N T N O . 1 1 - 2 4 - 1 4 5 - 0 2 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N B y : D a r y l R . B u s c h , C h a i r B y : 1 7 3 3 6 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 I C A L P L A Z A N U R S E R Y , 3 3 9 " E X H I B I T " A " S C O P E O F S E R V I C E S & C O M P E N S A T I O N [ A t t a c h e d b e h i n d t h i s p a " E x h i b i t A " 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 4 0 " " " T r o p i c a l P l a z a N u r s e r y , I n c . F e b r u a r y 1 0 , 2 0 1 5 9 6 4 2 S a n t i < 1 g o D l v d . , V i l 1 ; 1 P n r k , C A . 9 2 l : l 6 1 - 2 S 2 1 ( 7 1 4 ) 9 9 8 - 4 1 0 0 F a x ( 7 1 4 ) 9 9 H - 4 7 ! l B R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n 4 0 8 0 L e m o n S t . 3 r d , F l o o r R i v e r s i d e , C A 9 2 8 8 0 A t t e n t i o n : D a n M a t h e r s , F a c i l i t i e s A d m i n i s t r a t o r R e g a r d i n g : R e q u e s t f o r b i d s S u b j e c t : L a n d s c a p e M a i n t e n a n c e L o c a t i o n : R i v e r s i d e H u n t e r P a r k S t a t i o n ( A ) , M o r e n o V a l l e y M a r c h F i e l d S t a t i o n ( C ) , S o u t h P e r r i s S t a t i o n ( F ) , D o w n t o w n P e r r i s S t a t i o n ( E ) . L a n d s c a p e m a i n t e n a n c e s e r v i c e s f o r t h e 4 n e w s t a t i o n s t o c o n f o r m t o e x i s t i n g c o n t r a c t m a i n t e n a n c e a g r e e m e n t i n p l a c e w i t h R C T C . 1 . R i v e r s i d e H u n t e r P a r k S t a t i o n ( A ) � - - - - - - � - � � � � m o n t h J y m a i n t e n a n c e c o s t $ 1 , 6 0 0 . 0 0 M o . 2 . M o r e n o V a l l e y M a r c h F i e l d S t a t i o n ( C ) - - - - - - m o n t h l y m a i n t e n a n c e c o s t $ 1 , 9 0 0 . 0 0 M o . 3 . S o u t h P e r r i s S t a t i o n ( F ) - - - - - - - - - - - � - � E x i s t i n g m o n t h l y m a i n t e n a n c e c o s t $ 1 , 3 1 9 . 0 0 M o . - N e w J y a d d e d l a n d s c a p e m o n t h l y m a i n t e n a n c e c o s t $ 0 5 3 . 0 0 M o . T h i s s t a t i o n r e q u i r e a l J p a l m s t o b e t r i m m e d 2 t i m e s a y e a r 4 . D o w n t o w n P e n - i s S t a t i o n ( E ) - - - - � � - - - - - - - - - - - - - m o n t h l y m a i n t e n a n c e c o s t $ 1 , 3 0 0 . 0 0 M o . M o n t h l y c o s t f o r n e w s t a t i o n $ 5 , 6 5 3 . 0 0 M o . T h e s e m a i n t e n a n c e b i d s f o r t h e n e w s t a t i o n s a r e f o r y o u r r e v i e w a n d a p p r o v a l P l e a s e c a l l m e i f y o u s h o u l d h a v e a n y q u e s t i o n s o r c o m m e n t s . R e s p / / i . ; e s p ~ ' F i e J d s , P r e s i d e n t T r o p i c a l P l a z a N u r s e r y , l n c . R e s p e c t f u l l y , # f o - ~ ( _ . / V i c t o r Z a m o r a , S u p e r i n t e n d e n t T r o p i c a l P l a z a N u r s e r y , I n c . 4 1 " " " A T T A C H M E N T 2 A g r e e m e n t N o . 1 2 - 2 4 - 0 8 6 - 0 1 A M E N D M E N T N O . 1 T O A G R E E M E N T F O R S T A T I O N J A N I T O R I A L S E R V I C E S W I T H S E M I L L A L A N D S C A P E C O R P O R A T I O N 1 . P A R T I E S A N D D A T E T h i s A m e n d m e n t N o . 1 t o t h e A g r e e m e n t a n d e n t e r e d i n t o a s o f t h i s d a y o f R I V E R S I D E C O U N T Y T R A N S P O R T A T I S E M I L L A L A N D S C A P E C O R P O R A T I O 2 . R E C I T A L S 2 . 1 2 . 1 J a n i t o r i a l S e r v i c e s i s m a d e 1 5 , b y a n d b e t w e e n t h e ( " C o m m i s s i o n " ) a n d r n i a c o r p o r a t i o n . v e e n t e r e d i n t o a n a g r e e m e n t o f p r o v i d i n g s t a t i o n j a n i t o r i a l e M a s t e r A g r e e m e n t i n o r d e r t o e x t e n d r A g r e e t , r e v i s e t h e S c o p e o f S e r v i c e s t o i n c l u d e � i n e s t a t i o n s a n d p r o v i d e a d d i t i o n a l c o m p e n s a t i o n o f j a n i t o r i a l s e r v i c e s . 3 . T E R M S 3 . 1 T h e t e r m o f t h e M a s t e r A g r e e m e n t s h a l l b e e x t e n d e d f o r a n a d d i t i o n a l t e r m o f t w e l v e m o n t h s , e n d i n g o n D e c e m b e r 3 1 , 2 0 1 6 , u n l e s s e a r l i e r t e r m i n a t e d a s p r o v i d e d i n t h e M a s t e r A g r e e m e n t . 3 . 2 T h e S c o p e o f S e r v i c e s f o r t h e M a s t e r A g r e e m e n t s h a l l b e a m e n d e d t o i n c l u d e S e r v i c e s , a s t h a t t e r m i s d e f i n e d i n t h e M a s t e r A g r e e m e n t , r e q u i r e d t o p r o v i d e j a n i t o r i a l s e r v i c e s t o t h r e e a d d i t i o n a l s t a t i o n s a s p a r t o f 1 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 4 2 the Perris Valley Line project as more fully described in Exhibit "A" attached to this Amendment and incorporated herein by reference. 3.3 The maximum compensation for Services performed pursuant to this Amendment shall be One Hundred Two Thousand Sixty Dollars ($102,060), as further set forth in Exhibit "A" attached to this Amendment and incorporated herein by reference. Work shall be performed at the rates set forth in the Master Agreement. 3.4 The total not-to-exceed amount of the this Amendment No. 1, shall be in Thousand Sixty Dollars ($270,0 Thousand One Hundred Twenty 3.6 The Master Agreement sha new Section 3.40: Agreement, as amended by from Two Hundred Seventy ee Hundred Seventy-Two 0). 3.7 ment, all provisions of the Master tion the indemnity and insurance and effect and shall govern the actions natures on following page] 2 17336.00000\1514236.2 43 • • • " " " S I G N A T U R E P A G E T O A G R E E M E N T N O . 1 2 - 2 4 - 0 8 6 - 0 1 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N B y : D a r y l R . B u s c h , C h a i r B e s t B e s t C o u n s e l t o t h T r a n s p o r t a t i o n 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 L A L A N D S C A P E O R A T I O N 3 4 4 " E X H I B I T " A " S C O P E O F S E R V I C E S & C O M P E N S A T I O N [ A t t a c h e d b e h i n d t h i s p a " E x h i b i t A " 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 4 5 " S E M I L L A S e m i H a L a n d s c a p e C o r p o r a t i o n 3 3 8 0 L a S i e r r a A v e n u e S u i t e 1 0 4 R i v e r s i d e , C A 9 2 5 0 3 P h o o e 9 5 1 . 3 3 5 . 0 0 5 0 F a x % 1 . 3 3 5 . 0 0 5 1 i n f o @ s e m i ! l a c O f P . C O m R I V E R S I D E H U N T E R P A R K S T A T I O N M O R E N O V A L L E Y I M A R C H F I E L D S T A T I O N D O W N T O W N P E R R I S S T A T I O N S O U T H P E R R I S S T A T I O N L A Y O V E R F A C I L I T Y T O T h a n k y o u f o r y o u r b u s i n e s s ! 4 6 . [ ) m e 1 ' 2 0 / 2 0 1 5 E x p i r a t i o n D a t e N l A D a n i a l M a t h e r s R i v e r s i d e C o u n t y T r a n s 1 X J r t a 1 i o n C o m m l s l o n 4 0 8 0 L e m o n S t r e e t . 3 ' " f l o o r R i v e r s i d e C A 9 2 5 0 2 P h o n e 9 5 1 . 7 8 7 . 1 9 . 2 2 F a x 9 5 1 . 7 8 7 7 9 2 0 1 , 0 0 5 . 0 0 1 , 3 3 5 . 0 0 1 , 3 9 5 . 0 0 1 , 1 1 0 . 0 0 $ 5 , 6 7 0 . 0 0 SEMILLA S!a!ion Janitorial Proposal PVL DOWNTOWN PERRIS STATION Weekly Services Item# w 1 w 2 w 3 w 4 w s w is w 7 w 8 w g w 111 w 11 w 12 w 13 w 14 w 15 Description of Work Thoroughly dust and clean all ticket vending machines, validators, kiosks, benches, trash receptacles, pole structures, signs, security tower office, drinking fountains an<l soda vending machines shall be thoroughly dustiiid and cleaned. Trasl) receptacles shall be emptied and re-lined. In the event that the Property Manager determines that the trash receptacles require emptying on more than a weekly basis, Contractor shall provide mid-week emptying and re-lining of trash receptaele$ at no extra cost to the Commission. Contractor to dispose of the collected trash at each Station's dumpster. All recycle bins shall be emptied and re-lined. Contractor is responsible for disposing recycled products appropriately. All station platform floors, including walkway ramps, pfiidestrian bridges, elevators al'ld stairways, shall be swept to remove trash and other spillage. These areas shall be wet moppfiid when necessary. All !.'/alls.,panitj(>fls, windows and doors shall be.spot cle~ .. . . . .··. A!I Na!liftall!l on'.~ays.. stairways. ahd'han.dicsp rampi¥shall.~ ••al'ld~ cki~n. All walkways shall be &Pot cleaned and shall have grease and other. residue removed. All litter al'ld debris shall be removed from platforms, parking lots and planter areas. Are• s~I q&. ~red oU:>irds' nesta'and bird droppings. . . · · Contractor shall be preparoo to dean up and disinfoot:ptatform floors, walkway ramps; pedeStrlan l:mdges, elevators, walls, windows, handrails, handicap ramps, and stairways due to human and animal urination or defecation. Contractor shall be prepared to clean up and disinfect areas due to biological spills (blood) and properly dispose of any materials used in the cleaning process. Clean restroom including sink, toilet, fixtures and Walls. Mop elevators. restrooms and security tower floOIS. Empty trash receptacle. Replenish paper products including toilet paper and paper towels. * All items listed above must be performed weekly. Total Monthly Cost $ 995.00 Total Annual Cost $ 11 Monthly Services M 1 All walkways shall be pressure washed and steam cleaned to remove grease and residue. M 2 Platform floor surfaces shall be pressure washed and steam cleaned to remove grease, gum and residue. * All Items listed above must be performed monthly. Total Monthly Cost $ Total Annual Cost $ 4,S00.00 Quarterly Services Q 1 Canopy Washing Q Masonry Sealer " All items listed above must be performed quarterly. Tota/Annual Cost $ 10,220.00 Total Cost Per Occurrence Total Cost Per Occurrence Total Cost Per Occurrence Total Cost Per Occurrence $ 200.00 $ 200.00 $ 555.00 $ 2,000.00 $ $ Total Downtown Perris Station Monthly Cost Total Downtown Perris Station Annual Cost Office: 951.335.0050 I 3380 La Sierra Ave. Suite 104 Riverside, CA 92503 47 • • • " " S t a t i o n J a n i t o r i a l P V L L A Y O V E R F A C I L I T Y W e e k l y S e r v i c e s I t e m # w 1 w 2 w 3 w 4 w 5 w 6 w 7 w 8 w 9 w 1 0 w 1 1 w 1 2 w 1 3 w 1 4 w 1 5 w 1 6 D e s c r i p t i o n o f W o r k T h o r o u g h l y d u s t a n d c l e a n a l l t i c k e t v e n d i n g m a c h i n e s , v a l i d a t o r : s . k i o s k s , b e n c h e s , t r a s h r e c e p t a c l e s , p o l e s t r u c t u r e s , s i g n s , s e c u r i t y t o w e r o f f i c e , d r i n k i n g f o u n t a i n s a n d s o d a v e n d i n g m a c h i n e s s h a l l b e t h o r o u g h l y d u s t e d a n d c l e a n e d . T r a s h r e c e p t a c l e s s h a l l b e e m p t i e d a n d r e - l i n e d . I n t h e e v e n t t h a t t h e P r o p e r t y M a n a g e r d e t e r m i n e s t h a t t h e t r a s h r e c e p t a c l e s r e q u i r e e m p t y i n g o n m o r e t h a n a w e e k l y b a s i s , C c : m t r a < ; t o r $ h a l l p r o v i d e m i d - w e e k e m p t y i n g a n d r e - l i n i n g o f t r a t ; n r e c e j : > t a c l e s a t n o e x t r a c o s t t o t h e C o m m i s s i o n . C o n t r a c t o r t o d i s p o s e o f t h e c o l l e c t e d t r a s h a t e a c h S t a t i o n ' s d u m p s t e r . A l l r e c y c l e b i n s s h a l l b e e m p t i e d a n d r e - l i n e d . C o n t r a c t o r i s r e s p o n s i b l e f o r d i s p o s i n g . r e c y < ; l e d p r o d u c t s a p p r o p r i a t e l y . . A l l s t a t i o n p l a t f o r m f l o o r s , i n c l u d i n g w a l k w a y r a m p s , p e d e s t r i a n b r i d g e s , e l e v a t o r s a 1 1 d i ; t a i i w a y . & , s h a l l b e s w e p t t o r e m o v e t r a s h a n d o t h e r s p i l l ~ e : . T h e s e a r e a s s h a l l b e w e t m o p p e d w h e n n e c e s s a r y . A l l w a l l s , p a r t i t i o n s , w i n d o w s a n d d o o r s s h a l l b e s p o t c l e a n e d . A l l h a n d r a i l s o n w a l k w a y s , s t a i r w a y s a n d h a n d i c a p r a r n p s s h a l l b e d u s t e d a n d w i p e d c l e a n . A l l w a l k w a y s s h a l l b e s p o t c l e a n e d a n d s h a l l h a v e g r e a s e a n d o t h e r r e s i d u e r e m o v e d . A l l l i t t e r a n d d e b r i s s h a l l b e r e m o v e d f r o m p l a t f o r m s , p a r k i n g l o t s a n d p l a n t e r a r e a s . A r e a s s h a l l b e c l e a r e d O f b i r d s ' n e s t s a n d b i r d d r o p p i n g s . C o n t r a c t o r s h a l l b e p r e p a r e d t o c l e a n u p a n d d f s i n f e c t p l a t f o r m f l o o r s , w a l J < w a y r a m p s , p e d e s t r i a n b r i d g e s , e l e v a t o r s , w a l l s , w i n d o w s , h a n d r a i ! S , h a n d i c a p r a m p s , a n d s t a i r w a y s d u i ; i t o h u m a n a n d a n i m a l u r i n a t i o n o r d e f e c a t i o n . C o n t r a c t o r s h a l l b e p r e p a r e d t o c l e a n u p a n d d i s i n f e c t . a r e a s d u e l o b i o l o g i c a l s p i l l s ( b l o o d ) a n d p r o p e r l y d i s p o s e o f a n y m a t e r i a l s u s e d I n t h e c l e a n i n g p r o c e s s . C l e a n r e s t r o o m i n c l u d i n g s i n k , t o i l e t , f i x t u r e s a n d w a l l s . M o p e l e v a t o r s , r e s t r o o m s a n d s e c u r i t y t o w e r f l o o r s . E m p t y t r a s h r e c e p t a c l e . R e p l e n i s h p a p e r p r o d u c t s i n c l u d i n g t o i l e t p a p e r a n d p a p e r t o w e l s . S e r v i c e C r e w B u i l d i n g a n d s t o r a g e a r e a . * A l l i t e m s l i s t e d a b o v e m u s t b e p e r f o r m e d w e e k l y . T o t a l M o n t h l y C o s t $ 5 2 5 J l 0 T o t a l A n n u a l C o s t $ " � " " " ' � ' J ' " ' M o n t h l y S e r v i c e s M 1 A l l w a l k w a y s s h a l l b e p r e s s u r e w a s h e d a n d s t e a m T o t a l C o s t P e r c l e a n e d t o r e m o v e g r e a s e a n d r e s i d u e . O c c u r r e n c e M 2 P l a t f o r m f l o o r s u r f a c e s s h a l l b e p r e s s u r e w a s h e d T o t a l C o s t P e r a n d s t e a m c l e a n e d t o r e m o v e g r e a s e , g u m a n d O c c u r r e n c e r e s i d u e . * A l l i t e m s l i s t e d a b o v e m u s t b e p e r f o r m e d m o n t h l y . T o t a l M o n t h l y C o s t $ J 0 0 . 0 0 T o t a l A n n u a l C o s t $ . , . . , . , . , . . . . . , $ $ T o t a l L a y o v e r F a c i l i t y M o n t h l y C o s t T o t a l L a y o v e r F a c i l i t y A n n u a l C o s t O f f i c e : 9 5 1 . 3 3 5 . 0 0 5 0 I 3 3 8 0 S i e r r a A v e . S u i t e 1 . 0 4 4 8 $ 1 5 0 . 0 0 $ 1 5 0 . 0 0 C A 9 2 5 0 3 Station Janitorial Proposal PVL MORENO VALLEY I MARCH FIELD STATION Weekly Services Item# w 1 Oescrlpllon of Work Thoroughly dust and clean all ticket vending machines, validators, kiosks, benches, trash receptacles, pole structures, signs, security tower office, drinking fountains and soda vending machines.shall be thoroughly dusted and cleaned. w 2 Trash· receptacles shall be emptied and re-lined .. In the event that tile Prqpetty Manager determines that the trash receptacles require emptying on more than a ~ly ~is. OQntractor.i;hall provide mid-week emptying and re-lining· of trash reeeptaeles at no extra cost to the Commission,. Contractor to dispQ&e of the collected trasll at each Station's dumpster. . . · W 3 All recycle bins shall be emptied and re-lined. Contractor is responsible for disposing recycled products appropriately. W 4 All station platform floors. including walkway tamps'. ~estrian bridgi:is, ele\/atprs and stairw!iY$. shall be swept to remove trash and other sp11fage. These areas shalt be wet mopped when nece&s.afY. w w w w w w 5 6 7 a 9 10 All walls, partitions, windows and doors. s!lall be spot cleaned. . All handrails onwalkways, stairways and handicap ramps l!hall bedustedand wiped clean. All walkways shall be spot cleaned and shall have gr&a$e and othtr residue removed. All litter and debris shall be removed from platforms. parking lots and planter iirUS. Areas shall be cleared of birds' nests and .bird dfoppjngs. . . Contractor shall be prepaied to clean up and disinfect platfQtm fl9ors, walkw~y ramps, pedestrian bridges, elevators, walls, windoWt, handrails, handicap ramps, and stairwi!Ys due to human and animal urination or defecation. W 11 Contractor shall be prepared to clean up and disinfect areas due to biofQgical spills (b!Qod) and properly dispose of any materials used in the cleaning process. * All items listed above must be performed weekly. Total Monthly Cost $ 985.00 Total Annual Cost $ Monthly Services M 1 All walkways shall be pressure washed and steam cleaned to remove grease and residue. M 2 Platform floor surfaces shall be pressure washed and steam cleaned to remove grease, gum and residue. • All items listed above must be performed monthly. Total Monthly Cost $ 350.00 Total Annual Cost $ ""-..1:uu.uu Quarterly Services Q 1 Canopy Washing " All items listed above must be performed quarterly. Total Annual Cost $ 1 Total Cost Per occurrence Total Cost Per Occurrence Total Cost Per Occurrence $175.00 $17.S.00 $325.00 Total Moreno Valley I March Field Station Monthly Cost Total Moreno Valley I March Field Station Annual Cost Office: 951.335.0050 l 3380 La Sierra Ave. Suite 104 Riverside, CA 92503 49 • • • .. • • SEMILLA PVL RIVERSIDE HUNTER PARK STATION Weekly Services Station Jan~orial Item# w 1 Description of Work Thoroughly dust and clean all ticket vending machines, validators, kiosks, benches, trash receptacles, pole structures, signs, security tower office. drinking fountains and soda vending machines shall be thoroughly duSled and cleaned. w 2 Trash receptacles shall be emptied and re-lined. In the event that tile Property Manager determines that the trash receptacles require emp1ying on more tllan a Weflkly basis, C<mtraetor shall provide mid• week emptying and re-lining al trash feceptacles at no extra cost to the Commis~on. Contractor m dispose of the collected trash ·at each Station's 'dumpster; W 3 All recycle bins shall be emptied and re-lined .. Contractor is respansible for disposing recycled jlrOducts appropriately. W 4 All station platform floors, including walkway ramps, pedestrian bridges, elevators and.stairways, shall be swept0to remove trash and other spillage. These areas shall be wet mopped when necessary. w w w w w w 5 6 7 8 9 10 All walls, partitions, Windows and doors shall be spot cleaned. All handrails on walkways, stairways and handicap ramps shall be dusted and wipad clean. All walkways shall ba spot cleaned and shall have grease and other residue removed. All litter and debl'ls shall be removed from pJatforms, parking lots and planter areas. Areas shall be cleared of birds' nests and bird droppings. . Contractor shall be prepared to clean up and d~infflct platform floors, walkway ramps, pedestrian bridges, elevaters. wans, W!ntlows, handrails, handicap ramps, and stairways due to hurnan and animal urination or defeca!len. W 11 Contractor shall be prepared to clean up and disinfect areas due to biological spills (blood) and properly dispose of any matefials used in the cleaning process. * All Items listed above must be p.erformed weekly. Total Monthly Cost $ 755.00 Total Annual Cost $ "''""""'"'" Monthly Services M 1 All walkways .shall be pressure washed and steam cleaned to remove grease and residue. M 2 Platform floor surfaces shall be pressure washed and steam cleaned to remove grease, gum and residue. * All items listed above must be performed monthly. Total Monthly Cost $ 250.00 Total Annual Cost $ "·""'"·''"' Quarterly Services Q 1 Canopy Washing * All items listed above must be performed quarterly. Total Annual Cost $ Total Cost P1:>r Occurrence Total Cost Per Occurrence Total Cost Per Occurrence $125.00 $125.00 $325.00 $ $ Total Riverside Hunter Park Station Monthly Cost Total Riverside Hunter Park Station Annual Cost Suite 104 CA 92503 50 SEMILLA PVL SOUTH PERRIS STATION Weekly Services Item# Station Janitorial Proposal w 1 Des.:l'iptlon of Work Thoroughly dust and clean all ticket vending machines, validators. kiosks, benches, trash receptacles, pole s.tructures, signs, security tower office, drinking foun!afns and soda vending machines shall be thoroughly dusted and cleaned. W 2 TraSh req:!ptacleuhall be emptied and re:lined. In thEl event that the Property ~ager determines that the trash r~lacles require emptying on more than ·~ Weekly basis, Contr~or shall provide mid· week emptying and re-lining <>f trash r~tacle& at !TO extra cost to the Commission . .Contractor to <iisp®,e of the c<illected trash at ea()h Station's dumpster. W 3 All recyclebinsshall.be·emptled11nd f'e·llned. Contractor is re8pof)Sible for disposing recycled pl'OQucts appropriately. W 4 All station platform floors, !nell.lding walkway ramps,. pedestrJ~n bridges. elevate~ and stairways, shall be swept tb·remove traSh and Qthersp111ase. These areas shah~ wet moppfl.CI when necessary. w w w w w w 5 All walls, partitions. windQWs and ®onnhall be 'SJ)ofcieaned. 6 All handrails on walkways, stail'Ways llnd handicap ramps shall be dusted llnd Wiped cklan. 7 All walkways Shall be.spot cleaned and shall have grease and other resi~remo.vea. 8 All litter and debris shall be removed from pfatforms. parking rots and planter areas. 9 Areas shall be cleared of birds' nests and bird droppmgs. 10 Contractor shall be prepatedro clean up !ind disinfect platform f!Oars, walkway ramps, pedestritin bridges, eJevalol'$, walls; windows, handrails, handicap ramps, and stairways due to human and animal urination or defecation. w 11 Contractor shall be prepared to clean Up and disinfect areas due to bioJagical spills. (blood) and property dispose of any materials used in the cleaning process. * All Items fisted above must be performed weekly. Total Monthly Cost $ 810.00 Total Annual Cost $ 9,720.00 Monthly Services M 1 All walkways shall be pressure washed and steam cleaned to remove grease and residue. M 2 Platform floor surfaces shall be preSllum washed and steam cleaned to remove grease, gum and residue. * All items listed above must be performed monthly. Total Monthly Cost $ 300.00 Total Annual Cost $ 3,600.00 Quarterly Services Cl 1 Canopy Washing * All items listed above must be performed quarterly. Total Annual Cost $ TQtal Cost Per Occurrence Total Cost Per Occurrenca Total Cost Per Occurrence $ $ Total South Petris Station Monthly Cost Total South Perris Station Annual Cost Office: 951.335.0050 I 3380 La Sierra Ave. Suite 104 51 $150.00 $150.00 $ 325.00 CA 92503 • • • " " " A T T A C H M E N T 3 A g r e e m e n t N o . 1 4 - 2 4 - 1 5 8 - 0 1 A M E N D M E N T N O . 1 T O A G R E E M E N T F O R S T A T I O N S T R E E T S W E E P I N G S E R V I C E S W I T H M O R N I N G S T A R S W E E P I N G S E R V I C E S , I N C 1 . P A R T I E S A N D D A T E T h i s A m e n d m e n t N o . 1 t o t h e A g r e e m e n t f o r m a d e a n d e n t e r e d i n t o a s o f t h i s d a y o S t r e e t S w e e p i n g S e r v i c e s i s , 2 0 1 5 , b y a n d b e t w e e n I O N ( " C o m m i s s i o n " ) a n d s u l t a n t " ) , a C a l i f o r n i a t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T M O R N I N G S T A R S W E E P I N G S E R V I C C o r p o r a t i o n . 2 . R E C I T A L S 3 . 2 . 1 2 . 2 g r e e m e n t i n o r d e r t o e x t e n d , r e v i s e S c o p e o f S e r v i c e s t o i n c l u d e s , a n d p r o v i d e a d d i t i o n a l c o m p e n s a t i o n r e e t s w e e p i n g s e r v i c e s . 3 . 1 ; ; f ~ ~ t e r m o f t h ; ~ f M a s t e r A g r e e m e n t s h a l l b e e x t e n d e d f o r a n a d d i t i o n a l t e r m ~ e t . t w e l v e d : t 9 n t h s , e n d i n g o n J u n e 3 0 , 2 0 1 7 , u n l e s s e a r l i e r t e r m i n a t e d a s p r o ' 8 ~ ~ d � � � � M a s t e r A g r e e m e n t . 3 . 2 T h e S c o p e o f S e r v i c e s f o r t h e M a s t e r A g r e e m e n t s h a l l b e a m e n d e d t o i n c l u d e S e r v i c e s , a s t h a t t e r m i s d e f i n e d i n t h e M a s t e r A g r e e m e n t , r e q u i r e d t o p r o v i d e s t r e e t s w e e p i n g s e r v i c e s t o t h r e e a d d i t i o n a l s t a t i o n s a s p a r t o f t h e P e r r i s V a l l e y L i n e p r o j e c t a s m o r e f u l l y d e s c r i b e d i n E x h i b i t " A " a t t a c h e d t o t h i s A m e n d m e n t a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e . 3 . 3 T h e m a x i m u m c o m p e n s a t i o n f o r S e r v i c e s p e r f o r m e d p u r s u a n t t o t h i s A m e n d m e n t s h a l l b e T h i r t y - S e v e n T h o u s a n d E i g h t y D o l l a r s ( $ 3 7 , 0 8 0 ) , a s 1 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 5 2 further set forth in Exhibit "A" attached to this Amendment and incorporated herein by reference. Work shall be performed at the rates set forth in the Master Agreement. 3.4 The total not-to-exceed amount of the Master Agreement, as amended by this Amendment No. 1, shall be increased from Sixty Thousand Dollars ($60,000) to Ninety-Seven Thousand Eighty Dollars ($97,080). 3.5 Except as amended by this Amendme Agreement, including without limit.at" provisions, shall remain in full force of the parties under this Amendme 17336.00000\1514236.2 2 53 I provisions of the Master indemnity and insurance and shall govern the actions • • • " " " S I G N A T U R E P A G E T O A G R E E M E N T N O . 1 4 - 2 4 - 1 5 8 - 0 1 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N B y : D a r y l R . B u s c h , C h a i r B e s t B e s t C o u n s e l t o t h T r a n s p o r t a t i o n 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 I N G S T A R S W E E P I N G V I C E S , I N C 3 5 4 " E X H I B I T " A " S C O P E O F S E R V I C E S & C O M P E N S A T I O N [ A t t a c h e d b e h i n d t h i s p a " E x h i b i t A " 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 5 5 " " M O R . . N I N G S T A R S W E E P I N G S E R V I C E S , I N C . P O B o x # 2 0 5 1 R a n c h o C u c a m o n g a , C a . 9 1 7 2 9 S w e e p i n g S e r v i c e P r o p o s a l ( 9 0 9 ) 9 4 7 - 0 4 6 8 C U S T O M E R N A M E / A D D R E S S R C T C P O B o x 1 2 0 0 8 R i v e r s i d e , C A . 9 2 5 0 2 - 2 2 0 8 m s t a r s w e e p @ g m a i l . c o m D A T E E S T I M A T E # P R O J E C T S e r v i c e D a y 1 / 2 7 / 2 0 1 5 2 2 6 9 M E T R O L I N K S T A D D S - 2 0 1 5 0 1 S a t u r d a y D E S C R I P T I O N P a r k i n g L o t S w e e p i n g : O N C E P E R M O N T H a t t h e f o l l o w i n g l o c a t i o n s . ( N e w L o c a t i o n s E s t i m a t e l / 2 6 / 1 5 ) P e r r i s D o w n t o w n S t a t i o n : 1 2 l S o u t h C S t r e e t , P e r r i s , 9 2 5 0 7 ( A d d i t i o n o f N o r t h a n d S o u t h P a r k i n g a r e a s O n l y ) P e r r i s D o w n t o w n S t a t i o n : ( B A Y G - A L T E R N A T E ) * R i v e r s i d e H u n t e r P a r k S t a t i o n : 1 1 0 1 M a r l b o r o u g h A v e n u e , R i v e r s i d e , 9 2 5 0 7 S o u t h P e r r i s S t a t i o n : 1 6 0 4 C 1 s e R o a d , P e r r i s , 9 2 5 7 0 ( I N C L U D L ~ G L A Y O V E R F A C I L I T Y M o r e n o V a l l e y / M a r c h F i e l d S t a t i . o n : 1 4 1 6 0 M e r i d i a n P a r k w a y , R i v e r s i d e , 9 2 5 0 8 S e r v i c e i n c l u d e s p o w e r b l o w i n g c u r b s a n d c o r n e r s . B l o w n d e b r i s w i l l b e m o v e d s u f f i c i e n t l y a w a y f r o m v e h i c l e s t o a l l o w v a c u u m a n d r e m o v a l b y s w e e p e r t r u c k . P R O P O S A L I S B E S T E S T I M A T E B A S E D U P O N P R O V I D E D S P E C I F I C A T I O N S A N D R E Q U I R E M E N T S . M O R N I N G S T A R S E R V I C E S W I L L M A K E E V E R Y E F F O R T T O M E E T O R B E A T A N Y L E G I T I M A T E B I D S U B M ! T I E D F O R C O M P A R A B L E S E R V l C E . G U A R A N T E E : S e r v i c e w i l l b e a c c o r d i n g t o c u s t o m e r s p e c i f i c a t i o n s A N D a s s c h e d u l e d o r w e r e t u r n a l n o c o s t A l l U S U A L D E B R I S i s g u a r a n t e e d t o b e r e m o v e d f r o m p a v e d s u r f a c e s i n c l u d i n g , P A P E R T R A S H , C U P S , B O T T L E S , D I S C A R D E D F O O D I T E M S a n d B R O K E N G L A S S b e f o r e l e a v i n g j o b s i t e . E X C L U S I O N S : E x c e s s i v e l o o s e g r a v e l f r o m d e e r i o r a t i n g a s p h a l t , r u n o f f d e b r i s . s u r f a c e d e b r i s t o o l a r g e l o s w e e p a n d d e b r i s r e s u l t i n g f r o m a d v e r s e w e a t h e r c o n d i t i o n s s u c h a s W I N D S T O R M S a n d F L O O D I N G . A d d i t i o n a l c h a r g e s m a y r e s u l t f o l l o v . , n g s u c h c o n d i t i o n s a n d / o r s p e c i a l c i r c u m s t a n c e s w h i c h r e q u i r e a d d i t i o n a l l a b o r . ' I , ; " " ' " D a t e : ~ - - - - - - � - - - S i g n a t u r e : C o s t / M t h 5 6 C O S T / M . . . 0 . 0 0 4 3 0 . 0 0 2 6 0 . 0 0 7 7 5 . 0 0 8 2 5 . 0 0 8 0 0 . 0 0 $ 3 0 9 - 0 . 0 0 " " " A T T A C H M E N T 4 A g r e e m e n t N o . 1 1 - 2 4 - 0 4 6 - 0 2 A M E N D M E N T N O . 2 T O A G R E E M E N T F O R P E S T C O N T R O L S E R V I C E S W I T H G L O B A L P E S T S O L U T I O N S 1 . P A R T I E S A N D D A T E T h i s A m e n d m e n t N o . 2 t o t h e A g r e e m e n t o n t r o l S e r v i c e s i s m a d e a n d 1 5 , b y a n d b e t w e e n t h e o m m i s s i o n " ) a n d N C S u l t a n t " ) , a C a l i f o r n i a e n t e r e d i n t o a s o f t h i s d a y o f R I V E R S I D E C O U N T Y T R A N S P O R T A T I O E N T E R P R I S E S , I N C . d / b / a G L O B A L P c o r p o r a t i o n . 2 . R E C I T A L S 2 . 1 2 . 2 3 . T E R M S t e r e d i n t o a n a g r e e m e n t i n g p e s t c o n t r o l s e r v i c e s t a n t h a v e e n t e r e d i n t o a n A m e n d m e n t t e d F e b r u a r y 1 5 , 2 0 1 4 , f o r t h e p u r p o s e t o a m e n d t h e M a s t e r A g r e e m e n t i n o r d e r t o e x t e n d a s t e r e e m e n t , r e v i s e t h e S c o p e o f S e r v i c e s t o i n c l u d e l l e y L e s t a t i o n s a n d p r o v i d e a d d i t i o n a l c o m p e n s a t i o n r e v i s i o n o f p e s t c o n t r o l s e r v i c e s . 3 . 1 T h e t e r m o f t h e M a s t e r A g r e e m e n t s h a l l b e e x t e n d e d f o r a n a d d i t i o n a l t e r m o f t w e l v e ( 1 2 ) M o n t h s , e n d i n g o n F e b r u a r y 1 5 , 2 0 1 6 , u n l e s s e a r l i e r t e r m i n a t e d a s p r o v i d e d i n t h e M a s t e r A g r e e m e n t . 3 . 2 T h e S c o p e o f S e r v i c e s f o r t h e M a s t e r A g r e e m e n t s h a l l b e a m e n d e d t o i n c l u d e S e r v i c e s , a s t h a t t e r m i s d e f i n e d i n t h e M a s t e r A g r e e m e n t , 1 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 5 7 required to provide pest control services to three additional stations as part of the Perris Valley Line project as more fully described in Exhibit "A" attached to this Amendment and incorporated herein by reference. 3.3 The maximum compensation for Services performed pursuant to this Amendment shall be Six Thousand Three Hundred Eighty Dollars ($6,380). Work shall be performed at the rates set forth in the Master Agreement. 3.4 The total not-to-exceed amount of the this Amendment No. 2, shall be incr ($15,000) to Twenty-One Tho ($21,380). 3.5 Except as amended by t Agreement, as amended by the indemnity and effect and shall go 17336.00000\1514236.2 2 58 Agreement, as amended by Fifteen Thousand Dollars Hundred Eighty Dollars · ns of the Master without limitation ull force and endment. • • • " " " S I G N A T U R E P A G E T O A G R E E M E N T N O . 1 1 - 2 4 - 0 4 6 - 0 2 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N B y : A P P B y : D a r y l R . B u s c h , C h a i r i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 A L P E S T S O L U T I O N S 3 5 9 " E X H I B I T " A " S C O P E O F S E R V I C E S & C O M P E N S A T I O N [ A t t a c h e d b e h i n d t h i s p " 4 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 " 6 0 " " I I I I ! " i ! 2 3 l E A l e s s a n d r o B l v d S u i t e # A 4 9 3 R i v e r s i d e , C A 9 2 5 0 8 9 5 1 . 7 4 2 . 8 0 4 2 p h o n e G L O B A L P E S T S O L U T I O N S � J a n u a r y 2 3 , 2 0 1 5 D a n M a t h e r s F a c i l i t i e s A d m i n i s t r a t o r R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n S u b j e c t : P e s t C o n t r o l F o r A d d i t i o n a l M e t r o / i n k S t a t i o n s D e a r D a n : F o r e m o s t . w e w o u l d l i k e t o t h a n k y o u f o r y o u r c o n t i n u e d b u s i n e s s w i t h G l o b a l P e s t S o l u t i o n s . U p o n r e q u e s t w e h a v e a d d e d t h e c o s t o f t r e a t m e n t f o r t h e n e w e s t M e t r o l i n k s t a t i o n s . I n c l u d e d i n t h e c o s t o f b i - m o n t h l y p e s t c o n t r o l t r e a t m e n t s i s , t r e a t m e n t o f a l l t i c k e t k i o s k s , v e n d i n g m a c h i n e s , e l e v a t o r s , c o m m u n i c a t i o n r o o m s , p o r t a p o t t i e s , r e s t r o o m s , t r a s h c a n s a n d c u s t o m e r b e n c h e s . A n y o t h e r a r e a s w i l l b e t r e a t e d a s n e c e s s a r y . 1 0 9 0 3 I n d i a n a A v e . , R i v e r s i d e 4 0 6 6 V i n e S t . , R i v e r s i d e 6 0 0 1 P e d l e y R d . R i v e r s i d e 1 5 5 A u t o C e n t e r D r . , C o r o n a 2 5 0 E . B l a i n e S t . , C o r o n a 1 1 0 1 M a r l b o r o u g h A v e . , R i v e r s i d e $ 6 0 . 0 0 $ 6 0 . 0 0 $ 4 0 . 0 0 $ 4 0 . 0 0 $ 1 1 0 . 0 0 $ 9 0 . 0 0 1 4 1 6 0 M e r i d i a n P k w y . , M o r e n o V a l l e y $ 9 0 . 0 0 ( w / o b a i t s t a t i o n s ) $ 1 1 0 . 0 0 ( w i t h b a i t s t a t i o n s ) 1 3 0 4 C a s e R d , . P e r r i s 1 2 1 S o u t h C . S t . , P e r r i s E v e r y O t h e r M o n t h T o t a l Y e a r l y C o s t f o r a l l S t a t i o n s $ 9 0 . 0 0 ( w / o b a i t s t a t i o n s ) $ 1 1 0 . 0 0 { w i t h b a i t s t a t i o n s } $ 1 1 0 . 0 0 $ 6 9 0 . 0 0 { w / o b a i t s t a t i o n s a t s p e c i f i e d l o c a t i o n s ) $ 7 3 0 . 0 0 ( w i t h b a i t s t a t i o n s a t s p e c i f i e d l o c a t i o n s ) $ 4 , 1 4 0 . 0 0 ( w / o b a i t s t a t i o n s a t s p e c i f i e d l o c a t i o n s ) $ 4 , 3 8 0 . 0 0 ( w i t h b a i t s t a t i o n s a t s p e c i f i e d l o c a t i o n s ) 6 1 ,'\ ,... • " r . ' Guarantee Global Pest Solutions guarantees our applications for 30 days, If you should have any issues within the 30 days of the initial treatment, Global Pest Solutions will retreat at no charge, If an issue should arise outside of the 30 days, there will be an additional charge according to the station, Global Pest Solutions is a full service pest control offering general pest control as well as bird control and animal trapping. Please take time to contact our references on the following page. Sincerely yours, Chenoa Morris Office Manager I hereby accept the above terms and proposal, and do authorize commencement of work immediately. Date 62 • • • " " " A T T A C H M E N T 5 A g r e e m e n t N o . 1 1 - 2 4 - 0 5 7 - 0 4 A M E N D M E N T N O . 4 T O T O T H E S E C U R I T Y G U A R D S E R V I C E S A G R E E M E N T W I T H U N I V E R S A L P R O T E C T I O N S E R V I C E , L P 1 . P A R T I E S A N D D A T E T h i s A m e n d m e n t N o . 3 t o t h e A g r e e m e a n d e n t e r e d i n t o a s o f t h i s d a y o f R I V E R S I D E C O U N T Y T R A N S P O R T A T I U N I V E R S A L P R O T E C T I O N S E R V I C E , 2 . R E C I T A L S 2 . 1 T h e C o m m i s s i o n S e p t e m b e r 1 9 , 2 0 1 C o m m i s s i o n ' s C o m m 2 . 2 i t y G u a r d S e r v i c e s i s m a d e 1 5 , b y a n d b e t w e e n t h e ( " C o m m i s s i o n " ) a n d a n A m e n d m e n t N o . 1 t o f o r t h e p u r p o s e o f r e v i s i n g r s e m e n , t o i n c l u d e S C R R A a s a n . 2 1 , I n d e m n i f i c a t i o n , t o i n c l u d e S C R R A r e n t e r e d i n t o a n A m e n d m e n t N o . 2 t o d a t e o v e m b e r 1 4 , 2 0 1 3 f o r t h e p u r p o s e o f l a b o r c l a s s i f i c a t i o n f r o m " S u p e r v i s o r " t o " D i r e c t o r e a r t h e M a s t e r A g r e e m e n t , a n d f o r o p t i o n y e a r s 4 r A g r e e m e n t . 2 . 4 n d t h e C o n t r a c t o r e n t e r e d i n t o a n A m e n d m e n t N o . 3 t o m e n t d a t e d J u l y 2 5 , 2 0 1 4 f o r t h e p u r p o s e o f r e v i s i n g t h e D e t a i l e d S c h e d u l e t o i n c r e a s e l a b o r c l a s s i f i c a t i o n r a t e s , i n c l u d e t h e P e r r i s T r a n s i t C e n t e r , C y - C o p T r a c k i n g S y s t e m a n d p r o v i d e a d d i t i o n a l c o m p e n s a t i o n . 2 . 5 T h e p a r t i e s n o w d e s i r e t o a m e n d t h e M a s t e r A g r e e m e n t o r d e r t o e x t e n d t h e t e r m o f t h e M a s t e r A g r e e m e n t , r e v i s e t h e S c o p e o f S e r v i c e s t o i n c l u d e t h e n e w P e r r i s V a l l e y L i n e s t a t i o n s a n d p r o v i d e a d d i t i o n a l c o m p e n s a t i o n f o r t h e c o n t i n u e d p r o v i s i o n o f s t a t i o n s e c u r i t y s e r v i c e s . 1 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 6 3 3. TERMS 3.1 The term of the Master Agreement shall be extended for an additional term of twelve (12) months, ending on October 1, 2016, unless earlier terminated as provided in the Master Agreement. 3.2 The Scope of Services for the Master include Services, as that term is d required to provide station security s part of the Perris Valley Line proje attached to this Amendment an 3.3 3.4 ment shall be amended to in the Master Agreement, three additional stations as lly described in Exhibit "A" ein by reference. pursuant to this Thousand Sux armed at the r Agreement, as amended by Four Million Four Hundred llars ($4,456, 133) to Six t Hundred Twenty-Three ndment, all prov1s1ons of the Master 17336.00000\1514236.2 ent No. 1, 2 and 3, including without ance provisions, shall remain in full force the actions of the parties under this [Signatures on following page] 2 64 • • • " " " S I G N A T U R E P A G E T O A G R E E M E N T N O . 1 1 - 2 4 - 0 5 7 - 0 4 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N B y : A n n e M a y e r , E x e c u t i v e D i r e c t o r B e s t B e C o u n s e l t o T r a n s p o r t a t i o 1 7 3 3 6 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 R S A L P R O T E C T I O N I C E , L P 3 6 5 " E X H I B I T " A " S C O P E O F S E R V I C E S & C O M P E N S A T I O N [ A t t a c h e d b e h i n d t h i s p a " E x h i b i t A " 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 6 6 ' , ,. •• Universal Protection Service PROJECTED SECURITY BUDGET Riverside County Transportation Commission Perris Valley line -Hunter Park Station November 24th, 2014 (pepper spray) EXHIBIT A 1. REQUIREMENT: Provide uniformed security professionals to enhance the se®rity of the facilities by being highly visible, deter vandalism, and perform addffienal dt.!ties as may be described in the post orders. 2. HOUOAYS: Universal Protection Service recognizes the f611oWing holidays. Security professionals working on these days will be paid time and one/half. Ctient wilt be billed the overtime I holiday rate. New Years Day Labor Day 3. PROJECTED COST: CATEGORY Officer Pepper Spray Presidents Day Thanksgiving Day WEEKLY WAGE HOURS RATE 168 $12.9~ Memorial Day Christmas Day BILLING RATE $18.61 . . Holidays bllled as mcurred at the holiday/OT rate . CATEGORY TOTAL MONTHLY COST CY COP PHONES CyCop Phone 1 $85.00 Independence Day MONTHLY IJINUAL COST COST $13,584.55 $163,014.66 ANNUAL COST $1,020.00 Pricing includes all required taxes and insurance, licensing, uniforms, lnllnlng, tenure bonus, management cost and security professionalperformance awards program. 67 Universal Protection Service PPO License #14417 Universal Protection Service PROJECTED SECURITY BUDGET Riverside County Transportation Commission Moreno Valley/March Field Novembet 24th, 2014 (pepper spray) EXHIBIT A 1. REQUIREMENT: Provide uniformed security professionals to enhan~. the security of the facilltfes by being highly vis1ble, de.ter vandalism, and perform additional duties as may be described in the post orders. 2. HOLIDAY$: Universal Prote~n SeNi~ recognizes the following holidays. Security professianals working on these days will be paid time ancl one/half. Client will be billed the overtime I holiday rate. New Years Day Labor Day 3. PROJECTED COST: CA+EGORY Officer Pepper Spray Presiden• Day Thanksgi.ving Day WEEKLY WAGE HOURS RATE 16S. $12.92 Memorial Day Christmas Day BILLING RATE $18.61 HolidaY$ billed as incurred at the holiday/OT rate. CATEGORY TOTAL MONTHLY COST CY COP PHONES CyCop Phone 1 $85.00 Independence Day MONTHLY ANNUAL COST COST $13,584.55 $163.,014.66 ANNUAL COST $1,020.00 Pricing includes all required tBJCes and insurance1 licensing, unHorms, training, tenure bonus, management cost and security professional perlormance awards program. 68 Universal Protection Service PPO License #14417 • • ., " " U n i v e r s a l P r o t e c t i o n S e r v i c e P R O J E C T E D . S E C U R I T Y B U D G E T R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m r n i s s i o n P e r r i s V a l l e y L i n e - S o u t h P e r r i s S t a t i o n N o v e m b e r 2 4 t h , 2 0 1 4 ( p e p p e r s p r a y ) E X H I B I T A 1 . R E Q U I R E M E N T ; P r o v i d e u n i f o r m e d s e c u r i t y p r o f e s s i o n a l s t o e n h a n c e t h e s e c u r i t y o f t h e f a c i l i t i e s b y b e i n g h i g h l y v i s i b l e . d e t e r v a n d a l i s m , a n d p e r f o r m e d d l t i o n a i d u t i e s a s m a y b e d e s c r i b e d i n t h e p o s t o r d e r s . 2 . H O L I D A Y S : U n i v e r s a l P r o t e c t i o n S e r v i c e r e c o g n i z e s t h e f o l l o w i n g h o l i d a y s . S e c u r i t y p r o f e s s i o n a l s w o r k i n g o n t h e s e d a y s w i l l b e p a i d t i m e a n d o n e / h a l f . C l i e n t w i l l b e b i l l e d t h e o v e r t i m e I h o l i d a y r a t e . N e w Y e a r s D a y l a b o r D a y 3 . P R O J E C T E D C O S T : C A T E G O R Y O f f i c e r P e p p e r S p r a y P r e s i d e n t s D a y T h a n k s g i v i n g D a y W E E K L Y W A G E H O U R S R A T E 1 6 8 $ 1 2 . 9 2 M e m o r i a l D a y C h r i s t m a s D a y B I W N G R A T E $ 1 8 . 6 1 H o l i d a y s b i l l e d a s i n c u r r e d a t t h e h o l i d a y / O T r a t e , C A T E G O R Y T O T A L M O N T H L Y C O S T C Y C O P P H O N E S C y C o p P h o n e 1 $ 8 5 . 0 0 I n d e p e n d e n c e D a y M O N T H L Y A N N U A L C O S T C O S T $ 1 3 , 5 8 4 . 5 5 $ 1 6 3 , 0 1 4 . 6 6 A N N U A L C O S T $ 1 , 0 2 0 . 0 0 P r i c i n g i n c l u d e s a l l r e q u i r e d t a x e s a n d i n s u m n c e , l i c e n s i n g , u n i f o r m s , t r a i n i n g , t e n u r e b o n u s , m a n a g e m e n t c o s t a n d s e c u r i t y p r o f e s s i o n a l p e r f o r m a n c e a w a r d s p r o g m m . 6 9 U n i v e r s a l P r o t e c t i o n S e r v i c e P P O L i c e n s e # 1 4 4 1 7 ' t " ' Universal Protection Service PROJECTED SECURITY BUDGET Riverside County Transportation Commission Perris Valley Line -South Perris Station -"Alternative Officer" November 24th, 2014 (pepper spray) EXHIBtT A 1. REQUIREMENT: Provide uniformed seoority professionats to &nhance 1he 8eCurity of the fa~ities by being highly visible, deter vandalism, and perform addioonar duties as may be described In the post orders. 2. HOLIDAYS: Universal Po;>tection Service recognizes the folloWlng holidays. Security prOfessionals WQlking on these days will be paid time and one/half. Client Will be bllled the overtime J holiday rate. New Yt11ars Day Labor Day Presidents Day Memoriaf Day Thanksgiving Day Christmas Day 3. PROJECTED COST: CAlEGORY WEEKLY WAGE BILLING HOURS RATE RATE Officer Pepper 168 $12.92 $18.61 Spray Holldttys bflled as Incurred at the holiday/OT rate. CATEGORY TOTAL MONTHl Y COST CY COP PHONES CyCop Phone 1 $85.00 Independence Day MONTHLY ANNUAL COST COST $13,584.55 $163,014.66 ANNUAL COST $1,020.00 Prlci119 includes all reqq/red taxes and insurance, llcensing, uniforms, fl'aining, tenure bonus, management cost and security professional performance awards program. 70 Universal Protection Service PPO License #14417 • • • " " U n i v e r s a l P r o t e c f : i o n � � S e r v i c e P R O J E C T E D S E C U R I T Y B U D G E T R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n P e r r i s V a l l e y L i n e - A d d i t i o n a l A s s i s t a n t S u p e r v i s o r s , D i s p a t c h e r s & V e h i c l e ( O P T I O N A L ) A p r i l 1 s t , 2 0 1 5 E X H I B I T A 1 . R E Q U I R E M E N T : P r o v i d e u n i f o r m e d s e c u r i t y p r o f e s s i o n a l s t o e n h a n c e t h e s e c u r i t y o f t h e f a c i l i t i e s b y b e i n g h i g h l y v i s i b l e , d e t e r v a n d a l i s m , a n d p e r f o r m a d d i t i o n a l d u t i e s a s m a y b e d e s c r i b e d i n t h e p o s t o r d e r s . 2 . H O L I D A Y S : U n i v e r s a l P r o t e c t i o n S e r v i c e r e c o g n i z e s t h e f o l l o w i n g h o l i d a y s . S e c u r i t y p r o f e s s i o n a l s w o r k i n g o n t h e s e d a y s w i l l b e p a i d t i m e a n d o n e / h a l f . C l i e n t w i l l b e b i l l e d t h e o v e r t i m e I h o l i d a y r a t e . N e w Y e a r s D a y L a b o r D a y 3 . P R O J E C T E D C O S T : C A T E G O R Y A s s t . S u p e r v i s o r s D i s p a t c h e r s T o t a l P r e s i d e n t s D a y T h a n k s g i v i n g D a y W E E K L Y W A G E H O U R S R A T E 8 0 $ 1 5 . 0 8 8 0 $ 1 1 . 9 0 1 6 0 M e m o r i a l D a y C h r i s t m a s D a y B I L L I N G R A T E $ 2 1 . 5 3 $ 1 7 . 1 4 H o l i d a y s b i l l e d a s i n c u r r e d a t t h e h o l i d a y / O T r a t e . I n d e p e n d e n c e D a y M O N T H L Y A N N U A L C O S T C O S T $ 7 , 4 8 3 . 8 3 $ 8 9 , 8 0 5 . 9 6 $ 5 , 9 5 7 . 8 6 $ 7 1 , 4 9 4 . 3 2 $ 1 3 , 4 4 1 . 6 9 $ 1 6 1 , 3 0 0 . 2 8 * * * A l s o , t h e r e i s a n a p p r o x . 2 . 5 % " c o s t o f l i v i n g i n c r e a s e " f o r a l l s e c u r i t y p o s i t i o n s e f f e c t i v e O c t . 2 0 1 5 t h a t h a s ! ! . f i l b e e n f a c t o r e d i n t o t h e p r o p o s a l ( s ) . C A T E G O R Y A D D I T I O N A L M O N T H L Y C O S T A N N U A L V E H I C L E c o s r V e h i c l e ( S U V ) 1 $ 6 9 6 . 0 0 $ 8 , 3 5 2 , 0 0 * * * F u e l b i l l e d a s i n c u r r e d . P r i c i n g i n c l u d e s a l l r e q u i r e d t a x e s a n d i n s u r a n c e , l i c e n s i n g , u n i f o r m s , t r a i n i n g , t e n u r e b o n u s , m a n a g e m e n t c o s t a n d s e c u r i t y p r o f e s s i o n a l p e r f o r m a n c e a w a r d s p r o g r a m . 7 1 U n i v e r s a l P r o t e c t i o n S e r v i c e P P O L i c e n s e # 1 4 4 1 7 " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e F R O M : D a n M a t h e r s , F a c i l i t i e s A d m i n i s t r a t o r M a r l i n F e e n s t r a , P r o j e c t D e l i v e r y D i r e c t o r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : A m e n d m e n t t o A g r e e m e n t w i t h F i b e r t r o n i c s f o r C l o s e d C i r c u i t T e l e v i s i o n C a p i t a l I m p r o v e m e n t s a n d S t a t i o n M a i n t e n a n c e S e r v i c e s W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 } A p p r o v e A g r e e m e n t N o . 1 3 - 2 4 - 0 6 6 - 0 1 , A m e n d m e n t N o . 1 , t o A g r e e m e n t N o . 1 3 - 2 4 - 0 6 6 - 0 0 w i t h F i b e r t r o n i c s , I n c . ( F i b e r t r o n i c s } f o r c o m m u t e r r a i l s t a t i o n C l o s e d C i r c u i t T e l e v i s i o n ( C C T V } s e c u r i t y s y s t e m i n s t a l l a t i o n , m a i n t e n a n c e , a n d r e p a i r s e r v i c e s a t t h e t h r e e n e w P e r r i s V a l l e y L i n e s t a t i o n s , a n d c a p i t a l i m p r o v e m e n t s a t t h e s i x e x i s t i n g c o m m u t e r r a i l s t a t i o n s , i n t h e a m o u n t o f $ 7 9 , 2 0 0 f o r C C T V m a i n t e n a n c e , $ 6 7 , 5 0 0 f o r r e p a i r s , a n d $ 5 0 0 , 0 0 0 f o r c a p i t a l i m p r o v e m e n t s , p l u s a c o n t i n g e n c y a m o u n t o f $ 3 2 , 3 3 5 , f o r a n a d d i t i o n a l a m o u n t o f $ 6 7 9 , 0 3 5 , a n d a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 2 9 3 , 6 0 5 ; 2 } A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a m e n d m e n t t o t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; 3 } A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , o r d e s i g n e e , t o e x e c u t e t a s k o r d e r s a w a r d e d u n d e r t h e t e r m s o f t h e a g r e e m e n t ; a n d 4 } A u t h o r i z e t h e E x e c u t i v e D i r e c t o r o r d e s i g n e e t o a p p r o v e c o n t i n g e n c y w o r k u p t o t h e t o t a l n o t t o e x c e e d a m o u n t a s r e q u i r e d f o r t h e p r o j e c t . B A C K G R O U N D I N F O R M A T I O N : A t i t s A p r i l 1 0 , 2 0 1 3 m e e t i n g , t h e C o m m i s s i o n a p p r o v e d A g r e e m e n t N o . 1 3 - 2 4 - 0 6 6 - 0 0 w i t h F i b e r t r o n i c s t o p r o v i d e C C T V s e c u r i t y s y s t e m m a i n t e n a n c e , r e p a i r s , a n d c a p i t a l i m p r o v e m e n t s f o r t h e f i v e c o m m u t e r r a i l s t a t i o n s o w n e d a n d o p e r a t e d b y t h e C o m m i s s i o n - D o w n t o w n R i v e r s i d e , L a S i e r r a , P e d l e y , N o r t h M a i n C o r o n a , W e s t C o r o n a - a n d P e r r i s T r a n s i t C e n t e r f o r a t h r e e - y e a r t e r m , a n d t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , i n a n a m o u n t n o t t o e x c e e d $ 6 1 4 , 5 7 0 . A t t h a t m e e t i n g , s t a f f n o t e d i t w o u l d r e t u r n t o t h e C o m m i s s i o n t o s e e k a n a m e n d m e n t t o t h e a g r e e m e n t t o f u n d c e r t a i n C C T V c a p i t a l i m p r o v e m e n t s t o b e f u n d e d b y t h e P r o p o s i t i o n l B C a l i f o r n i a T r a n s i t S e c u r i t y G r a n t P r o g r a m ( C T S G P ) . A g e n d a I t e m 8 F 7 2 Three new stations will be completed in the coming months as part of the Perris Valley Line commuter rail extension project. Therefore, staff recommends the addition of maintenance services, repair services, and capital improvements for the three new stations at South Perris, Moreno Valley/March Field, and Riverside Hunter Park, capital improvements for the operations control center; and upgrading the Commission's CCTV system to current industry standards. Staff obtained cost estimates for maintenance and repair services totaling $146,700 for the three new stations from Fibertronics. The estimates are considered fair and reasonable based upon adequate price competition under the Commission's approved procurement process for the initial agreement and staff evaluation of current and historical costs paid by the Commission for the same or similar services. Staff recommends a 5 percent contingency, or $7,335, for unforeseen maintenance and repairs, resulting in an additional provision of $154,035 to the Fibertronics agreement related to maintenance and repairs. The maintenance and repairs will be funded by Local Transportation Fund funds. • In regard to the CCTV-related capital improvements at the three new stations, the operations control center, and system upgrades, staff recommends authorization to increase the Fibertronics agreement for estimated costs of up to $500,000 plus a 5 percent contingency, or $25,000, for a total amount not to exceed $525,000. Task orders will be awarded for the capital improvements upon acceptance of a fair and reasonable price from Fibertronics. The CCTV- related capital improvements will be funded by the Proposition lB CTSGP. • These CCTV maintenance and repairs as well as capital improvements have been included in the FY 2015/16 budget. Financial Information In Fiscal Year Budget: I Yes I Year: I FY 2015/16 I $576,235 N/A FY 2016/17+ Amount: $l02,800 Local Transportation Fund funds Source of Funds: (repairs and maintenance); Proposition Budget Adjustment: 1B CTSGP sec;:urity funds 24400173301/733150000000001032473301 244002 73301/73315 00000 0000 103 24 73301 244003 73301/73315 00000 0000 103 24 73301 244004 73301/73315 00000 0000 103 24 73301 GL/Project Accounting No.: 244006 73301/73315 00000 0000 103 24 73301 244010 73301/73315 00000 0000 103 24 73301 244020 73301/73315 00000 0000 103 24 73301 244021 73301/73315 00000 0000 103 24 73301 244022 73301/73315 00000 0000 103 24 73301 004012 90601 00000 0000 265 33 90101 Fiscal Procedures Approved: ~~ I Date: ) Attachment: Draft Agreement No. 13-24-066-01 Agenda Item 8F 73 No N/A 04/20/2015 • " " " A g r e e m e n t N o . 1 3 - 2 4 - 0 6 6 - 0 1 A M E N D M E N T N 0 . 1 T O A G R E E M E N T F O R C L O S E D C I R C U I T T E L E V I S I O N S Y S T E M S M A I N T E N A N C E S E R V I C E S F O R M E T R O L I N K S T A T I O N S W I T H F I B E R T R O N I C S , I N C . 1 . P A R T I E S A N D D A T E T h i s A m e n d m e n t N o . 1 t o t h e A g r e e m e n t S y s t e m M a i n t e n a n c e S e r v i c e s i s m a d e a n d _ _ _ _ _ , 2 0 1 5 , b y a n d b e t w e e n t h e C O M M I S S I O N ( " C o m m i s s i o n " ) a n d F l C i r c u i t T e l e v i s i o n ( " C C T V " ) s o f t h i s d a y o f Y T R A N S P O R T A T I O N ( " C o n s u l t a n t " ) . 2 . R E C I T A L S 3 . 2 . 1 T h e C o m m i s s i o n a d a t e d M a y 2 9 , 2 0 m a i n t e n a n 2 . 2 e e n t e r e d i n t o a n a g r e e m e n t f p r o v i d i n g C C T V s y s t e m h e M a s A g r e e m e n t i n o r d e r t o r e v i s e t h e n e w P e r r i s V a l l e y L i n e s t a t i o n s a n d , f o r t h e c o n t i n u e d p r o v i s i o n o f C C T V 3 . 1 T h e � . s c o p e o f ~ e r v i c e s f o r t h e M a s t e r A g r e e m e n t s h a l l b e a m e n d e d t o i n c l u d 1 g ~ , S e � . . . . � . a s t h a t t e r m i s d e f i n e d i n t h e M a s t e r A g r e e m e n t , r e q u i r e c f t p . . . d e C C T V s y s t e m m a i n t e n a n c e s e r v i c e s t o t h r e e a d d i t i o n a l s t a t i o n s a s p ~ r t o f t h e P e r r i s V a l l e y L i n e p r o j e c t a s m o r e f u l l y d e s c r i b e d i n E x h i b i t " A " a t t a c h e d t o t h i s A m e n d m e n t a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e . 3 . 2 T h e m a x i m u m c o m p e n s a t i o n f o r S e r v i c e s p e r f o r m e d p u r s u a n t t o t h i s A m e n d m e n t s h a l l b e i n t h e a m o u n t o f S e v e n t y - N i n e T h o u s a n d T w o H u n d r e d D o l l a r s ( $ 7 9 , 2 0 0 ) f o r C C T V m a i n t e n a n c e , S i x t y - S e v e n T h o u s a n d F i v e H u n d r e d D o l l a r s ( $ 6 7 , 5 0 0 ) f o r r e p a i r s , a n d F i v e H u n d r e d T h o u s a n d D o l l a r s $ 5 0 0 , 0 0 0 f o r c a p i t a l i m p r o v e m e n t s , f o r a n o t t o e x c e e d a m o u n t o f 1 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 7 4 Six Hundred Forty-Six Thousand Seven Hundred Dollars ($646,700). Work shall be performed at the rates set forth in the Master Agreement. 3.3 The total not-to-exceed amount of the Master Agreement, as amended by this Amendment No. 1, shall be increased from Four Hund.red Fifty-One Thousand Twenty-Three Dollars ($451,023) to C>ne Million Ninety-Seven Thousand Seven Hundred Twenty-Three Dollars ($1,097,723) 3.4 Except as amended by this Amendme Agreement, including without limitati provisions, sh<dl remain in full force of the parties under this Amendme 2 17336.00000\1514236.2 75 I provisions of the Master indemnity and insurance and shall govern the actions • • • " " " S I G N A T U R E P A G E T O A G R E E M E N T N O . 1 3 - 2 4 - 0 6 6 - 0 1 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A m e n d m e n t o n t h e d a t e f i r s t h e r e i n a b o v e w r i t t e n . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D a r y l R . B u s c h , C h a i r ] B y : l 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 T R O N I C S , I N C . 3 7 6 " E X H I B I T " A " S C O P E O F S E R V I C E S & C O M P E N S A T I O N [ A t t a c h e d b e h i n d t h i s p a " E x h i b i t A " 1 7 3 3 6 . 0 0 0 0 0 \ 1 5 1 4 2 3 6 . 2 7 7 Cl) w u .... ~ w Cl) w u z II( z w :I: I-a:: z 0 .... u.. II( :I: (!) % Zw ....... • u Cl) 00 ~> I' a.. Cl) ..J z II( 0 Cl) .... 0 Cl) a.. .... o> a:: ~ a.. w I- I-.... ::> ~· .... u Q w Cl) 0 ..J u • ·. PROPOSAL PRICING FORM 1. Maintenance Services (Quarterly -Fixed Fee) Stations 2/1/15-2/1/16 1. RCTC Perris Valley Line: $1848.00/qtr Riverside Hunter Park Station A 2. RCTC Perris Valley Line: Moreno $ 2904.00/qtr Valley/March Field Station 3. C RCTC Perris Valley Line: $1848.00/qtr South Perris Station F NOTE: RAIL ROAD FLAGGER CONSTRUCTION IS NOT INCLUDED. • • • ·• • .-.. < 2. Labor Rate(s) for on-call repairs: Estimated annual number of hours for on-call repairs: 200 Hours. FULLY BURDENED HOURLY RATES Dates Regular Weekend Holiday 2/1/15-2/1/2016 $ 85/hr $127.5/hr $ 170/hr The hourly rate quoted shall include all direct and indirect costs, including labor charges in accordance with the established general prevailing wage rate requirements, trucks, equipment, ti>Qla, overhead, travel, depreciation, all other expense and profit. Labor hours shall be charged on the basis of actual time spent on each job, not on a portal-to-portal basis, and shall be computed to the nearest one-quarter (1/4) hour. 3. Materials/New Equipment Mark-up 1st year 2nd year 3rd year 4th year 5th year Parts Pricing-Contractors 10°/o 10°/o 10°/o 106/o 10% Cost Plus Indicated% 80 ~ Contractor will be reimbursed for Materials on the basis of actual invoice. cost the Contractor plus the percentage of mark-up or discount quoted on this proposal pricing form. Contractor shall provide with its invoice a copy of the supplier's invoice for all materials used in carrying out various tasks issued under this agreement. 4. Equipment Equipment Rate/hr Rate/day Bucket Truck/Bqom $120 $820.00 Truck/Scissor's Lift Note; Delivery and pick-up of equipment cost $ 200.00 this will be added tp each rental. 5. Consultation and Design = $100,-00/hr . • • .... i,. . • " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e F R O M : J i l l i a n G u i z a d o , S t a f f A n a l y s t B r i a n C u n a n a n , C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : A g r e e m e n t s f o r F r e e w a y S e r v i c e P a t r o l T o w T r u c k S e r v i c e W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 } 2 ) A w a r d A g r e e m e n t N o . 1 5 - 4 5 - 0 6 0 - 0 0 t o A i r p o r t M o b i l T o w i n g ( A i r p o r t M o b i l ) f o r F r e e w a y S e r v i c e P a t r o l ( F S P } t o w t r u c k s e r v i c e s o n I n t e r s t a t e 1 5 B e a t N o . 2 5 f o r a t h r e e - y e a r t e r m , p l u s t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 9 2 7 , 0 0 0 ; a n d , A w a r d A g r e e m e n t N o . 1 5 - 4 5 - 0 6 1 - 0 0 t o P e p e ' s T o w i n g ( P e p e ' s ) f o r F S P t o w t r u c k s e r v i c e s o n 1 - 1 5 B e a t N o . 2 6 f o r a t h r e e - y e a r t e r m , p l u s t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 1 , 2 9 1 , 0 0 0 . B A C K G R O U N D I N F O R M A T I O N : I n 1 9 8 6 , t h e C o m m i s s i o n e s t a b l i s h e d i t s e l f a s t h e R i v e r s i d e C o u n t y S e r v i c e A u t h o r i t y f o r F r e e w a y E m e r g e n c i e s ( R C S A F E } a f t e r t h e e n a c t m e n t o f S B 1 1 9 9 i n 1 9 8 5 . T h e p u r p o s e o f t h e f o r m a t i o n o f S A F E s i n C a l i f o r n i a w a s t o p r o v i d e c a l l b o x s e r v i c e s a n d , w i t h e x c e s s f u n d s , p r o v i d e a d d i t i o n a l m o t o r i s t a i d s e r v i c e s . F u n d i n g f o r R C S A F E i s d e r i v e d f r o m a o n e d o l l a r p e r v e h i c l e r e g i s t r a t i o n f e e o n v e h i c l e s r e g i s t e r e d i n R i v e r s i d e C o u n t y . I n i t i a l l y , t h e s e f u n d s w e r e u s e d o n l y f o r t h e c a l l b o x p r o g r a m . A s a d d i t i o n a l m o t o r i s t a i d s e r v i c e s w e r e d e v e l o p e d , S A F E f u n d s w e r e a l s o u s e d t o p r o v i d e F S P a n d t h e I n l a n d E m p i r e 5 1 1 t r a v e l e r i n f o r m a t i o n s e r v i c e s a s p a r t o f a c o m p r e h e n s i v e m o t o r i s t a i d s y s t e m i n R i v e r s i d e C o u n t y . I n 1 9 9 0 , P r o p o s i t i o n C w a s p a s s e d t o f u n d t r a n s p o r t a t i o n i m p r o v e m e n t s a n d t o h e l p r e d u c e t r a f f i c c o n g e s t i o n i n C a l i f o r n i a . F r o m t h i s , t h e F S P p r o g r a m w a s c r e a t e d b y C a l t r a n s , w h i c h d e v e l o p e d t h e c o r r e s p o n d i n g L o c a l F u n d i n g A l l o c a t i o n P l a n t o d i s t r i b u t e f u n d s t o p a r t i c i p a t i n g j u r i s d i c t i o n s . I n a d d i t i o n t o f u n d i n g r e c e i v e d f r o m C a l t r a n s , a g e n c i e s a r e r e q u i r e d t o c o n t r i b u t e a 2 5 p e r c e n t l o c a l m a t c h . F o r t h e C o m m i s s i o n , S A F E r e v e n u e s a r e u s e d t o m e e t t h i s m a t c h r e q u i r e m e n t . A g e n d a I t e m 8 G 8 2 The Commission, acting in its capacity as the SAFE, is the principal agency in Riverside County, in partnership with Caltrans and the California Highway Patrol (CHP), managing the FSP program. The purpose of the FSP program is to provide a continuously roving tow services patrol along designated freeway segments (referred to as beats) to relieve freeway congestion and facilitate the rapid removal of disabled vehicles and those involved in minor accidents on local freeways. Contracts to provide FSP tow service are competitively bid as needed for each beat. Currently, the Commission contracts with four tow truck operators to provide service on a total of nine beats Monday through Friday during the peak commute hours, 5:30 a.m. to 8:30 a.m. and 2:30 p.m. (12:30 p.m. on Fridays) to 6:30 p.m. In Fiscal Year 2013/14, FSP performed over 44,000 assists. Beat Beat Description Number ofAssists - i SR-91 Gra11ge County line to Lincoln Avenue 5,338 . 2 SR-91 Lincoln Avenue to Magnolia Avenue 3,270 4 SR-91 Magnolia Avenue to 60/91/215 Interchange 5,816 7 SR-60 Milliken Street to Main Street 5,712 8 SR-60/215 Interchange to Theodore Street 3,031 18 1-2.15 Riverside County line to Alessandro Blvd. 6,564 19 1-21.5 Alessandro Blvd. to SR-74/4th Street -4,364 25 1-15 Hidden Valley Parkway to SR-60/1-15 Interchange 5,363 26 1-15 Hidden Valley Parkway to Temescal Canyon Road 4,618, TGT AL ASSISTS 44,076 DISCUSSION: Staff sought a competitive solution to award tow service contracts to qualified firms for Beat Nos. 25 and 26, two of the nine total beats administered by the Commission. Beat No. 25 operates on Interstate 15 from the San Bernardino County line to Hidden Valley Parkway and requires the use of three tow trucks during normal service hours. Beat No. 26 operates on Interstate 15 from Hidden Valley Parkway to Temescal Canyon Road, which requires the use of two tow trucks during normal service hours. Procurement Process Staff determined the weighted factor method of source selection to be the most appropriate for this procurement as it allows the Commission to identify the most advantageous proposal with price and other factors considered. Non-price elements of the evaluation criteria included experience, the relative qualifications of the firms, proposed work plan, and the proposer's ability to respond to the requirements set forth under the terms of the Request for Proposals (RFP) No. 15-45-060-00. Agenda Item 8G 83 • • • " " " R F P N o . 1 5 - 4 5 - 0 6 0 - 0 0 f o r F S P s e r v i c e s w a s r e l e a s e d b y s t a f f o n F e b r u a r y 1 9 , 2 0 1 5 . A p u b l i c n o t i c e w a s a d v e r t i s e d i n t h e P r e s s E n t e r p r i s e , a n d t h e R F P w a s p o s t e d o n t h e C o m m i s s i o n ' s P l a n e t B i d s w e b s i t e , w h i c h i s a c c e s s i b l e t h r o u g h t h e C o m m i s s i o n ' s w e b s i t e . U t i l i z i n g P l a n e t B i d s , e m a i l s w e r e s e n t t o f o u r f i r m s , t w o o f w h i c h a r e l o c a t e d i n R i v e r s i d e C o u n t y . A d d i t i o n a l l y , t h e C o m m i s s i o n s e n t o u t 9 2 p o s t c a r d s t o f i r m s w h o h a v e p r e v i o u s l y e x p r e s s e d i n t e r e s t i n t o w s e r v i c e s a n d / o r a r e o n t h e c u r r e n t C H P r o t a t i o n a l t o w l i s t s . O f t h e 9 2 , 3 1 a r e l o c a t e d i n R i v e r s i d e C o u n t y . T h r o u g h t h e P l a n e t B i d s s i t e , 1 0 f i r m s d o w n l o a d e d t h e R F P ; f i v e o f t h e s e f i r m s a r e l o c a t e d i n R i v e r s i d e C o u n t y . A p r e - b i d c o n f e r e n c e w a s h e l d o n M a r c h 4 , 2 0 1 5 , a n d w a s a t t e n d e d b y t h r e e f i r m s , t w o o f w h i c h a r e l o c a l t o R i v e r s i d e C o u n t y . S t a f f r e s p o n d e d t o a l l q u e s t i o n s s u b m i t t e d b y p o t e n t i a l p r o p o s e r s p r i o r t o t h e M a r c h 1 0 c l a r i f i c a t i o n d e a d l i n e d a t e . P r i o r t o t h e p r o p o s a l s u b m i t t a l d e a d l i n e o n M a r c h 2 4 a t 2 : 0 0 p . m . , t w o r e s p o n s i v e a n d r e s p o n s i b l e f i r m s - A i r p o r t M o b i l e ( O n t a r i o } a n d P e p e ' s ( R i v e r s i d e ) - s u b m i t t e d p r o p o s a l s i n r e s p o n s e t o t h e R F P f o r s e r v i c e s o n B e a t N o . 2 5 . O n e r e s p o n s i v e a n d r e s p o n s i b l e f i r m , P e p e ' s , s u b m i t t e d a p r o p o s a l i n r e s p o n s e t o t h e R F P f o r s e r v i c e s o n B e a t N o . 2 6 . S i n c e s t a f f r e c e i v e d o n e p r o p o s a l f o r t h e B e a t N o . 2 6 , i t r e v i e w e d t h e s o l i c i t a t i o n s p e c i f i c a t i o n s f o r u n d u e r e s t r i c t i v e n e s s a n d s u r v e y e d p o t e n t i a l s o u r c e s t h a t c h o s e n o t t o s u b m i t a p r o p o s a l . R e a s o n s f o r n o t s u b m i t t i n g a p r o p o s a l i n c l u d e t h e d i s t a n c e b e t w e e n t h e b e a t a n d t h e y a r d , t e c h n i c a l d i f f i c u l t i e s , a n d i n a b i l i t y t o t a k e o n a d d i t i o n a l c o m m i t m e n t s a t t h i s t i m e . S t a f f c o n c l u d e d t h a t t h e r e q u i r e m e n t s l i s t e d i n t h e s c o p e o f w o r k a n d o t h e r t e r m s a n d c o n d i t i o n s w e r e n o t u n n e c e s s a r i l y o r e x c e s s i v e l y r e s t r i c t i v e , a n a d e q u a t e o p p o r t u n i t y t o c o m p e t e w a s p r o v i d e d , a n d f a c t o r s o t h e r t h a n t h e s o l i c i t a t i o n w e r e r e s p o n s i b l e f o r t h e r e c e i p t o f o n e p r o p o s a l f o r B e a t N o . 2 6 . A n e v a l u a t i o n c o m m i t t e e c o m p r i s e d o f r e p r e s e n t a t i v e s f r o m t h e C H P I n l a n d D i v i s i o n , S a n B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s , a n d t h e C o m m i s s i o n e v a l u a t e d e a c h p r o p o s a l i n a c c o r d a n c e w i t h t h e e v a l u a t i o n c r i t e r i a s e t f o r t h i n t h e R F P . O n A p r i l 7 , 2 0 1 5 , t h e e v a l u a t i o n c o m m i t t e e p e r f o r m e d s i t e v i s i t s a n d i n t e r v i e w e d b o t h o f t h e p r o p o s i n g f i r m s . A c c o r d i n g l y , t h e e v a l u a t i o n c o m m i t t e e p r o v i d e d f i n a l s c o r i n g b a s e d o n a c o m p r e h e n s i v e e v a l u a t i o n o f e a c h f i r m ' s w r i t t e n p r o p o s a l a n d i n t e r v i e w . B e a t N o . 2 5 P r o p o s a l s s u b m i t t e d i n r e s p o n s e t o B e a t N o . 2 5 w e r e s c o r e d b y t h e e v a l u a t i o n c o m m i t t e e b a s e d u p o n t h e c r i t e r i a s e t f o r t h i n t h e R F P . T h e t w o f i r m s s u b m i t t e d h o u r l y r a t e s f o r t o w s e r v i c e s f o r t h e i n i t i a l t h r e e - y e a r t e r m t h a t r a n g e d f r o m a l o w o f $ 6 4 . 0 0 p e r h o u r t o a h i g h o f $ 6 4 . 7 1 p e r h o u r . T h e a l l - i n c l u s i v e h o u r l y s e r v i c e r a t e f o r t h i s b e a t , a s w e l l a s t h e r a t e f o r B e a t N o . 2 6 , i n c l u d e s a l l d i r e c t c o s t s ( e . g . , f u e l , l a b o r , e q u i p m e n t } , i n d i r e c t c o s t s ( e . g . , f r i n g e b e n e f i t s , o v e r h e a d ) , a n d p r o f i t t o p r o v i d e t h e s u b j e c t s e r v i c e s . T h e o v e r a l l r a n k i n g s , i n c l u s i v e o f p r i c i n g , l i s t e d f r o m h i g h e s t t o l o w e s t t o t a l e v a l u a t i o n s c o r e f o r B e a t N o . 2 5 a r e a s f o l l o w s : A g e n d a I t e m 8 G 8 4 Firm Hourly Rate Overall Ranking Airport Mobil Towing $64.00 1 Pepe's Towing $64.71 2 As a result of the completion of the evaluation process, the evaluation committee recommends contract award to Airport Mobil for Beat No. 25 for a three-year term at a fixed hourly rate of $64.00, with two one-year options to extend the agreement at a fixed hourly rate of $64.96, as this firm earned the highest total evaluation score. Beat No. 26 Pepe's is the only firm that submitted a responsive and responsible proposal in response to the RFP for services on Beat No. 26. The proposal was scored by the evaluation committee based upon the criteria set forth in the RFP. Pepe's proposed hourly rate for tow services is $64. 71. Based on the overall score according to the evaluation criteria listed in the RFP, the evaluation committee recommends Pepe's for award of Beat No. 26 for a three-year term, with two one- year options at a fixed hourly rate of $64. 71 through the entire term of the agreement. Pepe's has been providing FSP in Riverside County for over 15 years and is currently providing service on five Riverside FSP beats, including Beat No. 26. Pepe's has performed satisfactorily and has a good working relationship with staff. CONCLUSION: Staff is recommending Airport Mobil for award of Beat No. 25 and Pepe's for Beat No. 26 based on the evaluation process discussed. The proposed all-inclusive hourly rates from Airport Mobil for Beat No. 25 and Pepe's for Beat No. 26 is considered fair and reasonable based upon adequate price competition under the RFP process. Staff recommends the award of Agreement No. 15-45-060-00 to Airport Mobil for FSP tow truck services on Beat No. 25 in an amount not to exceed $1,927,000 and Agreement No. 15-45-061- 00 to Pepe's for FSP tow truck services on Beat No. 26 in an amount not to exceed $1,291,000. The Commission's standard form FSP services agreement will be entered into for each beat subject to any changes pursuant to legal counsel review. Agenda Item 8G 85 • • • " F i n a n c i a l I n f o r m a t i o n I n F i s c a l Y e a r B u d g e t : I Y e s I Y e a r : I F Y 2 0 1 5 / 1 6 A m o u n t : I $ 5 2 5 , 0 0 0 N / A F Y 2 0 1 6 / 1 7 + $ 2 , 6 9 3 , 0 0 0 S t a t e o f C a l i f o r n i a , N o S o u r c e o f F u n d s : S A F E C o n t r i b u t i o n f r o m D e p a r t m e n t o f B u d g e t A d j u s t m e n t : N / A M o t o r V e h i c l e F e e s G L / P r o j e c t A c c o u n t i n g N o . : 0 0 2 1 7 3 8 1 0 1 4 0 0 0 0 0 0 1 1 0 2 0 1 4 5 8 1 0 0 2 F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ I D a t e : I 0 4 / 1 6 / 2 0 1 5 A t t a c h m e n t : S t a n d a r d F o r m F S P S e r v i c e s A g r e e m e n t " " A g e n d a I t e m 8 G 8 6 " " " M O D E L C O N T R A C T F O R M A g r e e m e n t N o . 1 5 - 4 5 - 0 6 0 - 0 0 R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N , A C T I N G A S T H E R I V E R S I D E C O U N T Y S E R V I C E A U T H O R I T Y F O R F R E E W A Y E M E R G E N C I E S , F O R F R E E W A Y S E R V I C E P A T R O L F O R B E A T # ~ W I T H I N R I V E R S I D E C O U N T Y W I T H L _ C O N T R A C T O R _ J 1 . P A R T I E S A N D D A T E . 1 . 1 T h i s A g r e e m e n t i s m a d e a n d e n t e r e d i n t o a s o f d a y o f , 2 0 1 5 , b y a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( " C O M M I S S I O N " ) a c t i n g a s t h e R I V E R S I D E C O U N T Y S E R V I C E A U T H O R I T Y F O R F R E E W A Y E M E R G E N C I E S ( " S A F E " ) a n d [ N A M E O F F I R M ] , a [ L E G A L S T A T U S O F C O N T R A C T O R e . g . , C O R P O R A T I O N ] ( r e f e r r e d t o h e r e i n a s " C O N T R A C T O R " ) . S A F E a n d C O N T R A C T O R a r e s o m e t i m e s i n d i v i d u a l l y r e f e r r e d t o h e r e i n a s " P a r t y " a n d c o l l e c t i v e l y a s " P a r t i e s " . 1 . 2 T h e C a l i f o r n i a H i g h w a y P a t r o l h e r e i n r e f e r r e d t o a s " C H P " a n d C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n , h e r e i n r e f e r r e d t o a s " C a l t r a n s " a r e h e r e b y e x p r e s s l y d e s i g n a t e d a s t h i r d - p a r t y b e n e f i c i a r i e s o f C O N T R A C T O R ' s p e r f o r m a n c e u n d e r t h i s A g r e e m e n t . 2 . R E C I T A L S . 2 . 1 2 . 2 2 . 3 2 . 4 2 . 5 W H E R E A S , C O M M I S S I O N i s a C a l i f o r n i a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n e x i s t i n g u n d e r t h e a u t h o r i t y o f S e c t i o n 1 3 0 0 5 0 e t s e q . o f t h e C a l i f o r n i a P u b l i c U t i l i t i e s C o d e ; W H E R E A S , C O M M I S S I O N i s a u t h o r i z e d , p u r s u a n t t o S e c t i o n 2 5 5 0 e t s e q . o f t h e C a l i f o r n i a S t r e e t s a n d H i g h w a y s C o d e , t o a c t a s S A F E f o r p u r p o s e s o f p r o v i d i n g a m o t o r i s t a i d s y s t e m , i n c l u d i n g p r o v i s i o n o f f r e e w a y s e r v i c e p a t r o l s ; W H E R E A S , S A F E r e q u i r e s t h e s e r v i c e s o f a C O N T R A C T O R t o p r o v i d e t h e f r e e w a y s e r v i c e p a t r o l p r o f e s s i o n a l s e r v i c e s a s d e s c r i b e d i n t h e S c o p e o f S e r v i c e s ; W H E R E A S , S A F E h a s d e t e r m i n e d t h a t C O N T R A C T O R i s b e s t q u a l i f i e d t o p e r f o r m t h e r e q u i r e d s e r v i c e s ; W H E R E A S , t h e C O N T R A C T O R i s a b l e a n d w i l l i n g t o p e r f o r m t h e r e q u i r e d s e r v i c e s u n d e r t h e t e r m s a n d c o n d i t i o n s o f t h i s C o n t r a c t ; A P P E N D I X B - 1 8 7 2.6 WHEREAS, COMMISSION is the short range transportation planning agency for Riverside County, and programs federal, state, and local funds. COMMISSION has entered into a Memorandum of Understanding with Caltrans and CHP to fund peak period freeway service patrols on selected freeway segments in Riverside County; and 2.7 WHEREAS, Section 21718 (a) of the California Vehicle Code specifically authorized CHP to be responsible for freeway service patrols stopping on freeways for the purpose of rapid removal of impediments to traffic. Article 3, Section 91, of the Streets and Highways Code, states that Caltrans has responsibility to improve and maintain the state highways. Caltrans also has the responsibility for traffic management and removing impediments from the highways. NOW, THEREFORE, for the consideration hereinafter stated, SAFE and CONTRACTOR agree as follows: 3. TERMS. 3.1 General Scope of Services. The purpose of the Freeway Service Patrol ("FSP") program is to provide for the rapid removal of disabled vehicles and vehicles involved in minor accidents from the freeway. Contractor promises and agrees to furnish to SAFE all • labor materials, tools, equipment, services, and incidental and customary work necessary to • fully and adequately provide the FSP services ("Services;'). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state, and fed.era! laws, rules and regulations, and the SOP manual (as defined below). 3.1.1. Contract Oversight. Caltrans and CHP will jointly oversee the Services. Both agencies will have responsibility for overseeing Service performance and ensuring that the CONTRACTOR abides by the terms of this Contract. CHP is responsible for dispatch services to incident locations within the CONTRACTOR's patrol limits. The dispatching wilt be done in accordance with this Contract. A Standard Operating Procedures ("SOP") manual will be given to the CONTRACTOR explaining the types of incidents to which his/her operators may be dispatched. 3.1.2 Beat Descriptions. The FSP will operate on selected freeway segments referred to herein as "beats". Each beat has specific turnaround locations and designated drop locations identified by the CHP. Exhibit "A" shows the specific limits, number of tow trucks, number of back-up trucks and hours of operation, and holidays for the CONTRACTOR's specific beat. SAFE reserves the right to add or delete holidays to the work schedule, provided that SAFE provides CONTRACTOR seven (7) days advanced notice of such addition or deletion. Travel time to and from the beat will be at the expense of the CONTRACTOR. APPENDIX B - 2 88 • " " " 3 . 1 . 3 C h a n g e O r d e r s . A t a n y t i m e d u r i n g t h e t e r m o f t h i s C o n t r a c t , S A F E r e s e r v e s t h e r i g h t t o a d j u s t b e a t s p e c i f i c a t i o n s t o b e t t e r a c c o m m o d a t e d e m a n d f o r t h e S e r v i c e s , a t n o c o s t t o S A F E . S A F E m a y d i r e c t s u c h a d j u s t m e n t s d u r i n g t h e c o u r s e o f t h i s C o n t r a c t t h r o u g h w r i t t e n c h a n g e o r d e r s , s i g n e d b y S A F E , s e t t i n g f o r t h a n y c h a n g e s t o E x h i b i t " A " . C h a n g e s m a y i n c l u d e a c h a n g e o f t h e s p e c i f i e d b e a t ( s ) t o o t h e r b e a t s t h a t S A F E d e t e r m i n e s b e t t e r s e r v e t h e n e e d s o f S A F E , a s w e l l a s c h a n g e s t o s c h e d u l e s a n d h o u r s f o r t h e b e a t s s e t f o r t h i n E x h i b i t " A " . I f w a r r a n t e d , a s d e t e r m i n e d i n S A F E ' s s o l e d i s c r e t i o n , a n d d u r i n g t h e h o u r s o f o p e r a t i o n o f t h e S e r v i c e s , t h e C O N T R A C T O R m a y b e r e q u e s t e d t o t e m p o r a r i l y r e a s s i g n h i s / h e r F S P o p e r a t o r s / t r u c k s t o l o c a t i o n s o u t s i d e t h e a s s i g n e d b e a t . S u c h r e a s s i g n m e n t s s h a l l b e a t n o c o s t t o S A F E . 3 . 1 . 4 . T h e S O P M a n u a l . T o p r o m o t e a s a f e w o r k e n v i r o n m e n t a n d f o r t h e m a i n t e n a n c e o f p r o f e s s i o n a l i s m , t h e m o s t c u r r e n t v e r s i o n o f t h e S O P m a n u a l s h a l l , a t a l l t i m e s , b e f o l l o w e d b y t h e C O N T R A C T O R a n d i t s v e h i c l e o p e r a t o r s . T h e S O P m a n u a l , a s s u c h m a n u a l m a y f r o m t i m e t o t i m e b e a m e n d e d , i s i n c o r p o r a t e d i n t o t h i s C o n t r a c t b y r e f e r e n c e . C O N T R A C T O R s h a l l b e n o t i f i e d a n d p r o v i d e d w i t h a c o p y o f a n y c h a n g e s t o t h e S O P m a n u a l . D r i v e r s f o u n d n o t t o b e i n c o m p l i a n c e w i t h F S P p r o c e d u r e s , a s s e t f o r t h i n t h e S O P m a n u a l o r t h i s C o n t r a c t , m a y b e s u s p e n d e d o r t e r m i n a t e d f r o m t h e F S P p r o g r a m a n d t h e C O N T R A C T O R m a y b e f i n e d t h r e e ( 3 ) t i m e s t h e h o u r l y C o n t r a c t r a t e i n o n e ( 1 ) m i n u t e i n c r e m e n t s u n t i l a r e p l a c e m e n t v e h i c l e i s p r o v i d e d ( D r i v e r a n d T r u c k m u s t r e t u r n t o b e a t c o m p l i a n t w i t h a l l F S P r e q u i r e m e n t s ) , o r f i n e d f o r t h e e n t i r e s h i f t a t t h r e e ( 3 ) t i m e s t h e h o u r l y r a t e a t t h e d i s c r e t i o n o f t h e F S P F i e l d S u p e r v i s o r s . 3 . 2 E q u i p m e n t R e q u i r e m e n t s . C O N T R A C T O R s h a l l c o m p l y w i t h a l l e q u i p m e n t r e q u i r e m e n t s o u t l i n e d i n t h e a t t a c h e d E x h i b i t " A " . 3 . 3 C o m m e n c e m e n t o f S e r v i c e s . T h e C O N T R A C T O R s h a l l c o m m e n c e w o r k u p o n r e c e i p t o f a w r i t t e n N o t i c e t o P r o c e e d f r o m S A F E . 3 . 4 T e r m . T h e t e r m o f t h i s C o n t r a c t s h a l l b e f r o m J a n u a r y 1 , 2 0 1 4 ( " E f f e c t i v e D a t e " ) t h r o u g h D e c e m b e r 3 1 , 2 0 1 6 u n l e s s e a r l i e r t e r m i n a t e d a s p r o v i d e d h e r e i n . S A F E , a t i t s s o l e d i s c r e t i o n , m a y r e n e w t h i s C o n t r a c t f o r a t o t a l o f t w o ( 2 ) s e p a r a t e o n e y e a r t e r m s , b a s e d o n t h e o p t i o n - y e a r r a t e s . S A F E s h a l l a l s o h a v e t h e r i g h t t o r e n e w t h i s C o n t r a c t f r o m o n e m o n t h u p t o a o n e y e a r t e r m a f t e r t h e i n i t i a l t e r m b y p r o v i d i n g n o t i c e a s p r o v i d e d b e l o w . S A F E m u s t p r o v i d e w r i t t e n n o t i c e t o C O N T R A C T O R n o l e s s t h a n n i n e t y ( 9 0 ) d a y s p r i o r t o t h e e n d o f t h e a p p l i c a b l e t e r m , i n d i c a t i n g i t s r e n e w a l o f t h e C o n t r a c t . C O N T R A C T O R s h a l l c o m p l e t e t h e S e r v i c e s w i t h i n t h e t e r m o f t h i s C o n t r a c t , a n d s h a l l m e e t a n y o t h e r e s t a b l i s h e d s c h e d u l e s a n d d e a d l i n e s . A l l a p p l i c a b l e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s C o n t r a c t s h a l l r e m a i n i n e f f e c t f o l l o w i n g t h e t e r m i n a t i o n o f t h i s C o n t r a c t . I f S A F E , a t i t s s o l e d i s c r e t i o n , r e n e w s t h i s C o n t r a c t f o r o n e o r b o t h o f t h e a d d i t i o n a l s e p a r a t e o n e y e a r t e r m s a s p r o v i d e d , t h e o p t i o n - y e a r r a t e s s h a l l b e a s f o l l o w s : S C H E D U L E O F H O U R L Y R A T E S C l a s s i f i c a t i o n O p t i o n Y e a r 1 H o u r l y R a t e O p t i o n Y e a r 2 H o u r l y R a t e A P P E N D I X B - 3 8 9 Contract $____.!per hour $_.:6 per hour 3.5 SAFE's Representative. SAFE hereby designates the SAFE Executive Director or his or her designee, to act as its Representative for the performance of this Contract ("SAFE's Representative"). SAFE's Representative shall have the authority to act on behalf of SAFE for all purposes under this Contract. SAFE's Representative shall also review and give approval, as needed, to the details of CONTRACTOR's work as it progresses. CONTRACTOR shall not accept direction or orders from any person other than the SAFE's 'Representative or his or her designee. 3.6 CONTRACTOR'S Representative. CONTRACTOR hereby designates f1N 1SERT NAME, TITLE). to act as its representative for the performance of this Contract ("CONTRACTOR's Representative"). CONTRACTOR's ·Representative shall have full authority to act on behalf of CONTRACTOR for all purposes under this Contract. The CONTRACTOR's Representative shall supervise and direct the Services, using his best skill and attention, and· shaU be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Contract. CONTRACTOR shall work closely and cooperate fully with SAFE's Representative and any other agencies which may have jurisdiction over or an interest in the Services. CONTRACTOR's Representative shall be available to the SAFE staff at all reasonable times. Any substitution in CONTRACTOR's Representative shall be approved in writing by SAFE's Representative. 3. 7 Substitution of Key Personnel. CONTRACTOR has represented to SAFE that certain key personnel will perform and coordinate the Services under this Contract. Should one or more of such personnel become unavailable, CONTRACTOR may substitute other personnel of at least equal competence upon written approval by SAFE's Representative. In the event that SAFE's Representative and CONTRACTOR cannot agree as to the substitution of the key personnel, SAFE shall be entitled to terminate this Contract for cause, pursuant to the provisions of Section 3.15. The key personnel for performance of this Contract are: [LIST NAMES AND TITLES]. 3.7.1 Availability of FSP Manager. Except in the case of unpreventable circumstances, the FSP Manager must be available at the CONTRACTOR's office for at least 50% of each Work Day to address time sensitive issues related to this Contract or the Services, including, but not limited to, FSP administrative responsibilities; SAFE, CHP, and Caltrans requests; driver matters; and truck maintenance issues. CONTRACTOR shall, within 24 hours, notify SAFE of each circumstance causing the FSP Manager not to be available as required herein. As used in this section, the term "Work Day" shall mean and refer to any day that FSP service is provided, during those hours of operation for Construction FSP as identified on the attached Exhibit "A-1 ". 3.8 Review of Work and Deliverables. All reports, working papers, and similar work products prepared for submission in the course of providing Services under this Contract may be required to be submitted to SAFE's Representative in draft form, and SAFE's Representative may require revisions of such drafts prior to formal submission and approval. APPENDIX B - 4 90 • • • " " " I n t h e e v e n t t h a t S A F E ' s R e p r e s e n t a t i v e , i n h i s o r h e r s o l e d i s c r e t i o n , d e t e r m i n e s t h e f o r m a l l y s u b m i t t e d w o r k p r o d u c t t o b e i n a d e q u a t e , S A F E ' s R e p r e s e n t a t i v e m a y r e q u i r e C O N T R A C T O R t o r e v i s e a n d r e s u b m i t t h e w o r k a t n o c o s t t o S A F E . U p o n d e t e r m i n a t i o n b y S A F E t h a t C O N T R A C T O R h a s s a t i s f a c t o r i l y c o m p l e t e d t h e S e r v i c e s r e q u i r e d u n d e r t h i s C o n t r a c t a n d w i t h i n t h e t e r m s e t f o r t h i n S e c t i o n 3 . 4 , S A F E s h a T r g i v e C O N T R A C T O R a w r i t t e n N o t i c e o f F i n a l C o m p l e t i o n . U p o n r e c e i p t o f s u c h n o t i c e , C O N T R A C T O R s h a l l i n c u r n o f u r t h e r c o s t s h e r e u n d e r , u n l e s s o t h e r w i s e s p e c i f i e d i n t h e N o t i c e o f C o m p l e t i o n . C O N T R A C T O R m a y r e q u e s t i s s u a n c e o f a N o t i c e o f F i n a l C o m p l e t i o n w h e n , i n i t s o p i n i o n , i t h a s s a t i s f a c t o r i l y c o m p l e t e d a l l S e r v i c e s r e q u i r e d u n d e r t h e p r o v i s i o n s o f t h i s C o n t r a c t . 3 . 9 A p p e a r a n c e a t H e a r i n g s . I f a n d w h e n r e q u i r e d b y S A F E , C O N T R A C T O R s h a l l r e n d e r a s s i s t a n c e a t p u b l i c h e a r i n g s o r o t h e r m e e t i n g s r e l a t e d t o t h e p e r f o r m a n c e o f t h e S e r v i c e s . 3 . 1 0 S t a n d a r d o f C a r e : L i c e n s e s . C O N T R A C T O R r e p r e s e n t s a n d m a i n t a i n s t h a t i t i s s k i l l e d i n t h e p r o f e s s i o n a l c a l l i n g n e c e s s a r y t o p e r f o r m a l l S e r v i c e s , d u t i e s a n d o b l i g a t i o n s r e q u i r e d b y t h i s C o n t r a c t . C O N T R A C T O R s h a l l p e r f o r m t h e S e r v i c e s a n d d u t i e s i n c o n f o r m a n c e t o a n d c o n s i s t e n t w i t h t h e s t a n d a r d s g e n e r a l l y r e c o g n i z e d a s b e i n g e m p l o y e d b y p r o f e s s i o n a l s i n t h e s a m e d i s c i p l i n e i n t h e S t a t e o f C a l i f o r n i a . � C O N T R A C T O R w a r r a n t s t h a t a l l e m p l o y e e s a n d s u b c o n t r a c t o r s s h a l l h a v e s u f f i c i e n t s k i l l a n d e x p e r i e n c e t o p e r f o r m t h e S e r v i c e s a s s i g n e d t o t h e m . C O N T R A C T O R f u r t h e r r e p r e s e n t s a n d w a r r a n t s t o S A F E t h a t i t s e m p l o y e e s a n d s u b c o n t r a c t o r s h a v e a l l l i c e n s e s , p e r m i t s , q u a l i f i c a t i o n s ( i n c l u d i n g m e d i c a l c e r t i f i c a t i o n ) a n d a p p r o v a l s o f w h a t e v e r n a t u r e t h a t a r e l e g a l l y r e q u i r e d t o p e r f o r m t h e S e r v i c e s , a n d t h a t s u c h l i c e n s e s a n d a p p r o v a l s s h a l l b e m a i n t a i n e d t h r o u g h o u t t h e t e r m o f t h i s C o n t r a c t . C O N T R A C T O R s h a l l p e r f o r m , a t i t s o w n c o s t a n d e x p e n s e a n d w i t h o u t r e i m b u r s e m e n t f r o m S A F E , a n y s e r v i c e s n e c e s s a r y t o c o r r e c t e r r o r s o r o m i s s i o n s w h i c h a r e c a u s e d b y t h e C O N T R A C T O R ' s f a i l u r e t o c o m p l y w i t h t h e s t a n d a r d o f c a r e p r o v i d e d f o r h e r e i n , a n d s h a l l b e f u l l y r e s p o n s i b l e t o S A F E f o r a l l d a m a g e s a n d o t h e r l i a b i l i t i e s p r o v i d e d f o r i n t h e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s C o n t r a c t a r i s i n g f r o m t h e C O N T R A C T O R ' s e r r o r s a n d o m i s s i o n s . A n y e m p l o y e e o f C O N T R A C T O R o r i t s s u b c o n t r a c t o r s w h o i s d e t e r m i n e d b y S A F E t o b e u n c o o p e r a t i v e , i n c o m p e t e n t , a t h r e a t t o t h e a d e q u a t e o r t i m e l y c o m p l e t i o n o f t h e S e r v i c e s , a t h r e a t t o t h e s a f e t y o f p e r s o n s o r p r o p e r t y , o r a n y e m p l o y e e w h o f a i l s o r r e f u s e s t o p e r f o r m t h e S e r v i c e s i n a m a n n e r a c c e p t a b l e t o S A F E , s h a l l b e p r o m p t l y r e m o v e d f r o m p e r f o r m i n g t h e S e r v i c e s b y t h e C O N T R A C T O R a n d s h a l l n o t b e r e - e m p l o y e d t o p e r f o r m a n y o f t h e S e r v i c e s . 3 . 1 1 O p p o r t u n i t y t o C u r e . S A F E m a y p r o v i d e C O N T R A C T O R a n o p p o r t u n i t y t o c u r e , a t C O N T R A C T O R ' s e x p e n s e , a l l e r r o r s a n d o m i s s i o n s w h i c h m a y b e d i s c l o s e d d u r i n g p e r f o r m a n c e o f t h e S e r v i c e s . S h o u l d C O N T R A C T O R f a i l t o m a k e s u c h c o r r e c t i o n i n a t i m e l y m a n n e r , s u c h c o r r e c t i o n m a y b e m a d e b y S A F E , a n d t h e c o s t t h e r e o f c h a r g e d t o C O N T R A C T O R . 3 . 1 2 I n s p e c t i o n o f W o r k . C O N T R A C T O R s h a l l a l l o w S A F E ' s R e p r e s e n t a t i v e t o i n s p e c t o r r e v i e w C O N T R A C T O R ' s p e r f o r m a n c e o f S e r v i c e s i n p r o g r e s s a t a n y t i m e . S A F E / C a l t r a n s / C H P a l s o r e s e r v e s t h e r i g h t t o a u d i t a l l p a p e r w o r k d e m o n s t r a t i n g t h a t A P P E N D I X B - 5 9 1 CONTRACTOR participates in an employee alcohol/drug-testing program and the OMV Pull Notice Program. 3.13 Laws and Regulations. CONTRACTOR shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, including all Cal/OSHA requirements, and shall give all notices required by law. CONTRACTOR shall be solely liable for all violations of such laws and regulations in connection with Services. If the CONTRACTOR performs any work knowing it to be contrary to such laws, rules and regulations and witheut givirig written notice to SAFE, CONTRACTOR shall be solely responsible for all costs arising therefrom. CONTRACTOR shall defend, indemnify and hold SAFE, their officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Contract, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.14 Damage Complaints. Upon receiving a damage complaint from a motorist assisted by the CONTRACTOR, that the CONTRACTOR damaged their vehicle while lending assistance, the CONTRACTOR shall notify CHP immediately regarding the nature of the damage complaint and its disposition. The CONTRACTOR shall reply to the motorist by telephone within twehty-four (24) hours of receiving the damage complaint notification. If necessary, the CONTRACTOR shall send either his or her authorized representative or his or her insurance company repr€sentative to inspect the vehicle and complete an incident report • within forty-eight (48) hours after receiving the damage complaint. ff the investigation shows • that damage to the vehicle could have been caused by the (CONTRACTOR, the CONTRACTOR shall negotiate in good faith to try and resolve the issue and shall report to the CHP the result of the negotiations. All complaints shall be resolved within a reasonable period of time after being received. 3.14.1 Complaint Review Committee. The FSP Technical Advisory Committee ("FSP TAC") is composed of voting members from OHP, SAFE and Caltrans. Voting members of the FSP TAC are hereby designated as the members of the Damage Complaint Review Committee ("DCRC"). If the DCRC finds that justifiable complaints are not resolved within a reasonable time frame, it can recommend that payment to the CONTRACTOR in the amount of the damage claim may be deducted from the CONTRACTOR's monthly invoice. 3.15 Termination. 3.15.1 Notice; Reason. SAFE may, by written notice to CONTRACTOR, terminate this Contract, in whole or in part, including, without limitation, the geographical territory covered by this Contract, at any time by giving written notice to CONTRACTOR of such termination, and specifying the effective date thereof ("Notice of Termination"). Such termination may be for SAFE's convenience or because of CONTRACTOR's failure to perform its duties and obligations under this Contract, including, but not limited to, the failure of CONTRACTOR to timely perform Services pursuant to the Scope of Services described in APPENDIX 8 - 6 92 • " " " S e c t i o n 3 , e n t i t l e d ' T e r m s , " a s w e l l a s S e c t i o n 7 o f t h e R F P . C O N T R A C T O R m a y n o t t e r m i n a t e t h i s C o n t r a c t e x c e p t f o r c a u s e . 3 . 1 5 . 2 D i s c o n t i n u a n c e o f S e r v i c e s . U p o n r e c e i p t o f t h e w r i t t e n N o t i c e o f T e r m i n a t i o n , C O N T R A C T O R s h a l l d i s c o n t i n u e a l l a f f e c t e d S e r v i c e s a s d i r e c t e d i n t h e N o t i c e o f T e r m i n a t i o n , a n d d e l i v e r t o S A F E a l l D o c u m e n t s a n d D a t a , a s d e f i n e d i n t h i s C o n t r a c t , a s m a y h a v e b e e n p r e p a r e d o r a c c u m u l a t e d b y C O N T R A C T O R i n p e r f o r m a n c e o f t h e S e r v i c e s , w h e t h e r c o m p l e t e d o r i n p r o g r e s s . 3 . 1 5 . 3 E f f e c t o f T e r m i n a t i o n F o r C o n v e n i e n c e . I f t h e t e r m i n a t i o n i s t o b e f o r t h e c o n v e n i e n c e o f S A F E , S A F E s h a l l c o m p e n s a t e C O N T R A C T O R f o r S e r v i c e s f u l l y a n d a d e q u a t e l y p r o v i d e d t h r o u g h t h e e f f e c t i v e d a t e o f t e r m i n a t i o n a s p r o v i d e d i n t h e N o t i c e o f T e r m i n a t i o n . S u c h p a y m e n t s h a l l i n c l u d e a p r o - r a t e d a m o u n t o f p r o f i t , i f a p p l i c a b l e , u p t h r o u g h s u c h e f f e c t i v e d a t e , b u t n o a m o u n t s h a l l b e p a i d f o r a n t i c i p a t e d p r o f i t o n u n p e r f o r m e d S e r v i c e s p a s t s u c h e f f e c t i v e d a t e . C O N T R A C T O R s h a l l p r o v i d e d o c u m e n t a t i o n d e e m e d a d e q u a t e b y S A F E ' s R e p r e s e n t a t i v e t o s h o w t h e S e r v i c e s a c t u a l l y c o m p l e t e d b y C O N T R A C T O R p r i o r t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n . T h i s C o n t r a c t s h a l l t e r m i n a t e o n t h e e f f e c t i v e d a t e o f t h e N o t i c e o f T e r m i n a t i o n . 3 . 1 5 . 4 E f f e c t o f T e r m i n a t i o n f o r C a u s e . I f t h e t e r m i n a t i o n i s f o r c a u s e , C O N T R A C T O R s h a l l b e . c o m p e n s a t e d f o r t h o s e S e r v i c e s w h i c h h a v e b e e n f u l l y a n d a d e q u a t e l y c o m p l e t e d a n d a c c e p t e d b y S A F E a s o f t h e e f f e c t i v e d a t e o f t e r m i n a t i o n a s p r o v i d e d i n t h e N o t i c e o f T e r m i n a t i o n . I n s u c h c a s e , S A F E m a y t a k e o v e r t h e w o r k a n d p r o s e c u t e t h e s a m e t o c o m p l e t i o n b y c o n t r a c t o r o t h e r w i s e . F u r t h e r , C O N T R A C T O R s h a l l b e l i a b l e t o S A F E f o r a n y r e a s o n a b l e a d d i t i o n a l c o s t s o r d a m a g e s i n c u r r e d t o r e v i s e w o r k f o r w h i c h S A F E h a s c o m p e n s a t e d C O N T R A C T O R u n d e r t h i s C o n t r a c t , b u t w h i c h S A F E h a s d e t e r m i n e d i n i t s s o l e d i s c r e t i o n n e e d s t o b e r e v i s e d , i n p a r t o r w h o l e . T e r m i n a t i o n o f t h i s C o n t r a c t f o r c a u s e m a y b e c o n s i d e r e d b y S A F E i n d e t e r m i n i n g w h e t h e r t o e n t e r i n t o f u t u r e c o n t r a c t s w i t h C O N T R A C T O R . 3 . 1 5 . 5 C u m u l a t i v e R e m e d i e s . T h e r i g h t s a n d r e m e d i e s o f t h e P a r t i e s p r o v i d e d i n t h i s S e c t i o n a r e i n a d d i t i o n t o a n y o t h e r r i g h t s a n d r e m e d i e s p r o v i d e d b y l a w o r u n d e r t h i s C o n t r a c t . 3 . 1 5 . 6 P r o c u r e m e n t o f S i m i l a r S e r v i c e s . I n t h e e v e n t t h i s C o n t r a c t i s t e r m i n a t e d , i n w h o l e o r i n p a r t , a s p r o v i d e d b y t h i s S e c t i o n , S A F E m a y p r o c u r e , u p o n s u c h t e r m s a n d i n s u c h m a n n e r a s i t d e e m s a p p r o p r i a t e , s e r v i c e s s i m i l a r t o t h o s e t e r m i n a t e d . 3 . 1 5 . 7 W a i v e r s . C O N T R A C T O R , i n e x e c u t i n g t h i s C o n t r a c t , s h a l l b e d e e m e d t o h a v e w a i v e d a n y a n d a l l c l a i m s f o r d a m a g e s w h i c h m a y o t h e r w i s e a r i s e f r o m S A F E ' s t e r m i n a t i o n o f t h i s C o n t r a c t , f o r c o n v e n i e n c e o r c a u s e , a s p r o v i d e d i n t h i s S e c t i o n . 3 . 1 5 . 8 A u t h o r i z a t i o n t o T e r m i n a t e . T h e E x e c u t i v e D i r e c t o r o f S A F E s h a l l h a v e t h e f u l l a u t h o r i t y a n d d i s c r e t i o n t o e x e r c i s e S A F E ' s r i g h t s u n d e r t h i s S e c t i o n 3 . 1 5 , e n t i t l e d " T e r m i n a t i o n " . A P P E N D I X B - 7 9 3 3.16 Trend Meetings. CONTRACTOR shall attend, or send a designated management-level representative, to all trend meetings (i.e. required FSP TAC meeting which meets every other month). These trend meetings will encompass focused and informal discussions concerning, but not limited to: scope, Services, schedule, current progress of Services, relevant cost issues, and future objectives. CONTRACTOR shall be responsible for having a representative attend all meetings (i.e. FSP TAC meetings) that has the ability to make management-level decisions on the behalf of the CONTRACTOR. If the CONTRACTOR cannot have a management-level representative at a meeting, CONTRACTOR shall notify SAFE and CHP prior to the meeting. Management-level attendance at these meetings shall be considered part of the CONTRACTOR's contractual responsibility. Meetings are scheduled, and CONrRACTOR will be notified of such schedule, no later than three (3) working d~ys prior to the meeting. 3.17 Fees and Payment. 3.17.1 Amount to be Paid. Subject to the provisions set forth below for Services satisfactorily performed hereunder, SAFE shall pay the CONrRACTOR on a Time and Materials basis a ceiling price NOT TO EXCEED DOLLARS ($ ). • 3.17.2Maximum Payment is the Ceiling Pric'e. SAFE shall not be obllgated td pay costs which exceed the ceiling price set forth above, except as provided in Sections 3.15 and 3: 17 .10. CONTRACTOR agrees to use its best efforts to perform the • services and all obligations under this Contract within such ceiling price. 3.17.3 Hourly Rate. For its performance of the Services, the CONTRACTOR shall be paid for labor expended directly in tile performance of the Services at the rates specified below. The CONTRACTOR shall not be entitled to reimbursements for any expenses unless approved in advance in writing. SCHEDULE OF HOURLY RATES Classification Hourly Rate Contract -tow truck operators , Hourly rates may be adjusted as set forth in Chapter 9, Violations/Penalties, of the FSP Standard Operating Procedures (SOP). 3.17.4 Payment Coverage. The compensation herein above specified will cover and include all applicable labor surcharges such as taxes, insurance and fringe benefits, as well as indirect costs, overhead, general and administrative expense, and profit. 3.17.5 Cost Principles. A) CONTRACTOR agrees to comply with 2 CFR, Part 225, Cost Principles for State and Local Government, and 49 CFR, Part 18, Uniform • APPENDIX B - 8 94 " A d m i n i s t r a t i v e R e q u i r e m e n t s f o r G r a n t s a n d C o o p e r a t i v e A g r e e m e n t s t o S t a t e a n d L o c a l G o v e r n m e n t s . " " B ) C O N T R A C T O R a g r e e s t h a t 1 ) C o n t r a c t C o s t P r i n c i p l e s a n d P r o c e d u r e s , 4 8 C F R , F e d e r a l A c q u i s i t i o n R e g u l a t i o n s S y s t e m , C h a p t e r 1 , P a r t 3 1 , e t s e q , , s h a l l b e u s e d t o d e t e r m i n e t h e a l l o w a b i l i t y o f i n d i v i d u a l c o s t i t e m s , a n d 2 ) C O N T R A C T O R s h a l l c o m p l y w i t h F e d e r a l a d m i n i s t r a t i v e p r o c e d u r e s i n a c c o r d a n c e w i t h 4 9 C F R , P a r t 1 8 , U n i f o r m A d m i n i s t r a t i v e R e q u i r e m e n t s f o r G r a n t s a n d C o o p e r a t i v e A g r e e m e n t s t o S t a t e a n d L o c a l G o v e r n m e n t s . C ) A n y c o s t s f o r w h i c h C O N T R A C T O R h a s r e c e i v e d p a y m e n t o r c r e d i t t h a t a r e d e t e r m i n e d b y s u b s e q u e n t a u d i t t o b e u n a l l o w a b l e u n d e r 2 C F R , P a r t 2 2 5 , 4 8 C F R , C h a p t e r 1 , P a r t 3 1 o r 4 9 C F R , P a r t 1 8 , a r e s u b j e c t t o r e p a y m e n t b y C O N T R A C T O R t o S A F E . S h o u l d C O N T R A C T O R f a i l t o r e i m b u r s e m o n e y s d u e S A F E w i t h i n 3 0 d a y s o f d e m a n d , o r w i t h i n s u c h o t h e r p e r i o d a s m a y b e a g r e e d i n w r i t i n g b e t w e e n t h e P a r t i e s h e r e t o , S A F E i s a u t h o r i z e d t o i n t e r c e p t a n d w i t h h o l d f u t u r e p a y m e n t s d u e C O N T R A C T O R f r o m S A F E o r a n y t h i r d - p a r t y s o u r c e , i n c l u d i n g , b u t n o t l i m i t e d t o , t h e S t a t e T r e a s u r e r , t h e S t a t e C o n t r o l l e r , a n d t h e C a l i f o r n i a T r a n s p o r t a t i o n C o m m i s s i o n . 3 . 1 7 . 6 F i n e s . F i n e s f o r s t a r t i n g l a t e ; l e a v i n g e a r l y ; t a k i n g m o r e t h a n 1 5 - m i n u t e s w o r t h o f b r e a k s p e r 3 - h o u r s h i f t ; o r b e i n g o r d e r e d o u t o f s e r v i c e b y a C H P o r C a l t r a n s s u p e r v i s o r f o r C o n t r a c t i n f r a c t i o n s s h a l l b e d e d u c t e d f r o m t h e C O N T R A C T O R ' s m o n t h l y i n v o i c e a t t h r e e ( 3 ) t i m e s t h e h o u r l y r a t e . F i n e s m a y b e f u r t h e r d e s c r i b e d i n t h e a t t a c h e d E x h i b i t " B " . 3 . 1 7 . 7 A c c o u n t i n g S y s t e m . C O N T R A C T O R a n d i t s s u b c o n t r a c t o r s s h a l l e s t a b l i s h a n d m a i n t a i n a n a c c o u n t i n g s y s t e m a n d r e c o r d s t h a t p r o p e r l y a c c u m u l a t e a n d s e g r e g a t e e x p e n d i t u r e s b y l i n e i t e m f o r t h e S e r v i c e s . T h e a c c o u n t i n g s y s t e m o f C O N T R A C T O R a n d i t s s u b c o n t r a c t o r s s h a l l c o n f o r m t o G e n e r a l l y A c c e p t e d A c c o u n t i n g P r i n c i p l e s ( G A A P ) , e n a b l e t h e d e t e r m i n a t i o n o f i n c u r r e d c o s t s a t i n t e r i m p o i n t s o f c o m p l e t i o n , a n d p r o v i d e s u p p o r t f o r r e i m b u r s e m e n t p a y m e n t v o u c h e r s o r i n v o i c e s . 3 . 1 7 . 8 I n v o i c e s . I n v o i c e s f o r C O N T R A C T O R ' s S e r v i c e s s h a l l b e s u b m i t t e d m o n t h l y o n f o r m s a p p r o v e d b y S A F E . I n v o i c e s w i l l b e r o u t i n e l y v e r i f i e d b y C H P . T o e n s u r e p r o m p t p a y m e n t , m o s t b i l l i n g d i s p u t e s m a y b e r e s o l v e d w i t h i n t e n ( 1 0 ) w o r k i n g d a y s o f w r i t t e n n o t i c e o f d i s p u t e . H o w e v e r , a t S A F E ' s d i s c r e t i o n , r e c o n c i l i a t i o n o f d i s p u t e d f i n e s t h a t s u m t o l e s s t h a n 2 % o f t h e m o n t h s ' I n v o i c e m a y b e c o r r e c t e d o n t h e n e x t m o n t h ' s I n v o i c e t o � e n s u r e p r o m p t p a y m e n t o f t h e m a j o r p o r t i o n o f t h e i n v o i c e . E a c h I n v o i c e s h a l l i n c l u d e a c o v e r s h e e t b e a r i n g a c e r t i f i c a t i o n a s t o t h e a c c u r a c y o f t h e s t a t e m e n t s i g n e d b y t h e C O N T R A C T O R ' s a u t h o r i z e d o f f i c e r . 3 . 1 7 . 8 . 1 M o n t h l y P r o g r e s s R e p o r t s . A s p a r t o f i t s I n v o i c e , C O N T R A C T O R s h a l l s u b m i t a M o n t h l y P r o g r e s s R e p o r t , i n a f o r m d e t e r m i n e d b y S A F E , w h i c h w i l l c o v e r t h e I n v o i c e p e r i o d a n d i n c l u d e s p r e a d s h e e t s s h o w i n g h o u r s e x p e n d e d f o r e a c h d a y o f t h e m o n t h p e r v e h i c l e p e r b e a t , a n d t h e t o t a l f o r t h e t e r m o f t h e C o n t r a c t t o d a t e . S u b m i s s i o n o f s u c h M o n t h l y P r o g r e s s R e p o r t b y C O N T R A C T O R s h a l l b e a c o n d i t i o n p r e c e d e n t t o r e c e i p t o f p a y m e n t f r o m S A F E f o r e a c h m o n t h l y I n v o i c e s u b m i t t e d . A P P E N D I X B - 9 9 5 3.17 .8.2 Payment Schedule. Invoice periods shall be based upon a calendar month, beginning with the first day of the month. SAFE shall reimburse CONTRACTOR for Services adequately provided under this Contract within thirty (30) days of receiving the current period invoice with no errors. If the Invoice is completed incorrectly by the CONTRACTOR it will delay payment. lf SAFE fails to pay any amount owed to CONTRACTOR under this Contract within thirty (30) days after receipt of the invoice, CONTRACTOR may give SAFE a notice of failure to pay which shall set forth the invoice(s) and amount(s) which CONTRACTOR believes are thirty (30) days overdue. SAFE shall pay any undisputed invoice(s) and amount(s) within thirty (30) days of receipt of a notice of failure to pay. ·· 3.17.9 Right to Audit. For the purpose of determining compliance with this Contract and .other matters. connected with the performance of CONTRACTOR's contracts with third parties, CONIRACTOR and its subcontractors shall each maintain and .ma.~e available for inspection all books, documents, papers, accounting records, and other evider:ice pertaining to tt)~ performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times for three years from the date of final payment of Funds to CONTRACTOR. SAFE, the State of California .acting through the Department of Transportation or its duly authorized representative, the California State Auditor, o~ the United States Department of Transportation shall each have acce~s to • any books, records, and documents that are pertinent for audits, examinations, excerpts, and • transactions, and CONTRACTOR shall furnish copies thereof if requested. 3.17.10 Taxes. CONTRACTOR shall pay any sales, use, or other taxes, if any, attributable to the provision of the Services. 3.17.11 Travel and Subsistence. Payments to CONTRACTOR for travel and subsistence expenses claimed for reimbursement or applied as local match credit shall not exceed rates authorized to be paid exempt non-represented State employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced are in excess of those authorized DPA rates, then CONTRACTOR is responsible for the cost difference and any overpayments shall be reimbursed to SAFE on demand. 3.17.12 Employment Adverse to the SAFE. CONTRACTOR shall notify SAFE, and shall obtain SAFE's written consent, prior to accepting work to assist with or participate in a third-party lawsuit or other legal or administrative proceeding against SAFE during the term of this Contract. 3.17.13 Extra Work. At any time during the term of this Contract, SAFE may request CONTRACTOR to perform Extra Work. "Extra Work" shall mean any work which is determined by SAFE to be necessary for proper completion of the Services, but which the Parties did not reasonably anticipate would be necessary at the time of the execution of this Contract and was not included in the Scope of Services. Extra Work, if any, shall be reimbursed at the same hourly rate as identified in Section 3.17.3. CONTRACTOR shall not perform, nor be compensated for Extra Work without obtaining authorization in the form of a APPENDIX B -10 96 • " " " w r i t t e n E x t r a W o r k O r d e r i s s u e d b y S A F E ' s R e p r e s e n t a t i v e . F o r i n s t a n c e , C o n s t r u c t i o n F S P s e r v i c e s a s i t r e l a t e s t o c o n s t r u c t i o n a c t i v i t y c a n b e c o n s i d e r e d E x t r a W o r k . I n t h e e v e n t a n E x t r a W o r k O r d e r i s n o t i s s u e d a n d s i g n e d b y S A F E ' s R e p r e s e n t a t i v e , C O N T R A C T O R s h a l l n o t p r o v i d e s u c h E x t r a W o r k . H o w e v e r , n o c o m p e n s a t i o n o r r e i m b u r s e m e n t f o r E x t r a W o r k s h a l l b e p a i d i f i C i s n o t a u t n o r i z e d b y S A F E a n d i f t h e c u m u l a t i v e t o t a l o f s u c h E x t r a W o r k u n d e r t h e C o n t r a c t e x c e e d s $ 2 5 , 0 0 0 . A l l E x t r a W o r k i n a c u m u l a t i v e t o t a l i n e x c e s s o f $ 2 5 , 0 0 0 m u s t b e a p p r o v e d i n a d v a n c e b y a m e n d m e n t t o t h i s C o n t r a c t . 3 . 1 7 . 1 3 . 1 E x t r a W o r k C a n c e l l a t i o n P o l i c y . I f a t o w o p e r a t o r i s s c h e d u l e d f o r E x t r a W o r k a n d t h e y a r e n o t i f i e d o f a c a n c e l l a t i o n w i t h L E S S t h a n a 2 4 h o u r n o t i c e - t h e n t h e t o w o p e r a t o r w i l l b e r e i m b u r s e d f o r t h r e e ( 3 ) h o u r s o f t h e a g r e e d u p o n c o n t r a c t h o u r l y r a t e . N o t e : T h e m i n i m u m o f t h e t h r e e ( 3 ) h o u r s s h o u l d c o v e r e i g h t h o u r s o f t h e d r i v e r s ' h o u r l y w a g e . S t a r t i n g w i t h " L e s s t h a n a 2 4 h o u r c a n c e l l a t i o n n o t i c e " u p t o t h e t i m e t h e t o w o p e r a t o r i S o n t h e a s s i g n e d E x t r a W o r k B e a t , t h e " t h r e e c o n t r a c t h o u r c a n c e l l a t i o n r a t e " r e m a i n s t h e s a m e . O n c e t h e t o w o p e r a t o r i s o n t h e E x t r a W o r k B e a t , t h e c a n c e l l a t i o n p o l i c y c h a n g e s . I f a t o w o p e r a t o r b e g i n s t h e E x t r a W o r k ( t h e t r u c k i s o n t h e B e a t ) a n d i s t h e n n o t i f i e d t h a t E x t r a W o r k h a s b e e n c a n c e l l e d , t h e F S P o p e r a t o r w i l l b e , p a i d f o r t h e e n t i r e s h i f t p e r i o d u p t o a m a x i m u m o f e i g h t ( 8 ) h o u r s . A s h i f t p e r i o d f o r t h i s p o l i c y i s d e f i n e d a s : t h e t i m e p e r i o d o f t h e a c t u a l E x t r a W o r k s h i f t a s s i g n e d o r f o r a m a x i m u m o f e i g h t ( 8 ) c o n t r a c t h o u r s , w h i c h e v e r i s l e s s . T h e s u p e r v i s i n g F S P C H P O f f i c e r f o r t h e E x t r a W o r k s h i f t w i l l m a k e t h e f i n a l d e t e r m i n a t i o n a s t o w h e t h e r o r n o t t h e t o w o p e r a t o r w i l l c o n t i n u e t o w o r k t h e E x t r a W o r k s h i f t . R e g a r d l e s s , t h e t o w o p e r a t o r w i l l b e r e i m b u r s e d f o r t h e o r i g i n a l s h i f t p e r i o d o r a m a x i m u m o r e i g h t ( 8 ) h o u r s , w h i c h e v e r i s l e s s . 3 . 1 7 . 1 4 M o s t F a v o r e d C u s t o m e r . C O N T R A C T O R a g r e e s t h a t , t h r o u g h o u t t h e t e r m o f t h i s C o n t r a c t , i t s h a l l n o t e n t e r i n t o a n y F S P s e r v i c e s a g r e e m e n t w i t h a n y g o v e r n m e n t a g e n c y w i t h w h o m i t h a s e i t h e r e x i s t i n g c o n t r a c t u a l r e l a t i o n s h i p o r h a s n o c o n t r a c t u a l r e l a t i o n s h i p t h a t p r e d a t e s t h i s C o n t r a c t , p u r s u a n t t o w h i c h C O N T R A C T O R a g r e e s t o c h a r g e F S P s e r v i c e s f e e s l e s s t h a n t h o s e a s i n d i c a t e d i n t h i s C o n t r a c t f o r s u b s t a n t i a l l y t h e s a m e l e v e l o f F S P s e r v i c e s c o n t e m p l a t e d b y t h i s C o n t r a c t . S h o u l d S A F E e s t a b l i s h t h a t s u c h l o w e r f e e s h a v e b e e n a g r e e d t o b y C O N T R A C T O R w i t h a n o t h e r g o v e r n m e n t a g e n c y , C O N T R A C T O R a g r e e s t o r e n e g o t i a t e t h e f e e s o r t o r e f u n d S A F E a n a m o u n t e q u a l t o t h e d i f f e r e n c e b e t w e e n t h e f e e s i n d i c a t e d i n t h i s C o n t r a c t a n d t h e f e e s c h a r g e d t o o t h e r g o v e r n m e n t a g e n c y c u s t o m e r . 3 . 1 8 D e l a y i n P e r f o r m a n c e . 3 . 1 8 . 1 E x c u s a b l e D e l a y s . N e i t h e r P a r t y s h a l l b e c o n s i d e r e d i n d e f a u l t i n t h e p e r f o r m a n c e o f i t s o b l i g a t i o n s t o t h e e x t e n t t h a t t h e p e r f o r m a n c e o f a n y s u c h o b l i g a t i o n i s p r e v e n t e d o r d e l a y e d b y a n E x c u s a b l e D e l a y . S h o u l d C O N T R A C T O R b e d e l a y e d o r p r e v e n t e d f r o m t h e t i m e l y p e r f o r m a n c e o f a n y a c t o r S e r v i c e s r e q u i r e d b y t h e t e r m s o f t h e C o n t r a c t b y a n E x c u s a b l e D e l a y , C o n t r a c t o r ' s s c h e d u l e f o r c o m p l e t i o n o f t a s k s a f f e c t e d b y A P P E N D I X B - 1 1 9 7 such delay may be extended as set forth in Section 3.18.2. But in every case, CONTRACTOR's failure to perform must be reasonably beyond the control, and without the fault or negligence of the CONTRACTOR. Excusable Delays are acts of God or of the public enemy, acts or omissions of SAFE or other governmental agencies in either their sovereign or contractual capacities, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes or unusually severe weather. 3.18.2 Written Notice. If CONTRACTOR believes it is entitled to an extension of time due to conditions set forth in subsection 3.18.1, CONTRACTOR shall provide written notice to the SAFE within seven (7) working days from the time CONTRACTOR knows, or reasonably should have known, that performance of the Services will be delayed due to such conditions. Failure of CONTRACTOR to provide such timely notice shall constitute a waiver by CONTRACTOR of any right to an excusable delay in time of performance. 3.18.3 Mutual Contract. Performance of any Services under this Contract may be delayed upon mutual agreement of the Parties. Upon such agreement, CONTRACTOR's Schedule of Services (as defined in their Proposal) shall' be extended as necessary by SAFE. CONTRACTOR shall take all reasonable steps to minimize delay in completion, and additional costs, resulting from any such extension. 3.19 Status of CONTRACTOR/Subcontractors. 3.19 .. 1 Independent Contractor. The Services ·shall be performed by CONTRACTOR or under its supervision. CONTRACTOR will determine the means, methods and details of performing the Services subject to the requirements of this Contract. SAFE retains CONTRACTOR on an independent contractor basis and not as an employee, agentor representative 9f the SAFE. CONTRACTOR retains the right to perform similar or different services for others during the term of this Contract. Any additional personnel performing the Services under this Contract on behalf ·of CONTRACTOR shall at all times be under CONTRACTOR's exclusive direction and control. CONTRACTOR shall pay all wages, salaries and other amounts due such personnel in connection with their performance of Services and as required by law. CONTRACTOR shall be responsible for all reports and obligations respecting such personnel, including but not limited to, social security taxes, income tax withholdings, unemployment insurance, disability insurance, and workers' compensation insurance. 3.19.2 Assignment or Transfer. CONTRACTOR shall not assign, hypothecate, or transfer, either directly or by operation of law, this Contract or any interest herein, without the prior written consent of SAFE. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. Notwithstanding the foregoing, SAFE may transfer or assign any and all of its rights and obligations under this Contract, including, without limitation the rights to terminate this Contract, as assigned, pursuant to Section 3.15 hereof. · APPENDIX B -12 98 • • • " " " 3 . 1 9 . 3 S u b c o n t r a c t i n g . C O N T R A C T O R s h a l l n o t s u b c o n t r a c t a n y p o r t i o n o f t h e w o r k o r S e r v i c e s r e q u i r e d b y t h i s C o n t r a c t , e x c e p t a s e x p r e s s l y s t a t e d h e r e i n , i n c l u d i n g t h e S c o p e o f S e r v i c e s , w i t h o u t p r i o r w r i t t e n a p p r o v a l o f t h e S A F E . S u b c o n t r a c t s , i f a n y , s h a l l c o n t a i n a p r o v i s i o n m a k i n g t h e m s u b j e c t t o a l l p r o v i s i o n s s t i p u l a t e d i n t h i s C o n t r a c t . S A F E s h a l l h a v e n o l i a b i l i t y t o a n y s u b c o n s u l t a n t ( s ) f o r p a y m e n t f o r s e r v i c e s u n d e r t h i s C o n t r a c t o r o t h e r w o r k p e r f o r m e d f o r C O N T R A C T O R , a n d a n y s u b c o n t r a c t e n t e r e d i n t o b y C O N T R A C T O R p u r s u a n t t o t h e c o n d u c t o f s e r v i c e s u n d e r t h i s C o n t r a c t s h a l l d u l y n o t e t h a t t h e r e s p o n s i b i l i t y f o r p a y m e n t f o r t h e t e c h n i c a l s e r v i c e s o r ; a n y o t h e r w o r k p e r f o r m e d s h a l l b e t h e s o l e r e s p o n s i b i l i t y o f C O N T R A C T O R . 3 . 2 0 C O N T R A C T O R w i l l m a i n t a i n a n i n v e n t o r y o f a l l n o n - e x p e n d a b l e e q u i p m e n t , d e f i n e d a s h a v i n g a u s e f u l l i f e o f a t l e a s t t w o y e a r s a n d a n a c q u i s i t i o n c o s t o f $ 5 0 0 o r m o r e , p a i d f o r w i t h f u n d s p r o v i d e d p u r s u a n t t o t h i s C o n t r a c t . 3 . 2 1 O w n e r s h i p o f M a t e r i a l s a n d C o n f i d e n t i a l i t y . 3 . 2 1 . 1 D o c u m e n t s & D a t a ; L i c e n s i n g o f I n t e l l e c t u a l P r o p e r t y . A l l p l a n s , s p e c i f i c a t i o n s , s t u d i e s , d r a w i n g s , e s t i m a t e s , m a t e r i a l s , d a t a , a n d o t h e r d o c u m e n t s o r w o r k s o f a u t h o r s h i p f i x e d i n a n y t a n g i b l e m e d i u m o f e x p r e s s i o n , i n c l u d i n g b u t n o t l i m i t e d t o , p h y s i c a l d r a w i n g s , s p r e a d s h e e t s , o r d a t a m a g n e t i c a l l y o r o t h e r w i s e r e c o r d e d o n c o m p u t e r d i s k e t t e s , p r e p a r e d b y o r o n b e h a l f o f C O N T R A C T O R u n d e r t h i s C o n t r a c t ( " D o c u m e n t s a n d D a t a " ) , s h a l l b e m a d e a v a i l a b l e t o S A F E a t a l l t i m e s d u r i n g t h i s C o n t r a c t a n d s h a l l b e c o m e t h e p r o p e r t y o f S A F E u p o n t h e c o m p l e t i o n o f t h e t e r m o f t h i s C o n t r ; a c t , e x c e p t t h a t C O N T R A C T O R s h a l l h a v e t h e r i g h t t o r e t a i n c o p i e s o f a l l s u c h D o c u m e n t s a n d D a t a f o r i t s r e c o r d s . S h o u l d C O N T R A C T O R , e i t h e r d u r i n g o r f o l l o w i n g t e r m i n a t i o n o f t h i s C o n t r a c t , d e s i r e t o u s e a n y D o c u m e n t s a n d D a t a , i t s h a l l f i r s t o b t a i n t h e w r i t t e n a p p r o v a l o f S A F E . T h i s C o n t r a c t c r e a t e s a n o - c o s t , n o n e x c l u s i v e , a n d p e r p e t u a l l i c e n s e f o r S A F E t o c o p y , u s e , m o d i f y , r e u s e , o r s u b l i c e n s e a n y a n d a l l c o p y r i g h t s , d e s i g n s , a n d o t h e r i n t e l l e c t u a l p r o p e r t y e m b o d i e d i n t h e D o c u m e n t s a n d D a t a w h i c h a r e p r e p a r e d o r c a u s e d t o b e p r e p a r e d b y C O N T R A C T O R u n d e r t h i s C o n t r a c t ( " I n t e l l e c t u a l P r o p e r t y " ) . C O N T R A C T O R s h a l l r e q u i r e a l l s u b c o n t r a c t o r s t o a g r e e i n w r i t i n g t h a t S A F E i s g r a n t e d a n o - c o s t , n o n e x c l u s i v e , a n d p e r p e t u a l l i c e n s e f o r a n y I n t e l l e c t u a l P r o p e r t y t h e s u b c o n t r a c t o r p r e p a r e s u n d e r t h i s C o n t r a c t . C O N T R A C T O R r e p r e s e n t s a n d w a r r a n t s t h a t C O N T R A C T O R h a s t h e l e g a l r i g h t t o l i c e n s e a n y a n d a l l I n t e l l e c t u a l P r o p e r t y p r e p a r e d o r c a u s e d t o b e p r e p a r e d b y C O N T R A C T O R u n d e r t h i s C o n t r a c t . S A F E s h a l l n o t b e l i m i t e d i n a n y w a y i n i t s u s e o f t h e I n t e l l e c t u a l P r o p e r t y a t a n y t i m e , p r o v i d e d t h a t a n y s u c h u s e n o t w i t h i n t h e p u r p o s e s i n t e n d e d b y t h i s C o n t r a c t s h a l l b e a t S A F E ' s s o l e r i s k . 3 . 2 1 . 2 C o n f i d e n t i a l i t y . A l l i d e a s , m e m o r a n d a , s p e c i f i c a t i o n s , p l a n s , p r o c e d u r e s , d r a w i n g s , d e s c r i p t i o n s , c o m p u t e r p r o g r a m d a t a , i n p u t r e c o r d d a t a , w r i t t e n i n f o r m a t i o n , a n d o t h e r D o c u m e n t s a n d D a t a e i t h e r c r e a t e d b y o r p r o v i d e d t o C O N T R A C T O R i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h i s C o n t r a c t s h a l l b e h e l d c o n f i d e n t i a l b y C O N T R A C T O R t o t h e e x t e n t p e r m i t t e d b y l a w , i n c l u d i n g , w i t h o u t l i m i t a t i o n , t h e C a l i f o r n i a P u b l i c R e c o r d s A c t , G o v e r n m e n t C o d e s e c t i o n 6 2 5 0 e t s e q . S u c h m a t e r i a l s s h a l l n o t , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f S A F E , b e u s e d b y C O N T R A C T O R f o r a n y p u r p o s e s o t h e r t h a n t h e p e r f o r m a n c e o f t h e S e r v i c e s a s p r o v i d e d h e r e i n . N o r s h a l l s u c h m a t e r i a l s b e d i s c l o s e d t o A P P E N D I X B - 1 3 9 9 any person or entity not connected with the performance of the Services, except as provided herein. Nothing furnished to CONTRACTOR which is otherwise known to CONTRACTOR or is generally known, or becomes known, to the related industry shall be deemed confidential. CONTRACTOR shall not use SAFE's name or insignia, photographs, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the prior written consent of SAFE. 3.22 lndernnification. CONTRACTOR shall indemnify and hold SAFE, COMMISSION, CHP, Caltrans and their directors, officials, officers, agents, contractors, consultants, employees, and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or in equity, to property or persons, including wrongful death, in any manner arising out of, or incident to, any acts, omissions, or willful misconduct of the CONTRACTOR, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services or this Contract, including without limitation, the payment of all consequential damages and other related costs and expenses. CONTRACTOR shall defend, at CONTRACTOR's own cost, expense and risk, any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against SAFE, COMMISSION, CHP, Caltrans or their directors, officials, officers, agents, contractors, consultants, employees, and volunteers. CONTRACTOR shall pay and satisfy any judgment, award, or decree that may be rendered against SAFE, COMMISSrON, CHP, Caltrans or their directors, offlcials, officers, agents, consultants, employees, and volunteers, in any such suit, action, or other legal proce"eding. CONTRACTOR shall reimburse SAFE, COMMISSION, CHP, Caltrans and their directors, officials, officers, agents, consultants, employees, and volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. CONTRACTOR's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the CONTRACTOR, SAFE, COMMISSION, CHP, Caltrans or their directors, officials, officers, agents, consultants, employees, and volunteers. 3.23 Insurance. 3.23.1 Time for Compliance. CONTRACTOR shall not commence work under this Agreement until it has provided evidence satisfactory to SAFE that it has secured all insurance required under this section, in a form and with insurance companies acceptable to SAFE. In addition, CONTRACTOR shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. 3.23.2 Minimum Requirements. CONTRACTOR shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in conneCtion with the performance of the Agreement by the CONTRACTOR, its agents, representatives, employees or subcontractors. CONTRACTOR shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: APPENDIX B -14 100 • • • " ( A ) M i n i m u m S c o p e o f I n s u r a n c e . C o v e r a g e s h a l l b e a t l e a s t a s b r o a d " " a s t h e l a t e s t v e r s i o n o f t h e f o l l o w i n g : ( 1 ) G e n e r a l L i a b i l i t y : I n s u r a n c e S e r v i c e s O f f i c e C o m m e r c i a l G e n e r a l L i a b i l i t y c o v e r a g e ( o c c u r r e n c e f o r m C G 0 0 0 1 o r e x a c t e q u i v a l e n t ) ; ( 2 ) A u t o m o b i l e L i a b i l i t y : I n s u r a n c e S e r v i c e s O f f i c e B u s i n e s s A u t o C o v e r a g e ( f o r m C A 0 0 0 1 , c o d e 1 ( a n y a u t o ) o r e x a c t e q u i v a l e n t ) ; a n d ( 3 ) W o r k e r s ' C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y : W o r k e r s ' C o m p e n s a t i o n i n s u r a n c e a s r e q u i r e d b y t h e S t a t e o f C a l i f o r n i a a n d E m p l o y e r ' s L i a b i l i t y I n s u r a n c e . n o l e s s t h a n : ( B ) M i n i m u m L i m i t s o f I n s u r a n c e . C O N T R A C T O R s h a l l m a i n t a i n l i m i t s ( i ) G e n e r a l L i a b i l i t y : P e r o c c u r r e n c e : P r o j e c t S p e c i f i c A g g r e g a t e : P r o d u c t s / C o m p l e t e d O p e r a t i o n s : P e r s o n a l I n j u r y L i m i t : $ 2 , 0 0 0 , 0 0 0 $ 4 , 0 0 0 , 0 0 0 $ 1 , 0 0 0 , 0 0 0 $ 1 , 0 0 0 , 0 0 0 ( i i ) A u t o m o b i l e L i a b i l i t y : $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t f o r b o d i l y i n j u r y a n d p r o p e r t y d a m a g e ; a n d ( i i i ) W o r k e r s ' C o m p e n s a t i o n a n d E m p l o y e r ' s L i a b i l i t y : W o r k e r s ' C o m p e n s a t i o n l i m i t s a s r e q u i r e d b y t h e L a b o r C o d e o f t h e S t a t e o f C a l i f o r n i a . E m p l o y e r ' s P r a c t i c e s L i a b i l i t y l i m i t s o f $ 1 , 0 0 0 , 0 0 0 p e r a c c i d e n t . 3 . 2 3 . 3 O n - H o o k I n s u r a n c e . C O N T R A C T O R s h a l l m a i n t a i n a p o l i c y o f O n - H o o k T o w i n g I n s u r a n c e t o i n c l u d e t h e c a r e , c u s t o d y o r c o n t r o l e x p o s u r e p r e s e n t w h i l e v e h i c l e s a r e b e i n g s e r v i c e d r o a d s i d e , o n - h o o k , o r i n a s t o r a g e y a r d f o r n o t l e s s t h a n o n e h u n d r e d t h o u s a n d d o l l a r s ( $ 1 0 0 , 0 0 0 ) . 3 . 2 3 . 4 I n s u r a n c e E n d o r s e m e n t s . T h e i n s u r a n c e p o l i c i e s s h a l l c o n t a i n t h e f o l l o w i n g p r o v i s i o n s , o r C O N T R A C T O R s h a l l p r o v i d e e n d o r s e m e n t s o n f o r m s a p p r o v e d b y S A F E t o a d d t h e f o l l o w i n g p r o v i s i o n s t o t h e i n s u r a n c e p o l i c i e s : ( A ) G e n e r a l L i a b i l i t y . ( i ) C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e m u s t i n c l u d e c o v e r a g e f o r ( 1 ) b o d i l y I n j u r y a n d p r o p e r t y d a m a g e ; ( 2 ) p e r s o n a l I n j u r y / a d v e r t i s i n g I n j u r y ; ( 3 ) p r e m i s e s / o p e r a t i o n s l i a b i l i t y ; ( 4 ) p r o d u c t s / c o m p l e t e d o p e r a t i o n s l i a b i l i t y ; ( 5 ) a g g r e g a t e l i m i t s t h a t a p p l y p e r P r o j e c t ; ( 6 ) e x p l o s i o n , c o l l a p s e a n d u n d e r g r o u n d ( U C X ) e x c l u s i o n d e l e t e d ; ( 7 ) c o n t r a c t u a l l i a b i l i t y w i t h r e s p e c t t o t h i s A g r e e m e n t ; ( 8 ) b r o a d f o r m p r o p e r t y d a m a g e ; a n d ( 9 ) i n d e p e n d e n t c o n s u l t a n t s c o v e r a g e . ( i i ) T h e p o l i c y s h a l l c o n t a i n n o e n d o r s e m e n t s o r p r o v i s i o n s l i m i t i n g c o v e r a g e f o r ( 1 ) c o n t r a c t u a l l i a b i l i t y ; ( 2 ) c r o s s l i a b i l i t y e x c l u s i o n f o r c l a i m s o r s u i t s b y o n e i n s u r e d a g a i n s t a n o t h e r ; o r ( 3 ) c o n t a i n a n y o t h e r e x c l u s i o n c o n t r a r y t o t h i s A g r e e m e n t . A P P E N D I X B - 1 5 1 0 1 (iii) The policy shafl give SAFE, COMMISSION, CHP, Caltrans and their directors, officials, officers, employees, and agents insured status using ISO endorsement forms 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (iv) The additional insured coverage under the policy shall be "primary and non-contributory" and will not seek contribution from SAFE, COMMISSION, CHP, or Caltrans insurance or self-insurance and shall be at least as broad as CG 20 01 04 13, or endorsements providing the exact same coverage. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) SAFE, COMMISSION, CHP, Caltrans and their directors, officials, officers, employees and agents shall be covered as additional insureds with respect to the ownership, operation, maintenance, ·use, loading or unloading of any auto owned, leased, hired or borrowed by the CONTRACTOR or for which the CONTRACTOR is responsible; and (2) the insurance coverage shall be primary insurance as respects SAFE, COMMISSION, CHP, Caltrans and their directors, officials, officers, employees and agents, or if excess, shall stand in an unbroken chain of coverage excess of the CONTRACTOR's scheduled underlying coverage. Any insurance or self-insurance maintained by SAFE, COMMISSION, CHP, Caltrans or their directors, officials, officers, employees and agents shall be excess of the CONTRACTOR's insurance and shall not be called upon to contribute with it in any way . (C) Workers' Compensation and Employers Liability Coverage. (i) CONTRACTOR certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) The insurer shall agree to waive all rights of subrogation against SAFE, its directors, officials, officers, employees and agents for losses paid under the terms of the insurance policy which arise from work performed by the CONTRACTOR. (D) All Coverages. (i) Defense costs shall be payable in addition to the limits set forth hereunder. (ii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth herein shall be available to SAFE, its directors, officials, officers, employees and agents as additional insureds under said APPENDIX B -16 102 • • • " " " p o l i c i e s . F u r t h e r m o r e , t h e r e q u i r e m e n t s f o r c o v e r a g e a n d l i m i t s s h a l l b e ( 1 ) t h e m i n i m u m c o v e r a g e a n d l i m i t s s p e c i f i e d i n t h i s A g r e e m e n t ; o r ( 2 ) t h e b r o a d e r c o v e r a g e a n d m a x i m u m l i m i t s o f c o v e r a g e o f a n y i n s u r a n c e p o l i c y o r p r o c e e d s a v a i l a b l e t o t h e n a m e d i n s u r e d ; w h i c h e v e r i s g r e a t e r . ( i i i ) T h e l i m i t s o f i n s u r a n c e r e q u i r e d i n t h i s A g r e e m e n t m a y b e s a t i s f i e d b y a c o m b i n a t i o n o f p r i m a r y a n d u m b r e l l a o r e x c e s s i n s u r a n c e . A n y u m b r e l l a o r e x c e s s i n s u r a n c e s h a l l c o n t a i n o r b e e n d o r s e d t o c o n t a i n a p r o v i s i o n t h a t s u c h c o v e r a g e s h a l l a l s o a p p l y o n a p r i m a r y a n d n o n - c o n t r i b u t o r y b a s i s f o r t h e b e n e f i t o f S A F E , C O M M I S S I O N , C H P , a n d C a l t r a n s ( i f a g r e e d t o i n a w r i t t e n c o n t r a c t o r a g r e e m e n t ) b e f o r e S A F E , C O M M I S S I O N , C H P o r C a l t r a n s o w n i n s u r a n c e o r s e l f - i n s u r a n c e s h a l l b e c a l l e d u p o n t o p r o t e c t i t a s a n a m e d i n s u r e d . T h e u m b r e l l a / e x c e s s p o l i c y s h a l l b e p r o v i d e d o n a " f o l l o w i n g f o r m " b a s i s w i t h c o v e r a g e a t l e a s t a s b r o a d a s p r o v i d e d o n t h e u n d e r l y i n g p o l i c y ( i e s ) . ( i v ) C O N T R A C T O R s h a l l p r o v i d e S A F E a t l e a s t t h i r t y ( 3 0 ) d a y s p r i o r w r i t t e n n o t i c e o f c a n c e l l a t i o n o f a n y p o l i c y r e q u i r e d b y t h i s A g r e e m e n t , e x c e p t t h a t t h e C O N T R A C T O R s h a l l p r o v i d e a t l e a s t t e n ( 1 0 ) d a y s p r i o r w r i t t e n n o t i c e o f c a n c e l l a t i o n o f a n y s u c h p o l i c y d u e t o n o n - p a y m e n t o f p r e m i u m . I f a n y o f t h e r e q u i r e d c o v e r a g e i s c a n c e l l . e d o r e x p i r e s d u r i n g t h e t e r m o f t h i s A g r e e m e n t , t h e C O N T R A C T O R s h a l l d e l i v e r r e n e w a l c e r t i f i c a t e ( s ) i n c l u d i n g t h e G e n e r a l L i a b i l i t y A d d i t i o n a l I n s u r e d E n d o r s ~ m e n t t o S A F E a t l e a s t t e n ( 1 0 ) d a y s p r i o r t o t h e e f f e c t i v e d a t e o f c a n c e l l a t i o n o r e x p i r a t i o n . ( v ) T h e r e t r o a c t i v e d a t e ( i f a n y ) o f e a c h p o l i c y i s t o b e n o l a t e r t h a n t h e e f f e c t i v e d a t e o f t h i s A g r e e m e n t . C O N T R A C T O R s h a l l m a i n t a i n s u c h c o v e r a g e . c o n t i n u o u s l y f o r a p e r i o d o f a t l e a s t t h r e e y e a r s a f t e r t h e c o m p l e t i o n o f t h e w o r k u n d e r t h i s A g r e e m e n t . C O N T R A C T O R s h a l l p u r c h a s e a o n e ( 1 ) y e a r e x t e n d e d r e p o r t i n g p e r i o d A ) i f t h e r e t r o a c t i v e d a t e i s a d v a n c e d p a s t t h e e f f e c t i v e d a t e o f t h i s A g r e e m e n t ; B ) i f t h e p o l i c y i s c a n c e l l e d o r n o t r e n e w e d ; o r C ) i f t h e p o l i c y i s r e p l a c e d b y a n o t h e r c l a i m s - m a d e p o l i c y w i t h a r e t r o a c t i v e d a t e s u b s e q u e n t t o t h e e f f e c t i v e d a t e o f t h i s A g r e e m e n t . ( v i ) T h e f o r e g o i n g r e q u i r e m e n t s a s t o t h e t y p e s a n d l i m i t s o f i n s u r a n c e c o v e r a g e t o b e m a i n t a i n e d b y C O N T R A C T O R , a n d a n y a p p r o v a l o f s a i d i n s u r a n c e b y S A F E , i s n o t i n t e n d e d t o a n d s h a l l n o t i n a n y m a n n e r l i m i t o r q u a l i f y t h e l i a b i l i t i e s a n d o b l i g a t i o n s o t h e r w i s e a s s u m e d b y t h e C O N T R A C T O R p u r s u a n t t o t h i s A g r e e m e n t , i n c l u d i n g b u t n o t l i m i t e d t o , t h e p r o v i s i o n s c o n c e r n i n g i n d e m n i f i c a t i o n . ( v i i ) I f a t a n y t i m e d u r i n g t h e l i f e o f t h e A g r e e m e n t , a n y p o l i c y o f i n s u r a n c e r e q u i r e d u n d e r t h i s A g r e e m e n t d o e s n o t c o m p l y w i t h t h e s e s p e c i f i c a t i o n s o r i s c a n c e l e d a n d n o t r e p l a c e d , S A F E h a s t h e r i g h t b u t n o t t h e d u t y t o o b t a i n t h e i n s u r a n c e i t d e e m s n e c e s s a r y a n d a n y p r e m i u m p a i d b y S A F E w i l l b e p r o m p t l y r e i m b u r s e d b y C O N T R A C T O R o r S A F E w i l l w i t h h o l d a m o u n t s s u f f i c i e n t t o p a y p r e m i u m f r o m C O N T R A C T O R p a y m e n t s . I n t h e a l t e r n a t i v e , S A F E m a y c a n c e l t h i s A g r e e m e n t . S A F E m a y r e q u i r e t h e C O N T R A C T O R t o p r o v i d e c o m p l e t e c o p i e s o f a l l i n s u r a n c e p o l i c i e s i n e f f e c t f o r t h e d u r a t i o n o f t h e P r o j e c t . ( v i i i ) N e i t h e r S A F E , C O M M I S S I O N , C H P , C a l t r a n s n o r a n y o f t h e i r A P P E N D I X B - 1 7 1 0 3 directors, officials, officers, employees or agents shall be personally responsible for any liability arising under or by virtue of this Agreement. Each insurance policy required by this Agreement shall be endorsed to state that: 3.23.5 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by SAFE. If SAFE does not approve the deductibles or self-insured retentions as presented, CONTRACTOR shall guarantee that, atthe option of SAFE, either: (1) the insurer shall reduce or eliminate such deductibles or seff-insured retentions as respects SAFE, its directors, officials, officers, employees and agents; or, (2) the CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.23.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current AM. Best's rating no less than A:Vlll, licensed to do business in California, and satisfactory to SAFE. 3:23.7 Verification of Coverage. CONTRACTOR shall furnish SAFE with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to SAFE. The certificates and endorsements for each • insurance policy shall be signed by a person authorized by that insurer to bind coverage on its • behalf. All certificates and endorsements must be received and approved by SAFE before work commences. SAFE reserves the right to require complete,· certified copies of all required insurance policies, at any time. 3.23.8 Subcontractor Insurance Requirements. CONTRACTOR shall not allow any subcontractors to commence work on any subcontract until they have provided evidence satisfactory to SAFE that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subcontractors shall be endorsed to name SAFE, COMMISSION, CHP and Caltrans as additional insureds using ISO form CG 20 38 04 13 br an endorsement providing the exact same coverage. If requested by CONTRACTOR, SAFE may approve different scopes or minimum limits of insurance for particular subcontractors or subcontractors. 3.23.9 Review of Coverage. SAFE retains the right at any time to review the coverage, form and amount of insurance required herein and may require CONTRACTOR to obtain additional insurance reasonably sufficient in coverage, form, amount to provide adequate protection against the kind and extent of risk which exists at the time of change in insurance required. 3.23.10 Safety. CONTRACTOR shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying ouf its Services, the CONTRACTOR shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of APPENDIX B -18 104 • " " " e m p l o y e e s a p p r o p r i a t e t o t h e n a t u r e o f t h e w o r k a n d t h e c o n d i t i o n s u n d e r w h i c h t h e w o r k i s t o b e p e r f o r m e d . S a f e t y p r e c a u t i o n s a s a p p l i c a b l e s h a l l i n c l u d e , b u t s h a l l n o t b e l i m i t e d t o : ( A ) a d e q u a t e l i f e p r o t e c t i o n a n d l i f e s a v i n g e q u i p m e n t a n d p r o c e d u r e s ; ( B ) i n s t r u c t i o n s i n a c c i d e n t p r e v e n t i o n f o r a l l e m p l o y e e s a n d s u b c o n t r a c t o r s , s u c h a s s a f e w a l k w a y s , s c a f f o l d s , f a l l p r o t e c t i o n l a d d e r s , b r i d g e s , g a n g p l a n k s , c o n f i n e d s p a c e p r o c e d u r e s , t r e n c h i n g a n d s h o r i n g , e q u i p m e n t a n d o t h e r s a f e t y d e v i c e s , e q u i p m e n t , a n d w e a r i n g a p p a r e l a s a r e n e c e s s a r y o r l a w f u l l y r e q u i r e d t o p r e v e n t a c c i d e n t s o r i n j u r i e s ; a n d ( C ) a d e q u a t e f a c i l i t i e s f o r t h e p r o p e r i n s p e c t i o n a n d m a i n t e n a n c e o f a l l s a f e t y m e a s u r e s . 3 . 2 4 P r o h i b i t e d I n t e r e s t s . 3 . 2 4 . 1 S o l i c i t a t i o n . C O N T R A C T O R m a i n t a i n s a n d w a r r a n t s t h a t i t h a s n o t e m p l o y e d n o r r e t a i n e d a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e w o r k i n g s o l e l y f o r C O N T R A C T O R , t o s o l i c i t o r s e c u r e t h i s C o n t r a c t . F u r t h e r , C O N T R A C T O R w a r r a n t s t h a t i t h a s n o t p a i d n o r h a s i t a g r e e d t o p a y a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e w o r k i n g s o l e l y f o r C O N T R A C T O R , a n y f e e , p e r c e n t a g e , b r o k e r a g e f e e , g i f t , o r o t h e r c o n s i d e r a t i o n c o n t i n g e n t u p o n o r r e s u l t i n g f r o m t h e a w a r d o r m a k i n g o f t h i s C o n t r a c t . F o r b r e a c h o r v i o l a t i o n o f t h i s w a r r a n t y , S A F E s h a l l h a v e t h e r i g h t t o r e s c i n d t h i s C o n t r a c t w i t h o u t l i a b i l i t y . 3 . 2 4 . 2 C o n f l i c t o f I n t e r e s t . F o r t h e t e r m o f t h i s C o n t r a c t , n o m e m b e r , o f f i c e r o r e m p l o y e e o f S A F E , d u r i n g t h e t e r m o f h i s o r h e r s e r v i c e w i t h S A F E , s h a l l h a v e a n y d i r e c t i n t e r e s t i n t h i s C o n t r a c t , o r o b t a i n a n y p r e s e n t o r a n t i c i p a t e d m a t e r i a l b e n e f i t a r i s i n g t h e r e f r o m . 3 . 2 4 . 3 C o n f l i c t o . f E m p l o y m e n t . E m p l o y m e n t b y t h e C O N T R A C T O R o f p e r s o n n e l c u r r e n t l y o n t h e p a y r o l l o f S A F E s h a l l n o t b e p e r m i t t e d i n t h e p e r f o r m a n c e o f t h i s C o n t r a c t , e v e n t h o u g h s u c h e m p l o y m e n t m a y o c c u r o u t s i d e o f t h e e m p l o y e e ' s r e g u l a r w o r k i n g h o u r s o r o n w e e k e n d s , h o l i d a y s , o r v a c a t i o n t i m e . F u r t h e r , t h e e m p l o y m e n t b y t h e C O N T R A C T O R o f p e r s o n n e l w h o h a v e b e e n o n S A F E p a y r o l l w i t h i n o n e y e a r p r i o r t o t h e d a t e o f e x e c u t i o n o f t h i s C o n t r a c t , w h e r e t h i s e m p l o y m e n t i s ~ a u s e d b y , a n d o r d e p e n d e n t u p o n , t h e C O N T R A C T O R s e c u r i n g t h i s o r r e l a t e d C o n t r a c t s w i t h S A F E , i s p r o h i b i t e d . 3 . 2 5 E q u a l O p p o r t u n i t y E m p l o y m e n t . C O N T R A C T O R r e p r e s e n t s t h a t i t i s a n e q u a l o p p o r t u n i t y e m p l o y e r a n d i t s h a l l n o t d i s c r i m i n a t e a g a i n s t a n y s u b c o n t r a c t o r , e m p l o y e e , o r a p p l i c a n t f o r e m p l o y m e n t b e c a u s e o f r a c e , r e l i g i o n , c o l o r , n a t i o n a l o r i g i n , a n c e s t r y , s e x , a g e , d i s a b i l i t y ( i n c l u d i n g H I V a n d A I D S ) , m e n t a l d i s a b i l i t y , m e d i c a l c o n d i t i o n ( c a n c e r ) , m a r i t a l s t a t u s , d e n i a l o f f a m i l y a n d m e d i c a l c a r e l e a v e , o r d e n i a l o f p r e g n a n c y d i s a b i l i t y l e a v e . S u c h n o n - d i s c r i m i n a t i o n s h a l l i n c l u d e , b u t n o t b e l i m i t e d t o , a l l a c t i v i t i e s r e l a t e d t o i n i t i a l e m p l o y m e n t , u p g r a d i n g , d e m o t i o n , t r a n s f e r , r e c r u i t m e n t o r r e c r u i t m e n t a d v e r t i s i n g , l a y o f f , o r t e r m i n a t i o n . E m p l o y m e n t a n d H o u s i n g A c t ( G o v . C o d e S e c t i o n 1 2 9 0 0 e t s e q . ) a n d t h e a p p l i c a b l e r e g u l a t i o n s p r o m u l g a t e d t h e r e u n d e r ( C a l . A d m i n . C o d e , T i t . 2 , S e c t i o n 7 2 8 5 . 0 e t s e q . ) : T h e a p p l i c a b l e r e g u l a t i o n s o f t h e F a i r E m p l o y m e n t a n d H o u s i n g C o m m i s s i o n i m p l e m e n t i n g G o v e r n m e n t C o d e , S e c 1 2 9 0 0 , s e t f o r t h i n C h a p t e r 5 o f D i v i s i o n 4 o f T i t l e 2 o f t h e C a l i f o r n i a A d m i n i s t r a t i v e C o d e , S e c 1 2 9 0 0 , s e t f o r t h i n C h a p t e r 5 o f D i v i s i o n 4 o f T i t l e 2 o f t h e C a l i f o r n i a A d m i n i s t r a t i v e C o d e a r e i n c o r p o r a t e d i n t o t h i s C o n t r a c t b y r e f e r e n c e a n d m a d e A P P E N D I X B - 1 9 1 0 5 a part hereof as if set forth in full. CONTRACTOR shall include the provisions of this Section in all of CONTRACTOR's subcontracts with respect to work under this Agreement, unless exempted by the Regulations. CONTRACTOR shall also comply with all relevant provisions of SAFE's Minority Business Enterprise program, Affirmative Action Plan, or other related SAFE programs or guidelines currently in effect or hereinafter enacted. 3.26 Right to Employ Other CONTRACTORS. SAFE reserves the right to employ other CONTRACTORs in connection with the Services. 3.27 Governing Law. The validity of this Contract and of any of its terms or provisions, as well as the rights and duties of the parties hereunder, shall be governed by and construed with the laws of the State of California. 3.28 Venue. The Parties acknowledge and agree that this Contract was entered into arid intended to be performed in Riverside County, California. The Parties agree that the venue for any action or claim brought by any Party will be the Central District of Riverside County. Each Party hereby waives any law or rule of court which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party, the Parties agree to use their best efforts to obtain a change of venue to the Central District of Riverside County. 3.29 Time of Essence. Time is of the essence for each and every provision of this Contract. 3.30 Headings. Article and section headings, paragraph captions, or marginal headings contained in this Contract are for convenience only and shall have no effect in the construction or interpretation of any provision herein. 3.31 Notices. All notices hereunder and communications regarding interpretation of the terms of this Contract or changes thereto shall be given to the respective Parties at the following addresses, or at such other addresses as the respective Parties may provide in writing for this purpose: CONTRACTOR: Name Title Address City, State Zip Attn: SAFE: Riverside County Service Authority for Freeway Emergencies FSP Program P.O. Box 12008 Riverside, CA 92502-2208 Attn: Brian Cunanan Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. mail, first class postage prepaid, and addressed to the Party at APPENDIX B -20 106 • • • " " " i t s a p p l i c a b l e a d d r e s s . A c t u a l n o t i c e s h a l l b e d e e m e d a d e q u a t e n o t i c e o n t h e d a t e a c t u a l n o t i c e o c c u r r e d , r e g a r d l e s s o f t h e m e t h o d o f s e r v i c e . 3 . 3 3 A m e n d m e n t o r M o d i f i c a t i o n . N o s u p p l e m e n t , m o d i f i c a t i o n , o r a m e n d m e n t o f t h i s A g r e e m e n t s h a l l b e b i n d i n g u n l e s s ~ e x e c u t e d i n w r i t i n g a n d s i g n e d b y b o t h P a r t i e s . 3 . 3 4 E n t i r e C o n t r a c t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e A g r e e m e n t o f t h e P a r t i e s r e l a t i n g t o t h e . s u b j e c t m a t t e r ' h e r e o f a n d s u p e r s e d e s a l l p r i o r n e g o t i a t i o n s , c o n t r a c t s o r u n d e r s t a n d i n g s . 3 . 3 5 I n v a l i d i t y ; S e v e r a b i l i t y . I f a n y p o r t i o n o f t h i s A g r e e m e n t i s d e c l a r e d i n v a l i d , i l l e g a l , o r o t h e r w i s e u n e n f o r c e a b l e b y a c o u r t o f c o m p e t e n t j u r i s d i c t i o n , t h e r e m a i n i n g p r o v i s i o n s s h a l l c o n t i n u e i n f u l l f o r c e a n d e f f e c t . 3 . 3 6 N o W a i v e r . F a i l u r e o f C O N T R A C T O R t o i n s i s t o n a n y o n e o c c a s i o n u p o n s t r i c t c o m p l i a n c e w i t h a n y o f t h e t e r m s , c o v e n a n t s o r c o n d i t i o n s h e r e o f s h a l l n o t b e d e e m e d a w a i v e r o f s u c h t e r m , c o v e n a n t o r c o n d i t i o n , n o r s h a l l a n y w a i v e r o r r e l i n q u i s h m e n t o f a n y r i g h t s o r p o w e r s h e r e u n d e r a t a n y o n e t i m e o r m o r e t i m e s b e d e e m e d a w a i v e r o r r e l i n q u i s h m e n t o f s u c h o t h e r r i g h t o r p o w e r a t a n y o t h e r t i m e o r t i m e s . 3 . 3 7 E i g h t - H o u r L a w . P u r s u a n t t o t h e p r o v i s i o n s o f t h e C a l i f o r n i a L a b o r C o d e , e i g h t h o u r s o f l a b o r s h a l l c o n s t i t u t e a l e g a l d a y ' s w o r k , a n d t h e t i m e o f s e r v i c e o f a n y w o r k e r e m p l o y e d o n t h e w o r k s h a l l b e l i m i t e d a n d r e s t r i c t e d t o e i g h t h o u r s d u r i n g a n y o n e c a l e n d a r d a y , a n d f o r t y h o u r s i n a n y o n e c a l e n d a r w e e k , e x c e p t w h e n p a y m e n t f o r o v e r t i m e i s m a d e a t n o t l e s s t h a n o n e a n d o n e - h a l f t h e b a s i c r a t e f o r a l l h o u r s w o r k e d i n e x c e s s o f e i g h t h o u r s p e r d a y ( " E i g h t - H o u r L a w " ) , u n l e s s C O N T R A C T O R o r t h e S e r v i c e s a r e n o t s u b j e c t t o t h e E i g h t - H o u r L a w . C O N T R A C T O R s h a l l f o r f e i t t o S A F E a s a p e n a l t y , $ 5 0 . 0 0 f o r e a c h w o r k e r e m p l o y e d i n t h e e x e c u t i o n o f t h i s A g r e e m e n t b y h i m , o r b y a n y s u b - c o n s u l t a n t u n d e r h i m , f o r e a c h c a l e n d a r d a y d u r i n g w h i c h s u c h w o r k m a n i s r e q u i r e d o r p e r m i t t e d t o w o r k m o r e t h a n e i g h t h o u r s i n a n y c a l e n d a r d a y a n d f o r t y h o u r s i n a n y o n e c a l e n d a r w e e k w i t h o u t s u c h c o m p e n s a t i o n f o r o v e r t i m e v i o l a t i o n o f t h e p r o v i s i o n s o f t h e C a l i f o r n i a L a b o r C o d e , u n l e s s C O N T R A C T O R o r t h e S e r v i c e s a r e n o t s u b j e c t t o t h e E i g h t - H o u r L a w . 3 . 3 8 S u b p o e n a s o r C o u r t O r d e r s . S h o u l d C O N T R A C T O R r e c e i v e a s u b p o e n a o r c o u r t o r d e r r e l a t e d t o t h i s A g r e e m e n t , t h e S e r v i c e s o r t h e P r o j e c t , C O N T R A C T O R s h a l l i m m e d i a t e l y p r o v i d e w r i t t e n n o t i c e o f t h e s u b p o e n a o r c o u r t o r d e r t o t h e S A F E . C O N T R A C T O R s h a l l n o t r e s p o n d t o a n y s u c h s u b p o e n a o r c o u r t o r d e r u n t i l n o t i c e t o t h e S A F E i s p r o v i d e d a s r e q u i r e d h e r e i n , a n d s h a l l c o o p e r a t e w i t h t h e S A F E i n r e s p o n d i n g t o t h e s u b p o e n a o r c o u r t o r d e r . 3 . 3 9 S u r v i v a l . A l l r i g h t s a n d o b l i g a t i o n s h e r e u n d e r t h a t b y t h e i r n a t u r e a r e t o c o n t i n u e a f t e r a n y e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t , i n c l u d i n g , b u t n o t l i m i t e d t o , t h e i n d e m n i f i c a t i o n a n d c o n f i d e n t i a l i t y o b l i g a t i o n s , a n d t h e o b l i g a t i o n s r e l a t e d t o r e c e i p t o f s u b p o e n a s o r c o u r t o r d e r s , s h a l l s u r v i v e a n y s u c h e x p i r a t i o n o r t e r m i n a t i o n . A P P E N D I X B - 2 1 1 0 7 3.40 Counterparts. This Agreement may be signed in one or more counterparts, any one of which shall be effective as an original document. 3.41 Incorporation of Recitals. The recitals set forth above are true and correct and are incorporated into this Agreement as though fully set forth herein. 3.42 Conflicting Provisions. In the event that provisions of any attached exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall control the actions and oblrgations of the Parties and the interpretation of the Parties' understanding concerning the performance of the Services. 3.43 Attorneys' Fees and Costs. If any legal action 1s" instituted to enforce or declare any Party's rights hereunder, each Party, including the prevailing Party, must bear its own costs and attorneys' fees. This paragraph shall not apply to those costs and attorneys' fees directly arising from any third party legal action against a Party hereto and payable under Section 3.21, Indemnification. 3.44 Consent. Whenever consent or approval of any Party is required under this Contract, that Party shall not unreasonably withhold nor delay such consent or approval. • 3.45 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. • [Signatures oh following page] • APPENDIX 8 -22 108 " " " S I G N A T U R E P A G E T O A G R E E M E N T 1 4 - 4 5 - 0 0 9 - 0 0 I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e e x e c u t e d t h i s A g r e e m e n t o n t h e d a t e f i r s t h e r e i n w r i t t e n a b o v e . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N A C T I N G A S T H E R I V E R S I D E C O U N T Y S E R V I C E A U T H O R I T Y F O R F R E E W A Y E M E R G E N C I E S B y : _ _ _ _ _ _ _ _ _ _ _ _ D a r y l R . B u s c h , C h a i r A P P R O V E D A S T O F O R M : B y : - - - - - - - - - - - - B e s t B e s t & K r i e g e r L L P , C o u n s e l t o t h e R i v e r s i d e C o u n t y S e r v i c e A u t h o r i t y f o r F r e e w a y E m e r g e n c i e s [ L E G A L S T A T U S O F C O N T R A C T O R ] N a m e T i t l e A t t e s t : I t s : S e c r e t a r y A P P E N D I X B - 2 3 1 0 9 " " " E X H I B I T " B " C o m p e n s a t i o n a n d P a y m e n t [ I N S E R T F I N A L P R I C E P R O P O S A L S F R O M C O N T R A C T O R ' S P R O P O S A L ] A P P E N D I X B - 2 5 1 1 1 " " " " " " D A T E : T O : F R O M : R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N M a y 1 3 , 2 0 1 5 R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e J i l l i a n G u i z a d o , S t a f f A n a l y s t B r i a n C u n a n a n , C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r - - - - - - - 1 T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : F i s c a l Y e a r 2 0 1 5 / 1 6 M e a s u r e A C o m m u t e r A s s i s t a n c e B u s p o o l S u b s i d y F u n d i n g C o n t i n u a t i o n R e q u e s t s W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) 2 ) A u t h o r i z e p a y m e n t o f $ 1 , 6 4 5 / m o n t h m a x i m u m s u b s i d y p e r b u s p o o l f o r F Y 2 0 1 5 / 1 6 , t o t h e e x i s t i n g M i r a L o m a , R i v e r s i d e , a n d R i v e r s i d e I I b u s p o o l s ; a n d R e q u i r e s u b s i d y r e c i p i e n t s t o m e e t m o n t h l y b u s p o o l r e p o r t i n g r e q u i r e m e n t s a s s u p p o r t i n g d o c u m e n t a t i o n t o r e c e i v e p a y m e n t s . B A C K G R O U N D I N F O R M A T I O N : A s p a r t o f t h e M e a s u r e A C o m m u t e r A s s i s t a n c e P r o g r a m , t h e C o m m i s s i o n p r o v i d e s f u n d i n g s u p p o r t t o b u s p o o l s u s e d b y R i v e r s i d e C o u n t y r e s i d e n t s f o r t h e i r c o m m u t e s a l o n g t h e S t a t e R o u t e 9 1 c o r r i d o r . T h e C o m m i s s i o n a d o p t e d t h e M e a s u r e A b u s p o o l s u b s i d y i n O c t o b e r 1 9 9 0 a n d e s t a b l i s h e d a m o n t h l y s u b s i d y r a t e o f $ 1 , 1 7 5 o r $ 2 5 / s e a t / m o n t h i n s u p p o r t o f c o m m u t e r b u s p o o l o p e r a t i o n s . I n J u l y 2 0 0 4 , t h e C o m m i s s i o n s e t t h e s u b s i d y r a t e a t $ 3 5 / s e a t f m o n t h ( $ 1 , 6 4 5 / m o n t h ) t o h e l p o f f s e t i n c r e a s e s t o o p e r a t i o n a l c o s t s d u r i n g t h e p r e v i o u s 1 4 y e a r s . T o p r o v i d e a d d i t i o n a l g u i d a n c e , t h e C o m m i s s i o n a l s o e s t a b l i s h e d a m i n i m u m b u s p o o l r i d e r s h i p p o l i c y i n J u n e 1 9 9 5 . T h e p o l i c y r e q u i r e s s t a f f t o r e p o r t t o t h e C o m m i s s i o n w h e n a b u s p o o l ' s r i d e r s h i p f a l l s t o 2 5 o r b e l o w a n d t o s e e k d i r e c t i o n r e g a r d i n g t h e c o n t i n u a t i o n o f t h e b u s p o o l ' s s u b s i d y . D I S C U S S I O N : L i k e a l l c o m m u t e r a s s i s t a n c e i n c e n t i v e s p r o v i d e d b y t h e C o m m i s s i o n t o e n c o u r a g e u s e o f a l t e r n a t i v e m o d e s o f t r a n s p o r t a t i o n , t h e $ 3 5 / s e a t / m o n t h s u b s i d y i s a d m i n i s t e r e d a s a u s e r e n d s u b s i d y . T h e C o m m i s s i o n ' s s u b s i d y i s a n i m p o r t a n t f a c t o r t h a t m a k e s b u s p o o l s a n a t t r a c t i v e a l t e r n a t i v e f o r t h e s e c o m m u t e r s w i t h r o u n d t r i p c o m m u t e s i n e x c e s s o f 1 0 0 m i l e s . A l s o , t h e C o m m i s s i o n ' s s u b s i d y r e m a i n s c o s t - e f f e c t i v e c o m p a r e d t o t h e t y p i c a l p u b l i c t r a n s i t s u b s i d y r a t e A g e n d a I t e m S H 1 1 2 of 80 percent. While the monthly cost of each buspool varies according to the number of route miles and the resulting negotiated service price, the Commission's monthly subsidy reflects a subsidy rate of 13 percent. $267. $35 13% Unlike some of the other Commission-approved ridesharing incentives that have a limited teffil, the buspool subsidy is ongoing. To renew its annual subsidy, an existing buspool is required to: • Request in writing, continuation of funding from the Commission for the new fiscal year; • Consistently meet minimum ridership requirements; a.nd • Submit monthly ridership reports throughout theyear. The three existing buspools have completed all the requirements for funding as set forth by the Commission, including the submittal of monthly ridership reports an'd annual funding continuation requests. They have consistently exceeded the minimum ridership level of 25 riders per month and have collectively averaged 29 riders/month/buspool. The traffic and environmental benefits realized in FY 2014/15 by offering this subsidy are illustrated below: Mira Loma 27 ~120 mi 810,480 13,508 Riverside 32 ~144 mi 1,162,656 16,148 Riverside II 29 ~200 mi 1,482,800 14,828 Estimated Pounds of Emissions Reduced Miles Saved Trips Reduced 32,551 3,455,936 44,484 In reducing the number of vehicles on SR-91 during .peak periods, the buspool program saved more than 3 million miles and 32,551 pounds of vehicle emissions in FY 2014/15. The buspool subsidy is funded by Congestion Mitigation and Air Quality funds and a budget of $80,000 is proposed for FY 2015/16. Based on the established monthly $1,645/month per buspool subsidy policy, the funds will support the continuation of the three existing buspools and the possibility for one new buspool. Agenda Item 8H 113 • • • " F i n a n c i a l I n f o r m a t i o n I n F i s c a l Y e a r B u d g e t : I Y e s I Y e a r : J F Y 2 0 1 5 / 1 6 A m o u n t : I $ 8 0 , 0 0 0 S o u r c e o f F u n d s : i c M A Q B u d g e t A d j u s t m e n t : I N o G L / P r o j e c t A c c o u n t i n g N o . : 0 0 2 1 0 9 8 1 0 3 0 2 6 3 4 1 8 1 0 0 2 F i s c a l P r o c e d u r e s A p p r o v e d : ~ ~ I D a t e : I 0 4 / 1 6 / 2 0 1 5 A t t a c h m e n t s : 1 ) M i r a L o m a R e n e w a l R e q u e s t 2 ) R i v e r s i d e R e n e w a l R e q u e s t 3 ) R i v e r s i d e I I R e n e w a l R e q u e s t " " A g e n d a I t e m S H 1 1 4 " C A T A L I N A F U E N T E S S e n d c o r r e s p o n d e n c e s t o : R a y t h e o n C o m p a n y 2 0 0 0 E . E J S e g u n d o B l v d . E l S e g u n d o , C A 9 0 2 4 5 - 4 5 0 1 M a r c h 6 , 2 0 1 5 A t t n . : B r i a n C u n a n a n , C o m m u t e r A s s i s t a n c e M a n a g e r R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n P . O . B o x 1 2 0 0 8 R i v e r s i d e , C A 9 2 5 0 2 - 2 2 0 8 D e a r M r . C u n a n a n , I n c o m p l i a n c e w i t h t h e r e q u i r e m e n t s o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( R C T C ) . I a m r e q u e s t i n g a n e x t e n s i o n o f f u n d i n g f o r t h e p e r i o d o f J u l y 1 , 2 0 1 5 t o J u n e 3 0 , 2 0 1 6 f o r t h e ' ' R i v e r s i d e " t o S e g u n d o C o m m u t e r B u s p o o l . I a m t h e b u s p o o l o p e r a t o r a n d c o o r d i n a t e t h i s b u s p o o l i n d e p e n d e n t l y f r o m a n y e m p l o y e r . T h e m o n t h l y c o s t t o o p e r a t e t h i s b u s p o o l f r o m T o u r C o a c h i s $ 2 6 7 . R C T C p r o v i d e s a $ 3 5 m o n t h l y s u b s i d y p e r s e a t a n d t h e r e m a i n i n g $ 2 3 2 i s p r o v i d e d b e t w e e n t h e r i d e r s a n d t h e i r e m p l o y e r s . " T h e f o l l o w i n g i s t h e R i v e r s i d e t o S e g u n d o B u s p o o l s c h e d u l e : " A l ' \ 1 D e p a r t u r e G a l l e r i a a t T y l e r , R i v e r s i d e 4 : 1 0 a . m . A M D e p a r t u r e C o r o n a P a r k & R i d e L o t 4 : 2 4 a . m . A M A r r i v a l R a y t h e o n , E I S e g u n d o 5 : 2 0 a . m . P M D e p a r t u r e R a y t h e o n , E l S e g u n d o 3 : 0 0 p . m . P M A r r i v a l C o r o n a P a r k & R i d e L o t 4 : 3 0 p . m . P M A r r i v a l G a l l e r i a a t T y l e r , R i v e r s i d e 4 : 4 5 p . r n . I n f o r m a t i o n o n t h i s b u s p o o l i s a v a i l a b l e w i t h r i d e s h a r e p r o g r a m s a t R a y t h e o n , A e r o s p a c e C o r p o r a t i o n , a n d t h e L o s A n g e l e s A i r F o r c e b a s e . E m p l o y e e s r e c e i v e t h i s i n f o r m a t i o n t h r o u g h d i r e c t m a i l i n g s , n e w s l e t t e r a r t i c l e s , a n d e l e c t r o n i c m e s s a g i n g f r o m t h e s e e m p l o y e r s . T h e s e e m p l o y e r r i d e s h a r e p r o g r a m s a l s o s h a r e t h i s i n f o r m a t i o n w i t h o t h e r l o c a l e m p l o y e e t r a n s p o r t a t i o n c o o r d i n a t o r s . T h a n k y o u f o r y o u r c o n t i n u e d s u p p o r t o f t h i s s u c c e s s f u l b u s p o o l p r o g r a m . S i n c e r e l y , C a t a l i n a F u e n t e s R i v e r s i d e B u s p o o l C o o r d i n a t o r 1 1 5 " T R A C Y H U T C H I N S O N S e n d c o r r e s p o n d e n c e s t o : R a y t h e o n C o m p a n y 2 2 0 0 E . I m p e r i a l H i g h w a y E l S e g u n d o , C A 9 0 2 4 5 M a r c h 6 , 2 0 1 5 A t t n . : B r i a n C u n a n a n , C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n P . O . B o x 1 2 0 0 8 R i v e r s i d e , C A 9 2 5 0 2 - 2 2 0 8 D e a r M r . C u n a n a n , I n c o m p l i a n c e w i t h t h e r e q u i r e m e n t s o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( R C T C ) , I a m r e q u e s t i n g a n e x t e n s i o n o f f u n d i n g f o r t h e p e r i o d o f J u l y I , 2 0 1 5 t o J u n e 3 0 , 2 0 1 6 f o r t h e " R i v e r s i d e 2 " t o E l S e g u n d o C o m m u t e r B u s p o o l . I a m t h e b u s p o o l o p e r a t o r a n d c o o r d i n a t e t h i s b u s p o o l i n d e p e n d e n t l y f r o m a n y e m p l o y e r . T h e m o n t h l y c o s t t o o p e r a t e t h i s b u s p o o l f r o m T o u r C o a c h i s $ 2 6 7 . R C T C p r o v i d e s a $ 3 5 m o n t h l y s u b s i d y p e r s e a t a n d t h e r e m a i n i n g $ 2 3 2 i s p r o v i d e d b e t w e e n t h e r i d e r s a n d t h e i r e m p l o y e r s . " T h e f o l l o w i n g i s t h e R i v e r s i d e t o E l S e g u n d o B u s p o o l s c h e d u l e : " A M D e p a r t u r e R i v e r s i d e - D o w n t o w n M e t r o l i n k S t a t i o n 4 : 3 7 a . m . A M D e p a r t u r e N o r t h M a i n C o r o n a M e t r o l i n k S t a t i o n 5 : 0 0 a . m . A M A r r i v a l R a y t h e o n , E l S e g u n d o 6 : 0 0 a . m . P M D e p a r t u r e R a y t h e o n , E l S e g u n d o 4 : 0 0 p . m . P M A r r i v a l N o r t h M a i n C o r o n a M e t r o l i n k S t a t i o n 5 : 1 0 p . m . P M A r r i v a l R i v e r s i d e - D o w n t o w n M e t r o l i n k . S t a t i o n 5 : 3 5 p . m . I n f o r m a t i o n o n t h i s b u s p o o l i s a v a i l a b l e w i t h r i d e s h a r e p r o g r a m s a t R a y t h e o n , B o e i n g , A e r o s p a c e C o r p o r a t i o n , a n d t h e L o s A n g e l e s A i r F o r c e b a s e . E m p l o y e e s r e c e i v e t h i s i n f o r m a t i o n t h r o u g h d i r e c t m a i l i n g s , n e w s l e t t e r a r t i c l e s , a n d e l e c t r o n i c m e s s a g i n g f r o m t h e s e e m p l o y e r s . T h e s e e m p l o y e r r i d e s h a r e p r o g r a m s a l s o s h a r e t h i s i n f o r m a t i o n w i t h o t h e r l o c a l e m p l o y e e t r a n s p o r t a t i o n c o o r d i n a t o r s . T h a n k y o u f o r y o u r c o n t i n u e d s u p p o r t o f t h i s s u c c e s s f u l b u s p o o l p r o g r a m . S i n c e r e l y , T r a c y H u t c h i n s o n R i v e r s i d e B u s p o o l C o o r d i n a t o r 1 1 6 " " " " H A R L A N A L P E R T S e n d c o r r e s p o n d e n c e s t o : H a r l a n A l p e r t 5 5 2 2 S u l p h u r D r i v e M i r a L o m a , C A 9 1 7 5 2 M a r c h 6 , 2 0 1 5 A t t n . : B r i a n C u n a n a n , C o m m u t e r a n d M o t o r i s t A s s i s t a n c e M a n a g e r R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n P . O . B o x 1 2 0 0 8 R i v e r s i d e , C A 9 2 5 0 2 - 2 2 0 8 D e a r M r . C u n a n a n , I n c o m p l i a n c e w i t h t h e r e q u i r e m e n t s o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( R C T C ) , I a m r e q u e s t i n g a n e x t e n s i o n o f f u n d i n g f o r t h e p e r i o d o f J u l y 1 , 2 0 1 5 t o J u n e 3 0 , 2 0 1 6 f o r t h e " M i r a L o m a " ( M i r a L o m a / C o r o n a ) t o E l S e g u n d o C o m m u t e r B u s p o o l . I a m t h e b u s p o o l o p e r a t o r a n d c o o r d i n a t e t h i s b u s p o o l i n d e p e n d e n t l y f r o m a n y e m p l o y e r . T h e m o n t h l y c o s t t o o p e r a t e t h i s b u s p o o l f r o m T o u r C o a c h i s $ 2 6 7 . R C T C p r o v i d e s a $ 3 5 m o n t h l y s u b s i d y p e r s e a t a n d t h e r e m a i n i n g $ 2 3 2 i s p r o v i d e d b e t w e e n t h e r i d e r s a n d t h e i r e m p l o y e r s . T h e f o l l o w i n g i s t h e M i r a L o m a / C o r o n a B u s p o o l s c h e d u l e : ( M o n d a y - T h u r s d a y ) ( F r i d a y ) A M D e p a r t u r e M i r a L o m a 4 : 1 0 a . m . 4 : 1 0 a . m . A M D e p a r t u r e C o r o n a P a r k & R i d e L o t 4 : 2 5 a . m . 4 : 2 5 a . m . A M A r r i v a l E l S e g u n d o 5 : 3 0 a . m . 5 : 3 0 a . m . P M D e p a r t u r e E l S e g u n d o 3 : 0 0 p . m . 2 : 3 0 p . m . P M A r r i v a l C o r o n a P a r k & R i d e L o t 4 : 3 0 p . m . 4 : 0 0 p . m . P M A r r i v a l M i r a L o r n a 4 : 4 5 p . m . 4 : 1 5 p . m . I n f o r m a t i o n o n t h i s b u s p o o l i s a v a i l a b l e w i t h r i d e s h a r e p r o g r a m s a t R a y t h e o n , B o e i n g , A e r o s p a c e C o r p o r a t i o n , a n d t h e L o s A n g e l e s A i r F o r c e b a s e . E m p l o y e e s r e c e i v e t h i s i n f o r m a t i o n t h r o u g h d i r e c t m a i l i n g s , n e w s l e t t e r a r t i c l e s , a n d e l e c t r o n i c m e s s a g i n g f r o m t h e s e e m p l o y e r s . T h e s e e m p l o y e r r i d e s h a r e p r o g r a m s a l s o s h a r e t h i s i n f o r m a t i o n w i t h o t h e r l o c a l e m p l o y e e t r a n s p o r t a t i o n c o o r d i n a t o r s . c o n t i n u e d s u p p o r t o f t h i s s u c c e s s f u l b u s p o o l p r o g r a m . S i n c e r e l y , H a r l a n A l p e r t M i r a L o m a B u s p o o l O p e r a t o r 1 1 7 " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e A a r o n H a k e , G o v e r n m e n t R e l a t i o n s M a n a g e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : S t a t e L e g i s l a t i o n B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) A d o p t t h e f o l l o w i n g p o s i t i o n s o n s t a t e l e g i s l a t i o n : a ) S B 6 0 8 ( L i u ) - O p p o s e ; a n d b ) S B 5 1 6 ( F u l l e r ) - S u p p o r t I n C o n c e p t . B A C K G R O U N D I N F O R M A T I O N : " S B 6 0 8 ( U u ) - S t a f f R e c o m m e n d a t i o n : O p p o s e " T h i s b i l l i s k n o w n a s t h e " R i g h t t o R e s t A c t " a n d i s s i m i l a r t o A B 5 ( A m m i a n o ) , t h e " H o m e l e s s B i l l o f R i g h t s , " w h i c h t h e C o m m i s s i o n o p p o s e d i n 2 0 1 3 . W h i l e t h e C o m m i s s i o n r e s p e c t s t h e d i f f i c u l t y o f r e m e d y i n g i s s u e s r e l a t e d t o h o m e l e s s n e s s , S B 6 0 8 i m p o s e s a n u m b e r o f c o n s t r a i n t s o n t h e C o m m i s s i o n r e l a t e d t o e n s u r i n g p u b l i c h e a l t h a n d s a f e t y a t i t s M e t r o l i n k s t a t i o n s . T h e i n t e n t o f S B 6 0 8 i s t o " a f f o r d p e r s o n s e x p e r i e n c i n g h o m e l e s s n e s s t h e r i g h t t o u s e p u b l i c s p a c e w i t h o u t d i s c r i m i n a t i o n b a s e d o n t h e i r h o u s i n g s t a t u s . " I n d o i n g s o , t h e b i l l p r o v i d e s f o r t h e f o l l o w i n g r i g h t s t o p e r s o n s a n d p r o v i d e s f o r a $ 1 , 0 0 0 f i n e f o r a n y l a w e n f o r c e m e n t a c t i o n t h a t i n f r i n g e s o n t h e s e r i g h t s : " U s e a n d t o m o v e f r e e l y i n p u b l i c s p a c e s ; " R e s t i n p u b l i c s p a c e s a n d t o p r o t e c t o n e s e l f f r o m t h e e l e m e n t s ; " E a t i n a n y p u b l i c s p a c e i n w h i c h h a v i n g f o o d i s n o t p r o h i b i t e d ; " P e r f o r m r e l i g i o u s o b s e r v a n c e s i n p u b l i c s p a c e s ; a n d " O c c u p y a m o t o r v e h i c l e o r a r e c r e a t i o n a l v e h i c l e l e g a l l y p a r k e d o r p a r k e d w i t h t h e p e r m i s s i o n o f t h e p r o p e r t y o w n e r . W h i l e o n f a c e v a l u e t h e s e p r o p o s e d r i g h t s m a y s e e m l o g i c a l , t h e e x p a n s i v e t e r m i n o l o g y w i t h i n t h e b i l l d e f i n e s a " h o m e l e s s p e r s o n " a s : A g e n d a I t e m 8 1 1 1 8 "Individuals and members of families who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground." According to this definition, SB 608 affords homeless persons the right to assume residency on public property, specifically including train stations. The bill would expose the Commission to litigation and fines for enforcing its adopted .Code of Conduct, therefore allowing persons to sleep and reside on station property. The Code of Conduct reads as follows, in excerpt: "PARKING: Station parking is for Train Passengers Only, unless otherwise specified. Park at you~ own risk: RCTC, Metrolink, and Amtrak are not responsible for theft of or damage to property. Utilize designated parking areas only. Violators are subject to tow at the vehicle owner's expense. Erratic or careless driving in station parking areas is prohibited. LOITERING: Use ofthis facility is limited to station patrons only. loitering is strictly prohibited. SOLICITATION: Solicitation of any kind without prior written permission of station management is strictly prohibited. Any other unacceptable behavior that constitutes or causes a nuisance, a disturbance, or harm or a threat of harm is prohibited. • Failure to obey these guidelines or to comply with lawful and reasonable requests by the station • management, police or security will result in your being asked to leave the station. If you refuse to leave, you may be arrested and prosecuted for criminal trespass." Particularly at the Riverside Downtown Station, the Commission's private security service reported significant problems created by homeless persons, including but not limited to: • Harassment of passengers via panhandling and aggressive, obscene behavior; • Fires being lit in the railroad right-of-way; • Vandalism of portable restrooms, elevators and other property; and • Public urination and defecation. Closed circuit television (CCTV) cameras at the station regularly capture the above types of incidents, and more. In many cases, these incidents degrade the level of service and safety provided to the public when facilities are placed out of order or areas made inaccessible. Also, in many cases Riverside Police and Fire Departments are dispatched to respond, adding increased burdens to municipal services. SB 608 would further hamper the Commission's ability to maintain its stations for their intended purpose -to provide safe and reliable commuter transportation to the residents of Riverside County. Staff is open to working with the city of Riverside's Homeless Task Force and other initiatives; however, staff strongly believes that public safety, public services, and public property should not be further compromised. • Agenda Item 81 119 " " " T h e b i l l i s o p p o s e d b y t h e C a l i f o r n i a L e a g u e o f C i t i e s , t h e C a l i f o r n i a S t a t e S h e r i f f ' s A s s o c i a t i o n , t h e C a l i f o r n i a C h a m b e r o f C o m m e r c e a n d s e v e r a l o t h e r a g e n c i e s . T h e b i l l ' s s u p p o r t e r s i n c l u d e s e v e r a l d o z e n s o c i a l j u s t i c e a n d l e g a l a d v o c a c y n o n p r o f i t s t h r o u g h o u t t h e s t a t e . S B 6 0 8 i s b e i n g b r o u g h t t o t h e C o m m i s s i o n f o r a n o p p o s e p o s i t i o n b e c a u s e t h e C o m m i s s i o n ' s a d o p t e d l e g i s l a t i v e p l a t f o r m d o e s n o t s p e a k t o t h i s p a r t i c u l a r i s s u e . S B 5 1 6 ( F u l l e r ) - S t a f f R e c o m m e n d a t i o n : S u p p o r t I f A m e n d e d T h i s b i l l i s s p o n s o r e d b y t h e K e r n C o u n c i l o f G o v e r n m e n t s ( K e r n C O G ) a n d i s i n t e n d e d t o p r o v i d e a d d i t i o n a l f l e x i b i l i t y f o r t r a n s p o r t a t i o n a g e n c i e s s u c h a s t h e C o m m i s s i o n t o i m p l e m e n t m o t o r i s t a i d a n d s a f e t y s e r v i c e s w i t h t h e o n e d o l l a r p e r v e h i c l e r e g i s t r a t i o n f e e t h e C o m m i s s i o n r e c e i v e s f r o m v e h i c l e s r e g i s t e r e d w i t h i n t h e c o u n t y . A s t e c h n o l o g y i s r a p i d l y c h a n g i n g t h e m e t h o d s b y w h i c h m o t o r i s t s r e c e i v e i n f o r m a t i o n a n d a s s i s t a n c e o n t h e r o a d w a y , C o m m i s s i o n s t a f f a n d m a n y o t h e r . t r a n s p o r t a t i o n p r o f e s s i o n a l s a c r o s s t h e s t a t e s e e t h e n e e d t o m o d e r n i z e t h e s t a t e ' s a p p r o a c h . U n d e r c u r r e n t l a w , t h e p r i o r i t y f o r m o t o r i s t a i d i s f o c u s e d o n c a l l b o x e s ; h o w e v e r o t h e r m o t o r i s t s e r v i c e s a r e p e r m i t t e d a f t e r c a l l b o x n e e d s a r e m e t . T h i s b i l l w o u l d e x p l i c i t l y e x p a n d t h e l i s t o f e l i g i b l e e x p e n d i t u r e o f t h e o n e d o l l a r r e g i s t r a t i o n f e e a n d t h e m a t i c a l l y d i r e c t t h e p r o g r a m t o w a r d s a m o r e c o m p r e h e n s i v e m o t o r i s t a i d a n d r o a d w a y s a f e t y s y s t e m . S p e c i f i c a l l y , t h e . b i l l a d d s t o t h e l i s t o f e l i g i b l e p r o j e c t s : " " " T r a v e l e r i n f o r m a t i o n s y s t e m s ; I n t e l l i g e n t T r a n s p o r t a t i o n S y s t e m a r c h i t e c t u r e a n d i n f r a s t r u c t u r e a n d o t h e r t r a n s p o r t a t i o n d e m a n d m a n a g e m e n t s e r v i c e s ; a n d L i t t e r a n d d e b r i s r e m o v a l . I n 1 9 8 6 , t h e C o m m i s s i o n e s t a b l i s h e d i t s e l f a s t h e R i v e r s i d e C o u n t y S e r v i c e A u t h o r i t y f o r F r e e w a y E m e r g e n c i e s ( R C S A F E ) a f t e r t h e e n a c t m e n t o f S B 1 1 9 9 i n 1 9 8 5 . F u n d i n g f o r S A F E i s d e r i v e d f r o m a o n e d o l l a r p e r v e h i c l e r e g i s t r a t i o n f e e o n v e h i c l e s r e g i s t e r e d i n t h e c o u n t y . T h e C o m m i s s i o n , a c t i n g i n i t s c a p a c i t y a s t h e R C S A F E , o p e r a t e d a s y s t e m o f c a l l b o x e s a l o n g t h e f r e e w a y s a n d h i g h w a y s i n R i v e r s i d e C o u n t y s i n c e 1 9 9 0 . A t i t s p e a k , t h e c a l l b o x p r o g r a m h a d 1 , 1 4 9 c a l l b o x e s i n o p e r a t i o n t h r o u g h o u t R i v e r s i d e C o u n t y . W i t h t h e a d v a n c e m e n t o f t e c h n o l o g y a n d t h e p r o l i f e r a t i o n o f c e l l u l a r p h o n e o w n e r s o v e r t h e p a s t s e v e r a l y e a r s , t h e C o m m i s s i o n t o o k s t e p s t o r e d u c e t h e n u m b e r o f c a l l b o x e s i n t h e R i v e r s i d e C o u n t y s y s t e m . T h e r e d u c t i o n o f c a l l b o x e s o v e r t i m e t o n e a r l y h a l f o f i t s p e a k n u m b e r l e d t o s i g n i f i c a n t c o s t s a v i n g s , i n a d d i t i o n t o a m o r e e f f i c i e n t o p e r a t i o n o f t h e c a l l b o x p r o g r a m . T h e C o m m i s s i o n c u r r e n t l y o p e r a t e s a n d m a i . n t a i n s 5 9 7 c a l l b o x e s . O v e r t h e p a s t t w o d e c a d e s , t h e R C S A F E p r o g r a m e x p a n d e d t o i n c l u d e F r e e w a y S e r v i c e P a t r o l a n d I n l a n d E m p i r e 5 1 1 t r a v e l e r i n f o r m a t i o n s e r v i c e s a s p a r t o f a c o m p r e h e n s i v e m o t o r i s t a i d s y s t e m i n R i v e r s i d e C o u n t y . I n a n e f f o r t t o c l a r i f y a n d e x p a n d u p o n t h e i n i t i a l l e g i s l a t i o n , m i n o r r e v i s i o n s t o S B 5 1 6 a r e b e i n g p r o p o s e d . N o t a b l e r e v i s i o n s i n c l u d e : c l a r i f i c a t i o n o f l a n g u a g e t o e n s u r e l o c a l c o n t r o l o v e r S A F E r e v e n u e s ; c l a r i f i c a t i o n o f l a n g u a g e o n t h e r o l l s o f t h e C a l i f o r n i a D e p a r t m e n t o f T r a n s p o r t a t i o n A g e n d a I t e m 8 1 1 2 0 and the California Highway Patrol with regard to reviewing and approving call box plans; and expansion of language that identifies potential uses of SAFE revenues. The proposed amendments to SB 516 will allow for greater flexibility in the way RC SAFE uses SAFE revenues. As call box call volumes continue to decrease with each passing year, this amended legislation will allow RC SAFE to implement more relevant· programs and services throughout the county. While the bill's intent is consistent with the Commission's adopted legislative platform (quoted below), staff felt compelled to bring the bill to the Commission to ensure the Commission's position is conditioned on satisfactory amendments. Commission platform excerpt: • Support programs and policies that support investments in new technologies that promote ridesharing, traffic information, and commuter assistance. Review of Legislation Consistent With Commission Platform At the Assembly Transportation Committee hearing on April 13, the Commission testified in • support of AB 1265 (Perea), which would extend the sunset date of California's public-private • partnership law. The bill is consistent with the Commission's platform which states: • Support the availability of project delivery tools such as design-build, construction manager/general contractor, and public-private partnerships by the Commission, the state, federal agencies, and other infrastructure agencies. Oppose efforts to add barriers to effective implementation of such tools. Agenda Item 81 121 • " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : W e s t e r n R i v e r s i d e C o u n t y P r o g r a m s a n d P r o j e c t s C o m m i t t e e S h i r l e y M e d i n a , P l a n n i n g a n d P r o g r a m m i n g D i r e c t o r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : R e p r o g r a m m i n g o f F u n d s R e l a t e d t o S t a t e R o u t e 9 1 H i g h O c c u p a n c y V e h i c l e L a n e P r o j e c t W E S T E R N R I V E R S I D E C O U N T Y P R O G R A M S A N D P R O J E C T S C O M M I T T E E S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) 2 ) A p p r o v e r e p r o g r a m m i n g f e d e r a l C o n g e s t i o n M i t i g a t i o n a n d A i r Q u a l i t y ( C M A Q ) f u n d s i n t h e a m o u n t o f $ 6 , 1 9 7 , 0 0 0 a n d 1 9 8 9 M e a s u r e A W e s t e r n C o u n t y h i g h w a y l o c a l m a t c h i n t h e a m o u n t o f $ 8 0 2 , 9 0 0 f r o m t h e S t a t e R o u t e 9 1 H i g h O c c u p a n c y V e h i c l e ( S R - 9 1 H O V ) p r o j e c t r i g h t o f w a y p h a s e t o t h e c o n s t r u c t i o n p h a s e ; a n d A u t h o r i z e t h e E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e a g r e e m e n t s w i t h C a l t r a n s t o r e f l e c t t h e r e p r o g r a m m i n g o f $ 6 , 1 9 7 , 0 0 0 C M A Q f u n d s a n d $ 8 0 2 , 9 0 0 M e a s u r e A f u n d s f r o m r i g h t o f w a y t o c o n s t r u c t i o n f o r t h e S R - 9 1 H O V . B A C K G R O U N D I N F O R M A T I O N : C a l t r a n s a n d t h e C o m m i s s i o n h a v e n e a r l y c o m p l e t e d a l l r i g h t o f w a y u t i l i t y r e l o c a t i o n s f o r t h e S R - 9 1 H O V p r o j e c t a n d d e t e r m i n e d t h e r e w i l l b e r i g h t o f w a y s a v i n g s o f f e d e r a l C M A Q f u n d s i n t h e a m o u n t o f a p p r o x i m a t e l y $ 6 , 1 9 7 , 0 0 0 p l u s c o r r e s p o n d i n g M e a s u r e A l o c a l m a t c h t h a t t o t a l a p p r o x i m a t e l y $ 7 m i l l i o n . S t a f f r e c o m m e n d s r e p r o g r a m m i n g t h e r i g h t o f w a y s a v i n g s t o t h e c o n s t r u c t i o n p h a s e t o c o v e r a n t i c i p a t e d c o n s t r u c t i o n c a p i t a l c o s t i n c r e a s e o f $ 4 m i l l i o n a n d t h e r e l a t e d c o n s t r u c t i o n m a n a g e m e n t s u p p o r t c o s t i n c r e a s e o f $ 3 m i l l i o n . T h i s a c t i o n d o e s n o t r e q u i r e a d d i t i o n a l f u n d i n g f o r t h e c u r r e n t p r o j e c t , a s i t i n v o l v e s m o v i n g a l r e a d y c o m m i t t e d a n d o b l i g a t e d f u n d i n g f r o m o n e p h a s e t o a n o t h e r b u t d o e s r e q u i r e t h e a m e n d m e n t s t o t h e c o o p e r a t i v e a g r e e m e n t s w i t h C a l t r a n s f o r t h e r i g h t o f w a y a n d f o r t h e c o n s t r u c t i o n p h a s e s . C o m m i s s i o n s t a f f w i l l d e - o b l i g a t e C M A Q f e d e r a l f u n d s f r o m r i g h t o f w a y , a n d C a l t r a n s s t a f f w i l l o b l i g a t e t h e f u n d s f o r t h e c o n s t r u c t i o n p h a s e . T h e l o c a l m a t c h f r o m 1 9 8 9 M e a s u r e A W e s t e r n C o u n t y h i g h w a y f u n d s w i l l b e p a i d t o C a l t r a n s , a s l e a d a g e n c y o n t h e A g e n d a I t e m 9 1 2 2 construction phase, as reimbursement for costs incurred. These Measure A funds were previously committed for the right of way phase to match the required CMAQ contribution and will be redirected and reimbursed to Caltrans for construction costs, which are included in the FY 2015/16 budget. The reprogrammed funds are needed to cover anticipated construction cost increases on the SR-91 HOV project due to issues encountered after start of construction that have delayed the original completion date. At the May Commission meeting, Caltrans will report on the status of the SR-91 HOV project and will detail the issues encountered during construction. Financial Information In.Fiscal Year Budget: j Yes j Year: ,, FY 2015/16 Amount: j $802,900 Source of Funds: 11989 Measure A Western County Highways Budget Adjustment: I No GL/Project Accounting No.: 003005 81301 222 3181301 Fiscal Procedures Approved: ~~ j Date: j 04/20/2015 Attachments: 1) Right of Way Cooperative Agreement No. 8-1372 A-4 2) Construction Cooperative Agreement No. 8-1488 A-2 Agenda Item 9 123 • • • .----------------------------------------------------- • • • AMENDMENT NO. 4 TO AG ATTACHMENT 1 08-Riv-91-PM 15.6/21.6 In Riverside from Adams Street to Route 60/91/215 Interchange Construct two HOV Lanes and Modify Interchanges EA 448402 and 448409 District Agreement No. 8-1372 A/4 Project Number 0800000712 This AMENDMENT NO. 4 to AGREEMENT (Amend ___________ , 2015, is between the S red into effective on ALIFORNIA, acting by and TE," and the through its Department of Transportation, referred 1. 2. 3. The STATE and RCTC hereto March 10, 2008, s · widening Stat each directi Thep contribut PROJECT[ ovements consisting of cy Vehicle (HOV) lane in e (IC). The actual limits of om Adams Street to University A venue, and ary Street to University A venue. In University Avenue to the 60/215 IC. etaining walls, soundwalls, bridge raided ra nd interchange modifications and llectively, referred to herein as "PROJECT." "nto A hdment No. 1 to Agreement on June 29, 2009, to ·on Mitigation and Air Quality (CMAQ) funds toward the tal costs. The parties hereto d into Amendment No. 2 to Agreement on May 3, 2011, to contribute State ffic Congestion Relief Program (TCRP) funds toward the PROJECT right of way capital costs; to increase the State Transportation Improvement Program/Regional Transportation Improvement Program (STIP/RIP) funds to be used to reimburse STATE for its right of way activities; to increase RCTC's estimated local match funds and to reflect the California Transportation Commission action in the State Transportation Improvement Program Amendment dated February 14, 2008, to combine both support and capital under capital only; and to change the EA reference number from 448401 to EA 448402 and EA 448409 . 1 124 4. The parties hereto entered into Amendment No. 3 to Agreement on July 15, 2014 to increase CMAQ funds from $20,000,000 to $25,542, 731 and local match funds toward the PROJECT right of way capital costs from $18,487,000 to $19,205,120 to cover the unanticipated increase in utility relocation costs. 5. The purpose of this Amendment No. 4 is to decrease the Right of Way Capital Cost due to a reduction in the utility relocation cost. The CMAQ funds will decrease, the State Transportation Improvement Program/Regional Transportation Improvement Program (STIP/RIP) funds will also decrease, and to move $900,000 oflocal funds under the SPENDING SUMMARY Right of Way Support from RCTC to CALTRANS. The total of the Right of Way Capital and Right of Way Support will now be $62,217,851. IT IS THEREFORE MUTUALLY AGREED: 1. Under RECITALS of Agreement No. 8-1372, Recitals 3 and 5 are hereby amended to read as fotlows: "3. STATE and RCTC will use State Transportation Improvement Program/Regional Transportation Improvement Program (STIP/RIP) funds in the total amount of $23,963,000, STATE's TCRP funds in the amount of $507,000, Federal Congestion Mitigation and Air Quality (CMAQ) funds in the estimated amount of $18,542,731, and RCTC's local matching funds estimated at $19,205,120, together hereinafter referred to as PROJECT FUNDS for Right of Way capital and support costs. The cost of attorney fees and related legal cost for property acquisition (eminent domain activities) shall be outside the scope of the project costs stated in the agreement and shall be 100% locally funded by RCTC." "5. RCTC authorizes STATE to reimburse itself from then available STIP/RIP funds on a monthly basis for all the Right of Way activities designated as STA TE' s responsibility on EXHIBIT B against the saine STIP/RIP funding source up to the amount of $1,332,000." 2. Under SECTION I of Agreement No. 8-1372, Articles 2, 18 and 19 are hereby amended to read as follows: "2. RCTC authorizes STATE to reimburse itself from then available STIP/RIP funds on a monthly basis for all the Right of Way activities designated as STATE's responsibility on EXHIBIT B against the same STIP/RIP funding source up to the amount of $1,332,000." "18. RCTC will pay utility providers for PROJECT utility relocation work, following review and approval of invoices therefor by STATE. RCTC will submit monthly invoices to STA TE Local Programs for reimbursement from the CMAQ funding source up to the amount of $18,542, 731 for such PROJECT utility relocation work, and shall fund a portion of the utility relocation work, including a portion of 2 125 • • • " " " " 1 9 . S T A T E ' s r i g h t o f w a y s u p p o r t c o s t s , f r o m l o c a l f u n d s u p t o t h e a m o u n t o f $ 1 9 , 2 0 5 , 1 2 0 a s s h o w n i n a t t a c h e d E x h i b i t A / 4 , a s i t s C M A Q l o c a l m a t c h . I f t h e t o t a l u t i l i t y r e l o c a t i o n c o s t i s u n d e r t h i s a m o u n t , t h e C O M M I S S I O N h a s f l e x i b i l i t y t o u s e i t s C M A Q l o c a l m a t c h f u n d s f o r o t h e r a c t i v i t i e s w i t h i n t h e r i g h t o f w a y p h a s e . " T o s u b m i t c o n t i n u o u s b i l l i n g f o r r e i m b u r s e m e n t o f a p o r t i o n o f t h e e x p e n d i t u r e s f o r P R O J E C T , t o b e p a i d o u t o f S T A T E ' s T C R P f u n d s , u p t o t h e a m o u n t s s h o w n a g a i n s t t h o s e f u n d s i n E x h i b i t A / 3 . " 3 . U n d e r S E C T I O N I I o f A g r e e m e n t N o . 8 - 1 3 7 2 , A r t i c l e 2 i s h e r e b y a m e n d e d t o r e a d a s f o l l o w s : 4 . " 2 . T o r e i m b u r s e i t s e l f f r o m S T I P / R I P f u n d s o n a m o n t h l y b a s i s , u p t o t h e t o t a l a m o u n t o f $ 2 3 2 , 0 0 0 f o r c a p i t a l c o s t s a n d $ 1 , 1 0 0 , 0 0 0 f o r a p o r t i o n o f s u p p o r t c o s t s o f S T A T E ' s P R O J E C T w o r k . T o s u b m i t b i l l i n g t o R C T C o n a m o n t h l y b a s i s u p t o t h e t o t a l a m o u n t o f $ 9 0 0 , 0 0 0 f o r a p o r t i o n o f S T A T E ' s s u p p o r t c o s t o f P R O J E C T w o r k t o b e f u n d e d u s i n g R C T C ' s l o c a l f u n d i n g s o u r c e s . " T h e t e r m i n a t i o n d a t e s p e c i f i e d i n S E C T I O N I I I o f A g r e e m e n t N o . 8 - 1 3 7 2 , A r t i c l e 2 3 i s h e r e b y a m e n d e d t o r e a d a s f o l l o w s : " 2 3 . T h i s A g r e e m e n t w i l l t e r m i n a t e u p o n c o m p l e t i o n o f P R O J E C T t h a t a l l p a r t i e s h a v e m e t a l l s c o p e , c o s t , a n d s c h e d u l e c o m m i t m e n t s i n c l u d e d i n t h i s A g r e e m e n t a n d h a v e s i g n e d a c o o p e r a t i v e a g r e e m e n t c l o s u r e s t a t e m e n t , w h i c h i s a d o c u m e n t s i g n e d b y p a r t i e s t h a t v e r i f i e s t h e c o m p l e t i o n o f P R O J E C T . H o w e v e r , a l l i n d e m n i f i c a t i o n , d o c u m e n t , r e t e n t i o n , a u d i t , c l a i m s , e n v i r o n m e n t a l c o m m i t m e n t , l e g a l c h a l l e n g e , h a z a r d o u s m a t e r i a l , o p e r a t i o n , m a i n t e n a n c e a n d o w n e r s h i p a r t i c l e s w i l l r e m a i n i n e f f e c t u n t i l t e r m i n a t e d o r m o d i f i e d i n w r i t i n g b y m u t u a l a g r e e m e n t . " 5 . T h e n e w E x h i b i t A / 4 , a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e , r e p l a c e s t h e o r i g i n a l E x h i b i t A o f A g r e e m e n t N o . 8 - 1 3 7 2 , E x h i b i t A l l o f A g r e e m e n t N o . 8 - 1 3 7 2 A l l a n d E x h i b i t A / 2 o f A g r e e m e n t N o . 8 - 1 3 7 2 A / 2 , E x h i b i t A / 3 o f A g r e e m e n t N o . 8 - 1 3 7 2 A / 3 a n d i s h e r e b y m a d e a p a r t o f s a i d A g r e e m e n t N o . 1 3 7 2 a n d a n y r e f e r e n c e t o E x h i b i t s A , A l l , A / 2 o r A / 3 i n t h e f o r e g o i n g r e f e r e n c e d a g r e e m e n t s a r e d e e m e d t o r e f e r t o E x h i b i t A / 4 . 6 . A l l o t h e r t e r m s a n d c o n d i t i o n s o f s a i d A g r e e m e n t N o . 8 - 1 3 7 2 , a s h e r e t o f o r e a m e n d e d , s h a l l r e m a i n i n f u l l f o r c e a n d e f f e c t . 7 . T h i s A m e n d m e n t N o . 4 t o A g r e e m e n t i s h e r e b y d e e m e d t o b e a p a r t o f A g r e e m e n t N o . 8 - 1 3 7 2 . 3 1 2 6 STA TE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION APPROVED By: __________ _ John Bulinski Interim Distriet 8 Director APPROVED AS TO FORM AND PROCEDURE: By: _________ _ Attorney, Department of Transportation CERTIFIED AS TO FUNDS: By:.~--------- Lisa Pacheco District Budget Manager CERTIFIED AS TO FINANCIAL TERMS AND POLICIES: Accounting Administrator 127 RIVERSIDE COUNTY TRANSPORTATION COMMISSION APPROVED By: __________ _ Anne Mayer Executive Director By: ___ ~------ Legal Counsel Best Best & Krieger LLP 4 • • • " " " F u n d i n g S o u r c e F u n d i n g P a r t n e r E x h i b i t A / 4 F U N D I N G S U M M A R Y F u n d T y p e S P E N D I N G S U M M A R Y R i g h t o f w a y C a p i t a l R i g h t o f w a y S u p p o r t T h i s t a b l e w i l l d e s i g n a t e t h e m a x i m u m f u n d s e a c h o f t h e P a r t i e s w i l l s p e n d f o r p r o j e c t c o m p o n e n t s c o v e r e d b y t h i s A g r e e m e n t R / W C A P I T A L R / W S U P P O R T C A L T R A N S 1 2 8 T o t a l s 5 " " " A T T A C H M E N T 2 0 8 - R I V - 9 1 - 1 5 . 6 / 2 1 . 6 E A : 4 4 8 4 0 F e d e r a l F u n d s D i s t r i c t A g r e e m e n t 0 8 - 1 4 8 8 A / 2 P r o j e c t N u m b e r 0 8 0 0 0 0 0 7 1 2 A M E N D M E N T N O . 2 T O A G R E E M E N T 1 4 8 8 T H I S A M E N D M E N T N o . 2 ( A M E N D M E N T ) , e n t e r e d . _ _ _ _ _ _ _ _ _ _ , i s b e t w e e n t h e S t a t e D e p a r t m e n t o f T r a n s p o r t a t i o n , r e f e r r e d t o a s C A L d e f f e c t i v e o n i a , a c t i n g t h r o u g h i t s 1 . 2 . 3 . 4 . R S , e n t e r e d i n t o 2 0 1 0 , t o w i d e n S t a t e R o u t e e h i c l e ( ) l a n e i n e a c h d i r e c t i o n h a n g e , r e f e r r e d t o a s P R O J E C T . " t o A G R E E M E N T o n J u l y 1 5 , 2 0 1 4 u e t o P R O J E C T d e l a y s a n d t o d e c r e a s e ~ o f t h e b i d o p e n i n g . t o i n c e t h e c o n s t r u c t i o n c a p i t a l a n d s u p p o r t c o s t d u e t o c r e a s e m c a p i t a l c o s t . M M A R Y A / 2 i s a t t a c h e d a n d m a d e p a r t o f t h i s I T I S T H E R E F O R E M U T U A L L Y A G R E E D : 1 . A r e v i s e d F U N D I N G S U M M A R Y A / 2 i s a t t a c h e d a n d m a d e p a r t o f t h e A G R E E M E N T . A n y r e f e r e n c e t o t h e F U N D I N G S U M M A R Y i n t h e A G R E E M E N T i s d e e m e d t o r e f e r t o t h e r e v i s e d F U N D I N G S U M M A R Y A / 2 a t t a c h e d h e r e i n . 1 2 9 2. District Agreement 08-1488 A/2 All other terms and conditions of the AGREEMENT shall remain in full force and effect. 3. This AMENDMENT is deemed to be included and made part of the AGREEMENT. 2 130 • • • " " " D i s t r i c t A g r e e m e n t 0 8 - 1 4 8 8 A / 2 S I G N A T U R E S P A R T N E R S d e c l a r e t h a t : 1 . E a c h P A R T N E R i s a n a u t h o r i z e d l e g a l e n t i t y u n d e r C a l i f o r n i a s t a t e l a w . 2 . E a c h P A R T N E R h a s t h e a u t h o r i t y t o e n t e r i n t o t h i s a g r e e m e n t . 3 . T h e p e o p l e s i g n i n g t h i s a g r e e m e n t h a v e t h e a u t h o r i t y t o d o s o o n b e h a l f o f t h e i r p u b l i c a g e n c i e s . S T A T E O F C A L I F O R N I A D E P A R T M E N T O F T R A N S P O R T A T I O N A P P R O V E D B y : _ ~ ~ ~ ~ ~ ~ ~ ~ � J o h n B u l i n s k i I n t e r i m D i s t r i c t 8 D i r e c t o r A P P R O V E D A S T O F O R M A N D P R O C E D U R E : B y : _ _ _ _ _ _ _ _ _ _ ~ A t t o r n e y , D e p a r t m e n t o f T r a n s p o r t a t i o n C E R T I F I E D A S T O F U N D S : B y : _ ~ ~ ~ ~ ~ ~ ~ ~ ~ � L i s a P a c h e c o D i s t r i c t B u d g e t M a n a g e r C E R T I F I E D A S T O F I N A N C I A L T E R M S A N D P O L I C I E S : B y : _ _ _ _ _ _ _ _ _ _ _ A c c o u n t i n g A d m i n i s t r a t o r 3 1 3 1 R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N A P P R O V E D B y : _ _ _ _ _ _ _ _ _ _ _ A n n e M a y e r E x e c u t i v e D i r e c t o r B y : _ _ _ _ _ _ _ _ _ _ _ B e s t , B e s t a n d K r i e g e r L e g a l C o u n s e l " " " F u n d i n g S o u r c e L O C A L F u n d i n g P a r t n e r R C T C D i s t r i c t A g r e e m e n t 0 8 - 1 4 8 8 A / 2 F U N D I N G S U M M A R Y A / 2 F u n d T y p e M E A S A S u b t o t a l s b y C o m a n e n t C O N C a p i t a l $ 4 5 8 , 8 0 0 . 0 0 $ 1 3 1 , 9 2 4 , 0 3 5 . 0 0 4 1 3 2 C O N S u p p o r t $ 3 4 4 , 1 0 0 . 0 0 $ 2 8 , 7 2 8 , 0 0 0 . 0 0 S u b t o t a l F u n d s T y p e $ 8 0 2 , 9 0 0 . 0 0 $ 1 6 0 , 6 5 2 , 0 3 5 . 0 0 SR-91 HOV PROJECT STATUS UPDATE MAY 2015 Mike Beauchamp Deputy District Director SR-91 HOV PROJECT Project Status o Add one HOV lane in each direction from Adams to 60/91 /215 Interchange in the City of Riverside o Serna Construction began construction: March 2012 o Original completion date: August 2014 o Projected completion date: Spring 2016 o Work completed: 82% 5/13/2015 1 lblfmng• SR-91 HOV PROJECT Recent Activities 14th Street Interchange -Westbound Ramps SR-91 HOV PROJECT Recent Activities Looking North at SR-91 at 14th Street 5/13/2015 2 SR-91 HOV PROJECT Recent Activities AC Paving Operation for Temporary Eastbound Off Ramp at University Avenue l1rltrare;• SR-91 HOV PROJECT Current Activites Temporary Eastbound Off Ramps for 14th Street and University Avenue 5/13/2015 3 SR-91 HOV PROJECT Recent Activities Eastbound On Ramp from 14th Street and Eastbound Off Ramp to University Avenue open to traffic on A ril 27th. SR-91 HOV PROJECT Recent Activities Looking North at SR-91 near Pachappa Overhead 5/13/2015 4 lbJtmn!;• SR-91 HOV PROJECT Current Activities Looking North at SR-91 at Cridge and 14th Street Overcrossings SR-91 HOV PROJECT Current Activities Soil Nail Walls #361 and 362 Between 14th Street and Cridge Street 5/13/2015 5 SR-91 HOV PROJECT Current Activities Challenges for Pachappa -UPRR • Construction of Retaining Wall #335 for permanent track • Bridge opening: Spring, 2016 Challenges for Ivy Overhead-BNSF • Coord. w /BNSF for adjacent projects • Fourth Quarter Closure Issue --------- • Availability from BNSF to provide flaggers • Anticipated opening for Ivy OH: Spring, 20 l 6 SR-91 HOV PROJECT Project Challenges ~ 225 total utility relocations- many had to be accomplished during construction ~ Extensive coordination with two railroads ~ Highly congested corridor with 1 00+ years of infrastructure to work around ~ Complex construction staging especially for braided ramps ~ Multiple stakeholders 5/13/2015 6 lbltmn.!;• SR-91 HOV PROJECT Wrap Up o Construction of Ivy Street Overhead, Retaining Wall 335 and Pachappa Underpass are keys to completing this project. o Scheduled mainline open to traffic: 4th Quarter 201 5 o Scheduled Construction Contract Acceptance: Spring 2016 5/13/2015 7 " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e A a r o n H a k e , G o v e r n m e n t R e l a t i o n s M a n a g e r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t 9 r S U B J E C T : A g r e e m e n t w i t h H D R E n g i n e e r i n g , I n c . f o r S t r a t e g i c A s s e s s m e n t B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) A w a r d A g r e e m e n t N o . 1 5 - 6 5 - 0 5 1 - 0 0 t o H D R E n g i n e e r i n g , I n c . ( H D R ) f o r t h e d e v e l o p m e n t o f a s t r a t e g i c a s s e s s m e n t f o r a n i n e - m o n t h p e r i o d i n t h e a m o u n t o f $ 6 0 0 , 0 0 0 , p l u s a c o n t i n g e n c y a m o u n t o f $ 6 0 , 0 0 0 , f o r a t o t a l a m o u n t n o t t o e x c e e d 2 ) 3 ) $ 6 6 0 , 0 0 0 ; A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n ; a n d A u t h o r i z e t h e E x e c u t i v e D i r e c t o r . o r d e s i g n e e t o a p p r o v e c o n t i n g e n c y w o r k u p t o t h e t o t a l n o t t o e x c e e d a m o u n t a s r e q u i r e d f o r t h e s e s e r v i c e s . B A C K G R O U N D I N F O R M A T I O N : P u r p o s e o f S t r a t e g i c A s s e s s m e n t T h e C o m m i s s i o n i s a t a d e f i n i n g m o m e n t : i t h a s b e e n s u c c e s s f u l l y a c c o m p l i s h i n g i t s m i s s i o n o f d e l i v e r i n g t r a n s p o r t a t i o n p r o j e c t s t h a t a r e m e a s u r a b l y i m p r o v i n g t h e q u a l i t y o f l i f e o f t h e p e o p l e o f R i v e r s i d e C o u n t y ( C o u n t y ) . A s s e v e r a l C o m m i s s i o n e r s n o t e d a t t h e J a n u a r y 2 0 1 5 C o m m i s s i o n W o r k s h o p , t h e C o m m i s s i o n ' s m a n t r a h a s b e e n " P r o m i s e s M a d e , P r o m i s e s K e p t " w i t h t h e v o t e r s o f t h e C o u n t y . S e v e r a l m e m b e r s o f t h e p u b l i c a r e a w a r e o f t h e p r o g r e s s b e i n g m a d e o n t h e C o u n t y ' s i n f r a s t r u c t u r e b y w a y o f t h e m a n y h i g h w a y s u n d e r c o n s t r u c t i o n . M u c h o f t h i s c o n c e n t r a t e d c o n s t r u c t i o n a c t i v i t y i s d u e t o t h � e f o r w a r d - t h i n k i n g o f t h e C o m m i s s i o n w h e n i t a d o p t e d t h e M e a s u r e A 1 0 - Y e a r W e s t e r n R i v e r s i d e C o u n t y H i g h w a y D e l i v e r y P l a n i n 2 0 0 6 , w h i c h p r i o r i t i z e d s e v e r a l m a j o r p r o j e c t s s u c h a s S t a t e R o u t e 9 1 , I n t e r s t a t e s 1 5 a n d 2 1 5 t o " f r o n t - l o a d " t h e r e n e w e d M e a s u r e A s a l e s t a x . A s t h e s e p r o j e c t s c o m e t o f r u i t i o n , i t i s c l e a r t h a t m u c h w o r k s t i l l r e m a i n s t o b e d o n e t o b r i n g t h e C o u n t y ' s i n f r a s t r u c t u r e u p t o p a r t o f a c i l i t a t e t h e e c o n o m i c a n d q u a l i t y o f l i f e v i s i o n t h e p u b l i c e x p e c t s . Y e t , M e a s u r e A ' s a b i l i t y t o m a i n t a i n t h e c u r r e n t l e v e l o f p r o g r e s s i s r e s t r i c t e d o v e r t h e l o n g - t e r m w h i l e s t a t e a n d f e d e r a l f u n d i n g s t r e a m s a r e u n c e r t a i n a t b e s t . T h e C o u n t y i s A g e n d a I t e m 1 0 1 3 3 continuing to grow in terms of population and emplpyment as it recovers from an economic recession that hit the Inland Empire region harder than the rest of the state. New state and federal environmental policies are in place. The Commission will be operating tolled express lanes in less than two years, becoming a business enterprise with customers. Generational shifts within the workforce (Baby Boomers retiring and Millennials hiring) raise legitimate questions as to whether there will be changes in travel behavior and housing preferences. Technology continues to disrupt the transportation sector with mobile applications being used to get from point A to point Band the prospect of autonomous vehicles on the horizon. In short, now is an important time to take stock of the infrastructure policies, plans, and funding streams and analyze where the County is headed demographically, economically, and environmentally. Such an analysis allows the Commi~sion to assess whether the status quojs appropriate to address the County's current and future transportation infrastructure needs, as measured by the Commission's guiding principles developed at t.he 2015 Workshop: • Together, the Commission is imagining and implementing an efficient transportation system for the good of all in the County. • The Commission is the people the Commission serves. Economic prosperity and quality of life is enhanced with proper transportation. The public trust is vital to the • • Commission's mission. The Commission operates in a dyn;;imic environment, The Commission will remain flexible in order to respond to change and opportunity. The Co.mmission will focus on projects and allocate funds that support the quality of life in the County. The Commission collaborates in partnerships to maximize the Commission's ability to get people where they want to go and when they want to get there. The Commission's priority is to serve the public need. The Commission will invest in a transportation system that moves community members, visitors, and goods. This system will support the Commission's economy and the Commission's future prosperity and is vital to attract and retain quality jobs to the Commission's region. • The Commission is dedicated to environmental stewardship. The Commission will use existing regional and countywide plans, such as the Riverside County Integrated Plan, as a framework for our decisions. The Commission knows that goods moving to, within, and through the County are vital to the Commission's economy; however the Commission desires and will work toward a future where there is a balance between goods movement and the Commission's quality of life. Thus, staff proposes to conduct a high-level strategic assessment to prepare the Commission for several significant upcoming decision-making processes, including but not limited to: • 2016 and 2020 Southern California Association of Governments (SCAG) Regional Transportation Plan (RTP}/Sustainable Communities Strategy (SCS); • 2019 Measure A Expenditure Plan review, as required by the 2002 Measure A ordinance; • Implementation of tolling programs on SR-91 and 1-15; and Agenda Item 10 134 • • • " " " " D e v e l o p m e n t o f a l o n g - r a n g e C o u n t y w i d e T r a n s p o r t a t i o n P l a n . T h e s e p r o c e s s e s a r e a d d i t i o n a l t o c r i t i c a l d e c i s i o n s w i t h w h i c h t h e C o m m i s s i o n w i l l n e e d t o g r a p p l e r e g a r d i n g i m p o r t a n t p r o j e c t s m e n t i o n e d a t t h e 2 0 1 5 C o m m i s s i o n W o r k s h o p t h a t a r e s t i l l i n d e v e l o p m e n t y e t l a c k s u f f i c i e n t f u n d i n g , i n c l u d i n g b u t n o t l i m i t e d t o : " S R - 7 9 " M i d C o u n t y P a r k w a y " R a i l t o C o a c h e l l a V a l l e y " R a i l t o S a n J a c i n t o V a l l e y " A l t e r n a t e E a s t - W e s t C o r r i d o r s S e v e r a l o t h e r c o u n t i e s i n C a l i f o r n i a h a v e r e c e n t l y u n d e r t a k e n s i m i l a r a n a l y s e s . T r a n s p o r t a t i o n a g e n c i e s t h r o u g h o u t t h e s t a t e , p a r t i c u l a r l y i n s e l f - h e l p c o u n t i e s w i , t h a v o t e r - a p p r o v e d h a l f - c e n t s a l e s t a x f o r t r a n s p o r t a t i o n p r o j e c t s , a r e u n d e r t a k i n g s e r i o u s i n t r o s p e c t i o n a t t o w h a t i s r e a l i s t i c i n l i g h t o f d e c l i n i n g r e v e n u e , i n c r e a s i n g p u b l i c e x p e c t a t i o n s , d e m o g r a p h i c a n d p o l i c y s h i f t s , a n d d e t e r i o r a t i n g i n f r a s t r u c t u r e . S t a f f r e s e a r c h e d e x t e n s i v e l y o t h e r c o u n t i e s ' a p p r o a c h e s t o a s s e s s i n g n e e d s a n d p u b l i c p r i o r i t i e s a n d t h e n c r a f t e d t h e s c o p e o f w q r k i n i t s r e q u e s t f o r p r o p o s a l s ( R F P ) f o r t h e s t r a t e g i c a s s e s s m e n t b a s e d o n t h o s e e x p e r i e n c e s y e t t a i l o r e d t o t h e C o u n t y ' s u n i q u e n e e d s . O v e r v i e w o f S t r a t e g i c A s s e s s m e n t P r o c e s s T h e s t r a t e g i c a s s e s s m e n t w i l l a n a l y z e p l a n n i n g a n . d f i n a n c i a l d a t a t o b e s t m a t c h p u b l i c p r i o r i t i e s w i t h e c o n o m i c a n d d e m o g r a p h i c r e a H t i e s . T h e a s s e s s m e n t w i l l b e g i n w i t h a d a t a - d r i v e n i n v e n t o r y o f e x i s t i n g f u n d i n g s t r e a m s , g o v e r n m e n t p o l i c i e s a t a l l l e v e l s , a n d r e c e n t p l a n n i n g s t u d i e s i n t h e C o u n t y . T h e a s s e s s m e n t w i l l t h e n l o o k a t f o r e c a s t s f o r C o u n t y g r o w t h a n d i d e n t i f y p o t e n t i a l f u n d i n g a n d p o l i c y g a p s t h a t c o u l d e m e r g e a s a r e s u l t . A s t r a t e g i c o u t r e a c h p r o c e s s w i l l g a t h e r p u b l i c i n p u t o n l o n g - t e r m t r a n s p o r t a t i o n p r i o r i t i e s t h r o u g h o u t t h e C o u n t y . T h i s p r o c e s s w i l l i n v o l v e a v a r i e t y o f t a c t i c s a n d m e t h o d o l o g i e s i n c l u d i n g i n - p e r s o n p u b l i c m e e t i n g s , o n l i n e t o o l s , a n d t r a d i t i o n a l p h o n e s u r v e y s . T h e a s s e s s m e n t w i l l a l s o t a k e i n t o c o n s i d e r a t i o n t r a n s p o r t a t i o n p l a n s a n d p r i o r i t i e s o f s t a k e h o l d e r s w i t h i n t h e C o u n t y , i n c l u d i n g l o c a l g o v e r n m e n t s , p r i v a t e s e c t o r g r o u p s , a n d s o c i a l s e r v i c e p r o v i d e r s . A l l o f t h i s e x t e r n a l i n p u t w i l l b e m e a s u r e d a g a i n s t w h a t t h e d a t a - d r i v e n a n a l y s i s s a y s a b o u t t h e C o u n t y ' s f u t u r e , p r o v i d i n g a c l e a r e r p i c t u r e t o t h e C o m m i s s i o n o f w h e r e t h e r e m a y b e g a p s g o i n g f o r w a r d . I t i s s t a f f ' s s t r o n g d e s i r e t o s e e t h i s e f f o r t c u l m i n a t e i n a s e t o f f i n d i n g s ~ n d s t r a t e g i c r e c o m m e n d a t i o n s t h a t b e c o m e a u s e f u l t o o l f o r C o m m i s s i o n e r s t o a d d r e s s r e g i o n a l t r a n s p o r t a t i o n a n d q u a l i t y o f l i f e i s s u e s . T h e p r o p o s e d a g r e e m e n t e s t a b l i s h e s a t i m e l i n e t h a t w o u l d r e s u l t i n a f i n a l s t r a t e g i c a s s e s s m e n t b e i n g d e l i v e r e d t o t h e C o m m i s s i o n a t i t s 2 0 1 6 C o m m i s s i o n W o r k s h o p . A t t h e 2 0 1 6 W o r k s h o p , t h e C o m m i s s i o n w i l l h a v e a n o p p o r t u n i t y t o h a v e a n i n - d e p t h d i a l o g u e a b o u t t h e r e a l i t i e s c o n v e y e d b y t h e s t r a t e g i c a s s e s s m e n t a n d A g e n d a I t e m 1 0 1 3 5 actionable steps to move forward. This will be a natural building block from the visioning discussion that took place at it 2015 Commission Workshop. Throughout the next eight months, staff recommends the Quality of Life and Sustainability Ad Hoc Committee serve as the venue for Commissioners to monitor and provide input to staff and consultants regarding the progress of the strategic assessment. Commissioner input will be critical to ensuring that the most effective approaches are utilized in this multi-faceted analysis and outreach. A visual representation of the overall structure of the strategic assessment process and future applications is as follows: ASSESSMENT Agenda Item 10 STRATEGIC CONSIDERATIONS 136 STRATEGIES APPLICATIONS • • • " " " P r o c u r e m e n t P r o c e s s T h i s p r o c u r e m e n t w a s c o n d u c t e d i n a c c o r d a n c e w i t h e s t a b l i s h e d C o m m i s s i o n p r o c u r e m e n t p o l i c i e s a n d p r o c e d u r e s . S t a f f d e t e r m i n e d t h e w e i g h t e d f a c t o r m e t h o d o f s o u r c e s e l e c t i o n t o b e t h e m o s t a p p r o p r i a t e f o r t h i s p r o c u r e m e n t , a s i t a l l o w s t h e C o m m i s s i o n t o i d e n t i f y t h e m o s t a d v a n t a g e o u s p r o p o s a l w i t h p r i c e a n d o t h e r f a c t o r s c o n s i d e r e d . N o n - p r i c e f a c t o r s i n c l u d e e l e m e n t s s u c h a s q u a l i f i c a t i o n s o f f i r m a n d p e r s o n n e l a n d p r o j e c t a p p r o a c h a n d u n d e r s t a n d i n g f o r t h e d e v e l o p m e n t o f a s t r a t e g i c a s s e s s m e n t a s s e t f o r t h u n d e r t h e t e r m s o f R F P N o . 1 5 - 6 5 - 0 5 1 - 0 0 . R F P N o . 1 5 - 6 5 - 0 5 1 - 0 0 f o r t h e d e v e l o p m e n t o f a s t r a t e g i c a s s e s s m e n t w a s r e l e a s e d o n J a n u a r y 3 0 , 2 0 1 5 . A p u b l i c n o t i c e w a s a d v e r t i s e d i n t h e P r e s s E n t e r p r i s e , a n d t h e R F P w a s p o s t e d o n t h e C o m m i s s i o n ' s P l a n e t B i d s w e b s i t e , w h i c h i s a c c e s s i b l e t h r o u g h t h e C o m m i s s i o n ' s w e b s i t e . U t i l i z i n g P l a n e t B i d s , e m a i l s w e r e s e n t t o 3 3 6 f i r m s , 5 2 o f w h i c h a r e l o c a t e d i n R i v e r s i d e C o u n t y . T h r o u g h t h e P l a n e t B i d s s i t e , 1 1 1 f i r m s d o w n l o a d e d t h e R F P , a n d 2 4 o f t h e s e f i r m s a r e l o c a t e d i n R i v e r s i d e C o u n t y . A p r e - b i d c o n f e r e n c e w a s h e l d o n F e b r u a r y 1 7 , 2 0 1 5 , a n d a t t e n d e d b y 7 f i r m s , o f w h i c h t w o f i r m s a r e l o c a l t o R i v e r s i d e C o u n t y . S t a f f r e s p o n d e d t o a l l q u e s t i o n s s u b m i t t e d b y p o t e n t i a l p r o p o s e r s p r i o r t o t h e F e b r u a r y 1 9 c l a r i f i c a t i o n d e a d l i n e d a t e . T h r e e f i r m s - C a m b r i d g e S y s t e m a t i c s , I n c . ( L o s A n g e l e s ) ; H O R ( R i v e r s i d e ) ; a n d V R P A T e c h n o l o g i e s , I n c . ( F r e s n o ) - s u b m i t t e d r e s p o n s i v e p r o p o s a l s p r i o r t o t h e 2 : 0 0 p . m . s u b m i t t a l d e a d l i n e o n M a r c h 1 2 . U t i l i z i n g t h e e v a l u a t i o n c r i t e r i a s e t f o r t h i n t h e R F P , a l l f i r m s w e r e e v a l u a t e d a n d s c o r e d b y a n e v a l u a t i o n c o m m i t t e e c o m p r i s e d o f f o u r C o m m i s s i o n s t a f f m e m b e r s a n d o n e m e m b e r f r o m t h e S a n B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s . B a s e d o n t h e e v a l u a t i o n c o m m i t t e e ' s a s s e s s m e n t o f t h e w r i t t e n p r o p o s a l s a n d p u r s u a n t t o t h e t e r m s o f t h e R F P , t h e e v a l u a t i o n c o m m i t t e e s h o r t l i s t e d a n d i n v i t e d t w o f i r m s t o t h e i n t e r v i e w p h a s e o f t h e e v a l u a t i o n a n d s e l e c t i o n p r o c e s s . I n t e r v i e w s o f t h e s h o r t l i s t e d f i r m s - H O R a n d V R P A T e c h n o l o g i e s , I n c . - w e r e c o n d u c t e d o n A p r i l 3 , 2 0 1 5 . A s a r e s u l t o f t h e c o m p l e t i o n o f t h e e v a l u a t i o n p r o c e s s , t h e e v a l u a t i o n c o m m i t t e e r e c o m m e n d s c o n t r a c t a w a r d t o H O R t o p e r f o r m a s t r a t e g i c a s s e s s m e n t f o r a n i n e - m o n t h t e r m , a s t h i s f i r m e a r n e d t h e h i g h e s t t o t a l e v a l u a t i o n s c o r e . S t a f f h a s c o m p l e t e d n e g o t i a t i o n s w i t h H O R a n d h a s d e t e r m i n e d t h e c o s t o f t h e s e s e r v i c e s i s c o n s i s t e n t w i t h s i m i l a r p r o j e c t s i n o t h e r C a l i f o r n i a c o u n t i e s a n d i s w i t h i n t h e C o m m i s s i o n ' s b u d g e t . S t a f f r e s e a r c h o f o t h e r c o u n t i e s ' c o s t s f o r s i m i l a r s e r v i c e s r a n g e d f r o m $ 5 0 0 , 0 0 0 t o o v e r $ 1 , 0 0 0 , 0 0 0 . T h i s p l a c e s H O R ' s c o s t p r o p o s a l a t t h e l o w e r e n d o f c o m p a r a b l e p r o j e c t s . H o w e v e r , g i v e n R i v e r s i d e C o u n t y ' s l a r g e r s i z e ( b y g e o g r a p h y a n d / o r p o p u l a t i o n ) c o m p a r e d t o o t h e r c o u n t i e s t h a t r e c e n t l y c o m p l e t e d s i m i l a r p r o j e c t s s u c h a s A l a m e d a , C o n t r a C o s t a , a n d S a n F r a n c i s c o , t h e v a l u e o f H O R ' s p r o p o s a l b e c o m e s e v e n m o r e f a v o r a b l e . A g e n d a I t e m 1 0 1 3 7 I The Commission's standard form professional services agreement will be entered into with HOR, subject to any changes approved by the Executive Director and pursuant to legal counsel review. HDR's Southern California office locations include the cities of Claremont, Irvine, Long Beach, Los Angeles, Pasadena, Riverside, and San Diego, and it teamed with other firms including Creative Infrastructure Solutions, Moore Methods, Parsons Brinckerhoff, AMMA Transit Planning, Katherine Padilla & Associates, Fehr & Peers, and System Metrics Group. HOR understands the transportation issues throughout the County and has significant Southern California experience in transportation planning, travel demand forecasting, transit planning, traffic engineering, goods movement and combining aspects of alternatives analysis and long- range planning with practical considerations of project funding and implementation of context- sensitive design. It is important to note that several of the firms on the HOR team have previously provided professional services for the Commission, Western Riverside Council of Governments, Western Ri\'/erside County Regional Conservation Agency , and Coachella Valley Association of Governments, among other local agencies, providing a great deal of familiarity with the County's transportation dynamics. This familiarity allows for HOR to meet an aggressive schedule and minimizes costs of conducting new research. Finally, HD R's proposed approach demonstrates a strategic thinking process at each stage of the project that recognizes the need for this effort to be understandable and useful for the general public, Commissioners, as well as transportation professionals. Conclusion Staff is confident HOR will provide the Commission with quality service at a fair price. The strategic assessment will result in a data-driven foundation for critical decision-making in the near future. Staff recommends the award of Agreement No. 15-65-051-00 to HOR to conduct a strategic assessment of the Commission and the overall transportation landscape of the County through the year 2039 for a nine-month period in the amount of $600,000, plus a contingency amount of $60,000, for a total amount not to exceed $660,000. Financial Information In Fiscal Year Budget: I Yes Year: I FY 2014/15. Amount: I $147,000 Yes FY 2015/16 $513,000 Source of Funds: I Local Transportation Funds (planning) Budget Adjustment: I No No GL/Project Accounting No.: 002315 81501106 65 81501 Fiscal Procedures Approved: ~~ I Date: I 04/16/2015 Attachment: HOR Agreement No. 15-65-051-00 Agenda Item 10 138 • • I • " " " A g r e e m e n t N o . 1 5 - 6 5 - 0 5 1 - 0 0 R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N A G R E E M E N T F O R S T R A T E G I C A S S E S S M E N T W I T H H D R E N G I N E E R I N G I N C 1 . P A R T I E S A N D D A T E . T h i s A g r e e m e n t i s m a d e a n d e n t e r e d i n t o t h i s _ d a y o f , 2 0 1 5 , b y a n d b e t w e e n t h e R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ( " t h e C o m m i s s i o n " ) a n d H O R E N G I N E E R I N G , I N C . ( " C o n s u l t a n t " ) , a N e b r a s k a c o r p o r a t i o n . 2 . R E C I T A L S . 2 . 1 C o n s u l t a n t d e s i r e s t o p e r f o r m a n d a s s u m e r e s p o n s i b i l i t y f o r t h e p r o v i s i o n o f c e r t a i n p r o f e s s i o n a l c o n s u l t i n g s e r v i c e s r e q u i r e d b y C o m m i s s i o n o n t h e t e r m s a n d c o n d i t i o n s s e t f o r t h i n t h i s A g r e e m e n t . C o n s u l t a n t r e p r e s e n t s t h a t i t i s a p r o f e s s i o n a l c o n s u l t a n t , e x p e r i e n c e d i n p r o v i d i n g S t r a t e g i c A s s e s s m e n t t o p u b l i c c l i e n t s , i s l i c e n s e d i n t h e S t a t e o f C a l i f o r n i a , a n d i s f a m i l i a r w i t h t h e p l a n s o f C o m m i s s i o n . 2 . 2 C o m m i s s i o n d e s i r e s t o e n g a g e C o n s u l t a n t t o r e n d e r c e r t a i n c o n s u l t i n g s e r v i c e s f o r t h e S t r a t e g i c A s s e s s m e n t ( " P r o j e c t " ) a s s e t f o r t h h e r e i n . 3 . T E R M S . 3 . 1 G e n e r a l S c o p e o f S e r v i c e s . C o n s u l t a n t p r o m i s e s a n d a g r e e s t o f u r n i s h t o C o m m i s s i o n a l l l a b o r m a t e r i a l s , t o o l s , e q u i p m e n t , s e r v i c e s , a n d i n c i d e n t a l a n d c u s t o m a r y w o r k n e c e s s a r y t o f u l l y a n d a d e q u a t e l y p r o v i d e p r o f e s s i o n a l c o n s u l t i n g s e r v i c e s a n d a d v i c e o n v a r i o u s i s s u e s a f f e c t i n g t h e d e c i s i o n s o f C o m m i s s i o n r e g a r d i n g t h e P r o j e c t a n d . o n o t h e r p r o g r a m s a n d m a t t e r s a f f e c t i n g C o m m i s s i o n , h e r e i n a f t e r r e f e r r e d t o a s " S e r v i c e s " . T h e S e r v i c e s a r e m o r e p a r t i c u l a r l y d e s c r i b e d i n E x h i b i t " A " a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e . A l l S e r v i c e s s h a l l b e s u b j e c t t o , a n d p e r f o r m e d i n a c c o r d a n c e w i t h , t h i s A g r e e m e n t , t h e e x h i b i t s a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e , a n d a l l a p p l i c a b l e l o c a l , s t a t e , a n d f e d e r a l l a w s , r u l e s a n d r e g u l a t i o n s . 3 . 2 T e r m . T h e t e r m o f t h i s A g r e e m e n t s h a l l b e n i n e m o n t h s u n l e s s e a r l i e r t e r m i n a t e d a s p r o v i d e d h e r e i n . C o n s u l t a n t s h a l l c o m p l e t e t h e S e r v i c e s w i t h i n t h e t e r m o f t h i s A g r e e m e n t a n d s h a l l m e e t a n y o t h e r e s t a b l i s h e d s c h e d u l e s a n d d e a d l i n e s . 3 . 3 S c h e d u l e o f S e r v i c e s . C o n s u l t a n t s h a l l p e r f o r m t h e S e r v i c e s e x p e d i t i o u s l y , w i t h i n t h e t e r m o f t h i s A g r e e m e n t , a n d i n a c c o r d a n c e w i t h t h e S c h e d u l e o f S e r v i c e s s e t f o r t h i n E x h i b i t " B " a t t a c h e d h e r e t o a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e . A P P E N D I X B 1 3 9 Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, the Commission shall respond to Consultant's submittals in a timely manner. Upon request of the Commission, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.4 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant under its supervision. Consultant will determine the means, method and details of performing the Seniices subject to the requirements of this Agreement. Commission retains Consultant on an independent contractor basis and Consultant is not an employee of Commission. Consultant retains the right to perform similar or different services for others during the· term of this Agreement. Any additional personnel performing the Services underthis Agreement on behalf of Consultant shall not be employees of Commission and shall at all times be under Consultant's exclusive direction and control. Consultant 1Shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers' compensation insurance. • 3.5 Conformance to Applicable Requirements. All work prepared by • Consultant shall be subject to the approval of Commission. 3.6 Substitution of Key Personnel. Consultant has represented to Commission that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence and experience upon written approval of Commission. In the event that Commission and Consultant cannot agree as to the substitution of key personnel, Commission shall be entitled to terminate this Agreement for cause, pursuant to provisions of Section 3.16 of this Agreement. The key personnel for performance of this Agreement are as follows: 3. 7 Commission's Representative. Commission hereby designates Executive Director, or his or her designee, to act as its representative for the performance of this Agreement ("Commission's Representative"). Commission's representative shall have the power to act on behalf of Commission for all purposes under this Agreement. Consultant shall not accept direction from any person other than Commission's Representative or his or her designee. 3.8 Consultant's Representative. Consultant hereby designates [__INSERT NAME OR TITLE__], or his or her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant 140 • " " " f o r a l l p u r p o s e s u n d e r t h i s A g r e e m e n t . T h e C o n s u l t a n t ' s R e p r e s e n t a t i v e s h a l l s u p e r v i s e a n d d i r e c t t h e S e r v i c e s , u s i n g h i s o r h e r b e s t s k i l l a n d a t t e n t i o n , a n d s h a l l b e r e s p o n s i b l e f o r a l l m e a n s , m e t h o d s , t e c h n i q u e s , s e q u e n c e s a n d p r o c e d u r e s a n d f o r t h e s a t i s f a c t o r y c o o r d i n a t i o n o f a l l p o r t i o n s o f t h e S e r v i c e s u n d e r t h i s A g r e e m e n t . 3 . 9 C o o r d i n a t i o n o f S e r v i c e s . C o n s u l t a n t a g r e e s t o w o r k c l o s e l y w i t h C o m m i s s i o n s t a f f i n t h e p e r f o r m a n c e o f S e r v i c e s a n d s h a l l b e a v a i l a b l e t o C o m m i s s i o n ' s s t a f f , c o n s u l t a n t s a n d o t h e r s t a f f a t a l l r e a s o n a b l e t i m e s . 3 . 1 0 S t a n d a r d o f C a r e ; L i c e n s e s . C o n s u l t a n t s h , a l l p e r f o r m t h e S e r v i c e s u n d e r t h i s A g r e e m e n t i n a s k i l l f u l a n d c o m p e t e n t m a n n e r , c o n s i s t e n t w i t h t h e s t a n d a r d g e n e r a l l y r e c o g n i z e d a s b e i n g e m p l o y e d b y p r o f e s s i o n a l s i n t h e s a m e d i s c i p l i n e i n t h e S t a t e o f C a l i f o r n i a . C o n s u l t a n t r e p r e s e n t s a n d m a i n t a i n s t h a t i t i s s k i l l e d i n t h e p r o f e s s i o n a l c a l l i n g n e c e s s a r y t o p e r f o r m t h e S e r v i c e s . C o n s u l t a n t w a r r a n t s t h a t a l l e m p l o y e e s a n d s u b c o n t r a c t o r s s h a l l h a v e s u f f i c i e n t s k i l l a n d e x p e r i e n c e t o p e r f o r m t h e S e r v i c e s a s s i g n e d t o t h e m . F i n a l l y , C o n s u l t a n t r e p r e s e n t s t h a t i t , i t s e m p l o y e e s a n d s u b c o n t r a c t o r s h a v e a l l l i c e n s e s , p e r m i t s , q u a l i f i c a t i o n s a n d a p p r o v a l s o f w h a t e v e r n a t u r e t h a t a r e l e g a l l y r e q u i r e d t o p e r f o r m t h e S e r v i c e s a n d t h a t s u c h l i c e n s e s a n d a p p r o v a l s s h a l l b e m a i n t a i n e d t h r o u g h o u t t h e t e r m o f t h i s A g r e e m e n t . C o n s u l t a n t s h a l l p e r f o r m , a t i t s o w n c o s t a n d e x p e n s e a n d w i t h o u t r e i m b u r s e m e n t f r o m C o m m i s s i o n , a n y S e r v i c e s n e c e s s a r y t o c o r r e c t e r r o r s o r o m i s s i o n s w h i c h a r e c a u s e d b y t h e C o n s u l t a n t ' s f a i l u r e t o c o m p l y w i t h t h e s t a n d a r d o f c a r e p r o v i d e d f o r h e r e i n , a n d s h a l l b e f u l l y r e s p o n s i b l e t o t h e C o m m i s s i o n f o r a l l d a m a g e s a n d o t h e r l i a b i l i t i e s p r o v i d e d f o r i n t h e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t a r i s i n g f r o m t h e C o n s u l t a n t ' s e r r o r s a n d o m i s s i o n s . 3 . 1 1 L a w s a n d R e g u l a t i o n s . C o n s u l t a n t s h a l l k e e p i t s e l f f u l l y i n f o r m e d o f a n d i n c o m p l i a n c e w i t h a l l l o c a l , s t a t e a n d f e d e r a l l a w s , r u l e s a n d r e g u l a t i o n s i n a n y m a n n e r a f f e c t i n g t h e p e r f o r m a n c e o f t h e P r o j e c t o r t h e S e r v i c e s , i n c l u d i n g a l l C a l / O S H A r e q u i r e m e n t s , a n d s h a l l g i v e a l l n o t i c e s r e q u i r e d b y l a w . C o n s u l t a n t s h a l l b e l i a b l e f o r a l l v i o l a t i o n s o f s u c h l a w s a n d r e g u l a t i o n s i n c o n n e c t i o n w i t h S e r v i c e s . I f t h e C o n s u l t a n t p e r f o r m s a n y w o r k k n o w i n g i t t o b e c o n t r a r y t o s u c h l a w s , r u l e s a n d r e g u l a t i o n s a n d w i t h o u t g i v i n g w r i t t e n n o t i c e t o C o m m i s s i o n , C o n s u l t a n t s h a l l b e s o l e l y r e s p o n s i b l e f o r a l l c o s t s a r i s i n g t h e r e f r o m . C o n s u l t a n t s h a l l d e f e n d , i n d e m n i f y a n d h o l d C o m m i s s i o n , i t s o f f i c i a l s , d i r e c t o r s , o f f i c e r s , e m p l o y e e s a n d a g e n t s f r e e a n d h a r m l e s s , p u r s u a n t t o t h e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t , f r o m a n y c l a i m o r l i a b i l i t y a r i s i n g o u t o f a n y f a i l u r e o r a l l e g e d f a i l u r e t o c o m p l y w i t h s u c h l a w s , r u l e s o r r e g u l a t i o n s . 1 4 1 3.12 Insurance. 3.12.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the Commission that it has secured all insurance required under this section, in a form and with insurance companies acceptable to the Commission. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. 3.12.2 Minimum Requirements: Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Cof;tsultant, its agents, representatives, employees or subcontractors. Consultant shall also requrre all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels ofcoverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the foHowing: (1) C3eneral Liability. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001 or exact equivalent); (2) Automobile Liability. Insurance ServiCes Office Business Auto Coverage (form CA 0001, code 1 (any auto) or exact equfvalent); and (3) Workers' • Compensation and Employer's Liability: Workers' Compensation insurance as required • by the State of California and Employer's Liability Insurance. (8) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) if Consultant has an employees, Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Practices Liability limits of $1,000,000 per accident. 3.12.3 Professional Liability. Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. 142 • " " " 3 . 1 2 . 4 I n s u r a n c e E n d o r s e m e n t s . T h e i n s u r a n c e p o l i c i e s s h a l l c o n t a i n t h e f o l l o w i n g p r o v i s i o n s , o r C o n s u l t a n t s h a l l p r o v i d e e n d o r s e m e n t s o n f o r m s a p p r o v e d b y t h e C o m m i s s i o n t o a d d t h e f o l l o w i n g p r o v i s i o n s t o t h e i n s u r a n c e p o l i c i e s : ( A ) G e n e r a l L i a b i l i t y . ( i ) C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e m u s t i n c l u d e c o v e r a g e f o r ( 1 ) B o d i l y I n j u r y a n d P r o p e r t y D a m a g e ; ( 2 ) P e r s o n a l I n j u r y / A d v e r t i s i n g I n j u r y ; ( 3 ) P r e m i s e s / O p e r a t i o n s L i a b i l i t y ; ( 4 ) P r o d u c t s / C o m p l e t e d O p e r a t i o n s L i a b i l i t y ; ( 5 ) A g g r e g a t e L i m i t s t h a t A p p l y p e r P r o j e c t ; ( 6 ) E x p l o s i o n , C o l l a p s e a n d U n d e r g r o u n d ( U C X ) e x c l u s i o n d e l e t e d ; ( 7 ) C o n t r a c t u a l L i a b i l i t y w i t h r e s p e c t t o t h i s A g r e e m e n t ; ( 8 ) B r o a d F o r m P r o p e r t y D a m a g e ; a n d ( 9 ) I n d e p e n d e n t C o n s u l t a n t s C o v e r a g e . ( i i ) T h e p o l i c y s h a l l c o n t a i n n o e n d o r s e m e n t s o r p r o v i s i o n s l i m i t i n g c o v e r a g e f o r ( 1 ) c o n t r a c t u a l l i a b i l i t y ; ( 2 ) c r o s s l i a b i l i t y e x c l u s i o n f o r c l a i m s o r s u i t s b y o n e i n s u r e d a g a i n s t a n o t h e r ; o r ( 3 ) c o n t a i n a n y o t h e r e x c l u s i o n c o n t r a r y t o t h e A g r e e m e n t . ( i i i ) T h e p o l i c y s h a l l g i v e t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s , a n d a g e n t s i n s u r e d s t a t u s u s i n g I S O e n d o r s e m e n t f o r m s 2 0 1 0 1 O 0 1 a n d 2 0 3 7 1 O 0 1 , o r e n d o r s e m e n t s p r o v i d i n g t h . a e x a c t s a m e c o v e r a g e . ( i v ) T h e a d d i t i o n a l i n s u r e d c o v e r a g e u n d e r t h e p o l i c y s h a l l b e " p r i m a r y a n d n o n - c o n t r i b u t o r y " a n d w i l l n o t s e e k c o n t r i b u t i o n f r o m t h e C o m m i s s i o n ' s i n s u r a n c e o r s e l f - i n s u r a n c e a n d s h a l l b e a t l e a s t a s b r o a d a s C G 2 0 0 1 0 4 1 3 , o r e n d o r s e m e n t s p r o v i d i n g t h e e x a c t s a m e c o v e r a g e . ( B ) A u t o m o b i l e L i a b i l i t y . ( i ) T h e a u t o m o b i l e l i a b i l i t y p o l i c y s h a l l b e e n d o r s e d t o s t a t e t h a t : ( 1 ) t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s s h a l l b e c o v e r e d a s a d d i t i o n a l i n s u r e d s w i t h r e s p e c t t o t h e o w n e r s h i p , o p e r a t i o n , m a i n t e n a n c e , u s e , l o a d i n g o r u n l o a d i n g o f a n y a u t o o w n e d , l e a s e d , h i r e d o r b o r r o w e d b y t h e C o n s u l t a n t o r f o r w h i c h t h e C o n s u l t a n t i s r e s p o n s i b l e ; a n d ( 2 ) t h e i n s u r a n c e c o v e r a g e s h a l l b e p r i m a r y i n s u r a n c e a s r e s p e c t s t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s , o r i f e x c e s s , s h a l l s t a n d i n a n u n b r o k e n c h a i n o f c o v e r a g e e x c e s s o f t h e C o n s u l t a n t ' s s c h e d u l e d u n d e r l y i n g c o v e r a g e . A n y i n s u r a n c e o r s e l f - i n s u r a n c e m a i n t a i n e d b y t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s s h a l l b e e x c e s s o f t h e C o n s u l t a n t ' s i n s u r a n c e a n d s h a l l n o t b e c a l l e d u p o n t o c o n t r i b u t e w i t h i t i n a n y w a y . 1 4 3 (C) Workers' Compensation and Employers Liability Coverage. (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) The insurer shall agree to waive all rights of subrogation against the Commission, its directors, officials, officers, employees and agents for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. (i) Defense costs shall be payable in addition to the limits set forth hereunder. (ii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. It shall be a requirement under this Agreement that any available insurance proceeds broader • than or in excess of the specified minimum insurance coverage requirements and/or • limits set forth herein shall be available to the Commission, its directors, officials, officers, employees and agents as additional insureds under said policies. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance poticy or proceeds available to the named insured; whichever is greater. (iii) The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the Commission (if agreed to in a written contract or agreement) before the Commission's own insurance or self-insurance shall be called upon to protect it as a named insured. The umbrella/excess policy shall be provided on a "following form" basis with coverage at least as broad as provided on the underlying policy(ies). (iv) Consultant shall provide the Commission at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional 144 • " " " I n s u r e d E n d o r s e m e n t t o t h e C o m m i s s i o n a t l e a s t t e n ( 1 0 ) d a y s p r i o r t o t h e e f f e c t i v e d a t e o f c a n c e l l a t i o n o r e x p i r a t i o n . ( v ) T h e r e t r o a c t i v e d a t e ( i f a n y ) o f e a c h p o l i c y i s t o b e n o l a t e r t h a n t h e e f f e c t i v e d a t e o f t h i s A g r e e m e n t . C o n s u l t a n t s h a l l m a i n t a i n s u c h c o v e r a g e c o n t i n u o u s l y f o r a p e r i o d o f a t l e a s t t h r e e y e a r s a f t e r t h e c o m p l a t i o n o f t h e w o r k u n d e r t h i s A g r e e m e n t . C o n s u l t a n t s h a l l p u r c h a s e a o n e ( 1 ) y e a r e x t e n d e d r e p o r t i n g p e r i o d A ) i f t h e r e t r o a c t i v e d a t e i s a d v a n c e d p a s t t h e e f f e c t i v e d a t e o f t h i s A g r e e m e n t ; B ) i f t h e p o l i c y i s c a n c e l l e d o r n o t r e n e w e d ; o r C ) i f t h e p o l i c y i s r e p l a c e d b y a n o t h e r c l a i m s - m a d e p o l i c y w i t h a r e t r o a c t i v e d a t e s u b s e q u e n t t o t h e e f f e c t i v e d a t e o f t h i s A g r e e m e n t . ( v i ) T h e f o r e g o i n g r e q u i r e m e n t s a s t o t h e t y p e s a n d l i m i t s o f i n s u r a n c e c o v e r a g e t o b e m a i n t a i n e d b y C o n s u l t a n t , a n d a n y a p p r o v a l o f s a i d i n s u r a n c e b y t h e C o m m i s s i o n , i s n o t i n t e n d e d t o a n d s h a l l n o t i n a n y m a n n e r l i m i t o r q u a l i f y t h e l i a b i l i t i e s a n d o b l i g a t i o n s o t h e r w i s e a s s u m e d b y t h e C o n s u l t a n t p u r s u a n t t o t h i s A g r e e m e n t , i n c l u d i n g b u t n o t l i m i t e d t o , t h e p r o v i s i o n s c o n c e r n i n g i n d e m n i f i c a t i o n . ( v i i ) I f a t a n y t i m e d u r i n g t h e l i f e o f t h e A g r e e m e n t , a n y p o l i c y o f i n s u r a n c e r e q u i r e d u n d . e r t h i s A g r e e m e n t d o e s n o t c o m p l y w i t h t h e s e s p e c i f i c a t i o n s o r i s c a n c e l e d a n d n o t r e p l a c e d , C o m m i s s i o n h a s t h e r i g h t b u t n o t t h e d u t y t o o b t a i n t h e i n s u r a n c e i t d e e m s n e c e s s a r y a n d a n y p r e m i u m p ; ; i i d b y C o m m i s s i o n w i l l b e p r o m p t l y r e i m b u r s e d b y C o n s u l t a n t o r C o m m i s s i o n w i l l w i t h h o l d a m o u n t s s u f f i c i e n t t o p a y p r e m i u m f r o m C o n s u l t a n t p a y m e n t s . I n t h e a l t e r n a t i v e , C o m m i s s i o n m a y c a n c e l t h i s A g r e e m e n t . T h e C o m m i s s j o n m a y r e q u i r e t h e C o n s u l t a n t t o p r o v i d e c o m p l e t e c o p i e s o f a l l i n s u r a n c e p o l i c i e s i n e . f f e c t f o r t h e d u r a t i o n o f t h e P r o j e c t . ( v i i i ) N e i t h e r t h e C o m m i s s i o n n o r a n y o f i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s o r a g e n t s s h a l l b e p e r s o n a l l y r e s p o n s i b l e f o r a n y l i a b i l i t y a r i s i n g u n d e r o r b y v i r t u e o f t h i s A g r e e m e n t . 3 . 1 2 . 5 D e d u c t i b l e s a n d S e l f - I n s u r a n c e R e t e n t i o n s . A n y d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s m u s t b e d e c l a r e d t o a n d a p p r o v e d b y t h e C o m m i s s i o n . I f t h e C o m m i s s i o n d o e s n o t a p p r o v e t h e d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s p r e s e n t e d , C o n s u l t a n t s h a l l g u a r a n t e e t h a t , a t t h e o p t i o n o f t h e C o m m i s $ i o n , e i t h e r : ( 1 ) t h e i n s u r e r s h a l l r e d u c e o r e l i m i n a t e s u c h d e d u c t i b l e s o r s e l f - i n s u r e d r e t e n t i o n s a s r e s p e c t s t h e C o m m i s s i o n , i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , e m p l o y e e s a n d a g e n t s ; o r , ( 2 ) t h e C o n s u l t a n t s h a l l p r o c u r e a b o n d g u a r a n t e e i n g p a y m e n t o f l o s s e s a n d r e l a t e d i n v e s t i g a t i o n c o s t s , c l a i m s a n d a d m i n i s t r a t i v e a n d d e f e n s e e x p e n s e s . 3 . 1 2 . 6 A c c e p t a b i l i t y o f I n s u r e r s . I n s u r a n c e i s t o b e p l a c e d w i t h i n s u r e r s w i t h a c u r r e n t A M . B e s t ' s r a t i n g n o l e s s t h a n A : V l l l , l i c e n s e d t o d o b u s i n e s s i n C a l i f o r n i a , a n d s a t i s f a c t o r y t o t h e C o m m i s s i o n . 1 4 5 3.12. 7 Verification of Coverage. Consultant shall furnish Commission with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the Commission. The certificates and endorsements for eacn insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements must be received and approved by the Commission before work commences. The Commission reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.12.8 Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontraCt until they have provided evidence satisfactory to the Commission that they have secured all ·insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants sHall be endorsed to name the Commission as an additional insured using ISO form CG 20 38 04 13 or an endorsement· providing the exact same coverage. If requested by Con'sultant, the Commission may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 3.13 Safety. Consultant shall execute and maintain its work so as to avoid injury or dama'ge to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal • laws, rules and regulations, and shall exercise all necessary precautions for the safety • of employees appropriate to the nature of the work and the conditions under which the wbrk is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (8) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and mainten,ance of all safety measures. 3.14 Fees and Payment. 3.14.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto. The total compensation shall not exceed L_INSERT WRITTEN DOLLAR AMOUNT __J ($L_INSERT NUMERICAL DOLLAR AMOUNT __J) without written approval of Commission's Executive Director ("Total Compensation"). Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.14.2 Payment of Compensation. Consultant shall submit to Commission a monthly statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services 146 • " " " a n d s u p p l i e s p r o v i d e d s i n c e t h e i n i t i a l c o m m e n c e m e n t d a t e , o r s i n c e t h e s t a r t o f t h e s u b s e q u e n t b i l l i n g p e r i o d s , a s a p p r o p r i a t e , t h r o u g h t h e d a t e o f t h e s t a t e m e n t . C o m m i s s i o n s h a l l , w i t h i n 4 5 d a y s o f r e c e i v i n g s u c h s t a t e m e n t , r e v i e w t h e s t a t e m e n t a n d p a y a l l a p p r o v e d c h a r g e s t h e r e o n . 3 . 1 4 . 3 R e i m b u r s e m e n t f o r E x p e n s e s . C o n s u l t a n t s h a l l n o t b e r e i m b u r s e d f o r a n y e x p e n s e s u n l e s s a u t h o r i z e d i n w r i t i n g b y C o m m i s s i o n . 3 . 1 4 . 4 E x t r a W o r k . A t a n y t i m e d u r i n g t h e t e r m o f t h i s A g r e e m e n t , C o m m i s s i o n m a y r e q u e s t t h a t C o n s u l t a n t p e r f o r m E x t r a W o r k . A s u s e d h e r e i n , " E x t r a W o r k " m e a n s a n y w o r k w h i c h i s d e t e r m i n e d b y C o m m i s s i o n t o b e n e c e s s a r y f o r t h e p r o p e r c o m p l e t i o n o f t h e P r o j e c t , b u t w h i c h t h e p a r t i e s d i d n o t r e a s o n a b l y a n t i c i p a t e w o u l d b e n e c e s s a r y a t t h e e x e c u t i o n o f t h i s A g r e e m e n t . C o n s u l t a n t s h a l l n o t p e r f o r m , n o r b e c o m p e n s a t e d f o r , E x t r a W o r k w i t h o u t w r i t t e n a u t h o r i z a t i o n f r o m C o m m i s s i o n ' s E x e c u t i v e D i r e c t o r . 3 . 1 5 A c c o u n t i n g R e c o r d s . C o n s u l t a n t s h a l l m a i n t a i n c o m p l e t e a n d a c c u r a t e r e c o r d s w i t h r e s p e c t t o a l l c o s t s a n d e x p e n s e s i n c u r r e d a n d f e e s c h a r g e d u n d e r t h i s A g r e e m e n t . A l l s u c h r e c o r d s s h a l l b e c l e a r l y i d e n t i f i a b l e . C o n s u l t a n t s h a l l a l l o w a r e p r e s e n t a t i v e o f C o m m i s s i o n d u r i n g n o r m a l b u s i n e s s h o u r s t o e x a m i n e , a u d i t , a n d m a k e t r a n s c r i p t s o r c o p i e s o f s u c h r e c o r d s a n d a n y o t h e r d o c u m e n t s c r e a t e d p u r s u a n t t o t h i s A g r e e m e n t . C o n s u l t a n t s h a l l a l l o w i n s p e c t i o n o f a l l w o r k , d a t a , d o c u m e n t s , p r o c e e d i n g s , a n d a c t i v i t i e s r e l a t e d t o t h e A g r e e m e n t f o r a p e r i o d o f t h r e e ( 3 ) y e a r s f r o m t h e d a t e o f f i n a l p a y m e n t u n d e r t h i s A g r e e m e n t . 3 . 1 6 T e r m i n a t i o n o f A g r e e m e n t . 3 . 1 6 . 1 G r o u n d s f o r T e r m i n a t i o n . C o m m i s s i o n m a y , b y w r i t t e n n o t i c e t o C o n s u l t a n t , t e r m i n a t e t h e w h o l e o r a n y p a r t o f t h i s A g r e e m e n t a t a n y t i m e a n d w i t h o u t c a u s e b y g i v i n g w r i t t e n n o t i c e t o C o n s u l t a n t o f s u c h t e r m i n a t i o n , a n d s p e c i f y i n g t h e e f f e c t i v e d a t e t h e r e o f . U p o n t e r m i n a t i o n , C o n s u l t a n t s h a l l b e c o m p e n s a t e d o n l y f o r t h o s e s e r v i c e s w h i c h h a v e b e e n f u l l y a n d a d e q u a t e l y r e n d e r e d t o C o m m i s s i o n t h r o u g h t h e e f f e c t i v e d a t e o f t h e t e r m i n a t i o n , a n d C o n s u l t a n t s h a l l b e e n t i t l e d t o n o f u r t h e r c o m p e n s a t i o n . C o n s u l t a n t m a y n o t t e r m i n a t e t h i s A g r e e m e n t e x c e p t f o r c a u s e . 3 . 1 6 . 2 E f f e c t o f T e r m i n a t i o n . I f t h i s A g r e e m e n t i s t e r m i n a t e d a s p r o v i d e d h e r e i n , C o m m i s s i o n m a y r e q u i r e C o n s u l t a n t t o p r o v i d e a l l f i n i s h e d o r u n f i n i s h e d D o c u m e n t s a n d D a t a , a s d e f i n e d b e l o w , a n d o t h e r i n f o r m a t i o n o f a n y k i n d p r e p a r e d b y C o n s u l t a n t i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f S e r v i c e s u n d e r t h i s A g r e e m e n t . C o n s u l t a n t s h a l l b e r e q u i r e d t o p r o v i d e s u c h d o c u m e n t a n d o t h e r i n f o r m a t i o n w i t h i n f i f t e e n ( 1 5 ) d a y s o f t h e r e q u e s t . 3 . 1 6 . 3 A d d i t i o n a l S e r v i c e s . I n t h e e v e n t t h i s A g r e e m e n t i s t e r m i n a t e d i n w h o l e o r i n p a r t a s p r o v i d e d h e r e i n , C o m m i s s i o n m a y p r o c u r e , u p o n s u c h t e r m s a n d i n s u c h m a n n e r a s i t m a y d e t e r m i n e a p p r o p r i a t e , s e r v i c e s s i m i l a r t o t h o s e t e r m i n a t e d . 1 4 7 3.17 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONSULTANT: HOR Engineering, Inc. 2280 Market Street, Suite 100 Riverside, CA 92501 Attn: JD Douglas COMMISSION: Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 Attn: Executive Director Such notice shall be deemed made when personallY: delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.18 Ownership of Materials/Confidentiality. 3.18.1 Documents & Data. This Agreement 'creates an exclusive and perpetual license for Commission to copy, use, modify, reuse, or 'sub-license any • and all copyrights and designs embodied in plans, specifications, studies, drawings, • estimates, materials, data and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that Commission is granted an exclusive and perpetual license for any D©cuments &·Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to grant the exclusive and perpetual license for all such Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the Commission. Commission shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Commission's sole risk. 3.18.2 Intellectual Property. In addition, Commission shall have and retain all right, title and interest (including copyright, patent, trade secret and other proprietary rights) in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents, and 148 • " " " a n y a n d a l l w o r k s o f a u t h o r s h i p f i x e d i n a n y t a n g i b l e m e d i u m o r e x p r e s s i o n , i n c l u d i n g b u t n o t l i m i t e d t o , p h y s i c a l d r a w i n g s o r o t h e r d a t a m a g n e t i c a l l y o r o t h e r w i s e r e c o r d e d o n c o m p u t e r m e d i a ( " I n t e l l e c t u a l P r o p e r t y " ) p r e p a r e d o r d e v e l o p e d b y o r o n b e h a l f o f C o n s u l t a n t u n d e r t h i s A g r e e m e n t a s w e l l a s a n y o t h e r s u c h I n t e l l e c t u a l P r o p e r t y p r e p a r e d o r d e v e l o p e d b y o r o n b e h a l f o f C o n s u l t a n t u n d e r t h i s A g r e e m e n t . T h e C o m m i s s i o n s h a l l h a v e a n d r e t a i n a l l r i g h t , t i t l e a n d i n t e r e s t i n I n t e l l e c t u a l P r o p e r t y d e v e l o p e d o r m o d i f i e d u n d e r t h i s A g r e e m e n t w h e t h e r o r n o t p a i d f o r w h o l l y o r i n p a r t b y C o m m i s s i o n , w h e t h e r o r n o t d e v e l o p e d i n c o n j u n c t i o n w i t h C o n s u l t a n t , a n d w h e t h e r o r n o t d e v e l o p e d b y C o n s u l t a n t . C o n s u l t a n t w i l l e x e c u t e s e p a r a t e w r i t t e n a s s i g n m e n t s o f a n y a n d a l l r i g h t s t o t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y u p o n r e q u e s t o f C o m m i s s i o n . C o n s u l t a n t s h a l l a l s o b e r e s p o n s i b l e t o o b t a i n i n w r i t i n g s e p a r a t e w r i t t e n a s s i g n m e n t s f r o m a n y s u b c o n t r a c t o r s o r a g e n t s o f C o n s u l t a n t o f a n y a n d a l l r i g h t t o t h e a b o v e r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y . S h o u l d C o n s u l t a n t , e i t h e r d u r i n g o r f o l l o w i n g t e r m i n a t i o n o f t h i s A g r e e m e n t , d e s i r e t o u s e a n y o f t h e a b o v e - r e f e r e n c e d I n t e l l e c t u a l P r o p e r t y , i t s h a l l f i r s t o b t a i n t h e w r i t t e n a p p r o v a l o f t h e C o m m i s s i o n . A l l m a t e r i a l s a n d d o c u m e n t s w h i c h w e r e d e v e l o p e d o r p r e p a r e d b y t h e C o n s u l t a n t f o r g e n e r a l u s e p r i o r t o t h e e x e c u t i o n o f t h i s A g r e e m e n t a n d w h i c h a r e n o t t h e c o p y r i g h t o f a n y o t h e r p a r t y o r p u b l i c l y a v a i l a b l e a n d a n y o t h e r c o m p u t e r a p p l i c a t i o n s , s h a l l c o n t i n u e t o b e t h e p r o p e r t y o f t h e C p n s u l t a n t . H o w e v e r , u n l e s s o t h e r w i s e i d e n t i f i e d a n d s t a t e d p r i o r t o e x e c u t i o n o f t h i s A g r e e m e n t , C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t i t h a s t h e r i g h t t o g r a n t t h e e x c l u s i v e a n d p e r p e t u a l l i c e n s e f o r a l l s u c h I n t e l l e c t u a l P r o p e r t y a s p r o v i d e d h e r e i n . � C o m m i s s i o n f u r t h e r i s g r a n t e d b y C o n s u l t a n t a n o n - e x c l u s i v e a n d p e r p e t u a l l i c e n s e t o c o p y , u s e , m o d i f y o r s u b - l i c e n s e a n y a n d a l l I n t e l l e c t u a l P r o p e r t y o t h e r w i s e o w n e d b y C o n s u l t a n t w h i c h i s t h e b a s i s o r f o u n d a t i o n f o r a n y d e r i v a t i v e , c o l l e c t i v e , i n s u r r e c t i o n a l , o r s u p p l e m e n t a l w o r k c r e a t e d u n d e r t h i s A g r e e m e n t . 3 . 1 8 . 3 C o n f i d e n t i a l i t y . A l l i d e a s , m e m o r a n d a , s p e c i f i c a t i o n s , p l a n s , p r o c e d u r e s , d r a w i n g s , d e s c r i p t i o n s , c o m p u t e r p r o g r a m d a t a , i n p u t r e c o r d d a t a , w r i t t e n i n f o r m a t i o n , a n d o t h e r D o c u m e n t s a n d D a t a e i t h e r c r e a t e d b y o r p r o v i d e d t o C o n s u l t a n t i n c o n n e c t i o n w i t h t h e p e r f o r m a n c e o f t h i s A g r e e m e n t s h a l l b e h e l d c o n f i d e n t i a l b y C o n s u l t a n t . S u c h m a t e r i a l s s h a l l n o t , w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n , b e u s e d b y C o n s u l t a n t f o r a n y p u r p o s e s o t h e r t h a n t h e p e r f o r m a n c e o f t h e S e r v i c e s . N o r s h a l l s u c h m a t e r i a l s b e d i s c l o s e d t o a n y p e r s o n o r e n t i t y n o t c o n n e c t e d w i t h t h e p e r f o r m a n c e o f t h e S e r v i c e s o r t h e P r o j e c t . N o t h i n g f u r n i s h e d t o C o n s u l t a n t w h i c h i s o t h e r w i s e k n o w n t o C o n s u l t a n t o r i s g e n e r a l l y k n o w n , o r h a s b e c o m e k n o w n , t o t h e r e l a t e d i n d u s t r y s h a l l b e d e e m e d c o n f i d e n t i a l . C o n s u l t a n t s h a l l n o t u s e C o m m i s s i o n ' s n a m e o r i n s i g n i a , p h o t o g r a p h s o f t h e P r o j e c t , o r a n y p u b l i c i t y p e r t a i n i n g t o t h e S e r v i c e s o r t h e P r o j e c t i n a n y m a g a z i n e , t r a d e p a p e r , n e w s p a p e r , t e l e v i s i o n o r r a d i o p r o d u c t i o n o r o t h e r s i m i l a r m e d i u m w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n . 1 4 9 Should Consultant receive a subpoena or court order related to this Agreement, the Services or the Project, Consultant shall immediately provide written notice of the subpoena or court order to the Commission in order to allow the Commission to pursue legal remedies designed to limit any confidential information required to be disclosed or to assure the confidential treatment of the information following disclosure. Consultant shall not respond to any such subpoena or court order until notice to the Commission is provided as required herein, and shall cooperate with the Commission in responding to the subpoena or court order. 3.18.4 Infringement Indemnification. Consultant shall defend, indemnify and hold the Commission, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by Commission of the Documents & Data, including any method, process, product, or concept specified or depicted. · 3.19 Cooperation; Further Acts. The Parties, shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes ofthis Agreement. 3.20 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, aris1ng out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and costs of such actions. 3.21 Indemnification. Consultant shall defend, indemnify and hold the Commission, its directors, officials, officers, agents, consultants, employees and volunteers free and harmless from any and all claims, demands1 , causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or in equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of the Consultant, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the. performance of the Services, the Project or this Agreement, including without limitation, the payment of all consequential damages, attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the Commission, its directors, officials, officers, agents, consultants, employees and volunteers. Consultant shalt pay and satisfy any judgment, award or decree that may be rendered against the Commission or its directors, officials, officers, agents, consultants, employees and volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the Commission and its directors, officials, officers, agents, consultants, employees and volunteers, for any and all legal expenses and costs, including reasonable attorney's fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnity shall not be restricted to insurance proceeds, if any, 150 • • • " " " r e c e i v e d b y t h e C o m m i s s i o n o r i t s d i r e c t o r s , o f f i c i a l s , o f f i c e r s , a g e n t s , c o n s u l t a n t s , e m p l o y e e s a n d v o l u n t e e r s . N o t w i t h s t a n d i n g t h e f o r e g o i n g , t o t h e e x t e n t C o n s u l t a n t ' s S e r v i c e s a r e s u b j e c t t o C i v i l C o d e S e c t i o n 2 7 8 2 . 8 , t h e a b o v e i n d e m n i t y s h a l l b e l i m i t e d , t o t h e e x t e n t r e q u i r e d b y C i v i l C o d e S e c t i o n 2 7 8 2 . 8 , t o c l a i m s t h a t a r i s e o u t o f , p e r t a i n t o , o r r e l a t e t o t h e n e g l i g e n c e , r e c k l e s s n e s s , o r w i l l f u l m i s c o n d u c t o f t h e C o n s u l t a n t . T h i s S e c t i o n 3 . 2 1 s h a l l s u r v i v e a n y e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . 3 . 2 2 E n t i r e A g r e e m e n t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e A g r e e m e n t o f t h e p a r t i e s w i t h r e s p e c t t o t h e s u b j e c t m a t t e r h e r e o f , a n d s u p e r s e d e s a l l p r i o r n e g o t i a t i o n s , u n d e r s t a n d i n g s o r a g r e e m e n t s . T h i s A g r e e m e n t m a y o n l y b e s u p p l e m e n t e d , a m e n d e d , o r m o d i f i e d b y a w r i t i n g s i g n e d b y b o t h p a r t i e s . 3 . 2 3 G o v e r n i n g L a w . T h i s A g r e e m e n t s h a l l b e g o v e r n e d b y t h e l a w s o f t h e S t a t e o f C a l i f o r n i a . V e n u e s h a l l b e i n R i v e r s i d e C o u n t y . 3 . 2 4 T i m e o f E s s e n c e . T i m e i s o f t h e e s s e n c e f o r e a c h a n d e v e r y p r o v i s i o n o f t h i s A g r e e m e n t . 3 . 2 5 C o m m i s s i o n ' s R i g h t t o E m p l o y O t h e r C o n s u l t a n t s . T h e C o m m i s s i o n r e s e r v e s t h e r i g h t t o e m p l o y o t h e r c o n s u l t a n t s i n c o n n e c t i o n w i t h t h i s P r o j e c t . 3 . 2 6 S u c c e s s o r s a n d A s s i g n s . T h i s A g r e e m e n t s h a l l b e b i n d i n g o n t h e s u c c e s s o r s a n d a s s i g n s o f t h e p a r t i e s , a n d s h a l l n o t b e a s s i g n e d b y C o n s u l t a n t w i t h o u t t h e p r i o r w r i t t e n c o n s e n t o f C o m m i s s i o n . 3 . 2 7 P r o h i b i t e d I n t e r e s t s a n d C o n f l i c t s . 3 . 2 7 . 1 S o l i c i t a t i o n . C o n s u l t a n t m a i n t a i n s a n d w a r r a n t s t h a t . i t h a s n o t e m p l o y e d n o r r e t a i n e d a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e w o r k i n g s o l e l y f o r C o n s u l t a n t , t o s o l i c i t o r s e c u r e t h i s A g r e e m e n t . F u r t h e r , C o n s u l t a n t w a r r a n t s t h a t i t h a s n o t p a i d n o r h a s i t a g r e e d t o p a y a n y c o m p a n y o r p e r s o n , o t h e r t h a n a b o n a f i d e e m p l o y e e w o r k i n g s o l e l y f o r C o n s u l t a n t , a n y f e e , c o m m i s s i o n , p e r c e n t a g e , b r o k e r a g e f e e , g i f t o r o t h e r c o n s i d e r a t i o n c o n t i n g e n t u p o n o r r e s u l t i n g f r o m t h e a w a r d o r m a k i n g o f t h i s A g r e e m e n t . F o r b r e a c h o r v i o l a t i o n o f t h i s w a r r a n t y , C o m m i s s i o n s h a l l h a v e t h e r i g h t t o r e s c i n d t h i s A g r e e m e n t w i t h o u t l i a b i l i t y . 3 . 2 7 . 2 C o n f l i c t o f I n t e r e s t . F o r t h e t e r m o f t h i s A g r e e m e n t , n o m e m b e r , o f f i c e r o r e m p l o y e e o f C o m m i s s i o n , d u r i n g t h e t e r m o f h i s o r h e r s e r v i c e w i t h C o m m i s s i o n , s h a l l h a v e a n y d i r e c t i n t e r e s t i n t h i s A g r e e m e n t , o r o b t a i n a n y p r e s e n t o r a n t i c i p a t e d m a t e r i a l b e n e f i t a r i s i n g t h e r e f r o m . 3 . 2 7 . 3 C o n f l i c t o f E m p l o y m e n t . E m p l o y m e n t b y t h e C o n s u l t a n t o f p e r s o n n e l c u r r e n t l y o n t h e p a y r o l l o f t h e C o m m i s s i o n s h a l l n o t b e p e r m i t t e d i n t h e p e r f o r m a n c e o f t h i s A g r e e m e n t , e v e n t h o u g h s u c h e m p l o y m e n t m a y o c c u r o u t s i d e o f 1 5 1 the employee's regular working hours or on weekends, holidays or vacation time. Further, the employment by the Consultant of personnel who have been on the Commission payroll within one year prior to the date of execution of this Agreement, where this employment is caused by and or dependent upon the Consultant securing this or related Agreements with the Commission, is prohibited. 3.27.4 Emolovment Adverse to the Commission. Consultant shall notify the Commission, and shall obtain the Commission's written consent, prior to accepting work to assist with or participate in a third-party lawsuit or other legal or administrative proceeding against the Commission during therterm of this Agreement. 3.28 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin; ancestry, sex or age. Such non-discrimination shall include, but not be Hmited to, all .activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provi- sions of Commission's Disadvantaged Business Enterprise program, Affirmative Action Plan or other related Commission programs or guidelines currently in effect or hereinafter enacted. 3.29 Subcontracting. Consultant shall not subcontract any portion of the • work or Services required by this Agreement, except as expressly stated herein, without • prior written approval of the Commission. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.30 Prevailing Wages. By its execution of this Agreement, Consultant certified that it is aware of the requirements of California Labor Code Sections 1720 et §fill_ and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et ~ ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The Commission shall provide Consultant with a copy of the prevailing rate of per diem wages in effect at the commencement of thi.s Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the Commission, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.31 Employment of Apprentices. This Agreement shall not prevent the employment of properly indentured apprentices in accordance with the California Labor 152 • " " " C o d e , a n d n o e m p l o y e r o r l a b o r u n i o n s h a l l r e f u s e t o a c c e p t o t h e r w i s e q u a l i f i e d e m p l o y e e s a s i n d e n t u r e d a p p r e n t i c e s o n t h e w o r k p e r f o r m e d h e r e u n d e r s o l e l y o n t h e g r o u n d o f r a c e , c r e e d , n a t i o n a l o r i g i n , a n c e s t r y , c o l o r o r s e x . E v e r y q u a l i f i e d a p p r e n t i c e s h a l l b e p a i d t h e s t a n d a r d w a g e p a i d t o a p p r e n t i c e s u n d e r t h e r e g u l a t i o n s o f t h e c r a f t o r t r a d e i n w h i c h h e o r s h e i s e m p l o y e d a n d s h a l l b e e m p l o y e d o n l y i n t h e c r a f t o r t r a d e t o w h i c h h e o r s h e i s r e g i s t e r e d . I f C a l i f o r n i a L a b o r C o d e S e c t i o n 1 7 7 7 . 5 a p p l i e s t o t h e S e r v i c e s , C o n s u l t a n t a n d a n y s u b c o n t r a c t o r h e r e u n d e r w h o e m p l o y s w o r k e r s i n a n y a p p r e n t i c e a b l e c r a f t o r t r a d e s h a l l a p p l y t o t h e j o i n t a p p r e n t i c e s h i p c o u n c i l a d m i n i s t e r i n g a p p l i c a b l e s t a n d a r d s f o r a c e r t i f i c a t e a p p r o v i n g C o n s u l t a n t o r a n y s u b - c o n s u l t a n t f o r t h e e m p l o y m e n t a n d t r a i n i n g o f a p p r e n t i c e s . U p o n i s s u a n c e o f t h i s c e r t i f i c a t e , C o n s u l t a n t a n d a n y s u b - c o n s u l t a n t s h a l l e m p l o y t h e n u . m b e r o f a p p r e n t i c e s p r o v i d e d f o r t h e r e i n , a s w e l l a s c o n t r i b u t e t o t h e f u n d t o a d m i n i s t e r t h e a p p r e n t i c e s h i p p r o g r a m i n e a c h c r a f t o r t r a d e i n t h e a r e a o f t h e w o r k h e r e u n d e r . T h e p a r t i e s e x p r e s s l y u n d e r s t a n d t h a t t h e r e s p o n s i b i l i t y f o r c o m p l i a n c e w i t h p r o v i s i o n s o f t h i s S e c t i o n a n d w i t h S e c t i o n s 1 7 7 7 . 5 , 1 7 7 7 . 6 a n d 1 7 7 7 . 7 o f t h e C a l i f o r n i a L a b o r C o d e i n r e g a r d t o a l l a p p r e n t i c e a b l e o c c u p a t i o n s l i e s w i t h C o n s u l t a n t . 3 . 3 2 N o W a i v e r . F a i l u r e o f C o m m i s s i o n t o i n s i s t o n a n y o n e o c c a s i o n u p o n s t r i c t c o m p l i a n c e w i t h a n y o f t h e t e r m s , c o v e n a n t s o r c o n d i t i o n s h e r e o f s h a l l n o t b e d e e m e d a w a i v e r o f s u c h t e r m , c o v e n a n t o r c o n d i t i o n , n o r s h a l l a n y w a i v e r o r r e l i n q u i s h m e n t o f a n y r i g h t s o r p o w e r s h e r e u n d e r a t a n y o n e t i m e o r m o r e t i m e s b e d e e m e d a w a i v e r o r r e l i n q u i s h m e n t o f s u c h o t h e r r i g h t o r p o w e r a t a n y o t h e r t i m e o r t i m e s , 3 . 3 3 E i g h t - H o u r L a w . P u r s u a n t t o t h e p r o v i s i o n s o f t h e C a l i f o r n i a L a b o r C o d e , e i g h t h o u r s o f l a b o r s h a l l c o n s t i t u t e a l e g a l d a y ' s w o r k , a n d t h e t i m e o f s e r v i c e o f a n y w o r k e r e m p l o y e d o n t h e w o r k s h a l l b e l i m i t e d a n d r e s t r i c t e d t o e i g h t h o u r s d u r i n g a n y o n e c a l e n d a r d a y , a n d f o r t y h o u r s i n a n y o n e c a l e n d a r w e e k , e x c e p t w h e n p a y m e n t f o r o v e r t i m e i s m a d e a t n o t l e s s t h a n o n e a n d o n e - h a l f t h e b a s i c r a t e f o r a l l h o u r s w o r k e d i n e x c e s s o f e i g h t h o u r s p e r d a y ( " E i g h t - H o u r L a w " ) , u n l e s s C o n s u l t a n t o r t h e S e r v i c e s a r e n o t s u b j e c t t o t h e E i g h t - H o u r L a w . C o n s u l t a n t s h a l l f o r f e i t t o C o m m i s s i o n a s a p e n a l t y , $ 5 0 . 0 0 f o r e a c h w o r k e r e m p l o y e d i n t h e e x e c u t i o n o f t h i s A g r e e m e n t b y h i m , o r b y a n y s u b - c o n s u l t a n t u n d e r h i m , f o r e a c h c a l e n d a r d a y d u r i n g w h i c h s u c h w o r k m a n i s r e q u i r e d o r p e r m i t t e d t o w o r k m o r e t h a n e i g h t h o u r s i n a n y c a l e n d a r d a y a n d f o r t y h o u r s i n a n y o n e c a l e n d a r w e e k w i t h o u t s u c h c o m p e n s a t i o n f o r o v e r t i m e v i o l a t i o n o f t h e p r o v i s i o n s o f t h e C a l i f o r n i a L a b o r C o d e , u n l e s s C o n s u l t a n t o r t h e S e r v i c e s a r e n o t s u b j e c t t o t h e E i g h t - H o u r L a w . 3 . 3 4 S u b p o e n a s o r C o u r t O r d e r s . S h o u l d C o n s u l t a n t r e c e i v e a s u b p o e n a o r c o u r t o r d e r r e l a t e d t o t h i s A g r e e m e n t , t h e S e r v i c e s o r t h e P r o j e c t , C o n s u l t a n t s h a l l i m m e d i a t e l y p r o v i d e w r i t t e n n o t i c e o f t h e s u b p o e n a o r c o u r t o r d e r t o t h e C o m m i s s i o n . C o n s u l t a n t s h a l l n o t r e s p o n d t o a n y s u c h s u b p o e n a o r c o u r t o r d e r u n t i l n o t i c e t o t h e C o m m i s s i o n i s p r o v i d e d a s r e q u i r e d h e r e i n , a n d s h a l l c o o p e r a t e w i t h t h e C o m m i s s i o n i n r e s p o n d i n g t o t h e s u b p o e n a o r c o u r t o r d e r . 1 5 3 3.35 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification and confidentiality obligations, and the obligations related to receipt of subpoenas or court orders, shall survive any such expiration or termination. 3.36 No Third fDarty Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the fDarties. 3.37 Labor Certification. By its signature hereunder, Consultant certifies that it is aware ~of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordancewith the provisions of that Code, and agrees to comply with such 'provisions before commencing the performance of the Services. 3.38 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.39 Incorporation of Recitals. The recitals set forth above are true and correct and are incorporated into this Agreement as though fully set forth herein. 3.40 Invalidity; Severability. If any portion of this Agreement is declared • invalid, illegal, er otherwise unenforceable by a court of competent jurisdiction, the • remaining provisions shalt continue in full force and effect. 3.41 Conflicting fDrovisions. In the event that provisions of any attached exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall control the actions and obligations of the fDarties and the interpretation of the fDarties' understanding concerning the performance of the Services. 3.42 Headings. Article and Section Headings, paragraph captions or marginal headings contained in this Agreement are for convenience only and shall have no effect in the construction or interpretation of any provision herein. 3.43 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein, without the prior written consent of the Commission. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.44 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each fDarty warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective fDarty. 154 • " " " S I G N A T U R E P A G E T O R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N A G R E E M E N T F O R S T R A T E G I C A S S E S S M E N T W I T H H O R E N G I N E E R I N G , I N C . I N W I T N E S S W H E R E O F , t h i s A g r e e m e n t w a s e x e c u t e d o n t h e d a t e f i r s t w r i t t e n a b o v e . R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N B y : - - - - - - - - - - - D a r y l R . B u s c h C h a i r A p p r o v e d a s t o F o r m : B y : _ _ _ _ _ _ _ _ _ _ _ _ B e s t B e s t & K r i e g e r L L P G e n e r a l C o u n s e l 1 5 6 H O R E N G I N E E R I N G , I N C . B y : _ _ _ _ _ _ _ _ _ _ _ _ S i g n a t u r e N a m e T i t l e A t t e s t : B y : - - - - - - - - - - I t s : S e c r e t a r y " E X H I B I T " A " S C O P E O F S E R V I C E S L _ I N S E R T _ J " " 1 5 7 EXHIBIT "8" • SCHEDULE OF SERVICES L_INSl!:RT _J • • 158 Strategic Assessment Riverside County Transportation Commission May 13, 2015 Aaron Hake Government Relations Manager • What changes are happening in Riverside county? • Are the Commission's policies and programs aligned with our current and future needs? • How can we adapt/prepare? 5/13/2015 1 5/13/2015 SCAG Regional Transportation ..... 2020 Plar;t/Sustainable CollJmunities ' Strategy ·. :2017 2 " S u p p o r t C o m m i s s i o n ' s g u i d i n g p r i n c i p l e s " A n a l y z e s t a t u s q u o + l o o k a t w h e r e w e ' r e g o i n g - D a t a - d r i v e n " E n g a g e s t a k e h o l d e r s a n d p u b l i c " I d e n t i f y f u n d i n g c o n s t r a i n t s a n d r e a l i s t i c f u n d i n g o p t i o n s - S e t s u p d i s c u s s i o n a b o u t c h o i c e s " D e v e l o p a c t i o n a b l e r e c o m m e n d a t i o n s c h o i c e s f o r n e x t 1 0 - 2 0 y e a r s F o r i l l u s t r a t i v e p u r p o s e s o n l y 5 / 1 3 / 2 0 1 5 3 5/13/2015 STRATEGIC ASSESSMENT CONSIDERATIONS STRATEGIES APPLICATIONS This is NOT: • Re-creating existing plans • A binding long-range transportation plan • Project list 4 " R e s e a r c h e d o t h e r c o u n t i e s ' e f f o r t s " R F P f o l l o w i n g C o m m i s s i o n W o r k s h o p " T h r e e c o m p e t i t i v e b i d s r e c e i v e d i n M a r c h " S h o r t - l i s t e d t w o f i r m s , h e l d i n t e r v i e w s " H O R c l e a r l y r a n k e d h i g h e s t " N e g o t i a t i o n s c o n c l u d e d " A w a r d A g r e e m e n t t o H O R E n g i n e e r i n g , I n c . o N i n e - m o n t h p e r i o d o $ 6 0 0 , 0 0 0 + 1 0 p e r c e n t C o n t i n g e n c y = $ 6 6 0 , 0 0 0 " A u t h o r i z e C h a i r o r E x e c u t i v e D i r e c t o r t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n . " A u t h o r i z e E x e c u t i v e D i r e c t o r t o a p p r o v e c o n t i n g e n c y w o r k . 5 / 1 3 / 2 0 1 5 5 " " " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : Q u a l i t y o f L i f e a n d S u s t a i n a b i l i t y A d H o c C o m A a r o n H a k e , G o v e r n m e n t R e l a t i o n s M a n a g e r m i t t e e T H R O U G H : J o h n S t a n d i f o r d , D e p u t y E x e c u t i v e D i r e c t o r S U B J E C T : P r i n c i p l e s f o r S t a t e T r a n s p o r t a t i o n R e v e n u e Q U A L I T Y O F L I F E A N D S U S T A I N A B I L I T Y A D H O C C O M M I T T E E A N D S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 } P r o v i d e d i r e c t i o n t o s t a f f o n s t r a t e g i e s f o r a p p r o a c h i n g s t a t e t r a n s p o r t a t i o n r e v e n u e l e g i s l a t i o n ; a n d 2 } A d o p t p r i n c i p l e s f o r s t a t e t r a n s p o r t a t i o n r e v e n u e l e g i s l a t i o n . B A C K G R O U N D I N F O R M A T I O N : T h e r e a r e m u l t i p l e l e g i s l a t i v e p r o p o s a l s u n d e r d e v e l o p m e n t i n t h e S t a t e C a p i t o l t h a t w o u l d r u c t u r e . T h e s e p r o p o s a l s a r e i s t i n g s t a t e h i g h w a y s a n d l o c a l i n i s t r a t i o n a b o u t f u n d i n g t r a d e r a i s e b e t w e e n $ 3 - 5 b i l l i o n a n n u a l l y f o r t r a n s p o r t a t i o n i n f r a s t a l m o s t e x c l u s i v e l y f o c u s e d o n m a i n t e n a n c e a n d o p e r a t i o n o f e x r o a d s . T h e r e h a s b e e n s o m e c o n v e r s a t i o n f r o m t h e B r o w n A d m c o r r i d o r s a s w e l l . T h e i m p e t u s f o r t h e h i g h e r - t h a n - n o r m a l i n t e r e s t i n t r a n s p o r t a t i o n f u n d i n g c a n b e a t t r i b u t e d t o t h e p r e c i p i t o u s d e c l i n e i n f u n d i n g d u e t o t h e : " " " " " E n d o f t h e P r o p o s i t i o n l B s t a t e b o n d p r o g r a m ( $ 2 0 b i l l i o n o n e - t i m e p r o g r a m ) ; R e d u c t i o n o f t h e s t a t e p r i c e - b a s e d e x c i s e t a x o n m o t o r f u e l s ( $ 8 6 8 m i l l i o n n e g a t i v e s t a t e w i d e i m p a c t ) ; C o n t i n u e d e r o s i o n i n v a l u e a n d r e t u r n o n t h e s t a t e p e r - g a l l o n e x c i s e t a x o n m o t o r f u e l s s t i n c r e a s e d ) ; ( w o r t h o n e - t h i r d l e s s p e r g a l l o n t h a n 1 9 9 3 , w h e n i t w a s l a M o u n t i n g b a c k l o g - a n d a s s o c i a t e d c o s t e s c a l a t i o n - o f b a s i c m a i n t e n a n c e o f s t a t e t f o r s t a t e h i g h w a y s a l o n e , a n d d r o a d s o v e r t h e n e x t d e c a d e ) ; h i g h w a y s a n d l o c a l r o a d s ( n e a r l y $ 6 b i l l i o n a n n u a l d e f i c i w h a t a m o u n t s t o $ 7 . 8 b i l l i o n d e f i c i t f o r l o c a l s t r e e t s a n a n d E c o n o m i c a c t i v i t y g e n e r a t e d b y t r a n s p o r t a t i o n i n v e s t m e n t , w h i c h i s s u b s i d i n g d u e t o a l l o f t h e a b o v e . A g e n d a I t e m 1 1 1 6 0 As reported at its March Commission meeting, Riverside County local governments are expected to lose about one-fourth of its gas tax revenue in the next fiscal year, a $26 million loss to Riverside County alone. Also in jeopardy are major regional projects such as the State Route 91/SR-71 interchange, SR-60 truck climbing lane, French Valley Parkway interchange, and the 1-10 Monroe and Jackson interchanges. By the time Quality of Life/Sustainability Ad Hoc Committee meets, and likely by the time the Commission meets, these proposals are likely to be unveiled publicly. Given that these proposals will provide a substantial amount of funding that cou1d come to Riverside County, \. and will likely involve user fees that would be paid by RiversideJ:ounty residents, staff believes it is appropriate for the Commission to adopt guiding prJncip1es -0n what constitutes an supportable revenue package. Adoption of a clear set of policy principles will provide direction to staff and Commission lobbyists to communicat~ and negotiate on behalf of Riverside County's interests with legislators and the Administration, fellow transportation agencies trade associations, and other stakeholder groups that are involved in shaping policy. Staff believes it is essential to the Commission's credibility and effectiveness to provide productive input into the policy-making process on such an important topic. Acknowledging that no plan is perfect, staff also believes that adopting principles rather than supporting a specific proposal at this time provides latitude to comment on the various elements of all proposa'ls in an effort to improve all of them. • Based on previous Commission legislative platforms, bill positions, and viewpoints expressed by Commissioners, staff proposes the followjng principles for Commission adoption: • 1) Restore transportation funds for transportation projects. a) Provide for repayment of all outstanding loans to the General Fund from transportation revenue sources. b) End diversion of truck weight fees to the General Fund. 2) Regional/local share with Regional/focal decision-making and geographic equity. a) At least 50 percent of new revenue should be provided to regional and/or local governments to meet local maintenance and operational needs. b) The state should set broad parameters for project eligibility, with regional and/or local governments making project selection and programming. c) Distribute regional/local funds on a population and/or lane-mile basis. Consistency and predictability of funding is critical. 3) Geographic equity for state funds. a) Agenda Item 11 Taxpayers from every region should see direct benefit to the state highways in their communities. The state should provide a transparent process by which state-controlled revenues are spent equitably throughout all regions of the state . 161 • " 4 ) U s e r - p a y = U s e r - b e n e f i t . a ) R e v e n u e f r o m n e w u s e r f e e s s h o u l d b e s p e n t i n a m a n n e r t h a t b e n e f i t s t h e u s e r w h o i s p a y i n g t h e f e e . D i v e r s i o n o f r e v e n u e d e r i v e d f r o m m o t o r v e h i c l e s t o p u r p o s e s t h a t d o n o t d i r e c t l y b e n e f i t m o t o r i s t s i s n o t a c c e p t a b l e . 5 ) R e d u c e t h e c o s t s o f d e l i v e r y . a ) T h e L e g i s l a t u r e s h o u l d n o t a s k t a x p a y e r s t o p a y a d d i t i o n a l r e v e n u e w i t h o u t s i m u l t a n e o u s l y a p p r o v i n g p o l i c i e s t h a t m a x i m i z e t h e r e v e n u e t h a t i s a l r e a d y b e i n g g e n e r a t e d . R e d u c i n g c o s t s o f t r a n s p o r t a t i o n p r o j e c t s c a n i n c l u d e p r a g m a t i c a d j u s t m e n t s t o p r o j e c t r e v i e w a n d a p p r o v a l p r o c e s s e s b y s t a t e a g e n c i e s , r e d u c t i o n i n e x p o s u r e t o l i t i g a t i o n , s t r e a m l i n i n g o f r e v i e w s r e q u i r e d f o r p r o j e c t s t h a t p r o m o t e s t a t e p o l i c y g o a l s , a n d / o r r e d u c i n g o v e r h e a d c o s t s a t C a l t r a n s . 6 } F u n d t r a d e c o r r i d o r s . a ) W h i l e m a i n t e n a n c e o f e x i s t i n g a s s e t s i s t h e p r i o r i t y , n e w r e v e n u e s h o u l d t a k e i n t o a c c o u n t t h a t C a l i f o r n i a ' s r o a d w a y s a r e t h e c o n d u i t f o r i n t e r n a t i o n a l , i n t e r s t a t e , a n d i n t r a s t a t e c o m m e r c e . " A s f u r t h e r b a c k g r o u n d , t h e C o m m i s s i o n ' s u n a n i m o u s l y - a d o p t e d 2 0 1 5 l e g i s l a t i v e p l a t f o r m i n c l u d e s t h e f o l l o w i n g p o l i c y s t a t e m e n t s t h a t r e i n f o r c e t h e a b o v e - s u g g e s t e d p r i n c i p l e s : " E q u i t y a n d F a i r n e s s " F u n d i n g s h o u l d b e d i s t r i b u t e d e q u i t a b l y t o R i v e r s i d e C o u n t y . R e g i o n a l C o n t r o l " P r o j e c t s e l e c t i o n a n d p l a n n i n g a u t h o r i t y f o r s t a t e / f e d e r a l f u n d s s h o u l d b e a s l o c a l a s p o s s i b l e , p r e f e r a b l y i n t h e h a n d s o f t h e C o m m i s s i o n . " O p p o s e e f f o r t s b y n o n - t r a n s p o r t a t i o n i n t e r e s t s t o a s s e r t c o n t r o l o v e r t r a n s p o r t a t i o n f u n d i n g . P o l i c i e s s h o u l d b e s e n s i t i v e t o e a c h r e g i o n ' s u n i q u e n e e d s a n d a v o i d " o n e s i z e f i t s a l l " a s s u m p t i o n s , e s p e c i a l l y r e g a r d i n g t h e b a l a n c e a m o n g h i g h w a y s , t r a n s i t , r a i l , a n d f r e i g h t ; a n d u r b a n , s u b u r b a n , a n d r u r a l n e e d s . P r o j e c t D e l i v e r y S t r e a m l i n i n g " S u p p o r t a l l e f f o r t s t o r e d u c e p r o j e c t d e l i v e r y t i m e l i n e s w h i l e m a i n t a i n i n g i m p o r t a n t e n v i r o n m e n t a l p r o t e c t i o n s . A g e n d a I t e m 1 1 1 6 2 Accountability • Revenue derived from transportation sources should be spent exclusively on transportation projects. Support measures to strengthen the relationship between transportation revenue and expenditures; oppose measures that weaken them. Funding • Strongly support repayment of state general fund loans from transportation-related accounts. • Support re-dedication of California truck weight fees to transportation accounts. Finally, staff seeks strategic input from Commissioners as these legislative negotiations develop over the next few weeks and months. In April, Senator Jim Beall (D-Santa Clara), Chairman of the Senate Transportation &. Housing Committee, introduced SB 16. This bill raises more than $3 billion in new transportation revenue and requires reduction in Caltrans costs by 30 percent over three years. This bill has cleared its first committee with a two-thirds vote. A digest of what the bill does and who supports and opposes it is attached. Also attached is a side-by-side comparison of SB 16 with • the proposed Commission principles to aid Commissioners with seeing how a specific piece of • legislation can be measured with this approach. Attachments: 1) SB 16 (Beall) -Digest 2) SB 16 (Beall) as Measured By Proposed RCTC Principles -5/13/15 • Agenda Item 11 163 " " " A T T A C H M E N T 1 S B 1 6 ( B e a l l ) : S t a t u s : P a s s e d S e n a t e T r a n s p o r t a t i o n & H o u s i n g C o m m i t t e e ( 6 - 1 ) w i t h t h e r e q u i r e d t w o - t h i r d s v o t e . N e x t , S B 1 6 w i l l b e h e a r d i n S e n a t e G o v e r n m e n t & F i n a n c e C o m m i t t e e . D i g e s t : " R e q u i r e s C a l t r a n s t o p r o d u c e a p l a n t o a c h i e v e 3 0 p e r c e n t c o s t e f f i c i e n c y w i t h i n 3 y e a r s . S a v i n g s a r e d i r e c t e d t o t r a n s p o r t a t i o n p r o j e c t s . " R a i s e s $ 3 + b i l l i o n a n n u a l l y f o r r o a d m a i n t e n a n c e o n l o c a l r o a d s a n d s t a t e h i g h w a y s v i a m u l t i p l e u s e r f e e s a n d r e t u r n i n g m o n e y o w e d t o t r a n s p o r t a t i o n f r o m t h e G e n e r a l F u n d : o $ 1 0 0 f e e f o r z e r o - e m i s s i o n v e h i c l e s ; o 1 0 c e n t g a s t a x i n c r e a s e ; o 1 2 c e n t d i e s e l t a x i n c r e a s e ; o $ 3 5 V e h i c l e R e g i s t r a t i o n F e e ; o 0 . 3 5 p e r c e n t V e h i c l e L i c e n s e F e e ( p h a s e d i n o v e r 5 y e a r s ) ; o R e p a y t r a n s p o r t a t i o n f u n d l o a n s f r o m t h e G e n e r a l F u n d ; a n d 0 R e t u r n t r u c k w e i g h t f e e s f r o m t h e G e n e r a l F u n d . " A f t e r a 5 p e r c e n t s e t - a s i d e t o i n c e n t i v i z e n e w s e l f - h e l p c o u n t i e s t o p a s s s a l e s t a x m e a s u r e s , f u n d s a r e d i v i d e d e q u a l l y b e t w e e n t h e s t a t e a n d c i t i e s / c o u n t i e s . C i t y / c o u n t y f u n d s a r e d i s t r i b u t e d b y f o r m u l a b a s e d o n r o a d - m i l e s a n d n u m b e r o f r e g i s t e r e d v e h i c l e s . S t a t e o v e r s i g h t i s p r o v i d e d b u t t h e r e i s n o s t a t e a u t h o r i t y o v e r p r o j e c t s e l e c t i o n b y l o c a l s . N o t e s : " T h i s b i l l m e e t s 5 o f t h e 6 p r i n c i p l e s r e c o m m e n d e d a d o p t e d b y t h e Q u a l i t y o f L i f e a n d S u s t a i n a b i l i t y A d H o c C o m m i t t e e . A m a t r i x o f h o w S B 1 6 m a t c h e s u p t o t h e p r i n c i p l e s i s a t t a c h e d . " S u p p o r t e r s o f S B 1 6 i n c l u d e : L e a g u e o f C a l i f o r n i a C i t i e s , C a l i f o r n i a S t a t e A s s o c i a t i o n o f C o u n t i e s , S e l f - H e l p C o u n t i e s C o a l i t i o n , A s s o c i a t e d G e n e r a l C o n t r a c t o r s , U n i t e d C o n t r a c t o r s , C a l i f o r n i a A l l i a n c e f o r J o b s , a n d s e v e r a l l a b o r o r g a n i z a t i o n s i n c l u d i n g c a r p e n t e r s a n d l a b o r e r s . " O p p o s i t i o n t o S B 1 6 i s c u r r e n t l y l i m i t e d t o H o w a r d J a r v i s T a x p a y e r s A s s o c i a t i o n . 1 6 4 " " " A T T A C H M E N T 2 S B 1 6 ( B e a l l ) a s m e a s u r e d b y p r o p o s e d R C T C P r i n c i p l e s - 5 / 1 3 / 1 5 1 6 5 C i t i e s a n d C o u n t i e s m u s t s u b m i t p r o j e c t l i s t s f o r t h e u p c o m i n g b u d g e t y e a r t o t h e C T C t o e n s u r e t h a t t h e o b j e c t i v e s o f t h e S t a t e ( r e h a b a n d s a f e t y o f r o a d w a y s ) i s b e i n g m e t . I m p o r t a n t l a n g u a g e i n t h e b i l l : " T h i s p r o j e c t l i s t s h a l l n o t l i m i t t h e f l e x i b i l i t y o f a n e l i g i b l e l o c a l a g e n c y t o f u n d p r o j e c t s i n a c c o r d a n c e w i t h l o c a l n e e d s a n d p r i o r i t i e s . . . " R C T C s t a f f s u g g e s t s p o t e n t i a l l y s e e k i n g a n a m e n d m e n t t h a t w o u l d a l l o w c i t i e s a n d c o u n t i e s t o d o t h i s c o n s i s t e n c y f i n d i n g w i t h t h e r e g i o n a l t r a n s p o r t a t i o n p l a n n i n g a g e n c y ( a k a , R C T C ) a s a s u r r o g a t e f o r t h e S t a t e . T w o c e n t s f r o m t h e d i e s e l t a x i n c r e a s e w i l l b e d e p o s i t e d i n t h e T r a d e C o r r i d o r s I m p r o v e m e n t F u n d ( T C I F ) - t h e p r o g r a m w h i c h p r o v i d e d s e v e r a l g r a d e s e p a r a t i o n s i n R i v e r s i d e C o u n t y a n d t h e 1 - 2 1 5 / V a n B u r e n I n t e r c h a n g e . � -c. llBlllllllllll u c ~ ta c 5-. ta c 0 ·-Vl Vl ·- E 0 u c 0 ·-........., ro ........., 5-. 0 0.. Vl c ro ~ > ........., c :::l u (].) ""C ·-Vl 5-. (].) > ·-er: Ln M 0 N .... N') M > ro 1. Restore funds for transportation projects 2. Regional share, decision-making, and equity 3. Geographic equity for state funds 4. User-pay = User-benefit 5. Reduce the costs of delivery 6. Fund trade corridors " " " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a y 1 3 , 2 0 1 5 T O : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n F R O M : R o b e r t Y a t e s , M u l t i m o d a l S e r v i c e s D i r e c t o r T H R O U G H : A n n e M a y e r , E x e c u t i v e D i r e c t o r S U B J E C T : A g r e e m e n t w i t h P a r s o n s B r i n k e r h o f f , I n c . f o r C o m m u t e r A s s i s t a n c e P r o g r a m A d m i n i s t r a t i o n S e r v i c e s S T A F F R E C O M M E N D A T I O N : T h i s i t e m i s f o r t h e C o m m i s s i o n t o : 1 ) A w a r d A g r e e m e n t N o . 1 5 - 4 1 - 0 3 8 - 0 0 t o P a r s o n s B r i n c k e r h o f f , I n c . ( P B ) f o r C o m m u t e r A s s i s t a n c e P r o g r a m ( C A P ) a d m i n i s t r a t i o n s e r v i c e s f o r a t w o - y e a r t e r m , a n d t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t i n t h e a m o u n t o f $ 8 , 0 5 8 , 4 6 0 , p l u s a c o n t i n g e n c y 2 ) a m o u n t o f $ 4 0 2 , 9 2 9 , f o r a t o t a l a m o u n t n o t t o e x c e e d $ 8 , 4 6 1 , 3 8 9 ; a n d A u t h o r i z e t h e C h a i r o r E x e c u t i v e D i r e c t o r , p u r s u a n t t o l e g a l c o u n s e l r e v i e w , t o e x e c u t e t h e a g r e e m e n t o n b e h a l f o f t h e C o m m i s s i o n . B A C K G R O U N D I N F O R M A T I O N : R i d e s h a r e a n d o t h e r c o m m u t e r t r a n s p o r t a t i o n d e m a n d m a n a g e m e n t ( T D M ) p r o g r a m s a r e a v i t a l t o o l f o r R i v e r s i d e C o u n t y ( C o u n t y ) a n d t h e e n t i r e I n l a n d E m p i r e r e g i o n , a s t h e y s i g n i f i c a n t l y d e c r e a s e t h e n u m b e r o f v e h i c l e s t r a v e l i n g o n c o n g e s t e d c o r r i d o r s a n d s a v e t h o u s a n d s o f p o u n d s o f p o l l u t a n t s f r o m b e i n g e m i t t e d i n t o t h e a i r e a c h y e a r . T h e C o m m i s s i o n h a s v a l u e d r i d e s h a r e a s a v i a b l e e l e m e n t t o h e l p e x t r a c t a m o r e e f f i c i e n t o p e r a t i o n o u t o f t h e C o u n t y ' s t r a n s p o r t a t i o n s y s t e m b y i n c l u d i n g i t i n t h e 1 9 8 9 M e a s u r e A . T h i s v i s i o n h a s b e e n a c k n o w l e d g e d a s s u c c e s s f u l w i t h t h e p a s s a g e a n d i m p l e m e n t a t i o n o f t h e 2 0 0 9 M e a s u r e A , w h i c h a g a i n i n c l u d e s a T D M s t r a t e g y a s a f u n d e d e l e m e n t o f t h e p l a n t h r o u g h 2 0 3 9 . C o m m u t e r A s s i s t a n c e P r o g r a m H i s t o r y T h e e s t a b l i s h m e n t o f t h e C o m m i s s i o n ' s C A P o c c u r r e d i n 1 9 9 1 , a n d w a s i n t e n d e d t o i m p l e m e n t t h e c o n g e s t i o n r e d u c t i o n m e a s u r e s i d e n t i f i e d i n M e a s u r e A i n W e s t e r n R i v e r s i d e C o u n t y . T h i s h a s b e e n a n d c u r r e n t l y i s a c c o m p l i s h e d p r i m a r i l y b y u t i l i z i n g a n i n c e n t i v e - b a s e d p r o g r a m t o e n c o u r a g e c o m m u t e r s t o r i d e s h a r e . I n 1 9 9 3 , S a n B e r n a r d i n o C o u n t y o p t e d t o o f f e r s i m i l a r p r o g r a m s f o r i t s c o m m u t e r s . G i v e n t h e p r o x i m i t y o f t h e t w o c o u n t i e s t o o n e a n o t h e r , t h e r e w e r e p e r c e i v e d a d v a n t a g e s t o p o o l i n g t h e " a d m i n i s t r a t i o n o f t h e p r o g r a m s . A s a r e s u l t , t h e S a n B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s A g e n d a I t e m 1 2 1 6 6 (SANBAG) contracted with the Commission for the administration of its program. This partnership was memorialized in 1995, when the Commission and SANBAG jointly developed the Inland Empire Commuter Services (IECS) program to provide local employer services for the development of rideshare programs. The Commission's program currently is and has been administered through a consulting services arrangement with Inland Transportation Services (ITS) for the past 24 years. Originally implemented as a sole source agreement in 1991, a competitive procurement for the program was initially conducted in 2000 and two proposals were received. Therefore, the Commission annually renewed the agreement with ITS through the recurring contracts process as part of the Commission's annual budget development efforts. During this timeframe, ITS has primarily been responsible for the day-to-day management of ridematching and the incentive programs, interaction with employers, and the provision of Air Quality Management District (AQMD) survey and certification services, which are also offered by the Commission to Riverside and San Bernardino County employers. A separate agreement with a graphic design firm provided the marketing and communications support to the CAP. In 2000, the Commission decided to forego ridematching services provided by Southern California Association of Governments (SCAG) and instead implemented its own ridematching system. Hardware and software were housed at the ITS offices. In 2001, Los Angeles, Orange, • and Ventura Counties also left the SCAG program and joined the Commission. The scope of • services for ITS then was enhanced to accommodate the new participating counties. In 2009, in an attempt to add transparency to the program and reduce costs, staff conducted a second competitive procurement for CAP administration. A scope of work was developed and the procurement process initiated. One proposal from the incumbent contractor, ITS, was received and, after evaluation, a new agreement with ITS was subsequently awarded by the Commission. The agreement consisted of a three-year term, plus two one-year options, all of which expired in 2014. The agreement however, was extended via the recurring contracts process for one additional year. The agreement will expire on June 30, 2015. In August 2009, the Commission's third-party ridematching software suffered a security breach. This led to extensive staff analysis of the options for operating a ridematching system and program. Ultimately, staff decided that moving the operation into a professionally hosted cloud environment would result in a more secure user environment. This coupled with staff's decision to embark on the procurement of a new ridematching system software package would provide a more secure environment for system users It also creates a more robust tool for improving CAP performance through the creation of portable individual user accounts and the ability for multiple types of incentive packages to be created and processed. The Commission approved the staff request to develop the software in February 2011, and in July 2014, the new software package was launched. This launch date coincided with the expiration of the agreement with the third-party ridematching system software provider. Agenda Item 12 167 • " " " A l s o i n 2 0 1 4 , L o s A n g e l e s , O r a n g e , a n d V e n t u r a C o u n t i e s m a d e a d e c i s i o n t o c o n s o l i d a t e t h e c o m m u t e r a s s i s t a n c e e f f o r t s u n d e r t h e m a n a g e m e n t o f t h e L o s A n g e l e s M e t r o p o l i t a n T r a n s p o r t a t i o n A u t h o r i t y c o n s i s t e n t w i t h t h e p a r t n e r s h i p p r o v i d i n g c o n s o l i d a t e d 5 1 1 t r a v e l e r i n f o r m a t i Q n s e r v i ~ e s . T h e s e c o u n t i e s a r e c u r r e n t l y e v a l u a t i n g t h e i r p r o g r a m p e r f o r m a n c e , c o s t e f f e c t i v e n e s s , a n d o b j e c t i v e s s i m i l a r t o t h e e f f o r t s t h e C o m m i s s i o n h a s u n d e r t a k e n t o d a t e . C o m m u t e r A s s i s t a n c e P r o g r a m P e r f o r m a n c e I n i t i a l l y , t h e u s e o f m o n e t a r y i n c e n t i v e s t o e n c o u r a g e c o m m u t e r s t o r i d e s h a r e w a s i n n o v a t i v e i n t h a t s t u d i e s i n d i c a t e d o n c e c o m m u t e r s b e c o m e u s e d t o u s i n g a n a l t e r n a t i v e m o d e o f g e t t i n g t o a n d f r o m w o r k , t h e c o m m u t e r w i l l c o n t i n u e t o u s e t h a t m o d e . I t i s t h i s b e h a v i o r a l s h i f t t h a t h a s g u i d e d t h e p r o g r a m s i n c e i n c e p t i o n . H o w e v e r , r e c e n t e v e n t s h a v e c h a l l e n g e d t h e s e t r a d i t i o n a l T O M p r o g r a m s . T h e e m e r g e n c e o f p r i v a t e e n t e r p r i s e r i d e s h a r i n g a n d t a x i p r o g r a m s , s u c h a s U b e r , L y f t , a n d S i d e c a r { a l l o f w h i c h a r e s o f t w a r e / a p p b a s e d ) , h a v e d e m o n s t r a t e d t h a t w i t h a s m a r t p h o n e a n d a p p r o p r i a t e i n f o r m a t i o n a t h a n d , p e o p l e w i l l m a k e a n a l t e r n a t i v e m o d e c h o i c e w i t h o u t t h e n e e d f o r a n i n c e n t i v e . T h i s i s d e m o n s t r a t e d b y t h e f a c t t h a t t h e s e s e r v i c e s a r e f o r p r o f i t e n t e r p r i s e s , w h i c h r e q u i r e p e o p l e t o p a y a f e e f o r i t s u s e . C A P p e r f o r m a n c e o v e r t h e p a s t s e v e r a l y e a r s a p p e a r s t o c o n f i r m t h e f a c t t h a t a t t i t u d e s r e g a r d i n g t r a d i t i o n a l r l d e s h a r i n g h a v e b e e n c h a n g i n g a n d c o n t i n u e t o c h a n g e . A s t h e c h a r t b e l o w i n d i c a t e s , p r o g r a m p a r t i c i p a t i o n a t b o t h t h e e m p l o y e r a n d i n d i v i d u a l c o m m u t e r l e v e l s h a s e x p e r i e n c e d a s t e a d y d e c l i n e . T h i s h a s b e e n c o u p l e d w i t h a s t e a d y i n c r e a s e i n c o s t s o v e r t h e s a m e p e r i o d o f t i m e , f o r m i n g a r e c i p e f o r p r o g r a m f a i l u r e u n l e s s a c t i o n i s t a k e n . P r o g r a m E x p e n d i t u r e s I n c e n t i v e E x p e n d i t u r e s N e w E m p l o y e r A c c o u n t s N e w I n c e n t i v e P a r t i c i p a n t s A g e n d a I t e m 1 2 A V E R A G E A V E R A G E F Y 0 6 . . f ' Y 0 9 F Y 1 0 - F Y 1 4 $ 1 , 4 8 8 , 6 8 2 $ 1 , 5 5 8 , 4 4 3 $ 3 6 0 , 7 2 7 $ 2 3 3 , 6 0 0 1 3 1 5 2 3 , 1 0 1 2 , 4 3 6 1 6 8 D e l t a 5 % I n c r e a s e - 3 5 % D e c r e a s e - 6 0 % D e c r e a s e - 2 1 % D e c r e a s e P r o g r a m E x p e n d i t u r e s N e w I n c e n t i v e P a r t i c i p a n t s I n c e n t i v e E x p e n d i t u r e s N e w E m p l o y e r A c c o u n t s DISCUSSION: With the Commission making massive infrastructure investments in toll facilities and the Perris Valley Line Commuter Rail extension, these investments begin to make a business case that for any TDM program implemented by the Commission, leverage of these investments should become a core element for any incentive program to be offered. With the emergence of the private for-profit ridesharing services, a business case can also be made that rather than compete directly with these enterprises, the use of incentives for subsidizing carpools should be reviewed and instead ir\centivize other aspects of behavioral change that leverage the Commission's investments to become a more prominent part of the program. In light of these changes and with the impending expiration of the incumbent contractor's agreement, staff developed a new CAP scope of services designed to take advantage of the recently implemented software and cloud computing capabilities, as well as updating the current thinking about TOM and incentive programs. This scope of services formed the basis of the request for proposals (RFP) for a CAP administration contractor. • Consistent with a change in thinking about incentives and coupled with the new software capability, the next step in the scope of work development process was to eliminate the separate contract for website hosting, graphic design, and marketing support by combining that work with CAP administration to create a more efficient program. These changes now provide the Commission with a new procurement opportunity to consoNdate and revise incentive • programs, streamline marketing efforts and operations; and ultimately reduce program costs while improving program performance. Procurement Process Staff determined the weighted factor method of source selection to be the most appropriate for this procur~ment, as it allows the Commission to identify the most advantageous proposal with price and other factors considered. Non-price factors include elements such as qualifications of firm, key personnel, and the ability to respond to the Commission's needs for CAP administration services as set forth under the terms of RFP No. 15-41-038-00. RFP No. 15-41-038-00 for CAP administration services was released by staff on January 29, 2015. A public notice was advertised in the Press Enterprise, and the RFP was posted on the Commission's PlanetBids website, which is accessible through the Commission's website. Utilizing PlanetBids, emails were sent to 209 firms, 32 of which are located in Riverside County. Through the PlanetBids site, 58 firms downloaded the RFP; 6 of these firms are located in Riverside County. To generate more interest in the consultant community and foster a more competitive procurement, the RFP information was directly emailed to approximately 40 TDM consultant firms. Additionally, since SANBAG's share of the CAP administration is federally Agenda Item 12 169 • " " " f u n d e d , t h e C o m m i s s i o n a l s o d i r e c t l y m a i l e d t h e R F P i n f o r m a t i o n t o t h e l o c a l S m a l l B u s i n e s s A d m i n i s t r a t i o n , t h e M i n o r i t y B u s i n e s s D e v e l o p m e n t A g e n c y o f t h e D e p a r t m e n t o f C o m m e r c e , a n d r e l e v a n t d i s a d v a n t a g e d b u s i n e s s e n t e r p r i s e a n d s m a l l b u s i n e s s f i r m s . A p r e - b i d c o n f e r e n c e w a s h e l d o n F e b r u a r y 1 1 , 2 0 1 5 a n d a t t e n d e d b y e i g h t f i r m s ; t w o f i r m s a r e l o c a l t o R i v e r s i d e C o u n t y a n d o n e t o S a n B e r n a r d i n o C o u n t y . S t a f f r e s p o n d e d t o a l l q u e s t i o n s s u b m i t t e d b y p o t e n t i a l p r o p o s e r s p r i o r t o t h e F e b r u a r y 1 9 c l a r i f i c a t i o n d e a d l i n e d a t e . A d d i t i o n a l q u e s t i o n s t o s t a f f w e r e s u b m i t t e d a f t e r t h e c l a r i f i c a t i o n d e a d l i n e , a n d s t a f f r e s p o n d e d t o t h o s e q u e s t i o n s a s w e l l . W h i l e n o t t e c h n i c a l l y o b l i g a t e d t o d o s o s i n c e t h e c l a r i f i c a t i o n d a t e p a s s e d , s t a f f f e l t b y r e s p o n d i n g t o t h e a d d i t i o n a l q u e s t i o n s , t h e r e w o u l d b e n o a m b i g u i t y o r l i n g e r i n g q u e s t i o n s a s s o c i a t e d w i t h t h e R F P d o c u m e n t s o r t h e s c o p e o f s e r v i c e s . T h e f o l l o w i n g t h r e e f i r m s s u b m i t t e d r e s p o n s i v e a n d r e s p o n s i b l e s t a t e m e n t s o f p r o p o s a l s p r i o r t o t h e 2 : 0 0 p . m . s u b m i t t a l d e a d l i n e o n M a r c h 1 2 : " I T S ( R i v e r s i d e ) ; " P B ( S a n B e r n a r d i n o ) ; a n d " S t e e r D a v i e s G l e a v e ( L o s A n g e l e s ) . U t i l i z i n g t h e e v a l u a t i o n c r i t e r i a s e t f o r t h i n t h e R F P , a l l f i r m s w e r e e v a l u a t e d a n d s c o r e d b y a n e v a l u a t i o n c o m m i t t e e c o m p r i s e d o f s t a f f f r o m S A N B A G ' s A i r Q u a l i t y a n d M o b i l i t y d e p a r t m e n t a n d T r a n s i t d e p a r t m e n t , R i v e r s i d e T r a n s i t A u t h o r i t y ( R T A ) , a n d t h e C o m m i s s i o n ' s M u l t i m o d a l S e r v i c e s d e p a r t m e n t . T h e f i v e - m e m b e r e v a l u a t i o n c o m m i t t e e c o n v e n e d o n M a r c h 2 6 , a n d s c o r e d t h e p r o p o s a l s . T h e p a n e l r e v i e w e d a n d r a t e d t h e t e c h n i c a l p r o p o s a l b a s e d o n t h e e s t a b l i ~ h e d e v a l u a t i o n c r i t e r i a a s d e f i n e d i n t h e R F P i n c l u d i n g : q u a l i f i c a t i o n s o f f i r m , q u a l i f i c a t i o n s o f s t a f f , u n d e r s t a n d i n g a n d a p p r o a c h , a n d c o s t . B a s e d o n t h e e v a l u a t i o n c o m m i t t e e ' s a s s e s s m e n t o f t h e w r i t t e n p r o p o s a l s a n d p u r s u a n t t o t h e t e r m s o f t h e R F P , t h e � e v a l u a t i o n c o m m i t t e e s h o r t l i s t e d a n d i n v i t e d a l l t h r e e f i r m s t o t h e i n t e r v i e w p h a s e o f t h e e v a l u a t i o n a n d s e l e c t i o n p r o c e s s . I n t e r v i e w s o f t h e s h o r t l i s t e d f i r m s w e r e c o n d u c t e d o n A p r i l 2 . T h e e v a l u a t i o n c o m m i t t e e c o n d u c t e d a s u b s e q u e n t e v a l u a t i o n o f e a c h f i r m . E a c h e v a l u a t o r ( o n e f r o m R T A , t w o f r o m S A N B A G , a n d t w o f r o m t h e C o m m i s s i o n ) s u b m i t t e d i n d i v i d u a l s c o r e s f o r e a c h o f t h e p r o p o s a l s . B e l o w i s t h e f i n a l r a n k i n g o f t h e p r o p o s a l s : P B S t e e r D a v i e s G l e a v e I T S 1 s t 2 n d 3 r d A c c o r d i n g l y , t h e e v a l u a t i o n c o m m i t t e e r e c o m m e n d s a w a r d o f a n a g r e e m e n t t o P B f o ~ C A P a d m i n i s t r a t i o n s e r v i c e s f o r a t w o - y e a r t e r m , a n d t w o o n e - y e a r o p t i o n s t o e x t e n d t h e a g r e e m e n t , a s t h i s f i r m e a r n e d t h e h i g h e s t t o t a l e v a l u a t i o n s c o r e . T h e C o m m i s s i o n ' s s t a n d a r d f o r m p r o f e s s i o n a l s e r v i c e s a g r e e m e n t w i l l b e e n t e r e d i n t o w i t h t h e c o n t r a c t o r s u b j e c t t o a n y c h a n g e s a p p r o v e d b y t h e E x e c u t i v e D i r e c t o r a n d p u r s u a n t t o l e g a l c o u n s e l r e v i e w . A g e n d a I t e m 1 2 1 7 0 Bid Protest On April 9, the Commission received a protest letter from ITS regarding the evaluation committee's recommendation to award the contract to another firm. The protest challenged the fairness of the procurement process and alleged the Commission participants in the selection process were biased against ITS. Pursuant to the Commission Procurement Manual, the Commission's Procurement Officer formed a protest evaluation team that included the Commission and SAN BAG evaluators, partnered with legal counsel, to gather additional facts to evaluate the protest. The protest evaluation team concluded there was no bias against ITS and there were no facts that showed or support any contention there was an unfair competitive advantage for any of the bidders. Based on this evidence provided by the protest evaluation team, the Commission's Executive Director denied the protest and ITS was notified of the decision on May 5. Funding • The CAP for the County is primarily funded by the 2009 Measure A Western County Public Transit-Commuter Services Program. Funds to support the contract period of July 1, 2015 through June 30, 2016 will be approved as part of the Commission's FY 2015/16 Budget. The scope of work also includes administration of SANBAG's program. SAN BAG contracted with the Commission to manage and implement its rideshare program for 20 years as part of the two • agencies' long standing efforts to deliver coordinated and consistent rideshare services to commuters and employers within the Inland Empire. SANBAG's share of the consultant agreement equates to approximately half and is reimbursed to the Commission on a quarterly basis. Staff recommends approval of Agreement No. 15-41-038-00 for a total amount not to exceed $8,461,489 over four fiscal years. Financial Information In Fiscal Year Budget: I Yes I Year: I FY 2016 Amount: I $2,053,000 N/A FY 2017+ $6,408,389 2009 Measure A Western County Public Source of Funds: Transit-Commuter Services; AQMD Mobile Budget Adjustment: No Source Air Pollution Reduction Review N/A Committee Grant; SANBAG Federal Funds ~ GL/Project Accounting No.: 263 4181001 Fiscal Procedures Approved: ~~ I Date: I 05/06/15 • Agenda Item 12 171