HomeMy Public PortalAbout09 September 11, 2013 ExecutiveTIME:
DATE:
LOCATION:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
9:00a.m.
EXECUTIVE COMMITTEE
MEETING AGENDA
Wednesday, September 11, 2013
CONFERENCE ROOM A
County of Riverside Administrative Center
4080 Lemon Street, Third Floor, Riverside
~ COMMITTEE MEMBERS~
Bob Botts, City of Banning
Karen Spiegel, City of Corona
Terry Henderson, City of La Quinta
Rick Gibbs, City of Murrieta
Daryl Busch, City of Perris
Steve Adams, City of Riverside
Kevin Jeffries, County of Riverside, District I
John J. Tavaglione, County of Riverside, District II
Jeff Stone, County of Riverside, District Ill
John J. Benoit, County of Riverside, District IV
Marion Ashley, County of Riverside, District V
~ AREAS OF RESPONSIBILITY ~
Reviews and makes final decisions on personnel issues
and office operational matters.
Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please
complete and submit a Speaker Card to the Clerk of the Board.
COMM-EC-00008
Tara Byerly
From: Tara Byerly
Sent:
To:
Friday, September 06, 2013 11 :03 AM
Tara Byerly
Cc: Jennifer Harmon
Subject:
Attachments:
RCTC: Executive Committee Agenda -09.11.2013
RCTC September Executive Committee Agenda.pdf
Importance: High
Good Morning Executive Committee Members:
Attached is the Executive Committee Agenda for the meeting scheduled @ 9:00 a.m. on Wednesday, September 11 in
Conference Room A. Please let me know if you have any questions or concerns. Thank you.
Respectfully,
Tara S. Byerly
Senior Administrative Assistant
RCTC
4080 Lemon Street, 3rd Floor
Riverside, CA 92501
(951) 787-7141
1
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
MEETING
9:00A.M.
WEDNESDAY, SEPTEMBER 11, 2013
County of Riverside Administrative Center
Conference Room A
4080 Lemon Street, Third Floor, Riverside
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed
72 hours prior to the meeting, which are public records relating to open session agenda items, will be
available for inspection by members of the public prior to the meeting at the Commission office, 4080
Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org.
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you
need special assistance to participate in an Executive Committee meeting, please contact the Clerk of the
Board at {951) 787-7141. Notification of at least 48 hours prior to meeting will assist staff in assuring
that reasonable arrangements can be made to provide accessibility at the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES-JULY 10, 2013
4. ADDITIONS/REVISIONS -The Committee may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came
to the attention of the Committee subsequent to the posting of the agenda. An action
adding an item to the agenda requires 2/3 vote of the Committee. If there are Jess than
2/3 of the Committee members present, adding an item to the agenda requires a
unanimous vote. Added items will be placed for discussion at the end of the agenda.
5. COMMISSION OFFICER ROTATION POLICY
Overview
This item is for the Committee to:
1) Amend the Administrative Code to modify the current rotation policy of
Commission officers; and
2) Forward to the Commission for final action.
6. ADJOURNMENT
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
ROLL CALL
SEPTEMBER 11, 2013
County of Riverside, District I
County of Riverside, District II
County of Riverside, District Ill
County of Riverside, District IV
County of Riverside, District V
City of Banning
City of Corona
City of La Quinta
City of Murrieta
City of Perris
City of Riverside
D
D
D
D
Absent
D
D
D
D
D
D
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE SIGN-IN SHEET
SEPTEMBER 11, 2013
NAME AGENCY E MAIL ADDRESS
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AGENDA ITEM 3
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
1. CALL TO ORDER
EXECUTIVE COMMITTEE
JULY 10, 2013
Minutes
The meeting of the Executive Committee was called to order by
Chair Karen Spiegel at 9:02 a.m. in Conference Room A at the County of Riverside
Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California, 92501.
Commissioners Present
Steve Adams
Marion Ashley
John J. Benoit
Bob Botts
Daryl Busch
Terry Henderson
Kevin Jeffries
Karen Spiegel
John Tavaglione
2. PUBLIC COMMENTS
Commissioners Absent
Rick Gibbs
Jeff Stone
There were no requests to speak from the public.
3. APPROVAL OF MINUTES -ApriJ 10, 2013
M/S/C (Henderson/Busch) to approve the minutes of April 10, 2013 as
submitted.
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Minutes
July 10, 2013
Page 2
5. CONTRACTS RELATED TO THE COMMISSION'S RIGHT OF WAY DEPARTMENT
Anne Mayer, Executive Director, discussed the staffing needs of the Right of Way
Department due to the increase in Commission projects and departure of the current
right of way manager.
Commissioner John Benoit commended staff for its foresight and well thought out
planning to meet the Commission's needs.
M/S/C (Benoit/ Ashley) to:
1) Approve the replacement of an existing unfilled full-time equivalent
(FTE) of Capital Projects Contract and Claims Manager for a Right of
Way Senior Staff Analyst position;
2) Approve the Commission's revised Fiscal Year 2013/14 organizational
chart; and
3) Approve Agreement No. 14-31-002-00 with Southstar Engineering for
Right of Way Management Services in an amount not to exceed
$200,000.
6. AMENDMENT OF THE EXECUTIVE DIRECTOR'S EMPLOYMENT AGREEMENT
Anne Mayer explained in order to implement the employees' cost sharing of the
Employer Paid Member Contribution (EPMC) as part of the new California Public
Employees' Pension Reform Act, the executive director's employment agreement must
be amended to reflect the change in EPMC and annual salary.
M/S/C (Henderson/Benoit) to approve the fourth amendment to the Executive
Director's employment agreement to reflect the change in the Employer Paid
Member Contribution (EPMC) and accompanying salary increase.
Abstain: Jeffries
7. ADJOURNMENT
There being no other items to be considered, the Executive Committee meeting
adjourned at 9:15 a.m.
Respectfully submitted,
o~~
Jennifer Harmon
Clerk of the Board
AGENDA ITEM 5
RIVERSIDE COUNTY TRANSPORTA T/ON COMMISSION
DATE: September 11, 2013
TO: Executive Committee
FROM: John Standiford, Deputy Executive Director
THROUGH: Anne Mayer, Executive Director
SUBJECT: Commission Officer Rotation Policy
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Amend the Administrative Code to modify the current rotation policy of Commission
officers; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
In order to ensure active participation from both the city and county levels, the Commission's
Administrative Code requires the officer positions of Chair, Vice Chair, and Second Vice Chair
alternate on an annual basis between a Commissioner representing a city and a county
supervisor. As an example, the Commission's current Chair is the member from of Corona, the
Vice Chair is the Fifth District County Supervisor, and the Second Vice Chair is the member from
Perris. Assuming a normal rotation and per the requirements of the Commission's
Administrative Code, the Vice Chairs will move up and the Second Vice Chair position must be
filled by a county supervisor. To be clear, this is mandated in the Commission's Administrative
Code.
As Riverside County has grown, a number of cities have incorporated with Wildomar, Menifee,
Eastvale, and Jurupa Valley as the most recent examples. The incorporation of new cities has
resulted in additional Co.mmissioners on the Commission since California law specifies the
Commission be comprised of a city council member from every city in the county, all five county
supervisors, and a non-voting member appointed by the Governor.
Given the growing number of city representatives on the Commission, Chair Karen Spiegel
directed staff to consider minor changes in the Administrative Code in order to allow additional
opportunities for Commissioners from cities to serve in officer positions, but to do so in a way
that would not undermine or diminish the involvement and role of the Board of Supervisors.
Agenda Item 5
Possible Changes
Staff values the input and participation from city and county perspectives and suggests the
following change to meet a number of goals.
Rather than requiring that city and county members alternate every year in the officer slots, an
alternative would be to merely require there be at least one Supervisor and one city
councilmember among the three officer positions at all times. The usual rotation of the Vice
Chair to Chair and the Second Vice Chair to Vice Chair as it usually does, the only requirement
would be the Commission would have to ensure that at least one of the three positions be held
by a county supervisor and for another to be held by a member of a city council.
The proposal would change the text in the Administrative Code to read:
"The Chair, the Vice Chair, and the Second Vice Chair shall regularly alternate
between regular members of the Commission representing a city and a regular member
of the Commission who is a member of the Riverside County Board of Supervisors. At all
times, at least one of three officer slots -Chair, Vice Chair, or Second Vice Chair -shall
be held by a member of the Riverside County Board of Supervisors. During the time in
which the Chair is a regular member of the Commission representing a city, either the
Vice Chair or the Second Vice Chair shall be a regular member of the Commission who is
a member of the Riverside County Board of Supervisors. During the time in which the
Chair is a regular Commission member who is a member of the Riverside County Board
of Supervisors, either the Vice Chair or the Second Vice Chair, or both shall be a regular
member of the Commission representing a city in order to ensure the participation of
both city and county representatives in leadership positions."
The key advantage to this amendment will be one of flexibility. The Commission will have the
latitude to continue the current mandated rotation process or could elect to slightly deviate
from it as long as there is some sort of representation from a county supervisor and a city
member. This added flexibility could be attained without undermining the desire to ensure
collaborative participation from cities and the county.
Agenda Item 5
Geographic Representation
One long-term Commission practice has been to ensure that representatives from the
Coachella Valley are provided the opportunity to serve as officers -often with some sort of
rotation. Unlike the city/county rotation process, this is not spelled out in the Commission's
Administrative Code but has been followed via an informal custom. There have been a few
notable examples of variations in that custom -for example Cathedral City Representative Greg
Pettis was immediately followed as the Commission's Chair by Fourth District County Supervisor
John J. Benoit.
It is also important to note the Measure A ordinance recognizes and formalizes a county split
that ensures sales tax revenues generated in the Coachella Valley are allocated only to projects
in the area. Similar rules are in place for to ensure funding of Coachella Valley from other
funding sources such as the State Transportation lmprovernent Program (STIP) and the federal
Congestion Mitigation and Air Quality (CMAQ) program. In addition, approximately three years
ago, the Commission reformed its committee structure to create an Eastern Riverside County
Project and Programs Committee. Although the committee has not needed to meet on a
regular basis, it is an example of recognizing the importance of the Coachella .Valley in shaping
future projects and policies.
In light of the multiple examples of ensuring Coachella Valley participation and equity, staff
does not recommend a formal change in the Administrative Code to ensure a geographic
rotation based on geography. As seen in Attachment 2, the Commission has a demonstrated
track record of ensuring widespread participation throughout the county for officer positions.
Next Steps
After consideration and discussion by the Executive Committee, this matter would be
forwarded to the Commission for final action. Should a change be approved by Executive
Committee by this month or in October, it would ensure the amendment is approved and
completed prior to the Commission's next election of officers in December.
Attachments:
1) Excerpt from the Current Administrative Code Section B(S)
2) Commission Chair History
Agenda Item 5
ATTACHMENT I
EXCERPT FROM THE COMMISSION'S ADMINISTRATIVE CODE
SECTION B(5)
The Chair, the Vice Chair, and the Second Vice Chair shall annually alternate between a regular
member of the Commission representing a city and a regular member of the Commission who is
a member of the Riverside County Board of Supervisors. During the time in which the Chair is a
regular member of. the Commission representing a city, the Vice Chair shall be a regular
member of the Commission who is a member of the Riverside County Board of Supervisors and
the Second Vice Chair shall be a regular member of the Commission representing a city.
During the time in which the Chair is a regular Commission member who is a member of the
Riverside County Board of Supervisors, the Vice Chair shall be a regular member of the
Commission representing a city and the Second Vice Chair shall be a regular member of the
Commission who is a member of the Riverside County Board of Supervisors.
ATTACHMENT 2
River;ide County Tronsportofion Commission
COMMISSION CHAIRS
2013 Karen Spiegel City of Corona
2012 \ John J. Benoit County of Riverside -District 4
2011 Greg Pettis City of Cathedral City
2010 Bob Buster County of Riverside -District 1
2009 Bob Magee City of Lake Elsinore
2008 Jeff Stone County of Riverside -District 3
2007 Terry Henderson City of La Quinta
2006 Marion Ashley County of Riverside -District 5
2005 Robin Lowe City of Hemet
2004 Roy Wilson County of Riverside -District 4
2003 Ron Roberts City of Temecula
2002 John Tavaglione County of Riverside -District 2
2001 Will Kleindienst City of Palm Springs
2000 Tom Mullen County of Riverside -District 5
1999 Jack van Haaster City of Murrieta
1998 Bob Buster County of Riverside -District 1
1997 Bob Buster County of Riverside -District 1
1996 Alex Clifford City of Riverside
1995 Alex Clifford City of Riverside
1994 Corky Larson County of Riverside -District 4
1993 Al Lopez City of Corona
1992 Al Lopez City of Corona
1991 Kay Ceniceros County of Riverside -District 3
1990 . Kay Ceniceros County of Riverside -District 3
1989 Jack Clarke City of Riverside
1988 Don Baskett City of Hemet
1987 Melba Dunlap County of Riverside -District 2
1986 Jean Mansfield City of Riverside
1985 Susan Cornelison Public Member
1984 Susan Cornelison Public Member
1983 Roy Wilson City of Palm Desert
1982 Norton Younglove County of Riverside -District 5
1981 Jean Mansfield City of Riverside
1980 Donald Schroeder County of Riverside -District 2
1979 Donald Schroeder County of Riverside -District 2
1978 Russell Beirich City of Palm Springs
1977 Russell Beirich City of Palm Springs