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04 April 14, 1999 Commission
COMM-COMM-00108 RCTC Meeting Agenda April 14, 1999 Page 2 6A2. PROPOSED SB 836 VOLUNTARY RIDESHARE PROGRAM FOR THE INLAND EMPIRE REGION Page 3 Overview This item is for the Commission to authorize staff to: 1) approve the SB 836 1998 project detailed in the attached scope; 2) accept lead agency responsibilities, as requested by SANBAG; and 3) after review by legal counsel execute an agreement with Southern California Associated Governments for implementation of the project. 3. FY 1999-2000 SECTION 5310 PROGRAM Page 12 Overview This item is for the Commission to: 1) adopt the FY 1999-2000 FTA Section 5310 Riverside County project rankings as recommended by the Local Review Committee; 2) include the projects in the Regional Transportation Improvement Plan, and 3) certify that the projects are consistent with the local area regional transportation plan by adopting Resolution No. 99-03, Certifying Project Consistency With Regional Transportation Plan. 6A4. RAIL PROGRAM UPDATE Page 17 Overview This item is for the Commission to review, receive and file the report. 6B. CONSENT CALENDAR - BUDGET AND IMPLEMENTATION COMMITTEE 6B1. U.S. Census 2000 Page 35 Overview This item is for the Commission to approve support of the Census 2000 resource position in the amount of $5, 000 to ensure a complete and accurate Census 2000 count. RCTC Meeting Agenda April 14, 1999 Page 3 6B2. Release of Engineer's Estimate During Bidding Process Page 42 Overview This item is for the Commission to direct staff to continue releasing the Engineer's estimate a range without the detail in order to: 1) Be consistent with the State bidding process since the projects are designed and constructed to the State's standards and funded with State and Federal dollars; 2) Encourage the maximum number of interested bidders to participate in the bid; and, 3) Assure that all bidders are provided the same information so that one bidder does not obtain information that would provide it a strategic advantage over the other participating bidders. 6B3. State and Federal Legislative Update Page 45 Overview This is item is for the Commission to approve the staff recommended bill positions and receive and file the State and Federal Legislative Updates. 6B4. Request for Proposal for the Pedley Station Security System Design Page 57 Overview This item is for the Commission to direct staff to prepare a request for proposal (RFP) from qualified consultants that can prepare the plans, specifications, and cost estimate for the Pedley Metrolink railstation security system and tie the system back to the Riverside Downtown Station. 6B5. FY 1999-00 SB 821 Bicycle & Pedestrian Facilities Program Page 59 Overview This item is for the Commission to authorize staff to release a Call for Project for FY 1999-00 SB 821 funding and notify the cities, the County, and local school districts for the estimated FY 1999-2000 SB 821 availability. RCTC Meeting Agenda April 14, 1999 Page 4 6B6. City of San Jacinto Request to Substitute Surface Transportation Program (STP) Discretionary Project Page 60 Overview This item is for the Commission to approve the City of San Jacinto's request to reprogram STP Discretionary funds from the traffic signal at Menlo and Highway 79 to Sanderson Avenue and Cottonwood Avenue. 6C. CONSENT CALENDAR - COMMITTEE AS A WHOLE RECOMMENDATION (Note: Items under SC were reviewed by the Budget and Implementation Committee's Committee As A Whole and they present their recommendations.) 6C 1. Monthly Cost & Schedule Reports Page 64 Overview This item is for the Commission to receive and file. 6C2. Quarterly Y2K Status Report Page 68 Overview This item is for the Commission to receive and file. 6C3. Indirect Cost Rate Overview Page 70 This item is for the Commission to: 1) approve the indirect cost rate developed by E&Y and, 2) authorize submittal of the report to the California State Department of Transportation. 6C4. Fixed Asset Capitalization Policy Page 85 Overview This item is to adopt, as policy, a fixed asset capitalization threshold of $1,000. RCTC Meeting Agenda April 14, 1999 Page 5 6C5. Auditor Management Letter Page 87 Overview This item .is for the Commission to receive and file. 6C6. Single Signature Authority Report Page 90 Overview This item is for the Commission to receive and file. 6C7. Group 70 Protective Services and Investigations Contract Page 92 Overview This item is for the Commission to approve, subject to legal counsel review, a contract for security services with Group 70 Protective Services. 6C8. Increase in Contract for Financial Advisory Services Page 100 Overview This item is for the Commission to authorize the Executive Director to execute an amendment to the contract with Charles Bell Securities Corp., in joint venture with Boyea Capital Markets in the amount of $70, 000 (total contract value of $145,000) through June 30, 1999 for completion of Phase 1 of the Strategic Plan. 6D. CONSENT CALENDAR - EXECUTIVE COMMITTEE 6D1. Extension of Office Lease Page 102 Overview This item is for the Commission to extend RCTC's office lease for two years and to develop a Request for Qualification to review the office needs and location. RCTC Meeting Agenda April 14, 1999 Page 6 7. COMMUNITY AND ENVIRONMENTAL TRANSPORTATION ACCEPTABILITY PROCESS (CETAP) CONTRACT Page 103 5 MINUTES Overview This item is to provide status on the CETAP contract with final approval scheduled to be held at the RCTC's Special Meeting on April 26, 1999. 8. TiER ll STATION ANALYSIS 8 RECOMMENDATIONS Page 105 10 MINUTES Overview This item is for the Commission to: 1) approve the Tier ll Station Analysis and Recommendations Report; 2) proceed with initial development of rail stations at Van Buren Boulevard in Riverside and near Main Street in Corona, including preliminary engineering, cost analysis, design, and identification of and negotiation for necessary real property; 3) pursue funding partnerships with the cities of Riverside and Corona, especially in the areas of improved vehicular access and waiver of fees and assessments; 4) seek additional property adjacent to the La Sierra Station for expanded parking; 5) secure the cooperation of Metrolink and Burlington Northern Santa Fe Railroad; 6) initiate the appropriate funding applications and allocations from State and Federal agencies. 9. FY2000-03 Congestion Mitigation 8 Air Quality Improvement Program Page 110 10 MINUTES Overview This item is for the Commission to: 1) approve the proposed project selection criteria; 2) establish a Clean Fuels Opportunity Fund with $2 million in CMAQ reserved to support this program; and 3) direct staff to proceed with the Call for Projects in the SCAB area. 10. Revised Budget/Fiscal Year 1998-1999 Page 114 5 MINUTES Overview This item is for the Commission to approve the revisions to the budget for fiscal year ending June 30, 1999 with total budgeted expenditures of $100, 027, 639. RCTC Meeting Agenda April 14, 1999 Page 7 11. FISCAL YEAR 2000 Goals 8 Objectives Page 138 10 MINUTES Overview This item is for the Commission to approve the revisions to the original seven guiding principles (i.e. policy goals) and adopt the eighth guiding principle; and approve the Commission objective and department goals and objectives for FY2000. 12. ITEMS PULLED FROM CONSENT CALENDAR 13. COMMISSIONERS/EXECUTIVE DIRECTOR'S REPORT 14. ADJOURNMENT The May meeting of the Commission will be held in Hemet at the Hemet Neighborhood Center, 305 E. Devonshire Avenue, Stage Room, Hemet. SUPERVISOR TOM MULLEN FIFTH DISTRICT Riverside County Transportation Commission 3560 University Avenue, Suite 100 Riverside, California 92501 TO WHO IT MAY CONCERN: April 5, 1999 This letter is to verify that John Tavaglione is authorized to vote on my behalf at the regular meeting of the Riverside County Transportation Commission, as well as its Executive Committee meeting, on Wednesday, April 14, 1999. Sincerely, TOM MULLEN Riverside County Supervisor 5th District TM:nmr COUNTY ADMINISTRATIVE CENTER • FOURTEENTH FLOOR • 4080 LEMON STREET • P.O. BOX 1645 • RIVERSIDE, CA 92502-1645 TELEPHONE (909) 955-1050 • FAx (909) 955-9030 • INTERNET: district5@co.riverside.ca.us 3RD DISTRICT J 1M VENABLE THIRD DISTRICT SUPERVISOR BOARD OF SUPERVISORS COUNTY OF RIVERSIDE STAFF RICK HOFFMAN, LEGISLATIVE ASSISTANT MARY MORELAND, LEGISLATIVE ASSISTANT VALERIE CHASE, EXECUTIVE SECRETARY ELAINE JOHNSON, BOARD ASSISTANT NANCY MATCH, BOARD ASSISTANT April 7, 1999 Riverside County Transportation Commission 3560 University Avenue, Suite 100 Riverside, California 92501 To Whom It May Concern: This letter is to verify that John Tavaglione is authorized to vote on my behalf at the regular meeting of the Riverside County Transportation Commission, as well as its Executive Committee meeting on Wednesday, April 14, 1999. JV:vc Sincerely, Jim Venable Supervisor Third District P.O. BOX 1486 • RIVERSIDE, CALIFORNIA 92502-1486 • 909-275-1030 DATE: NAME: PUBLIC MEETING IF YOU WISH TO TESTIFY AT THIS MEETING, PLEASE FILL OUT THIS CARD AND PRESENT IT TO A RCTC STAFF MEMBER 2/---/q47- SUBJECT: � �/ ADDRESS: e/Ls--- vl/ - 52/x-ih, PHONE: IF YOU ARE REPRESENTING AN ORGANIZATION PLEASE LIST: NAME: � � � PHONE: �6.-2424 aztyk. ADDRESS: RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 University Ave., Ste. 100 o Riverside, CA 92501 0 (714)787-71741 �J RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON MINUTES March 10, 1999 1. CALL TO ORDER. Chairman Jack van Haaster called the meeting of the Riverside County Transportation Commission to order at 9:00 a.m. at the UCR Chancellors Conference Room, 1201 University Avenue, Suite 207, Riverside, California 92507. COMMISSIONERS PRESENT ALTERNATES COMMISSIONERS ABSENT PRESENT Gene Bourbonnais Bob Buster Percy L. Byrd John M. Chlebnik Alex Clifford Juan M. DeLara Frank Hall John Hunt Dick Kelly William G. Kleindienst Jan Lela* Stan Lisiewicz Tom Mullen Kevin W. Pace John J. Pena Greoory S. Pettis Andrea M. Puaa Doua Sherman Chris B. Silva Jim Smedley John F. Tavaalione Jack van Haaster James A. Venable Frank West Roy Wilson Donald F. Yokaitis Jeff Comerchero Robert Crain Al Landers Robin Reeser Lowe** * Arrived after start of meeting. **Received a note from Commissioner Lowe. Unable to attend meeting because of delayed departure from Washington D.C. because of weather conditions. Commissioner Ron Roberts was also in Washington, D.C. 2. SELF INTRODUCTIONS OF COMMISSIONERS. A round table introductions of Commissioners followed. (A sign in sheet of other attendees is attached to the minutes.) 3. PUBLIC COMMENTS. Garry A. Grant, representing Meadowbrook and RCVC, presented testimony in opposition of extending Measure "A" or any additional tax. RCTC Minutes March 10, 1999 Page 2 4. APPROVAL OF MINUTES. M/S/C (Kleindienst/Silva) approve the minutes of the February 10, 1999, meeting as submitted. 5. CONSENT CALENDAR. M/S/C (Clifford/Buster) approve the Consent Calendar as follows: 5A. CONSENT CALENDAR - EXECUTIVE COMMITTEE ITEM. 5A1. 1999 RALPH M. BROWN ACT. Receive and file, the 1999 Brown Act. 5B. CONSENT CALENDAR - PLANS AND PROGRAMS COMMITTEE ITEM. 5131. TRANSFER OF CONSOLIDATED TRANSPORTATION SERVICE AGENCY (CTSA) FUNCTION FROM SUNLINE TRANSIT AGENCY TO COMMUNITY PARTNERSHIPS OF THE DESERT Approve the transfer of the Consolidated Transportation Service Agency (CTSA) designation in the Coachella Valley from SunLine Transit Agency to Community Partnerships of the Desert. 5C. CONSENT CALENDAR - BUDGET AND IMPLEMENTATION COMMITTEE ITEMS. 5C1. QUARTERLY FINANCIAL REPORTS Receive and file the Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and Rail Projects quarterly budget report for the Quarter ending December 31, 1998. 5C2. REQUEST FOR ADDITIONAL CONSTRUCTION CONTINGENCY FOR CONSTRUCTION CONTRACT NO. RO-9847 FOR CONSTRUCTION AND SOUND WALLS ON SR 91 BETWEEN VAN BUREN BOULEVARD AND MARY STREET IN THE CITY OF RIVERSIDE Authorize the increase of the project construction contingency by $40,000 for Construction Contract No. RO-9847 from $113,514 to $153,514. The new not to exceed value of the contract will be $2,640.000. 5C3. RAIL STATION SECURITY To contract directly for security services at its four rail station sites and authorize staff to develop the necessary procurement documents including an -appropriate scope of work. 5C4. QUARTERLY CALL BOX UPDATE Receive and file the quarterly call box update, as presented. RCTC Minutes March 10, 1999 Page 3 6. FEDERAL APPROPRIATIONS LIST. David Shepherd, Director of Intergovernmental Affairs, explained that this was a wish list to obtain federal funding for various projects. Staff compiled this list based on project readiness and possibility to receive funding. Commissioner Tom Mullen stated that the list also include the CETAP project. In response to Commissioner Jim Smedley's question relating to the $5 million limit as the Route 79 project would be more than the limit, David Shepherd stated that the determination was made based on the amount of available funds and the opportunity to receive funds for this area. Eric Haley, Executive Director, added that the House Appropriations Committee is set against having any funds around. Congressmembers Ken Calvert and Ron Packard have asked for input on what we would like if that changes at some point through the process. We are committed, not only to go for projects during the reauthorization every six years, to have projects in readiness state for every annual appropriation cycle. The chances are less than one in four that there will be any action at all in this area, this just builds on our successes last time. $5 million is a reasonable target. Corky Larson, Executive Director of the Coachella Valley Association of Governments (CVAG), said that although the projects listed under the Coachella Valley area are what would have been chosen by CVAG. In the future, CVAG would first like to approve the list Chairman van Haaster concurred with Corky Larson that CVAG should have had the opportunity to review and concur with the submitted list. M/SIC (Mullen/Wilson) that the Commission direct staff to work with RCTC's federal advocate to obtain funding for the projects listed in this report, including the CETAP projects, and provide input/suggestions to include any additional projects. 7. STATE AND FEDERAL LEGISLATIVE UPDATE. Commissioner Andrea Puga asked about the position on SB 63,.reducing the minimum occupancy for the El Monte Busway from 3 + to 2 + , David Shepherd explained that this legislation requiring Caltrans to convert the El Monte Busway to 2+ conflicts with the existing Caltrans Districy 7 agreement with the LAMTA. Before an arbitrary decision is made, there should be some consultation with that local agency with regard to that agreement. Eric Haley stated that in discussions yesterday in Sacramento, the Assembly staff and chairman are taking the entire package of HOV bills and setting them aside for a few weeks to negotiate a broad statewide approach which gets to Commissioner Puga's comment that the issue is different operating standards in different parts of the state. Commissioner Mullen stated that the topography within this county really tests other data. The Commission should look at the 74/91 or a combination thereof. CECERT could perform the task to obtain data to support or dispute the policy for HOV lanes. Commissioner Alex Clifford commented that, to make it clear, this is a local issue. RCTC Minutes March 10, 1999 Page 4 MIS/C/ (Tavaglione/Smedley) that the Commission adopt the recommended bill positions, and receive and file the State and Federal Legislative Updates. Pape: Nay - AB 38, AB 102 Aye - AB 44, SB 14 8. REPORT ON PROJECTION OF MEASURE A EARNED SALES TAX REVENUES. Dean Martin, Chief Financial Officer, informed the Commission that in the past and every two years through the year 2009, RCTC has contracted Ernst & Youngted to provide RCTC with an update on the projection of Measure A earned sales tax revenues. The forecasted result show Measure A revenues to be $1,122 million in nominal dollars from 1999 through 2009. The forecast is an increase of $17 million from the 1996 projection. M/S/C (Smedley/Puga) to receive and file the report on the projection of Measure A earned sales tax revenues and approve the use of these projections as the basis for the Phase I of the Strategic Plan. 9. SB 45 2% PLANNING, PROGRAMMING AND MONITORING ACTIVITIES PLAN AMENDMENT. In response to Commissioner Buster if the SB 45 2% funds could be used for another purpose in the future, Eric Haley said yes, however, for this cycle, all available planning funds for the Western County are being used to support a project study report for Route 79 and for the Community and Environmental Transportation Acceptability Process (CETAP). For the Coachella Valley, funds are used to support project monitoring costs and the 1-10 project study report. For Palo Verde Valley, funds will be used to conduct a project master plan. Staff will be back to the Commission when the FY 2000-2006 plan for an updated requested and revised numbers on the remaining four years. At that time, there will be funds that could be allocated for other purposes. Corky Larson spoke and informed the Commission of an amendment to CVAG/Palo Verde's list. She said that CVAG will augment $70,000 to Palo Verde's $30,000 funding for their project master plan. The total for the Palo Verde Valley project master plan will be $100,000. M/S/C (Wilson/Mullen) to approve: 1. $244,471 of SB 45 2% Plannina. Proarammina and Monitoring funds to support the SB 45 staff position for fiscal year 2003 and 2004: 2. $253.782 of SB 45 2% Plannina. Proarammina and Monitoring funds to support CVAG Proiect Monitorina Activities for FY 1999-2004: 3. $100,000 to conduct a Proiect Master Plan in the Palo Verde Valley ($70.000 CVAG and $30,000 Palo Verde Valley SB 45 2% Planning, Programming and Monitoring funds): 4. $175.000 of SB 45 2% Plannina. Proarammina and Monitorina funds to support an 1-10 lane addition Proiect Study Report in the Coachella Valley: and 5. Reserve the balance of olannina funds available in the Coachella Valley 0114.637) and the Palo Verde Valley ($2,077) for future Transportation Project Prioritization uses. 6. Authorize staff to proceed with the necessary administrative requirements to process a STIP amendment to program PPM funds consistent with current and prior Commission actions. RCTC Minutes March 10, 1999 Page 5 10. REQUEST FOR PROPOSAL TO PRODUCE FEASIBILITY STUDY FOR FUTURE NORTH SOUTH CORRIDORS BETWEEN 1-10 AND SR 60 BETWEEN 1-15 AND I-215. Paul Blackwelder stated that a $100,000 study was previously authorized by the Commission. This is to provide better north/south connectivity between the I-10 and State Route 60 corridors between 1-15 and 1-215. The current proposal is for RCTC and SanBAG to split the funding on a 50/50 basis and that SanBAG's 50% share be further split with the City of Fontana. It is envisioned that RCTC would be the lead agency for the project with participation from the City of Fontana and SanBAG and development team members include planners from the County of Riverside, Caltrans and adjacent cities. He noted that at a Committee meeting, there was a request to consider a similar study between 1-10 and Route 60 in Moreno Valley. Commissioner Puga requested if Corona could participate in the planning meetings. Commissioner Smedley confirmed that these would be arterials and not high speed connectors and the cities will conjoin with the County in getting these arterials through. He has a concern because Highway 79 is a major connector between the 1-15 and 1-10 in the southern part of the County and they are having difficulty securing funding that. Eric Haley explained that the north/south study is a fatal flaw analysis of a variety of ground options. At this time, there is no funding proposal as it is not certain corridors will be proposed. It would be jointly funded by San Bernardino County interests as well as RCTC. There are several steps before this becomes a proposal. In no way does it gain the stature of a Measure A core project which Route 79 is, and does not compete for the same source of funding. Commissioner Alex Clifford asked what happens to the report when complete and how would it fit into the strategic plan. Paul Blackwelder responded that between Route 60 and 1-10, there are land that are not currently developed that could be used to put a roadway through. A general plan amendment could be done so that when development comes in, they would be required to contribute to that connection. In response to Commissioner Clifford if this would be like a Highway 71 situation, Paul Blackwelder indicated that the roads are already 2-4 lane roads. The object will be if they can be extended through the mountainous area and provide some relief for 1-215 and 1-15. This is a fatal flaw 'analysis and there may be environmental issues, or other issues that show that connection could not be done with 3 out of 4 corridors. For local planning, that information is just as important as knowing where a road might go. Commissioner John Tavaglione asked if it would be possible to continue this item for one month and suggested that a map of the area being studied would be helpful to the Commission. Chairman van Haaster noted that this item was reviewed by the Committee and there was a unanimous vote. Eric Haley stated that staff will provide the Commission with a map. He requested that the Cofmmissioners contact him if they wish to provide input as to participating agencies. M/S/C (Hunt/Kelly) direct staff to: RCTC Minutes March 10, 1999 Page 6 1. Prepare a Reauest for Proposal to Produce a Feasibility Study for Future North South Arterial Corridors between 1-10 and SR-60 between 1-15 and 1-215. Staff will evaluate the proposals received and brina back a recommendation for contract award to the selected firm that produces the proposal favored by the selection process. The selection team will be composed of members reoresentina RCTC. SANBAG. County of Riverside, City of Fontana and others as deemed appropriate by RCTC staff. 2. Explore the possibility of fundina and support for a similar corridor study in the Moreno Valley Area connectina 1-10 with State Route 60 and brina a new item back to the Plans and Programs Committee for review and possible action. 11. MEASURE A COMMUTER ASSISTANCE PROGRAM EVALUATION SURVEY REQUEST FOR PROPOSAL. Tanya Love, Program Manager, stated that Commuter Assistance Program has been in existence since 1991, with the same contractor managing that program since that time. Contract will go out for bid in July or August and staff proposes an effectiveness study prior to that time to determine what changes should be made in the Commuter Assistance Program. Commissioner Clifford asked if the results of the study would quantify some cost benefit analysis and Tanya Love explained that this was done at the staff level and using the same formula that the Mobile Source Review Committee has used. This could be part of the evaluation study. Andrea Puga asked if SanBAG was assisting with the costs and Tanya Love stated that SanBAG will pay for their portion of the Effectiveness Study. M/S/C (Hall/Kleindienst) to authorize staff to: 11 develop and issue a Reauest for Proposal for a Measure A Commuter Assistance Program Evaluation Survey: 21 rate the RFP's by a committee comprised of two RCTC Commissioners, two RCTC staff members. two SANBAG staff members and possibly two SanBAG Board members: and. 31 present a recommendation on selecting a firm to conduct the work at a future Commission meeting. 12. PRESENTATION - SOUTHERN CALIFORNIA INTERNATIONAL AIRPORT (SCIA) SYSTEM. San Bernardino County 1st District Supervisor Kathy Davis thanked the Commission for scheduling this item on their agenda. Some months ago, both counties suffered by the closures of military installations. In San Bernardino County, Norton and George Air Force Base were closed. Her district represents the high desert - an area of 18,000 sq mi. When the bases closed, the communities came together to determine what the bases could be used for and how to promote them. Presentations were made throughout San Bernardino, to business community groups, and others to look at aviation needs. An Aviation Task Force has been formed and a resolution looking at regional aviation and to develop an airport system in Southern California was brought forward. Adoption of the resolution is important so that staff, using direction from policymakers secure future funding through the transportation cycle. The presentation today will focus on the air cargo market. Jon Roberts, Southern California International Airport Director, stated that when George Air Force Base closed in 1992, the found themselves embroiled in a base acquisition effort. The final 2,000 acres were transferred to Victorville two years ago. During that time, a study was done to determine what role the facility might play in the Southern California aviation system. It was clear early on that they would not be a significant player in the airline passenger industry but identified other areas that RCTC Minutes March 10, 1999 Page 7 they may be able to participate: 1) aircraft maintenance; and, 2) air cargo. Because adequate data is needed to understand and evaluate this industry, RMJ and Associates were hired for the study. He then presented Richard Jannise of RMJ and Associates. ORichard Janisse provided a slide presentation on the Southern California Airport System. He reviewed: 1) Southern California's growth forecast; 2) regional employment trends; 3) 2020 passenger boarded forecast vs. airport capacity; and, 4) 2020 air cargo forecast vs. airport capacity. The conclusions were: 1) for Los Angeles and Los Angeles International Airport - a) congestion and transit times become unreasonable; b) creating more capacity exacerbates the access problems; and, c) need efficient truck and rail access to seaports; 2) for Inland Empire Growth - a) population and jobs double; b) manufacturing and transportation increase; c) transportation infrastructure requirements increase; 3) for airport system - a) passenger boarding forecast exhausts airport capacity; b) air cargo forecast requires SBI, March and SCIA capacity. The recommendation was to establish an initiative to develop a spec plan to capitalize on the opportunity. Specific recommendations were: 1) SanBAG - develop a specific plan to accommodate growth forecast; develop a specific regional plan for airports and air cargo, and develop an infrastructure improvement plan; 2) SCAG - expedite the aviation task force analysis; and, develop a cost effective regional air cargo and airport plan; and, 3) the issues include Inland Empire truck and rail access to seaports, Inland Empire truck and rail infrastructure improvements, Cajon Pass truck and rail capacity increases, a regional airports and air cargo plan, public and private sector funding sources, and FAA funding for SBI, March and SCIA. Commissioner Mullen thanked Supervisor Davis and staff for the presentation. It is important to understand each County's position as relates to transportation and the impact of the proposed expansion of LAX. It does not make sense to pump 515 billion at one end of the basin for an expansion and then funnel the 30 million people that are going to be into this basin over the next 20 years down very few corridors that we have and say nothing of the 150 million in passengers. There needs to be a region wide solution to a very serious problem. Eric Haley commented that the Commission will be receiving requests from a bi-county steering group that Supervisor Davis is heading for resolutions by the policy boards. It is important to bring forward a united Inland Empire approach to turning SCAG staff around through the general assembly voting process. He requested that the cities/county agendized the resolution as soon as possible. Supervisor Davis reminded Commissioners that it is also important that the members attend and vote. 13. ITEMS PULLED FROM CONSENT CALENDAR. There were no items pulled from the Consent Calendar. 14. EXECUTIVE DIRECTOR AND COMMISSIONERS REPORTS A. Commissioner Stan Lisiewicz informed the Commission that Caltrans was in the process of developing and will be sending out a customer satisfaction survey. He requested that the survey be completed and returned. B. Commissioner Buster asked Legal Counsel to look at the issue of whether or not, in response to CPTC's lawsuit against Caltrans that would ban the construction of the merging lanes from Green River to Coal Canyon, RCTC can limit or ask Caltrans to prevent CPTC's use of the merging lane from Highway 71 to the Orange County Line in order to get on the toll road. RCTC Minutes March 10, 1999 Page 8 C. Commissioner Don Yokaitis asked the situation on Route 60 through Riverside where it narrows down to two lanes. Paul Blackwelder explained that widening that section is part of the 1-215 improvement project scheduled to start in 2001. To proceed with the project, it must be widened to get two lanes coming in, requires widening the railroad bridge and to go outside the existing right-of-way and it has to go through an environmental process. Commissioner Lisiewicz added that Ca!trans has been involved with the Commission staff for several years attempting to get an Environmental Impact Statement through the Federal Highway Administration to improve the entire section from the east interchange to the west interchange. D. Commissioner Roy Wilson stated that: 1) the SCAQMD seat on the California Air Resources Board is currently vacant. There is an opportunity for us to get an Inland Empire member to fill that seat if we could get strong united support from all of the cities as well as perhaps RCTC; and, 2) the unmet transit needs hearing was held on March 4th. He and Commissioner Bob Crain of Blythe were the hearing board. At this time, Commissioner Mullen requested that the California Air Resources Board SCAQMD seat vacancy be added to the agenda as a latebreaking item as the Commissioners were just made aware of the vacancy. M/S/C (Mullen/Buster) to add the California Air Resources Board vacancy on the agenda as a latebreaking item. 14D1. VACANT SCAQMD SEAT ON THE CALIFORNIA AIR RESOURCES BOARD Commissioner Wilson suaaested that the Commission nominate Mayor Ron Loveridge of Riverside to fill the SCAQMD seat on the California Air Resources Board. Mayor Loveridge has been a member of the SCAQMD Board for a number of years. M/S/C (Mullen/Buster) that the Commission endorse the nomination of Mayor Ron Loveridge for SCAQMD and direct the Executive Director to prepare a nomination letter for the Chair's signature to Governor Gray Davis and to encourage the cities and County to support Mayor Loveridge. E. Commissioner Mullen indicted that he and Eric Haley met with Cliff Madison, RCTC's Washington Lobbyist, in Washington last week regarding the CETAP project to obtain $4+ million from TEA 21 funds, which is a program designed to support this type of community planning process so that it does not take away from other projects. Cliff Madison did an outstanding job. Commissioner Smedley stated that the CETAP process is unique and it is very unusual getting environmentalists on board. He then asked if there is anyway that the RCTC lobbyist get priority for federal projects that have completed the environmental process. Commissioner Mullen stated that the idea was to get support for this out of this particular program, over six years. Once done, the projects are shelf ready. It is advantageous for jurisdictions to have their projects shelf ready, for TEA 21 in order to move the projects along. RCTC Minutes March 10, 1999 Page 9 F. Chairman van Haaster indicated that the Commission has and should become more visible this year, and start educating the public about what Measure A is, what it was, what it accomplished and where we want to go. There will be presentations before different groups. He requested that Commissioners interested in the process and making presentations before groups contact him. G. Chairman van Haaster explained that Item #15 was a closed session of the Executive Committee. The Committee is in the process of evaluating the Executive Director. He requested that if the Commissioners have any input/comments to send it to him at the Commission office marked "Confidential". H. Eric Haley informed the Commission that Captain Towle of the California Highway Patrol has agreed to provide some special long term enforcement along Route 74. This was at the request of Commissioners Mullen, Buster, Landers and Pape. He expects that there will be a public announcement. 15. ADJOURNMENT There being no other items before the Commission, the meeting was adjourned at 10:39 a.m. The next meeting of the Riverside County Transportation Commission is scheduled to be held on Wednesday, April 14, 1999, at 9:00 a.m. at the University of California Chancellor's Conference Room. Respectfully submitted, Nat Y Kophaver Clerk of a Board RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON CHANCELLOR'S CONFERENCE ROOM, UNIVERSITY VILLAGE 1201 University Avenue, Suite 207, Riverside, CA 92507 NAME _ joH Cr/ L etivi K > JPye Z57,5 e e. Q/S %'Rer" Pe-777 S p ni Dfa; A I°t/c ) 7YXd 2 -(f"-It r<ieve 0) , FA-44/A- A/E___ s 7` �2d1/k Atrfc_ z- )44axi-,Ak 10 rJ •tea F . y O KR- f-t-c 5. Signing is not required WEDNESDAY, MARCH 10, 1999 9:00 A.M. SIGN -IN SHEET AGENCY TELEPHONE /FAX NUMBER X-LI P-Pse**)5x,-6‘ • C fry ,r` CAL I ri Esc► C.Ty ofa.,yon Ln/l�e airy of NnieD/2u C. CAI e AD0 N/- eiht of - or (9017ys--1'99_9 I (9,90 79r-�tyy (9e9)Z44-729.5/ 1.0) $33 - so 4.40 j. 7 pa-73 2- 9 4 5.,/// elL6) "177 - 7coo (-YIP7)70 3" I I no) 32.1- mses7 / 73 7,Zo8Sr / 777--7101 7-7-1-70t �o 7- 9S s M 3p --l/ CO7y A/Z- F09,7r3 . / ''-r4• 3 0 3 735 -P-i9 0 / pcAikrvn rAve5s el‘o 3ti3 824,0 / '14.0'2•023 b14:11 /L 711•J C tto r» -?tcl Q r; q ��� / 746 q�3 V9o!,"' ?6o- 3a /--./ !a 3f RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON WEDNESDAY, MARCH 10, 1999 SIGN -IN SHEET (Page 2) NAME J / /11 G/14I ,- i-r t I r C ('I • 5/'c • �3 �u5 T�fZ t fah(14 ,z2li(L 1.4A'v /4v1" ►11 i ti,,f1.1 -40-Ar-) �� c ►- a -N)d,.D, 0_11� �5,„J ,b,2-�&-Z/5o,./ ` pAy%/ ..5 ��r� �� ✓� w ijifrivtlti r AGENCY C'd-y 0 r ,v-:y -J rJ -.T, 1, /,;-ro vr, C C Coe t-Frame, s g_ c it? If2AJLN7 r RCTO Signing is not required TELEPHONE /FAX NUMBER - ti9/ zA y_ <-7a c: 3B; -4-iU5"5- 9s s • 4P/o 9076E6-/4, D 78'7-71 pry ??;9472V7k2- / /J !? - / / / 70y6,Y6 3073 l9�- 00 - 941 c It f - yr-f-Au:AI Sfr--- .. - - 905'-7—773Sai z-o (-704,1 3) J 3:-‘ 3'57 Yac� Rq7 -7-1 `1 1 / 7 87 - 71 `1 1 / /2K 9/�I / 989- �gao Lt / L• �627/e E,7,/ eerm p 9�a -6a42S / 932- d'APH RIVERS/DE COUNTY TRANSPORTATION COMMISSION CHANCELLOR'S CONFERENCE ROOM, UNIVERSITY VILLAGE 1201 University Avenue, Suite 207, Riverside, CA 92507 WEDNESDAY, MARCH 10, 1999 9:00 A.M. PLEASE SIGN IN IF YOU WISH TO PROVIDE COMMENTS TO THE COMMISSION, PLEASE COMPLETE AND SUBMIT A TESTIMONY CARD TO THE CLERK OF THE COMMISSION NAME AGENCY TELEPHONE /FAX NUMBER i/sy R.R(_.*7a rah✓iJ qb 9 /6 7-9?)9 Pi Aa-A z <vSS c Ian rat DC-tj I -e S C 6/0 D (909) y6 _2998 / (909) 396 - 363 9 C.,4 Cot.` }-ramt-\/ c-t& K T)ffr L I N u5,-i -�,',,,..,,s Q .1- C A s C, /<,(� r<< �� /e.2 VA /27:4- _1 %111-ice ‘.. l U- _ o it, ciii CC"( v /( -- i ci r c.,r1,--) C C J (i , 1-\\,,,\ 1 c,-T1 Q --'1 AAJP, c -,c's-C-0i3 c A U -1-- Rink S f-)4//s A)?/Jer) !-<(--v, / Signing is not required Gu i3e y'� �y l c7C 3Trr/Y A1`v °g.- / 17g-..7.7'# ) OP9) ?1/,- 51-Yeo / C9c9 333409 (V') 413-3(co / C lg51- / / ��•7 -0(0 I / 1(63 -oi Cff /&-/ 6 l EP7-/C70 � , 7C 720,3 / / —Roo 346 II?-1 / Woo S40 Sc)4-9 2 I / 101 9() RIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, MARCH 10, 1999 SIGN -IN SHEET (Page 2) IF YOU WISH TO PROVIDE COMMENTS TO THE COMMISSION, PLEASE COMPLETE AND SUBMIT A TESTIMONY CARD TO THE CLERK OF THE COMMISSION NAME AGENCY TELEPHONE /FAX NUMBER . r/ �rim kJw2wer )-lam6rcitp gag,-giy-/7.6% i���--ti, y---7/.zg7 1 -,-e,wiav Li. 6.0.___rvi -Tti-g Clutf,u c,,,_„, ralAymi . W5- `f33-v27n iLiS- ""'",z-S2-i‘,, / Signing is not required / / / / / / / RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Bill Hughes, Bechtel Project Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Request for Proposals to perform the Project Study Report/Project Report and Environmental Studies for the State Route 79 At the October 14, 1998 RCTC meeting, the Commission approved an amount of $425,000 from the SB 45 2% planning funds to perform a Project Study Report (PSR)/Project Report (PR) and environmental studies to realign State Route 79 near the Cities of Hemet and San Jacinto between Ramona Expressway and Domenigoni Parkway (see attached map). The Cities of Hemet, San Jacinto and the County of Riverside are all desirous to proceed with the project at the earliest possible time. The above agencies have requested that RCTC act as lead agency for this project. Their letters are attached for your information. We will work with Caltrans in an effort to make the funds expended on the PSR/PR and Environmental Studies eligible to count as local match for the future federal demonstration funds earmarked for engineering and right of way. Staff recommends that the Commission put out a request for proposals from consultants who would be qualified to prepare a combined Project Study Report/Project Report along with the necessary environmental documents that will be required to clear the project for final design. Financial Assessment Project Cost $425,000 . Source of Funds SB45 2% planning funds .{<:,; ::.......::.:.r........:...r,:..r.:.:::.':.Y::::::::............•..........,.................................:{::.}:::Y:::::.�::Y�:::t•-::::..:.;:.::..:.:::.....::...:.......,...� h iv.vn'w;:?'Y..{n.}m:.t4,... .,,i,.; 1:.. •...v.; •,.{- .. r.{... ..} •', i......:. 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YY..:}:4r•}}...vk{{{:•i}rYY:h?:ter'-}}Y}Yi-:::{�;:}•FFF:•:: :{:......i.v..:..::: :Y't�: vF: .�:::'{: F;{_�};2Y:2Yc. ::b t S :;:h, .:..:u.: ;$2�;;,;';. .,.,. •:%:iX%::'??FFF:' ;Y.Yy t::.:YYY-t,•: .. £.: ..s ...... ,.. r..:....:.: :Fiy: ..,.::::.� ::^....::,:...:.:... :.}}r::.r:.}:•x:<rr}}:}:.- :-::.,-.�:tt;r.,.r:}<:F»:: ::FFF;:;:i:r-;.r.};•:.:.. ... ................ ..#:: .. .mot.. ..£.. .. }•: n'::r:Y .. {�.F.. r. . w. . {:..>..,.;•. F:r:a..+;•s. . a ..,t r.�.3:; ..�c:s'n.' Included in Fiscal Year Budget y Year Included in Program Budget y Year Programed Approved Allocation Year of Allocation Budget Adjustment Required n Financial Impact Not Applicable 00J031 PLANS & PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: Direct staff to issue a request for proposals to qualified engineering and environmental firms to prepare a Project Study Report/Project Report and environmental impact report for the State Route 79 realignment project in the Cities of Hemet and San Jacinto. Staff will form a selection panel consisting of the Cities of Hemet, San Jacinto, County of Riverside, Ca!trans, and RCTC Staff. The selection panel will review the submitted proposals, rank the firms to form a short list, interview the short-listed firms and bring back a recommendation to the Commission for the selected firm or firms to perform the above task. 000002 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Tanya Love, Program Manager THROUGH: Eric Haley, Executive Director SUBJECT: Proposed SB 836 Voluntary Rideshare Program for the Inland Empire Region In 1997, through a partnership with San Bernardino Associated Governments, $398,110 in SB 836 grant funds were received to implement three projects serving Inland Empire commuters and employers. Final results of these three projects should be available in mid-1999. Based on the projected success of the 1997 SB 836 projects, the Commission and SANBAG again partnered for grant funds and were awarded $268,654 through SB 836 funds for an additional demonstration project. These funds reflect another avenue through which the Commission continues to leverage its established program funding with other private and public resources. Under SB 836, the Regional Transportation Agencies Coalition (RTAC) was designated as the responsible entity for implementation of voluntary rideshare projects. To fund the effort, SB 836 required that the South Coast Air Quality Management District (SCAQMD) allocate $1.5 million annually. SB 836 relieves employers having 100 to 249 employees at work sites from complying with SCAQMD's Rule 2202. SB 836 mandated the implementation of demonstration rideshare projects to determine if equivalent emission reductions could be achieved through voluntary efforts with employers having Jess than 250 employees in comparison to reductions generated under Rule 2202 regulation. The proposed project known as "Keys to the Future" will combine two of the SB 836 1997 projects into one. The new comprehensive commute project is designed to motivate drive alone commuters, working at small work sites with less than 250 employees, to begin ridesharing and will be comprised of three elements: 1) Survey Element: The employee transportation survey is the cornerstone of the regional database and provides essential information from which to market and implement additional TDM strategies and commuter incentive programs. The focus will 000003 be on employers in the Inland Empire who have not implemented a match list survey for the past 18 months or employers who have terminated their rideshare efforts as a result of Rule 2202 or SB 836. 2) Incentive Element: The project will provide an incentive of up to $2.00 per day for three consecutive months in local merchant gift certificates for every day a new ridesharer uses an alternative mode of transportation to work.. _3) Team Ride Element: This element recognizes and rewards employees who continue to rideshare for six months or more by providing unlimited discounts at restaurants and entertainment venues. SANBAG, who contracts with RCTC for the delivery of their Commuter Assistance Program, has requested that RCTC be the lead agency on behalf of the Inland Empire for implementation of the 1998 SB 836 project. Financial Assessment Project Cost $268,654 Source of Funds SB 836 :.:.:.:::::.:.:.::::::::.:.::::::::.:.+... ,........ .: w: }' .v.:; •{•}}}♦w:4r v4. .::{i ..+..vv........ 4n;. ................. :•.vn.::: }:i•:v...:. :....v :. }.{ n \.+} };hT,.,-,-. :::::::::::::::::...........w:.v:.:v:;;}}:{:{^:{•}: x:::: nv+.,, ..; +..• .+}.:. .•. }.:: rn.. r...... r........... .... �..:..:.::.:::.:..::::........:::.:.:::.:.::::... 4:{.}:4;.}•4: •}'4}:.... r.. i.+ n:�... .. :::'. ...: ...:....:.::.....:.:..:.:::::::::....:::::r. .....'i 'n: vi •r{.:G}:4' is }:•}:4 ....•, ..,y;.::.4....: •:{{: . ii.:i0. rk+. fry :.. Tvk++: ]:}.}.0:jiji}'r,:jt:i`i::'ti.{i>.:fi:{.:vi:::::}:i ;•}}:P}}•::•}YnK.i'>:{:{:?};:{:<it}:{.::fii:h+,..?l.. M, .{.. .. .....v:...::. .. i•:.v.. •.h4 ::.v'; :: •:: w;. •}..t.•.......+:.. r...v ]:: rirx }}: v:4:•:.\...v:}}:v:::.:: •?. .v$.. r. .v.;•: .::: vw};4:{{Jr}}y}:•::r.iv:{•}:kvrr}::>•}}:•}:4:•:4}:•]: }:: `........::::{::;i;4:v :w.�:::::: r.v.: :i :.}r}: :?:i). �;:•}i. •#v {:ti:.}:• T •.y::v; y::n:4•.}:}.:+..r•'•{p. "'{•,v.• 'v41} '•\}•v}} Included in Fiscal Year Budget N Year Included in Program Budget N Year. Programmed Approved Allocation Year of Allocation Budget Adjustment Required N Financial Impact Not Applicable PLANS & PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: That the Commission authorize staff to: 1) approve the SB 836 1998 project detailed in the attached scope; 2) accept lead agency responsibilities, as requested by SANBAG; and, 3) after review by legal counsel execute an agreement with Southern California Associated Governments for implementation of the project as well as entering into an agreement with the Commission's TDM consultant firm to perform the work. 000004 ATTACHMENT 1 Revised 3/9/99 1998 SB 836 Proposal KEYS TO THE FUTURE The Inland Empire Voluntary Ridesharing Incentive Project 1. Project Description Riverside County Transportation Commission (RCTC) and San Bernardino Associated Governments (SANBAG) propose the continuation of the "Keys To The Future" umbrella Project which will combine two of the previous SB 836 projects into one. The new comprehensive commute reduction Project is designed to motivate drive alone commuters, working at small employer worksites with less than 250 employees, to begin ridesharing and will be comprised of three elements. Survey Element: Since the South Coast Air Quality Management District's implementation of Rule 2202 in December 1995 and the passage of SB 836, it is difficult to encourage employers to voluntarily survey their employees to obtain vital commuting information. The employee transportation survey is the cornerstone of the regional database and provides essential information from which to market and implement additional TDM strategies and commuter incentive programs. Based upon the growing need to: 1) prevent existing employer survey clients from dropping out of the regional rideshare database, and 2) to encourage new employer clients to implement the voluntary employee transportation survey, it is proposed to expand the 1997 SB 836 funded Customized Employer Rideshare Services Project to provide supplemental survey support. Additional services to be performed by Project staff on behalf of the employer will include provision of on -site services including: 1) the distribution and collection of survey forms, 2) review of survey forms for accuracy, 3) packaging of survey forms to send to SCAG Rideshare for processing, 4) completion of all instructional forms associated with processing the surveys and 5) provision of employee/employer survey participation drawings. Incentive Element: Building upon and expanding the concept of the 1997 SB 836 I-10 Commute Reduction Project, the Incentive Element of the proposed Project will be available to all employer worksites in Riverside and San Bernardino counties with less than 250 employees located within the South Coast Air Quality Management District (SCAQMD) jurisdiction. The Project will provide an incentive of up to 52.00 per day for three consecutive months in local merchant gift certificates for everyday a new ridesharer uses an alternative mode of transportation to work. 1 _ - 000005 It is proposed that the incentive be available to all employees regardless of home county origin. The ability to offer incentives to all employees regardless of home county origin will further entice an employer to participate in the Project. Team Ride Element: The Team Ride Element of the I-10 Commute Reduction Project which recognizes and rewards employees who continue to rideshare on an on -going basis, would be expanded to include the availability of Team Ride to all San Bernardino County residents who commute to a qualifying small employer work site. 2. Geographic Region/Corridor/Infrastructure The Survey and Incentive Elements of the Project target employer work sites with less than 250 employees located in the counties of Riverside and San Bernardino, within the SCAQMD's jurisdiction. The Team Ride Element of the Project targets all San Bernardino County residents who commute to employers with less than 250 employees located in the SCAQMD's jurisdiction. There are several major commute corridors in the two counties. It is bisected on a north/south axis by I-15 and I-215, and on a east/west axis by I-10, SR-60 and Highway 91. Beginning in July 1997, I-10 from the Los Angeles/San Bernardino County line east to the I-15 is under construction for approximately 2 years. The project includes the construction of one High Occupancy Vehicle lane in each direction including widening of eight existing bridge undercrossings, the reconstruction oftwo bridge undercrossings, reconstruction of one bridge overcrossing and sound walls. The project extends approximately 10 miles along the I-10 corridor. Beginning in March 1998, a segment of SR60/I215 from the Valley Way off ramp to University Avenue in Riverside will be under construction for approximately 24 months. The project includes the addition of one High Occupancy Vehicle lane in each direction as well as an additional mixed flow lane. Also included in the project are sound walls, bridge reconstruction and widening, and interchange realignment. Recognizing that the majority of Riverside and San Bernardino County commuters travel to work within the two county sub -region, these construction projects will provide additional encouragement to commuters to sample ridesharing as one solution to inconveniences caused by the construction. 3. Origin/Destinations The destinations of the targeted employees for both the Survey and Incentive Elements of the Project will be those commuters traveling to an employment site with less than 250 employees located in Riverside County or San Bernardino County. The location of home 2 000006 county origin will not be used as criteria for who qualifies for participation in the Incentive Element of the Project. For the Team Ride Element of the Project the county of origin will be used to determine eligibility. Only those employees residing in San Bernardino County and traveling to work sites with less than 250 employees within the SCAQMD's jurisdiction will be eligible to participate. 4. Rideshare Modes All modes ofridesharing will be targeted for this Project including carpool, vanpool, buspool, use of public bus or commuter rail, telecommuting, walking or bicycling. 5. Project Incentive Description In the Survey Element of the Project, incentives will be available to work site employees to encourage completion and return of the survey form. The incentives provided will be gift certificates from local merchants and will be awarded through a participation drawing from those surveys returned at each work site. In addition, the Employer Representative will become eligible for an incentive gift certificate by achieving a 60% or greater survey response rate. The Incentive Element of the Project will provide an incentive of up to $2.00 per day for three consecutive months in local merchant gift certificates for everyday a new ridesharer uses an alternative mode of transportation to work. This incentive will be provided to all new ridesharer, regardless of home county origin, who commute to work sites with less than 250 employees located in the counties of Riverside and San Bernardino. The only exception to this will be for those Riverside and San Bernardino County work sites with less than 250 employees who are already an Advantage or Option Rideshare client. Under this scenario the Project will only pay for their new ridesharer who are not residents of Riverside or San Bernardino County. The Team Ride Element of the Project will provide membership to all San Bernardino County residents who currently rideshare to a work site with less than 250 employees in the SCAQMD's jurisdiction as a reward and on -going motivation to continue ridesharing. Team Ride provides an annual membership card good for 20% discounts at local merchants. 6. Project Implementation RCTC will act as the lead agency to implemem the Project on behalf of the SANBAG and RCTC partnership. SANBAG and RCTC have worked together for the past four years on the implementation of Option Rideshare, Advantage Rideshare, Inland Empire Commuter Services and Club Ride to employers in San Bernardino, Riverside, Los Angeles and Orange Counties. Collectively recognized as the SANBAG/RCTC Commuter Assistance Programs, 3 000007 RCTC has in turn contracted with a local, private transportation demand management consulting firm for day to day Project implementation. SANBAG and RCTC retain collaborative yet independent program oversight responsibilities. 7. Marketing Strategies Project staff will concentrate their marketing efforts on working directly with work sites with less than 250 employees to communicate with the primary market - the commuting employee. RCTC/SANBAG Commuter Assistance Program staff currently have an established working relationship with many employers in Riverside and San Bernardino counties. Staff -will make use of a variety of resources to compile a listing of additional employer contacts, including but not limited to Chambers of Commerce, SCAG Rideshare database, purchased mailing lists, the SCAQMD database of employers exempted by SB 836 and Inland Empire Commuter Services database. Existing Keys To The Future marketing materials will require revision to accommodate the enhanced scope ofthe proposed Survey and Incentive Elements. Project participation forms will need to be updated. During the Survey Element of the Project staff will assist with the implementation of the employee transportation survey process by providing on -site services including the distribution and collection of survey forms, review of survey forms for accuracy, packaging of survey forms to send to SCAG Rideshare for processing and the completion of all instructional forms associated with processing the surveys. The Project will also conduct participation drawings during the survey process focused on encouraging employee's to complete and turn in survey forms and heighten their awareness regarding the benefits of rid esharing. Staff will rely on a combination of mailings, follow-up telephone calls and one on one meetings with employers to facilitate participation in the Incentive Element of the Project. In addition, grass roots marketing targeted directly at the commuting employee may include the placement of Public Service Announcements (PSA) on local radio, cable television and movie theater screens. All PSA's will include specific information on program parameters and eligibility. 8. Existing Efforts/Services The Project will be implemented in coordination with the services already provided by the RCTC/SANBAG Commuter Assistance Programs. As previously noted, Advantage Rideshare and Option Rideshare will continue to provide incentives to existing employer clients with less than 250 employees for their Riverside County and San Bernardino County residents respectively. 4 000008 9. Budget/Time Line The proposed budget for the Project is $268,654. The following provides a breakdown of the budget by line item: Line Item Labor Expenses Marketing Materials Office Supplies Photocopies Postage Certificates/Vouchers Subsidies Proposed Budget $172, 804 $ 3,500 $ 32,000 $ 1,500 $ 350 $ 15,000 $ 40,000 Mailing Services $ 2,000 5 Line Item Description, Includes 216 Program Manager hours, 76 Program Administrator Hours, 2470 Commuter Assistance Representative hours and.1230 Administrative Assistant hours. Includes mileage and incidental reimbursable expenses. Includes Project brochures, Team Ride applications, Team Ride membership cards, assorted marketing materials and securing merchants. Miscellaneous office supplies. Includes postage for marketing material, on -going payments for incentives and postage reply mail costs for Team Ride. Includes the $2.00/day incentive program, and survey incentives. Use of mailing house for direct mail purposes. 000009 Line Item Proposed Line Item Budget Description, Computer Support/ $ 1,500 Includes computer software and fees for Maintenance computer progranuner consultant. TOTAL $268,654 The time line for the Project is based on the assumption that all appropriate contracts will be signed and funds will be available for program kick-off by July 1, 1998. Activity Time Line Project funds transferred from SCAQMD to SCAG. Month 1-2 Appropriate contracts for Project executed. Develop employer work site target market list: Month 2 Revise Project marketing material and administrative forms for employer/employee participation to reflect enhanced services. Months 2-3 Begin implementation and marketing outreach to employers. Months 4-21 Schedule employer survey dates and assign staff to cover each survey implementation. Process employer/employee transportation survey forms in coordination with SCAG Rideshare Process incentive payments and mail to employers Maintain merchant participation in Team Ride discounts and promotions Process Team Ride applications and prepare membership cards and materials. Prepare and submit eleven bi-monthly reports on Project progress. • Prepare final report 6 000010 Months 5-21 Months 5-21 Months 7-23 Months 4 & 16 Months 4-21 On -going Months 23-24 10. Trips Reduced The Incentive Element of the Project is projected to attract 360 participants, eliminate 300 vehicles, reduce 28,386 one-way vehicle trips and reduce 559,204 vehicle miles traveled in a three month period. The Team Ride Element of the Project is projected to attract 775 members, eliminate 775 vehicles, reduce 122,218 one-way vehicle trips and reduce 2,407,685 vehicle miles traveled in a three month period. 11. Project Tracking/Quantification The Survey Element of the Project will track statistical data from each employer survey implementation. Tracking will include, at a minimum: 1) employers contacted, 2) number of participating employers, 3) number of surveys processed, 4) number ofRideGuides produced, and 5) number and type of speciality reports produced and delivered. The Incentive Element of the Project will track and report those items listed in the Trips Reduced section of this proposal. The Project will be able to track which employers participated in the program by a signed Statement of Participation (SOP) between the employer and RCTC/SANBAG. As a requirement of the SOP, employers will verify the incentive claim form completed by their respective participating employees. Both the employer and employee provide signatures on the incentive claim form before incentive payments are released back to the employer for distribution to their participating employees. The Team Ride Element of the Project will similarly report those items listed in the Trip Reduced section of this proposal. The employer will verify the continued rideshare participation .of Team Ride applicants. Both the employer and employee provide signatures on the application form before the membership card is sent to the employee. The formula for tracking and quantifying vehicle trips reduced, miles saved and pounds of pollutants reduced is based upon the actual commute information provided and verified by both the employer and employee and will be reported based upon the agreed upon definition and process of the RTAC. 7 000011 RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Tanya Love, Program Manager THROUGH: Eric Haley, Executive Director SUBJECT:. FY 1999-00 Section 5310 Program, adopt Resolution No. 99-03, ' Certifying Project Consistency With Regional Transportation Plan The FTA Section 5310 program provides capital grants for the purpose of assisting private nonprofit corporations and public agencies, under certain circumstances, in providing transportation services to meet the needs of seniors and persons with disabilities for whom public transportation services are otherwise unavailable, insufficient; or inappropriate. The program provides funding for approved projects on an 80% federa1/20% local match basis. Section 5310 funds are awarded through a statewide competition with approximately $7.0 million available for programming. A Local Review Committee (LRC) in each County quantitatively evaluates all applications submitted for their area, ranks them, then submits the scores to Caltrans Headquarters for the statewide competition. The Commission has utilized a subcommittee of our Citizens Advisory Committee/Social Service Transportation Advisory Council as the Local Review Committee (LRC) for Riverside County. For FY99/00, the LRC was comprised of Fortunato Penilla, Inland Regional Center, Lucia Moran, City of La Quinta, and Peter Benavidez, Blindness Support. We received 15 applications for evaluation in Riverside County. The LRC reviewed and scored the projects on March 18. All applicants were notified of the project scores and given the opportunity to appeal. The time line for this process will be quite tight since Commission approved scores must be submitted to Caltrans by May 7. Since the Commission's May meeting is after this date, all approvals must be completed at our April 14 meeting. The listing of the final scores for each project is attached to this agenda item and marked as Attachment A. The Section 5310 process requires that the local transportation commission allow public notification, participation and comment on the proposed program of projects. All applicants have been notified of the Commission meeting. The Commission is also required to include the awarded projects in the Regional Transportation Improvement Plan and certify by resolution that the projects are consistent with the local area regional transportation plan. 000012 ET0000 ue�d uogepodsueil leuoiBat/ imm Aouals!suo0 Joa/oid Buiitigia0 1£0-66 'oN uoRniosaa Bu!idope Aq ueld uoileliodsuen feuoi6aa ease pool ayi ylinn luals!suoo aye sloefoid ayl ley1 Al!Lia0. (£ pue 'ueu luawanoidwi uoilemdsueal leuoi6aa ayl ui noefoid ayi apnloul (Z feepwwo0 me!Aeu pool ayi Aq pepuewwooai se s6uiluei loefoid Aluno0 ap!sieADA O L£5 uoiloaS VIA 00-666 l Ad ayi ldopy (l :uoissiwwo0 ayi �eyl =NO/1 b'ON3INW003hl ddV.LS ONb' 3311/IN(N00 SWVE/Dalld '8 SNV7d RESOLUTION NO. 99-03 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION CERTIFYING PROJECT CONSISTENCY WITH REGIONAL TRANSPORTATION PLAN WHEREAS, the Local Review Committee of Riverside County ("Committee") is charged with reviewing applications for Federal Transit Act Section 5310 funding for transportation services to meet the needs of seniors and persons with disabilities for whom public transportation services are otherwise unavailable, insufficient or inappropriate; and WHEREAS, the Committee has received requests for 15 projects from 7 agencies in Riverside County; and WHEREAS the Committee has scored and ranked each such request; and WHEREAS, the Riverside County Transportation Commission ("Commission"), as the Regional Transportation Planning Agency ("RTPA"), adopted the scores and ranking of the applications as determined by the Committee; and WHEREAS, the Section 5310 process, as interpreted in Federal Transit Administration Circular 9070.1 C, Section 5, requires the RTPA to include in the Regional Transportation Improvement Program each request awarded Section 5310 funding by Caltrans and to certify by resolution that the locally evaluated projects are consistent with the local area regional transportation plan. 600014 ST0000 uoissiwwoo uoileliodsueil Alunoo apisJaARd ail jo veto 'JaneyuadoN AIeN is 3l_LV uoissiwwo0 uoileliodsueil Alunoo apisJania uosiadneyo 'JelseeH uen •3 pep '666 l 11Pdy 10 Aep Lilt l eN1 031d0aV aNv o3A0addd •A1uno0 aplsiania Joj paldope wei6old luawanoidwl uolleliodsuau leuoi6aa ail ul papnlouw aq Minn sueilleo Aq 6uipun). ()Leg uolloas papienne sloafoid ail to ioe3 z uolloag •ueld uolleliodsuen leuol6ai AlunoO aplsiania ayl om lualsisuoo aye (paioelle „du ligiix3 ui pagposap se) 6uipun} p lEg uoRoas Jo} aalllwwoo ayl Aq panoidde sloafad palenlene Alleool aql ley' paulwiaiap set.) uoissiwwo0 ayl . L uoRoas :snnollol se aniosai pue Ao.seo Agway saop uoissiwwo0 041'31:10d3a3H1 `MON O CG CG C.) C.) 5310scor.xls FTA SECTION 5310 FY99/00 AF . _ICATIONS: RIVERSIDE COUNTY REPLACE OR AVG EQUIPMENT SERVICE TOTAL RANK SCORE APPLICANT AGENCY REQUESTED EXPANSION COST 1 91.00 Transportation Specialists, Inc. a- Minivan SE $43,000 2 91.00 Transportation Specialists, Inc. b- Minivan SE $43,000 3 88.00 Care -A -Van Transit, Inc. Minivan SE $43,000 4 85.75 Angel View Crippled Children's Foundation, Inc. Single Wheel Cutawa SE . $45,000 5 85.50 Family Services Assoc. of Western Riverside County Single Wheel Cutawa SE $45,000 6 85.00 Care -A -Van Transit, Inc. 699 - Cutaway R $45,000 7 84.25 Foundation for the Retarded of the Desert Other n/a $40,000 8 84.00 Care -A -Van Transit, Inc. Other - radio SE $5,200 9 83.00 Care -A -Van Transit, Inc. 701 - Cutaway R $45,000 10 81.00 Care -A -Van Transit, Inc. 698 - Cutaway R $45,000 11 81.00 Transportation Specialists, Inc. Small Bus -06511 R $56,000 12 79.75 Anza Valley Community Services, Inc. Medium Bus R $65,000 13 79.00 Transportation Specialists, Inc. Medium Bus -17838 R • $65,000 14 78.00 Desert Aids Project Minivan SE $43,000 15 75.50 Family Services Assoc. of Western Riverside County Medium Bus R $65.000 Grand Total $693,200 4/5/99 2:04 PM AMENDED AGENDA ITEM #6A 3 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Tanya Love, Program Manager THROUGH: Eric Haley, Executive Director SUBJECT: FY 1999-00 Section 5310 Program, adopt Resolution No. 99-03, Certifying Project Consistency With Regional Transportation Plan The FTA Section 5310 program provides capital grants for the purpose of assisting private nonprofit corporations and public agencies, under certain circumstances, in providing transportation services to meet the needs of seniors and persons with disabilities for whom public transportation services are otherwise unavailable, insufficient, or inappropriate. The program provides funding for approved projects on an 80% federa1/20% local match basis. Section 5310 funds are awarded through a statewide competition with approximately $7.0 million available for programming. A Local Review Committee (LRC) in each County quantitatively evaluates all applications submitted for their area, ranks them, then submits the scores to Caltrans Headquarters for the statewide competition. The Commission has .utilized a subcommittee of our Citizens Advisory Committee/Social Service Transportation Advisory Council as the Local Review Committee (LRC) for Riverside County. For FY99/00, the LRC was comprised of Fortunato Penilla, Inland Regional Center, Lucia Moran, City of La Quinta, and Peter Benavidez, Blindness Support. We received 1-5 16 applications for evaluation in Riverside County. The LRC reviewed and scored the projects on March 18. All applicants were notified of the project scores and given the opportunity to appeal. The time line for this process will be quite tight since Commission approved scores must be submitted to Caltrans by May 7. Since the Commission's May meeting is after this date, all approvals must be completed at our April 14 meeting. The listing of the final scores for each project is attached to this agenda item and marked as Attachment A. The Section 5310 process requires that the local transportation commission allow public notification, participation and comment on the proposed program of projects. All applicants have been notified of the Commission meeting. The Commission is also required to include the awarded projects in the Regional Transportation Improvement Plan and certify by resolution that the projects are consistent with the local area regional transportation plan. PLANS & PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: That the Commission: 1) Adopt the FY 1999-00 FTA Section 5310 Riverside County project rankings as recommended by the Local Review Committee; 2) Include the projects in the Regional Transportation Improvement Plan, and 3) Certify that the projects are consistent with the local area regional transportation plan by adopting Resolution No. 99-03, Certifying Project Consistency With Regional Transportation Plan. RESOLUTION NO. 99-03 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION CERTIFYING PROJECT CONSISTENCY WITH REGIONAL TRANSPORTATION PLAN WHEREAS, the Local Review Committee of Riverside County ("Committee") is charged with reviewing applications for Federal Transit Act Section 5310 funding for transportation services to meet the needs of seniors and persons with disabilities for whom public transportation services are otherwise unavailable, insufficient or inappropriate; and WHEREAS, the Committee has received requests for +5 16 projects from 7 agencies in Riverside County; and WHEREAS the Committee has scored and ranked each such request; and WHEREAS, the Riverside County Transportation Commission ("Commission"), as the Regional Transportation Planning Agency ("RTPA"), adopted the scores and ranking of the applications as determined by the Committee; and WHEREAS, the Section 5310 process, as interpreted in Federal Transit Administration Circular 9070.1 C, Section 5, requires the RTPA to include in the Regional Transportation Improvement Program each request awarded Section 5310 funding by Caltrans and to certify by resolution that the locally evaluated projects are consistent with the local area regional transportation plan. NOW, THEREFORE, the Commission does hereby certify and resolve as follows: Section 1. The Commission has determined that the locally evaluated projects approved by the Committee for Section 5310 funding (as described in Exhibit "A" attached) are consistent with the Riverside. County regional transportation plan. Section 2. Each of the projects awarded Section 5310 funding by Caltrans will be included in the Regional Transportation Improvement Program adopted for Riverside County. APPROVED AND ADOPTED this 14th day of April, 1999. Jack F. van Haaster, Chairperson Riverside County Transportation Commission ATTEST: Naty Kopenhaver, Clerk of the Riverside County Transportation Commission FTA SECTION 5310 FY99/00 APF-LICATIONS: RIVERSIDE COUNTY REPLACE OR AVG EQUIPMENT SERVICE TOTAL RANK SCORE APPLICANT AGENCY REQUESTED EXPANSION COST 1 91.00 Transportation Specialists, Inc. a- Minivan SE $43,000 2 91.00 Transportation Specialists, Inc. b- Minivan SE $43,000 3 89.00 Transportation Specialists, Inc. Other n/a 4 88.00 Care -A -Van Transit, Inc. Minivan SE $43,000 5 85.75 Angel View Crippled Children's Foundation, Inc. Single Wheel Cutawa SE $45,000 6 85.50 Family Services Assoc. of Western Riverside County Single Wheel Cutawa SE $45,000 7 85.00 Care -A -Van Transit, Inc. 699 - Cutaway R $45,000 8 84.25 Foundation for the Retarded of the Desert Other n/a $40,000 9 84.00 Care -A -Van Transit, Inc. Other - radio SE $11,200 10 83.00 Care -A -Van Transit, Inc. 701 - Cutaway R $45,000 11 81.00 Care -A -Van Transit, Inc. 698 - Cutaway R $45,000 12 81.00 Transportation Specialists, Inc. Small Bus -06511 R $56,000 13 79.75 Anza Valley Community Services, Inc. Medium Bus R $65,000 14 79.00 Transportation Specialists, Inc. Medium Bus -17838 R $65,000 15 78.00 Desert Aids Project Minivan SE - $43,000 16 75.50 Family Services Assoc. of Western Riverside County Medium Bus R $65.000 Grand Total $699,200 $6,000 Revised Grand Total $705,200 5310scor.xls 4/13/99 4:36 PM RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Susan Cornelison, Rail Program Manager THROUGH: Eric Haley, Executive Director SUBJECT: Rail Program Update Attached for Commission review are the most recent rail operating and departmental reports. 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Of course not - Metrolink uses a no -barrier "honor" system. This keeps operating • expenses low and the savings on labor, turnstile and barrier equipment helps fund more iservice. We have found respon- sible commuters make sure they have a valid ticket in their possession before boarding the train. At least 25 percent of all passengers on each train are checked for tickets, ensuring -that properly ticketed passengers aren't sitting next to someone who hasn't paid their fair share. For those of you who suspect that dishonest people get away with free rides, we have good news to report. Metrolink's fare evasion rate (Yes, we keep detailed statis- tics on this stuff, folks!) hovers around 1 percent. Consider that the New York City subway system — equipped with turnstiles, barriers and a token -only payment system — reports a fare evasion rate of 19 percent. Metrolink policy is that every passenger must have a valid ticket before boarding the train. Riders who don't are ct to a citation and fine. Fines vary by county and are determined by a municipal court judge. For the record, to Metrolink receives no money from fines and, frankly, we'd rather everyone simply have the correct ticket. After all, we're in the business of transporting people, not law enforcement. Here's what to expect if you get caught on the train without a ticket: Conductors have some discretion based on circum- stances. Issuing a citation is the maximum penalty, but a written or verbal warning may be appropriate based on circum- stances. In all cases, our emphasis is educate and inform our riders. The purpose of fare verification is to ensure that all those who ride pay their fair share. If you purchase a discounted ticket when you're not eligible, use someone else's pass, travel out of zone or do not validate a 10-trip ticket with the intent to stretch the life of the ticket beyond 10 rides, a citation is certainly justified. Conductors hear frequently repeated excuses from passengers who do not have a valid ticket, such as, "My dog ate the ticket" or "The vending machine line was too long." Since the Conductor has no way of verifying the story you can be issued a citation. This insures that all passengers are treated equally. 1 8 0 0 1 3 7 1 - L I N K W W W . M ETROL I N K T R A 1 N s . C O M 000031 M E T R O L 1 N K ALONG THE WAY... FACES & PLACES NEAR METROLINK STATIONS Are you looking for a way to get away for a day or an afternoon but don't want to fight traffic just to get there? Manv Metrolink stations are surrounded by walking - distance activities. For the next six months, we will feature stations that offer access to fun and interesting things to do. Historic Old Town Orange lise Metrolink's Orange County Line to travel back irr time. Just disembark at the Orange Station, near Old Town Orange, and walk east a few short blocks to the intersection of Chapman Avenue and Glassell Street for the historic town square atmosphere of the Orange Plaza. The movie "Forrest Gump" tapped its old-fashioned look to film the movie's famous park bench scene, where actor Tom Hanks repeated the memorable "Life is like a box of chocolates" analogy. The picturesque park plaza is surrounded by historic commercial buildings dating back to the turn of the century. Don't miss the oldest business in Orange, Watson Drug and Soda Fountain (714- 532-6315), - which has served customers from the same location since 1899. The store has been a location for several films and commer- cials, including Customers continue to enjoy Watson Drug & Soda Fountain, an Orange tradition for 100 years. director Tom Hank's movie, "That Thing You Do," ( 8 0 0 ) 3 7 1- L I N K Plaza Park serves as the focal point for Old Town Orange. according to general manager Steve Parker. To get into the mood for the rest of your amble around the plaza, sample a root beer float at Watson's classic counter. Around the corner on Glassell Street, a store called American Heritage (714-289-2241)is a virtual museum of classic Americana. It's crowded with original Bob's Big Boy statues, toys from happy meals from the last several decades, classic 1950's and 1960's bar stools and counters, as well as appliances and other common items from America's past. Of course, no classic Americana store in Orange County would be complete without a Disney section devoted to toys and souvenirs from past decades. Other tempting antique stores and quaint eateries surround the Orange Plaza. On your way back to the Orange Metrolink Station, check out the historic Santa Fe Depot on Atchison Street, now home to the Old Towne Brewing Company (714-744 4181). James Geuryn converted the building into a micro -brewery after he passed it daily while commuting to his job in Los Angeles from San Juan Capistrano on Metrolink. Geuryn mentioned his idea of converting the abandoned building into a micro -brewery to a fellow passenger. That person put Geuryn in touch with the City of Orange Redevelopment Agency, which assisted in securing financing for his micro -brewery project. As you wait for the next Metrolink train, you might reflect that if it weren't for the late -model cars circling the Orange Plaza, you could almost imagine you had just walked back in time. W W W. M E T R O L I N K T R A 1 N 5. C O M n.)0032 SPEED TO THE SPEEDWAY ON METROLINK TALK TO US Going to the - z races is fun, so getting 1. Call our customer service number at there should be, • - w1E7RDttnu( �� too. Beat race - day traffic with Metrolink. The San Bernardino Association of Governments once again is sponsoring special charter trains to the California Speedway in Fontana for the Busch and Auto Club 200 West Series on May 1, 1999 and for the California 500 presented by the NAPA NASCAR Winston Cup Series on May 2, 1999. Tickets for these special charter trains must be purchased in advance through Amtrak or an authorized Amtrak ticket agent. For more information, visit our Web site at wwvv.metrolinktrains.com or call the Speedway Train Information hotline at (909) 889-8611, extension 126. Do you have a question, comment or concern? There are several ways to talk to us: (800) 371-LINK 2. Write: Metrolink Attention: Passenger Services 700 South Flower Street, Suite 2600 Los Angeles, CA 90017 3. E-mail us through our online comment form at www.metrolinktrains.com ' 4. Or visit us in person at our infor- mation booth, located in historic Los Angeles Union Station STATION CITY NEWS & EVENTS City of Santa Fe Springs. Family Camp Getaway for Dads, Moms, and Kids. March 12-14, 1999. Call the Recreation Services Division at (626) 863-4896 City of Moorpark. Moorpark Teen Council 2nd Annual Spring Skate party. Friday April 2, 1999 at Arroyo Vista Community Park 5:30-9:00 p.m. Call (805) 531-9100 for more information. City of Moorpark annual Easter Egg Hunt. Saturday April 3 at Arroyo Vista Community Park beginning at 10:00 a.m. Call (805) 531-9100 for mote information. - City of Simi Valley Spring Arts and Crafts Fair on March 19 and 20, 1999 from 9:00 a.m. - 3:00 p.m. at the Simi Valley Senior Center. Call (805) 583-6364 for more information. City of Lancaster. California Poppy Festival on April 10 and 11 from 9:00 a.m. - 3:00 p.m. at Lancaster City Park. For more information call (661) 723-6077 City of Lancaster. Easter Egg Hunt for children 9 and under. Saturday March 27 at the. Lancaster National Soccer Center beginning at 10:00 -am.- Call (661) 723-6077 for more information Clty of Lancaster Flashlight Egg Hunt and Spring Splash for children ages 10-13. Egg hunt at El Dorado Park beginning at 7:30 a.m. and Spring Splash Pool Party at Eastside Pool from 8:30-11:00 p.m. Call (661) 723-6077 for more information ( 8 0 0 ) 3 7 1 - L I N K W W W . M E T R O L 1 N K T R A 1 N S. C O M 000033 METROLINK N E W S AND E v E N T S MARCH 1 9 9 9 wav in. Commuter Spotlight THIS JUST IN...METROLINK IS ONE SMOOTH COMMUTE Look Who's Riding The Train.... In the hectic life of two on -air radio reporters, there is one respite — when they are completely relaxed on board Metrolink. Both KFI (640-AM) radio traffic reporter Mark Denis and news reporter/anchor Chris Little are regular Metrolink riders, along with a half -dozen other station employees. Denis commutes daily from his Anaheim Hills home to KFI's mid - Wilshire Los Angeles studio on Metrolink's Orange County Line. Little rides Metrolink during his regular stints as a daytime KFl anchor, commuting from his Alta Loma home on the San Bernardino Line. "I started when it started," said Denis, who Orange County Line commuter Mar* Denis first boarded Metrolink in October 1992. "It's kind of scary when you first start out and you're not used to taking public transit...Now 1 choose to train. It's unusual to drive." Originally a sporadic rider, Denis now rides Metrolink, transfers to the Red Line, then walks three minutes to the studio almost every workday. That routine saved him 8,000 miles of driving last year. "I don't save so much time as I do stress. The fatigue factor is the main thing to me," Denis said. "I know in the back Of my mind I can stay up a little later at night. Ninety percent of the time, I close my eves and take a little snooze, morning and afternoon." Little also values the relax- ation of Metrolink commuting. "When I'm anchoring and I get there, I'm not burned out from the drive," he said. "I would take it every day if I could." Little's noon-to-8 p.m. reporting shifts, however, keep him out of rush hour traffic and frequently require him to drive to his first assignment on the When he starts a month -long stint as a daytime anchor, he often makes the mistake of driving in to work at 8 a.m. "It's horrible," Little said. "After two days of driving, then I'll take the train." Denis makes no apology for avoiding the congested traffic conditions he broadcasts to his listeners. "I was part of the problem. Now I'm part of the solution," Denis said. "If everyone did this, I'd be out of a job." LETTER TO THE EDITOR I would like to share with the Metrolink riders an interesting recreational pastime that involves Metrolink trains. Twice a week I ride my bicycle from Chatsworth to the Burbank train station (sometimes the Glendale Station). After a lunch somewhere in the Burbank or Glendale vicinity,1 ride the Metrolink train back to Chatsworth. I've been doing this particular recreational cycling since the summer of 1996. 1 do this riding for the exercise and the pure enjoyment of riding trains! Especially the Metrolink. I invite any fellow passengers to come by and say hello. After I get back to Chatsworth, anyone can find me sitting at the Chatsworth Station enjoying a hot espresso drink from the "Whistle Stop Coffee Depot." A truly EXCELLENT coffee • spot!!! Well, see ya along the tracks. Sincerely, David Fisher Ventura County Line Passenger WE WANT TO HEAR FROM YOU Metrolink wants to bear your story! Teo us about your hectic daily commute, an unusual encounter, or anything else of interest that includes Metrolink. You could be featured in the next Commuter Spotlight. Send your story to: Metrolink Matters Attn: Don Patterson, Editor 700 South Flower Street, Suite 2600 Los Angeles, CA 90017-4101 Submissions become the properly of the Southern California Regional Rail Authority (SCRRA) and cannot be returned. Submission of an article, letter or story idea constitutes the granting of permission to the SCRRA to publish the material or use the idea in written or electronic form and to edit the material for length and content. f 8 0 0 ) 3 7 1 - L I N K W W W. M E T R O L I N K T R A I N S. C O M 000034 RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Joni Shay, Executive Assistant THROUGH: Eric Haley, Executive Director SUBJECT: U.S. Census 2000 Riverside County has taken the lead in coordinating County -wide efforts with the U.S. Census Bureau. The U.S. Bureau of Census plans to make the national census in the year 2000 the most accurate one since the first in 1790. In October, 1998 the Western Riverside Council of Governments' Technical Advisory Committee responded favorably to the County's request for assistance in coordinating efforts within the County and to ensure as complete a population count as possible. There are two primary aspects to these efforts, 1) awareness and motivation for residents to participate; and, 2) technical preparatory work. A subcommittee of the TAC was formed to evaluate the work effort required and how WRCOG would be most useful. The subcommittee members are Eric Haley, RCTC, John Holmes, City of Riverside, Alan Kapanicas, Cities of Beaumont/Calimesa, Craig Manning, County of Riverside, Bill Workman, City of Corona and Alan Crouse, WRCOG. This subcommittee met on November 12, 1998 to discuss coordination of activities in support of the 2000 Census. The group heard the importance of getting a complete count, particularly the fiscal impacts. Estimates performed in other jurisdictions have range from $1 15 to $150 per year in funds tied to each person counted in the Census. The County of Riverside estimates some $200 million per year is generated from programs linked to Census figures. The Census figures are also used in determination of transportation funding; both from the Federal government to California, and in apportioning the funds within the State. (See Appendix A) At the November 19, 1998 WRCOG TAC meeting, it was suggested that WRCOG establish a 16-month contract resource that would be dedicated to Census activities. That resource would: act as a central resource for all members on Census activities; actively assist in the establishment of the west County and sub -County Complete Count Committees; work with community and other interest groups to spread the Census message; and provide resource materials from the U.S. Census and make recommendations/develop local resource materials. In December 1998, the WRCOG TAC was strongly supportive of proceeding with this resource. A number of the WRCOG TAC members have seen additional costs of needing to re -perform Census 000035 counts. The Riverside County Board of Supervisors, approved a request from WRCOG to help fund ($20, 332) a census coordinator charged with making sure that every person in the county is counted next year, at its February 8, 1999 meeting. The importance of conducting a full, complete and accurate Census count is quite significant and, in order to maximize the collective efforts of the County and WRCOG, RCTC has been invited to participate in this effort by contributing to the support of the Census 2000 resource position in the amount of $5,000. This small cost now will be . a very worthwhile investment considering the long-term transportation funding implications for RCTC and local jurisdictions. Financial Assessment Project Cost 55,000.00 Source of Funds Administration Included in Fiscal Year Budget No Year Included in Program Budget Year Programed Approved Allocation Year of Allocation 1998/1999 Budget Adjustment Required Financial Impact Not Applicable BUDGET & IMPLEMENTATION COMMITTEE AND EXECUTIVE DIRECTOR RECOMMENDATION: That the Commission recommend approval of support of the Census 2000 resource position in the amount of $5,000 in order to ensure a complete. and accurate Census 2000 count. 000036 o. • 618-SO4-6614 r ta 0 n V Q C I i I oo0'i+9 tss -fumy/ pespauvuo 000'6Z8''L8Is - au PaoIaexinp 6r9C9$ *man Pa lE gg9tWillet 001'690'69$ sivaD S8049OQ' yawl laala 000'696'Si98`t$ - nmtJ 000'8Sg'l99' $ • emuJ OZZ'6XZ'688$ - tropaiorolropv 6T9 torseeto - Poo& 67/1139 00000's Woo ut$ - guar°ra p sn w 'owl grouping d7!pnb aplgo os gssas leant uT olsnpµlpul ro 'oogpi °slpui 'ruopszlaseio snrystsdosa =•'opApd'allgnd apm qL smr tsars .ads doh di NO= ateq ! amigo u! *Thad ;an most ay 'apluoun usmng apsq opmwd o,L vauoo uop ipedouoq srvuo ul pp1 n J• wouooaadaq pus 'isogon:moo 'nolgslabas oyl gupusu0 al lapse et% 'owpnga pogosatd pairmapoolP tipalwoaao sl Ljpompd ma'am Pm 'Ping 'PuuRpinu'puoptaaps ',pa/ a►p uogsadaroa oPpoal qy "pp puomrinu is sq M Poupuo p eAg al si =VIM pri VIagP1 testo* anlndlsod puv to prolosaiq c u ndloid salauPANI of slw 41118011140 slassaPir pas'uollunpo voplgna'slwol aggltlnu islaaugddno'pso oo is 'sward q6 'rlusPeP 20I11s1 P 11111s p'ala»el p°s Supple% op wankel os 'pope pas squab ooppnpa Isom dpq qL sa93 :"LO row/ nponpui Pas osoupng osslonenp MY/ poi wool uoryaogppoig ping aprynmmop leash m) sounats !endow olosM pus Ai% Plu p slnuuoj oaturppry 8a1 yekk pas Mide0 Its6Pod MIS Pan (modem pit) uetpllgo *awl 'itamoM oapaehy lsao!1a"Pil Paul of nuva: I *nu. mum tan/load $per avnq!ragspa o; alga nomindoa mama aroma° ,Balsa sur8ugoad isaapa d V X1UNAddV h cU 0 4 818-904-8814 2 • 3 as N a M c a u v; MOv 12 98 10:55a •, I 989 ,64-iftelb 000leit$ • mein o0otooli$ - *Puma 1300t0e6 L e#im4nfrJ Pus e;u+eap 00eLlWeT$ - nTup'Pha & 0001000'4 - *Wm° ISklati9Z$ - s7a310 FAQ e,Geiavyy[ r 'soma 1slaiasi. pew aspasegx imam Itupsnsdo pas lumpafapsw I rpp emas loplopaAsp IlNnTd a01 sanispas *PTA oat •eusssloud 3asamackAuT *sTriiottaaus ispoismaut oATpep poop p siudinthap sap al aqua sz 'sdantes+p JIM IPVIsi114sstss spsdea as souumere sup =UAW LYsdaud ram •atmMevwoq ps app Tip ti `ssasppes Muss sonesai-sAsT pus -asp bus vim 4L 'asliTmsl *11 Pas sltnPNlPut smoouf-141 pas sassaup At01 AaA Apses Pis gam rip mrnntptn Lsoaµaadss put Inman jo ssnitoud sq .soddns pommy'mud ss 'asngs senn.ssgns somas mom (tinsv ash taw 9upsgne an sgaa s(fepTATPat'IV seawall Tuoddns os asisia os s3011110a6 pspsrsrpj +Wald 04 "AMP moo es =prangs mod smsdoudts 'osal cant sqs oa smog pubs shim tTst“ pas Imply, seaisssoq sssp mous sat '0691'0£ tisafny)o ssw al; Jul= span{ wpm os snap ss7apios le gammas ('miinialhr Imnimusa psddns o,L WM3140 1001149 9uPPRL.pvs uonanli ff Wog manniad pus la4uosld sas75 asann aonsdtasud frisnsH prism ssusssiaty Miutio lL d1•0 1.11 Tang (ELLYd) ssoanssosuolp amid toisisae>y m aasialsaV 303 r;aafoud amok pus uoapip o supinopi ioj snnsanpg. iipasAp in asamte j, Puy Dahlia° ;uelD'Part OMIT s11•Wasiasd (mum U]n d$om el elto'st — semummao3 tiv4=Ll Puui=1H P ridti 000'0004003 • min 00040004M 1,n41 • Mai0 8111/8T1bs1 • singx0 0o9'meleit • srge:70 000%06 14 -soonL0011191031i • ��na I 000b01484 • AI lanawakt &�tI - ��WP1sJ 00601/114 • natsol dP[rP!e$ . 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(liquors% gm aoglioom Pug alyalva 01 o ins slgsas 01 "apriU asufotd vaaoz luatosmoduts suwlns losuupod'Eg 1anti1ta1ilV equsuzistd mislaid /sgus0 umnlled sry unAtt ud fast) llnPv evsort eallmourd lunntnmo0 vosluvsenp mon fov wool avagden pm% *vial; voleaesrf1 sanesad000 alueutLlsd smarmy,/ loom (vmg eaMS e9101 ant J 43010.em1ksa8171vaH PI110 PAs l9t"rivW avow iueacua Cr) C") O r"7 cn 86 ZI neW m • 6 c 1,I99-1P06-8T8 a tv Q O G Q Program Name Rural Renal Housing Loans Rural Telephone Raab Leans Public Tranoportation for Nonurbanited Areas Emergency Food sad Shelter National Heard Program Migrant and Seasonal Farmworkers Capital Assistants Program for RldarlY Persona and Perrone with Disabilities Supportive housing for Persons with . Disabilities . Native American Employment and Training Programs Rural Development Grants Federal Transit Technical Studies Grants Transit Planning and Research Objectives To provide economically designed and constraeted rental and cooperative housing suited for rural residents. Provide the supplemental financing to *eland and Improve teleconueanications services in rural areas. To improve or initiate public transportation service in nenuthanlsed aria. To supplement ud a quuld ongoing ethrla to provide shelter, food, mad supportive modem for needy families and individuals. To provide job training, Job search asststpnoe, and other supportive services. To provide finaneW assistance la meeting the transportation needs of elderly persons and poisons with disabilities. To provide for supportive lousing and related facilities Ibr persons with • disabilities. To provide Job training to Native Americans facing serious barriers to employment. • To facWtste the development of smali'and emerging private business asd indite* in rural areas. To nsaist Metropolitan Planning Organisations IA the development of multimodal transportation improvement programs. foster innovation in public transit systems. Months Distributed Dfreet Leans — $161,010,000 Direct Loans -- $1:s•42a1000 Grants - 021,475,000 Grants - $100,000,000 Grunts - $69.286,000 Grants - $67,114,000 Rental Aesistaaoe — $55,913,908 Grants - $6$600,000 $46,000.000 Grants - $39,063,000 Grants and Contracts — $30,006r000 4T99-*06-1319 0 c r+ ro CD m r r u 0 r r r- o4� 312 WRCOG Western Riverside Council of Governments County of Riverside. City of Banning, City of Beaumont, City of Calimesa, City of Canyon Lake, City o1 Corona, City of Hemet, City of Lake Elsinore, City of Moreno Valley, City of Murrieta, City of Norco, City of Perris, City of Riverside, City of San Jacinto, City of Temecula February 9, 1999 - Mr. Eric Haley, Executive Director Riverside County Transportation Commission 3560 University Avenue Riverside CA 92501 Dear Mr. Haley, First let me thank you for your participation in the Census 2000 Task Force and the TAC discussion on this issue. As you so aptly pointed out during these discussions, the Census 2000 counts are of importance to the distribution of transportation funds to California and allocations within the state. Our member jurisdictions have voted to create a full-time Census support coordinator position for the next 16 months, and have committed $75,000 to this activity. Our Executive Committee has also suggested that WRCOG approach RCTC for your possible participation in this effort. The importance of conducting a full, complete and accurate Census count is significant. In order to maximize our collective interests, we invite RCTC's participation in this effort, and ask that you contribute to the support of the Census 2000 resource position in the amount of $5,000. We believe this small cost now will be a very worthwhile investment considering the long-term transportation funding implications for your agency. Please join us to ensure that a full and complete Census count is conducted. Thank you for your interest and cooperation in this matter. We look forward to your favorable response. Sincerely, Tim Venable, WRCOG Chair 3fli District Supervisor Alan Crouse Executive Director, WRCOG - 000041 3880 Lemon Street, Suite 300 • Riverside, CA 92501 • (909) 787-7985 • Fax (909) 787-7991 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget & Implementation Committee Bill Hughes, Bechtel Project Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Release of Engineer's Estimate During Bidding Process At the February 22, 1999 meeting of the Budget & Implementation Committee, the Committee requested Staff to bring back an item for discussion regarding the disclosure of the Engineer's estimate during the bidding process. Current Process: For each capital project that the Commission takes to construction, Staff works with the assigned design consultants to prepare a set of plans, specifications and an Engineer's cost estimate (PS&E). The plans and specifications constitute the bid package that is provided to each interested bidder. Each bidder that will bid on the project must purchase the bid package. The money collected from the bidder's interested in participating in the" bid covers the cost of reproducing the bid package and the mailing of any addenda that is issued to clarify or change the bid package prior to the bid opening. The details of the Engineers estimate is not released to the bidders; however, the Engineer's estimate for the value of the project is provided to prospective bidders as well as other agencies that advertise the project such as the F.W. Dodge Green Sheet that is published daily or the Construction Data Hot Sheet that is published twice a week. What are other agencies doing as it relates to releasing the Engineer's Estimate? Staff contacted the following agencies to determine how they deal with the release of the Engineer's Estimate: Caltrans: County of Riverside: City of Riverside: Releases the value of the Engineer's Estimate and posts the value on their Web Page Releases the Engineer's Estimate by giving a range Releases the value of the Engineer's Estimate 000042 What are the advantages of releasing the Engineer's Estimate? The key reason to publish the value of the project is to help bidders determine if they have an interest in the project. Many bidders limit their participation in bidding on projects based on the value of the project. Bidders also have limits on their bonding capacity that figure into their ability to provide the required bid and performance bonds. By refusing to disclose the- Engineer's Estimate to the pool of potential bidders, bidders that may have bid on the project may not do so because of the lack of time or interest on their part to spend time and money to perform their own estimate to find if the project is within their bonding capacity. This issue will become more important at times when the bidders have plenty of other work available to them where they know more about the value of the projects that they are being asked to bid on and they can quickly focus on the magnitude of project that fits their bonding capacity. Therefore, releasing the Engineer's estimate (without the details that make it up) helps Staff sell the project and potentially results in an increase in the number of bidders participating in the bidding process. The more bidders that participate in the bid usually results in a better bid received for the project. Can the Engineer's Estimate be Protected? If the Commission elected to do so, the Commission could direct Staff not to release the value of the Engineer's Estimate to the bidders. The bidders could obtain the approximate value of the project from the following sources : The Project Study Report, Project Report, RCTC Budget, RCTC Strategic Plan, and Commission agenda. All of the above documents can be requested under the Public Records Act. Many of these documents could be obtained from other agencies that have copies of the reports. If one bidder pursued this course, he could obtain information that would not be provided to the other bidders thus obtaining an advantage over the other bidders. In fact, there is nothing stopping a bidder from requesting the Engineer's Estimate itself under the Public Records Act. Legal Counsel has reviewed this issue and is of the opinion that RCTC could refuse to disclose the information during the bidding process under the rational that it would harm the process of obtaining a low bid for the project and that the harm was greater than the harm of denying the bidder the requested information. This position could however lead to a court challenge. Options to Consider: 1. Continue releasing the value of the Engineer's Estimate while advertising the project. 2. Release the information as a range rather than a specific number. 000043 3. Attempt to protect the information through the bidding process by denying all requests for information that could lead directly or indirectly to providing the project value. BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: That staff continue releasing the value of the Engineer's Estimate without the detail to encourage maximum participation of potential bidders, with the exception, that the Engineer's estimate will be expressed as a range rather than the specific value of the Engineer's estimate. The remainder of the RCTC bidding process should strive to: 1. Be consistent with the State bidding process since the projects are designed and constructed to the State's standards and funded with State and Federal dollars. (Having different standards may add confusion to the bid process for bidders who typically bid highway projects for the State system.) 2. Assure that all bidders are provided the same information so that one bidder does not obtain information that would provide it a strategic advantage over the other participating bidders. 000044 RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee David W. Shepherd, Director of Intergovernmental and Legislative Affairs THROUGH: Eric Haley, Executive Director SUBJECT: State and Federal Legislative Update State Update With the passage of the deadline for bill introductions (February 261, policy committees have begun to schedule hearings on legislation. In anticipation of the various bills needing hearings, policy committees such as the Assembly Transportation Committee, have held informational hearings on topics relating to the current needs of public transit and how to more efficiently program transportation funds. Serving as both inspiration for these hearings and as the ultimate goal are three legislative proposals intended to provide increased funding to the State's transportation system: AB 276 (John Longville, D - Rialto) Would redirect a portion of sales and gas taxes currently going to the General Fund to the Public Transportation Account. AB 308 (John Longville, D - Rialto) Would require a review and analysis of the • Public Transportation Account expenditures and a review of the account's needs. AB 521 (Tom McClintock, R - Simi Valley) Would redirect that portion of sales and gas taxes currently going to the General Fund to the State Highway Account solely for highway and road projects. An analysis of the impacts on local entities such as cities and counties, via a loss to the General Fund has not been completed at this time. These and many other attempts at improving the State's transportation infrastructure will likely become part of a large conference committee sometime next year; the result being a comprehensive infrastructure financing package. Therefore, without an analysis of the General Fund impacts and understanding that they will become part of a large discussion surrounding the issue, staff has no recommendation on these proposals at this time. 000045 In addition, Senate Pro Tempore, John Burton, has formed a Transportation Infrastructure and Financing Working Group composed of representatives from various interested parties. They include Jose Medina, Caltrans, Bob Remen, CTC, Tim Cremins, Operating Engineers, Steve Baker, PECG, Josh Shaw, California Transit Association, DeAnne Baker, CSAC, Therese McMillan, RTPA Moderator, Tim Coyle, CBIA, Jim Ghielmetti, Signature Properties, Dave Ackerman, Chamber of Commerce/AGC and Carl Guardino, Silicon Valley Manufacturers Group. Eric Haley, RCTC Executive Director has been named to represent the Self -Help Counties Coalition on this group.. The final product of the working group's effort likely will be part of the agenda for the a conference committee, likely to be formed next year, that will address all facets of infrastructure (transportation, water, parks, etc.). Assemblyman Longville, at the request of the San Bernardino Associated Governments (SANBAG) has introduced AB 283 which would allow a resolution of necessity to be approved by a County Board of Supervisors, rather than the California Transportation Commission (CTC). This bill will save time and resources by avoiding the lengthy process involved in having to go before the CTC. Staff has analyzed and recommends the following bill positions: AB 71 (Jim Cunneen, R - Santa Cruz) Would permit inherently low -emission vehicles (ILEV) to travel in High Occupancy Vehicle lanes regardless of the number of occupants in the ILEV. Staff Recommends: SUPPORT. AB 872 (Elaine Alquist, D- Santa Clara) Would allow reimbursement of local funds used to advance STIP programmed projects. Staff recommends: SUPPORT IN CONCEPT. AB 1012 (Tom Torlakson , D- Walnut Creek) A comprehensive transportation reform package intended to enhance Caltrans' operating environment; includes the RCTC/SANBAG generated "loan" concept. Staff Recommends: SUPPORT. SB 65 (Kevin Murray, D - Los Angeles) Would appropriate $20 Million to support welfare to work transportation projects. Staff Recommends: SEEK AMENDMENT Federal Update In Washington, D.C., the appropriations process is on a fast -track. Members are required to have all appropriation requests complete by the middle of March. Both the RCTC and SANBAG federal advocates have provided valuable assistance in coordinating each agency's requests and garnering the support of our congressional representatives. 000046 In the transportation policy area, both the House and Senate have been attending to the reauthorization of the Airport Improvement Program (AIP) which is scheduled to expire March 31 st, 1999. While the House and Senate seem to differ on whether to increase or maintain the current passenger facility charge cap of $3, they appear to agree on $5 billion as the appropriate funding level for the AIP. House and Senate aides have indicated that the bill for each could possibly be brought to_the full bodies for consideration in time to meet the March 31' deadline. If not, the House has already passed a temporary extension for the remainder of 1999. This program may be a funding source to assist development efforts of the airports located in Riverside and San Bernardino Counties. BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: That the Commission approve the staff recommended bill positions as indicated and receive and file the State and Federal Legislative Update. 000047 Date of Analysis: March 9, 1999 Bill Number/Author: Subject: Status: Summary: AB 71 (Jim Cuneen, R — Santa Cruz) Introduced December 7, 1999 Amended February 3, 1999 Would Permit Inherently Low -Emission Vehicles to Travel in High Occupancy Vehicle Lanes Regardless of the Number of Occupants in the Vehicle Assigned To The Assembly Transportation Committee No Hearing Date Yet. This bill cites the language in the Transportation Equity Act of the 21 n Century (TEA 21) which not only permits by encourages High Occupancy Vehicle (HOV) Lane Access for Inherently Low -Emission Vehicles (ILEVS) without a minimum occupancy requirement. Using TEA21 as support, the bill then changes current law to allow Federally certified ILEVS to travel in HOV regardless of the number of occupants in the vehicle. AB 71 would also require the California Highway Patrol (CHP) to design and make available, special license plates for ILEVS. In order for ILEVS to legally travel in an HOV lane with the driver as the only occupant, they must have the special license plate developed by the CHP. Staff Comments: Both Riverside and San Bernardino Counties are areas of non -attainment of Federal Clean Air standards. While HOV lanes are primarily a congestion management, not an air quality management tool, the small number of ILEVS that would travel in these lanes would have a negligible affect on their capacity. Further, rewarding the owners of these vehicles by permitting their travel in HOV lanes, serves as testimony the commitment to clean air strategies by governmental entities. Staff Recommendation: SUPPORT 000048 Date of Analysis: March 8, 1999 Bill Number/Author: Subject: Status: Summary: AB 872 (Elaine Alquist, D - Santa Clara) introduced December 21, 1998 Allows for Regional Source Project Funding and Reimbursement Assigned: To The Assembly Transportation Committee — Set for hearing March 28, 1999 AB 872 would authorize a regional or local entity to expend it's own funds, and to later be reimbursed, on projects which are programmed in the State Transportation Improvement Program (STIP) but have not yet been allocated the state funding for the project. The bill also provides for the development of a standard fund transfer agreemtn form for all projects in the 2000 (STIP) and all subsequent STIPs. Finally, AB 872 requires Caltrans to develop rapid reimbursement systems that include reimbursement via eletronic transfer. Impacts on Riverside and San Bernardino County: Background The net affect of AB 872 is an advancement of STIP project implementation via local funds and a subsequent reimbursement of the local dollars spent. The Santa Clara Valley Transportation Authority, the bill's sponsor states that a previous project of (SCVTA) was programmed in the STIP, put on the fast track by SCVTA via local funding and later rejected by the State for reimbursement — even though the project was included in the STIP and therefore, elegible for State funding. The bill's other provisions relate to an overall effort to streamline Caltrans' operating environment and expedite the reimbursement of local dollars with appropriate State funding. Any opportunity to bring project's to fruition without fear of having a reimbursement request rejected provides greater security to project delivery. While neither RCTC or SANBAG may choose to exercise the option AB 872 will bring, the bill's merits are clear and deserve support. Staff Recommendation: SUPPORT 000049 Date of Analysis: March 9, 1999 Bill Number/Author: AB 1012 (Tom Torlakson, D — Walnut Creek) Introduced February 25, 1999 Subject: Comprehensive Transportation Reform Package To Enhance Caltrans' Operating Environment; Including the RCTC/SANBAG Initiated "Loan" Concept. Status: Assigned To The Assembly Transportation Committee — Set for hearing March 28, 1999. Summary: AB 1012 is a major effort to enhance the operating environment of Caltrans. The six significant operational changes the bill would effectuate are: 1. Requiring each Caltrans local district to create Transportation Project Delivery Teams for purposes of evaluating project delivery processes and recommending necessary changes. The members of the team would include: Caltrans District Director, Executive Directors of the local agencies responsible for STIP submittal such as the Riverside County Transportation Commission and the San Bernardino Associated Governments, the Executive Director of the Metropolitan Planning Organization in the Caltrans District and other members to be nominated by the designated membership; Requiring the development of a "seamless" management information system that would allow regional agencies and Caltrans to track project development; simultaniously on the same system. 3. Granting local Caltrans District Directors signature authority over all contracts amounting to $50,000 or less; 4. Extending the current STIP cycle from four to six years; the first two years would fund project development (environmental, design, etc.) work; the last four would be for project construction/implementation; 5. Creation of a two-year State Transportation Budget; 6. Creation of a "loan" program to more expediently spend the State Highway Account's (SHA) cash balance and permit agencies to fund "shelf -ready" projects. Staff Comments: Assemblyman Torklason, after discussions with the Self -Help Counties Coalition and other interested transportation entities, introduced AB 1012. The intent is to address those operational and programmatic constraints that lead to delay in project delivery and 0:1A61012-Dws.DOC 000050 subsequently, the excessive SHA cash balance. The various reforms in the bill offer local agencies such as the Riverside County Transportation Commission (RCTC) and the San Bernardino Associated Governments (SANBAG) greater control over the development and delivery of their STIP projects. Staff Recommendation: SUPPORT 0:1AB 1012-D WS. DOC 000051 Date of Analysis: March 8, 1999 Bill Number/Author: Subject: Status: Summary: SB 65 (Kevin Murray, D — Los Angeles) Irmroduced December 21, 1998 Appropriates S20 Million for Welfare -To -Work Transportation Services Assigned to the Senate Transportation and Health an Human Services Committees SB 65 is an attempt to provide funding for the "to" portion of Welfare -To -Work The bill would make a one time S20 million (S18 million to urban counties, S2 million to rural areas) appropriation from the General Fund to a newly created Welfare -To -Work Account within the Public Transportation Account of the State Transportation Fund. The funds would then be allocated by Caimans to each regional entity (county transportation commissions in the case of Southern California), based on the ration of welfare recipeints to the county's population: • provide transportation to job sites, educational facilities, and child care facilities; • purchase vehicles for use in Welfare -To -Work service; and, • design. and implement transportation or management systems which will aid welfare recipients in obtaining jobs, or other services which promote employability. The bill requires collaboration with county welfare departments and other interested entities in to develop qualification rules for and use of the funds. Impacts on Riverside and San Bernardino County: Background Together, the Riverside and San Bernardino County welfare populations compose roughly 25% of the total of the federally designated Souther California Associated Governments (SCAG) region. SB 65 would provide an alternative source of funding for the types of innovative programs that might help Riverside and San Bernardino County welfare recipients make the transition from welfare to work. However, staff has concern with two provisions in SB 65. The bill would permit SCAG to apply to receive a grant from any of the county transportation commissions in the region. Another provision in the bill would require a copy of every application to immediately be sent to SCAG. 1. Staff is concerned that SCAG is a planning, not an implementing agency and therefore questions the allowance for SCAG to apply for grants under this program. SCAG staff O:vsB65-1,ws.DOC 000052 states that they see opportunites to use their rideshare software to assist welfare departments develop innovative programs. Therefore, staff suggests the following: Rather than permitting SCAG to apply directly for the funds, the bill should be amended to allow for SLAG to enter into partnerships with welfare departments (who would serve as the lead grant recipient) and function as a supporting entity in the grant's implementation. 2. Permitting SCAG to apply and also receive a copy of every application is not appropriate in terms of a pure grant application/allocation process. Hence staff suggests: Amending the bill to require the transmittal, to SCAG, of all gram allocations in the SCAG region. This more appropriately supports SCAGs role as the Metropolitan Planning Organization and tracking the region's welfare -to -work effort. Staff Recommendation: SEER AMENDMENTS 0:1S865-DWSDOC _ 000053 TOTAL P.03 O, G G O CJT RIVERSIDE COUNTY TRANSPORTATION COMM` ':ON/SAN BERNARDINO ASSOCIATED GOVERNME 3 POSITIONS ON . ATE LEGISLATION as of March 12, 1999 Legislation/Author Description Bill Status Position Date of Board Adoption AB 38 (Washington) Extends SCAQMD Authority to collect $1 vehicle license fee for air quality programs. Awaiting hearing date in the Assembly Transportation Committee. SUPPORT SANBAG 3/3/99 RCTC 3/10/99 AB 44 (McClintock) Would require Caltrans and local authorities to redesignate all existing HOV lanes as mixed flow. Awaiting hearing date in the Assembly Transportation Committee. OPPOSE SANBAG 3/3/99 RCTC 3/10/99 AB 71 (Cuneen) Would permit inherently low- emmission .vehicles (ILEV) to travel in High Occupancy Vehicle lanes regardless of the number of occupants in the ILEV. Awaiting hearing date in the Assembly Transportation Committee. STAFF RECOMMENDS: Support AB 74(Strom-Martin) Would permit a private rail freight operation to compete for State Intercity Rail funding. Awaiting hearing date in the Assembly Transportation Committee. OPPOSE SANBAG 3/3/99 RCTC 3/10/99 AB 102 (Wildman and Hertzberg) • Would fund the 1989 Priority Soundwall Retrofit list off -the -top of the State Highway Account. No Committee Assignment yet. SEEK AMENDMENT SANBAG 3/3/99 RCTC 3/10/99 AB 276 (Longville) Would redirect a portion of sales and gas taxes currently going to the General Fund to the Public Transportation Account N o Committee Assignment yet. NO RECOMMENDATION MALEGMAT.DW S. W PD Legislation/Author Description Bill status Position Date of Board Ace In AB 283 (Longville) Would allow a resolution of necessity to be approved by a County Board of Supervisors, rather than the California Transportation Commission. Set for a hearing on 3/16/99 with the Assembly Judiciary Committee. SPONSOR - ADOPTED AS PART OF THE STATE LEGISLATIVE-' PROGRAM SANBAG 1/6/99 ROTC 1/13/99 AB 308 (Longville) . Would require a review and analysis of the Public Transportation Account expenditures and a review of the account's needs Set for a hearing on 3/11/99 with the Assembly Transportation Committee. NO RECOMMENDATION - AB 521( McClintock) Would redirect that portion of sales and gas taxes currently going to the General Fund to the State Highway Account. Set for hearing on 3/21/99 with the Assembly Transportation Committee. NO RECOMMENDATION AB 872 (Alquist) Would allow reimbursement of local funds used to advance STIP programmed projects. Set for hearing on 3/28/99 with the Assembly Transportation Committee. STAFF RECOMMENDS: Support in concept AB 1012 (Torlakson) A comprehensive transportation reform package intended to enhance Caltrans' operating environment; includes the RCTC/SANBAG generated "loan" concept. Set for hearing on 3/28/99 with the Assembly Transportation Committee. STAFF RECOMMENDS: Support SB 14 (Rainey) Would require extensive study prior to construction of future HOV lanes. Awaiting hearing date in the Senate Transportation Committee. OPPOSE UNLESS AMENDED SANBAG 3/3/99 RCI'C 3/10/99 66/01/£ DIM 66/£/£ OdgNVS 111OddnS •aaii!wwoD uopeilodsueli aieuaS aqi 1411M 66/9/17 uo 2upeaq Joj 13S •luaueuuad pun.; uo9e2p►yq pue luawaouequa leluawuolinua 32e1S aqi swim (Xullnyq) LI I US 66/01/£ a1,311 66/£/£ OVEINIHS 1110ddf1S '66/9l/£ thin pauodisod 2u1-mil 66/Z/£ uo aailiwwop uoputiodsueli mews u! Xuow!isai pleay •swellold Xiijenb IT 10j aa3 asuaotl aptgan 1$ loalloo of 2Ci!loylnd CIINOVDS spuaixa : (uoonld) 86 US INglAKINgWd ?lags 'SCINa1NYVODM1 AdVIS aammuop uopeilodsueli aleUaS aqi IMM 66/91/£ uo Sutleaq Hu laS sioafold u011410ds0el1 311OM 01 a1e31aM iloddns of uommi OZ$ amidoldde pinom (1(E.unW) S9 US 66/01/£ DID)/ 66/£/£ DVEINVS CFICINaINd SSAThIfl HSOddO •aamwwoj uoputiodsuell aieuaS aqi 1111m 66/9/17 uo iuueaq nu iaS •snld Z of snld £ wo11 Xemsng aiuow la ay 101 Aauednoao wnwiuiw aqi aonpal mom (slloS) £9 CIS 66/01/£ J1.321 66/£/£ DVEI VS .1.21Oddf1S •aan!unuo7 uopexel pue anuanali aieuaS aqi ui awp $uyeaq 2up!umv •s1aSoldwa 1pgi 101 sassed i!sumo 2u!smpand 101 iipala xei e aniaoaa of s1a,Coldwa ipmad pinoM (eoi3a1A) L 1 8S uo. py pnog Jo ales uoii!sod sniei WU uo9dOosaa _ logind/uo!ielsOa7 RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget & Implementation Committee Bill Hughes, Bechtel Project Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Request for Proposal for the Pedley Station Security System Design At the November 12, 1998 RCTC meeting, the Commission elected to award a contract to L.J & Associates using a standard short form consultant agreement for an amount of $30,000 to design the electronic security surveillance system for the Pedley Metrolink Rail Station. L.J. & Associates had previously performed the same design for the Riverside Downtown Station, the La Sierra Station and the West Corona Station. L.J. & Associates has elected not to sign the short form agreement and would prefer to compete for the construction phase of the work when it is available for bidding. This being the case, Staff now recommends that RCTC put out a request for proposal to select a qualified firm that can provide the plans, specifications and cost estimate for the project. A selection panel will be established to review the proposals, short list the firms that submit proposals, and report back to the Commission with recommendations on the most qualified firm to complete the work. The selection panel will be comprised of RCTC and Bechtel Staff as well as any other interested agencies such as Metrolink. Financial Assessment Project Cost estimated cost is $30,000 (to be determined after selection s process is complete. Source of Funds $776,250 of FTA Section 9 or CMAQ funds f) .{trnY(r .••::/'•':+:•:..4'•]:EC+h x+./:/.}�.:bh.....:F.:i.k.}:(r.:.: :v45 �,�fC.�.�:,,;10k:�/.... ti \ 4d4r .i'.......... . •�:..(;...ia}r}: ":ti .i>};r+?c}»i}4:74o:4.+ }:.{:v^': A: t..;•..:.f?:4?%:*:4%rtr.4:.•.4vY}.k...}..9.. fit?<r.rti4???i}:kh}h}}} :l:oyir}. .f... Iti£ ... .?.}.4l'.�.k....t Included in Fiscal Year Budget y Year Included in Program Budget y Year Programed Approved Allocation Year of Allocation Budget Adjustment Required n Financial Impact Not Applicable 000057 BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: That the Commission direct Staff to prepare a request for proposal from qualified consultants that can prepare the plans, specifications, and cost estimate for the Pedley Metrolink rail station security system and tie the system back to the Riverside Downtown Station. A selection panel will be established to review She proposals, short list the firms that submit proposals, and report back to the Commission with recommendations on the most qualified firm to complete the work. The selection panel will be comprised of RCTC and Bechtel Staff as well as anyother interested agencies such as Metrolink. 000058 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Cathy Bechtel, Program Manager THROUGH: Eric Haley, Executive Director SUBJECT: FY 1999-00 SB 821 Bicycle and Pedestrian Facilities Program Each year, 2% of the Local Transportation Fund (LTF) revenue is made available for use on bicycle and pedestrian facility projects through the Commission's SB 821 Program. This is a discretionary program administered by the Commission. There are three steps to carry out the program: 1. All cities and the County are notified of the SB 821 program estimate of available funding and are requested to submit project proposals (all school districts in the county are also notified and asked to coordinate project(s) submissions with either their local city or the county transportation department). The Commission's SB 821 Program Policies, project application and selection criteria, and Ca!trans' Highway Design Manual are also provided with the notification. 2. The Commission's SB 821 Evaluation Committee, comprised of members of the Commission's Technical and Citizens Advisory Committees (3 each), meets to review and rank the project applications using the evaluation criteria adopted by the Commission and recommends projects and funding amounts to the Commission for approval. 3. The Commission reviews the Committee's recommendations and approves a program of bicycle and pedestrian projects for funding. Based on LTF revenues estimates for FY 1999-00, the 2% LTF funding for the SB 821 Program will be approximately $753,603. In addition to these funds, any unapportioned carryover (receipts of LTF revenues in excess of the FY 1998-99 apportionment) will not be known until the close of the 1998-99 fiscal year. Also, there may be an unidentified amount of carryover funds from projects in the current program as a result of funds which were not claimed or because time extensions were not granted prior to the expiration of the FY 1998-99 SB 821 funding authorization. BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: That the Commission direct staff to release a Call for Projects for FY 1999-00 SB 821 funding and notify the cities, the County, and local school districts of the estimated FY 1999-00 SB 821 funding available. 000059 RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget and Implementation Committee Shirley Medina, Staff Analyst II THROUGH: Eric Haley, Executive Director SUBJECT: City of San Jacinto Request to Substitute Surface Transportation Program (STP) Discretionary Project The City of San Jacinto is requesting the Commission to reprogram Surface Transportation Program (STP) Discretionary funds from a traffic signal at Menlo and Highway 79 to a signal at Sanderson and Cottonwood Avenues. The reason for this request is that the traffic signal at Menlo and Highway 79 is being delayed due to the coordination and participation of funding with the City of Hemet and Caltrans. The project also requires right-of-way acquisition. Construction of this project is anticipated to be completed by late year 2000. The traffic signal at Sanderson Avenue and Cottonwood Avenue is scheduled to be under construction by December 1999. The RCTC substitution policy allows substitution of 2 projects or 20% of an agency's overall STP Discretionary project budget. The substitution must be of comparable value both financially and public benefit wise. This is the City's second substitution request and is consistent with the Commission's Substitution Policy. Financial Assessment Project Cost $120,000 Source of Funds Surface Transportation Program (STP) »'i$$i}•:•. •. 5.:•:Z?: y{ . ..1%15 { +: }{•Y • Y3}1: i + '.tf.f;•v; ..vi4•L;t.O.: f:{v: •:::::$..M1�?:}.k::• $.G�1!•h'�?:F•iY iY .• .;{ n 'i:.:.:..it,?y}:C•}v:':......:.:...^Y�•i'....... . :. }.,v,S ��:•: G:..:^4Y.. . :•:th. n•}:.: v,'.t:`}`,'.•:: x:L;.::A:•:.•r.v {{•:{.....4,v,•Y:+{•'.•::{:•:{{{.}:rrxr{:{:{{:.{......?i..:...k ......{.:. ..i �:{.Y:>.?.:r:....n 1.}. .b:?: vY.v .. �� •. ?... ...�::. .r.,CA3..:.,:,l;.r /,.2.::}:{;}.}:::::;at;4f, •$r:::.:•}:.•9Y.•'.py:�C•rr ?§}'•:;;•: �T'r}.I.r:.•x:'{•Y?; ;•;:Yit??�t 3.}R' •{+i•Y'f.�': % '.:Vx •: i?Yfi .':..:.::?•Y?:,C.,.?. h.,v • .i. "?... r :: �:t•}:v�: �: •......:::.'r,C:.....:Gti{: •::•. t .t .. ...:C .. ...5:^:Sii;:.}Si .::i..::.::...:+:::::+.:v.v;r.;.,:..v..}i}::.j:v::.r;':'•i}:fiinJ: t:?: x: :: i:tY.Y:::}::::: ...i ....................:: L• h .. i.?C?;v {rCt�•{ .{ •"ti• . <. Included in Fiscal Year Budget n/a Year Included in Program Budget n/a Year Programed 94/95 Approved Allocation n/a Year of Allocation 94/95 Budget Adjustment Required n/a - Financial Impact Not Applicable n/a , 0000G0 BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: That the Commission approve the City of San Jacinto's request to reprogram STP Discretionary funds from the traffic signal at Menlo & Highway 79 to Sanderson Avenue and Cottonwood Avenue. 000061 H E CITY OF SAN JACINTO dministrarton February 22, 1999 Mr. Eric A. Haley, Executive Director Riverside County Transportation Department 3560 University Avenue, Suite 100 Riverside, CA 92501 Attn: Mr. Hideo Sugita Re: 96/97 STP Discretionary Fund-Menlo/Hwy 79 The City of San Jacinto respectfully requests commissions' approval for reallocation of the $120,000.00 Grant currently designated for traffic signal at Menlo & Hwy 79 to intersection of Sanderson Avenue and Cottonwood Avenue. This intersection was studied 2 years ago to determine if it complies with the signal warrant requirements. As a • result of this study, 4-way stop signs were installed until signal can be constructed. Based on Council's direction, we are authorized to proceed with installation of the signal as soon as possible. Providing we receive your funding approval within the next 45 days, the construction of this signal should begin by December of this year. Our request to transfer the fund to the intersection of Sanderson and Cottonwood Avenue is based on the fact that the intersection of Menlo and Hwy 79 require extensive and time consuming coordination and funding participation by City of Hemet and Caltrans. It also requires purchase of Right -of -Way from effected property owners which will also add considerable time to delivery of this project. To simplify matters, we will utilize local dollars for the construction of Menlo and Hwy 79 signal and anticipate this work to be completed by late year 2000. Comparing the two projects, Sanderson Avenue has similar traffic counts as San Jacinto Avenue and the cost of the traffic signal should be the same at both intersections. Please note that the City of San Jacinto recently received commission's approval for $550,000.00 in STIP Funds to rehabilitate Sanderson Avenue. The construction of the signal at Cottonwood and Sanderson will further improve the unsafe condition on Sanderson Avenue. -0OJOe.2 t. ,treet - San Jacinto. CA 92583 00,-) (,54 733 / Fax: 009/654-3728 We appreciate your favorable recommendation and support of our request and ask you to call if you have any questions or need any further information. Sincerely, Habib Motlagh City Engineer c: Mayor & Council Members City Manager 000063 RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget/Implementation Committee's Committee As A Whole William Hughes, Measure A Project Manager Louis Martin, Project Controls Manager THROUGH: Dean Martin, Chief Financial Officer SUBJECT: Monthly Cost and Schedule Reports The attached material depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending February 28,1999. Detailed supporting material for all schedules, contracts and cooperative agreements is available from Bechtel staff. BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: That the Commission receive and file. Attachments 000064 £ 10 1 96ed %Ole %6•96 191'1691S LSL'L69'SS . 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In the past, when memory was limited, programers used only the last two digits of the year to indicate the date of a transaction. The two digit year shortcut will fail to correctly identify the date after the turn of the century. This failure could result in any number of problems occurring that could adversely impact the ability of RCTC correctly process information. The Commission adopted a plan to address the potential problem that included the following general activities: 1. Inventory and Assessment of impacted hardware, software, and outside agencies doing business with RCTC. 2. Renovation Phase 3. Validation and Testing Phase 4. Training/instruction of RCTC Staff on how to avoid future problems related to Y2K. The adopted Compliance Schedule is as follows: Compliance Activity Target Completion Date Complete inventory and assessment of systems Identify compliant/non-compliant systems Renovate or replace non -compliant systems Complete test of all systems Certify systems as compliant Monitor systems By. November 1998 By December 1998 By March 1999 By June 1999 By August 1999 Through December 1999 000068 To date the following activities have been completed: 1. All RCTC hardware systems have been inventoried and tested for Y2K compliance. Non -compliant systems have been made compliant by either updating the system bios or adding a program that will correct the century designation to the full four digits on boot -up. 2. Software in use by RCTC Staff is currently under review. Non compliant software packages will either be updated to a version that is Y2K compliant or deleted from the RCTC LAN servers and workstations if no longer needed. Staff has determined that all mission critical software is now Y2K compliant. 3. A list of all outside vendors/agencies that RCTC deals with has been prepared and letters have been sent out to each of them to confirm that they will be Y2K compliant prior to January 1, 2000 so that they will not impact our operations. We are awaiting responses from about 1 /3 of the vendors/agencies on the above list. Second notices have been sent to vendors/agencies that have not'responded to the first letter of enquiry. Overall progress is on track to provide Y2K compliance on the target date of August 1999. BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: Receive and file. 00006J RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget/Implementation Committee's Committee As A Whole Dean Martin, Chief Financial Officer SUBJECT: Indirect Cost Rate • Federal grants allow for recovery of both direct and indirect costs. Direct costs must be specifically identifiable to a grant funded project, and supported with detailed documentation. Other costs, termed common costs, are of benefit to the organization as a whole, but are not identifiable to a specific project. Examples of common or indirect costs include costs of operating and maintaining facilities, general administration, and personnel and accounting administration. To recover indirect costs, an agency must have developed an approved indirect cost rate(i.e., ratio or percentage of an organization's total indirect costs to its direct cost base). Furthermore, an agency must insure that all costs, direct or indirect, or allowable and allocable to a grant. In some cases, the rate must then be submitted to the appropriate federal agency(known as the cognizant agency) for review and approval. The rate is to be reviewed and updated annually. Since the Commission has received very little in federal funding, and the state previously had not required compliance with federal guidelines, no indirect rate consistent with Circular A-87, "Cost Principles for State, Local, and Indian Tribal Governments"(i.e., federal cost guidelines), had been developed for the Commission. However, the State has now adopted federal cost principle guidelines. Additionally, the Commission may be receiving greater amounts of direct federal funding(CMAQ, STP, FTA). For these two reasons the Commission should now ensure that it is in compliance with Circular A-87. The Commission authorized staff to utilize Ernst & Young, LLP to develop an indirect cost rate for application to state and federal funding. Ernst & Young has now completed that exercise and the results are included in the attached report. Incidentally, E & Y completed the same exercise for WRCOG. E & Y determined that with the significant level of dollars that are pass through and which require minimal staff support, the Commission should have two -indirect cost rates. One rate would be applied to any pass through contracts and is designed to recapture the accounting effort involved. Termed the Financial Services Rate, it was calculated at .82%. The General Administrative Rate, calculated at 3.54%, would be applied against any other state or federal contract received and administered by the 0030a Commission along with the Financial Services Rate. The two combined make up the Composite Indirect Rate of 4.36%. Total program direct expenditures were used as the base rather than direct salary dollars. Both E & Y and staff believed this to be the most appropriate base due to the significant dollar amount of contracts managed by the Commission(many through its consultants) versus a relatively small staff. Included in the study performed by E & Y was a preliminary identification of unallowable costs based on Circular A-87. All executive compensation is considered unallowable, and was removed from the indirect cost pool. Additionally, a small amount was disallowed for activities considered lobbying or public relations(Note: education and informing the public is allowable, however, anything promoting the Commission is unallowable). Although the Commission is only required by federal guidelines to keep on hand the supporting documentation for our indirect cost rate(i.e., we are not required to submit it to our cognizant agency, the federal Department of Transportation), Caltrans has requested that. the Commission submit our rate to them for their review. Staff is recommending that the Commission approve the rate as developed by E & Y, and authorize staff to submit the report to Caltrans. Financial Assessment Project Cost S50,000 (previously authorized) Source of Funds Administration(half to be reimbursed from WRCOG) ;'•}}:{•:. ....... r. ... :..1..}.......}ri:.•}••.. ..}:':: :' ::i} * .{i..... }+f: •K ' .�: .:}.w:•v .... x. n Y.r ':' v}F.. .. ..{v):};{.+.i. ;.... 4{nxv: C}5:.. ...{}•%. n{ •{�}C•:::. ty'{ •{}.{ {z 4� •:.r{•:. r. {:•r. :i}k :`r.$\..... •v}: }. •}: 'r.���.�••,{}::•: ..} *:.w . 4+}:4k}}}:?•4;:L:':;}:j:'i.':'r:t'{G}::vii::i.:ri}:}}isv:::}:::}�:::}ini{'i::}}::}:'v}}}}:�q:'4}:{•}:•}}.'•:•::: fi... , .:.v:.:w.v::.*i:..........:......:.::.:.......v.-....: ,:..4}i}}Ci:}vi}}}}}}:::i'rti :: i:.:v::.::i3'•::}, ijiii?:S:ii::. : }ry:.C}+{`:{ }.4 r:..w:::::;: rry?r,........:.•. .:}.. }....:: w.........•. ..... Yi'#:i�#�ii{:}}:vi::;'.::Yii:4.4:•4:^..}:::4}::::{{i{:;ryi{:•iiii:v.v:: '•:}}' } ::{.}:{.}i:•}:::: :::;: ; •:}:}}:: r {.:.:.. :..l.}r.v.,-...,. - .:.}.}.%{:::,f:;i:y;>:iiiij... ... }. :}3i}�:}#:iiiiii:i:i: • �::'.,{:. •'•}:}gin • 'r'•�' L'i:}::'{.i: {':i:h...4 }$:'•::.}•.; : n}v.v::.. ;. r. ;:}C; ..:�,:v�?{{.. •:?•.{:.. .v.}.r}. •:♦ .. ��}C n•..... ..}..v.• .: �S r. , :' ........ ....v::.:....•: r..............1 . ....x:;:.w::+v, •r:#S.vr.i:•.,•:: 1•......:::::::::::.v::.vv: r..:.v::.v;•.:.; ..::: ...: :. ::........: ..:: :.....:-.;::::;:nv:r::}:{:::.}x:::•;v}:}}-.::::::::l:: :: $. v` nv::; •.:. .n Included in Fiscal Year Budget Y Year Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required Financial Impact Not Applicable BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: That the Commission: 1) approve the indirect cost rate developed by Ernst & Young; and 2) authorize submittal of the report to the California State Department of Transportation. 0000l1 Riverside County Transportation Commission 1999 Indirect Cost Allocation Plan 00007.2 The Riverside County Transportation Commission (RCTC) is pleased to submit it's 1999 Indirect Cost Allocation Plan (the Plan). The Plan is based on FY 1998 fmancial data and reconciles to our Comprehensive Annual Financial Report for the year ended 6/30/98. Our proposed financial services indirect cost rate applicable to the Local Streets & Roads and Regional Arterial programs, as well as all program expenditures made from the Expendable Trust in the Fiduciary Fund, is .82% of total direct program expenditures. Our composite financial services/general administration indirect cost rate applicable to all other programs and expenditures is 4.36% of modified total direct program expenditures. RCTC's indirect cost rates have been prepared in accordance with OMB Circular A-87. Should you have any questions regarding the Plan you can contact me at (909)787-7141. W. Dean Martin Chief Financial Officer Riverside Co. Transportation Commission 000073 Riverside County Transportation Commission Indirect Cost Allocation Plan Table of Contents TAB Certificate of Indirect Rates A 1999 Indirect Cost Rates B Basis of Estimate Schedule A - Indirect Rate Computation Schedule B - Central Service Indirect Cost Pools Schedule C - Program Service Direct Expenditures Schedule D - Fringe Benefits Rate Comprehensive Annual Financial Report - FYE 6/30/98 C 000074 TAB A 0030`r'5 Certificate of Cost Allocation Plan This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief: (1) All costs included in this proposal for FY 1999 are allowable in accordance with the requirements of OMB Circular A-87, "Cost Principles for State and Local Governments," and the Federal awards(s) to which they apply. Unallowable costs have been adjusted for in allocatirig costs as indicated in the cost allocation plan. (2) All costs included in this plan are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the awards to which they are allocated in accordance with applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently. I declare that the foregoing is true and correct. Governmental Unit Signature Name of Official Title Date of Execution 003076 TAB B 003077 Riverside County Transportation Commission Indirect Cost Allocation Plan Basis of Estimate The Riverside County Transportation Commission (RCTC) is proposing the use of the simplified method for calculating indirect cost allocation rates as provided for under OMB Circular A-87. RCTC administers a variety of programs including Highways, Local Streets & Roads, Regional Arterials, Commuter Rail, Commuter Assistance, Specialized Transportation & Transit, Bicycles & Pedestrians, Planning & Programming, Air Quality, and Motorist Assistance. The majority of these programs are managed directly by RCTC and benefit from all RCTC administrative expenses. However, a number of programs and efforts, namely the Local Streets & Roads and Regional Arterials programs, as well as Specialized Transportation. & Transit, Bicycles & Pedestrians, and Planning & Programming activities paid for from the RCTC Expendable Trust within the Fiduciary Fund, are managed by other state and county organizations with funds distributed through RCTC on a pass through basis. As such, these programs do not make use of all RCTC administrative resources. These programs do receive RCTC support in the form of accounting, financial planning, audit, management consulting and other financial services. Given the nature of RCTC administrative costs and the benefits provided to RCTC programs, RCTC is proposing the use of two central service indirect cost pools. These pools include Financial Services which is allocated to all RCTC programs and General Administration which is allocated to all programs which are managed directly by RCTC. The result of this indirect cost allocation structure results in two indirect cost allocation rates. The first rate is a Financial Services indirect cost allocation rate applicable to all pass through dollars expended on the Local Streets & Roads and Regional Arterials programs, as well as Specialized Transportation & Transit, Bicycles & Pedestrians, and Planning & Programming expenditures from the RCTC Expendable Trust within the Fiduciary Fund. The second rate is a composite indirect cost allocation rate consisting of both financial services and general administration which is applicable to all other RCTC program expenditures. The nature, composition and allocation base for the Financial Services and General Administration indirect cost pools is described in detail below and presented in Schedules A - C. The computation of the indirect cost allocation rates is based on actual expenditures for the fiscal year ended 6/30/98. Also submitted as part of this indirect cost allocation plan is a fringe benefits rate which is based on total RCTC fringe benefits distributed over total RCTC salaries and wages, and is presented in Schedule D. 0000 r s Financial Services Indirect Cost Pool The Financial Services indirect cost pool consists of: • salaries, wages and fringe benefits for the RCTC chief financial officer and accounting staff, • RCTC expenditures for general legal services, and • professional services including audit, management consulting, financial advisory services, bond counsel, rating agencies, and temporary services. Also included in this pool are the administrative efforts associated with the Local Transportation Fund. However, RCTC receives reimbursement from the county for these expenditures. Therefore, the funds received by RCTC for these administrative efforts are included as a credit to the Financial Services indirect cost pool. The administrative expenditures for financial services included in this indirect cost pool are of benefit to all RCTC programs and direct expenditures, including those directly managed by RCTC and funds disbursed by RCTC on a pass through basis. As described above, the Local Streets & Roads and Regional Arterials programs, as well as Specialized Transportation & Transit, Bicycles & Pedestrians, and Planning & Programming expenditures from the RCTC Expendable Trust within the Fiduciary Fund are not directly managed by RCTC. However, these programs and expenditures receive accounting support and the budgets and expenditures must be reviewed, approved, and audited by RCTC. As such, financial services administrative costs are allocated to these programs. The base for allocating the Financial Services indirect cost pool is total program direct expenditures. General Administration Indirect Cost Pool The General Administration indirect cost pool consists of: • salaries, wages and fringe benefits for all RCTC administrative personnel other than those in the Financial Services indirect cost pool, • professional services including legislative advocate, commissioners per diem, commitment fees, and other, • RCTC office lease expense, and • other administrative expenses including operations & maintenance, various office expenses and supplies, software, equipment rental/lease, security, membership dues, subscriptions, management support, postage, storage, printing, public notices, advertising, communications, insurance, data 000079 processing, microfilming, conferences, travel, design, systems support, and county RIFMIS and warrant. The expenses in this pool were reviewed to identify unallowable costs for exclusion from the indirect rate. During this review we identified: • unallowable salaries, wages and benefits in the amount of $322,562 for executive salaries and related expenses, • unallowable professional services in the amount of $121,979 for other executive expenses and lobbying, and • unallowable other expenses in the amount of $12,778 for advertising and public relations. The remaining expenditures in this general administration indirect cost pool are allocable to all programs and efforts which RCTC directly manages. As described above, a number of programs and expenditures flow through RCTC on a pass through basis. These include the Local Streets & Roads and Regional Arterials programs, as well as Specialized Transportation & Transit, Bicycles & Pedestrians, and Planning & Programming expenditures from the RCTC Expendable Trust within the Fiduciary Fund. These efforts are not directly managed by RCTC and do not benefit from RCTC general administration expenditures. As such, general administration expenditures are not allocated to these programs. The base for allocating the General Administration indirect cost pool is modified total program direct expenditures, excluding the pass through expenditures for the programs described above. 0000 0 Allocated Service Centers Financial Services General Administration Total Administrative Expenditures Program Service Direct Expenditures Gross Expenditures Riverside County "►. .�portation Commission uchedule A Indirect Cost Allocation Plan Indirect Rate Computation Adjustments Unallowable Capital Costs Expenditures Credits Pass Thru Net Subtotal Expenditures Expenditures 1,257,797 401,400 856,397 856,397 A 1,556,017 457,319 1,098,698 1,098,698 B 2,813,814 457,319 401,400 1,955,095 1,955,095 Highways 11,410,318 - 11,410,318 Local Streets & Roads 24,569,674 24,569,674 24,569,674 Regional Arterials 21,035,529 21,035,529 21,035,529 Commuter Rail 11,144,126 - 11,144,126 Commuter Assistance 1,312,435 1,312,435 Specialized Transport/Transit 31,987,054 31,987,054 26,861,690 Bicycles & Pedestrians 502,412 502,412 502,412 Planning & Programming 1,394,898 1,394,898 895,000 Air Quality Motorist Assistance 1,519,114 1,519,114 Total Program Direct Expenditures 104,875,560 Indirect Rate Computations 11,410,318 11,144,126 1,312,435 5,125,364 499,898 1,519,114 104,875,560 C 73,864,305 31,011,255 D Financial Services Rate A/C 0.82% E General Administration Rate B/D 3.54% F Composite Indirect Rate E+F 4.36% O G G Q AU i, Riverside County Transportation Commission Schedule B Indirect Cost Allocation Plan Central Service Indirect Cost Pools General Financial Services Administration Total Salaries & Benefits 236,989 495,018 732,007 Professional Services 508,804 280,929 789,733 Office Lease 0 212,416 212,416 General Legal Services 110,604 0 110,604 Other 401,400 567,654 969,054 Subtotal Adjustments Capital Expenditures Other Credits (Revenues) 1,257,797 0 401,400 1,556,017 2,813,814 0 0 0 401,400 Unallowable Costs Salaries & Benefits 0 322,562 322,562 Professional Services 0 121,979 121,979 Other 0 12,778 12,778 Total Unallowable Costs 0 457,319 457,319 Total Adjustments 401,400 457,319 858,719 Net Indirect Expenditures 856,397 1,098,698 1,955,095 t � i Program Service Riverside County 'I iaiisportation Commission Schedule C Indirect Cost Allocation Plan Program Service Direct Expenditures Expenditures Adjustments Salaries & Fringe Other Direct Total Capital Unallowable Subtotal Pass Thru Net Direct Wages Benefits Expenses Direct Expenditures Costs Direct Expenditures Expenditures Highways 121,338 48,928 11,240,052 11,410,318 11,410,318 11,410,318 Local Streets & Roads 24,569,674 24,569,674 24,569,674 24,569,674 Regional Arterials - 21,035,529 21,035,529 21,035,529 21,035,529 Commuter Rail 140,884 20,767 10,982,475 11,144,126 11,144,126 11,144,126 Commuter Assistance 81,950 27,207 1,203,278 1,312,435 1,312,435 1,312,435 Specialized Transport/Transit 27,014 288 31,959,752 31,987,054 31,987,054 26,861,690 5,125,364 Bicycles & Pedestrians - 502,412 502,412 502,412 502,412 - Planning &Programming 207,162 92,226 1,095,510 1,394,898 1,394,898 895,000 499,898 Air Quality - _ Motorist Assistance 92,193 24,558 1,402,363 1,519,114 1,519,114 1,519,114 Total Program Service 670,541 213,974 103,991,045 104,875,560 104,875,560 73,864,305 31,011,255 I � I C: U C.) (XO Riverside County Transportation Commission Schedule D Indirect Cost Allocation Plan Fringe Benefits Rate Fringe Benefit Expense Retirement $ 196,059 Workers Compensation 24,839 Deferred Compensation 55,381 Health 68,979 DentaUOptical 24,000 Medicare Tax 14,023 Life Insurance 2,548 Disability Insurance 14,150 Unemployment Insurance 1,166 Total Fringe Benefits $ 401,145 RCTC Salaries & Wages $ 1,252,365 Fringe Benefits Rate 32.03% RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget/Implementation Committee's Committee As A Whole Dean Martin, Chief Financial Officer SUBJECT: Fixed Asset Capitalization Policy In the course of ordinary business, the Commission continually purchases furniture, equipment, computers, computer software and other fixed assets to assist staff with execution of day to day functions. Fiscal accountability and an internal control system necessitates tracking and maintaining an inventory of purchases over a predetermined dollar threshold. The current level established administratively for Commission fixed asset purchases is $500. Based on a review of other agencies(WRCOG, RTA, City of Riverside, Moreno Valley- 52,000, Palm Desert, OCTA-$3,000 trying to raise to $5,000) it appears the Commission's current threshold of $500 is low. These agencies for purposes of efficiency and practicality have established thresholds no lower than $1,000. Amounts lower than this place an undue administrative burden on staff to maintain an efficient tracking system. Although there may be reduced administrative costs as a result of having to track a smaller number of items, staff is unable to quantify that impact. A review has been performed of our existing fixed asset listing. Increasing our threshold to $1,000 would eliminate approximately eight percent of the dollar value of the Commission's fixed assets. The total value of fixed assets as of June 30, 1998 was $1,1 12,000. The items identified for removal total approximately $79,367. Although shown below as a project cost of $79,367, there is no actual impact to the Commission's operating results. Unlike accounting in the private sector, government agencies immediately expense all fixed asset purchases(except for those assets accounted for in proprietary funds, which closely resemble and follow private sector accounting) rather than record them as a balance sheet asset. Accountability for the purchased assets is maintained in a listing shown on the financial statements as the General Fixed Asset Account Group (GFAAG). The $79,367 will simply be removed from the GFAAG. 000085 Financial Assessment Project Cost $ 79, 367 Source of Funds Deletion from GFAAG k :i:p•�:-::.:::v:.,::..,-v.?.:}'_. -:::-...-:.:-:::.::-:•::v:::::�:..:.:j:.:y:::..- - 1-T• �{ : :�N -•:-- : -..?:.rr_7 ::T'v..,:.:•: ... ,:v.:i:.k.:::.-::��:::. , { yy}ti:'Th+i1».,-A44.*. ,^2,..:{v?i`.4:,T4}— '.•3v.n.4 C"•a"iig.;i:•. $Y, ..v 1;J}TT'?}:v\' •: ,•.}:,:4.:.::.w:.';::.•:.:.i:t:::i.:::.:%.i•v:.?::..:::.::::?.:-::{:„.i.v,.,?... ,.•.0, .::4:.:..•.'J..T a.::• Included in Fiscal Year Budget Year . Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required Financial Impact Not Applicable X BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: That the Commission adopt, as policy, a fixed asset capitalization threshold of $1, 000. 000086 RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget/Implementation Committee's Committee As A Whole Dean Martin, Chief Financial Officer SUBJECT: Auditor Management Letter Ernst & Young, the Commission's independent auditors presented to the Commission at its February meeting final audit results .for FY98. Included in their reporting package were suggestions for improvement. In fact, a draft management letter was presented to the Budget and Implementation Committee. E & Y has now finalized that letter which is attached for your review. Management's responses are also included. BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: Receive and file. 000087 HAR 17 ' 99 07 :55 T0-7877906 Mr. Dean Martin, Chief Financial Officer Riverside County Transportation Commission In planning and performing our audit of the financial statements of the Riverside County. Transportation Commission (Commission) and the audits of the Transportation Development Act (TDA) claimants and Measure A recipients for the year ended June 30, 1998, we considered their internal controls to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on internal control. The following suggestions, which resulted from our consideration of internal control, are submitted to assist in improving procedures and controls. Year 2000 Readiness As you are well aware, the time remaining until Year 2000 is growing short. The Year 2000 problem is very serious and complex, and it threatens virtually all areas of many organization's operations to some degree. An organization's operations could be significantly affected if they or third parties do not deal effectively with the Year 2000 issue. Our responsibility as your auditors is to plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. As such, our audit of the Commission's financial statements is not designed to determine the Commission's readiness for the Year 2000. Further, we have no responsibility with regard to the Commission's efforts to make its systems, or any other systems, such as those of vendors. service providers, or any other third parties Year 2000 ready, or to provide assurance on whether the Commission has addressed or will be able to address all affected systems on a timely basis. In conjunction with our audit, we made limited inquiries of selected personnel regarding the Commission's Year 2000 readiness plan. Based on ow limited inquiries, the Commission adopted a Year 2000 readiness plan in October 1998. Due to the pervasiveness and complexity of this issue, we recommend the Commission monitor its systems and operations to identify any areas of risk not previously addressed or changes to previously identified risks. W01990462.1A-river:03112199 3:40:40 PM 000088 NAR 17 '99 07:56 TO-7877906 FROM-ERNST & YOUNG T-996 P 02/02 "259 ou3a Page 2 Because of the potential risks associated with the Year 2000 problem, we recommend that you develop contingency plans to address the possibility that mission -critical systems or equipment arc not correctly remediated and fail, or the possibility that a supplier or customer is not ready for Year 2000 and fails, or other similar events occur. These contingency plans should assist in limiting the negative effects of Year 2000 on your organization. These observations should not be considered as all-inclusive of the Year 2000 issues and risks of the Commission. Management's Response: As noted by the auditors, the Commission adopted a Year 2000 compliance plan in October 1998. Quarterly updates are being provided to the Commission on the status of that plan. Currently, staff is on target with the plan's proposed schedule. Transportation Development Act and Measure A Conformance Measure A Five -Year Capital Expenditure Plans During our testing of Measure A recipient's compliance, we noted that some five-year capital expenditure plans include general descriptions. In order to ensure that recipients are properly planning capital expenditures and reporting such plans to the Commission, we recommend that the Commission revise its Measure A conformance policies to require more specific project descriptions, Management's Response: Staff will revise the Program and Funding Guide (Guide) to reflect this suggestion. Staff will present this suggestion to the Commission's Technical Advisory Committee (TAC) for its input prior to revising the Guide. After receipt of the TAC recommendations, staff will then work toward revision of the Guide by June 1999. This lever is intended solely for the information and use of management, the Budget and Implementation Committee and the Board of Commissioners and is not intended to be and should not be used by anyone other than these specified parties. December 4, 1998 V4/01990482-LA- iver.03/12/99 3:34:53 PM RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget/Implementation Committee's Committee As A_ Whole Dean Martin, Chief Financial Officer SUBJECT: Single Signature Authority Report Through February 28, 1999, nine contracts were executed under single signature authority granted to the Executive Director by the Commission. Remaining was $392,720.03 in unused capacity. BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: Receive and file. 0000JU CONSULTANT Mathis & Associates O'Melia Consulting Genlor, Inc. California Fund for Transp Ed Nlnyo b Moore Phoenix Construction Gladsteln & Associates Riverside -Corona Resource Conservation District (RCRCD) Engineering Ventures, Inc. TOTAL AMOUNT AVAILABLE July 1,1998 AMOUNT REMAINING THRU June 30,1999 Cal G7 C") r . 'fAuserslpreprintklplsinsig98 Prepared by CONTRACTS AUTHORIZED UNDER SINGLE SIGNATURE AUTHORITY AS OF FEBRUARY 28, 1999 DESCRIPTION OF SERVICES Consultant for RCTC employee survey, RCTC organizational structure, relationships of new staff & follow up meetings with RCTC staff. Development of Transit Operators' Efficiency and Effectiveness Overslte Program Provide discounted services for restaurants and entertainment for the 'Team Ride" program. Membership Dues for 1999 CONTRACT AMOUNT 20,000.00 11,466.12 10,000.00 5,000.00 Geotechnical, pavement distress for the 3,013.85 W.Corona Station. Construction to repair pavement at 13,900.00 W. Corona Station. Contribution for Alternative Fuel Vehicle (AFV) 7,000.00. Summit Mitigation Measures for Pigeon Pass 15,000.00 Park & Ride Lot Consulting services SR 74, septic systems 21,900.00 potential Impact for appraisal for ROW acquisition. 107,279.97 500,000.00 392,720.03 EXPENDED AMOUNT 16,777.79 0.00 10,000.00 5,000.00 3,013.85 0.00 4,965.00 0.00 0.00 39,756.64 REMAINING BALANCE 3,222.21 11,466.12 0.00 0.00 0.00 13,900.00 2,035.00 15,000.00 21,900.00 67,523.33 RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget/Implementation Committee's Committee As A Whole Claudia Chase, Property Agent Susan Cornelison, Rail Program Manager THROUGH: Dean Martin, Chief Financial Officer SUBJECT: Group 70 Protective Services and Investigations Contract The Commission gave approval at the February meeting for staff to contract directly for security guard services at RCTC's four rail station sites and authorized staff to develop the necessary documents. Staff reviewed several guard companies and identified one private security company, Group 70 Protective Services and Investigations (Group 70), which appears to meet the criteria established by staff. Group 70 was established in 1994 by a retired Los Angeles Police Detective with over 30 years of Law Enforcement experience. Their office is located in Grand Terrace on Barton Road. Group 70's primary objective is to observe and report. Their officers are trained in areas of enforcement, CPR, crowd control, communication and defensive tactics. Additional training through local Law Enforcement Academies is also provided to each officer. All employees are trained to maintain authority while exercising tact and diplomacy. The base levels of service and negotiated costs with Group 70 are as follows: Average Monthly Guard Costs Riverside Downtown Station & Train Layover Facility One unarmed uniformed officer 16 hours per day Mon - Fri. Second unarmed uniformed officer 6 hours per day Mon - Fri. Average 477 hours per month $ 6,348.87 *One armed guard 8 hours per day Mon - Fri. *One armed guard weekends 24 hours per day 000092 Average 381 hours per month $ 6,101.44* *Reimbursed by Metrolink La Sierra Station One unarmed uniformed officer 24 hours per day - 7 days Average 728 hours per month $ 9,689.68 The Pedlev Station One unarmed uniformed officer 24 hours per day - .7 days Average 728 hours per month $ 9,689.68 West Corona Station One unarmed uniformed officer 24 hours per day - 7 days Average 728 hours per month Basic guard services costs per month (average) $ 9,689.68 $ 41,579.35 The base contract will include 170 hours per month of guard supervision. Group 70 has agreed to provide this position at no cost for the first two months, and at a cost of S2,426 per month thereafter. RCTC will also have the ability to augment the base contract with additional guard and supervision hours on an as -needed basis. Estimated monthly cost of base service and supervision: May 1, 1999 to June 30, 1999 July 1, 1999 to Dec. 31, 1999 RCTC $35,418 Metrolink $ 6,101 RCTC $37,359 Metrolink $ 6,586 RCTC's current obligation for security services has been billed as part of the Metrolink system -wide contract and has recently averaged $31,000 to $35,000 per month. The Metrolink Board has authorized RCTC to issue its own contract with Metrolink reimbursing the Commission for costs directly attributed to guarding Metrolink 000093 equipment. Staff is confident that the incremental increase proposed here is necessary for the desired level of professional service and local control. Direct contracting of security services, however, is a new undertaking for RCTC. Consequently, staff is recommending that the initial contract be awarded for a period of eight months, with an option to extend the contract an additional 30 months term once performance has been demonstrated. Staff expects to bring this issue back to the Commission in November, 1999, with a recommendation for either continuing with the proposed vendor or soliciting another contractor. Should the Commission recommend support of staff's position, Metrolink will issue a 30-day notice to the current vendor removing the Riverside County locations from the existing contract. Group 70 management has assured staff that they would be ready to assume security responsibilities on or before June 1. Representatives from Group 70 will be present at the Commission meeting to answer your questions. Financial Assessment Change in Project Cost: FY 98/99 Budget for Next Year: FY 99/00 Up to $6,000 $38,000 per month base( $456K per 12 months) Source of Funds Rail Program Operating Budget & Property Management Account Included in Rscal Year Budget Y Year Included in Program Budget Y Year Programmed Current Approved Allocation Y Year of Allocation Current Budget Adjustment Required N (Can be accommodated within existing allocation) Financial Impact Not Applicable BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: That the Commission approve, subject to legal counsel review, a 14-month contract for security services with Group 70 Protective Services and Investigations, for a base amount not -to -exceed S528,000 in non -reimbursable costs. 000094 GROUP 70's PROPOSAL SECURITY CONTRACT TERMS AND CONDITIONS FOR RIVERSIDE COUNTY TRANSPORTATION COMMISSION A. Scope of work B. General Conditions C. Group 70 Rights and Responsibilities D. AdeliEienal-Requirements A. SCOPE OF WORK Security Service 1. Group 70 Protective Services & Investigations Inc. shall provide armed and unarmed ty services to the Riverside County Transportation Commission at the below listed locations. The Riverside County Transportation Commission agrees to pay Group 70 the mutually agreed upon rate for those services. Group 70 will provide the security services described herein pursuant to the terms. and conditions of this_agreement Locations; a. 4066 Vine Street, Riverside, Ca. Armed_& -Unarmed b. 10901 Indiana Ave, Riverside, Ca. Unarmed c. 6001 Pedley Road, Riverside, Ca. Unarmed d. 155 South ('enter Drive,. Corona, Ca_ Unarmed Details of Security Service Security services performed by assigned personnel shall comply with all Federal, State and local laws. Group 70 personnel shall perform such general duties described in the Group 70 Protective Services & Investigation "Company Manual" (Exhibit A), in addition to the Group 70 manual, specific duties or requirements set forth by the Riverside County Transportation Commission and Group 70 Protective Services shall be mutually agreed upon in writing and established as "Post Orders". Minimum Oualifications 3. Group 70 Protective Services uniform personnel must meet the minimum qualifications before their initial assigmnent to areas set forth by the Riverside County Transportation Commission. a. Permits- Must be registered with the California Department of Consumer Affairs, Bureau of Collection and Investigative_ Services as a security guard and must at all times carry their registration card and other applicable permits while on duty. Armed personnel shall be authorized to carry a firearm by the California Department of Consumer Affairs, Bureau of Collection and Investigative Services and the President of Group 70, and have a "Permanent Guard Card". b. Drutt Screening All uniform personnel ass; om to Riverside County Transportation Commission areas shall herequiredso pass a-pre�mplo3+ment_drug screen examination within six (6) months of their ate. Celts for the drug screening examination shall be incurred by Group 70 Protective Services. c. Education- Uniform per nrmel shall have the ability to speak, read, and write the English language; understand and carry out oral and written directions, write accurate and clear reports; monitor environmental- and electronic security systems. d. Transportation -all personnel must have reliable transportation. e. Use of Ford examination- All uniform personnel must prior to any assignment to Riverside County Transportation Commission areas pass Group 70's approved Use of Force Examination with a score of 100%. f. Uniform Accessories -Must have, prior to any assigmnent, all employee required Uniform Accessories set forth in the Group 70 company manual (3/007.08 and 3/007.9) g. Mental Oualifications- Must be of good character, mentally alert and capable of exercising good judgement, imp lamenting inctrnr[tons and assimilating necessary training. h. Telephane/Pager- All personnel must have a telephone and/or pager. i. Additional Qualifications- All personnel assigned to Riverside County Transportation Commission areas, shall, within six (6) months of hire obtain a CPR First Aid card and maintain current certification anti shall obtain Level lll certification. 1 000095 PROPOSED SECURITY CONTRACTTERMS AND CONDITIONS FOR RIVERSIDE COUNTY TRANSPORTATION COMMIISSION Performance 4. Riverside County Transportation Commission reserves the right to refuse or reject any assigned Group 70 personnel, who, in their belief, fails to meet the minimum requirements set forth in this agreement If a guard is deemed unfit while on duty, Group 70 shall make every effort to -replace that guard -as -soon as possible, but no later than two (2) hours following the notification. Supervision 5. Group 70 shall have and maintain a one (1) supervisor to twenty-five (25) security guard ratio while performing duties to this contact. The supervisor assigned, will be accignod to this contact as a primary duty assignment forty (40) hours per week, paid at a salary rate by Group 70. Costs for this supervisor shall be incurred by the Riverside County Transportation Commission at an agreed upon rate_ B. GENERAL CONDITIONS . Description of Services 1. • Group 70 shall provide all labor and any equipment agreed upon to provide armed and unarmed security guard services for the areas described herein by the Riverside County Transportation Commission. Such service shall be in compliance with Group 70's company manual and mutually agreed upon duties set forth by the Riverside County Transportation Commission to be established as "Post Orders The services to be rendered under this agreement by Group 70 shall be in conformity with operating procedures mutually agreed upon by Riverside County Transportation- Commission and Group 70 in writing. If, at the request of any member of the Riverside County Transportation Commission or any of their representatives Group 70 personnel are assigned duties other than those agreed to by Group 70, the Riverside County Transportation Commission shall assume complete responsibility. Primary Objectives 2. The PRIMARY DUTY of all assigned personnel shall be to "OBSERVE and REPORT"', Group 70 personnel are not swom peace officers and it is not the role of Group 70 or its employees to function in anything as a law enforcement agency, nor to lagictatr, to render legaLjiidgements, or to punish. Functional Objectives 3. Prevention of Crime- Peace in a free society depends on the voluntary compliance of the law. The primary responsibility for upholding the. lain therefore lies not with Group 70 nor the police, but with the people. Crime prevention is the concern of every person. The prevention of crime remains as a basic obligation of society, therefore, Group 70's involvement in the prevention ofcrime_isnon different then all of society. Deterrence of Crime- While there are certain crimes that cannot be deterred, crimes committed against property and against innocent victims within the confines of a clients property may be reduced by uniform security personnel. In deploying uniform security personnel to deter crime and inspire confidence in its ability to ensure a peaceful environment, Group 70 strives to achieve a balance between the desirable deterrent effect of visible patrol and the undesirable appearaace.of nppr,-ssir Deployment/Hours 'of Service Agreement 4. The deployment of security personnel and assigned hours for services provided by Group 70 shall be mutually agreed upon by Group 70 and Riverside County Transportation Com*+±ission• on a Group 70 form "Details of Service Agreement". Rates and Costs 5. The Rates and Costs shall be mutually agreed upon by Group 70 and Riverside County Transportation Commission on a Group 70 form ""Service Agreement". Holiday Rates 6. Holiday rates shall not apply to this agreement. Overtime Rates 7. Overtime Rates shall apply at the rate of time and half for all additional personnel or added hours to the mutually agreed upon hours, when there has been less than a twenty-four (24) hour notification by Riverside. County Transportation Commission to ('croup 70. 2 000096 PROPOSED SECURITYCONTRACTTERMS AND CONDITIONS FOR RIVERSIDE COUNTY TRANSPORTATION COMMISSION Termination of Agreement 8. Riverside County Transportation Commission or Group 70 Protective Services & Investigations Inc. may terminate this agreement without cause, by giving written notice at least thirty (30) days prior to termination. Breach of Agreement 9. Riverside County Transportation Commission or Group 70 Protective Services & Investigations Inc. may terminate this agreement upoq five (5) days' notice if such r tnse is due to breach of this agreement by either parry. Suspension of Service 10. Group 70 reserves the right to suspend service to this agreement immediately upon finding that conditions exist that would endanger the safety or welfare of Group 70 employees and/or the Riverside County Transportation Commission or any persons under their control that have been found to be in non-compliance with Federal, State or Local Laws, regulations, codes or standards Amendments 11. This agreement may be amended at any time by mutual written agreement of the involved parties. C. GROUP 70 RESPONSIBILTTES Invoices 1. Group 70 shall bill Riverside County Transportation Commission semi-monthly for services provided pursuant to this agreement. Rates shall be determined at a flat rate semi-monthly and pre -billed from the I" through the 15`h of the month and the 16th through the end of the month. Invoices are due and payable twenty (20) days from the date of the invoice. The monthly rates are based on a fixed rate for a year service, in the event that this agreement is terminated prior to a year service, thcactual daily costs for hours serviced will be prorated up to the date of termination. Independent Contractors 2. Assigned personnel to provide services under this agreement are employees of Group 70 and not of the Riverside County Transportation Commission. Group 70 will exercise complete control over their conduct and will pay all wages and applicable Federal and State taxes. Group 70 and its employees shall be independent contractors of the Riverside County Transportation Commission. Insurance 3. Group 70, at its sole costs and expense, shall maintain in effect at all times during this agreement, insurance coverage's with limits not less then those set forth below with insurers licensed to do business in the State of California and reasonably satisfactory to the Riverside County Transportation Commission. None of the requirements contained herein as to types, limits and Riverside County Transportation Commission approval of insurance coverage to be maintained by Group 70 are intended to and shall not in any mariner limit or qualify the liabilities and obligations assumed by Group 70 under this agreement. . Group 70 also has the right to terminate this agreement immediately in the event -that it is determined that the below stated insurance does anLcaver or has an exclusion do to the type of business under this agreement a. Workers Compensation- Workers compensation insurance in the amount and manner required by applicable law. 1. Policy effective.dates 10/16/98 through_ 10/16/99 2. Each accident $1,000.000 3. Each Disease -Policy Limit $1,000.000 4. Each Disease -Each Employee $1,000.000 3 003097 PROPOSED SECURITY CONTRACT TERMS AND CONDITIONS FOR RIVERSIDE COUNTY TRANSPORTATION COMMISSION Insurance (cunt) b. General Liability- Comprehensive general liability insurance insuring Group 70 and Riverside County Transportation Commission (as additional insured) against liability for injury to persons (including death) and injury or destruction of property arising out of the security services under this agreement (without regard to the negligence or breach of any duty by Group 70 or Riverside County Transportation Commission), this policy shall be written on an occurrence basis with a policy limit of primary insurance: 1. Policy effective dates 10/16198 through_10/16/99 2. General Aggregate S1,000.000 3. Products-Con►plOp Agg.S3,000.000 4. Personal & Adv injury S1,000.000 5. Each Occurrence S1,000.000 6. Fire Damage (any one_person).S 1,000.00 *Riverside County Transportation Commission shall be supplied with a "Certificate of Liability Insurance" and "Workers Compensation • Insurance", fronthe companim ati'nrriing overage prior to providing service to this agreement. Limits of Liability 4. The Riverside County Transportation Commission admowledges that Group 70 is not an insurer. The amounts payable to Group 70 under this agreement are based upon the value of the services rendered and are unrelated to the value of the property of the Riverside County Transportation Commission or the property of others in or about Riverside County Transportation Commission premises. The services provided under this agreement are solely for the benefit of the Riverside County Transportation Commission and neither this agreement nor any services rendered thereunder shall give rise to, or shall be deemed to or construed so as to confer any rights on any other party as a third party beneficiary or otherwise. Group 70 shall not be liable and may terminate this agreement at any time for failure to perform this agreement due to any cause beyond the control of Group 70 nor any consequential or special damages Riverside County. Transportation Commission hereby waives any and all rights of subrogation that any insurer of Riverside County Transportation Commission or its designated representatives. Indemnification 5. Group 70 agrees to indemnify, defend and save harmless the Riverside County Transportation Commission, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material persons, labors and any other person, firm or corporation furnishing or supplying work services, materials or supplies in connection with Group 70's negligent performance of or acts or omissions under, this agreement, and from any and all claims and losses accruing or resulting to any state agency, person, firm or corporation who may be injured or damaged by the acts or omissions or negligence of Group 70 in the performance of this agreement. Compliance with Law 6. " Group 70 represents and warrants that it shall comply with all applicable Federal, State and local laws, regulations, ordinances, rules, orders and guidelines in its provisions of service under this agreement. Revortirut Requirements 7. Group 70 shall furnish Riverside County Transportation Commission with security, law violation, accident, injury, maintenance problems and appropriate incident reports when such incidents occur on a daily basis. Employees assigned will also be required to complete a "Daily Activities Log" of their activities through -out their shift, this log will be kept at Group 70 offices and will be available for review by representatives of the Riverside County Transportation Commission upon request. Group 70 staff will provide a monthly intelligence report summarizing the activities for the month. 4 000098 PROPOSED SECURITY CONTRACT TERMS AND CONDITIONS FOR RIVERSIDE COUNTY TRANSPORTATION COMMISSION D. ADDITIONAL REQUIREMENTS Entire Azreement 1. This entire agreement includes but is not limited to, Security Contract Terms and Conditions, Security Agreement, Details of Security Agreement and other conditions mutually agreed upon in writing by both parties. This agreement in its entirety supersedes all previous agreements, oral or written, between Group 70 and Riverside County Transportation Commission, and represents the whole and entire agreement between the parties. No other agreements or representations, oral or written have been made by Group 70. This agreement may not be altered, modified or amended, except in writing, properly executed by an authorized representative of Group 70 and the Riverside County Transportation Commission. This agreement shall be governed by the laws of the State of California. This agreement is• not transferable by either party without prior written consent of the other. Authority 2. This agreement shall not become binding upon Group 70 until executed by an authorized manager or officer of Group 70 Protective Services & Investigation Inc. and Riverside Comity Trausportar»n COmm;ccinn Jurisdiction 3. The parties hereby agree any action at law or in equity arising under this agreement shall be filed in and only in the Municipal/Superior court of the State of California, or the United States District court of the Central district of California. The parties hereby consent and submit to the inpersonam jurisdiction of such courts in the State of California for purposes of litigation any such action. Attomey Fees 4. If any legal action, arbitration, or other proceeding is brought for the enforcement of this agreement or because of an alleged dispute, default, misrepresentation, or breach in connection with any of the provisions of this agreement, the successful or prevailing parties shall be entitled to recover reasonable attomey fees, expenses, expert witness fees, and other costs incurred in that action or proceeding in addition to any other relief to which he or it may be entitled. 5 000099 RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget/Implementation Committee's Committee As A Whole Dean Martin, Chief Financial Officer SUBJECT: Increase in Contract for Financial Advisory Services The Strategic Plan effort is well under way with staff working closely with the financial advisors to complete Phase I by June 30, 1999. Staff anticipates bringing a draft the plan to the Commission's May meeting. The draft will show the revenues sources which are assured and the possible revenue sources that may be accessed over the next ten years. Those revenues sources which are assured the Commission will be matched against project decisions previously made, with particular emphasis on Measure A. Phase II of the Strategic Plan will be much broader in scope, considering potential new revenue sources including an extension/expansion of the Measure, STIP revenues, other available state and federal funding sources(CMAQ,STP), as well as developer fees. The plan will be comprehensive and countywide to ensure a coordinated approach that addresses local and regional problems and a variety of transportation modes. The focus of staff in the next four months will be completion of Phase I, but will also be to lay the ground work for Phase II. Needless to say, this is a very involved effort. Upon reviewing the draft work plan and our financial advisor's contract, the amount of the contract is not sufficient to complete this effort. Staff and the financial advisors estimates that it may take up to 100 hours a month for their effort on the Strategic Plan through the end of June. The contract is set at $75,000, which was a rough staff estimate prior to development of the work plan. A hundred hours a month at an hourly rate of $175 amounts to $70,000. The total contract value would be $145,000. 000100 Financial Assessment Project Cost $70,000 Source of Funds Administration •:c •.. •+ ' ter: •:NZ:, rc •s; . � •~. . o: .r•::{{••r: Z: :..F{y • 3r3r� �: �..; .. s ..f. .: 7�� r •:{s ;{;•::;-r3:•rS:;•::-r::-rr:•>:c::::: 33 :3:::�r::c: .:; c,...r ...:•: rf':::#3 �igi• :'it:; •' :o i r . .:v o •. ' t.::: 3; {:�;�:��/fr:..cr:ry,.. :.{.-3:•xR+L•>•:.•hy`:r..'•.•o::•r:{srt3•":•r+:ti;:3?:.'.»;i,:-::'•::.:::3R:ri.:.r:: a'. :r• aa::: v ...3:3,f... `rASh;f.�]''{.y::.:•r;{rc .. .3,2•r C'7• f:3.,n';.: :,;: i::rrr:•r::•...:.:`.••^'`�+••r 3f :-.0»:..%f ::$r:.+c„�:.,:0:.: 'Gi '�r�i�Gtr`3?:,?�:,,... ..r'.�f5.•-isisri::3c':r,.i::: ;<::r<::::fi:;:io ......:Me... Included in Fiscal Year Budget Y Revised Budget . Year Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required N Rnancial Impact Not Applicable BUDGET/IMPLEMENTATION COMMITTEE'S COMMITTEE AS A WHOLE AND STAFF RECOMMENDATION: Authorize the Executive Director to execute an amendment to the contract with Charles Bell Securities Corp in joint venture with Boyea Capital Markets in the amount of $70,000(total contract value of $145,000) through June 30, 1999 for completion of Phase I of the Strategic Plan. 000101 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Executive Committee Naty Kopenhaver, Director of Administrative Services. THROUGH: Eric Haley, Executive Director SUBJECT: RCTC Office Lease The lease for the building where the Riverside County Transportation Commission offices are located at 3560 University Avenue in Riverside will expire on October 31, 1999. The Commission occupies the entire building (11,680 sq. ft.). The Commission must provide notification to the property owners, Riverside Commercial Investors (RCI), six months prior to the expiration of the lease or by April 31, 1999, on its intention whether to renew its lease arrangements or not. The Executive Committee, at their March 14, 1999 meeting, discussed office space needs of the Commission and its employees, and reviewed information provided by staff on available office space and properties that it owns. The Committee also discussed office space needs of other public agencies. After review and discussion, the Executive Committee felt that it may be beneficial for the Commission to put out a Request for Qualifications for a consultant to review office needs of the Commission and other public agencies, the Commission's properties, buildings that may be available in two years, and also look at the feasibility for a developer constructing a building to meet the needs to be leased by the Commission and other public agencies. The Commission, by extending its lease for another two years, will be able to make a determination on office space. EXECUTIVE COMMITTEE RECOMMENDATION That the Commission extend its office lease at 3560 University Avenue, Riverside, with Riverside Commercial Investors for two years and authorize the Executive Director, working with the Executive Committee, to develop a Request for Qualifications for a consultant to review and provide recommendations for Commission office requirements and alternatives. 000102 RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Hideo Sugita, Director of Planning and Programming THROUGH: Eric Haley, Executive Director SUBJECT: Community and Environmental Transportation Acceptability It was anticipated that negotiations would have concluded in time to forward the CETAP contract to a special meeting of the Plans and Programs meeting prior to the April 14, 1999 RCTC meeting. However, negotiations with the selected prime consultant, Sverdrup, on cost and scope for the Riverside County Integrated Planning process (RCIP which includes CETAP as an element) have continued and staff is proposing a special meeting of the Commission on April 26, 1999 following the regularly scheduled Plans and Programs Committee and just prior to the Budget and Implementation Committee meeting. In order to accommodate the full Commission, arrangements have been made to hold the Committee meetings and the special Commission meeting at the UCR Chancellors Conference room at the University Village complex, 1201 University Avenue, Suite 207, Riverside, CA 92507. The CETAP consultant contract was envisioned to be a joint contract between the County, RCTC and the prime consultant. For your information, the Commission previously committed $1.5 million of SB 45 2% Planning, Programming and Monitoring funds (PPM) and SCAG has proposed approximately $1.2 million of funds to support CETAP. The proposed cost of the CETAP element of the RCIP substantially exceeds the level of funding reasonably expected to be available at'this time and staff cannot recommend the Commission be a direct signatory to the consultant contract due to not having the resources to fully fund the proposed cost. Given this situation, staff has proposed that the County be the signatory to the consultant contract with the Commission retaining lead agency status on the corridor planning effort while limiting the Commission's financial exposure to funds we have already allocated. Staff has proposed the arrangement be memorialized in a cooperative agreement between the Commission and the County. Needless to say, staff's proposal has raised reasonable concerns among County staff and counsel. 003103 However, given the critically important nature of this planning effort, Commission staff views this as a transitory condition. Both Commission and County staff continue to seek state and federal discretionary planning funds to support the integrated planning project. Currently we are seeking $700,000 of state discretionary planning funds which could be available at the beginning of 1999-00 and we will be applying for federal discretionary Transportation & Community Systems Preservation (TCSP) program funds in the July/August period. Notification of award of the TCSP funds is not expected until October 1999. Commission and County staff continue negotiations with the consultant and we have begun discussions on the construct of the cooperative agreement. We anticipate cost, scope, contract and cooperative agreement issues will be addressed in time to meet the agenda publishing deadline for the April 26, 1999 Plans and Programs Committee and special Commission meeting. STAFF RECOMMENDATION: Receive and file. 000104 RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Plans and Programs Committee Susan Cornelison, Rail Program Manager THROUGH: Eric Haley, Executive Director SUBJECT: Tier II Station Analysis and Recommendations The separately published "Tier II Station Study," recently completed by Schiermeyer Consulting Services, is included with this agenda for Commission consideration. Staff and rail consultant Carl Schiermeyer will present elements of the study along with recommendations for construction of additional commuter rail stations in western Riverside County. Background RCTC's existing Metrolink stations ( Riverside -Downtown, Pedley, La Sierra and West Corona) were built over a period of 5 years using state rail bonds and grants, matched by local Measure A. These have been referred to as Tier I stations, necessary for the beginning levels of commuter rail service on both the Riverside Line to Los Angeles and the Inland Empire Line to Orange County. The Riverside -Downtown station has undergone two expansions to keep pace with demand and to better meet the operating requirements of the host railroads. The second level of Riverside County stations, referred to as the Tier II stations, have been envisioned as necessary for future growth on the existing, commuter lines and to accommodate the inception of Metrolink service through Corona and Fullerton to Los Angeles. Current levels of ridership, anticipated growth, the need to serve additional markets, and the potential expiration of dedicated funding, require the Commission's timely attention in identifying and developing Tier II stations. This Study Several pieces of real property which could possibly serve as station sites were acquired from the Santa Fe railroad in 1992 and 1993, as part of the master purchase -and -sale agreement for operating rights -of -way and adjacent real estate. These properties as well as other locations have now been studied for their relative potential as Tier II stations. 000105 The intent of the study is to help the Commission choose the optimum sites for immediate development. It is a planning tool which identifies and analyzes multiple factors in site selection. The scope of the study did not include estimating relative costs; however, any site with an obvious fatal flaw, including exorbitant cost, was eliminated from consideration. The purpose of the study is to identify the locations which will best attract and serve rail ridership and alleviate vehicle congestion. In the course of the study, it became apparent that existing stations servingthe line to Orange County, particularly the La Sierra Station, are rapidly approaching their intended capacity. Even with construction of additional stations, available parking at La Sierra will be exhausted in the very near future. Regardless of sites chosen for new development, staff would recommend that the Commission seek additional land at La Sierra for expanded parking. Staff agrees with the consultant that both the proposed Van Buren Boulevard site in Riverside and a downtown Corona station near Main Street have the highest merit and would actually complement each other in serving the existing and projected markets. The presentation to the Commission will review the methodology, data, and findings which lead to this recommendation. The potential site at Highgrove would remain eligible for future consideration. Financial Considerations Preliminary engineering and design of the selected site or sites will more clearly define the anticipated costs of construction, including necessary modifications to the BNSF track and signal system, and possible acquisition of additional right-of-way. Though construction funding is no longer available from rail bonds and state transit capital grants, the State has an existing commitment to RCTC for additional rail improvements along the right-of-way of the Burlington Northern Santa Fe Railroad, in the amount of $5.21 million.. In addition, RCTC's rail program has accumulated federal Section 5307 formula funds directly attributable to Metrolink service in - Riverside County. These federal formula monies are the remaining, ongoing source of capital funds for RCTC's rail projects. The commuter rail Short Range Transit Plan, scheduled for presentation to the Plans & Programs Committee in April, will propose the uses of rail capital funds for the next seven years, and that Plan is somewhat dependent on the Commission's decisions regarding station construction. Staff could also be directed to explore funding partnerships. Opportunities may exist for cooperative funding agreements between RCTC and the cities of Corona and Riverside, in such areas as joint development, improved access, waiver of fees, and/or maintenance. 00010 Expenditures for station upkeep, including utilities, maintenance and security, are borne by the rail program and must be included within RCTC's property management budget. At this time, staff is fairly confident that maintenance and upkeep of two new stations can be supported financially with available resources. If, however, projected costs exceed anticipated resources staff would ask that the Commission revisit and possibly revise its decision. Financial Assessment Project Cost N/A Sources of Funds State (STIP commitment) Federal Section 5307 Rail portion of State Transit Assistance Funds (Match to federal) PLANS & PROGRAMS COMMITTEE AND STAFF RECOMMENDATION: That the Commission: 1) Approve the Tier II Station Analysis and Recommendations Report. 2) Proceed with initial development of rail stations at Van Buren Boulevard in Riverside and near Main Street in Corona, including preliminary engineering, cost analysis, design, and identification of and negotiation for necessary real property. 3) Pursue funding partnerships with the cities of Riverside and Corona, especially in the areas of improved vehicular access and waiver of fees and assessments. 4) Seek additional property adjacent to the La Sierra Station for expanded parking. 5) Secure the cooperation of Metrolink and Burlington Northern Santa Fe Railroad. 6) Initiate the appropriate funding applications and allocations from State and Federal agencies. 000107 11Y3S Ol ION dVW A1N003 00310 NVS ,uNnoD 301SN3Nd NSAw 0947 :6° — o %,t10,1", AINnOJ ONIONVN838 WS salIS 1101ae, lip' 0 NV330 31313`dd v 1, 1 �a„'isof> �J`�Q��• IN���'1��5�� A1N1103 S31301V S01 ° ,. 0011S uu!url sol J 9961E10-1h ddW W31SAS NNI10111314�� (►►PIA saigw►su1-u0PAry-aRsDARI .r Ain Alin Aue10-andu9 PUelul •••••••• aur) hun0o a6ueip mom. aun apses ammo aun 0wplewa8 ueS aurl Me° nueS ""mm aurl Mun03 ear P% smn" i _77 A1Nnoa VNn1N3A co CD 1c.) Southern California's Commuter Rail System Los Angeles, Orange, Riverside, San Bernardino, and Ventura counties formed the Southern California Regional Rail Authority (SCRRA) in 1991 to develop METROLINK, a regional commuter train system. . Trains carry long-distance commuters from outlying communities to centers of employment, such as Burbank, Irvine and downtown Los Angeles. Train service began on three lines and now serves six lines, with a seventh to open in 1996. By 1996 METROLINK will connect Southern California with more than 480 miles of track and 50 stations, forming the natio,n's sixth largest commuter train system. Instead of battling rush hour traffic to and from work, ride comfortable, fast, reliable METROLINK trains and turn your commute into a relaxing experience. Lines and Station Locations SAN BERNARDINO LINE Trains run from San Bernardino to Los Angeles, paralleling The 57-mile commute from San Bernardino to Los Angeles •SAN BERNARDINO 1204 W. 3rd Street * RIALTO 261 S. Palm Avenue • FONTANA 16777 Orange Way *RANCHO CUCAMONGA 11208 Azusa Court * UPLAND 300 East A Street SANTA CLARITA LINE Trains run from Lancaster 14) and Golden St 1-314 hours. •LANCASTER 44742 Sierra Highway •VINCENT GRADE/ACTON 550 W. Sierra Highway •PRINCESSA 19201 Via Princessa •MONTCLAIR 5091 Richton Street •CLAREMONT 200 W. 1st Street •POMONA 205 Santa Fe Street •COVINA 600 N. Citrus Avenue the San Bernardino Freeway (1-10). takes 90 minutes. •BALDWIN PARK 3825 Downing Avenue *EL MONTE 10925 Railroad Street •CAL STATE L.A. 5150 State University Drive *L.A. UNION STATION 800 N. Alameda Street to Los Angeles, paralleling the A ntelope Valley Freeway (State Route ate Freeway (1-5). The * SANTA CLARITA 22122 Soledad Canyon Rd. •SYLMAR/SAN FERNANDO 12219 N. First Street • BURBANK 201 N. Front Street 76-mile trip takes about " •GLENDALE 400 W. Cerritos Avenue *L.A. UNION STATION 800 N. Alameda Street For more information on Metrolink schedules or fares call 808-LINK (No area code needed in Southern California) RIVERSIDE LINE: Trains run from Riverside to Los Angeles, paralleling the Pomona Freeway (60). The 59-mile trip takes 65 minutes. *RIVERSIDE -DOWNTOWN *EAST ONTARIO •LA. UNION STATION 4066 Vine Street 3330 E. Francis Street 800 N. Alameda Street •THE PEDLEY STATION *INDUSTRY 6001 Pedley Road 600 S. Brea Canyon Road VI NIIII;A CUIItJIY I IN( Trains run from Oxnard to trip takes 90 minutes. •OXNARD 201 East 4th Street •CAMARILLO 30 Lewis Road •MOORPARK 300 High Street •SIMI VALLEY 5050 Los Angeles Avenue ORANGE COUNTY LINE i Los Angeles, paralleling the Simi Valley Freeway (118). The 66-mile •CHATSWORTH 21510 Devonshire Street •NORTHRIDGE 8775 Wilbur Avenue •VAN NUYS 7720 Van Nuys Boulevard *BURBANK AIRPORT 3750 Empire Avenue * BURBANK 201 N. Front Street •GLENDALE 400 W. Cerritos Avenue *L.A. UNION STATION 800 N. Alameda Street Trains run from Oceanside to Los Angeles, paralleling the Santa Ana Freeway (1-5). The 87- mile trip takes just under two hours. •OCEANSIDE *SANTA ANA 235 S. Tremont Street 1000 E. Santa Ana Blvd. •SAN CLEMENTE *ORANGE 1850 Avenida Estacion •SAN JUAN CAPISTRANO 26701 Verdugo Street •IRVINE 15215 Barranca Parkway 194 N. Atchison Street •ANAHEIM 2150 E. Katella Avenue •FULLERTON 120 E. Santa Fe Avenue INLAND EMPIRE - ORANGE COUNTY LINE Trains run from Riverside over one hour. •RIVERSIDE -DOWNTOWN 4066 Vine Street •RIVERSIDE -LA SIERRA 10901 Indiana Avenue •NORWALK/ SANTA FE SPR. 12700 Imperial Hwy. *COMMERCE 6433 26th Street * LA. UNION STATION 800 N. Alameda Street to Irvine, paralleling the 91 Freeway. The 59-mile trip takes just *WEST CORONA *SANTA ANA 155 S. Auto Center Drive 1000 E. Santa Ana Blvd. *ORANGE •IRVINE 194 N. Atchison Street 15215 Barranca Parkway RIVERSIDE - FULLERTON - LOS ANGELES A 60-mile line will connect Riverside to los Angeles via Fullerton, paralleling the Riverside Freeway (91) and the Santa Ana Freeway (1-5). Several new stations will be built in Orange and Riverside counties for this service which is expected to begin in 1996. Travel time to L.A. will be approximately 90 minutes. E�''RMETROI'NK r RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: • Budget and Implementation Committee Cathy Bechtel, Program Manager THROUGH: Eric Haley, Executive Director• SUBJECT: FY 2000-03 Congestion Mitigation and Air Quality Improvement Program The Congestion Mitigation and Air Quality (CMAQ) Improvement Program provides funds to support projects and programs in non -attainment and maintenance areas which reduce congestion and transportation -related emissions. Approximately $86.9 million is available for programming in the County through the life of TEA 21, FY 98- 2003. The Commission has already programmed the first two years of available funding, $26.9 million, leaving a balance of $59.9 million for programming through FY 2003. The table below identifies the total amount of CMAQ funds estimated to be available through TEA 21 and the amount of funds committed by the Commission to date: TEA 21 CONGESTION MITIGATION and AIR QUALITY FUNDS (CMAQ) Fiscal Yr. SCAB SSAB TOTAL 1997/98 $9,804,103 $2,498,784 $12,302,887 1998/99 $11,929,234 $3,040,419 $14,969,653 1999/00 $11,620,238 $2,961,665 $14,581,903 2000/01 $11,875,692 $3,026,773 $14,902,465 2001 /02 $12,081,177 $3,079,145 $15,160,322 2002/03 $12,330,559 $3,142,705 $15,473,264 TOTAL $69,641,003 $17,749,491 $87,390,494 PROGRAMMED $24,009,637 $2,928,252 $26,937,889 AVAILABLE $45,631,366 $14,821,239 $60,452,605 SCAB = South Coast Air Basin: Western Riverside County SSA6=Salton Sea Air Basin: Eastern Riverside County (Coachella Valley only) Staff has had discussions with staff from the Coachella Valley Association of Governments (CVAG) regarding the programming of CMAQ funds available in the Salton Sea Air Basin (SSA6). Both RCTC and CVAG staff recommend that these funds be coordinated through CVAG to support CMAQ projects in the Valley including their on -going PM 10 containment efforts. CVAG will submit their recommended program allocations to RCTC for the Commission's consideration and approval. 00011 0 Staff convened an Ad -Hoc Committee of the Commission's Technical Advisory Committee (TAC) to review the selection criteria used during the last round of CMAQ programming. The recommendations from the Ad -Hoc Committee were then presented to the full Technical Advisory Committee at their meeting on March 15, 1999. It is the recommendation of staff and the TAC that the existing project selection criteria be again recommended for use during the next programming cycle with one criteria deletion (shown in strike -out) and two additions (bold italics). The recommended criteria are: • Emphasis on Measure A Program: Projects in the "Strategic Plan" expected not to be funded from anticipated revenues. • Economic Development: Projects resulting in retention or expansion of the job base in Riverside County. • Project Readiness: Projects ready and as close to construction as possible (i.e. completing engineering and design, environmental and right of way clearance) and leveraging other funds to support the project. • Areas Not Included in Measure A Program: Projects which are regional, multi - jurisdictional, identified on the Congestion Management Program (CMP) Network or Comprehensive Transportation Plan (CTP) Network in Western Riverside County and the Regional Arterial Program in the Coachella Valley. • Air Quality: Projects that will result in improved air quality: • Geographic Balance: Balancing the number of projects an agency or subarea would receive funding within the County. Project distribution is not necessarily based upon population equity. This criteria could be applied at the discretion of the Commission • . (Recommended for deletion since never applied). • Safety: Projects which will result in improved safety. (Applicants will be requested to provide information on the number of fatalities and/or accidents in project area). • Congestion Mitigation: Projects resulting in improved traffic flow and subsequent reduction in transportation -related emissions. (Applicants will be requested to provide information on existing average daily traffic and level of service and projections on post improvement conditions). 000111 As was done previously, it is recommended that no priority order or weight be placed on the selection criteria. The TAC also discussed the evaluation procedure for this program. It is recommended that a similar evaluation process as was used for the recent $15 million STIP Rehabilitation and Arterial Program be followed with all TAC members invited to evaluate the applications. A prioritized program of projects will be developed for the Budget and Implementation and Commission's consideration. In support of the Commission's air quality goals as defined in its annual budgets, staff is recommending that two million dollars be reserved from the South Coast Air Basin CMAQ balance available to establish an "opportunity fund" in support of future clean fuel projects. Given that clean fuel projects take an extensive amount of time to develop, it is recognized that on -going efforts by public and private interests within Riverside County to package projects are not at the point where they can appropriately compete in the Commission's forthcoming call for projects. Establishing a Clean Fuels Opportunity Fund to be administered by the Commission would allow projects to be submitted over a multi -year period. It is proposed that an open application process be used which requires that applicants follow the same project submittal format as developed by the Commission for the CMAQ call for projects. The open process would allow for the submittal of clean fuel projects at any time and funding, if approved, would be awarded on a first come basis. The Opportunity Fund shall support no more than 50% of the total project cost. Projects would be reviewed and evaluated against established criteria to ensure air quality benefits and submitted through the TAC for their recommendation and forwarding to the Commission for final approval and funding award from the Opportunity Fund balance. Staff is requesting the Commission's approval to move forward with a Call for Projects to program the balance of available CMAQ funds. The proposed schedule is as follows: Mon., March 22, 1999 - Wed., April 14, 1999 Mon., April 19, 1999 Fri., June 4, 1999 Tues., June 8, 1999 Thurs., June 17, 1999 - Mon., June 28, 1999 - Wed., July 14, 1999 Budget & Implementation requested to recommend to RCTC the release of the CMAQ call for projects and approve recommended selection criteria. Commission action for above Release Call for Projects CMAQ Applications Due Mail copies of all applications to Evaluation Committee Convene Evaluation Committee Budget & Implementation Committee considers recommended CMAQ list of projects Commission approves CMAQ project allocations 000112 BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: That the Commission: 1) approve the proposed project selection criteria and evaluation process for the programming of the balance of CMAQ funds; 2) establish a Clean Fuels Opportunity Fund with $2 million in SCAB area CMAQ funds reserved to support this program; and 3) direct staff to proceed with the Call for Projects in the SCAB area. 000113 RIVERSIDE COUNTY TRANSPORTATION COMMISSION 1 DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget & Implementation Committee Dean Martin, Chief Financial Officer SUBJECT: Revised Budget for Fiscal Year Ending June 30, 1999 Attached is a spreadsheet showing changes to the budget by major line item. Along with the spreadsheet are notes explaining the various changes. Department budgets along with brief explanations are also included for review. Total revenues of $90,621,653 are essentially unchanged from the original budget($90,688,745) but are slightly higher than actual revenues($88,951,549 exclusive of debt proceeds of $61,429,211) for the year ending June 30, 1998. The increase is from the solid growth in sales tax revenues, which year over year are expected to increase at least 8%. Expenditures of $68,173,422, before debt service ,operating transfers and contingency are lower than both the original budget($75,568,436) and 1998 actuals($79,323,545). The difference is a combination of reduced regional arterial expenditures and timing for a number of capital projects has moved their completion to fiscal year 2000. Operating transfers totaling $30,352,217, which principally includes debt service, is consistent with the original budget. It is significantly lower than the 1998 actual($75,343,579) because of the debt issuance in August of 1997 which retired $44,000,000 in commercial paper. Ending Fund Balance for June 30, 1999 is projected to decline 9.5% from the prior year. That decline is principally attributable to reduction of the funds remaining for the Coachella Valley regional arterial program. Staff recommends that the Commission approve total budgeted expenditures of $100,027,639 consisting of the following: Personnel Salary and Fringe $ 1,917,861 Services and Supplies 2,725,630 Projects and Operations 63,436,710 Capital Outlay 93,221 000111 Operating Transfers Contingency 30,352,217 1,502,000 Total 100,027,639 BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: Approve the revisions to the Commission's budget for fiscal year ending June 30, 1999 with total budgeted expenditures of $100,027,639. 000115 RIVERSIDE COUNTY TRANSPORTATION COMMISSION REVISED BUDGET FISCAL YEAR ENDING JUNE 30, 1999 060116 LINE ITEM BUDGET with accompanying Budget Notes 000117 Riverside County Transportation Commission BUDGET COMPARATIVE -BYLINE ITEM 1998-1999'Revised 'Budget 1995J96 1996/97 1997/98 1998/99 Actuals Actuals Actuals Budget Line item 1998/99 Revised Budget Dollar Percent Changes Change Operating Revenues: Sales Tax Revenues Sales Tax TDA Planning & Admin Sales Tax TDA Transit Allocation STA Transit Allocation SAFE Fees Reimbursements: Other Revenue Investment Income Total Operating Revenues Debt Proceeds Total Sources of Funds EXPENDITURES: Personnel Salary & Prin SERVIC Services and Supplies Professional Services: 100 General Legal Services 100 Special Legal Services 65300 Financial Services 65400 Audit Services 65500 Other Professional Sery Total Professional Svcs 70000 Non -Personnel Adminis TOTAL SERVICES AND SUPPLIE _ Projects: 81000 Projects -General 81100 Highway & Rail Engine 81300 Highway & Rail Constru 81400 Highway & Rail ROW 81500 Highway & Rail Special 81600 SCRRA Capital Contrib 85000 Commuter Assistance 86000 Special Projects 86100 Regional Transportatio 86200 LTF Disbursements 86300 STA Disbursements 86400 Regional Arterial 87000 Project Maintenance 87100 Project Operations 81200 Project Towing L Projects Costs I 55,413,939 57,888,149 63,496,222 1,247,000 1,298, 000 1,197,000 4,453,800 3,800,185 4,124,434 . 1,670,743 1,812,380 1,982,721 1,031,117 1,033,019 1,060,791 7,754,264 5,470,049 9,539,357 2,727,645 Z724,751 2,546,996 7,260,013 6,030,161 5,004,028 65,625,000 1,294,500 4,350,000 2,360,478 1,040,000 10,086,920 2,993,972 2,937,875 68,500,000 1,294,500 4,153, 679 2,360,478 1,065,000 6,969,920 3,217,511 3,060,565 2,875,000 4.4% (196,321) -4.5% 25,000 2.4% (3,117,000) -30.9% 223,539. 7.5% 122,690 4.2% 81,55.9,521 80,056,694 88,951,549 90,688,745 90,621,653 (67,092) -0.1% 80,575,877 61,429,211 350,000 350,000 100.0% 162,134,398 80,056,694 150,380,760 90,688,745 90,971,653 282,908 0.3% 1,459,107 1,552,075 1,647,688 1,861,106 1,917,861 56,755 3.0% 463,718 1,018,544 394,635 325,000 325,000 17,908 49,697 20,529 25,000 10,000 (15,000) -60.0% 104,649 74,864 54,834 97,500 210,000 112,500 115.4% 329,456 285,404 388,939 290,000 405,600 115,600 39.9% 493,988 425,208 531,388 649,920 838,070 188,150 28.9% 1,409,719 1,853,717 1,390,325 1,387,420 1,788,670 401,250 28.9% 611,857 734,557 777,435 897,895 936,960 39,065 4.4% 2,021,576 2,588,274 2,167,760 2,285,315 2,725,630 440,315 19.3% 1,404,223 1,951,355 15,203,033 1,942,072 83,890 1,377,400 999,599 621,039 26,459,937 368,222 1,026,000 24,724,468 470,558 661,190 514,558 77, 807, 544 1,011,991 1,651,448 11,570,938 6,182,270 511,729 1,234,386 978,937 27,630,703 305,095 1,269,583 23,113,312 557,317 798,163 545,312 77,361,184 1,859,105 1,747,979 11,513,488 1,579,141 353,542 1,316,099 1,141,427 30,466,257 309,000 1,535,401 21,035,529 1,064,975 756,036 523,458 75,201,437 1,833,900 2,231,969 15,413,525 4,568,656 235,000 1,1549,000 1,391,920 31,079,157 327,295 2,746,194 7,895,150 597,294 1,106,127 679,628 71,255,815 1,693,900 2,144,277 8,55,1,300 780,540 250,000 1,150,000 1,378,920 32,495,176 397,295 2,186,116 10,068,505 550,094 1,129,787 657,800 63,436,710 (140,000) (87,692) (6,859,225) (3,788,116) 15,000 -7.6% -3.9% -44.5% -82.9% 6.4% (13,000) -0.9% 1,416,019 4.6% 70,000 21.4% (560,078) -20.4% 2,173,355 27.5% (47,200) -7.9% 23,660 2.1% (21,828) -3.2% (7,819,105) -11.0% 90000 Capital Outlay 141,080 53,677 306,660 166,200 93,221 (72,979) -43.9% 000115 BUDGET COMPARATIVE -BY LINE ITEM 1998-1999Revised Budget 1998/99 1995196 1996/9T 1997/98 1998/99 Revised' Dollar Perm,ot Actuals Actuals Actuais Budget Budget Changes Change Line item Expenditures before distributions and operating transfers 81,429,307 81,555,210 79,323,545 75,568,436 68,173,422 (7,395,014) -9.8% 97000 Operating Transfer 90,549,848 25,242,712 75,343,579 30,378,913 30,352,217 (26,696) -0.1% Total Expenditures 171,979,155 106,797,922 154,667,124 105,947,349 98,525,639 (7,421,710) -7.0% Excess(Deficiency) of Revenues Over Expenditures (9,844,757) (26,741,228) (4,286,364) (15,258,604) (7,553,986) 7,70,1,618 -50.5% Contingency • (1,502,000) (1,502,000) Excess(Deficiency) of Revenues Over Expenditures After Cont (9,844,757) (26,741,228) (4,286,364) (16,760,604) (9,055,986) 7,704,618 -46_0% Fund Balance, July 1 136,515,180 126,670,423 99,929,195 81,381,561 95,642,831 14,261,270 17.5% Ending Fund Balance 126,670,423 99,929,195 95,642,831 64,620,957 86,586,845 21,965,888 34.0% 000119 RIVERSIDE COUNTY TRANSPORTATION COMMISSION Budget Comparative By Line Item FISCAL YEAR 1998/99 SOURCES OF REVENUE Total Revenues have remained virtually unchanged from the original 1999 Budget. Although sales tax revenues have been increased by 4.4%(based on strong actual revenues year to date), nearly an identical amount has been reduced from state and federal reimbursements. Federal Transit Administration(FTA) revenues expected for construction of rail overcrossings at West Corona and la Sierra have been eliminated from the budget and will become part of the fiscal year 2000 budget. Debt proceeds. The small amount of $350,000 shown as debt proceeds represent the expected reimbursement from the developer for the Wasson Canyon Road project on Route 74. The remaining $550,000 of the loan will be received as expenditures occur in fiscal year 2000. EXPENDITURES Personnel salary and fringe benefits. The modest increase of 3% reflects an increase in staffing and starting salaries for four positions. New positions approved and filled since the beginning of the fiscal year include one additional secretary and an administrative assistant. Two other positions, a staff analyst and a program manager were hired(based on Commission approval) at higher levels than originally anticipated in the budget. Services and supplies/Capital Outlay. Administrative costs have been increased $39,065 principally as result of the costs of recruitment to fill new and existing vacant positions. To offset that cost fixed asset acquisitions have been reduced by $50,000. The net reduction in the Commission's non personnel overhead amounts to 1.1 %. Professional costs General legal services. Staff significantly reduced expenditures for legal costs in the original budget. The reduction primarily related to decreased project right of way litigation and eminent domain activities for route 79 Lamb Canyon, as well as instituting more departmental accountability. The revised budget reflects shifts between departments, but the overall budget amount has not changed. Special legal services. This category is budgeted for the Commission's bond counsel. Since the Commission has no near term planed debt issuances, the role of bond counsel is simply for on call maintenance. The budgeted amount has been reduced by $15,000. Financial services. The increase reflects the prominent role the Commission's financial advisors are playing in the development of the Strategic Plan. The contract is budgeted to increase by $75,000 to cover activities through the end of the fiscal year for completion of Phase I and initial development of Phase II. Audit services. The original budget anticipated that a number of jurisdictions would assume the expense for their own audits. However, only two agencies elected to control their audits and bear the expense for those audits. Additionally, the auditors have performed special projects including validation of Measure A financial performance to date and development of an indirect cost rate for overhead recovery on federal and state grants. 000120 Other Professional Services. The increase in other professional services reflects the Commission's authorization of an increase in the Executive Director's single signature authority. The revised budget anticipates utilizing up to $250,000 by fiscal year end(although the new aggregate limit is $500,000). A portion of this amount represents a reclass from Projects-General(Acct. #81000). Projects and Operations Projects -General. The reduction of $140,000 removes set asides for miscellaneous project activities such as purchase of permits, project supplies, and other support services. Highway & rail engineering. Expenditures for engineering for the Pedley rail station security surveillance system have been reduced as it is now anticipated to be continued into fiscal year 2000. Highway & rail construction. Monroe to Rubidoux projectf$1.1 million) in the Coachella Valley has been moved to FY2000 pending completion of engineering and resolution of right of way activities. Construction of La Sierra and West Corona overcrossings are expected to begin in June 1999.. Much of the cost of construction($2.5 million) will occur in FY2000. Track improvements for the San Jacinto Branchline ($500,000) is undergoing engineering assessments and construction has been moved to FY2000. The City of Palm Desert has 3 projects which have fallen behind schedule as follows: The Portola 0330,000) and San Pablo($379,000) projects are now under construction but will now be completed in FY2000. The Monterey projectl$942,000) on Route 111 in Palm Desert will be finishing design by June, so the construction has been moved to FY2000. Construction of the Pedley station security system($741,250) has been moved to FY2000. Highway & rail right of way. The original budget for Route 74 assumed $4.1 million for right of way acquisition. Approximately $3.9 million will now be completed in FY2000. A number of issues came to light subsequent to the original budget adoption such as community concerns and the Caltrans funding commitment. Right of way appraisals are underway and acquisitions will begin in the next two to three months. Highway & rail special studies. The budget amount has been augmented to cover CETAP activities. SCRRA(Metrolink) capital contribution. No changes are anticipated. Historically once SCRRA adopts its budget, there have been no changes. The Commission's contribution to SCRRA is based on the established budget. Any difference between the budget and actuals is reconciled subsequent to year end. Commuter assistance. Other than minor changes to program line items, the Commuter Assistance Program budget has remained nearly unchanged. Regional transportation. This line item includes the disbursements to the County and cities for streets and roads. Due to the increased Measure A revenue estimate, the allocation to local jurisdictions would automatically increase. Intergovernmental disbursements. The amount allocated to the Western Riverside Council of Governments was increased by $70,000. 0121 State Transit Assistance disbursements. The original budget was an estimate of what amount would be allocated. The actual allocation was completed in August 1998. The budget has been adjusted to the actual allocation made by the Commission. Regional arterial. Prior year expenditures came in less than anticipated, so the budget has been adjusted assuming those amounts will be expended in the current year. Project maintenance. Call box knockdowns, vandalisms, and miscellaneous repairs experience to date has been less than anticipated in the budget. Project operations. Minor increases for radio air time and miscellaneous project supplies. Project towing. Some minor costs were reclassed to Project Operations and there was a small downward adjustment in the contract amount for the two operators based on actual negotiated contracts. Contingency. Since the total expenditures have minimally declined, the budget contingency has remained unchanged. FUND BALANCE Ending fund balance is anticipated to decline 9.5% from the prior yearIFY98) actuals, and will be comprised of the following: Westem Ctv Eastem Ctv Non -Measure A Other Total Reserved: Highways/Rail $22,439,562 $ 5,078,554 $ $ $27,518,116 Special 5,340,352 5,340,352 Streets/Roads 39,455 39,455 Transit 2,994,175 1,003,572 3,997,747 Debt Service 15,915,062 7,912,425 23,827,487 Loans/Recvbl 14,774,221 14,774,221 Prepaid Rent 1,026,372 1,026,372 Designated: Motor Asst 2,475,596 2,475,596 Contingency 3,718,328 1,670,628 5,388,956 Unreserved 2,198,543 2,198,543 TOTAL $63,213,897 $14,701,062 $ 5,469,771 $ 3,152,115 S86,586,845 000122 DEPARTMENT BUDGETS 000123 30-Mar-99 11 :35:24 AM Riverside County Transportation Commission. BUDGET SUMMARY BY DEPARTMENT 1998-1999 Revised Budget 1995/96 1996t57 1997/98 ActualsActuals Actuats 1998/99' Budget 1998/99 Revised Budget Dollar Percent Changes Change Sales Tax Revenues —Measure A Sales Tax Revenue —Non Meas A STA Transit Allocation SAFE User Fees Reimbursements Other Revenue Investment Income TOTAL REVENUES: EXPENDITURES: MANAGEMENT SERV/ CES: Administration Finance and Accounting TOTAL MANAGEMENT SERVICE MEASURE A PROGRAMS: Capital Projects Development an Special Transportation Programs TAL MEASURE A PROGRAM NON MEASURE A PROGRAMS Transport Planning and Program Rail Programs Motorist Assistance Property Management TOTAL NON MEAS A PROGRAM Contingency Total Expenditures Excess(Defciency)of Revenues Other Financing Sources(Uses): Operating Transfers Debt Proceeds Net Financing Sources(Uses) Excess(Deficiency)of Revenues - Year Fund Balance Ending Fund Balance 55,413,939 56,362,649 63,496,222 65,625,000 68,500,000 2,875,000 4.4% 5,700,800 6,623,685 5,321,434 5,644,500 5,448,179 (196,321) -3.5% 1,670,743 1,81Z380 1,982,721 2,360,478 2,360,478 1,031,117 1,033,019 1,063,101 1,040,000 1,065,000 25,000 2.4% 7,754,264 5,470,049 9,754,287 10,086,920 6,969,920 (3,117,000) -30.9% 2,727,645 2,724,753 3,144,471 2,993,972 3,217,511 223,539 7.5% 7,260,013 6,030,160 4,189,313 2,937,875 3,060,565 122,690 4.2% 81, 558,521 80,056, 695 88,951,549 90, 688, 745 90,621, 653 (67, 092) -0.1% 752,975 914,621 1,193,464 624,422 641,732 716,258 1,377,397 1,556,353 1,909,722 956,485 634,293 1,590, 777 1,035,963 770,725 1,806, 688 79,479 8.3% 136,433 21.5% 215,911 13.6% 68,833,037 68,418,188 64,237,047 59,166,476 51,793,176 (7,373,300) -12.5% 3,947,966 3,913,160 4,936,495 4,760,327 4,753,838 (6,490) -0.1% 72,781,003 72,331,348 69,1.73,542 63,926,803 56,547,014 (7,379,789) -11.5% 2,382,675 2,082,594 2,394,767 3,903,881 3,726,831 3,116,168 3,605,339 3,928,922 4,162,234 4,270,921 1,583,497 1,751,394 1,723, 640 1,694,186 1,543,880 188,567 228,1'82 192,952 290,554 278,088 7,270,907 7,602,962 8,240,282 10,050,855 9,819,720 1,502,000 1,502,000 (177,050) 108,687 (150,306) (12,466) (231,135) -4.5% 2.6% -8.9% -4.3% -2.3% 81,429,307 81,555,210 79,323,546 77,070,435 69,675,422 (7,395,013) -9.6% 129,214 (1,498,515) 9,628,003 13,618,310 20,946,231 7,327,921 53.8% (90,549,848) (25,242,712) (75,343,579) 80,575,877 61,429,211 (9,973,971) (25,242,712) (9,844,757) (26,741,227) 136,515,180 126, 670,423 126,670,423 99,929,196 (30,378,913) (13,914,368) (30,378,913) (4,286,365) (16,760,603) 99,929,196 81,381,561 95, 642,831 64, 620,958 (30,352,217) 26,696 -0.1% 350,000 350,000 100.0 % (30,002,217) 376,696 -1.2% (9,055,986) 7,704,617 -46.0% 95, 642, 831 14, 261, 270 17.5 % 86,586,845 21,965,887 34.0% 000124 Riverside County Transportation Commission ADMlN157RATION, 1998-1999'Revised Budget 1998/99 1995/96 1996/97 1997/98 1998/99 Revised Actuals ; Actuate Actuate Budget Budget Dollar Percent Charges Changes Personnel Salary b Fringe: Executive Director 146,327 100,083 423,205 180,876 190,936 10,060 (3) 5.6% Director-Planning/Programming 9,918 10,654 12,081 ' Director-Governmental/Legislative 111,576 119,860 23,335 80,677 (80,677) (1)-100.0% Director -Regional issues/Cominunk 33,193 35,658 12,873 34,099 102,716 68,617 (2) 201.2% Clerk of the Commission 110,568 118,777 137,599 141,034 164,266 23,232 (3) 16.5% Total Personnel Salary 6 Fringe Ben 411,582 445,032 609,094 436,686 457,918 21,232 4.9% OperationalOverhead (73100 thru 73 108,005 210,626 145,769 157,960 145,625 (12,335) -7.8% Professional Costs: 65100 General Legal Services 92,070 95,316 101,834 85,000 79,000 (6,000) (4) -7.1 % 65500 Other Professional Service 92,100 122,047 206,187 139,139 265,720 126,581 (5) 91.0% Total Professional Costs 184,170 217,363 308,021 224,139 344,720 120,581 53.8% Capital Outlay 90000 Capital Outlay -Equipment 49,218 41,600 130,580 137,700 87,700 (50,000)(8) -36.3% Total Administration 752,975 914,621 1,193,464 956,485 1,035,963 79,478 8.3% Notes (rl m (3) (4) (3) (6) Reciassificadon between personnel salary and fringe benefits and professional services. Position is an employee of SANBAG and costs are shared with SANBAG. The position was not authorized in the original budget it Nos created subsequent to adoption of the original budget. Reallocation of Administrative Support Staff. Reallocated to other Department/Programs See Note 1 Original budget anticipated office modMcadons and furniture purchases to accommodate a larger staff. That has been placed on hold while various options for housing staff are being explored. �U Riverside County Transporlytbn Commission FINANCE AN!) ACCOUNTING 1998.1990 Revised Budget 199W99 1995/96 1996/97 1997/98 1998/99 Revised Dollar Percent Actuals Actuals Actuals Budget Budget Changes Changes rsonne Salary 6 nge: Chief FlnancialOfficer 103,659 111,355 136,339 128,251 140,382 12,131 (1) 9.5% Program Manager 1 39,224 42,136 2,223 Accounting Supervisor 58,417 90,109 (90,109)(2)-100.0% Total Personnel Salary 8 Fringe Ben 142,883 153,491 196,979 218,360 140,382 (77,978) 735.7% OperationslOverhead 41,664 72,643 60,737 80,933 49,744 (11,189) -18.4% Professional Costs: 65100 General Legal Services 17,975 5,633 8,770 12,500 2,500 (10,000) (3) -80.0% 65200 Special Legal Services 14,295 49,697 20,529 25,000 10,000 (15,000) (4) -60.0% 65300 Financial Services 104,649 74,864 54,834 97,500 210,000 112,500 (5) 115.4% 65400 Audit Services 302,956 285,404 366,015 220,000 350,600 130,600 (8) 59.4% 65500 Other Professional Services 8,394 7,500 7,500 (7) 100.0% Total Professional Costs 439,875 415,598 458,542 355,000 580,600 225,600 63.5% Total Measure A Project Financing 624,422 641,732 ' 716,258 634,293 770,726 136,433 21.5% Notes (i) Administrative support staff has been redefined and now includes Accounting Supervisor and Administrative/ Executive Assistants. (2) Position now Included in Administrative Support Services(See Note 1). m Reallocated to other departments/ programs. Bond counsel supports bond deals and debt administrative activities. No bond deals are pending and the level of support for debt maintenance is being reduced. Contract for financial advisory services will be Increased (subject to Commission approve° to support Strategic Plan development and completion. Additionally, $40,000 has been budgeted for investment advisory consulting services. Original budget assumed a 20% reduction In funding auditees. However, nearly all jurisdictions elected to have the Commission continue conducting and paying for the audits. The auditors have also performed a number of special services including development of an Indirect cost rate and validation of Measure A financial performance to date(both Commission approved activities). Assumes use of temporary personnel for year end closing activities. General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits. 000126 Riverside County Transportation CornmraJan CAPITAL PROJECT DEVELOPMENT AND DELIVERY 1998.1999 Revised Budget 1995/98;; 1998/97 _ 1997/98 Actuals Actual' Actuals 1998/99 Budget 1998/99 Revised Dollar Budget Changes Percent Changes1 Personnel Salary 6 Fringe: Deputy Executive Director Program Manager n Staff Analyst Il Staff Analyst 1 Program Management Support 128,328 43,187 24,688 4,110 90,870 137,858 46,393 26,522 4,416 97,402 132,581 160,606 52,789 21,098 168,437 7,905 29,550 17,104 1$879 16,820 7,831 (1) 4.9% (44,864) (2) -85.0% 8,452 (1) 40.1 % 3,941 (1) 30.6% Total Personnel Salary 6 Fringe Ben 290,983 312,591 OperetlonslOverhead (73100 thru 73 244,265 147,938 Projects: 81000 81100 81300 81400 81500 81600 86100 86400 Projects -General Highway 6 Rail Engineerin Highway 6 Rail Construct!° Highway 6 Rail ROW Highway 6 Ran Special Stu SCRRA Capital Cont ibutio Regional Transportation Regional Arterial Total Projects Professional Casts: 65100 General Legal Services 65400 Audit Services 65500 Other Professional Service 149,685 247,352 222,712 (24,840) -10.0% 242,948 357,228 295,227 (62,001) -17.4% 1,404,223 1,011,991 1,859,407 1,951,355 1,651,449 1,747,979 15,203,033 11,570,939 11,513,488 1,942,072 6,182,269 1,579,194 83,890 174,793 190,123 1,377,400 1,234,386 1,316,099 21,313,585 22,240,190 24,382,482 24,724,468 23,113,312 21,035,529 68,000,026 67,179,329 63,624,281 195,041 751,072 183,671 26,500 17,924 76,222 27,258 18,538 Total Professional Costs 297,783 778,330 220,133 Total Measure A Project Deveiopme 68,833,037 68,418,188 84,237,047 1,833,900 1,893,900 (140,000) (3) 2,231,969 2,144,277 (87,692) (3) 15,413,525 8,554,300 (64159,225) (3) 4,568,656 780,540 (3,788,116)(3) 25,000 25,000 (3) 1,150,000 1,150,000 25,163,696 26,579,715 1,416,019 (3) 5.6% 7,895,150 10,068,505 2,173,355 (3) 27.5% 58,256,896 50,996,237 (7,260,659) (3) -12.5% -7.6% -3.9% -44.5% -82.9% 127,500 161,500 34,000 (4) 26.7% 50,000 50,000 127,500 67,500 (00,000) (3) -47.1% 305,000 279,000 (28,000) -8.5% 59,180,476 51,793,176 (7,373,300) -12.5% Notes (1) Support staff now includes Executive and Administrative Assistants and the Accounting Supervisor. (2) Program Manager working primarily on S77P and CETAP activities. Most of budgeted hours have been moved to Transportation Planning and Programming. (3) See Notes to line item budget (4) Budget increased based on actuals to date. Amount reallocated from other program areas. General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits. 00127 Riverside County Transportation Commission STATE HIGHWAY AND RAIL PROGRAMS 1998-1999 REVISED BUDGET Project Description 81000 Project General Program management and contract administration(Bechtel Corp.) $1,600,000 Surveying services(Psomas) 30,000 Park N Ride Leases - 53,900 On call grafetti abatement 10,000 TOTAL PROJECT GENERAL 91,693,900 81100 Highway & Rail Engineering Rte 74 septic system evaluation' 21,900 Rte.79 : Vegetation Re-establishment Survey . 15,259 Route 91: Van Buren interchange design -Phase II 750,000 Route 91 Ph1 soundwall construction engineering 70,904 Route 91 Phil Soundwalls and aux. lanes design 829,436 Route 91 Ph I landscaping design 26,750 Rte. 111 : Monroe to Rubidoux 47,000 Route 111 San Pablo design 6,000 Route 111 Portola design 28,000 Route 111 Monterey design 23,568 Rte. 215 : Preliminary and Environmental(PBQD) 37,595 Yuma I/C landscaping design support 21,326 SUBTOTAL HIGHWAY 1,877,738 Downtown Riverside Rail Station Southside Platform design 28,000 West Corona/LaSierra overcrossings design 62,000 PSR Colton Grade separation 126,539 SUBTOTAL RAIL 216,539 TOTAL HIGHWAY & RAIL ENGINEERING 2,094,277 81300 Highway & Rail Construction Route 60 Park N Ride facility at Pigeon Pass 325,000 Route 60 Material testing services 10,780 Route 60 Surveying support services 10,000 Route 86 Construction settlement with Contractor 290,726 Route 91 Material testing services 60,000 Route 91 Surveying support services 25,000 Route 91 soundwall/auxilliary lanes Mary to Magnolia 2,486,486 Route 91 soundwall landscaping 625,000 Landscaping management for various project 40,000 Yuma interchange landscape irrigatiion maintenance 5,000 Yuma interchange landscaping 350,000 Route 111 Date Palm streetscape 650,660 Route 111 Portola in the City of Palm Desert 90,074 Route 111 San Pablo in the City of Palm Desert 75,000 SUBTOTAL HIGHWAYS 5,043,726 000128 Riverside County Transportation Commission STATE HIGHWAY AND RAIL PROGRAMS 1998-1999 REVISED BUDGET Project Description Surveying support services 35,000 Material testing support services 30,000 Downtown Riverside Station South Side Platform 3,294,300 La Sierra and West Corona Rail Stations Over Crossings 125,000 West Corona station parldng lot repairs 17,000 SUBTOTAL RAIL 3,501,300 TOTAL HIGHWAY & RAIL CONSTRUCTION 8,545;026 81400 Highway & Rail Right of Way Route 74 SHOPP advance right of way acquisitions 260,000 Route 79 right of way settlement 41,000 Route 91 temporary construction easements PHI 2,500 Route 91 Temporary construction easements PHII 80,000 Route 111 Date Palm in Cathedral City 302,688 Monroe to Rubidoux in the City of Indio 72,000 Other 22,352 SUBTOTAL HIGHWAY RIGHT OF WAY 780,540 TOTAL HIGHWAY & RAIL RIGHT OF WAY 780,540 81500 Highway & Rail Special Studies CETAP Environmental Study 200,000 Clean air alternative fuel project 25,000 North/South Corridor Study 25,000 TOTAL HIGHWAY & RAIL SPECIAL STUDIES 250,000 03129 Riverside County T,ansportatkn Commlaswn SPECIAL TRANSPORTATION , 1998-1999 Revised Budget' 1998/99 1995196 1996/97 1997/98 1998/99 Revised Dollar Percent Actuate Actuate Actuate • Budget Budget Changes Changes1 Personnel Salary 6 Fringe: Director-Planning/Programming 4,959 5,327 Director -Regional lssues/Communic 9,338 9,338 (1) 100.0% Program Manager l/pncludes 2) 113,093 118,593 141,116 147,515 156,377 8,862 (2) 6.0% Staff Analyst ll 20,550 22,075 03,817 45,788 (18,029) (3) -28.3% Total Personnel Salary 8 Fringe Ben 138,602 145,995 141,116 211,331 211,503 172 0.1% Administrative Overhead Allocation 46,851 69,096 64,624 68,515 89,854 21,339 31.1 % Projects: 85000 Commuter Assistance 999,108 978,938 .1,141,427 1,391,920 1,378,920 (13,000) -0.9% 86100 Regional Transportation 2,722,549 2,703,313 3,567,642 3,052,561 3,052,561 Total Projects Professional Costs: 65100 General Legal Services 65400 Audit Services 3,721,657 3,682,249 4,709,069 4,444,481 4,431,481 (13,000) -0.3% 40,856 15,820 16,686 16,000 16,000 5,000 20,000 5,000 (15,000) -75.0% Total Professional Costs 40,856 15,820 21,686 36,000 21,000 (15,000) -41.7% Total Measure A Special Transportat 3,947,966 3,913,160 4,938,495 4,760,327 4,753,838 (0,489) -0.1 % Notes (1) Hours budgeted to cover transition assistance from Marilyn Williams as commuter assistance program is transferred to Tanya Love. (2) Reallocation based on increases to Administrative support pool. (3) Original budget assumed that Staff Analyst would divide budget hours equally between three program areas - commuter assistance, specialized transit and rail. It has since been determined that most of the budgeted hours should be allocated to rail. General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits. 000130 Riverside County Transportation Commission TRANSPORTATION PLANNING AND PROGRAMMING 1998.1999 Revised Budget 1998/99 1995J96 1996/97,; 1997/98 1998/99 Revised Dollar Actuals Actuals Actuate Budget Budget Charges Percent Changel Personnel Salary 6 Fringe: Director-Planning/Programming 67,566 72,583 85,740 133,060 144,765 11,705 8.8% Director-Governmental/Legislative 12,902 Program Managers ll 88,448 92,866 89,330 175,017 260,405 85,388 48.8% Staff Analyst II 56,109 60,275 48,444 47,949 67,159 19,210 40.1% Staff Analyst / 28,398 30,505 Total Personnel Salary 8 Fringe Ben 238,519 256,229 238,418 356,027 47$329 116,302 (1) 32.7% Administrative Overhead Allocation 83,329 121,266 124,876 121,865 179,591 57,726 47.4% Projects: 81500 Highway d Rail Special Stu 41,131 235,000 225,000 (10,000) (1) -4.3% 88000 Special Projects 621,039 88200 LTF Disbursements 351,215 305,095 309,000 327,295 397,295 70,000 (2) 21.4% 86300 STA Disbursements 1,026,000 1,269,583 1,535,401 2,746,194 2,186,116 (560,078)(3) -20.4% Total Projects 1,998,254 1,574,678 1,885,532 3,308,489 Z808,411 (500,078) -15.1% Professional Costs: 65100 General Legal Services 7,866 8,039 5,142 20,000 10,000 (10,000) (4) -50.0% 65500 Other Professional Service 54,707 122,382 142,801 97,500 256,500 159,000 (5) 163.1% Total Professional Costs 62,573 130,421 147,943 117,500 266,500 149,000 126.8% Total Transportation Planning and P 2,382,675 2,082,594 2,394,767 3,903,881 3,726,831 (177,050) -4.5% Notes (1) Increases principally attributable to CETAP activities. Additionally, adminstrative support staff has been redefined to include Accounting Supervisor and Adminlstrative/Executive Assistants. (2) Planning allocation to WRCOG increased based on Commission action. (3) Adjusted to reflect actual Commission allocation from the August 1998 meeting. (4) Reallocated to other program areas. (5) Adjusted upward due to set aside for Executive Director's single signature authority, and planning contact with WRCOG. General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits. 0°3131 Riverside County Transportation Commission RAIL TRANSPORTATION PROGRAM 1998.1999 Revised Budget 1998199 1995✓96 1996/97 1997/98 1998/99 Revised Dollar Percent Actuals Actuals Actuals Budget Budget Changes Changes ersonn go. Director-Planning/Programming 9,298 9,988 765 Program Manager11 37,096 39,851 110,486 113,416 150,189 36,773 (1) 32.4% Properly Agent 12,398 49,343 53,958 4,615 9.4% Staff Analyst II 31,908 57,234 25,326 (2) 79.4% Total Personnel Salary 8 Fringe Ben 46,394 49,839 123,648 194,667 261,381 66,714 34.3% Adminstradve Overhead Allocation 21,457 23,589 53,449 31,380 111,863 80,473 (5) 256,4% Projects: 86100 Regional Transportation 2,426,400 2,687,200 2,516,101 2,862,900 2,862,900 87000 Project Maintenance 127,514 233,848 689,673 225,750 225,750 87100 Project Operations 277,666 410,681 416,035 667,537 667,537 Total Projects 2,831,580 3,331,729 3,621,809 3,756,187 3,756,187 Professional Costs: 65100 General Legal Services 77,280 117,725 50,633 40,000 31,500 (8,500) (3) -21.3% 65500 Other Professional Service 139,457 82,457 79,383 140,000 110,000 (30,000) (4) -21 A% Total Professional Costs 216,737 200,182 130,016 180,000 141,500 (38,500) -21.4% Total Commuter Rail 3,116,168 3,605,339 3,928,922 4,162,234 4,270,921 108,687 2.6% Notes (1) Rall Program Manager budgeted hours transfer from the Capital Program. More resources being allocated to non -capital activities. (2) With growth in various rail programs, new Staff Analyst ll has considerable number of budgeted hours In this program area. (3) Reallocated to other program areas. Reduced amount supported by actuals to date. (4) Reduced rail consulting contract budget by $30,000 to reflect actual anticipated expenditures by June 30. (5) Original budget amount for allocated overhead was calculated inconect/y. Revised budget reflects the proper amount based on assigned staff. General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits. 00013 Riverside County T anaporM/on Commission MOTORIST ASSISTANCE 19934999 Revised Budget 1998/99 1995/96 1998197 1997198 1998/99 Revised Actuals Actual Actuals Budget Budget Dollar Percent Changes Changes Personnel Salary d Fringe: Director-Planning/Programming 18,596 19,977 24,058 11,222 8,516 (2,706) -24.1% Program Manager11 49,029 52,670 88,321 120,087 71,615 (48,472)(1) -40.4% Staff Analyst / 14198 15,252 • Total Personnel Salary d Fringe Benefits 81,823 87,899 112,378 131,309 80,131 (51,178) -39.0% Operat/onslOverhead (73100 thru 73700) 30,656 41,599 36,442 44,834 30,984 (13,850) -30.9% Projects: 81500 Highway d Rail Special Studies 111,915 336,936 125,355 87000 Project Maintenance 291,295 298,508 345,680 371,544 324,344 (47,200) (2) -12.7% 87100 Project Operadons 388,846 374,016 327,231 363,590 387,250 23,660 (3) 6.5% 87200 Project Towing 514,558 545,312 523,458 679,628 657,800 (21,828) (4) -3.2% Total Projects 1,306,614 1,554,772 1,321,724 1,414,762 1,369,394 (45,368) -3.2% Professional Costs: 65100 General Legal Services 19,500 5,078 931 4,000 2,000 (2,000) -50.0% 65500 Other Professional Services 49,586 49,969 76,085 70,781 55,850 (14,931) -21.1% Tote! Professional Costs 69,085 55,047 77,016 74,781 57,850 (16,931) -22.6% Capita/ Outlay 90000 Capital Gulley -Equipment 95,319 12,077 176,080 28,500 5,521 (22,979) (5) -80.6% Total Motorist Assistance 1,583,49T 1,751,394 1,723,840 1,094,186 1,543,880 150,3011 8.9% Notes (1) Program Manager 11 budgeted hours reallocated to Transportadon Planning and Programming. Position now responsible for public operator transit activides. (2) Reduced based on actual experience to date for call box knockdowns, vandalIsms, and correctly. maintenance. (3) Increased by micsellaneous support costs transferred from Project Towing. Additionally, air time and access charges increased based on actua/s to data (4) Towing costs reduced based on actual contract values. Miscellaneous support costs for Freeway Service. Patrol reclassified as operations (5) Costs to purchase radio communications equipment was eliminated as the purchases were accelerated Info FY 98. General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits. 000133 Riverside County Transportation Commission PROPERTY MANAGEMENT 1998.1999 Revised Budget 1998/99 1995/96 1998/97 1997/98 1998/99 Revised Dollar Percent Actual, Actuals ActuaIs Budget Budget Changes Changes Personnel Salary 6 Fringe: Executive Director 8,607 9,246 8,239 Chief Financial Officer 12,233 13,140 8,509 16,031 17,548 1,517 9.5% Property Agent 71,939 77,281 61,624 49,343 53,958 4,615, 9.4% Director-Planning/Programming 1,240 1,332 Total Personnel Salary d Fringe Ben 94,019 100,999 78,372 65,374 71,506 6,132 9.4% Administrative Overhead Allocation 37,731 47,800 48,590 55,180 34,083 (21,097) -38.2% Projects: 87000 Project Maintenance 30,213 24,961 29,440 87100 Project Operations 10,409 13,466 9,582 75,000 75,000 Total Projects 40,622 38,427 39,022 75,000 75,000 Professional Costs: 65100 General Legal Services 65500 Other Professional Service Total Professional Costs Total Property Management 13,738 19,861 26,968 20,000 22,500 2,500 12.5% 2,457 21,095 75,000 75,000 16,195 40,956 26,968 95,000 97,500 Z500 2.6% 188,567 228,182 192,952 290,554 278,089 (12,465) -4.3% Notes General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits. 000134 FUND BUDGETS 003135 ��k 0 0 0 1 3 6 J S a o R X 2 i 1 . 3 n ' o o : 2 1 o i l { - n 2 5 i i 1 F R i E 3 1 ; ! M R R a i E E 5 - o n R R ! i h E R 3 f C t n r n F A L T O s s : R w s b R i N N k R i I R S i n a - - N u o 0 o m p N 5 E i � i 2 ��5 % I R 5 E R s R F R A s s a i - i _ i _ ��- R . R . R _ R - E R � H R H ? ��7 5 5 v e a . g s e - I v X R S �� E ��' o ��X i ' n F ��e n I A R . : ! R o 6 R M E N a - H E P ' m S R n , ^ R P I s H E M R � E 5 n n 8 a i m " a r " ' M l i i m F R F i R A R E Z E N _ _ N N N _ - - - - A R ? " ' . F F . E 3 F r E F . R E R R R R R R ! 9 . W i - - g A n s a n a N g _ L o Z i s : . ` 1 c : : o : ; ; ; < t - t k Y W 5 1 6 : P ` 3 c Z S 6 z ��4 4 $ _ 1 $ a i n _ 1 1 1 1 1 1 . _ $ $ E a n ` 1 E � n . 3 0 0 3 ; 3 ; 2 o ��. l . Q r � . i s S i g . _ a a o a o " g a m r d I _ S 1 r ! S 1 1 1 S d - T � E � o y Y ' g c = Y Y E _ 5 v i ��u S u S u i w ' " u l a S d i u S r n " % n i < n ��� i l n ` S �� b S $ $ 3 w : n R g ��y ' o o b a v a s e r i p g 8 8 N o : g ��s s s s s s s s g : - - - ; a a r a o o p o y o Q o 0 0 4 S n v k $ R i 1 1 1 1 1 1 1 1 8 0 , 1 / n o g o o k §§#! .§ 1 �t ƒ� .| |ui■ -f iaR It 10>A ..; |k!a ;f! 303 §2 ###■p##!K### ¥`H M! F#k # 211 ,2 § a # # # #22■ElFP W, ;§#■72■ riw s ©@# IR R \ # © K ©®e , ;;� ; ;■ - # » ; r !§§! § ■ :1` ( (F ` ! §k f§!# § ■ ("§R ` k • #■k■■# |:■a■� /7 �R ; % / # VAERR# §#§§ q R ! ■ ƒ2 ! 7§ § R= f Fri | wI ei (/ / im $ Q R ! a ■ r ,41 a # ! / § \ e § 3 a ; ' - } \ \ / # \ / E n , /\ - § t $ k vs ¥ $ k ■ 5 ei • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 14, 1999 TO: Riverside County Transportation Commission FROM: Budget & Implementation Committee Dean Martin, Chief Financial Officer SUBJECT: Fiscal Year 2000 Goals and Objectives • The first step in the annual budget process is to develop short range goals and objectives which are consistent with the Commission's overall strategic direction. The Commission has an established set of guiding principles(i.e., policy goals) which assist staff in identifying the appropriate initiatives and programs to develop and implement. Using those guiding principles as the base, staff then annually develops both Commission and department objectives. Once objectives have been drafted by staff, reviewed, modified, and adopted by the Commission, staff then determines the resources needed to accomplish the goals and objectives. Resource allocation is presented in the form of the Draft Budget submitted to the Commission and the public in May. Staff has held a number of sessions to review, discuss, and draft the current year budget plan. Those meetings resulted in some revisions to the original seven guiding principles, as well as the development of an eighth guiding principle related to public and interagency outreach and communication. The attached document shows the staff recommended deletions and additions. Also included are the financial policies which have been used in the past, and staff recommends their continued usage, to develop the Draft Budget for fiscal year 2000 Financial or fiscal policies set long term financial goals and broad parameters within which management can operate in response to new situations or issues. Finally, a written summary of the Commission's annual budget process 'is included for your information. BUDGET & IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION: 1. Approve the revisions to the original seven guiding principles(i.e., policy goals) and adoption of the eighth guiding principle relating to public and agency outreach and communication. 2. Approve the Commission objectives and department goals and objectives for FY2000 and authorize staff to use these goals and objectives as the basis for resource allocation in the Draft FY2000 Budget. 000138 BUDGET PROCESS SUMMARY FOR FISCAL YEAR .1999/2000 O00133 BUDGET PROCESS SUMMARY The budget is the primary performance tool used to measure and control accountability of public agencies for taxpayer dollars. The budget communicates to all stakeholders (i.e., citizens) how the investment they made will be put to use by providing detailed information on the specifics of resource allocation and expenditures. Progress is regularly monitored and revisions and updates are made at mid year to reflect changing dynamics and realities. This results in a budget'document that is truly useful and meaningful as a bench mark against which to evaluate government accomplishments and/or challenges, and to assess compliance with fiscal accountability. SHORT TERM STRATEGIC DIRECTION PHASE The first phase of the budget process is to determine .the direction of the Commission in the short term and to integrate this with long term goals and objectives. Annually a seminar is held for the policy makers to evaluate.and determine where the Commission plans to be and what it desires to accomplish over the next twenty years. Annual reviews allow for timely responsiveness to any significant political, legislative, or economic developments that may occur locally, statewide, or nationally. Staff then adjusts its course based on the long term strategic direction of the policy makers. Staff convenes in early January to both assess actual results compared to the current year budget and to map changes in strategy for the ensuing fiscal year by reviewing and, if necessary, redefining departmental mission statements, and setting goals. Those goals upon review by the Board(usually in April) become the Commission's short term strategic direction. RESOURCE DEFINEMENT AND ALLOCATION PHASE Simultaneous with the short term strategic direction phase, staff focuses on what funding sources are available, and what monies are estimated as carryover from the current year. In actuality, resource identification occurs throughout the year, but is 'finalized' in the upcoming fiscal year budget. Amounts to be borrowed are determined as part of the long term strategic planning process, but are adjusted in the annual budget to reflect more currem information. NEEDS ASSESSMENT PHASE Staff and consultants evaluate what projects and studies need to he accomplished. Project priority and sequencing set in the long term strategic plan are the top candidates for budget submission. However, priorities may have changed due to economic necessities or political realities, resulting in projects being rescheduled by acceleration or postponement. New projects may be added or existing priorities deleted based on Commission direction. DEVELOPMENT/REVIEW PHASE Using all the data and information gathered from the previously mentioned stages, department heads submit their desired budgets to the Commissions Chief F nancial Officer. The information along with 00014U staff and overhead allocations is compiled into a preliminary or draft budget. After review by the Executive Director and inclusion of his desired changes, the draft budget is presented to the Budget and Implementation Committee in April and to the Board of Commissioners in May for review of initial resource allocation (after the Board has provided input to and adopted mission and goal statements). A hearing is scheduled to allow for public comment on the draft budget. The Commission may choose after public hearing to adopt the budget or to request additional information and or changes to the budget. ADOPTION/IMPLEMENTATION PHASE If additional changes or review is requested, a Proposed Budget is submitted to the Commission at its June meeting. The public hearing from May is continued to allow for additional public comment on the proposed budget.. The budget must be adopted no later than June 15th of each year. During the year if the need arises, staff may transfer part or all of any budgeted balance within financial responsible units by function. Control of the budget is maintained by monthly status reports to department heads. Corrective action must be documented and submitted to the financial officer for any significant budget variations. Commission approval is sought for any expenditures that will exceed those amounts allocated to each financial responsibility unit (e.g., Measure A) by broad classification (i.e., administration, programs, capital outlay, and other financing uses). BUDGET, ROLES AND RESPONSIBILITIES Involvement in the budget permeates all levels of staff at the Commission from clerical staff to policy makers. Each program/project manager develops a detailed line item capital budget. Those budgets by program are submitted to the department head for review and approval. The department heads will submit their budgets to the financial officer by March 1st. The Commissions . Chief Financial Officer compiles the department budgets, and completes the operating budget (administrative) with input from the Clerk ofthe Board. Both the capital and operating budgets are combined into the draft budget for the entire Commission.. The Executive Director reviews the entire budget for overall consistency with both the short and long term strategic direction of the Commission, the appropriateness of funding sources for the identified projects and studies, and that the operating budget expenditures are reasonable and complementary to the capital budget. 00041(4:..t,, RIVERSIDE COUNTY TRANSPORTATION COMMISSION POLICY GOALS AND OBJECTIVES AND FINANCIAL POLICIES 0001 r+ .� Work with SCAG and other stakeholders towards the implementation of a coordinated regional approach to facilitate goods movement. Promote the use of rail corridors (including the San Jacinto Branch Line within funding constraints) as an alternative to trucks for the movement of freight within the County and the region. Continue efforts to upgrade San Jacinto branchline to ensure freight accesa fe e-ei ll-i n r-s na fut . se for c,, mfri: t Aggressively Pursue the continued development completion of highway county corridors whic--h-w-i-II to facilitate goods movement including international trade and tourism. Support the efficient use of March AFB to address regional air freight and passenger demands. Congestion Relief and Safety Improvements Selection of projects and programming of funds by RCTC will be done with a view toward promoting traffic flow, improved safety, and reducing congested traffic corridors. Develop a countywide 134-01-14 funding program for the continuation and expansion of the Measure A half -cent sales tax for transportation purposes. Advocate for a good data collection system as a critical element to the selection of projects for funding. Work with local jurisdictions to develop mitigation measures and strategies to address congested corridors as the. Congestion Management Agency. {Manned development in favor of local circulation element approach. Continue provision of innovative commuter rideshare programs with the goal of reducing single occupant vehicle trips. Continue to work with state and federal agencies to program and construct projects in the State Transportation Improvement Program and the completion of all projects in the Measure A Strategic Plan • 003144 COMMISSION POLICY GOALS AND OBJECTIVES The following material outlines those adopted policy goals and objectives as well as financial policies that have served as the framework for the work plan presented in the 1999/00 Proposed Budget. Ef{�,',e,en-eT Mobility The Riverside County Transportation Commission in cooperation with local jurisdictions will strive to create a transportation system that promotes efficient mobility both within the county and regionally. Continue to fund studies that examine various route alternatives for congested corridors. Pursue innovative financing strategies which provide funding for transportation cnhanccmenta improvements. Work with transit providers to develop services through review and funding of transit plans. Dm/clop and Implement a performance -based short range transit plan . process which assures operator efficiency and effectiveness. Coordinate transit connections bet -wee -Ft among commuter rail, aFtel- buses, and paratransit services within the County to ensure convenient service for passengers. Develop an RTIP which promotes completion of Measure A and other high priority projects. Goods Movement RCTC will work with the Federal and State governments to facilitate the movement of goods and services within and through the county recognizing the vital role such mobility plays in the economic health of the county, the state, and the nation. 000143 Air Quality IfizeRt RCTC's transportation planning will be designed to promote achieve clearn air standards rccognizi while fostering economic growth and improving quality of life. in the implementation of SBI-6. Work with the metropolitan planning organization, sub regional agencies, and local jurisdictions to strive to develop and implement a regional transportation plan which meets conformity guidelines. Rufsue-d+aEegEke Work with the SCAQMD to better coordinate our project implementation with their regional air quality goals. Support outreach and educational programs which promote voluntary ridesharing. and'—ef-altem ' ^i Facilitate private/public adoption of strategies and use of clean fuels technology. Continue to require the purchase of clean fuel busses by transit operators, and n-less economically infeasible support the expansion to clean fuels to other transit vehicles. Promote the reduction of mobile source emissions through proactive participation in various air quality forums. Economic Development Transportation decisions will consider the economic benefits derived from any improvement and where feasible and practical will pursue transportation alternatives that enhance or complement economic development. Pfenaete Support local agencies in the design and construction of interchanges that are in proximity to regional economic centers and developments. Promote Support local projects, consistent with fegiefial countywide transportation goals, which enhance business development, af44 local employment and area tourism. 000145 Include in project selection a feVicw of general assessment of potential impacts on the local and regional economy. once implemented. Participate in regional economic forums. Support the development of transportation technology research, education and training efforts of public institutions within Riverside County. Intermodalism and Accesseibility RCTC desires to serve as many of the County residents as possible and economically feasible by developing differing modes of transportation and considering the needs of a wide range of citizens. Continue efforts to ensure Riverside County expand rail passenger service within Riverside County. Participate in the study of high speed rail options and support efforts to devise funding strategies for eventual implementation of a state-wide high speed rail system, including and the integration with of existing rail passenger services. Coordinat the Geuat- , ^ad wit-11 leeel se al agencies for activities and programs tIl + ^ever bfeed epe tr- im of nee ^ ee nemin neede Work with transit providers and local social service agencies to assist them with funding to meet Americans With Disabilities Act (ADA) and welfare -to - work requirements, as well as specialized transit needs and other broad spectrum of transit and socio-economic needs. Wei Implement the SCRRA to develop a long-range strategic plan for expansion of the commuter rail system throughout the five county arca.in Riverside County. Technological Innovation Advocate the development and use of advanced technologyies for "smarter= modal and intermodal applications which are affordable and practical. Work with agencies throughout southern California to study, review and Promote support of advanced technology strategies from the federal government through incrc\aced levels of funding. Promote increase of state and federal funding of advanced technology and support coordinated deployment and advanced technology strategies. Public and Agency Communications RCTC will provide timely, informative and accurate information to encourage informed public and agency participation in RCTC's decision -making processes. Promote a closer working relationship with news and civic entities to increase interest in and understanding of transportation and related issues. Enhance the provision of public information through various forms of communications (i.e., internet, cable tv, print media, slide shows, etc). 003147 Financial Policies For Fiscal Year 1999/2000 000148 FINANCIAL POLICIES 0 Operating budget policies The Commission's budget will include at least a two percent contingency. 11 The Commission will budget no more than one percent of Measure A sales tax revenues for administrative salaries and benefits. Costs of administration will be budgeted at whatever is reasonable and necessary, but not to exceed four percent of Measure A sales tax revenuesfincl,usive of the one percent salary limitation). Amounts will be budgeted by fiscal year for multi year projects based on best estimates, with the understanding that to the extent actuals vary from those estimates, and the project is ongoing, adjustments will be made in the mid year budget process. The fiscal capital budget should be consistent with the strategic plan with deviations appropriately noted, explained, and justified. Revenue policies Sales tax revenues projections will be revised bi-annually to ensure use of current and relevant data. Annual amounts may be adjusted by staff to reflect the most current economic trends. Federal and state matching funds will be used where possible to supplement the use of local funding sources. 0 Debt management policies The Commission will strive to maintain a 2x debt ratio coverage on all senior debt. Debt issuances will be for major capital projects including engineering, construction, and right of way. Operating requirements must be from current ongoing revenues. Costs of issuance including underwriters discount will not exceed 2%. 000I49 While it is the intent of the Commission to establish a cash debt reserve for long term bond issuances, obtaining surety bonds is not precluded. 0 Auditing, accounting, and financial reporting policies The Commission will issue a Comprehensive Annual Financial Report. An audit is to be conducted annually on Commission accounting books and records. As long as the Commission has outstanding bonds, those audits must be conducted by an independent national accounting firm. 0 Capital planning and programming policies The Commission will biennially .complete and issue a capital planning document. Established priorities will be reviewed annually via a series of workshops and/or policy maker retreat. 0 Reserve policies The Commission will maintain a cash reserve at least equal to five percent of annual revenues(exclusive of reimbursements/matching funds). 0 Cash management/investment policies Where possible the Commission will encourage receipt of funds by wire transfer to its accounts. Balances in the bank operating account will be maintained at whatever amount is necessary to meet monthly expenditures. Idle funds will be invested per the Commission's established investment policy emphasizing in order of priority --safety, liquidity, and yield. Cash disbursements to local jurisdictions and vendors/consultants will be done in an expeditious and timely manner. 0 Human resources management The Commission staffing levels will be consistent with the intent of its enabling legislation which envisioned a small, but effective staff. Consultants will be used to augment staff efforts as much as possible to 0 )1j0 support programs or work loads which do. not appear to be of a permanent nature. State of the art technology will be maintained to improve the efficiency of a small staff and to encourage working "smarter". 000151 DEPARTMENT / PROGRAM GOALS AND OBJECTIVES FOR FISCAL YEAR 1999/2000 000152 ADMINISTRATION Mission "Administer the activities of the agency with minimal staff complemented with consultants so as to effectuate sound transportation policies and legislation compatible with air quality standards and accomplish the delivery of expeditious and cost effective transportation programs and projects consistent with Commission direction" 000153 ADMINISTRATION Department Overview Executive Management An array of responsibilities falls under the umbrella of Administration. The Executive Director is responsible for the day to day operation of the Commission and provides strong leadership in developing and implementing new strategies, project concepts and policy guidance recommendations affecting the long term interests of transportation improvements within Riverside County. Further, executive management is committed to fostering a positive and supportive work environment for staff that builds expertise levels, encourages team work, and recognizes individual staff achievements. Communications and Training Effort is focused on the importance of maintaining effective working relationships with Commissioners and providing continuing education opportunities in support of their policy role as decision makers. The Commission is committed to educating a broad arena of interested parties on the roles and responsibilities of the agency. Emphasis is placed on informing Riverside County residents and businesses .about transportation projects and services impacting them, and maintaining open communication with other allied entities. Various forms of media and communication tools are used in these outreach efforts with the overall objectives being to provide accurate, informative and easily accessible information, facilitate public participation in the Commission's processes, and increase inter -agency coordination and cooperation. Administration also includes staff training which is considered critical to the maintenance and growth of an effective organization. Clerk of the Board and Office Management Grouped under the Department's office management section are various responsibilities including Clerk of the Board functions, office maintenance and operations, agenda preparation, records management and archiving, human resources administration and contract processing. The Clerk of the Board ensures that the Commissions' legal reporting requirements such as conflict of interest, per diem, Disadvantage Business Enterprises Program, and membership and voting rights are meet. Event planning and coordination is performed under office management in support of other department activities. Legislative and Governmental Affairs It is the function of the intergovernmental and legislative affairs section to ensure that the Commission continually stays abreast of developments at both the federal and state level that may impact its programs. There is an interdependency that of necessity exists among the many local jurisdictions and agencies within the county and the state which requires close communication and coordination. An integral part of this section's work effort includes the development and implementation of a state and federal legislative program 000154 that addresses such issues as project administration, funding resources and project priorities to secure statutory authority in the interests of the Commission. Recognizing that the Inland Empire (consisting of Riverside and San Bernardino counties) has a multitude of commonly shared transportation concerns, the Commission works cooperatively with the San Bemardino Associated Governments (SANBAG) through a shared staff position to manage its common intergovernmental and legislative affairs. This shared position has resulted in significant savings in staff costs for the Commission. Department Goals: Executive Management Maximize funding for transportation improvements in Riverside County through legislative advocacy and locally controlled funding options such as sales taxes(e.g., expansion/extension of Measure A). Objective: Update the completion time line for Measure A commitments through Phase II of the Strategic Plan by March 31, 2000. Objective: Work for the passage of Legislation(e.g., AB1012-Torlakson) authorizing a State Loan Program from the State Highway Account to be used to fund Measure A priorities with an emphasis on acceleration of Route 74 construction from Lake Elsinore to Perris. Objective: Support the a successful launch of the CETAP new corridor adoption process. Objective: Support ongoing efforts to create a transportation fee in the First Supervisorial District. Support regional transportation solutions in cooperation with surrounding counties which are of benefit to Riverside County. 00)155 Objective: Objective: Make RCTC an effective and recognized participant in the regional debate over the Los International Airport(LAX) expansion. In cooperation with SANBAG, initiate and complete the "Sierra Corridor" and " Redlands/Moreno Valley Corridor" studies. Maintain effective working relationships with Commissioners to strengthen and expand RCTC's leadership in transportation policy decision making at all levels of government. Objective: Facilitate Commissioner participation at the regional, state and federal levels to raise the interests of RCTC and seek favorable action. Objective: Through public speeches and presentations, raise the profile of the necessity of an early re -authorization of Measure A. Objective: Continue the Executive Director one-on-one meetings, at minimum, on a quarterly basis, with all Commissioners. Objective: Initiate a monthly one page Commissioner's Issues and Activities "Hot Sheet". While maintaining a relatively small staff, promote its effectiveness by improving and developing staff skills, using state of the art working tools, and fostering an environment that encourages and rewards individual and team effort. Objective: Initiate a benchmarking review of RCTC's staffing and administrative costs relative to similar California transportation agencies. Objective: Continue to maintain a well documented employee appraisal process which provides clear, understandable, and measurable performance criteria for all employees. Objective: Provide incentive awards to employees who demonstrate individual and team effort with consideration for individual achievement consistent with Commission goals and objectives Develop the framework for a RCTC culture that encourages productivity, regular and open communication among staff, and which promotes the mutual achievement of individual and organizational goals and objectives. Objective: Assure full staff involvement and program expenditure accountability for department/program budgets beginning with the fiscal 2000 budget with full implementation of the process by the 2000-2001 Budget. Objective: Quarterly review organizational results as measured against planned objectives to determine progress in meeting those objectives and to determine actions steps needed, if any, where little or no progress has been made, 000156 Objective: Facilitate open communications and coordination and coordination between management, professional and support staff through regular meetings. Communications and Training Support the continuing education of Commissioners to increase their understanding of transportation related issues at the local, state and federal levels to maximize the effectiveness of RCTC in effecting policy and funding actions beneficial to the interest of Riverside County. Objective: Provide periodic educational workshops/seminars for Commissioners. Objective: Prepare and distribute periodic updates to the Commissioner Resource Notebook to maintain and improve it as a reference tool. Develop and maintain an information program which educates the public and other stakeholders on the roles and responsibilities of the Commission as it relates tomaccomplishments achieved through Measure A or other funding sources controlled or administered by the Commission. Objective: Objective: Objective: Annually produce an insert in all major County newspapers that informs the public on the Commission's programs including Measure A progress. Coordinate press releases to the local media announcing significant achievements and providing information on Commission actions and activities. Expand, maintain, and regularly update information on Commission activities on RCTC's web site. Objective: Evaluate the use of cable television as a mechanism to disseminate information and, if cost effective, implement a demonstration to assess its effectiveness. Objective: Schedule periodic media information briefings. Objective: Require the use of Measure A project/program signage by funding recipients to increase public awareness of Measure A accomplishments. Foster f::Ave* and maintain effective communications with other agencies to heighten their understanding awareness of the roles and responsibilities of the Commission and increase interagency coordination and cooperation. ' 003157 Objective: Assign designated staff members to attend other agency meetings and requireing staff to provide written/verbal communication on topics of discussion during regular staff meetings. . Ensure a consistent and coordinated training program to develop management and leadership skills and to improve administrative support staff expertise. Objective: Develop and implement a training program to support and enhance individual staff performance within the various classification levels. Objective: Encourage participation in seminars and classes related to Commission activities and which complement job responsibilities. Clerk of the Board and Office Administration Management member& RCTC's web aitc. Ensure that Commission personnel policies and procedures are consistent with State and Federal regulations. fesperrsibilities- Aet-requir-ementsT 000158 Objective: Perform recruitments in an open, competitive process to attract candidates with the highest level of ability for the position. Objective: Work with the Executive Director and management staff to ensure appropriate recruitment of vacant and new staff positions. Objective: Schedule annual presentations to staff regarding Commission policies on harassment and drug/alcohol-free workplace. Provide efficient and effective administrative support services. Objective: Identify ways to improve management and organization of information and documents through use of the existing computer network and software. Objective: Continue to maintain and update Commission records and contracts to comply with RCTC's records retention policy. Schedule Commission/Committee meetings, and maintain and process Eertmttssietragendas, related documentation, and other records in a timely and orderly manner. Objective: Coordinate agenda preparation of Commission1Committee agenda packets with staff to ensure that they are complete. Objective: Develop a system to quickly retrieve Commission actions. Objective: Continue to monitor changing statutory regulations to ensure that all meetings comply with applicable State regulations and Commission administrative code. leeatiefts7 Ensure that Commission policy direction is reeeived-and documented and forwarded to the Executive Director and staff for action. Objective: After each Commission meeting, provide summary of recommendations to Executive Director and staff in order to determine the appropriate process for execution of each recommendation. Legislative and Governmental Affairs Q00159 Foster the Commission's full involvement in a broad range of local, regional, state and federal governmental settings. Objective: Participation in the Self -Help Counties Coalition, the Regional Transportation Agencies Coalition, the California Transit Association, the California Department of Transportation, the Federal Highway Administration, the Federal Transit Administration, the Monday Morning Group, and the Valley Group Objective: Work with Califomia Transportation Commission and Regional Transportation Planning Agencies to protect and enhance project funding for Riverside County through influencing policy decisions. Implement the RCTC/SANBAG State and Federal Legislative Program to maximize flexibility in the use of existing transportation revenues by supporting legislation to protect and increase current funding levels, insure an equitable distribution of available resources, streamline administrative procedures to reduce costs and time of project development and accelerate the allocation and use of existing resources. Objective Coordinate legislative activities of federal and state legislative consultants. Obtain monthly reports on activities performed. Objective: Work with board members to establish policy positions, draft legislation, and take positions on pending legislation. Objective: Review and analyze legislation, recommend positions forthe Commission to adopt on specific legislative proposals. Objective: Effectively represent the Commission to the state and federal legislatures, state transportation commission and other agencies in funding, programming and policy matters. Objective: Maintain contact and good working relationship with state and federal lawmakers and their staffs. Regularly meet and communicate with them to keep them abreast of County transportation issues, policy positions, and project priorities. Objective: Convene meetings with state, federal and local government legislative staff members, including hosting federal staff, for an annual full day briefing and tour of projects. 000160 The Commission must continually stay abreast of developments at both the federal and state level that would impact the Commission and its programs. There is an interdependency that of necessity exists among the many local jurisdictions and agencies within the county and the state which requires close communication and coordination. That interdependency is closely related to transportation program funding, a long standing and key function of the Commission. The Commission will be experimenting with a new arrangement in the 1998/99 fiscal year. Recognizing that the Inland Empire (consisting of Riverside and San Bernardino counties) has a multitude of commonly shared transportation concerns, the Commission has agreed to jointly employ with the San Bernardino Associated Governments (SANBAG) a staff member to handle legislative affairs. This staff member is actually employed directly by SANBAG which contracts with the Commission to provide legislative services. The Director of Intergovernmental and Legislative Affairs works with the Budget and implementation Committee to develop and implement the RCTC/SANBAG State and Federal Legislative Program. The position maintains close contacts with the Commission s legislative consultants in Sacramento and Washington, D.C. 000161 FINANCE AND ACCOUNTING Mission "Seek financing alternatives that complement the Commission' strategic direction. Safeguard the Commission's assets including its various properties by and maintaining strong and prudent fiscal controls in investing, accounting, budgeting and financial reporting including ongoing disclosure to all interest parties" 000is', FINANCE AND ACCOUNTING Department Overview Finance and Accounting activities include investing the Commission's cash resources, planning and directing financings, and subsequent maintenance of legal and regulatory requirements. Fiscal accountability involves receiving all funds due the Commission and payment of all Commission obligations, general ledger accounting, regular reporting of the Commission fiscal results, budget preparation and monitoring. Other responsibilities include equipment and office supplies procurement, and the preparation and issuance of purchase orders as required. A portion of the Commission's resources are allocated to assure financial stability and fiscal accountability. Adequate cash flow must be maintained while at the same time prudently investing idle funds. Borrowing needs are carefully planned using both short and long term debt.- Once debt is issued there are ongoing responsibilities including interaction with financial advisors, bankers, bond insurance companies, and rating agencies, and regular and consistent information disclosure to investors. Fiscal accountability requires coordination of budget planning and close budget monitoring, and accurate and timely accounting for all funding sources including compliance with all applicable laws and regulations governing those funds. Accounting encompasses cash receipt and disbursement functions, maintenance of the general ledger including project cost accounting, retention of and coordination with independent auditors, payroll processing, and quarterly and annual financial reporting. Safeguarding and protecting the Commission's assets is appropriately a function of fiscal accountability. For that reason, the Finance and Accounting Department oversees property management activities and administers the purchasing and procurement of Commission personal property assets. Department Goals and Objectives: • Protect the Commission's cash resources by regular monitoring of investment practices to ensure consistency with established investment policy. • Objective: Achieve a rate of return at least equal to the County of Riverside Treasury pool rate. Manage the Commission's outstanding debt ensuring compliance with applicable laws and regulations and continued investor awareness and receptivity to the Commission's program. 000163 " 0 O J f 6 4 O b j e c t i v e : A n n u a l u p d a t e a n d r e v i e w o f p r o g r a m w i t h r a t i n g a g e n c i e s t o o c c u r n o l a t e r t h a n N o v e m b e r 1 9 9 9 . E n s u r e t h e C o m m i s s i o n c o m p l i e s w i t h M e a s u r e A l a w s a n d r e g u l a t i o n s a s t h e y r e l a t e t o a n n u a l f i n a n c i a l a n d c o m p l i a n c e a u d i t s a s w e l l a s a c l o s e c o o p e r a t i o n a n d c o o r d i n a t i o n w i t h i n d e p e n d e n t a u d i t o r s . O b j e c t i v e : M i n i m i z e t h e n u m b e r o f s u b s t a n t i v e R C T C m a n a g e m e n t l e t t e r c o m m e n t s d i r e c t l y a n d s o l e l y a p p l i c a b l e t o a c c o u n t i n g a n d r e q u i r i n g c o r r e c t i v e a c t i o n ( e x c l u s i v e o f t h o s e a p p l i c a b l e t o o t h e r j u r i s d i c t i o n s ) . M a i n t a i n f i s c a l a n d b u d g e t a r y c o n t r o l t h r o u g h r e g t t i o f m o n i t o r i n g o f p e r i o d i c r e s u l t s a n d c o n s i s t e n c y w i t h t h e C o m m i s s i o n ' s s t r a t e g i c d i r e c t i o n O b j e c t i v e : C o o r d i n a t e t h e c o m p l e t i o n o f a s t u d y o f p e r f o r m a n c e b e n c h m a r k s t o m e a s u r e C o m m i s s i o n ' s c o n s i s t e n c y w i t h i n d u s t r y s t a n d a r d s a n d t o a s s u r e a p p r o p r i a t e a d m i n i s t r a t i v e a n d f i s c a l p e r f o r m a n c e . O b j e c t i v e : O b j e c t i v e : O b t a i n G F O A D i s t i n g u i s h e d B u d g e t A w a r d f o r t h e 9 9 / 0 0 b u d g e t a n d s t r i v e f o r a t l e a s t o n e O u t s t a n d i n g c a t e g o r y . P r o v i d e q u a r t e r l y n o t i f i c a t i o n t o d e p a r t m e n t h e a d s o n b u d g e t p e r f o r m a n c e , a n d w o r k w i t h d e p a r t m e n t m a n a g e r s t o e x p l a i n a n d r e s o l v e u n f a v o r a b l e b u d g e t v a r i a n c e s . O b j e c t i v e : F a c i l i t a t e a c o m p r e h e n s i v e b u d g e t i n g a p p r o a c h t h a t e f f e c t i v e l y i n v o l v e s m a n a g e m e n t s t a f f , r e q u i r i n g f u l l a c c o u n t a b i l i t y f o r a l l d e p a r t m e n t e x p e n d i t u r e s . O b j e c t i v e : A c t i v e l y w o r k w i t h a p p l i c a b l e m a n a g e m e n t s t a f f a n d f i n a n c i a l a d v i s o r s t o c o m p l e t e a c o u n t y w i d e S t r a t e g i c P l a n b y A m e - 3 9 , ��9 9 9 M a r c h 3 1 , 2 0 0 0 . A s s u r e f i s c a l a c c o u n t a b i l i t y f o r - M e e s e r e 4 C o m m i s s i o n f u n d s w i t h g e n e r a l l e d g e r a c c o u n t i n g a n d f i n a n c i a l r e p o r t i n g c o n s i s t e n t w i t h g e n e r a l l y a c c e p t e d a c c o u n t i n g p r i n c i p l e s . O b j e c t i v e : P r o v i d e m o n t h l y a c t i v i t y r e p o r t s t o a l l p r o g r a m m a n a g e r s e n s u r i n g t i m e l y r e s p o n s e t o a n y n o t e d e r r o r s a n d c o r r e c t i o n s . O b j e c t i v e : O b t a i n u n q u a l i f i e d o p i n i o n o n g e n e r a l p u r p o s e f i n a n c i a l s t a t e m e n t s a n d t h e C e r t i f i c a t e o f A c h i e v e m e n t f o r E x c e l l e n c e i n F i n a n c i a l R e p o r t i n g f r o m t h e G F O A . " O b j e c t i v e : W o r k w i t h t r a i n i n g c o o r d i n a t o r t o e n s u r e t h a t d e p a r t m e n t e m p l o y e e s r e c e i v e s a t l e a s t 2 0 h o u r s o f t r a i n i n g a n d i n s t r u c t i o n i n a c c o u n t i n g o r a r e a s a p p l i c a b l e t o j o b d u t i e s . O b j e c t i v e : C o m p l e t e a c c o u n t i n g d e s k p r o c e d u r e s m a n u a l b y A p r i l 3 0 , 2 0 0 0 . O b j e c t i v e : P a r t i c i p a t e o n Y 2 K C o m m i t t e e t o a c h i e v e a s s m o o t h a c o n v e r s i o n a s p o s s i b l e o n J a n u a r y 1 , 2 0 0 0 , A s s i s t l o c a l g o v e r n m e n t s w i t h M e a s u r e A f u n d i n g b y p r o v i d i n g t i m e l y a l l o c a t i o n o f f u n d s f o r e l i g i b l e p r o j e c t s a n d f i n a n c i n g o p p o r t u n i t i e s t o t h e e x t e n t f u n d i n g d o e s n o t i m p a c t " o t h e r p r o g r a m s a n d i s f i n a n c i a l l y f e a s i b l e a n d p r u d e n t . P r o p e r t y M a n a g e m e n t T o c o n t i n u e t o r e v i e w c u r r e n t a n d p r o j e c t e d u s e s o f a l l C o m m i s s i o n o w n e d r e a l p r o p e r t i e s o n a p a r c e l b y p a r c e l b a s i s t o g e n e r a t e l e a d s f o r p o t e n t i a l s a l e o r j o i n t d e v e l o p m e n t p r o j e c t s . O b j e c t i v e : A n a l y z e m a r k e t c o n d i t i o n s t o d e t e r m i n e d i s p o s i t i o n o f C o m m i s s i o n p r o p e r t i e s . D e t e r m i n e i f " h o l d " s t r a t e g y i s s t i l l a p p r o p r i a t e . I n c r e a s e e x i s t i n g s o u r c e s o f p r o p e r t y m a n a g e m e n t r e v e n u e s t h r o u g h u p d a t e d v a l u a t i o n o f l i c e n s e s a n d l e a s e s . O b j e c t i v e : f e t e - R e v i e w l e a s e s f o r p o t e n t i a l i n f l a t i o n a n d v a l u a t i o n a d j u s t m e n t s . O b j e c t i v e : W o r k w i t h B u r l i n g t o n N o r t h e r n S a n t a F e a c c o u n t i n g p e r s o n n e l t o b e c o m e k n o w l e d g e a b l e o n S a n t a F e b i l l i n g a n d r e m i t t a n c e p r o c e s s f o r S a n B e r n a r d i n o S u b d i v i s i o n o u t l e a s e s . P r o m p t l y r e s p o n d t o a n d r e s o l v e p r o p e r t y m a i n t e n a n c e i s s u e s . O b j e c t i v e : E n s u r e t h a t s t a t i o n s i t e s a r e n e a t , o r d e r l y a n d w e l l m a i n t a i n e d a t a l l t i m e s . O b j e c t i v e : A s s i s t r a i l p r o g r a m m a n a g e r w i t h s p e c i a l e v e n t s a t r a i l s t a t i o n s , i n c l u d i n g p r e - e v e n t p l a n n i n g a n d c o o r d i n a t i o n . M a i n t a i n t h e w o r k i n g r e l a t i o n s h i p w i t h a f f e c t e d r a i l r o a d s f o r o n g o i n g r a i l p r o p e r t y i s s u e s r e q u i r i n g t h e i r p a r t i c i p a t i o n . O b j e c t i v e : M a i n t a i n t h e r e s p o n s i b i l i t y o f r e s o l v i n g o n g o i n g o p e r a t i o n a l i s s u e s o f m u t u a l c o n c e r n w i t h r a i l r o a d o f f i c i a l s . O b j e c t i v e : T o d e v e l o p s t r a t e g y t o r e s o l v e e n c r o a c h m e n t i s s u e s a l o n g S a n J a c i n t o B r a n c h L i n e . O 0 0 1 6 5 CAPITAL PROJECT DEVELOPMENT AND DELIVERY Mission "To keep the Commission's compact with the voters of Riverside County by accelerating the planning, programming, and implementation of projects and programs in the Measure A Transportation improvement Plan to the extent that funds are available. To ensure that capital projects are environmentally acceptable, technically sound and effectively designed in a manner that is economical and cost effective" 1'�I66 Department Overview The Capital Project Development and Delivery Department is responsible for major highway and rail capital projects from initial Environmental study through preliminary engineering, final design, right of way acquisition and construction. Nearly 55% of the Commission's budget originates in this department managed by the Deputy Executive Director. The primary goal of the department is to accelerate delivery of the Measure A and STIP funded highway and rail capital improvement projects throughout the County of Riverside. Highway improvements include additional mixed flow and car pool lanes, more efficient interchanges through bridge widening and traffic control measures such as ramp metering, and new interchanges for economic development. The Commission will continue its efforts to protect and purchase right of way for the identified highway improvements funds permit. Commuter Rail capital improvements include: the purchase of equipment; construction of pedestrian and other improvements at existing rail stations; and construction of track improvements. In addition to the projects constructed directly by the RCTC, this department provides the necessary coordination between the RCTC and Caltrans for the development of scope, cost, and project delivery schedules for major highway improvements funded by the State Transportation Improvement Program (STIP) through the SB 45 Process for which Caltrans is assigned responsibility for delivery and construction, and demonstration projects identified in the federal ISTEA Reauthorization Bill. Department Goals: Continue prudent rights of way protection and preservation activities for Measure A projects to control long range project costs and project feasibility. Objective: Purchase right of warfor the Caltrans SHOPP and future Measure A widening project, if funds are available, on Route 74 * prreted-rtght- available: Build upon and strengthen the partnership with Caltrans toward timely delivery of identified Measure A and State Transportation Improvement Program(STIP) projects. Objective: Develop agreements with Caltrans, and the Federal Highways Administration (FHWA) as niter -be -required; to finalize project scopeing and cost issues for the STl , fundedend Measure A fended-highway-pProjects on Routes 1-215; and Route 91, from Mary to Seventh Street. Objective: Provide monthly Capital Project contract status and cost schedule reports to the Commission and to Caltrans. In concerteeerdinatien with 614NBA6 and Caltrans, SistrieH38 provide an update on th -Regienel Measure A and-M Highway Programer -the including a status of various projects to the Federal HlghwayAdministrator and his key staff as part of discussions regarding scope and issues which need resolution in orderto keep current projects on schedule. (1 1I_.7 • To the extent permitted by law, pursue reasonable involvement of local firms and minortty and women business enterprises in contract work Objective: Maintain geel-fer a minimum 10% goal for483% DBE participation in all federally funded cont acts 3entinaale and review progress in achieving the minimum goal on a quarterly basis. *vNtt Provide effective communication of project progress to the Commission board members, Caftans, and FHWA. Develop a strategy with Caftans District 08 which would allow the RCTC to move advancespec projects identified in Strategic Plan to take advantage of any unexpected state or federal funding which may come available through increased state/ federal budget authorizations or potential loan programs to advance construction. Objective: If state legislation is passed allowing loans from the State Highway Account to advance right of way and construction of Measure A Highway Projects, worts with Caftans to complete the necessary engineering for the Route 74 Project h15 to Seventh Street, and the Route 60 Project from the 60/216 East Junction to Redlands Boulevard to take advantage of these loan fun , Complete studies andthe designs or construction of the highway projects identified in the FY 4998-99 /999 - 2000 Budget Objective: Complete the landscaping of the Phase I Sound Wall Project along Route 91 from Magnolia to Mary Street. Objective: Begin Phase 1/ Sound Wall and Auxiliary Lane construction along Route 91 from Magnolia to Mary Street Objective: Complete the Route 79 Realignment Project Study Report (PSR). Objective: Complete the North -South Corridor study between 1.10 and Route 60 in the Fontana/Mira Loma area. In coordination with the Rail Program manager, construct capital improvement at existing rail stations as identified in the FY 1998 - 99 Budget . Objective: Expand the current design work of Route 74 from 1-16 to Wasson Canyon to include the remaining section of Seventh Street Objective: Begin design work forthe Route 60 widening project from the 60/1-21 b East Junction to Redlands Boulevard 000168 Objective: Construct Pedestrian Overcrossings at the La Sierra and West Corona Rail Stations. Objective: Install video surveillance equipment at the La Sierra and West Corona Commutes = • - - - - - ' ail Stations and connections to with the control station at the Downtown Riverside Station. Objective: Begin making improvements to restore the Santa Fe Depot in the City of Riverside. Objective: Continue efforts to involve appropriate parties and local jurisdictions in the planning and development of additional rail stations as identified in the Tier li Station Report Objective: Complete environmental and engineering work for track improvements on the San Jacinto Branch Line. 000 69 � l9 �. f SPECIAL TRANSPORTATION Department Overview Often characterized as the "soft" programs of Measure A, these programs provide a valuable service to the community. Use of alternate forms of transportation is encouraged and promoted through various technical assistance, incentive and educational programs offered to. commuters and employers to reduce single occupant vehicle.trips and improve air quality. Substantial support is fumished to social service and public transit agencies which serve special and unique needs of seniors and persons with disabilities. Department Goals: • Provide timely information to the public regarding Commission implemented projects and support public relations activities of Measure A funded programs by grant recipients. Objective: Produce and distribute public information materials as needed including press releases, fliers,'brochures, marketing materials, and newspaper ads. • Reduce congestion levels by changing commuter pattems to maximize capacity of existing infrastructure. Objective: Reduce single occupant vehicle trips through provision of commuter rideshare incentives, educational outreach, and employer rideshare technical assistance and services. • Provide leadership to influence maximization of funding resources, public and private, for rideshare programs and services within Riverside County. • Objective: Monitor and affect rideshare regulatory requirements and funding allocations at the federal, state and regional levels through participation in allied organizations. Objective: Facilitate development of public/private partnerships in the funding and delivery of rideshare programs. Objective: Regularly attend the Technical Advisory Committee of RTAC and its Rideshare subcommittee and other working groups to provide coordination and leadership at the regional level regarding rideshare issues. Objective: Provide assistance and input at various regional and state groups addressing rideshare issues(i.e., Caftans 1(800)Commute, Southem California Rideshare Board, CALCOG TDM Technical Advisory Committee, SCAOMD Roundtable). Provide Measure A Specialized Transit Funds and technical assistance to support services which will maintain and/or enhance mobility for seniors, persons with disabilities, and the truly needy. QQ01'r0 Objective: Implement results of specialized transit study. Objective: Monitor performance of Specialized Grant recipients through analysis of their quarterly performance reports. Objective: Support social service capital acquisition which will improve mobility for seniors and persons with disabilities. Seek grant applications specifically for that purpose. Objective: Provide technical assistance and program support to agencies offering specialized transit programs to ensure the maximum beneftt of funding for improved mobility for seniors, persons with disabilities, and the economically disadvantaged: • Continue to provide staff resources to assist and support the coordination of transit services, within the County and throughout the State. Objective: Regularly participate in meetings which focus on the coordination of transit services, such as: the Regional Transportation Agencies Coalition, the Califomia Association for Coordinated Transportation, the Service Providers Association of Riverside County and the SunLine Access Committee. 00011 TRANSPORTATION PLANNING AND PROGRAMMING Mission 'To exert leadership in providing a sound planning basis for transportation policies and programs and to achieve maximum leveraged return of federal and state resources on local investment 000172 TRANSPORTATION PLANNING AND PROGRAMMING Department Overview The Commission is responsible for short range transportation planning and programming. Planning includes the development of the county wide short range transit plan including coordination and input to long range transportation planning efforts at the Coachella Valley Association of Governments (CVAG) and the Western Riverside Council of Governments (WRCOG). Coordination on long range planning efforts with CVAG and WRCOG is integral to the Southern California Association of Governments (SCAG) "bottoms up" regional planning process. The Commission serves as the designated Congestion Management Agency (CMA) for Riverside County and is responsible for developing and maintaining the Congestion Management Program (CMP). Programming includes program development, review and approval of funding programs/projects to be incorporated into the county wide Transportation Improvement Plan (TIP). The funding programs the Commission has responsibility for include: Measure A programs/projects, Local Transportation Funds (LTF), State Transit Assistance (STA), Surface Transportation Program (STP), Congestion Mitigation and Air Quality (CMAQ), Regional Improvement Program (RIP), Inter -regional Improvement Program (IIP), Intercity Rail, Transportation Enhancement Activities (TEA), and Federal Transit Assistance (FTA Sections 5309, 5307, 5310, 5311). In the fall of 1997 SB 45 was signed by the Governor. SB45 made substantial changes to the State Transportation Improvement Program development process. SB 45 placed increased funding authority and responsibility on the Commission. Development of the FY 1998-2004 STIP was the first STIP constructed under SB45. Staff will seek Commission direction on carrying out increased administrative requirements to support the SB 45 process as it develops. SB 45 provided for distribution of flexible congestion relief funds, noted above, into the following categories: Regional Improvement Program (RIP), Interregional Improvement Program (IIP), and Intercity Rail. The former Transit Capital Improvements (TCI) has been eliminated. The Reauthorization of the Intermodal Surface Transportation Efficiency Act is expected to be approved during mid-1998. When reauthorization occurs, the Commission will determine the need to program available funds and establish a call for projects for STP discretionary, CMAQ, and TEA funds. The current budget anticipated reauthorization to occur over the 1997/98 fiscal year and, therefore, allocated staff hours for the preparation of a call for projects. Department Goals: Planning Build upon relationships with sub regional planning entities and other affected agencies to coordinate long range planning to ensure that long range projects are consistent with the RCTC short range program of projects. Objective: Work with CVAG, WRCOG, and Caltrans to coordinate projects to be included in the STIP, Regional Transportation Plan,: (RTP), and the RTIP. 000113 " O b j e c t i v e : O b j e c t i v e : P r o v i d e p o l i c y i n p u t a n d c o o r d i n a t i o n t h r o u g h o u r C o m m i s s i o n e r s i n a d v o c a t i n g R C T C p r o j e c t s . D i r e c t C E T A P i n t h e i n t e g r a t e d p l a n n i n g p r o c e s s a n d i n i t i a t e i n t e r - C o u n t y c o r r i d o r s t u d i e s a n d a c t i v e p a r t i c i p a t i o n i n t h e F o u r C o r n e r s p o l i c y p l a n n i n g p r o c e s s . C o n t i n u e t o s e e k a s t r o n g e r r o l e , i n c l u d i n g f u n d i n g , f o r c o u n t y t r a n s p o r t a t i o n a g e n c i e s i n t h e b r o a d e r r e g i o n a l t r a n s p o r t a t i o n a n d a i r q u a l i t y p r o g r a m s o f t h e S o u t h e m C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s a n d t h e S o u t h C o a s t A i r Q u a l i t y M a n a g e m e n t D i s t r i c t t h r o u g h t h e R e g i o n a l T r a n s p o r t a t i o n A g e n c i e s ' C o a l i t i o n ( R T A C ) . R e v i e w t r a n s i t p l a n n i n g , r e s o u r c e a l l o c a t i o n , a n d s e r v i c e i m p l e m e n t a t i o n p o l i c i e s y r e q u i r e m e n t s , i n c l u d i n g a p p r o p r i a t e c o o r d i n a t i o n o f c o m m u t e r r a i l , i n t e r - c o u n t y a n d i n t e r - c i t y b u s , l o c a l b u s a n d p a r a t r a n s i t , a n d s o c i a l s e r v i c e t r a n s p o r t a t i o n s e r v i c e s . O b j e c t i v e : O b j e c t i v e : R e v i e w t h e s h o r t r a n g e t r a n s i t p l a n s o f a l l o p e r a t o r s e n s u r i n g c o n s i s t e n c y w i t h C o m m i s s i o n p l a n s a d o p t e d p r o d u c t i v i t y i m p r o v e m e n t p r o g r a m . M o n i t o r t r a n s i t o p e r a t o r s Q u a r t e r l y C a p i t a l G r a n t s R e p o r t s W o r k w i t h S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s , W e s t e m R i v e r s i d e C o u n c i l o f G o v e r n m e n t s ( W R C O G ) , C o a c h e l l a V a l l e y A s s o c i a t e d G o v e r n m e n t s ( C V A G ) , a n d l o c a l a g e n c i e s t o i m p l e m e n t a n e n h a n c e d t r a f f i c m o n i t o r i n g p r o g r a m t o r e p l a c e t h e l a n d u s e c o o r d i n a t i o n e l e m e n t o f t h e C o n g e s t i o n M a n a g e m e n t P r o g r a m . O b j e c t i v e : . M a i n t a i n f e d e r a l c e r t i f i c a t i o n f o r t h e C o n g e s t i o n M a n a g e m e n t S y s t e m . O b j e c t i v e : D e v e l o p t h e E n h a n c e d T r a n s p o r t a t i o n M o n i t o r i n g E l e m e n t u s i n g e x i s t i n g t r a f f i c i n f o r m a t i o n d a t a t o t h e e x t e n t p o s s i b l e a n d i n a c o s t e f f i c i e n t m a n n e r O b j e c t i v e : . T o i m p l e m e n t a p i l o t p r o g r a m a p p r o v e d b y t h e C o m m i s s i o n w h i c h i n c l u d e s t h e p u r c h a s e o f s m a r t c a l l b o x e s a n d p l a c e t h e m a t c r i t i c a l l o c a t i o n s o n t h e C M P S y s t e m t o o b t a i n e f f i c i e n t c o u n t d a t a . O b j e c t i v e : T o p r o v i d e d a t a c o l l e c t e d o n t h e C M P S y s t e m t o S C A G f o r r e p o r t i n g o n t h e H i g h w a y P e r f o r m a n c e M o n i t o r i n g S y s t e m ( H P M S ) . 0 0 0 1 7 4 Work with Caltrans and local govemments including transit operators and seek opportunities to develop and implement Intelligent Transportation System applications which improve the accessability of highway and transit information to the public as well as seek opportunities to achieve operational efficiencies. Objective: Seek federal and state funding sources to support implementation of ITS strategies and projects consistent with the Inland Empire ITS Strategic Plan. Objective: Work with CVAG, WRCOG, Caltrans and local govemments to develop a county wide traffic signal coordination program/plan. RCTC staff will serve as project lead for this effort. In light of CVAG's Coachella Valley wide traffic signal coordination study, ensure coordination with CVAG to effectively further their plan and integrate it into the county wide effort. • Work with Caltrans, public operators and social service agencies to ensure a competitive process statewide for the allocation of Federal transportation .dollars for social service programs. Objective: Facilitate a competitive call for projects to allocate FTA Section 16 program funds. Programming • Work with Caltrans, public operators and social service agencies to ensure a competitive process statewide for the allocation of Federal transportation dollars for social service programs. Objective: Facilitate a competitive call for projects to allocate FTA Section46 -5310 program funds. • Improve the maintenance of project database to more accurately reflect priorities and to better measure air quality attainment efforts. Objective: Work with SCAG and other commissions to refine and maintain the regional database. Objective: Work with Caltrans to assure database compatibility among the regional and State databases. Provide maximum funding and flexibility for -programming of projects in the State Transportation Improvement Program. Objective: Through SB45 (Kopp) continue to strategically program projects and obligate funds in an expeditious manner for the maximum use of all available funding. Objective: Prepare candidate projects for 2000 STIP cycle and work on any associated STIP amendments to obtain maximum funding levels for projects in Riverside County. 000175 RAIL PROGRAM.• DEVELOPMENT, OPERATIONS AND SUPPORT Mission "To develop and support rail transportation options for increased mobility within Riverside County and the region". 000176 RAIL PROGRAM: DEVELOPMENT, OPERATIONS AND SUPPORT Department Overview The Riverside County Transportation Commission has directed efforts in the areas of regional commuter rail, intercity passenger rail, high speed rail, and capital improvements to support enhanced passenger and freight rail service. The entire program includes elements of planning, programming, commuter rail development and support, station and corridor management, mitigation of community and environmental impacts, legislative and regulatory advocacy, and construction of capital projects, Many elements are managed or supported by other RCTC departments, by Bechtel project management, and by legal counsel and consultants. Departmental efforts contributing to the rail program are found throughout the budget document. Coordination and consultation also occurs with a variety of public and private entities, including the California Transportation Commission, Caltrans, California Public Utilities Commission, Federal Railroad Administration, Federal Transit Administration, Amtrak, environmental agencies, the University of Califomia, transit providers, SCAG, WRCOG, CVAG, local governments, private freight railroads, businesses and property owners. Commuter Rail: As directed by Measure A, the Commission helped create the infrastructure and institutional umbrella for commuter rail service in Southern Califomia. RCTC participates in the ongoing funding and govemance of the Southem Califomia Regional Rail Authority (Metrolink), a joint powers authority consisting of the transportation commissions of Riverside, San Bernardino, Orange, Los Angeles and Ventura counties. The Commission holds two voting positions on SCRRA's eleven member Board. RCTC staff serves on the five -county Technical Advisory Committee which negotiates service and funding levels, based upon the counties' established priorities, and provides technical assistance, coordination between various SCRRA and RCTC departments, and linkages to local communities. Currently there are two commuter rail lines operating weekdays within Riverside County: Riverside to Los Angeles via Ontario (Riverside Line), and San Bemardino via Riverside to Irvine (Inland Empire - Orange County Line). One additional trip on each of these lines is planned for October, 1998. The FY 1998/99 operating plan also calls for extension of the San Bemardino Line's Saturday Service into downtown Riverside. Significant capital improvements have been made on the private freight corridors over which these services operate. Public investments have included the improvements necessary for limited service between Riverside and Los Angeles via Fullerton, which was originally envisioned in the rail plan for • Southern California but has been delayed by the availability of sufficient passenger coaches and by budget constraints within Orange County. Two reverse trips between Los Angeles and Riverside were moved to this corridor in FY 1997/98 in order to free capacity on the Riverside Line; however, demand for regular peak -direction service from Westem Riverside County through Fullerton remains. Intercity Passenger Rail: In recent years the rail program has also focused attention on the creation of intercity passenger rail service between the Coachella Valley, Riverside and the Los Angeles basin (with future extension to the Mexican border at Calexico) through advocacy efforts with state, federal, and local government entities and negotiation with the freight railroads. The Commission's current efforts include seeking capital and operating funds and participation with seven other Southern California counties on the Interim Joint Powers Board considering intercity rail administration. High Speed Passenger Rail: The Commission recently expanded the scope of its rail program to include a proactive role in the development of a statewide, high-speed passenger rail system, including routing of the backbone corridor through the Inland Empire. 0001'77 Rail -related Properties and San Jacinto Corridor: Unlike the other SCRRA county agencies, RCTC owns and operates the four commuter rail stations serving Riverside County: Riverside -Downtown, The Pedley Station, Riverside -La Sierra, and West Corona. Station operation and maintenance costs are included in this rail program budget with services coordinated by RCTC's property management department. New and ongoing construction projects at these stations, funded by, state rail bonds, Surface Transportation Funds, are described in the capital budget. The Commission holds title to and manages the 38-mile San Jacinto Branch Line and several adjacent properties, preserved for future passenger rail service. Burlington Northern Santa Fe Railroad holds the freight rights in the corridor, providing service to local shippers, and performs maintenance on the line. Grants have been secured for limited capital improvements, but full funding to upgrade the line for passenger service is not yet available. Facilitating efficient freight service on the line has also become a priority. Department Goals Commuter Rail Goals: Improve utilization and increase efficiency of commuter rail lines serving Riverside County. Objective: Increase peak -period patronage on existing lines by 10 % in FY99 99/00 through increased frequencies, added seating capacity, and improved host railroad adherence to schedules. Objective: Increase off-peak and reverse -peak patronage by 10 % in FY-99 99/00 by aggressively marketing unused capacity for business, recreational and school trips. Objective: Reduce public subsidy per passenger mile traveled on lines currently serving Riverside County through economies of scale, efficient use of train sets and crew hours, and increased passenger fares. Objective: Ensure SCRRA marketing of Saturday Service. Maximize opportunities for public use of rail -related investment. Objective: Support transit operator efforts to expand availability and use of connecting transit in order to improve access and reduce demand on parking capacity. Objective: Contract for and promote self-supporting or chartered special train service (i.e. Beach Trains, special event service, etc.). Objective: Expand opportunities for inter -line travel through coordination of schedules with Amtrak intercity and long distance trains and other Metrolink lines. Encourage joint ticketing options. Objective: Work toward securing Amtrak train service at Downtown Riverside. Identify and plan for capital improvements necessary to increase the scope, appeal and reliability of commuter rail operations. 000178 Objective: Together with SCRRA, complete a 10-year capital improvement plan as an element of SCRRA's long range Strategic Plan. Objective: Undertake study to help identify and prioritize future new or expanded station sites within Riverside County (Tier II stations). Continue to work toward implementation of the SB1402 commuter rail system plan which envisioned additional service corridors both within Riverside County and between Riverside and Los Angeles via Fullerton. Intercity Rail Goal Maintain efforts with local agencies, other Southern Califomia counties, the State, and the federal government to expand intercity passenger rail service into Riverside County and the Coachella Valley. Objective: Support Coachella Valley communities, other local agencies, and Amtrak in securing infrastructure improvements and operating funds necessary to initiate intercity rail. Objective: Continue to work with regional framework established to expand intercity rail service into Riverside County. High Speed Rail Goal Continue to support and influence state efforts in the creation of a high speed passenger rail system along an Inland Empire alignment, through sponsorship of the Inland Empire High Speed Rail Task Force. Rail Corridor Goals Continue efforts to reduce community impacts of rail infrastructure and operation. Objective: Support further research and investigation into clean -fuel, alternative rail technology for both passenger and freight service in the region. Objective: Work toward reduction of grade crossing conflicts by 1) securing the cooperation of Caltrans, SCAG and local entities in conducting an analysis of desired grade separations and 2) advocating that additional grade separation funding be available for projects in Riverside County. Seek capital improvements, operating practices and institutional arrangements which improve the viability of corridors, serve shippers and alleviate freight rail conflicts. Plan for the incremental improvement of the San Jacinto Branch Line and maintain and operate RCTC-owned rail infrastructure in a safe and cost-effective manner (see Property Management goals). Objective: Complete an updated ridership forecast and feasibility analysis for the San Jacinto Branch Line, in conjunction with the preliminary engineering and design project, in order to establish a preferred time frame for construction of the passenger service related improvements. 000179 MOTORIST ASSISTANCE Mission "To improve safety and convenience to motorists who experience mechanical difficulty on the roadway". 0001d0 MOTORIST ASSISTANCE Department Overview The Service Authority For Freeway Emergencies (SAFE) is the call box system that allows motorists to call for assistance in the event of a mechanical breakdown on the freeway. Additionally, the Freeway Service Patrol(FSP) assists stranded motorists on the freeway by towing, changing tires, providing a gallon of fuel, etc., at no charge to the motorists. Department Goals: Maintain the integrity of the call box system and service levels. Objective: Along with other Southern California SAFF's, analyze CHP Dispatch Center call answering performance to determine if privatization of service is warranted. Continue the Freeway Service Patrol as long as state funding support is available, examine the possibilities of providing adrfittaeaf service on I-15 if increased funding is available, and assisting Caltrans to provide a similar construction tow service in areas en of the highways where temporary construction is under way. Objective: Consult with Caltrans and the California Highway Patrol to determine if service on 1-15 is justified if additional funding is made available. Objective: Review construction projects with Caltrans and coordinate use of temporary tow service to mitigate congestion. Objective: Work cooperatively with Caltrans, the California Highway Patrol, and other FSP program managers to achieve long term/permanent funding for the program- and review the funding allocation formula to attain a more equitable distribution of program funds. 000181 " E x p l o r e c o s t e f f e c t i v e w a y s t o p r o v i d e a c c e s s t o p e r s o n s w i t h d i s a b i l i t i e s . O b j e c t i v e : R C o n t i n u e t o r e v i e w t h e f e a s i b i l i t y o f T T Y i n s t a l l a t i o n f o r t h e h e a r i n g i m p a i r e d w i t h C a l t r a n s , t h e C H P , a n d o t h e r S A F E ' s a s w e l l a s i m p r o v e s i t e a c c e s s i b i l i t y f o r p e r s o n s w i t h d i s a b i l i t i e s , e t - b i - r t t e r �%t h F y 0 0 3 1 6 2 REGIONAL ISSUES Mission Strive to improve the lives of Riverside County residents through the promotion of clean air policies, strategies and standards, and a coordinated regional approach to transportation solutions. 000183 REGIONAL ISSUES Department Overview Working with other transportation entities, resources are specifically dedicated to addressing joint county and regional issues impacting the effectiveness and development of the transportation system. Policy guidance and project concepts which promote interregional coordination and cooperation are the key focus for this newly created function at the Commission. Though.the functional designation is new, the areas covered —air quality, clean fuels technology, development of strong intergovemmental relationships —are long standing Commission priorities. Department Goals: Facilitate development of regional transportation solutions which benefit Riverside County. Objective: Continue to play a leadership role in the Four Comers work effort to identify, evaluate and select viable improvement strategies to address projected congestion problems in the four county study area. Objective: As a team member, complete the SR91 Hot Lane Study to assess the feasibility of extending the existing SR91 toll facility(including intermediate access), analyze operational options to generate revenue, and identify public attitudes toward high occupancy toll lanes. Objective: Participate in the regional discussions on meeting air passenger and freight growth demands for the future, encouraging the use of other regional airport facilities(such as March AFB) over Los Angeles International Airport (LAX). Objective: Based on adopted Route 71/91 improvement study recommendations, inititate planning and design processes to implement final altemative(s). Facilitate public and private investments in clean air technology in support of the broader air quality programs of the Southem Califomia Association of Govemments, the South Coast Air Quality Management District and Riverside County local entities. Objective: Actively participate on the Mobile Source Air Pollution Reduction Review Committee at both the policy and staff levels to provide leadership in the development of its work program disbursing $12 million annually to reduce mobile source emissions. Objective: Influence ttte develepmert implementation of the Interstate Clean Transportation Corridor plan to facilitate the location of clean fuel infrastructure and deployment of clean fuel equipment along designated corridors in Riverside County and the greater region through financial support and staff participation. 000184 Objective: stablish an "opportunity fund" for future clean fuels projects within Riverside County ro provide seed funds for development of public/private partnerships. 000185