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10 October 22, 2012 Western Riverside County Programs and Projects
Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please complete and submit a Speaker Card to the Clerk of the Board. RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE MEETING AGENDA TIME: 1:30 p.m. DATE: Monday, October 22, 2012 LOCATION: BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside COMMITTEE MEMBERS Adam Rush, Chair / Ike Bootsma, City of Eastvale Andrew Kotyuk, Vice Chair / Scott Miller, City of San Jacinto Bob Botts / Don Robinson, City of Banning Karen Spiegel / Eugene Montanez, City of Corona Frank Johnston / Micheal Goodland, City of Jurupa Valley Darcy Kuenzi / Wallace Edgerton, City of Menifee Marcelo Co / Richard Stewart, City of Moreno Valley Berwin Hanna / Kathy Azevedo, City of Norco Daryl Busch / Al Landers, City of Perris Ben Benoit / Timothy Walker, City of Wildomar Bob Buster, County of Riverside, District I Marion Ashley, County of Riverside, District V STAFF Anne Mayer, Executive Director John Standiford, Deputy Executive Director AREAS OF RESPONSIBILITY Air Quality, Capital Projects, Communications and Outreach Programs, Intermodal Programs, Motorist Services, New Corridors, Regional Agencies/Regional Planning, Regional Transportation Improvement Program (RTIP), Specific Transit Projects, State Transportation Improvement Program (STIP), Transportation Uniform Mitigation Fee (TUMF) Program, and Provide Policy Direction on Transportation Programs and Projects related to Western Riverside County and other areas as may be prescribed by the Commission. Alexandra Rackerby From: Sent: To: Alexandra Rackerby Wednesday, October 17, 2012 1:57PM Alexandra Rackerby Subject: RCTC Western Riverside County Programs and Projects Committee Good Afternoon Members of the Western Riverside County Programs an"ZHlrojects Committee: Please confirm your attendance of the Western Riverside County Programs and Projects Committee Meeting being held at 1:30 p.m. on Monday, October 22, 2012, by replying to this email. Thank you . Respectfully, Allie Rackerby Riverside County Transportation Commission (951) 787-7141 • 1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 1:30 p.m. Monday, October 22, 2012 BOARD ROOM County Administrative Center 4080 Lemon Street, First Floor Riverside, California In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission’s website, www.rctc.org. In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS – Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Western Riverside County Programs and Projects Committee October 22, 2012 Page 2 Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES – SEPTEMBER 24, 2012 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7. AGREEMENTS WITH AT&T, QUESTAR, SOUTHERN CALIFORNIA EDISON, AND SOUTHERN CALIFORNIA GAS CO., FOR FINAL ENGINEERING AND CONSTRUCTION FOR UTILITY RELOCATIONS FOR THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT Page 1 Overview This item is for the Committee to: 1) Approve the following agreements for final engineering and construction for utility relocations for the State Route 91 Corridor Improvement Project (SR-91 CIP): a) Agreement Number 13-31-045-00 with AT&T; b) Agreement Number 13-31-047-00 with Questar; c) Agreement Number 13-31-044-00 with Southern California Edison (SCE); and d) Agreement Number 13-31-046-00 with Southern California Gas Co. (SoCalGas); for a combined amount of $17,465,750, plus a contingency amount of $1,746,250 (10 percent), for a total amount not to exceed $19,212,000; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; 3) Authorize the Executive Director, or designee, to approve contingency work up to the total authorized amount as may be required for these utility relocation agreements for final engineering and construction; and 4) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee October 22, 2012 Page 3 8. AGREEMENT WITH BURLINGTON NORTHERN SANTA FE RAILWAY COMPANY FOR THE RELOCATION OF THE EXISTING PORPHYRY YARD TRACKS REQUIRED FOR THE CONSTRUCTION OF THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT Page 4 Overview This item is for the Committee to: 1) Approve Agreement No. 13-31-038-00 to Burlington Northern Santa Fe Railway Company (BNSF) for the relocation of the existing BNSF Porphyry Yard tracks required for the construction of the State Route 91 Corridor Improvement Project (SR-91 CIP) in the amount of $4,921,300, plus a contingency amount of $492,200 (10 percent), for a total amount not to exceed $5,413,500; 2) Authorize the Chair or the Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director, or designee, to approve contingency work up to the total amount not to exceed as may be required for the work associated with the relocation of the existing Porphyry Yard tracks; and 4) Forward to the Commission for final action. 9. STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT RELOCATION PLAN Page 16 Overview This item is for the Committee to: 1) Adopt the State Route 91 Corridor Improvement Project (SR-91 CIP) Relocation Plan; and 2) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee October 22, 2012 Page 4 10. ENVIRONMENTAL PERMITS REQUIREMENTS FOR INTERSTATE 215 CENTRAL WIDENING PROJECT BETWEEN SCOTT ROAD AND NUEVO ROAD Page 122 Overview This item is for the Committee to: 1) Approve Agreement No. 13-31-048-00 with the U.S. Army Corps of Engineers (ACOE) and the Treasurer-Tax Collector of the County of Riverside (County Treasurer) for an escrow account in the amount of $350,000 as financial security for mitigation obligations to be completed by the Commission in connection with environmental permit requirements for the Interstate 215 Central widening project between Scott Road and Nuevo Road (I-215 Central Project); 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the escrow agreement; and 3) Forward to the Commission for final action. 11. AGREEMENTS RELATED TO THE CONSTRUCTION OF THE INTERSTATE 215 CENTRAL WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD IN THE CITIES OF MENIFEE AND PERRIS Page 137 Overview This item is for the Committee to: 1) Approve Agreement No. 10-31-001-01, Amendment No. 1 to Agreement No. 10-31-001-00, with URS Corporation (URS) to perform additional design support during the construction of the Interstate 215 Central widening project for $550,354 using remaining contract authorization; 2) Approve Agreement No. 13-31-035-00 with the California Highway Patrol (CHP) for Construction Zone Enhanced Enforcement Program (COZEEP) services during the construction of the I-215 Central widening project in an amount not to exceed $380,000; 3) Approve Agreement No. 11-31-109-01, Amendment No. 1 to Agreement No. 11-31-109-00, with the Pechanga Band of Luiseno Indians to increase the contract amount by $100,000 for Native American monitoring services during the construction of the I-215 Central widening project for a total amount not to exceed $125,000; 4) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 5) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee October 22, 2012 Page 5 12. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. 13. ADJOURNMENT AND NEXT MEETING The next Western Riverside County Programs and Projects Committee meeting is scheduled to be held at 1:30 p.m., Monday, November 26, 2012, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS SIGN-IN SHEET OCTOBER 22, 2012 NAM~ AGENCY ' I! E MAIL ADDRESS ./};} tVz €_.e_j!?fJ ( /' d ~ ~-4 Jfl&M~ f/aft!Y1A l (!ffC~!V A ~NO/---)"'--L~ ~. /J f~(J_(J/I]pfti_ (I p~~fm~ / t/f/IA"" A 4/:l' . 'c!a~v .... 1-§R.)_.~l,J ~lilA--/V'0/2. ~-10 / ~fl,pf~ /{t.e2> ~ e<;;:-~-e /72 ~y-; -v>S~~ l A /1.-A=>-n /_:w Ct>V~D K vJ!J!lr I /)(1 .12 I J!WY k~A._)~~ _:~ ILL,~~u ; ··:1/VL<A_. ~~R~u::-&;z::- r , RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE ROLL CALL OCTOBER 22, 2012 County of Riverside, District I County of Riverside, District V City of Banning City of Corona City of Eastvale City of Jurupa Valley City of Menifee City of Moreno Valley City of Norco City of Perris Present ~- 0 0 z .zr rr zr Er' % z City of San Jacinto City of Wildomar ---------------- Absent 0 g ~- % 0 0 0 0 0 0 0 0 0 AGENDA ITEM 5 MINUTES RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE Monday, September 24, 2012 MINUTES 1. CALL TO ORDER The meeting of the Western Riverside County Programs and Projects Committee was called to order by Chair Adam Rush at 1:32 p.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. PLEDGE OF ALLEGIANCE At this time, Commissioner Bob Buster led the Western Riverside County Programs and Projects Committee in a flag salute. 3. ROLL CALL Members/Alternates Present Members Absent Marion Ashley Andrew Kotyuk Ben Benoit Bob Botts Daryl Busch Bob Buster Marcelo Co Berwin Hanna Frank Johnston Darcy Kuenzi Adam Rush Karen Spiegel 4. PUBLIC COMMENTS There were no requests to speak from the public. RCTC WRC Programs and Projects Committee Minutes September 24, 2012 Page 2 5. APPROVAL OF MINUTES – AUGUST 27, 2012 M/S/C (Hanna/Johnston) to approve the minutes as submitted. 6. ADDITIONS/REVISIONS There were no additions or revisions to the agenda. 7. PROPOSITION 1B STATE-LOCAL PARTNERSHIP PROGRAM FORMULA FUNDS – WESTERN COUNTY PROJECT PROGRAMMING STATUS AND NOMINATION REQUEST FOR THE INTERSTATE 15/LOS ALAMOS INTERCHANGE Shirley Medina, Programming and Planning Manager, presented the details of the Proposition 1B State-Local Partnership Program formula funds – Western County project programming status and nomination request for the Interstate 15/Los Alamos Interchange. In response to Commissioner Karen Spiegel’s question regarding what would happen if the Commission did not approve this request, Shirley Medina stated it would delay the project and the funding could be added to the State Route 91 Corridor Improvement Project (SR-91 CIP). Anne Mayer clarified that through this project, this interchange will be widened to its ultimate width to accommodate the Commission’s future I-15 expansion project. M/S/C (Spiegel/Kuenzi) to: 1) Approve programming up to $3.5 million of Proposition 1B State-Local Partnership Program (SLPP) formula funds for the Interstate 15/Los Alamos interchange project in the city of Murrieta; and 2) Forward to the Commission for final action. 8. AGREEMENT FOR STATION JANITORIAL SERVICES Patti Castillo, Capital Projects Manager, presented the scope of the agreement with Spotless Complete Services, Inc. for station janitorial services and discussed the procurement process. RCTC WRC Programs and Projects Committee Minutes September 24, 2012 Page 3 In response to Chair Rush’s question regarding competitive pricing, Patti Castillo confirmed the cost for this service is competitive. Anne Mayer noted that it is a significant investment to operate and maintain the Metrolink stations in Riverside County. M/S/C (Ashley/Johnston) to: 1) Award Agreement No. 12-24-086-00 to Spotless Complete Services, Inc. (Spotless) for station janitorial services for a three-year term, and two one-year options to extend the agreement, in the amount of 458,283, plus a contingency amount of $45,828, for a total amount not to exceed $504,111; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement, including option years, on behalf of the Commission; 3) Authorize the Executive Director, or designee, to execute task orders awarded under the terms of the agreement; and 4) Forward to the Commission for final action. 9. IOWA AVENUE AND RIVERSIDE AVENUE GRADE SEPARATION PROJECTS Tanya Love, Goods Movement Manager, presented an overview of the funding for the Iowa Avenue and Riverside Avenue grade separation projects. In response to Commissioner Busch’s question regarding the cost estimates, Tanya Love stated the California Transportation Commission requires revised engineers estimates prior to the allocation of Trade Corridor Improvement Fund (TCIF). M/S/C (Busch/Hanna) to: 1) Allocate $2,126,968 in federal Congestion Mitigation Air Quality (CMAQ) funds to the city of Riverside (Riverside) in support of the Iowa Avenue grade separation project; 2) Allocate $3,208,622 in Surface Transportation Program (STP) funds to Riverside in support of the Riverside Avenue grade separation project; and 3) Forward to the Commission for final action. RCTC WRC Programs and Projects Committee Minutes September 24, 2012 Page 4 10. COMMISSIONERS / STAFF REPORT 10A. Anne Mayer: • Announced the I-215 South widening project ribbon cutting/ I-215 Central widening project groundbreaking ceremony will be held on Monday, October 29. Details will follow; and • Briefed the Committee on the meetings held in Washington D.C. with the Federal Highway Administration regarding the SR-91 CIP. 11. ADJOURNMENT AND NEXT MEETING There being no further business for consideration by the Western Riverside County Programs and Projects Committee, the meeting was adjourned at 1:52 p.m. The next meeting of the Western Riverside County Programs and Projects Committee is scheduled for November 26, 2012, at 1:30 p.m. Respectfully submitted, Jennifer Harmon Clerk of the Board AGENDA ITEM 7 Agenda Item 7 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 22, 2012 TO: Western Riverside County Programs and Projects Committee FROM: David Thomas, Toll Project Manager THROUGH: Michael Blomquist, Toll Program Director SUBJECT: Agreements with AT&T, Questar, Southern California Edison, and Southern California Gas Co., for Final Engineering and Construction for Utility Relocations for the State Route 91 Corridor Improvement Project STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve the following agreements for final engineering and construction for utility relocations for the State Route 91 Corridor Improvement Project (SR-91 CIP): a) Agreement Number 13-31-045-00 with AT&T; b) Agreement Number 13-31-047-00 with Questar; c) Agreement Number 13-31-044-00 with Southern California Edison (SCE); and d) Agreement Number 13-31-046-00 with Southern California Gas Co. (SoCalGas); for a combined amount of $17,465,750, plus a contingency amount of $1,746,250 (10 percent), for a total amount not to exceed $19,212,000; 2) Authorize the Executive Director, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; 3) Authorize the Executive Director, or designee, to approve contingency work up to the total authorized amount as may be required for these utility relocation agreements for final engineering and construction; and 4) Forward to the Commission for final action. BACKGROUND INFORMATION: Staff continues to work toward timely completion of the SR-91 CIP to widen SR-91 through the city of Corona and extend the 91 Express Lanes. The environmental phase is planned to be completed in November 2012. Project construction, including utility relocations, can begin only after the environmental approval is in place. 1 Agenda Item 7 At its September 14, 2011, meeting, the Commission authorized the Executive Director to execute agreements with the utility owners for preliminary engineering to better define the utility relocation requirements for the SR-91 CIP. This effort resulted in the ability for staff to work directly with the utility owners to refine relocation requirements and relocation duration schedules that were an important element included in the SR-91 CIP design build request for proposal. The preliminary engineering effort has also refined the estimated utility relocation costs, including the Commission’s cost responsibility, needed to move forward with the utility relocation construction agreements. Staff, through its project and construction manager (PCM) and working with utility owners, has identified 99 utility locations potentially impacted by the SR-91 CIP owned by five utility companies: AT&T, Questar, SCE, SoCalGas, and Time Warner Cable (TWC). Staff has developed preliminary relocation plans to minimize the cost and risk of schedule delay due to these utility relocations. Staff has coordinated with each of the utility companies to verify utility locations within the project area. Further, staff and its PCM physically located each potential utility conflict in the field and developed a utility conflict matrix including an estimated cost to relocate each utility. The estimated costs for utility relocations are shown in Table 1. TABLE 1 – Utility Relocation Costs Utility Number of Relocations Estimated Total Costs Estimated Utility Cost Share Estimated RCTC Cost Share SCE 36 $ 18,188,000 $ 5,587,500 $ 12,600,500 AT&T 19 5,935,000 2,967,500 2,967,500 SoCalGas 21 1,681,500 1,054,750 626,750 Questar 3 1,271,000 0 1,271,000 TWC 20 476,000 476,000 0 TOTAL 99 $ 27,551,500 $ 10,085,750 $ 17,465,750 Staff is seeking to execute agreements with the four utility companies in Table 1 where the Commission has a responsible share of the cost. TWC’s utility lines exist by franchise agreement so 100 percent of the relocation cost is TWC’s responsibility and no agreement is required. 2 Agenda Item 7 Financial Information In Fiscal Year Budget: Yes N/A Year: FY 2012/13 FY 2013/14+ Amount: $2,500,000 $16,712,000 Source of Funds: 2009 Measure A Western County Highway, Commercial Paper Proceeds Budget Adjustment: No N/A GLA No.: 003028 81602 00000 0000 262 31 81601 Fiscal Procedures Approved: Date: 10/16/2012 3 AGENDA ITEM 8 Agenda Item 8 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 22, 2012 TO: Western Riverside County Programs and Projects Committee FROM: David Thomas, Toll Project Manager THROUGH: Michael Blomquist, Toll Program Director SUBJECT: Agreement with Burlington Northern Santa Fe Railway Company for the Relocation of the Existing Porphyry Yard Tracks Required for the Construction of the State Route 91 Corridor Improvement Project STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 13-31-038-00 to Burlington Northern Santa Fe Railway Company (BNSF) for the relocation of the existing BNSF Porphyry Yard tracks required for the construction of the State Route 91 Corridor Improvement Project (SR-91 CIP) in the amount of $4,921,300, plus a contingency amount of $492,200 (10 percent), for a total amount not to exceed $5,413,500; 2) Authorize the Chair or the Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director, or designee, to approve contingency work up to the total amount not to exceed as may be required for the work associated with the relocation of the existing Porphyry Yard tracks; and 4) Forward to the Commission for final action. BACKGROUND INFORMATION: Over the past five years, staff and its consultants have been working on the development of preliminary engineering plans to widen SR-91 through Corona and extend the 91 Express Lanes into Riverside County. During that time period, it was identified that all preliminary design alternatives developed would have potential impacts to the existing BNSF tracks within the project area. Staff met with BNSF to develop a plan to mitigate for the potential project impacts. Currently, the preliminary engineering and environmental phase is nearing completion, and the Commission is procuring a design builder for the project necessitating the need to move forward with certain mitigations for the project impacts to BNSF. One project impact is a conflict between the construction of 4 Agenda Item 8 new bridges and the location of the existing BNSF Prophyry Yard tracks adjacent to the 15/91 interchange. Staff studied alternative bridge types for this location that would reduce impacts to BNSF facilities but concluded that the most cost effective solution is to temporarily relocate the BNSF tracks during construction. The estimated cost for BNSF to relocate its tracks is $4,921,300. BNSF estimated it will take approximately nine months to procure the materials and relocate the tracks from the date it is given a notice to proceed by the Commission. Therefore, this track relocation work needs to proceed to assure this conflict is eliminated prior to the start of construction of the SR-91 CIP. Financial Information In Fiscal Year Budget: Yes N/A Year: FY 2012/13 FY 2013/14 Amount: $4,000,000 $1,413,500 Source of Funds: 2009 Measure A Western County Highway, Commercial Paper Proceeds Budget Adjustment: No N/A GLA No.: 003028 81301 00000 0000 262 31 81301 Fiscal Procedures Approved: Date: 10/12/2012 Attachment: Draft Agreement 13-31-038-00 5 Track Work Porphyry Yard Page 1 of 10 17336.02100\7507809.3 CONSTRUCTION AGREEMENT BNSF Agreement No. BF10002785 RCTC Agreement No. 13-31-038-00 Track Work Porphyry Yard San Bernardino Subdivision LS 7602 This Agreement (“Agreement”), is executed to be effective as of this ______ day of _____________, 2012 (“Effective Date”), by and between BNSF RAILWAY COMPANY, a Delaware corporation ("BNSF"), the RIVERSIDE COUNTY TRANSPORTATION COMMISSION (“RCTC”), a political subdivision of the State of California. RECITALS WHEREAS, BNSF owns and operates a line of railroad in and through the City of Corona, County of Riverside, State of California, hereinafter referred to as (“Rail Corridor”); WHEREAS, RCTC has adopted a project (“SR-91 Improvement Project”) to extend the Toll Road for State Route 91 from its existing easterly end at Riverside County’s westerly boundary joint with Orange County’s easterly boundary to Interstate Highway I-15 involving the modification of four existing overheads that cross BNSF’s Rail Corridor, Porphyry Overhead (I-15) DOT No. 026595H, West Porphyry Overhead (Temescal) DOT No. 026522X, Prado Overhead DOT No. 026532D, and West Prado Overhead DOT No. 026533K; WHEREAS, RCTC will fund the cost to design and construct the SR-91 Improvement Project using a design build contractor; WHEREAS, the State of California (“STATE”) is the owner of State Route 91 and Interstate Highway I-15; WHEREAS RCTC and STATE will enter into a Cooperative Agreement permitting RCTC to design and construct the SR-91 Improvement Project; WHEREAS, pursuant to said Cooperative Agreement, upon completion and acceptance of the SR-91 Improvement Project by STATE, STATE will thereafter own and maintain all highway improvements made by RCTC; WHEREAS, RCTC desires BNSF to proceed with the modification of its Porphyry Yard required for construction of the SR-91 Improvement Project in advance of construction at the four existing overheads. NOW, THEREFORE, in consideration of the mutual covenants and agreements of the parties contained herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: ARTICLE I – SCOPE OF WORK 1. The term "Project" as used herein includes any and all work related to the modification of BNSF’s Porphyry Yard, as more particularly described on Exhibit A, attached hereto and incorporated herein, including but not limited to, any and all changes to telephone, telegraph, signal and electrical lines, other utilities and appurtenances, temporary and permanent track work, temporary detour road, 6 Track Work Porphyry Yard Page 2 of 10 17336.02100\7507809.3 fencing, grading, retaining walls, maintenance access roadways, alterations to or construction of new drainage facilities, construction management, and contract preparation. ARTICLE II – BNSF OBLIGATIONS In consideration of the covenants of RCTC set forth herein and the faithful performance thereof, BNSF agrees as follows: 1. BNSF will furnish all labor, materials, tools, and equipment for railroad work required for the construction of the Project, such railroad work and the estimated cost thereof being as shown on Exhibit B attached hereto and made a part hereof. In the event construction on the Project has not commenced within six (6) months following the Effective Date, BNSF may, in its sole and absolute discretion, revise the cost estimates set forth in said Exhibit B. In such event, the revised cost estimates will become a part of this Agreement as though originally set forth herein. Notwithstanding the foregoing, the parties agree that RCTC may require RCTC Board approval of any such revised estimates. In such case, the revised cost estimates shall not be binding on RCTC until approved by the RCTC Board, if necessary. Any item of work incidental to the items listed on Exhibit B not specifically mentioned therein may be included as a part of this Agreement upon written approval of RCTC, which approval will not be unreasonably withheld. Construction of the Project will include the following principle elements of railroad work by BNSF: (a) Procurement of materials, equipment and supplies necessary for the railroad work in accordance with the federal Buy America requirements as set forth herein in Exhibit C; (b) Preliminary engineering, design, and contract preparation; (c) Performing of all track work; (d) Grading for track work; (e) Construction of any retaining walls required for track relocation or new track construction; (f) Construction of permanent BNSF’s Maintenance Road detours; (g) Relocation of State’s right of way fencing required for construction of BNSF’s Maintenance Road detours; (h) Construction of drainage facilities required for track work and BNSF’s Maintenance Road detours; 2. BNSF will construct all railroad work set forth in Article II, Section 1 above on an actual cost basis, when BNSF, in its sole discretion, determines it is required by its labor agreements to perform such work with its own employees working under applicable collective bargaining agreements or by contractor(s) if necessary. In conducting the work hereunder, BNSF shall comply with all applicable State prevailing wage requirements. Contracts for work under this Agreement shall be with the lowest qualified bidder, selected by BNSF pursuant to a valid competitive bidding procedure. BNSF shall require any contractors completing work under this Agreement to obtain insurance sufficient to cover the risks associated with such work, and to add RCTC as an additional insured under such insurance policies. 3. BNSF may charge RCTC for insurance expenses, including self-insurance expenses, when such expenses cover the cost of Employer's Liability (including, without limitation, liability under the Federal Employer's Liability Act) in connection with the construction of the Project. Such charges will be 7 Track Work Porphyry Yard Page 3 of 10 17336.02100\7507809.3 considered part of the actual cost of the Project, regardless of the nature or amount of ultimate liability for injury, loss or death to BNSF's employees, if any. 4. During the construction of the Project, BNSF will send RCTC progressive invoices detailing the costs of the railroad work performed by BNSF under this Agreement. RCTC must reimburse BNSF for completed force-account work within forty-five (45) calendar days from the date of RCTC’s receipt of the invoice for such work. Upon completion of the Project, BNSF will send RCTC a detailed invoice of final costs, segregated as to labor and materials for each item in the recapitulation shown on Exhibit B. Pursuant to this Section, RCTC will verify such final costs. All undisputed costs set forth in the final invoice shall be paid within ninety (90) calendar days from the date of the final invoice. The Parties agree to take reasonable efforts to resolve any disputed cost in a timely manner. BNSF will assess a finance charge of 0.033% per day (12% per annum) on any unpaid sums or other charges due under this Agreement which are past its credit terms. The finance charge continues to accrue daily until the date of the payment is received by BNSF, not the date that payment is made or the date postmarked on the payment. Finance charges will be assessed on delinquent sums and other charges as of the end of the month and will be reduced by amounts in dispute and any un-posted payments received by the month’s end. Finance charges will be noted on invoices sent to RCTC under this Section 6. For purposes of computing the time limits prescribed by Section 911.2 of the CALIFORNIA GOVERNMENT CODE for the presentment of a claim against the RCTC, the cause of action for failure to reimburse BNSF for the cost of the Railroad Work performed by it pursuant to this Agreement shall be deemed to have accrued one hundred eighty (180) days from the date of the final invoice. ARTICLE III – RCTC OBLIGATIONS In consideration of the covenants of BNSF set forth herein and the faithful performance thereof, RCTC agrees as follows: 1. RCTC shall furnish to BNSF plans and specifications for the Project together with calculations with the railroad clearances expressed in English Units. One complete reduced size 11” x 17” paper copy shall be submitted to BNSF’s Director of Structural Engineering. A PDF copy of the plans and specifications should be sent to both BNSF’s Manager Public Projects and BNSF’s Director Structural Engineering. The PDF copy with a file size of two (2) megabytes or less should be sent via an email attachment. Should the PDF copy of the plans and specifications exceed two (2) megabytes, a CD (Compact Disk) of the plans and specifications should be sent via overnight mail service to both BNSF offices. The email and mailing addresses are included in Article IV, Section 17. Sets of said plans shall be submitted to BNSF for approval prior to commencement of any construction. BNSF will give RCTC final written approval of the plans and specifications substantially in the form of Exhibit E, attached to this Agreement and made a part hereof. Upon BNSF’s final written approval of the plans and specifications, said plans and specifications will become part of this Agreement and are hereby incorporated herein. 2. RCTC must give BNSF’s Manager of Public Projects written notice to proceed (“Notice to Proceed”) with the railroad work to BNSF. BNSF will not begin the railroad work (including, without limitation, procurement of supplies, equipment or materials) until written Notice to Proceed is received from RCTC. The Notice to Proceed must reference BNSF's Agreement No. BF10002785. RCTC may issue a Notice to Proceed to acquire supplies and material only, and may later amend the Notice to Proceed to include construction of the Project. 3. RCTC will acquire all properties and rights, including temporary construction easements or rights of entry, as required to construct the Project and convey permanent easements to BNSF, at no cost to BNSF, for the construction of track, permanent detours for BNSF Maintenance Road, and for any retaining walls required to support any relocated or proposed new track that will be located off of BNSF’s existing property before BNSF begins construction of the Project; 8 Track Work Porphyry Yard Page 4 of 10 17336.02100\7507809.3 4. RCTC shall seek and receive all required permits and approvals required for Project work. Permits and approvals shall mean all approvals legally required by any public agency which has regulatory or responsibility over regulating or permitting Project work. ARTICLE IV – JOINT OBLIGATIONS IN CONSIDERATION of the premises, the parties hereto mutually agree to the following: 1. Pursuant to this section and Article II, Section 4 herein, RCTC must reimburse BNSF in full for the actual costs of all work performed by BNSF under this Agreement. The total actual cost of construction for the Project is presently estimated to be Four Million, Nine Hundred Twenty One Thousand, Three Hundred Dollars ($4,921,300.00), more particularly described on Exhibit B attached hereto and incorporated herein. Notwithstanding the foregoing, the parties agree that RCTC may require RCTC Board approval of costs in excess of the foregoing estimate. In such case, RCTC’s payment obligation in excess of the foregoing estimate shall not be binding on RCTC until approved by the RCTC Board. 2. All expenses detailed in statements sent to RCTC pursuant to Article II, Section 4 herein will comply with the terms and provisions of the Federal Aid Highway Program Manual, U.S. Department of Transportation, as amended from time to time, which manual is hereby incorporated into and made a part of this Agreement by reference. The parties mutually agree that BNSF's preliminary engineering, design, and contract preparation costs described in Article II, Section 2 herein are part of the costs of the Project even though such work may have preceded the date of this Agreement and the issuance of Notice to Proceed as more particularly described in Article III, Section 2. 3. RCTC agrees that BNSF's failure to complete the railroad work in accordance with a construction schedule due to inclement weather or unforeseen railroad emergencies will not constitute a breach of this Agreement by BNSF and will not subject BNSF to any liability. Regardless of the requirements of the construction schedule, BNSF reserves the right to reallocate the labor forces assigned to complete the railroad work in the event of an emergency to provide for the immediate restoration of railroad operations (BNSF or its related railroads) or to protect persons or property on or near any BNSF owned property. BNSF will not be liable for any additional costs or expenses resulting from any such reallocation of its labor forces. The parties mutually agree that any reallocation of labor forces by BNSF pursuant to this provision and any direct or indirect consequences or costs resulting from any such reallocation will not constitute a breach of this Agreement by BNSF. 4. The parties mutually agree that no construction activities for the Project that would interfere with operations of the Rail Corridor will be permitted during the fourth quarter of each calendar year. 5. BNSF shall have the right to request any RCTC employee who enters BNSF's Rail Corridor and because of their incompetence, neglect of duty, unsafe conduct or misconduct and/or they adversely affected BNSF’s operations or facilities, be removed from the Rail Corridor. In the event RCTC elects not to honor such request, BNSF may stop work within its Rail Corridor until the matter has been fully resolved to BNSF’s satisfaction. Should BNSF request and RCTC employee to leave the Rail Corridor RCTC will indemnify BNSF against any claims arising from such removal. 6. RCTC’s employees, agents, contractors, representatives and invitees shall wear Personal Protective Equipment ("PPE") when on the BNSF's Rail Corridor during construction of the Project or performing subsequent maintenance after completion of construction. The PPE shall meet applicable OSHA and ANSI specifications. Current BNSF PPE requirements are listed on the web site,www.contractororientation.com. A partial list of BNSF's PPE requirements include; a) safety glasses: permanently affixed side shields; no yellow lenses, b) hard hats with high visibility orange cover, c) safety shoes: hardened toe, above-the-ankle lace-up with a defined heel and d), high visibility retro-reflective orange vests are required as specified by BNSF's representative in charge of the Project. PPE requirements as defined on the web site, will be amended from time to time, and shall take precedence over the Partial list of requirements outlined in this Section 6 of Article IV. Hearing protection, fall protection and respirators will be worn as required by State and Federal regulation. 9 Track Work Porphyry Yard Page 5 of 10 17336.02100\7507809.3 7. RCTC agrees to reimburse BNSF for the actual or estimated cost of maintaining all retaining walls required for the Project. 8. Any books, papers, records and accounts of the parties hereto relating to the work hereunder or the costs or expenses for labor and material connected with the construction will at all reasonable times be open to inspection and audit by the agents and authorized representatives of the parties hereto and the Federal Highway Administration, for a period of three (3) years from the date of the final BNSF invoice under this Agreement. 9. The covenants and provisions of this Agreement are binding upon and inure to the benefit of the successors and assigns of the parties hereto. Notwithstanding the preceding sentence, no party hereto may assign any of its rights or obligations hereunder without the prior written consent of the other party. 10. In the event construction of the Project does not commence within three (3) years of the Effective Date, this Agreement will become null and void. 11. Title to all improvements made under the Project, including materials, whether the Project is constructed or not, shall be vested in BNSF. 12. Neither termination nor expiration of this Agreement will release any party from any liability or obligation under this Agreement, whether of indemnity or otherwise, resulting from any acts, omissions or events happening prior to the date of termination or expiration. 13. To the maximum extent possible, each provision of this Agreement will be interpreted in such a manner as to be effective and valid under applicable law. If any provision of this Agreement is prohibited by, or held to be invalid under, applicable law, such provision will be ineffective solely to the extent of such prohibition or invalidity and the remainder of the provision will be enforceable. 14. This Agreement (including exhibits and other documents, manuals, etc. incorporated herein), together with previously acquired and recorded property rights if any, is the full and complete agreement between BNSF, and RCTC with respect to the subject matter herein and supersedes any and all other prior agreements between the parties hereto. 15. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its conflict of laws principles. In the event of litigation arising out of or relating to this Agreement, the parties hereto consent to the exclusive jurisdiction and venue of the state courts of and federal courts in Riverside County, California, and to service of process by any means authorized by California law. 16. If the SR-91 Improvement Project is canceled or modified so as to eliminate the need for the herein described BNSF work, RCTC shall notify BNSF in writing and RCTC reserves the right to thereupon terminate this Agreement. Upon such termination, the parties hereto shall negotiate in good faith an amendment to this Agreement that shall provide mutually acceptable terms and conditions for handling their respective rights and liabilities relating to such termination. 17. Any notice provided for herein or concerning this Agreement must be in writing and will be deemed sufficiently given when sent by certified mail, return receipt requested, to the parties at the following addresses: BNSF Railway Company: BNSF's Manager of Public Projects 740 E. Carnegie Drive San Bernardino, CA. 92408 Email: Melvin.Thomas@bnsf.com 10 Track Work Porphyry Yard Page 6 of 10 17336.02100\7507809.3 BNSF's Project Engineer 740 E. Carnegie Drive San Bernardino, CA. 92408 Email: Greg.Rousseau@bnsf.com Director Structural Engineering 4515 Kansas Avenue Kansas City, KS 66106 Email: Byron.Burns@bnsf.com RCTC: Michael Blomquist Toll Program Director RIVERSIDE COUNTY TRANSPORTATION COMMISSION 480 Lemon Street, 3rd. Floor Riverside, CA. 92502-2208 Office: (951) 778-1098 Fax (951) 787-7920 mblomquist@rctc.org [Signatures on following page] 11 Track Work Porphyry Yard Page 7 of 10 17336.02100\7507809.3 SIGNATURE PAGE TO CONSTRUCTION AGREEMENT (TRACK WORK PORPHYRY YARD) IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by its duly qualified and authorized officials as of the day and year first above written. BNSF RAILWAY COMPANY By: Printed Name: Sanford C. Sexhus Title: Vice President Engineering WITNESS: RIVERSIDE COUNTY TRANSPORTATION COMMISSION By: _____________________________________________ Name and Title REVIEWED AND RECOMMENDED FOR APPROVAL: By:__________________________________________ Name and Title REVIEWED FOR FISCAL IMPACT: By: __________________________________________ Chief Financial Officer APPROVED AS TO FORM: By:__________________________________________ Best Best & Krieger LLP Counsel to the Riverside County Transportation Commission 12 Track Work Porphyry Yard Exhibit A 17336.02100\7507809.3 EXHIBIT “A” DESCRIPTION OF PROJECT WORK Description of Project Work Project will modify certain rail yard features to facilitate anticipated SR-91 freeway construction activities. The Scope of Work generally consists of construction activities to modify tracks, turnouts, grading, drainage and other items in advance of freeway construction. Said modifications are intended to allow for proposed freeway construction activities to proceed unimpeded once a design-build contractor is hired by RCTC. Work will proceed in two phases: Phase 1 – track relocation work in advance of freeway construction; and Phase 2 – track restoration work after completion of freeway construction. All Work items will be performed by BNSF Railway Company and/or its contractor(s). Summary of Phase 1 Track Relocation Work in Advance of Freeway Construction • Disconnect one industry spur track for the duration of freeway construction (approx. 48 months) • Provide modified track-connection to one spur track • Reduce track lengths of four existing storage tracks • Construct one new storage track along the southerly limits of the yard • Procure and install 7 No. 9 right-hand (RH) Turnouts, 115 lb. rail, hand-throw control • Procure and install 2 No. 11 RH Turnouts, 136 lb. rail, hand-throw control • Construct 2,073 track-ft (TF) of new, 115 lb. continuous-welded rail (CWR) on timber ties with new ballast, sub-grade and drainage • Realign 210 TF of existing track • Remove and dispose 4 No. 8 turnouts • Remove 2,511 TF of existing track • Construct approximately 350 lineal feet (LF) of retaining wall • Construct approximately 370 LF Type “C” curb • Construct approx. 345 LF chain link fence • Reconstruct approx. 1,200 LF of maintenance road • Utilit y relocations, including fire hydrant • Remove pavement, curb and gutter and chain link fence to allow construction of a new track • Construct embankment, approx 614 CY Summary of Phase 2 Track Restoration Work After Freeway Construction • Lengthen five storage tracks • Reconnect two industry spur tracks to restore pre-construction configuration • Relocate 7 No. 9 turnouts • Remove 1 No. 1 Turnout • Construct 2,685 TF new 115 lb. CWR track • Remove track, salvage and reinstall, 287 TF • Remove 335 TF of Track • Grading and drainage modifications 13 Track Work Porphyry Yard Exhibit C 17336.02100\7507809.3 EXHIBIT “B” COST ESTIMATES Civil Work plus Markup: $ 609,200 Track Work (BNSF): $ 4,312,100 Total Civil and Track Work: $ 4,921,300 14 Track Work Porphyry Yard Exhibit C 17336.02100\7507809.3 EXHIBIT “C” BUY AMERICA REQUIREMENTS BNSF agrees to comply and to require its contractors to comply with the "Buy America" requirements set forth in the Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA) Sections 1041(a) and 1048(a), 23 U.S.C. 313 and 23 C.F.R. Part 635.410, which are incorporated into this Agreement by reference, and which require that all steel, iron, and manufactured products used in FHWA-funded projects are produced in the United States, unless a waiver has been granted by FHWA or the product is subject to a general waiver. In conformance with the foregoing specified laws and regulations, all manufacturing processes for steel and iron materials furnished for incorporation into the Work shall occur in the United States; with the exception that pig iron and processed, pelletized and reduced iron ore manufactured outside of the United States may be used in the domestic manufacturing process for such steel and iron materials. The application of coatings, such as epoxy coating, galvanizing, painting, and other coating that protects or enhances the value of steel or iron materials shall be considered a manufacturing process subject to the "Buy America" requirements. The Buy America requirements do not prevent a minimal use of foreign steel and iron materials if the total combined cost of the materials used does not exceed one-tenth of one percent (0.1 percent) of the total contract cost or $2,500, whichever is greater. BNSF shall maintain documentation of the quantity and value of the foreign steel and iron prior to incorporating the materials into the work, if any. 15 BNSF Porphyry Yard .►r�►1►r►•-►•• ■ *►..►►.►r.►r'►' ►.►�►►►■►.►►►►. ■!■m■■i■■m■■i■■m■■il■i!liflarril!=!!i!!i!!if■if1i11l1li1li!lrfmyrlrilfi!!i!!i!!i!!i!!i!!i!!i!!i1liffi!!i1li!!iflilli!!i!!i!!ilri!!i!lifri!!i ►►■A .`►►►►•►►►� EXISTING ■►�►ovA' ARL I NGTt1N CHANNEL 1 ` 111 �4=1i 1�^y.:7 i 11 �11 i Il�rli!!i!!i!*►M$4104�1illifff!llif1=11 :4=f!!l i lff! ll A fflliflilri ►►►►% �� z LSO° d �ti,► ■►'► �f x 4 If it RIM SSA .iss" I O Hti x x o m .M▪ -1 GN4 f i!!i!!i rl i!!i ll i!! f.r'��■i li�l�i!!i!!i lfi !!i ate_ f 4 .n � M N ow I-- • x 11 11JUNA 12 Lel rt., 00 r J■■i!!i!!i!!Jr!!il.xl:li!!i!!i!!i!!i!!i!!i!! 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NSF RDN■ $94SF MAINTENANCE EASEIENT • it r ■ • i 119 i ►�` o ►t•o Il's It ►• EXISTING SPUR 2—/ t=t AGENDA ITEM 9 Agenda Item 9 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 22, 2012 TO: Western Riverside County Programs and Projects Committee FROM: William Von Klug, Right of Way Manager THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: State Route 91 Corridor Improvement Project Relocation Plan STAFF RECOMMENDATION: This item is for the Committee to: 1) Adopt the State Route 91 Corridor Improvement Project (SR-91 CIP) Relocation Plan; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: As part of the right of way acquisition phase for the SR-91 CIP, a relocation plan has been prepared in connection with the right of way activities to commence upon completion of the environmental phase. The State Route 91 Corridor Improvement Project Relocation Plan (Relocation Plan) provides the Commission with information regarding the potential impact of the project on the affected residential and non-residential occupants, and responds to each as to their eligibility for benefits. State statutes require that relocation assistance programs provide for the fair, uniform, and equitable treatment of all affected persons. The regulations further require that all eligible persons be adequately informed of the assistance, benefits, policies, practices and procedures, including grievance procedures of the relocation assistance program. The Relocation Plan sets forth policies and procedures necessary to conform to statues and regulations established by California Government Code Section 7260 and California Code of Regulations Title 25, Division 1, Chapter 6 (Guidelines); the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (Uniform Act); the implementing federal relocation and acquisition guidelines found at 49 CFR Part 24; and the Commission’s adopted right of way policies and procedures. 16 Agenda Item 9 The Relocation Plan includes a description of the project’s location and specific sites, an assessment of the relocation needs of the occupants subject to displacement, a study of available replacement housing sites in close proximity to the project, and an overview of the proposed relocation assistance program. Assessment of Relocation Needs The proposed project would impact 131 residential dwellings, 61 non-residential entities, and 48 owners of rental property. In addition, there will be some storage units impacted by the proposed project but the number of units is unknown at this time. Attempts were made to personally interview all residential and non-residential entities. Some did not respond to requests for an interview. Individuals from 92 percent of the residential dwelling units were interviewed, and representatives from 79 percent of the non-residential occupants were interviewed. No eligible person shall be required to move from their dwelling unless comparable replacement dwellings are available to them. Housing site availability is summarized in the Relocation Plan. Based on the replacement needs of the residential occupants, survey results indicate that there is a sufficient availability of housing units to provide comparable replacement housing. Survey results also indicate that there are sufficient suitable replacement units for the non-residential entities. Relocation Assistance Program The Relocation Plan provides a comprehensive overview of the Commission’s Relocation Assistance Program, which follows applicable state and federal regulations. Components of the program include relocation advisory services, an explanation of benefits available for residential and commercial occupants and for both owner occupied and tenant-occupied units, and general information on payment of relocation benefits. Specific eligibility requirements and benefit plans will be detailed on an individual basis with the displacees. Pursuant to California Code of Regulations, Section 6038, a general notice has been provided to each occupant of affected properties 30 days prior to submission to the Commission for adoption. The relocation benefit payments to eligible occupants listed in this Relocation Plan are estimated to amount to $4,510,000, which includes a 10 percent contingency. 17 Agenda Item 9 Financial Information In Fiscal Year Budget: Yes N/A Year: FY 2012/13 FY 2013/14+ Amount: $2,000,000 $2,510,000 Source of Funds: 2009 Western County Measure A and debt proceeds Budget Adjustment: No N/A GL/Project Accounting No.: 003028 81401 262 31 81401 Fiscal Procedures Approved: Date: 10/10/2012 Attachment: State Route 91 Corridor Improvement Project Relocation Plan 18 Prepared for: Riverside County Transportation Commission Prepared by: Overland, Pacific & Cutler, Inc. 2280 Market Street, Suite 200 Riverside, CA 92501 (951) 683-2353 September 2012 State Route 91 Corridor Improvement Project Relocation Plan for Occupants 19 Relocation Plan for the SR-91 Corridor Improvement Project ii Contents Introduction ........................................................................................................................................................ 1 I. Project Area Description .......................................................................................................................... 4 A. Regional Location ........................................................................................................................... 4 B. Project Location ............................................................................................................................. 4 C. General Demographic and Housing Characteristics ...................................................................... 5 II. Assessment of Relocation Needs ............................................................................................................. 7 A. Survey Methods .............................................................................................................................. 7 B. Field Survey Data – Residential ....................................................................................................... 7 1. Housing Mix .............................................................................................................................. 7 2. Project Area Rents ................................................................................................................... 8 3. Occupancy/Overcrowding ....................................................................................................... 9 4. Replacement Housing Needs .................................................................................................. 9 5. Income ..................................................................................................................................... 10 6. Ethnicity/Language .................................................................................................................. 11 7. Senior/Disabled Households ................................................................................................... 11 8. Preferred Relocation Areas ..................................................................................................... 11 C. Field Survey Data – Nonresidential............................................................................................... 12 III. Relocation Resources ............................................................................................................................. 15 A. Methodology ................................................................................................................................. 15 B. Replacement Housing/Commercial Site Availability .................................................................... 15 1. Residential Rental Housing .................................................................................................... 15 2. Mobile Homes, Single Family Residences, and Duplexes/Triplexes/Fourplexes for Sale Housing ............................................................................................................................ 16 3. Commercial Space Availability ............................................................................................... 17 4. Loss of Goodwill ...................................................................................................................... 18 5. Summary ................................................................................................................................. 18 C. Related Issues ................................................................................................................................ 19 1. Concurrent Residential Displacement ................................................................................... 19 2. Language ................................................................................................................................. 19 3. Temporary Relocation ............................................................................................................ 19 IV. The Relocation Program ........................................................................................................................ 20 A. Program Assurances, Standards and Objectives ........................................................................ 20 B. Relocation Advisory Assistance .................................................................................................... 21 C. Relocation Benefits – Residential ................................................................................................. 22 1. Residential Moving Expense Payments ................................................................................. 22 2. Rental Assistance to Tenants/Owner-Occupants Who Choose to Rent .............................. 23 3. Down payment Assistance to Tenants/90 Day Owner-Occupants Who Choose to Purchase .................................................................................................................................. 25 4. Payments to 180 Day Residential Owner-Occupants ............................................................ 25 5. Payments to Mobile Home Owners ....................................................................................... 27 6. Payments to Non-tenured Residential Tenants .................................................................... 27 D. Determinations of Comparable Housing .................................................................................... 28 E. Relocation Benefits – Commercial Tenants, Non-profit Organizations and Offsite Owners of Rental Income Property ............................................................................................ 28 20 Relocation Plan for the SR-91 Corridor Improvement Project iii 1. Payment for Actual Reasonable and Necessary Moving and Related Expenses ............... 28 2. Self-Moves .............................................................................................................................. 30 3. A Fixed Payment in Lieu of a Payment for Actual Reasonable Moving and Related Expenses ................................................................................................................................ 30 F. General Information Regarding the Payment of Relocation Benefits ....................................... 31 G. Last Resort Housing ...................................................................................................................... 32 H. Immigration Status ........................................................................................................................ 32 I. Relocation Tax Consequences ...................................................................................................... 33 V. Administrative Provisions ...................................................................................................................... 34 A. Holdover Tenancies ...................................................................................................................... 34 B. Notices .......................................................................................................................................... 34 C. Privacy of Records ......................................................................................................................... 35 D. Grievance Procedures ................................................................................................................... 35 E. Eviction Policy ............................................................................................................................... 36 F. Citizen Participation ..................................................................................................................... 36 G. Projected Dates of Displacement ................................................................................................ 36 H. Estimated Relocation Costs ......................................................................................................... 36 21 Relocation Plan for the SR-91 Corridor Improvement Project iv List of Tables Table 1: 2010 Census Population – City of Corona ........................................................................................ 5 Table 2: 2010 Census Housing Units – City of Corona .................................................................................. 6 Table 3: Proposed Project Area Housing – Dwelling Bedroom Sizes (58 respondents) ............................ 8 Table 4: Proposed Project Area Housing – Mobile Home Dwelling Bedroom Sizes (62 respondents) ............................................................................................................................. 8 Table 5: Proposed Project Area Tenant Rents (33 respondents) ................................................................ 8 Table 6: Current Household Size Occupants (120 households) ................................................................... 9 Table 7: Mobile Home Replacement Housing Needs (17 tenants + 45 owners) ....................................... 10 Table 8: Single Family Residences (SFRs) Replacement Housing Needs (15 tenants + 11 owners) .......... 10 Table 9: Apartments, Duplexes, Triplexes and Fourplexes – Replacement Housing Needs (27 tenants + 5 owners) .................................................................................................................. 10 Table 10: Income Levels of Residential Housing (101 respondents) ............................................................. 11 Table 11: Ethnicity of proposed Project Area Households (116 respondents) ............................................. 11 Table 12: Non-Residential Uses ...................................................................................................................... 12 Table 13: Non-Occupant Owners Leasing Space to Others ......................................................................... 14 Table 14: Availability and Cost of Replacement Rental Housing (conventional) ........................................ 16 Table 15: Availability and Cost of Replacement Rental Housing (mobile homes) ...................................... 16 Table 16: Availability and Cost of Mobile Homes for Sale ............................................................................ 17 Table 17: Availability and Cost of Single Family Residences for Sale ........................................................... 17 Table 18: Summary of Available Commercial Space ..................................................................................... 17 Table 19: Schedule of Fixed Moving Payments ............................................................................................ 23 Table 20: Computation of Rental Assistance Payments ............................................................................... 25 List of Figures Figure 1: Relocation Plan Limits .......................................................................................................................... 2 Figure 2: Regional Location ............................................................................................................................... 4 Figure 3: Project Location ................................................................................................................................... 5 22 Relocation Plan for the SR-91 Corridor Improvement Project v List of Exhibits Exhibit A: Project Aerial Map Exhibit B: Business Interview Form Exhibit C: Residential Interview Form Exhibit D: HUD Income Limits – Riverside County Exhibit E: Mobile Homes for Sale Listing Exhibit F: Single Family Residence for Sale Listing Exhibit G: Commercial For Sale Listing Exhibit H: Business Informational Brochure Exhibit I: Residential Informational Brochure Exhibit J: Public Comments And Responses 23 Relocation Plan for the SR-91 Corridor Improvement Project 1 Introduction The Riverside County Transportation Commission (RCTC) has authorized the preparation of a Relocation Plan in connection with the commencement of right-of-way acquisition activities for the proposed State Route 91 (SR-91) Corridor Improvement Project (Project). The Project spans 14 miles on SR-91 from Anaheim and Yorba Linda into Riverside; and 6 miles on Interstate 15 (I-15) from the Hidden Valley Parkway interchange in Corona and Norco to the Cajalco Road interchange in Corona (see Exhibit A, Project Aerial Map). The RCTC, in partnership with the California Department of Transportation (Caltrans), intends to address existing and projected deficiencies regarding mobility, access, goods movement, and freeway capacity within the project segments of SR-91 (between State Route 241 [SR-241] and Pierce Street) and I-15 (between Cajalco Road and Hidden Valley Parkway). The proposed Project currently involves the acquisition of 267 parcels made up of 75 full acquisitions and 192 partial acquisitions. The property acquisition that will take place for the proposed Project will potentially cause the displacement of 131 residential households, consisting of 393 individuals, and 61 business occupants. The needs and characteristics of the displacee population, available relocation resources and the RCTC’s program to provide assistance to each affected residential and business occupant are the general subjects of this Relocation Plan (Plan). SR-91 originates in southern Los Angeles County at the Harbor Freeway (I-110), passes through northern Orange County, and terminates at the State Route 60 (SR-60)/91/Interstate 215 (I-215) interchange in the City and County of Riverside. The existing freeway within the project vicinity was constructed in the mid-1960s, during the same period as most of the interstate highway system in the area. SR-91 is the only significant highway transportation facility connecting Orange County and Riverside County. In addition to its importance as a commuter route, it is heavily used for goods movement from the ports of Los Angeles and Long Beach to inland destinations. The design of major transportation improvements such as the proposed SR-91 CIP is a complex process. As a result, projects of this magnitude often are divided into segments for conceptual design to allow different engineering teams to focus on shorter segments of proposed improvements while ensuring that the designs of all the segments are consistent and compatible with each other. For the conceptual design and engineering for the SR-91 CIP Build Alternatives, the proposed Project was divided into three segments. Segment 1 extends on SR-91 from its interchange with SR-241 in Orange County to Smith Avenue in the City of Corona in Riverside County; it also includes an advance signage area extending west from the SR-91/SR-241 interchange to Weir Canyon Road. Advanced signage is signage advising commuters that they are about to enter or exit a toll road. Within the identified advanced signage areas, there will not be any acquisition or relocation activities involved. Segment 2 extends on SR-91 east of Smith Avenue, across I-15, into the City of Riverside, terminating at Pierce Street; it also includes an advance signage area extending east from Pierce 24 Relocation Plan for the SR-91 Corridor Improvement Project 2 Street to Tyler Street. As with Segment 1, there will not be any acquisition or relocation activities within the advanced signage area. Segment 3 extends from the Hidden Valley Parkway interchange in the Cities of Corona and Norco, south to the Cajalco Road interchange in the City of Corona; it also includes advanced signage areas extending north from Hidden Valley Parkway to Fifth Street and south from Cajalco Road to Weirick Road. Figure 1, below, depicts the Relocation Plan limits. Figure 1: Relocation Plan Limits Source: State Route 91 Corridor Improvement Project Environmental Impact Report/Environmental Impact Statement, accessed August 30, 2012. This Plan addresses Segment 1 and a portion of Segment 2 of the proposed Project. Segments 2 and 3 will culminate in the year 2035 and the properties within these segments will be acquired and relocated, if necessary, leading up to that time. Funding for the Project comes from federal and local sources. A federal loan totaling $444 million is expected to comprise approximately one-third of the proposed Project’s $1.3 billion cost. This loan will be repaid with funds collected from toll revenue. Measure A, the half-cent sales tax for transportation improvements in Riverside County, will fund most of the balance of the proposed Project’s cost.1 This Plan conforms to the requirements of the California Relocation Assistance Law, Government Code §7260, et seq. (Law), the Relocation Assistance and Real Property Acquisition Guidelines, California Code of Regulations, Title 25, Division 1, Chapter 6 (Guidelines), the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA), the implementing federal relocation and acquisition guidelines found at 49 CFR Part 24, and the RCTC’s adopted right-of-way policies and procedures. 1 Riverside County Transportation Commission, State Route 91 Corridor Improvement Project Web Site: http://sr91project.info/funding.php, accessed August 30, 2012. 25 Relocation Plan for the SR-91 Corridor Improvement Project 3 The proposed Project is anticipated to impact two mobile home parks, one of which will be acquired in full. As a result, a report of the impact of the conversion, closure or cessation of use upon the displaced persons is required. This report will be prepared under separate cover in accordance with California Government Code §65863.7 and §65863.8, and California Civil Code §798.56. Implementation of the proposed Project rests with the RCTC, with oversight from the California Department of Transportation (Caltrans) and the Federal Highway Administration (FHWA). Upon completion of this Plan, it will be submitted to the RCTC for approval. This Plan was written by Overland, Pacific & Cutler, Inc. (OPC), a professional consulting firm specializing in public agency acquisition and relocation projects. The Plan is organized in five sections: 1. A description of the proposed Project’s regional location and specific site setting (SECTION I); 2. An assessment of the relocation needs of residential and businesses subject to displacement as a result of the proposed Project (SECTION II); 3. An assessment of available comparable replacement sites for the residential occupant and available commercial replacement sites in proximity to the proposed Project (SECTION III); 4. A review of the relocation assistance program to be offered to the displaced residential and business occupants (SECTION IV); and 5. Necessary administrative provisions (SECTION V). 26 Relocation Plan for the SR-91 Corridor Improvement Project 4 I. Project Area Description A. Regional Location The proposed SR-91 CIP is generally located in the central area of the City of Corona, in the northwestern portion of Riverside County, between the cities of Anaheim and Riverside. The Project is immediately accessible from the Cities of Anaheim, Corona, Norco, Riverside, and Yorba Linda from SR-91, SR-241, and I-15. Refer to Figure 2: Regional Project Location. Figure 2: Regional Location Source: State Route 91 Corridor Improvement Project Environmental Impact Report/Environmental Impact Statement, accessed August 30, 2012. B. Project Location The proposed project site is located alongside SR-91, spanning from the SR-91/SR-241 interchange in the Cities of Anaheim and Yorba Linda to Pierce Street in the City of Riverside and on I-15 from the Hidden Valley Parkway interchange in the Cities of Corona and Norco to the Cajalco Road interchange in the City of Corona. Specific properties subject to this relocation plan are located along SR-91 in the City of Corona and County of Riverside. Refer to Figure 3: Project Location. 27 Relocation Plan for the SR-91 Corridor Improvement Project 5 Figure 3: Project Location Source: State Route 91 Corridor Improvement Project Environmental Impact Report/Environmental Impact Statement, accessed August 30, 2012. C. General Demographic and Housing Characteristics According to the 2010 United States (U.S.) Census, the population of the City of Corona is 152,374. Corresponding Census data concerning the housing mix is shown in Table 1 and Table 2, below. Demographics for the City of Corona are provided because the majority of the proposed Project impacts are within the City of Corona. A small portion of the proposed Project lies within unincorporated County of Riverside. Including the demographics of unincorporated County of Riverside would misrepresent the demographics of occupants of the proposed Project. Therefore the demographics of unincorporated Riverside County were not included in this Plan. Table 1: 2010 Census Population – City of Corona Population City Percentage Total Population 152,374 100.00% White 90,925 59.67% Black or African American 8,934 5.86% American Indian or Alaskan Native 1,153 0.76% Asian 15,048 9.88% Native Hawaiian and Other Pacific Islander 552 0.36% Some Other Race 28,003 18.38% Two or More Races 7,759 5.09% 28 Relocation Plan for the SR-91 Corridor Improvement Project 6 Population City Percentage Hispanic or Latino (of Any Race)2 66,447 43.61% Not Hispanic or Latino 85,927 56.39% Source: U.S. Census Bureau, accessed August 31, 2012 Table 2: 2010 Census Housing Units – City of Corona Type City Percentage Total Units 47,174 100.00% Owner-Occupied 30,210 64.04% Renter-Occupied 14,740 31.25% Vacant Housing Units 2,224 4.71% Available For Sale Only (of Total Vacant Units) 721 32.42% Available For Rent – Full Time Occupancy (of Total Vacant Units) 826 37.14% Sold or Rented – Not Occupied (of Total Vacant Units) 181 8.14% Otherwise Not Available e.g., seasonal, recreational, or occasional use (of Total Vacant Units) 101 4.54% Other Vacant (of Total Vacant Units) 395 17.76% Source: U.S. Census Bureau, accessed August 31, 2012 2 U.S. Census Bureau provides additional descriptive population data where persons are identified as either “Hispanic or Latino (of any race)” or “Not Hispanic or Latino.” The sum of these two categories will equal the total population of a data set. 29 Relocation Plan for the SR-91 Corridor Improvement Project 7 II. Assessment of Relocation Needs A. Survey Methods To obtain necessary information for the preparation of this Plan, personal interviews among potentially affected residents and business operators were conducted. As part of the early acquisition activities, OPC contacted a small number of the occupants for the identified parcels in November 2010. Additional interviews were conducted with the remaining residents and businesses in August and September, 2012. Interviewers were successful in obtaining survey responses from 120 of 131 occupied residential dwellings (92%) and 48 of 61 occupied businesses (79%). The majority of interviews were conducted on-site in homes and places of business in either English or Spanish, as appropriate. Follow up attempts to reach occupants were made through the combination of personal visits and telephone. Inquiries made of residential occupants concerned household size and composition, income, monthly rent obligation, length and type of occupancy, ethnicity, home language, disabilities/health problems, and replacement housing preferences. Survey questions of business operators concerned the nature of the business, leasehold circumstances, annual revenues, description and size of current operations, special facility requirements, and area preferences with respect to possible replacement locations. The descriptive data in this Plan concerning residents and commercial uses are based solely on anecdotal responses. No attempt was made to verify income or other information provided by residents or business owners. Samples of the residential and business interview forms used in the interview process are presented as Exhibits B and C of this report. B. Field Survey Data – Residential The proposed Project includes 393 individuals who will require relocation. As stated above in Section II.A., survey information was obtained from 120 of 131 occupied residential households (92%). 1. Housing Mix The proposed Project area includes a variety of housing types, including single family homes, multi-family homes and mobile homes. Of the 120 respondent households, 58 respondent households reside in either single family or multi-family housing; one resides in a studio unit, five reside in a one-bedroom unit, 31 reside in a two-bedroom unit, 15 reside in a three-bedroom unit, five reside in a four-bedroom unit and one household resides in a five-bedroom unit. The housing mix consists of 29 single family residences and seven apartment complexes. In addition, there are 71 mobile homes, of which 17 are tenant-occupied and 45 are owner- occupied. Information was not obtained from eight households despite several attempts, and one home was vacant at the time of the survey. Table 3 below shows current housing in the proposed project area by bedroom size. 30 Relocation Plan for the SR-91 Corridor Improvement Project 8 Table 3: Proposed Project Area Housing – Dwelling Bedroom Sizes (58 respondents) # of Bedrooms Studio One Two Three Four Five # of Units –Tenants 1 3 30 7 1 - # of Units – Owners - 2 1 8 4 1 Total Units 1 5 31 15 5 1 Of the 62 respondent households, respondents reside in two-, three-, or four-bedroom households. Table 4 below shows current housing for mobile homes in the proposed Project area by bedroom size. Table 4: Proposed Project Area Housing – Mobile Home Dwelling Bedroom Sizes (62 respondents) # of Bedrooms Two Three Four # of Units – Tenants 13 4 - # of Units – Owners 37 5 3 Total Units 50 9 3 2. Project Area Rents a. Housing Of 42 tenant households, 34 households provided monthly rent data. Table 5 below shows monthly rents by bedroom size among the respondent tenant households. The rounded rent averages are: studio - $450; one-bedroom – $370; two-bedroom – $885, and; three-bedroom – $1,110. Table 5: Proposed Project Area Tenant Rents (33 respondents) Studio One Bedroom Two Bedroom Three Bedroom $450 $100 $350 $850 - $350 $450 $1,100 - $650 $550 $1,150 - - $600 $1,350 - - $660 - - - $800 (2) - - - $900 - - - $950 (3) - - - $975 (3) - - - $985 (3) - - - $995 (2) - - - $1,000 (2) - - - $1,050 (2) - - - $1,100 (2) - 31 Relocation Plan for the SR-91 Corridor Improvement Project 9 b. Space Pad/Rent Owners of mobile homes pay service or space pad rents to the mobile home parks. Among 45 respondent mobile home owner-occupants, the average amount paid for pad rent to the mobile home park owner is $720, with rents ranging from $575 to $1,404. 3. Occupancy/Overcrowding There is a total known proposed Project population of 393 individuals, consisting of 282 adults and 111 minors. The average household size is 3 persons per dwelling unit. The distribution of household sizes within the proposed Project area is provided in Table 6 below. Table 6: Current Household Size Occupants (120 households) # in Household # Households – Tenants # Households – Owners One 8 20 Two 10 18 Three 11 6 Four 12 3 Five 7 6 Six 5 5 Seven 2 2 Eight 1 2 Nine 1 - Ten 1 - The standard for housing density adopted by RCTC allows two persons per bedroom and one person in a common living area. RCTC adheres to the state building code occupancy standard based on the square footage of the dwelling for households larger than eight members. Based on these criteria as compared to available tenant data, there appear to be nine overcrowded units among the subject tenant residential properties. Replacement housing referrals to the occupants of these dwellings will reflect the need for larger accommodations to comply with the URA, State and City of Corona code requirements. 4. Replacement Housing Needs Replacement housing needs, as expressed in this Plan, are defined by the total number of required replacement units and the distribution of those units by bedroom size. The projected number of required units by bedroom size is calculated by comparing survey data relative to household size with the RCTC’s replacement housing occupancy standards. These standards, generally, allow for up to three persons in a one-bedroom unit, five persons in a two-bedroom unit, and seven persons in a three-bedroom unit. Any households consisting of more than eight members will require a four-bedroom replacement unit based on the respective size of that unit per the state building code. For mobile homes, coach age and condition along with availability of space in another reasonably comparable mobile home park will determine whether any of the owner-occupied 32 Relocation Plan for the SR-91 Corridor Improvement Project 10 units can be relocated. Those owner-occupant households which occupy units that cannot be relocated will be eligible for payments to replace their residence and assist with any increase in space rent at the new facility. For the purpose of computing overall replacement housing needs and preparing the relocation assistance budget, it is assumed in this Plan that owner and tenant replacement housing needs will be met by reliance on available open market units and not through the relocation of currently occupied coaches. The proposed Project’s replacement housing requirements are summarized below in Table 7, Table 8, and Table 9. Table 7: Mobile Home Replacement Housing Needs (17 tenants + 45 owners) Bedroom Size One Two Three Four # Needed – Tenants - 12 4 1 # Needed – Owners - 35 7 3 Table 8: Single Family Residences (SFRs) Replacement Housing Needs (15 tenants + 11 owners) Bedroom Size One Two Three Four Five # Needed – Tenants 2 5 6 2 - # Needed – Owners - - 7 3 1 Table 9: Apartments, Duplexes, Triplexes and Fourplexes – Replacement Housing Needs (27 tenants + 5 owners) Bedroom Size One Two Three Four # Needed – Tenants 1 20 5 1 # Needed – Owners 1 1 3 - 5. Income Income information was provided by 101 households. According to income standards for the County of Riverside (Exhibit D) adjusted for family size as published by the United States Department of Housing and Urban Development (HUD), 56 proposed Project households qualify as extremely low income (30% or less of median), 22 as very low income (31%-50% of median), 8 as low income (51%-80% of median), 7 as median income (81%-120% of median) and 8 as moderate income (over 120% of median). Table 10 below outlines this information. The range of reported annual household income among the 102 respondents was $4,200 to $168,000. 33 Relocation Plan for the SR-91 Corridor Improvement Project 11 Table 10: Income Levels of Residential Housing (101 respondents)3 Extremely Low Very Low Low Median Moderate 56 22 8 7 8 Source: Department of Housing and Community Development, State Income Limits for 2012 6. Ethnicity/Language Ethnicity among the proposed Project area households is shown below in Table 11. Table 11: Ethnicity of proposed Project Area Households (116 respondents) Ethnicity Number of Households Project Percentage White 40 34% Black or African American 2 2% American Indian or Alaskan Native - - Asian 1 1% Native Hawaiian and Other Pacific Islander - - Some Other Race 1 1% Two or More Races 3 3% Hispanic or Latino (of Any Race) 69 59% Thirty eight of the respondent households (33 percent) identified Spanish as their primary household language. 7. Senior/Disabled Households There are 48 households with at least one senior individual (62 years or older) in the proposed Project area and 9 households with reported physical and/or psychological disabilities. Individuals who reported disabilities included a variety of physical mobility impairments, psychological and other physical health issues. Care will be taken to meet the special needs of each household, particularly as these needs involve physical access to accommodations. Foreknowledge of individual health issues will enable relocation staff to more effectively manage the relocation process. In all cases involving physical or mental impairments, extra efforts will be made to provide close individual case monitoring. 8. Preferred Relocation Areas The majority of residents who were surveyed expressed a preference to remain in the community in order to maintain current school enrollment, access to employment, medical facilities, recreational resources and public transportation. Several residents indicated a desire to move, mentioning Corona, Norco, Riverside, Moreno Valley, Borrego Springs, Pomona and Hemet as possible alternatives. Some occupants expressed openness as far as location is 3 This number reflects the number of displacees who provided income verification. 34 Relocation Plan for the SR-91 Corridor Improvement Project 12 concerned and indicated they may consider moving out of state. Most indicated a preference to remain in an area close to their present dwelling. C. Field Survey Data – Nonresidential There are 61 non-residential entities potentially affected by the proposed Project. Survey information was obtained from 48 of the non-residential occupants. Owner-occupied businesses, which own their own facilities, account for 4 of the businesses, while the remaining are renting or leasing their premises. The following information in Table 12 reflects information gathered from personal interviews as well as observations made in the field. Business type, estimated square footage, monthly rent and number of employees are outlined below. Table 12: Non-Residential Uses Business Type Estimated Square Footage Monthly Rent Number of Employees Retail Sales 2,640 - - Retail Service - - - Retail Service 2,400 - 25 Retail Sales 1,340 - 2 Retail Sales - - 3 Retail Sales - - 3 Office - - - Retail Sales - - - Retail Sales 1,000 - 2 Retail Sales 4,700 - 10 Retail Sales 1,344 - - Industrial 10,634 - - Office 1,750 - 2 Office 1,468 - 100 Office 2,000 - 10 Retail Service 41,818 - - Retail Sales 2,500 $1,350 5 Office 2,032 $4,775 5 Office 2,000 - 8 Office - - - Office 3,524 $4,779 5 Retail Sales 2,700 $2,400 11 Retail Sales 800 $719 1 Retail Sales 2,000 $1,800 1 Office 10,000 - 40 Industrial - - - Retail Service - - - 35 Relocation Plan for the SR-91 Corridor Improvement Project 13 Business Type Estimated Square Footage Monthly Rent Number of Employees Office 15,000 - 10 Retail Service 7,000 $3,900 - Retail Service 5,800 - - Retail Service - - - Retail Sales 2,000 - 9 Retail Sales 1,000 - 1 Retail Sales - - 11 Retail Service 3,000 $3,000 3 Retail Service - $4,200 - Office 1,500 - 7 Retail Sales - $2,600 - Retail Sales - - - Industrial 12,225 $3,064 24 Industrial 2,990 - - Industrial - - 10 Industrial 1,000 - 9 Industrial 600 - 12 Industrial - $700 - Retail Sales 8,000 - - Office 1,200 $350 3 Retail Service 1,000 $1,470 3 Office 500 $325 2 Office 1,300 $1,375 5 Office 600 $325 3 Retail Service - - - Retail Sales - - - Industrial 11,196 $12,400 26 Industrial 10,161 $2,672 - Industrial 3,000 $2,500 2 Industrial 2,000 - 2 Industrial - - 2 Industrial - $1,100 - Industrial 8,000 $7,000 42 Industrial 8,000 $2,500 8 There are 48 known non-occupant owners of investment property that will potentially be affected as a result of the proposed Project’s acquisitions. These owners lease their space within the proposed Project boundaries to residents and businesses occupying the area. These off-site owners are considered businesses and may be eligible to receive assistance and benefits for expenses actually incurred in reestablishing their business at a replacement property site, in the amount not to exceed $10,000. These and other benefits are outlined in Section IV.E. 36 Relocation Plan for the SR-91 Corridor Improvement Project 14 Table 13 below identifies the quantity and types of properties potentially affected by the proposed Project. Table 13: Non-Occupant Owners Leasing Space to Others Type Number Mobile Home Park 19 Residential 17 Commercial 12 Total 48 Additionally, there may be individual mobile home owners currently renting their units that are unidentified at the time of preparation of this Plan, but would qualify for this benefit as well. Partial acquisitions of four self-storage facilities are planned and is estimated approximately 200 units will be impacted by the proposed Project. Research was conducted in an effort to find available replacement sites for the impacted storage unit facilities. The research conducted has confirmed that there are adequate replacement sites for the impacted storage unit facilities. At this time, the extent of the impacts is unknown to the storage unit facilities, or the number of units that will require personal property to be relocated. Nevertheless, if the owner of personal property in a storage unit must move that personal property, relocation assistance and benefits defined in the URA will be afforded to them. 37 Relocation Plan for the SR-91 Corridor Improvement Project 15 III. Relocation Resources No eligible person shall be required to move from their dwelling unless comparable replacement dwellings are available to such persons. The purpose of this section is to identify if sufficient comparable replacement housing resources exist for all potential residential displacees. Additionally, while available replacement locations are not required for non- residential occupants to move, a survey of available replacement commercial sites have been searched in order to determine what sites may be available to the non-residential occupants in order to determine what impacts, if any, there may be due to a lack of available replacement sites. The RCTC is committed to making every effort to satisfactorily relocate all displaced occupants. Through the advanced acquisition program, 13 residential households and five businesses have vacated the properties in the proposed Project area, but have been included in this plan. A. Methodology To determine the availability of residential and commercial sites prior to the displacement of occupants from the proposed Project area, resources were researched through the following sources: • Internet sources (MLS listings, Loopnet, CoStar, Craigslist); • Canvassing the proposed Project area for properties available for lease and or for sale; • Telephone and field contact with commercial brokerages serving the area; • Classified rental listings from The Press-Enterprise and For Rent publications, and; • Contacts with real estate/property management companies serving the community. B. Replacement Housing/Commercial Site Availability 1. Residential Rental Housing A housing resource survey was conducted to determine the availability of replacement housing within the City sufficient to meet the needs of displaced homeowners within the proposed Project. Although the proposed project limits include certain areas in Riverside County, there are no residential displacements anticipated to occur within the County limits. The only displacements that will be occurring within the County include nonresidential. The rental replacement housing survey considered both conventional housing and mobile homes. This data is summarized in Tables 14 and 15, below. The conventional housing survey, Table 14, identified a total of 110 available one-, two-, three- and four-bedroom conventional housing units for rent. The use of conventional replacement housing may be necessary since the availability of mobile homes for rent is limited. The conventional housing includes one- and two- bedroom apartments and single-family dwellings with three or four bedrooms. The individual figures for number of units found by bedroom size are presented in the table alongside the number of units needed (shown in parenthesis) to meet replacement obligations. 38 Relocation Plan for the SR-91 Corridor Improvement Project 16 Table 14: Availability and Cost of Replacement Rental Housing (conventional) Dwelling Type One Two Three Four Number Found (Number Needed) 9 (3) 39 (25) 30 (11) 32 (3) Rent Range $695 – 1,350 $700 – 1,995 $1,450 – 2,595 $1,745 – 2,595 Median Rent $930 $1,100 $1,795 $2,140 Sources: MLS and www.craigslist.com, accessed August and September, 2012 The rent range shown in the table above indicates actual rents in the market place are among the figures used to make benefit and budget projections for this Plan. The variances in the rent range are a result of age, condition, size and location. The median rent amounts shown in the table are among the figures used to make benefit and budget projections for the Plan. These amounts are, naturally, subject to change according to the market rates prevailing at the time of displacement. The survey of mobile homes, Table 15, identified 30 one-, two-, three- and four-bedroom mobile home units for rent. The quantity of mobile homes for rent is sufficient to meet the needs of all potentially displaced mobile home owners and tenants, as shown by the number of units found. Table 15: Availability and Cost of Replacement Rental Housing (mobile homes) Bedroom Size One Two Three Four Number Found (Number Needed) 1 (0) 15 (12) 13 (4) 1 (1) Rent Range $575 $575 – 1,250 $725 – 1,685 $1,200 Median Rent $575 $850 $1,150 $1,200 Sources: MLS and www.craigslist.com, accessed August and September, 2012 2. Mobile Homes, Single Family Residences, and Duplexes/Triplexes/Fourplexes for Sale Housing The resource survey identified 56 two-bedroom mobile homes, ranging in price from $8,500 to $160,000 with a median price of $28,500; 27 three-bedroom mobile homes were found ranging in price from $15,000 to $125,000 with a median price of $40,000; and seven four-bedroom mobile homes ranging from $55,000 to $139,000 with a median price of $67,000. There are no one-bedroom mobile home units available for sale as of the date of this report. The search area encompassed all mobile home parks within Corona and parks in the surrounding areas of Riverside, Norco, Sun City, Hemet, Lake Elsinore, Menifee, and Moreno Valley. Table 16 and Table 17 outline for sale mobile homes, SFRs, and duplexes/triplexes/ fourplexes. Exhibit E presents a detailed list of all currently available mobile homes for sale found in the search area. 39 Relocation Plan for the SR-91 Corridor Improvement Project 17 Table 16: Availability and Cost of Mobile Homes for Sale Dwelling Type Two Three Four Number Found (Number Needed) 56 (35) 27 (7) 7 (3) Price Range (in 000’s) $8.5 – 160 $15 – 125 $55 – 139 Median Listing Price $28,500 $40,000 $67,000 Pad Rents Range $325-934 $540-961 $425-934 Pad Rents Median $575 $655 $547 Sources: MLS, www.craigslist.com, and Mobile Home Village, accessed August and September, 2012 As shown in Table 17 below, the resource survey identified 45 three-bedroom SFRs, ranging in price from $140,000 to $400,000 with a median price of $280,000; 58 four-bedroom SFRs were found ranging in price from $215,000 to $500,000 with a median price of $350,000; and 42 five- bedroom SFRs ranging from $274,000 to $500,000 with a median price of $389,000. The search area encompassed all SFRs within Corona and SFRs in the surrounding areas of Riverside and Norco. Exhibit F provides a detailed list of all available SFRs for sale found in the search area. Table 17: Availability and Cost of Single Family Residences for Sale Dwelling Type Three Four Five Number Found (Number Needed) 45 (7) 58 (3) 42 (1) Price Range (in 000’s) $140 – 400 $215 – 500 $274 – 500 Median Selling Price $280,000 $350,000 $389,000 Sources: MLS, www.craigslist.com, and www.zillow.com, accessed August and September, 2012 3. Commercial Space Availability The availability of retail space in the City of Corona and the surrounding communities was researched through commercial real estate listing resources. Table 18 below summarizes the availability of the variously sized retail properties for lease and for sale. Exhibit G provides a detailed list of all available commercial space for sale found in the search area. Table 18: Summary of Available Commercial Space Type of Property Total Found Price Range Median Price Office 58 $.60 - $3.75 $1.30 Retail 49 $.70 - $2.65 $1.50 Industrial/Warehouse 57 $.39 - $1.63 $.65 Office – For Sale 3 $150 - 151 $150 Retail – For Sale - - - Industrial/Flex Space – For Sale 28 $76 - 396 $102 Source: Loopnet, accessed August and September, 2012 40 Relocation Plan for the SR-91 Corridor Improvement Project 18 4. Loss of Goodwill Goodwill consists of the benefits that accrue to a business as a result of its location; reputation for dependability, skill or quality; and, any other circumstances resulting in probable retention of old, or acquisition of new patronage. Claims for loss of goodwill are not compensable under the statutory provisions related to relocation assistance. Where claims are anticipated, State law (California Code of Civil Procedure §1263.510) requires business owners to prove all of the following: (1) The loss is caused by the taking of the property; (2) The loss cannot reasonably be prevented by relocation of the business, or by taking steps and adopting procedures that a reasonably prudent person would take to preserve the goodwill; and, (3) The compensation for the loss has not been included as a relocation payment, or duplicated in compensation otherwise awarded to the owner. 5. Summary Considering the above described availability of replacement housing resources that were identified, it appears as though there are more than adequate replacement resources for the residential occupants, both tenants and owner-occupants. Although adequate replacement resources exist, based on surveyed results of rental and purchase opportunities and the current rent and likely values of existing dwellings, occupants will likely have increases in monthly rents and/or higher purchase costs. These possible increases, if any, will be met through the RCTC’s obligation under the relocation regulations, including the Last Resort Housing (LRH) requirements (see Section IV.G). For owner-occupants, particularly the more elderly and physically challenged, relocation to a senior facility may well be considered as an option. Some tenants, as suggested by their survey responses, may consider purchasing rather than re-renting new accommodations. Individual preferences will be accounted for once the relocation process has begun and a relocation consultant has had the opportunity to speak personally with each resident. Therefore, with possible benefit payments exceeding statutory amounts through LRH obligations, the relocation activities are not anticipated to create any special housing considera- tions. With LRH benefit payments, the proposed Project will meet comparable replacement dwelling requirements. Furthermore, as a result of there being more than 15 households anticipated to be displaced if the proposed Project were to move forward, the RCTC will submit this Plan and subsequent resource surveys for review to the City local housing, development and planning agencies to be compared to other existing information on housing available. Regarding non-residential resources, the data collected presents a multitude of business sites that are currently available for sale and lease to commercial occupants. Therefore, it is believed adequate replacement sites for non-residential occupants exist, however some business uses may require conformance with local conditional use permits and/or zoning requirements. 41 Relocation Plan for the SR-91 Corridor Improvement Project 19 C. Related Issues 1. Concurrent Residential Displacement The City of Corona’s Auto Center Drive Grade Separation Project is scheduled to begin construction in January 2013. This project will not result in any displacements. The project consists of constructing a grade separation at the Burlington Northern Santa Fe (BNSF) railroad crossing at Auto Center Drive in Corona.4 Therefore, this proposed Project will not compete or adversely affect the availability of comparable replacement resources. There are no other known current public projects under way in the City of Corona or adjacent communities which, presently, would compete with the proposed Project for needed housing resources. The RCTC does intend to monitor the activity of local agencies; however, along with the capacity of the housing market throughout the displacement phase of the proposed Project. No residential displacee will be required to move without both adequate notice and access to available affordable decent, safe and sanitary housing. 2. Language Relocation assistance information will be provided in English or the language used by the residents and business owners. All written communication will be provided in the language needed, or an interpreter will be provided in order to assure that all displacees obtain a complete understanding of the relocation program and available benefits. 3. Temporary Relocation The Project is not anticipated to cause any temporary displacement. 4 City of Corona Web Site: http://discovercorona.com/City-Departments/Public-Works/Construction-Projects.aspx, accessed August 30, 2012. 42 Relocation Plan for the SR-91 Corridor Improvement Project 20 IV. The Relocation Program The RCTC’s Relocation Program is designed to minimize hardship, be responsive to unique project circumstances, maintains personal contact with all affected individuals, consistently applying all regulatory criteria to formulate eligibility and benefit determinations, and conforms to all applicable requirements. The RCTC has retained Overland, Pacific & Cutler, Inc. (OPC) to administer the Relocation Program. OPC has worked on more than 2,500 public agency acquisition and relocation projects over the past 30 years. Additionally, OPC has an extensive resume of redevelopment and other Public Works projects undertaken in the City of Corona and other Riverside County communities. Experienced RCTC staff will monitor the performance of OPC and be responsible to approve or disapprove OPC recommendations concerning eligibility and benefit determina- tions and interpretations of RCTC policy. The Relocation Program consists of two principal constituents: Advisory Assistance and Financial Assistance. A. Program Assurances, Standards and Objectives The RCTC will provide the displaced residential and business occupants with the assistance, rights and benefits required under federal and or state relocation law and the RCTC’s policies and procedures. The relocation program will provide both advisory and financial assistance. Every effort will be made to facilitate relocation arrangements and minimize hardship for displacees. The program objectives will be as follows: 1. To fully inform eligible proposed Project displacees of the nature of, and procedures for, obtaining relocation assistance and benefits; 2. To determine the needs of each displacee eligible for assistance; 3. To provide continuously updated referrals to potential replacement sites within a reasonable time prior to displacement and assure that no occupant is required to move without a minimum of 90 days written notice to vacate; 4. To provide assistance that does not result in different or separate treatment due to race, color, religion, national origin, sex, marital status or other arbitrary circumstances; 5. To supply information concerning federal programs and other governmental programs providing assistance to displaced persons; 6. To assist each eligible occupant to complete applications for benefits; 7. To make relocation benefit payments in accordance with the appropriate guidelines; 8. To inform all persons subject to displacement of RCTC policies with regard to eviction and property management; and 9. To establish and maintain a formal grievance procedure for use by displaced persons seeking administrative review of RCTC decisions with respect to relocation assistance. 43 Relocation Plan for the SR-91 Corridor Improvement Project 21 B. Relocation Advisory Assistance OPC staff is available to assist the permanently displaced households and businesses with questions or concerns about relocation and/or assistance in relocating. Relocation staff is located at 2280 Market Street, Suite 200, Riverside, CA 92501, with office hours from 8:00 a.m. to 5:00 p.m., and can be contacted at (951) 683-2353. A comprehensive relocation program, with technical and advisory assistance, will be provided to assist all persons being displaced as a consequence of the proposed Project. Personal contact will be maintained with all individuals until the relocation process has been completed. Overland, Pacific & Cutler, Inc. (OPC) has been retained by the RCTC to assist in the administration of its relocation program. OPC will work closely with the RCTC staff. The RCTC staff will provide final approvals, or otherwise, of all OPC recommendations. Every reasonable effort will be made to ensure that the relocation of residents and businesses occurs with a minimum of delay and hardship. The following specific services will be provided: 1. The residents and businesses located in the proposed Project area will be personally interviewed to gather information appropriate to the determination of needs and preferences regarding replacement of existing facilities; 2. A printed Informational Brochure (Exhibits H and I) will be provided in English or the displacee’s language should that be subsequently deemed necessary. Signed acknowledgements will be obtained to verify receipt of this material; 3. Maintain a database of available residential units for sale and commercial space and distribute replacement site referrals for the duration of the proposed Project; 4. Assistance will be offered to displacees in connection with arrangements for the purchase of real property, if applicable, obtaining required business permits or licenses, the filing of claim forms to request relocation benefits from the RCTC and to obtain services from other public agencies; 5. Special assistance in the form of referrals to governmental and non-governmental agencies will be made, if requested; 6. Assist eligible displacees with the preparation and submission of relocation assistance claims; 7. Make benefit determinations and payments in accordance with applicable law and RCTC policy; 8. Assure that displacees are not required to move without a minimum of 90 days written notice to vacate; 9. Inform all persons subject to displacement of RCTC policies with regard to eviction and property management; 44 Relocation Plan for the SR-91 Corridor Improvement Project 22 10. Establish and maintain a formal grievance procedure for use by displaced persons seeking administrative review of RCTC decisions with respect to relocation assistance; and 11. Provide assistance that does not result in different or separate treatment due to race, color, religion, national origin, sex, marital status or other arbitrary circumstances. C. Relocation Benefits – Residential Specific eligibility requirements and benefit plans will be detailed on an individual basis with displacees. In the course of personal interviews and follow-up visits, the household will be counseled as to available options and the consequences of any choice with respect to financial assistance. Relocation benefits will be provided in accordance with the provisions of the federal and state relocation law and regulations. Benefits will be paid to eligible displaced persons upon submission of required claim forms and documentation in accordance with RCTC normal administrative procedures. 1. Residential Moving Expense Payments All residential occupants that will be relocated will be eligible to receive a payment for moving expenses. Moving expense payments will be made based on the actual cost of a professional move or a fixed payment based on a room-count schedule. a. Actual Cost (Professional Move) The displacee may elect to retain the services of a licensed professional mover, in which case the RCTC will pay for the actual cost of the moving services, based on the lower of at least two acceptable bids (the RCTC may, at its discretion, solicit competitive bids to determine the lowest, reasonable move cost). After the move is complete, the displacee may pay the mover directly and seek reimbursement from the RCTC or request a direct payment from the RCTC to the mover. In addition to the cost of the actual move, one-time expenses associated with utility reconnections (i.e., gas, water, electricity, telephone, cable) will be eligible for reimbursement. Transportation costs will be limited to a distance of 50 miles, unless otherwise authorized by the RCTC. b. Fixed Payment (based on Room Count Schedule) An occupant may elect to receive a fixed payment for moving expenses that is based on the number of rooms occupied in the displacement dwelling. In this case, the person to be relocated takes full responsibility for the move. The fixed payment includes all utility connections as described in (a), above. At a minimum, the fixed schedule payment for single occupancy efficiency units, furnished with the tenants own personal property, is $450, which includes all utility connections at the 45 Relocation Plan for the SR-91 Corridor Improvement Project 23 replacement location. The current schedule for fixed moving payments is provided below in Table 19. Table 19: Schedule of Fixed Moving Payments Unfurnished Dwelling Room Count 1 2 3 4 5 6 7 8 Each Additional Amount $685 $880 $1,100 $1,295 $1,570 $1,815 $2,090 $2,365 $250 Furnished Dwelling Room Count 1 Each Additional Amount $450 $85 Source: Federal Highway Administration (effective May 23, 2012) c. Moves from a Mobile Home A displaced person’s actual, reasonable and necessary moving expenses for moving personal property from a mobile home may be determined based on the cost of one, or the combination of the eligible actual moving expenses or fixed payment as described above. The owner- occupant of a mobile home that is moved as personal property and used as a person’s replacement dwelling is also eligible for: 1. The reasonable cost of disassembling, moving, and reassembling any appurtenances attached to a mobile home, such as porches, decks, skirting, and awnings, which were not acquired, anchoring of the unit, and utility “hookup” charges; 2. The reasonable cost of repairs and/or modifications so that a mobile home can be moved and/or made decent, safe, and sanitary; 3. The cost of a nonrefundable mobile home park entrance fee, to the extent that it does not exceed the fee at the comparable mobile home park, if the person is displaced from a mobile home park or the RCTC determines that the payment of the fee is necessary to effect relocation. 2. Rental Assistance to Tenants/Owner-Occupants Who Choose to Rent A tenant or owner-occupant displaced from a dwelling may be entitled to a Replacement Housing Payment in the form of rental or down payment assistance not to exceed $5,250 (prior to consideration of eligibility for Last Resort Housing benefits – see Last Resort Housing, Section IV.G), if the displacee: 1. Has actually and lawfully occupied the displacement dwelling for at least 90 days immediately prior to the initiation of negotiations; and 2. Has rented, or purchased, and occupied a decent, safe, and sanitary replacement dwelling within one year (unless the RCTC extends this period for good cause) after: a. For a tenant, the date he or she moves from the displacement dwelling; or 46 Relocation Plan for the SR-91 Corridor Improvement Project 24 i. For an owner-occupant, the later of: 1. The date final payment is received for the displacement dwelling, or in the case of condemnation, the date the full amount of estimated just compensation is deposited with the court; or 2. The date the owner-occupant moves from the displacement dwelling. Rental/Down payment Assistance payment amounts are equal to 42 times the difference between the base monthly rent and the lesser of: 1. The monthly rent and estimated average monthly cost of utilities for a comparable replacement dwelling; or 2. The monthly rent and estimated average monthly cost of utilities for the decent, safe, and sanitary replacement dwelling actually occupied by the displaced person. The base monthly rent for the displacement dwelling is the lesser of: 1. The average monthly cost for rent and utilities at the displacement dwelling for a reasonable period prior to displacement, as determined by the RCTC. For owner- occupants or households, which paid little or no rent, fair market rent will be used as a substitute for actual rent; or 2. Thirty percent (30%) of the displaced person’s average, monthly gross household income if the amount is classified as “low income” by the U.S. Department of Housing and Urban Development (HUD) Annual Survey of Income Limits for the Public Housing and Section 8 Programs. HUD’s Survey is shown as Exhibit D. If a displacee refuses to provide appropriate evidence of income or is a dependent, the base monthly rent shall be determined to be the average monthly cost for rent and utilities at the displacement dwelling; or 3. The total of the amount designated for shelter and utilities if receiving a welfare assistance payment from a program that designated the amounts for shelter and utilities. 47 Relocation Plan for the SR-91 Corridor Improvement Project 25 Table 20 below illustrates the computation of a rental/down payment assistance payment amount. Table 20: Computation of Rental Assistance Payments 1. Old Rent $1,000 Old Rent, plus Utility Allowance Or 2. Ability to Pay $950 30% of the Gross Household Income 3. Lesser of Lines 1 or 2 $950 Base Monthly Rental Subtracted From: 4. Actual New Rent $1,050 Actual New Rent including Utility Allowance Or 5. Comparable Rent $1,050 Determined by the RCTC; includes Utility Allowance 6. Lesser of Lines 4 or 5 $1,050 7. Yields Monthly Need: $100 Subtract Line 3 from Line 6 Rental Assistance $4,200 Multiply Line 7 by 42 Months 3. Down payment Assistance to Tenants/90 Day Owner-Occupants Who Choose to Purchase Displacees otherwise eligible to receive a Rental Assistance Payment as previously described, may choose to utilize the full amount of their rental assistance eligibility amount (including Last Resort Housing benefits) to purchase a home. Such payments shall be deposited directly to an escrow account with provisions that allow the RCTC to recover its funds should the escrow be cancelled or not proceed in a timely manner. Down payment assistance to a displaced owner- occupant cannot exceed the amount the owner would have received had the owner met the 180-day occupancy requirement. 4. Payments to 180 Day Residential Owner-Occupants Residential owner-occupants who have established residency for at least 180 days prior to the RCTC’s offer to purchase may be eligible for up to $22,500 in replacement housing assistance, prior to consideration of eligibility for Last Resort Housing benefits (see Last Resort Housing, Section IV.G). The amount of the Replacement Housing Assistance Payment will be determined based on three separate elements: a) Purchase Price Differential; b) Mortgage Interest Differential; and, c) Incidental Expenses. 48 Relocation Plan for the SR-91 Corridor Improvement Project 26 a. Price Difference Differential The Purchase Price Differential is based on three factors: Acquisition Price: the price paid by the RCTC for the proposed Project dwelling; Actual Purchase Price: the actual price paid for a replacement dwelling; and, Comparable Replacement Cost: the cost of a decent, safe and sanitary dwelling comparable to the dwelling acquired by the RCTC. The purchase price differential amount is determined by comparing the price of the acquired dwelling (including any proceeds obtained through condemnation) to the lesser of the actual cost paid for a replacement home versus the price of the comparable dwelling used to compute eligibility in the Notice of Eligibility issued to the displaced owner. In today’s real estate market, many agencies have encountered owner-occupants with negative equity, where the fair market value is less than the outstanding debt. The RCTC will follow the Programmatic Waiver of the Code of Federal Regulations methodology for calculating replacement housing payments. This waiver allows computing a replacement housing payment based upon the initial written offer of just compensation rather than the administrative settlement amount. The qualifying conditions for use of the Programmatic Waiver are: • Applies only to those in a negative equity situation • Applies only to owner occupied homes • Applies only to single family homes • Applies only to mortgages that are current b. Mortgage Interest Differential The purpose of the Mortgage Interest Differential Payment is to compensate homeowners for increased costs between the acquired dwelling and the replacement dwelling. The payment for increased mortgage interest cost shall be the amount which will reduce the mortgage balance on a new mortgage to an amount which could be amortized with the same monthly payment for principal and interest as that for the mortgage(s) on the displacement dwelling. In addition, payments shall include other debt service costs, if not paid as part of incidental costs. To be eligible for this payment, the mortgage on the dwelling being acquired must have been in place, as a valid lien, for at least 180 days prior to the RCTC’s initial written offer to purchase. c. Incidental Expenses – Closing Costs One-time, non-recurring closing costs associated with the purchase of a comparable, replacement dwelling are compensable. Examples of such compensable expenses include costs for: a property survey; preparation of a legal description and deed; recording fees; title insurance; revenue stamps and transfer taxes; loan application fees; loan origination fees; appraisal fees; a credit report; certification for structural soundness; and, termite inspection, when required. Prepaid recurring expenses for mortgage interest, property taxes and insurance are not compensable. 49 Relocation Plan for the SR-91 Corridor Improvement Project 27 The total Replacement Housing Payment is the sum of the Purchase Price Differential, Mortgage Interest Differential, and compensable Incidental Expenses. 5. Payments to Mobile Home Owners Mobile home owner-occupants will have four options with respect to relocation arrangements following the RCTC’s offer to purchase: 1. The owner may decline to sell his/her mobile home and elect to move and set up the unit in a new location, including any existing improvements, providing the total cost of moving the coach does not exceed the replacement cost of a comparable unit. It needs to be noted however, that current zoning and building code in California practically make it impossible for a coach older than five years to be moved and reestablished at another location. The move options would, therefore, leave sites outside California and would need to be verified at the owner’s expense. Benefits will include the cost of moving and setting up the existing mobile home, within 50 miles from the proposed Project, and Rental Assistance for space rent. 2. The owner may elect to sell the mobile home to the RCTC for its appraised value-in- place, and purchase a comparable replacement coach in another location; Benefits will include Replacement Housing Payment, Residential Moving Expenses, and Rental Assistance for space rent. 3. The owner may elect to sell the mobile home to the RCTC for its appraised value-in- place and apply their entitlement toward the purchase of another type of residential dwelling, including the amount determined for Rental Assistance for space rent. Benefits will include Replacement Housing Payment, Residential Moving Expenses, and Rental Assistance for space rent. 4. The owner may elect to sell the mobile home to the RCTC for its appraised value-in- place and rent an alternate type of residential unit. The owner will be entitled to utilize up to the total of the replacement housing eligibility in the form of rental assistance. Actual rental assistance eligibility will be determined by subtracting the difference between the economic rent of the mobile home residence from the market rent for an apartment of comparable size (e.g., number of bedrooms) multiplied by 42 months. 6. Payments to Non-tenured Residential Tenants A residential tenant who has actually and lawfully occupied the displacement dwelling for less than 90 days immediately prior to the initiation of negotiations is entitled to receive a moving expense payment. Additionally, non-tenured residential tenants may qualify for a rental assistance payment under the provisions of the Last Resort Housing assistance (see Last Resort Housing, Section IV.G). Such assistance is authorized when the person’s monthly rent and estimated average monthly utility costs for the replacement dwelling exceeds the person’s base monthly rental for the displacement dwelling. 50 Relocation Plan for the SR-91 Corridor Improvement Project 28 D. Determinations of Comparable Housing Relocation staff will evaluate the cost of comparable replacement housing in the preparation of each individual Notice of Eligibility issued to residential displacees. For both residential tenants and owner-occupants, the cost of comparable replacement housing will be determined primarily on a comparative basis of three, if possible, presently available, comparable dwellings. A Replacement Housing Valuation Form will be prepared and placed in the file of each affected household. E. Relocation Benefits – Commercial Tenants, Non-profit Organizations and Offsite Owners of Rental Income Property Eligible businesses will have two options with respect to claims for relocation assistance benefits: 1. Compensation for actual reasonable and necessary moving and related expenses, or 2. A fixed payment not to exceed $20,000 *Off-site property owners whose sole business is considered to be the rental of real property to others are not eligible to receive a fixed payment but may file a claim for actual moving costs and compensation for reestablishment expenses up to $10,000.00. 1. Payment for Actual Reasonable and Necessary Moving and Related Expenses Any lawful business which qualifies as a displaced person is entitled to payment for such actual moving expenses, as the RCTC determines to be reasonable and necessary, including expenses for: 1. Transportation of persons and property from the present location to the replacement location (transportation costs for a distance beyond 50 miles are not eligible unless the RCTC determines that relocation beyond 50 miles is justified); 2. Packing, crating, uncrating, and unpacking personal property; 3. Disconnecting, dismantling, removing, reassembling, and installing relocated and substitute machinery, equipment and other personal property. Includes connection to utilities available nearby and modifications necessary to adapt such property to the replacement structure or to the utilities or to adapt the utilities to the personal property; 4. Storage of personal property for a period not to exceed 12 months, unless the RCTC determines that a longer period is necessary; 5. Insurance of personal property while in storage or transit and the replacement value of property lost, stolen, or damaged (not through the fault or negligence of the displaced person) in the process of moving, where insurance is not readily available. 6. Any license, permit, or certification required by the displaced business, to the extent that the cost is necessary for reestablishment at the replacement location. (These costs may 51 Relocation Plan for the SR-91 Corridor Improvement Project 29 be pro-rated based on the remaining useful life of any existing license, permit, or certification); 7. Reasonable and pre-authorized professional services, including architects’, attorneys’, engineers’ fees, and consultants’ charges, necessary for: (1) planning the move of personal property; (2) moving the personal property; or, (3) installing the relocated personal property at the replacement location; 8. Professional services performed prior to the purchase or lease of a replacement site to determine its suitability for the business operation including, but not limited to, soil testing, feasibility and marketing surveys; 9. The purchase and installation of substitute personal property limited to the lesser of: (1) an amount equal to the reasonable expenses that would have been required to relocate the property, as determined by the RCTC, subject to certain limitations, or, (2) the replacement cost, less any proceeds from its sale or trade in; 10. Connection to available nearby utilities from the right-of-way to improvements at the replacement site; 11. The modification of machinery, equipment, or other personal property necessary to adapt these to the replacement location or to utilities available at the replacement location; 12. Re-lettering signs and replacing stationary on hand at the time of displacement that are made obsolete as a result of the move; 13. Actual direct losses of tangible personal property resulting from moving or discontinuing a business or non-profit organization, not-to-exceed the lesser of: (1) the fair market value of the property for continued use at its location prior to displacement less any proceeds from the sale of the property; or, (2) an amount equal to the reasonable expenses that would have been required to relocate the property, as determined by the RCTC, subject to certain limitations; 14. Actual and reasonable expenses incurred in searching for a replacement business or non- profit organization location, not to exceed $2,500, and including compensation for transportation expenses; time spent searching for a reasonable location, meals, and lodging; real estate broker or agent fees; time spent in obtaining permits and attending zoning hearings; and time spent negotiating the purchase of a replacement site; 15. Impact fees or one-time assessments for anticipated heavy utility usage; 16. Low Value/High Bulk: when the personal property to be moved is of low value and high bulk, and the cost of moving the property would be disproportionate to its value in the judgment of the RCTC, the allowable moving cost payment shall not exceed the lesser of: (1) the amount which would be received if the property were sold at the site or (2) the replacement cost of a comparable quantity delivered to the new business location. Examples of personal property covered by this provision include, but are not limited to, 52 Relocation Plan for the SR-91 Corridor Improvement Project 30 stockpiled sand, gravel, minerals, metals and other similar items of personal property as determined by the RCTC; 17. A Reestablishment allowance of up to $50,000, available to farms, non-profit organizations and small businesses with no more than 500 employees. Reestablishment allowance payments are made in addition to compensation provided for actual, reasonable and necessary moving expenses. Reestablishment allowance expense categories include but are not limited to: a. Repairs or improvements to the replacement property as required by federal, state or local law, code, or ordinance; b. Modifications to the replacement property to accommodate the business operation or make replacement structures suitable for conducting business; c. Construction and installation costs for exterior signing to advertise the business; d. Redecoration or replacement of soiled or worn surfaces at the replacement site, such as paint paneling or carpeting; e. Advertisement of replacement location; f. Estimated increased costs of operation during the first two years at the replacement site for such items as: i. Lease or rental charges ii. Personal or real property taxes iii. Insurance premiums, and iv. Utility charges, excluding impact fees g. Other items essential to the reestablishment of the business. 2. Self-Moves If the displaced business elects to take full responsibility for the move of the business, the RCTC will make a payment for the business’ moving expenses in an amount not to exceed the lower of the two acceptable bids or estimates submitted to the RCTC. At the RCTC’s discretion, a payment for a low cost or uncomplicated move may be based on a single bid or estimate. 3. A Fixed Payment in Lieu of a Payment for Actual Reasonable Moving and Related Expenses The option to claim a fixed payment enables both for-profit and non-profit businesses to receive relocation assistance compensation without providing documentation of bids and actual expenses. The payment amount available to any individual business is based on an average of annual net earnings over a two year period. For businesses which have not been in operation for two years, income figures can be annualized. The method for establishing income is through tax returns and/or certified financial statements. The payment to an eligible business may not be less than $1,000, or more than $20,000. 53 Relocation Plan for the SR-91 Corridor Improvement Project 31 To qualify for this payment, it must be determined that, a displaced business: • Owns or rents personal property, which must be moved in connection with such displacement and for which an expense would be incurred in such move; • Is not operated at the displacement site solely for the purpose of renting the dwelling or the site to others; • Cannot be a part of a commercial enterprise having at least three other establishments which are not being acquired by the RCTC, and which is under the same ownership and engaged in the same or similar business activities; • Must not be able to relocate without substantial loss of patronage; and • Contributed materially, as defined by the RCTC, to the income of the displaced person during the two taxable years prior to the displacement. When a fixed payment will precede settlement of a claim for compensation for loss of goodwill under the Eminent Domain Law RCTC, before tendering payment, shall state in writing what portion of the payment, if any, is considered to be compensation for loss of goodwill and shall explain in writing that any payment made pursuant to Code of Civil Procedure, §1263.510 et seq. (the Eminent Domain Law, Chapter 9, Article 6 – “Compensation for Loss of Goodwill”) will be reduced in the same amount. The portion considered to be compensation for loss of goodwill shall not exceed the difference between the fixed payment made and an amount which reasonably approximates the payments for which the displaced person otherwise would be eligible to receive as outlined in Section IV.E.1, above. F. General Information Regarding the Payment of Relocation Benefits Claims and supporting documentation for relocation benefits must be filed with the RCTC no later than 18 months after: • For tenants, the date of displacement; or • For owners, the date of displacement or the date on which final payment for the acquisition of real property is made, whichever is later. The procedure for the preparation and filing of claims and the processing and delivery of payments will be as follows: 1. Claimant(s) will provide all necessary documentation to substantiate eligibility for assistance; 2. Relocation staff will review all necessary documentation including, but not limited to, scopes-of-service, contractor bids, invoices, lease documents and escrow material before reaching a determination as to which expenses are eligible for compensation; 3. Required claim forms will be prepared by relocation staff and presented to the claimant for review. Signed claims and supporting documentation will be returned to relocation staff and submitted to the RCTC; 4. The RCTC will review and approve claims for payment, or request additional information; 54 Relocation Plan for the SR-91 Corridor Improvement Project 32 5. The RCTC will issue benefit checks to claimants in the most secure, expeditious manner possible; 6. Final payments to residential displacees will be issued after confirmation that the proposed Project premises have been completely vacated, and actual residency at the replacement unit is verified; 7. Receipts of payment and all claim material will be maintained in the relocation case file. G. Last Resort Housing Based on data derived from the surveys and analyses of the occupants in the proposed Project area and costs of replacement housing resources, it is anticipated that “comparable replacement housing” will not be available as required. Specifically, for renters, when the computed replacement housing assistance eligibility exceeds $5,250 or replacement dwelling monthly rental costs (including utilities and other reasonable recurring expenses) exceeds 30 percent of the person’s average monthly income; or, for homeowners, replacement dwellings (including related increased interest costs and other reasonable expenses including closing costs) that exceed the total of the amount of just compensation provided for the dwelling acquired and the statutory maximum $22,500 replacement housing payment available to the person. Therefore, if the proposed Project is to go forward, the RCTC will authorize its funds or funds authorized for the proposed Project to provide housing of last resort. Due to the demonstrated number of available replacement housing resources for the occupants, as shown above in Section III, 1-3, the need to develop a replacement housing plan to produce a sufficient number of comparable replacement dwellings will not be necessary. Rather, funds will be used to make payments in excess of the monetary limits specified in the statute ($5,250 and $22,500); hence, satisfying the requirement that “comparable replacement housing” is available. The RCTC, at its discretion, may opt to pay Last Resort Housing payments in installments or in a lump sum. Recipients of Last Resort rental assistance, who intend to purchase rather than re- rent replacement housing, will have the right to request a lump sum payment of all benefits in the form of down payment assistance. Tenant households receiving periodic payments will have the option to request a lump sum payment of remaining benefits to assist with the purchase of a decent, safe and sanitary dwelling. H. Immigration Status Federal legislation (PL105-117) prohibits the payment of relocation assistance benefits under the Uniform Act to any alien not lawfully present in the United States unless such ineligibility would result in an exceptional and extremely unusual hardship to the alien’s spouse, parent, or child, any of whom is a citizen or an alien admitted for permanent residence. Exceptional and extremely unusual hardship is defined as a significant and demonstrable adverse impact on the health or safety, continued existence of the family unit, and any other impact determined by the RCTC to negatively affect the alien’s spouse, parent, or child. The RCTC may elect to authorize 55 Relocation Plan for the SR-91 Corridor Improvement Project 33 the payment of relocation assistance benefits to any otherwise eligible residential or commercial displacee from non-federally authorized reimbursable funds. In order to track and account for relocation assistance and benefit payments, relocation staff will be required to seek immigration status information from each displacee 18 years and older and non-residential occupants by having them self-certify as to their legal status. I. Relocation Tax Consequences California Government Code §7269 indicates no relocation payment received shall be considered as income for the purposes of the Personal Income Tax Law, Part 10 (commencing with §170 01) of Division 2 of the Revenue and Taxation Code, or the Bank and Corporation Tax law, Part 11 (commencing with §23001) of Division 2 of the Revenue and Taxation Code. Furthermore, federal regulations (49 CFR Part 24, §24.209) also indicate that no payment received under this part (Part 24) shall be considered as income for the purpose of the Internal Revenue Code of 1954, which has been redesignated as the Internal Revenue Code of 1986. The preceding statement is not tendered as legal advice in regard to tax consequences, and displacees should consult with their own tax advisor or legal counsel to determine the current status of such payments. (IRS Circular 230 disclosure: To ensure compliance with requirements imposed by the IRS, we inform you that any tax advice contained in this communication (including any attachments) was not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax-related penalties under the Internal Revenue Code or (ii) promoting marketing or recommending to another party any matters addressed herein) 56 Relocation Plan for the SR-91 Corridor Improvement Project 34 V. Administrative Provisions A. Holdover Tenancies The RCTC’s acquisition schedule may allow some business and residential tenants to remain in occupancy of RCTC acquired properties for periods as long as six months prior to displacement. It is hoped that by adding additional time to the relocation process, businesses will have greater opportunities to successfully re-establish operations at a new location. Residential tenants will benefit by having greater flexibility to plan a move around school schedules, as an example, or other personal considerations. Holdover tenants will be required to enter into a Rental Agreement with the RCTC and make monthly payments. The RCTC will assume responsibility for all property management functions. Holdover tenants will be required to conform to state and local law and the requirements of RCTC’s Rental Agreement or face eviction in conformance with the RCTC’s eviction policy as set forth in Section V.E. B. Notices Each notice, which the RCTC is required to provide to a property owner or occupant, shall be personally delivered or sent by certified or registered first-class mail, return receipt requested and documented in the case file. Each notice will be written in plain, understandable language. Persons who are unable to read and understand any notice will be provided with appropriate translation and counseling. Each notice will indicate the name and telephone number of a person who may be contacted for answers to questions or other needed help. There are three principal notices: 1. General Information Notice, 2. Notice of Relocation Eligibility, and 3. Ninety-Day Notice The General Information Notice is intended to provide potential displacees with a general written description of the RCTC’s relocation program and basic information concerning benefits, conditions of eligibility, noticing requirements and appeal rights. This notice will be issued at the time the properties are being appraised A Notice of Relocation Eligibility (NOE) will be distributed to each commercial and residential displacee, including off-site owners of rental properties. The NOE to business operators acknowledges the recipient’s eligibility for assistance and right to make claims for relocation assistance benefits. The NOE to residential displacees, both tenants and owner-occupants, contains a determination of eligibility for relocation assistance and a computation of maximum entitlement based on information provided by the affected household and the analysis of comparable replacement properties undertaken by relocation staff. NOEs will be issued promptly following the initiation of negotiations with property owners. 57 Relocation Plan for the SR-91 Corridor Improvement Project 35 No lawful occupant will be required to move without having received at least 90 days advance written notice of the earliest date by which the move will be necessary. The 90-day notice will either state a specific date as the earliest date by which the occupant may be required to move or state that the occupant will receive a further notice indicating, at least 60 days in advance for residential tenants and 30 days in advance for owner-occupants and non-residential occupants, the specific date of the required move. The 90-day notice will not be issued to any residential displacee before a comparable replacement dwelling has been made available. In addition to the three principal notices, relocation staff will issue timely written notification in the form of a Reminder Notice, which discusses the possible loss of rights and sets the expiration date for the loss of benefits to those persons who: 1. Are eligible for monetary benefits, 2. Have moved from the acquired property, and 3. Have not filed a claim for benefits. Reminder Notices will be issued periodically throughout the qualification period. An attempt shall be made to make written contact with all non-responsive displacees no later than within the last six months prior to the filing expiration date. C. Privacy of Records All information obtained from displacees is considered confidential and will not be shared without the consent of the displacee or RCTC or as a requirement of a specific Public Records Request in accordance with State Law. Relocation staff will comply with federal regulations concerning the safeguarding of relocation files and their contents. D. Grievance Procedures A person who is dissatisfied with a determination as to eligibility for benefits, a payment amount, the failure to provide comparable replacement housing referrals, or the RCTC’s property management practices must file an appeal form or any other written form of appeal with the RCTC’s Right-of-Way Program Manager or his/her designee (Hearing Officer). The Hearing Officer shall set a hearing date of no later than 30 days from receipt of the appeal. The person making the appeal shall have: 1. The right to present oral and/or written evidence in support of the appeal, 2. The right to seek legal counsel (hired at the appellant’s sole expense), and 3. The right to seek judicial review once having exhausted all administrative appeal remedies. The Hearing Officer shall render a decision, in writing, within 30 days following the last day of the hearing. A copy of the decision will be mailed, certified or registered, to the appellant and his/her authorized representative and copies filed in the relocation case file. The decision of the Hearing Officer shall be final, and the appellant shall be advised of the right to seek judicial review of the Hearing Officer’s decision. 58 Relocation Plan for the SR-91 Corridor Improvement Project 36 E. Eviction Policy Eviction for cause must conform to applicable state and local law. Any person, who occupies the real property and is in lawful occupancy on the date of the initiation of negotiations, is presumed to be entitled to relocation payments and other assistance, unless the RCTC determines that: 1. The person received an eviction notice prior to the initiation of negotiations and as a result of that notice is later evicted, or 2. The person is evicted after the initiation of negotiations for serious or repeated violation of material term(s) of the lease or occupancy agreement, and, 3. In either case, the eviction was not undertaken for the purpose of evading the obligation to make available the payments or other assistance to which a person may otherwise be entitled. F. Citizen Participation The RCTC conducted a public hearing concerning the proposed Project on June 9, 2011. As the process for considering the proposed Project moves forward, the RCTC will observe the following protocol: 1. Provide affected tenants with full and timely access to documents relevant to the relocation program; 2. Encourage meaningful participation in reviewing the relocation plan and monitoring the relocation assistance program; including the proposed Project area occupants, neighborhood groups and community organizations forming a relocation committee; 3. Provide technical assistance necessary to interpret elements of the Relocation Plan and other pertinent materials; 4. Issuance of a general notice concerning the availability of the Plan for public review, as required, 30 days prior to its proposed adoption; 5. The inclusion of written or oral comments concerning the Plan as an attachment (Exhibit J) when it is forwarded to the RCTC Commission for adoption. G. Projected Dates of Displacement The RCTC received approval to initiate early acquisition and relocation activities in late 2010 and those activities will be completed no later than the end of 2014, with construction scheduled to begin in 2014 and end in 2017. H. Estimated Relocation Costs The total budget estimated for relocation-related payments for this Project, including a 10 percent contingency, is as follows: Relocation: $ 4,100,000 Contingency at 10 percent: $ 410,000 Total: $ 4,510,000 59 Relocation Plan for the SR-91 Corridor Improvement Project 37 The estimated relocation budget does not include any payments related to property acquisition, improvements pertaining to realty, or loss of business goodwill. In addition, the budget does not consider the cost of any services necessary to implement the Plan and complete the relocation element of the proposed Project. If the proposed Project is to be implemented, and circumstances arise that should change either the number of residential and business occupants, or the nature of their activity, the RCTC will authorize any additional, compensable funds that may need to be appropriated. The RCTC pledges to appropriate, on a timely basis, the funds necessary to ensure the successful completion of the proposed Project, including funds necessary for last resort housing as indicated in Section IV.G, of this Plan to meet its obligation under the relocation regulations. 60 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit A: Project Aerial Map 61 62 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit B: Business Interview Form 63 Client/Project:Case ID: Site Address:Interview Date:□ Unoccupied City, St, ZIP:Interviewer:□ No Contact Business Claimant Information Legal business name (from tax return):Person interviewed (name/title): Ownership type: Business type: Name under which claimant conducts operations (dba):□ Sole Proprietor URA type (list 1): □ Partnership OPC type (list 2): Mailing address (if different):□ Corporation Goods, products or services provided: □ Non-profit Date business established: This site move-in: Business Contacts Information Name: Title/position: Business phone: Cell phone: Fax #: Email: Authority (Y/N): □ Can the person(s) with authority to sign claims and agreements read/understand English? If not, language: Business Professionals Involved (Attorney, Accountant, Broker, Move Planner, Contractor) Name: Title/position: Specialty (list 3): Company: Address: Business phone: Cell phone: Fax #: Email: CC address (Y/N): Business Description and Features Business hours and days of operation: Customer trade area: Is this a franchise business? If yes, is copy of franchise agreement available? Describe any other businesses on site: List any sub-leases: List the same or similar operations owned elsewhere: List residents living on the property: Intend to relocate this business (Y/N): If yes, plans for new market, product or service?: Describe best time to move: Months of year with least inventory: With most inventory: Estimated time it would take to move business: Describe business conducted on the Internet: Describe types of advertising used: List printed materials to become obsolete: Annual gross income: Full-time employees: Annual net income: Part-time employees: © 1980-2010 Overland, Pacific & Cutler, Inc. (01/10) Contact 1 (PRIMARY)Contact 2 Contact 3 Professional 1 Professional 2 Professional 3 Business Relocation Interview Page 1 RCTC SR-91 Corridor Improvement Project 64 Property Site Features Site layout available (provide):Zoning designation:Occupancy status Total building sq.ft.:Parking spaces:□ Month-to-month rental Total land sq.ft.: Loading spaces:□ Lease: expires: options: Area Breakdown Dock spaces:□ Mortgage: balance: Office/retail sq.ft.: Clearance/height:□ Own clear Warehouse/shop sq.ft.: Railroad access: Monthly payment: Yard sq.ft.:Lease copy available?: Business Equipment/Improvements Inventory list available?:Phone system Computer system Electrical (Amps): Type/brand: Number of PCs: 3 phases (Y/N): Server room (# of racks, A/C, power, etc.): Describe plumbing: Age: Voice lines: Other equipment (printers, security, WAP, registers, inventory control, etc): Other special utility:Fax lines: Other lines:Internet service/provider (list 4): Indicate quantity of each type of equipment on site: Bridge crane:Freezer:Sinks:Dry-cleaning plant:Air lines: Jib crane:Walk-in cooler:Clarifier:UST:Water lines: Hood:Walk-in freezer:Boiler:Racking/shelving:Hoist: Refrigerator:Spray booth:Compressor:System furniture: Other significant improvements/machinery/equipment: Leased equipment onsite: Obsolete equipment or equipment that cannot be moved: Permits / Required Specialists List required special permits and licenses with number (provide copy): Operate under Conditional Use Permit? (provide copy) Will CUP be required at a new location?: Assistance required in obtaining any permits/licenses?: Describe any wastewater/air/stack discharge/emissions: List hazardous materials used or stored (including handling and disposal): Needs for outside specialists for a move: © 1980-2010 Overland, Pacific & Cutler, Inc. (01/10)Page 2 65 Preferred replacement site attributes Relocation area: Property access (RR, dual): Zoning/type of use: Truck access: Lease / purchase: Freeways/arterials proximity: Building size/layout: Public transport access: Single/multistory building: Pedestrian access: Clearance/height: Parking spaces: Lot/yard size: Shipping/receiving type: Special utility needs: Demographic needs: Internet service needs: Traffic count needs: Franchise/ordinance restrictions: Visibility needs: Specific concerns and anticipated move challenges List of any identified replacement sites Address Bldg size Lot size Lease amount Status Broker info 1 2 3 ADDITIONAL INTERVIEW NOTES (explain all special circumstances, including those noted above) 1. URA business type: Business, Farm, Non-Profit 2. OPC business type: Agricultural, Industrial, Office, Retail Sales, Retail Service, Special Purpose (detail online) 3. Professional Specialty: Attorney, Accountant, Broker, Move Planner, Contractor 4. Internet service: DSL, cable, T1, fiber, satellite, other Claimant Name:Date:Signature: © 1980-2010 Overland, Pacific & Cutler, Inc. (01/10) I certify that all information in this survey is true and complete to the best of my knowledge. The information contained herein shall be treated confidential to the extent permitted by law. Page 3 66 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit C: Residential Interview Form 67 Client/Project:Case ID: Site Address:Total occupants:Interview Date:□ Unoccupied City, St, ZIP:Interviewer:□ No Contact INDIVIDUAL OCCUPANTS (use additional pages as needed) 1. Name: Gender: F M Employer/School: Relationship (list 1): HEAD OF HOUSEHOLD □ ID verified Income srce (list 2): Income/empl. description: Hire/start date: Mo Income: Lawful presence (list 3): Date of birth: Phone/fax/email: Move-in date: Notes/special needs: 2. Name: Gender: F M Employer/School: Relationship (list 1):□ ID verified Income srce (list 2): Income/empl. description: Hire/start date: Mo Income: Lawful presence (list 3): Date of birth: Phone/fax/email: Move-in date: Notes/special needs: 3. Name: Gender: F M Employer/School: Relationship (list 1):□ ID verified Income srce (list 2): Income/empl. description: Hire/start date: Mo Income: Lawful presence (list 3): Date of birth: Phone/fax/email: Move-in date: Notes/special needs: 4. Name: Gender: F M Employer/School: Relationship (list 1):□ ID verified Income srce (list 2): Income/empl. description: Hire/start date: Mo Income: Lawful presence (list 3): Date of birth: Phone/fax/email: Move-in date: Notes/special needs: 5. Name: Gender: F M Employer/School: Relationship (list 1):□ ID verified Income srce (list 2): Income/empl. description: Hire/start date: Mo Income: Lawful presence (list 3): Date of birth: Phone/fax/email: Move-in date: Notes/special needs: 6. Name: Gender: F M Employer/School: Relationship (list 1):□ ID verified Income srce (list 2): Income/empl. description: Hire/start date: Mo Income: Lawful presence (list 3): Date of birth: Phone/fax/email: Move-in date: Notes/special needs: Residential Relocation Interview RCTC / SR-91 Corridor Improvement Project 68 DWELLING HOUSEHOLD Mailing Address:□ Primary residence of all occupants? (If not, explain in notes) City, St, ZIP:□ Can someone read/understand English? If not, language: Carbon Copy Address:Race/Ethnicity: □ American Indian/Alaskan □ Asian City, St, ZIP: □ Black/African-American □ Hawaiian/Pacific Islander Dwelling Type (list 4): □ Hispanic/Latino □ White □ Other □ Mixed Bedrooms:Attic/Utility/Storage: Approx Sq Ft:Subscribe to: □ Land phone □ TV service □ Internet Kitchen:Basement:Bathrooms:□ Home-based business? (describe in notes) Living/family rooms: Garage:Garage Spaces:□ Rent rooms in dwelling? (describe in notes) Dining room:Other/Extra:Carport Spaces:□ On fixed income or public assistance? (describe in Occupants) Den/Office:Parking Spaces:□ Disabled occupants? (describe modifications/needs in Occupants) Total Rooms:Number of cars:Replacement site special needs (mark and describe in Notes) Air Cond: □Central □Wall/Window □Heat Pump □Evap./Swamp □None □ Employment access □ Shopping Heating: □FAU □Radiant □Hot Water □Space Htr □Solar □Heat Pump □ Public transport □ Religious Dwelling Condition: □ Good □ Fair □ Poor □ Medical facilities/services □ Social/Public services Neighborhood Condition: □ Good □ Fair □ Poor □ School needs □ Relatives/Ethnic Amenities:□ Childcare □ Other special needs □ All occupants to move to the same dwelling? (if not, explain in notes) TENANT Replacement dwelling preference: □ Rent □ Buy Rent terms: □ Month-Month □ Lease, months left:Can relocate from: □ Neighborhood □ City □ County □ State □ Rent reduced in exchange for service □ Unit furnished by tenant Preferred relocation areas: Monthly contract rent: $ Security deposit: $ HOMEOWNER Landlord/manager name/ph: Lot Size (sq ft): Date purchased: Age (yrs): □ Written rental agreement available?□ Rent receipts available? □ Own clear with no mortgages/loans # of stories: □ Receiving Section 8 or other housing assistance?1st Loan Information 2nd Loan Information Caseworker name/ph: Lender: Lender: Monthly tenant portion of rent: $ Loan Type (list 5): Loan Type (list 5): Annual family/child care expenses to allow work: $ Current % Rate: Current % Rate: Annual non-reimbursed medical expenses: $ Principal Balance: $ Principal Balance: $ Annual non-reimb. handicapped assistance expenses: $ Original Date: Original Date: Utilities paid by tenant:Pets: Remaining months: Remaining months: □ Gas: $ Monthly P&I payment: Monthly P&I payment: □ Electric: $Energy source: Gas Electr Oil Other MOBILE HOME □ Water: $ Cooking Stove: □ □ □ ____Pad space: □ Rent □ Own Coach: □ Rent □ Own □ Sewer: $ Water Heater: □ □ □ ____Pad rent: $Make/Model: □ Trash: $ Space Heat: □ □ □ ____Coach length (ft):Year: □ NONE Air Conditioning: □ □ □ ____Coach width (ft):Decal #: Total physical and content rooms to move: 69 INTERVIEW NOTES (explain all special dwelling/household circumstances, including those noted on page 2) 1. Relation: Spouse, Child, Foster Child, Parent, Partner, Sibling, Aunt/Uncle, Cousin, Grandparent, Parent In-Law, Sibling In-Law, Other Relative, Roommate 2. Income: Wages/Salaries, Social Security/Disab/Pension, Child Support/Alimony, Welfare/TANF/AFDC, Family Subsidy/Gift, Business Income, Interest/Dividends, Unempl./Workers Comp, AF pay, EITC, Cash Income, Rent Reduction, Other 3. Legal Status: Unknown, Citizen/National, Lawful Other, NOT Lawful, Decline to provide. 4. Dwelling: SFR, Duplex, 3-Plex, 4-Plex, Apartment, Condo/Townhome, Hotel/Motel, Mobile Home, RV, Other 5. Loans: Fixed Mortgage, Adjustable Mortgage, Interest Only, Fixed HELOC, Adjustable HELOC, Reverse Mortgage, Other Claimant Name:Date:Signature: I certify that all occupants have been identified above and that all information provided for this survey is true and complete to the best of my knowledge. 70 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit D: HUD Income Limits – Riverside County 71 72 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit E: Mobile Homes for Sale Listing 73 No Street Address Steet Name Sqft City Type (1W, 2W, 3W)Bed. Baths Pad Rent Sale Price 1 4901 Green River Rd. #96 1300 Corona 2W 2 1 $ 800 $ 15,999 2 307 S. Smith Ave. #6 1836 Corona 3W 2 2 $ 760 $ 25,000 3 307 S. Smith Ave. #81 1440 Corona 2W 2 2 $ 760 $ 27,500 4 777 S. Temescal St. #121 1326 Corona 2W 3 2 $ 655 $ 28,999 5 4901 Green River Rd. #240 1440 Corona 2W 3 2 $ 934 $ 29,999 6 1550 Rimpau Ave. #93 1440 Corona 2W 3 2 $ 800 $ 31,900 7 777 S. Temescal St. #116 1344 Corona 1W 3 2 $ 650 $ 31,900 8 13381 Magnolia Ave. #73 1344 Corona 2W 2 2 $ 599 $ 32,000 9 777 S. Temescal St. #70 1680 Corona 2W 3 2 $ 655 $ 34,999 10 21650 Temescal Canyon Rd. #14 1248 Corona 2W 3 2 $ 650 $ 35,000 11 21650 Temescal Canyon Rd. #59 1056 Corona 2W 3 2 $ 600 $ 40,000 12 995 Pomona #85 1848 Corona 2W 3 2 $ 961 $ 46,000 13 13381 Magnolia Ave. #176 1694 Corona 3W 2 2 $ 532 $ 49,900 14 4901 Green River Rd. #94 1568 Corona 2W 3 2 $ 934 $ 53,000 15 1550 Rimpau Ave. #2 1710 Corona 3W 3 2 $ 810 $ 58,000 16 4901 Green River Rd. #313 1650 Corona 2W 4 2 $ 934 $ 58,500 17 307 S. Smith Ave. #77 2176 Corona 3W 2 2 $ 840 $ 60,000 18 21650 Temescal Canyon Rd. #49 1344 Corona 2W 3 2 $ 540 $ 69,000 19 4901 S. Green River Rd. #82 1000 Corona 2W 4 2 $ 69,000 20 1359 Woodbrook Way 1692 Corona 2W 2 2 $ 159,565 21 Mobile Homes Express 1344 Corona 2W 3 2 24,900$ 22 Mobile Homes Express 1392 Riverside 2W 3 2 49,500$ 23 Mobile Homes Express 1152 Riverside 2W 3 2 15,000$ 24 Mobile Homes Express 1056 Riverside 2W 3 2 39,900$ 25 Mobile Homes Express 1296 Riverside 2W 3 2 48,250$ 26 Mobile Homes Express 1040 Ontario 2W 3 2 57,400$ 27 Corona 2W 4 1.5 57,000$ 28 Corona 2W 3 2 85,000$ 29 Corona 2W 3 2 50,000$ 30 21st Mortgage Corona 3 2 35,000$ 31 21st Mortgage Corona 3 2 29,900$ 32 21st Mortgage Riverside 3 2 74,900$ 33 1440 Riverside 2W 3 2 22,500$ 34 Mira Loma 2W 3 2 34,900$ 35 1440 Chino Hills 2W 2 2 56,000$ 36 21st Mortgage Ontario 2 2 39,900$ 37 21st Mortgage Riverside 3 2 49,900$ 38 21st Mortgage Riverside 2 2 25,000$ 39 Riverside 3 2 70,000$ 40 980 Riverside 2W 2 2 8,500$ 41 Riverside 2W 2 2 26,500$ 42 Riverside 2W 2 2 23,000$ 43 Montclair 3 2 125,000$ 74 44 Riverside 1W 1 1 19,000$ 45 25350 Santiago Dr. #92 1560 Moreno Valley 2W 4 2 425$ 62,900$ 46 25350 Santiago Dr. #164 Moreno Valley 2W 4 3 447$ 67,000$ 47 2663 Murrieta Rd.1980 Perris 4 2 -$ 120,000$ 48 17755 Carroll St.2280 Perris 3W 4 2 -$ 138,900$ 49 3701 Filmore #51 Riverside 2W 4 2 646$ 54,900$ 50 4901 Green River Rd. #205 1344 Corona 1W 2 2 934$ 49,900$ 51 33136 Olive Tree Ave.800 Lake Elsinore 1W 2 2 -$ 34,900$ 52 31750 Machado #27 1440 Lake Elsinore 2W 2 2 405$ 19,000$ 53 31750 Machado #59 1100 Lake Elsinore 2W 2 2 405$ 25,000$ 54 21062 Sedco Blvd.1140 Lake Elsinore 2W 2 2 -$ 59,000$ 55 27701 Murrieta Rd. #5 Menifee 2W 2 2 450$ 19,900$ 56 27601 Sun City Blvd. #11 1673 Menifee 3W 2 2 429$ 22,000$ 57 27701 Murrieta Rd. #145 1736 Menifee 3W 2 2 468$ 23,000$ 58 27601 Sun City Blvd. #73 1296 Menifee 2W 2 2 429$ 29,900$ 59 27250 Murrieta Rd. #20 1232 Menifee 2W 2 2 530$ 38,000$ 60 27250 Murrieta Rd. #370 1320 Menifee 2W 2 2 510$ 39,900$ 61 27250 Murrieta Rd. #28 960 Menifee 2W 2 2 500$ 39,900$ 62 27601 Sun City Blvd. #234 1344 Menifee 2W 2 2 391$ 59,000$ 63 25343 Phillips St.1536 Perris 2W 2 2 -$ 139,000$ 64 3700 Buchanan #8 720 Riverside 1W 2 2 560$ 9,900$ 65 3661 Pacific Ave. #6 728 Riverside 1W 2 1 325$ 10,000$ 66 3700 Buchanan #105 1344 Riverside 2W 2 2 525$ 17,000$ 67 3701 Fillmore St. #147 784 Riverside 1W 2 1 749$ 18,500$ 68 4080 Pedley Rd. #229 Riverside 2W 2 2 798$ 19,000$ 69 3700 Buchanan Ave. #145 880 Riverside 2W 2 2 560$ 21,300$ 70 3500 Buchanan Ave. #16 1440 Riverside 2W 2 2 575$ 23,000$ 71 3883 Buchanan St. #89 1400 Riverside 2W 2 2 518$ 24,900$ 72 4000 Pierce #227 1440 Riverside 2W 2 2 700$ 24,900$ 73 3500 Buchanan Ane. #166 1440 Riverside 2W 2 2 575$ 25,000$ 74 6130 Camino Real #301 1800 Riverside Other 2 2 765$ 25,990$ 75 8110 Mission Blvd. #13 800 Riverside 2W 2 2 495$ 27,995$ 76 1560 Massachusetts Ave. #40 1120 Riverside 1W 2 2 550$ 28,000$ 77 4000 Pierce #235 Riverside 2W 2 2 670$ 28,500$ 78 4000 Pierce St. #283 1440 Riverside 2W 2 1 700$ 28,500$ 79 4000 Pierce St. #92 Riverside 2W 2 2 670$ 29,500$ 80 3500 Buchanan Ave. #180 1536 Riverside 2W 2 2 575$ 29,700$ 81 3500 Buchanan Ave. #106 1440 Riverside 2W 2 2 575$ 35,000$ 82 128 Sir Damas Blvd. #128 1440 Riverside 2W 2 2 700$ 38,900$ 83 35 Round Table Rd. #35 1368 Riverside 1W 2 2 625$ 40,000$ 84 4000 Pierce St. #17 1440 Riverside Other 2 2 700$ 47,900$ 85 3700 Buchanan Ave. #97 1120 Riverside 2W 2 2 538$ 50,000$ 86 9391 California Ave. #52 1960 Riverside 3W 2 2 550$ 54,000$ 87 4000 Pierce St. #18 1267 Riverside 2W 2 2 700$ 60,000$ 88 3500 Buchanan Ave. #221 1248 Riverside 2W 2 2 675$ 69,000$ 89 3500 Buchanan Ave. #230 1368 Riverside 2W 2 2 675$ 69,900$ 90 3500 Buchanan Ave. #232 1427 Riverside 2W 2 2 675$ 79,000$ 75 91 3500 Buchanan Ave. #228 1440 Riverside 2W 2 2 675$ 79,900$ 92 3500 Buchanan Ave. #227 1440 Riverside 2W 2 2 675$ 89,900$ 76 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit F: Single Family Residence for Sale Listing 77 No Street Address Steet Name Sqft City Bed.Baths Sale Price 1 3653 Briarvale St.1088 Corona 3 2 214,950$ 2 1359 Cresta Rd.1489 Corona 3 2 237,500$ 3 1007 Wakefield Ave.1290 Corona 3 2 239,000$ 4 20252 Layton St.2099 Corona 3 3 249,000$ 5 19597 Francisca Ave.2720 Corona 3 3 249,900$ 6 2063 Picadilly Way 1271 Corona 3 3 249,900$ 7 500 Clinton Cir.1272 Corona 3 2 249,900$ 8 20137 Klyne St.1709 Corona 3 2 249,900$ 9 1133 Redwood St.960 Corona 3 2 250,000$ 10 1650 S Main St.1937 Corona 3 2 258,000$ 11 1058 W 10th St.1362 Corona 3 2 265,000$ 12 20255 Winton Rd.2149 Corona 3 2 269,900$ 13 734 Viewtop Ln.1192 Corona 3 2 275,000$ 14 4616 Feather River Rd.2091 Corona 3 3 275,000$ 15 2107 Lincoln Ave.1407 Corona 3 2 280,000$ 16 110 E Kendall St.1494 Corona 3 2 289,000$ 17 1371 Sonnet Hill Ln.1575 Corona 3 3 289,900$ 18 781 Atlantic Dr.1551 Corona 3 3 295,000$ 19 878 Pointe Vista Cir.1504 Corona 3 3 299,000$ 20 20250 State St.2316 Corona 3 3 299,000$ 21 1627 Conifer Cir.1342 Corona 3 2 299,900$ 22 3131 Melanie Ave.1144 Norco 3 2 207,500$ 23 219 8th St.1592 Norco 3 2 299,999$ 24 5753 Norwood Ave.1112 Riverside 3 1 89,900$ 25 7270 Pontoosuc Ave.1054 Riverside 3 1 95,000$ 26 5771 Sky Meadow St.1105 Riverside 3 2 110,000$ 27 4533 Jones Ave.1158 Riverside 3 2 128,700$ 28 11934 Knoefler Dr.1000 Riverside 3 1 149,900$ 29 8045 Magnolia Ave.1080 Riverside 3 2 149,900$ 30 12099 Knoefler Dr.1150 Riverside 3 1 149,900$ 31 11157 Norwood Ave.1053 Riverside 3 2 150,000$ 32 4650 Marathon Pl.1160 Riverside 3 2 150,000$ 33 3152 Antietam Dr.1000 Riverside 3 2 156,800$ 34 2875 Blackstone Ave.1044 Riverside 3 1 157,500$ 35 3952 Manchester Pl.1025 Riverside 3 2 164,900$ 36 3958 San Marcos Ave.1214 Riverside 3 2 175,000$ 37 10131 Hedrick Ave.1180 Riverside 3 2 180,000$ 38 4194 Sherman Dr.1057 Riverside 3 2 184,900$ 39 3705 Mimosa St.1260 Riverside 3 2 184,900$ 40 4290 Monticello Ave.1319 Riverside 3 2 188,500$ 41 10900 Finchley Ave.1410 Riverside 3 2 188,500$ 42 4076 Madrona Rd.1192 Riverside 3 2 189,000$ 43 14125 Four Winds Dr.1583 Riverside 3 2 195,000$ 44 8922 Glencoe Dr.1083 Riverside 3 2 200,000$ 78 45 8258 Garfield St.1582 Riverside 3 2 205,000$ 46 12908 Reindeer Ct.1465 Riverside 3 3 207,777$ 47 4227 Lido Dr.1122 Riverside 3 2 209,900$ 48 8745 Pembroke Ave.1415 Riverside 3 2 209,990$ 49 8778 Brunswick Ave.1134 Riverside 3 2 209,995$ 50 3928 San Mateo Ave.1145 Riverside 3 1 210,000$ 51 8466 Lucas St.1102 Riverside 3 2 215,000$ 52 9282 Maywood Way 1618 Riverside 3 3 215,000$ 53 3270 Layton Ct.1737 Riverside 3 3 220,000$ 54 9027 Delano Dr.1215 Riverside 3 2 229,000$ 55 9869 Primrose Dr.1050 Riverside 3 2 229,900$ 56 12715 Tehama Cir.1540 Riverside 3 2 245,000$ 57 10423 Stover Ave.1500 Riverside 3 2 249,000$ 58 14305 Harvey Ln.2200 Riverside 3 3 249,900$ 59 4301 Van Buren Blvd.1350 Riverside 3 2 250,000$ 60 7730 Lagos Ln.1150 Corona 3 1 139,900$ 61 1132 Railroad St.897 Corona 3 1 165,000$ 62 862 Pathfinder Way 1323 Corona 3 3 199,000$ 63 26710 Dry Falls Dr.1439 Corona 3 3 210,000$ 64 13893 Moqui Way 1451 Corona 3 3 215,000$ 65 13165 Lucky Spur Ln.1591 Corona 3 3 225,000$ 66 1774 Via Del Rio 1272 Corona 3 1 225,000$ 67 13373 Cloudburst Dr.1320 Corona 3 2 235,000$ 68 27117 Almondwood Dr.1876 Corona 3 3 239,000$ 69 1133 Redwood St.960 Corona 3 2 239,990$ 70 11116 Pinecone St.2253 Corona 3 3 245,000$ 71 13654 Silver Stirrup Dr.2477 Corona 3 2 249,000$ 72 20137 Klyne St.1709 Corona 3 2 249,900$ 73 27325 Buffalo 1798 Corona 3 3 255,000$ 74 1311 Sonnet Hill Ln.1348 Corona 3 2 259,900$ 75 13520 Palomino Creek Dr.1592 Corona 3 3 260,000$ 76 615 Victoria Ave.1716 Corona 3 2 264,000$ 77 734 Viewtop Ln.1192 Corona 3 2 265,000$ 78 1058 W 10th St.1362 Corona 3 2 265,000$ 79 470 Niagara Ct.1696 Corona 3 3 269,900$ 80 1276 Willowspring Ln.1486 Corona 3 3 270,000$ 81 1733 Fraser Cir.1312 Corona 3 2 275,000$ 82 2107 S. Lincoln Ave.1407 Corona 3 2 280,000$ 83 3429 Birchleaf Dr.2121 Corona 3 3 280,000$ 84 110 E. Kendall St.1494 Corona 3 2 289,000$ 85 938 Cheyenne Rd.1545 Corona 3 2 299,900$ 86 2798 Cape Dr. 1754 Corona 3 2 310,000$ 87 3001 Astoria St.2249 Corona 3 2 314,900$ 88 3207 Mountain Pass Dr.2187 Corona 3 2 314,900$ 89 1499 Greenbriar Ave. 1904 Corona 3 2 319,000$ 90 23737 Bella Vista Rd. 1766 Corona 3 2 320,000$ 91 25462 Hyacinth St. 2717 Corona 3 2 329,000$ 79 92 19888 Grant St. 1808 Corona 3 2 334,000$ 93 21705 Temescal Cyn Rd.1651 Corona 3 2 335,000$ 94 2715 Twinleaf 1742 Corona 3 2 335,000$ 95 1227 Lakeport Lane 2089 Corona 3 2 337,900$ 96 11333 Magnolia St.2699 Corona 3 2 339,000$ 97 24460 Wildhorse 2483 Corona 3 2 340,000$ 98 767 N Temescal St.2830 Corona 3 2 349,900$ 99 915 Mandevilla Way 1788 Corona 3 2 360,000$ 100 7063 Blackbird Ln 2591 Corona 3 2 364,900$ 101 4098 Bennett Ave.2316 Corona 3 2 380,500$ 102 19414 Dry Gulch Rd.1778 Corona 3 2 399,499$ 103 27540 Acorn Dr. 1495 Corona 4 2 215,000$ 104 13161 Hitching Rail Cir 1732 Corona 4 3 249,000$ 105 808 E . Grand Blvd.1609 Corona 4 2 249,999$ 106 19870 Temescal Cyn Rd.1320 Corona 4 2 255,000$ 107 998 Blossom Hill Dr. 1442 Corona 4 2 259,000$ 108 1479 Avenida Del Vis 1440 Corona 4 2 259,900$ 109 9086 Fallbrook Cyn Dr.1710 Corona 4 3 269,900$ 110 1214 S . Belle 1952 Corona 4 2 273,000$ 111 19941 Katy Way 1542 Corona 4 2 274,000$ 112 1314 S. Victoria 1393 Corona 4 1 284,999$ 113 1048 Sunbeam Lane 1886 Corona 4 3 289,900$ 114 2990 McDonald Lane 2172 Corona 4 3 290,000$ 115 11512 Magnolia St. 2699 Corona 4 4 290,000$ 116 23288 Daisy Dr.2156 Corona 4 3 299,900$ 117 815 Alder St. 1653 Corona 4 2 304,900$ 118 11487 Tesota Loop St. 3317 Corona 4 4 305,000$ 119 11405 Magnolia St. 2699 Corona 4 4 310,000$ 120 7291 Liberty Ave. 2064 Corona 4 3 315,000$ 121 1816 Turquoise Dr.1873 Corona 4 3 319,000$ 122 1790 Greenview Ave. 2438 Corona 4 3 319,000$ 123 173 Tamarack Dr. 2172 Corona 4 3 319,900$ 124 6327 Kaisha St. 3543 Corona 4 3 330,000$ 125 3497 Braemar Ln.2057 Corona 4 3 330,000$ 126 1465 Mountain Vista Dr. 2286 Corona 4 3 334,900$ 127 1378 Coral Gables Cir 2417 Corona 4 3 339,900$ 128 1137 Archer Cir 3522 Corona 4 3 349,000$ 129 1420 San Almada Rd. 2002 Corona 4 3 350,000$ 130 2435 Antelope Dr. 1784 Corona 4 3 350,000$ 131 1021 Golden Meadow Dr.2073 Corona 4 3 355,000$ 132 1175 Rosemary Cir 2332 Corona 4 3 359,900$ 133 1235 Shady Hill Rd.2159 Corona 4 3 360,000$ 134 2941 Mountain Pleasant Way 2240 Corona 4 3 369,000$ 135 4479 Cabot Dr. 3413 Corona 4 3 369,900$ 136 567 Silverhawk Dr. 3017 Corona 4 3 379,000$ 137 7872 Retreiver St. 2559 Corona 4 2 379,800$ 138 27792 Red Cloud Rd. 3089 Corona 4 3 380,000$ 80 139 2727 Cherrybark Lane 2213 Corona 4 3 382,500$ 140 820 Mandevilla Way 2481 Corona 4 4 384,900$ 141 14266 Wolfhound St. 2795 Corona 4 3 391,000$ 142 848 Allegre Dr. 2615 Corona 4 3 395,000$ 143 2550 Heritage 2603 Corona 4 3 399,000$ 144 25634 Red Hawk 3189 Corona 4 3 399,990$ 145 3280 Limnerick Ln.2966 Corona 4 4 400,000$ 146 25499 Foxglove Ln 3315 Corona 4 4 415,990$ 147 6816 Perkins Ct. 2798 Corona 4 3 423,000$ 148 4525 Garden City Ln.2796 Corona 4 3 425,000$ 149 1005 E. Grand Blvd. 3000 Corona 4 3 429,900$ 150 8699 Hunt Cyn Rd. 3629 Corona 4 4 430,000$ 151 1898 Jupiter Hills Rd. 2740 Corona 4 3 449,900$ 152 2462 Griffin Way 3426 Corona 4 3 450,000$ 153 3621 Elker Rd. 3218 Corona 4 3 459,900$ 154 1571 E . Chase Dr. 2868 Corona 4 4 469,000$ 155 1515 Beacon Ridge Way 2868 Corona 4 4 475,000$ 156 8808 Gentle Wind Dr. 3400 Corona 4 4 484,900$ 157 1414 Folson Cir 3215 Corona 4 4 490,765$ 158 1854 Willowbluff Dr. 2664 Corona 4 3 495,000$ 159 3785 Fremont Dr. 3704 Corona 4 4 499,900$ 160 2005 Taylor Ave. 2048 Corona 5 2 274,000$ 161 2294 Avenida Del Vis 1924 Corona 5 3 289,900$ 162 13563 Silver Stirrup Dr. 3089 Corona 5 3 289,900$ 163 1625 Taylor Ave. 1707 Corona 5 2 299,500$ 164 11124 Larkspur Ct.3675 Corona 5 4 318,200$ 165 2945 Wild Springs Lane 2734 Corona 5 3 325,000$ 166 1075 Auburndale St. 2295 Corona 5 3 329,000$ 167 660 Stoney Creek Cir 2410 Corona 5 3 329,900$ 168 414 Burr St. 1707 Corona 5 2 339,900$ 169 711 Broadmoor Crt.2268 Corona 5 3 349,900$ 170 7067 Meadow Ridge 2642 Corona 5 3 349,999$ 171 13469 Pheasant Way 3149 Corona 5 4 354,900$ 172 485 Wellington Cir 2935 Corona 5 3 360,000$ 173 2345 S. Cota Ave. 2904 Corona 5 3 363,000$ 174 3460 Grand Teton Dr. 3131 Corona 5 3 367,000$ 175 2975 Veranda Ln.3250 Corona 5 3 369,000$ 176 5745 Westchester Way 3185 Corona 5 3 369,000$ 177 2242 Prescott Cir 2129 Corona 5 3 374,900$ 178 3605 Santa Elena Cir 2756 Corona 5 3 384,000$ 179 13983 Topeka Ct. 3450 Corona 5 4 385,000$ 180 3955 Belfry Cir 3205 Corona 5 3 389,000$ 181 2217 S. Lincoln Ave. 2432 Corona 5 3 389,000$ 182 874 Ringdahl Cir 2432 Corona 5 4 389,900$ 183 1275 Emeraldport St. 2355 Corona 5 3 389,900$ 184 14234 Grayling Dr. 3000 Corona 5 3 395,500$ 185 13619 Golden Eagle Ct. 3194 Corona 5 3 399,000$ 81 186 25359 Coral Canyon Rd. 3675 Corona 5 4 399,900$ 187 641 Jordan Ct. 3500 Corona 5 4 417,000$ 188 13995 Almond Grove Ct. 2990 Corona 5 3 423,750$ 189 2385 Judith Cir 2765 Corona 5 3 425,000$ 190 12725 Kristi Lynn Ct 3575 Corona 5 5 429,888$ 191 25526 Folxglove Lane 3699 Corona 5 4 429,900$ 192 25509 Foxglove Ln 3855 Corona 5 4 435,990$ 193 979 Chinotto Cir 2967 Corona 5 3 439,000$ 194 4414 Driving Range Rd.2942 Corona 5 3 439,900$ 195 8772 Gentle Wind Dr. 3386 Corona 5 3 469,999$ 196 1324 Alee Cir 3169 Corona 5 3 470,990$ 197 3780 Rafferty Cir 3036 Corona 5 3 474,900$ 198 3131 Diamond View St. 3342 Corona 5 3 480,000$ 199 1300 Alee Cir 3302 Corona 5 4 492,900$ 200 3980 Belfry Cir 3203 Corona 5 3 499,000$ 201 7366 Piute Creek Dr. 4200 Corona 5 5 499,500$ 82 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit G: Commercial For Sale Listing 83 No Street Address Steet Name Unit # (if available) City Type Square Feet Sales Price 1 320 Bonnie Cir.1 Corona Office 6,900 150 2 4222 Green River Corona Office 6,670 149.77 3 225 Corona Dr.Corona Manufacturing 64,000 371.87 4 803 Parkridge Ave.Corona Warehouse 28,923 85.01 5 240 Teller St.Corona Warehouse 49,848 88 6 12785 Magnolia Ave.Corona Industrial 15,111 102.5 7 400 Corona Dr.Corona Manufacturing 60,000 396.66 8 9031 Pulsar Ct.Corona Warehouse 37,729 N/A 9 550 Monica Cir.Corona Manufacturing 210,044 89 10 2420 Railroad St.Corona Warehouse 25,707 95 11 1802 Pomona Rd.Corona Warehouse 11,915 110 12 1220 Railroad St.Corona Warehouse 52,758 81.29 13 430 Leroy Dr.Corona Industrial 6,262 110 14 1148 California Ave.Corona Warehouse 17,840 115 15 167 Via Trevizio Corona Industrial 17,870 105 16 313 N. Garfield Ave.Corona Warehouse 2,326 162.94 17 341 Delilah St.Corona Warehouse 61,268 N/A 18 1900 2nd. St Corona Warehouse 128,624 79 19 255 N. Lincoln Ave.Corona Office 12,900 151.16 20 1531 Pomona Rd.Corona Manufacturing 57,971 97 21 9169 Pulsar Ct.Corona Warehouse 11,352 99 22 9163 Pulsar Ct.Corona Warehouse 11,352 N/A 23 9097 Pulsar Ct.Corona Warehouse 43,928 N/A 24 9121 Pulsar Ct.Corona Warehouse 11,352 N/A 25 9145 Pulsar Ct.Corona Warehouse 11,352 N/A 26 13345 Estelle St.Corona Manufacturing 10,944.00 110 27 19965 Temescal Canyon Rd.Corona Manufacturing 3,552 274.49 28 13375 Estelle St.Corona Manufacturing 23,040 82 29 2951 Doherty St.Corona Warehouse 25,000 76 30 1138 W. Rincon St.Corona Manufacturing 374,760 160.1 31 423 Jenks Cir.Corona Flex Space 20,600 155.33 84 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit H: Business Informational Brochure 85 RCTC Representative: Overland, Pacific & Cutler, Inc. 2280 Market Street, Suite #200 Riverside, CA 92501 (951) 683‐2353 Relocation Assistance ‐ Information Brochure for Businesses & Non‐Profits Spanish speaking representatives are available. Si necesita esta información en español, por favor llame a su representante. Riverside County Transportation Commission State Route 91 Corridor Improvement Project 86 The property on which you conduct your business is in an area that is being proposed for the widening of SR‐91 by RCTC. If and when the project proceeds, and it is necessary for you to move from your current location, you may be eligible for certain benefits. You will be notified in a timely manner as to the date by which you must move. Please read this brochure, as it will be helpful to you in determining your eligibility and the amount of the relocation benefits you may receive under the law. You will need to provide adequate and timely information to determine your relocation benefits. The information is voluntary, but if you choose not to provide it, you may risk not receiving the benefits or it may delay your payment. We suggest you save this informational brochure for reference. RCTC has retained the professional firm of Overland, Pacific & Cutler, Inc. (OPC) to provide relocation assistance to you. The firm is available to explain the program and benefits. Their address and telephone number is listed on the back cover. As part of this relocation process, we strongly suggest that you do not move prematurely. Please note, that this is not a notice to vacate the premises. However, if you desire to move sooner than required, you must contact your representative with Overland, Pacific & Cutler, Inc., so you will not jeopardize any benefits. This is a general informational brochure only, and is not intended to give a detailed description of either the law or regulations pertaining to RCTC’s relocation assistance program. Please continue to pay your rent to your current landlord, otherwise you may be evicted and jeopardize the relocation benefits to which you may be entitled to receive. Once RCTC acquires the property, you may be required to pay rent to RCTC instead of your current landlord. Introduction NOTES 87 marketing or recommending to another party any matters addressed herein) Pursuant to the Public Law 105‐117, in order to be eligible to receive non‐residential relocation assistance and benefits in federally‐funded projects, in the case of an unincorporated business, each owner must be either a citizen or national of the United States, or an alien who is lawfully present in the United States. The owner of a sole proprietorship and all owners of a partnership must provide information regarding their lawful presence in the United States, and a for‐profit or a non‐profit corporation must certify that it is authorized to conduct business within the United States. Owners of sole proprietorships or partnerships, who are not lawfully present in the United States, or who decline to provide this information, are not eligible for relocation assistance, unless such ineligibility would result in an exceptional and extremely unusual hardship to the alien’s spouse, parent, or child, any of whom is a citizen or an alien admitted for permanent residence. Exceptional and extremely unusual hardship is defined as significant and demonstrable adverse impact on the health or safety, continued existence of the family unit, and any other impact determined by RCTC to negatively affect the alien’s spouse, parent or child. Relocation benefits will be prorated to reflect the number of owners with certified lawful presence in the United States. Additional Information If you have further questions after reading this brochure, please contact RCTC’s relocation representative at Overland, Pacific & Cutler. 16. Lawful Presence Requirement A. Advisory assistance to explain the relocation process, the related eligibility requirements, the procedures for obtaining reimbursement for moving expenses and referrals to suitable replacement locations B. Payment for your moving expenses. You may receive one of the following options: Option A: A Payment for Actual Reasonable Moving and Related Expenses; or Option B: A Fixed Payment In Lieu of a Payment for Actual Moving and Related Expenses C. Other help to reestablish your business and minimize the impact of the move including help in preparing claim forms to request relocation payments. If you disagree with RCTC's decision as to your right to a relocation payment, or the amount of the payment, you may appeal that decision. Some General Questions Ordinarily, eligibility begins on the date the owner of the property receives RCTC's initial written offer to purchase a property. Therefore, you should not move before that date or before receiving a notice of eligibility. If you do, you may not be eligible for relocation assistance. 1. Summary of Available Relocation Assistance: 2. How Will I Know I Am Eligible for Relocation Assistance? 88 You will be contacted at an early date and personally interviewed by a representative of RCTC. The interviewer will want to get information about your current operation, as well as identify movable personal property and non‐movable improvements, determine your needs and preferences for a replacement location, estimate the time required to vacate the premises and your need for advance payments. During the interview, you may want to discuss other issues relative to your move. It is to your advantage to provide as much information as possible so that RCTC, through its relocation representative, can assist you in moving. Every reasonable effort will be made to provide you with sufficient time to find a suitable replacement location and reestablish your business. If possible, a mutually agreeable date for the move will be worked out. Unless there is an urgent need for the property (e.g., your occupancy would present a health or safety emergency), you will not be required to move without at least 90 days advance written notice. It is important, however, that you keep in close contact with your relocation representative so that you are aware of the time schedule for carrying out the project and the approximate date by which you will have to move. 3. How Will RCTC Know How Much Help I Need? 4. How Soon Will I Have to Move? Any person aggrieved by a determination as to eligibility for, or the amount of, a payment authorized by RCTC’s Relocation Assistance Program may have the appeal application reviewed by RCTC in accordance with its appeals procedure. Complete details on appeal procedures are available upon request from RCTC. California Government Code Section 7269 indicates no relocation payment received shall be considered as income for the purposes of the Personal Income Tax Law, Part 10 (commencing with Section 170 01) of Division 2 of the Revenue and Taxation Code, or the Bank and Corporation Tax law, Part 11 (commencing with Section 23001) of Division 2 of the Revenue and Taxation Code. Furthermore, federal regulations (49 CFR Part 24, Section 24.209) also indicate that no payment received under this part (Part 24) shall be considered as income for the purpose of the Internal Revenue Code of 1954, which has been designated as the Internal Revenue Code of 1986. The preceding statement is not tendered as legal advice in regard to tax consequences, and displacees should consult with their own tax advisor or legal counsel to determine the current status of such payments. (IRS Circular 230 disclosure: To ensure compliance with requirements imposed by the IRS, we inform you that any tax advice contained in this communication (including any attachments) was not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax‐related penalties under the Internal Revenue Code or (ii) promoting 15. Tax Status of Relocation Benefits 14. Appeals 89 You must file a claim for a relocation payment. RCTC’s relocation representative will provide you with the required claim forms, assist you in completing them, and explain the type of documentation that you must submit in order to receive your relocation payments. If you must pay any relocation expenses before you move, discuss your financial needs with RCTC. You may be able to obtain an advance payment. An advance payment may be placed in "escrow" to ensure that the move will be completed on a timely basis. If you are a tenant, you must file your claim within 18 months after the date you move. If you own the property, you must file within 18 months after the date you move, or the date you receive the final acquisition payment, whichever is later. However, it is to your advantage to file as soon as possible after you move. The sooner you submit your claim, the sooner it can be processed and paid. If you are unable to file your claim within 18 months, RCTC may extend this period. You will be paid promptly after you file an acceptable claim. If there is any question regarding your right to a relocation payment or the amount of the payment, you will be notified, in writing, of the problem and the action you may take to resolve the matter. No person shall on the grounds of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under RCTC’s relocation assistance program pursuant to Title VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, and other applicable state and federal anti‐discrimination laws. You may file a complaint if you believe you have been subjected to discrimination. For details, contact RCTC. 13. Non‐Discrimination If you reach a voluntary agreement to sell your property to RCTC, you most likely will not be required to move before you receive the agreed purchase price. You may be required to pay a fair market rent to RCTC for the period between the acquisition of your property and the date that you move. Your rent and the terms of your tenancy will be generally the same as any preexisting arrangement. Your relocation representative will provide you with current and continuing information on available replacement locations that meet your needs. You will also be provided with the names of local real estate agents and brokers who can assist you in finding the type of replacement location you require. However, you are urged to take an active role in identifying, and relocating to, a location of your choice. No one knows your needs better than you do. You will want a facility that provides sufficient space for your planned activities. You will also want to ensure that there are no zoning or other requirements which will unduly restrict your planned operations. Your relocation representative will explain which kind of moving costs are eligible for reimbursement and which are not eligible. That will enable you to carry out your move in the most advantageous manner. 5. I Own the Property. Will I Be Paid for It Before I Have to Move? 6. Will I have to Pay Rent to RCTC Before I Move? 7. How Will I Find a Replacement Location? 90 In addition to help in finding a suitable replacement location, your relocation representative will help you secure the services of outside specialists, as necessary, to plan the move, as well as provide assistance during the actual move and in the reinstallation of machinery and/or other personal property. The range of services depends on the needs of the business potentially being displaced. You should ask RCTC’s relocation representative to tell you about the specific services that will be available to you. Before you make any arrangements to move, notify RCTC’s relocation representative, in writing, of your intention to move. This should be done at least 30 days before the date you begin your move. RCTC will discuss the move with you and advise you of the relocation payment (s) for which you may be eligible, the requirements to be met, and how to obtain a payment. If you decide to discontinue your business rather than reestablish it, you may still be eligible to receive a payment. Contact RCTC’s relocation representative and discuss your decision to discontinue your business. You will be informed of the payment, if any, for which you may be eligible, the requirements to be met, and how to obtain your payment. 8. What Other Assistance Will Be Available to Help Me? 9. I have a Replacement Location and Want to Move. What Should I Do? 10. I Plan to Discontinue My Business Rather than Move. What Should I Do? For a qualified non‐profit organization, gross earnings may include membership fees, class fees, cash donations, tithes and receipts from sales or other forms of fund collection that enables the non‐profit organization to operate. Administrative expenses are those for administrative support such as rent, utilities, salaries, advertising and other like items as well as fund raising expenses. Operating expenses for carrying out the purposes of the non‐profit organization are not included in administrative expenses. The monetary receipts and expense amounts may be verified with certified financial statements or financial documents required by public agencies. RCTC will inform you as to your eligibility for this payment option and the documentation you must submit to support your claim. Remember, when you elect to take this payment option you are not entitled to reimbursement for any other moving expenses, i.e. Option A described above. As the owner of an outdoor advertising display, you are eligible for a Relocation Payment for Actual Reasonable Moving and Related Expenses. You are not eligible to receive a Payment In Lieu of a Payment for Actual Reasonable Moving and Related Expenses. If you choose not to relocate or replace the sign, the payment for "direct loss of personal property" would be the lesser of: (1) the depreciated reproduction cost of the sign, as estimated by RCTC, less the proceeds from its sale, or (2) the estimated cost of moving the sign without temporary storage. RCTC will inform you as to the exact costs that may be reimbursed. 12. I Own an Outdoor Advertising Display. What Relocation Payment will I Receive? 91 In order to qualify for this payment, RCTC must determine that: 1. The business cannot be relocated without a substantial loss of existing patronage (clientele or net earnings). 2. The business owns or rents personal property which must be moved in connection with the displacement and for which an expense would be incurred, and the business vacates or relocates from its displacement site. 3. The business is not a part of a commercial enterprise having more than three other entities which are not being acquired by RCTC, and which are engaged in the same or similar business activities. 4. The business is not operated at the displacement dwelling/site solely for the purpose of renting such dwelling/site to others. 5. The business contributed materially to the income of the displaced person during the two (2) taxable years prior to displacement. If the business or farm was not in operation for the full two years prior to displacement, the net earnings are based on the actual period of operation at the acquired site projected to an annual rate. Average net earnings may be based on a different period of time when RCTC determines it to be more equitable. Net earnings include any compensation paid to the owners of the business, a spouse or dependents. Proof of net earnings must be furnished to RCTC through income tax returns, certified financial statements, or other reasonable evidence which RCTC determines is satisfactory. Every business is eligible for a relocation payment to cover the reasonable cost of moving. Assuming you meet certain eligibility criteria, you may choose one of the following options: Option A: A Payment for Actual Reasonable Moving and Related Expenses; or Option B: A Fixed Payment In Lieu of a Payment for Actual Moving and Related Expenses These payment options are described below: Option A: Payment for Actual Reasonable Moving and Related Expenses If you choose a Payment for Actual Reasonable Moving and Related Expenses, you may claim the cost of: 1. Transportation of personal property. Transportation costs for a distance beyond 50 miles are not eligible, unless RCTC determines that relocation beyond 50 miles is justified. 2. Packing, crating, unpacking, and uncrating of the personal property. 3. Disconnecting, dismantling, removing, reassembling, and reinstalling relocated machinery, equipment, and other personal property, and certain substitute personal property. This includes connection to utilities available within the building. It also includes modifications to the personal property, including those mandated by Federal, State or local law, code or ordinance, necessary to adapt 11. What Kinds of Payments for Moving Expenses Will I Receive? 92 it to the replacement structure, the replacement site, or the utilities at the replacement site, and modifications necessary to adapt the utilities at the replacement site to the personal property. 4. Storage of the personal property determined to be necessary by RCTC, not to exceed 12 months, unless RCTC determines that a longer period is warranted. 5. Insurance for the replacement value of the personal property in connection with the move and necessary storage. 6. The replacement value of property lost, stolen or damaged in the process of moving (not through fault or negligence of the displaced person, his or her agent or employee), where insurance covering such loss, theft or damage is not reasonably available. 7. Any license, permit, fees or certification required of your business at the replacement location. However, the payment may be based on the remaining useful life of the existing license, permit, fees or certification. 8. Reasonable and preauthorized professional services that RCTC determines to be necessary for (i) planning the move of the personal property, (ii) moving the personal property, and (iii) installing the relocated personal property at the replacement location. 9. Re‐lettering signs and replacing stationary on hand at the time of displacement that is made obsolete as a result of the move. 10. Actual direct loss of tangible personal property incurred as a result of moving or discontinuing your business. The payment will consist of the lesser of: a. Lease or rental charges b. Personal or real property taxes c. Insurance premiums, and d. Utility charges (excluding impact fees) 7. Other items that RCTC considers essential to the reestablishment of the business. The following is a non‐exclusive listing of reestablishment expenditures not considered to be reasonable, necessary or otherwise eligible: Purchase of capital assets, such as office furniture, filing cabinets, and machinery or trade fixtures. Purchase of manufacturing materials, production supplies, product inventory, or other items used in the normal course of the business operation. Interest costs associated with any relocation expense or the purchase of replacement property. Payment to a part‐time business in the home which does not contribute materially to the household income. Option B: Fixed Payment In Lieu of a Payment for Actual Reasonable Moving and Related Expenses A displaced business, non‐profit organization or farm may be eligible to choose a fixed payment in lieu of the payments for actual moving and related expenses and actual reasonable reestablishment expenses. The payment may not be less than $1,000.00 or more than $20,000.00. For a business or farm, the payment is based on the average annual net earnings before Federal, State and local income taxes during the 2 taxable years immediately prior to the taxable year in which it was displaced. For a non‐profit organization, the payment is based on the average of 2 years annual gross revenues less administrative expenses. 93 the mover directly. In either case, let RCTC’s relocation representative know before you move. RCTC representatives can help you select a reliable and reputable mover. When a payment for "actual direct loss of personal property" or "substitute personal property" is made for an item, the estimated cost of moving the item may be based on the lowest acceptable bid or estimate obtained by RCTC. If not sold or traded‐in, the item must remain at the old location and ownership of the item must be transferred to RCTC before you may receive the payment. In addition to the reimbursable expenses described above, a small business, farm or non‐profit organization may be eligible to receive a payment of up to $50,000 for expenses actually incurred in relocating and reestablishing its operation at a replacement site. Eligible expenses must be reasonable and necessary, as determined by RCTC. They may include but are not limited to the following: 1. Repairs or improvements to the replacement real property as required by federal, state or local law, code or ordinance. 2. Modifications to the replacement property to accommodate the business operation or make replacement structures suitable for conducting the business. 3. Construction and Installation costs for exterior signage to advertise the business. 4. Redecoration or replacement of soiled or worn surfaces at the replacement site, such as paint, paneling or carpeting. 5. Advertising of replacement location. 6. Estimated increased costs of operation during the first 2 years at the replacement site, for such items as: (i) The fair market value in place of the item, as is, for continued use at the displacement site, less the proceeds from its sale. (To be eligible for payment, you must make a good faith effort to sell the personal property, unless RCTC determines that such effort is not necessary. When payment for property loss is claimed for goods held for sale, the fair market value will be based on the cost of the goods to the business, not the potential selling price.); or (ii) The estimated cost of moving the item as is, but with no allowance for storage; or for reconnecting a piece of equipment if the equipment is in storage or not being used at the acquired site. (If you elect to discontinue your business, the estimated cost will be based on a moving distance of 50 miles.) 11. Purchase of substitute personal property. If an item of personal property which is used as part of your business is not moved but is promptly replaced with a substitute item that performs a comparable function at the replacement site, you will be entitled to payment for the lesser of: (i) The cost of the substitute item, including installation costs at the replacement site, minus any proceeds from the sale or tradein of the replaced item; or (ii) The estimated cost of moving and reinstalling the replaced item but with no allowance for storage. At RCTC’s discretion, the estimated cost for a low cost or uncomplicated move may be based on a single bid or estimate. 94 12. The reasonable cost incurred in attempting to sell an item that is not to be relocated. 13. Searching for a replacement location. Your business is entitled to reimbursement for actual expenses, not to exceed $2,500 as RCTC determines to be reasonable, which are incurred in searching for a replacement location, including: i) Transportation ii) Meals and lodging away from home. iii) Time spent searching, based on reasonable salary or earnings. iv) Fees paid to a real estate agent or broker to locate a replacement site, exclusive of any fees or commissions related to the purchase of such site. v) Time spent in obtaining permits and attending zoning hearings; and vi) Time spent negotiating the purchase of a replacement site based on a reasonable salary or earnings. 14. When the personal property to be moved is of low value and high bulk, and the cost of moving the property would be disproportionate to its value in the judgment of RCTC, the allowable moving cost payment shall not exceed the lesser of: the amount which would be received if the property were sold at the site or the replacement cost of a comparable quantity delivered to the new business location. 15. Other related moving expenses as RCTC determines to be reasonable and necessary, including: i) Connection to available nearby utilities from the right‐of‐way to improvements at the replacement site; ii) Professional services performed prior to the purchase or lease of a replacement site to determine its suitability for your business operation, including but not limited to soil testing, feasibility and marketing studies (excluding any fees or commissions directly related to the purchase or lease of such site). At RCTC’s discretion, a reasonable pre‐approved hourly rate may be established. iii) Impact fees or one‐time assessments for anticipated heavy utility usage, as determined by RCTC. RCTC’s relocation representative will explain all eligible moving costs, as well as those which are not eligible. You must be able to account for all costs that you incur, so keep all your receipts. RCTC will inform you of the documentation needed to support your claim. You may minimize the amount of documentation needed to support your claim if you elect to "self‐move" your property. Payment for a self‐move is based on the amount of an acceptable low bid or estimate obtained by RCTC. If you self‐move, you may move your personal property using your own employees and equipment or a commercial mover. If you and RCTC cannot agree on an acceptable amount to cover the cost of the self‐move, you will have to submit full documentation in support of your claim. You may elect to pay your moving costs yourself and be reimbursed by RCTC or, if you prefer, you may have RCTC pay 95 Representante de RCTC: Overland, Pacific & Cutler, Inc. 2280 Market Street, Suite #200 Riverside, CA 92501 (951) 683‐2353 Información de Asistencia en Reubicación para Empresas y Organizaciones no Lucrativas Comisión de Transporte del Condado de Riverside (RCTC) Proyecto para Mejorar el Corredor SR‐91 96 La propiedad en el cual usted tiene su empresa está en una área que RCTC propone para ampliación de la Ruta Estatal 91 (SR‐91). Sí y cuando el proyecto proceda, y sea necesario que usted se mude de local, usted puede ser elegible para recibir ciertos beneficios de reubicación. Usted será notificado oportunamente acerca de la fecha límite para mudarse. Por favor lea esta folleto, porque le ayudará a saber si es elegible para recibir los beneficios y la cantidad que beneficios de reubicación que podría recibir bajo la ley. Usted necesitará presentar información correcta y a tiempo para determinar sus beneficios de reubicación. La información es voluntaria, pero si no la proporciona usted podría no recibir los beneficios o podría tardarse más para que se le pague. Le sugerimos que guarde esta folleto informativa que le servirá como referencia. RCTC ha contratado a la firma profesional Overland, Pacific & Cutler, Inc. (OPC) para que le brinde a usted asistencia con la reubicación. La empresa está disponible para explicarle el programa y los beneficios. En la carátula encontrará su dirección y teléfono. POR FAVOR NO SE MUDE PREMATURAMENTE. ESTA NO ES UNA NOTIFICACIÓN PARA QUE DESALOJE SU LOCAL. Sin embargo, si usted decide mudarse antes de lo requerido, tiene que contactar a su representante en Overland, Pacific & Cutler, Inc., para que no se arriesgue a perder algún beneficio. Este es sólo un folleto de información general y su intención no es dar una descripción detallada ya sea de la ley o de las regulaciones contenidas en el programa de asistencia en la reubicación de RCTC. Por favor siga pagando su renta a su arrendatario actual, o usted podría ser desalojado y pondría en riesgo los beneficios de reubicación a los que usted podría tener derecho. Una vez que RCTC adquiera la propiedad, podría exigírsele que pague la renta a RCTC en lugar de hacerlo a su arrendador actual. Introducción Información Adicional Si tiene preguntas después de leer este folleto, por favor contacte a un representante de reubicación de RCTC en Overland, Pacific & Cutler. Notas 97 (Revelación de la Circular 230 del IRS: Para asegurar la conformidad con los requerimientos impuestos por el IRS, le informamos que cualquier asesoría de impuestos contenida en esta comunicación (incluyendo cualquier documento adjunto) no tuvo la intención o fue escrito para ser usado, y no puede ser usado, con el propósito de (i) evitar penalidades relacionadas con impuestos bajo el Código Interno de Ingresos o (ii) promocionar mercadeo o recomendar a otra entidad cualquier asunto discutido aquí). De acuerdo con la Ley Pública 105‐117, para ser elegible para recibir asistencia y beneficios de reubicación no residencial en proyectos de reubicación financiados federalmente, en el caso de una empresa no incorporada, cada propietario tiene que ser, ya sea ciudadano o ciudadano naturalizado de los Estados Unidos, o un extranjero con presencia legal en los Estados Unidos. El dueño de su propia empresa y todos los propietarios de una sociedad tienen que proveer información concerniente a su presencia legal en los Estados Unidos, y una corporación con fines lucrativos o sin fines lucrativos tiene que certificar que está autorizada para realizar negocios en los Estados Unidos. Los dueños de su propia empresa o las sociedades que no estén presentes legalmente en los Estados Unidos, o quienes decidan no proveer esta información, no son elegibles para recibir asistencia por reubicación, a menos que dicha inhabilidad, resultase en un excepcional y extremadamente inusual apuro para el cónyuge, pariente o hijo del extranjero, siendo cualquiera de éstos un ciudadano o un extranjero admitido para recibir residencia permanente. Un excepcional y extremadamente inusual apuro es definido como un impacto adverso significante y demostrable en la salud o seguridad, existencia continuada en la unidad familiar y cualquier otro impacto determinado por RCTC que afecte negativamente al cónyuge, pariente o hijo del extranjero. Los beneficios de reubicación serán prorrateados para reflejar el número de miembros con presencia legal certificada en los EE. UU. 16. Solicitud de Presencia Legal A. Asistencia en consejería para explicarle el proceso de reubicación, los requerimientos relacionados con la elegibilidad, los procedimientos para obtener reembolso por los gastos de mudanza y referencias de locales adecuados para su reubicación. B. Pago por sus gastos de mudanza. Usted puede recibir una de las siguientes opciones: Opción A: Un pago por Gastos Reales Razonables de Mudanza y Otros Gastos Relacionados; o Opción B: Un pago fijo en Lugar de un Pago por el Costo Real de la Mudanza y Gastos Relacionados C. Otra ayuda para reestablecer su negocio y minimizar el impacto de la mudanza incluyendo ayuda con la preparación de formularios de reclamaciones para solicitar pagos por reubicación. Si usted no está de acuerdo con la decisión de RCTC con respecto a su derecho para recibir pago por reubicación o la cantidad de pago, usted puede apelar eso decisión. ALGUNAS PREGUNTAS GENERALES Normalmente, la elegibilidad comienza con la fecha que el dueño de la propiedad recibe por escrito de RCTC la oferta de compra inicial. Por tanto, usted no debe mudarse antes de esa fecha o antes de recibir una notificación de elegibilidad. Si lo hace, usted podría no ser elegible para recibir asistencia en reubicación. 1. Resumen de la Asistencia en Reubicación Disponible: 2. ¿Cómo sabré si soy elegible para recibir asistencia en reubicación? 98 Usted será contactado oportunamente y entrevistado personalmente por un representante de RCTC. El entrevistador querrá obtener información acerca de sus operaciones actuales, así como identificar la propiedad personal que puede ser mudada y las mejoras que no pueden mudarse, determinar sus necesidades y preferencias para elegir un lugar de reubicación, estimar el tiempo requerido para desocupar las instalaciones y su necesidad de pagos por adelantado. Durante la entrevista, usted podría querer discutir otros asuntos relacionados con la mudanza. Por su propio bien, le conviene brindar la mayor cantidad posible de información para que RCTC, a través de sus representantes de reubicación, puedan asistirle con su mudanza. Se hará todo esfuerzo razonable para darle el tiempo suficiente para encontrar un local adecuado para reubicarse y reestablecer su empresa. De ser posible, se acordará mutuamente una fecha para la mudanza. A menos que haya una necesidad urgente por la propiedad (por ejemplo, si su presencia representara una emergencia de salud o seguridad), a usted no se le pedirá que se mude sin darle una notificación por escrito de por lo menos 90 días. Sin embargo, es importante que usted se mantenga en contacto con su representante de reubicación para que esté al tanto de los cronogramas para realizar el proyecto y la fecha aproximada en la que tendrá que mudarse. Si usted llega a un acuerdo voluntario para vender su propiedad a RCTC, probablemente a usted no se le exigirá que se mude antes de recibir el precio de compra acordado. 3. ¿Cómo sabrá RCTC cuánta ayuda necesito? 4. ¿Qué tan pronto tendré que mudarme? 5. Mi propia propiedad. ¿Me pagarán por ella antes de que tenga que mudarme? la discriminación. Usted puede archivar una reclamación si cree que ha sido víctima de discriminación. Para detalles contacte a RCTC. Cualquier persona agraviada por una determinación con respecto a la elegibilidad para, o la cantidad de, un pago autorizado por el Programa de Asistencia en Reubicación de RCTC puede hacer que se revise la solicitud de apelación por parte de RCTC de acuerdo con el proceso de apelaciones. Los detalles completos sobre los procedimientos de apelaciones están disponibles si se los solicita a RCTC. El Código de Sección 7269 del Gobierno de California indica que ningún pago de reubicación debe ser considerado como ingreso para los propósitos de la Ley de Impuestos Personales por Ingresos (Personal Income Tax Law), Parte 10 (comenzando con la Sección 17001) de la División 2 del Código de Ingresos y Sistema Fiscal, o la Ley de Impuestos a Bancos y Corporaciones, Parte 11 (comenzando con la Sección 23001) de la División 2 del Código de Ingresos y Sistema Fiscal. Además, las regulaciones federales (49 CFR Parte 24, Sección 24.209) también indica que ningún pago recibido bajo esta parte (Parte 24) debe ser considerado como ingreso para propósitos del Código Interno de Ingresos de 1954, el cual ha sido reasignado como el Código Interno de Ingresos de 1986. La declaración precedente no tiene la intención de ser un consejo legal con respecto a las consecuencias en cuestión de impuestos, y los desplazados deben consultar con su propio asesor de impuestos o consejero legal para determinar el estado actual de dichos pagos. 14. Apelaciones 15. Implicaciones en impuestos de los beneficios de reubicación 99 Usted tiene que registrar una reclamación para un pago por reubicación. Un representante de reubicación de RCTC le proporcionará los formularios de reclamación requeridos, le asistirá para diligenciarlos y le explicará el tipo de documentación que usted tiene que presentar para recibir sus pagos por reubicación. Si tiene que hacer algún gasto por reubicación antes de mudarse (por ejemplo, tiene que dar un depósito de seguridad para arrendar su nuevo local), discuta con RCTC sus necesidades financieras. Usted podría recibir un pago por adelantado. Un pago por adelantado puede ser puesto en “plica” (“escrow”) para asegurarse de que la mudanza se realice puntualmente. Si usted es un inquilino, usted tiene que registrar una reclamación dentro de los 18 meses posteriores a la fecha de su mudanza. Si es dueño de la propiedad, usted tiene que registrarla dentro de los 18 meses posteriores a la fecha de su mudanza, o de la fecha en que recibió su último pago por la adquisición, lo que suceda más tarde. Sin embargo, a usted le conviene registrarla lo antes posible después de mudarse. Entre más rápido registre su reclamación, más rápido puede ser procesada y pagada. Si no puede registrar su reclamación dentro de los 18 meses, RCTC puede extender este plazo. A usted se le pagará puntualmente después de que registre una reclamación aceptable. Si hay preguntas con respecto a su derecho a recibir un pago por reubicación o a la cantidad del pago, se le notificará, por escrito, acerca del problema y lo que puede hacer para resolver el asunto. Ninguna persona, por motivos de raza, color, nacionalidad o sexo, debe ser excluida de la participación en, ser rechazada para recibir beneficios de, o estar sometida a discriminación bajo el programa de asistencia en reubicación de RCTC conforme al Título VI del Acta de Derechos Civiles de 1964, Título VIII del Acta de Derechos Civiles de 1968, y otras leyes estatales y federales aplicables para prevenir 13. No discriminación A usted se le puede exigir un pago de arrendamiento justo de mercado a RCTC por el periodo entre la adquisición de su propiedad y la fecha en que se mude. Su arrendamiento y los términos de su periodo de alquiler generalmente serán los mismos de cualquier acuerdo preexistente. Su representante de reubicación le brindará información actualizada y continua sobre locales de reemplazo que se ajusten a sus necesidades. También se le proveerán nombres de agentes de bienes raíces locales y brokers que pueden ayudarle a buscar el tipo de local de reemplazo que requiere. Sin embargo, se le pide a usted asumir un rol activo en la identificación y reubicación en un local de su elección. Nadie conoce sus necesidades mejor que usted mismo. Usted querrá un lugar con suficiente espacio para las actividades que planea. También querrá asegurarse de que no haya reglamentos de zonificación (zoning) u otros requerimientos que restrinjan demasiado sus planes de operación. Su representante de reubicación le explicará qué clase de costos por mudanza son elegibles para recibir reembolso y cuáles no lo son. Eso le permitirá hacer la mudanza de la forma más conveniente para usted. 6. ¿Tendré que pagarle renta a RCTC antes de mudarme? 7. ¿Cómo encontraré un local de reemplazo? 100 Además de ayudarle a encontrar un local de reemplazo adecuado, su representante de reubicación le ayudará a asegurar los servicios de especialistas externos, a medida que sea necesario, para planear la mudanza, así como también le brindará asistencia durante la mudanza y en la reinstalación de maquinaria y/u otras propiedades personales. El rango de servicios depende de las necesidades de la empresa que se está desalojando. Usted debe pedirle al representante de reubicación de RCTC que le diga acerca de los servicios específicos que estarán disponibles para usted. Antes de hacer cualquier arreglo para mudarse, notifíquele por escrito al representante de reubicación de RCTC su intención de mudarse. Esto debe hacerse por lo menos 30 días antes de la fecha en que comience a mudarse. RCTC discutirá con usted la mudanza y le asesorará con respecto al(los) pago(s) de reubicación para los que usted puede ser elegible, los requisitos que debe cumplir y cómo obtener un pago. Si ha decidido cerrar su empresa en lugar de reubicarla, aún asi puede ser elegible para recibir un pago. Contacte a su representante de reubicación de RCTC y converse con él su decisión de cerrar su empresa. Se le informará acerca del pago, si lo hay, para el que usted puede ser elegible, los requisitos que debe cumplir y cómo obtener su pago. 9. Yo tengo un local de reemplazo y quiero mudarme. ¿Qué debo hacer? 10. Planeo cerrar mi empresa en lugar de mudarme. ¿Qué debo hacer? 8. ¿Qué otra asistencia habrá disponible para ayudarme? donaciones en efectivo, diezmos y recibos de venta u otra forma de recolección de fondos que le permitan a la organización sin fines lucrativos conducir sus operaciones. Gastos administrativos son aquellos destinados al sustento administrativo como arrendamiento, servicios, salarios, publicidad y otros gastos similares, así como gastos por recaudaciones de fondos. Los gastos operativos por conducir los propósitos de la organización sin fines lucrativos la son incluidos en los gastos administrativos. Los recibos monetarios y la cantidad de los gastos pueden ser verificados con estados financieros certificados o documentos financieros exigidos por agencias públicas. RCTC le informará acerca de su elegibilidad para recibir esta opción de pago y la documentación que tiene que presentar para respaldar su reclamación. Recuerde, cuando usted elige recibir esta opción de pago usted no tiene derecho a ser reembolsado por ningún otro gasto de mudanza, por ejemplo la Opción A descrita arriba. Como dueño de un aviso publicitario exterior, usted es elegible para recibir un Pago de Reubicación por Gastos Reales Razonables de Mudanza y Otros Gastos Relacionados. Usted no es elegible para recibir un Pago en Lugar de un Pago para Cubrir los Costos Reales Razonables de Mudanza y Gastos Relacionados. Si usted elige no reubicar o reemplazar el aviso, el pago por “pérdida directa de propiedad personal” será el menor de: (1) el costo de reproducción depreciado del aviso, como lo estime RCTC, menos lo recaudado por su venta, o (2) el costo estimado por mudar el aviso sin almacenaje temporal. RCTC le informará acerca de los costos exactos que pueden ser reembolsados. 12. Soy dueño de un aviso publicitario exterior. ¿Qué pago por reubicación recibiré? 101 Para poder acceder a este pago, RCTC tiene que determinar que: 1. La empresa no puede ser reubicada sin pérdidas significativas de su clientela habitual (clientela o ingresos netos). 2. La empresa es dueña o arrienda propiedades personales que tienen que ser mudadas en conexión con el desalojo y por las cuales se incurriría un gasto, y la empresa desaloja o se reubica de su sitio de reemplazo. 3. La empresa no es parte de un grupo comercial con fines de lucro que tenga más de otras tres entidades que no están siendo adquiridas por RCTC, y las cuales están comprometidas en actividades de negocio iguales o similares. 4. La empresa no es operada exclusivamente en la vivienda/sitio del desalojo con el propósito de arrendar esa vivienda/sitio a otros. 5. La empresa contribuyó materialmente con los ingresos de la persona durante los dos (2) años sujetos a impuestos antes del desalojo. Si la empresa o granja no estaba en operación durante los dos años completos anteriores al desalojo, los ingresos netos están basados en el periodo real de operación en el sitio adquirido proyectado a una tarifa anual. Los ingresos netos promedio pueden ser basados en un periodo de tiempo diferente cuando RCTC determine que es más equitativo. Los ingresos netos incluyen cualquier compensación pagada a los dueños de la empresa, esposo o dependientes. Se tiene que presentar prueba de ingresos netos a RCTC mediante declaraciones de renta, estados de cuenta financieros certificados u otra evidencia razonable, la cual RCTC determine que es satisfactoria. Para una organización sin fines lucrativos que califique, los ingresos brutos pueden incluir cargos de membresía, cargos por clases, Toda empresa es elegible para recibir un pago por reubicación para cubrir el costo razonable de la mudanza. Asumiendo que usted cumpla con ciertos criterios, usted puede elegir una de las siguientes opciones: Opción A: Un Pago por Gastos Reales Razonables de Mudanza y Gastos Relacionados; o Opción B: Un Pago Fijo de Mudanza en Lugar de un Pago para Cubrir los Costos Reales de Mudanza y Gastos Relacionados Abajo se describen estas opciones de pago: Opción A: Pago por Gastos Reales Razonables de Mudanza y Gastos Relacionados Si usted elige un Pago por Gastos Reales Razonables de Mudanza y Gastos Relacionados, usted puede reclamar los costos de: 1. Transporte de propiedades personales. Los costos de transporte a una distancia mayor a 50 millas no son elegibles, a menos que RCTC determine que la reubicación a más de 50 millas es justificada. 2. Empaque, montaje, desempaque y desmonte de propiedades personales. 3. Desconexión, desensamble, quitar, reensamblaje y reinstalación de la maquinaria reubicada, equipos y otras propiedades personales, y ciertas propiedades personales sustitutas. Esto incluye conexión a servicios públicos dentro de la edificación. También incluye modificaciones a las propiedades personales, incluyendo las exigidas por las leyes federales, estatales y locales, código de ordenanza, necesarios para adaptarlas a la estructura de reemplazo, el lugar de reemplazo o 11. ¿Qué tipos de pagos por gastos mudanza recibiré? 102 los servicios públicos en el lugar de reubicación, y las modificaciones necesarias para adaptar los servicios públicos en el lugar de reubicación a las propiedades personales. 4. Bodegaje de las propiedades personales que se determine por parte de RCTC que son necesarias, por un plazo no mayor a 12 meses, a menos que RCTC determine que se necesita un periodo más largo. 5. Seguro por el valor del reemplazo de propiedades personales en conexión con la mudanza y el bodegaje necesario. 6. El valor de reemplazo de propiedades perdidas, robadas o dañadas en el proceso de la mudanza (no por culpa o negligencia de la persona que se muda, su agente o empleados), donde la cobertura del seguro contra pérdida, robo y daños no esté disponible razonablemente. 7. Cualquier licencia, permiso, cargo o certificación requerida de su empresa en el lugar de reubicación. Sin embargo, el pago tiene que estar basado en el tiempo de vida útil restante de la licencia, permiso, cargos o certificación existentes. 8. Servicios profesionales razonables y previamente autorizados que RCTC determina que son necesarios para (i) planear la mudanza de propiedades personales, (ii) mudar las propiedades personales, e (iii) instalar las propiedades personales mudadas al local de reubicación. 9. Reescribir avisos y señalización y reemplazar oportunamente papelería al momento del desplazamiento, los cuales se vuelven obsoletos tras la mudanza. 10. Pérdida directa real de propiedades personales tangibles en la que se incurrió como resultado de mudar o cerrar su empresa. c. Primas de seguro, y d. Cargos de servicios públicos (excluyendo cargos por impacto) 7. Otros artículos que RCTC considere que son esenciales para el reestablecimiento de la empresa. El siguiente es una lista no excluyente de gastos de reestablecimiento que no son considerados como razonables, necesarios o, en cualquier caso, elegibles: Compra de bienes capitales, como muebles de oficina, archivadores y maquinaria o enseres fijos del negocio. Compra de materiales industriales, suministros de producción, inventario de productos u otros artículos usados en las operaciones normales de la empresa. Costos de intereses asociados con cualquier gasto de reubicación o la compra de propiedad de reemplazo. Pago a una empresa de tiempo parcial en el hogar, la cual no contribuye materialmente con el ingreso familiar. Opción B: Un Pago Fijo de Mudanza en Lugar de un Pago para Cubrir los Costos Reales de Mudanza y Gastos Relacionados Una empresa, organización sin fines lucrativos granja desplazada puede ser elegible para elegir un pago fijo en lugar de los pagos para cubrir los costos reales y gastos relacionados y gastos razonables de reestablecimiento. El pago no puede ser menor de $1,000 o mayor de $20,000. Para una empresa o granja, el pago está basado en el promedio de los ingresos netos anuales antes del impuesto federal, estatal y local sobre la renta durante los 2 años sujetos a impuestos inmediatamente anteriores al año sujeto a impuestos en que fue desplazado. Para una organización sin fines lucrativos, el pago es basado en el promedio de los ingresos brutos anuales de 2 años menos los gastos administrativos. 103 mudarse. Los representantes de RCTC le pueden ayudar a seleccionar una compañía de mudanzas confiable y de buena reputación. Cuando se hace un pago por un artículo por “pérdida real directa de propiedades personales” o “propiedades personales sustitutas”, el costo estimado de mudar el artículo puede ser basado en la cotización o estimado más baja aceptable obtenida por RCTC. Si no es vendido o cambiado, el artículo tiene que permanecer en el viejo local y la propiedad del artículo tiene que ser transferida a RCTC antes de que usted pueda recibir el pago. Ademas, de los gastos reembolsables descritos aqui, una empresa pequeña, granja organización no lucrativa puede ser elegible para recibir un pago de hasta $50,000 para gastos en los que incurra en la reubicación y reestablecimiento de operaciones en un lugar de reemplazo. Los gastos elegibles tienen que ser razonables y necesarios, según lo determine RCTC. Éstos pueden incluir, pero no se limitan a lo siguiente: 1. Reparaciones o mejoras al inmueble de reemplazo como lo exige la ley federal, estatal o local, el código o la ordenanza. 2. Modificaciones a la propiedad de reemplazo para poder realizar las operaciones de la empresa o reemplazar estructuras que deban cambiarse para que funcione la empresa. 3. Costos de construcción e instalación de letreros exteriores para anunciar la empresa. 4. Redecoración o reemplazo de superficies en mal estado o desgastadas en el lugar de reubicación, como pintura, paneles o alfombras. 5. Publicidad del lugar de la nueva ubicación. 6. Estimado del incremento del costo de operaciones durante los primeros 2 años en el lugar de reemplazo, por asuntos como: a. Cargos de arrendamiento b. Impuestos personales o inmobiliarios El pago consistirá en el menor de: i) El valor justo de mercado del artículo, como está, para continuar su uso en el lugar de desplazamiento, menos lo recaudado por su venta. (Para ser elegible para recibir pago, tiene que hacer un esfuerzo de buena fe para vender la propiedad personal, a menos que RCTC determine que ese esfuerzo no es necesario. Cuando el pago de la propiedad perdida es reclamado como mercancía para poner a la venta, el valor justo de mercado será basado en el costo de la mercancía para la empresa, no el precio potencial de venta).; o ii) El costo estimado de mudar el artículo como está, pero sin pago por almacenaje; o por reconectar equipo si éste está almacenado o no está siendo usado en la propiedad adquirida. (Si usted decide cerrar su empresa, el estimado del costo se hará con base en una distancia de mudanza de 50 millas). 11. La compra de propiedades personales substitutas. Si un artículo de propiedad personal que es usado como parte de su empresa no es mudado pero es reemplazado oportunamente con un artículo substituto que desempeña un función comparable en el lugar de reemplazo, usted tendrá derecho a recibir un pago por el menor de: i) El costo del artículo substituto, incluyendo el costo de instalación en el lugar de reubicación, menos cualquier ingreso proveniente de la venta o cambio del artículo reemplazado; o ii) El costo estimado de mudar y reinstalar un artículo reemplazado pero sin pago por almacenaje. A discreción de RCTC, el costo estimado por una mudanza de bajo costo o poco complicada, puede basarse en una única cotización o estimado. 104 12. El costo razonable en el que se incurra al intentar vender un artículo que no está siendo reubicado. 13. La búsqueda de un local de reubicación. Su empresa tiene derecho para recibir reembolso por gastos reales, que no excedan los $2,500, como determina RCTC que es razonable, en la búsqueda de un local de reubicación, incluyendo: i) Transporte ii) Comidas y hospedaje fuera de casa. iii) Tiempo dedicado a la búsqueda, basado en un salario de ingresos razonable. iv) Honorarios pagados a un agente de bienes raíces para encontrar un lugar de reubicación, excluye cualquier honorario o comisiones relacionados con la compra de dicho inmueble. v) El tiempo invertido en obtener permisos y atender audiencias de leyes de urbanismo; y vi) El tiempo invertido negociando la compra de un local de reemplazo, basado en un salario de ingresos razonable. 14. Cuando las propiedades personales a ser mudadas son de poco valor y gran tamaño, y el costo de mudarlas sea desproporcionado a su valor a juicio de RCTC, el costo a destinarse a la mudanza no debe exceder el menor de: la cantidad que sería recibida si la propiedad fuera vendida en el lugar o el costo de reemplazo de una cantidad comparable entregada en el nuevo domicilio de la empresa. 15. Otros gastos relacionados con la mudanza de la manera en que RCTC determina que sea razonable y necesario, incluyendo: i) Conexión a los servicios públicos disponibles en el en el lugar de reubicación, si la conexión a los servicios públicos no existe; ii) Servicios profesionales realizados antes de la compra o arrendamiento del sitio de reemplazo para determinar si es adecuado para la operación de su empresa, incluyendo pero sin limitarse a prueba de tierra, viabilidad y estudios de mercadeo (excluyendo cualquier cargo o comisiones relacionadas directamente con la compra o arrendamiento de dicho local). A discreción de RCTC, puede establecerse un sueldo razonable por hora aprobado previamente. iii) Pago al municipio o localidad por el impacto del uso en la nueva ubicación, según lo determine RCTC. Un representante de reubicación le explicará todos los costos de mudanza elegibles, así como los que no son elegibles. Usted tiene que llevar registro de todos los costos incurridos, así que guarde todos los recibos. RCTC le informará de la documentación que se necesita para respaldar su reclamo. Usted puede minimizar la cantidad de documentación que se necesita para respaldar su reclamación si usted elige “mudarse por su cuenta” de su propiedad. El pago por mudanza por su cuenta está basado en la cantidad de una cotización baja aceptable o una obtenida por RCTC. Si se muda por su cuenta, usted puede mudar sus propiedades personales usando a sus propios empleados y equipo o a través de una compañía de mudanzas comerciales. Si usted y RCTC no pueden llegar a un acuerdo sobre una cantidad aceptable para cubrir el costo de la mudanza por su cuenta, usted tendrá que someter toda la documentación para respaldar su reclamación. Usted puede elegir pagar por su cuenta sus costos de mudanza y ser reembolsado por RCTC o, si prefiere, puede hacer que RCTC le pague a la empresa de mudanzas directamente. En cualquier caso, infórmele al representante de reubicación de RCTC antes de 105 BLANK Relocation Plan for the SR-91 Corridor Improvement Project Exhibit I: Residential Informational Brochure 106 RCTC Representative: Overland, Pacific & Cutler, Inc. 2280 Market Street, Suite #200 Riverside, CA 92501 (951) 683‐2353 Spanish speaking representatives are available. Si necesita esta información en español, por favor llame a su representante. Riverside County Transportation Commission State Route 91 Corridor Improvement Project Relocation Assistance Information Brochure for Residential Occupants 107 Informational Brochure Contents: 1. General Information 2. Assistance in Locating a Replacement Dwelling 3. Moving Benefits 4. Replacement Housing Payment ‐ Tenants and Certain Others 5. Section 8 Tenants 6. Replacement Housing Payment – Homeowners 7. Qualification for, and Filing of, Relocation Claims 8. Last Resort Housing Assistance 9. Rental Agreement 10. Appeal Procedures – Grievance 11. Tax Status of Relocation Benefits 12. Lawful Presence Requirement 13. Non‐Discrimination and Fair Housing 14. Additional Information and Assistance Available and extremely unusual hardship is defined as significant and demonstrable adverse impact on the health or safety, continued existence of the family unit, and any other impact determined by RCTC to negatively affect the alien’s spouse, parent or child. Relocation benefits will be prorated to reflect the number of household members with certified lawful presence in the US. No person shall on the grounds of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under RCTC’s relocation assistance program pursuant to Title VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, and other applicable state and federal anti‐discrimination and fair housing laws. You may file a complaint if you believe you have been subjected to discrimination. For details contact RCTC. Those responsible for providing you with relocation assistance hope to assist you in every way possible to minimize the hardships involved in relocating to a new home. Your cooperation will be helpful and greatly appreciated. If you have any questions at any time during the process, please do not hesitate to contact your relocation representative at Overland, Pacific & Cutler. 14. Additional Information and Assistance Available 13. Non‐Discrimination and Fair Housing 108 California Government Code Section 7269 indicates no relocation payment received shall be considered as income for the purposes of the Personal Income Tax Law, Part 10 (commencing with Section 170 01) of Division 2 of the Revenue and Taxation Code, or the Bank and Corporation Tax law, Part 11 (commencing with Section 23001) of Division 2 of the Revenue and Taxation Code. Furthermore, federal regulations (49 CFR Part 24, Section 24.209) also indicate that no payment received under this part (Part 24) shall be considered as income for the purpose of the Internal Revenue Code of 1954, which has been redesignated as the Internal Revenue Code of 1986. The preceding statement is not tendered as legal advice in regard to tax consequences, and displacees should consult with their own tax advisor or legal counsel to determine the current status of such payments. (IRS Circular 230 disclosure: To ensure compliance with requirements imposed by the IRS, we inform you that any tax advice contained in this communication (including any attachments) was not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax‐related penalties under the Internal Revenue Code or (ii) promoting marketing or recommending to another party any matters addressed herein) In order to be eligible to receive relocation benefits in federally‐funded relocation projects, all members of the household to be displaced must provide information regarding their lawful presence in the United States. Any member of the household who is not lawfully present in the United States or declines to provide this information may be denied relocation benefits, unless such ineligibility would result in an exceptional and extremely unusual hardship to the alien’s spouse, parent, or child, any of whom is a citizen or an alien admitted for permanent residence. Exceptional 12. Lawful Presence Requirement 11. Tax Status of Relocation Benefits The dwelling in which you live is in a project area that is being proposed for the widening of SR‐91. If and when the project proceeds, and it is necessary for you to move from your dwelling, you may be eligible for certain benefits. You will be notified in a timely manner as to the date by which you must move. Please read this information, as it will be helpful to you in determining your eligibility and the amount of the relocation benefits you may receive under the federal law. You will need to provide adequate and timely information to determine your relocation benefits. The information is voluntary, but if you choose not to provide it, you may risk not receiving the benefits or it may delay your payment. We suggest you save this informational brochure for reference. Riverside County Transportation Commission (RCTC) has retained the professional firm of Overland, Pacific & Cutler, Inc. (OPC) to provide relocation assistance to you. The firm is available to explain the program and benefits. Their address and telephone number is listed on the back cover. As part of this relocation process, we strongly suggest that you do not move prematurely. Please note that this is not a notice to vacate your dwelling. However, if you desire to move sooner than required, you must contact your representative with Overland, Pacific & Cutler, Inc., so you will not jeopardize any benefits. This is a general informational brochure only, and is not intended to give a detailed description of either the law or regulations pertaining to RCTC’s relocation assistance program. Please continue to pay your rent to your current landlord, otherwise you may be evicted and jeopardize the relocation benefits to which you may be entitled to receive. Once RCTC acquires the property, you may also be required to pay rent to RCTC. 1. General Information 109 RCTC, through its representatives, will assist you in locating a comparable replacement dwelling by providing referrals to appropriate and available housing units. You are encouraged to actively seek such housing yourself. When a suitable replacement dwelling unit has been found, your relocation consultant will carry out an inspection and advise you as to whether the dwelling unit meets decent, safe and sanitary housing requirements. A decent, safe and sanitary housing unit provides adequate space for its occupants, proper weatherproofing, heating, and electrical and plumbing systems. Your new dwelling must pass inspection before relocation assistance payments can be authorized. If you are required to move as a result of the project, you will receive a payment to assist in moving your personal property. The actual, reasonable and necessary expenses for moving your household belongings may be determined based on the following methods: A Fixed Moving Payment based on the number of rooms you occupy (see below); or A payment for your Actual Reasonable Moving and Related Expenses based on at least two written estimates and receipted bills; or In some cases, a combination of both. For example, you may choose a Self Move, receiving a payment based on the Fixed Residential Moving Cost Schedule shown below, plus contract with a professional mover to transport your grand piano and /or other items that require special handling. In this case, there may be an adjustment in the number of rooms which qualify under the Fixed Residential Moving Cost Schedule. 2. Assistance in Locating a Replacement Dwelling 3. Moving Benefits If comparable replacement dwellings are not available when you are required to move, or if replacement housing is not available within the monetary limits described above, RCTC will provide Last Resort Housing assistance to enable you to rent or purchase a replacement dwelling on a timely basis. Last Resort Housing assistance is based on the individual circumstances of the displaced person. Your relocation representative will explain the process for determining whether or not you qualify for Last Resort assistance. If you are a tenant, and you choose to purchase rather than rent a comparable replacement dwelling, the entire amount of your rental assistance and Last Resort eligibility must be applied toward the down‐payment and eligible incidental expenses of the home you intend to purchase. As a result of RCTC's action to potentially purchase the property where you live, you may become a tenant of RCTC. If this occurs, you will be asked to sign a rental agreement which will specify the monthly rent to be paid, when rent payments are due, where they are to be paid and other pertinent information. Any person aggrieved by a determination as to eligibility for, or the amount of, a payment authorized by RCTC’s Relocation Assistance Program may have the appeal application reviewed by RCTC in accordance with its appeals procedure. Complete details on appeal procedures are available upon request from RCTC. 8. Last Resort Housing Assistance 9. Rental Agreement 10. Appeal Procedures ‐ Grievance 110 B. Rental Assistance Option ‐ If you are an owner‐occupant and choose to rent rather than purchase a replacement dwelling, you may be eligible for a rental assistance payment of up to the amount that you could have received under the Purchase Price Differential, explained above. The payment will be based on the difference between the fair market rent of the dwelling you occupy and the rent you must pay for a comparable replacement dwelling. If you receive a rental assistance payment, as described above, and later decide to purchase a replacement dwelling, you may apply for a payment equal to the amount you would have received if you had initially purchased a comparable replacement dwelling, less the amount you have already received as a rental assistance payment. To qualify for a Replacement Housing Payment, you must rent or purchase and occupy a comparable replacement unit within one year from the following: For a tenant, the date you move from the displacement dwelling. For an owner‐occupant, the latter of: a. The date you receive final payment for the displacement dwelling, or b. The date RCTC fulfills its obligation to make available comparable replacement dwellings. All claims for relocation benefits must be filed with RCTC within eighteen (18) months from the date on which you receive final payment for your property, or the date, on which you move, whichever is later. 7. Qualification for, and Filing of, Relocation Claims A. Fixed Moving Payment (Self Move) Fixed Moving Payment is based upon the number of rooms you occupy and whether or not you own your own furniture. The payment is based upon a schedule approved by RCTC, and ranges, for example, from $450 for one room if you do not own the furniture to $2,365 for eight rooms if you do own the furniture. (For details see the table). Your relocation representative will inform you of the amount you are eligible to receive, if you choose this type of payment. If you select a fixed payment, you will be responsible for arrang‐ing for your own move, and RCTC will assume no liability for any loss or damage of your personal property. A fixed pay‐ment also includes utility hook‐up and other related moving fees. B. Actual Moving Expense (Professional Move) If you wish to engage the services of a licensed professional mover and have RCTC pay the bill, you may claim the ACTUAL cost of moving your personal property up to 50 miles. Your relocation representative will inform you of the number of competitive moving bids (if any) which may be required, and assist you in developing a “mover” scope of services for RCTC’s approval. Fixed Moving Schedule CALIFORNIA (Effective 2012) Occupant owns furniture: 1 room $685 2 rooms $880 3 rooms $1,100 4 rooms $1,295 5 rooms $1,570 6 rooms $1,815 7 rooms $2,090 8 rooms $2,365 Each additional room $250 Occupant does NOT own furniture: 1 room $450 Each additional room $85 111 You may be eligible for a payment up to $5,250.00 to assist in renting or purchasing a comparable replacement dwelling. In order to qualify, you must either be a tenant who has occupied the present dwelling for at least 90 days immediately prior to the initiation of negotiations with the property owner or an owner who has occupied the present dwelling between 90 and 180 days immediately prior to the initiation of negotiations. A. Rental Assistance. If you wish to rent your replacement dwelling, your maximum rental assistance benefits will be based upon the difference over a forty‐two (42) month period between the rent you must pay for a comparable replacement dwelling and the lesser of your current rent or thirty percent (30%) of your monthly household income if your total gross income is classified as “low income” by the U. S. Department of Housing and Urban Development’s (HUD) Annual Survey of Income Limits for Public Housing and Section 8 Programs. You will be required to provide your relocation representative with monthly rent and household income verification prior to the determination of your eligibility for this payment. ‐ OR ‐ B. Down‐payment Assistance. If you qualify, and wish to purchase a home as a replacement dwelling, you can apply up to the total amount of your rental assistance payment towards the down‐payment and non‐recurring incidental expenses. Your relocation representative will clarify procedures necessary to apply for this payment. 4. Replacement Housing Payment ‐Tenants and Certain Others If you are required to move, you may be eligible to transfer your Section 8 eligibility to a replacement site. In such cases, a comparable replacement dwelling will be determined based on your family composition at the time of displacement and the current housing program criteria. This may not be the size of the unit you currently occupy. Your relocation representative will provide counseling and other advisory services along with moving benefits. A. If you own and occupy a dwelling to be purchased by RCTC for at least 180 days prior to the initiation of negotiation, you may be eligible to receive a payment of up to $22,500.00 to assist you in purchasing a comparable replacement unit. This payment is intended to cover the following items: 1. Purchase Price Differential ‐ An amount which, when added to the amount for which RCTC purchased your property, equals the lesser of the actual cost of your replacement dwelling; or the amount determined by RCTC as necessary to purchase a comparable replacement dwelling. Your relocation representative will explain both methods to you. 2. Mortgage Interest Differential ‐ The amount which covers the increased interest costs, if any, required to finance a replacement dwelling. Your relocation representative will explain limiting conditions. 3. Incidental Expenses ‐ Those one time incidental costs related to purchasing a replacement unit, such as escrow fees, recording fees, and credit report fees. Recurring expenses such as prepaid taxes and insurance premiums are not compensable. 5. Section 8 Tenants 6. Replacement Housing Payment ‐ Homeowners 112 Representante de RCTC: Overland, Pacific & Cutler, Inc. 2280 Market Street, Suite #200 Riverside, CA 92501 (951) 683‐2353 Declaración Informativa de Asistencia en Reubicación para Ocupantes de Residencias Comisión de Transporte del Condado de Riverside (RCTC) Proyecto de Mejoramiento del Corredor de la Ruta Estatal 91 113 Contenido Informativo de la Declaración 1. Información General 2. Asistencia Para Encontrar La Reubicación de Su Vivienda 3. Beneficios de Mudarse 4. Pago por Sustitución de Vivienda – Inquilinos y Algunas Otras Personas 5. Inquilinos con “Section 8” 6. Pago por Reemplazamiento de Vivienda para Propietarios de Residencias 7. Calificación y Solicitudes para Registrar Reclamaciones de Reubicación 8. Último Recurso en Asistencia en Vivienda 9. Acuerdo de Arrendamiento 10. Procedimientos de Apelación o Reclamo 11. Implicaciones en Impuestos de los Beneficios de Reubicación 12. Solicitud de Presencia Legal 13. No Discriminación y Equidad de Vivienda 14. Información Adicional y Asistencia Disponibles 1964, Título VIII del Acta de Derechos Civiles de 1968, y otras leyes estatales y federales aplicables para prevenir la discriminación y la equidad de vivienda. Usted puede archivar una reclamación si cree que ha sido víctima de discriminación. Para detalles contacte a RCTC. Los responsables de proporcionarle asistencia en reubicación esperan asistirle en la medida de lo posible para minimizar los apuros que implica la reubicación en una nueva vivienda. Su cooperación será de gran ayuda y muy apreciada. Si tiene alguna pregunta en cualquier momento del proceso, por favor no dude en contactar a su representante de reubicación en Overland, Pacific & Cutler. 14. INFORMACIÓN ADICIONAL Y ASISTENCIA DISPONIBLES 114 deben consultar con su propio asesor de impuestos o consejero legal para determinar el estado actual de dichos pagos. (Revelación de la Circular 230 del IRS: Para asegurar la conformidad con los requerimientos impuestos por el IRS, le informamos que cualquier asesoría de impuestos contenida en esta comunicación (incluyendo cualquier documento adjunto) no tuvo la intención o fue escrito para ser usado, y no puede ser usado, con el propósito de (i) evitar penalidades relacionadas con impuestos bajo el Código Interno de Ingresos o (ii) promocionar mercadeo o recomendar a otra entidad cualquier asunto discutido aquí) Para ser elegible para recibir beneficios de reubicación en proyectos de reubicación financiados con fondos federales, todos los miembros del hogar que sean desplazados tienen que presentar información con respecto a la legalidad de su presencia en los Estados Unidos. Cualquier miembro del hogar que no esté legalmente en los Estados Unidos o se niegue a proporcionar esta información se le pueden negar los beneficios de reubicación, a menos que dicha inhabilidad resultase en un excepcional y extremadamente inusual apuro para el cónyuge, pariente o hijo del extranjero, siendo cualquiera de éstos un ciudadano o un extranjero admitido para recibir residencia permanente. Un excepcional y extremadamente inusual apuro es definido como un impacto adverso significante y demostrable en la salud o seguridad, existencia continuada en la unidad familiar y cualquier otro impacto determinado por RCTC que afecte negativamente al cónyuge, pariente o hijo del extranjero. Los beneficios de reubicación serán prorrateados para reflejar el número de miembros del hogar con presencia legal certificada en los EE. UU. Ninguna persona, por motivos de raza, color, nacionalidad o sexo, debe ser excluida de la participación en, ser rechazada para recibir beneficios de, o estar sometida a discriminación bajo el programa de asistencia en reubicación de RCTC conforme al Título VI del Acta de Derechos Civiles de 12. SOLICITUD DE PRESENCIA LEGAL 13. NO DISCRIMINACIÓN Y EQUIDAD DE VIVIENDA La vivienda en la que usted vive está en el área de un proyecto que se está proponiendo para ampliar la autopista SR‐91. Sí y cuando el proyecto suceda, y sea necesario que usted se mude de su vivienda, usted podría ser elegible para recibir ciertos beneficios. Usted será notificado oportunamente acerca de la fecha límite para mudarse. Por favor lea esta información, ya que le ayudará a determinar su elegibilidad y a cuánto ascienden los beneficios de reubicación que usted podría recibir bajo la ley federal. Usted necesitará presentar información correcta y a tiempo para determinar sus beneficios de reubicación. La información es voluntaria, pero si no la proporciona usted podría no recibir los beneficios o podría tardarse más para que se le pague. Le sugerimos que guarde esta declaración informativa que le servirá como referencia. RCTC ha contratado a la firma profesional Overland, Pacific & Cutler, Inc. (OPC) para que le brinde a usted asistencia en la reubicación. La firma profesional está disponible para explicarle el programa y los beneficios. En la carátula encontrará su dirección y teléfono. POR FAVOR NO SE MUDE PREMATURAMENTE. ESTA NO ES UNA NOTIFICACIÓN PARA QUE DESALOJE SU VIVIENDA. Sin embargo, si usted decide mudarse antes de lo requerido, tiene que contactar a su representante en Overland, Pacific & Cutler, Inc., para que no se arriesgue a perder algún beneficio. Este es sólo un folleto de información general y su intención no es dar una descripción detallada ya sea de la ley o de las regulaciones contenidas en el programa de asistencia en la reubicación de RCTC. Por favor siga pagando su renta a su arrendatario actual, o usted podría ser desalojado y pondría en riesgo los beneficios de reubicación a los que usted podría tener derecho. Una vez que RCTC adquiera la propiedad, a usted también podría exigírsele que pague la renta a RCTC. 1. INFORMACIÓN GENERAL 115 RCTC, a través de sus representantes, le asistirá en la búsqueda de una vivienda de reemplazo comparable brindándole información sobre unidades de vivienda disponibles. Le invitamos a que usted mismo busque activamente este tipo de vivienda. Cuando encuentre una vivienda de reemplazo apropiada, su asesor de reubicación realizará una inspección para brindarle su opinión acerca de si la vivienda cumple con los requerimientos de ser una vivienda decente, segura y sanitaria. Una vivienda decente, segura y sanitaria cuenta con espacio adecuado para sus ocupantes, tiene impermeabilización adecuada, calefacción y sistemas eléctrico y de acueducto y alcantarillado. Su nueva vivienda tiene que pasar la inspección antes de que se autoricen los pagos de asistencia en la reubicación. Si se le pide que se mude como resultado del proyecto, usted recibirá un pago para ayudarle a pagar la mudanza de sus propiedades personales. Los gastos reales, razonables y necesarios para mudar las pertenencias de su vivienda pueden ser determinados con base en los siguientes métodos: Un Pago Fijo de Mudanza basado en el número de habitaciones que usted ocupa (ver abajo); o Un pago por sus Gastos Razonables de Mudanza y Otros Gastos Relacionados basado en al menos dos presupuestos por escrito y recibos; o En algunos casos, una combinación de los dos. Por ejemplo, usted puede elegir Mudanza por su Cuenta, recibiendo un pago basado en el Cuadro Fijo de Costos de Mudanza Residencial que está abajo, además de contratar a una firma profesional en mudanzas para mover su gran piano y/u otros artículos que requieran manejo especial. En este caso, debe haber un ajuste en el número de habitaciones que califican dentro del Cuadro Fijo de Costos de Mudanza Residencial. 2. ASISTENCIA PARA ENCONTRAR LA REUBICACION DE SU VIVIENDA 3. BENEFICIOS DE MUDARSE Como resultado de la acción de RCTC de comprar potencialmente la propiedad en que usted vive, usted puede convertirse en un inquilino de RCTC. Si esto sucede, se le pedirá que firme un contrato de arrendamiento en el que se especificará la renta mensual a pagar, cuándo son las fechas límite de pago de arrendamiento, cómo se hacen los pagos y otra información pertinente. Cualquier persona con un reclamo por una determinación con respecto a la elegibilidad para, o la cantidad de, un pago autorizado por el Programa de Asistencia en Reubicación de RCTC puede hacer que se revise la solicitud de apelación por parte de RCTC de acuerdo con el proceso de apelaciones. Los detalles completos sobre los procedimientos de apelaciones están disponibles si se los solicita a RCTC. El Código de Sección 7269 del Gobierno de California indica que ningún pago de reubicación debe ser considerado como ingreso para los propósitos de la Ley de Impuestos Personales por Ingresos (Personal Income Tax Law), Parte 10 (comenzando con la Sección 17001) de la División 2 del Código de Ingresos y Sistema Fiscal, o la Ley de Impuestos a Bancos y Corporaciones, Parte 11 (comenzando con la Sección 23001) de la División 2 del Código de Ingresos y Sistema Fiscal. Además, las regulaciones federales (49 CFR Parte 24, Sección 24.209) también indica que ningún pago recibido bajo esta parte (Parte 24) debe ser considerado como ingreso para propósitos del Código Interno de Ingresos de 1954, el cual ha sido reasignado como el Código Interno de Ingresos de 1986. La declaración precedente no tiene la intención de ser un consejo legal con respecto a las consecuencias en cuestión de impuestos, y los desplazados 10. PROCEDIMIENTOS DE APELACIÓN O RECLAMO 9. ACUERDO DE ARRENDAMIENTO 11. IMPLICACIONES EN IMPUESTOS DE LOS BENEFICIOS DE REUBICACIÓN 116 Para calificar para un Pago por Reemplazo de Vivienda, usted tiene que arrendar o comprar y ocupar una unidad de reemplazo comparable en el plazo de un año después de lo siguiente: Para un inquilino, la fecha en que usted se muda de la vivienda de reemplazo. Para un propietario‐ocupante, lo que suceda más tarde de estas opciones: a. La fecha en que usted reciba el pago final por el reemplazo de vivienda, o b. La fecha en que RCTC cumpla con su obligación de hacer disponible viviendas de reemplazo comparables. Todas las reclamaciones por beneficios de reubicación tienen que ser registradas con RCTC en el plazo de dieciocho (18) meses a partir de la fecha en la que usted reciba el pago final por su propiedad, o la fecha en la que usted se mude, lo que suceda primero. Si no hay viviendas disponibles de reemplazo comparables cuando se le pida que se mude, o si el reemplazo de vivienda no está disponible entre los parámetros monetarios descritos arriba, RCTC le brindará asistencia de Último Recurso en Vivienda (Last Resort Housing) para permitirle arrendar o comprar una vivienda de reemplazo oportunamente. La asistencia de Último Recurso en Vivienda está basada en las circunstancias individuales de la persona desplazada. Su representante de reubicación le explicará el proceso para determinar si usted califica para una asistencia de Último Recurso. Si usted es un inquilino, y elige comprar en lugar de arrendar una vivienda de reemplazo comparable, la cantidad total de su asistencia para renta y elegibilidad para solicitar debe ser destinada al pago inicial y gastos incidentales elegibles de la vivienda que planea comprar. 7. CALIFICACIÓN Y SOLICITUDES PARA REGISTRAR RECLAMACIONES DE REUBICACIÓN 8. ÚLTIMO RECURSO EN ASISTENCIA EN VIVIENDA A. Pago Fijo de Mudanza (Mudanza por su Cuenta) Un Pago Fijo de Mudanza se basa en el número de habitaciones que usted ocupa y si los muebles que usa son suyos o no. El pago está basado en un cuadro de cifras aprobado por RCTC, y oscila, por ejemplo, desde $450 por una habitación si usted no es dueño de los muebles hasta $2,365 por ocho habitaciones si usted es dueño de los muebles. (Vea el cuadro para detalles). Su representante de reubicación le informará de las cantidades que usted es elegible para recibir, si usted elige este tipo de pago. Si usted selecciona un pago fijo, usted será responsable de hacer los preparativos para mudarse por su cuenta, y RCTC no asume ninguna responsabilidad por cualquier pérdida o daño a sus pertenencias. Un pago fijo también incluye conexión de servicios públicos, revisión de crédito y otros cargos relacionados con la mudanza. B. Gasto Real de Mudanza (Mudanza Comercial) Si usted desea contratar los servicios de una empresa con licencia para realizar mudanzas y que RCTC pague la cuenta, usted puede reclamar el costo REAL de la mudanza de sus pertenencias hasta a una distancia de 50 millas. Su representante de reubicación le informará del número de cotizaciones de mudanza que se requieren (si se requiere alguna), y le asistirá para determinar los servicios que necesita que le preste el experto en mudanzas para que lo apruebe RCTC. Para Fijo de Mudanza CALIFORNIA (Eficaz 2012) Ocupante posee muebles: 1 habitación $685 2 habitaciones $880 3 habitaciones $1,100 4 habitaciones $1,295 5 habitaciones $1,570 6 habitaciones $1,815 7 habitaciones $2,090 8 habitaciones $2,365 Cada habitación adicional $250 Ocupante no posee muebles: 1 habitación $450 Cada habitación adicional $85 117 Usted puede ser elegible para recibir un pago de hasta $5,250 por ayudar a arrendar o comprar una vivienda de reemplazo comparable. Para calificar usted tiene que ser un inquilino que ha ocupado la propiedad por lo menos 90 días previos a la iniciación de las negociaciones con el dueño de la propiedad o ser el dueño de la propiedad y haberla ocupado durante los 90 a 180 días previos a la iniciación de las negociaciones. A. Asistencia de Arrendamiento. Si usted desea arrendar su vivienda de reemplazo, sus beneficios máximos de asistencia de arrendamiento será basado en la diferencia en un periodo de cuarenta y dos (42) meses entre la renta que usted tiene que pagar por una vivienda de reemplazo comparable y el mínimo de su renta actual o el treinta por ciento (30%) de sus ingresos familiares mensuales si el total de sus ingresos brutos es clasificado como “bajos ingresos” por los programas de Encuesta Anual de Límites de Ingresos para Vivienda Pública y Sección 8 del Departamento de Vivienda y Desarrollo Urbano de los EE. UU. (HUD, por sus siglas en inglés). Se le pedirá que provea al representante de reubicación con la documentación de la renta mensual y verificación de ingresos familiares mensuales antes de la determinación de su elegibilidad para recibir este pago. –O– B. Ayuda con el Pago Inicial. Si usted califica, y desea comprar una casa como reemplazo de su vivienda, usted puede aplicar hasta la cantidad total del pago de su asistencia para arrendamiento para el pago inicial y gastos incidentales no recurrentes. Su representante de reubicación le aclarará los procedimientos necesarios para solicitar este pago. Si se le pide que se mude, usted puede ser elegible para transferir su elegibilidad a la Sección 8 (Section 8) al lugar de reubicación. En estos casos, una vivienda de reemplazo comparable será determinada con base en la composición de su familia al momento del desalojo y los criterios del programa actual de vivienda. Ésta podría ser de diferente tamaño a la propiedad que usted ocupa actualmente. Su representante de reubicación le brindará consejería y otros servicios de asesoría así como los beneficios de mudanza. 4. PAGO POR SUSTITUCIÓN DE VIVIENDA – INQUILINOS Y ALGUNAS OTRAS PERSONAS 5. INQUILINOS CON “SECTION 8” A. Si usted es propietario y ocupa una vivienda que va a ser comprada por RCTC por los menos 180 días antes de la iniciación de la negociación, usted puede ser elegible para recibir un pago de hasta $22,500 para ayudarle en la compra de una unidad de reemplazo comparable. Este pago es para cubrir lo siguiente: 1. Diferencial del Precio de Compra ‐ Una cantidad que, cuando se suma a la cantidad por la que RCTC compró su propiedad, es igual o menor que el costo real de su vivienda de reemplazo; o la cantidad determinada por RCTC como necesaria para comprar una vivienda de reemplazo comparable. Su representante de reubicación le explicará los dos métodos. 2. Diferencial del Interés de la Hipoteca ‐ La cantidad que cubre el costo incrementado del interés, si existe, requerido para financiar una vivienda de reemplazo. Su representante de reubicación le explicará las condiciones limitantes. 3. Gastos Incidentales—Esos gastos incidentales que tienen que hacerse una vez al comprar una unidad de reemplazo, como cargos de plica (escrow), cargos por registro y cargos por reporte de crédito. Gastos recurrentes como impuestos propagados y primas de seguros no son compensables. B. Opción de Asistencia en Arrendamientos ‐ Si usted es un propietario‐ocupante y elige arrendar en lugar de comprar una vivienda de reemplazo, usted puede ser elegible para recibir un pago como asistencia en arrendamiento hasta por la cantidad que usted podría haber recibido bajo el Diferencial de Precio de Compra, explicado arriba. El pago se determinará con base en la diferencia entre el precio de renta justo en el mercado de la vivienda que usted ocupa y la renta que tiene que pagar por una vivienda de reemplazo comparable. Si usted recibe un pago de asistencia en arrendamiento, como se describe arriba, y después decide comprar una vivienda de reemplazo, usted puede hacer una aplicación para recibir un pago igual a la cantidad que usted hubiera recibido si hubiera comprado inicialmente una vivienda de reemplazo comparable, menos la cantidad que usted ya ha recibido mediante pagos de asistencia en arrendamientos. 6. PAGO POR REEMPLAZAMIENTO DE VIVIENDA PARA PROPIETARIOS DE RESIDENCIAS 118 Relocation Plan for the SR-91 Corridor Improvement Project Exhibit J: Public Comments And Responses 119 September 14, 2012 <<CLAIMANT NAME>> <<DISPLACEMENT ADDRESSS>> <<DISPLACEMENT CITY>>, <<DISPLACEMENT STATE>> <<DISPLACEMENT ZIP>> Re: Riverside County Transportation Commission State Route 91 Corridor Improvement Project Availability of Relocation Plan for Occupants for Public Review Dear Business Owner: The Relocation Plan for Occupants, relative to the proposed State Route 91 Corridor Improvement Project, affecting the property you occupy at <<DISPLACEMENT ADDRESS>>, is available for review at the following locations: Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 Corona Public Library 650 South Main Street Corona, CA 92882 City of Corona, Public Works Department 400 South Vicentia Avenue, 2nd Floor, Suite 210 Corona, CA 92882 or via the Riverside County Transportation Commission Project Website: www.sr91project.info The review and comment period for the plan is from Monday, September 17 to Tuesday, October 16, 2012. Comments, if any, to the Plan can be made in writing to: William Von Klug Right of Way Manager Riverside County Transportation Commission P.O. Box 12008 Riverside, CA 92502-2208 Comments must be postmarked no later than October 16, 2012. Following the review and comment period, the Plan will be considered for adoption at a regularly scheduled meeting of the Riverside County Transportation Commission. Sincerely, William Von Klug Right of Way Manager 120 September 14, 2012 <<CLAIMANT NAME>> <<DISPLACEMENT ADDRESS>> <<DISPLACEMENT CITY>>, <<DISPLACEMENT STATE>> <<DISPLACEMENT ZIP>> Re: Riverside County Transportation Commission State Route 91 Corridor Improvement Project Availability of Relocation Plan for Occupants for Public Review Dear <<CLAIMANT NAME>>: The Relocation Plan for Occupants, relative to the proposed State Route 91 Corridor Improvement Project, affecting the property you occupy at <<DISPLACEMENT ADDRESS>>, is available for review at the following locations: Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 Corona Public Library 650 South Main Street Corona, CA 92882 City of Corona, Public Works Department 400 South Vicentia Avenue, 2nd Floor, Suite 210 Corona, CA 92882 or via the Riverside County Transportation Commission Project Website: www.sr91project.info The review and comment period for the plan is from Monday, September 17 to Tuesday, October 16, 2012. Comments, if any, to the Plan can be made in writing to: William Von Klug Right of Way Manager Riverside County Transportation Commission P.O. Box 12008 Riverside, CA 92502-2208 Comments must be postmarked no later than October 16, 2012. Following the review and comment period, the Plan will be considered for adoption at a regularly scheduled meeting of the Riverside County Transportation Commission. Sincerely, William Von Klug Right of Way Manager 121 AGENDA ITEM 10 Agenda Item 10 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 22, 2012 TO: Western Riverside County Programs and Projects Committee FROM: Lisa DaSilva, Capital Projects Manager THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: Environmental Permits Requirements for Interstate 215 Central Widening Project Between Scott Road and Nuevo Road STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 13-31-048-00 with the U.S. Army Corps of Engineers (ACOE) and the Treasurer-Tax Collector of the County of Riverside (County Treasurer) for an escrow account in the amount of $350,000 as financial security for mitigation obligations to be completed by the Commission in connection with environmental permit requirements for the Interstate 215 Central widening project between Scott Road and Nuevo Road (I-215 Central Project); 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the escrow agreement; and 3) Forward to the Commission for final action. BACKGROUND INFORMATION: In May 2012, environmental permits for the I-215 Central Project were issued to the Commission by the ACOE: Section 404; the California Department of Fish and Game (DFG): Streambed Alteration Agreement 1602; and the Santa Ana Regional Water Quality Control Board (RWQCB): Section 401. The permits are required prior to construction within jurisdictional waters. Each permit includes a number of conditions that must be met by the Commission as the permittee. If a permitting agency determines the prescribed conditions are not being fully implemented, work in the area covered by the permit will be stopped until such time that the deficiency is remedied. All three permits require mitigation for permanent impacts to vernal pools. This mitigation work is being performed by ICF International, Inc. through the Commission’s on-call environmental contract. Vernal pool mitigation requires the Commission to provide financial assurance for the estimated cost to implement the mitigation. The financial assurance is a vehicle for ACOE and DFG to rely on if the 122 Agenda Item 10 Commission does not fulfill the commitments in the permits. As such, ACOE and DFG have agreed to financial assurance in the form of an escrow account with the County Treasurer in the amount of $350,000. Agreement No. 13-31-048-00 establishes the terms for the escrow account agreement that is expected to be in place for approximately 10 years. Payments from the escrow account to an authorized party to cure mitigation failures of the Commission can only be authorized by ACOE. Interest earned on the escrow account will be paid directly to the Commission rather than to the escrow account. Financial Information In Fiscal Year Budget: N/A Year: FY 2012/13 Amount: $350,000 Source of Funds: Measure A Budget Adjustment: N/A GL/Project Accounting No.: 262 13303 (Prepaid Amount) Fiscal Procedures Approved: Date: 10/15/2012 Attachments: Draft Escrow Agreement 123 Agreement No. ________ Escrow Agreement Draft 10/8/12 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ESCROW AGREEMENT FOR INTERSTATE 215 WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD THIS ESCROW AGREEMENT, hereinafter referred to as “Agreement,” for purposes of identification hereby numbered ______, and effective as of the Effective Date defined herein, is by and among the Riverside County Transportation Commission (“RCTC”), a political subdivision of the State of California, by and through the Treasurer-Tax Collector of the County of Riverside, as escrow agent (the “Escrow Agent”) and the U.S. Army Corps of Engineers, hereinafter referred to as (the "ACOE")(collectively, the “Parties”) for the purposes of the Escrow Agent establishing and RCTC funding an escrow account to be held by the Escrow Agent for the purpose of 1) providing financial security to ensure successful completion of the vernal pool compensatory mitigation as required by the ACOE in Permit No. SPL-2010-00944-SCH (the “ACOE Permit”) and the California Department of Fish and Game (the “Department”) in Streambed Alteration Agreement No. 1600-2012-0024-R6 (the “SAA”), as more fully defined herein, for the benefit of the ACOE, and 2) establishing the terms and conditions for the withdrawal of monies held in the Escrow Account by the ACOE and addressing such other matters as are expressed herein. R E C I T A L S WHEREAS, RCTC, in coordination with the California Department of Transportation, proposes to widen approximately 12.5 miles of Interstate 215 between Scott Road to Nuevo Road (the “Project”); and 124 Agreement No. ________ Escrow Agreement Draft 10/8/12 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 WHEREAS, the ACOE determined that implementation of the Project will result in permanent impacts to 0.017 acre of vernal pool wetland waters of the U.S. and the Department determined that implementation of the Project will result in permanent impacts to ____ acre of waters of the State; and WHEREAS, RCTC is required to provide compensatory mitigation for these impacts as set forth in the ACOE Permit and SAA, and as described in the “Habitat Mitigation and Monitoring for Impacts to Areas within the Jurisdiction of the ACOE Pursuant to Section 404 of the Clean Water Act for Re-establishment of 0.70 Acre of Vernal Pools and 5.1 Acre of Associated Watershed, Re-habilitation of 0.02 acre of Vernal Pools and 0.35 Acre of Associated Watershed, Mitigation for Impacts to Special-Status Plant Species, Associated with the Interstate 215 Widening From Scott Road to Nuevo Road”, dated March 2012, revised May 2012, and prepared by Glenn Lukos Associates, Inc. (the “Vernal Pool HMMP”); and WHEREAS, the Parties wish to enter into this Agreement to memorialize the terms and conditions under which RCTC shall provide financial assurances to ensure successful completion of the Vernal Pool HMMP in satisfaction of the ACOE Permit and SAA compensatory mitigation requirements for the Project. NOW, THEREFORE, the Parties do hereby agree as follows: 1. Establishment of Escrow Account. The Escrow Agent agrees to establish and maintain, within the Riverside County treasury, a separate and identifiable “Interstate 215 Central Widening between Scott Road and Nuevo Road Project Escrow Account” (hereinafter referred to as “Escrow Account”) into which shall be deposited the monies of RCTC as required by Section 2 hereof. The Escrow Account shall constitute a separate trust fund and the monies deposited therein shall be irrevocably pledged, subject to Section 3 herein, during the term of this Agreement, to be paid to a party or parties identified by the ACOE on account of RCTC’s failure to meet conditions set forth in the Vernal Pool HMMP. 125 Agreement No. ________ Escrow Agreement Draft 10/8/12 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 2. Escrow Account Deposit. Within 30 days of the Effective Date of this Agreement, RCTC will deposit $ 350,000.00 into the Escrow Account. 3. Investment of Money in the Escrow Account. The Escrow Agent shall have sole authority to invest the monies held in the Escrow Account in accordance with the Riverside County Treasurer Statement of Investment Policy (the “Policy”), as the Policy may be amended from time to time by the County Board of Supervisors. Investment earnings on Escrow Account monies will be allocated in accordance with the Policy and the Escrow Agent’s internal procedures. All investment earnings attributable to the monies on deposit in the Escrow Account shall be paid directly to RCTC, free and clear of this Agreement and be available for any permissible expenditure of RCTC. The Escrow Agent shall not be liable or responsible for any loss resulting from such investment, provided that the investment is made in good faith and in accordance with this Agreement and the Policy. 4. Payments from the Escrow Account. In the event the ACOE determines (in its sole discretion) that RCTC has failed to meet conditions set out in the Vernal Pool HMMP or the mitigation obligations of RCTC in the ACOE Permit or the Department’s SAA, the ACOE shall provide RCTC with thirty (30) days advance written notice. This notice will indicate the reasons why the ACOE is requiring corrective action, list any perceived deficiencies related to RCTC, list the actions, activities or steps that RCTC shall employ so that any perceived deficiencies related to RCTC’s implementation of the vernal pool compensatory mitigation obligations specified in the ACOE Permit or SAA can be corrected and provide RCTC with a specified period to cure its alleged default. If the default is not corrected during the cure period, the ACOE may provide the Escrow Agent with written direction, substantially in the form of Exhibit A hereto, to release monies from Escrow Account to a party or parties identified by the ACOE. The payment amount requested by the ACOE in each instance shall not exceed the amount reasonably 126 Agreement No. ________ Escrow Agreement Draft 10/8/12 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 determined by the ACOE to be required to cure the mitigation failure of RCTC as specified in the ACOE’s notice to RCTC but only to the extent not fully or partially cured by RCTC during the cure period, as determined by the ACOE. In addition, the aggregate payments from the Escrow Account shall be limited in amount such that the sum does not exceed the amount deposited as required by Section 2 hereof. Upon receipt of the written direction of the ACOE, the Escrow Agent shall disburse funds within seven (7) business days. 5. Use of Escrow Payments for Mitigation Purposes. Funds in Escrow Account are to be used exclusively for corrective action related to the Vernal Pool HMMP or the portion thereof as specified in the notice to RCTC. The ACOE may only authorize or direct the use of Escrow Account payments for this purpose. The Escrow Agent has no responsibility or liability for the use of the proceeds of the Escrow Account once released in accordance with this Agreement. 6. No Obligation to Replenish Escrow Account. Provided that RCTC shall have made the Escrow Account deposit as required by Section 2 hereof, RCTC shall have no obligation to make any additional deposit or replenish the Escrow Account following any payment authorized or directed by ACOE. 7. Fees and Expenses of the Escrow Agent. The Escrow Agent shall charge an administrative fee for investing, depositing or handling of funds and of distribution of such interest as provided by the Policy and California Government Code section 27013. The Escrow Agent may charge an additional cost or fee for special services. Special services shall be defined as any requested meetings and the cost of preparation of special statements or reports required by this Agreement or requested by RCTC or the ACOE. The payment of all Escrow Agent fees or costs shall be the sole responsibility of RCTC and shall not be deducted from the Escrow Account. Under no circumstances shall the Escrow Agent be entitled 127 Agreement No. ________ Escrow Agreement Draft 10/8/12 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 to any lien whatsoever on any monies or obligations in the Escrow Account for the payment of fees and expenses for services rendered or expenses incurred by the Escrow Agent under this Agreement. The Escrow Agent shall have no right to deduct monies from the principal escrow sum to pay for its services. In the event RCTC fails to make payment to the Escrow Agent for its services, all claims for such payment shall be directly against RCTC. The ACOE shall not be responsible for any costs attributable to the establishment, maintenance, administration, or any other aspect of the Escrow Account. 8. Escrow Account Reporting. The Escrow Agent shall prepare quarterly (based on the calendar year) account statements which will be provided to RCTC and the ACOE within ten (10) business days from the end of the respective statement period. The Escrow Account statement will include all deposits, investment earnings, fees, disbursements, and balances, and the dates thereof. Upon the occurrence of any of the events specified in Section 12, the Escrow Agent shall prepare a final accounting showing all transactions relating to Escrow Account and provide said accounting to RCTC and the ACOE. 9. Obligations of the Escrow Agent. (a) The Escrow Agent undertakes to perform only such duties as are expressly and specifically set forth in this Agreement and no implied duties or obligations shall be read into this Agreement against the Escrow Agent. (b) The Escrow Agent may conclusively rely, as to the truth of the statements and correctness of the opinions expressed therein, and shall be protected in acting, or refraining from acting, upon any written notice, instructions, request, certificate, documents, report or opinion furnished to the Escrow Agent and reasonably believed by the Escrow Agent to have been signed or presented by the proper party, and it need not investigate any fact or matter stated in such notice, instruction, request, certificate, document, opinion or report. (c) The Escrow Agent shall not have any liability hereunder except to the extent of its own 128 Agreement No. ________ Escrow Agreement Draft 10/8/12 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 negligence or willful misconduct. In no event shall the Escrow Agent be liable for any special or consequential damages. (d) The Escrow Agent shall not be responsible for any of the recitals or representations contained herein except for those that relate specifically to the Escrow Agent. (e) The Escrow Agent shall not be liable or responsible to ascertain the terms or conditions of any provision of the compensatory mitigation obligations set out in the ACOE Permit, SAA, or Vernal Pool HMMP. (f) If any controversy arises between the Parties, or with any other entity with respect to any matter addressed in this Agreement, the Escrow Agent is authorized, absent court order of, to disburse monies to a party or parties at the direction of the ACOE, but only in accordance with the terms of this Agreement. 10. Notices. All notices, statements, or payments specified in this Agreement shall be deemed to have been duly given if in writing and delivered personally, given by prepaid telegram, or mailed by first-class (postage prepaid), registered, or certified mail, as follows: If to RCTC: Executive Director Riverside County Transportation Commission 4080 Lemon Street, 3rd Floor Riverside, CA 92501 or P.O. Box 12008 Riverside, CA 92502-2208 If to the ACOE: Regulatory Division Chief 129 Agreement No. ________ Escrow Agreement Draft 10/8/12 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 U.S. Army Corps of Engineers Los Angeles District 915 Wilshire Blvd. Los Angeles, CA 90017 With a copy in all instances to: District Counsel U.S. Army Corps of Engineers Los Angeles District 915 Wilshire Blvd. Los Angeles, CA 90017 If to the Escrow Agent: Riverside County Treasurer 4080 Lemon Street, 4th Floor Riverside, CA 92501 or P.O. Box 12005 Riverside, CA 92502-2205 11. Effective Date. This Agreement shall be effective (the “Effective Date”) upon full execution by all Parties. 12. Duration. This Agreement shall expire upon the earlier to occur of a) withdrawal of the entire balance of the Escrow Account by the ACOE or b) the Escrow Agent’s receipt of signed notification 130 Agreement No. ________ Escrow Agreement Draft 10/8/12 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 by the ACOE documenting completion of the Vernal Pool HMMP, or c) the Parties agree in writing to terminate this Agreement. In the event of expiration, the Escrow Agent agrees to provide a final statement of the Escrow Account and, within seven (7) business days, disburse any remaining balance in the Escrow Account to RCTC. 13. Amendment. This Agreement may not be amended except by written modification signed by the Parties hereto. 14. Severability. If any section, paragraph, sentence, clause or provision of this Agreement shall form any reason be held invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, sentence, clause or provision shall not affect any of the remaining provisions of this Agreement. 15. Execution. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but altogether shall constitute but one and the same agreement. /// /// 131 Agreement No. ________ Escrow Agreement Draft 10/8/12 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 SIGNATURE PAGE TO ESCROW AGREEMENT FOR INTERSTATE 215 WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates opposite their respective signatures. UNITED STATES ARMY CORPS OF ENGINEERS Los Angeles District DATE: _____________________ BY: _____________________________________ Betty J. Melendrez Acting Chief Financial Officer Approved as to form: BY: _____________________ Lawrence N. Minch District Counsel 132 Agreement No. ________ Escrow Agreement Draft 10/8/12 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 SIGNATURE PAGE TO ESCROW AGREEMENT FOR INTERSTATE 215 WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD [continued] RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: ______________________ BY: ________________________________ Executive Director Approved as to form: General Counsel Best Best & Krieger LLP BY: _____________________ Steven Debaun General Counsel 133 Agreement No. ________ Escrow Agreement Draft 10/8/12 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 SIGNATURE PAGE TO ESCROW AGREEMENT FOR INTERSTATE 215 WIDENING PROJECT FROM SCOTT ROAD TO NUEVO ROAD [continued] RIVERSIDE COUNTY TREASURER-TAX COLLECTOR As Escrow Agent DATE: _____________________ BY: ________________________________ [INSERT] APPROVED AS TO FORM County Counsel BY: ________________________ DATE: _____________________ /// 134 Agreement No. ________ Escrow Agreement Draft 10/8/12 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 EXHIBIT A ESCROW ACCOUNT DRAW CERTIFICATE To Escrow Agent: Riverside County Treasurer-Tax Collector 4080 Lemon Street, 4th Floor Riverside, CA 92501 or P.O. Box 12005 Riverside, CA 92502-2205 From: [Insert Name of Authorized Representative] U.S. Army Corps of Engineers Los Angeles District 915 Wilshire Blvd. Los Angeles, CA 90017 The undersigned, a duly authorized representative of the U.S. Army Corps of Engineers (the “ACOE”), hereby certifies to the Escrow Agent: 1. The ACOE has determined that Riverside County Transportation Commission (the “RCTC”) has not performed the conditions set forth in the Vernal Pool Habitat Mitigation and Monitoring Plan dated March 2012, revised May 2012, prepared by Glenn Lukos Associates, Inc. 135 Agreement No. ________ Escrow Agreement Draft 10/8/12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 2. The ACOE has given RCTC at least 30 days advance written notice and the opportunity to cure its failure to perform pursuant to Section 4 of the Escrow Agreement No. ___________ (the “Agreement”). 3. RCTC has failed to cure the failure to perform as expressed in the notice. 4. The ACOE is therefore demanding payment from the Interstate 215 Central Widening between Scott Road and Nuevo Road Project Escrow Account (the “Escrow Account”). 5. The ACOE is therefore making a drawing under the Agreement in the amount of $ ___________________________. 6. The amount demanded does not exceed the total amount deposited in the Escrow Account. 7. The ACOE directs the Escrow Agent to wire the proceeds to ____________________. 8. The undersigned is authorized under the terms of the Agreement to present this Escrow Account Draw Certificate as the sole means of demanding payment on monies deposited into the Escrow Account. THEREFORE, the ACOE has executed and delivered this Escrow Account Draw Certificate as of the _____ day of __________, 20___. UNITED STATES OF AMERICA Army Corps of Engineers By: __________________________ Title: __________________________ Authorized Representative 136 AGENDA ITEM 11 Agenda Item 11 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 22, 2012 TO: Western Riverside County Programs and Projects Committee FROM: Lisa DaSilva, Capital Projects Manager THROUGH: Marlin Feenstra, Project Delivery Director SUBJECT: Agreements Related to the Construction of the Interstate 215 Central Widening Project from Scott Road to Nuevo Road in the Cities of Menifee and Perris STAFF RECOMMENDATION: This item is for the Committee to: 1) Approve Agreement No. 10-31-001-01, Amendment No. 1 to Agreement No. 10-31-001-00, with URS Corporation (URS) to perform additional design support during the construction of the Interstate 215 Central widening project for $550,354 using remaining contract authorization; 2) Approve Agreement No. 13-31-035-00 with the California Highway Patrol (CHP) for Construction Zone Enhanced Enforcement Program (COZEEP) services during the construction of the I-215 Central widening project in an amount not to exceed $380,000; 3) Approve Agreement No. 11-31-109-01, Amendment No. 1 to Agreement No. 11-31-109-00, with the Pechanga Band of Luiseno Indians to increase the contract amount by $100,000 for Native American monitoring services during the construction of the I-215 Central widening project for a total amount not to exceed $125,000; 4) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreements on behalf of the Commission; and 5) Forward to the Commission for final action. BACKGROUND INFORMATION: At its September 2012 meeting, the Commission awarded the construction agreement for the I-215 Central widening project between Scott Road and Nuevo Road in the cities of Menifee and Perris to Skanska USA Civil West (Skanska). This project will extend the third mixed flow lane from Scott Road to Nuevo Road resulting in three continuous mixed flow lanes in each direction from Interstate 15 to the 60/91/215 interchange. Since the September Commission meeting, Skanska and staff have been working to complete the necessary pre-construction activities. Some of the pre-construction activities include making sure the necessary funding 137 Agenda Item 11 and scoping agreements are in place for services needed during construction. These construction support services include design support by the detailed design firm, COZEEP services by the CHP, and Native American monitoring. Construction Support Services During the construction phase of the project, the design firm, URS, will need to be available to resolve the construction contractor’s design questions, modify the design if necessary, and prepare as-built drawings at the conclusion of construction. The original professional services contract scope did not include these construction support services. Staff completed negotiations with URS and is in agreement with the estimated cost required for construction support services for an amount not to exceed $550,354. Cost and scope details are included in Attachment 1. The detail design work was completed ahead of schedule and over $2 million under the original budget. The cost to complete this additional scope will therefore be paid from the remaining contract authorization. COZEEP COZEEP traffic control services are required during construction as a safety measure to increase traffic enforcement above normal levels. CHP officers may be used to slow down or assist in stopping or directing traffic to enable necessary breaks in traffic for critical movements of the contractor’s equipment and operations. Staff has been coordinating with the CHP to develop an agreement for COZEEP traffic control services to be provided by the CHP Temecula Area office for an amount not to exceed $380,000. The draft agreement is still under development with the CHP Sacramento office. An interim agreement might be necessary if the final agreement is not received by the CHP in the next 30 days. CHP COZEEP services are anticipated to begin in December 2012. Native American Monitoring A portion of the project is within Native American culturally sensitive areas. The environmental clearance requires the project give the affected Native American Tribe, Pechanga Band of Luiseno Indians, the opportunity to monitor construction excavation activities occurring in the sensitive areas. During the design development stage, Agreement No. 11-31-109-00 with the Pechanga Band of Luiseno Indians for Native American monitoring services was executed for monitoring services during project data gathering. Agreement No. 11-31-109-01, Amendment No. 1 to Agreement No. 11-31-109-00, will be executed to increase 138 Agenda Item 11 the not to exceed amount for the I-215 Central widening project by $100,000, for a total not to exceed amount of $125,000. The draft amendment is included as Attachment 2. Financial Information In Fiscal Year Budget: Yes N/A Year: FY 2012/13 FY 2013/14+ Amount: $ 225,000 805,354 Source of Funds: CMIA, STIP Budget Adjustment: No N/A GL/Project Accounting No.: 003023 81301 00000 0000 262 31 81301 = $75,000 003023 81304 00000 0000 262 31 81301 = $150,000 Fiscal Procedures Approved: Date: 10/12/2012 Attachments: 1) Scope and Cost for Agreement No. 10-31-001-01 with URS Corporation (URS) 2) Agreement No. 11-31-109-01 with the Pechanga Band of Luiseno Indians 139 BLANK I-215 Widen (SR to NR) - Construction Support Page 1 I-215 Central Widening (Scott Road to Nuevo Road) EA 0F162 ENGINEERING SUPPORT DURING CONSTRUCTION SCOPE OF WORK This scope of work is to provide the Riverside County Transportation Commission (RCTC) with engineering support services during construction related to the Interstate 215 (I-215) Central Widening project from Scott Road to Nuevo Road. RCTC will advertise, award and administer (AAA) the construction phase of the project. In addition, RCTC has procured, under separate contract, the services of a construction management firm (Resident Engineer) to assist with AAA of the project. The level of effort for engineering services during construction must be estimated, because it is not possible to clearly identify potential unknown issues that may arise nor the specific products, deliverables and support services that will be necessary during construction. The level of effort required also depends somewhat on the contractor that ultimately is awarded the construction contract and the project manager and foreman that the successful bidder is able to assign to this particular project. Therefore, we have developed the following scope of work based upon our experience with major infrastructure improvement projects. Task 1 Engineering Support Services During Construction This task includes the efforts necessary to support RCTC and the RE relative to delivery of the constructed improvements at the I-215 Central Widening project. These services do not involve full review and monitoring of the construction contractor’s operations. URS will assist with interpretation of design intentions as the work progresses and work with the contractor, RCTC and the RE to resolve issues that may arise due to changed conditions in the field and possibly requested design changes initiated by the contractor, RCTC or other stakeholder parties. 1.1 Contractor and Other Coordination Meetings 1.1.1 Pre-Construction Meeting URS will attend one pre-construction meeting with the successful contractor. The meeting will be an opportunity to discuss the contractor’s interpretation of the design documents and to inform the construction delivery team as to any assumptions that the contractor may have made in preparation of their bid. URS 140 I-215 Widen (SR to NR) - Construction Support Page 2 will be prepared to discuss key elements of the design, special noticing and reporting requirements that may be the responsibility of the contractor, communication protocols, methods for resolving issues and critical milestones that will be necessary to meet the project’s objectives and schedule. Representatives from the design team will attend the pre-construction meeting. 1.1.2 Other Construction Meetings Other construction meetings are anticipated including meetings with the RE, RCTC and/or the contractor to assess specific conditions in the field. In particular, field coordination during protection and relocation of various existing utility facilities may be necessary. This task also includes effort to meet with RCTC to discuss construction aspects of the project, as needed. 1.2 Requests for Information (RFIs) Construction projects in developed urban areas often generate a significant number of requests for information (RFIs). RFIs may result from differing site conditions that were not known or determinable during the design phase of the project. The contractor will typically identify their question in the form of a written RFI that will be forwarded to the RE for resolution. In certain cases the RE (or RCTC’s representative) will provide direction to the contractor without consultation with the designer when the issue does not affect the approved design. Other times the RFI is strictly an inquiry as to the intent of the design and these questions will typically be forwarded to URS and answered in writing. RFIs may also be used by the contractor to request changes or substitutions of elements in the design. URS will consider these requests and determine an appropriate response for RCTC to consider. RFIs are primarily assumed to involve general field questions and design clarifications. Some RFIs will require a quick answer from the designer. Others will involve more research and possibly new analyses to determine the proper course of action. URS will strive to provide an initial response within one day of receiving an RFI inquiry. The initial response may involve a telephone discussion with the RE to identify key constraints (physical, schedule and/or budgetary) that may affect the response to the RFI. Our level of effort estimate for responses to RFIs assumes that approximately 80 Civil/Roadway, 40 Traffic and 40 Structural RFIs will be generated by the contractor and approximately half of those will require involvement and some level of response from URS. An average of five hours per RFI has been assumed for budgeting purposes. Budget has also been included to address planting and irrigation RFIs. 1.3 Shop Drawing and Product Submittal Reviews An important role of the designer in the construction phase of the project will be to review and approve certain contractor submittals for conformance with the 141 I-215 Widen (SR to NR) - Construction Support Page 3 intent of the design. The specifications identify the various items that require submittal and designer approval prior to incorporating the work element into the project improvements. Submittals may involve shop drawings, product submittals, analysis of test results, catalogue cuts, finishes, alternative materials and potentially, product substitutions. URS will compare the submitted materials to the design documents and any background calculations or data that may be necessary to support review of various work elements. It is assumed that each submittal will be a complete package ready for review, with selected features clearly identified and an appropriate number of copies forwarded to URS. Incomplete submittals will be returned to the contractor without an initial review. Contractor submittals will be stamped by URS and the appropriate disposition (acceptance, denial or re-submittal) of the shop drawing or product submittal determined and annotated directly on one copy of the submittal. Two sets of the reviewer’s comments and signed review stamps will be returned to the contractor through the RE for action by the contractor or incorporation into the project within two weeks of receipt unless a longer time period is specified in the Special Provisions. Up to eight civil/traffic shop drawings and/or product submittals are anticipated with a level of effort of twelve hours per submittal, which includes one initial review and one subsequent backcheck/re-review of re-submittals. Multiple reviews of re-submittals that do not adequately address the initial review comments are not included in the level of effort estimate. 1.4 Construction Change Orders More significant changed conditions or direction from RCTC may result in the need to issue a Change Order (CO). URS will prepare the necessary technical drawings and specification revisions for review and approval of the CO. Efforts related to CO administrative documentation and processing COs with the contractor will be performed by the RE and are not included in this level of effort estimate. Up to six civil/traffic COs are anticipated affecting an average of two drawings for each CO. Significant changes are not anticipated. 1.5 Site Meetings/Visits It may be necessary to meet with the construction delivery team occasionally to address issues, exchange information and monitor progress of the improvements. Also, construction team meetings help to facilitate a shared responsibility for ensuring that the project is completed successfully. Since it is not the intent that URS monitor the day-to-day operations of the contractor at the project, site reviews will be conducted at the direction of RCTC. However, since the need and frequency of these meetings cannot accurately be estimated at this time, one meeting per month (a total of 30 meetings) at the site for either civil, traffic or structures staff has been assumed for this level of effort. 142 I-215 Widen (SR to NR) - Construction Support Page 4 1.6 Preparation of As-Built Drawings After construction has been completed, URS will prepare one set of as-built drawings for delivery to RCTC. One set of final as-built, marked-up drawings, as maintained by the contractor, will be provided by the contractor through the RE for incorporation into the as-built plans. As-built conditions will not be verified, surveyed or checked by URS. The as-built mark-ups will be drafted in Microstation to create a final electronic as-built drawing set. These will be marked “As-Built” and one electronic and one 11” x 17” set of bond paper plots will be prepared and submitted. Our level of effort estimate assumes an average of one half hour per sheet for additions, deletions or modifications. Budget is also included for preparation of planting and irrigation plan as-builts. This level of effort also accounts for re-plotting all of the sheets for the as-built submittal. Task 2 Survey and Right of Way Requests for Information This task includes budget to continue with various survey support activities with respect to clarifying the intent of previously completed design surveys and right of way acquisition activities from a survey perspective. These include surveying background related to utility potholing and on-going utility relocation designs by the utility owners. Survey support may also be necessary for completion of final right of way acquisitions and for railroad right of way research and coordination. This surveying task does not include additional field surveys. Task 3 Project Management and Administration This task includes the necessary support efforts to continue management and administration of the project, including the direct expenses for Tasks 1, 2 and 3. These efforts include coordinating the team’s engineering services during construction activities, scheduling resources and responses, preparing invoices and status reports in the format specified by RCTC, attendance at meetings not identified elsewhere in this scope, preparing agendas and meeting notes for these meetings and conducting quality assurance efforts for the responses to construction-related inquiries. 143 RCTC I-215 Widening (162) - Construction Support Add One Mixed Flow Lane in Each Direction URS Corporation J:\000-Management\Contract (162)\Construction Support\Fee Estimate\I215widen162constsupport_100312.xls 10/4/2012 FEE PROPOSAL SUMMARY PHASE I PHASE II PHASE III TOTALS URS Corporation $500,354 $500,354 Psomas Associates $10,000 $10,000 Tatsumi & Partners (RFIs)$20,000 $20,000 Tatsumi & Partners (As-Builts)$5,000 $5,000 CNS Engineers (RFIs and As-Builts)$15,000 $15,000 TOTALS $550,354 $550,354 Phase I: Project Management Phase II: PS&E Phase III: Construction Support 144 URS - I-III 1 FEE PROPOSAL WORKSHEET COMPANY:SCOPE OF WORK DATE:REV: URS Corporation Project Summary 10/4/2012 PROJECT:MILESTONE/PHASE/PROJECT SUMMARY: I-215 PS&E (Add One Mixed Flow Lane in Each Direction)All Phases DIRECT LABOR I FUNCTION HOURS RATE AMOUNT Project Manager 600 @ $100.00 $60,000.00 Task Managers 304 @ $85.00 $25,840.00 Sr. Project Engineer 928 @ $62.00 $57,536.00 Project Engineer 456 @ $55.00 $25,080.00 Design Engineer II 50 @ $45.00 $2,250.00 Design Engineer I 71 @ $35.00 $2,485.00 Technician/CADD 479 @ $30.00 $14,370.00 Clerical 60 @ $28.00 $1,680.00 TOTAL HOURS 2948 TOTAL DIRECT LABOR $189,241 MULTIPLIERS ESCALATION @ 4.00%(Rate)$7,569.64 FRINGE @ (of Total Direct Labor + Escalation) OVERHEAD @ 124.44%(of Total Direct Labor + Escalation)$244,911.16 TOTAL MULTIPLIERS $252,481 OTHER DIRECT EXPENSES ••• Billed at Actual Cost ••• ITEM QUANTITY UNIT UNIT COST AMOUNT Mileage 12180 Mile @ $0.555 $6,759.90 Air Fare Roundtrip @ $450.00 Reproduction - B&W 20000 Page @ $0.10 $2,000.00 Color Copies 1000 Page @ $2.00 $2,000.00 CADD Plots Sheet @ $7.00 Overnight Mail, Communication, Etc.120 Each @ $10.00 $1,200.00 Biology Direct Expenses Lump Sum $31,360.00 Paleo Direct Expenses Lump Sum $5,750.00 Cultural Direct Expenses Lump Sum @ $800.00 Lump Sum Lump Sum @ Miscellaneous Supplies and Expenses Lump Sum $960.00 TOTAL OTHER DIRECT EXPENSES $11,960 OUTSIDE SERVICES (w/fee) COMPANY LABOR MULTIPLIER EXPENSES TOTAL Psomas Associates $10,000.00 $10,000.00 Tatsumi & Partners (RFIs)$20,000.00 $20,000.00 Tatsumi & Partners (As-Builts)$5,000.00 $5,000.00 CNS Engineers (RFIs and As-Builts)$15,000.00 $15,000.00 TOTAL OUTSIDE SERVICES $50,000 FEES OUTSIDE SERVICES ADMIN FEE 005.00%(of Total Outside Services & Outside Services Fees)$2,500.00 URS CORPORATION @ 010.00%(of Total Direct Labor + Total Multipliers)$44,172.18 OUTSIDE SERVICES @ (of Total Labor + Total Multiplier for Outside Services) TOTAL FEES $46,672 TOTAL COST $550,354 145 URS - III 1 FEE PROPOSAL WORKSHEET COMPANY:SCOPE OF WORK DATE:REV: URS Corporation Construction Support 10/4/2012 PROJECT:MILESTONE/PHASE/PROJECT SUMMARY: I-215 PS&E (Add One Mixed Flow Lane in Each Direction)Phase III: DIRECT LABOR PERSONNEL FUNCTION HOURS RATE AMOUNT Project Manager 600 @ $100.00 $60,000.00 Task Managers 304 @ $85.00 $25,840.00 Sr. Project Engineer 928 @ $62.00 $57,536.00 Project Engineer 456 @ $55.00 $25,080.00 Design Engineer II 50 @ $45.00 $2,250.00 Design Engineer I 71 @ $35.00 $2,485.00 Technician/CADD 479 @ $30.00 $14,370.00 Clerical 60 @ $28.00 $1,680.00 TOTAL HOURS 2948 TOTAL DIRECT LABOR $189,241 MULTIPLIERS ESCALATION @ 4.00%(Rate)$7,569.64 FRINGE @ (of Total Direct Labor + Escalation) OVERHEAD @ 124.44%(of Total Direct Labor + Escalation)$244,911.16 TOTAL MULTIPLIERS $252,481 OTHER DIRECT EXPENSES ••• Billed at Actual Cost ••• ITEM QUANTITY UNIT UNIT COST AMOUNT Mileage 12180 Mile @ $0.555 $6,759.90 Air Fare Roundtrip $450.00 Reproduction - B&W 20000 Page @ $0.10 $2,000.00 Color Copies 1000 Page @ $2.00 $2,000.00 CADD Plots Sheet $7.00 Overnight Mail, Communication, Etc.120.00 Each @ $10.00 $1,200.00 Biology Direct Expenses Lump Sum $31,360.00 Paleo Direct Expenses Lump Sum $5,750.00 Cultural Direct Expenses Lump Sum $800.00 Lump Sum Lump Sum Miscellaneous Supplies and Expenses Lump Sum $960.00 TOTAL OTHER DIRECT EXPENSES $11,960 OUTSIDE SERVICES (w/fee) COMPANY LABOR EXPENSES TOTAL $10,000.00 $10,000.00 $20,000.00 $20,000.00 Tatsumi & Partners (As-Builts)$5,000.00 $5,000.00 CNS Engineers (RFIs and As-Builts $15,000.00 $15,000.00 TOTAL OUTSIDE SERVICES $50,000 FEES OUTSIDE SERVICES ADMIN FEE 5.00%(of Total Outside Services & Outside Services Fees)$2,500.00 URS CORPORATION @ 10.00%(of Total Direct Labor + Total Multipliers)$44,172.18 OUTSIDE SERVICES @ (of Total Labor + Total Multiplier for Outside Services TOTAL FEES $46,672 TOTAL COST $550,354 Psomas Associates MULTIPLIER Tatsumi & Partners (RFIs) 146 URSHOURS - III 1 MANHOUR WORKSHEET COMPANY:SCOPE OF WORK DATE:REVISION: URS Corporation Construction Support PROJECT:MILESTONE/PHASE/PROJECT SUMMARY: I-215 PS&E (Add One Mixed Flow Lane in Each Direction)Phase III: Project Manager Task Managers Sr. Project Engineer Project Engineer Design Engineer II Design Engineer I Technician/ CADD Clerical TOTAL Total Manhours 600 304 928 456 50 71 479 60 2,948 72 40 72 184 200 140 400 400 1,140 24 40 260 48 32 64 468 24 4 36 8 18 18 18 126 120 120 240 40 80 40 53 397 610 120 60 180 10/4/2012 Requests for Information Shop Drawing and Product Submittal Reviews Construction Change Orders Site Meetings/Visits Contractor Coordination Meetings TASK As-Built Drawings Project Management and Administration 147 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 1 Amended Cultural Resources Treatment Agreement Agreement No. 11-31-109-00 AMENDED CULTURAL RESOURCES TREATMENT AND TRIBAL MONITORING AGREEMENT (Pre-Excavation Agreement) I215 Widening Scott Road to Nuevo Road I. PARTIES The PARTIES to this Agreement are (1) The Pechanga Band of Luiseño Indians, a federally recognized Indian tribe ("PECHANGA BAND") and (2) Riverside County Transportation Commission (“RCTC”). All notices to the PARTIES shall be given at the addresses below: Pechanga Band of Luiseño Indians Mr. Gary DuBois, Director Pechanga Cultural Resources P.O. Box 2183 Temecula, CA 92593 Telephone: (951) 770-8100 Facsimile: (951) 506-9491 General Counsel for the Pechanga Band Michele Fahley Pechanga Band of Luiseño Indians Office of the General Counsel P.O. Box 1477 Temecula, CA 92593 Telephone: (951) 770-6179 Facsimile: (951) 694-0734 Riverside County Transportation Commission Anne Mayer, Executive Director RCTC Riverside County Transportation Commission 4080 Lemon St., 3rd floor Riverside, CA 92502 Telephone: (951) 787-7141 Facsimile: (951) 787-7920 II. SUBJECT MATTER This Agreement concerns a project known as I215 Widening from Scott Road to Nuevo Road (as more fully described in the I215 Widening Scott to Nuevo HPSR dated November 30, 2010) ("PROJECT"). The Riverside County Medical Examiner’s Office (“Medical Examiner”) will be provided a copy of this Agreement by the PECHANGA BAND. RCTC, Lead Agency for the PROJECT, and agency responsible for environmental compliance of this PROJECT ("Lead Agency"), will be provided a copy of this Agreement by the PECHANGA BAND. 148 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 2 Amended Cultural Resources Treatment Agreement III. PURPOSE The purpose of this agreement is to formalize procedures for the treatment of Native American human remains, grave goods, funerary objects, ceremonial items, and cultural items, in the event that any are found in conjunction with development of the PROJECT. This agreement also formalizes procedures for tribal monitoring during all pre-grading (such as grubbing), grading, groundbreaking, excavation, and ground- disturbing activities performed in conjunction with the PROJECT development, including, but not limited to archaeological testing, studies, surveys, and staging activities. This Agreement is entered into pursuant to the mitigation measures required under the California Environmental Quality Act, Cal. Public Resources Code § 21000 et seq. ("CEQA") and the conditions of approval for this PROJECT. This Agreement is effective as of the date provided for in Section XIX. IV. CULTURAL AFFILIATION The PARTIES agree that the PROJECT area consists of land which has been traced to and traditionally occupied by the PECHANGA BAND. Any Native American human remains as defined in Section VII which are found in conjunction with the development of this PROJECT shall be treated in accordance with Sections V through VIII of this Agreement. Cultural resources shall be treated in accordance with Section IX of this Agreement. Significant sites shall be treated in accordance with Section X of this Agreement. V. MOST LIKELY DESCENDANT In the event that Native American human remains are found during development of this PROJECT, the PARTIES understand that the determination of Most Likely Descendant ("MLD") under California Public Resources Code Section 5097.98 will be made by the Native American Heritage Commission ("NAHC") upon notification to NAHC of the discovery of said remains at the PROJECT site. Until such time, neither the PECHANGA BAND nor RCTC guarantees that the PECHANGA BAND or one of its members will be so named. However, given the location of the site and the history and prehistory of the area, the PARTIES agree that their good faith belief is that, when and if such Native American human remains are discovered at the PROJECT site, Tribal Chairperson Mark Macarro of the PECHANGA BAND will be named the MLD. Should the NAHC determine that a member of an Indian tribe other than the PECHANGA BAND is the MLD, the provisions of this Agreement relating to the treatment of such Native American human remains shall be null and void in their entirety, except that, in such an event, the provisions of Addendum 1 to this Agreement relating to compensation shall specifically continue in full force and effect. 149 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 3 Amended Cultural Resources Treatment Agreement VI. COORDINATION WITH COUNTY MEDICAL EXAMINER’S OFFICE RCTC shall immediately contact the Medical Examiner and the PECHANGA BAND in the event that any human remains are discovered during the development of the PROJECT. The Medical Examiner shall ensure that notification is provided to the NAHC as required by California Public Resources Code Section 5097.98(a). VII. TREATMENT OF NATIVE AMERICAN REMAINS In the event that Native American human remains are found during development of the PROJECT and the PECHANGA BAND or a member of the PECHANGA BAND is determined to be MLD pursuant to Section V of this Agreement, the following provisions shall apply. The term "Native American human remains" encompasses more than human bones because the PECHANGA BAND’S traditions call for the burial of associated cultural resources with the deceased (grave goods and funerary objects), and the ceremonial burning of Native American human remains, funerary objects, grave goods and animals. Ashes and other remnants of these burning ceremonies, as well as grave goods and funerary objects, associated with or buried with the Native American remains, are to be treated in the same manner as bones, bone fragments and cremations. The Medical Examiner shall immediately be notified, ground disturbing activities in that location shall cease, and the remains shall be left in the place where they were discovered until the Medical Examiner has had the opportunity to inspect the remains in place and make a determination as required by State law, and until a final decision as to the treatment and disposition has been made pursuant to this Agreement and the State law. The PECHANGA BAND shall be allowed, pursuant to California Public Resources Code Section 5097.98(a), to (1) inspect the site of the discovery and (2) make recommendations as to how the human remains and grave goods should be treated with appropriate dignity. RCTC shall discuss and confer with the PECHANGA BAND all reasonable options with regard to its preferences and recommendations for treatment. The PARTIES agree to discuss in good faith what constitutes "appropriate dignity," as that term is used in the applicable statutes and in the PECHANGA BAND'S customs and traditions. In addition, pursuant to California Public Resources Code Section 5097.98(f), upon discovery of multiple human remains, RCTC agrees to consult with the PECHANGA BAND to consider appropriate treatment of multiple human remains. The PECHANGA BAND understands that consultation with RCTC would be required in discussing appropriate treatment. The PECHANGA BAND shall complete its inspection and make its MLD recommendation within forty-eight (48) hours of receiving notification of the MLD determination from the NAHC. The PECHANGA BAND shall have the final determination as to the disposition and treatment of human remains and grave goods. The PARTIES acknowledge that the PECHANGA BAND’s general preference is that all human remains not 150 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 4 Amended Cultural Resources Treatment Agreement be disturbed or disinterred and RCTC agrees in good faith to accommodate that preference when feasible. VIII. NON-DISCLOSURE OF LOCATION OF REBURIALS It is understood by the PARTIES that, unless otherwise required by law, the site of any reburial of Native American human remains shall not be disclosed and will not be governed by public disclosure requirements of the California Public Records Act, Cal. Govt. Code § 6250 et seq. The Medical Examiner shall withhold public disclosure of information related to such reburial pursuant to the specific exemption set forth in California Government Code Section 6254(r). IX. TREATMENT OF CULTURAL RESOURCES Treatment of all cultural items, including ceremonial items and archaeological items will reflect the religious beliefs, customs, and practices of the PECHANGA BAND. RCTC agrees to give all cultural items, including ceremonial items and archaeological items, which may be found at the PROJECT site to the PECHANGA BAND for appropriate treatment, unless RCTC is otherwise ordered by a court or agency of competent jurisdiction. RCTC waives any and all claims to ownership of Tribal ceremonial and cultural items, and all archaeological items which may be found on the PROJECT site in favor of the PECHANGA BAND. If temporary possession of cultural items by RCTC or an agent, subcontractor, or representative of RCTC is necessary (for example a PROJECT archaeologist), said entity or individual shall not possess those items for longer than is reasonably necessary, and which will include inventory and evaluation of cultural materials at the PROJECT site. All PARTIES agree that ceremonial and sacred items shall be immediately relinquished to the PECHANGA BAND for appropriate treatment. X. SIGNIFICANT SITES IMPACTED BY PROJECT All PARTIES agree that if additional significant sites or sites not identified as significant in the PROJECT environmental review process, but later determined to be significant, are located within the PROJECT impact area, such sites will be subjected to further archaeological and cultural significance evaluation by RCTC, as Lead Agency, and the PECHANGA BAND to determine if additional mitigation measures are necessary to treat sites in a culturally appropriate manner consistent with CEQA requirements for mitigation of impacts to cultural resources. XI. WORK STATEMENT FOR TRIBAL MONITORS The description of work for Tribal monitors is attached hereto as Addendum 1 and incorporated herein by reference. Addendum 1 specifies the development activities that Tribal monitors will monitor, the geographical area over which this monitoring shall be conducted, the size of the monitoring crew, the powers of the monitoring crew, and provisions for compensation of the Tribal monitors, and other pertinent provisions. 151 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 5 Amended Cultural Resources Treatment Agreement XII. SUCCESSORS AND ASSIGNS This Agreement shall be binding upon and inure to the benefit of the heirs, successors, representatives, executors, administrators, and assigns of the parties, including subsequent land owners and developers of the PROJECT area, and any person or entity obligated to comply with environmental and cultural/archaeological protection laws applicable to this PROJECT. XIII. ENVIRONMENTAL COMPLIANCE Nothing in this Agreement shall excuse the Lead Agency on this PROJECT or RCTC from their obligations under any applicable state or federal laws or regulations, including but not limited to CEQA”; Public Resources Code § 21000 et seq., the National Historic Preservation Act (“NHPA”) 16 U.S.C. § 470 et seq.; California Public Resources Code Sections 5097.98, 5097.98(c), and 5097.99; California Health and Safety Code Sections 7050.5(c); California Government Code Section 6254, 65040.2, 65092, 65351, 65352, 65560, 65352.3, 65352.4, 65562.5; California Civil Code 815.3; the Native American Graves Protection and Repatriation Act, 25 U.S.C. § 3001 et seq.; the California Native American Graves Protection and Repatriation Act of 2001, California Health and Safety Code §§8010 et seq.; the American Indian Religious Freedom Act, 16 U.S.C. § 1996, et seq., and the First Amendment to the United States Constitution. Nothing in this Agreement is intended to make any of the above-referenced laws applicable where such laws would otherwise be inapplicable. XIV. INDEMNITY The PECHANGA BAND in no way indemnifies nor guarantees RCTC, as the Lead Agency, in any of its legal obligations under CEQA or any of the other state or federal laws or regulations related to Native American human remains. XV. SEVERABILITY Should any part of this Agreement be found by any court or agency of competent jurisdiction to be to any extent invalid or unenforceable, the remainder of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. 152 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 6 Amended Cultural Resources Treatment Agreement XVI. CONFIDENTIALITY RCTC agrees to keep confidential and shall not disclose the following, unless with the consent of the PECHANGA BAND or as required by law or a court of competent jurisdiction: 1) the existence of this Agreement; 2) any terms and conditions of this Agreement; and 3) any items discussed in Section VIII. RCTC shall ensure that all of its officers, directors, agents, employees and contractors agree to keep confidential the above items and to fully comply with this section as though each of them had signed this Agreement. The PARTIES agree that any remedy at law for a breach of this section would be inadequate and such breach shall result in irreparable harm to the PECHANGA BAND, who shall be entitled to obtain injunctive relief for a breach of this section, in addition to any other remedies available to it at law. XVII. LIMITATION ON SCOPE This Agreement is unique to this PROJECT only and does not set a precedent for other projects. XVIII. AUTHORITY TO EXECUTE Each of the persons executing this Agreement expressly warrants that he or she is authorized to do so on behalf of the entity for which he or she is executing this Agreement. Each party to this Agreement represents and warrants that this Agreement is executed voluntarily, with full knowledge of its significance. XIX. COUNTERPARTS This Agreement may be signed in two or more counterparts and will be effective when all PARTIES and signatories have affixed their signatures to two or more of the counterparts and said counterparts have been delivered to all PARTIES, at which time the counterparts together will be deemed one original document. Date: __________________________ Date: __________________________ Tribe: PECHANGA BAND OF RCTC: RIVERSIDE COUNTY LUISEÑO INDIANS TRANSPORTATION COMMISSION __________________________ __________________________ By: Mark Macarro By: Anne Mayer Its: Chairman Its: Executive Director 153 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 7 Amended Cultural Resources Treatment Agreement AMENDED ADDENDUM 1 TRIBAL MONITORING I215 Widening Scott Road to Nuevo Road I. SPECIFICATIONS Given the nature and sensitivity of the archaeological sites and cultural resources that are or may be in the PROJECT area, the PECHANGA BAND may designate monitor representatives to be retained as Tribal monitors during all pre-grading (such as grubbing), geologic boring, grading, groundbreaking, excavation, and ground-disturbing activities performed in conjunction with the PROJECT development, including, but not limited to testing, studies, surveys, and staging activities. Monitor representatives shall cooperate with RCTC’S archaeological monitors and with RCTC’S Construction Engineer. In the event that Native American human remains, as defined in Section VII of the Cultural Resources Treatment and Tribal Monitoring Agreement (“Agreement”), incorporated herein by reference, are found during development of the PROJECT, tribal monitors are authorized to temporarily halt and/or relocate grading or excavation activities pending further investigation by the Medical Examiner and the PECHANGA BAND, pursuant to California Health & Safety Code §7050.5. The Tribal monitors are further authorized to temporarily halt and/or relocate grading or excavation activities, for short periods of time, to conduct further evaluation of the significance of discovered cultural items, including further controlled excavations pursuant to California Public Resources Code §21083.2(i). Surface or subsurface artifacts of significance may be collected and mapped during this controlled excavation in consultation with the PECHANGA BAND. If Native American human remains are found, coordination of the treatment of those remains, as defined in Section VII of the Agreement, will be conducted in accordance with Sections V through VIII of the Agreement. Cultural resources shall be treated in accordance with Section IX of the Agreement. Significant sites shall be treated in accordance with Section X of the Agreement and applicable PROJECT conditions. Regarding PROJECT activities, a pre-excavation conference shall be held by RCTC to clarify monitoring specifications with the grading contractor and/or RCTC Project manager and Construction Engineer. The Pechanga Cultural Resources Committee or the PECHANGA BAND’s designated representative shall be invited to participate in this conference. The PECHANGA BAND shall coordinate with RCTC’S Construction Engineer on activities that involve RCTC’s Contractor. If necessary, archaeological observation shall consist of a qualified archaeologist, retained by RCTC, to be present during ground-disturbing activities to identify and/or ascertain the significance of any subsurface cultural resources or to aid in the avoidance of sensitive areas. 154 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 8 Amended Cultural Resources Treatment Agreement II. PROJECT TO BE MONITORED Monitoring shall encompass certain portions of the I215 Widening from Scott Road to Nuevo Road, defined in Section II of the Agreement and more fully described in the I215 Widening Scott to Nuevo HPSR dated November 30, 2010. Based on the cultural and archaeological sensitivity of the PROJECT site, including the potential for Native American human remains and cultural resources, and the fact that cultural resources and Native American human remains have been discovered nearby, it is agreed that monitoring will be allowed for all ground-disturbing activities performed in conjunction with the PROJECT development. III. PROJECT CREW SIZES For purposes of determining Tribal monitoring crew sizes, a written schedule of ground-disturbing activities, as described above, will be submitted by RCTC to the PECHANGA BAND or its designated representatives one week in advance of the commencement of these activities. The PARTIES to this Agreement anticipate the need for a Tribal monitoring crew consisting of two (2) persons. If the scope of work changes to require additional monitors (for example, if inadvertent discoveries of cultural resources are made or simultaneous grading occurs in two or more geographic areas), RCTC agrees to come to a reasonable agreement with the PECHANGA BAND regarding compensation of more than two (2) Tribal monitors. IV. COMPENSATION The PECHANGA BAND shall hire the Tribal monitoring crew for this PROJECT and shall be responsible for coordinating their activities on this PROJECT. The PECHANGA BAND recognizes that dangerous conditions can exist at the PROJECT work site, particularly during grading operations, and agrees to assume responsibility for the safety of the Tribal monitoring crew while on the PROJECT site. The PECHANGA BAND possesses liability insurance for its monitors. RCTC shall compensate the Tribal monitors at the rate of $60.00 per hour for 120 days, plus reimbursement for all reasonable and documented mileage expenses at the current Federal Travel Regulation mileage rate. The hourly rate of compensation paid to the Tribal monitor shall be adjusted for inflation based on 2013 dollars. The adjustment, if any, shall be calculated in accordance with the United States Department of Labor, Bureau of Labor Statistics, Revised Consumer Price Index. Hourly rate compensation adjustments shall be made only once a year. For purposes of rate compensation adjustment, a year commences on January 1st. A minimum half-day charge ("show up time") will be charged to the RCTC for unannounced work stoppages of Tribal monitors which are not due to actions of the PECHANGA TRIBE. The hourly rate will not be applicable to travel time to and from the Project site. The amount of reimbursement for monitoring services may not exceed $60,000.00 for services rendered as of the last date under Section XIX of the Agreement. RCTC agrees to negotiate for additional funding if the monitoring services will exceed the “not to exceed” amount stated herein. 155 #FCU5BQ6M0D1CKBv1 Pechanga Band of Luiseño Indians I215 Widening Scott Road to Nuevo Road Page 9 Amended Cultural Resources Treatment Agreement Overtime rates of time and a half ($90 per hour) of the quoted rate apply for “after hours” and “weekend” work. For purposes of this Agreement, “after hours work" is defined as services performed beyond an eight hour day from start of construction. “Weekend work” is defined as services performed between close of the eight-hour construction day on Friday and start of construction work Monday morning. Holiday rates of double time ($120 per hour) of the quoted rate apply for all holiday work. The hourly rate will not be applicable to travel time to and from the Project site. RCTC agrees that the PECHANGA BAND may invoice RCTC for the Tribal monitors' compensation on a monthly basis. RCTC also agrees to remit payment in full to the following address within thirty (30) days of receipt of the PECHANGA BAND's invoice: Accounting Department Pechanga Band of Luiseño Indians Attn: Accounts Receivable P.O. Box 1477 Temecula, CA 92593 156