HomeMy Public PortalAbout12 December 12, 2012 ExecutiveTIME:
DATE:
LOCATION:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE MEETING AGENDA
9:00a.m.
Wednesday, December 12, 2 0 12
CONFERENCE ROOM A
County of Riverside Administrative Center
4080 Lemon Street, Third Floor, Riverside
't9o COMMITTEE MEMBERS ~
Greg Pettis, City of Cathedral City
Karen Spiegel, City of Corona
Terry Henderson, City of La Quinta
Darcy Kuenzi, City of Menifee
Rick Gibbs, City of Murrieta
Ron Roberts, City of Temecula
Bob Buster, County of Riverside, District I
John J. Tavaglione, County of Riverside, District II
Jeff Stone, County of Riverside, District Ill
John J. Benoit, County of Riverside, District IV
Marion Ashley, County of Riverside, District V
't9o AREAS OF RESPONSIBILITY ~
Reviews and makes final decisions on personnel issues
and office operational matters.
Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please
complete and submit a Speaker Card to the Clerk of the Board.
Tara Byerly
From: Tara Byerly
Sent:
To:
Thursday, December 06, 2012 1:20PM
Tara Byerly
Subject: RCTC Executive Committee Agenda-12.12.12
Importance: High
Good Afternoon Executive Committee Members:
The Executive Committee agenda for the meeting scheduled for Wednesday, December 12, @9:00a.m. is available.
Please copy the link below:
http://www.rctc.org/uploads/media items/executive-agenda-november-14-2012.original.pdf
In addition, the agenda was also sent UPS overnight as there is a confidential document that will need to be reviewed.
Please let me know if you have any questions. Thank you.
Respectfully,
Tara S. Byerly
Senior Adn1inistrative Assistant
4080 Len'lon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
9:00A.M.
WEDNESDAY, DECEMBER 12, 2012
County of Riverside Administrative Center
Conference Room A
4080 Lemon Street, Third Floor, Riverside
In compliance with the Brown Act and Government Code Section 54957.5, agenda
materials distributed 72 hours prior to the meeting, which are public records relating to
open session agenda items, will be available for inspection by members of the public prior
to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA,
and on the Commission's website, www.rctc.org.
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in an Executive Committee meeting,
please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours
prior to meeting will assist staff in assuring that reasonable arrangements can be made to
provide accessibility at the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES-NOVEMBER 14, 2012
4. ADDITIONS/REVISIONS-The Committee may add an item to the Agenda after
making a finding that there is a need to take immediate action on the item and
that the item came to the attention of the Committee subsequent to the
posting of the agenda. An action adding an item to the agenda requires 2/3
vote of the Committee. If there are less than 2/3 of the Committee members
present, adding an item to the agenda requires a unanimous vote. Added
items will be placed for discussion at the end of the agenda.
5. CLOSED SESSION-EXECUTIVE DIRECTOR
SA. Public Employee Performance Evaluation
Title: Executive Director
58. Conference with Labor Negotiators Pursuant to Section 54957.6
Agency Representative: Chair or Designee
Employee: Executive Director
RCTC Executive Committee Agenda
December 12, 2012
Page 2
6. EXECUTIVE DIRECTOR -EMPLOYMENT CONTRACT
Overview
This item 1s for the Committee to discuss and take possible action on
amendment to Executive Director's employment contract.
7. ADJOURNMENT
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
ROLL CALL
DECEMBER 12, 2012
County of Riverside, District I
County of Riverside, District II
County of Riverside, District Ill
County of Riverside, District IV
County of Riverside, District V
City of Cathedral City
City of Corona
City of La Quinta
City of Menifee
City of Murrieta
City of Temecula
Present
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Absent ;:
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE SIGN-IN SHEET
DECEMBER 12, 2012
NAME AGENCY E MAIL ADDRESS
I 0
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AGENDA ITEM 3
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
NOVEMBER 14, 2012
Minutes
1 . CALL TO ORDER
The meeting of the Executive Committee was called to order by
Chair John J. Benoit at 9:02 a.m. in Conference Room A at the County of
Riverside Administrative Center, 4080 Lemon Street, Third Floor, Riverside,
California, 92501.
Commissioners Present
Marion Ashley
John J. Benoit
Rick Gibbs
Terry Henderson
Darcy Kuenzi
Greg Pettis
Ron Roberts
Karen Spiegel
Jeff Stone
2. PUBLIC COMMENTS
Commissioners Absent
Bob Buster
John Tavaglione
There were no requests to speak from the public.
3. APPROVAL OF MINUTES
MIS/C (Henderson/Ashley) to approve the minutes of October 1 0,
2 0 12 as submitted.
Abstain: Benoit
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Minutes
November 14, 2012
Page 2
5. RECORDS RETENTION SCHEDULE
Jennifer Harmon, Office and Board Services Manager, presented the revised
records retention schedule.
In response to Chair Benoit's question regarding electronic and hard copy
documents, Jennifer Harmon responded the Commission receives a majority
of its documents in hard copy form, which are then scanned into the
electronic records management system.
At Commissioner Jeff Stone's request, Jennifer Harmon discussed available
electronic records management software and platforms, previous and current
records management processes, and future plans for the Commission's
records management system.
MIS/C (Henderson/Gibbs) to adopt the revised Records Retention
Schedule for the Commission.
6. FLEXIBLE BENEFITS PLAN AMENDMENT
Michele Cisneros, Accounting and Human Resources Manager, presented the
revisions to the Commission's Flexible Reimbursement Plan as well as the
related fact sheet and resolution.
M/S/C (Pettis!Henderson) to:
1) Approve the revision to the Commission's Flexible Benefits Plan
(Plan);
2) Approve the rev1s1on to the Plan's "Frequently Asked
Questions" for distribution to employees; and
3) Adopt Resolution No. 12-029, "Resolution of the Riverside
County Transportation Commission Amending the Flexible
Benefits Plan".
7. ADMINISTRATIVE CODE AMENDMENT-COMMITTEE REMOVAL PROCESS
John Standiford, Deputy Executive Director, presented the committee
removal process amendment to the Commission's Adminstrative Code.
Commissioner Rick Gibbs expressed the revision accurately reflects the
Committee's discussion at its last meeting.
RCTC Executive Committee Minutes
November 14, 2012
Page 3
M/S/C (Gibbs/Stone) to adopt Ordinance No. 12-00 1 , ~~An Ordinance
of the Riverside County Transportation Commission Amending the
Commission's Administrative Code~~, to include the addition of
language regarding the removal of Commissioners from committees.
8. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:18 a.m.
Respectfully submitted,
u~~
Jennifer Harmon
Clerk of the Board