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09 September 11, 2013 ExecutiveTIME: DATE: LOCATION: RIVERSIDE COUNTY TRANSPORTATION COMMISSION 9:00a.m. EXECUTIVE COMMITTEE MEETING AGENDA Wednesday, September 11, 2013 CONFERENCE ROOM A County of Riverside Administrative Center 4080 Lemon Street, Third Floor, Riverside ~ COMMITTEE MEMBERS~ Bob Botts, City of Banning Karen Spiegel, City of Corona Terry Henderson, City of La Quinta Rick Gibbs, City of Murrieta Daryl Busch, City of Perris Steve Adams, City of Riverside Kevin Jeffries, County of Riverside, District I John J. Tavaglione, County of Riverside, District II Jeff Stone, County of Riverside, District Ill John J. Benoit, County of Riverside, District IV Marion Ashley, County of Riverside, District V ~ AREAS OF RESPONSIBILITY ~ Reviews and makes final decisions on personnel issues and office operational matters. Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. COMM-EC-00008 Tara Byerly From: Tara Byerly Sent: To: Friday, September 06, 2013 11 :03 AM Tara Byerly Cc: Jennifer Harmon Subject: Attachments: RCTC: Executive Committee Agenda -09.11.2013 RCTC September Executive Committee Agenda.pdf Importance: High Good Morning Executive Committee Members: Attached is the Executive Committee Agenda for the meeting scheduled @ 9:00 a.m. on Wednesday, September 11 in Conference Room A. Please let me know if you have any questions or concerns. Thank you. Respectfully, Tara S. Byerly Senior Administrative Assistant RCTC 4080 Lemon Street, 3rd Floor Riverside, CA 92501 (951) 787-7141 1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE MEETING 9:00A.M. WEDNESDAY, SEPTEMBER 11, 2013 County of Riverside Administrative Center Conference Room A 4080 Lemon Street, Third Floor, Riverside In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in an Executive Committee meeting, please contact the Clerk of the Board at {951) 787-7141. Notification of at least 48 hours prior to meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PUBLIC COMMENTS 3. APPROVAL OF MINUTES-JULY 10, 2013 4. ADDITIONS/REVISIONS -The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are Jess than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 5. COMMISSION OFFICER ROTATION POLICY Overview This item is for the Committee to: 1) Amend the Administrative Code to modify the current rotation policy of Commission officers; and 2) Forward to the Commission for final action. 6. ADJOURNMENT RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE ROLL CALL SEPTEMBER 11, 2013 County of Riverside, District I County of Riverside, District II County of Riverside, District Ill County of Riverside, District IV County of Riverside, District V City of Banning City of Corona City of La Quinta City of Murrieta City of Perris City of Riverside D D D D Absent D D D D D D RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE SIGN-IN SHEET SEPTEMBER 11, 2013 NAME AGENCY E MAIL ADDRESS ~ Sfµ_. p,-, df( (l/1' fbY1.U\._ '1'_)AA..tj)~t..AO~~ , c~A/7~ '/~rt_~-~~fe-5 R~CJ d.s'r ~h·r ~o,/ ~ r \'HI ~·"C. --nc ' _J.,..WI __, ~v.,..,,_ ?. A!>t::~-t-/'21..,, ~ I-( \.,...A ~ ) l.t.. t.L.i::::::1 t.rl.~ 'I Ru~tt ~ ( r -,ii_ A ~AA f -'l--:::<111c2-> 111F ........ -ic.-vt AGENDA ITEM 3 MINUTES RIVERSIDE COUNTY TRANSPORTATION COMMISSION 1. CALL TO ORDER EXECUTIVE COMMITTEE JULY 10, 2013 Minutes The meeting of the Executive Committee was called to order by Chair Karen Spiegel at 9:02 a.m. in Conference Room A at the County of Riverside Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California, 92501. Commissioners Present Steve Adams Marion Ashley John J. Benoit Bob Botts Daryl Busch Terry Henderson Kevin Jeffries Karen Spiegel John Tavaglione 2. PUBLIC COMMENTS Commissioners Absent Rick Gibbs Jeff Stone There were no requests to speak from the public. 3. APPROVAL OF MINUTES -ApriJ 10, 2013 M/S/C (Henderson/Busch) to approve the minutes of April 10, 2013 as submitted. 4. ADDITIONS/REVISIONS There were no additions or revisions to the agenda. RCTC Executive Committee Minutes July 10, 2013 Page 2 5. CONTRACTS RELATED TO THE COMMISSION'S RIGHT OF WAY DEPARTMENT Anne Mayer, Executive Director, discussed the staffing needs of the Right of Way Department due to the increase in Commission projects and departure of the current right of way manager. Commissioner John Benoit commended staff for its foresight and well thought out planning to meet the Commission's needs. M/S/C (Benoit/ Ashley) to: 1) Approve the replacement of an existing unfilled full-time equivalent (FTE) of Capital Projects Contract and Claims Manager for a Right of Way Senior Staff Analyst position; 2) Approve the Commission's revised Fiscal Year 2013/14 organizational chart; and 3) Approve Agreement No. 14-31-002-00 with Southstar Engineering for Right of Way Management Services in an amount not to exceed $200,000. 6. AMENDMENT OF THE EXECUTIVE DIRECTOR'S EMPLOYMENT AGREEMENT Anne Mayer explained in order to implement the employees' cost sharing of the Employer Paid Member Contribution (EPMC) as part of the new California Public Employees' Pension Reform Act, the executive director's employment agreement must be amended to reflect the change in EPMC and annual salary. M/S/C (Henderson/Benoit) to approve the fourth amendment to the Executive Director's employment agreement to reflect the change in the Employer Paid Member Contribution (EPMC) and accompanying salary increase. Abstain: Jeffries 7. ADJOURNMENT There being no other items to be considered, the Executive Committee meeting adjourned at 9:15 a.m. Respectfully submitted, o~~ Jennifer Harmon Clerk of the Board AGENDA ITEM 5 RIVERSIDE COUNTY TRANSPORTA T/ON COMMISSION DATE: September 11, 2013 TO: Executive Committee FROM: John Standiford, Deputy Executive Director THROUGH: Anne Mayer, Executive Director SUBJECT: Commission Officer Rotation Policy STAFF RECOMMENDATION: This item is for the Committee to: 1) Amend the Administrative Code to modify the current rotation policy of Commission officers; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: In order to ensure active participation from both the city and county levels, the Commission's Administrative Code requires the officer positions of Chair, Vice Chair, and Second Vice Chair alternate on an annual basis between a Commissioner representing a city and a county supervisor. As an example, the Commission's current Chair is the member from of Corona, the Vice Chair is the Fifth District County Supervisor, and the Second Vice Chair is the member from Perris. Assuming a normal rotation and per the requirements of the Commission's Administrative Code, the Vice Chairs will move up and the Second Vice Chair position must be filled by a county supervisor. To be clear, this is mandated in the Commission's Administrative Code. As Riverside County has grown, a number of cities have incorporated with Wildomar, Menifee, Eastvale, and Jurupa Valley as the most recent examples. The incorporation of new cities has resulted in additional Co.mmissioners on the Commission since California law specifies the Commission be comprised of a city council member from every city in the county, all five county supervisors, and a non-voting member appointed by the Governor. Given the growing number of city representatives on the Commission, Chair Karen Spiegel directed staff to consider minor changes in the Administrative Code in order to allow additional opportunities for Commissioners from cities to serve in officer positions, but to do so in a way that would not undermine or diminish the involvement and role of the Board of Supervisors. Agenda Item 5 Possible Changes Staff values the input and participation from city and county perspectives and suggests the following change to meet a number of goals. Rather than requiring that city and county members alternate every year in the officer slots, an alternative would be to merely require there be at least one Supervisor and one city councilmember among the three officer positions at all times. The usual rotation of the Vice Chair to Chair and the Second Vice Chair to Vice Chair as it usually does, the only requirement would be the Commission would have to ensure that at least one of the three positions be held by a county supervisor and for another to be held by a member of a city council. The proposal would change the text in the Administrative Code to read: "The Chair, the Vice Chair, and the Second Vice Chair shall regularly alternate between regular members of the Commission representing a city and a regular member of the Commission who is a member of the Riverside County Board of Supervisors. At all times, at least one of three officer slots -Chair, Vice Chair, or Second Vice Chair -shall be held by a member of the Riverside County Board of Supervisors. During the time in which the Chair is a regular member of the Commission representing a city, either the Vice Chair or the Second Vice Chair shall be a regular member of the Commission who is a member of the Riverside County Board of Supervisors. During the time in which the Chair is a regular Commission member who is a member of the Riverside County Board of Supervisors, either the Vice Chair or the Second Vice Chair, or both shall be a regular member of the Commission representing a city in order to ensure the participation of both city and county representatives in leadership positions." The key advantage to this amendment will be one of flexibility. The Commission will have the latitude to continue the current mandated rotation process or could elect to slightly deviate from it as long as there is some sort of representation from a county supervisor and a city member. This added flexibility could be attained without undermining the desire to ensure collaborative participation from cities and the county. Agenda Item 5 Geographic Representation One long-term Commission practice has been to ensure that representatives from the Coachella Valley are provided the opportunity to serve as officers -often with some sort of rotation. Unlike the city/county rotation process, this is not spelled out in the Commission's Administrative Code but has been followed via an informal custom. There have been a few notable examples of variations in that custom -for example Cathedral City Representative Greg Pettis was immediately followed as the Commission's Chair by Fourth District County Supervisor John J. Benoit. It is also important to note the Measure A ordinance recognizes and formalizes a county split that ensures sales tax revenues generated in the Coachella Valley are allocated only to projects in the area. Similar rules are in place for to ensure funding of Coachella Valley from other funding sources such as the State Transportation lmprovernent Program (STIP) and the federal Congestion Mitigation and Air Quality (CMAQ) program. In addition, approximately three years ago, the Commission reformed its committee structure to create an Eastern Riverside County Project and Programs Committee. Although the committee has not needed to meet on a regular basis, it is an example of recognizing the importance of the Coachella .Valley in shaping future projects and policies. In light of the multiple examples of ensuring Coachella Valley participation and equity, staff does not recommend a formal change in the Administrative Code to ensure a geographic rotation based on geography. As seen in Attachment 2, the Commission has a demonstrated track record of ensuring widespread participation throughout the county for officer positions. Next Steps After consideration and discussion by the Executive Committee, this matter would be forwarded to the Commission for final action. Should a change be approved by Executive Committee by this month or in October, it would ensure the amendment is approved and completed prior to the Commission's next election of officers in December. Attachments: 1) Excerpt from the Current Administrative Code Section B(S) 2) Commission Chair History Agenda Item 5 ATTACHMENT I EXCERPT FROM THE COMMISSION'S ADMINISTRATIVE CODE SECTION B(5) The Chair, the Vice Chair, and the Second Vice Chair shall annually alternate between a regular member of the Commission representing a city and a regular member of the Commission who is a member of the Riverside County Board of Supervisors. During the time in which the Chair is a regular member of. the Commission representing a city, the Vice Chair shall be a regular member of the Commission who is a member of the Riverside County Board of Supervisors and the Second Vice Chair shall be a regular member of the Commission representing a city. During the time in which the Chair is a regular Commission member who is a member of the Riverside County Board of Supervisors, the Vice Chair shall be a regular member of the Commission representing a city and the Second Vice Chair shall be a regular member of the Commission who is a member of the Riverside County Board of Supervisors. ATTACHMENT 2 River;ide County Tronsportofion Commission COMMISSION CHAIRS 2013 Karen Spiegel City of Corona 2012 \ John J. Benoit County of Riverside -District 4 2011 Greg Pettis City of Cathedral City 2010 Bob Buster County of Riverside -District 1 2009 Bob Magee City of Lake Elsinore 2008 Jeff Stone County of Riverside -District 3 2007 Terry Henderson City of La Quinta 2006 Marion Ashley County of Riverside -District 5 2005 Robin Lowe City of Hemet 2004 Roy Wilson County of Riverside -District 4 2003 Ron Roberts City of Temecula 2002 John Tavaglione County of Riverside -District 2 2001 Will Kleindienst City of Palm Springs 2000 Tom Mullen County of Riverside -District 5 1999 Jack van Haaster City of Murrieta 1998 Bob Buster County of Riverside -District 1 1997 Bob Buster County of Riverside -District 1 1996 Alex Clifford City of Riverside 1995 Alex Clifford City of Riverside 1994 Corky Larson County of Riverside -District 4 1993 Al Lopez City of Corona 1992 Al Lopez City of Corona 1991 Kay Ceniceros County of Riverside -District 3 1990 . Kay Ceniceros County of Riverside -District 3 1989 Jack Clarke City of Riverside 1988 Don Baskett City of Hemet 1987 Melba Dunlap County of Riverside -District 2 1986 Jean Mansfield City of Riverside 1985 Susan Cornelison Public Member 1984 Susan Cornelison Public Member 1983 Roy Wilson City of Palm Desert 1982 Norton Younglove County of Riverside -District 5 1981 Jean Mansfield City of Riverside 1980 Donald Schroeder County of Riverside -District 2 1979 Donald Schroeder County of Riverside -District 2 1978 Russell Beirich City of Palm Springs 1977 Russell Beirich City of Palm Springs