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05 May 21, 2018 Technical advisoryComments are welcomed by the Commission. If you wish to provide comments to the Commission, please complete and submit a Speaker Card to the Clerk of the Board. MEETING AGENDA Technical Advisory Committee Time 10:00 a.m. (PLEASE NOTE TIME CHANGE) Date May 21, 2018 Location Riverside County Transportation Commission 4080 Lemon Street, Third Floor Conference Room A Riverside, CA 92501 COMMITTEE MEMBERS Lori Askew, City of Calimesa Armando Baldizzone, City of Blythe Chad Blais, City of Norco Bo Chen, City of Palm Desert K. George Colangeli, PVVTA John Corella, Cathedral City Jesse Eckenroth, City of Rancho Mirage Brad Fagrell, City of Lake Elsinore Tom Garcia, City of Palm Springs Christopher Gray, WRCOG Jonathan Hoy, City of Coachella Joe Indrawan, City of Eastvale Amer Jakher, City of Beaumont Rohan Kuruppu, Riverside Transit Agency David Lee, Caltrans District 8 Steve Loriso, City of Jurupa Valley Martin Magana, CVAG Bryan McKinney, City of La Quinta Bob Moehling, City of Murrieta Farshid Mohammadi, City of Riverside Vice Chair Habib Motlagh, Cities of Perris and San Jacinto Nelson Nelson, City of Corona Aaron Palmer, City of Canyon Lake Daniel Porras, City of Desert Hot Springs Patricia Romo, County of Riverside Ken Seumalo, City of Indian Wells – Chair Sudi Shoja, City of Hemet Jonathan Smith, City of Menifee Patrick Thomas, City of Temecula Art Vela, City of Banning Timothy T. Wassil, City of Indio Michael Wolfe, City of Moreno Valley Dan York, City of Wildomar Vacant, SunLine Transit Agency COMM-TAC-00061 RIVERSIDE COUNTY TRANSPORTATION COMMISSION TECHNICAL ADVISORY COMMITTEE MEETING AGENDA* *Actions may be taken on any item listed on the agenda. TIME: 10:00 A.M. DATE: May 21, 2018 LOCATION: Riverside County Transportation Commission 4080 Lemon Street, Third Floor Conference Room A Riverside, CA 92501 In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (951) 787‐7141 if special assistance is needed to participate in a public meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. 1. Call to Order 2. Self-Introductions 3. Approval of November 20, 2017 and March 19, 2018 Minutes 4. Public Comments (This is for comments on items not listed on agenda. Comments relating to an item on the agenda will be taken when the item is before the Committee.) 5. SB 1 Update (Presentation) 6. Active Transportation Program Cycle 4 Updates (Verbal Presentation) 7. Active Transportation Program 10-Point Recommendations (Attachment) 8. 2017 and 2019 Federal Transportation Improvement Program Amendments (Attachment) 9. Federal Obligation Plan Update (Attachment) 10. Caltrans Update (Verbal Presentation) 11. May Commission Meeting Highlights (Verbal Presentation) 12. Other Announcements 13. Other Business Technical Advisory Committee Meeting May 21, 2018 Page 2 14. Adjournment The next meeting will be July 16, 2018 at CVAG, Board Room, Palm Desert at 10:30 a.m. NOVEMBER 20, 2017 MINUTES TECHNICAL ADVISORY COMMITTEE MEETING MINUTES Monday, November 20, 2017 1. CALL TO ORDER The meeting of the Riverside County Transportation Commission (RCTC) Technical Advisory Committee (TAC) was called to order by Chair Ken Seumalo, at 10:30 a.m. at the Coachella Valley Association of Governments, 73710 Fred Waring Drive, Palm Desert, CA 92260 2. SELF-INTRODUCTIONS Members Present: Lori Askew, City of Calimesa Tom Garcia, City of Palm Springs Jonathan Hoy, City of Coachella Martin Magana, CVAG Bob Moehling, City of Murrieta Ron Moreno, City of Palm Desert Anita Petke, SunLine Transit Agency Patricia Romo, County of Riverside Mark Sabito, Rancho Mirage Ken Seumalo, City of Indian Wells Bill Simons, City of Cathedral City Patrick Thomas, City of Temecula Timothy T. Wassil, City of Indio Dan York, City of Wildomar Others Present: Brad Brophy, Tri Lake Consultants Shirley Gooding, RCTC Jillian Guizado, RCTC Aaron Hake, RCTC Darren Henderson, WSP Angela Keeler, RCTC Edward Lara, City of Riverside Chenxia Li, Riverside Transit Agency Martha Masters, RCTC Shirley Medina, RCTC Julie Mignogna, City of La Quinta Lorelle Moe-Luna, RCTC Henry Ngo, City of Moreno Valley Evita Premdas, Caltrans 3. APPROVAL OF SEPTEMBER 18, 2017 MINUTES The September 18, 2017 Minutes were approved as submitted. Technical Advisory Committee Meeting November 20, 2017 Page 2 4. PUBLIC COMMENTS The city of Indian Wells extended an apology to the city of La Quinta for a paving project that impeded traffic at last week’s public works meeting. 5. REGIONAL TRUCK/FEE STUDY UPDATE Lorelle Moe-Luna, RCTC, introduced Darren Henderson, Project Manager for the regional truck study, WSP, who explained the study is the result of a lawsuit filed by the County of Riverside against Highland Fairview and the city of Moreno Valley regarding th e environmental document that was prepared for the World Logistics Center site in Moreno Valley. Mr. Henderson described the steps WSP is taking in its study and responded to various questions. 6. SCAG REGIONAL INTELLIGENT TRANSPORTATION SYSTEMS ARCHITECTURE PROJECT Ms. Moe-Luna introduced Alyssa Phaneuf and Matt Gleason, Southern California Association of Governments (SCAG), who provided background information on the Intelligent Transportation System (ITS) Architecture Project, a venture project that is one of six architecture projects maintained throughout the SCAG region. They explained its function is to establish connectivity between projects that have inter-county aspects and provide services across county lines. It gives elected officials and members of the public sector a chance to follow in the footsteps of the private sector and move forward in transportation technology, realizing and utilizing the technological capabilities and benefits the residents of the region. They reported the project is a 12-month effort to update the Regional ITS Architecture that was developed in 2005 and was updated in 2008 and 2011. They responded to various questions. 7. SB 1 PROGRAM UPDATES Shirley Medina, RCTC, stated that the local streets and roads project lists were due October 16. She also stated that for the near-term cycles, there are the local partnership program, the trade corridor enhancement account, and solutions for congested corridors. She said that agencies should prepare for the January 30th deadline, the trade corridor enhancement account applications due date. Program adoption is scheduled May 16, 2018. The solutions for congested corridors guidelines are still in draft form and it is expected to be approved by the CTC in December. She explained that the CTC wants more multi-model projects and they will be requesting greenhouse Gas reductions information with every project application. In response to a question regarding repeal efforts, Aaron Hake stressed the importance of communicating to your leaders and to those they represent what is being done with SB 1 dollars and also the opportunities that are presented by SB 1 dollars. Technical Advisory Committee Meeting November 20, 2017 Page 3 The city of Temecula did a great job last week. The city’s city manager sent an email to its city council and more people should speak out plainly saying this may be a political issue for some of you; however, here are the facts; here’s what you’re getting, here’s what we could potentially be getting, here are all the things that are happening, and putting out that factual information is going to be very important. He further stated that we believe that today, the attorney general is able to release title and summary for the repeal initiative that is most likely going to make the November ballot next year. Once that title and summary are released, the proponents can begin gathering signatures. If it is released today, they have 180 days that would take us to May 19 for them to gather 585,000 or half a million signatures or 600,000 signatures from registered voters from out of state. We believe they will be successful in doing that. Based on the funding that has already come into the committee to gather those signatures, the Republican Party and the California Republican Cong ressional Delegation are supporting them and the members themselves are raising money to put this on the ballot. Three polls have been publically published so far about the likelihood of this passing. A week and a half ago, the New York Times released a new poll after the gas tax kicked in on November 1 showing the repeal will succeed. In response to a question regarding the Caltrans Symposium on November 30, Mr. Hake said it is a joint District 8 and District 12 Caltrans event held at the Riverside Convention Center. 8. ATP CYCLE 4 UPDATE Martha Masters, RCTC, stated that the Cycle 4 Call for Projects is expected to open March 26, 2018 with the submission deadline June 8, 2018. She pointed out some of the major proposed revisions to the final draft guidelines based on the progressive workshops staff attended. She also identified resources available to help local agencies strengthen their applications:  The Active Transportation Resource Center (ATRC) that offers a website to provide information and resources;  The Active Transportation Resource Team (ATRT) that is not limited to assisting local agencies for the ATP program, but other programs such as the Caltrans Sustainable Transportation Planning Grant program;  SCAG has also offered workshops on the ATP in the past cycles. For more information on past workshops, visit the website in the agenda.  The Riverside County Active Transportation Network (ATN) is a local consortium comprised of various public and private agencies and interest groups that meet quarterly. The next meeting will be February 21, 2018 at the SCAG Riverside Office.  The Western Riverside Council of Governments (WRCOG) Grant Writing Assistance Program provides help developing grant applications for funding. For more information, cont act Christopher Tzeng ctzeng@wrcog.us. Technical Advisory Committee Meeting November 20, 2017 Page 4 9. CALTRANS UPDATE Evita Premdas, Caltrans District 8, standing in for David Lee, reported:  There is Resident Engineers Academy training available in Marysville, Salinas, and Eureka. She recommended emailing Jenny Chann to register online.  Architectural and Engineering (A&E) consultant contract that went into effect October 1. It requires the approval of acceptance be submitted prior to contract award.  Caltrans Statewide Independent Insurance Database is available to verify a certification for material casters or laboratory, which is also available on the website.  Inactive Projects: Agencies may receive a mass email as a reminder of inactive projects; that is, projects for which Caltrans has not received an invoice.  HSIP cycle line: There is a call for projects anticipated May 2018.  The CTC 2018 preparation schedule is now available on the CTC website.  Form 17-2 for the consultant contract review needs approval from FHWA. If you have an A&E consultant in a management support role, please submit it via email to headquarters. A direct email is in the office bulletin.  Caltrans currently has two pilot programs. They are the 376 and the progress employees pilot program. For questions, please email the DLAE or the area engineers. In response to a question regarding the Federal Aid Series, Ms. Premdas stated it is Ja nuary 28 to February 2, with a $100 fee. In response to a question regarding the 10C required for planning grants, Ms. Premdas stated the 10C is for construction contracts only. 10. FFY 2017/18 OBLIGATION AUTHORITY UPDATE Martha Masters directed the agencies to her staff report attached to the agenda. She stated that RCTC and Caltrans meet every month go review what is found in the attachment and discuss the status of CMAQ and STBG projects awarded through various call for projects. She encouraged t he agencies to continue the Federal Air process and contact RCTC staff with any questions, concerns, or to correct inaccurate information. 11. NOVEMBER COMMISSION MEETING HIGHLIGHTS Shirley Medina reported the following: There were a couple SB 132 project agreements that staff took forward. There are five projects within the SB 132 project. They are:  Limonite Interchange and construction funding  Hamner Bridge that will be discussed at the December meeting  Jurupa Road Grade Separation Technical Advisory Committee Meeting November 20, 2017 Page 5  I-15/91 Connectors project  McKinley project - staff is currently working with the city of Corona and there is not a schedule yet for when it will be taken to the Commission. 12. OTHER ANNOUNCEMENTS Ms. Medina reminded the TAC that Grace Alvarez retired in November. Lorelle Moe-Luna was promoted to Program Manager, and Martha Masters was promoted to Lorelle’s position as Senior Management Analyst. Martha’s position will be filled in the next two or three months. In the meantime, Angela Keeler is on board as a temporary employee helping with the 2018 FTIP updates that is due to SCAG January 9. 13. OTHER BUSINESS There was no other business presented ADJOURNMENT There being no further business for consideration by the Technical Advisory Committee, the meeting adjourned at approximately 12:00. The next meeting will be January 22 in Riverside at 10:00 a.m. Respectfully submitted, Shirley Medina Planning and Programming Director MARCH 19, 2018 MINUTES AGENDA ITEM 5 A presentation will be made but there is no attachment to the agenda for item 5. AGENDA ITEM 6 A presentation will be made but there is no attachment to the agenda for item 6. AGENDA ITEM 7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2018 TO: Technical Advisory Committee FROM: Lorelle Moe-Luna, Planning and Programming Manager SUBJECT: Active Transportation Program – Metropolitan Planning Organization’s Regional Program Guidelines and Recommended Revisions for Additional Points for Riverside County Project Applications STAFF RECOMMENDATION: This item is for the Committee to: 1) Discuss and approve draft staff recommended changes to the Active Transportation Program (ATP) Metropolitan Planning Organization’s (MPO) Regional Program Guidelines for the county share. BACKGROUND INFORMATION: ATP is a highly competitive statewide program that funds bicycle and pedestrian facilities and programs to enhance or encourage walking and biking. The California Transportation Commission (CTC) awards 50 percent of the funds at the statewide competitive level, 10 percent to small urban and rural regions, and 40 percent at the large Metropolitan Planning Organization (MPO) level. The ATP process allows applicants two opportunities for award – statewide and large MPO level. As part of the sequential project selection, projects are first evaluated statewide and those that are not ranked high enough for statewide funding are automatically provided a second opportunity for funding through the large MPO share. As the MPO, the Southern California Association of Governments (SCAG) is required to work with county transportation commissions, the CTC, and Caltrans to develop its regional program recommendations. As part of the development of the regional program guidelines, SCAG allows each county transportation commission to assign up to 10 points to the CTC’s project scores for projects that are consistent with local and regional plans. Each county transportation commission in the SCAG region is responsible for defining “plans” and developing its guidance and methodology for assigning the additional 10 points. In addition, if a county transportation commission assigns points to a project for which it is the lead applicant, an explanation must be provided on how the scoring process resulted in an unbiased evaluation of projects. In April 2014, the Commission approved staff’s recommendation to assign 10 points to each application if the project is consistent with an adopted local and regional “plan.” A “plan” may include, but is not limited to, the following:  Measure A Expenditure Plan  Riverside County Public Transportation – Annual Countywide Performance Report  SCAG Regional Transportation Plan/Sustainable Communities Strategy  Western Riverside Council of Government’s Non-Motorized Transportation Plan  Coachella Valley Association of Government’s Non-Motorized Transportation Plan  City/County/School District Bicycle Plans  City/County/School District Pedestrian Facilities  Trail System – Regional of Multi-County Trail System (e.g. Santa Ana River Trail, CV-Link)  Other The current policy was developed based on the consideration that the CTC had yet to administer its first call for projects at the time under the new program, thus, allowing staff maximum flexibility and discretion to Riverside County projects selected under the MPO regional program. Now that three cycles of ATP have passed, staff has reviewed the existing policy and recommends the following changes:  In the event of a tie between projects, staff will work with the local agencies to determine if the funds can be split equally between applicants, without reducing the scope and benefits of the proposed project, and the local agencies committing to fully funding the difference with other local sources. If this option is not viable for the applicants, then staff will utilize the tie breaker method that CTC utilizes under the statewide component, which is to fund the project with the higher score in the “Need” question of the application.  In the event that any one project scores high enough to be funded through the county share but the requested funding exceeds the amount available, staff will work with the project applicant to determine if the local agency can fully fund the difference of the project without reducing the scope and benefits proposed. Staff will also work with the local agency to strategize whether re-applying in a future cycle and obtaining a higher score to be funded under the statewide component is feasible or practical.  Staff also proposes that up to 10 points be added to projects that meet the following criteria: o 2 points for projects requesting construction-only funding o 3 points for projects requesting construction funding in the first two years of programming o 5 points for projects identified within the Western Riverside Council of Government’s Subregional Active Transportation Plan; Coachella Valley Association of Governments Non- Motorized Plan; or an adopted local active transportation plan, bike or pedestrian master plan, or Safe Routes to School Plan. In developing the criteria for the additional 10 points, staff considered other programs for which the Commission is also responsible for nominating projects such as the Transportation Development Act Article 3 (also known as SB 821) and the Congestion Mitigation and Air Quality funds, and project readiness is an emphasis in evaluating and awarding projects. Similarly, for this program, staff recommends that project readiness be a factor that should be weighted more heavily as it illustrates the local agency’s commitment to leverage other funding sources and meets one of the Commission’s goals to deliver active transportation facilities as a partner with local agencies. Additionally, projects that are identified or prioritized in a local active transportation plan, or bike or pedestrian master plan further justifies a local agency’s commitment to implementing projects that are part of a cohesive network and advances the goals of the program further. For comparison, staff also compiled how other county transportation commissions are assigning their 10 - points, as shown in the table below. ATP MPO 10-Point Policy by County Transportation Commission County Points Criteria San Bernardino 10 Consistent with local and regional plan Imperial 10 Consistent with local and regional plan Orange Maximum of 10 points 5 A planned bikeway in the Orange County Commuter Bikeways Strategic Plan 5 Project is included in the Orange County Non-motorized Metrolink Accessibility Strategy 5 Project is a sidewalk on a facility within the Master Plan of Arterial Highways 3 Project is included in a local agency bicycle or pedestrian master plan or active transportation plan 2 Project is included in a local Safe Routes to School Plan 2 Project is included in a specific plan or corridor plan 1 Project is included in local agency general plan or circulation plan Los Angeles 7 Consistent with local and regional plan 3 Successful in the Metro Call for Projects, all projects with Metro Board commitment, and all projects which implement Metro active transportation plans and policies Ventura 5 Consistent with local and regional plan 5 Safe Routes to School Project Next Steps Staff has sought feedback and comments from TAC members and is recommending that the proposed revisions be discussed and approved by the TAC and forwarded to the Budget and Implementation Committee and full Commission for approval for inclusion into SCAG’s MPO Regional Program Guidelines. AGENDA ITEM 8 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2018 TO: Technical Advisory Committee FROM: Martha Masters, Senior Management Analyst SUBJECT: 2017 and 2019 Federal Transportation Improvement Program Update STAFF RECOMMENDATION: Receive and file. BACKGROUND INFORMATION: The 2017 FTIP was officially adopted on December 16, 2016. As of today, the Southern California Association of Governments (SCAG) has processed eight formal amendments; two consistency amendments associated to the 2016 Regional Transportation Plan/Sustainable Communities Strategy amendments; and nine administrative modifications. All formal amendments with the exception of the Amendment No. 19 have received the reviewing agencies conformity approvals; both consistency amendments have been approved. Administrative modification approvals are delegated to SCAG and eight of the nine administrative modifications have been approved. The next amendment is a formal modification (17-21) and is due to SCAG on June 26. This is the last amendment for the 2017 FTIP. Planning and Programming staff keeps track of the needed changes for our member agencies projects to ensure obligation of funds without any delays b ut we also urge you to be familiar with the information currently programmed for your projects in the FTIP and to notify us of any changes so they can properly be incorporated into the FTIP to avoid obligation delays. The current 2017 FTIP Approved Listing including Amendment No. 1-2, 4-6, and 8-18 is available at SCAG’s website http://ftip.scag.ca.gov/Pages/2017/approved.aspx. In January, RCTC staff submitted 396 projects to SCAG for the 2019 FTIP. The total project cost of all projects submitted totaled approximately $7 billion dollars. The 2019 FTIP is anticipated to be fully approved in December. The 2019 FTIP Amendment schedule is being provided for your convenience. Please feel free to contact RCTC Programming staff with any questions you may have about on -going projects that may require updates in the 2017 or 2019 FTIP f or federal approvals and/or federal obligations. Attachment: 2019 FTIP Amendment Schedule Due Date (by Noon)Amendments Administrative Modifications Tuesday, July 17, 2018 Amendment #19-01 Including 2018 STIP, 2018 SHOPP, HBP and changes to address comments received on Draft 2019 FTIP only. Concurrent with 2019 FTIP base Tuesday, October 23, 2018 Administrative Modification #19-02 Thursday, January 8, 2019 Amendment #19-03 Tuesday, February 26, 2019 Administrative Modification #19-04 Tuesday, April 9, 2019 Amendment #19-05 Tuesday, May 21, 2019 Administrative Modification #19-06 Tuesday, July 9, 2019 Amendment #19-07 2019 FTIP AMENDMENT/ADMINISTRATIVE MODIFICATION SCHEDULE AGENDA ITEM 9 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 21, 2018 TO: Technical Advisory Committee FROM: Martha Masters, Senior Management Analyst SUBJECT: Obligation Delivery Plan Update – FFY 2017/18 STAFF RECOMMENDATION: Receive and file. BACKGROUND INFORMATION: As the Regional Transportation Planning Agency (RTPA), RCTC is responsible for ensuring that federal Congestion Mitigation and Air Quality (CMAQ) and Surface Transportation Block Grant (STBG) funds apportioned to Riverside County are allocated and obligated in a timely manner to prevent funds from lapsing. Federal Obligation Authority (OA) for the region is provided on an annual basis and has to be used in the Federal Fiscal Year (FFY) it is provided. The Commission’s goal is to ensure that 100 percent of its OA is obligated. RCTC works closely with our local agencies and Caltrans to ensure projects on the Obligation Delivery Plan are obligated and delivered. Many of these projects are from the 2013 Multi -Funding Call for Projects, 2013 Regional Surface Transportation Program (RSTP a.k.a STBG) Call for Projects, CVAG’s 2014 CMAQ Call for Projects, and various other projects that had been awarded CMAQ or STBG funds by the Commission. The attached obligation plan provides an outline of the projects that have CMAQ or STBG programmed in FFY 2017/18. The information provided in the attached obligation plan comes from milestone updates received from your agencies, discussions with project sponsors, and our monthly meetings with local assistance. As we near the end of the FFY 2017/18, it is recommended you begin your federal-aid process as soon as possible, and/or devote the resources needed to secure the federal approvals for obligation, ensuring the timely obligation of the federal funds. In the attached FFY 2017/18 Obligation Plan, are the planned CMAQ and STBG obligations for the current year. If you anticipate a delay in obligating these funds this year, please notify RCTC staff with a project status update. It is critical that local agencies awarded federal funds meet the milestones established to ensure local OA does not lapse. RCTC will be reviewing agreement dates and contacting agencies that have made little to no progress to discuss alternatives for the federal award. RCTC staff is available to assist cities with the processing of the RFA submittals and the overall navigation through the federal-aid process. Attachment: FFY 2017/18 Obligation Plan FFY 2017/2018 OBLIGATION PLANAs of 5/16/2018PA&EDPA&EDDateMilestone Date Milestone DateSTATE HWYChigo Dike Riverside Adams St at 91 IC 935,000                   EngPSR FY 17/18Subtotal‐                                        935,000                   LOCAL HWYAlbert Vergel de DiosIndio CML‐5275(030)Paving of Four (4) residential roads in Indio1,132,000                            Con Cleared 7/12/2016 5/30/2017 6/30/2017 6/30/2018 6/30/2018 Design FY 17/18Chigo Dike Moreno Valley CML 5441(065)Various Locations Signal Synchronization (TCM)1,542,000                            Con Cleared 10/5/2017 10/5/2017 PA&ED FY 15/16Albert Vergel de DiosRancho Mirage CML 5412(016)Ramon Rd and Dinah Shore Dr  Traffic Flow Imp & Sand Fencing31,000                                 R/WPA&ED FY 17/18Chigo Dike Riverside STPL 5058(102)Magnolia Ave from Buchanan to Banbury (Widening 4 ‐6 lns)2,620,000                Con Cleared 1/25/2018PA&ED FY 17/18Eric Cowle/ Evita PremdasCVAG 6164(021) CVAG Regional Synch 5,315,000                            ConCon FY 18/19Evita Premdas Riv. Co. CML 5956(241) Salt Creek Multi‐Modal Trail 5,090,000                            Con Cleared 10/20/2017 6/30/2017 Con FY 17/18Subtotal 13,110,000                         2,620,000               Total 13,110,000                         3,555,000               Current Project StatusFTIP Funding YearSTP-LFunding PhaseProject ApprovalsRFA Subm. To CT D8 (Projected)RFA MilestoneCaltrans Staff Agency FPN Project LocationCMAQPage 1 of 1 AGENDA ITEM 10 A presentation will be made but there is no attachment to the agenda for item 10. AGENDA ITEM 11 A presentation will be made but there is no attachment to the agenda for item 11.