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09 September 10, 2014 ExecutiveTIME: DATE: LOCATION: RIVERSIDE COUNTY TRANSPORTATION COMMISSION 9:00 a.m. EXECUTIVE COMMITTEE MEETING AGENDA Wednesday, September 10, 2014 CONFERENCE ROOM A County of Riverside Administrative Center 4080 Lemon Street, Third Floor, Riverside ':§>-COMMITTEE MEMBERS ~ Karen Spiegel, City of Corona Scott Matas, City of Desert Hot Springs Terry Henderson, City of La Quinta Rick Gibbs, City of Murrieta Daryl Busch, City of Perris Steve Adams, City of Riverside Ben Benoit, City of Wildomar John J. Tavaglione, County of Riverside, District II Jeff Stone, County of Riverside, District Ill John J. Benoit, County of Riverside, District IV Marion Ashley, County of Riverside, District V ':§>-AREAS OF RESPONSIBILITY~ Reviews and makes final decisions on personnel issues and office operational matters. Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. COMM-EC-00011 Tara Byerly From: Sent: To: Cc: Subject: Attachments: Importance: Tara Byerly Friday, September 05, 2014 1: 11 PM Tara Byerly Jennifer Harmon RCTC: Executive Committee Agenda -09.10.2014 Executive Committee Agenda.pdf High Good afternoon Executive Committee Members: The Executive Committee Agenda for the meeting scheduled @ 9:00 a.m. on Wednesday, September 10 in Conference Room A is now posted on the Commission Website. Please click on the link below. http://www.rctc.org/uploads/media items/executive-committee-meeting-september-10- 2014.original.pdf I have also included a PDF of the September Executive Committee Agenda for your convenience. Please let me know if you have any questions or concerns. Thank you. Respectfully, Tara Byerly RCTC 1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE 9:00A.M. WEDNESDAY, SEPTEMBER 10, 2014 County of Riverside Administrative Center Conference Room A 4080 Lemon Street, Third Floor, Riverside In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in an Executive Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PUBLIC COMMENTS 3. MINUTES -OCTOBER 9, 2013 AND JANUARY 8, 2014 4. ADDITIONS/REVISIONS -The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 5. CLOSED SESSION SA. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION Pursuant to Government Code 54956.9{d)(1) Case No(s). RIC 1211222 6. ADJOURNMENT ' RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE SIGN-IN SHEET SEPTEMBER 10, 2014 NAME AGENCY E_MAIL ADDRESS AA A-/lL o ,AI.. M/tL~ v2_ \V~ 1 fl~ c..r-7 't\-f \ r ,.,. K ?JuseH JJi+tGiAL ' 11:--t'?K/8 ..... ~07'-/;JA?As ~c~~ ,4:-~.e.,..,:, <' /J/: ,\/ /JCpoZ:-1./ h/'Z /v/JeJ /1J /? ,.<" ,.. L.-'rl-I . " ). ~ (# j/~ ""---=J c. ~){A_{...._-±;;) ~.J;""rlt--Hll41M (1 /:};t/t:~f/il.6 !'-! d~ Gr rb ~J /-Z, c? /! ~ s c::£>~ . \< .... = \..-1, ) \ ('>., 11A/';,(_j A.._ 'J;-9\ ... 1 ct1 -rr \ ~ ~70,//v 17 /Si:;A.)o ,---;--Rr;G-7.L kn·~~ ~p,-,Q( ~ \) u RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE ROLL CALL SEPTEMBER 10, 2014 County of Riverside, District II County of Riverside, District Ill County of Riverside, District IV County of Riverside, District V City of Corona City of Desert Hot Springs City of La Quinta City of Murrieta City of Perris City of Riverside City of Wildomar Present ;K D * ~ ~ ~ pt Absent jj % jj D 0 D 0 D jj D jj ' . ·~· AGENDA ITEM 3 MINUTES RIVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE SPECIAL MEETING OCTOBER 9, 2013 Minutes 1. CALL TO ORDER The meeting of the Executive Committee was called to order by Chair Karen Spiegel at 8:36 a.m. in Conference Room A at the County of Riverside Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California, 92501. Commissioners Present Steve Adams Marion Ashley John J. Benoit Bob Botts Daryl Busch Rick Gibbs Terry Henderson Karen Spiegel Jeff Stone 2. PUBLIC COMMENTS Commissioners Absent Kevin Jeffries John Tavaglione There were no requests to speak from the public. 3. APPROVAL OF MINUTES -September 11, 2013 M/S/C (Ashley/Henderson) to approve the minutes of September 11, 2013 as submitted. 4. ADDITIONS/REVISIONS There were no additions or revisions to the agenda. 5. TOLL PROGRAM ORGANIZATION PLANNING Michael Blomquist, Toll Program Director, presented the proposed organizational changes necessary to structure the Commission as an operating toll agency; the proposed hybrid organizational structure to provide needed functions by both Toll RCTC Executive Committee Minutes October 9, 2013 Page 2 Program staff and other Commission department staff while maintaining a small Commission staff overall; and the proposed plan to contract out the majority of the future operations and maintenance work to the private sector while maintaining oversight and overall program management responsibilities. The Committee discussed the proposed changes and structure and expressed support. M/S/C (Benoit/ Ashley) to: 1} Authorize staff to issue a future request for proposal for additional Toll Program Organization services to provide tolling processes and procedures, hiring and retention strategy, Enterprise Resource Planning and IT strategy, marketing and communications strategy, and other services; and 2} Authorize staff to return to the Commission in the future for specific authorization requests to hire personnel, contract authority for necessary services, and budget authority needed to implement the Toll Program Organization. 6. PERSONNEL POLICIES AND PROCEDURES MANUAL REVISIONS Beth Gutierrez, Human Resources Administrator, presented the proposed changes to the Commission's Personnel Policies and Procedures Manual. M/S/C (Stone/ Adams) to: 1} Approve the revisions to the Personnel Policies and Procedures Manual (PPPM}; and 2) Adopt Resolution No. 13-067, "Resolution of the Riverside County Transportation Commission Adopting Revisions to Its Personnel Policies and Procedures Manual." 7. ADJOURNMENT There being no other items to be considered, the Executive Committee meeting adjourned at 9:08 a.m. Respectfully submitted, o~~ Jennifer Harmon Clerk of the Board RIVERSIDE COUNTY TRANSPORTATION COMMISSION 1. CALL TO ORDER EXECUTIVE COMMITTEE JANUARY 8, 2014 Minutes The meeting of the Executive Committee was called to order by Chair Marion Ashley at 9:04 a.m. in Conference Room A at the County of Riverside Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California, 92501. Commissioners Present Steve Adams Marion Ashley John J. Benoit Daryl Busch Rick Gibbs Scott Matas Karen Spiegel John Tavaglione 2. PUBLIC COMMENTS Commissioners Absent Ben Benoit Terry Henderson Jeff Stone There were no requests to speak from the public. 3. APPROVAL OF MINUTES M/S/C (Gibbs/Henderson) to approve the minutes of November 14, 2012 as submitted. 4. ADDITIONS/REVISIONS There were no additions or revisions to the agenda. RCTC Executive Committee Minutes January 8, 2014 Page 2 5. CLOSED SESSION -EXECUTIVE DIRECTOR SA. Public Employee Performance Evaluation Title: Executive Director SB. Conference with Labor Negotiators Pursuant to Section 54957.6 Agency Representative: Chair or Designee Employee: Executive Director There were no announcements from closed session items. 6. EXECUTIVE DIRECTOR -EMPLOYMENT CONTRACT M/S/C (Benoit/Spiegel) to: 1) Approve an amendment to the Executive Director's employment contract; and 2) Direct legal counsel to work with the Chair to finalize the amendment and authorize the Chair to execute the amendment on behalf of the Commission. 7. ADJOURNMENT There being no other items to be considered, the Executive Committee meeting adjourned at 9:25 a.m. Respectfully submitted, u~~ Jennifer Harmon Clerk of the Board