HomeMy Public PortalAbout02 February 23, 2015 Western Riverside County Programs and ProjectsTIME:
DATE:
LOCATION:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE
MEETING AGENDA
1:30 p.m.
Monday, February 23, 2015
BOARD ROOM
County of Riverside Administrative Center
4080 Lemon Street, First Floor, Riverside
'r9-COMMITTEE MEMBERS ""'
Frank Johnston, Chair/ Brian Berkson, City of Jurupa Valley
Ben Benoit, Vice Chair I Timothy Walker, City of Wildomar
Deborah Franklin I Art Welch, City of Banning
Karen Spiegel I Eugene Montanez, City of Corona
Adam Rush/ Clint Lorimore, City of Eastvale
Scott Mann/ Wallace Edgerton, City of Menifee
Jesse Molina I Jeffrey J. Giba, City of Moreno Valley
Berwin Hanna I Kathy Azevedo, City of Norco
Daryl Busch/ To Be Appointed, City of Perris
Andrew Kotyuk /Scott Miller, City of San Jacinto
Kevin Jeffries, County of Riverside, District I
Marion Ashley, County of Riverside, District V
'r9-STAFF""'
Anne Mayer, Executive Director
John Standiford, Deputy Executive Director
'r9-AREAS OF RESPONSIBILITY ""'
Air Quality, Capital Projects,
Communications and Outreach Programs,
lntermodal Programs,
Motorist Services, New Corridors,
Regional Agencies/Regional Planning,
Regional Transportation Improvement Program (RTIP),
Specific Transit Projects,
State Transportation Improvement Program (STIP),
Transportation Uniform Mitigation Fee (TUMF) Program, and
Provide Policy Direction on Transportation Programs and Projects
related to Western Riverside County and other
areas as may be prescribed by the Commission.
RECORDS
Comments are welcomed by the Committee. If you wish to provide comments to the Committee,
please complete and submit a Speaker Card to the Clerk of the Board.
COMM-WRC-00024
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE
www.rctc.org
AGENDA*
*Actions may be taken on any item listed on the agenda
1:30p.m.
Monday1 February 231 2015
BOARDROOM
County Administrative Center
4080 Lemon Street1 First Floor
Riverside1 California
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials
distributed 72 hours prior to the meeting, which are public records relating to open session agenda
items, will be available for inspection by members of the public prior to the meeting at the
Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website,
www.rctc. orq.
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you
need special assistance to participate in a Committee meeting, please contact the Clerk of the Board
at {951} 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring
that reasonable arrangements can be made to provide accessibility at the meeting.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENTS -Each individual speaker is limited to speak three {3} continuous
minutes or less. The Committee may, either at the direction of the Chair or by majority vote
of the Committee, waive this three minute time limitation. Depending on the number of
items on the Agenda and the number of speakers, the Chair may, at his/her discretion,
reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may
terminate public comments if such comments become repetitious. In addition, the maximum
time for public comment for any individual item or topic is thirty (30) minutes. Speakers may
not yield their time to others without the consent of the Chair. Any written documents to be
distributed or presented to the Committee shall be submitted to the Clerk of the Board. This
policy applies to Public Comments and comments on Agenda Items.
Under the Brown Act, the Board should not take action on or discuss matters raised during
public comment portion of the agenda which are not listed on the agenda. Board members
may refer such matters to staff for factual information or to be placed on the subsequent
agenda for consideration.
Western Riverside County Programs and Projects Committee
February 23, 2015
Page 2
5. APPROVAL OF MINUTES-OCTOBER 27, 2014
6. ADDITIONS/REVISIONS {The Committee may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came to
the attention of the Committee subsequent to the posting of the agenda. An action adding
an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the
Committee members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
7. APPROVE MEMORANDUM OF UNDERSTANDING FOR COOPERATIVE PLANNING AND
DEVELOPMENT OF THE SANTA ANA RIVER TRAIL PROJECT BETWEEN THE COMMISSION
AND THE RIVERSIDE COUNTY REGIONAL PARK AND OPEN-SPACE DISTRICT
Pagel
Overview
This item is for the Committee to:
1) Approve Memorandum of Understanding (MOU) No. 15-67-059-00 with the
Riverside County Regional Park and Open-Space District (District) for project
management services to complete the design phase and manage the construction
phase of the Santa Ana River Trail Project (Project). The MOU will reimburse the
Commission's cost to perform project management services for managing the
completion of design, construction management, and construction contracts for the
Project;
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to
execute the agreement on behalf of the Commission;
3) Authorize the Executive Director, pursuant to legal counsel review, to execute
agreements with the District to reflect non-funding changes related to the Project on
behalf of the Commission;
4) Approve an increase of $250,000 in FY 2014/15 budgeted revenues and expenditures
for project management services related to the Project; and
5) Forward to the Commission for final action.
8. OPERATION OF THE FREEWAY SERVICE PATROL PROGRAM IN RIVERSIDE COUNTY
Page 13
Overview
This item is for the Committee to:
1) Approve Agreement No. 15-45-027-00 with the California Department of
Transportation (Caltrans) for the operation of the Riverside County Freeway Service
Patrol (FSP) program in the amount of $1,635,846 in state funding for FY 2014/15;
and
2) Forward to the Commission for final action.
Western Riverside County Programs and Projects Committee
February 23, 2015
Page 3
9. ELECTION OF OFFICERS
Page24
Overview
This item is for the Western Riverside County Programs and Projects Committee to conduct
an election of officers for 2015 -Chair and Vice Chair.
10. COMMISSIONERS/ STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report on attended
and upcoming meeting/conferences and issues related to Commission activities.
11. ADJOURNMENT
The next Western Riverside County Programs and Projects Committee meeting is scheduled
to be held at 1:30 p.m., Monday, March 23, 2015, Board Chambers, First Floor, County
Administrative Center, 4080 Lemon Street, Riverside.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS SIGN-IN SHEET
February 23, 2015
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS
COMMITTEE
ROLL CALL
February 23, 2015
County of Riverside, District I
County of Riverside, District V
City of Banning
City of Corona
City of Eastvale
City of Jurupa Valley
City of Menifee
City of Moreno Valley
City of Norco
City of Perris
City of San Jacinto
City of Wildomar
Present
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DETACH AND SUBMIT TO THE CLERK OF THE BOARD -,/...., ... ; -DATE: ·, , ~ // \ ' { r-• CHECK IF SUBJECT OF PUBLIC COMMENTS: Cv PUBLIC COMMENTS: _ _ -----~~<+=~~-~______, AGENDA ITEM NO.: / l SUBJECT OF /[/q-,"V\ ;~ ;+ '"'i1_.( (AS LISTED ON THE AGENDA) ----==--l---AGENDA ITEM: ___________________ _ NAME: Ar11c /cl _s.;·~f1 (211 ~,1 vc~ ( PHONE No.: _____ _ I 7 ·_/ ADDRESS: ________________________________ ~ STREET CITY ZIP CODE <.. -. . /\ t<' REPRESENTING: ..__.J c r-t l-;-PHONE NO.: --------NAME OF AGENCY I ORGANIZATION I GROUP BUSINESS ADDRESS: ______________________________ _ STREET CITY ZIP CODE
sustainability
PROGRAM
The Southern Ca l ifornia Association of Governments is now
proudly accept ing nominations for the
2015 SCAG
SUSTAINABI LIT Y
AWA RDS
RECOGN IZING EXCEL LE NC E IN
GR EE N REGION, AC TI VE T RANSPOR TATION &
INT EGRATE D P L ANNING
SOUTHERN CALIFORNIA
ASSOCIATION of
GOVERNMENTS
DEADLINE: MARCH 3, 2015
Ple a se visit http://sustain.scag.ca.gov for more information
and to access the nomin a tion packet.
2014 PRES IDENT'S EXCELLENCE AWARD
Los Angeles County Metropolitan Transportation A u t horit y [Me tro],
First/Lost Mile Strategic Pi on & Planning Guidelin es
The First /Last Mile St rat eg ic Plan & Planning Gu id elines outlin es a specific stra tegy
designed for easy, safe, an d effic ien t access to the Metro syste m . These gu id elines serve
as a reso urce for Me t ro a nd t he many publi c and private o rgani zations th roug hout the
region wo rkin g to updat e programs, la nd -use plans, p lann ing g uide lines, b us in ess models,
ent it lement p rocesses, and other too ls t ha t take adva ntage of LA County's sig nificant
investment in the public transportati o n ne t work.
20 15 SCA
SU STAI
AWA RD
For the past 8 years, the Southern California Associatio n
of Governments (SCAG) has honored projects that
best exemplify the core planning principles of mobility,
livability, prosperity and sustainability with awards at
the Annual Regional Conference & General Assembly.
Formerly known as the Compass Blueprint Awards, last
year the name was changed to the SCAG Sustainabil it y
awards to better reflect the goals and benefits of the
Regional Transportation Plan/Sustainable Communitie s
Strategy [RTP/SCS]. SCAG remains committed to
acknowledging and honoring the great planning and
development work occurring throughout the region . Th ese
outstanding planning projects were a major emphasis in
the 2012 -2035 RTP /SCS and will be emphasized in the
upcoming 2016 RTP /SCS.
SCAG is accepting nominations for projects that
coordinate land use and transportation actions
to improve the mobility, livability, prosperity, and
sustainability of our region. More information about th e
types of projects that SCAG is looking for can be found
below. The SCAG Sustainability Awards Program is ope n
to all parties, including local governments, non-profits,
developers, and others. Partnerships are welcome; pu b lic
agencies , in combination with other public or private
organizations or individuals may jointly submit an entry.
Eligible submittals include plans , projects, and progra m s
completed or adopted after January 1, 2012 and prior to
March 1, 2015 . Award winners may have the opportunity t o
present projects at the 2015 Annual Regional Conferen ce
& General Assembly.
The deadline for nomination submittals is
Tuesday, March 3, 2015 at 5:00 P.M.
EVALUATION CRITERIA
There are three categories to the Awards Program:
Integrated Planning , Green Region Initiative, and Active
Transportation, which also make up the three branche s
of SCAG's Sustainability Program . SCAG is requesting
applicants choose a category to submit their nominatio n
under. Submissions will be evaluated and selected bas ed
on standards relevant to each category as well as the ir
AB ILIT Y
overall strength in implementing the goals and benefits
of t he 2012-2035 RTP/SCS. The specific criteria for each
cat egory are outlined below:
AW ARD CATEGORIES AND CRITERIA
In tegrated Planning
• Integrates land use and transportation planning .
• Promotes infill, Transit Oriented Development, and
other forms of sustainable development.
• Promotes a sustainable land use mix, including new
housing.
• Locates new housing near ex isting jobs and /or new
jobs near existing housing .
Green Region Initiative
•Addresses climate change through GHG emission
reduction of adaptation planning.
• Preserves rural, agricultural , recreational, and
environmentally sensitive areas .
• Promotes energy and/or water efficiency and
savings.
• Ensures environmental justice regardless of race,
ethnicity, or income class.
• Promotes overall sustainability on various resource
issues .
Ac t ive Transportation
• Promotes active [bicycle and pedestrian)
transportation planning .
• Promotes physical activity, safety, education, and
outreach .
• Promotes linkages within existing active
transportation and transit networks.
• Promotes shift from cars to active transportation .
2014 EXCEL LENCE IN ACTIVE TRANSPORTATION AWARD
City of Santa Monica I Bike Santa Monica/Santa Monica Bik e Action Plan
Bike Santa Monica is a comprehensive effort of the City of Santa Monica to encourage more
bicycling in th e City by every possible means. The Santa Monica Bike Action Plan includes
programs-education, outreach, rides. classes. events, partnership, contests; facilities-
bike lanes, trails, neighbo rh ood greenways, key connections. bike boxes, signal detection.
"sharrows;" and su pporting faci li ties-Santa Monica Bike Center, Santa Monica Bike Campus,
bike racks, bike rooms. and bike valet. Since the inception of Bike Santa Monica, Santa Monica
has been recognized as a Bike Friend ly City at the Si lver Level by the League of American
Bicyclists, bicycling has become the fastest growing commute mode in the City and t he
number of peak hou r bicyclists is up 34% and the bicycle commute share is over 5%.
2015 SCAG SUSTAI NABILI TY AWARDS
GOA LS & BEN EFIT S OF TIE
2012 -203 5 RTP /SC S
1. Better Placemaking
"Placemaking " is the process of developing options for
locations where peo pl e ca n li ve an d work in a p leasant
and conve n ient wa l kin g env i ron m ent that re du ces
re lia nce o n th e car. Co mmunit ies t hat pro m ote wa lka bl e
en v iro n ments a nd a lternative t ra nsportatio n c reate more
opportunities for an active lifestyle , improve safety and
accessibility fo r ma rginalized communities, and help
prese rve natu ra l areas and reso u rces . The st ra t eg ies
o utl i ned in th e 2012 -203 5 Regiona l Transpo rtation
Plan /Su stainab le Co m m un ities Strategy [RT P/SCS ]
promote the development of better places to live and
work t hro ugh measu res that e nco u rage more compact
devel o pmen t , v aried h o using op t io n s, bi ke an d pedestrian
improvements, and efficient transportation infrastructure.
2. Lower Cost to Taxpaye r s & Fam ili es
The cost of bu ilding the ro ads, water and se w er lines , an d
other i nfrast ructure required for low density communities
is very high, and ta x paye rs usually pay at least part of
the bi ll , especially for ongoi ng maintenance. By in cluding
opt io ns that cre ate m ore compact neigh borh oods a nd
plac i ng eve ryd ay destinations closer t o hom es and closer
to one another, t he 2012-2 035 RT P/SCS strateg ies can
reduce the cost of development for ta x payers and reduce
the everyday costs of housing and tran s portation .
3 . Benefits to Public He a lth & the Environment
Publ ic hea lth a nd e nviro nmenta l p rotec ti on have long
bee n li nked t o th e way o ur region is p la nn ed and the way
pu b lic services are de li ve red . Many st rategies in the 2012-
2035 RTP /SCS will provide wid espread benefits for pub lic
hea lth and enviro nmen t a l protect ion . Better place m aking
wi ll a ll ow peop le to wa l k a nd bicyc le m ore reg u lar ly in
their daily lives , and promotes the development of u r ban
parks, thus providing more opportunities for rec reation
and exe rc ise . Reducing the footprint of new development
protects farmland that provides food for the region ,
ma intai ns w ildlife habitat, decreases air pollution , and
improves opportunities fo r green stormwater solutions
th at w il l improve water q ua lity.
4. Greater Responsiveness to Demographics &
Changing Hou si n g Market
The demographic profile of the reg ion is chang ing and
the market for h ousi ng is c hanging with it. The number
of parents whose ch ildren ha v e grown and left home is
significantly increasing , an d m any are loo king for smaller
housing and a more man age able , walkable lifestyle. In
addition , re si dents will be lo oking for a "value lifestyle"
in which both ho u sin g and t ra nsportati on costs are
minimized even as they mainta in a high -quality of life .
Strategies focu sed on high -qual ity places, compact infi ll
develop m ent, a nd more ho us ing an d tran sportation
choices provide a response to t hese newly emerging
market forces .
5. Improved Access & Mobility
Southern California congestio n is ever present and
additional road construction cannot solve all of the
reg ion 's mobil ity c ha ll enges. Th e tra nspo rtation strategies
contain ed within th e 2012-2035 RTP/SCS w ill fo c us on
"the most bang for the buck" solutions by improving
c ri t ica l road co n nections i n th e reg io n a n d increasi ng
pu blic transit capacity. Land use stra t egies in the 2012 -
2035 RTP /SCS wil l improve mobi lity a nd access by p lacing
desti nations c loser together and decreasing the time and
co st of trav eling between t h em .
818 West 7th Street , 12th Floor, Los Angeles , CA 90017 I Tel. (213) 236-1800 I E-mail: brookover@scag.ca.gov
http://sustain.scag.ca.gov
2664 . updated : 2015.0 1.22
3
2014 EXCEL LENCE IN GREEN REGION AWARD
City of San Gabriel I Greening the Code
Greening the Code incorporates environmentally sustainable princ iples in to zo ning
regulations. 40 amendments have been made to the code that ma ke it easier for San
Gabrie l to develop sustainably, while improving qua lity of life, expan d dev elop ment
opportunities, and reflect the unique qualities of the community. The proj ect is a
comprehensive, lasting and citywide change to regu lations in support of th e creation of
wa lkab ility, bike-friendliness, transit usage, sustainable wate r m an ageme nt, m ore activated
open spaces and the general betterment of the environment in Sa n Gabri el
201 5 SCA G SUSTAI NABIL l 1 YA JAROS
AP PLICA TION PAC KE
The SCAG Sustainability Awards Program rewards thos e
projects, programs, and actions [e .g., policy or ordinance] i n
the SCAG region that demonstrate the goals and benefit s
of the 2012-2035 RTP/SCS . The application packet and
information on past years' award winners is available at
www.sustain .scag.ca .gov.
For questions, contact India Brookover at (213) 236 -1 919 o r
brookover@scag.ca.gov.
A. Application Procedure
1. Review the Eligibility and Evaluation Process and
Criteria .
2 . Select a category that best fits the submitted proj ect.
3. There are four parts to the Sustainability Awards
application :
a. Submittal Form : PDF copies of the form are
available online at www.sustain .scag .ca.gov.
b. Evaluation Criteria Response: Responses sho u ld
be 2,000 words or less. Keep in mind that th e
application will be reviewed by a panel of judges,
and judges will favor entries that are persua sive
and concise . PDF copies of the form can be
completed electronically ; you must have Ad o be
Acrobat 9 Standard to save changes to the f o rm .
c . Images: Include up to ten graphics to represe nt
and demonstrate the quality of the project,
program, or action . Images should be subm itted
in PowerPoint, as well as one of the follow in g
formats : TIFF, JPG , or PDF. Photographs that
showcase the community surroundings and
community i nvolvement are encouraged .
d. Letters of Support: Applicants are encouraged to
include letters of support from organizations an d
individuals involved in the project indicating why
the project is worthy of an award.
4. The four parts of the application should be submitted
via SCAG 's FTP site . To ensure all submittals are
properly processed , please include the following
information :
4
a . name of the subm itting agency and project t itle
in the subject line of the e-mail
b . each part of the four-part application is clea r ly
titled when uploading onto SCAG 's FTP site
a pro1 cct
Pl ea se e-mail Ind ia Brookover at brookover@scag.ca.gov
for instructions and permission to upload onto SCAG 's FTP
si te before nomination packets are due on Tuesday, March 3,
2015 at 5:00 P.M. For further questions, please contact India
Bro okover at (213) 236-1919 .
Th e re is no application fee for project submittals.
Nomination packets must be uploaded onto SCAG's FTP
site no later than 5:00 P.M. on Tuesday, March 3, 2015.
B. Eligibility
The program is open to all projects, programs, and actions
t ake n within the SCAG region . Nominations are welcome
f ro m cities, counties and sub reg ions, in combination with
i nd iv idual developers, consultants, builders, and others who
strive to implement the goals and benefits of the 2012-2035
RTP/SCS . Eligible submittals must have been completed or
ad o pted after January 1, 2012, and prior to April 1, 2015 .
Sub mittals must clearly describe and demonstrate how the
proj ect, program, or action addresses the goals and benefits
of t he 2012-2035 RTP/SCS and other evaluation criteria.
El ig i ble submittals should also demonstrate significant
con t ributions to the community and excellence in planning
a nd design .
C. Evaluatio n Process and Criteria
Proj ects will be evaluated by a review panel consisting of
experts in the fields of planning and development. In an
in itial review, each entry will be scored based on the goals
an d benefits of the 2012-2035 RTP/SCS. Projects that
sco re a minimum point total will qual ify for a second review
co n sistin g of a group evaluation by the full panel of judges,
w ho will ultimately determine the winning entries for each
category.
D. Awards
Wi nners will be recognized at SCAG's annual Regional
Co u ncil & General Assembly in Palm Desert on May 7 and 8.
To p winners will also receive a short video highlighting
their winning project and the possibility to present their
projects during the event.
c IATION of
RNMENTS
201 4 EXCELLENC E IN I NTEGRATED PLANNING AWARD
City of Santa Ana I Triada at the Station Distric t
Triada at the Station District provides a variety of housing types to lo we r-income households
in Santa Ana and Orange County. The project enhances th e strong sense of place already
present in a diverse and historically-rich neighborhood anchored by th e Santa Ana Regional
Tr anspo rtation Center, alo ng the path of the future Santa Ana-Garden Grove Fi xed Guideway
[light rai l). Vacant lots and blighted buildings have been replaced with high -qua lity residences,
ne w pub lic spaces , re siden t ame nities, socia l se rv ices, and secu rity de signed for large families
w ith children and existing residents w ho have always been pro ud t o call th e area home.
201 5 SCAG SUSTAIN ABILITY AWARDS
SUBMITTAL FORM [FILL OUT ALL TH AT ARE APPLICABLE)
Provide co n tact in form ation for t h e individual submitting this ap plication.
Select a Category that Best Fits Your Project:
Q Active Transportation Q Green Region Q Integrated Land Use & Transpo rtation Planning
Name: Phone: E-ma il :
Submitter 's Orga n ization Name & Address :
Provide contact in formation for an in dividual to act as liaison for all correspondence to/from SCAG rega rding t h is application.
Contact Person : Pho n e : E-ma i l:
Primary Contact's Organiza t ion Name & Address :
Additional Contact Person (other than the nominator):
Address : Phone: E-mail :
O wner/D eve loper: Phone: E-ma i l :
Organization Name & Address :
Project Name & Add r ess:
Project Adoption , Construction, or Completi on Date:
Key Statistics [to the ex t ent possib le or app licab le; e.g. number of un its , com merc ial square footage, office square footage, open space squa re
foo t age , etc):
Descripti on [max im um 500 words ) [No t e: You may subm it a sep arat e sheet of paper ins t ead of completing th e ele ctro nic form .):
SCAG may use , reproduce, or mak e availab le for repro duction by other s t he info rm at ion on this form and any suppo rt ing materials and graphics
provided, for t he purpose of pub licizi ng the Sus ta inabi lity Awards or th e ap p lic ant project.
Name: Date :
818 West 7th Street, 12th Floo r, Lo s Ang eles , CA 9 001 7 I Tel. (213) 236-1800 I E-ma il: brookove r @sca g.ca.gov
http://sustain.scag.ca.gov
2664 . u pda ted : 2015.01.20
5
2014 ACHIEVEMI NT IN ACTIVE TRANSPORTATIO N AWA RD
Los Angeles Department of Transportation I LADOT Pe ople St
People St is a citywide program allows community groups to re clai m and transform
underuti lized streets into pedestrian-oriented public spaces . All Pe op le St proie cts are
located 'be low the curb' on the roadbed of our city streets . Thi s project is the cu lmination of
many years of cooperation and col laboration between community gro ups, elec ted offic ials,
City staff, and other non-governmental organizations to broade n capa city for inn ovative
urban design at the neighborhood level.
2015 SCAG SUSTA INABILI TY A AR S
EVALUATION CRITERIA RESPO N SE
Basis for a project or plan receiving an award : in bullet f o r m at, li st up t o five special innovative, and/or distinguishing reasons
why the project should receive an award.
Describe how the project implements the 2012-2035 RTP/SCS and how it meets the goals and benefits of the 2012-2035
RTP /SCS . (Response cannot exceed 2,000 words. Note: You may submit a separate sheet of paper instead of using the
electronic form . If saving electronically, you will need A dobe Acroba t 9 Standard.]
a prOJCCt !
6
'
! IATION of
RNMENTS
2014 AC•IEVEMINT IN GREIN REGION AW ARD
City of Oxnard I Groundwater Recovery, Enhancement and Treatment
(GREAT) Program
GREAT is Oxnard's citywide wastewater recycling program that supports planned growth
and he lps sustain Ventura County's agriculture and restore the Ormand Beach wetlands.
High-quality GR EAT water wil l significantly replace imported and aquifer water supp lies by
re p lacing potable wa t er used fo r irrigation and industry, directly supp lying local farmers
who wi ll reduce grou ndwater extraction, d irectly supply aquifer injection wel ls to stop
sa ltwater intrusion, and supply brine d ischarge fo r restored wetlands.
2015 SCAG SUS TAINA BILITY AWARD S
IMAGES
Please submit up to 10 supporting graphics in two formats: (1] PowerPoint; and (2] TIFF, ]PG, or PDF at a minimum resolution
of 150 pixels per inch . The graphics should be numbered, and a brief, one-sentence description of each image should be
completed for each PowerPoint slide below, corresponding to the image number, as well as on the notes page for each slide
in the PowerPoint presentation . Photographs are encouraged. You may combine image descriptions with a color "contact
sheet" showing thumbnails of included images. Please keep in mind that the project images are instrumental in helping the
jury reach its decision . In addition, they may be used to make a video to be presented at the Awards Program and SCAG 's
Regional Conference & General Assembly, on SCAG's website, and in case studies and articles; therefore, the higher the
quality, the better.
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RESET ALL
818 West 7th Street, 12th Floor, Los Angeles, CA 90017 I Te l. (213) 236-1800 I E-mail : brookover@scag .ca .gov
http://sustain.scag.ca.gov
SAVE AS
2664. updated: 2015 .01.20
7
2014 ACHIEV EMI NT IN INTEGRATED PLANNING AW AR D
Imp erial County Transporta t ion Commission I El Cen tro a n d Braw ley
Trans it Transfe r Stati ons
The Braw ley and El Centro transit stations encou rage compact, mi xed-u se nfil l
development with streets designed to prioritize transit. walking an d bicyc ling w hich prove
to meet multiple qua lity o f life objectives and are part of a suite of c ritical stra t egies to
reduce transportation emissions, waste, noise and improve publ ic health t hro ugh more
active lifesty les.
2 0 15 SCAG
S STA INA BILITY
AWA OS
Mark Your Cal e n dars f o r these Dates:
• Nomination Pa cke t De adline: March 3, 2015
• Sustainability Aw a rd W inners Notification: March, 2015
• Sustainabili t y Aw a rd s Program: May 7th and Sth, 2015
2 015 SCA G
SUSTAINA BILI TY
AW ARD S
818 West 7th Street, 12th Floor,
Los Angeles , CA 90017
AGENDA ITEM 5
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE
Monday, October 27, 2014
MINUTES
1. CALL TO ORDER
The meeting of the Western Riverside County Programs and Projects Committee was
called to order by Chair Frank Johnston at 1:31 p.m., in the Board Room at the County of
Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California,
92501.
2. PLEDGE OF ALLEGIANCE
At this time, Commissioner Deborah Franklin led the Western Riverside County
Programs and Projects Committee in a flag salute.
3. ROLL CALL
Members/ Alternates Present
Marion Ashley*
Daryl Busch
Wallace Edgerton
Deborah Franklin
Berwin Hanna
Kevin Jeffries
Frank Johnston
Andrew Kotyuk
Jesse Molina
Adam Rush*
Karen Spiegel
*Arrived after the meeting was called to order
4. PUBLIC COMMENTS
Members Absent
Ben Benoit
There were no requests to speak from the public.
RCTC WRC Programs and Projects Committee Minutes
October 27, 2014
Page 2
5. APPROVAL OF MINUTES-SEPTEMBER 22, 2014
M/S/C (Ashley/Franklin) to approve the minutes as submitted.
Abstain: San Jacinto
6. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
7. AGREEMENT WITH DALKE & SONS CONSTRUCTION, INC. FOR STATE ROUTE 91
CORRIDOR IMPROVEMENT PROJECT RIGHT OF WAY PROPERTY MITIGATION
PACKAGE 2
David Thomas, Toll Project Manager, presented the scope of the agreement with Dalke &
Sons Construction, Inc. for State Route 91 Corridor Improvement project right of way
property mitigation package 2.
M/S/C (Mann/Hanna) to:
1) Approve an increase in contingency for Agreement No. 14-31-022-00
with Dalke & Sons Construction, Inc. (Dalke & Sons) for the construction
of State Route 91 Corridor Improvement Project (SR-91 CIP) Right of
Way (ROW) Property Mitigation Package 2 in an amount not to exceed
$150,000 for a revised total contingency of $279, 768 and a total amount
not to exceed $1,577,448; and
2) Forward to the Commission for final action.
8. REQUEST FOR FUNDING A PROJECT STUDY REPORT EQUIVALENT DOCUMENT FOR THE
ETHANAC ROAD/STATE ROUTE 74/NICHOLS ROAD CORRIDOR
Theresia Trevino, Chief Financial Officer, presented the request for funding a project
study report equivalent document for the Ethanac Road/State Route 74/Nichols Road
Corridor.
Theresia Trevino responded to Commiss~oner Adam Rush's question regarding
multimodal and multi-transit requirements by stating that it is a regional transportation
planning requirement.
M/S/C (Mann/Spiegel) to:
1) Approve $2 million of Transportation Uniform Mitigation Fee (TUMF)
Community and Environmental Transportation Acceptability Process
RCTC WRC Programs and Projects Committee Minutes
October 27, 2014
Page 3
(CETAP) and/or 2009 Measure A Western County New Corridors
Program funds for the preparation of a Project Study Report Equivalent
(PSRE) document that the county of Riverside will serve as lead agency;
and
2) Authorize Forward on to the Commission for final action.
9. AMENDMENT TO RIGHT OF WAY ON-CALL SUPPORT SERVICES AGREEMENTS
Mark Lancaster, Right of Way Manager, presented the scope of the amendment to right
of way on-call support services agreements.
M/S/C (Busch/Hanna) to:
1) Approve a total increase of $500,000 for the following agreements for
the continued support of on-call right of way (ROW) services for a
revised amount not to exceed an aggregate value of $2 million;
a) Agreement No. 12-31-012-00 with Overland Pacific & Cutler
(OPC); and
b) Agreement No. 12-31-038-00 with Epic Land Solutions (Epic);
2) Authorize Forward on to the Commission for final action.
10. PERRIS VALLEY LINE-MORENO VALLEY MARCH FIELD STATION UTILITY EASEMENT
Mark Lancaster presented an overview of the Perris Valley Line -Moreno Valley March
Field Station utility easement.
M/S/C (Mann/Franklin) to:
1) Approve the Easement Deed between the Commission and Western
Municipal Water District (WMWD), for Assessor Parcel Number (APN)
297-100-036, for maintenance and access at the future Moreno Valley
March Field (MVMF) Station without any monetary compensation
exchanged between the parties;
2) Authorize the Chair or Executive Director, pursuant to legal counsel
review, to execute the grant of easement on behalf of the Commission;
and
3) Authorize Forward on to the Commission for final action.
RCTC WRC Programs and Projects Committee Minutes
October 27, 2014
Page4
11. 2015 WESTERN RIVERSIDE COUNTY MEASURE A SPECIALIZED TRANSIT THREE-YEAR
CALL FOR PROJECTS
John Standiford, Deputy Executive Director, presented the details of the 2015 Western
Riverside County Measure A Specialized Transit three-year call for projects.
In response to Commissioner Jesse Molina's question regarding funding levels, John
Standiford stated the service levels and funding will stay about the same for the first
year and hopefully increase a little in the next couple of years.
M/S/C (Franklin/Spiegel) to:
1) Approve the release of the 2015 Western Riverside County Measure A
Specialized Transit Three-Year Call for Projects (2015 Call for Projects)
for approximately $8 million covering fiscal years 2015/16 -2017 /18 for
Western Riverside County (Western County);
2) Authorize staff to advertise the availability of funding and to solicit
project proposals from non-profit agencies and other interested parties
or operators; and
3) Forward on to the Commission for final action.
12. COMMISSIONERS/ STAFF REPORT
There were no comments from Commissioners or staff.
13. ADJOURNMENT AND NEXT MEETING
There being no further business for consideration by the Western Riverside County
Programs and Projects Committee, the meeting was adjourned at 1:56 p.m. The next
meeting of the Western Riverside County Programs and Projects Committee is
scheduled for November 24, 2014, at 1:30 p.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
AGENDA ITEM 7
DATE:
TO:
FROM:
THROUGH:
SUBJECT:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
February 23, 2015
Western Riverside County Programs and Projects Committee
Alex Menor, Capital Projects Manager
Marlin Feenstra, Project Delivery Director
Approve Memorandum of Understanding for Cooperative Planning and
Development of the Santa Ana River Trail Project between the Commission
and the Riverside County Regional Park and Open-Space District
STAFF RECOMMENDATION:
This item is for the Commission to:
1) Approve Memorandum of Understanding (MOU) No. 15-67-059-00 with the Riverside
County Regional Park and Open-Space District (District) for project management
services to complete the design phase and manage the construction phase of the Santa
Ana River Trail Project (Project). The MOU will reimburse the Commission's cost to
perform project management services for managing the completion of design,
construction management, and construction contracts for the Project;
2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute
the agreement on behalf of the Commission;
3} Authorize the Executive Director, pursuant to legal counsel review, to execute
agreements with the District to reflect non-funding changes related to the Project on
behalf of the Commission;
4) Approve an increase of $250,000 in FY 2014/15 budgeted revenues and expenditures
for project management services related to the Project; and
5) Forward to the Commission for final action.
BACKGROUND INFORMATION:
The District is expanding trails across Riverside County to promote healthy lifestyles and provide
alternative forms of active transportation and commuting. The Santa Ana River Trail is a major
component of this effort, ultimately providing 100 miles of free and easily accessible hiking,
riding, and biking opportunities. The trail is being built in segments in a joint effort with a
number of public and private agencies including the counties of Orange and San Bernardino and
16 cities in the watershed.
On August 20, 2008, the District entered into a MOU for cooperative planning and development
of the Santa Ana River Trail with the cities of Norco and Corona. Since then, the parties to the
MOU have been able to facilitate the design, environmental compliances, and construction
Agenda Item 7
1
documentation for large portions of the Project. In an effort to accelerate the construction and
development of the Project, the District believes that on the ground implementation will be
well served by an agency with greater staff resources and a higher level of expertise in dealing
with many of the permitting and approving agencies during the construction process and
desires to enter into a MOU with the Commission to manage the completion of this work. The
District will remain as the lead agency for environmental (National Environmental Policy Act
and California Environmental Quality Act) compliance, and the Commission will be the
responsible agency for project approval, final design, and construction phases. This means that
the Commission would procure and enter into contracts with a construction management firm
and a construction contractor and administer construction of the Project.
DISCUSSION:
The District believes the Project will be well served by having the Commission manage the
completion of preliminary design and construction. The District is bringing the MOU to the
County Board of Supervisors meeting for consideration of approval on March 10, 2015.
The District has an agreement with the California State Coastal Conservancy to provide funds
for trail planning, design, and construction through Proposition 84. These funds are the
primary source of funding for the Project and for this agreement. Once the MOU is executed,
the District will provide a $250,000 advance deposit to the Commission to cover project
management costs and progress payments to Project contractors. This deposit should provide
sufficient funding for FY 2014/15 expenditures; however, staff recommends approval of a
budget amendment to increase FY 2014/15 revenues and expenditures each in the amount of
$250,000. Staff is working with District staff to develop estimated expenditures and related
reimbursements for subsequent fiscal years.
Staff reviewed the MOU and recommends the Committee approve this request and forward it
to the Commission for final action.
Financial Information
In Fiscal Year Budget: I No I Year: I FY 2014/15 Amount: I $250,000 revenues;
$250,000 expenditures
Source of Funds: I Riverside County Regional Parks Budget Adjustment: I Yes
007201 416 41605 720 67 41203 $250,000 (revenues)
GL/Project Accounting No.: 0072016XXXX/7XXXX/8XXXX 720 67 6XXXX/7XXXX/8XXXX
$250,000 (expenditures)
Fiscal Procedures Approved: ~~ I Date: I 02/17/2015
Attachment: Draft Memorandum of Understanding No. 15-67-059-00
Agenda Item 7
2
Agreement No. 15-67-059-00
MEMORANDUM OF UNDERSTANDING
FOR COOPERATIVE PLANNING AND DEVELOPMENT
OF THE SANTA ANA RIVER TRAIL IN RIVERSIDE COUNTY
This Memorandum of Understanding ("MOU") is entered into this day of
____ , 2015, dated for reference purposes only, by and between the Riverside County
Regional Park and Open-Space District, a special district created pursuant to the California
Public Resources Code Division 5, Chapter 3, Article 3 ("District") and the Riverside County
Transportation Commission, a public agency existing under th ~uthority of the laws of the State
of California ("RCTC"). The District and RCTC are sometilljl ireferred to herein individually as
a "Party", and collectively as the "Parties". The purpose~xof this MOU are to establish a
mechanism for the Parties to work cooperatively to c '"''""' ··~itibe Santa Ana River Trail ("Trail")
in Riverside County, and to define the roles and r onsibilities of each of the Parties in
planning, designing, and constructing the remaiujf::'lg Trail segmenti;•.
"'''""'':-'.{-;, .. ,,
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,.,'
RECITALS
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=~;~fi~~~>' >
WHEREAS, the Trail is a one hundred (1 OO)rnile recreational facility<. anned to connect
the Counties of Orange, Riverside, 'ahd San BernardinO,;lextending from the cific Ocean to
the San Bernardino National Forest;'.ud;~i~%~;.;. ..
~0Y'P?,, .. _,~v' :,, ' ' ,;,,)
' "'·' .' , '\'~ v
WHEREAS, portions (mostly Orange Cou11i¥.} of th~ Trail were designated a National
Recreation Trail by the u>~~.;§~.~.retary of tt},~ •• lnterioriH·t.1977; and.
,' --: -
• I
WHEREAS, in::Riversidef::eounty the~::tran::: : only partially constructed, and more than
twenty (20) miles from,;the HiddenifWalley Wildlife Area to the Orange County line remains to be
planned, designed and built; and
WHEREAS, the completit~ of th·~"T';ail in Riverside County is deemed a high priority by
the District and RCTC"due to ifa']tremendous benefits as a healthy, scenic, and inexpensive
source of •transportation for commuters and recreation for hikers, bicyclists, and equestrians;
and
WHEREAS? completion of the Trail in Riverside County satisfies a need for the Parties
to provide alternative modes of transportation in Riverside County; and
''V'fY'· ,,,,,,
WHEREAS, RCT~~tc:il?OSsesses the necessary engineering expertise and depth of
knowledge to assume succ~~sful project management of the Trail; and
WHEREAS, the Parties wish to work cooperatively to accomplish and expedite the
completion of the Trail in Riverside County; and
WHEREAS, the District is the lead agency responsible for the Trail design and for
compliance with the California Environmental Quality Act (CEQA) and the National
Environmental Policy Act (NEPA), and is sometimes referred to herein as "Lead Agency".
1
3
Agreement No. 15-67-059-00
WHEREAS, more work needs to be done to complete the Riverside County portion of
the Trail and each of the Parties possess resources they wish to contribute to construction of
the Trail.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
This MOU is intended to supersede a previous agreement between the City of Corona, City of
Norco and the District whereby the parties agreed to work cooperatively to complete the Santa
Ana River Trail. The agreement, signed in 2008, directed the cities of Corona and Norco to
assist in constructing the Trail with financing provided by the qi~trict. The District's participation
in the MOU was terminated by written notice per terms set::iforth in the original agreement
regarding termination. Effective date of that termination is 1_,r._'_'. ____ _
I. Roles and Responsibilities of the Parties
:,,rttti!A.b.
A. RCTC. Subject to the availa~jlit~"of sufficient furt'"··
agrees to assume the responsibilities and perfo"!!1 the functions set fa
from the District, RCTC
below:
1. Serve as the District's oJ!rall projecl:li:nanager for tf:l,i. completion of the
Trail located within Riversiq~§l~~punty (and P. . . f.,sH ... eighboring counties if necessary
and as dictated by additional agc~@ments), an · .·a "Responsible Agency" for purposes
of CEQA and NEPA compliance·; ~hd
2. Subject to reimbursement by tne. District;1~;function as the administering
agent assisti11g the bead Agency on procuring':·c;~ntractirig1 for and managing all future
consultant cdntracts related to the completion of the' Tr~il in Riverside County including,
but not limited to, the contract for co~struction man~gement services but excluding
design and enviro ntaJ$ervices); and c,'.':r,, <·,,
Functi~·n as.the administering agent assisting the District on managing
District's exi~ting design and environmental services contracts, provided that the
District will reimburse ... the consultants providing these services directly subject to the
terms of.the District's contracts with such consultants; and ',,:,i,:c c•'
4 Function a'~I administering agent on construction contracts related to the
completion of the Trail within Riverside County, which may include procuring, entering
into and management such contract(s), subject to reimbursement by the District; and
5. Fundion as the agency responsible for administering the "Project Team"
comprised of representatives of both Parties and actively participate in meetings; and
6. Prepare the procurement documents for the construction services related
to Trail completion, and provide a final review of the plans, specifications and estimates
included therewith. Provide the District with an opportunity to review and comment on
the procurement documents, including the plans, specifications and estimates; and
7. Provide copies of consultant or contractor agreements executed by RCTC
pursuant to this MOU and related to the Trail to the District; and
2
4
Agreement No. 15-67-059-00
8. Assist the Lead Agency in working with the U.S. Army Corps of Engineers
("Army Corps") and other permitting agencies to execute agreements and permits as
necessary to allow the Parties to build, and ultimately operate the Trail on federal lands
in the Prado Basin; and
9. Assist the Lead Agency in the review and processing of the final
environment documents (CEQA and NEPA) prepared for the Trail project pursuant to the
requirements of the California and Federal law. If determined necessary by the Parties,
RCTC will assist the Lead Agency with obtaining final certification of CEQA compliance
and certification by the RCTC's Board of Commissioners and the Riverside County
Board of Supervisors, as "Responsible Agencies"; and-;
MJk:+:~,,
~@griw,::::
10. Assume a lead role in revi . g·'·'tfte work products produced by
consultants especially engineering plans, C{,9 Jruction10f!Gpcuments, and other technical
materials; and ·
11. Co-sponsor or actively support grant application!~µbmitted by the District
for the completion of the Trail in Riverside G9unty; and ·
',.'/;
12. Deposit any money received :i~om ()istrict into a separate account used
exclusively for Trail related st$ and services ("Account") in accordance with Exhibit
"A"· and ···
'
13. Use money from the Accountto pay all invoices received for all consultant
or contract services {excluding Gf;mstruction contracts and existing District design
consultant and environmental con§'altant1i;Services 99ntracts which shall be paid for
directly by the District) adiljjpistered frxJ~ .. ~¥c for work directly related to the completion
of the Trail in Riverside C9unty, and 'foi';.RCTC staff time, all in accordance with the
Reimbursement arrdwPayment Proceduresi'.'Exhibit "A", attached hereto and incorporated
hereinJ;;>y this reference; and
~~~~~b;:d;!~-~0>i%~;,f;~:j/;l7~~-; -~;(;,'
··.. 14. Y~ revie~ 'ano approve ;for payment within thirty (30) days of receipt of
in\lqic;es for existing 'District design and environmental services.
'.'' ,,,,
B. District. The ljilistrict agrees to assume the responsibilities and perform the
functions set forth.below: ;;J~?
1. The. Districf will remain the Lead Agency for the Trail project for the
purposes of CEOA~r1d N'EPA Compliance; and
2. Assume the lead role in securing funding for Trail completion by seeking
grants and securing local funding when available. The District will act as the sponsor for
public and private grant applications related to the completion of the Trail in Riverside
County; and
3. Provide timely review and comment within twenty (20) working days on all
consultant work products for which RCTC is the administering agent pursuant to the
terms of this MOU; and
4. Provide funding to RCTC in accordance with Exhibit "A" to be utilized for
3
s
Agreement No. 15-67-059-00
the purposes set forth under this MOU; and
5. Actively participate with RCTC and support RCTC in its work with the
Army Corps and other regulatory agencies to establish the Trail on federal lands in the
Prado Basin, and enter into agreements and execute necessary permits with the Army
Corps and other permitting agencies deemed necessary by the District for the Trail
project; and
6. As an in-kind contribution to the Trail project, the District will supply
personnel resources necessary to fulfill its obligations herein without charge to RCTC.
7. Be the Party responsible for maintenci.oce of the Trail, once constructed.
/' f.1"7":'.'
8. Timely pay invoices which hav efi)rreviewed by RCTC for contracts
spe'c'ified in Section IA, Article 14 and which shall be paid for directly by the District:
Exhibit A, Section II of this MOU.
11. Term. This MOU shall become effectiy~ on the date it is exe6uted by all of the Parties.
This MOU will remain in effect for a period of t~n (10) years t ereafter or upon completion of the
Trail Project, whichever is sooner, unless extended pu t to Section UI or terminated
pursuant to Section IX herein.
Ill. Extension of Term. This MO.
both Parties. All extensions will be eff
must be approved by the JJQyerning bod1
;r~{''.M>,
y be.extended ~~·~PY time with the written consent of
ted through wrifteh~,§mendments to this MOU which
of the Parties.
,,.:;, -ii;;bW
IV. Administration.;:The Exe,c;,utive Director.of RCTC 5 or his/h
0
er designee shall administer
this MOU on behalf .. of RCTC. . The District;,;,General Mari:ager or his/her designee shall
administer this MOU on t:>ehalf of the.District.
V. Assignment and Sq,~~ontracting. The Parties may not assign or subcontract any
portion of this MOU.¥ljthouf··:.the prior writter;i .. approval of all Parties. Any assignment or
subcontra~t made without prior written consent~'shall be null and void. Contracts entered into
with consultants or contractQrs procured in accordance with the terms of this MOU shall not
violate this provision. ·•·>
VI. AmendIT.'ents to MOU. · This MOU may be amended at any time with the written
concurrence of both Parties.
VII. Financial Records. TtJe Parties shall maintain complete and accurate financial records
with respect to all consultant and contractor services funded in whole or in part under this MOU
for a period of five (5) years after the date on which the consultant or contractor services are
complete and accepted or terminated. All records shall be prepared in accordance with
generally accepted accounting principles.
VIII. Inspection of Records. During normal business hours and with prior written notice,
RCTC shall permit representatives of the District, Riverside County, as well as any appropriate
state or federal representatives to examine, audit, and make copies of records and documents
relating to consultant and contractor services funded under this MOU for a period of three (3)
years after the date on which the consultant or contractor services are complete and accepted
or terminated.
4
6
Agreement No. 15-67-059-00
IX. Termination. Either party may terminate its participation in this MOU by providing thirty
(30) days prior written notice to the other Party. The MOU may be terminated if the governing
bodies of both Parties agree to do so in writing. In that event, the MOU will be terminated thirty
(30) days following the written notice of termination.
In the event of MOU termination, or the receipt of a written notice by RCTC to terminate its
participation in this MOU, the District will assume all responsibilities vested in RCTC. RCTC will
promptly assign its interest in all contracts related to the completion of the Trail project to the
District, which will assume all of RCTC's obligations thereunder. RCTC shall not incur any
additional costs after such time a notice of termination has j;},~~n sent by the District. District
shall be obligated to reimburse RCTC for costs incurred purstlaf:lt to the terms of this MOU prior
to the date of termination.
X. Provision of Funding by the District. The Parities ac~l{lowledge that the completion of
the Trail in Riverside County will be a lengthy<aQg. complex ·~~tl!?Ct whose ultimate cost is
presently estimated. Costs will be further estimated and provide'c{:,§g,~e detailed engineering
plans are completed and independent cost estimates are prepared. The Parties acknowledge
that the Trail construction shall be divided into'construction phases and is the intention of the
Parties that the construction contracts will be let iq1.Qne or more phases as agreed upon by the
Parties. The Parties agree that no contracts for Traif(::on ' ·. ction, or any phase thereof, will be
let by RCTC until full funding for theagree;!d upon const(" ton phase(s) has/have been secured
from the District or other sources. .;;,,;,, ·
XI. Insurance. The Parties shall requit@ the fellowing:
RCTC shall cause all c:ontractors, excluding desigo consyltant contract, to maintain in force,
until completion and acs;eptance .. of the project consultant 6f'Oconstruction contract, a policy of
Commercial General l::!~bility Insurance, including coverage of Bodily Injury Liability, Property
Liability, and qontractual Liability in· the amount of.Jwo Million Dollars ($2,000,000.00) minimum
single limit•ebv~rage, and a policy of Automobile L..:tability Insurance in the amount of One Million
Dollars ($11:?,~00,000.00) ·· inimum. RCTC shall•require endorsements to each policy which name
the Districfand Riversi . unty, their officers, officials, agents and employees as additionally
insured. RCTC shall also ·raquire all consultants/contactors to maintain Worker's Compensation
Insurance ar&Q: .. Additional lnsut:ed Endors~ments which meet the requirements of this section
until completion and acceptance of the project consultant or construction contract. Evidence of
compliance with,,\g~ Worker's Compensation Insurance and Additional Insured Endorsements
shall be provided fcS1 th~ Parties.
District shall cause the'desigfi;;:consultant contractor to maintain in force, until completion and
acceptance of the project consultant or construction contract, a policy of Commercial General
Liability insurance, including coverage of Bodily Injury Liability, Property Liability, and
Contractual Liability in the amount of Two Million Dollars ($2,000,000.00) minimum single limit
coverage, and a policy of Automobile Liability Insurance in the amount of One Million Dollars
($1,000,000.00) minimum. District shall require endorsements to each policy which name
RCTC and its officers, officials, agents and employees as additionally insured. District shall also
require all consultants/contactors to maintain Worker's Compensation Insurance and Additional
Insured Endorsements which meet the requirements of this section until completion and
acceptance of the project consultant or construction contract. Evidence of compliance with the
Worker's Compensation Insurance and Additional Insured Endorsements shall be provided to
the Parties.
5
7
Agreement No. 15-67-059-00
XII. Indemnification.
The Parties are public agencies as defined by applicable law. To the extent that liability may be
imposed on the Parties by the provisions of Government Code Section 895.2, as between the
Parties, each Party shall be liable for its own acts or omissions, including for all claims,
liabilities, injuries, suits, and demands and expenses of all kinds which may result or arise out of
any alleged malfeasance or neglect, caused or alleged to have been caused by the relevant
Party or its employees or representatives in the performance or omission of any act or
responsibility of the relevant Party under this MOU. In the event that a claim is made against the
Parties it is the intent of the Parties to cooperate in the defense of said claim and to cause their
insurers to do likewise.
XIII. Notices. All notices required under this MOU .shalCJ:>.e sent by regular mail, postage
prepaid and addressed as follows: vv· ··;··
If to the DISTRICT:
General Manager
Riverside County Regional Park and Open Space District
4600 Crestmore Road .·· ~f:t: ..
Jurupa Valley, California 92509-685
If to RCTC:
Executive Director . . .· .,,, ,.
Riverside County Tr~pl'sportation Commission
County Administrative Center, Thirg~Floor
4080 Lemon Street •··
Riverside, California 92501
" ' ;" ~'
XIV. Third Part~·;·Ben~ficiaries. Nothing i1t;the provisions of this MOU is intended to create
duties or obligations to,!~t;Jights in, third-parties not parties to this MOU, or affect the legal
liability of th~ Parties to this MOU ;iby imposing any standard of care respecting the design,
construction br maintenance•<ilf;cthe Tra'il different from the standard of care imposed by law.
XV. Recitals. The Parties 1'/ij'nderstand, acknowledge and agree that the Recitals are true
and correct, and are h~reby in~it,porated into this MOU. ,,,.,,,,..,, , '
XVI. Counterparts. ··fms·~gf~ement may be executed in one or more counterparts. When a
counterpart shall have beeiii'i~igned by each Party hereto, each shall be deemed an original, and
all of which constitute one and the same instrument.
XVII. Limitation of District Funding Obligation. In the event that insufficient or no funding
is appropriated in support of this MOU, then the District may terminate this MOU and the Parties
shall no longer be obligated to perform under this MOU, provided that the District shall be
obligated to reimburse RCTC for costs incurred pursuant to the terms of this MOU prior to the
date of termination. RCTC shall not incur any additional costs after such time a notice of
termination has been sent by the District.
XVIII. Funding. Notwithstanding anything to the contrary, in the event the District experiences
6
8
Agreement No. 15-67-059-00
reductions in Proposition 84 or Development Impact Fee funding in relation to the Trail project,
the District's allocation to RCTC for this Trail project shall decrease in proportion to the
decrease the District receives in such funding. If such a decrease is issued, the Parties will be
required to reevaluate the Trail project and recommend a scope reduction to accommodate the
funding available, provided that the District shall be obligated to reimburse RCTC for all costs
incurred pursuant to the terms of this MOU prior to notification by the District of any reductions
in funding.
XIX. No Maintenance Obligations. Nothing in this MOU shall make RCTC responsible for any
future maintenance of the Trail in Riverside County, if and when constructed. Any such
maintenance obligations shall remain with the District.
[Signature provision's' on following page]
7
9
SIGNATURE PAGE
TO
Agreement No. 15-67-059-00
MEMORANDUM OF UNDERSTANDING
FOR COOPERATIVE PLANNING AND DEVELOPMENT
OF THE SANTA ANA RIVER TRAIL IN RIVERSIDE COUNTY
RIVERSIDE COUNTY REGIONAL
PARK AND OPEN-SPACE DISTRICT
By:----------
Chairman, Board of Directors
Date: ------
ATTEST:
Kecia Harper-lhem
Clerk of the Board
Deputy
APPROVED AS TO FORM:
Gregorf, , '.
County Co
By: ____________ _
Synthia M. Gi1niel
Deputy County Counsel
8
10
RIVERSIDE COUNTY
TRANSPORTATION COMMISSION
By:'':' .... "i'i'.,._h', _____ _
Anne Mayer
Execllt!~~ Director
Date: ______ _
APPROVED AS TO FORM:
By: __________ ~
Best Best & Krieger LLP
Counsel to the Riverside
County Transportation
Commission
Agreement No. 15-67-059-00
EXHIBIT "A"
REIMBURSEMENT AND PAYMENT PROCEDURES FOR THE
MEMORANDUM OF UNDERSTANDING FOR COOPERATIVE PLANNING
AND DEVELOPMENT OF THE SANTA ANA RIVER TRAIL IN RIVERSIDE COUNTY
The parties agree to the following reimbursement and payment procedures as follows:
I. For all contracts entered into by RCTC for the Trail Project under this MOU (excluding
construction contracts, and existing District design consultant,: and environmental consultant
services contracts):
A. RCTC Agrees:
1. To pay within the time perjqq required in ea'¢h contract or forty-five (45)
calendar days of receipt all monthlyATnvoices, whichevet'l's sooner, for contracted
services rendered for the Trail Project from the Account.
2. To prepare and submit to f ''·\pistricfwithin a fifteen f1,?) calendar day
period after the close end ot. e,ach. month, a rel . t>u,&ement claim for contracted services
incurred during the month, al9ng with original invoices for contracted services rendered
and paid from the Account for the Trail Project tdll~aintain a positive balance on the
Account. All claims submitted to the Distr::i0t,,J r reim,~lllrsement are to be addressed to
the attention of.JhE!J3r~mts & Contracts Analys
CA 92509. '""' ./'''""''• ·. ... .'''.""
600 Cr~stmore Road, Jurupa Valley,
3. f~ use fu~d:~1 in the ~cdbunt to reimburse RCTC staff time directly
expended on the Trail Proj~'gt~:''.'';:: .
,7 . 4. To furnisff'lo the DistnCt a final accounting and reconciliation of Trail
;'project expenseswithin nineity (90) calendar days following the recording of the Notice of
C'om~J,E!tion for the Santa Ana Riv.er Trail Project or the termination of the MOU, on the
forms:\1!)~~¥ided in Exhibit "B", att~ctied and incorporated herein by this reference.
5. To receive and deposit a Two Hundred and Fifty Thousand Dollar
($250,000) ad~ance from the District in an interest bearing account to be used for
payments to cdftttacfors on the Trail Project, and for RCTC staff time. Once the first
payment is made ta·~·a contractor or to reimburse RCTC for staff time, RCTC shall
request reimbursements as provided herein so that a positive balance is consistently
maintained in the Account. RCTC shall pay out the Account balance on final Trail project
costs in place of requesting reimbursement from District when the outstanding costs do
not exceed the balance in the Account. Once the Trail project is complete or the MOU
has been terminated by the Parties pursuant to the terms of the MOU, RCTC shall
refund any unexpended funds to the District within ninety (90) days thereof.
9
11
Agreement No. 15-67-059-00
B. District Agrees:
1. To provide a Two Hundred and Fifty Thousand Dollars ($250,000)
advance for payments made by RCTC for the Trail project under this MOU.
2. To reimburse on a monthly basis through the completion of the Trail
project or for the duration of the MOU, all expenditures for RCTC staff time and
contracted services rendered for the Trail project and paid by RCTC within forty-five (45)
calendar days of receipt to keep a positive balance on the Account.
II. For construction contract(s), the District shall pay co111t~~!t!Ption contractors directly unless
otherwise agreed upon by the Parties in writing: .. c'r
A. RCTC Agrees:
1. To submit to the District areqtlest for paymef![iypf construction contracted
services rendered for the Trail Pro· in a timely manner and consistent with the
payment terms in the construction contracts, along with original invoices for said
contracted services rendered. All claims submitted tQ'itpe District for Pa.yment are to be
addressed to the attention of the Grant & Cqotraets Analyst at 4600 Crestmore Road,
Jurupa Valley, CA 92509.
2. To furnish to tti~EQistrra? a final acco:Unting and reconciliation of Trail
project expenses within ninety (96) calendar d8Y§.follo~ihg the recording of the Notice of
Completion for th'e;;Santa Ana River Trail Projeet·;krthe termination of the MOU, on the
forms providecfin/Exhibit "B", attached and incorporated herein by this reference.
B. District Agrees:
· .. ,,,;;;;r,,,;Jo pay fQr construction contracted services in a timely manner upon
receipt of invoices from RCTC.
'f'.f;\;;;>i, ·;;.~~~;L;<-,,
2. To reHttiiburse on a monthly basis through the completion of the Trail
project or upon termination of the MOU by the Parties, all expenditures for contracted
services'•f'endered for the Trail project and paid by RCTC within forty-five (45) calendar
days of receip;t.
10
12
AGENDA ITEM 8
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: February 23, 2015
TO: Western Riverside County Programs and Projects Committee
FROM: Jillian Guizado, Staff Analyst
Brian Cunanan, Commuter and Motorist Assistance Manager
THROUGH: Robert Yates, Multimodal Services Director
SUBJECT: Operation of the Freeway Service Patrol Program in Riverside County
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Approve Agreement No. 15-45-027-00 with the California Department of Transportation
(Caltrans) for the operation of the Riverside County Freeway Service Patrol (FSP)
program in the amount of $1,635,846 in state funding for FY 2014/15; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
In 1986, the Commission established itself as the Riverside County Service Authority for
Freeway Emergencies (RC SAFE) after the enactment of SB 1199 in 1985. The purpose of the
formation of SAFEs in California was to provide call box services and, with excess funds, provide
additional motorist aid services. Funding for RC SAFE is derived from a one dollar per vehicle
registration fee on vehicles registered in Riverside County. Initially, these funds were used only
for the call box program. As additional motorist aid services were developed, SAFE funds were
also used to provide FSP and the Inland Empire 511 traveler information services as part of a
comprehensive motorist aid system in Riverside County.
In 1990, Proposition C was passed to fund transportation improvements and to help reduce
traffic congestion in California. From this, the FSP program was created by Caltrans, which
developed the corresponding Local Funding Allocation Plan to distribute funds to participating
jurisdictions through a formula based on population, urban freeway lane miles, and levels of
congestion.
The Commission, acting in its capacity as the RC SAFE, is the principal agency in Riverside
County, in partnership with Caltrans and the California Highway Patrol, managing the FSP
program. The purpose of the FSP program is to provide a continuously roving tow services
patrol along designated freeway segments (referred to as beats) to relieve freeway congestion
and facilitate the rapid removal of disabled vehicles and those involved in minor accidents on
local freeways. Currently, the Commission contracts with four tow truck operators to provide
service on a total of nine beats Monday through Friday during the peak commute hours,
Agenda Item 8
13
I
5:30 a.m. to 8:30 a.m. and 2:30 p.m. (12:30 p.m. on Fridays) to 6:30 p.m. In FY 2013/14, FSP
performed over 44,000 assists.
DISCUSSION:
In October 2014, the Commission received the attached funding agreement from Caltrans for
FY 2014/15. Caltrans funding agreements are reimbursement-based and allow for the
carryover of contract balances not expended in the agreement's stated fiscal year. This allows
the Commission to fully expend allocated amounts and also helps to accommodate the timing
of the Caltrans allocation release, which is typically later during the fiscal year for which it is
intended. The table below summarizes the use of these funding agreements by fiscal year:
Amount Expended
Caltrans Funding
Agreement No. FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15
10-45-036-00
($ 1,657,171) $192,643 $1,464,528
11-45-105-00
($ 1,577, 721) $303,402 $1,274,319
12-45-068-00
($ 1,653,564) $536,958 $1,116,606
13-45-075-00
($ 1,606,567) $621,880 $984,687
14-45-084-00
($ 1,557,104) $782,185 $774,919
The Caltrans funding agreement for FY 2014/15 provides for continued state funding in the
amount of $1,635,846. The Commission will fund the required local match of $408,962 with
RC SAFE revenues. As with prior funding agreements, any state funds not claimed in the
current fiscal year will be carried over and claimed in FY 2015/16. A budget adjustment is not
required and upon approval of this agenda item, the Commission will execute this fund transfer
agreement with Caltrans.
Financial Information
In Fiscal Year Budget: I Yes I Year: I
2014/15
Amount: I $775,000
N/A 2015/16+ $860,846
Source of Funds: I State of California Budget Adjustment: I
No
N/A
GL/Project Accounting No.: 002173 415 41508 0000 20145 41505
Fiscal Procedures Approved: ~~ I Date: I 02/12/2015
Attachment: FSP Fund Transfer Agreement
Agenda Item 8
14
I
STATE: OF CALiFORNIA-CALIFORNIA STATE TRANSPORTATION AGENCY
b-EPARTME-NT 6i=-TRAN.SP-6R-TATIOtf~ ... ······-
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TIY 711
(916) 654-3883
Fax (916) 654-2408
October 8, 2014
Ms. Anne Mayer
Executive Director
Riverside County Transportation Commission
P 0 Box 12008 (4080 Lemon Street, 3rd Floor)
Riverside, CA 92502-2208
Attn: Mr. Brian Cunanan
Dear Ms. Mayer:
2<<q
EDMUND G. BROWN Jr .. Governor
File : 08-RIV-Var-RCTC
FSP15-6054(068)
2014/2015 Freeway Service Patrol
(FSP) Program
Enclosed are two original agreements covering funding for the fiscal year 2014/2015 Freeway Service Patrol (FSP)
Program. Office of Local Programs will again this year handle the processing of agreements. The enclosed agreement
and its processing should also streamline the agreement and invoicing process.
Please sign both copies of this Agreement and return them to this office, Office of Local Programs -MS1. Alterations
should not be made to the agreement language. ATTACH YOUR LOCAL AGENCY'S CERTIFIED AUTHORIZING
RESOLUTION THAT CLEARLY IDENTIFIES THE PROJECT AND THE OFFICIAL AUTHORIZED TO EXECUTE THE
AGREEMENT. A fully executed copy of the agreement wtll be returned to you upon ratification by Caltrans.
Your invoicing, in accordance with applicable Section II, Article 6, would then be submitted in accordance with Section
II, Articles 7 and 8 of the Fund Transfer Agreement, not to this Office.
Sincerely,
~v){)HN HOOLE, Chief ,'l Office of Project Implementation -South
,;'. Division of Local Assistance
Enclosure
c: Lisa Davies -HQ Traffic Operations
OLP AE Project Files
(08) DLAE -Sean Yeung
15
FREEWAY SERVICE PATROL PROGRAM
FUND TRANSFER AGREEMENT (Non Federal)
Agreement No. FSP15-6054(068)
Project No. FSP15-6054(068)
Location: 08-RIV-Var-RCTC
AMS Adv 10:0815000044
THIS AGREEMENT, effective on July 1, 2014, is between the State of California, acting by and
through the Department of Transportation, hereinafter referred to as STATE, and the Riverside
County Transportation Commission, a public agency, hereinafter referred to as "ADMINISTERING
AGENCY."
WHEREAS, Streets and Highways Code (S&HC) Section 2560 et seq., authorizes STATE and
administering agencies to develop and implement a Freeway Service Patrol (FSP) program on
traffic-congested urban freeways throughout the state; and
WHEREAS, STATE has distributed available State Highway Account funds to administering
agencies participating in the FSP Program in accordance with S&HC Section 2562; and
WHEREAS, ADMINISTERING AGENCY has applied to STATE and has been selected to receive
funds from the FSP Program for the purpose of Freeway Service Patrol for FY 2014-2015,
hereinafter referred to as "PROJECT"; and
WHEREAS, proposed PROJECT funding is as follows:
Total Cost State Funds
$2,044,808.00 $1,635,846.00
Local Funds
$408,962.00 ; and
WHEREAS, STATE is required to enter into an agreement with ADMINISTERING AGENCY to
delineate the respective responsibilities of the parties relative to prosecution of said PROJECT;
and
WHEREAS, STATE and ADMINISTERING AGENCY mutually desire to cooperate and jointly
participate in the FSP program and desire to specify herein the terms and conditions under which
the FSP program is to be conducted; and
WHEREAS, ADMINISTERING AGENCY has approved entering into this Agreement under
authority of Resolution No. approved by ADMINISTERING AGENCY
on , a copy of which is attached.
For Caltrans Use Only
I hereby Certify upon my own personal knowledge that budgeted funds are available for this encumbrance
Accounting Officer I Date I$
t1/Jj;/Jy. I, 63 S, i .t//p
Page 1 of 7 Non-Fed FSP
16
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
TO: STATE CO TROLLER'S OFFICE
Claims Audits
FROM:
3301 "C" Street, Rm 404
Sacramento, CA 95816
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR I LOCAL AGENCY:
Page 1 of 1
DATE PREPARED: PROJECT NUMBER:
9/29/2014 0815000044
REQUISITION NUMBER I CONTRACT NUMBER:
RQS 081500000177
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
$ 1,635,846.00
PROCUREMENT TYPE:
Local Assistance
CHAPTER STATUTES ITEM YEAR PEC/PECT TASK I SUBTASK AMOUNT
25 2014 2660-102-890 14-15 2030010300 2620/0420 $ 1,635,846.00
ADA N f 1 For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
O 1 Records and Forms Management. 1120 N. Sti"llet, MS-89, Sacramento, CA 95814.
17
NOW, THEREFORE, the parties agree as follows:
SECTION I
STATE AGREES:
1. To define or specify, in cooperation with ADMINISTERING AGENCY, the limits of the State
Highway segments to be served by the FSP as well as the nature and amount of the FSP
dedicated equipment, if any, that is to be funded under the FSP program.
2. To pay ADMINISTERING AGENCY the STATE's share, in amount not to exceed
$1,635,846.00, of eligible participating PROJECT costs.
3. To deposit with ADMINISTERING AGENCY, upon ADMINISTERING AGENCY's award of a
contract for PROJECT services and receipt of an original and two signed copies of an invoice in
the proper form, including identification of this Agreement Number and Project Number, from
ADMINISTERING AGENCY, the amount of $261,735.36. This initial deposit represents STATE's
share of the estimated costs for the initial two months of PROJECT. Thereafter, to make
reimbursements to ADMINISTERING AGENCY as promptly as state fiscal procedures will permit,
but not more often than monthly in arrears, upon receipt of an original and two signed copies of
invoices in the proper form covering actual allowable costs incurred for the prior sequential
month's period of the Progress Payment Invoice. The initial deposit will be calculated at 16% of
the STATE's total share.
4. When conducting an audit of the costs claimed by ADMINISTERING AGENCY under the
provisions of this Agreement, STATE will rely to the maximum extent possible on any prior audit
of ADMINISTERING AGENCY performed pursuant to the provisions of state and federal laws. In
the absence of such an audit, work of other auditors will be relied upon to the extent that work is
acceptable to STATE when planning and conducting additional audits.
SECTION II
ADMINISTERING AGENCY AGREES:
1. To commit and contribute matching funds from ADMINISTERING AGENCY resources, which
shall be an amount not less than 25 percent of the amount provided by STA TE from the State
Highway Account.
2. The ADMINISTERING AGENCY's detailed PROJECT Cost Proposal is attached hereto and
made an express part of this Agreement. The detailed PROJECT Cost Proposal reflects the
provisions and/or regulations of Section Ill, Article 8, of this Agreement.
3. To use all state funds paid hereunder only for those transportation-related PROJECT
purposes that conform to Article XIX of the California State Constitution.
Page 2 of 7 Non-Fed FSP
18
4. STATE funds provided to ADMINISTERING AGENCY under this Agreement shall not be used
for administrative purposes by ADMINISTERING AGENCY. Said administrative costs may be
credited toward ADMINISTERING AGENCY's PROJECT matching funds provided claimed
administrative costs are specified on ADMINISTERING AGENCY's invoice submittal. If said
administrative costs are "indirect", as definied in 2 CFR, Part 225, Cost Principles for State and
Local Government, the costs must be allocated in accordance with an Indirect Cost Allocation
Plan (ICAP), reviewed and approved by STATE's Office of Audits and Investigation, for each
applicable fiscal year.
5. To develop, in cooperation with STATE, advertise, award, and administer PROJECT
contract(s) in accordance with ADMINISTERING AGENCY competitive procurement procedures,
in compliance with 49 Code of Federal Regulations {CFR} Part 18.36.
6. Upon award of a contract for PROJECT, to prepare and submit to STATE an original and two
signed copies of invoicing for STATE's initial deposit specified in Section I, Article 3. Thereafter,
to prepare and submit to STATE an original and two signed copies of progress invoicing for
STATE's share of actual expenditures for allowable PROJECT costs.
7. Said invoicing shall evidence the expenditure of ADMINISTERING AGENCY's PROJECT
participation in paying not less than 20% of all allowable PROJECT costs and shall contain the
information described in Chapter 5 of the Local Assistance Procedures Manual (LAPM}. Invoicing
shall demonstrate ADMINISTERING AGENCY'S PROJECT participation by showing a matched
expenditure of funds of at least 25% of the amount provided by the STATE. ADMINISTERING
AGENCY invoices shall be submitted to:
State of California
Department of Transportation
Division of Traffice Operations, MS 36
Office of System Management Operations
1120 "N" Street
Sacramento, CA 9427 4-0001
8. Within 60 days after completion of PROJECT work to be reimbursed under this Agreement, to
prepare a final invoice reporting all actual eligible costs expended, including all costs paid by
ADMINISTERING AGENCY and submit that signed invoice, along with any refund due STATE, to
the address referenced above under Section II, Article 7. Backup information submitted with said
final invoice shall include all FSP operational contract invoices paid by ADMINISTERING
AGENCY to contracted operators included in expenditures billed to STATE under this Agreement.
9. COST PRINCIPLES
A} ADMINISTERING AGENCY agrees to comply with, and require all project sponsors to comply
with, 2 CFR, Part 225, Cost Principles for State and Local Government, and 49 CFR, Part 18,
Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments.
Page 3 of 7 Non-Fed FSP
19
B) ADMINISTERING AGENCY will assure that its Fund recipients will be obligated to agree that
(1.) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System,
Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost
items, and (2.) those parties shall comply with Federal administrative procedures in accordance
with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments. Every sub-recipient receiving Funds as a
contractor or sub-contractor under this Agreement shall comply with Federal administrative
procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments.
C) Any Fund expenditures for costs for which ADMINISTERING AGENCY has received payment
or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 225, 48
CFR, Chapter 1, Part 31 or 49 CFR, Part 18, are subject to repayment by ADMINISTERING
AGENCY to STATE. Should ADMINISTERING AGENCY fail to reimburse Fund moneys due
STATE within 30 days of demand, or within such other period as may be agreed in writing
between the Parties hereto, STATE is authorized to intercept and withhold future payments due
ADMINISTERING AGENCY from STATE or any third-party source, including, but n6t limited to,
the State Treasurer, the State Controller, and the California Transportation Commission.
10. THIRD PARTY CONTRACTING
A) ADMINISTERING AGENCY shall not award a construction contract over $10,000 or other
contracts over $25,000 [excluding professional service contracts of the type which are required to
be procured in accordance with Government Code Sections 4525 (d), (e), and {f)] on the basis of
a noncompetitive negotiation for work to be performed using Funds without the prior written
approval of STATE.
B) Any subcontract or agreement entered into by ADMINISTERING AGENCY as a result of
disbursing Funds received pursuant to this Agreement shall contain all of the fiscal provisions
{Section II, Paragraphs 9, 11, 12, & 13) of this Agreement; and shall mandate that travel and per
diem reimbursements and third-party contract reimbursements to subcontractors will be allowable
as project costs only after those costs are incurred and paid for by the subcontractors.
C) In addition to the above, the preaward requirements of third party contractor/consultants with
ADMINISTERING AGENCY should be consistent with Local Program Procedures as published by
STATE.
11. ACCOUNTING SYSTEM
ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain an
accounting system and records that properly accumulate and segregate Fund expenditures by line
item for the PROJECT. The accounting system of ADMINISTERING AGENCY, its contractors,
and all subcontractors shall conform to Generally Accepted Accounting Principles (GMP), enable
the determination of incurred costs at interim points of completion, and provide support for
reimbursement payment vouchers or invoices.
Page4 of 7 Non-Fed FSP
20
12. RIGHT TO AUDIT
For the purpose of determining compliance with this Agreement and other matters connected with
the performance of ADMINISTERING AGENCY's contracts with third parties, ADMINISTERING
AGENCY, ADMINISTERING AGENCY's contractors, and subcontractors, and STATE shall each
maintain and make available for inspection all books, documents, papers, accounting records, and
other evidence pertaining to the performance of such contracts, including, but not limited to, the
costs of administering those various contracts. All of the above referenced parties shall make
such materials available at their respective offices at all reasonable times for three years from the
date of final payment of Funds to ADMINISTERING AGENCY. STATE, the California State
Auditor, or any duly authorized representative of STATE or the United States Department of
Transportation shall each have access to any books, records, and documents that are pertinent
for audits, examinations, excerpts, and transactions, and ADMINISTERING AGENCY shall furnish
copies thereof if requested.
13. TRAVEL AND SUBSISTENCE
Payments to ADMINISTERING AGENCY for travel and subsistence expenses of
ADMINISTERING AGENCY forces and its subcontractors claimed for reimbursement or applied
as local match credit shall not exceed rates authorized to be paid exempt non-represented State
employees under current State Department of Personnel Administration (DPA) rules. If the rates
invoiced are in excess of those authorized DPA rates, then ADMINISTERING AGENCY is
responsible for the cost difference and any overpayments shall be reimbursed to ST ATE on
demand.
14. SINGLE AUDIT
ADMINISTERING AGENCY agrees to include all state (Funds) and federal funded projects Jn the
schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the
schedule of projects to be examined under its single audit prepared in accordance with Office of
Management and Budget Circular A-133.
SECTION Ill
IT IS MUTUALLY AGREED:
1. All obligations of STATE under the terms of this Agreement are subject to the appropriation of
resources by the Legislature and the encumbrance of funds under this Agreement. Funding and
reimbursement is available only upon the passage of the State Budget Act containing these
STATE funds. The starting date of eligible reimbursable activities shall be JULY 1, 2014.
2. All obligations of ADMINISTERING AGENCY under the terms of this Agreement are subject to
authorization and allocation of resources by ADMINISTERING AGENCY.
Page 5 of 7 Non-Fed FSP
21
3. ADMINISTERING AGENCY and STATE shall jointly define the initial FSP program as well as
the appropriate level of FSP funding recommendations and scope of service and equipment
required to provide and manage the FSP program. No changes shall be made in these unless
mutually agreed to in writing by the parties to this Agreement.
4. Nothing in the provisions of this Agreement is intended to create duties or obligations to or
rights in third parties not parties to this Agreement or affect the legal liability of either party to this
Agreement by imposing any standard of care with respect to the maintenance of State highways
different from the standard of care imposed by law.
5. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or
liability occurring or arising by reason of anything done or omitted to be done by ADMINISTERING
AGENCY under or in connection with any work, authority, or jurisdiction delegated to
ADMINISTERING AGENCY under this Agreement. It is understood and agreed that, pursuant to
Government Code Section 895.4, ADMINISTERING AGENCY shall fully defend, indemnify, and
save harmless the State of California, its officers, and employees from all claims, suits, or actions
of every name, kind, and description brought for or on account of injury {as defined in Government
Code Section 810.8) occurring by reason of anything done or omitted to be done by
ADMINISTERING AGENCY under or in connection with any work, authority, or jurisdiction
delegated to ADMINISTERING AGENCY under this Agreement.
6. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any
injury, damage, or liability occurring or arising by reason of anything done or omitted to be done by
STATE under or in connection with any work, authority, or jurisdiction delegated to STATE under
this Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4,
STATE shall fully defend, indemnify, and save harmless ADMINISTERING AGENCY, its officers,
and employees from all claims, suits, or actions of every name, kind, and description brought for
or on account of injury (as defined in Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by STATE under or in connection with any work, authority or
jurisdiction delegated to STATE under this Agreement.
7. ADMINISTERING AGENCY will maintain an inventory of all non-expendable PROJECT
equipment, defined as having a useful life of at least two years and an acquisition cost of $500 or
more, paid for with PROJECT funds. ADMINISTERING AGENCY shall define in PROJECT
contract who shall take ownership of all equipment at the conclusion of the Project.
8. ADMINISTERING AGENCY and its sub-contractors will comply with all applicable Federal and
State Jaws and regulations, including but not limited to, 2 CFR, Part 225, Cost Principles for State
and Local Governments, and 49 CFR, Part 18, Uniform Administrative Requirements for Grants
and Cooperative Agreements to State and Local Governments.
9. In the event that ADMINISTERING AGENCY fails to operate the PROJECT commenced and
reimbursed under this Agreement in accordance with the terms of this Agreement or fails to
comply with applicable Federal and State laws and regulations, STA TE reserves the right to
terminate funding for PROJECT, or portions thereof, upon written notice to ADMINISTERING
AGENCY.
Page 6 of 7 Non-Fed FSP
22
..
10. This Agreement shall terminate on June 30, 2017. However, the non-expendable equipment
and liability clauses shall remain in effect until terminated or modified in writing by mutual
agreement.
STATE OF CALIFORNIA Riverside County Transportation Commission
Department of Transportation
By: By:----------
Office of Project Implementation, South Title:-----------
Division of Local Assistance
Date: Date:-----------
Page 7 of 7 Non-Fed FSP
23
AGENDA ITEM 9
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: February 23, 2015
TO: Western Riverside County Programs and Projects Committee
FROM: Jennifer Harmon, Office and Board Services Manager
THROUGH: John Standiford, Deputy Executive Director
SUBJECT: Election of Officers
STAFF RECOMMENDATION:
This item is for the Western Riverside County Programs and Projects Committee to conduct an
election of officers for 2015 -Chair and Vice Chair.
BACKGROUND INFORMATION:
The election of officers for the full Commission and its Committees are held on an annual basis.
Commissioners Frank Johnston and Ben Benoit were elected as the Western Riverside County
Programs and Projects Committee's officers in March 2014. Once the election has been
conducted, the new Chair and Vice Chair will immediately assume the positions.
Past Chairs of the Western Riverside County Programs and Projects Committee are as follows:
2014 -Frank Johnston, City of Jurupa Valley
2013 -Andrew Kotyuk, City of San Jacinto
2012 -Adam Rush, City of Eastvale
2011 -Darcy Kuenzi, City of Menifee
2010 -Karen Spiegel, City of Corona
Past Chairs of the Plans and Programs Committee are as follows:
2009 -Bob Botts, City of Banning
2008 -Frank West, City of Moreno Valley
2007 -Patrick Mullany, City of Indian Wells
2006 -Daryl Busch, City of Perris
2005 -Michael H. Wilson, City of Indio
2004 -Frank Hall, City of Norco
2003 -Dick Kelly, City of Palm Desert
2002 -Daryl Busch, City of Perris
2001-Percy L. Byrd, City of Indian Wells
2000 -Robin Lowe, City of Hemet
Agenda Item 9
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