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HomeMy Public PortalAbout01 January 23, 2017 Technical Advisory CommitteeTECHNICAL ADVISORY COMMITTEE MEETING AGENDA Commission Staff Anne Mayer, Executive Director Shirley Medina, Planning and Programming Director TIME: 10:00 A.M. DATE: January 23, 2017 LOCATION: Riverside County Transportation Commission 4080 Lemon Street, Third Floor Riverside, CA 92501 COMMITTEE MEMBERS Ahmad Ansari, City of Moreno Valley Kris Martinez, City of Riverside Armando Baldizzone, City of Blythe Bob Moehling, City of Murrieta Chad Blais, City of Norco Habib Motlagh, Cities of Perris and Bo Chen, City of Palm Desert San Jacinto - CHAIR K. George Colangeli, PVVTA Nelson Nelson, City of Corona John Corella, City of Cathedral City Daniel Porras, City of Desert Hot Springs Brad Fagrell, City of Lake Elsinore Patricia Romo, County of Riverside Marcus Fuller, City of Palm Springs Mark Sambito, City of Rancho Mirage Christopher Gray, WRCOG Ken Seumalo, City of Indian Wells - VICE CHAIR Jonathan Hoy, City of Coachella Jonathan Smith, City of Menifee Joe Indrawan, City of Eastvale Roy Stephenson, City of Jurupa Valley Amer Jakher, City of Beaumont Patrick Thomas, City of Temecula Tim Jonasson, City of LaQuinta Michael Thornton, City of Calimesa Rohan Kuruppu, Riverside Transit Agency Art Vela, City of Banning Steve Latino, City of Hemet Tim Wassil, City of Indio Martin Magana, CVAG Sean Yeung, Caltrans District 8 Dan York, City of Wildomar COMM-TAC-00052 RIVERSIDE COUNTY TRANSPORTATION COMMISSION TECHNICAL ADVISORY COMMITTEE MEETING AGENDA* *Actions may be taken on any item listed on the agenda. TIME: 10:00 A.M. DATE: January 23, 2017 LOCATION: Riverside County Transportation Commission 4080 Lemon Street, Third Floor Riverside, CA 92501 In compliance with the Americans with Disabilities Act and government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Riverside County Transportation Commission at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reas onable arrangements can be made to provide accessibility at the meeting. 1. Call to Order 2. Self-Introductions 3. Approval of November 21, 2016 Minutes 4. Public Comments (This is for comments on items not listed on agenda. Comments relating to an item on the agenda will be taken when the item is before the Committee.) 5. Active Transportation Program (ATP) Final Statewide Projects and Metropolitan Planning Organization (MPO) Recommendation (Attachment) 6. SCAG Sustainability Planning Grant (SPG) Recommendations Up date (Verbal Presentation) 7. Active Transportation Program Reporting Requirements (Attachment) 8. County of Riverside Salt Creek Multi-Modal Trail Scope Modification (Attachment) 9. City of Riverside CMAQ reprogramming request for the Magnolia Avenue Traffic Signal Interconnect System (Attachment) 10. Caltrans Local Assistance Update (Verbal Presentation) 11. Federal Obligation Plan FFY 2016/17 (Attachment) 12. 2017 FTIP Update (Attachment) 13. Measure A CIP FY 2017/18 – FY 2021/22 Announcement Technical Advisory Committee Meeting January 23, 2017 Page 2 14. SB 821 Call for Projects (Attachment) 15. Other Business  Election of Vice Chair  TAC Meeting Location 16. January Commission highlights  FY 17 Mid-Year Revenue Projections (Attachment)  FY 18 Revenue Projections (Attachment) 17. Other Announcements 18. Adjournment (The next meeting will be March 20.) ·-AGENCY BANNING BEAUMONT BLYTHE CVAG CALIMESA CAL TRANS CANYON LAKE TAC MEMBER ART VELA Acting Director of Public Works TECHNICAL ADVISORY COMMITTEE January 23, 2017 PLEASE SIGN IN ALTERNATE PRINT NAME Holly Stuart Public Works Analyst AMER JAKHER I Elizabeth M. Gibbs-Urtiaga Public Works Director/City Engineer Interim City Manager --l-----------------I ARMANDO BALDIZZONE I Director of Public Works i +---------1 SIGNATURE and EMAIL ~~ e:r~k .(:> C/: ~,,,.,,,r . ~ .... ,_,..,, --"---------·-------------------t-----------------+-1------__ _ MARTIN MAGANA Director of Transportation t'l~~ MM.IJiA-·~ ""'~cot"' e,c..v~ ~ "t --·-· "MICHAEL THORNTON I Bob French . City Engineer I Public Works Director __ _ SEAN YEUNG I District Local Assistance Engineer I 1---------J . ~~~;:e~ Is;:,-~ ~U1) 1-~an~~u~oHa.J-oY i 1-/, _/"\ CATHEDRAL CITY ]JOHN CORELLA Bill Simons Senior Engineer _Jo\.\>--> Con.eLLA COACHELLA CORONA DESERT HOT SPRINGS i City Engineer JONATHAN HOY City Engineer I Maritza Martinez Interim Public Works Director I NELSON NELSON ~----------'Public Works Director/City Engineer I & J d;../ ~.r, J DANIEL PORRAS I Richard Kopecky Public Works Manager Contract City Engineer .(,,6'1/ AGENCY EASTVALE HEMET --TAC MEMBER JOE INDRAWAN STEVE LATINO City Engineer TECHNICAL ADVISORY COMMITTEE January 23, 2017 PLEASE SIGN IN ALTERNATE PRINT NAME Craig Bradshaw SIGNATURE INDIAN WELLS KEN SEU MALO -VICE CHAIR j Bondie Baker Public Works Director Assistant Engineer II ~G'IJ ~l.D ~---------------· ;t;q.£_£_ _(rv7~ INDIO TIM WASSIL I Eric Weck Public Works Director Principal Civil Engineer l~t ~-..-.-JURUPA VALLEY I ROY STEPHENSON I Public Works Director/City Engineer LA QUINT A I TIMOTHY JONASSON Edward Wimmer Public Works Director/City Engineer I Principal Engineer LAKE ELSINORE I BRAD FAGRELL City Engineer ·-~-------Jason Simpson Assistant City Manager 1 /;J{ w ~~.$1 'L -E:D ---------------------+------------MENIFEE JONATHAN SMITH Steve Glynn I Public Works Director/City Engineer I ------. ------MORENO VALLEY I AHMAD ANSARI Public Works Director/City Engineer MURRIETA ----~ - -- -BOB MOEHLING - -rr---Clly Engineer Jeff Hitch ------. . L NORCO -----_I_ ' Public Works Constructio - - ----------------i tcH~DBLAIS_____ Manager n Is~ ti ~1----~ Eric Lewis Transportation Division Manager/City Traffic Engineer ! ' E.{'...Av t-WI _$ Pubhc Works Director ~II Thompson - _ __l _________ ---~ '~It ater and Sewer Ut'l't' I ---------"res ---- - AGENCY TAC MEMBER TECHNICAL ADVISORY COMMITTEE January 23, 2017 PLEASE SIGN IN ALTERNATE PRINT NAME PALM DESERT BO CHEN City Engineer Mark Diercks Transportation Engineer PALM SPRINGS I MARCUS FULLER -1savat Khamphou Assistant City Manager/City Engineer 1 '1S., ui~ I ~ llW"' v ·~~~ ---------PVVTA PERRIS K. GEORGE COLANGELI , Transit General Manager Dale Reynolds ------HABIB MOTLAGH • CHAIR City Engineer I ROHAN KURUPPU -------t--er~J _ B rof_':L. ___ ----t-"+--r---~ b~-K-:/keons.,14-..J.u., ---~ _c::I -----------RTA RANCHO MIRAGE I MARK SAMBITO Director of Public Works 1·' I"~ _ !~~ \7:>h0 \A.Y-.\J. s~~0. I Kristin Warsinski Planning and Programming Bill Enos City Engineer Specialist _ __ 1--1 -------------+---L-----------------i RIVERSIDE KRIS MARTINEZ Farshid Mohammadi 1 -~~\A Engineering Manager fl ~(J kv'rJl /Vlo l_~ ~fiV\,J..t, -RIVERSIDE COUNTY\ PATRICIA ROMO IMojahed Salama ( / f{l() ~N\~, & r.J:.rs~ea ·~ !Assistant Director of Transportation I ___ I SAN JACINTO _1Li1H_ ABIB MOTLAGH ------+---SUN LINE TEMECULA City Engineer I IPATRICT THOMAS I I Interim Public Works Director I Anita M. Petke Transit Planning Manager Amer Attar '?A·n· ( ?o,h.c) ,-\~ ___...... ~---~~ I ~_{] raJ _ _§_~-7---------~~~---. br.J@h·i/ck,co11S•/~ .. ,,kcl1'h. I -----------------------------------------------------1 . AGENCY WRCOG WILDOMAR TAC MEMBER CHRISTOPHER GRAY Director of Transportation DAN YORK TECHNICAL ADVISORY COMMITTEE January 23, 2017 PLEASE SIGN IN ALTERNATE PRINT NAME Chris Tzeng Program Manager Matt Bennett Assistant City Manager/Direct~oof · Public Works/City Engineer ---~-----. --------+ I SIGNATURE and EMAIL . ~~~J· g-/(,v,,i!fsll}(;". 1. '1,'-~"-.v/fl~111., Z-. d J rt IMFj. ~ ~"""' L----------·+ P.,v'~----------------('~~ I 0e.'<\N..\ ~YW'-~ ~T\tTN tt~ ~~llAl/"7--.. ~--~ ... , ~(A/ \«~~Ct ____!f>'i::t-. nru-.r. elU\f\Ll(_.,_ . . /er1!-I "-/-7 , 1L ~~ 1~/,ht.:t~ 1-~>-c. t.~:,-+-, , I // I~ 1~-u~.rW\':) ._drtrui. r;;_ <ilc5\ ij~i!. I ,;/;-}-:~ (;' tL lt~ / L -C ~:..7:..":f 1 -----I_ -----~,,7-6'f-l -1 ?/l/t~S, --------I---~1:BJ':/n5 ~P'/.!.'t· i ._ ,-~ K~'( /\f (,(. tf ( l(t.< tf"" ;"c::..1' l WC 0.., &--1/'1 /11llz /-le11 It mh~li ~ ftee~11fdu1'41·~M '1j~tp f!J_nn-~-_ _lf)~~m_~~ e>_ ~tif. {!,)(/. 1lJ)/_ -----------------~-----+---------- MINUTES TECHNICAL ADVISORY COMMITTEE MEETING MINUTES Monday, November 21, 2016 1. CALL TO ORDER The meeting of the Riverside County Transportation Commission (RCTC) Technical Advisory Committee (TAC) was called to order by Chair Habib Motlagh at 10:03 a.m. at Beaumont City Hall, Conference Room 2, 550 East Sixth Street, Beaumont, CA 92233. 2. SELF-INTRODUCTIONS Members Present: Amer Attar, City of Temecula John Corella, City of Cathedral City Marcus Fuller, city of Palm Springs Tim Jonasson, City of La Quinta Steve Latino, City of Hemet Eric Lewis, City of Moreno Valley Martin Magana, CVAG Kris Martinez, City of Riverside Bob Moehling, City of Murrieta Farshid Mohammadi, City of Riverside Habib Motlagh, Cities of Perris and San Jacinto Anita Petke, SunLine Transit Agency Patricia Romo, County of Riverside Ken Seumalo, City of Indian Wells Michael Thornton, City of Calimesa Art Vela, City of Banning Kristin Warsinski, Riverside Transit Agency Eric Weck, City of Indio Sean Yeung, Caltrans Dan York, City of Wildomar Others Present: Grace Alvarez, RCTC Evenor Canales, RCTC JD Douglas, HDR Martha Durbin, RCTC Cresencio Garcia, Caltrans Shirley Gooding, RCTC Mitali Gupta, HDR Ken Longharica, Trans Systems Shirley Medina, RCTC Lorelle Moe-Luna, RCTC E. Joseph Shaw, City of Beaumont Maria Zapanta, SunLine Transit Agency Technical Advisory Committee Meeting November 21, 2016 Page 2 3. APPROVAL OF MINUTES The September 19, 2016 minutes were approved as submitted. 4. PUBLIC COMMENTS There were no public comments. 5. ELECTION OF OFFICERS Ken Seumalo, City of Indian Wells, was nominated and unanimously elected Chair for the Eastern County. Habib Motlagh suggested that following the 2017/19 term, the Chair of the TAC should be based on the city of the Chair of the Commission. Shirley Medina said RCTC will consider his suggestion and the Vice Chair election will be postponed until January 2017. 6. ACTIVE TRANSPORTATION PROGRAM (ATP) CYCLE 3 UPDATE Lorelle Moe-Luna, RCTC, reported there was approximately $263.5 million available in funding capacity for ATP Cycle 3, which was submitted at the statewide level for consideration. Fifty percent of that, $131.76 million, is competitively awarded at the statewide level. The ATP Cycle 3 draft statewide competitive funding recommendations were released on October 28. Projects not approved under the statewide competitive call will be considered under the MPO funding pot, which will be recommended by the Commission and forwarded to SCAG based on the highest scoring projects. The statewide list is anticipated to be approved by the CTC in December and the MPO recommendations will be approved by the CTC at its March meeting. 7. UPDATE ON FFY 2016/17 OBLIGATION PLAN Martha Durbin, RCTC, provided the FFY 2016/17 Obligation Plan. She encouraged agencies to start their federal aid process and contact RCTC if you have any questions or need assistance. Sean Yeung, Caltrans, added that for those agencies that are submitting an RFA package to Local Assistance, you may submit early; you don’t have to wait until the due date. 8. 2016 COMPANION STUDY FOR GRADE SEPARATION PRIORITY UPDAT E STUDY FOR ALAMEDA CORRIDOR EAST Ms. Moe-Luna introduced JD Douglas, HDR, Inc., who presented the 2016 Companion Study for Grade Separation Priority Update Study for Alameda Corridor East. He provided background information, purpose and process, updates on at-grade crossings, quiet zones, and recommendations. Mr. Douglas then responded to various questions. Technical Advisory Committee Meeting November 21, 2016 Page 3 9. CALTRANS LOCAL ASSISTANCE UPDATE Sean Yeung announced a reorganization in the Division of Planning at Caltrans. He introduced Cresencio Garcia, Office Chief, Engineering Studies. Mr. Yeung reported that the 2016 earmark repurposing approval by FHWA is pending the passage of a continuing resolution for transportation funding and/or complete obligation authorization is received for FFY 2016/17. CTC Allocations for the January CTC meeting are due today. Invoice worksheet 5J checklist has gone through several iterations, the most recent is the risk based 2.0. The purpose is to streamline the invoice process. He requested that everyone use the new checklist. The greater than 10 years webpage has been updated as of late last month. The notifications to the local agencies start on the eight year after the preliminary engineering process started. FHWA requires annual project status updates after extensions are approved. Caltrans Headquarters is expected to release an update regarding HSIP Cycle 8 by the end of the week. Federal Aid Training and Resident Engineer Academy is being offered this federal fiscal year. There will be one in Los Angeles June 12 through June 16 for the Federal Aid Series. For the Resident Engineers Academy, there will be one in Los Angeles on June 5 through June 8. He responded to questions. 10. NOVEMBER COMMISSION MEETING HIGHLIGHTS Shirley Medina reported regarding the I-15 Express Lanes Project, preliminary finance plans were taken to the Commission. RCTC is in the process of its TIFIA loan and updated the federal funding participation allocating a total of$110 million in STP and CMAQ. She reported that regarding the TUMF Regional Arterial Program, there are three projects that have not been programmed, which are Riverside County Van Buren Washington-Wood segment; Lake Elsinore Railroad Canyon Interchange; and Riverside County I-15/Limonite Interchange. There is not a lot of regional arterial TUMF money projected, which may mean first-come-first-served. 11. ATN MEETING CALENDAR Lorelle Moe-Luna stated that the attached calendar is for the Active Transportation Network for Riverside County that meets quarterly. She also stated it is a good forum co mprised of various advocates for active transportation. She encouraged attendance. Technical Advisory Committee Meeting November 21, 2016 Page 4 12. OTHER BUSINESS There was no other business presented. 13. ADJOURNMENT There being no further business for consideration by the Technical Advisory Committee, the meeting adjourned at approximately 11:03 a.m. Respectfully submitted, hirly Edina f_—,-✓ Planning and Programming Director AGENDA ITEM 5 Agenda Item 5 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 11, 2017 TO: Riverside County Transportation Commission FROM: Lorelle Moe-Luna, Senior Management Analyst Shirley Medina, Planning and Programming Director THROUGH: Anne Mayer, Executive Director SUBJECT: California Transportation Commission’s Active Transportation Program Cycle 3 for Fiscal Years 2019/20 – 2020/21 STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve the Riverside County Active Transportation Program (ATP) projects for inclusion in the Metropolitan Planning Organization (MPO) ATP Regional Program Cycle 3 consisting of the highest scoring implementation projects (85.5 to 87pts) in the total amount of $6,627,537; 2) Submit the recommended projects to the Southern California Association of Governments (SCAG) for inclusion in the MPO ATP Regional Program and subsequent submittal to the California Transportation Commission (CTC) for final approval in March 2017; 3) Submit the MPO ATP regional projects to SCAG for inclusion in the Federal Transportation Improvement Program (FTIP) programming; and 4) Direct staff to coordinate with the MPO ATP Regional Program project sponsors regarding timely funding allocations, obligations, and project delivery. BACKGROUND INFORMATION: SB 99 created the ATP focusing state and federal funds toward projects that improve public health and reduce greenhouse gases. The CTC is responsible for administering the program including the development of guidelines, which involves public input. Project categories for these funds mainly include pedestrian and bicycle facilities or programs that enhance or encourage walking and bicycling. ATP Cycle 3 began with the release of a call for projects on April 15, 2016. The call for projects included three categories of funding: Funding Category Amount Statewide Competitive (50%) $ 131,763,000 Small Urban and Rural Competitive (10%) 26,333,000 Large MPO Competitive (40%) 105,430,000 Total Available ATP Funds – Cycle 3 $ 263,526,000 Agenda Item 5 Applications were due to the CTC and Caltrans by June 15, 2016. The CTC received a total of 456 project applications requesting $976.8 million in ATP funds. Scoring of applications was managed by the CTC and involved the participation of various agencies including, but not limited to, regional transportation planning agencies, MPOs, Caltrans, councils of governments, county public health departments, and advocacy and interest groups such as Safe Routes to Schools, California Bicycle Coalition, and Rails to Trails. In total, Riverside County agencies submitted 26 projects requesting approximately $66.1 million of ATP funding in this cycle of funding. The ATP process allows applicants two rounds of opportunity to be awarded – statewide and MPO level. As part of the sequential project selection, projects are first evaluated statewide and those that are not ranked high enough for statewide funding are automatically provided a second opportunity for funding through the Large MPO share. Applications were scored based on the following criteria: TOTAL POINTS STATEWIDE ATP SCORING CRITERIA 30 pts Potential for increased walking and bicycling 25 pts Potential for reducing the number and/or rate of bicycle/pedestrian fatalities and injuries 15 pts Public Participation and Planning 10 pts Improved Public Health 10 pts Benefit to Disadvantaged Communities 5 pts Cost-effectiveness 5 pts Leveraging of non-ATP funds 100 pts Total Points were also deducted if the applicant did not contact the California Conservation Corps or a Certified Community Conservation Corps for possible involvement with project implementation prior to submitting the application to Caltrans, and/or if the applicant’s performance on past CTC/Caltrans grants and deliverability of projects was not satisfactory. CTC/Caltrans Statewide Competitive Funding Recommendations On December 7, 2016, the CTC approved its project recommendations for the statewide competitive component, which included the following three projects from Riverside County: Agenda Item 5 CTC/CALTRANS ATP PROJECT FUNDING FOR RIVERSIDE COUNTY – STATEWIDE COMPETITION Agency Project ATP Request *DAC CTC Score City of Moreno Valley Juan Bautista De Anza Trail Gap Closure $2,849,000 X 94.0 City of La Quinta La Quinta Village Complete Streets – A Road Diet Project $7,313,000 X 90.0 City of Desert Hot Springs Palm Drive Bicycle and Pedestrian Improvement Project $772,000 X 89.5 Riverside County Statewide Total $10,934,000 *DAC – Disadvantaged Community per CTC guidelines MPO Regional Program Recommendations The SCAG MPO ATP share is about $56.0 million for the six-county region and includes approximately $53.3 million for implementation projects and $2.8 million for planning and non - infrastructure activities. The $53.3 million for implementation projects is distributed by county based on population as follows: County Funding Amount Imperial $ 509,572 Los Angeles 28,785,330 Orange 8,950,017 Riverside 6,627,537 San Bernardino 6,011,091 Ventura 2,407,653 Total $ 53,291,200 ATP guidelines require that large MPOs, such as the SCAG, work with the county transportation commissions to develop its regional program recommendations. MPO ATP guidelines allow each county transportation commission to add up to 10 points to the CTC score for projects based on local criteria. At its May 2014 meeting, the Commission approved adding 10 points to projects consistent with adopted local and regional plans. All Riverside County projects, at a minimum, are consistent with the SCAG adopted 2016 Regional Transportation Plan/Sustainable Communities Strategy. Adding 10 points to Riverside County project scores for the projects not recommended for the statewide competitive program results in the next highest scored projects that can be funded from Riverside County’s share of MPO funding: Agenda Item 5 RIVERSIDE COUNTY MPO IMPLEMENTATION PROGRAM RECOMMENDATIONS Agency Project ATP Request Cumulative Total CTC Score/ RCTC Score Riverside County Dept. of Public Health Safe Routes to School (SRTS) Program, Cabazon/Banning $500,000 $500,000 87.0/97.0 City of Jurupa Valley Pacific Ave SRTS & Road Diet $607,000 $1,107,000 86.0/96.0 *Coachella Valley Association of Governments (CVAG) CV Link $5,520,537 $6,627,537 85.5/95.5 *ATP requested amount was originally $24.307 million. SCAG Sustainability Planning Grant (SPG) Program The $2.8 million of the MPO ATP share that is set aside for planning and non-infrastructure activities was made available through a call for projects through the SCAG SPG program, which included other state and local funding sources for a total of about $9.0 million in the program. There were three projects from Riverside County that applied through Cycle 3 that were considered for funding through the SCAG SPG program. Those projects included :  City of Wildomar’s Active Transportation Plan, $300,000  Riverside County Department of Public Health – Eastern Coachella Valley SRTS Program, $500,000  Riverside County Department of Public Health – Lake Elsinore SRTS program, $500,000 As of the writing of this report, SCAG’s recommendations for the SPG program have not been approved. SCAG will be releasing project recommendations for the SPG Program prior to the January Commission meeting and the recommendations will be provided to the Commission. Next Steps Upon approval of the above recommendations for MPO ATP funding, staff will submit the projects to SCAG for inclusion in the MPO ATP Regional Program Cycle 3. Subsequently, SCAG will submit the MPO Regional Program projects to the CTC for final approval at the March 15, 2017 CTC meeting. Staff will work closely with project sponsors in preparing allocation funding requests and requests for obligating federal funds. Projects will also be required to be included in the FTIP. Staff will continue to participate in CTC/Caltrans working groups to further develop and improve the ATP guidelines and process, and participate in future evaluations of ATP project applications. Agenda Item 5 Financial Impact ATP funds are administered through the CTC, Caltrans, and the Federal Highway Administration. The Commission is not a recipient of these MPO ATP funds; therefore, there is no fiscal impact to the Commission’s budget. Attachment: ATP Scores for All Riverside County Applications ATTACHMENT 1: ACTIVE TRANSPORTATION PROGRAM (ATP) SCORES FOR ALL RIVERSIDE COUNTY APPLICATIONS Applicant Project Title DAC Total Project Cost (000's) Total Fund Request (000's) FY 19-20 FY 20-21 Plan SRTS SRTS NI CTC Final Score RCTC Score PROJECTS AWARDED AT THE STATE LEVEL (California Transportation Commission Approved 12/7/16) 1 Moreno Valley Juan Bautista De Anza Trail Gap Closure X 3,149 2,849 90 2,759 X 94.00 n/a 2 La Quinta La Quinta Village Complete Streets - A Road Diet Project X 9,533 7,313 7,313 0 X 90.00 n/a 3 Desert Hot Springs Palm Drive Bicycle and Pedestrian Improvement Project X 965 772 772 0 X 89.50 n/a State Total 13,647 10,934 PROJECTS CONSIDERED AT THE MPO LEVEL 4 Wildomar City of Wildomar Active Transportation Plan 375 300 300 0 X 88.00 98.00 * 5 Riverside County Dept. of Public Health Riverside County Safe Routes to School Program, Cabazon/Banning X 625 500 500 0 X 87.00 97.00 6 Jurupa Valley Pacific Avenue Safe Route to School and Road Diet Project X 2,638 607 154 453 X 86.00 96.00 7 CVAG CVLink X 99,997 24,307 24,307 0 85.50 95.50 8 Riverside County Dept. of Public Health (Injury Prevention Services) Riverside County Safe Routes to Schools Program, Eastern Coachella Valley X 625 500 500 0 X 85.00 95.00 ** 9 Riverside County Transportation Department Cabazon Safe Routes to School Sidewalk Safety Improvements X 1,120 1,070 282 788 X 85.00 95.00 10 Riverside County Transportation Department Clark Street SR2S Sidewalk and Intersection Safety Improvements X 2,945 684 684 0 X 84.00 94.00 11 Indio Herbert Hoover Elementary Pedestrian Improvements X 2,983 2,983 340 2,643 X X 83.00 93.00 12 Perris Perris Valley Storm Drain Channel Trail - Phase 2 X 3,204 3,004 237 2,767 83.00 93.00 13 Hemet Hemet Valley Bikeway Connect X 2,288 2,288 200 2,088 X X 83.00 93.00 14 Riverside County Dept. of Public Health (Injury Prevention Services) Riverside County Safe Routes to Schools Program, Lake Elsinore X 625 500 500 0 X 80.00 90.00 ** 15 Temecula Santa Gertrudis Creek Pedestrian and Bicycle Trail Extension and Interconnect X 4,761 3,759 3,759 0 80.00 90.00 16 Riverside La Sierra Neighborhood Sidewalk Improvements X 1,215 999 0 999 79.00 89.00 17 Riverside County Transportation Department Lakeview Avenue Safe Routes to School Sidewalk Safety Improvements X 1,349 1,269 180 1,089 X 75.00 85.00 18 Eastvale Road Diet, Bike Lanes, Education, Encouragement and Enforcement Program 1,510 1,208 175 1,033 X X 74.00 84.00 19 Cathedral City Cathedral City Pedestrian Safety Improvements X 573 419 419 0 X 71.00 81.00 20 Calimesa County Line Road Active Transportation Program – Cycle 3 X 1,342 1,005 48 957 X X 67.00 77.00 ATTACHMENT 1: ACTIVE TRANSPORTATION PROGRAM (ATP) SCORES FOR ALL RIVERSIDE COUNTY APPLICATIONS Applicant Project Title DAC Total Project Cost (000's) Total Fund Request (000's) FY 19-20 FY 20-21 Plan SRTS SRTS NI CTC Final Score RCTC Score 21 Palm Springs Citywide Sidewalk Gap Closures, Safety Lighting, and ADA-Compliant Upgrades X 2,855 2,425 2,425 0 X 58.00 68.00 22 Coachella Coachella - Grapefruit Avenue Bicycle, Pedestrian, and Roadway Safety Improvement Project X 2,209 2,209 275 1,934 58.00 68.00 23 Perris Multi-modal SRTS & Metrolink to Metrolink Stations Connectivity Project X 2,000 950 950 0 X 54.00 64.00 24 Riverside County Transportation Department Dillon Road Bike Lane Improvements X 3,280 3,200 350 2,850 45.00 55.00 25 Riverside Riverside Recreational Trail (PA&ED)X 750 750 750 0 39.00 49.00 26 Riverside Traffic Circle Installation to Encourage Increased Biking and Walking 242 242 242 0 8.00 18.00 MPO Total 139,511 55,178 Grand Total 153,158 66,112 *Planning projects cannot be considered for funding under the MPO Implementation share. This project was included for funding consideration under the SCAG Sustainability Planning Grant Program. **Non-Infrastructure programs are first considered for funding under the County's MPO Implementation share; those that are not recommended for funding are considered under the SCAG Sustainability Planning Grant Program. AGENDA ITEM 6 A presentation will be made but there is no attachment to the agenda for item 6. AGENDA ITEM 7 Agenda Item 7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 23, 2017 TO: Technical Advisory Committee FROM: Lorelle Moe-Luna, Senior Management Analyst, Planning and Programming SUBJECT: Caltrans Active Transportation Program (ATP) Reporting Requirements STAFF RECOMMENDATION: Receive and file presentation from Caltrans Local Assistance staff on the ATP Reporting Requirements. Attachments: Semi-Annual Project Progress Report Template Semi-Annual Project Progress Report Instructions Final Report Template Final Report Final Report Instructions Active Transportation Program (ATP) PROJECT PROGRESS Report Date:Report No.:Project Type: Begin Date:End Date: District:Implementing Agency: Project ATP ID:Cycle:PPNO No.: Project Funding Type: Total Phase Cost Programmed ATP Funding % ATP Funding Total Phase Cost Current ATP Expenditures % ATP Funds $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! NEPA CEQA NEPA CEQA NEPA CEQA Right of Way Certification Date Construction Award Date Contract Acceptance/ Project Completion Date GENERAL PROJECT INFORMATION PROJECT SCOPE Period of Reporting -> Approved Application Project Description: Estimated Current Costs (as of report date)Component Estimated Costs (per approved application) Final PS&E Date Status is Unchanged (55) Include any project costs comments below: PS&E R/W CON-NI PROJECT SCHEDULE If yes, provide approval date: Proposed Date of Completion (per Approved Application) If yes, describe all approved scope changes below: PROJECT COSTS (1,000s) PA&ED Total CON Project Title: State Only Funded Federally Funded State & Federally Funded Current Estimated or Actual Date of Completion Estimated % Complete Environmental Document Date (NEPA and/or CEQA) Milestone Dates Approved Application Project Scope: Have there been any changes to the approved application scope? 1 of 2 Active Transportation Program (ATP) PROJECT PROGRESS Report Date:Report No.:Project Type: Begin Date:End Date: District:Implementing Agency: Project ATP ID:Cycle:PPNO No.: Period of Reporting -> Status is Unchanged Project Title: Component Approved Application Allocation Date Allocation Deadline Length of Allocation Time Extension (if applicable) Actual Allocation Date E-76 Approval Date* Expenditure Deadline Actual Expenditure Completion Date E&P (PA&ED) PS&E R/W CON CON-NI CON Sub- Components CON CON-NI Describe the methodoloy used for each before count type: Begin Date End Date Begin Date End Date Application Counts 6 Months Prior to CON Count Activity #Deliverable Approved in Application Non-Infrastructure PROJECT DELIVERABLES Estimated Increase in % of Students that Walk & Bike to School: Include any schedule comments below: Start Date Contract Award Deadline Actual Contract Award Date SRTS Projects Only Number of Schools the Project Benefits: Timely Use of Funds (*Federal funds only) PROJECT COUNTS Original % of Students that Walk & Bike to School from Applicaton: Bicycle Pedestrian End Date Estimated % Complete Task/Activity Accomplished this Period Before Counts Count Type Blank Space Blank Space Work Plan Task Name 2 of 2 ATP – Project Progress Report Instructions  December 5, 2016  1 | Page    Project PROGRESS REPORT Instructions  for the   ACTIVE TRANSPORTATION PROGRAM (ATP)    As a condition of an ATP project allocation, the California Transportation  Commission (Commission) requires the implementing agency to submit semi‐ annual reports to Caltrans on the activities and progress made toward  implementation of the project and a final delivery report. An agency  implementing a project in the Metropolitan Planning Organization (MPO)  selected portion of the program must submit copies of semi‐annual reports and  final delivery report to both the MPO and Caltrans. The purpose of the reports is  to ensure projects are executed in a timely fashion and within the scope and  budget identified when the decision was made to fund the project.                 ATP – Project Progress Report Instructions  December 5, 2016  2 | Page    PROJECT PROGRESS REPORT INSTRUCTIONS & GUIDANCE INDEX  General Instructions  General Project Information  Project Scope  Project Costs  Project Schedule  Project Counts  Non‐Infrastructure Project Deliverables    General Instructions  The implementing agency must provide the information requested in this project  progress report, semi‐annually, to the appropriate Caltrans District ATP  Coordinator or District Local Assistance Engineer (DLAE) to be included in a final  program delivery report to the Commission.   Please note that the final delivery report is required in addition to the Final  Report of Expenditures.   This document is a step‐by‐step instructional guide for the preparation of ATP  semi‐annual project progress reports for all cycles. The following sections are  intended to be read in conjunction with completing or reviewing the forms.   Failure to follow these instructions may result in re‐submittal requirements and  late reporting.   If you have any questions on how to complete the project progress report, please  contact your DLAE.   A list of DLAEs is available at http://www.dot.ca.gov/hq/LocalPrograms/dlae.htm.         ATP – Project Progress Report Instructions  December 5, 2016  3 | Page    General Project Information   Note: After entering information that will remain unchanged on each progress report (Project Type,  Project Title, District, Implementing Agency, Project Scope, etc.) save file as a template for future  reports.   Date: Enter the date you are completing the report in MM/DD/YYYY format.  Report No.: Enter the report number you are completing chronologically. For example, if this is  the first semi‐annual report for your project enter ‘1’, for the second enter ‘2’, etc.   Status is Unchanged: If this is the first time you are completing the project progress report, you  may not check this box. However, any reports after the first you may check this box if the  progress of the project is unchanged from the previous report. This includes progress within a  phase. You may not check this box if the project is in the same phase as the previous report. All  information and data must be the same as the previous report, except for the Date of report,  Period of Reporting and the Report No. in order to check this box.    If this box is checked, you may skip the remainder of the form, except for the signatures at the  end of the form.  Project Type: Select project type from the drop down menu. If ‘NI’ or ‘I/NI’ is selected, you  must complete the NI Project Deliverables section (deliverables for Infrastructure and PLAN  projects are included in the Final Report).    Period of Reporting Begin & End Date: Using the calendar drop‐down list, select a begin and  end date for the time span of information you are providing in the current report for your  project. There should be no gaps in time frames. For example, besides the first progress report  each report afterwards must begin the date after the last report’s end date.   District: Using the drop‐down list, select the district your project is located in.   Implementing Agency: Enter the implementing agency’s name.   Project ATP ID: Enter the project number ‘####(###)’.  Cycle: Using the drop‐down list, select the cycle your project was awarded funds.   PPNO: Enter your project’s Project Programming Number (PPNO).   Project Title: Enter the title of the project exactly how it is listed on the Commission’s adopted  ATP award list.   Project Funding Type: Check whether your project is state only funded, federally funded or a  combination of state and federally funded.   ATP – Project Progress Report Instructions  December 5, 2016  4 | Page    Approved Application Project Description: Enter the description of the project as shown in the  original application or as agreed to at the time the project was selected for programming by the  CTC.   Project Scope  Approved Application Project Scope: Enter the scope of the project as shown in the original  application or as agreed to at the time the project was selected for programming by the CTC.    Have there been any changes to the approved scope?: Using the drop‐down list, select Yes or  No for whether there are changes to the approved application scope or as agreed to at the time  the project was selected for programming by the CTC.   If yes, provide Scope Change Approval Date: If you selected ‘Yes’ there has been changes to  the approved application scope, enter the date that Caltrans or the CTC approved the scope  change.   If yes, describe all approved scope changes: If you selected ‘Yes’ there have been changes to  the approved application scope, enter all scope changes.   Attach Before Photos. For projects with infrastructure elements, attach before photos that  indicate location, directional view and street name(s). Photos must be within the project limits,  capture the entire project limits and in the areas where the major ATP scope elements will  occur.  Project Costs (enter amounts in 1,000s)  Estimated Costs (per approved application)   Total Phase Cost: Enter the total phase cost per component as shown in the approved  application, or as agreed to at the time the project was selected for programming by the  CTC. This amount includes ATP funds, leveraging funds and/or matching funds.    Programmed ATP Funding: Enter the total programmed amount in ATP funds per  component as shown in the original application, agreed to at the time the project was  selected for programming by the CTC or approved through a technical adjustment.    % ATP Funding: These amounts will auto‐populate based on the total phase costs and  programmed ATP funding amounts entered.   Estimated Current Costs (as of report date)   Total Phase Cost: Enter the estimated current total phase cost per component as, of  report date. This amount includes ATP funds, leveraging funds and/or matching funds.    Current ATP Expenditures: Enter the amount of ATP eligible expended funds per  component, as of report date.   ATP – Project Progress Report Instructions  December 5, 2016  5 | Page     % ATP Funding: These amounts will auto‐populate based on the estimated total phase  costs and expended ATP funding amounts entered.   Include any Project Costs Comments: Provide reasons for any and all cost differences between  those shown in the approved application and the current estimate.   Project Schedule  Proposed Date of Completion: Using the calendar drop‐down list, select the date of completion  per each applicable milestone as shown in the original application or as agreed to at the time  the project was selected for programming by the CTC.   NOTE: NEPA and CEQA dates are required for federally funded projects and projects, including  projects both federally and state funded. State only funded projects do not require NEPA dates.   Current Estimated or Actual Date of Completion: Using the calendar drop‐down list, select the  current estimated or actual date of completion per each applicable milestone as of report date.  Estimated % Complete: Enter the estimated percentage of completion per milestone.  Percentage should be in terms of phase completion such as a percentage indicating deliverables  per phase. For example, if CEQA and NEPA are required and CEQA is complete and NEPA is  halfway complete – the Environmental Document Date is 75% complete.  Timely Use of Funds (Leave non‐applicable fields blank)  Approved Application Allocation Date: Using the calendar drop‐down list, select the  anticipated allocation date per component as shown original application, as agreed to at the  time the project was selected for programming by the CTC, or as approved through a technical  adjustment.   Allocation Deadline: Using the calendar drop‐down list, select the June 30th date of the FY the  anticipated allocation falls within per component.   Length of Time Extension: If there was an approved time extension, enter the length (in  months) of extension, per component.   Actual Allocation Date: Using the calendar drop‐down list, select the actual allocation date per  component. Allocation dates coincide with CTC meetings.   E‐76 Approval Date*: Using the calendar drop‐down list, select the E‐76 approval date if the  project was awarded Federal funds, for each applicable milestone.         ATP – Project Progress Report Instructions  December 5, 2016  6 | Page    Expenditure Deadline: Using the calendar drop‐down list, select the expenditure deadline date  per component based on the approved application or approved time extension. Do not include  any requested/pending time extension dates.    PA&ED, PS&E and R/W: Deadlines are the remainder of the allocation year plus 2 FYs.   CON and CON‐NI: Deadline is 3 years from award date. The award date must be within 6  months after allocation, unless the project received a time extension.  Actual Expenditure Completion Date: Using the calendar drop‐down list, select the actual date  of expenditure completion per component.   Contract Award Deadline: Using the calendar drop‐down list, select the contract award  deadline based as shown in the approved application, as agreed to at the time the project was  selected for programming, or as approved via a time extension.  Actual Contract Award Date: Using the calendar drop‐down list, select the actual contract  award date whether after or before the approved application date.  Include any Schedule Comments: Describe reasons why there are differences in dates between  actual allocations versus approved dates. For example, a time extension and how many months  the extension was for.   Project Counts  Before Counts  Application Counts: Enter the projects Bicycle and/or Pedestrian Before Counts at the  time of the application.  6 Months Prior to CON Counts: Enter the projects Bicycle and/or Pedestrian Before  Counts at 6 months prior to CON award.   Begin Date: Enter the date when each count type was initiated.   End Date: Enter the date when each county type concluded.   NOTE: If counts were taken on only one date, enter that date as the begin and end date.  Describe the methodology used for each before count type: Describe the methodology used  for each count type.  SRTS Projects Only  Total number of Students that currently walk or bike to school: Enter the total number of  students that currently walk or bike to school.  Projected number of students that will walk/bike to school after the project: Enter the  projected number of students that will walk/bike to school after the project is complete.    ATP – Project Progress Report Instructions  December 5, 2016  7 | Page    Non‐Infrastructure Project Deliverables  NOTE: For cycle 1 projects, NI deliverables included in this section of the project progress  reports were not required in the application. These projects are still required to identify  deliverables approved by Caltrans prior to CON allocation. If this process has not occurred yet,  it is required as part of the first project progress report.   Fill in all applicable NI deliverables for the project. Reports for NI or I/NI projects will not be  accepted without this information.   Answer the following using the project’s Exhibit 22‐R approved by Caltrans:  Work Plan Task: Enter each work plan task name from attachment Exhibit 22‐R in the approved  application.   Activity #: Enter the activity number for each work plan task from attachment Exhibit 22‐R in  the approved application or as agreed to at the time the project was selected for programming  by CTC.  Deliverable: Enter deliverables from attachment Exhibit 22‐R in the approved application or as  agreed to at the time the project was selected for programming by CTC.   Start and End Date: Using the calendar drop‐down list, select the start and end date from  attachment Exhibit 22‐R in the approved application or as agreed to at the time the project was  selected for programming by CTC.   Estimated % Complete: Based on current progress for each task, enter the percentage of  estimated completeness of each task.   Task/Activity Accomplished to Date: Check the checkbox for any tasks that were completed to  date.  Number of Schools the Project Benefits: Enter how many schools this project benefits.      Active Transportation Program (ATP) Final Project Report Date:Project Type: District:Implementing Agency: Project ATP ID:Cycle:PPNO No.: Project Funding Type: Total Phase Cost Programmed ATP Funding % ATP Funding Total Phase Cost ATP Funding % ATP Funds $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 #DIV/0!$0 $0 #DIV/0! $0 $0 0%$0 $0 0% $0 $0 Include any project costs comments below: CON-NI State Only Funded Federally Funded State & Federally Funded Net Change in % #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! GENERAL PROJECT INFORMATION Project Title: PA&ED $0 $0 $0 $0 Total CON $0 $0 $0 Percentage of ATP Funds Spent within a DAC:Percentage of ATP Project Benefiting a DAC: PA&ED PS&E R/W CON CON-NI Total PROJECT SAVINGS Component Net Change in Project Costs Net Change in ATP Funds Approved Application Project Description: PROJECT SCOPE Attach after / post-condition photos of the project. Include location, directional view and street name(s). PROJECT COSTS ($1,000s) Attach before / pre-condition photos of the project. Include location, directional view and street name(s). Application Approved Scope: Have there been any changes to the approved application scope? If yes, provide Caltrans Approval Date: If yes, describe all approved scope changes below: Component Estimated Costs (per approved application) PS&E $0 $0 R/W $0 Actual Costs 1 of 5 Active Transportation Program (ATP) Final Project Report NEPA CEQA NEPA CEQA NEPA CEQA Component Actual Allocation Date Expenditure Deadline Actual Expenditure Completion Date E&P (PA&ED) PS&E R/W CON CON-NI Component Actual Project Completion Date CON CON-NI CCC Tribal None CCC Tribal None CCC Tribal None CCC Tribal None Describe the methodoloy used for each before count type: Begin Date End Date Begin Date End Date Application Counts6 Months Prior to CON Count Describe the methodoloy used for each before count type: Begin Date End Date Begin Date End Date Projected Counts Actual Counts Milestone Dates Proposed Date of Completion (per Approved Application) Current Estimated or Actual Date of Completion Estimated % Complete Environmental Document Date (NEPA and/or CEQA) Final PS&E Date Right of Way Certification Date Construction Award Date Contract Acceptance/ Project Completion Date Original % of Students that Walk & Bike to School from Applicaton: Blank SpaceIncrease in % of Students that Walk & Bike to School: Actual Increase in % of Students that Walk & Bike to School: Before Counts Count Type Bicycle Pedestrian Count Type Bicycle Pedestrian CalCCC Include any project schedule comments below: If a corps elected to participate and did not participate, provide a reason why below: PROJECT COUNTS Check each corps that participated in the project:CalCCC Project Completion DeadlineContract Award Deadline Actual Contract Award Date PROJECT SCHEDULE CORPS USAGE Applicant coordinated with corps:CalCCC Check each corps that elected to participate:CalCCC Check each corps that elected not to participate: If corps participated in alternative work to what they elected to participate in, describe below: SRTS Projects Only After Counts Describe work the corps elected to participate in below: Timely Use of Funds Approved Application Allocation Date Allocation Deadline 2 of 5 Active Transportation Program (ATP) Final Project Report Class 1:Class 2:Class 3:Class 4: (linear feet)(linear feet)(linear feet)(linear feet) (number)(number) (number)(number) (number)(number) (number)(linear feet) (number)(number) (number)(number) #1 #2 (number or linear feet)(number or linear feet) Sidewalks: (linear feet)(linear feet) (linear feet)(linear feet) (linear feet) (number)(number) (number)(number) (number)(number) (number) (number)(number) (number)(number) (number) (number)(number) (number)(linear feet) (number) (number)(linear feet) Crossing-Surface Improvements: Pedestrian Amenities: Shade Trees: PEDESTRIAN IMPROVEMENTS Ped-Heads:Shorten Crossing: Timing Improvements: New RRFB/Signal: Reconstruct Ramp to Standard: Signalized Intersections: New Crosswalk:Enhance Existing Crosswalk: New Racks:New Secured Lockers: Other Bicycle Improvements: Timing Improvements: Un-Signalized Intersections: New RRFB/Signal:Crossing-Surface Improvements: New Bike Lanes/Routes: Signalized Intersections: New Bike Boxes: Shade Tree Type: Crossing-Surface Improvements: (type of improvement) Mid-Block Crossing: New RRFB/Signal: Lighting: Intersection: Bike Share Program: New Station:New Bikes: Bike Racks/Lockers: Roadway Segments: Infrastructure PROJECT DELIVERABLES New Barrier Protected (Barrier, parking, functional-planter, etc.): BICYCLE IMPROVEMENTS (type of improvement) Un-Signalized Intersections: New Traffic Signal:New Roundabout: Mid-Block Crossing: New RRFB/Signal: Lighting: Intersection:Roadway Segments: ADA Ramp Improvements: New Ramp (none exist): Shorten Crossing: Crossing-Surface Improvements: Lighting: Intersection:Roadway Segments: Widen Existing:Reconstruct/Enhance Existing: New (4' to 8' wide):New (over 8' wide): 3 of 5 Active Transportation Program (ATP) Final Project Report #1 #2 (number or linear feet)(number or linear feet) (number) Class 1 Trails: (linear feet)(linear feet) (linear feet) (linear feet)(linear feet) #1 #2 (number or linear feet)(number or linear feet) (linear feet)(number) (number) (number)(number) (number)(number) #1 #2 (number or linear feet)(number or linear feet) Work Plan Task Activity # Blank Space Remove Right-Turn Pocket: New Roundabout: BICYCLE & PEDESTRIAN IMPROVEMENTS New Roundabout: Other Traffic-Calming Improvements: (type of improvement)(type of improvement) Speed Feedback Signs: Speed Feedback Signs: Signalized Intersections: New Traffic Signal: Other Trail Improvements: (type of improvement)(type of improvement) VEHICULAR-ROADWAY TRAFFIC-CALMING IMPROVEMENTS Road Diets: Timing Improvements: Un-Signalized Intersections: Remove Travel Lane: Widen/Reconstruct Existing: (type of improvement)(type of improvement) Number of Schools the Project Benefits: Infrastructure PROJECT DELIVERABLES continued… Non-Infrastructure PROJECT DELIVERABLES New: Work Plan Accomplishments Approved in Application Start Date End Date Estimated % Complete Task/Activity Accomplished Deliverable MULTI-USE TRAIL IMPROVEMENTS New (8' or less wide)New (over 8' wide): Widen/Reconstruct Existing: Non-Class 1 Trails: Bicycle & Pedestrian Bridge: Other Pedestrian Improvements: 4 of 5 Active Transportation Program (ATP) Final Project Report Attach a resolution showing adoption of the plan by the city, county or district. Plan PROJECT DELIVERABLES Attach a copy of the PLAN. 5 of 5 ATP – Project Completion Final Report Instructions  December 5, 2016  1 | Page    Project Completion FINAL REPORT Instructions  for the   ACTIVE TRANSPORTATION PROGRAM (ATP)    As a condition of an ATP project allocation, the California Transportation  Commission (Commission) requires the implementing agency to submit semi‐ annual reports to Caltrans on the activities and progress made toward  implementation of the project and a final delivery report. An agency  implementing a project in the Metropolitan Planning Organization (MPO)  selected portion of the program must submit copies of semi‐annual reports and  final delivery report to the MPO. The purpose of the reports is to ensure  projects are executed in a timely fashion and is within the scope and budget  identified when the decision was made to fund the project.     Please note that the required final delivery report is in addition to the also  required Final Report of Expenditures.     This document is a step‐by‐step instructional guide for the preparation of ATP  semi‐annual project progress reports for all cycles. Failure to follow these  instructions may result in re‐submittal requirements and late reporting.     ATP – Project Completion Final Report Instructions  December 5, 2016  2 | Page      PROJECT FINAL REPORT INSTRUCTIONS & GUIDANCE  General Instructions  General Project Information  Project Scope  Project Costs  Project Schedule  CORPs Usage  Project Counts  Infrastructure Project Deliverables  Non‐Infrastructure Project Deliverables  Plan Project Deliverables    General Instructions  Implementing Agencies must provide the information  requested in the project final report to the appropriate Caltrans  District Local Assistance Engineer (DLAE) to be included in a  final program delivery report to the Commission.     If you have any questions on how to complete the project final  report, please contact your DLAE.     A list of the DLAEs is available at  http://www.dot.ca.gov/hq/LocalPrograms/dlae.htm.     *Indicates applicable to federal funds only.     ATP – Project Completion Final Report Instructions  December 5, 2016  3 | Page    General Project Information (this information will auto‐populate each page header).  Date: Using the calendar drop‐down list, select the date you are completing the report.  Project Type: Select project type from the drop down menu.  District: Using the drop‐down list, select the district your project is located in.   Implementing Agency: Using the drop‐down list, select the project’s Implementing Agency.   Project ATP ID: Using the drop‐down list, select the Unique Project ATP ID. If you do not know  your ID, they are listed here:   Cycle: Using the drop‐down list, select the cycle your project was awarded.   PPNO: Enter the project’s Project Programming Number (PPNO).   Project Title: Enter the title of the project exactly how it is listed on the Commission’s adopted  ATP award list.   Project Funding Type: Check whether your project is state only funded, federally funded or a  combination of state and federally funded.   Approved Application Project Description: Enter the description of the project as shown in the  approved application or as agreed to at the time the project was selected for programming by  the CTC.   Project Scope  Approved Application Project Scope: Enter the scope of the project as shown in the approved  application or agreed to at the time the project was selected for programming by the CTC.   Have there been any changes to the approved application scope?: Select Yes or No from the  drop‐down menu.   If yes, provide Scope Change Approval Date: If you selected ‘Yes’ there has been changes to  the approved application scope, enter the date that Caltrans or the CTC approved the scope  change.   If yes, describe all approved scope changes: If you selected ‘Yes’ there has been change to the  approved application scope, enteral scope changes.   Attach Before / Pre‐condition Photos. Select the Attach button and attach before photos that  indicates location, directional view and street name(s).   Attach After / Post‐condition Photos. Select the Attach button and attach after photos that  indicates location, directional view and street name(s).     ATP – Project Completion Final Report Instructions  December 5, 2016  4 | Page    Project Costs (enter amounts in 1,000s)  Estimated Costs  Total Phase Cost: Enter the total phase cost per component. This amount includes ATP  funds, leveraging funds and/or matching funds as shown in the approved application.   Programmed ATP Funding: Enter the total programmed amount in ATP funds by  component as shown in the original application, agreed to at the time the project was  selected for programming by the CTC or approved through a technical adjustment.   % ATP Funding: These amounts will auto‐populate based on the total phase costs and  programmed ATP funding amounts entered.   Actual Costs  Total Phase Cost: Enter the actual total phase cost per component, whether approved  in the application or not. This amount includes ATP funds, leveraging funds and/or  matching funds.   Expended ATP Funds: Enter the amount of expended funds eligible for ATP fund  reimbursement per component.   % ATP Funding: These amounts will auto‐populate based on the estimated total phase  costs and expended ATP funding amounts entered.   Project Savings:   Net Change in Project Costs: These amounts will auto‐populate based on the users entries for  Project Costs.  Net Change in Change in ATP Funds: These amounts will auto‐populate based on the users  entries for Project Costs.   Net Change in %: These amounts will auto‐populate based on the users entries for Project  Costs.   Include any Project Costs Comments: Provide reasons for any and all cost differences between  those shown in the approved application or as agreed to at the time the project was selected  for programming by the CTC.            ATP – Project Completion Final Report Instructions  December 5, 2016  5 | Page    Project Schedule  Proposed Date of Completion: Using the calendar drop‐down list, select the date of completion  per each applicable milestone as shown in the original application or as agreed to at the time  the project was selected for programming by the CTC.   NOTE: NEPA and CEQA dates are required for federally funded projects and projects, including  projects both federally and state funded. State only funded projects do not require NEPA dates.   Actual Date of Completion: Using the calendar drop‐down menu, select the actual date of  completion per milestone.   Total ATP Expenditures: Enter the total amount of eligible ATP reimbursable expenditures.   Timely Use of Funds (Leave non‐applicable fields blank)  Anticipated Allocation Date per Application: Using the calendar drop‐down menu, select the  anticipated allocation date per component as shown in the approved application, as agreed to  at the time the project was selected for programming by the CTC, or as approved through a  technical adjustment.  Allocation Deadline: Using the calendar drop‐down list, select the June 30th date of the FY the  anticipated allocation falls within.   Actual Allocation Date: Using the calendar drop‐down list, select the actual allocation date.   Expenditure Deadline: Using the calendar drop‐down list, select the expenditure deadline date  per component based on the approved application or approved time extension. Do not include  any requested/pending time extension dates.   PA&ED, PS&E and R/W: Deadlines are the remainder of the allocation year plus 2 FYs.   CON and CON‐NI: Deadline is 3 years from award date. The award date should be within  6 months after allocation, unless the project received a time extension.  Actual Expenditure Completion Date: Using the calendar drop‐down list, select the actual date  of expenditure completion.   Contract Award Deadline: Using the calendar drop‐down list, select the contract award  deadline based as shown in the approved application, as agreed to at the time the project was  selected for programming, or as approved via a time extension.  Actual Contract Award Date: Using the calendar drop‐down list, select the actual contract  award date whether after or before the approved application date.   Project Completion Deadline: Using the calendar drop‐down list, select the project completion  deadline as shown in the approved application, as agreed to at the time the project was  selected for programming by the CTC, or approved via a time extension.  ATP – Project Completion Final Report Instructions  December 5, 2016  6 | Page    Actual Project Completion Deadline: Using the calendar drop‐down list, select the actual  project completion date whether after or before the approved application deadline, as agreed  to at the time the project was selected for programming by the CTC, or approved via a time  extension.  Include any Schedule Comments: Describe reasons why there are differences in dates between  actual allocations versus approved dates. For example, a time extension and how many months  the extension was for.  CORPs Usage  NOTE: Corps’ information in this section must match all that apply to the approved application.   Applicant coordinated with corps: Check each corps the applicant coordinated with prior to  submitting the application.  Check each corps that elected to participate: Check any corps that was coordinated with that  elected to participate, must match all that apply to the approved application.   Check each corps that elected not to participate: Check each corps that was coordinated with  that elected not to participate, must match all that apply to the approved application.   Check each corps that participated in the project: Check each corps that participated in the  project.  Describe work the corps elected to participate in: Describe work the corps elected to  participate in, must match the approved application.  If corps participated in alternative work to what they elected to participate in: Describe work  the corps actually participated.   If a corps elected to participate and did not participate: If a corps elected to participate and  did not provide a reason why.               ATP – Project Completion Final Report Instructions  December 5, 2016  7 | Page    Project Counts  Before Counts  Application Counts: Enter the projects Bicycle and/or Pedestrian Before Counts at the  time of the application.  6 Months Prior to CON Counts: Enter the projects Bicycle and/or Pedestrian Before  Counts at 6 months prior to CON award.   Begin Date: Enter the date when each count type was initiated.   End Date: Enter the date when each county type concluded.   NOTE: If counts were taken on only one date, enter that date as the begin and end date.  Describe the methodology used for each before count type: Describe the methodology  used for each count type.  After Counts  Projected Counts: Enter the projected counts (projected at the time of the application)  as a result of project completion at the completion.  Actual Counts: Enter the actual counts 1 year after project completion.   Begin Date: Enter the date when each count type was initiated.   End Date: Enter the date when each county type concluded.   NOTE: If counts were taken on only one date, enter that date as the begin and end date.  Describe the methodology used for each count type: Describe the methodology used for each  count type.  SRTS Projects Only   Original % of Students that Walk & Bike to School: Enter the percentage of students that walk  and bike to school at the time of the application.  Increase in % of Students that Walk & Bike to School: Enter the projected percentage of  students that will walk and bike to school after the project is complete.    Actual Increase in % of Students that Walk & Bike to School: Enter the actual increase in  percentage of students that walk and bike to school one year after project completion.      ATP – Project Completion Final Report Instructions  December 5, 2016  8 | Page    Infrastructure Deliverables (Report will be denied if not completed).   Cycles 1 & 2  Infrastructure deliverables were not required in the application.   However, to the best of your ability fill in any applicable deliverables for the project.   Cycle 3  Part 4: Project Details of the application required quantification of improvements proposed by  the application that benefit both bicyclists and pedestrians.   Enter all actual quantification of improvements that benefit both bicyclists and pedestrians. Do  not double‐count the improvements (i.e. new RRFB/Signal should only show as a pedestrian or  bicycle improvement.  Non‐Infrastructure Project Deliverables  NOTE: For cycle 1 projects, NI deliverables included in this section of the project progress  reports were not required in the application. These projects are still required to identify  deliverables approved by Caltrans prior to CON allocation. If this process has not occurred yet,  it is required as part of the first project progress report.     Fill in all applicable NI deliverables for the project. Reports for NI or I/NI projects will not be  accepted without this information.   Answer the following using the project’s Exhibit 22‐R approved by Caltrans:  Work Plan Task: Enter each work plan task name from attachment Exhibit 22‐R in the approved  application.   Activity #: Enter the activity number for each work plan task from attachment Exhibit 22‐R in  the approved application or as agreed to at the time the project was selected for programming  by CTC.  Deliverable: Enter deliverables from attachment Exhibit 22‐R in the approved application or as  agreed to at the time the project was selected for programming by CTC.   Start and End Date: Using the calendar drop‐down list, select the start and end date from  attachment Exhibit 22‐R in the approved application or as agreed to at the time the project was  selected for programming by CTC.   Estimated % Complete: Based on current progress for each task, enter the percentage of  estimated completeness of each task.   Task/Activity Accomplished to Date: Check the checkbox for any tasks that were completed to  date.  ATP – Project Completion Final Report Instructions  December 5, 2016  9 | Page    Number of Schools the Project Benefits: Enter how many schools this project benefits.    Plan Project Deliverables  Attach a resolution showing adoption of the plan by the city, county or district.   Attach of copy of the plan.  ATP PROGRESS AND FINAL REPORT Jenny Chan D8 ATP Coordinator (909) 869-3091 Jenny.Chan@dot.ca.gov PROGRESS REPORTING Reporting for May and November CTC meetings. Information from your grant application Information as of reporting (estimated) PAGE 2 For Safe Routes to School Projects, can use the pre- implementation counts. Make note of that in the methodology section. If it’s past 6 months prior to Construction, can take the counts as of today. Please be sure to use the same count methodology throughout the project delivery process. Items will be from approved Exhibit 22-R Progress Report Due to me on Feb 27, 2017 in Excel Format. Email submittals to Jenny.Chan@dot.ca.gov Your Local Assistance Staff will review progress report submittal and sign for approval . Reports will be provided to CTC at every May and November meeting. FINAL REPORT Completed post project completion. Recommended to submit as part of close out project. Information at project completion i Milestone Dates Environmental document Date (NEPA andlor CEQA) Proposed Date of Completion(4 (per Approved Appli€atronl NEPA area Current Estimated or Actual Date o Completion NEPA cEQA Estimated k Co-mplete NEPA CFCiA Final PS&E date Right of Way Certification Date Construction Award Date Contract Acceptance{ Protect Completion bate Timely Use of Funds Component E&P [PA&ED} Approved Application Akllomtlon Date Allocation deadline Actual Allocation date Expenditure deadline Acuol FEpierei are Completion Crate PS&E PAN CC CON -NI Component CON CCN-NI Contract Award Deadline iodide ony project scheduk comments hetpur RPS U Ap.. coordinated with corps. Cal€CC k each corps that elected to participate: CalOCC k each corps that elected not to participate: CaICCC n c each corps that participated in the protect CalOCC n Deice . - e carps ekrred M pernnpereAn beta., Prole t Campietlon 171Mene crc rribal ccc n rnbal n etc n rnbal n etc n tribal n raver partlCpared,n akernative wrork to what they ekecred to par:imam An, Caryl NOON roparrleiipate and aid nor parnapore, provide a reason wowaeb ACOPal Nglect Complet Cute Krone n W. n n PROJECT COUNT Before {ount3 Describe the meEfiaddoy used Iar each beilore count type_ COSH nl Type Application Counts COW Count IL -KW Pixie strian SeennoteEnci bete Seen brat Emil date r CMIT4F COU rrt Type Protected Courts eualCounts Ricycle Seib nide Erkd bete Piciergrlan Seen rota Errs note Describe the meehodoloy used For each bellore count type: SW'S Prorecu Cmnr nil %of Itµdents that walk Mkt to khgol from Appligaion: violist In %of Sr dents that Walt & to Scheel; eLeal Increase In ill at Students ehae Walt 11, Me to Blank irate Final Report due after construction, recommended to submit as part of your project close out to your Local Assistance Staff. FORM UPDATES : HTTP://WWW.DOT.CA.GOV/HQ/LOCALPR OGRAMS/ATP/PROJ_REPORT.HTML Jenny Chan D8 ATP Coordinator (909) 869-3091 Jenny.Chan@dot.ca.gov Thanks! AGENDA ITEM 8 Agenda Item 8 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 23, 2017 TO: Technical Advisory Committee FROM: Grace Alvarez, Planning and Programming Manager SUBJECT: County of Riverside – Scope of Work Change for Salt Creek Trail - 2013 Call for Projects Awarded Project STAFF RECOMMENDATION: This item is for the TAC to: 1) Consider the request by the County of Riverside to reduce the scope of work for the Salt Creek Trail; and 2) Forward the approved recommendation to the Commission, as appropriate. BACKGROUND INFORMATION: As part of the 2013 Call for Projects, the Commission approved the funding of the County of Riverside’s (County) request for Congestion Mitigation Air Quality (CMAQ) funding for the Salt Creek Trail on January 8, 2014. The funding approval was $5,090,000 for the construction phase of a 7.2- mile multi-modal urban trail along the Salt Creek Flood Control Channel between the communities of Hemet, Menifee, and Canyon Lake. The proposed project would build a 16 ft. hard surface Class I bikeway to allow for use by alternate energy vehicles, flanked by 10-12 ft. wide soft surface decomposed granite pedestrian trail. Subsequently, in late 2014, the County started the en vironment process with Caltrans and through the Preliminary Environmental Study (PES) submittal, it was determined that the project would impact sensitive habitat, cultural resources, and jurisdictional waters, resulting in considerable cost increases to cover environmental mitigation costs associated with the cultural impacts, additional floodplain analysis, right-of-way acquisition, and installation of pedestrian-activated traffic signals at three street crossings. In order to move forward with the project implementation, the County is proposing to reduce the original scope of the project from 7.2-miles to 5.2-miles, reducing the 2-mile length at the easterly most limits of the project at a location where Domenigoni Parkway in Hemet has sufficient shoulder width to accommodate bicyclist and pedestrians to allow for continuity and a connection to the proposed trail along the Salt Creek Channel. The western segment between Menifee and Canyon Lake remains the same. Additionally, the 16 ft. hard surface Class I bikeway will be reduced to 14 ft., and the pedestrian/equestrian trail would be reduced from 10 ft. to 5 ft.; shoulder will remain at 2 ft. on each side. Agenda Item 8 The Salt Creek Multimodal Trail is a project that improves air quality and is considered a Transportation Control Measure (TCM) in the South Coast Air Basin. And, as yo u know, the TCM are subject to timely implementation. The County stated that the project can be completed by 2018, which is the timeline for completion in the 2017 FTIP. RCTC is supportive of the scope of work changes and will work with SCAG to secure the approvals from the Transportation Conformity Working Group for the revised scope of work for this committed TCM project. The request to expand the construction funds to cover construction inspection, construction environmental monitoring, and environmental habitat impact mitigation is within the allowable uses of construction funding. Therefore, no approval action is required. Attachment: Letter from the County of Riverside Map of the 16-Mile Proposed Trail Map of East Hemet area Proposed Changes Juan C Perez, P.E., T.E. Transportation and Land Management Agency Director November 1, 2016 COUNTY OF RIVERSIDE TRANSPORTATION AND LAND MANAGEMENT AGENCY Transportation Department Ms. Anne Mayer Executive Director Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 Subject: Request authorization to revise project scope Salt Creek Trail Project Agreement No. 14-72-132-00 Dear Ms. Mayer: Patricia Romo, P.E. Director of Transportation On November 13, 2014, the Riverside County Transportation Commission (RCTC) and the County of Riverside (County) entered into a federal funding cooperative agreement (Agreement) for RCTC to program $5,090,000 in CMAQ funds for the County to construct a multi -modal urban trail along Salt Creek Flood Control Channel. The scope of work as identified in the Agreement included, "Construction of a 7.2-mile Multi - Modal Urban Trail along the se Creek Flood Control Channel between the communities of Hemet, Menifee, and Canyon Lake. Multi -Modal Urban Trail will include a 16 ft. hard surface Class 1 bikeway to allow for use by alternate energy vehicles, flanked by a 10-12 ft. wide soft surface decomposed granite pedestrian trail " The funding identified in the Agreement consisted of $5,090,000 CMAQ Funds with a minimum of $892,000 in Local Funds. The timetable identified the start of the environmental phase in May 2014 and end of the construction phase in October 2016. During the course of the environmental and preliminary engineering work, the County has encountered unanticipated environmental, right of way, and floodway impacts that have resulted in substantial cost increases. Some of the unanticipated costs include: • Complexity of the NEPA Environmental Document due to the potential impacts to sensitive habitat, cultural resources, and jurisdictional waters 4080 Lemon Street, 8`h Floor • Riverside, CA 92501 • (951) 955-6740 P.O. Box 1090 • Riverside, CA 92502-1090 • FAX (951) 955-3198 Ms. Anne Mayer Page 2 November 1, 2016 • Environmental mitigation costs to mitigate for cultural impacts and associated monitoring, and streambed impacts. • Floodplain analysis • Right of way acquisition • Costs to install pedestrian -activated traffic signals at three street crossings In order to continue forward and get this project to construction, the County would like to reduce the original scope of the project. We believe the intent of the project will not be compromised and we can still provide multimodal linkage in the communities of Hemet, Menifee, and Canyon Lake. In order to provide successful delivery of the project, the County of Riverside is requesting that RCTC approve the revision of the project scope accordingly: • Construct a 5.2 mile Multi -Modal Urban Trail along the Salt Creek Flood Control Channel between the communities of Hemet, Menifee, and Canyon Lake. Although this change reduces the length of the "Multi -Modal Trail" by 2 miles, the reduced length is at the easterly most limit of the project at a location where Domenigoni Parkway has sufficient shoulder width to accommodate bicyclists and pedestrians to allow for continuity and a connection to the proposed trail along the Salt Creek Channel. (See attached exhibit B). The western segment between 1-215 and Canyon Lake remains the same in length. • Construct a 14 ft. Class 1 bikeway surface with an adjacent 5 ft. decomposed granite pedestrian path with two 2 ft. graded shoulders. This modified section reduces the Class I bikeway surface by 2 ft. and the pedestrian path by 5 ft. This reduction allows for the construction of a safe path for bicyclists and pedestrians within the existing width of the flood control maintenance road. Increasing the width of the trail to accommodate Neighborhood Electric Vehicles (NEV's) and equestrians, as originally scoped would increase the cost significantly due to impacts to the Salt Creek Channel. Reducing the scope allows for a trail to be constructed now with the ability to widen in the future to expand use.(See attached exhibit C) • Adjust the funding to allow CMAQ funding to be used for construction inspection, construction environmental monitoring, and environmental habitat impact mitigation. The existing agreement allows the CMAQ funding to be used for Construction, we propose to extend the use of CMAQ funds to other construction related needs. (See attached exhibit A). The original schedule had construction completion occurring in October 2016; however, due to the complexity of the environmental studies, the schedule had to be modified to have 4080 Lemon Street, 8t' Floor • Riverside, CA 92501 • (951) 955-6740 P.O. Box 1090 • Riverside, CA 92502-1090 • FAX (951) 955-3198 Ms. Anne Mayer Page 3 November 1, 2016 construction completion at the end of 2018. Adjusting the scope will not impact the current schedule. And we are on track to complete construction before the end of 2018. This project is consistent with the Riverside County Parks Trail system master plan along Salt Creek. As future development occurs, the gaps will be closed to provide for connectivity between communities. look forward to discussing the proposed modifications further at the next RCTC Transportation Advisory Committee. If you have any questions, please contact me at (951) 955-6740 or promo aarctlma.orq Sincerely, 1 Patricia Romo Director of Transportation Attachments: Exhibit A - Funding Exhibit B - Project Limits Exhibit C - Trail Typical Section cc: Juan Perez, Director, Transportation and Land Management Agency, County of Riverside Scott Bangle, General Manager, Riverside County Regional Park & Open -Space District 4080 Lemon Street, 8t Floor • Riverside, CA 92501 (951) 955-6740 P.O. Box 1090 • Riverside, CA 92502-1090 • FAX (951) 955-3198 Salt Creek Trail Exhibit A - Funding Activity ENV Environmental Document DES Engineering/Surveying ROW Right -of -Way CON Construction Construction inspection Construction environmental monitoring Environmental habitat impact mitigation Original Funding for ALL TRAIL SEGMENTS Proposed funding for ALL TRAIL SEGMENTS EXCEPT STATE ST AND DOMENIGONI PKWY FROM SEARL TO STATE CMAQ Funds Local Park Funds CMAQ Funds Local Park Funds - $58,000 $710,000 - $289,000 $819,000 - $76,000 $139,000 $5,090,000 - $3,435,000 - $892,000 $601,000 - - $307,000 - - $747,000 $64,000 $6,090,000 $1,315,000 $5,090,000 $1,732,000 $6,405,000 $6,822,000 pouodpod ®q o; weuiB - ;oaroad ;waaana ;oofoad san;nd }oofoad ;uomn3 aN3031 71\-a11 N 3 31:13 11VS 371 W 91. Ruin Pef®id - El l!R!4x3 Heil Aaal3 TIES BM o 34’ 2’ 16’ 4’ 10’ 2’ 23’ +/- 2’ 14’ 5’ 2’ Typical Section - original Typical Section - modified Existing ground Salt Creek Trail Exhibit C - Trail Typical Section NEV Project Sheet - RIV151210 2017 FTIP (FY 2016/2017 - FY 2021/2022) Federal Approved Cost in Thousands Project ID RIV151210 County: Riverside Version:3 Amendment 0 Agency RIVERSIDE COUNTY System L Route CTC Update 1/5/2016 9:02 AM Begin PM Conform Cat.TCM Committed by grace End PM Air Basin SCAB SCAG Update 4/27/2016 10:18 AM Phase Environmental Document/Pre-design Phase (PA&ED)by Gutierrez Program Code:NCN25 BICYCLE & PEDESTRAIN FACILITIES-NEW RTP ID 3NL04 Scheduled Dates Starting Ending Completion Date:CTIPS ID 20940004153 PAED 12/31/2018 Model No. PS&E(ENG)Conformity Category:Env. Doc. Type EA/NOI ROW TCM Committed Env. Doc. Date 7/1/2017 CON Current Project Status:Year Added Federal Approved (as of 4/27/2016 10:18:49 AM) Change Reason:C/O 2015 Project Description:Project Total Cost: 6,405 IN WESTERN RIVERSIDE COUNTY FOR THE COUNTY OF RIVERSIDE - CONSTRUCTION OF A 7.2 MILE MULTI-MODAL URBAN TRAIL ALONG THE SALT CREEK FLOOD CONTROL CHANNEL BETWEEN THE COMMUNITIES OF HEMET, MENIFEE AND CANYON LAKE. THE MULTI-MODAL TRAIL WILL INCLUDE A 16 FT WIDE CLASS I BIKEWAY AND 12 FT WIDE DECOMPOSED GRANITE PEDESTRIAL TRAIL Fund Type Fiscal Year ENG ROW CON Fund Total 2013/2014 347 347 2014/2015 76 76 2017/2018 892 892 AGENCY 347 76 892 1,315 2017/2018 5,090 5,090 CMAQ 5,090 5,090 Total 347 76 5,982 6,405 COMMENT Amendment Version Comment Type Comment Modified By Modifydate 0 3 main 2015 FTIP - New project in FTIP from RCTC's 2013 Multi-funding Call for Projects. CMAQ PM 2.5 benefits consist of .097 kg/day. grace 12/11/2015 12:48:33 PM 0 3 Status To change modeling info grace 12/11/2015 12:48:33 PM 0 3 tcm 11/24/2015 - Request from RCTC to unlock RIV151210, Salt Creek Multi-Modal Urban Trail to incorporate new project schedule (completion date is delayed from 12/31/2018 to 12/20/2019). Delays are associated to clearing NEPA. grace 12/11/2015 12:48:33 PM Print Date: 1/10/2017 Page: 1 of 1 v v Salt Creek Trail Project Riverside County Regional Park and Open-Space District For more information contact: Cathy Wampler, Project Manager Riverside County Transportation Department (951) 955-6803 CWAMPLER@RCTLMA.ORG LAKEVIEW TRAIL 22 MILES Science Center, Aquatic Park & Community Park STATE ST SANDERSON AVE Proposed trail improvements CHAMBERS ST TYPICAL TRAIL 2’ 12’ 5’ 12’ NORTH HILLS TRAIL 6 MILES DIAMOND VALLEY LAKE In cooperation with: MULTI-USE TRAIL SYSTEM Improvements: Hard surface bike trail and soft surface walking trail Length: 1 mile Construction year: 2019 Funding: $0.5 million Federal Highway Administration Congestion Mitigation and Air Quality Improvement Program WARREN RD Future trails (dashed) Future trails (dashed) SEARL AGENDA ITEM 9 Agenda Item 9 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 23, 2017 TO: Technical Advisory Committee FROM: Grace Alvarez, Planning and Programming Manager THROUGH: Shirley Medina, Planning and Programming Director SUBJECT: City of Riverside Funding Reprogramming Request - Federal Congestion Management and Air Quality Reprogramming Request for Magnolia Avenue Traffic Signal Interconnect System STAFF RECOMMENDATION: This item is for the TAC to: 1) Consider the request by the city of Riverside (City) to reprogram $637,500 of Congestion Management and Air Quality (CMAQ) funding from the pedestrian/bicycle bridge over the State Route 91 Agreement No. 14-72-127-00, for Preliminary Engineering only to the Magnolia Avenue traffic signal interconnect system Agreement No. 14-72-126-00; and 2) Forward the approved recommendation to the Commission , as appropriate. BACKGROUND INFORMATION: At its January 8, 2014 meeting, the Commission approved staff recommendations for the 2013 Multi-Funding Call for Projects, programming $56,237,415 to 18 CMAQ qualifying projects throughout the County of Riverside. The City received approval for the Magnolia Avenue traffic signal interconnect system and the pedestrian/bicycle bridge over SR-91. The Magnolia Avenue traffic signal interconnect system will replace existing outdated copper interconnect with new fiber optic cable to improve signal synchronization and communications between Buchanan and First Streets encompassing 49 signalized intersections and spanning approximately 10.4 miles. The improved signal interconnect will provide the following capabilities: 1) allow the City to view Caltrans closed-circuit television cameras (CCTVs) and its signal timing plans at Caltrans controlled intersections to better address freeway incidents that detour traffic via City streets; 2) it will deploy high resolution digital CCTVs and the sharing of video feeds with the Riverside Police Department for improved incident management; and 3) will allow for signal network expansion and flexibility to address future demands from autonomous vehicles and/or adaptive signal timing plans that make real-time signal timing adjustments to optimize traffic flow. The improved signal coordination will improve traffic flow, incident response, and will reduce vehicle emissions. The pedestrian/bicycle bridge over SR-91 is a few years from start of preliminary engineering mainly due to the Marketplace Specific Plan underway as this plan will determine the feasibility of the pedestrian/bicycle bridge over SR-91. The Magnolia Avenue traffic signal interconnect Agenda Item 9 system received federal authorization to proceed with construction on September 20, 2016. Subsequent to federal funding approval in September 2016, the City proceeded to advertise for construction bids. The bids received exceeded the funding available to implement the traffic signal interconnect by $826,000. Therefore, the City is requesting the reprogramming of $637,500 of federal CMAQ funds from the pedestrian/bicycle bridge over SR-91 to the Magnolia Avenue traffic signal interconnect system. The remaining $188,500 funding shortfall will be covered by the City through a combination of local funds and Air Quality apportionments. Additional CMAQ funds can be approved by Caltrans through the contract award package, provided RCTC approves the obligation of additional funding as a result of high bids. Staff supports the City’s reprogramming request and will ensure the original local match remains the same, at about 75 percent, of the original local match funding identified in Agreement No. 14-72-126-00. The reprogramming approval will ensure timely implementation of a Transportation Control Measure (TCM) in the FTIP. TCM projects are defined as projects improving traffic flow, decreasing automobile emissions, and improving air quality. Any delays in implementing TCM projects would trigger the SCAG TCM Substitution Policy, which would require the identification of a substitute project and approval by SCAG’s Transportation Conformity Working Group. By fully funding the City’s Magnolia Traffic Signal Interconnect System, the Commission would not be required to undertake this process. Attachment: Reprogramming Request from the city of Riverside Public Works Department City ef Arts &_Innovation December 26, 2016 Ms. Shirley Medina Planning and Programming Director Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 fD)~©~O\VJ~~ I~\ DEC 2 7 2016 1.0 RIVERSIDE COUNTY TRANSPORTATION COMMISSION Subject: Project ID: RIV151205 -Magnolia Ave/Market St Signal Interconnect Reprogram Funds Dear Ms. Medina, In January 2014 the Riverside County Transportation Commission (RCTC) approved a $1,387,500 grant for the City of Riverside to install fiber-optic signal interconnect communications line on Magnolia Avenue/Market Street from Buchan Street to First Street (see attached Project Fact Sheet). At the time, the construction of the project was estimated to cost $1.85 million. On November 10, 2016, the City received six bids for the construction of the project. The lowest responsive bid was in the amount of $2,444,538. Currently, the total estimated cost for the construction phase of the project (including construction engineering and contingencies) is $2.676 million. The primary reason for the cost increase is because during the initial project scoping the City anticipated utilizing the existing telephone ducts and conduits to replace copper communication lines with fiber-optic cables. However, the telecommunication company no longer supports shared use of in-ground facilities and as a result it became necessary to provide new conduits for the fiber-optic cables. Due to unanticipated and significant cost increase for the construction phase, the City is requesting the Riverside County Transportation Commission to reprogram $637,500 in federal CMAQ grants from the SR91 Pedestrian/Bicycle Bridge Project (Project ID: RIV151206) to the Magnolia Avenue/Market Street Signal Interconnect Project (Project ID: RIV151205). The SR91 Pedestrian/Bicycle Bridge Project has been on hold pending the completion of the Downtown Specific Plan Update. 0 3900 Main Street• Riverside, CA 92522 •tel 951.826.5341 •fax 951.826.5542 • www.riversideca.gov The City looks forward to implement this 10.4-mile Traffic Signal Synchronization project that will improve traffic flow and air quality. Please refer to the attached Fact-Sheet for additional project information. Thank you for your consideration. Sincerely, ~071/(~ Kris Martinez Public Works Director Magnolia Avenue/Market Street Traffic Signal Synchronization Project Fact-Sheet Background: Magnolia Avenue/Market Street is a four-lane roadway and an important arterial in the City of Riverside (see attached map). It runs east-west and parallels the SR-91 Freeway. A minimum of 18,000 and up to 38,000 vehicles travel on various segments of Magnolia Ave/Market Street, daily. The Magnolia Avenue/Market Street Fiber-Optic Signal Interconnect project is a traffic signal communications project that spans between Buchanan and First Streets, approximately 10.4 miles. The Project encompasses 49 signalized intersections, replacing existing outdated copper interconnect with new fiber optic cable to improve signal synchronization and communications. Main Benefits: • Improve traffic flow. • Reduce vehicle emissions and improve air quality. • Improve incident management, especially when accidents occur on SR-91 and traffic is detoured via Magnolia A venue/Market Street. · • Allow the City to deploy high resolution digital CCTV cameras and the sharing of video feeds with the Riverside Police Department for improved incident management. • Share CCTV roadway monitoring transmissions with the traffic management centers (TMC) at Corona, Moreno Valley (future), Riverside and Caltrans District 8. This will allow real-time adjustments to signal timing when incidents occur. • Allow the cities of Corona and Riverside to share traffic count and speed detection data from ten locations. The data allows the corridor to maintain current signal timing plans and alerts engineers of spikes in traffic or potential incidents that cause freeway motorists to detour onto city streets. • Allow the City to retime the corridor. • Allow for future signal network expansion and flexibility to address future demands from autonomous vehicles and/or adaptive signal timing plans that make real-time signal timing adjustments to optimize traffic flow. ~ MAGNOLIA/MARKET FIBER-OPTIC SIGNAL INTERCONNECT PROJECT AGENDA ITEM 10 A presentation will be made but there is no attachment to the agenda for item 10. AGENDA ITEM 11 Agenda Item 11 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 23, 2017 TO: Technical Advisory Committee FROM: Martha Durbin, Management Analyst Grace Alvarez, Planning and Programming Manager Shirley Medina, Planning and Programming Director SUBJECT: Obligation Delivery Plan Update – FFY 2016/17 STAFF RECOMMENDATION: Receive and file. BACKGROUND INFORMATION: As the Regional Transportation Planning Agency (RTPA), RCTC is responsible for ensuring that federal Congestion Mitigation and Air Quality (CMAQ) and Surface Transportation Block Grant (STBG) funds apportioned to Riverside County are allocated and obligated. Federal Obligation Authority (OA) for the region is provided on an annual basis and has to be use d in the Federal Fiscal Year (FFY) it is provided. The Commission’s goal is to ensure that 100 percent of its OA is obligated. RCTC has been working closely with local agencies and Caltrans to ensure projects on the Obligation Delivery Plan are obligated and delivered. Many of these projects are from the 2013 Multi-Funding Call for Projects, 2013 RSTP Call for Projects, CVAG’s 2014 CMAQ Call for Projects, and various other projects that had been awarded RSTP or CMAQ funds by the Commission. The attached obligation plan is an outline of the projects that have RSTP or CMAQ programmed in FFY 2016/17. The information provided in the attached obligation plan comes from milestone updates received from your agencies, discussions with project sponsors, and our monthly meetings with local assistance. As we progress into FFY 2016/17, it is recommended you begin your federal-aid process as soon as possible, and/or devote the resources needed to secure the federal approvals for obligation, en suring the timely obligation of the federal funds. It is critical that local agencies awarded federal funds meet the milestones established to ensure local OA does not lapse. RCTC will continue to review agreement dates and contact agencies that have made little to no progress to discuss alternatives for the federal award. RCTC staff is available to assist cities with the processing of the RFA submittals and the overall navigation through the federal-aid process. Attachment: FFY 2016/17 Obligation Plan FFY 2016/2017 OBLIGATION PLAN As of 1/19/2017 PA&ED PA&ED Date Milestone Date R/W R/W Date Milestone Date On System Projects Chigo Dike Calimesa State RIV060116 CML 5460(008)I-10/Cherry Valley IC 443,000 PA&ED 6/30/2017 7/3/2017 7/3/2017 Planning FY 16/17 Pending completion of PSR Chigo Dike Temecula State RIV130401 STPL 5459(024)Winchester Rd. Pavement Rehab 646,000 Con Cleared 9/3/2015 5/30/2016 Cleared 1/30/2016 6/30/2016 6/23/2016 7/3/2016 Con FY 19/20 E-76 is pending - Encroachment permit needed. Albert Vergel de Dios/ Awais Sheik Beaumont State RIV050535 DEM10 5209(008) SR60/Potrero Blvd. Interchange Ph. I 8,929,000 Con Cleared 5/15/2017 6/30/2017 7/3/2017 7/3/2017 PS&E FY 19/20 Caltrans approved AAA of SR60/Potrero by Beaumont. Env Revalidation approved. R/W Certification anticipated in June 2017. Funding in FY 19/20 can be obligated in FY 16/17 utilizing EPSP. Evita Premdas RCTC State RIV071267 STPLN-6054 (081) I-15 from SR 60 and Cajalco Rd 55,000,000 43,418,952 Con 6/30/2017 7/31/2017 7/30/2017 RTP Amendment Several years due to amount needed 11/16/16 - RFA submitted for cursory review. Comments rcvd from CT LA on 11/28/16; RCTC currently working on addressiing comments (mainly associated to segregated. cost). Obligation of funds in FY 2016/17 utilizaing EPSP. Evita Premdas Caltrans State RIV071267 STPLN-6208(025) I-15 from SR 60 and Cajalco Rd 10,476,201 Con 6/30/2017 7/31/2017 7/30/2017 RTP Amendment Several years due to amount needed 11/16/16 - RFA submitted for cursory review. Comments rcvd from CT LA on 11/28/16; RCTC currently working on addressiing comments (mainly associated to segregated cost). Obligation of funds in FY 2016/17 utilizing EPSP. Local Hwy Chigo Dike Banning Local RIV130401 STPL 5214(011)Ramsey St. Pavement Rehab 182,000 Con 5/30/2017 6/30/2017 6/30/2017 7/3/2017 PA&ED FY 16/17 Allocation request sent 8/16/16 As built plans provided to Caltrans are not sufficient to waive the cultural studies. City needs to hire an archeologist to conduct historical search. Albert Vergel de Dios Beaumont Local RIV130401 8th Street Resurfacing, Restoration, and Rehabilitation 220,000 Con 5/30/2017 6/30/2017 7/3/2017 Planning FY 19/20 Albert contacted Joe Shaw and was told that the Request for FPN will be submitted the week of Dec. 12. Obligation of funds can take place in FY 16/17 utilizing EPSP. Chigo Dike Calimesa Local RIV130401 STPL 5460(009)Calimesa and Avenue L Pavement Rehab 54,000 Con 5/30/2017 6/30/2017 7/3/2017 Planning FY 19/20 PES submitted on 8/2/16; Visual Impact Assessment submitted on 8/16/16. Obligation of funds can take place in FY 16/17 utilizing EPSP. Albert Vergel de Dios Coachella Local RIV151217 STPL 5294(014)Ave 48 from Jackson to Van Buren - Widening 2,278,000 Con 5/15/2017 6/30/2017 7/3/2017 7/3/2017 PA&ED FY 16/17 Extensive environmental studies requirements have delayed environmental approval. Various re-submittals logged in between October and December 2016. Albert Vergel de Dios Coachella Local RIV140816 CML 5294(010) Install 8.2 Mi. of Class II bike lanes on various city arterials 460,000 Con Cleared 4/7/2016 5/30/2017 6/30/2017 1/2/2017 7/3/2017 PA&ED FY 16/17 Expecting RFA Con submittal in Jan 2017; PS&E is 80% complete. Chigo Dike Corona Local RIV130401 STPL 5104 (045)Ontario Ave Pavement Rehab 832,000 Con Cleared 5/31/2016 5/30/2016 6/30/2016 7/3/2016 8/19/16 submittal Con FY 16/17 Pending 17-02 approval. Chigo Dike Hemet Local RIV130401 STPL 5186(015)Gilbert St. Pavement Rehab 443,000 Con Cleared 6/2/2016 5/30/2016 6/30/2016 7/3/2016 7/3/2016 Con FY 16/17 Pending 17-02 approval. Albert Vergel de Dios Indian Wells Local RIV130402 STPL 5401(003)Cook Street Rubberized Overlay 135,000 Con Cleared 12/7/2015 5/30/2016 Cleared 6/30/2016 10/1/2016 7/3/2017 Con FY 16/17 Expecting RFA Con submittal in Jan. 2017; PS&E is 90% complete. The requested NEPA Re-Validation has been signed by Aaron Burton and sent to the City for their record as of 12/07/15. Caltrans / RCTC Comments RFA Subm. To CT D8 (Projected) RFA Milestone Current Project Status FTIP Funding Year CMAQ STBG Funding Phase Project ApprovalsCaltrans Staff/ Caltrans PM Agency FTIP ID FPN Project LocationSystem Page 1 of 2 FFY 2016/2017 OBLIGATION PLAN As of 1/19/2017 PA&ED PA&ED Date Milestone Date R/W R/W Date Milestone Date Caltrans / RCTC Comments RFA Subm. To CT D8 (Projected) RFA Milestone Current Project Status FTIP Funding Year CMAQ STBG Funding Phase Project ApprovalsCaltrans Staff/ Caltrans PM Agency FTIP ID FPN Project LocationSystem Albert Vergel de Dios Indio Local RIV140819 CML-5275(030)Paving of Four (4) residential roads in Indio 1,132,000 Con Cleared 7/12/2016 5/30/2017 6/30/2017 7/3/2017 7/3/2017 Design FY 16/17 90% design complete. Albert Vergel de Dios Indio Local RIV151001 STPLN 5275(027)HWY 111 Widening 4,680,000 Con Cleared 12/29/2016 5/30/2017 6/30/2017 12/31/2016 7/3/2017 PA&ED FY 16/17 Chigo Dike Moreno Valley Local RIV151202 CML 5441(065)Various Locations Signal Synchronization (TCM)1,542,000 Con 5/30/2016 6/30/2016 1/1/2017 12/30/2016 PA&ED FY 15/16 12/8/16-APE, HSR and ASR review in progress 3rd Record Search for cultural studies submitted and is being reviewed. ISA submitted on 11/28/2016. Reprog of funds from FY 15/16 to FY 16/17 will be part of 2017 FTIP A5. Chigo Dike Moreno Valley Local RIV151203 CML 5441(063) Cactus, Alessandro and Day (Dynamic Message Signs) 341,000 Con 5/30/2016 6/30/2016 1/1/2017 12/30/2016 PA&ED FY 16/17 12/8/16- APE, HSR and ASR review in progress Aaron: Need cultural for HPSR and APE, will email John. ISA submitted 10/4/16 17-02 includes prog of fed funds in FFY 2016/17 Albert Vergel de Dios Palm Springs Local RIV140818 CML 5282(044)Various Locations (Bike lanes)402,000 Con Cleared Rev 11/7/2016 5/30/2016 6/30/2017 6/30/2016 7/3/2016 PS&E FY 16/17 11/7/2016 - DLAE signs NEPA/CEQA Revalidation Form. Albert Vergel de Dios Rancho Mirage Local RIV140814 CML 5412(017)Bob Hope Dr and Dinah Shore Dr Sand Fencing 46,000 R/W 5/30/2017 6/30/2017 7/3/2017 7/3/2017 PA&ED FY 16/17 PES comments sent to Jeff Benson on 10/10/2016. Albert Vergel de Dios Rancho Mirage Local RIV140815 CML 5412(016) Ramon Rd and Dinah Shore Dr Traffic Flow Imp & Sand Fencing 31,000 R/W 5/30/2017 6/30/2017 7/3/2017 7/3/2017 PA&ED FY 16/17 PES comments sent to Jeff Benson on 10/10/2016. Chigo Dike Riverside Local RIV151216 STPL 5058(102) Magnolia Ave from Buchanan to Banbury (Widening 4 -6 lns) 2,620,000 Con 6/16/2016 12/302016 6/30/2017 7/3/2017 7/3/2017 PA&ED FY 16/17 12/22/2016- Spoke to Ed Lara regarding the environmental documents that are needed. The ISA, CIA and Noise study report are outstanding at the moment. CIA, HPSR, HRER, ASR, & AQR submitteed in early-MId November 2016 Evita Premdas Riverside County Local RIV090903 STPL 5956(195)Cajalco Rd Widening 6,000,000 PA&ED 10/15/2016 12/30/2016 PA&ED FY 15/16 E-76 at HQs for approval. Chigo Dike San Jacinto Local RIV130401 STPLN 5075(018)San Jacinto Ave Pavement Rehab 289,735 Con Cleared 5/27/2016 5/30/2016 8/8/2016 6/30/2016 9/26/2016 9/26/2016 Con FY 16/17 Pending 17-02 approval. Chigo Dike Wildomar Local RIV151213 CML 5484(007)Grand Ave Bike Lanes (TCM)614,000 Con 5/30/2016 6/30/2016 9/30/2016 12/30/2016 PA&ED FY 17/18 11/10 - SCAG approved 2-year extension of time for TCM. 11/2: Aaron: goal for approval is 12/31 . Cultural consultation under review. Funds programmed in FY 17/18 but can be obligated in FY 16/17 utilizing EPSP. Chigo Dike Wildomar Local RIV151214 CML 5484(008)Grand Ave Bike Lanes (TCM)747,000 Con 5/30/2016 6/30/2016 9/30/2016 12/30/2016 PA&ED FY 15/16 11/30 - Will contact SCAG for TCM extension. CT - PES, AQ, ISA, Bio, and HPSR approved. Funding to be reprogrammed to FY 16/17 once we secure approval from Rongsheng (TCWG). 60,758,000 81,203,888 Page 2 of 2 AGENDA ITEM 12 Agenda Item 12 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 23, 2017 TO: Technical Advisory Committee FROM: Grace Alvarez, Planning and Programming Manager SUBJECT: 2017 Federal Transportation Improvement Program STAFF RECOMMENDATION: Receive and file. BACKGROUND INFORMATION: The 2017 FTIP process started on July 20, 2015 (initial notification to the TAC) with project submittal due to RCTC on October 7, 2015. The FTIP update is an extensive process that adheres to state and federal requirements for Clean Air Act and State Implementation Plan, requiring complete review of individual projects and cross checking modeling details to ensure transportation conformity and it could not be achieved without your cooperation in providing the project details. The final 2017 FTIP was presented to the SCAG Regional Council for adoption on September 1, 2016; the SCAG Regional Council authorized staff to proceed to secure the f ederal agencies approvals, which were received on December 16, 2016. The 2017 FTIP officially replaced the 2015 FTIP on the date of adoption, December 16, 2016. Subsequently, on December 20, 2016, the first amendment to the 2017 FTIP was approved. There were 16 projects from Riverside County included in the 2017 FTIP Amendment No. 1, reflecting project changes that emerged between the 2017 FTIP submittals to SCAG in January 2016 and the approval by SCAG Regional Council in September 2016. The new 2017 FTIP Approved Listing including Amendment No. 1 is available at SCAG’s website http://ftip.scag.ca.gov/Pages/2017/approved.aspx. For your use and information, please find attached the latest 2017 FTIP Amendment schedule provided by SCAG on January 3, 2017. Please feel free to contact RCTC Programming staff with any questions you may have about on-going projects that may require updates in the 2017 FTIP for federal approvals and/or federal obligations. Due Date (by Noon)Amendments Administrative Modifications Tuesday, July 19, 2016 Amendment #17-01 2016 STIP, 2016 SHOPP, HBP and emergency type changes to address comments received on Draft 2017 FTIP only. Concurrent with 2017 FTIP base Wednesday, September 14, 2016 2016 RTP/SCS Amendment #1 FTIP Amendment #17-97 (will become #17-03) CONSISTENCY AMENDMENT FOR MODELING ONLY (New and updates to existing modeled projects -- only scope or completion date) Tuesday, October 25, 2016 Amendment #17-02 Tuesday, November 1, 2016 *Consistency Amendment #17-03 (Programming for #17-97) Tuesday, November 29, 2016 Administrative Modification #17-04 Tuesday, January 17, 2017 Amendment #17-05 Friday, January 27, 2017 2016 RTP/SCS Amendment #2 ** Consistency Amendment #17-07 CONSISTENCY AMENDMENT -- New non-exempt projects and updates to existing modeled projects. NOTE: Projects in Consistency Amendment #17-07 cannot be updated until Amendment is Federally Approved Tuesday, February 28, 2017 Administrative Modification #17-06 Tuesday, April 4, 2017 Amendment #17-08 Tuesday, May 23, 2017 Administrative Modification #17-09 Tuesday, July 11, 2017 Amendment #17-10 Tuesday, August 29, 2017 Administrative Modification #17-11 Updated 01/03/2017 2017 FTIP AMENDMENT/ADMINISTRATIVE MODIFICATION SCHEDULE Note: Amendment # may change depending on emergency requests between December and August. *Consistency Amendment will be presented to TC January 2017, RC Adoption April 2017 **Consistency Amendment #17-07 will be presented to TC April 2017, RC Adoption July 2017 AGENDA ITEM 13 A presentation will be made but there is no attachment to the agenda for item 13. AGENDA ITEM 14 Agenda Item 14 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 23, 2017 TO: Technical Advisory Committee FROM: Martha Durbin, Management Analyst Shirley Medina, Planning and Programming Director SUBJECT: Fiscal Year 2017/18 SB 821 Bicycle and Pedestrian Facilities Program Anticipated Call for Projects STAFF RECOMMENDATION: Receive and file. BACKGROUND INFORMATION: Each year, two percent of the Local Transportation Fund (LTF) revenue is set aside for use on bicycle and pedestrian facility projects through the Commission’s SB 821 Program. This is a discretionary program administered by the Commission. At its March 2014 meeting, the Commission approved the Technical Advisory Committee’s subcommittee (TAC subcommittee) recommendation to extend the SB 821 Call for Projects from an annual basis to a biennial basis. It also set the call release date for the first Monday of every other February and the close date for the last Thursday of every other April, beginning February 2015. Based on the FY 2016/17 and FY 2017/18 apportionments, the amount available for programming in FY 2017/18 for the SB 821 Call for Projects is approximately $3,467,784. Below is the planned schedule for the FY 2017/18 SB 821 Call for Projects. February 6, 2017 Release Call for Projects February 16, 2017 @ 1:30 p.m. Technical Workshop @ RCTC, Conf. Rm. C April 27, 2017 Proposals due A formal Call for Projects will be released on February 6. If you have any claims from prior awards or questions, please submit those to Martha Durbin. AGENDA ITEM 15 A presentation will be made but there is no attachment to the agenda for item 15. AGENDA ITEM 16 Agenda Item 16 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 11, 2017 TO: Riverside County Transportation Commission FROM: Theresia Trevino, Chief Financial Officer Michele Cisneros, Deputy Director of Finance THROUGH: Anne Mayer, Executive Director SUBJECT: Fiscal Year 2016/17 Mid-Year Revenue Projections STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve the mid-year Fiscal Year 2016/17 revenue projections of $173 million for Measure A revenues, $85 million for Local Transportation Fund (LTF) revenues, and $18.5 million for Transportation Uniform Mitigation Fee (TUMF) revenues; 2) Approve the budget increase adjustments to LTF transfers in of $279,000, and expenditures and transfers out of $348,700 to reflect the revised LTF projections. BACKGROUND INFORMATION: Prior to the beginning of FY 2016/17, staff made projections regarding the revenues to be received from Measure A, LTF, and TUMF funds for budget purposes. Staff tracks the Measure A, LTF, and TUMF revenues on a monthly basis. Current trends indicate that Measure A and LTF receipts are about 9.6 percent and 13.7 percent higher, respectively, for the six months ended December 31, 2016, compared to the same period last year. The overall upward yet slowing trend in receipts over the past six months reflects some improvement in sales tax revenues compared to the actual receipts during the same period in FY 2015/16. For comparison purposes, the FY 2015/16 actual revenues reflected an increase of 2.8 percent and 3 percent in Measure A and LTF revenues, respectively, from the FY 2014/15 levels. FY 2016/17 TUMF receipts to date are lower than the FY 2015/16 trend; however, monthly TUMF receipts tend to fluctuate significantly – making it difficult to identify and project any trend. FY 2015/16 TUMF revenues were 14 percent higher than FY 2014/15 and at the highest level since FY 2006/07. Sales tax revenues have rebounded from the economic downturn’s low point in 2010. The unemployment rate continues to decrease and new jobs are being added, primarily in the construction and administrative support service industries. Home sale transactions continue to rise. These indicators support an expanding economy. Nonetheless, staff will continue to take a conservative approach to this year’s mid-year projection analysis based on the revenue trend Agenda Item 16 noted through December 2016. Staff recommends the Commission maintain the current year revenue projections for Measure A, LTF, and TUMF revenues projections as follows: Revenue Projections Original (January 2016) FY 2016/17 Budget Revised for Mid- Year Adjustment Increase (Decrease) from Budget Measure A $ 177,000,000 $ 173,000,000 $ 173,000,000 $ 0 LTF 85,000,000 85,000,000 85,000,000 0 TUMF 18,500,000 18,500,000 18,500,000 0 For reference purposes, audited revenues for FY 2015/16 were approximately $167,630,000 (Measure A), $83,776,000 (LTF), and $19,789,000 (TUMF). The Measure A and LTF revenue projections for FY 2016/17 are 3.2 percent and 1.5 percent higher than the FY 2015/16 actual revenues, respectively. The TUMF revenue projection reflects the prior fiscal year’s actual revenue with a 7 percent decrease due to the staff’s conservative approach and the fluctuating trends. Any change in Measure A revenue projections h as a direct effect on the distributions to the geographic areas and related local streets and roads (LSR) programs. Since there is no change in the Measure A revenue projections, no adjustments are required for LSR expenditures and Coachella Valley highways and regional arterials. Since there is no change in Measure A revenues there is no change in the 1 percent statutory limitation on administrative salaries and benefits. Based on preliminary analysis through December 31, 2016, it appears that this limitation will not be exceeded. Additionally, the original Measure A administrative allocation $3,250,000 is sufficient to cover FY 2016/17 administrative costs. This allocation does not exceed the 4 percent limitation on administration costs adopted by the Commission in the prior year. The LTF audit was completed and financial statements were issued in October 2016. Staff revised the original LTF projections to include the carryover that is available to the local governments and transit agencies amount to approximately $9,299,000. Staff recommends the LTF administrative allocation to the Commission remain unchanged at $1 million. Expenditure adjustments are required for Commission and Southern California Association of Governments planning of approximately $279,000 and $69,700, respectively. Since the Commission administrative and planning allocations may be transferred to the General fund, similar adjustments to transfer in and out are also needed. The increase for SB 821 bicycle and pedestrian projects of approximately $179,000 does not require a budget adjustment, as this amount will be included in the amount available for the next call for projects. The increase in the LTF balance available for apportionments for transit operators of approximately $7,894,000 also does not require a budget adjustment as this amount will be available for any transit allocation adjustments based on amendments to transit operator Short Range Transit Plans. Agenda Item 16 Upon Commission approval, staff will provide this updated information to the necessary local governments and transit operators. Additionally, staff will continue to monitor FY 2016/17 revenues to determine if any adjustments to the revenue projections or Measure A and LTF administration are necessary. Financial Information In Fiscal Year Budget: No Year: FY 2016/17 Amount: $279,000 sources $348,700 uses Source of Funds: LTF Budget Adjustment: Yes GL/Project Accounting No.: $ 279,000 106 65 59001 279,000 601 62 97001 69,700 601 62 86205 Fiscal Procedures Approved: Date: 12/15/2016 Attachment: Riverside County LTF FY 2015/16 Apportionment Agenda Item RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: January 11, 2017 TO: Riverside County Transportation Commission FROM: Theresia Trevino, Chief Financial Officer Michele Cisneros, Deputy Director of Finance THROUGH: Anne Mayer, Executive Director SUBJECT: Fiscal Year 2017/18 Revenue Projections STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve the projections for Measure A revenues of $176 million for Fiscal Year 2017/18; 2) Approve the projections of the Local Transportation Fund (LTF) apportionment of $88 million for the Western Riverside County, Coachella Valley, and Palo Verde Valley areas for FY 2017/18; and 3) Approve the projections for Transportation Uniform Mitigation Fee (TUMF) revenues of $20 million for FY 2017/18. BACKGROUND INFORMATION: Prior to the commencement of the annual budget process, the Chief Financial Officer presents to the Commission the projections for Measure A, LTF, and TUMF revenues related to the next fiscal year. These revenue projections include consideration of historical and current trends of receipts and economic data collected from various sources. The source of data is the quarterly sales tax forecast of Measure A revenues prepared by MuniSer vices, LLC. Measure A The Measure A projection consists of revenues generated from the local half-cent transactions and use tax approved by voters in November 2002. The Measure A funds are principally used to fund highway, regional arterial, local streets and roads, new corridors, economic development, bond financing, bus transit, commuter rail, commuter assistance, and specialized transportation projects in the three geographic areas of Riverside County, as defined in the Measure A Expenditure Plan. The percentage of Measure A revenues allocated to each of these geographic areas is based on return to source of the sales tax revenues generated. FY 2017/18 represents the ninth year of the 30-year term of the 2009 Measure A. The Measure A projection for FY 2017/18 is $176 million. The estimate is based on the mid-year projection for FY 2016/17 and a 1.7 percent increase over the FY 2016/17 estimate. Agenda Item This increase is conservative and represents cautious optimism based on current economic forecast information and recent fiscal year trends. This projection will become the basis for the preparation of the FY 2017/18 budget. The budget process typically commences in January of each year following the development of the Measure A revenue projections. Additionally, the amounts for the local streets and roads programs are usually provided to the local jurisdictions for planning purposes. After the deduction for administration of $3.4 million, which is approximately 1.9 percent of Measure A revenues, the amount available for distribution to the three geo graphic areas is $172.6 million, which is allocated as follows: Geographic Area Amount Western Riverside County $ 133,414,000 Coachella Valley 38,171,000 Palo Verde Valley 1,015,000 Total $ 172,600,000 Local Transportation Fund The LTF projection consists of revenues generated from a quarter cent of the statewide sales tax. These LTF funds are principally used to fund transit requirements within the county of Riverside (County). The Transportation Development Act (TDA) legislat ion that created LTF requires the County Auditor Controller to annually estimate the amount of revenues expected to be generated from the sales tax. The estimate then becomes the basis for geographic apportionment and for claimant allocation through the Short Range Transit Plan (SRTP) process, which commences in January 2018 for the next fiscal year. While the County is the taxing authority and maintains custodial responsibility over the LTF revenues, the Commission by statute is charged with administration of the LTF funding process. Therefore, the practice has been for staff to develop the revenue estimate and then submit it to the County Auditor Controller for concurrence. Once the Commission and the County agree on a revenue amount, staff prepares the statutorily required apportionment. Apportionment is the process that assigns revenues to the three major geographic areas as defined by TDA law within the County: Western Riverside County, Coachella Valley, and Palo Verde Valley. The revenues are divided based on the respective populations for each area. The apportionment occurs after off-the-top allocations for administration to the County and Commission and set asides for Southern California Association of Governments planning (3/4 of 1 percent), local planning activities (3 percent), and bicycle and pedestrian projects (2 percent). Attached is the FY 2017/18 LTF apportionment based on a revenue estimate of $88 million. The estimate will be submitted to the County for its concurrence. The estimate is based on the mid-year projection for FY 2016/17 and assumes a 3.5 percent increase over the FY 2016/17 estimate. This increase is conservative and represents cautious optimism based on current Agenda Item economic forecast information. After the deductions for administration of $1,050,000 and set-asides of approximately $4,985,000, the amount available for apportionment before reserves is approximately $81,965,000. The balance available for apportionment before reserves is as follows: Geographic Area Amount Western Riverside County $ 65,228,000 Coachella Valley 15,852,000 Palo Verde Valley 885,000 Total $ 81,965,000 In accordance with Reserve Policy adopted by the Commission at its January 12, 2005 meeting, a reserve of 10 percent for each apportionment area will be established and set aside for FY 2017/18, for unforeseen cost increases or other emergency. For the Western Riverside County apportionment area, a portion of the reserve will be allocated to each of the transit operators. For public bus transit operators, the allocation of the reserve is based on each operator’s proportionate share of FY 2015/16 LTF oper ating allocations. Operators may access reserve funds by amending their SRTPs through the established amendment and Commission approval process. Transportation Uniform Mitigation Fee The TUMF projection consists of revenues generated from fees charged to new development to ensure it pays for the new transportation facilities needed to accommodate growth. As a result of a memorandum of understanding executed in 2008 between the Commission and the Western Riverside Council of Governments, the administrator of the TUMF program, the Commission receives 48.7 percent of the TUMF revenues, after an administrative allocation for the Commission’s regional arterial program. The revenue estimate for FY 2017/18 is $20 million. The estimate is based on the projection for FY 2016/17, and assumes an 8.1 percent increase. Next Steps Upon Commission approval, staff will provide this information to the local jurisdictions and transit operators for planning purposes. Staff will continue to monitor FY 2016/17 revenues during the development of the FY 2017/18 budget to determine if any ad justments to the revenue projections are necessary. Agenda Item Financial Information In Fiscal Year Budget: N/A Year: FY 2017/18 Amount: $176,000,000 Measure A; $88,000,000 LTF; $20,000,000 TUMF Source of Funds: Measure A, LTF, and TUMF Budget Adjustment: N/A GL/Project Accounting No.: Measure A $ 3,400,000 001001 401 40101 101 1X 40101 40,501,000 623999 401 40101 262 31 40101 14,691,000 613999 401 40101 261 31 40101 8,100,000 654199 401 40101 265 33 40101 2,025,000 269 62 40101 2,531,000 260 26 40101 844,000 270 26 40101 1,985,000 632199 401 40101 263 41 40101 11,913,000 266 72 40101 38,515,000 267 71 40101 10,721,000 264 19 40101 1,588,000 683999 401 40101 268 31 40101 19,085,000 563999 401 40101 256 31 40101 13,360,000 257 71 40101 5,726,000 258 26 40101 1,015,000 234 71 40101 LTF 88,000,000 601 62 40102 TUMF 10,000,000 725000 416 41607 210 72 42110 10,000,000 735000 416 41607 210 73 42110 Fiscal Procedures Approved: Date: 12/15/2016 Attachments: 1) Measure A Program Allocation FY 2017/18 2) Riverside County LTF FY 2017/18 Apportionment