HomeMy Public PortalAbout6) 7C Approval of Permits for Use of LA County Parking Lot for Classic Car Show and Camellia FestivalDATE:
TO:
FROM :
PARKS AND RECREATION DEPARTM E NT
MEMORANDUM
September 19, 2016
The Honorable City Council
Bryan Cook, City Manager ,. !h.
By: Cathy Burroughs, Director of Parks and Recreation Gf U
AGENDA
ITEM ?.C.
SUBJECT: APPROVAL OF PERMITS FOR USE OF THE LOS ANGELES COUNTY
PARKING LOT, LOCATED AT 5939 GOLDEN WEST AVENUE, FOR THE
2017 CLASSIC CAR SHOW AND THE 2018 CAMELLIA FESTIVAL
RECOMMENDATION:
The City Council is requested to approve the permits for use of the Los Angeles County
(County) Library parking lot for both the 2017 Classic Car Show (Attachment "A") and the
2018 Camellia Festival (Attachment "B ") and authorize staff to execute.
BACKGROUND:
1. For over twenty-five years, the City has used the County Library parking lot,
located at 5939 Golden West Avenue, for the annual Fall Festival and Classic Car
Show and the Camellia Festival.
2. In 1997, the City Attorney determined that, because the permits contained an
indemnity clause, City Council approval was required. Since then the City Council
has approved the permits for use of the County parking lots for both the Fall
Festival and the Camellia Festival. Prior to 1997, staff had executed the permits.
3. On June 25, 2017, staff submitted a letter to Supervisor Kathryn Barger requesting
a waiver of the fees associated with the use of the County's parking lot for the
2017 Classic Car Show and 2018 Camellia Festival.
4. On July 24, 2017, staff submitted the online permit request to the County for the
2017 Classic Car Show.
City Council
September 19, 2017
Page 2 of 3
5. On August 28, 2017, staff was notified that the waiver of the $200 rental fee for the
use of the County parking lot for the Classic Car Show was approved.
6. On August 29, 2017, staff submitted the online permit request for the 2018
Camellia Festival.
ANALYSIS:
For many years the City has used the parking lot adjacent to the Los Angeles County
Library, located at 5939 Golden West Avenue in connection with the Fall Festival and
the Camellia Festival. The parking lot has been used for the collector car show during
the Fall Festival and for various carnival activities during the Camellia Festival. This
year, due to a dramatic increase in the number of participants for the car show, the
Classic Car Show will be a separate event from the Fall Festival. The library parking lot
will be used for the Classic Car Show on October 14, 2017, but will not be needed for
the Fall Festival on October 21, 2017. The City has requested use of the parking lot
from 7:00 a.m. to 7:00 p.m. on October 14, 2017 for the Classic Car Show and from 8:00
a.m. February 21 through 12:01 a.m. February 26, 2018 for the Camellia Festival.
All County permits are now requested and processed online through their website. The
applications were completed online and submitted to the County. The County, after
reviewing the application, sends via email, a link to the permit and requests the applicant
to accept the conditions/terms of the agreement. We have received notification from the
County for both permits. Once the terms and conditions have been accepted, the
applicant has 72 hours to submit the required insurance documents and any applicable
fees. At that point the permit is finalized. Staff has already submitted to the County the
required insurance documents.
Section 2 of the permit requires the permittee to "indemnify, defend, and save harmless
the County, its agents, officers and employees from and against any and all liability ... "
According to Council policy, all permits containing indemnity clauses must be approved
by the City Council. Therefore, City Council approval is required before the permit can be
finalized. If the Council approves the permit, staff will complete the online process
accepting the terms and conditions.
CITY STRATEGIC GOALS:
Approval of the permits for use of the County Library parking lot for the 2017 Classic
Car Show and the 2018 Camellia Festival furthers the City's Strategic Goal of Quality of
Life.
City Council
September 19, 2017
Page 3 of 3
FISCAL IMPACT:
This item if approved by the City Council will not have an impact on the Fiscal Year (FY)
2017-18 City Budget.
ATTACHMENTS:
A. County of Los Angeles Application for Permit -Classic Car Show
B. County of Los Angeles Application for Permit-Annual Camellia Festival
ATTACHMENT A
County of Los Anqeles
CHIEF EXECUTIVE OFFICE
REAL ESTATE DIVISION-PERMIT SECTION
222 South Hill Street, 3rd Floor, Los Angeles, California 90012
SACHI A. HAMAl
Chief Executive Officer ' ·,
APPLICATION FO~ PERMIT
:. '
1. Who is requesting the Permit (please print)
Organization: City of Temple City
{.-".
Person who will sign the Permit: Cathy Burroughs I Title of person: Director
Address: 9701 Las Tunas Drive
City: Temple City State: CA Zip: 91780
Phone 1: (626) 285-2171 Ext: Phone 2: Ext Fax Number: (626) 454-3221
E-mail Address: dingram@templecity.tls
Permit Type: IX] Regular Facility Use D Parking Permit D Civic Center Mall Use
1)2. WHAT is the nature of the event or purpose of the Permit: Classic Ca r Show & fes tiva l
3.HOW many attendees are expected : 8oo· I How many parking spaces are needed:
4. WHERE Name of County property Venue Requir~ments Address: 5939 Go lden West Ave .
L.A. County Parking Lot Temple City, CA 91780
5. WHEN do you wish to use the property for the above event/purpose (date/s & hours):
6. AUTHORIZATION who approved this event (County department, contact person, & telephone#):
7. INSURANCE an "additional insured" endorsement in the amount of at least $1.0 million dollars must
be received by th is office prior to your event . Your insurance agent should prepare the endorsement
naming "The County of Los Angeles" 222 South Hill Street, Los Angeles , CA as an additional insured.
NOTES:
a . Any person or group using County property is required to pay a fee, provide Insurance and execute the permit agreement.
The permittee agrees to pay any additional chrge s I.e., cleaning, security, utilities, etc., A DEPO SIT MAY BE REQUIRED.
b. Minimum $1,000,000 Insurance Is req uired (permit can cover more than any day If Insurance covers the same period). You
may be able to obta in Special Events Insuranc e -call1.800.420.0555 or the web at www.2sparta.com.
c. The permit must not be altered In any way; if th ere are errors, alert the office-DO NOT CHANGE THE PERMIT.
d. Audio and/or other eq uipm ent Is not arranged by this office.
e. This application does not constitute a reservat ion or permit to use County property.
't. The County requires a 30-day notification prior to Issuing and spa ce avail ab ility.
Applications can be faxed to: 213.217.4971, Attention: Permits Section, 213.974.4300 ., Date: 07/24/2017
Page 1 of 1
f
COUNTY OF LOS ANGELES
PERMIT FOR USE OF PROPERTY
1. ADDITIONAL CHARGES: Permittee agrees to pay
any additional charges for utilities, security services,
communication services, custodial services, and parking
services as provided.
2. INDEMNIFICATION: Permrttee agrees to indemnify,
defend and save harmless County, its agents, officers
and employees from and against any and all liability,
expense, including defense costs and legal fees, and
claims for damages of any nature whatsoever,
including, but not limited to, bodily injury, death,
personal injury, or property damage, including damage
to County property, arising from or connected with
Permittee's operations, or its services hereunder,
including any Workers' Compensation suits, liability,
or expense, arising from or connected with services
performed by or on behalf of Permittee by any person
3. INSURANCE: Special events insurance is
available through 2Sparta.com or by calling
800-420·0555. The Permittee shall supply the
County with an insurance endorsement from their
insurance carrier naming the County as an additional
insured. The number to fax the additional insured
endorsement is 213-217-4971. The name of the
additional insured is The County of Los Angeles.
The address is c/o Real Estate Division Permits,
222 South Hill1 3rd Floor, Los Angeles, CA 90012.
Without limiting Permittee's indemnification of County,
Permittee shall provide and maintain, except where
deleted and initialed, at its own expense during the
term of this Permit the following program(s) of
insurance covering its operations hereunder. Such
insurance shall be provided by insurer(s) satisfactory
to the County Risk Manager and evidence of such
programs satisfactory to the County shall be delivered
to the Chief Executive Office, Real Estate
Division/Property Management on or before the
effective date of this Permit. Such evidence shall
specifically identify this Permit and shall contain
express conditions that County is to be given written
notice at least thirty (30) days in advance of any
modification or termination of any provision of
GENERAL LIABILITY: A program of insurance
which shall be primary to and not contributing with
any other insurance maintained by County, .§..b.§l!
name the County of Los Angeles as an Additional
Insured, and shall include, but not be limited to:
COMPREHENSIVE GENERAL LIABILITY insurance
endorsed for Premises~Operations,
products/Completed Operations, Contractual, Broad
Form Property Damage, and Personal Injury with a
combined single limit of nol less than $1 000 DOD per
occurrence.
COMPREHENSIVE AUTO LIABILITY endorsed for all
owned, non-owned and hired vehicles with a
combined single limit of at least $1,000,000 per
occurrence.
WORKERS' COMPENSATION: A program of
Workers' Compensation insurance in an amount and
form to meet all applicable requirements of the Labor
Code of the Stale of California, and which specifically
covers all persons providing services on behalf of
Permittee and all risks to such persons under this
FIRE LEGAL LIABILITY: A program in an amount not
less than $50,000 with a loss payee endorsement in
favor of the County of Los Angeles as its interest may
appear. Such coverage may be provided under the
policy for genera! liability.
4. FAILURE TO PROCURE INSURANCE: Failure on
the part of Permittee to procure or maintain required
program(s) of insurance shall constitute a material
breach of contract upon which County may
immediately terminate this Permit.
5. PERMITTEE SHALL:
a. Comply with and abide by all applicable rules,
regulations and directions of County and all
applicable City and County ordinances and all
State and Federal laws, and in the course
thereof obtain and keep in effect all pennits and
licenses required to conduct the pennitted
activities on the premises.
b_ Provide custodial services to the premises and
maintain the area occupied in a clean and
sanitary condition to the satisfaction of County.
Repair or replace any and all County property
lost, damaged, or destroyed as a result of or
connected with the conduct or activities of the
Permittee. Should Permittee fail to promptly
make repairs, County may have repairs made
and Permittee shall pay costs. Pay charges
for installation and service costs for all
telephones used for the conduct of the
permitted activities, such activities must be
slated within this permit.
c. Conduct the permitted activities in a courteous
and non~profane manner, operate without
interfering with the use of the facilities by
County or the public, except as herein
permitted, and remove any agent, servant or
employee who fails to conduct permitted
d. Assume the risk of loss, damage or destruction
to any and all fixtures and personal property
belonging to Permittee that are installed or
placed within the area occupied.
e. Restore the premises prior to the termination of
this Permit to the satisfaction of County to the
conditions that existed prior to the
commencement of the permitted activities,
other than for ordinary wear and tear or damage
or destruction by the acts of God beyond the
control of Permittee. This shall include
removal of all rubbish and debris, as well as
structures placed on the premises by
Permittee in order that the premises will be
neat and clean and ready for normal use by
County on the day following the termination of
this Permit Should Permittee fail to
accomplish this, County may perform the work
f Allow County to enter the premises at any time
to determine compliance with the terms of this
Permit, or for any other purpose incidental to
the performance of the responsibilities of the
Chief Executlve Office.
g. Provide all security devices required for the
protection of the fixtures and personal property
used in the conduct of the permitted activities
from theft, burglary or vandalism, provided
written approval for the installation thereof is
first obtained from the Chief Executive Office.
h. Prohibit all advertising signs or matter from
display at the premises and unless otherwise
stated in this permit; prohibit the marketing and
promotion of literature and products of any kind:
and prohibit the serving of food and alcohol on
i. Keep a responsible representative available
during all permitted hours of the entire event.
This person shall carry copies of this Permit
and the receipt for consideration herein, for
display upon request.
j. Permittee shall ensure applicable smoking
restrictions are enforced on the premises.
6. INDEPENDENT STATUS: The Permit is by and
between County and Permittee and is not intended
and shall not be construed, to create the
relationship of agent, servant, employee,
partnership, joint venture or association as
between County and Permittee. Permittee
understands and agrees to bear the sole
responsibility and liability for furnishing Workers'
Compensation benefits to any person for injuries
arising from or connected with services
performed on behalf of Permittee pursuant to this
Permit
7. EMPLOYEES: All references to the "Permittee"
in the Permit are deemed to include the employees,
agents, assigns, contractors, and anyone else
involved in any manner in the exercise of the rights
therein given to the undersigned Permittee.
8. LIMITATIONS: It is expressly understood that In
permitting the right to use said premises, no estate or
interest in real property is being conveyed to
Permittee, and that the right to use is only a
nonexclusive, revocable and unassignable permission
to occupy the premises in accordance with the terms
and conditions of the Permit for the purpose of
conducting the permitted activities.
9. ASSIGNMENT: This Permit is personal to
Permittee, and in the event Permittee shall attempt to
assign or transfer the same in whole or part all rights
hereunder shall immediately terminate.
10. AUTHORITY TO STOP: In the event that an
authorized representative of the County finds that the
activities being held on the premises unnecessarily
endanger the health or safety of persons on or near
said property, the representative may require that this
Permit immediately be terminated until said
endangering activities cease.
11. DEFAULT AND CANCELLATION: Permittee
agrees that if default shall be made in any other terms
and conditions herein contained, County may forthwith
revoke and terminate this Permit. The County
reserves the right to cancel this Permit upon giving
written notice of one day to Permittee without incurring
12. ALTERATIONS AND CONDITION OF
PREMISES: Permittee has examined the
premises and knows the condition thereof. Permittee
accepts the premises in the present state and
condition and waives any and all demand upon the
County for alteration, repair, or improvement thereof.
Permittee shall make no alteration or improvements to
the premises unless approved in writing, in which case
Permittee shall bear the sole cost and expense of any
work performed. ~ .............. ENo•h•u•• ....... .
ATTACHMENT B
County of Los Anqeles
CHIEF EXECUTIVE OFFICE
REAL ESTATE DIVISION -PERMIT SECTION
222 South Hill Street, 3 rd Floor, Los Angeles, Californ ia 90012
SACHI A. HAMAl
Chief Executive Officer
APPLICATION FOR PERMIT
1 . Who is requesting the Permit (please print)
Organization: City of Temple City
Person who will sign the Permit: Cathy Burroughs I Title of person: Director
Address: 9701 Las Tunas Drive
C ity: Temple City State: CA Zip: 91780
Phone 1 : (626) 285-2171 Ext: Phone 2 : Ext: Fax Number: (626) 454-3221
E-mail Address : dingram@templecity.us
Permit Type: [X] Regular Facility Use D Parking Permit D Civic Center Mall Use
2. WHAT is the nature of the event or purpose of the Permit: Annual Camellia Festival
3.HOW many attendees are e x pected : 3 ,000 I How many parking spaces are needed:
4. WHERE Name of County property Venue Requirements Address: 5939 Gold e n We st Av e.
L.A. County Parking l o t Templ e C ity, CA91780
5. WHEN do you wish to use the property for the above event/purpose (date/s & hours):
6 . AUTHORIZATION who approved this event (County d epartment, contact person, & telephone #):
?.INSURANCE an "additional ins ured" endorsement in the amount of at least $1.0 million dollars must
be received by this office prior to your event. Your insurance agent should prepare the endorsement
naming "The County of Los Ange les" 222 South Hill Stre et, Los Angeles, CA a s an additional insure d .
NOTES:
a. Any perso n or group using County property is required to pay a fee , provid e insura nce and exec ute the permit agreemen t.
The perm ittee agrees to pay any addi tio nal chrges i.e., clea ning , secu rity , utilities, etc., A DEPOS IT MAY BE REQ UIRE D.
b . Min imum $1,000,0 00 insurance is required (permit can cover more than any day if insuran ce cove rs the same period). Yo u
may be able to ob tain Special Eve nts in sura nce-call 1.800.4 20.0555 or th e web at www.2s part a.com.
c. The permit mu st not be altered in any way ; if th ere are errors, ale rt th e offi ce -DO NOT CHAN GE THE PE RMIT.
d. Audio and/or oth er equipm ent Is not arranged by thi s offi ce .
e. Thi s appli catio n does not co nstitu te a rese rva tio n or permit to use Co unty property.
f. Th e Cou nty requires a 30 -day notifi ca tion prior to Issuing and space availability.
Applications can be f axed to: 213.217.4971, Attention : Permits Section, 213.974 .4300 I Date: 08/2 9 /2017
Page 1 of 1
COUNTY OF LOS ANGELES
PERMIT FOR USE OF PROPERTY
1. ADDITIONAL CHARGES: Permittee agrees to pay
any additional charges for utilities, security services,
communication services, custodial services, and parking
services as provided.
2.1NDEMNIFICATION: Permittee agrees to indemnify,
defend and save harmless County, its agents, officers
and employees from and against any and all liability,
expense, including defense costs and legal fees, and
claims for damages of any nature whatsoever,
including, but not limited to, bodily injury, death,
personal injury, or property damage, including damage
to County property, arising from or connected with
Permittee's operations, or its services hereunder,
including any Workers' Compensation suits, liability,
or expense, arising from or connected with services
performed by or on behalf of Permittee by any person
3. INSURANCE: Special events insurance is
available through 2Sparta.com or by calling
800-420·0555. The Permittee shall supply the
County with an insurance endorsement from their
insurance carrier naming the County as an additional
insured. The number to fax the additional insured
endorsement is 213-217-4971. The name of the
additional insured is The County of Los Angeles.
The address is clo Real Estate Division Permits,
222 South Hill, 3rd Floor, Los Angeles, CA 90012.
Without limiting Permittee's indemnification of County,
Permittee shall provide and maintain, except where
deleted and initialed, at its own expense during the
term of this Permit the following program(s) of
insurance covering its operations hereunder. Such
insurance shall be provided by insurer(s) satisfactory
to the County Risk Manager and evidence of such
programs satisfactory to the County shall be delivered
to the Chief Executive Office, Real Estate
Division/Property Management on or before the
effective date of this Permit. Such evidence shall
specifically identify this Permit and shall contain
express conditions that County is to be given written
notice at least thirty f30l days in advance of any
modification or termination of any provision of
GENERAL LIABILITY: A program of insurance
which shall be primary to and not contributing with
any other insurance maintained by County, shall
name the County of Los Angeles as an Additional
Insured, and shall include, but not be limited to:
COMPREHENSIVE GENERAL LIABILITY Insurance
endorsed for Premises~Operations,
products/Completed Operations, Contractual, Broad
Form Property Damage, and Personal Injury with a
combined single limit of not less than $1 000 000 per
occurrence.
COMPREHENSIVE AUTO LIABILITY endorsed for all
owned, non-owned and hired vehicles with a
combined single limit of at least $1,000,000 per
occurrence.
WORKERS' COMPENSATION: A program of
Workers' Compensation insurance in an amount and
form to meet all applicable requirements of the Labor
Code of the State of California, and which specifically
covers all persons providing services on behalf of
Permittee and all risks to such persons under this
FIRE LEGAL LIABILITY: A program in an amount not
less than $50,000 with a loss payee endorsement in
favor of the County of Los Angeles as its interest may
appear. Such coverage may be provided under the
policy for general liability.
4. FAILURE TO PROCURE INSURANCE: Failure on
the part of Permittee to procure or maintain required
program(s) of insurance shall constitute a material
breach of contract upon which County may
immediately terminate this Permit.
5. PERMITTEE SHALL:
a. Comply with and abide by all applicable rules,
regulations and directions of County and all
applicable City and County ordinances and all
State and Federal laws, and in the course
thereof obtain and keep in effect all pennits and
licenses required to conduct the permitted
activities on the premises.
b. Provide custodial services to the premises and
maintain the area occupied in a clean and
sanitary condition to the satisfaction of County.
Repair or replace any and all County property
lost, damaged, or destroyed as a result of or
connected with the conduct or activities of the
Permittee. Should Permittee fail to promptly
make repairs, County may have repairs made
and Permittee shall pay costs. Pay charges
for installation and service costs for all
telephones used for the conduct of the
permitted activities, such activities must be
stated within this permit.
c. Conduct the permitted activities in a courteous
and nonMprofane manner, operate without
interfering with the use of the facilities by
County or the public, except as herein
permitted, and remove any agent, servant or
employee who fails to conduct permitted
d. Assume the risk of loss, damage or destruction
to any and all fixtures and personal property
belonging to Permittee that are installed or
placed within the area occupied.
e. Restore the premises prior to the termination of
this Permit to the satisfaction of County to the
conditions that existed prior to the
commencement of the permitted activities,
other than for ordinary wear and tear or damage
or destr~ction by the acts of God beyond the
control of Permittee. This shall include
removal of all rubbish and debris, as well as
structures placed on the premises by
Permittee in order that the premises will be
neat and clean and ready for normal use by
County on the day following the termination of
this Permit Should Pennittee fail to
accomplish this, County may perform the work
f. Allow County to enter the premises at any time
to determine compliance with the terms of this
Permit, or for any other purpose Incidental to
the performance of the responsibilities of the
Chief Executive Office.
g. Provide all security devices required for the
protection of the fixtures and personal property
used in the conduct of the permitted activities
from theft, burglary or vandalism, provided
written approval for the installation thereof is
first obtained from the Chief Executive Office.
h. Prohibit ail advertising signs or matter from
display at the premises and unless otherwise
stated in this permit; prohibit the marketing and
promotion of literature and products of any kind;
and prohibit the serving of food and alcohol on
i. Keep a responsible representative available
during ail permitted hours of the entire event.
This person shall carry copies of this Permit
and the receipt for consideration herein, for
display upon request.
j. Permittee shall ensure applicable smoking
restrictions are enforced on the premises.
6. INDEPENDENT STATUS: The Permit is by and
between County and Permittee and is not intended
and shall not be construed, to create the
relationship of agent. servant, employee,
partnership, joint venture or association as
between County and Permittee. Permittee
understands and agrees to bear the sole
responsibility and liability for furnishing Workers'
Compensation benefits to any person for injuries
arising from or connected with services
performed on behalf of Permittee pursuant to this
Permit.
7. EMPLOYEES: All references to the "Pennittee"
in the Permit are deemed to include the employees,
agents, assigns, contractors, and anyone else
involved in any manner in the exercise of the rights
therein given to the undersigned Permittee.
8. LIMITATIONS: It is expressly understood that In
permitting the right to use said premises, no estate or
interest in real property is being conveyed to
Permittee, and that the right to use is only a
nonexclusive, revocable and unassignable permission
to occupy the premises in accordance with the terms
and conditions of the Permit for the purpose of
conducting the permitted activities.
9. ASSIGNMENT: This Permit is personal to
Permittee, and in the event Permittee shall attempt to
assign or transfer the same in whole or part all rights
hereunder shall immediately terminate.
10. AUTHORITY TO STOP: In the event that an
authorized representative of the County finds that the
activities being held on the premises unnecessarily
endanger the health or safety of persons on or near
said property, the representative may require that this
Permit immediately be terminated until said
endangering activities cease.
11. DEFAULT AND CANCELLATION: Permittee
agrees that if default shall be made in any other terms
and conditions herein contained, County may forthwith
revoke and terminate this Permit. The County
reserves the right to cancel this Permit upon giving
written notice of one day to Permittee without incurring
12. ALTERATIONS AND CONDITION OF
PREMISES: Permittee has examined the
premises and knows the condition thereof. Permittee
accepts the premises in the present state and
condition and waives any and all demand upon the
County for alteration, repair, or improvement thereof.
Permittee shall make no alteration or improvements to
the premises unless approved in writing, in which case
Permittee shall bear the sole cost and expense of any
work perfoiTT1ed. **"'**'u•u••*END•*•*'"•'* ........