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02 February 26, 2018 Western Riverside County Programs and ProjectsComments are welcomed by the Commission. If you wish to provide comments to the Commission, please complete and submit a Speaker Card to the Clerk of the Board. MEETING AGENDA Western Riverside County Programs and Projects Committee Time: 1:30 p.m. Date: February 26, 2018 Location: BOARD ROOM County of Riverside Administration Center 4080 Lemon St, First Floor, Riverside CA 92501 COMMITTEE MEMBERS Deborah Franklin, Chair/Art Welch, City of Banning Adam Rush, Vice Chair/Clint Lorimore, City of Eastvale Karen Spiegel/Randy Fox, City of Corona Brian Berkson/Verne Lauritzen, City of Jurupa Valley Neil Winter/John Denver, City of Menifee Victoria Baca/Ulises Cabrera, City of Moreno Valley Berwin Hanna/Ted Hoffman, City of Norco Michael Vargas/Rita Rogers, City of Perris Andrew Kotyuk/Scott Miller, City of San Jacinto Ben J. Benoit/Timothy Walker, City of Wildomar Kevin Jeffries, County of Riverside, District I Marion Ashley, County of Riverside, District V STAFF Anne Mayer, Executive Director John Standiford, Deputy Executive Director AREAS OF RESPONSIBILITY Air Quality, Capital Projects, Communications and Outreach Programs, Intermodal Programs, Motorist Services, New Corridors, Regional Agencies/Regional Planning, Regional Transportation Improvement Program (RTIP), Specific Transit Projects, State Transportation Improvement Program (STIP) Transportation Uniform Mitigation Fee (TUMF) Program, and Provide Policy Direction on Transportation Programs and Projects related to Western Riverside County and other areas as may be prescribed by the Commission. COMM-WRC-00044 TO: Riverside County Transportation Commission FROM: Tara Byerly, Deputy Clerk of the Board DATE: February 21, 2018 SUBJECT: Possible Conflicts of Interest Issues – Western Riverside County Programs and Projects Committee Agenda of February 26, 2018 The February 26 agenda of the WRC Programs and Projects Committee includes items which may raise possible conflicts of interest. A RCTC member may not participate in any discussion or action concerning a contract or amendment if a campaign contribution of more than $250 is received in the past 12 months or 3 months following the conclusion from any entity or individual listed. Agenda Item No. 7 – Amendments to the Investment Grade Traffic and Revenue Study Services Agreement with Stantec Consulting Services for the I-15 Express Lanes Project and the 15/91 Express Lanes Connector Project Consultant(s): Stantec Consulting, Inc. Sheldon Mar, Senior Associate 475 5th Avenue, 12th Floor New York, NY 10017 Agenda Item No. 10 – Agreement for Express Lanes Marketing Services Consultant(s): Sherry Matthews, Inc. Karen Purcell Scott, Executive Vice President 200 South Congress Avenue Austin, TX 78704 RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 1:30 p.m. Monday, February 26, 2018 BOARD ROOM County Administrative Center 4080 Lemon Street, First Floor Riverside, California In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission’s website, www.rctc.org. In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (951) 787-7141 if special assistance is needed to participate in a Commission meeting, including accessibility and translation services. Assistance is provided free of charge. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS – Each individual speaker is limited to speak three (3) continuous minutes or less. The Committee may, either at the direction of the Chair or by majority vote of the Committee, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. Also, the Committee may terminate public comments if such comments become repetitious. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Committee shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES – NOVEMBER 27, 2017 Western Riverside County Programs and Projects Committee February 26, 2018 Page 2 6. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 7. AMENDMENTS TO THE INVESTMENT GRADE TRAFFIC AND REVENUE STUDY SERVICES AGREEMENT WITH STANTEC CONSULTING SERVICES FOR THE I-15 EXPRESS LANES PROJECT AND THE 15/91 EXPRESS LANES CONNECTOR PROJECT Page 1 Overview This item is for the Committee to: 1) Approve Agreement No. 15-31-048-03, Amendment No. 3 to Agreement No. 15-31-048-00, with Stantec Consulting Services, Inc. (Stantec) for traffic and revenue study services for the Interstate 15 Express Lanes Project (I-15 ELP) in the amount of $235,000, plus a contingency of $23,500, for an additional amount of $258,500, and a total amount not to exceed $1,844,900; 2) Approve Agreement No. 15-31-048-04, Amendment No. 4 to Agreement No. 15-31-048-00, with Stantec for traffic and revenue study services for the Interstate 15/State Route 91 Express Lanes Connector Project (15/91 ELC) in the amount of $110,000, plus a contingency amount of $11,000, for a total amount not to exceed $121,000; 3) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the amendments on behalf of the Commission; 4) Authorize the Executive Director or designee to approve contingency work up to the total amount not to exceed as required for the projects; and 5) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee February 26, 2018 Page 3 8. AMENDMENT TO THE I-15 EXPRESS LANES PROJECT TOLL SERVICES AGREEMENT WITH KAPSCH TRAFFICCOM TRANSPORTATION FOR THE 15/91 EXPRESS LANES CONNECTOR PROJECT Page 17 Overview This item is for the Committee to: 1) Approve Amendment No. 1 to Agreement No. 16-31-043-00 for the I-15 Express Lanes Project (I-15 ELP) with Kapsch TrafficCom Transportation NA Inc. (Kapsch) to design, implement, operate, and maintain a toll collection system (Toll Services) in support of the Interstate 15/State Route 91 Express Lanes Connector Project (15/91 ELC) in the amount of $314,721, plus a contingency amount of $31,500, for a total amount of $346,221; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the amendment on behalf of the Commission; 3) Authorize the Executive Director or designee to approve contingency work up to the total amount not to exceed as required for the project; and 4) Forward to the Commission for final action. 9. AUTHORIZATION TO USE PUBLIC UTILITIES CODE § 130238 FOR THE PROCUREMENT OF FASTRAK® 6C TRANSPONDERS Page 36 Overview This item is for the Committee to: 1) Make a finding, by a two-thirds vote, that the procurement of the new 6C transponders, as further described herein, qualifies for use of the Commission’s procurement authority under Public Utilities Code (PUC) § 130238 (Specialized Equipment Law); 2) Authorize the Executive Director, on behalf of the Commission, to undertake a procurement, including issuance of Request for Proposals (RFP) No. 18-31-094-00, to procure 6C transponders using the Commission’s procurement authority under the Specialized Equipment Law; 3) Authorize the Executive Director or designee to act on behalf of the Commission for all purposes under PUC § 130238; and 4) Forward to the Commission for final action. Western Riverside County Programs and Projects Committee February 26, 2018 Page 4 10. AGREEMENT FOR EXPRESS LANES MARKETING SERVICES Page 40 Overview This item is for the Committee to: 1) Award Agreement No. 18-31-047-00 to Sherry Matthews, Inc., DBA Sherry Matthews Advocacy Marketing (Sherry Matthews), for express lanes marketing services for a three-year term, and two two-year options in an amount of $3.5 million, plus a contingency amount of $350,000, for a total amount not to exceed $3,850,000; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement, including option years, on behalf of the Commission; 3) Authorize the Executive Director or designee to approve the use of the contingency amount as may be required for these services; and 4) Forward to the Commission for final action. 11. STATE ROUTE 91 DESIGN-BUILD CONTRACT FINAL ACCEPTANCE Page 66 Overview This item is for the Committee to: 1) Approve Final Acceptance for the State Route 91 Corridor Improvement Project (SR- 91 CIP or Project) Design-Build Contract, Agreement No. 12-31-113-01, with Atkinson/Walsh, a Joint Venture, subject to the Executive Director’s verification that all contract requirements for Final Acceptance have been met; and 2) Forward to the Commission for final action. 12. STATE ROUTE 91 CORRIDOR POTENTIAL IMPROVEMENT UPDATE Page 69 Overview This item is for the Committee to receive and file a presentation related to potential improvements to the State Route 91 corridor. Western Riverside County Programs and Projects Committee February 26, 2018 Page 5 13. AMENDMENT TO THE AGREEMENT WITH THE CALIFORNIA HIGHWAY PATROL TO FUND ADDITIONAL CHP FREEWAY SERVICE PATROL SERVICES Page 70 Overview This item is for the Committee to: 1) Approve Agreement No. 16-45-094-02, Amendment No. 2 to Agreement No. 16-45-094-00, with the California Highway Patrol (CHP) to provide supervision and operation of the Freeway Service Patrol (FSP) program in Riverside County for an additional amount of $524,235, and a total amount not to exceed $2,048,531; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 14. ELECTION OF OFFICERS FOR THE WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE Page 78 Overview This item is for the Western Riverside County Programs and Projects Committee to conduct an election of officers for 2018 – Chair and Vice Chair. 15. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. 16. ADJOURNMENT The next Western Riverside County Programs and Projects Committee meeting is scheduled to be held at 1:30 p.m., Monday, March 26, 2018, Board Chambers, First Floor, County Administrative Center, 4080 Lemon Street, Riverside. AGENDA ITEM 5 MINUTES RIVERSIDE COUNTY TRANSPORTATION COMMISSION WESTERN RIVERSIDE COUNTY PROGRAMS AND PROJECTS COMMITTEE Monday, November 27, 2017 MINUTES 1. CALL TO ORDER The meeting of the Western Riverside County Programs and Projects Committee was called to order by Vice Chair Adam Rush at 1:31 p.m., in the Board Room at the County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE At this time, Commissioner Neil Winter led the Western Riverside County Programs and Projects Committee in a flag salute. Members/Alternates Present Members Absent Marion Ashley* Deborah Franklin Victoria Baca Andrew Kotyuk Ben Benoit Brian Berkson Berwin Hanna Kevin Jeffries* Adam Rush Karen Spiegel Michael Vargas Neil Winter *arrived after the meeting started 4. PUBLIC COMMENTS There were no requests to speak from the public. 5. APPROVAL OF MINUTES – OCTOBER 23, 2017 M/S/C (Vargas/Baca) to approve the minutes as submitted. RCTC WRC Programs and Projects Committee Minutes November 27, 2017 Page 2 6. ADDITIONS/REVISIONS There were no additions or revisions to the agenda. 7. AMENDMENT TO THE AGREEMENT FOR RCTC 91 EXPRESS LANES TRAFFIC AND REVENUE STUDY SERVICES Jennifer Crosson, Toll Operations Manager, presented the scope of the amendment to the agreement for RCTC 91 Express Lanes Traffic and Revenue Study Services. The amendment addresses feedback and concerns of customers within the community regarding conditions on the 91 express lanes and 91 corridor. She also presented Stantec’s efforts and plans to improve conditions in those areas. Commissioner Kevin Jefferies mentioned that the I-15 /SR-91 traffic problems have always caused unrest in the community, calling the interchange a failure. Commissioner Jefferies inquired about Stantec’s involvement in the initial design of traffic flow for that interchange; and why the Commission would want to involve Stantec again. Jennifer Crosson explained that Stantec was the consulting firm that helped with the traffic and revenue projections that supported the financing; they helped evaluate vehicle throughput to ensure payment of the debt service. At this time, Executive Director Anne Mayer confirmed Jennifer Crosson’s comment regarding the traffic and revenue studies. Anne Mayer explained that the project was established by the 91 Major Investment Study, which included many improvement projects for the 91. The project that was built added 2 additional lanes of traffic, but still does not accommodate the capacity on the corridor. It was known that the project would take the corridor from one level of service of “F” to another. Unfortunately, now, all Riverside county projects on this corridor, with constantly increasing traffic, congestion is nearly back to pre-project levels. The 91 project has added significant capacity to the 91 corridor; traffic demand calls for 22 lanes on the 91 corridor, which will never be possible to build. Anne Mayer called the 91 corridor a significant and important project in need of revisions, but the project is working as intended, even if not to the satisfaction of everyone who travels the corridor. Commissioner Jefferies replied, that while the project is working as intended on the 91, it is not working as envisioned on the I-15, seeing as backups used to start at Cajalco Road, but now backup in the city of Lake Elsinore at Lake street. Commuters now get off the 91, driving through the city of Corona, and getting back on at Ontario, just to get back onto the toll lanes. Anne Mayer acknowledged Commissioner Jefferies’s position and the frustration of all commuters who travel the corridor. Anne Mayer explained that Stantec’s modelling can RCTC WRC Programs and Projects Committee Minutes November 27, 2017 Page 3 only provide predictions and recommendations based on proposed plans on the 91 corridor, but cannot provide a definitive solution to congestion on the 15 or where a congestion bottleneck will be pushed next, outside of the corridor. Stantec’s involvement cannot solve the deficiencies caused outside the corridor, but can provide information needed for the Commission to decide on what investments to make. Commissioner Neil Winter asked about the congestion times mentioned in the presentation, noting that on Friday, traffic patterns likely shift due to commuters working partial days and leaving early. Commissioner Winter asked what type of congestion is seen on the toll roads as compared to being off the toll road in the general lanes. Jennifer Crosson answered that in the westbound direction, general lanes quickly get stopped, resulting in toll travelers waiting to get into toll lanes, where they can pass travelers stopped in the general lane backups. By raising tolls, some toll users are pushed into general lanes; this does not improve the congestion on the corridor, so much as improve wait-time and traffic flow for those who continue to pay the higher toll fees. Commissioner Winter followed up, stating that if Stantec or another company is contracted to conduct further analysis, it should be for the purpose of finding a solution to balance out the traffic between paying lanes and non-paying lanes. In addition, it seems pointless to have travelers pay premium price for passage, only to wait in traffic anyway. He stated his support would be dependent upon the goal of the analysis and cost of the analysis. Commissioner Winter, Commissioner Jefferies, and Jennifer Crosson made various comments on the impact of traffic on daily commuters. Commissioner Karen Spiegel challenged that despite only being open for eight months, another study is needed. The opposition of daily commuters are rising, and the commission proposes to delay addressing this, until after this proposed six month study. Commissioner Spiegel recognized that even small changes take time and must go through Caltrans, but insisted that something should be done to address the rising frustration of commuters and make some improvement to the corridor. Six months is simply too long to wait to address rising tension from commuters passing through Corona. Anne Mayer replied that all “easy” options have been considered. Beyond that, analysis needs to be done because it is unwise to invest public money to revise the corridors with no data to reference; without data, the commission has no way of knowing if the revisions will have any impact, let alone positive impact of traffic flow on this corridor. Vice Chair Rush called on Commissioner Brian Berkson who mentioned that being a commuter, his year old car has 37,000 miles on it. Having travelling experience on the 91, he recognizes the benefit of a company like Stantec providing “common sense-like” RCTC WRC Programs and Projects Committee Minutes November 27, 2017 Page 4 recommendations on current issues. However no matter what studies are done, once the I-15 express lanes are built, traffic dynamics will change, revealing new flow patterns and entirely different issues. Commissioner Berkson mentioned his advocacy for some modelling that can be quick, and provide a decisive and direct solution to the issues. Commissioner Berkson then asked staff specifically about traffic an unfinished lane near the 15/91; asking why it is not in operation and what effect it will have on traffic movement. David Thomas, Toll Project Manager, explained the lane is not in its final configuration; the lane is ready to be completed, but was delayed due to a settlement and the holiday season. The lane will be reconfigured and paved during a 55-hour closure on the first weekend in January, and should be open for full capacity in February, totaling four lanes in that location. At this time, Commissioner Marion Ashley commented on the January Commission workshop, mentioning that it may be worthwhile, to reevaluate the tunnel as an option to alleviate traffic. Anne Mayer then mentioned that information regarding tunnel analysis, status, and decisions made by the State Route 91 Advisory Committee, can be provided at the January workshop. Commissioner Jefferies agreed with the before mentioned frustration with the timeline for Stantec’s analysis, which may only provide common-sense recommendations. He voiced confusion the analysis’s necessity if, actions can already be taken; asking, why the Commission should wait for this analysis modelling, and let tensions rise, if there may be another short term solution. Anne Mayer then clarified the contract with Stantec, the necessity for the analysis, and the intent of this agreement amendment. Commissioner Winter requested monthly reports on this amendment, to keep the Commission current on the progress of the analysis and Stantec’s findings. Commissioner Spiegel added that many constituents are angry over the 15/91 traffic issue, and something needs to be done. Commissioner Spiegel asked if all input and offered ideas are being considered and discussed in regards to bottle-neck issues Green River Road and Ontario. Stating that even if such suggestions do not work, it is important that they are heard and considered. Anne Mayer answered affirmatively to Commissioner Spiegel’s inquiry, mentioning that all ideas are being considered and discussed. Options are being presented by team members, Caltrans, partners at OCTA, city of Corona staff, as well as residents, RCTC WRC Programs and Projects Committee Minutes November 27, 2017 Page 5 commuters, toll users, city representatives, community groups, and the Commission is considering all of them. M/S/C (Baca/Ashley) to: 1) Approve Agreement No. 10-31-099-07, Amendment No. 7 to Agreement No. 10-31-099-00, with Stantec Consulting Services Inc. (Stantec) for investment grade traffic and revenue study services for an additional amount of $635,000, for a total amount not to exceed $2,050,877; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Approve an increase to the FY 2017/18 budget of $635,000 for professional services expenditures; and 4) Forward to the Commission for final action. 8. ADDITIONAL FUNDING FOR CONSTRUCTION ZONE ENHANCED ENFORCEMENT PROGRAM INCLUDED IN THE STATE FURNISHED MATERIALS CATEGORY FOR THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT David Thomas, Toll Project Manager, presented the item to request authorization an increase in expenditures for the Construction Zone Enhanced Enforcement Program COZEEP program. The projected completion was anticipated to be this month (November 2017), but with the delay, additional COZEEP is necessary to complete the project in February 2018. M/S/C (Hanna/Vargas) to: 1) Authorize an increase in the expenditures for the Construction Zone Enhanced Enforcement Program (COZEEP) under Agreement No. 12-31- 070-00 for the State Route 91 Corridor Improvement Project (91 Project) for an additional amount of $400,000, for a total amount not to exceed $5.5 million; and 2) Forward to the Commission for final action. 9. COOPERATIVE AGREEMENT WITH THE CITY OF CORONA FOR MAINTENANCE OF NEW CITY STREETS PRIOR TO TRANSFER OF TITLE AS PART OF THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT David Thomas presented the scope of the cooperative agreement with the city of Corona for maintenance of new city streets prior to transfer of title as part of the SR-91 Corridor Improvement Project. M/S/C (Berkson/Baca) to: RCTC WRC Programs and Projects Committee Minutes November 27, 2017 Page 6 1) Approve Agreement No. 18-31-076-00, with the city of Corona (City) for maintenance of new city streets prior to transfer of title as part of the State Route 91 Corridor Improvement Project (91 Project), in an amount not to exceed $25,000; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 10. CONSTRUCTION AGREEMENT WITH DALKE & SONS CONSTRUCTION INC. FOR THE PERRIS VALLEY LINE PLATFORM CANOPIES Patti Castillo, Capital Projects Manager, presented the scope of the construction agreement with Dalke & Sons Construction Inc. for the Perris Valley Line platform canopies. M/S/C (Vargas/Berkson) to: 1) Award Agreement No. 18-33-051-00 to Dalke & Sons Construction Inc. (Dalke), as the lowest responsive, responsible bidder, for the construction of the Perris Valley Line (PVL) Platform Canopy project (Project) in the amount of $2,078,391, plus a contingency amount of $311,759, for a total amount not to exceed $2,390,150; 2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director, or designee, to approve contingency work pursuant to the agreement terms up to the total amount; 4) Authorize the payment of pass-through costs for flagging services in an amount not to exceed $475,000; 5) Approve an increase to the FY 2017/18 budget of $434,000 for flagging expenditures; and 6) Forward to the Commission for final action. 11. COMMISSIONERS / STAFF REPORT 11A. Vice Chair Rush asked if the Commission is going to have Festival of Lights publicity. Anne Mayer responded the Commission will be promoting the Festival of Lights. Sheldon Peterson added Metrolink, RCTC, and the Mission Inn are putting out the Commission information. 11B. Commissioner Karen Spiegel congratulated the Commission on the Festival of Lights. RCTC WRC Programs and Projects Committee Minutes November 27, 2017 Page 7 11C. Commissioner Berwin Hanna announced the Parade of Lights will be held in Norco on December 9 11D. Anne Mayer announced: • Reminded Commissioners to return their committee appointment letters and workshop forms by December 11; and • Reminded the Commission the I-15 Groundbreaking event will take place in Norco on December 6. 12. ADJOURNMENT There being no further business for consideration by the Western Riverside County Programs and Projects Committee, the meeting was adjourned at 2:27 p.m. Respectfully submitted, Tara Byerly Deputy Clerk of the Board AGENDA ITEM 7 Agenda Item 7  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee  FROM: David Thomas, Toll Project Manager  THROUGH: Michael Blomquist, Toll Program Director  SUBJECT:  Amendments to the Investment Grade Traffic and Revenue Study Services  Agreement with Stantec Consulting Services for the I‐15 Express Lanes Project  and the 15/91 Express Lanes Connector Project     STAFF RECOMMENDATION:    This item is for the Committee to:    1) Approve Agreement No. 15‐31‐048‐03, Amendment No. 3 to Agreement   No. 15‐31‐048‐00, with Stantec Consulting Services, Inc. (Stantec) for traffic and revenue  study services for the Interstate 15 Express Lanes Project (I‐15 ELP) in the amount of  $235,000, plus a contingency of $23,500, for an additional amount of $258,500, and a  total amount not to exceed $1,844,900;  2) Approve Agreement No. 15‐31‐048‐04, Amendment No. 4 to Agreement   No. 15‐31‐048‐00, with Stantec for traffic and revenue study services for the Interstate  15/State Route 91 Express Lanes Connector Project (15/91 ELC) in the amount of  $110,000, plus a contingency amount of $11,000, for a total amount not to exceed  $121,000;  3) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute  the amendments on behalf of the Commission;  4) Authorize the Executive Director or designee to approve contingency work up to the total  amount not to exceed as required for the projects; and  5) Forward to the Commission for final action.     BACKGROUND INFORMATION:    I‐15 ELP    The I‐15 ELP is part of the Commission’s 2009 Measure A Western Riverside County Highway   10‐Year Delivery Plan.  The project will construct one to two tolled express lanes in each direction  between the I‐15/Cajalco Road interchange in Corona and the I‐15/State Route 60 interchange  just south of the Riverside/San Bernardino County line – approximately 15 miles (Figure 1 Vicinity  Map).  The tolled express lanes will be constructed in the existing I‐15 median and are planned  to open in 2020.  The Commission will operate and maintain the tolled express lanes after  opening.  1 Agenda Item 7  Figure 1: I-15 Express Lanes Project Vicinity Map   At its April 8, 2015 meeting, the Commission approved the award of Agreement   No. 15‐31‐048‐00 to Stantec for investment grade traffic and revenue study services to support  the financial plan for the I‐15 ELP in the amount of $1.1 million, plus a contingency amount of  $100,000, for a total amount not to exceed $1.2 million.    At its October 12, 2016 meeting, the Commission approved Amendment No. 1 to the Stantec  agreement for investment grade traffic and revenue study services for the I‐15 ELP in the amount  of $199,400, for a total amount not to exceed $1,399,400.    At its June 14, 2017 meeting, the Commission approved Amendment No. 2 to the Stantec  agreement for additional traffic and revenue study work including analysis to identify impacts  due to early construction of the 15/91 ELC.  The amendment in the amount of $187,000 included  $100,000 in the form of an annual recurring contract and $87,000 resulting from prior use of  single signature authority.  Following Amendment No. 2, the total authorized contract amount  was $1,586,400.    2 Agenda Item 7  Additional funds of $235,000, plus a contingency of $23,500, for a total of $258,500 are now  required to perform traffic and revenue impact analysis to identify how potential design  modifications to the I‐15 ELP will impact revenue projections.    15/91 ELC      The 15/91 ELC will provide tolled express lanes connectors between the existing 91 Express Lanes  and the future I‐15 Express Lanes to the north of SR‐91 (Figure 2 Vicinity Map).     Figure 2: 15/91 Express Lanes Connector Project Vicinity Map   At its October 2017 meeting, the Commission approved an overall procurement strategy for the  15/91 ELC to secure all the services and construction needed to deliver the project.  The approved  strategy consists of a series of contract amendments to existing 91 Project and I‐15 ELP contracts  with engineering companies, contractors, toll vendors, legal, and financial advisors.    Funds in the amount of $110,000, plus a contingency of $11,000, for a total amount of $121,000  are also needed to analyze 15/91 ELC impacts to the 91 Express Lanes and I‐15 general purpose  and express lanes.          3 Agenda Item 7  Summary    Staff recommends the approval of the amendments described herein, authorization for the Chair  or the Executive Director to execute the amendments pursuant to legal counsel review, and  authorization for the Executive Director to approve contingency work up to the total authorized  amount.     Financial Information  In Fiscal Year Budget: Yes  N/A Year: FY 2017/18  FY 2018/19 Amount: $279,500  $100,000  Source of Funds: 2017A Sales Tax  Revenue Bonds  proceeds, SB 132 State Funds Budget Adjustment: No  N/A  GL/Project Accounting No.: 003027 65520 00000 0000 262 31 65520         $258,500  003039 65520 00000 0000 605 31 65520         $121,000  Fiscal Procedures Approved: Date: 02/20/2018    Attachments:   1) Draft Amendment No. 3  2) Draft Amendment No. 4  4 17336.02101\30597923.1 Agreement No. 15-31-048-03 AMENDMENT NO. 3 TO AGREEMENT FOR INVESTMENT GRADE TRAFFIC AND REVENUE STUDY SERVICES FOR THE I-15 EXPRESS LANES PROJECT 1. PARTIES AND DATE This Amendment No. 3 to the Agreement for Investment Grade Traffic and Revenue Study Services for the I-15 Express Lanes Project is made and entered into as of this ______ day of ___________, 2018, by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION (“Commission”) and STANTEC CONSULTING SERVICES INC. ("Consultant"), a New York corporation. 2. RECITALS 2.1 Commission and Consultant have entered into that certain Agreement for Investment Grade Traffic and Revenue Study Services for the I-15 Express Lanes Project, dated April 8, 2015 (the "Master Agreement"). 2.2 The Commission and the Consultant have entered into Amendment No. 1, dated November 16, 2016, for the purpose of providing additional traffic and revenue study work, revising the Schedule of Services and for providing additional compensation for additional services. 2.3 The Commission and the Consultant have entered into Amendment No. 2, dated June 23, 2017, for the purpose of revising the Scope of Services to provide additional traffic and revenue study work including, but not limited to, and to provide additional compensation for the additional services. 2.4 The parties now desire to amend the Master Agreement in order to provide for a traffic and revenue impact analysis to determine if design modifications to the I-15 Express Lanes Project will impact revenue projections and to collect pre-construction traffic data in order to prepare a future “Before and After Study”, and to provide additional compensation for the additional services. ATTACHMENT 1 5 17336.02101\30597923.1 2 3. TERMS 3.1 The Scope of Services for the Master Agreement shall be amended to include Services, as that term is defined in the Master Agreement, required to complete the traffic and revenue analysis, as more fully described in Exhibit "A" attached to this Amendment and incorporated herein by reference. 3.2 The Services under this Amendment No. 3 shall be performed in accordance with the schedule included in the attached Exhibit “A”. 3.3 The maximum compensation for Services performed pursuant to this Amendment No. 3 shall be One Hundred Thirty Five Thousand Dollars ($235,000), as further detailed in the attached Exhibit “A”. Work shall be performed at the rates set forth in the Master Agreement. 3.4 The total compensation to be provided under the Master Agreement, as amended by this Amendment, shall not exceed One Million, Seven Hundred Twenty One Thousand, Four Hundred Dollars ($1,721,400). 3.5 Except as amended by this Amendment, all provisions of the Master Agreement, as amended by Amendment No. 1 and Amendment No. 2, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the parties under this Amendment. 3.6 This Amendment No. 3 may be executed in one or more counterparts, each of which together shall constitute one and the same instrument. Facsimile signatures shall be considered original signatures. 3.7 This Amendment No. 3 shall be governed by the laws of the State of California. Venue shall be in Riverside County. [Signatures on following page] 6 17336.02101\30597923.1 3 SIGNATURE PAGE TO AGREEMENT NO. 15-31-048-03 IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date first herein above written. RIVERSIDE COUNTY STANTEC CONSULTING TRANSPORTATION COMMISSION SERVICES INC. By: _____________________________ By: _____________________ Anne Mayer, Executive Director Title: _____________________ APPROVED AS TO FORM: ATTEST: By: _____________________________ By: ______________________ Best Best & Krieger LLP Counsel to the Riverside County Its: ______________________ Transportation Commission * A corporation requires the signatures of two corporate officers. One signature shall be that of the chairman of board, the president or any vice president and the second signature (on the attest line) shall be that of the secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation. If the above persons are not the intended signators, evidence of signature authority shall be provided to RCTC. 7 17336.02101\30597923.1 Exhibit “A” Scope of Services [attached behind this page] 8 1 17336.02101\30598044.1 Agreement No. 15-31-048-04 AMENDMENT NO. 4 INVESTMENT GRADE TRAFFIC AND REVENUE STUDY SERVICES 1. PARTIES AND DATE This Amendment No. 4 to the Agreement for Investment Grade Traffic and Revenue Study Services is made and entered into as of this ______ day of ___________, 2018, by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION (“Commission”) and STANTEC CONSULTING SERVICES INC. ("Consultant"), a New York corporation. 2.RECITALS 2.1 Commission and Consultant have entered into that certain Agreement for Investment Grade Traffic and Revenue Study Services for the I-15 Express Lanes Project, dated April 8, 2015 (the "Master Agreement"). 2.2 The Master Agreement was amended pursuant to Amendments No. 1 through 3 to, among other things, include additional Services and funding for such Services. 2.3 The Commission now desires to amend the Master Agreement, pursuant to its authority under AB 115 (Chapter 20, Statutes of 2017), in order to include investment grade traffic and revenue study services for the Interstate 15/Route 91 Express Lanes Connector Project (15/91 ELC), and to include mandatory Caltrans provisions related to the State funding for the 15/91 ELC. 3.TERMS 3.1 The Services, as that term is defined in the Master Agreement, shall be amended to include investment gr ade traffic and revenue study services for the 15/91 ELC project, as set forth in detail in Exhibit "A" attached to this Amendment No. 4 and incorporated herein by reference. 3.2 For the purposes of this Amendment No. 4, the “Project” as that term is used in the Master Agreement, shall mean and refer to the 15/91 ELC project as described in this Amendment No. 4. ATTACHMENT 2 9 2 17336.02101\30598044.1 3.3 The maximum compensation for Services performed pursuant to this Amendment No. 4 shall be One Hundred Ten Thousand Dollars ($110,000) as further detailed in the attached Exhibit “A”. Work shall be performed at the rates set forth in the Master Agreement. 3.4 In performance of the Services under this Amendment No. 4, and to ensure that the Services qualify for State funding, Consultant shall comply with the Caltrans provisions attached hereto as Exhibit “B” and incorporated herein by reference. 3.5 Except as amended by this Amendment No. 4, all provisions of the Master Agreement, as amended by Amendment No. 1 through Amendment No. 3, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the parties under this Amendment. 3.3 The recitals above are true and correct and are incorporated into this Amendment No. 4 by reference, and are hereby expressly made a part of this Amendment No. 4. 3.6 This Amendment No. 4 may be executed in one or more counterparts, each of which together shall constitute one and the same instrument. Facsimile signatures shall be considered original signatures. 3.7 This Amendment No. 4 shall be governed by the laws of the State of California. Venue shall be in Riverside County. [Signatures on following page] 10 3 17336.02101\30598044.1 SIGNATURE PAGE TO AGREEMENT NO. 15-31-048-04 IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date first herein above written. RIVERSIDE COUNTY STANTEC CONSULTING TRANSPORTATION COMMISSION SERVICES INC. By _____________________________ By: _____________________ Anne Mayer, Executive Director Title: _____________________ APPROVED AS TO FORM: ATTEST: By: _____________________________ By: ______________________ Best Best & Krieger LLP Counsel to the Riverside County Its: ______________________ Transportation Commission * A corporation requires the signatures of two corporate officers. One signature shall be that of the chairman of board, the president or any vice president and the second signature (on the attest line) shall be that of the secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation. If the above persons are not the intended signators, evidence of signature authority shall be provided to RCTC. 11 Exhibit A 17336.02101\30598044.1 Exhibit “A” Scope of Services [attached behind this page] 12 Exhibit B-1 17336.02101\30598044.1 EXHIBIT “B” ADDITIONAL CALTRANS PROVISIONS 1. ADDITIONAL ACCOUNTING REQUIREMENTS A. Invoices. i. Invoices shall be mailed to Commission’s Contract Administrator at the following address: Riverside County Transportation Commission Attention: Accounts Payable P.O. 12008 Riverside, CA 92502 ii. Consultant must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by Consultant. Consultant agrees to submit supporting backup documentation with invoices if requested by Commission. Acceptable backup documentation includes, but is not limited to, Consultant’s progress payments to subcontractors, copies of cancelled checks showing amounts made payable to vendors and subcontractors, and/or a computerized summary of Project costs. 2 ADDITIONAL COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS In addition to the requirement to comply with 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et seq., Consultant also agrees to comply with federal procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR, Part 200 are subject to repayment by Consultant to Commission. All subcontracts in excess of $25,000 shall contain the above provisions. In addition, to the extent applicable, Consultant shall comply with Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations. 13 Exhibit B-2 17336.02101\30598044.1 3. TRANSPORTATION AND SUBSISTENCE COSTS Reimbursement for transportation and subsistence costs shall not exceed the rates specified in Exhibit “C” of the Master Agreement. In addition, payments to Consultant for travel and subsistence expenses claimed for reimbursement or applied as local match credit shall not exceed rates authorized to be paid exempt non-represented State employees under current State Department of Personnel Administration (DPA) rules, unless otherwise authorized by Commission. If the rates invoiced are in excess of those authorized DPA rates, and Commission has not otherwise approved said rates, then Consultant is responsible for the cost difference and any overpayments shall be reimbursed to the Commission on demand. 4 RETENTION OF RECORDS/AUDIT For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of this Agreement pursuant to Government Code 8546.7; Consultant, subconsultants, and Commission shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of this Agreement, including but not limited to, the costs of administering this Agreement. All parties shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under this Agreement. The State, State Auditor, Commission, or any duly authorized representative of the State Government shall have access to any books, records, and documents of Consultant and it’s certified public accountants (CPA) work papers that are pertinent to this Agreement and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain this provision. 5 ACCOUNTING SYSTEM Consultant and its subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate expenditures by line item for the Services. The accounting system of Consultant and its subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. 6 AUDIT REVIEW PROCEDURES Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by agreement, shall be reviewed by Commission’s Chief Financial Officer. Not later than 30 days after issuance of the final audit report, Consultant may request a review by Commission’s Chief Financial Officer of unresolved audit issues. The request for review will be submitted in writing. 14 Exhibit B-3 17336.02101\30598044.1 Neither the pendency of a dispute nor its consideration by Commission shall excuse Consultant from full and timely performance, in accordance with the terms of this Agreement. 7. EQUIPMENT PURCHASE Prior authorization, in writing, by Commission’s Contract Administrator shall be required before Consultant enters into any unbudgeted purchase order, or subcontract for supplies, equipment, or services. Consultant shall provide an evaluation of the necessity or desirability of incurring such costs. For purchase of any item, service or consulting work not covered in the Project Budget and exceeding $5,000 prior authorization, in writing, by Commission’s Contract Administrator is required. Three competitive quotations must be submitted with the request for such purchase, or the absence of bidding must be adequately justified. Any equipment purchased as a result of this Agreement is subject to the following: Consultant shall maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, Commission shall receive a proper refund or credit at the conclusion of this Agreement, or if this Agreement is terminated, Consultant may either keep the equipment and credit Commission in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established Commission procedures; and credit Commission in an amount equal to the sales price. If Consultant elects to keep the equipment, fair market value shall be determined at Consultant’s expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by Commission and Consultant. If Consultant determines to sell the equipment, the terms and conditions of such sale must be approved in advance by Commission. 2 CFR, Part 200 requires a credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited to the Project. All subcontracts in excess $25,000 shall contain the above provisions. 8. STATEMENT OF COMPLIANCE A. Consultant’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California that Consultant has, unless exempt, complied with, the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Administrative Code, Section 8103. B. During the performance of this Agreement, Consultant and its subconsultants shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant 15 Exhibit B-4 17336.02101\30598044.1 for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Consultant and subconsultants shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full. Consultant and its subconsultants shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. 9. NATIONAL LABOR RELATIONS BOARD CERTIFICATION In accordance with Public Contract Code Section 10296, and by signing this Agreement, Consultant certifies under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against Consultant within the immediately preceding two-year period, because of Consultant’s failure to comply with an order of a federal court that orders Consultant to comply with an order of the National Labor Relations Board. 16 AGENDA ITEM 8 Agenda Item 8  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee  FROM: David Thomas, Toll Project Manager  THROUGH: Michael Blomquist, Toll Program Director  SUBJECT:  Amendment to the I‐15 Express Lanes Project Toll Services Agreement with  Kapsch TrafficCom Transportation for the 15/91 Express Lanes Connector  Project    STAFF RECOMMENDATION:    This item is for the Committee to:    1) Approve Amendment No. 1 to Agreement No. 16‐31‐043‐00 for the I‐15 Express Lanes  Project (I‐15 ELP) with Kapsch TrafficCom Transportation NA Inc. (Kapsch) to design,  implement, operate, and maintain a toll collection system (Toll Services) in support of the  Interstate 15/State Route 91 Express Lanes Connector Project (15/91 ELC) in the amount  of $314,721, plus a contingency amount of $31,500, for a total amount of $346,221;  2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute  the amendment on behalf of the Commission;  3) Authorize the Executive Director or designee to approve contingency work up to the total  amount not to exceed as required for the project; and  4) Forward to the Commission for final action.    BACKGROUND INFORMATION:    The 15/91 ELC will provide a tolled express lanes connector between the existing 91 Express  Lanes and the future I‐15 Express Lanes to the north of SR‐91 (Figure 1 Vicinity Map).  17 Agenda Item 8   Figure 1: 15/91 Express Lanes Connector Project Vicinity Map   At its October 2017 meeting, the Commission approved an overall procurement strategy for the  15/91 ELC to secure all the services and construction needed to deliver the project.  The approved  strategy consists of a series of contract amendments to existing 91 Project and I‐15 Express Lanes  Project contracts with engineering companies, contractors, toll vendors, legal, and financial  advisors.       DISCUSSION:     At the January 2017 Workshop, following a competitively negotiated procurement, the  Commission awarded a best‐value agreement to Kapsch to provide Toll Services for the I‐15 ELP  in the amount of $64,766,781, including contingency.      Based on the overall procurement strategy approved for the 15/91 ELC, staff supports an  amendment to the I‐15 ELP Toll Services agreement to provide a Deputy Project Manager for  nine months and perform tolling back office software development and modifications in support  of the 15/91 ELC.  This effort is being advanced ahead of a full Toll Services amendment in order  to appropriately staff the 15/91 ELC, incorporate software modifications for the 15/91 ELC into  the ongoing software development for the I‐15 ELP, and reduce the cost and impacts of  incorporating these modifications at a later date.  Staff negotiated a contract change order  (Attachment 1) in the amount of $314,721 for this effort.    18 Agenda Item 8  RECOMMENDATION:    Staff recommends approval of an amendment to the Toll Services agreement between the  Commission and Kapsch in the amount of $314,721, plus a contingency amount of $31,500, for a  total amount of $346,221.  Further, authorization is requested for the Chair or Executive Director  to execute the amendment on behalf of the Commission and for the Executive Director or  designee to approve contingency work up to the total not to exceed amount as required for the  project.      Financial Information  In Fiscal Year Budget: Yes  N/A Year: FY 2017/18  FY 2018/19   Amount:  $131,000  $215,221  Source of Funds: SB 132 State Funds Budget Adjustment: No  N/A  GL/Project Accounting No.: 003039 81301 00000 0000 605 31 81301  Fiscal Procedures Approved: Date: 02/20/2018    Attachment: Draft Change Order (Amendment No. 1)    19   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   1  Change Response / TSP Change Request RIVERSIDE COUNTY TRANSPORTATION COMMISSION I-15 Toll Services Provider Contract Change Order No. _____3_____ Pursuant to: (check appropriate box) Written Change Notice No._____3__, dated 12 January 2018, submitted by RCTC to TSP pursuant to Section 20.4.1 of the Contract TSP Change Request No._______, dated __________, submitted by TSP to RCTC pursuant to Section 20.6 of the Contract Directive Letter No. ________, dated __________, submitted by RCTC to TSP pursuant to Section 20.3 of the Contract Reference is made to that certain Toll Services Contract dated as of 26 January 2016, by and between Riverside County Transportation Commission (“RCTC”), a public entity of the State of California (“RCTC”), and Kapsch TrafficCom Transportation NA, Inc., a corporation organized under the laws of Michigan (“TSP”), as amended, together with all Exhibits and prior amendments (the “Contract”). This Change Order amends the Contract. Capitalized terms used, but not defined, in this Change Order have the meanings given in, and all Section and Exhibit references shall be to the Contract. 20   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   2  SECTION I – Narrative, Discussion of Additions, Deletions, Modifications to the  Requirements of the Toll Services Contract  A. Evaluation of Change including whether TSP considers any RCTC-Initiated Change to constitute a Change and the specific provision(s) of this Contract which permit a Change Order (Section 20.4.3(a)(i)): B. Overview of scope of Change (Section 20.4.3(a)(iii)). For detailed scope of Change, please complete the Change Response Price Form: The Riverside County Transportation Commission (RCTC) plans to construct a new connector (Express Lanes  Connector ‐ ELC) between the SR‐91 Express Lanes and the future I‐15 Express Lanes (ELP). The ELC will consist  of one express lane in each direction facilitating a direct east‐to‐north and south‐to‐west connection between  the recently opened 91 Express Lanes extension and the future express lanes on I‐15. The ELC will allow 91  Express Lanes customers and 15 Express Lanes customers to make a continuous trip between the two express  lane facilities.   The construction of the ELC will create new destinations accessible from the 91 Express Lanes and 15 Express  Lanes.  The I‐15 Express Lanes (ELP) system shall be modified to allow for a new inter‐facility pricing strategy.  Given the access configuration and location of toll points on the 91 Express Lanes and the 15 Express Lanes,  customers using the ELC will be required to use the RCTC segment of the 91 Express Lanes and one segment of  the 15 Express Lanes (ELP). Prices for ELC transactions shall be combined with the RCTC 91 Express Lanes  segment and the 15 Express Lanes segment, creating an inter‐facility pricing zone.   Pricing between the 91 Express Lanes and the 15 Express Lanes will require an interface between the 91 and 15  toll systems to collect and exchange entry time data. For example, the 91 system would need to know the time  that ELC users saw the 91 price so that the appropriate toll could be charged.   The ELC pricing strategy is illustrated in Figure 1. This strategy introduces a new pricing zone that encompasses  the RCTC segment of the 91 Express Lanes and the entirety of the 15 Express Lanes so that the price to the  travel to the ends of the 15 Express Lanes would be displayed at the 91 County Line and the price to travel to  the 91 County Line would be displayed on 15 Express Lanes signs. The introduction of the ELC requires that  dynamic prices for the 15 Express Lanes be displayed on the 91 Express Lanes.    After trips from the 91, the ELC and the ELP have been full formed into a single trip for purposes of toll  assignment the 91 portion of the trips shall be sent to the 91 CSC for processing, and the ELC and ELP portion of  the trip shall be sent to the I‐15 CSC. Revenue for 91, the ELC and the 15 express lanes shall be tracked  separately.    21   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   3  The TSP shall incorporate the design for the interfacility trip pricing strategy that provides customers with the  price to travel to the end of an express lane facility and include starting with the Critical Design Document t and  Critical Design Review for the I‐15 Express Lanes Project (ELP).    The following Technical Provision Section may be impacted.  1.  TP Section 7.3.7.2, Dynamic Pricing ‐ will be modified to include dynamic pricing on the ELC and  impacts of interfacility trips and ELC Dynamic Pricing on the I‐15 Dynamic Pricing.   2. TP Section 7.3.7.8, ‐  Express Lane Trip Building – will be modified to account for interfacility trip  building.  3. TP Section 7.3.7.9 – Toll Rate Assignment will be modified to create need to price lock trips from the 91  to the 15 and vice versa.  4. TP Section 7.2.6 ‐  Variable Toll Message Signs will be modified to include three price destinations.     5. A new TP Section will be added to Section 6., “Systems Interface” for an ICD between the 91 and the 15  to allow portions for interfacility trips be sent to the 91 CSC for processing.    22   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   4  Figure 1: Recommended Pricing Strategy    C. Analysis of (impact of the Change on the performance of other aspects of the D&D Work, O&M Work, RCTC or RCTC’s toll operations (as applicable); (Section 20.4.3(a)(v)): 23   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   5  D. Proposed plan for mitigating impacts of the Change (Section 20.4.2(a)(x)): N/A E. Additions / deletions / modifications to the requirements of the Contract including KPIs (if any) (Section 20.4.3(a)(viii)): Add TP Change Language here The following Technical Provision Section may be impacted.  6.  TP Section 7.3.7.2, Dynamic Pricing ‐ will be modified to include dynamic pricing on the ELC and  impacts of interfacility trips and ELC Dynamic Pricing on the I‐15 Dynamic Pricing.   7. TP Section 7.3.7.8, ‐  Express Lane Trip Building – will be modified to account for interfacility trip  building.  8. TP Section 7.3.7.9 – Toll Rate Assignment will be modified to create need to price lock trips from the 91  to the 15 and vice versa.  9. TP Section 7.2.6 ‐  Variable Toll Message Signs will be modified to include three price destinations.     10. A new TP Section will be added to Section 6., “Systems Interface” for an ICD between the 91 and the 15  to allow portions for interfacility trips be sent to the 91 CSC for processing.  24   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   6  SECTION II – Cost Impact(s) A. Summary Compensation under this Change Order is to be paid (check the applicable boxes below): Compensation under this Change Order is to be paid (check the applicable boxes below): n/a1 $0.00 (“no cost”) Change Order. as a lump sum adjustment to the Contract Price in the amount of __________ dollars ($ __________). as a series of milestone payments in the following amounts: 1) Seventy Eight Thousand, One Hundred Forty-Two and 50/100 dollars ($78,142.50) payable on approval of the Critical Design Document (CDD) per Contract Exhibit 19 (Payment Milestones for D&D Work), Payment Milestone #6. 2) Seventy Eight Thousand, One Hundred Forty-Two and 50/100 dollars ($78,142.50) payable on approval of the Final Design Document (FDD) per Contract Exhibit 19 (Payment Milestones for D&D Work), Payment Milestone #9. 3) Seventeen Thousand, Six Hundred Four dollars ($17,604.00) payable monthly for 9 months (March 2018 through November 2018) for a total amount not to exceed One Hundred Fifty-Eight Thousand, Four Hundred Thirty-Six dollars ($158,436) on submission by TSP and approval by RCTC of the designated Deputy Program Manager (DPM) - ELC. as an adjustment to Total O&M Years 1 and 2 Cost or Total O&M Years 3, 4 and 5 Cost (or any part of such costs) as follows [ _______________________]. as a Unit Price Change Order for increases or decreases in the Contract Price [not to exceed] / [in the amount of] __________ dollars ($ __________)) as a Time and Materials Change Order, [not to exceed __________ dollars ($ __________)] as is set forth below, under Section II(B)([2] / [3]).[select the proper reference] If more than one box has been checked, also check this box and summarize terms here: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Documentation supporting the Change Order is attached as Annex[es] __________ [through __________].                                                              1 If $0 (i.e., a “no cost” Change Order), leave remainder of Section II blank. 25   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   7  B. Special Considerations 1. Delay and disruption damages for Excusable Delay (Section 20.10). n/a Compensation available for Change Orders are (only) extra Work Costs and delay Costs directly attributable to the proposed Change and exclude certain costs and expenses.  Total extra Work Costs: $__________  Total delay and disruption damages: $ __________ Discussion (if any): ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2. Deductive RCTC Changes. n/a If this Change Order is a deductive change Net Cost2 Savings attributable to the deductive change $ __________ Amount due to RCTC attributable to the deductive Change (or which can be used by RCTC, in its sole discretion, to offset payment to TSP) $ __________ Discussion (if any): ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________                                                              2 When both additions and reductions are involved in any one Change Order, the adjustment shall be determined on the basis of net increase or decrease. TSP Margin will be allowed only for the net increase in labor Cost in order to establish the amount to be added to the Contract Price. In determining a deductive change order, any deduction will include the amount of TSP Margin and Audited Overhead which would have been payable on such amounts by RCTC in accordance with Section 20. 26   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   8  SECTION III – Completion Deadline Impacts (Applicable to All Change Orders) The status of the CSC Commencement Deadline is as follows: Unaffected by this Change Order Affected by [extending] / [accelerating] the date of the CSC Commencement Deadline by _________calendar days to __________ calendar days prior to Revenue Service Commencement. The status of the Revenue Service Commencement Deadline is as follows: Unaffected by this Change Order Affected by [extending] / [accelerating] the date of the Revenue Service Deadline by _________calendar days to __________ Days after the Package 4 Turnover Date. The status of the total Float is as follows: Unaffected by this Change Order Affected by this Change Order as follows: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ If this Change Order is issued as a result of, or relating to, an Excusable Delay or a shortening time, TSP’s Critical Path time impact delay analysis is attached as Annex _____ (Section 20.4.3(a)(vi)). n/a 27   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   9  SECTION IV - (Reviewed and recommended agreed by TSP’s [Project Manager-D&D Work] or [Project Manager-O&M Work]) By: ___________________________________________ TSP’s [Project Manager D&D Work] [Project Manager-O&M Work] Date: ___________________ Comments: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 28   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   10  SECTION V - (Reviewed and agreed by TSP) The undersigned Authorized Representative of TSP hereby certifies, under penalty of perjury, as follows: 1. Sections I, II and III of this Change Order, including all Worksheets and Annexes, collectively represent a true, accurate and complete summary of all aspects of this Change Order. 2. The amounts of time and/or compensation set forth in this Change Order (a) are, in each case, justified as to entitlement and amount, (b) reflect all changes to compensation for and scheduling of the Project (inclusive of all Subcontractor and Supplier amounts, impacts), (c) is complete, accurate and current and (d), in each case, the amounts of time, if any, and/or compensation, if any, agreeable to, and is hereby agreed by, TSP. 3. This Change Order includes all known and anticipated impacts or amounts, direct, indirect and consequential, which have been and may be incurred, as a result of the event, occurrence or matter giving rise to this Change Order. This Change Order constitutes a full and complete settlement of all Losses, Claims, matters, issues and disputes existing as of the effective date of this Change Order, of whatever nature, kind or character relating to the event, occurrence or matter giving rise to this Change Order and the performance of any extra Work that this Change Order documents or relates, including all direct and indirect costs for services, equipment, manpower, materials, overhead, profit, financing, delay and disruption arising out of, or relating to, the issues set forth herein. TSP acknowledges that it shall not be entitled to assert any Claim for relief under the Contract for delay, disruption costs or any other adverse financial or Project Schedule impacts existing as of the effective date of this Change Order and arising out of, or relating to, the event, occurrence or matter giving rise to this Change Order or such extra Work. 4. If the foregoing Change Order includes claims of Subcontractors or Suppliers, TSP represents that authorized representatives of each Subcontractor and Supplier, if any, reviewed such claims, this Change Order and accept this Change Order as dispositive on the same, subject to separate Contract between TSP and each such Subcontractor and Supplier, as applicable. Furthermore, TSP has determined in good faith that such claims are justified as to both entitlement and amount. 5. The cost and pricing data forming the basis for the Change Order is complete, accurate and current, with specific reference to the California False Claims Act (Government Code section 12650 et. seq.) and the U.S. False Claims Act (31 USC § 3729 et seq.) 6. It is understood and agreed that this Change Order shall not alter or change, in any way, the force and effect of the Contract, including any previous amendment(s) thereto, except insofar as the same is expressly altered and amended by this Change Order. 7. This Change Order supersedes all prior commitments, negotiations, correspondence, conversations, Contracts or understanding applicable to the issues addressed herein. No deviation from the terms hereof shall be predicated upon any prior representations or Contracts, whether oral or written, other than the Contract, as amended in accordance with its terms. 29   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   11  8. This Change Order is binding upon, and shall insure to the benefit of, each of the parties and their respective heirs, personal representatives, successors and assigns. IN WITNESS, WHEREOF, TSP, intending to be legally bound, has executed this Change Order as of the date below. TSP: Kapsch TrafficCom USA, Inc. Date: ___________________ By: Name: Alfredo Escriba Title: President Date: ___________________ By: Name: Michael Hofer Title: Chief Financial Officer 30   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   12  SECTION VI - (Reviewed and recommended agreed by RCTC) By:_____________________________________________ ______________________ [Insert name of RCTC representative recommending Change Order] Date: ___________________ Comments: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 31   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   13  SECTION VII - (Agreed by RCTC’s Authorized Representative) IN WITNESS WHEREOF, RCTC, intending to be legally bound, has executed this Change Order as of the date first written above. Date: ___________________ (the effective date of this Change Order) RCTC RIVERSIDE COUNTY TRANSPORTATION COMMISSION By: ______________________________ Name: Dana Reed Title: Chair 32   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   14  SECTION VIII - (Reviewed by FHWA Project Representative) By: FHWA Project Representative Date: ___________________ Comments: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________   33   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   15  ATTACHMENT 1 CHANGE RESPONSE PRICE FORM Summary of Change Order by Categories: [Additions/(Credits)] See Attached 34   Riverside County Transportation Commission I-15 Express Lanes Project – Toll Services   16  Annex [___] [subject] [insert additional pages as necessary] IN WITNESS WHEREOF, RCTC, intending to be legally bound, has executed this Change Order as of the date first written above. Date: ___________________ (the effective date of this Change Order) RCTC RIVERSIDE COUNTY TRANSPORTATION COMMISSION By: ______________________________ Name: ____________________________ Title: _____________________________ 35 AGENDA ITEM 9 Agenda Item 9  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee  FROM: Reinland Jones, Toll Technology Manager  THROUGH: Michael Blomquist, Toll Program Director  SUBJECT: Authorization to Use Public Utilities Code § 130238 for the Procurement of  FasTrak® 6C Transponders     STAFF RECOMMENDATION:    This item is for the Committee to:    1) Make a finding, by a two‐thirds vote, that the procurement of the new 6C transponders,  as further described herein, qualifies for use of the Commission’s procurement authority  under Public Utilities Code (PUC) § 130238 (Specialized Equipment Law);   2) Authorize the Executive Director, on behalf of the Commission, to undertake a  procurement, including issuance of Request for Proposals (RFP) No. 18‐31‐094‐00, to  procure 6C transponders using the Commission’s procurement authority under the  Specialized Equipment Law;   3) Authorize the Executive Director or designee to act on behalf of the Commission for all  purposes under PUC § 130238; and  4) Forward to the Commission for final action.     BACKGROUND INFORMATION:  Project Description    California’s toll transponder technology is prescribed by state regulation, referred to as Title 21,  which is managed by Caltrans.  In 2017, Caltrans amended the state regulation to change the  transponder technology from the protocol, which has been in place since 1993 to a new  technology referred to as 6C.  This amendment was supported by Commission staff and all other  operating California toll agencies.  The state mandate is to begin transitioning to the 6C  technology by January 1, 2019.  The 6C technology is battery‐free, thereby reducing the cost  significantly, and allows California to use the same technology as other states in the western  region of the United States.     The 6C technology comes in two forms: sticker or hard case switchable.  The sticker transponder  is low cost and can be used by customers who do not have the need to declare the number of  persons in a vehicle for the purposes of receiving a carpool discount.  The hard case transponder  is higher cost, but expected to be less than the current hard case switchable.  While a two‐switch  36 Agenda Item 9  position 6C transponder is available in the market, the three‐switch position needed in California  is under development.    The Commission needs to procure the new 6C technology for use on the 91 Express Lanes and   I‐15 Express Lanes.  The 91 Express Lanes intends to issue the new transponders in early 2019 to  reduce operating costs and advance the new technology.    To provide the Commission with the best overall value by transponder type and the ability to  address delivery issues that the selection of a single vendor by low bid procurement may present,  staff is requesting authority to procure 6C transponders under the Specialized Equipment Law.   The Commission authorized the use of the Specialized Equipment Law in December 2015 for use  in the procurement of the I‐15 Express Lanes Toll Services Provider for the project’s systems  integration and toll operations.    Procurement Approach    RFP No. 18‐31‐094‐00 is intended to procure 6C transponders using the Commission’s  procurement authority under the Specialized Equipment Law.  The objective of the solicitation is  for the Commission to enter into contracts with a bench of qualified vendors (bench) determined  to provide the best value to the Commission for the purchase of 6C transponders and handheld  readers.  Specifically, the Commission will need to purchase the following items, sometimes  referred to, collectively, in this staff report as the “Technological Equipment”:     Interior sticker transponders;   Tamper proof interior sticker transponders;   External sticker transponders;    Interior 2‐switch position transponder;   Interior 3‐switch position transponders; and   Handheld readers for testing.    The bench established for each item above will be ranked through the procurement evaluation  process.  Once awarded, and depending on the needs of the Commission, vendors will have the  opportunity to respond to a Commission order request based on their ranking, starting with the  top ranked vendor.  If the top ranked vendor is unable to meet the criteria for a particular order  request, the Commission will go to the second highest ranked vendor and so on.  The criteria for  determining the vendor for a particular order request will be:     Change proposals;   Fulfillment/Delivery time; and   Quality.  37 Agenda Item 9  Specialized Equipment Law  The Specialized Equipment Law falls under the Commission’s enabling legislation.  For the  Commission to use the Specialized Equipment Law to supply the Technological Equipment, a  finding must be made by a two‐thirds vote of the Commission that the proposed procurement  qualifies under the Specialized Equipment Law.    The Specialized Equipment Law allows “best value”, rather than low‐bid, for certain  procurements.  Under Public Utilities Code § 130238, subsection (a), the legislature has found  that it may be in the public interest to consider factors other than price for procurements  “(2)…[of] products and materials which are undergoing rapid technological changes, and (3) for  the introduction of new technological changes into the operations of the commission”.  Staff  believes that the Technological Equipment qualifies as products undergoing rapid technological  changes and as items introducing new technological changes into the operations of the  Commission.  If the Specialized Equipment Law does not apply, then the Commission would be  required to procure these items under Public Utilities Code § 130232, which requires a low‐bid  procurement process for supplies, equipment, and materials in excess of $25,000.  The factors, other than price, that may be considered under the Specialized Equipment Law  include “…vendor financing, performance reliability, standardization, life‐cycle costs, delivery  timetables, support logistics, and the broadest possible range of competing products and  materials available, fitness of purchase, manufacturer's warranty, and similar factors in the award  of contracts for these vehicles and equipment.”    Subsection (b) provides that the Specialized Equipment Law may be utilized for purchase of  “computers, telecommunications equipment, fare collections equipment, microwave  equipment, and other related electronic equipment and apparatus” but “does not apply to  contracts for construction or for the procurement of any product available in substantial  quantities to the general public.”    Staff believes that the Technological Equipment qualifies as fare collections equipment,  microwave equipment and other related electronic equipment and is not available in substantial  quantities to the general public.  Staff and legal counsel further believe that the underlying  rationale for allowing competitive negotiations applies to the Technological Equipment, and the  terminology used in the statute appears to be broad enough to include the Technological  Equipment.  Should the Commission find the Specialized Equipment Law applies by the required  two‐thirds vote, the procurement for the Technological Equipment will need to address certain  statutory requirements under the Specialized Equipment Law, including:   The relevant procurement documents shall be prepared and submitted to an adequate  number of qualified sources, as determined by the Commission, to permit reasonable  competition consistent with the nature and requirement of the procurement;  38 Agenda Item 9   Notice of the procurement and request for submissions shall be published at least twice  in a newspaper of general circulation, at least 10 days before the deadline for receipt of  submissions;   The Commission shall make every effort to generate the maximum feasible number of  proposals from qualified sources and shall make a finding to that effect before proceeding  to negotiate if only a single response to the RFP is received;   The procurement documents shall identify all significant evaluation factors, including  price, and their relative importance;   The Commission shall provide reasonable procedures for technical evaluation of the  proposals received, identification of qualified sources, and selection for contract award;   Award shall be made to the qualified proposer whose proposal will be most advantageous  to the Commission with price and all other factors considered; and   If award is not made to the bidder whose proposal contains the lowest price, the  Commission shall make a finding setting forth the basis for the award.  In this case, the Commission intends to award multiple contracts to establish a bench, with  specific orders to be awarded to the most qualified proposer for the item of Technological  Equipment required, based on the ranking established as part of the procurement.  If award of  any particular order is not made to the lowest priced vendor on the bench, a finding for the basis  of award shall be made by the Executive Director, or her designee, and included in the project  files.    Staff Recommendation  Staff recommends the Commission make the required finding by a two‐thirds vote for use of the  Specialized Equipment Law and authorize the Executive Director, on behalf of the Commission,  to undertake a procurement process, including issuance of RFP No. 18‐31‐094‐00, to procure the  Technological Equipment using the Commission’s contract authority under the Specialized  Equipment Law.  There is no financial impact, as there is no budget authority commitment at this time.  Following  the procurement process, staff recommendations will be presented to the Commission for  approval of contract awards.    39 Reinland Jones, Toll Technology Manager Authorization to use Public Utilities Code §130238 for the Procurement of FasTrak 6C Transponders RFP Number 18-31-094-00 Western Riverside County Programs and Projects Committee February 26, 2018 State Regulation –Title 21 •Managed by Caltrans to ensure statewide interoperability •Current transponder technology was adopted in 1993 •Title 21 was amended in 2017 to adopt 6C technology –Lower cost per transponder unit –No battery extending the life of the transponder –More manufacturers of 6C transponders than Title 21 –Provides for consistency in the western region of the United States •January 1, 2019 implementation. Transponder Procurement Transponders Transponder Procurement Legacy Transponder Technology New 6C Sticker Technology 91 Expresslanes.com New 6C Switchable Technology (Prototypes) Pre-Procurement Activity •California Toll Operators Committee (CTOC) coordinating transponder specifications to ensure statewide consistency •Staff has met with any interested potential vendors to determine readiness to meet specifications and identify any risks •Desire flexibility of more than one provider to leverage the best price for each transponder type, minimize risk with the development of the three-switch transponder and long-term issues with vendors staying committed to the supply of the 6C transponders Transponder Procurement Procurement Approach •Procure 6C transponders using the Commission’s procurement authority under the Specialized Equipment Law and the Commission’s general authority under Chapter 5 of the Commission Procurement Policy Manual –Interior sticker transponder; –Tamper proof interior sticker transponder; –External sticker transponder; –Interior 2-way switchable transponder –Interior 3-way switchable transponder; and –Handheld reader. Transponder Procurement Specialized Equipment Law •Allows “best value”, rather than low-bid, for certain procurements. •Public Utilities Code §130238, subsection (a), these include procurements “(2)…[of] products and materials which are undergoing rapid technological changes, and (3) for the introduction of new technological changes into the operations of the Commission”. •Subsection (b) “computers, telecommunications equipment, fare collections equipment, microwave equipment, and other related electronic equipment and apparatus” Transponder Procurement Purchasing Strategy •Ranked bench with multiple vendors established for each transponder type •Criteria to deviate from the highest ranked vendor: –Fulfill/Delivery time –Change proposals; and –Quality Transponder Procurement Staff Recommendation •Make a finding, by a two-thirds vote, that the procurement of the new 6C transponders, as further described herein, qualifies for use of the Commission’s procurement authority under Public Utilities Code (PUC) §130238 (Specialized Equipment Law); •Authorize the Executive Director, on behalf of the Commission, to undertake a procurement, including issuance of Request for Proposals (RFP) No. 18-31-094-00, to procure 6C transponders using the Commission’s procurement authority under the Specialized Equipment Law; •Authorize the Executive Director or designee to act on behalf of the Commission for all purposes under PUC §130238; and •Forward to the Commission for final action. Transponder Procurement AGENDA ITEM 10 Agenda Item 10  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee  FROM: Jennifer Crosson, Toll Operations Manager     THROUGH: Michael Blomquist, Toll Program Director  SUBJECT: Agreement for Express Lanes Marketing Services  STAFF RECOMMENDATION:    This item is for the Committee to:    1) Award Agreement No. 18‐31‐047‐00 to Sherry Matthews, Inc., DBA Sherry Matthews  Advocacy Marketing (Sherry Matthews), for express lanes marketing services for a   three‐year term, and two two‐year options in an amount of $3.5 million, plus a  contingency amount of $350,000, for a total amount not to exceed $3,850,000;  2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute  the agreement, including option years, on behalf of the Commission;  3) Authorize the Executive Director or designee to approve the use of the contingency  amount as may be required for these services; and   4) Forward to the Commission for final action.     BACKGROUND INFORMATION:    On March 20, 2017, the RCTC 91 Express Lanes commenced operation.  Pre‐opening marketing  activities for the RCTC 91 Express Lanes were minimal as the new extension operates under the  well‐established 91 Express Lanes brand.  A pre‐opening customer education campaign was  provided by the 91 Project public outreach consultant.  Following the opening of the RCTC 91  Express Lanes an advertising campaign was provided by a marketing firm under contract to  Orange County Transportation Authority (OCTA).      In early 2019, the 91 Express Lanes will be transitioning to new transponder technology as  mandated by a change to state law.  In order to do so, the Commission in partnership with OCTA,  needs to develop a customer communication campaign including collateral materials in order to  carry out the transponder technology transition.  While OCTA is currently leading the effort for  general 91 Express Lanes advertising, staff identified the need for advertising and promotional  work specific to users of the RCTC 91 Express Lanes.     In mid‐2020, the 15 Express Lanes will open for revenue commencement followed by the newly  funded 15/91 Express Lanes Connector.  With the addition of the 15 Express Lanes and 15/91  Express Lanes Connector, staff identified several needs related to marketing services.  Unlike the  40 Agenda Item 10  91 Express Lanes, the 15 Express Lanes are in need of branding and logo development.  The  opening of new express lanes will introduce new tolling concepts, which requires research and  testing to ensure signage and other communication materials are effective.  As the network of  express lanes expands in Riverside County, it is important to understand the user market and  identify potential users.  Therefore, staff has included market research in this marketing services  agreement as a basis for the pre‐opening advertising campaign.     In order to meet the growing needs of the Commission’s express lanes, staff is recommending  that the Commission enter into an agreement for the following marketing services with   Sherry Matthews:     Market Plan and Strategy Development   Branding and Concept Design   Branding and Concept Design Production   Advertising   Public Relations     Sherry Matthews is a full‐service marketing firm with extensive toll and express lanes experience  in all areas of the proposed scope of services.  Approval of this recommended agreement with  Sherry Matthews will provide the Commission with the experience and expertise to effectively  communicate with customers, make well informed decisions regarding toll operations, help meet  traffic and revenue goals, and provide a positive customer experience.     Procurement Process    Staff determined the weighted factor method of source selection to be the most appropriate for  this procurement, as it allows the Commission to identify the most advantageous proposal with  price and other factors considered.  Non‐price factors include elements such as qualifications of  firm, personnel, and the ability to respond to the Commission’s needs for express lanes marketing  services as set forth under the terms of the request for proposals (RFP) No. 18‐31‐047‐00.      RFP No. 18‐31‐047‐00 was released on November 30, 2017.  A public notice was advertised in the  Press Enterprise, and the RFP was posted on the Commission’s PlanetBids website, which is  accessible through the Commission’s website.  Utilizing PlanetBids, emails were sent to 238 firms,  33 of which are located in Riverside County.  Through the PlanetBids site, 46 firms downloaded  the RFP; 5 of these firms are located in Riverside County.  A pre‐proposal conference was held on  December 14, 2017, and attended by 8 firms. Staff responded to all questions submitted by  potential proposers prior to the January 4, 2018 clarification deadline date.  Six firms – Brown  Marketing Strategies, Inc. (San Diego); Celtis Ventures, Inc. (Redondo Beach); Civilian, Inc. (San  Diego); Sensis, Inc. (Los Angeles); Sherry Matthews, Inc. (Austin, TX); and Wilson, Sparling &  Associates (San Juan Capistrano) – submitted proposals prior to the 2:00 p.m. submittal deadline  on January 25, 2018.  All 6 firms submitted responsive and responsible proposals.  Utilizing the  evaluation criteria set forth in the RFP, the six proposals were evaluated and scored by an  evaluation committee comprised of Commission staff.    41 Agenda Item 10  Based on the evaluation committee’s assessment of the written proposals and pursuant to the  terms of the RFP, the evaluation committee shortlisted and invited two firms – Sherry Matthews  and Wilson, Sparling & Associates – to the interview phase of the evaluation and selection  process.  Interviews were conducted on February 8, 2018. Subsequently, the evaluation  committee determined Sherry Matthews to be the most qualified firm to provide express lanes  marketing services.      As a result of the evaluation committee’s assessment of the written proposals and interviews,  the evaluation committee recommends agreement award to Sherry Matthews for a three‐year  term, and two two‐year options to extend the agreement, in the amount of $3.5 million, plus a  contingency amount of $350,000 for a total amount not to exceed $3,850,000, as this firm earned  the highest total evaluation score.    Dollar values were assigned to the base three‐year contract period and option years based on  staff estimates for each element of the scope of work and the timing of major events.  Staff  estimates for major activities were validated through the proposal process.     Years One  through Three Option Years  Market Plan and Strategy $200,000 $110,000  Branding Concept Design 300,000 160,000  Branding and Concept  Production   500,000 210,000  Advertising 1,300,000 400,000  Public Relations   200,000 120,000  Total $2,500,000 $1,000,000    The major events considered in the calculation of the base year and option year budgets are as  follows:     Year One  through Three Option Years  91 Express Lanes One Year Anniversary X   6C Transition X   15 Express Lanes Development X   15 Express Lanes Opening X   15/91 Express Connector Development X X  15/91 Express Connector Opening X X  91 Express Lanes Back Office Transition X X    In addition to work related to major events, the marketing services firm will provide updates to  and reproduce customer materials, assist with research to support improvements, and identify  special promotions, as assigned.  42 Agenda Item 10    The Commission’s professional services agreement will be entered into with the consultant  subject to any changes approved by the Executive Director and pursuant to legal counsel review.   Staff oversight of the contract will maximize the effectiveness of the consultant and minimize  costs to the Commission.    Sufficient budget exists for services to be performed in Fiscal Year 2017/18.    Financial Information  In Fiscal Year Budget: Yes  N/A Year: FY 2017/18    FY 2018/19+ Amount:    $400,000  $3,450,000  Source of Funds: Toll Revenues/SB132 state funds Budget Adjustment: No  N/A  GL/Project Accounting No.:  009199 73705 00000 0000 591 31 73704  003027 73705 00000 0000 262 31 73704  003039 73705 00000 0000 605 31 73704  Fiscal Procedures Approved: Date: 02/15/2018    Attachment:  Draft Professional Services Agreement No. 18‐31‐047‐00  43 17336.00000\8752982.3 Agreement No. 18-31-047-00 RIVERSIDE COUNTY TRANSPORTATION COMMISSION AGREEMENT FOR THE I-15 EXPRESS LANES MARKETING SERVICES WITH SHERRY MATTHEWS, INC., DBA SHERRY MATTHEWS ADVOCACY MARKETING 1. PARTIES AND DATE. This Agreement is made and entered into this day of , 2018, by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("the Co- mmission") and Sherry Matthews, Inc., DBA Sherry Matthews Advocacy Marketing ("Consultant"), a CORPORATION. 2. RECITALS. 2.1 Consultant desires to perform and assume responsibility for the provision of certain professional consulting services required by Commission on the terms and conditions set forth in this Agreement. Consultant represents that it is a professional consultant, experienced in providing express lanes marketing services to public clients, is licensed in the State of California, and is familiar with the plans of Commission. 2.2 Commission desires to engage Consultant to render certain consulting services for the I-15 Express Lanes Marketing Services Project ("Project") as set forth herein. 3. TERMS. 3.1 General Scope of Services. Consultant promises and agrees to furnish to Commission all labor materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately provide professional consulting services and advice on various issues affecting the decisions of Commission regarding the Project and on other programs and matters affecting Commission, hereinafter referred to as "Services". The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state, and federal laws, rules and regulations. 3.2 Term. The term of this Agreement shall be from the date first specified above to April 30, 2021, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement and shall meet any other 44 17336.00000\8752982.3 established schedules and deadlines. The Commission, at its sole discretion, may extend this Agreement for two (2) additional two-year terms. 3.3 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, the Commission shall respond to Consultant's submittals in a timely manner. Upon request of the Commission, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.4 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant under its supervision. Consultant will determine the means, method and details of performing the Services subject to the requirements of this Agreement. Commission retains Consultant on an independent contractor basis and Consultant is not an employee of Commission. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall not be employees of Commission and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers' compensation insurance. 3.5 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of Commission. 3.6 Substitution of Key Personnel. Consultant has represented to Commission that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence and experience upon written approval of Commission. In the event that Commission and Consultant cannot agree as to the substitution of key personnel, Commission shall be entitled to terminate this Agreement for cause, pursuant to provisions of Section 3.16 of this Agreement. The key personnel for performance of this Agreement are as follows: __________________________________. 3.7 Commission’s Representative. Commission hereby designates [___INSERT NAME OR TITLE___], or his or her designee, to act as its representative for the performance of this Agreement ("Commission’s Representative"). Commission's representative shall have the power to act on behalf of Commission for all purposes under this Agreement. Consultant shall not accept direction from any person other than Commission's Representative or his or her designee. 45 17336.00000\8752982.3 3.8 Consultant’s Representative. Consultant hereby designates [___INSERT NAME OR TITLE___], or his or her designee, to act as its representative for the performance of this Agreement ("Consultant’s Representative"). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.9 Coordination of Services. Consultant agrees to work closely with Commission staff in the performance of Services and shall be available to Commission's staff, consultants and other staff at all reasonable times. 3.10 Standard of Care; Licenses. Consultant shall perform the Services under this Agreement in a skillful and competent manner, consistent with the standard generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from Commission, any Services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein, and shall be fully responsible to the Commission for all damages and other liabilities provided for in the indemnification provisions of this Agreement arising from the Consultant’s errors and omissions. 3.11 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to Commission, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold Commission, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 46 17336.00000\8752982.3 3.12 Insurance. 3.12.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the Commission that it has secured all insurance required under this section, in a form and with insurance companies acceptable to the Commission. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. 3.12.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001 or exact equivalent); (2) Automobile Liability: Insurance Services Office Business Auto Coverage (form CA 0001, code 1 (any auto) or exact equivalent); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) if Consultant has an employees, Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Practices Liability limits of $1,000,000 per accident. 3.12.3 Professional Liability. [___INCLUDE ONLY IF APPLICABLE - DELETE OTHERWISE___] Consultant shall procure and maintain, and require its sub- consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 [___INCREASE IF NECESSARY - OTHERWISE LEAVE AS IS AND DELETE THIS NOTE___] per claim. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. 47 17336.00000\8752982.3 3.12.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the Commission to add the following provisions to the insurance policies: (A) General Liability. (i) Commercial General Liability Insurance must include coverage for (1) bodily Injury and property damage; (2) personal Injury/advertising Injury; (3) premises/operations liability; (4) products/completed operations liability; (5) aggregate limits that apply per Project; (6) explosion, collapse and underground (UCX) exclusion deleted; (7) contractual liability with respect to this Agreement; (8) broad form property damage; and (9) independent consultants coverage. (ii) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to this Agreement. (iii) The policy shall give the Commission, its directors, officials, officers, employees, and agents insured status using ISO endorsement forms 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (iv) The additional insured coverage under the policy shall be “primary and non-contributory” and will not seek contribution from the Commission’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 13, or endorsements providing the exact same coverage. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the Commission, its directors, officials, officers, employees and agents shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the Commission, its directors, officials, officers, employees and agents, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the Commission, its directors, officials, officers, employees and agents shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. 48 17336.00000\8752982.3 (C) Workers’ Compensation and Employers Liability Coverage. (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) The insurer shall agree to waive all rights of subrogation against the Commission, its directors, officials, officers, employees and agents for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. (i) Defense costs shall be payable in addition to the limits set forth hereunder. (ii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth herein shall be available to the Commission, its directors, officials, officers, employees and agents as additional insureds under said policies. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. (iii) The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the Commission (if agreed to in a written contract or agreement) before the Commission’s own insurance or self-insurance shall be called upon to protect it as a named insured. The umbrella/excess policy shall be provided on a “following form” basis with coverage at least as broad as provided on the underlying policy(ies). (iv) Consultant shall provide the Commission at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Commission at least ten (10) days prior to the effective date of cancellation or expiration. 49 17336.00000\8752982.3 (v) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (vi) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Commission, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (vii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Commission has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Commission will be promptly reimbursed by Consultant or Commission will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Commission may cancel this Agreement. The Commission may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (viii) Neither the Commission nor any of its directors, officials, officers, employees or agents shall be personally responsible for any liability arising under or by virtue of this Agreement. Each insurance policy required by this Agreement shall be endorsed to state that: 3.12.5 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the Commission. If the Commission does not approve the deductibles or self-insured retentions as presented, Consultant shall guarantee that, at the option of the Commission, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Commission, its directors, officials, officers, employees and agents; or, (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.12.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the Commission. 3.12.7 Verification of Coverage. Consultant shall furnish Commission with original certificates of insurance and endorsements effecting coverage required by this 50 17336.00000\8752982.3 Agreement on forms satisfactory to the Commission. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements must be received and approved by the Commission before work commences. The Commission reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.12.8 Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Commission that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Commission as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, the Commission may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 3.13 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.14 Fees and Payment. 3.14.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto. The total compensation shall not exceed [___INSERT WRITTEN DOLLAR AMOUNT___] ($[___INSERT NUMERICAL DOLLAR AMOUNT___]) without written approval of Commission's Executive Director (“Total Compensation”). Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.14.2 Payment of Compensation. Consultant shall submit to Commission a monthly statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. Commission shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 51 17336.00000\8752982.3 3.14.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by Commission. 3.14.4 Extra Work. At any time during the term of this Agreement, Commission may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by Commission to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from Commission's Executive Director. 3.15 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred and fees charged under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of Commission during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.16 Termination of Agreement. 3.16.1 Grounds for Termination. Commission may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof. Upon termination, Consultant shall be compensated only for those services which have been fully and adequately rendered to Commission through the effective date of the termination, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.16.2 Effect of Termination. If this Agreement is terminated as provided herein, Commission may require Consultant to provide all finished or unfinished Documents and Data, as defined below, and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.16.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, Commission may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.17 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: 52 17336.00000\8752982.3 CONSULTANT: COMMISSION: Sherry Matthews, Inc. Riverside County 200 South Congress Avenue Transportation Commission Austin, TX 78704 4080 Lemon Street, 3rd Floor Riverside, CA 92501 Attn: Chris Sharman Attn: Executive Director Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.18 Ownership of Materials/Confidentiality. 3.18.1 Documents & Data. This Agreement creates an exclusive and perpetual license for Commission to copy, use, modify, reuse, or sub-license any and all copyrights and designs embodied in plans, specifications, studies, drawings, estimates, materials, data and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that Commission is granted an exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to grant the exclusive and perpetual license for all such Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the Commission. Commission shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Commission’s sole risk. 3.18.2 Intellectual Property. In addition, Commission shall have and retain all right, title and interest (including copyright, patent, trade secret and other proprietary rights) in all plans, specifications, studies, drawings, estimates, materials, data, computer programs or software and source code, enhancements, documents, and any and all works of authorship fixed in any tangible medium or expression, including but not limited to, physical drawings or other data magnetically or otherwise recorded on computer media (“Intellectual Property”) prepared or developed by or on behalf of Consultant under this Agreement as well as any other such Intellectual Property prepared or developed by or on behalf of Consultant under this Agreement. 53 17336.00000\8752982.3 The Commission shall have and retain all right, title and interest in Intellectual Property developed or modified under this Agreement whether or not paid for wholly or in part by Commission, whether or not developed in conjunction with Consultant, and whether or not developed by Consultant. Consultant will execute separate written assignments of any and all rights to the above referenced Intellectual Property upon request of Commission. Consultant shall also be responsible to obtain in writing separate written assignments from any subcontractors or agents of Consultant of any and all right to the above referenced Intellectual Property. Should Consultant, either during or following termination of this Agreement, desire to use any of the above-referenced Intellectual Property, it shall first obtain the written approval of the Commission. All materials and documents which were developed or prepared by the Consultant for general use prior to the execution of this Agreement and which are not the copyright of any other party or publicly available and any other computer applications, shall continue to be the property of the Consultant. However, unless otherwise identified and stated prior to execution of this Agreement, Consultant represents and warrants that it has the right to grant the exclusive and perpetual license for all such Intellectual Property as provided herein. Commission further is granted by Consultant a non-exclusive and perpetual license to copy, use, modify or sub-license any and all Intellectual Property otherwise owned by Consultant which is the basis or foundation for any derivative, collective, insurrectional, or supplemental work created under this Agreement. 3.18.3 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of Commission, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use Commission's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of Commission. 3.18.4 Infringement Indemnification. Consultant shall defend, indemnify and hold the Commission, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use 54 17336.00000\8752982.3 on the Project by Commission of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.19 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.20 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and costs of such actions. 3.21 Indemnification. Consultant shall defend, indemnify and hold the Commission, its directors, officials, officers, agents, consultants, employees and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or in equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of the Consultant, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation, the payment of all consequential damages, attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the Commission, its directors, officials, officers, agents, consultants, employees and volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the Commission or its directors, officials, officers, agents, consultants, employees and volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the Commission and its directors, officials, officers, agents, consultants, employees and volunteers, for any and all legal expenses and costs, including reasonable attorney’s fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnity shall not be restricted to insurance proceeds, if any, received by the Commission or its directors, officials, officers, agents, consultants, employees and volunteers. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. This Section 3.21 shall survive any expiration or termination of this Agreement. 3.22 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be supplemented, amended, or modified by a writing signed by both parties. 3.23 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. 55 17336.00000\8752982.3 3.24 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.25 Commission's Right to Employ Other Consultants. The Commission reserves the right to employ other consultants in connection with this Project. 3.26 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties, and shall not be assigned by Consultant without the prior written consent of Commission. 3.27 Prohibited Interests and Conflicts. 3.27.1 Solicitation. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Commission shall have the right to rescind this Agreement without liability. 3.27.2 Conflict of Interest. For the term of this Agreement, no member, officer or employee of Commission, during the term of his or her service with Commission, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.27.3 Conflict of Employment. Employment by the Consultant of personnel currently on the payroll of the Commission shall not be permitted in the performance of this Agreement, even though such employment may occur outside of the employee’s regular working hours or on weekends, holidays or vacation time. Further, the employment by the Consultant of personnel who have been on the Commission payroll within one year prior to the date of execution of this Agreement, where this employment is caused by and or dependent upon the Consultant securing this or related Agreements with the Commission, is prohibited. 3.27.4 Employment Adverse to the Commission. Consultant shall notify the Commission, and shall obtain the Commission’s written consent, prior to accepting work to assist with or participate in a third-party lawsuit or other legal or administrative proceeding against the Commission during the term of this Agreement. 3.28 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, 56 17336.00000\8752982.3 layoff or termination. Consultant shall also comply with all relevant provisions of Commission's Disadvantaged Business Enterprise program, Affirmative Action Plan or other related Commission programs or guidelines currently in effect or hereinafter enacted. 3.29 Subcontracting. Consultant shall not subcontract any portion of the work or Services required by this Agreement, except as expressly stated herein, without prior written approval of the Commission. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.30 Prevailing Wages. By its execution of this Agreement, Consultant certified that it is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The Commission shall provide Consultant with a copy of the prevailing rate of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the Commission, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.30.1 DIR Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations. If applicable, Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. 3.31 Employment of Apprentices. This Agreement shall not prevent the employment of properly indentured apprentices in accordance with the California Labor Code, and no employer or labor union shall refuse to accept otherwise qualified employees as indentured apprentices on the work performed hereunder solely on the ground of race, creed, national origin, ancestry, color or sex. Every qualified apprentice shall be paid the standard wage paid to apprentices under the regulations of the craft or trade in which he or she is employed and shall be employed only in the craft or trade to which he or she is registered. If California Labor Code Section 1777.5 applies to the Services, Consultant and any subcontractor hereunder who employs workers in any apprenticeable craft or trade 57 17336.00000\8752982.3 shall apply to the joint apprenticeship council administering applicable standards for a certificate approving Consultant or any sub-consultant for the employment and training of apprentices. Upon issuance of this certificate, Consultant and any sub-consultant shall employ the number of apprentices provided for therein, as well as contribute to the fund to administer the apprenticeship program in each craft or trade in the area of the work hereunder. The parties expressly understand that the responsibility for compliance with provisions of this Section and with Sections 1777.5, 1777.6 and 1777.7 of the California Labor Code in regard to all apprenticeable occupations lies with Consultant. 3.32 No Waiver. Failure of Commission to insist on any one occasion upon strict compliance with any of the terms, covenants or conditions hereof shall not be deemed a waiver of such term, covenant or condition, nor shall any waiver or relinquishment of any rights or powers hereunder at any one time or more times be deemed a waiver or relinquishment of such other right or power at any other time or times. 3.33 Eight-Hour Law. Pursuant to the provisions of the California Labor Code, eight hours of labor shall constitute a legal day's work, and the time of service of any worker employed on the work shall be limited and restricted to eight hours during any one calendar day, and forty hours in any one calendar week, except when payment for overtime is made at not less than one and one-half the basic rate for all hours worked in excess of eight hours per day ("Eight-Hour Law"), unless Consultant or the Services are not subject to the Eight-Hour Law. Consultant shall forfeit to Commission as a penalty, $50.00 for each worker employed in the execution of this Agreement by him, or by any sub-consultant under him, for each calendar day during which such workman is required or permitted to work more than eight hours in any calendar day and forty hours in any one calendar week without such compensation for overtime violation of the provisions of the California Labor Code, unless Consultant or the Services are not subject to the Eight-Hour Law. 3.34 Subpoenas or Court Orders. Should Consultant receive a subpoena or court order related to this Agreement, the Services or the Project, Consultant shall immediately provide written notice of the subpoena or court order to the Commission. Consultant shall not respond to any such subpoena or court order until notice to the Commission is provided as required herein, and shall cooperate with the Commission in responding to the subpoena or court order. 3.35 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification and confidentiality obligations, and the obligations related to receipt of subpoenas or court orders, shall survive any such expiration or termination. 3.36 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 58 17336.00000\8752982.3 3.37 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.38 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.39 Incorporation of Recitals. The recitals set forth above are true and correct and are incorporated into this Agreement as though fully set forth herein. 3.40 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.41 Conflicting Provisions. In the event that provisions of any attached exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall control the actions and obligations of the Parties and the interpretation of the Parties’ understanding concerning the performance of the Services. 3.42 Headings. Article and Section Headings, paragraph captions or marginal headings contained in this Agreement are for convenience only and shall have no effect in the construction or interpretation of any provision herein. 3.43 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein, without the prior written consent of the Commission. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.44 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. [SIGNATURES ON FOLLOWING PAGE] 59 17336.00000\8752982.3 SIGNATURE PAGE TO RIVERSIDE COUNTY TRANSPORTATION COMMISSION AGREEMENT FOR THE I-15 EXPRESS LANES MARKETING SERVICES WITH SHERRY MATTHEWS, INC. DBA SHERRY MATTHEWS ADVOCACY MARKETING IN WITNESS WHEREOF, this Agreement was executed on the date first written above. RIVERSIDE COUNTY CONSULTANT TRANSPORTATION COMMISSION SHERRY MATTHEWS, INC. By: __________________________ By: ____________________________ Dana W. Reed Signature Chairman ___________________________ Name ____________________________ Title Approved as to Form: Attest: By: ____________________________ By: ________________________ Best Best & Krieger LLP General Counsel Its: ________________________ * A corporation requires the signatures of two corporate officers. One signature shall be that of the chairman of board, the president or any vice president and the second signature (on the attest line) shall be that of the secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation. If the above persons are not the intended signators, evidence of signature authority shall be provided to RCTC. 60 17336.00000\8752982.3 EXHIBIT "A" SCOPE OF SERVICES 1.0 General Information – Consultant shall provide marketing services for the Commission’s express lanes. The work performed under this contract shall support RCTC in its delivery of each Express Lanes goal and the education of customers and potential future customers and key Commission stakeholders on various elements of the Express Lanes operations. Consultant shall support RCTC in its efforts to deliver a consistent and effective message while providing solutions to potentially-conflicting messages amongst RCTC operated express lanes and those operated by other toll agencies. Consultant shall also provide solutions to integrating key regional or statewide messaging and marketing efforts into RCTC’s express lanes communications. The RCTC owned and operated Express Lanes and each California toll agency has unique policies and operational features that require tailored communication to customers. RCTC is also a member of the California Toll Operators Committee (CTOC), a coalition that coordinates toll matters of common interests statewide, including marketing and communications. RCTC is committed to delivering a high level of customer service and to provide motorists with the information necessary to easily utilize its own and other California toll facilities. The Commission opened the 91 Express Lanes in March of 2017 and is estimated to open the 15 Express Lanes in 2020 and the 15/91 Express Lanes Connector between 2020 to 2023. The estimated budget for these services is anticipated to be $3.5M for a seven-year period. The work to be performed under this contract will be task based. As each of the Express Lanes projects are in different stages of operation or future operation the tasks will vary for each project. A summary of the anticipated Scope of Services as it applies to each project is as follows: 91 Express Lanes The brand and image of the 91 Express Lanes is well established and advertising is currently being performed through a contractor to OCTA. It is anticipated that the 91 Express Lanes will continue to be advertised in this manner. Work related to the 91 Express Lanes will likely include focus groups (Task 1.1) to encourage account growth or obtain customer feedback regarding tolling concepts, development of key messaging (Task 2.2 and Task 3), development and production of communication (Task 3.1) and public relations (Task 5). 61 17336.00000\8752982.3 15 Express Lanes The 15 Express Lanes construction and toll system development are currently underway. In order to advance elements of both construction and toll system development, Task 2 and 3 branding and concept design with production will likely occur immediately following execution of the contract. The 15 Express Lane will require a market analysis (Task 1.2) to inform the advertising and public relations work. The Consultant may also be tasked with conducting focus groups or performing other research methods (Task 1.1) related to proposed operation concepts or on road signage. The Consultant will perform work under Tasks 4 and 5 prior to and following the opening of the Express Lane to assist in meeting traffic projections and to assist with the education of customers and potential future customers on how to use the Express Lanes. 15/91 Express Lanes Connector The 15/91 Express Lanes Connector will likely adopt the branding of one of the preceding Express Lanes and will not require work under Task 2.1, but will likely require an expansion of key messaging and the creation of related media (Task 2.2 and Task 3). Advertising (Task 4) and Public Relations (Task 5) may occur independent of the 15 Express Lane or jointly depending on the timing of the anticipated opening. 2.0 Standard Tasks Task 1 Market Plan and Strategy 1.1 Conduct focus groups or other research methods to assist with the formulation of marketing, customer communications, education, on road signage and to gain potential user perspective on specific tolling concepts. 1.2 Perform and deliver a market analysis which analyzes current and potential customer demographics, determining existing FasTrak® accountholder penetration, and providing information to be used for targeted promotions, advertising and outreach efforts. 1.3 Deliver a marketing plan for pre-opening and post-opening activities. Task 2 Branding and Concept Design 2.1 Develop creative concepts including, but not limited to, logo, color scheme, artwork, and customer service website graphic template. 2.2 Develop key messaging including, but not limited to Frequently Asked Questions, customer brochures, collateral materials, California Toll Operator Committee communications, transponder retail program materials, photographs, diagrams, maps and videos. 62 17336.00000\8752982.3 Task 3 Branding and Concept Design Production 3.1 Develop and produce communication using the concepts designed in Task 2 for a variety of mediums including print, video, direct mail, television, radio, email, social media, billboards, signs and websites. Provide materials in both English and Spanish as required. 3.2 Develop and produce a series of educational or promotional videos including a “How it Works” video for the RCTC Express Lanes network. Task 4 Advertising 4.1 Create all materials needed for the placement of advertisements (radio, TV, billboard, mailers, etc.). 4.2 Place, manage and adjust as appropriate, all advertisements and media buys. 4.3 Locate and coordinate special accountholder promotions within Riverside County. Task 5 Public Relations 5.1 Coordinate with other RCTC departments and CTOC member agencies to deliver Express Lane messaging and train other support staff. 5.2 Identify and attend outreach events providing all staff, equipment and materials needed. 5.3 Provide outreach toolkits to be used by others at outreach events.             63 17336.00000\8752982.3 EXHIBIT "B" SCHEDULE OF SERVICES [___INSERT___] 64 17336.00000\8752982.3 EXHIBIT "C" COMPENSATION [___INSERT___] 65 Jennifer Crosson, Toll Operations Manager Express Lanes Marketing Services Agreement Agreement Number 18-31-047-00 Western Riverside County Programs and Projects Committee February 26, 2018 Scope of Work •Market Plan and Strategy Development •Branding and Concept Design •Branding and Concept Design Production •Advertising •Public Relations Marketing Services Procurement Upcoming Activities Marketing Services Procurement Base Contract (Years 1-3) Options (Years 4-7) 91 One Year Anniversary X 6C Transition X 15 Express Lanes Development X 15 Express Lanes Opening X 91/15 Express Connector Development X 91/15 Express Connector Opening X 91 Back Office Transition X Contract Value Express Lanes Marketing Procurement Base Contract (Years 1-3) Options (Years 4-7) Market Plan and Strategy $200,000 $110,000 Branding Concept Design $300,000 $160,000 Branding and Concept Production $500,000 $210,000 Advertising $1,300,000 $400,000 Public Relations $200,000 $120,000 Total $2,500,000 $1,000,000 Procurement Method Weighted Factor Method •Firm Qualifications •Personnel Qualifications •Approach to Performing Work •Price Marketing Services Procurement Proposer Summary •Six Firms Submitted Proposals •Short-Listed Two Firms •Interviews Held •Selection Made Marketing Services Procurement Sherry Matthews, Inc. •Extensive current toll and express lanes experience •Full-service firm •Proposed team has worked together on previous toll and express lane projects •Tenured staff •Excellent references from long-term clients •Solid approach to the 15 Express Lanes marketing campaign Marketing Services Procurement Staff Recommendation •Award Agreement No. 18-31-047-00 to Sherry Matthews, Inc., DBA Sherry Matthews Advocacy Marketing, for express lanes marketing services for a three-year term, and two two-year options to extend the agreement, in an amount of $3,500,000, plus a contingency amount of $350,000, for a total amount not to exceed $3,850,000; •Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute the agreement, including option years, on behalf of the Commission; •Authorize the Executive Director or designee to approve the use of the contingency amount as may be required for these services; and •Forward to the Commission for final action. Marketing Services Procurement AGENDA ITEM 11 Agenda Item 11  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee  FROM: David Thomas, Toll Project Manager  THROUGH: Michael Blomquist, Toll Program Director  SUBJECT: State Route 91 Design‐Build Contract Final Acceptance    STAFF RECOMMENDATION:    This item is for the Committee to:     1) Approve Final Acceptance for the State Route 91 Corridor Improvement Project (SR‐91  CIP or Project) Design‐Build Contract, Agreement No. 12‐31‐113‐01, with Atkinson/Walsh,  a Joint Venture, subject to the Executive Director’s verification that all contract  requirements for Final Acceptance have been met; and  2) Forward to the Commission for final action.    BACKGROUND INFORMATION:    The SR‐91 CIP (shown in Figure 1) is generally described as extending the existing 91 Express  Lanes into Riverside County from the Orange/Riverside County line to Interstate 15 and the  addition of a general purpose lane in each direction from SR‐71 to I‐15.    More specifically the  SR‐91 CIP improvements include:    • Extending the existing 91 Express Lanes east from the Orange/Riverside County line to   I‐15, a distance of approximately eight miles;  • Adding an express lane direct connector to and from I‐15, south of SR‐91;  • Installing a fully automated electronic toll collection system;   • Adding a general purpose lane in each direction from SR‐71 to I‐15;  • Improving five local interchanges within the city of Corona (Main Street, Lincoln Avenue,  Maple Street, Serfas Club/Auto Center Drive, and Green River Road);   • Adding auxiliary lanes and other operational improvements throughout the project limits  and specifically at the 15/91 interchange; and  • Reconstructing impacted city streets and constructing soundwalls and aesthetics  improvements.   66 Agenda Item 11    Figure 1:  SR‐91 Corridor Improvement Project Vicinity Map     On May 8, 2013, the Commission awarded Agreement No. 12‐31‐113‐00 to Atkinson/Walsh, a  Joint Venture, for the design and construction of the SR‐91 CIP.     The Project schedule had three distinct completion milestones of which two have been met:    1. Substantial Completion – Opening of Express Lanes and General Purpose Lanes.  This  occurred on March 20, 2017.  2. Project Completion – Construction activity complete except for deferred punch list work.   This occurred on July 18, 2017.     The third milestone, Final Acceptance, is scheduled for March 15, 2018, and requires the  Commission’s formal acceptance after the following has occurred:    1. All requirements for Project Completion shall have been fully satisfied;  2. Commisssion shall have received all Design Documents, original working drawings, shop  drawings and final As‐Built Documents of the Project, right‐of‐way record maps, surveys,  test data and other deliverables required under the Contract Documents;  3. Design‐Builder shall have submitted and received Commisssion approval for all contract‐ required Design‐Build Final Acceptance Submittals;  4. All special tools, equipment, furnishings and supplies purchased and/or used by the  Design‐Builder as provided in the Contract Documents shall have been delivered to  Commisssion and all replacement spare parts shall have been purchased and delivered to  Commisssion free and clear of liens; and  67 Agenda Item 11  5. The items on the Final Acceptance Punch List shall have been completed to the  satisfaction of Commisssion and Caltrans, and all of Design‐Builder’s other obligations  under the Contract Documents shall have been satisfied in full or waived in writing by  Commisssion.    Additionally Caltrans, the City of Corona, and the County of Riverside shall accept the work and  issue relief of maintenance within their jurisdictional boundaries of the Project.  The Federal  Highway Administration shall perform a final review and accept the Project and all permitting  and environmental commitments and requirements shall be met.  The only remaining work is  plant establishment, which is a contract requirement for three years after Final Acceptance.  All  of the above contract Final Acceptance requirements have either been met or are imminent.   Staff recommends approval of Final Acceptance of the Project subject to the Executive Director’s  verification that all contract requirements for Final Acceptance have been met.    68 AGENDA ITEM 12 Agenda Item 12  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee  FROM: Michael Blomquist, Toll Program Director  THROUGH: Anne Mayer, Executive Director  SUBJECT: State Route 91 Corridor Potential Improvement Update    STAFF RECOMMENDATION:    This item is for the Committee to receive and file a presentation related to potential  improvements to the State Route 91 corridor.     BACKGROUND INFORMATION:    On March 20, 2017, the Commission opened general purpose and express lanes as part of the  State Route 91 Corridor Improvement Project (Project).  Staff gathered data related to traffic  conditions both before and after the Project opening to help evaluate the impact of the Project  on mobility in the SR‐91 corridor.    Since the opening, staff has managed demand for the express lanes through changing of toll rates  to match congestion levels throughout each day.  Staff also made operational improvements in  the corridor since the Project opening through changing in striping, signing, and channelizers.   Staff is also evaluating further potential improvements to the SR‐91 corridor and the associated  potential impacts to toll revenue.  69 Michael Blomquist, Toll Program Director Sheldon Mar, Consultant Project Manager FINE TUNING THE 91 CORRIDOR Western Riverside County Programs and Projects Committee Meeting February 26, 2018 Today’s Presentation •Recap of decision criteria and Commission’s toll rate policy •91 westbound at county line –Results of traffic operation analysis for seven options •Results planned for the next WRCPP meeting RCTC’s Toll Rate Policy The 91 at County Line Current Traffic Counts Option 1 Option 2 Option 3 Option 4 Option 5 Option 6 Modeling Assumptions •Existing weekday morning modeled (Monday to Thursday) •Volumes constant in all scenarios –same GP, same Express •EL utilization: truly will re-balance if GP conditions improve •Corridor traffic: should expect an overall increase •Allows for an apples to apples view of all scenarios •GP vehicles will use weave lanes if unrestricted Westbound Traffic Flow Options Scenario Global Throughput GP Speed:I-15 to County Line GP Speed: Green River Rd Ramp to 241 RC EL to OC EL Duration of Congestion Existing 10,600 16 mph 43 mph 59 mph 5 hours Option 1 11,900 26 mph 22 mph 34 mph 2.5 hours •Option 1 improves GP lanes •Degrades Express Lane •Aux lane increases GP capacity •New bottleneck at SR 241 •EL lanes become a “free for all” EL lanes are a free-for-all New bottleneck at 241 GP Aux improves capacity 71 still a bottleneck Westbound Traffic Flow Options Scenario Global Throughput GP Speed:I-15 to County Line GP Speed: Green River Rd Ramp to 241 RC EL to OC EL Duration of Congestion Existing 10,600 16 mph 43 mph 59 mph 5 hours Option 2 11,100 15 mph 56 mph 59 mph 4.5 hours Still a hot spot EL ingresses earlier – higher utilization of EL Egress congestion •Option 2 improves GP lanes –extra 500 vph of throughput •Degrades Express Lane: EL egresses upstream of the bottleneck •Limits EL egress capacity •New bottleneck forms at SR 241Fewer GP to EL vehicles – better GP flow Westbound Traffic Flow Options Scenario Global Throughput GP Speed:I-15 to County Line GP Speed: Green River Rd Ramp to 241 RC EL to OC EL Duration of Congestion Existing 10,600 16 mph 43 mph 59 mph 5 hours Option 3 11,800 22 mph 52 mph 59 mph 3.5 hours New bottleneck Still a hot spot GP to OC EL jumps in earlier EL to GP leaves later GP traffic queue jumps •Option 3 improves GP lanes •Degrades Express Lane •Allows earlier ingress, later egress, and GP queue jumpers = equity between GP and weave lane •Limits EL egress capacity •New bottleneck forms at EL Egress Westbound Traffic Flow Options Scenario Global Throughput GP Speed:I-15 to County Line GP Speed: Green River Rd Ramp to 241 RC EL to OC EL Duration of Congestion Existing 10,600 16 mph 43 mph 59 mph 5 hours Option 4 11,900 23 mph 23 mph 59 mph 2.5 hours •Option 4 improves GP capacity •Maintains EL capacity •New bottleneck forms at SR 241 •Overall duration of congestion reduced. New bottleneck Still a hot spot Egress congestion Remove Green River Ramp meter Westbound Traffic Flow Options Scenario Global Throughput GP Speed:I-15 to County Line GP Speed: Green River Rd Ramp to 241 RC EL to OC EL Duration of Congestion Option 4 11,900 23.4 mph 23 mph 59 mph 2.5 hours Option 4b (No ramp meter) 12,000 22.7 mph 22 mph 59 mph 2.5 hours •Option 4b – removing ramp- meter at Green River Road improves ramp throughput •Upstream GP overall slightly more congested. •Other factors: •Ramp merge –3 to 2 to 1 lane. •Benefits in other scenarios? New bottleneck Still a hot spot Egress congestion New bottleneck Still a hot spot Egress congestion Higher throughput Westbound Traffic Flow Options Scenario Global Throughput GP Speed:I-15 to County Line GP Speed: Green River Rd Ramp to 241 RC EL to OC EL Duration of Congestion Existing 10,600 16 mph 43 mph 59 mph 5 hours Option 5 11,700 24 mph 20 mph 59 mph 2.5 hours •Similar to Option 4, slight overall improvement •Clears overall congestion 15 minutes earlier New bottleneck Still a hot spot Egress congestion Westbound Traffic Flow Options Scenario Global Throughput GP Speed:I-15 to County Line GP Speed: Green River Rd Ramp to 241 RC EL to OC EL Duration of Congestion Existing 10,600 16 mph 43 mph 59 mph 5 hours Option 6 11,900 27 mph 21 mph 47 mph 2.5 hours •Option 6 improves GP lanes •Degrades Express Lane New bottleneck Early ingressEgress congestion GP queue jumpers “Heat Map” –Option 1 Remove EL Ingress/Egress Lane –Unrestricted Weaving AreaEXISTING From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ing County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 58 59 61 61 56 61 62 53 36 35 17 24 16 30 61 61 61 5:00 AM 5:30 AM 60 61 62 62 57 62 62 51 21 21 13 15 10 8 10 63 63 5:30 AM 6:00 AM 62 62 60 62 59 62 63 50 18 16 12 13 9 8 8 64 64 6:00 AM 6:30 AM 63 63 60 62 59 62 63 51 17 16 12 13 9 8 10 65 64 6:30 AM 7:00 AM 63 63 58 62 59 62 63 53 15 15 11 12 8 7 62 66 64 7:00 AM 7:30 AM 64 64 58 62 59 63 63 53 15 15 11 11 8 7 66 66 65 7:30 AM 8:00 AM 65 63 57 62 60 63 63 54 15 15 11 11 8 7 66 66 65 8:00 AM 8:30 AM 65 63 56 63 60 63 64 53 14 15 11 12 8 7 66 66 65 8:30 AM 9:00 AM 65 62 49 59 58 63 63 53 15 15 12 12 8 8 65 65 64 9:00 AM 9:30 AM 65 62 46 60 57 62 63 53 16 15 11 11 8 11 65 65 64 9:30 AM 10:00 AM 65 62 53 61 53 62 62 51 21 21 15 15 14 54 64 64 64 4:30 AM 5:00 AM 61 61 60 61 60 60 61 61 61 61 59 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 60 60 60 60 60 61 60 57 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 61 60 60 61 61 62 59 57 58 58 58 59 56 56 6:00 AM 6:30 AM 60 60 60 61 60 60 61 61 62 58 56 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 61 62 61 61 62 62 62 33 53 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 20 32 58 58 58 59 57 56 7:30 AM 8:00 AM 62 62 62 63 62 62 63 63 63 14 17 39 56 58 58 56 56 8:00 AM 8:30 AM 62 62 63 63 62 62 63 63 63 13 16 15 18 57 58 56 56 8:30 AM 9:00 AM 61 61 62 62 61 61 62 62 63 15 17 16 16 39 58 57 56 9:00 AM 9:30 AM 61 61 61 62 61 61 62 62 62 24 27 38 46 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEBuild Condition -- SR 91 Option 1 (GP Aux Lane, Remove EL Ingress/Egress Lane) From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ingress County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 52 31 18 27 39 45 57 62 63 61 62 38 19 30 61 61 61 5:00 AM 5:30 AM 51 33 15 16 16 18 18 21 33 42 46 43 16 13 21 64 63 5:30 AM 6:00 AM 53 48 21 21 20 21 19 16 15 20 21 23 13 12 64 64 64 6:00 AM 6:30 AM 58 57 23 21 21 22 20 17 17 24 22 26 13 21 65 65 64 6:30 AM 7:00 AM 62 59 26 22 21 22 23 22 27 46 45 53 56 66 66 66 64 7:00 AM 7:30 AM 64 58 44 46 47 56 62 64 64 66 65 65 66 66 66 66 65 7:30 AM 8:00 AM 65 57 62 64 62 63 63 63 64 66 65 65 66 66 66 66 65 8:00 AM 8:30 AM 65 53 62 64 62 63 63 63 64 66 64 65 66 66 66 66 65 8:30 AM 9:00 AM 65 58 62 64 63 63 63 63 64 66 64 65 65 66 65 65 64 9:00 AM 9:30 AM 65 61 64 64 64 64 63 64 64 65 64 65 65 65 65 65 64 9:30 AM 10:00 AM 65 63 64 64 64 64 63 64 64 65 64 64 64 65 64 64 64 4:30 AM 5:00 AM 60 61 61 61 61 57 59 59 61 58 59 59 59 59 59 58 56 5:00 AM 5:30 AM 60 61 61 62 60 43 36 21 29 36 43 58 58 58 58 56 56 5:30 AM 6:00 AM 62 62 62 63 62 45 37 18 12 14 15 34 49 58 59 56 56 6:00 AM 6:30 AM 61 62 62 63 62 45 37 18 12 14 14 16 18 41 59 56 56 6:30 AM 7:00 AM 61 61 62 62 61 47 38 19 19 26 17 17 16 17 42 56 56 7:00 AM 7:30 AM 61 61 61 62 61 61 61 60 61 53 24 24 24 23 24 50 56 7:30 AM 8:00 AM 61 61 61 61 61 62 61 60 61 54 24 25 27 35 53 57 56 8:00 AM 8:30 AM 61 61 61 61 61 62 61 60 61 54 35 49 52 58 59 56 56 8:30 AM 9:00 AM 61 61 61 61 62 62 61 60 61 57 58 58 58 58 59 57 56 9:00 AM 9:30 AM 61 61 62 62 62 62 62 61 61 58 59 59 59 59 59 58 56 9:30 AM 10:00 AM 61 61 61 61 62 62 61 61 61 58 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEOption 1:Improves GP but degrades EL operations “Heat Map” –Option 2 Move EL Egress/Ingress to the eastEXISTING From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ing County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 58 59 61 61 56 61 62 53 36 35 17 24 16 30 61 61 61 5:00 AM 5:30 AM 60 61 62 62 57 62 62 51 21 21 13 15 10 8 10 63 63 5:30 AM 6:00 AM 62 62 60 62 59 62 63 50 18 16 12 13 9 8 8 64 64 6:00 AM 6:30 AM 63 63 60 62 59 62 63 51 17 16 12 13 9 8 10 65 64 6:30 AM 7:00 AM 63 63 58 62 59 62 63 53 15 15 11 12 8 7 62 66 64 7:00 AM 7:30 AM 64 64 58 62 59 63 63 53 15 15 11 11 8 7 66 66 65 7:30 AM 8:00 AM 65 63 57 62 60 63 63 54 15 15 11 11 8 7 66 66 65 8:00 AM 8:30 AM 65 63 56 63 60 63 64 53 14 15 11 12 8 7 66 66 65 8:30 AM 9:00 AM 65 62 49 59 58 63 63 53 15 15 12 12 8 8 65 65 64 9:00 AM 9:30 AM 65 62 46 60 57 62 63 53 16 15 11 11 8 11 65 65 64 9:30 AM 10:00 AM 65 62 53 61 53 62 62 51 21 21 15 15 14 54 64 64 64 4:30 AM 5:00 AM 61 61 60 61 60 60 61 61 61 61 59 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 60 60 60 60 60 61 60 57 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 61 60 60 61 61 62 59 57 58 58 58 59 56 56 6:00 AM 6:30 AM 60 60 60 61 60 60 61 61 62 58 56 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 61 62 61 61 62 62 62 33 53 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 20 32 58 58 58 59 57 56 7:30 AM 8:00 AM 62 62 62 63 62 62 63 63 63 14 17 39 56 58 58 56 56 8:00 AM 8:30 AM 62 62 63 63 62 62 63 63 63 13 16 15 18 57 58 56 56 8:30 AM 9:00 AM 61 61 62 62 61 61 62 62 63 15 17 16 16 39 58 57 56 9:00 AM 9:30 AM 61 61 61 62 61 61 62 62 62 24 27 38 46 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEBuild Condition -- SR 91 Option 2 (Dual Ingress, Shift Egress to East) From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ing County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 57 56 60 62 61 62 62 62 62 56 18 26 17 26 57 61 61 5:00 AM 5:30 AM 59 60 61 62 61 62 62 62 62 56 17 16 10 8 9 61 63 5:30 AM 6:00 AM 61 61 59 62 61 62 62 62 62 56 17 14 9 9 8 39 64 6:00 AM 6:30 AM 62 62 58 61 61 62 62 62 62 56 18 14 9 9 8 41 64 6:30 AM 7:00 AM 63 63 53 61 61 62 62 62 62 56 17 15 9 9 29 66 64 7:00 AM 7:30 AM 64 63 52 61 62 62 62 62 62 56 17 15 9 8 66 66 65 7:30 AM 8:00 AM 65 63 45 45 54 62 63 63 62 56 17 15 10 9 66 66 65 8:00 AM 8:30 AM 65 58 40 23 34 30 44 56 62 56 18 15 19 61 66 66 65 8:30 AM 9:00 AM 65 58 40 22 27 21 21 24 31 33 24 61 65 66 65 65 64 9:00 AM 9:30 AM 64 61 42 28 35 31 34 45 50 54 63 63 65 65 65 65 64 9:30 AM 10:00 AM 65 63 60 63 63 63 63 63 63 63 64 62 64 65 64 64 64 4:30 AM 5:00 AM 60 60 60 61 60 60 60 60 61 61 61 58 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 60 59 59 60 60 60 60 60 56 58 58 59 56 56 5:30 AM 6:00 AM 60 60 59 60 60 60 60 60 61 61 60 56 58 58 59 56 56 6:00 AM 6:30 AM 60 60 60 61 60 60 60 60 61 61 61 55 58 58 59 56 56 6:30 AM 7:00 AM 61 61 61 62 61 61 62 62 63 63 62 18 36 58 58 56 56 7:00 AM 7:30 AM 62 62 62 62 62 62 62 62 63 63 62 12 13 23 59 57 56 7:30 AM 8:00 AM 62 62 62 62 62 62 63 63 63 63 62 12 12 12 25 52 56 8:00 AM 8:30 AM 62 62 62 63 62 62 63 63 63 63 62 12 11 12 16 20 36 8:30 AM 9:00 AM 62 62 61 62 62 62 62 62 63 62 63 19 16 15 15 18 22 9:00 AM 9:30 AM 60 60 60 61 60 60 60 60 61 61 62 28 21 21 22 37 39 9:30 AM 10:00 AM 59 59 59 60 60 60 60 60 61 61 62 53 48 45 50 59 56GENERAL PURPOSEEXPRESS LANEOption 2:Improves GP operations slightly, but degrades EL operations. “Heat Map” –Option 3 Full length EL weave laneEXISTING From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ing County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 58 59 61 61 56 61 62 53 36 35 17 24 16 30 61 61 61 5:00 AM 5:30 AM 60 61 62 62 57 62 62 51 21 21 13 15 10 8 10 63 63 5:30 AM 6:00 AM 62 62 60 62 59 62 63 50 18 16 12 13 9 8 8 64 64 6:00 AM 6:30 AM 63 63 60 62 59 62 63 51 17 16 12 13 9 8 10 65 64 6:30 AM 7:00 AM 63 63 58 62 59 62 63 53 15 15 11 12 8 7 62 66 64 7:00 AM 7:30 AM 64 64 58 62 59 63 63 53 15 15 11 11 8 7 66 66 65 7:30 AM 8:00 AM 65 63 57 62 60 63 63 54 15 15 11 11 8 7 66 66 65 8:00 AM 8:30 AM 65 63 56 63 60 63 64 53 14 15 11 12 8 7 66 66 65 8:30 AM 9:00 AM 65 62 49 59 58 63 63 53 15 15 12 12 8 8 65 65 64 9:00 AM 9:30 AM 65 62 46 60 57 62 63 53 16 15 11 11 8 11 65 65 64 9:30 AM 10:00 AM 65 62 53 61 53 62 62 51 21 21 15 15 14 54 64 64 64 4:30 AM 5:00 AM 61 61 60 61 60 60 61 61 61 61 59 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 60 60 60 60 60 61 60 57 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 61 60 60 61 61 62 59 57 58 58 58 59 56 56 6:00 AM 6:30 AM 60 60 60 61 60 60 61 61 62 58 56 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 61 62 61 61 62 62 62 33 53 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 20 32 58 58 58 59 57 56 7:30 AM 8:00 AM 62 62 62 63 62 62 63 63 63 14 17 39 56 58 58 56 56 8:00 AM 8:30 AM 62 62 63 63 62 62 63 63 63 13 16 15 18 57 58 56 56 8:30 AM 9:00 AM 61 61 62 62 61 61 62 62 63 15 17 16 16 39 58 57 56 9:00 AM 9:30 AM 61 61 61 62 61 61 62 62 62 24 27 38 46 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEBuild Condition -- SR 91 Option 3 (Full Length EL Weaving Lane) From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ingress County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 55 55 61 61 60 62 62 63 63 47 18 25 16 29 61 61 61 5:00 AM 5:30 AM 56 56 59 61 59 61 62 62 62 48 18 18 12 9 9 64 63 5:30 AM 6:00 AM 61 61 54 59 50 44 48 55 59 47 18 19 12 10 38 64 64 6:00 AM 6:30 AM 62 62 57 58 44 30 29 28 30 35 16 18 11 10 65 65 64 6:30 AM 7:00 AM 64 64 56 58 41 23 22 22 24 30 16 16 11 10 66 66 64 7:00 AM 7:30 AM 64 63 56 62 41 22 21 18 19 25 16 21 24 57 66 66 65 7:30 AM 8:00 AM 65 62 48 55 42 22 22 25 32 43 40 60 66 66 66 66 65 8:00 AM 8:30 AM 65 59 45 44 47 46 51 63 64 65 65 65 66 66 66 66 64 8:30 AM 9:00 AM 65 60 54 62 62 63 63 64 64 64 64 65 65 66 65 65 64 9:00 AM 9:30 AM 64 62 57 62 62 63 63 63 64 64 64 65 65 65 65 65 64 9:30 AM 10:00 AM 64 63 60 62 62 63 63 63 64 64 64 65 64 65 64 64 64 4:30 AM 5:00 AM 60 61 60 62 60 60 61 61 61 61 58 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 61 60 60 60 61 61 60 56 58 58 58 58 56 56 5:30 AM 6:00 AM 60 60 60 62 60 60 61 61 61 57 55 58 58 58 59 56 56 6:00 AM 6:30 AM 61 61 61 62 61 61 61 62 62 30 42 57 58 58 59 56 56 6:30 AM 7:00 AM 62 62 63 63 62 62 62 63 63 11 18 25 36 54 58 56 56 7:00 AM 7:30 AM 63 63 63 63 62 62 62 63 63 6 9 14 15 21 38 54 56 7:30 AM 8:00 AM 63 63 63 63 62 62 62 63 63 12 11 9 10 12 19 24 35 8:00 AM 8:30 AM 62 62 62 63 62 62 62 63 63 30 20 17 17 16 14 20 18 8:30 AM 9:00 AM 62 62 62 63 62 62 62 63 63 33 22 18 19 20 20 34 26 9:00 AM 9:30 AM 61 61 61 63 61 61 62 62 63 33 25 20 22 25 30 40 48 9:30 AM 10:00 AM 59 60 59 62 60 60 60 61 61 51 43 38 41 42 51 58 56GENERAL PURPOSEEXPRESS LANEOption 3:Improves GP operations but degrades EL late. “Heat Map” –Option 4 Add GP Green River to 241EXISTING From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ing County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 58 59 61 61 56 61 62 53 36 35 17 24 16 30 61 61 61 5:00 AM 5:30 AM 60 61 62 62 57 62 62 51 21 21 13 15 10 8 10 63 63 5:30 AM 6:00 AM 62 62 60 62 59 62 63 50 18 16 12 13 9 8 8 64 64 6:00 AM 6:30 AM 63 63 60 62 59 62 63 51 17 16 12 13 9 8 10 65 64 6:30 AM 7:00 AM 63 63 58 62 59 62 63 53 15 15 11 12 8 7 62 66 64 7:00 AM 7:30 AM 64 64 58 62 59 63 63 53 15 15 11 11 8 7 66 66 65 7:30 AM 8:00 AM 65 63 57 62 60 63 63 54 15 15 11 11 8 7 66 66 65 8:00 AM 8:30 AM 65 63 56 63 60 63 64 53 14 15 11 12 8 7 66 66 65 8:30 AM 9:00 AM 65 62 49 59 58 63 63 53 15 15 12 12 8 8 65 65 64 9:00 AM 9:30 AM 65 62 46 60 57 62 63 53 16 15 11 11 8 11 65 65 64 9:30 AM 10:00 AM 65 62 53 61 53 62 62 51 21 21 15 15 14 54 64 64 64 4:30 AM 5:00 AM 61 61 60 61 60 60 61 61 61 61 59 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 60 60 60 60 60 61 60 57 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 61 60 60 61 61 62 59 57 58 58 58 59 56 56 6:00 AM 6:30 AM 60 60 60 61 60 60 61 61 62 58 56 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 61 62 61 61 62 62 62 33 53 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 20 32 58 58 58 59 57 56 7:30 AM 8:00 AM 62 62 62 63 62 62 63 63 63 14 17 39 56 58 58 56 56 8:00 AM 8:30 AM 62 62 63 63 62 62 63 63 63 13 16 15 18 57 58 56 56 8:30 AM 9:00 AM 61 61 62 62 61 61 62 62 63 15 17 16 16 39 58 57 56 9:00 AM 9:30 AM 61 61 61 62 61 61 62 62 62 24 27 38 46 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEBuild Condition -- SR 91 Option 4 (Add GP Aux Lane GrnRiv-241, Maintain EL Egress Area) From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ingress County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 51 32 21 31 42 48 62 60 63 62 62 37 18 29 59 61 61 5:00 AM 5:30 AM 49 31 16 16 15 18 23 26 28 38 42 43 16 12 15 63 63 5:30 AM 6:00 AM 54 39 23 21 21 21 24 39 18 18 19 21 11 11 64 64 64 6:00 AM 6:30 AM 55 49 27 22 22 41 57 51 18 18 20 25 12 10 65 65 64 6:30 AM 7:00 AM 63 58 40 58 63 64 63 51 17 17 20 23 16 49 66 66 64 7:00 AM 7:30 AM 64 51 53 63 63 64 64 56 39 42 44 65 66 66 66 66 64 7:30 AM 8:00 AM 65 59 62 64 64 64 64 62 64 66 65 65 66 66 66 66 65 8:00 AM 8:30 AM 65 50 61 64 64 64 64 63 64 66 64 65 66 66 66 66 65 8:30 AM 9:00 AM 65 43 61 64 64 64 64 63 64 65 64 65 65 66 65 65 64 9:00 AM 9:30 AM 65 62 63 64 64 64 64 63 65 66 64 65 65 65 65 65 64 9:30 AM 10:00 AM 65 63 64 64 64 65 64 64 65 65 64 64 64 65 64 65 64 4:30 AM 5:00 AM 61 61 61 62 60 60 61 61 62 60 59 58 60 59 60 58 56 5:00 AM 5:30 AM 59 60 60 61 60 60 60 61 61 59 56 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 62 61 61 61 61 62 59 57 57 57 58 59 57 56 6:00 AM 6:30 AM 61 60 61 62 61 61 61 61 62 57 57 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 62 63 61 61 61 61 62 33 55 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 21 27 58 58 58 58 56 56 7:30 AM 8:00 AM 62 62 62 63 62 62 62 62 63 33 21 58 58 58 58 56 56 8:00 AM 8:30 AM 61 62 62 63 62 62 62 62 63 32 24 58 58 58 58 57 56 8:30 AM 9:00 AM 61 61 62 63 61 61 62 62 62 49 56 58 58 58 58 57 55 9:00 AM 9:30 AM 62 62 62 63 61 61 61 61 62 60 59 59 59 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 59 59 56GENERAL PURPOSEEXPRESS LANEOption 4:Improves GP operations. EL operations improve due to GP improvements; not an inherent EL improvement. Build Condition -- SR 91 Option 4b (remove Green River Road Ramp Meter) From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ingress County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 51 30 19 28 39 45 52 56 61 62 61 37 18 29 59 61 61 5:00 AM 5:30 AM 52 32 17 17 17 18 22 25 21 24 38 41 16 13 15 63 63 5:30 AM 6:00 AM 57 55 25 21 20 21 24 39 18 16 20 22 11 8 64 64 64 6:00 AM 6:30 AM 57 56 29 26 31 44 52 51 19 17 18 24 13 10 65 65 64 6:30 AM 7:00 AM 61 51 48 61 62 62 62 50 17 16 19 25 14 48 66 66 64 7:00 AM 7:30 AM 62 41 43 61 62 62 62 53 25 32 42 57 66 66 66 66 65 7:30 AM 8:00 AM 64 27 27 62 62 63 62 60 62 64 63 65 66 66 66 66 65 8:00 AM 8:30 AM 64 34 54 62 63 63 63 61 62 64 62 65 66 66 66 66 65 8:30 AM 9:00 AM 64 57 61 62 62 63 62 61 63 64 62 65 65 66 65 65 64 9:00 AM 9:30 AM 64 62 62 63 62 63 63 62 63 64 61 65 65 65 65 65 64 9:30 AM 10:00 AM 64 61 62 63 63 63 63 62 63 64 61 65 65 65 64 65 64 4:30 AM 5:00 AM 60 60 60 61 60 60 61 61 62 60 59 58 60 59 60 58 56 5:00 AM 5:30 AM 60 60 60 61 60 60 60 61 61 60 57 57 58 58 59 57 56 5:30 AM 6:00 AM 59 59 61 61 61 61 60 61 62 60 57 58 58 58 59 57 56 6:00 AM 6:30 AM 60 59 60 61 61 61 61 61 62 59 57 58 58 58 59 56 56 6:30 AM 7:00 AM 59 61 61 62 61 61 61 62 62 38 55 57 58 58 58 56 56 7:00 AM 7:30 AM 61 61 62 63 62 62 62 63 63 24 29 58 58 59 59 57 56 7:30 AM 8:00 AM 60 60 61 62 61 61 61 62 63 34 25 58 57 58 59 57 56 8:00 AM 8:30 AM 61 61 61 62 61 61 61 62 62 33 36 58 58 58 58 56 56 8:30 AM 9:00 AM 60 60 60 62 60 61 61 61 62 55 55 59 58 58 58 58 56 9:00 AM 9:30 AM 61 61 61 62 61 61 61 62 62 59 59 59 59 60 59 59 56 9:30 AM 10:00 AM 61 61 61 62 60 60 61 61 61 60 59 59 59 59 60 59 57GENERAL PURPOSEEXPRESS LANEBuild Condition -- SR 91 Option 4 (Add GP Aux Lane GrnRiv-241, Maintain EL Egress Area) From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ingress County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 51 32 21 31 42 48 62 60 63 62 62 37 18 29 59 61 61 5:00 AM 5:30 AM 49 31 16 16 15 18 23 26 28 38 42 43 16 12 15 63 63 5:30 AM 6:00 AM 54 39 23 21 21 21 24 39 18 18 19 21 11 11 64 64 64 6:00 AM 6:30 AM 55 49 27 22 22 41 57 51 18 18 20 25 12 10 65 65 64 6:30 AM 7:00 AM 63 58 40 58 63 64 63 51 17 17 20 23 16 49 66 66 64 7:00 AM 7:30 AM 64 51 53 63 63 64 64 56 39 42 44 65 66 66 66 66 64 7:30 AM 8:00 AM 65 59 62 64 64 64 64 62 64 66 65 65 66 66 66 66 65 8:00 AM 8:30 AM 65 50 61 64 64 64 64 63 64 66 64 65 66 66 66 66 65 8:30 AM 9:00 AM 65 43 61 64 64 64 64 63 64 65 64 65 65 66 65 65 64 9:00 AM 9:30 AM 65 62 63 64 64 64 64 63 65 66 64 65 65 65 65 65 64 9:30 AM 10:00 AM 65 63 64 64 64 65 64 64 65 65 64 64 64 65 64 65 64 4:30 AM 5:00 AM 61 61 61 62 60 60 61 61 62 60 59 58 60 59 60 58 56 5:00 AM 5:30 AM 59 60 60 61 60 60 60 61 61 59 56 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 62 61 61 61 61 62 59 57 57 57 58 59 57 56 6:00 AM 6:30 AM 61 60 61 62 61 61 61 61 62 57 57 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 62 63 61 61 61 61 62 33 55 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 21 27 58 58 58 58 56 56 7:30 AM 8:00 AM 62 62 62 63 62 62 62 62 63 33 21 58 58 58 58 56 56 8:00 AM 8:30 AM 61 62 62 63 62 62 62 62 63 32 24 58 58 58 58 57 56 8:30 AM 9:00 AM 61 61 62 63 61 61 62 62 62 49 56 58 58 58 58 57 55 9:00 AM 9:30 AM 62 62 62 63 61 61 61 61 62 60 59 59 59 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 59 59 56GENERAL PURPOSEEXPRESS LANE“Heat Map” –Option 4b Add GP Green River to 241 + Remove Green River Road Ramp Meter Option 4b:Worsens overall GP operations slightly (vs. Option 4) “Heat Map” –Option 5 Add GP Lane SR 71 to 241EXISTING From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ing County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 58 59 61 61 56 61 62 53 36 35 17 24 16 30 61 61 61 5:00 AM 5:30 AM 60 61 62 62 57 62 62 51 21 21 13 15 10 8 10 63 63 5:30 AM 6:00 AM 62 62 60 62 59 62 63 50 18 16 12 13 9 8 8 64 64 6:00 AM 6:30 AM 63 63 60 62 59 62 63 51 17 16 12 13 9 8 10 65 64 6:30 AM 7:00 AM 63 63 58 62 59 62 63 53 15 15 11 12 8 7 62 66 64 7:00 AM 7:30 AM 64 64 58 62 59 63 63 53 15 15 11 11 8 7 66 66 65 7:30 AM 8:00 AM 65 63 57 62 60 63 63 54 15 15 11 11 8 7 66 66 65 8:00 AM 8:30 AM 65 63 56 63 60 63 64 53 14 15 11 12 8 7 66 66 65 8:30 AM 9:00 AM 65 62 49 59 58 63 63 53 15 15 12 12 8 8 65 65 64 9:00 AM 9:30 AM 65 62 46 60 57 62 63 53 16 15 11 11 8 11 65 65 64 9:30 AM 10:00 AM 65 62 53 61 53 62 62 51 21 21 15 15 14 54 64 64 64 4:30 AM 5:00 AM 61 61 60 61 60 60 61 61 61 61 59 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 60 60 60 60 60 61 60 57 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 61 60 60 61 61 62 59 57 58 58 58 59 56 56 6:00 AM 6:30 AM 60 60 60 61 60 60 61 61 62 58 56 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 61 62 61 61 62 62 62 33 53 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 20 32 58 58 58 59 57 56 7:30 AM 8:00 AM 62 62 62 63 62 62 63 63 63 14 17 39 56 58 58 56 56 8:00 AM 8:30 AM 62 62 63 63 62 62 63 63 63 13 16 15 18 57 58 56 56 8:30 AM 9:00 AM 61 61 62 62 61 61 62 62 63 15 17 16 16 39 58 57 56 9:00 AM 9:30 AM 61 61 61 62 61 61 62 62 62 24 27 38 46 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEBuild Condition -- SR 91 Option 5 (Add GP Aux Lane SR71-241, Maintain EL Egress Area) From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ingress County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 52 30 18 23 31 40 51 48 33 35 37 43 42 44 62 61 61 5:00 AM 5:30 AM 51 31 16 17 16 18 24 31 17 16 13 16 19 15 63 63 63 5:30 AM 6:00 AM 54 49 23 20 20 20 25 35 17 15 12 12 14 14 64 64 64 6:00 AM 6:30 AM 57 53 26 22 22 30 50 51 18 17 13 15 18 39 65 65 64 6:30 AM 7:00 AM 63 59 29 31 51 62 63 51 16 16 14 47 66 66 66 66 64 7:00 AM 7:30 AM 64 59 49 60 64 64 64 59 46 57 65 66 66 66 66 66 65 7:30 AM 8:00 AM 65 59 62 64 64 64 64 63 64 66 65 66 66 66 66 66 65 8:00 AM 8:30 AM 65 54 62 64 64 64 64 64 64 66 65 66 66 66 66 66 65 8:30 AM 9:00 AM 65 55 62 64 64 64 64 63 64 65 65 65 65 66 65 65 64 9:00 AM 9:30 AM 65 61 63 64 64 65 64 64 65 65 65 65 65 65 65 65 64 9:30 AM 10:00 AM 65 63 64 64 64 65 64 64 65 65 65 65 64 65 64 64 64 4:30 AM 5:00 AM 60 61 61 62 60 60 60 61 61 61 59 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 60 61 60 60 60 60 61 60 57 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 61 62 61 60 61 61 62 59 57 58 58 58 59 56 56 6:00 AM 6:30 AM 60 61 61 62 60 60 61 61 62 58 56 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 62 63 61 61 61 62 62 29 51 58 58 58 58 56 56 7:00 AM 7:30 AM 61 62 62 63 62 62 62 62 63 30 44 58 58 58 59 57 56 7:30 AM 8:00 AM 61 61 62 63 61 61 62 62 62 43 49 58 58 58 58 56 56 8:00 AM 8:30 AM 61 61 62 63 61 61 61 62 62 48 52 58 58 58 58 56 56 8:30 AM 9:00 AM 61 61 62 62 61 61 61 61 62 56 56 58 58 58 58 57 56 9:00 AM 9:30 AM 62 62 62 63 61 61 61 61 62 59 58 59 59 59 59 58 56 9:30 AM 10:00 AM 61 61 61 63 61 61 61 61 62 60 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEOption 5:Improves GP operations slightly more than Option 4. “Heat Map” –Option 6 Add GP Green River to 241 + EL Weave LaneEXISTING From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ing County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 58 59 61 61 56 61 62 53 36 35 17 24 16 30 61 61 61 5:00 AM 5:30 AM 60 61 62 62 57 62 62 51 21 21 13 15 10 8 10 63 63 5:30 AM 6:00 AM 62 62 60 62 59 62 63 50 18 16 12 13 9 8 8 64 64 6:00 AM 6:30 AM 63 63 60 62 59 62 63 51 17 16 12 13 9 8 10 65 64 6:30 AM 7:00 AM 63 63 58 62 59 62 63 53 15 15 11 12 8 7 62 66 64 7:00 AM 7:30 AM 64 64 58 62 59 63 63 53 15 15 11 11 8 7 66 66 65 7:30 AM 8:00 AM 65 63 57 62 60 63 63 54 15 15 11 11 8 7 66 66 65 8:00 AM 8:30 AM 65 63 56 63 60 63 64 53 14 15 11 12 8 7 66 66 65 8:30 AM 9:00 AM 65 62 49 59 58 63 63 53 15 15 12 12 8 8 65 65 64 9:00 AM 9:30 AM 65 62 46 60 57 62 63 53 16 15 11 11 8 11 65 65 64 9:30 AM 10:00 AM 65 62 53 61 53 62 62 51 21 21 15 15 14 54 64 64 64 4:30 AM 5:00 AM 61 61 60 61 60 60 61 61 61 61 59 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 58 60 60 60 60 60 61 60 57 58 58 58 59 56 56 5:30 AM 6:00 AM 60 60 60 61 60 60 61 61 62 59 57 58 58 58 59 56 56 6:00 AM 6:30 AM 60 60 60 61 60 60 61 61 62 58 56 58 58 58 59 56 56 6:30 AM 7:00 AM 61 61 61 62 61 61 62 62 62 33 53 58 58 58 58 56 56 7:00 AM 7:30 AM 62 62 62 63 62 62 62 62 63 20 32 58 58 58 59 57 56 7:30 AM 8:00 AM 62 62 62 63 62 62 63 63 63 14 17 39 56 58 58 56 56 8:00 AM 8:30 AM 62 62 63 63 62 62 63 63 63 13 16 15 18 57 58 56 56 8:30 AM 9:00 AM 61 61 62 62 61 61 62 62 63 15 17 16 16 39 58 57 56 9:00 AM 9:30 AM 61 61 61 62 61 61 62 62 62 24 27 38 46 59 59 58 56 9:30 AM 10:00 AM 61 61 61 62 61 61 61 61 62 60 59 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEBuild Condition -- Option 6 (5+1 GP, 2+1 EL) -- Combination of Options 3 and 4 From To w/o 241 Off SR 241 Off SR 241 Aux Approaching 241 e/o EL Ingress County Line West County Line Mid County Line East w/o EL Egress e/o EL Egress Grn Riv Merge GrnRiv-71 SR 71 71-Serfas Serfas- Maple Maple- Lincoln Lincoln- Main 4:30 AM 5:00 AM 52 31 18 28 39 44 57 62 63 63 62 38 19 30 61 61 61 5:00 AM 5:30 AM 50 33 15 16 19 16 17 20 32 41 49 43 16 13 21 64 63 5:30 AM 6:00 AM 51 45 21 21 26 19 18 16 16 18 20 27 14 12 64 64 64 6:00 AM 6:30 AM 56 54 23 21 29 21 19 18 18 20 23 32 16 32 65 65 64 6:30 AM 7:00 AM 62 60 27 24 34 26 31 38 43 48 52 64 66 66 66 66 64 7:00 AM 7:30 AM 64 59 57 62 63 64 64 64 65 66 65 65 66 66 66 66 65 7:30 AM 8:00 AM 65 57 62 64 63 64 64 64 65 66 65 65 66 66 66 66 65 8:00 AM 8:30 AM 65 56 62 64 63 64 64 64 65 66 65 65 66 66 66 66 64 8:30 AM 9:00 AM 64 49 61 63 63 64 64 64 64 66 64 65 65 66 65 65 64 9:00 AM 9:30 AM 64 53 62 63 63 64 64 63 64 65 64 65 65 65 65 65 64 9:30 AM 10:00 AM 65 63 64 64 64 64 64 64 65 65 64 64 64 65 64 64 64 4:30 AM 5:00 AM 60 61 61 62 60 60 61 61 61 61 58 59 59 59 59 58 56 5:00 AM 5:30 AM 59 59 60 61 60 60 60 61 61 39 55 58 58 58 58 56 56 5:30 AM 6:00 AM 61 62 62 63 62 62 62 63 63 7 12 36 44 58 59 56 56 6:00 AM 6:30 AM 62 62 62 63 62 62 62 63 63 7 11 12 14 23 54 56 56 6:30 AM 7:00 AM 61 62 62 62 61 61 62 62 63 19 17 14 13 14 17 38 54 7:00 AM 7:30 AM 61 61 62 62 61 62 62 62 63 32 25 20 20 21 19 27 18 7:30 AM 8:00 AM 62 61 62 63 62 62 62 62 63 31 22 19 20 21 23 44 21 8:00 AM 8:30 AM 61 62 62 63 62 62 62 62 63 34 21 18 19 19 21 34 43 8:30 AM 9:00 AM 61 61 61 62 61 61 61 62 62 33 24 19 19 20 22 46 56 9:00 AM 9:30 AM 60 60 61 62 60 60 61 61 62 34 30 24 28 41 58 57 56 9:30 AM 10:00 AM 60 61 61 62 61 61 61 61 61 60 57 59 59 59 60 59 56GENERAL PURPOSEEXPRESS LANEOption 6:Improves GP operations, but degrades EL operations. Speed from Green River Road to SR 91 at 241 Opt 4b: 20 minutes From To Existing Model Option 4 Option 4b 4:30 AM 4:45 AM 37 35 41 4:45 AM 5:00 AM 34 26 29 5:00 AM 5:15 AM 28 20 22 5:15 AM 5:30 AM 18 13 16 5:30 AM 5:45 AM 13 11 14 5:45 AM 6:00 AM 11 10 12 6:00 AM 6:15 AM 9 9 12 6:15 AM 6:30 AM 8 8 12 6:30 AM 6:45 AM 8 8 13 6:45 AM 7:00 AM 8 8 14 7:00 AM 7:15 AM 7 7 15 7:15 AM 7:30 AM 7 8 15 7:30 AM 7:45 AM 7 7 20 7:45 AM 8:00 AM 7 8 27 8:00 AM 8:15 AM 8 8 40 8:15 AM 8:30 AM 8 8 50 8:30 AM 8:45 AM 9 9 50 8:45 AM 9:00 AM 10 10 51 9:00 AM 9:15 AM 11 12 53 9:15 AM 9:30 AM 14 15 53 9:30 AM 9:45 AM 24 28 52 9:45 AM 10:00 AM 42 52 53 GP Speed (mph) •Option 4 (aux lane for on-ramp) without Green River Road ramp-meter •Throughput and travel speed improves •GP mainline slightly degraded Others: 30 minutes Summary Scenario Impacts Existing Model Extensive queuing at County Line Heavy delays throughout AM peak period. Option 1 (remove dedicated egress/ingress, additional GP Green River to 241) Makes EL significantly worse Reduces GP congestion to 2.5 hours New bottleneck at 241 Option 2 (Move EL egress further east)Increases global throughput slightly, 500 vph Makes EL worse off Reduces GP congestion to 4.5 hours Green River Road on ramp traffic is last bottleneck –improved. Option 3 (EL Weave Lane)Makes EL significantly worse due to spillback from egress. New bottleneck at end of weaving lane. Option 4 (additional GP between Green River and 241) Improves GP significantly Improves EL but due to GP improvement (not inherently an EL improvement). •Option 4b (remove Green River Road ramp meter) Improves Green River Road trip to SR 91. Assumes Option 4’s additional lane between Green River and 241 GP lanes degraded slightly vs. Option 4 without meter. Safety considerations –ramp dropping from 3 down to 1 lane Option 5 (additional GP between 71 and 241)Improves GP slightly more than Option 4 Improves EL but due to GP improvement (not inherently an EL improvement). Option 6 (Opt 3+4, EL weave lane plus additional GP between Green River and 241) Improves GP the most of all options. Makes EL significantly worse due to spillback from egress. Results Planned for Next Meeting •Traffic operation analysis –I-15 northbound express lane entrance –two options –Existing condition at the 91 westbound at county line with ramp meters off at Green River Rd. on-ramp •Toll revenue analysis –91 westbound at the county line –options 1 and 4 AGENDA ITEM 13 Agenda Item 13  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee  FROM: Brian Cunanan, Commuter and Motorist Assistance Manager  THROUGH: Aaron Hake, Director of External Affairs  SUBJECT: Amendment to the Agreement with the California Highway Patrol to Fund  Additional CHP Freeway Service Patrol Services   STAFF RECOMMENDATION:    This item is for the Committee to:    1) Approve Agreement No. 16‐45‐094‐02, Amendment No. 2 to Agreement No.   16‐45‐094‐00, with the California Highway Patrol (CHP) to provide supervision and  operation of the Freeway Service Patrol (FSP) program in Riverside County for an  additional amount of $524,235, and a total amount not to exceed $2,048,531;   2) Authorize the Chair or Executive Director, pursuant to legal counsel review, to execute  the agreement on behalf of the Commission; and  3) Forward to the Commission for final action.    BACKGROUND INFORMATION:    The Riverside County FSP program is operated as a joint venture between the California  Department of Transportation (Caltrans), CHP, and the Commission in its capacity as the Service  Authority for Freeway Emergencies (SAFE).  The Riverside County SAFE is responsible for  administering the program, and the CHP provides daily field supervision to ensure service  performance.  Below is a sample of the services performed by FSP CHP officers:  In‐field Supervisory Services Provided During FSP Operating Hours (not all‐inclusive):    • Provide in‐field, on scene, program supervision;   • Provide on‐the‐spot decisions regarding incidents occurring in the field;   • Enforce program rules and guidelines through in‐field supervision;   • Conduct all investigations with regard to equipment, personnel, damage, and   complaints;   • Inspect tow trucks for regulatory compliance;   • Serve as a FSP liaison between agencies, such as with other CHP personnel,   Caltrans, cities, counties, etc.; and   • Be available to the public for FSP concerns, questions, comments, complaints.  70 Agenda Item 13  Administrative Supervisory Services Provided During Non‐FSP Hours (not all‐inclusive):    • Initiate background checks and conduct testing, fingerprinting, and certifications for new  FSP drivers;  • Prepare training class materials (binders and maps);   • Conduct training classes;  • Track extra truck time, fines, penalties, and certificates (driver license, DL64, medical  cards, and motor carrier permits);  • Prepare monthly billing;   • Maintain the standard operating procedures manual;   • Maintain drop point maps to include changing local regulations;   • Monitor the automatic vehicle locator system, tablets, radios, and other electronic FSP  equipment;   • Maintain required field‐ready equipment such as backup tablets, radios, safety vests, and  magnetic signs;   • Participate in the RFP process for new contractors;   • Maintain driver files and records for all FSP drivers;   • Track FSP drivers’ tenure and performance with regard to driver recognition and awards;  and   • Attend and occasionally host various FSP‐related required meetings and trainings  (Technical Advisory Committee and quarterly drivers’ meetings).    In June 2016, the Commission approved an agreement with the CHP to provide overtime  supervision and operation of an FSP program in Riverside County for a three‐year term (FY 2017‐  FY 2019) in an amount not to exceed $793,181.  As part of this agreement, budget allocations to  support the Commission’s Baseline FSP program and the projected hours needed to support  State Route 91 Corridor Improvement Project (91 Project) construction FSP services were  established.       In March 2017, the Commission approved an amendment to the CHP agreement to include  additional CHP resources needed for Construction FSP (related to the 91 Project), the  introduction of Express Lane FSP (Express Lane FSP service), and Incremental FSP (temporary  and/or grant funded expanded FSP service) in the amount of $731,115 for a new total amount  not to exceed $1,524,296.      DISCUSSION:     Staff recently applied for and anticipates receiving additional funds from the Mobile Source Air  Pollution Reduction Review Committee County Transportation Commission Partnership Program  for Incremental FSP to provide weekend service on select segments, Beat Nos. 4 and 8, in the  cities of Riverside and Moreno Valley, respectively.  Additionally, staff is projecting a maximum  of 2,800 hours of officer and dispatch time for Construction FSP CHP service supporting the I‐15  Express Lanes Project (I‐15 ELP) for the remainder of this agreement ending on June 30, 2019.    71 Agenda Item 13  A summary of the updated cost for the required CHP supervision of the FSP program is presented  below (amounts are subject to rounding differences):        Staff recommends amending the existing CHP Agreement No. 16‐45‐094‐00 to include additional  CHP resources for Incremental FSP (new weekend service) and Construction FSP (I‐15 ELP)  services and to add funds in the amount of $524,235 for a total amount not to exceed $2,048,531.      Financial Information  In Fiscal Year Budget: Yes  N/A Year: FY 2017/2018  FY 2018/2019 Amount: $147,468  $376,767  Source of Funds: SAFE Funds, 2017 Series A Sales Tax  Revenue Bonds Budget Adjustment: No  N/A  GL/Project Accounting No.: 002173 81016 201 45 81016  Fiscal Procedures Approved: Date: 02/20/2018    Attachment:  Draft Agreement No. 16‐45‐094‐02      FY  2016/17 FY 2017/18 FY 2018/19 Baseline FSP 177,278$  186,246$  191,433$   Express Lane FSP 99,764       227,316    239,149     Incremental FSP 158,743    143,704    151,055     Construction FSP 113,562    49,256       311,025     549,347    606,522    892,662    $2,048,531 Total CHP Contract Amount 72 17336.00002\30596857.1 1 AMENDMENT NO. 2 TO AGREEMENT NO. 16-45-094-00 BETWEEN RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES AND DEPARTMENT OF CALIFORNIA HIGHWAY PATROL (CHP Agreement No. 16R061001) THIS AMENDMENT NO. 2 is made and entered into this ____day of _______, 2018, by and between the Department of California Highway Patrol (hereinafter “CHP”) and the Riverside County Transportation Commission, acting in its capacity as the Riverside County Service Authority for Freeway Emergencies (hereinafter “RCTC”). RECITALS: WHEREAS, on June 8, 2016, RCTC approved Agreement No. 16-45-094-00 (CHP Agreement No. 16R061001) under which RCTC agreed to reimburse CHP for overtime supervision and operation of a Freeway Service Patrol (FSP) program in Riverside County for the period of July 1, 2016 through June 30, 2019 (“Agreement”); and WHEREAS, RCTC and CHP entered into Amendment No. 1 for the purpose of increasing the maximum expenditures by $731,011.69 in order to run FSP Services on the State Route 91 Express Lane facility and Event FSP Services; and WHEREAS, additional funds are needed to provide supervision and dispatch duties for the FSP program for the remainder of the contract term; and WHEREAS, RCTC and CHP desire to increase the contract amount by $524,234.71 in order to cover actual and new projected services provided for Baseline FSP, Express Lane FSP, Incremental FSP (grant funded service schedule expansions), and Construction FSP. NOW THEREFORE, in consideration of the terms and conditions set forth herein, RCTC and CHP agree as follows: 1. Section F of ARTICLE 2. TERMS AND CONDITIONS, is deleted and replaced in its entirety to read as follows: 73 17336.00002\30596857.1 2 F. “RCTC agrees to reimburse CHP for actual costs incurred for FSP related duties performed by CHP officers (“Officers”), in accordance with the following schedule: i. For Baseline FSP: 1) Approximately 983 hours of available Officer overtime during fiscal year 2016/2017, reimbursed at an estimated rate of $79.18 per hour for an annual estimated amount of $77,833.94 for FY 2016/2017. 2) Approximately 1,003 hours of available Officer overtime during fiscal year 2017/2018, reimbursed at an estimated rate of $81.47 per hour for an annual estimated amount of $81,714.41 for FY 2017/2018. 3) Approximately 1,023 hours of available Officer overtime during fiscal year 2018/2019, reimbursed at an estimated rate of $84.00 per hour for an annual estimated amount of $85,932.00 for FY 2018/2019. ii. For Express Lane FSP: (1) Approximately 817 hours of available Officer overtime during fiscal year 2016/2017, reimbursed at an estimated rate of $79.18 per hour for an annual estimated amount of $64,690.06 for FY 2016/2017. (2) Approximately 817 hours of available Dispatcher overtime during fiscal year 2016/2017, reimbursed at an estimated rate of $42.93 per hour for an annual estimated amount of $35,073.81 for FY 2016/2017. (3) Approximately 1,846 hours of available Officer overtime during fiscal year 2017/2018, reimbursed at an estimated rate of $81.47 per hours for an annual estimated amount of $150,393.62 for FY 2017/2018. (4) Approximately 1,846 hours of available Dispatcher overtime during fiscal year 2017/2018, reimbursed at an estimated rate of $41.67 per hour for an annual estimated amount of $76,922.82 for FY 2017/2018. (5) Approximately 1,846 hours of available Officer overtime during fiscal year 2018/2019, reimbursed at an estimated rate of $84.00 per hour for an annual estimated amount of $155,064.00 for FY 2018/2019. (6) Approximately 1,846 hours of available Dispatcher overtime during fiscal year 2018/2019, reimbursed at an estimated rate of $45.55 per hour for an annual estimated amount of $84,085.30 for FY 2018/2019. 74 17336.00002\30596857.1 3 iii. For Incremental FSP: (1) Approximately 1,300 hours of available Officer overtime during fiscal year 2016/2017, reimbursed at an estimated rate of $79.18 per hour for an annual estimated amount of $102,934.00 for FY 2016/2017. (2) Approximately 1,300 hours of available Dispatcher overtime during fiscal year 2016/2017, reimbursed at an estimated rate of $42.93 per hour for an annual estimated amount of $55,809.00 for FY 2016/2017. (3) Approximately 1,167 hours of available Officer overtime during fiscal year 2017/2018, reimbursed at an estimated rate of $81.47 per hours for an annual estimated amount of $95,075.49 for FY 2017/2018. (4) Approximately 1,167 hours of available Dispatcher overtime during fiscal year 2017/2018, reimbursed at an estimated rate of $41.67 per hour for an annual estimated amount of $48,628.89 for FY 2017/2018. (5) Approximately 1,166 hours of available Officer overtime during fiscal year 2018/2019, reimbursed at an estimated rate of $84.00 per hour for an annual estimated amount of $97,944.00 for FY 2018/2019. (6) Approximately 1,166 hours of available Dispatcher overtime during fiscal year 2018/2019, reimbursed at an estimated rate of $45.55 per hour for an annual estimated amount of $53,111.30 for FY 2018/2019. iv. For Construction FSP: (1) Approximately 930 hours of available Officer overtime during fiscal year 2016/2017, reimbursed at an estimated rate of $79.18 per hour for an annual estimated amount of $73,637.40 for FY 2016/2017. (2) Approximately 930 hours of available Dispatcher overtime during fiscal year 2016/2017, reimbursed at an estimated rate of $42.93 per hour for an annual estimated amount of $39,924.90 for FY 2016/2017. (3) Approximately 400 hours of available Officer overtime during fiscal year 2017/2018, reimbursed at an estimated rate of $81.47 per hours for an annual estimated amount of $32,588.00 for FY 2017/2018. (4) Approximately 400 hours of available Dispatcher overtime during fiscal year 2017/2018, reimbursed at an estimated rate of $41.67 per hour for an annual estimated amount of $16,668.00 for FY 2017/2018. 75 17336.00002\30596857.1 4 (5) Approximately 2,400 hours of available Officer overtime during fiscal year 2018/2019, reimbursed at an estimated rate of $84.00 per hour for an annual estimated amount of $201,600.00 for FY 2018/2019. (6) Approximately 2,400 hours of available Dispatcher overtime during fiscal year 2018/2019, reimbursed at an estimated rate of $45.55 per hour for an annual estimated amount of $109,320.00 for FY 2018/2019. v. RCTC Funding of ½ CHP Officer: (1) RCTC agrees to reimburse CHP for one-half of a full time Officer position for the remainder of the Agreement term at estimated annual amounts of $99,444.60 for fiscal year 2016/2017, $104,531.46 for fiscal year 2017/2018 and $105,500.76 for fiscal year 2018/2019. vi. Use of Funds; Total Not to Exceed Contract Value. Amounts Payable to the CHP by RCTC for costs incurred pursuant to this Agreement may be utilized across projects and over several fiscal years, and need not be utilized in a single fiscal year by the CHP, so long as the total amount payable under this Agreement is not exceeded. It is understood by both parties that rate increases in salary and benefits are governed by collective bargaining agreements and/or statute and that no advance written notification is necessary prior to implementing the increased rates. In the event CHP is granted a rate increase, RCTC agrees to reimburse CHP at the new hourly rate, but in no event shall the total amount to be reimbursed by RCTC under this Agreement, for any of the services described herein, exceed the maximum contract amount of $2,048,427.40. Fiscal Year begins July 1 and ends on June 30. 2. The recitals set forth above are incorporated herein by this reference. 3. Except as amended by this Amendment No. 2, all other provisions of the Agreement, and amendments thereto, shall remain in full force and effect and are incorporated herein by this reference. 76 17336.00002\30596857.1 5 SIGNATURE PAGE TO AMENDMENT NO. 2 TO AGREEMENT NO. 16-45-094-00 IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 below. STATE OF CALIFORNIA Department of California Highway Patrol P. SLINEY, Assistant Chief Administrative Services Division Date RIVERSIDE COUNTY TRANSPORTATION COMMISSION _________________________ Dana Reed Chair Date APPROVED AS TO FORM: Best, Best & Krieger LLP General Counsel Date 77 AGENDA ITEM 14 Agenda Item 14  RIVERSIDE COUNTY TRANSPORTATION COMMISSION  DATE: February 26, 2018  TO: Western Riverside County Programs and Projects Committee   FROM: John Standiford, Deputy Executive Director  THROUGH: Anne Mayer, Executive Director  SUBJECT: Election of Officers for the Western Riverside County Programs and Projects  Committee    STAFF RECOMMENDATION:    This item is for the Western Riverside County Programs and Projects Committee to conduct an  election of officers for 2018 – Chair and Vice Chair.    BACKGROUND INFORMATION:    The election of officers for the full Commission and its Committees are held on an annual basis.   Commissioners Deborah Franklin and Adam Rush were elected as the Western Riverside County  Programs and Projects Committee’s officers.  Once the election for 2018 is conducted, the new  Chair and Vice Chair will immediately assume the positions.    Past Chairs of the Western Riverside County Programs and Projects Committee are as follows:     2017 – Deborah Franklin, City of Banning  2016 – Ben Benoit, City of Wildomar  2015 – Ben Benoit, City of Wildomar  2014 – Frank Johnston, City of Jurupa Valley  2013 – Andrew Kotyuk, City of San Jacinto  2012 – Adam Rush, City of Eastvale  2011 – Darcy Kuenzi, City of Menifee  2010 – Karen Spiegel, City of Corona    Past Chairs of the Plans and Programs Committee are as follows:    2009 – Bob Botts, City of Banning  2008 – Frank West, City of Moreno Valley  2007 – Patrick Mullany, City of Indian Wells  2006 – Daryl Busch, City of Perris  2005 – Michael H. Wilson, City of Indio  2004 – Frank Hall, City of Norco  2003 – Dick Kelly, City of Palm Desert  2002 – Daryl Busch, City of Perris  78