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HomeMy Public PortalAbout20130613CityCouncilPacket Table of Contents 000_000_20130613Agenda 1 070_030_2013g1_InformationTechnologyReport 3 Slide Number 1 3 Slide Number 2 4 Slide Number 3 5 Information Technology Report 3rd Quarter— Fiscal 2013 6 Slide Number 5 7 Slide Number 6 8 Slide Number 7 9 Slide Number 8 10 Slide Number 9 11 Slide Number 10 12 Slide Number 11 13 070_040_2013g1H R 14 Slide Number 1 14 Slide Number 2 15 Slide Number 3 16 Slide Number 4 17 Slide Number 5 18 Slide Number 6 19 Slide Number 7 20 Slide Number 8 21 Slide Number 9 22 Slide Number 10 23 Slide Number 11 24 Slide Number 12 25 Slide Number 13 26 Slide Number 14 27 Slide Number 15 28 Slide Number 16 29 Slide Number 17 30 Slide Number 18 31 Slide Number 19 32 070_050_BHT 3rd Qtr 2013 report for council Jan-Mar 33 Slide Number 1 33 Slide Number 2 34 Slide Number 3 35 Slide Number 4 36 Slide Number 5 37 Slide Number 6 38 Slide Number 7 39 Slide Number 8 40 Slide Number 9 41 Slide Number 10 42 Slide Number 11 43 Slide Number 12 44 Slide Number 13 45 Slide Number 14 46 Slide Number 15 47 Slide Number 16 48 Slide Number 17 49 Slide Number 18 50 Slide Number 19 51 070_060_JAN-MARCH 2013 52 Tybee ymca quarterly report January-march 2013 52 Community and Family Development: Skate Night 53 Community and Family Development: Skate Night 54 Healthful Living: Facility Usage 55 Healthful Living: Facility Usage 56 Healthful Living: Facility Usage 57 Healthful Living: Facility Usage 58 Healthful Living: Facility Usage 59 Healthful Living: Facility Usage 60 Healthful Living: Facility Usage 61 Youth Development: Spring Sports 62 Youth Development: Spring Sports 63 Social Responsibility: Rising TYde Community Food Pantry 64 Slide Number 14 65 070_070_Parking Services 66 PARKING SERVICES 66 Slide Number 2 67 Slide Number 3 68 Slide Number 4 69 Slide Number 5 70 Slide Number 6 71 Slide Number 7 72 Slide Number 8 73 Slide Number 9 74 Slide Number 10 75 Slide Number 11 76 Slide Number 12 090_010_Brew Fest 77 100_010_Countywide Canal Maintenance Program 80 100_011_County Canal Maintenance Program Agreement -2013 81 100_020_2013-638 Lewis Ave Demolition 88 100_021_Lewis Avenue House Demo Bid Sheet 146 100_022_DeMag 05 31 13 - scan 149 100_023_Lewis Avenue House Demo Bid Sheet 151 120_010_Pine St laundry lof2 154 120_011_Pine St laundry 2of2 169 120 020 Marine Science Center lof2 172 120 021 Marine Science Center 2of2 197 120 030 Ord 21-2013 rezone Laurel Ave 208 120_040_Fires Made Within City Prohibited 218 120_050_M inutes PC 20130521 223 130_010_Ord 16-2013 versions C, D & E; Historic Preservation 234 140_030_Agenda Request - Water and Sewer Rates with 3 year CPI Applied 245 140_031_Water and Sewer Rates - 3 years of CIP Rates 246 140_032_Water and Sewer Billing Ordinance Sections 247 140_033_2012 Water Usage Versus Implement CPI 248 Sheetl 248 160_010_20130409PARKINGCOMMITTEEMINUTES 250 160_011_20130409A11ey3 PI at 255 160_020_4-8-2013 Special Public Safety Committee Meeting Minutes 256 160_022_4-25-2013 Public Safety Committee Minutes 259 160_030_fottminutes41813 261 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL June 13, 2013 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council VI. Consideration of Boards, Commissions and Committee Appointments VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Jim Kluttz, Friends of Tybee Theater 2 Carolyn Jurick, Tybee Island Maritime Academy 3 Todd Smith, IT Department 4 Janice Elliott, HR Department 5 Chantel Morton, Better Hometown 6 Gina Casagrande, Tybee Island YMCA 7 Denise Dubuque, Parking Services VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. IX. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 Alcohol License — Special Event— Beer and Wine; Friends of Tybee Theater; Friday, August 23 — 24, 2013 — Brew Fest; Pier and Pavilion X. Consideration of Bids, Contracts, Agreements and Expenditures 1 County-wide Canal Maintenance Program Agreement 2 142 Lewis Avenue — Derelict Property Demolition RFP — Staff Recommends Boaz Enterprise - $12,000 XI. Consideration of Approval of Consent Agenda XII. Public Hearings 1 Site Plan Approval — New construction of mixed use building — Lot 46 Pine St.; PIN 4-0003-02-008; Zone C-2; DeSoto Beach Properties, petitioner 20130613CityCouncilPacket Page 1 of 262 20130610/jrl 2 Site Plan Approval — New construction of commercial building — 37 Meddin Dr.; PIN 4-0001-13-008; Zone R-1/NEC; Marine Science Center, petitioner 3 Map and Text Amendment— amend zoning from C-2 to R-2 — 17 lots on south side of Laurel Ave.; PINs 4-0026-03-001A, -015, -016, -017, -018, -019, -008, 4-0026-07-018, -019, -016, -015, -020, - 021, -023, -024, -010A 4 Text Amendment— Municipal Code Section 26-71 — Fires Made Within City Prohibited 5 Planning Commission Minutes, May 21, 2013 XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 16-2013, Versions C, D, and E; Historic Preservation XIV. Council, Officials and City Attorney Considerations & Comments 1 Wanda Doyle a) Public Safety Building update 2 Jason Buelterman a) POW/MIA Flag at City Hall b) Tybee Visitor's Spending Study — City of Tybee support 3 Diane Schleicher a) Implementation of 3 year CPI to current water and sewer rates XV. City Managers Report XVI. Minutes of Boards and Committees 1 Parking Committee Minutes, April 9, 2013 to include plat of Alley 2 2 Public Safety Committee Minutes, April 25, 2013 3 FOTT Minutes, April 18, 2013 XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings,should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.orq. THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 20130613CityCouncilPacket Page 2 of 262 20130610/jrl . . . . • . 9 -1%.:-.4Vt %. - 90919:91nItIPA.9°'lot,nip 4 '='. *el or, .11,Q.,0.!...,;?. •T • Xt.:,t . ••• 4499;.4.' ...91 .9' 41; • 44. .4 41 • ..*4. , :, ' we., .• •• 4,411 t., .agpi .•• II Cr'' 4.1 . e. -41 . • ' •tr.;•1‘. 11 11%,..6 ..v 7 .1 I'd . . .. i 4.• A . .NI ...,,,, ..% p • lik . ,••• _ i 4,111:8111:4* . 1 . , • . . .. • . • ..,.. • ••„ . . k • 44. $ 1st.. :1? 4, e t, . .• ,: . .....:ir_ il• ..... 1 ...it t• .1p4 • , . . 4 ..4 r. ,_ .. . . 4. . . • 9,. ....:„.. '4..4% " 1 i''... . ,,. •,. ‘41. .91' „,„: . _" . . .. tivile* t, ......... , ,„ _a'I s dori- ..;),.., 'r" . • •-•= •-•_,•• r../... .. 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CA : �r.• t:T� < y i;� ;:1 m CA (111) A, O 1 , , ., 0 ,,_, 13 , . r Allik 11 3:11 0 - : N K r • - • dal it 4 20130613CityCouncilPacket Page 76 of 262 20130610/jrl MAY©R CITY MANAGER Jason Buelterman Diane Schleicher CLERK OF COUNCIL CITY COUNCIL 'Wanda Doyle,Mayor Pro Tern LeViner Barry Brown ‘� Jan Fox , CITY ATTORNEY Bill Garbett "� CLE � Edward M.Hughes Tom Groover 414N4 cx �y' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: Alcohol License-Special Event-Beer and Wine Explanation: Friends of Tybee Theater Dates of Event: Friday, August 23 —Saturday, August 24,2013 - Brew Fest Pier and Pavilion Budget Line Item Number(if applicable): Paper Work: X Attached* AudioNideo Presentation** * Electronic submissions are requested but not required. Please email to ilevinercity oftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Sharon Shaver Phone/Email: 472-5072 /sshaver eitvoftybee.org Comments: Date given to Clerk of Council May 21, 2013 .0.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (866)786-4573—FAX(866) 786-5832 www.cityoftybee.org 20130613CityCouncilPacket Page 77 of 262 20130610/y1 CITY OF TYBEE ISLAND -. ALCOHOL LICENSE APPLICATION Application is hereby made for a license to do business whin the City of Tybee Island as a dealer in akohoic ... .4 beverages as incicated below: LICENSE CLASSIFICATION FEE 1 CHECK Nctice:Nctice: The applicant licens a Retail Beer/Wine-Package Sales Only,Consumption on Premises Prohilarted $ 350 for a e shall be citizen of the trated Retal Beer/Wine-Sale by Drink for Consumption on Premises Only 575 States, a resident of Retail Liquor-Sale by Package Cnly,Consumaion on Premises Prohititecl 850 Chatham County, and Retal Liquor-Sale by Drink for Consumption on Premises Only 1,250 owner of the busliess Retail Liquor-Sale by Package&Drink both ill One nuking under One Ownership 2,1:00 DT if a corporation. Sunday Sales-Sale by Drink for Consumption on Premises Only 150 partnership or other- Sunda Sales-P-ackage Sales Only 50 _ legal entity is the Wholesale Beer 765 owner, a substantial Wholesale Liquor 1,500 and major stockholder Wholesale Wine 15) or the applicant may be Distiller, Brewer,or Manufacturer of Alcoholic Beverages 300 , „." the manager of the Special Event-Publk or Private Property-Beer,Wine(no current license)per event 50 1," business charged wkh Special Event-Public cr Private Pro Beer Wine(no current license)3 days 100 i the regular operation of Special Event-Public or Private Property-Beer,Wine(holcing current hcense)per event 10 i said business on the '-dal Event-Business Pre.. -Beer Wine '•uor no current license i- event 50 ; premises for which the Special Event-Business Property-Beer,Wine,Liquor(no Current icerise)3 days 100 license is issued. Special Event-Business Property-Beer,Wine,Liquor(holdirg current ficense)per event 10 (... Lotat ionf/, I 5C-4-'~'-'5 1:15-, I-- Mailing Addressp, g‘vc r 3 i _ 1--: ce- /s--c,.1„1,:n i/f 3/3? -,. Email ( --I Pticrie (7 - 6161 '3 - /e) 'I' 9 1,‘ ga..4)beef:70_54--rteo-kr.on, Names and Home Addresses of Owners, Partners or Corporate Officers with Ten ercent 100,0 interest in Business Naps(attach addrtional pages If necessary) irate d Birth Home aAdresses Ow State,2 p Sc:-, Se-cur': i---;---. /.1.t-5 IC-i-c)7-1"Z (C:6QaieJ_ c'i 6/1 317eg _ .-------.d A - r Z A 3 If special event,date(s)of event f ' r c- --- ..11...af:Ciii b i ( Is business incorporated? (-K 5- State of Incorporation 6(4- Date Incorporate di E Z c,"--/ Names of landlord of the business location 4„..)i,„•4 Address Phone 67 What other business is conducted at this location? - / d, Has application been made for required State and Federal Licenses? Has applicant, any person connected with, or any person having an interest in this business: .: ever been convicted of any violation of law other than for a traffic violation? "A-4) ,-_- ever served time in prison or other correctional institution?___LuD, _ ▪ ever had an alcohol beverage license suspended or revoked at any time in any location? /O.) (if answer is yes,Ow details) If this application is for RENEWAL of an existing license.enter License Number of existing license If business is an eating establishment,are SUNDAY sales of alcoholic beverages contemplated?_Zro___ If yes,submit adcitional affidavit. ALL OF THE FOREGOING INFORMATION HEREBY GIVEN AND ALL OF THE FOREGOING STATEMENTS ARE HEREBY MA.DE ON OATH WILIFUllY, KNOWINGLY,AND ABSOLLF LY, AN 11, I• AME IS AND ARE HE •: ' WORN TO ME TO BE TRUE UNDER _NAL-1`.."OF LAW. ,41r Date C 0 / Applicant 9gnature Allre.,..1::- te 1 ft_ipffova I Signature Date -6ty manager Swe le to and subscribed before me this /1/4.5 day of c20/5 Zorgng ,,e. xv.L."___4 _ _ ci,coundi Nola li blic 21 30613OityCouncilPacket Page 78 of 262 20130610/0 The CONSENT FORM is required for ALL alcohol license applications. CONSENT FORM I HEREBY AUTHORIZE THE TYBEE ISLAND POLICE DEPARTMENT TO REQUEST ANY CRIMINAL BACKGROUND HISTORY RECORD INFORMATION PERTAINING TO ME WHICH MAY BE IN THE FILES OF ANY STATE OR LOCAL CRIMINAL JUSTICE AGENCY. BE IT FURTHER UNDERSTOOD THAT THE PURPOSE OF OBTAINING THIS INFORMATION IS TO SATISFY THE REQUIREMENTS SET FORTH BY THE MAYOR AND COUNCI THE CITY OF TYBEE ISLAND,REGARDING AN ALCOHOL BEVERAGE LICENSE APPLICATION) /1-CC (ITT - / }ACE f ATE(JF BIRTH FU NAME(PRINT) - fC I.D x G z =� S SOQAL SE >< UMBER 1-1QE 6_56-0,49 64 313Z? S'A ±f DA E CITY,STATE, The ACKNOWLEDGEMENT is required for all LIQUOR BY THE DRINK alcohol license applications. ACKNOWLEDGEMENT I declare knowledge and u unicipal Code Section S8-80• - e is levied an excise tax on the sale of distilled spirits by the drink in the amount o - : = t • :- arge to the public for the beverage. SIGNATURE DATE The AFFIDAVIT is required if SUNDAY SALES of alcohol for consumption on premises are contemplated. Food and beverage sales records prepared by a CPA are required to be furnished to the City upon request. STATE OF GEORGIA COUNTY OF CHATHAM CITY OF TYBEE ISLAND AFFIDAVIT I, do hereby make this affid- •• be part of my application for an alcohol bever- license in the City of Tybee Island to sell distilled • rits, malt beverages and/or wine for the consumption on ' .remises in my eating establishment : Sunday. Said establishment is located at Tybee Is.-•, Georgia. I am the • e estab`= ment known as I hereby further state that at least f •-rcen 0%) of the totai annual gross food and beverage sales are derived from the sale of prepared m.• s or food. SIGNATURE DATE itaproved Dewed _ Ci/efofPoke 20130613CityCouncilPacket Page 79 of 262 20130610/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: County-wide Canal Maintenance Program Agreement Budget Line Item Number(if applicable): Paper Work: _X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 5.31.13 20130613CityCouncilPacket Page 80 of 262 20130610/jrl CHATHAM COUNTY DEPARTMENT OF PUBLIC WORKS AND PARK SERVICES 04 ezi. k IIIR 1777 Robert W. Drewry R s Al Lipsey Director Deputy Director May 13, 2013 Diane Schleicher, City Manager City of Tybee Island P.O. Box 2749 Tybee Island, GA 31328 Re: County-wide Canal Maintenance Program Dear Ms. Schleicher: Enclosed you will find an updated Inter-governmental Agreement for the referenced program with a corresponding map. I am requesting that we renew our agreement since the term on the current agreement has expired. Please return a signed original for my further handling. Once I receive your signed original, I will be presenting the agreement to the Board of Commissioners for their approval in July. If you have any questions,please let me know. Si rel Robe . Dr, ' _ RWD:ks P.D.Box 8161•Savannah,GA•31412•(912)652-6840•FAX(912)652-6845 http://publicwarks.chathamcounty.org http://parks.chathamcounty.org 20130613CityCouncilPacket Page 81 of 262 20130610/jrl STATE OF GEORGIA ) COUNTY OF CHATHAM ) AGREEMENT THIS AGREEMENT, made and entered into as of the day of , 2013 by and between Chatham County, a political subdivision of the State of Georgia, hereinafter referred to as COUNTY and City of Tybee Island, a municipal corporation organized and existing under the terms of the State of Georgia, hereinafter referred to as the CITY. WITNESSETH: WHEREAS, the Chatham County Board of Commissioners has determined a need for a County Wide Canal Maintenance Program to assist the CITY with the maintenance of the major canals within their city limits; and WHEREAS, the County Wide Canal Maintenance Program will consist of machine cleaning to remove silt, vegetation, spraying with herbicide to reduce aquatic growth and mowing canal maintenance road; and WHEREAS, the Chatham County Board of Commissioners has expressed a willingness to continue the County Wide Canal Maintenance Program to assist the CITY; and WHEREAS, the Chatham County Board of Commissioners has expressed a willingness to participate in a three part maintenance program with the CITY as funds are available and subject to those certain conditions set forth in the agreement. NOW,THEREFORE, in consideration of the mutual covenants and agreements, and the benefits to the parties, the CITY and the COUNTY agree as follows: 1. The COUNTY shall maintain an inventory of canals to include the name, designation code and mileage. The COUNTY shall execute and provide any revisions that the COUNTY deems necessary to reflect changes in the maintenance of the canal. 2. Changes or amendments to the canal inventory must be approved in writing by both parties. I. Canal Cleaning 1. The COUNTY agrees to clean or remove the debris and vegetation from the designated canals once a year. The COUNTY will provide all labor, materials and equipment to perform the removal of silt, debris and vegetation regardless of character of materials or obstructions encountered in the channel of the canal. 20130613CityCouncilPacket Page 82 of 262 20130610/jrl 2. The COUNTY will secure a utility locate number in accordance to the Georgia Dig Law, if necessary, prior to cleaning a canal's channel where a utility may be in conflict. The COUNTY shall be responsible for all costs involved in the repairing of underground or overhead utilities broke, ruptured or rendered inoperable by the canal cleaning operation. The CITY shall inform the COUNTY of any designated canal listed in its jurisdiction that may have utilities within the right of way of the canal. 3. The CITY will provide a clear access to and passage to the canal's maintenance road, which shall include the installation or removal of gates, the locking and unlocking of gates, removal of vehicles or other obstacles, installation or repairing of piped crossings. The CITY shall provide the labor, material and equipment to repair wash outs on the designated canal's slopes and maintenance road. 4. Material removed from channel of canal is considered to be the property of the CITY. The CITY will obtain and provide a site for disposal of materials removed from the designated canal. The disposal site shall be within the guidelines of the Georgia Environmental Protection Division. The CITY shall be responsible for all costs to the disposal of materials. II. Herbicide 1. The COUNTY will apply an environmentally acceptable herbicide chemical to the aquatic channel of each designated canal. The COUNTY will provide all labor, materials and equipment to apply the herbicide to the designated canals. 2. The COUNTY will insure that the application and handling of any herbicide will be performed under the supervision of staff with a current Georgia Department of Agriculture Pesticide Application License, categories 26 (Aquatic Pest Control) and 27 (Right of Way Pest Control). 3. The CITY will provide a clear access to and passage on the canal's maintenance road, which shall include the installation or removal of gates, the locking or unlocking of gates, the removal of vehicles or other obstacles and the installation or repairing of piped crossing. III. Mowing 1. The COUNTY agrees to mow each designated canal's side slopes, access road, and right-of-ways a minimum of three times per year during the growing season. The COUNTY will provide all labor, material and equipment to cut vegetation on the side slopes, access road and right-of-ways. 20130613CityCouncilPacket Page 83 of 262 20130610/0 2. The CITY will provide the COUNTY, sixty (60) days after this agreement commences, a markup of each canal showing the location of any unmovable obstacles such as raised manholes and utilities that may be damaged by or cause damage to the mowing equipment. The CITY will provide a clear access to and passage on the canal's maintenance road, which shall include the installation and removal of gates, the locking or unlocking of gates, the removal of vehicles or other obstacles and the installation or repairing of piped crossings. IV. Term The term of this agreement is three (5) years with an annual automatic renewal. This agreement may be terminated within sixty (60) days by either party provided written notice is given. The COUNTY does not expressly or impliedly assume any other additional responsibilities or liabilities arising out of its operation in regard to canal cleaning or the application of herbicide or mowing. The laws of the State of Georgia shall govern this Agreement. V. No Compensation to COUNTY COUNTY service rendered pursuant to the County Wide Canal Maintenance Program shall be without charge to the CITY. VI. Responsibility for Expenses and Compensation of Employees The COUNTY shall compensate its employees during the time of rendering service pursuant to the County Wide Canal Maintenance Program. Such compensation shall include any workers' compensation benefits paid or due for personal injury or death while such employees are engaged in rendering such service. VII. Liability Any injury, disability, or death, incurred by any COUNTY employee while rendering service pursuant to the County Wide Canal Maintenance Program shall be deemed to have arisen out of, and to have been sustained in the course of, employment with the COUNTY. If any COUNTY employee, or anyone on his/her behalf, files a claim for workers' compensation benefits against the CITY for any injury claimed to have been sustained while furnishing service pursuant to the County Wide Canal Maintenance Program, the COUNTY shall indemnify, defend, and hold harmless the CITY with respect to such claim at no cost to the CITY. 20130613CityCouncilPacket Page 84 of 262 20130610/jrl IN WITNESS WHEREOF, said parties have hereunder set their hands and affixed their seals, the day and year written above. CITY OF TYBEE ISLAND BOARD OF COMMISSIONERS CHATHAM COUNTY, GEORGIA BY: BY: Mayor Albert J. Scott, Chairman ATTEST: ATTEST: Janice E. Bocook, Clerk to Council Clerk of Commissioners 20130613CityCouncilPacket Page 85 of 262 20130610/jrl N Chatham County W r E Canal Maintenance Program �$aamrP bee Island Q.) ; Legend Canal Major Road Tybee Island Canal Mileage: 0.59 201 3061 3CityCouncilPacket Page 86 of 262 20130610/jrl CANAL CLEANING TYBEE ISLAND CODE NAME EQUIP. MILEAGE START DATE DATE [INITIALS DATE I INITIALS ESTIMATED COMPLETION INSPECTION 40 TI - 1 SOLOMON 82 0.2 08/26/13 79 TI 2 6TH 82 0.15 08/26/13 80 TI - 4 10TH 82 0.1 09/03/13 81 TI - 5 12TH 82 0.14 09/03/13 Total 0.59 20130613CityCouncilPacket Page 87 of 262 20130610/jrl iu RFP # 2013-638 CITY OF TYBEE ISLAND TYBEE ISLAND, GEORGIA IS ISSUING THIS REQUEST FOR BID FOR THE FOLLOWING DESCRIBED HEREIN: Demolition of house and haul off of debris from 142 Lewis Avenue. **Contractor must be EPD licensed abatement contractor. The City of Tybee Island is requesting proposals for Teardown of existing structure and removal of all materials associated in accordance with the City of Tybee and Georgia EPA guidelines. Bidders shall offer services and materials which may be upgraded with optional services and materials which may not be purchased at time of bid award. Bidder shall specify in the proposal the delivery schedule for the products and services from time of notification of award of bid. BIDS ARE TO BE RETURNED NO LATER THAN: MAY 24, 2013 AT 10:00AM BIDS WILL BE OPENED ON MAY 24, 2013 AT 11:00 AM AT CITY HALL. ALL RESPONDENTS ARE INVITED TO ATTEND. The City is seeking a total bid package for service/materials equal to or exceeding specifications set forth on the attached pages which must meet or exceed stated specifications. Those not meeting these standards will be rejected. The attached material specifications become and remain a part of this request for proposal All responses, inquiries, or correspondence relating to, or in reference to, this request for proposals, and all reports, charts, displays, schedules, exhibits and other documentation by the bidders shall become the property of the City when received. All proposals submitted in response to this invitation for bid shall become the property of the City. The City retains the right to use any or all ideas presented in any proposal to the invitation to bid, whether amended or not. Selection or rejection of the proposal does not affect this right. Mail proposal to: BID NUMBER 2013/638 MELISSA FREEMAN CITY OF TYBEE ISLAND 403 BUTLER AVE PO BOX 2749 TYBEE ISLAND, GA. 31328 20130613CityCouncilPacket Page 88 of 262 20130610/jrl Inquiries or other need for clarification in this document should be submitted no later than MAY 20, 2013. Questions to: Joe Wilson 912-472-5041 Cell (912) 658-8302 Email: jwilson @cityoftybee.org METHOD OF AWARD: Contracts shall be awarded to the lowest, responsive, and responsible bidder. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this Request for Proposal. Bids shall be submitted in a sealed envelope, clearly marked on the outside of the envelope,to the office of the above address prior to the time specified. Signature of bidder indicates that bidder understands and will comply with attached terms and conditions and all other specifications made a part of this invitation for bid and any subsequent award or contract. All terms, conditions and representations made in this invitation will become an integral part of the contract. Nothing contained within this RFP is indicative of intent by the City of Tybee Island to reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or presentation of proposals. WAIVER: The City of Tybee Island reserves the right to reject any or all bids received. The City reserves the right to waive any variances from original bid specifications in cases where the variances are considered to be in the best interest of the City. SUBMISSION OF BIDS AND SUPPLEMENTAL MATERIALS Bids and all required or requested supplemental materials in compliance with the attached specifications shall be submitted to the above address. Supplemental materials will not be accepted after the bids have been opened,unless requested by the City. Please include a bid sheet,W-9,vendor application, affidavit verifying status, and contractor affidavit which can be found at the end of this request. SERVICES To BE PROVIDED Teardown of existing structure at 142 Lewis Ave, Tybee Island, GA, and removal of all materials associated in accordance with the City of Tybee and Georgia EPA guidelines. (Please see the attached asbestos and lead survey report from Savage Concultants,LLC.) PAYMENT The bidder shall specify terms of payment. The City of Tybee Island's preferred method of payment is by purchasing credit card. INSURANCE REQUIREMENTS 20130613CityCouncilPacket Page 89 of 262 20130610/jrl Contractor shall provide a Certificate of Insurance naming the City of Tybee Island as also insured, a 30 day cancellation notice, indicating the following minimum coverage: Comprehensive General Liability $2,000,000.00 Automobile Public Liability $2,000,000.00 Workman's Compensation Insurance equal to the statutory requirements. TAXES The City of Tybee Island, Georgia is not subject to any State or Federal taxes. Documentation will be provided with the invoice at the time of payment, if requested. DELIVERY: F.O.B.DESTINATION 403 Butler Ave, Tybee Island, Georgia 31328 unless otherwise stated. TERMINATION OF CONTRACT The City reserves the right to terminate the contract for reasons of violations by the successful bidder of any term or condition of the contract by giving thirty (30) days written notice, unless otherwise stated herein, stating the reasons therefore and giving the party ample time to remedy the deficiencies. City of Tybee Island TERMS AND CONDITIONS DEFINITIONS. As used herein, the following terms shall have the meanings set forth below, whether or not capitalized. (a) "Purchase Order" or"Order"means this purchase order. (b) "Buyer"means The City of Tybee Island. (c) "Seller"or"Vendor"means the party furnishing the supplies under this order. (d) "Supplies" means what the Seller furnishes the Buyer under this order and includes with limitation, the following; (1) the work; materials; articles; deliverable items, items, data and services, whether tangible or intangible or any combination thereof; and (2) what is leased or licensed, pursuant to the lease(s) or license(s) signed by both the Buyer and the lessor or licensor if attached to and made a part of this order. (e) "Loss" means any or all the following: claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees and expenses and other legal costs). ACCEPTANCE. This order constitutes an offer which shall become a binding contract upon the terms and conditions herein set forth upon acceptance by Seller either by acknowledgement of this order or commencement of performance. Buyer objects to any difference, conflicting or additional terms proposed by Seller in the acceptance of this order, and no such terms shall be effective unless expressly accepted by Buyer in writing. Each shipment received by Buyer from Seller shall be deemed to be only upon the terms and conditions contained in this order, except by such written instrument modifying the order, signed by Buyer, notwithstanding any terms and conditions that 20130613CityCouncilPacket Page 90 of 262 20130610/jrl may be contained in any acknowledgment, invoice, or other form issued by Seller and notwithstanding Buyer's act of accepting or paying for any shipment, or similar act by Buyer. PRICES. Seller represents that the prices, terms, warranties, and benefits contained in this order are comparable to or better than those offered to any other customer of Seller for items which are the same or substantially similar. Buyer shall receive the benefit prospectively or retrospectively if Seller offers any item or service included in this order to any other customer at a lower price, more favorable terms, more favorable warranties, or more favorable benefits up to one year after completion of this order. PACKING AND SHIPPING. All items shall be suitable packed and prepared for shipment to insure their safe transportation, to secure the lowest transportation cost, and to comply with the requirements of carriers. Buyer's order number shall appear on all documents and correspondence relating to these items. Packing lists shall accompany the items and shall include the order number, Buyer's part number, Seller model number, description of items shipped and any other information called for in the order. Buyer's count or weight shall be final and conclusive on shipments not accompanied by a packing list. Seller shall be liable for all excess transportation or other charges resulting from Seller's failure to comply with Buyer's packing, shipping, routing and delivery instructions. DELIVERY. Any delivery schedule made a part of this order is an important, material condition; time is of the essence of the order. Unless otherwise agreed to in writing. Seller shall not make material commitments or production arrangements in excess of the amount or in advance of the time necessary to meet Buyer's delivery schedule. It is Seller's responsibility to comply with this schedule, but not to anticipate Buyer's requirements. In addition to any other rights or remedies, Buyer may cancel all or any part of this order for Seller's failure to deliver in strict accordance with the delivery terms set forth herein. Seller shall promptly notify Buyer of any anticipated delay in the delivery date and Buyer may require Seller to ship by alternate means in order to expedite delivery. Any additional costs shall be paid by Seller and Seller shall be liable for all resulting damages to Buyer occasioned by the delay. Delivery shall not be deemed to be complete until the items have been received and accepted by Buyer. Advance and excess shipments may at Buyer's option be rejected and returned to Seller at Seller's expense. TRANSPORTATION. Except as otherwise provided on the face of this order, transportation charges on Supplies shall be f.o.b. destination, at Seller's sole cost and expense. Risk of loss from any casualty to supplies ordered hereunder, regardless of cause, shall be Seller's responsibility until goods have been delivered to Buyer's designated delivery post. No insurance or premium transportation costs beyond the price listed in this order will be allowed unless authorized by Buyer in writing. If Seller does not comply with Buyer's delivery schedule, Buyer may, in addition to any other rights that Buyer may have under this order, require delivery by fastest way, and charges resulting from the premium transportation must be fully prepaid and absorbed by Seller. WARRANTY. Seller warrants that all supplies delivered pursuant to this order shall strictly conform to the applicable specifications (including without limitation information or functional performance, material content, size, appearance, response time, etc.), shall be free from all defects and workmanship in materials including latent defects, shall be free from defects in design and suitable for their intended purpose, and shall be free from all claims, encumbrances, and liens. This warranty shall survive inspection, delivery and payments shall run to Buyer, its successors, 20130613CityCouncilPacket Page 91 of 262 20130610/jrl assigns and the users of the items and shall not be deemed to be exclusive. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent, harmless from all damages, including consequential and incidental damages, incurred or sustained by Buyer by reason of any breach of any warranty with respect to the supplies purchased. Buyer shall be promptly reimbursed for all expenses incurred in the handling, inspection and return of defective items, and Seller shall bear the risk of loss on all such items. If any of the supplies are found at any time prior to acceptance to be defective in material or workmanship, or otherwise not in conformity with the requirements of this order, Buyer (in addition to any other rights which it may have under warranties or otherwise) may at its option (1) correct or have corrected the nonconformity at Seller's expense, or (2) reject and return such supplies or other deliverable items at Seller's expense, such supplies or other deliverable items not to be replaced without suitable written authorization from Buyer. CHANGES. Buyer may at any time request in writing changes to this order in the specifications, packing, shipment, quantities, delivery schedules, and other matters. If any such change causes an increase or decrease in the costs of or the time required for performance, Seller shall immediately notify Buyer. Any request for an equitable adjustment must be made in writing with 30 days from the date of the written request for the change. No additional charge or change in the specifications, packing, shipment, quantities, delivery schedules, and other matters will be allowed unless authorized by Buyer in writing. TAXES. The Buyer, a municipality in the State of Georgia, is exempt from Georgia Sales Tax under the Sales and Use Tax ID # 302 526 178. All sales and use tax due on materials purchased by the city for installation by the seller under this contract are the responsibility of the contractor. ASSIGNMENT. Neither this order nor any interest herein may be assigned, in whole or in part, by Seller without the prior written consent of Buyer. Notwithstanding the above, Seller may assign any monies due or to become due to him hereunder, provided that such assignment shall not be binding upon Buyer until receipt of a copy of the assignment agreement is acknowledged and approved by Buyer in writing. SUBCONTRACTING. Seller shall not enter into a subcontract for any part of this order, including completed or substantially completed items or major components thereof, with Buyer's written consent. Nothing in this order shall be seen as prohibiting Seller's purchase of standard commercial articles, raw materials, or other supplies specified in this order if these are typically purchased by Seller in the normal course of business. TERMINATION. Buyer may terminate or suspend performance under this order in whole or in part from time to time by sending written notice to Seller. Upon receiving notice of such action by Buyer, Seller shall immediately comply with its terms and take all reasonable steps to avoid incurring any additional costs under this order. Buyer's sole liability to Seller shall be for items completed and delivered to Buyer in accordance with this order and for Seller's reasonable costs to the date of termination, such costs being solely attributable to this order and not being recoverable from other sources. INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless from (1) any and all claims and liabilities for injuries or death of persons or damages to or destruction of property; (2) any other Loss caused by or resulting from the acts or omissions of Seller, its agents, subcontractors, suppliers or employees 20130613CityCouncilPacket Page 92 of 262 20130610/0 in the performance of this order; (3) any Loss caused by or resulting from the supplies purchased under this order, (4) any intended use of products or materials provided by Seller; (5) any defective products or materials provided by Seller, including without limitation the use or disposal of hazardous and/or toxic materials, such materials to include at minimum all materials recognized by the Environmental Protection Agency as hazardous; or (6) any breach by Seller of any express or implied warranties. If Seller's work hereunder involves operations by Seller's agents, subcontractors, suppliers or employees on Buyer's premises or any place where Buyer conducts operations, Seller shall take all necessary precautions to prevent the occurrence of any injury or damage to persons or property during the progress of such work. Further, Seller shall indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless for any injuries occurring to Seller's agents, subcontractors, suppliers or employees and Seller shall maintain public liability, property damage and employee's liability and compensation insurance sufficient to protect Buyer from any claims under any applicable law, statute, or regulation. MODIFICATION; WAIVER. No waiver or modification of this order shall be effective unless in writing and signed by both of the parties hereto. Failure of either party to enforce its rights under this order shall not constitute a waiver of such rights or any other rights. ENTIRE AGREEMENT. This order is intended by the parties as a final expression of their agreement and also as a complete and exclusive statement of the terms thereof, any prior or contemporaneous oral or written agreements as to the same subject matter notwithstanding. INVALIDITY. In the event that any provision of this order is declared invalid, illegal, or otherwise unenforceable by any tribunal or law, the remainder of the provisions shall not be affected thereby, and each term and provision not declared invalid, illegal or unenforceable shall be valid and shall be enforced to the fullest extent permitted by law. DRUG FREE WORKPLACE. By accepting this order, the Seller certifies that he shall provide a drug free workplace for his employees in accordance with the laws of the State of Georgia. SPECIFICATIONS, PROPOSALS, BID DOCUMENTS. The documents which form the basis for this order shall include the plans and specifications and bid documents as attached hereto, together with any other documents so listed and enumerated, if any, and it is expressly understood that any special conditions listed and attached hereto are specifically made a part of this contract. APPLICABLE LAW. The provisions and performance of this purchase order shall be governed by the laws of the State of Georgia and applicable federal law. Seller agrees to bring any and all actions relating to this purchase order only in the state and federal courts located within Chatham County in the State of Georgia. APPROPRIATION. Notwithstanding, any other provision hereof, this agreement shall terminate at the end of each calendar year without liability or obligation on the part of the city in any calendar year where the City has not appropriated funds for the obligations hereunder for the next calendar year. 20130613CityCouncilPacket Page 93 of 262 20130610/0 QUOTATION SHEET A. Description: TOTAL COST: $ Quotation Expiration date: 20130613CityCouncilPacket Page 94 of 262 20130610/jrl Form Request for Taxpayer Give form to the (Rev.October 2004) requester. Do not Identification Number and Certification send to the IRS. Crepertment of the Treaeury� Interne]Revenue Service cxi Marne(as reported on your income tax return) 0 of r� a Business name,if different from atx we C a �s = m p Individual/ Exempt from backup Check appropriate box: ❑ Sole proprietor ❑ Corporation ❑ Partnership ❑ Other ■ ❑ withholding � c = Address(number, street, and apt.or suite no.) Requester's name and address(optional) E City,state, and ZIP code t2 V7 Qy List account number(s)here(optional) m Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding. For individuals, this is your social security number(SSN). However, for a resident I + I -I- I alien,sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. or Note.if the account is in more than one name, see the chart on page 4 far gufdel'ines on whose number Employer identification number to enter. 1 4- 1 1 1 1 1 1 Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or(b) I have not been notified by the Internal Revenue Service (IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN. (See the instructions on page 4.) Sign Signature of Here V.S.person Ili- Data ► City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-786-4573 I (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island: To whom shall we direct the Purchase Order? Sales Contact: Email: Phone# Fax# Location: To whom shall we direct Payment? A/R Contact: Email: Phone# Fax# Remittance Address: Our terms are Net 30. 20130613CityCouncilPacket Page 95 of 262 20130610/jrl Affidavit Verifying Status for City Public Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate,Alcohol License,Taxi Permit, Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath,I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Date Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 Notary Public My Commission Expires: Note: O.C.G.A. §50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identing number below: 20130613CityCouncilPacket Page 96 of 262 20130610/jrl CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with (State Recipient/Sub-recipient), under the Community HOME Investment Program (CHIP), has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this CHIP-funded contract with (State Recipient/Sub-recipient), contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G. A. 13-10-91 on Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the (State Recipient/Sub- recipient) at time the subcontractor(s) is retained to perform such service. Federal Work Authorization User Identification Number Date of Authorization Authorized Officer or Agent of Contractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 20 in (city) (state) Signature of Authorized Officer or Agent Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 Notary Public: My Commission Expires: 20130613CityCouncilPacket Page 97 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC INDUSTRIAL HYGIENE AND ENVIRONMENTAL April 7, 2013 City of Tybee Island Department of Public Works 403 Butler Avenue Tybee Island, Georgia 31328 Attention: Mr. Joe Wilson Reference: Asbestos and Lead Based Paint Survey Report City of Tybee Island 142 Lewis Avenue Tybee Island, Georgia Savage Consultants Project No. 13-028 Dear Mr. Wilson: Savage Consultants, LLC (Savage Consultants) is pleased to provide this report detailing our asbestos and lead based paint survey for the above referenced building located at 142 Lewis Avenue in Tybee Island, Georgia. This work was performed in general accordance with Savage Consultants Proposal 13-033 dated March 29, 2013. The enclosed report includes the executive summary, background, methods, results and recommendations for the proper treatment of asbestos containing materials and lead based paint associated with the client selected areas of the building. We appreciate the opportunity to provide you with our industrial hygiene services and we look forward to future opportunities to serve you. If you have any questions concerning this report, please call us at (912) 507-5852. Sincerely, Savage Consultants, LLC Stacy Savage, MS, CIH Managing Member of LLC Certified Industrial Hygienist Attachments 20130613CityCouncilPacket Page 98 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia EXECUTIVE SUMMARY An asbestos and lead based paint survey was conducted on April 1, 2013 at the building located at 142 Lewis Avenue in Tybee Island, Georgia. The purpose of the asbestos and lead based paint sampling was to investigate the subject building for the presence of asbestos containing materials (ACM) and lead based paint following the ownership transfer of the building to The City of Tybee Island. The building is scheduled to be demolished. Asbestos Asbestos, in concentrations greater than one percent(>1%), was identified in some of the sampled suspect materials associated with the building. The Environmental Protection Agency(EPA) and Georgia Environmental Protection Division(EPD) define materials as asbestos containing if an asbestos content>1% is detected in a representative sample. OSHA defines materials as asbestos with any detectable concentration present. The following asbestos containing materials (ACM) were identified: • 9"Red Floor Tile • Observed under wood colored linoleum in the living room, in the hallway going to west bedroom, and in the bedrooms-Approximately 1,000 square feet. Note: Debris covered most of the floors throughout the building. Asbestos containing floor tile may be in additional areas. • Wood Linoleum • Observed in the living room on top of 9"Red Floor Tile-Approximately 350 square feet. Note: Debris covered most of the floors throughout the building. Asbestos containing floor tile may be in additional areas. • Wall Texture and Joint Compound associated with drywall walls and ceilings • Observed throughout the building in the bedrooms, hallway and living room-Approximately 2,500 square feet and debris. Note: Some of the ceiling is missing due to the roof caving in. • Exterior Transite Panels • Observed on walls under the exterior vinyl siding -Approximately 1,600 square feet. Note: Vinyl siding covered the transite panels. Some of the transite panels may be missing behind the siding. • Roof Shingles • Observed throughout the southern half of the building where the roof is partially caved in-Approximately 700 square feet. Note: The north half of the roof did not contain asbestos and appears to be newer and in good condition. The EPA and Georgia EPD require proper removal and disposal of all ACM that will be disturbed,prior to any destructive actions. A copy of this report must be submitted to the Georgia EPD, along with a separate asbestos notification, 10 business days prior to destructive actions. This report should also be provided to the contractor(s) to assist with compliance with applicable State and Federal regulations. 2 20130613CityCouncilPacket Page 99 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia Lead Based Paint Many of the representative painted component surfaces tested contained detectable concentrations of lead and are applicable to the Occupational Safety and Health Administration(OSHA) regulation found in 29 CFR 1926.62. The coated surfaces exceeding the OSHA limit (any detectable amount)were considered lead-based paint for the purpose of this assessment. Exterior • Wood Window Sills, Sashes, and Frames • Wood Fascia Boards • Wood Door Frames Interior • Wood Walls Destructive actions (sanding, grinding,burning, demolition, component removal,paint preparation, etc.)to painted surfaces with any detectable amount of lead will require the contractor comply with standards of OSHA 29 CFR 1926.62 (Lead in Construction), including but not limited to training, initial exposure monitoring, the use of personal protective equipment, and medical surveillance. During any renovation or the planned demolition, we recommend that any disturbance of the lead-based paint coated components be performed following all of the elements of the OSHA Lead in Construction standard. Residential projects are exempt from TCLP testing prior to waste disposal. Metal components may be removed and recycled. Additionally, a copy of this report should be provided to the contractor to assist with compliance with applicable State and Federal regulations. Work shall be conducted following all OSHA requirements. The hazardous waste regulations include Title 40 Code of Federal Regulations parts 260 through 272. 1 .0 BACKGROUND An asbestos and lead based paint survey was conducted on April 1, 2013 at a residence located at 142 Lewis Avenue in Tybee Island, Georgia. The purpose of the asbestos and lead based paint sampling was to investigate the subject building for the presence of asbestos containing materials (ACM) and lead based paint following the ownership transfer of the building to The City of Tybee Island. The building is scheduled to be demolished. Mr. Joe Wilson with The City of Tybee contacted and authorized Savage Consultants to perform the sampling. Mr. Stacy Savage and Mr. Jim Mahnke of Savage Consultants performed the sampling. The State of Georgia does not have an asbestos licensing program; however, Mr. Savage and Mr. Mahnke have completed both initial and refresher training for Asbestos Building Inspector. 3 20130613CityCouncilPacket Page 100 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia The asbestos assessment was conducted to sample and identify ACMs, which will be adversely affected by the demolition activities. The identification of ACMs will aid in the prevention of occupational exposures and/or environmental releases of airborne asbestos. Identification of ACMs also complies with Title 40 Code of the Federal Regulations,part 61, and state regulation 391-3-14 enforced by the Georgia Environmental Protection Division(EPD), along with Title 29 Code of Federal Regulations,part 1926 enforced by OSHA. The following sections describe the investigative procedures used, results of the suspect ACMs sampled and analyzed, and recommendations regarding the structures as related to ACMs. This report is provided for the use of The City of Tybee Island. Use of this report by any other parties will be at such party's sole risk and Savage Consultants disclaims liability for any such use or reliance by third parties. The results presented in this report are indicative of conditions only during the time of the assessment and of the specific areas referenced. The information provided in this assessment report should not be solely used as a bidding document, and field conditions and quantities should be verified. 2.0 METHODS Asbestos The assessment was performed by observing and sampling suspect asbestos containing building materials associated with the accessible areas of the building. Significant destructive testing was not performed, therefore the possibility exists that suspect materials were not detected in inaccessible areas such as pipe chases, electrical systems, encased materials, or other existing flooring/wall materials, subfloors, gaskets, metal duct work housing, transite piping, or wall voids. In older buildings, there is the potential for encountering hidden potential asbestos-containing materials. It should be noted that samples were collected of visible materials, and were collected down to the substrate. If suspect materials are encountered during demolition activities or other destructive actions, Savage Consultants recommends stopping work that may impact the additional suspect ACM, and sampling the suspect material for asbestos content. A sampling strategy was developed to provide representative samples in accordance with OSHA, Georgia EPD and EPA. Bulk samples were then extracted from suspect ACMs and recorded on a chain of custody record, and submitted to the Scientific Analytical Institute (SAI). The laboratory is accredited by the National Voluntary Laboratory Accreditation Program(NVLAP), which is administered by the National Institute of Standards and Technology. The suspect materials were analyzed by trained microscopists using PLM techniques coupled with dispersion staining in accordance with EPA Test Method Title 40 Code of Federal Regulations, Chapter I(1-1-87 edition), Part 763, Subpart F-APPENDIX A. This method identifies asbestos mineral fibers based on six optical characteristics: morphology, birefringence, refractive index, extinction angle, sign of elongation and dispersion staining colors. The laboratory analysis reports the specific type of asbestos 4 20130613CityCouncilPacket Page 101 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia identified (there are six asbestos minerals) and the percentage of asbestos present. The EPA defines materials as asbestos containing if an asbestos content of greater than one percent(>1%) is detected in a representative sample. Lead Based Paint The assessment and test methods used to identify lead-based paints as part of this assessment generally followed the guidelines set forth by the Department of Housing and Urban Development(HUD) entitled"Guidelines for the Evaluation and Control of Lead- based Paint Hazards in Housing", June, 1995 and the Chapter 7 revision issued in 1997. Paint chip samples were collected from representative painted areas of large surfaces and submitted to the Scientific Analytical Institute (SAI) for analysis by atomic absorption spectroscopy. The representative, suspect painted finishes were selected based on the color of the topcoat and the underlying paint layers and/or the substrate on which it was applied. Savage Consultants assessed representative, accessible components associated with the requested areas. The possibility exists that lead-based paint finishes are present in those inaccessible areas such as pipe chases,wall voids, etc. and untested areas. The coated surfaces exceeding the OSHA limit(any detectable amount) were considered lead-based paint for the purpose of this assessment. OSHA does not recognize a threshold level of lead for definition purposes, only the presence or absence of lead. The current OSHA regulations recognize an airborne action level of thirty micrograms per cubic meter(30 1,tg/m3) during an eight-hour day and a permissible exposure limit of fifty micrograms per cubic meter(50 tg/m3). 3.0 RESULTS Asbestos Asbestos, in concentrations greater than one percent(>1%), was identified in some of the sampled suspect materials associated with the building. The Environmental Protection Agency(EPA) and Georgia Environmental Protection Division(EPD) define materials as asbestos containing if an asbestos content>1% is detected in a representative sample. OSHA defines materials as asbestos with any detectable concentration present. The following asbestos containing materials (ACM) were identified: • 9"Red Floor Tile • Observed under wood colored linoleum in the living room, in the hallway going to west bedroom, and in the bedrooms-Approximately 1,000 square feet. Note: Debris covered most of the floors throughout the building. Asbestos containing floor tile may be in additional areas. • Wood Linoleum • Observed in the living room on top of 9"Red Floor Tile-Approximately 350 square feet. Note: Debris covered most of the floors throughout the building. Asbestos containing floor tile may be in additional areas. • Wall Texture and Joint Compound associated with drywall walls and ceilings 5 20130613CityCouncilPacket Page 102 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia • Observed throughout the building in the bedrooms, hallway and living room-Approximately 2,500 square feet and debris. Note: Some of the ceiling is missing due to the roof caving in. • Exterior Transite Panels • Observed on walls under the exterior vinyl siding -Approximately 1,600 square feet. Note: Vinyl siding covered the transite panels. Some of the transite panels may be missing behind the siding. • Roof Shingles • Observed throughout the southern half of the building where the roof is partially caved in-Approximately 700 square feet. Note: The north half of the roof did not contain asbestos and appears to be newer and in good condition. The joint compound, wall texture, and floor tile (due to the broken and thin condition of the tiles) are considered friable material in damaged to significantly damaged condition and the roof shingles, linoleum, and transite panels are considered non-friable material in damaged to significantly damaged condition. The EPA and Georgia EPD require proper removal and disposal of all ACM that will be disturbed,prior to any destructive actions. A copy of this report must be submitted to the Georgia EPD, along with a separate asbestos notification, 10 business days prior to destructive actions. This report should also be provided to the contractor(s) to assist with compliance with applicable State and Federal regulations. The composite drywall/joint compound results yielded less than one percent(<1%) asbestos. However,the Georgia EPD regulates any loose joint compound debris as regulated asbestos containing material for removal, licensing, and disposal requirements. OSHA recognizes joint compound as a stand-alone material with any detectable concentration of asbestos, defining the wall/ceiling system as applicable to worker training and removal controls in accordance with 29 CFR 1926.1101. The EPA and Georgia EPD require proper removal and disposal of all ACM that will be disturbed,prior to any destructive actions. A copy of this report must be submitted to the Georgia EPD, along with a separate asbestos notification, 10 business days prior to destructive actions. This report should also be provided to the contractor(s) to assist with compliance with applicable State and Federal regulations. Lead Based Paint Many of the representative painted component surfaces tested contained detectable concentrations of lead and are applicable to the Occupational Safety and Health Administration(OSHA) regulation found in 29 CFR 1926.62. The coated surfaces exceeding the OSHA limit (any detectable amount)were considered lead-based paint for the purpose of this assessment. Exterior • Wood Window Sills, Sashes, and Frames • Wood Fascia Boards 6 20130613CityCouncilPacket Page 103 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia • Wood Door Frames Interior • Wood Walls Destructive actions (sanding, grinding, burning, demolition, component removal, paint preparation, etc.)to painted surfaces with any detectable amount of lead will require the contractor comply with standards of OSHA 29 CFR 1926.62 (Lead in Construction), including but not limited to training, initial exposure monitoring, the use of personal protective equipment, and medical surveillance. A copy of the asbestos training certificates are provided in Appendix I, and the laboratory analyses and chain-of-custody records are provided in Appendix II. Tables 1 and 2 in Appendix III exhibit the sample number, location, type of material tested, condition of the material and corresponding result for each sample. Representative photographs are provided in Appendix IV. 7 20130613CityCouncilPacket Page 104 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia 4.0 HAZARD ASSESSMENT KEY The EPA and the Georgia EPD require that confirmed ACM is given a hazard assessment based on its present condition and potential for disturbance. This hazard assessment is used as a tool for prioritization in remedial actions regarding the identified ACM. The following key exhibits the criteria that compose the hazard assessment. Present Condition F = Friable G = Good (Very localized limited damage) NF = Non-friable D = Damaged (Damage of less than 10% distributed and less than 25% localized) SD = Significantly Damaged (Damage equal to or greater than 10% distributed,25% localized) Potential for Future Disturbance LPD = Low Potential for Disturbance(Contact,Vibration, and Air Erosion all of Low Concern) PD = Potential for Damage(Contact, Vibration, or Air Erosion of Moderate Concern) PSD= Potential for Significant Damage (Contact,Vibration, or Air Erosion of High Concern) Hazard Assessment Significantly Damaged Good Damaged (D) (G) (SD) PSD PD LPD PSD PD LPD 7 6 5 4 3 2 5.0 RECOMMENDATIONS Asbestos We recommend proper removal and disposal of the identified asbestos containing materials (floor tile and linoleum, drywall walls and ceilings, transite panels and roof shingles), by a Georgia EPD licensed asbestos contractor,prior to any destructive actions which may disturb the materials. Ambient air monitoring for asbestos concentrations is also recommended during abatement activities. An asbestos and lead based paint abatement specification can be prepared if requested by the client. 8 20130613CityCouncilPacket Page 105 of 262 20130610/jrl Asbestos and Lead Based Paint Survey Report Savage Consultants Project 13-028 142 Lewis Avenue April 7, 2013 Tybee Island, Georgia A copy of this report must be submitted to the Georgia EPD, along with a separate asbestos abatement notification, 10 business days prior to destructive actions. This report should also be provided to the contractor(s) to assist with compliance with applicable State and Federal regulations. Lead Based Paint During the demolition, we recommend that any disturbance of the lead-based paint coated components be performed following all of the elements of the OSHA Lead in Construction standard by a trained contractor(including exposure monitoring, wet methods, PPE, training, etc.). Residential projects are exempt from TCLP testing prior to waste disposal. Metal components may be removed and recycled. Additionally, a copy of this report should be provided to the contractor to assist with compliance with applicable State and Federal regulations. Work shall be conducted following all OSHA requirements. The hazardous waste regulations include Title 40 Code of Federal Regulations parts 260 through 272. Area and personnel air monitoring for lead during demolition activities is also recommended. OSHA does not recognize a threshold level of lead for definition purposes, only the presence or absence of lead. Destructive actions (sanding, grinding, burning, demolition, component removal,paint preparation, etc.) to paint surfaces with any detectable amount of lead will require the contractor comply with standards of OSHA 29 CFR 1926.62, including but not limited to training, initial exposure monitoring, the use of personal protective equipment, and medical surveillance. 9 20130613CityCouncilPacket Page 106 of 262 20130610/jrl APPENDIX I ASBESTOS TRAINING CERTIFICATES 20130613CityCouncilPacket Page 107 of 262 20130610/jrl 5. §c ( - o g\ $ ; m g \ § / / ® o /± ® ® 2 ; co ¥ - \ u E \ « Imml _ — % s U.) U.) & m 0 2 MI« \ a ? \ \ o\ /{ S E Om k \ E E H q } \ _ \ 2 \ =cD 2 Z / / \ § \ 0 H 4 \ 2 Z x \ �' \ 0 § , r+ = - { / / % © C 2 / / = — / \ \ / } e 2 ? _ / f m / 0� 0 c m o / \ - \ m \ / / a 0 0 0 / \ 5. \ _\ / - 2 \ / \ \ _ /g � / } CD { CO ® § + Ef ( ^ � k /j CD / / \ , » / 20l30e3c6cu lPa&@ Page 120 of 262 20130610/Y1 z e } CD \ / / n 2 ` = C ° % \ § - CD Iv k } 0 � \ \ > \ a• u [ » z R co � � \ m = � � 2 / § H Co � � C — s a ! - & E ; a� _. 0 .. ` a o E z f % 3 { / 7 ) ) �' � \ \ G Z n n 7' � » \ ƒ � ° CD 0-9 \ a / m■ r o O \ % ) 3 / SU O ) � ° { r o :a)-5 / G") \ ■ 0 CO ° k z rn r0 \ \ \ 0 2 / \ a _ -a ^ D \ / - 2 % CID FD- a / } � / 0 CD \ Co \ \ _ \ • # 1,) 9 \ \ J o C 7 2013061 3C«cuncilPa&w Page 109 of 262 20130610/y1 O 0 N 0 m o' 0 N m 20130613CityCouncilPacket Page 110 of 262 20130610/jrl APPENDIX II ASBESTOS AND LEAD BULK SAMPLE ANALYSIS SHEETS AND CHAIN OF CUSTODY RECORDS 20130613CityCouncilPacket Page 111 of 262 20130610/jrl Bulk Asbestos Analysis AHD / 477),„, . By Polarized Light Microscopy EPA Method:600/R-93/116 and 600/M4-82-020 RrNLA,W) NVLAP Lab Code:200664-0 Customer: Savage Consulting Attn: Stacy Savage Lab Order ID: 1305939 113 Remington Drive Analysis ID: 1305939 PLM Savannah GA 31406 Date Received: 4/2/2013 Project: 13-028;142 Lewis Ave,Tybee Date Reported: 4/5/2013 Sample ID Description Asbestos Fibrous Non-Fibrous Attributes Lab Sample ID Lab Notes Components Components Treatment Brown 1 Linoleum Non Fibrous 15% Chrysotile 5% Cellulose 80% Other Homogeneous 1305939PLM 1 unable to separate mastic Teased,Dissolved Brown 2-A Floor Tile w/Black Mastic 4% Non Fibrous Chrysotile 96% Other Homogeneous 1305939PLM 2 tile Dissolved Black 2-B Floor Tile w/Black Mastic Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 30 mastic Dissolved Brown 3 Linoleum Non Fibrous 15% Chrysotile 5% Cellulose 80% Other Homogeneous 1305939PLM 3 unable to separate mastic Teased,Dissolved Brown 4-A Floor Tile w/Black Mastic 4% Non Fibrous Chrysotile 96% Other Homogeneous 1305939PLM 4 tile Dissolved Black 4-B Floor Tile w/Black Mastic Non Fibrous None Detected l00% Other Homogeneous 1305939PLM 31 mastic Dissolved Brown 5-A Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 5 tile Dissolved Black,Tan 5-B Floor Tile Non Fibrous None Detected 100% Other Heterogeneous 1305939PLM 32 mastic Dissolved Disclaimer:Due to the nature of the EPA 600 method,asbestos may not be detected in samples containing low levels of asbestos.We strongly recommended that analysis of floor tiles,vermiculite,and/or heterogeneous soil samples be conducted by TEM for confirmation of"None Detected"by PLM.This report relates only to the samples tested and may not be reproduced,except in full,without the written approval of SAI. This report may not be used by the client to claim product endorsement by NVLAP or any other agency of the U.S.government.Estimated MDL is 0.1%. Bart Huber(48) .1. — 1 Analyst Approved Signatory Pim_ss.00130613CityCouncisP cmc Analytical Institute,Inc. 41�q9utias r6areensboro,NC 27407 (336)292-3888 20130610/K,age I of 6 f Bulk Asbestos Analysis AHD / 477),„, . By Polarized Light Microscopy EPA Method:600/R-93/116 and 600/M4-82-020 R9wLno NVLAP Lab Code:200664-0 Customer: Savage Consulting Attn: Stacy Savage Lab Order ID: 1305939 113 Remington Drive Analysis ID: 1305939 PLM Savannah GA 31406 Date Received: 4/2/2013 Project: 13-028;142 Lewis Ave,Tybee Date Reported: 4/5/2013 Sample ID Description Asbestos Fibrous Non-Fibrous Attributes Lab Sample ID Lab Notes Components Components Treatment Tan 6-A Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 6 tile Dissolved Black,Yellow 6-B Floor Tile Non Fibrous None Detected 100% Other Heterogeneous 1305939PLM 33 mastic Dissolved Cream 7-A Linoleum 20% Cellulose Non Fibrous None Detected 10% Fiber Glass 70% Other Homogeneous 1305939PLM 7 linoleum Teased,Dissolved Yellow 7-B Linoleum Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 34 mastic Dissolved White 8 A Linoleum Non Fibrous None Detected 20% Cellulose 70% Other Homogeneous 10% Fiber Glass 1305939PLM 8 linoleum Dissolved,Teased Yellow 8-B Linoleum Non Fibrous None Detected l00% Other Homogeneous 1305939PLM 35 mastic Dissolved Cream 9 Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 9 self stick tile Dissolved Cream 1 0 Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 10 self stick tile Dissolved Disclaimer:Due to the nature of the EPA 600 method,asbestos may not be detected in samples containing low levels of asbestos.We strongly recommended that analysis of floor tiles,vermiculite,and/or heterogeneous soil samples be conducted by TEM for confirmation of"None Detected"by PLM.This report relates only to the samples tested and may not be reproduced,except in full,without the written approval of SAI. This report may not be used by the client to claim product endorsement by NVLAP or any other agency of the U.S.government.Estimated MDL is 0.1%. Bart Huber(48) .1. — 1 Analyst Approved Signatory Pim_ss.00130613CityCounci cmc Analytical Institute,Inc. 4e01q9u11111APareensboro,NC 27407 (336)292-3888 20130610/K,age 2 of 6 f Bulk Asbestos Analysis AHD / , ' By Polarized Light Microscopy EPA Method:600/R-93/116 and 600/M4-82-020 RrMLIV NVLAP Lab Code:200664-0 Customer: Savage Consulting Attn: Stacy Savage Lab Order ID: 1305939 113 Remington Drive Analysis ID: 1305939 PLM Savannah GA 31406 Date Received: 4/2/2013 Project: 13-028;142 Lewis Ave,Tybee Date Reported: 4/5/2013 Sample ID Description Asbestos Fibrous Non-Fibrous Attributes Lab Sample ID Lab Notes Components Components Treatment Red,Gray Non 11 Linoleum 15% Cellulose Fibrous None Detected 10% Fiber Glass 75% Other Homogeneous 1305939PLM 11 linoleum only Teased,Dissolved Red,Gray Non 12 Linoleum 15% Cellulose Fibrous None Detected 10°/n Fiber Glass 75% Other Homogeneous 1305939PLM 12 linoleum only Teased,Dissolved White 13 -A Ceiling Texture Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 13 texture Crushed White,Brown 13 -B Ceiling Texture Non Fibrous None Detected 12% Cellulose 88% Other Heterogeneous 1305939PLM 36 drywall Crushed White 14-A Ceiling Texture Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 14 texture Crushed White,Brown 14-B Ceiling Texture Non Fibrous None Detected 12% Cellulose 88% Other Heterogeneous 1305939PLM 37 drywall Crushed White 15 -A Ceiling Texture Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 15 texture Crushed White,Brown 15-B Ceiling Texture Non Fibrous None Detected 12% Cellulose 88% Other Heterogeneous I305939PLM 38 drywall Crushed Disclaimer:Due to the nature of the EPA 600 method,asbestos may not be detected in samples containing low levels of asbestos.We strongly recommended that analysis of floor tiles,vermiculite,and/or heterogeneous soil samples be conducted by TEM for confirmation of"None Detected"by PLM.This report relates only to the samples tested and may not be reproduced,except in full,without the written approval of SAI. This report may not be used by the client to claim product endorsement by NVLAP or any other agency of the U.S.government.Estimated MDL is 0.1%. Bart Huber(48) .1. — 1 Analyst Approved Signatory Pim_ss.00130613CityCouncUP cmc Analytical Institute,Inc. 4 allq9u1111ti4146.areensboro,NC 27407 (336)292-3888 20130610/K,age 3 of 6 f Bulk Asbestos Analysis AHD / 47,iir 1 ' By Polarized Light Microscopy EPA Method:600/R-93/116 and 600/M4-82-020 RrMLIV NVLAP Lab Code:200664-0 Customer: Savage Consulting Attn: Stacy Savage Lab Order ID: 1305939 113 Remington Drive Analysis ID: 1305939 PLM Savannah GA 31406 Date Received: 4/2/2013 Project: 13-028;142 Lewis Ave,Tybee Date Reported: 4/5/2013 Sample ID Description Asbestos Fibrous Non-Fibrous Attributes Lab Sample ID Lab Notes Components Components Treatment Brown 16-A Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 16 tile Dissolved Yellow 16-B Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 39 mastic Dissolved Brown 17-A Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 17 tile Dissolved Yellow 17-B Floor Tile Non Fibrous None Detected 100% Other Homogeneous 1305939PLM 40 mastic Dissolved Tan Wall Texture/Drywall/Joint Non Fibrous 18-A Compound 3% Chrysotile 97% Other Homogeneous 1305939PLM 18 texture Crushed Wall Texture/Drywall/Joint White,Brown 18-B Compound < 1% Chrysotile 12% Cellulose 88% Other Non Fibrous Heterogeneous drywall:none detect;joint Crushed 1305939PLM 41 compnd:3%chrysotile Wall Texture/Drywall/Joint Tan 19-A Compound 3% Chrysotile 97% Other Non Fibrous Homogeneous 1305939PLM 19 texture Crushed Wall Texture/Drywall/Joint White,Brown 19-B Compound < 1% Chrysotile 12% Cellulose 88% Other Non Fibrous Heterogeneous drywall:none detect;joint 1305939PLM 42 compnd:3%chrysotile Crushed Disclaimer:Due to the nature of the EPA 600 method,asbestos may not be detected in samples containing low levels of asbestos.We strongly recommended that analysis of floor tiles,vermiculite,and/or heterogeneous soil samples be conducted by TEM for confirmation of"None Detected"by PLM.This report relates only to the samples tested and may not be reproduced,except in full,without the written approval of SAI. This report may not be used by the client to claim product endorsement by NVLAP or any other agency of the U.S.government.Estimated MDL is 0.1%. Bart Huber(48) .1. — 1 Analyst Approved Signatory Pim_ss.00130613CityCouncisP cmc Analytical Institute,Inc. 41��u1l as r6areensboro,NC 27407 (336)292-3888 20130610/jrtage 4 of 6 f Bulk Asbestos Analysis c 7k i 4.Th' By Polarized Light Microscopy HA 1 EPA Method:600/R-93/116 and 600/M4-82-020 R9wLno NVLAP Lab Code:200664-0 Customer: Savage Consulting Attn: Stacy Savage Lab Order ID: 1305939 113 Remington Drive Analysis ID: 1305939 PLM Savannah GA 31406 Date Received: 4/2/2013 Project: 13-028;142 Lewis Ave,Tybee Date Reported: 4/5/2013 Sample ID Description Asbestos Fibrous Non-Fibrous Attributes Lab Sample ID Lab Notes Components Components Treatment Wall Texture/Drywall/Joint Tan 20-A 3%Compound o p 3 Chrysotile 97% Other Non Fibrous Homogeneous 1305939PLM 20 texture Crushed Wall Texture/Drywall/Joint White,Brown 20-B Compound < 1% Chrysotile Non Fibrous 12% Cellulose 88% Other Heterogeneous drywall:none detect;joint 1305939PLM 43 compnd:3%chrysotile Crushed Gray Transite Panel Non Fibrous 21 A 10% Chrysotile 90% Other Homogeneous 1305939PLM 21 transite Crushed Black 21 -B Transite Panel Non Fibrous None Detected 70% Cellulose 30% Other Homogeneous 1305939PLM 44 felt Dissolved Gray Transite Panel Non Fibrous 22-A 10% Chrysotile 90% Other Homogeneous 1305939PLM 22 transite Crushed Black 22-B Transite Panel Non Fibrous None Detected 70% Cellulose 30% Other Homogeneous 1305939PLM 45 felt Dissolved White,Brown Drywall/Joint Compound Non Fibrous 23 < 1% Chrysotile 12% Cellulose 88% Other Heterogeneous drywall:none detect;joint Crushed 1305939PLM 23 compnd:3%chrysotile White,Brown 24 Drywall/Joint Compound % Non Fibrous < 1 Chrysotile 12% Cellulose 88% Other Heterogeneous drywall:none detect;joint 1305939PLM 24 compnd:3%chrysotile Crushed Disclaimer:Due to the nature of the EPA 600 method,asbestos may not be detected in samples containing low levels of asbestos.We strongly recommended that analysis of floor tiles,vermiculite,and/or heterogeneous soil samples be conducted by TEM for confirmation of"None Detected"by PLM.This report relates only to the samples tested and may not be reproduced,except in full,without the written approval of SAI. This report may not be used by the client to claim product endorsement by NVLAP or any other agency of the U.S.government.Estimated MDL is 0.1%. Bart Huber(48) y4 — 1 Analyst Approved Signatory Pim_ss.00130613CityCouncinP c c Analytical Institute,Inc. 41��uL as r6areensboro,NC 27407 (336)292-3888 20130610/4,age 5 of 6 f 47,k. Bulk Asbestos Analysis By Polarized Light Microscopy EPA Method:600/R-93/116 and 600/M4-82-020 R9wLno NVLAP Lab Code:200664-0 Customer: Savage Consulting Attn: Stacy Savage Lab Order ID: 1305939 113 Remington Drive Analysis ID: 1305939 PLM Savannah GA 31406 Date Received: 4/2/2013 Project: 13-028;142 Lewis Ave,Tybee Date Reported: 4/5/2013 Sample ID Description Asbestos Fibrous Non-Fibrous Attributes Lab Sample ID Lab Notes Components Components Treatment White,Brown Drywall/Joint Compound Non Fibrous 25 < 1% Chrysotile 12% Cellulose 88% Other Heterogeneous drywall:none detect;joint Crushed 1305939PLM 25 compnd:3%chrysotile Black 26-A Roof Shingle 5% Non Fibrous Chrysotile 10% Cellulose 85'% Other Heterogeneous 1305939PLM 26 roofing Dissolved Black 26-B Roof Shingle Non Fibrous None Detected 70% Cellulose 30% Other Homogeneous 1305939PLM 46 felt Dissolved Black,Tan 27-A Roof Shingle Non Fibrous None Detected 15% Fiber Glass 85% Other Homogeneous 1305939PLM 27 shingle Dissolved Black 27-B Roof Shingle Non Fibrous None Detected 70% Cellulose 30% Other Homogeneous 1305939PLM 47 felt Dissolved Black 28 Roof Shingle Non Fibrous None Detected 20% Cellulose 80% Other Heterogeneous I305939PLM 28 Dissolved Black,Tan 29-A Roof Shingle Non Fibrous None Detected 20% Cellulose 80% Other Homogeneous 1305939PLM 29 shingle Dissolved Black 29-B Roof Shingle Non Fibrous None Detected 70% Cellulose 30% Other Homogeneous 1305939PLM 48 felt Dissolved Disclaimer:Due to the nature of the EPA 600 method,asbestos may not be detected in samples containing low levels of asbestos.We strongly recommended that analysis of floor tiles,vermiculite,and/or heterogeneous soil samples be conducted by TEM for confirmation of"None Detected"by PLM.This report relates only to the samples tested and may not be reproduced,except in full,without the written approval of SAI. This report may not be used by the client to claim product endorsement by NVLAP or any other agency of the U.S.government.Estimated MDL is 0.1%. Bart Huber(48) 9Z7425_44.--..„, Analyst Approved Signatory Pim_ss.00130613CityCounci�P cmc Analytical Institute,Inc. 41�q9unl117aAPareensboro,NC 27407 (336)292-3888 20130610/jd,age 6 of 6 f ! 7 aD O -0 p 2 9 ® � > OO ^ 3 2 \ f / f 2. - § 0 CI. \ ƒ a) % 2 • 0 ® R $ 0 " 2 § ¥ f • o . E 0_ 3 CD 3 H ƒ m 2 a_ -, m .. \ % / % . / Ni 2 / CO CO % c a a w e FEw -0 - « 0 2I FE E § / k $ 9 G § / j < Ni \ / f & 2 o omlm / k. 2. 2 » ] _ < '< \ \ \ \ _ = a o = \ o \ '< 0 / - \ / 0 o § / 3 p 7 o \ / ƒ ƒ 0 / / \ \ ƒ ƒ \ \ ƒ ƒ ƒ \ ƒ \ ƒ a a 2 2 2 / z a « z z \ a i I a Z 3 CD k / e e c c e e c c e@ a ± 9 ± = 0 / § & / & E E @ @ @ ] ] E E ] ] E 2 E ] £ ] CD / a m m CD CD g y $ 0 e e G ƒ 0 m = e ± Q E EEE 2 7 & & \ \ 2 \ / % % b 3 a E 6 5 o ._-_, c & — E m 5 Q \ n * m 2 2 §. * = o O 0 ± / $ e 0 & ° ) Cr m \ / _\ _) D 2 / % f % ® §,w 0 CD ] \ k k \ \ / \ 0 7 P \ g \ ¥ ] \ O \ Q. \ 0 \ ƒ A / 0 rri \ / / ] / % / fie \ SSm 0 0 2 2 CD N) § a te « « 0 § _R -1 CT o % 0 & \ 2 5 Q 0 • a a- � ° ® ° ° 0 \ ° ° / / \ / Gee ... e ƒ � \ \ / & 0 . \ \ 0 o 0 40 k 2 R \ % 4 v y \ \ ( cL.) M � j - $ 0 0.—A__,)--' / m % G 0 0 ] 7 co /' • } z co z | ® \ Co a r- 0 A / / \ \ \ % % 0 ] ' 2 . 1 g Q 9 % Q 0 / % -A ) 0 0 / 2 � 0D 0 U \ —0 -0 2013061 20130613CityCouncilPacket Page 118 of 262 2013061 mH N N N N N N N N N N L_O CO J Ol Uf .P W N " O Lo 0 0 0 0 00 0 —I v v v v U) Cl) cn Cl) v v v —. a H H S 7 m- 3 — E W (D (D (D co co (fl CO O O. 0 a) a c C 5. cD (D cD (D 0 0 0 a a 0 0 3 3 3 O 0 0 CO 0 C C C L L O O O O rt rt 0 0 O O 3 3 O O C C Q Q V' 0 20130613CityCouncilPacket Page 119 of 262 20130610/jrl Analysis for Lead Concentration in Paint Chips by Flame Atomic Absorption Spectroscopy EPA SW-846 3rd Ed.Method No.3050B/Method No.7420 Customer: Savage Consulting Attn: Stacy Savage Lab Order ID: 1305938 113 Remington Drive Savannah GA 31406 Analysis ID: 1305938_PBP Date Received: 4/2/2013 Project: 13-028, 142 Lewis Avenue Date Reported: 4/5/2013 Sample ID Description Mass Analytical Sensitivity Concentration Lab Sample ID Lab Notes (g) (%by weight) (%by weight) 1-L Wall 0.0521 0.003% < 0.008% 1305938PBP_1 2-L Wall 0.0533 0.003% 0.070% 1305938PBP_2 3-L Window frame 0.0821 0.002% < 0.005% 1305938PBP_3 4-L Door frame 0.0396 0.003% < 0.010% 1305938PBP_4 5-L Wall 0.0797 0.002% < 0.005% 1305938PBP_5 6-L Fascia 0.0600 0.002% 0.14% 1305938PBP_6 7-L Window frame 0.0385 0.003% < 0.010% 1305938PBP_7 8-L Door frame 0.0919 0.001% 0.47% 1305938PBP_8 The quality control samples run with the samples in this report have passed all AIHA required specifications unless otherwise noted. This report relates only to the samples tested and may not be reproduced,except in full,without the written approval of SAI. This report may not be used by the client to claim product endorsement by AIHA or any other agency of the U.S.government. (R.L.=0.01 wt.%) Robert Duke(8) kk��A� nalyst pp ��pp ff 22 Laboratory Director I pbRpt_3.3.8/pbG2Q3lQ�613CItyCOUfIC1 Scienflic Analytical Institute,Inc. 4604iiundasDr6Greensboro,NC 27407 (336)292-3888 20130610/j Page I of I Scientific Analytical Institute Lah use on v 302-L Pomona Dr. Greensboro, NC 27407 Lab Order ID•.......... -_ •--•- = Phone:336.292.3888 Fax: 336.292.3313 Client Code: www.sailab.corn /ab @sailab.corn Contact Information Billing/Invoice Information Company Name:Savage Consultants Company: SAME Address:113 Remington Drive Address: Savannah,Georgia 31406 Contact: Contact:Stacy Savage Phone 0: Phone 0:912-507-5852 FaxO: FaxO: Emai[0: Email 0:savageih(@.yahoo.com PO Number: 142 Lewis Avenue Turn Around Times Project Name/Number:13-028 3 Hours 0 72 Hours X 6 Hours 0 96 Hours 0 Lead Test Types 12 Hours 0 120 Hours 0 Paint Chi ps by Flame AA X Soil by Flame AA 0 Other 0 24 Hours 0 144+Hours 0 Wipe by Flame AA 0 Air by Flame AA 0 48 Hours 0 Sa ple ID # Description/Location Volume/Area Comments 1-L WaJl 2-L Wall 3-L Window Frame 4-L Door Frame 5-L Wall 6-L Fascia 7-L Window Frame 8-L Door Frame I I-J c r . ..toea \ J� _� Total Nwnber of Samples 8 Dateffime Dateffime 4/1113 20130613CityCouncilPacket Page 121 of 262 20130610/jrl Page of APPENDIX III SUMMARY OF ASBESTOS AND LEAD BASED PAINT SAMPLE RESULTS 20130613CityCouncilPacket Page 122 of 262 20130610/jrl TABLE I-Summary of Bulk Asbestos Sampling Results Savage Consultants,LLC Project 13-028; 142 Lewis Avenue Tybee Island,Geor is Asbestos Potential for Hazard Sample Area Material Percent Condition Type Disturbance Assessment April 1, 2013 142 Lewis Avenue Tybee Island, Georgia 1 Living Room Wood Colored Linoleum Chrysotile 15 D PSD 6 Black Mastic ND ND ND ND NA 2 Living Room - — - Red 9" Floor Tile Chrysotile 4 D PSD 6 3 Hallway Wood Colored Linoleum Chrysotile 15 D PSD 6 Black Mastic ND ND ND ND NA 4 South Bedroom Red 9" Floor Tile Chrysotile 4 SD PSD 7 Black Mastic ND ND ND ND NA 5 Front Entry Brown Sticky Floor Tile ND ND ND ND NA Black Mastic ND ND ND ND NA 6 Front Entry Brown Sticky Floor Tile ND ND ND ND NA Yellow Mastic ND ND ND ND NA 7 North Bathroom - - W hite/Blue Spot ND ND ND ND NA Linoleum Yellow Mastic ND ND ND ND NA 8 South Hallway White/Blue Spot ND ND ND ND NA Linoleum 9 North Bedroom White Sticky Floor Tile ND ND ND ND NA 10 North Bedroom White Sticky Floor Tile ND ND ND ND NA 11 North Bedroom Closet Brown Linoleum ND ND ND ND NA 12 North Bedroom Closet Brown Linoleum ND ND ND ND NA Ceiling Texture ND ND ND ND NA 13 North Bedroom Drywall ND ND ND ND NA Ceiling Texture ND ND ND ND NA 14 North Bedroom . Drywall ND ND ND ND NA Ceiling Texture ND ND ND ND NA 15 North Bedroom - - - - Drywall ND ND ND ND NA Yellow Mastic ND ND ND ND NA 16 South Bathroom Brown Sticky Floor Tile ND ND ND ND NA 20130613CityCouncilPacket Page 123 of 262 20130610/jr1 Yellow Mastic ND ND ND ND NA 17 South Bathroom Brown Sticky Floor Tile ND ND ND ND NA Wall Texture Chrysotile 3 D PSD 6 18 North Hallway - Joint Compound Chrysotile 3 D PSD 6 Wall Texture Chrysotile 3 D PSD 6 19 North Hallway - - - - Joint Compound Chrysotile 3 D PSD 6 Wall Texture Chrysotile 3 D PSD 6 20 North Hallway Joint Compound Chrysotile 3 D PSD 6 Felt Paper ND ND ND ND NA 21 Exterior Westside Wall Transite Panel Chrysotile 10 D PSD 6 Felt Paper ND ND ND ND NA 22 Exterior Eastside Wall Transite Panel Chrysotile 10 D PSD 6 Southwest Side of Living Room Drywall ND ND ND ND NA I 23 Wall Joint Compound Chrysotile 3 D PSD 6 North Side of Living Room Drywall ND ND ND ND NA 24 Ceiling Joint Compound Chrysotile 3 D PSD 6 Drywall ND ND ND ND NA 25 West of Front Door Wall Joint Compound Chrysotile 3 D PSD 6 Felt Paper ND ND ND ND NA 26 South Roof Shingles Chrysotile 5 SD PSD 7 Felt Paper ND ND ND ND NA 27 North Roof Shingles ND ND ND ND NA 28 South Roof Shingles ND ND ND ND NA Felt Paper ND ND ND ND NA 29 North Roof - - Shingles ND ND ND ND NA N/D No Asbestos Detected N/A Not Applicable The EPA defines materials as asbestos containing if an asbestos content greater than one percent (>1%) is detected in a representative sample. 20130613CityCouncilPacket Page 124 of 262 20130610/jrl TABLE II-Summary of Lead Sampling Results Savage Consultants Project 13-028; 142 Lewis Avenue Tybee Island,Georgia Lead Paint Chip Sampling Sample Area Component Substrate Condition Lead Concentration CVO 1 West of Front Door Wall Drywall Peeling <0.008 2 Southwerst Side of Living Wall Drywall Peeling 0.07 Room 3 Kitchen South Wall Window Frame Wood Peeling <0.005 4 Southwest Bedroom Door Frame Wood Peeling <0.010 5 Southwest Bedroom South Window Frame Wood Peeling <0.005 Wall 6 Exterior Westside Roof Frame Fascia Wood Peeling 0.14 7 Exterior Front Door Window Frame Wood Peeling <0.010 8 Exterior Westside of House Door Frame Wood Peeling 0.47 Note:The OSHA Lead in Construction Standard 29 CFR 1926.62 applies with any detectable amount of lead detected in a sample 20130613CityCouncilPacket Page 125 of 262 20130610/jrl APPENDIX IV REPRESENTATIVE PHOTOGRAPHS 20130613CityCouncilPacket Page 126 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 1 0 11\ ..,:. -:- - -- rf Cl - . ' ..„(ttir ,. . .4 _. .....„.... a; -.. _ Li..- -:-.„.,_ .. . .. ..,., . , . „, . .....,. . . ,,r.,„. , i. , . ,_._ -4 . , , k• ,' t 4 • -_ 2 - idi ,� E ' ' a .. �" ` -'",ti .., •' ,�, - .c ?d Location Living Room Wood Linoleum Comments Sample 1-Asbestos Containing Photo 2 • r, 0 �y 6r r N t . - ' •'u r 1 1I�.' f'1, fF ` , d F I• g w I'. . tom.-. .# H 1. r k ilk . Location Living Room Red 9"x 9" Floor Tile with Black Mastic Comments Sample 2-Asbestos Containing 20130613CityCouncilPacket Page 127 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 ■ Photo 3 iM li CI 4 R , l r . f s' i * C L ns o ' o s _ a Location Hallway Wood Linoleum Comments Sample 3-Asbestos Containing Photo 4 ci r'. £ _ i. - , J - • • . 4h-w-- - A''' g . ' .1-0 . . ' ' — c i K -� ': f' .i„i , _ , , a Location Bedroom Red 9"x 9" Floor Tile with Black Mastic Comments Sample 4-Asbestos Containing 20130613CityCouncilPacket Page 128 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 5 r _ M e, O P r 1 < °;rte ns A }"�.1+. "w- E 0 0 Location Front Entry Wood Square Sticky Tile with Black Mastic Comments Sample 5-Non-Asbestos Containing Photo 6 o M , ?` .. � t N , s 4 l 3. v i r;or,F a1 J (*-€` - y 1 1- - * v i iY ` a c Nit �•; { r ►f� i7K-4 'c } i .sue A:$ ' '-y! F F? C t 1 4 E O P . a Location Front Entry Wood Square Sticky Tile with Black Mastic Comments Sample 6-Non-Asbestos Containing 20130613CityCouncilPacket Page 129 of 262 20130610/jr1 SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 7 r �, -`i L. N L - - "..i '. J. 4 4. S A��\- i s4 - . a. !.'.--,,,_,.1197:.Ys_ '✓ 0 iii a p ctS 44, . . _,,, 7 1 c Li_ _ _ _ _, _ • . .., . Location North Restroom White with Blue Spot Linoleum Comments Sample 7-Non-Asbestos Containing Photo 8 •'m `"� i .w t s. - ,t- 'Elk ',#ti "'"' '"_qa 4y NI .-N, f ' -;;;A r ice ICI i, # .. �M . " i „- ♦ ' - *;. AM, , a � - . - 'Yi 4jb" d�' -il g f q gyp. .�"- R jr ' }w- li••• • ' -.' I It k'+F .."' • ' "�!" lib • - 401.r ` wh7 s F - r p w' a Location South Hallway White with Blue Spot Linoleum Comments Sample 8-Non-Asbestos Containing 20130613CityCouncilPacket Page 130 of 262 20130610/jr1 SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 9 •�_� M r O N _ 4 R • y o C 2 E _• •� a .4 _0 O 0 a Location North Bedroom White Sticky 12"x12" Floor Tile Comments Sample 9-Non-Asbestos Containing Photo 10 ' O 1 Y (6 G a Location North Bedroom White Sticky 12"x12" Floor Tile Comments Sample 10-Non-Asbestos Containing 20130613CityCouncilPacket Page 131 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 11 OP O N 4 IF O i Y - C L 2 a Location North Bedroom Closet Dark Wood Linoleum with Red Floor Tile Underneath Comments Sample 11-Non-Asbestos Containing Photo 12 P M fR � Y O Pf N i 4 y • CT:, 4 r 4.10. � O 2 i',1:4"' ,- - Location North Bedroom Closet Dark Wood Linoleum with Red Floor Tile Underneath Comments Sample 12-Non-Asbestos Containing 20130613CityCouncilPacket Page 132 of 262 201306100 SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 13 M __ O r N 4 co . 0 . C s 2 E O O s a Location North Bedroom Acoustic Ceiling Texture Comments Sample 13-Non-Asbestos Containing i Photo 14 hitM O N 4 N CU 0 a) Y C s R 2 E O Y 0 s a Location North Bedroom Acoustic Ceiling Texture Comments Sample 14-Non-Asbestos Containing 20130613CityCouncilPacket Page 133 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 i Photo 15 M r O N R 0 Iw C s ns 2 E O O s a Location North Bedroom Acoustic Ceiling Texture Comments Sample 15-Non-Asbestos Containing Photo 16 ; S u O . yam, x ir' - f k h� all' �`- y. it, TY.." Y " • . a .-.t. _ E q 110. a• , ,yf P x �', 0 .ts!, as: : � ` .41',' -:-- J+ , " , 1, + s 1 =7 :, _t O a Location South Restroom Brown Sticky 12"x12" Floor Tile Comments Sample 16-Non-Asbestos Containing 20130613CityCouncilPacket Page 134 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 17 . ' '''' V ", k.„ , �' - N 7' Y i � q� 4 i e.-4'...-- fy. dY •a�' Lo.; �r te+ - t . n fF C its le,vie,...<:, 8 +4 o Location South Restroom Brown Sticky 12"x12" Floor Tile Comments Sample 17-Non-Asbestos Containing Photo 18 V M N 4 6 al 0 l V d C s ris 2 E T 0 0 a Location North Hallway Blue Wall Texture and Joint Compound Comments Sample 18-Asbestos Containing 20130613CityCouncilPacket Page 135 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 19 mlm■ 0 4,11°. 4 cC { N t 2 E T O O a Location North Hallway Blue Wall Texture and Joint Compound Comments Sample 19-Asbestos Containing Photo 20 O 4 a, s 2 _ E Location North Hallway Blue Wall Texture and Joint Compound Comments Sample 20-Asbestos Containing 20130613CityCouncilPacket Page 136 of 262 20130610/jr1 SAVAGE CONSULTANTS LLC 142 Lewis Avenue Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 21 � N 4 Nr-lor co d a coo 2 r of- _ - 0 a Location Exterior Transite Panel and Felt Paper Westside of Property Comments Sample 21-Asbestos Containing Photo 22 O N 4 d c6 IàI Location Exterior Transite Panel and Felt Paper Eastside of Property Comments Sample 22-Asbestos Containing 20130613CityCouncilPacket Page 137 of 262 20130610/jrl SAVAGE CONSULTANTS LLC 142 Lewis Avenue Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 23 j M O N 4 d 16 d ihh Y II t f0 2 - E 7 0 a Location Living Room Drywall and Joint Compound Southwest Wall Comments Sample 23-Asbestos Containing Photo 24 t6 d C s 2 E 0 0 a Location Living Room Drywall and Joint Compound Northside Ceiling Comments Sample 24-Asbestos Containing 20130613CityCouncilPacket Page 138 of 262 20130610/jrl SAVAGE CONSULTANTS LLC 142 Lewis Avenue Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 25 Ilk-, 4, . , _ _ ,,,,,,, ,, . ________, -N.' M O Cli d r t6 G i t u Ongc _ C t f0 2 00 O o imriii o_ Location Living Room Drywall and Joint Compound West of Front Door Wall Comments Sample 25-Asbestos Containing Photo 26 _ - - M - O Or N fi gl 1 ii y -` D i r = 44 -- var. 1 , -.... _- , „.,_. , . . . , ic ir a) ii s - 2 i .c 0 r s s J a Location Roof Shingle Felt Paper Southside Comments Sample 26-Asbestos Containing 20130613CityCouncilPacket Page 139 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 27 Cil v 01111111.11111.1111111L. .0.011- OS r 2 Ilk , • , ,.. , E .0 , _ . . T O O 1 s a Location Roof Shingle Felt Paper Northside Comments Sample 27-Non-Asbestos Containing Photo 28 1, -.. O 0 { 79*.. ''''''''' ,....,...t.c. I * „ '-'-'1,-, X li p .1 14 '4Ib ■ , tir -4 + cs - ry-. * E t 9 ., O a Location Roof Shingle Felt Paper Southside Comments Sample 28-Non-Asbestos Containing 20130613CityCouncilPacket Page 140 of 262 20130610/jr1 SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 29 M ci O N 6 co 76•11ftwqmiiiimeraio.40;007(7 -- _ _,- 0 N t i o fccC `z< 0 d. 5 o_ Location Roof Shingle Felt Paper Northside Comments Sample 29-Non-Asbestos Containing Photo 30 M M O . N R 0 IF CD Y t fC 2 E T o 0 s o_ Location Green Wall West of Front Door Comments Sample 1-L-Non-Lead Containing Paint 20130613CityCouncilPacket Page 141 of 262 20130610/jr1 SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 31 M r O N 4 ai co 0 I L N 9 c E _ a >,, o o_ Location Green Wall Southwest Side of Living Room Comments Sample 2-L- Lead Containing Paint Photo 32 0 rs a:� N N CU 0 gtYq:., � d lirlirll,IlltIIIPIIR. :',,, ,,,,.. -'v- r ) ,,,,,, ,.?,.'.''. I . C II- al it y 1 ,' E 4 ., Ili til ' • I l .fTn si yt r`. v Y f �.•iier ., — t L Location White Kitchen Window Frame South Wall Comments Sample 3-L- Non Lead Containing Paint 20130613CityCouncilPacket Page 142 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 33 0 � r 4 0 i J 1 ■ , O L R . p' 2 .,R O O s � a Location White Southwest Bedroom Door Frame Comments Sample 4-L- Non Lead Containing Paint Photo 34 7, r .4.---1- 4 M r O N 4 N 0 U �� el 1,1 hot) VINO d al 0 Y Location White South Wall Southwest Bedroom Window Frame Comments Sample 5-L-Non- Lead Containing Paint 20130613CityCouncilPacket Page 143 of 262 20130610/jrl SAVAGE CONSULTANTS, LLC Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 35 M r O___ _ ci .901110 _ as (2 -... t _ _ „---„,_ _____. t ,.., . „Ai. +1114...--_,_, ii, - _ ------------ ---- ___ _..„, -,,__ co 2 E 0 0 s a Location Exterior Fascia Westside of House Comments Sample 6-L- Lead Containing Paint Photo 36 Illr I M O 1 N � o N li '"\ a+ L,Leirof, ili - OP ai 6 F ) r. .0 R 2 E 44A Cl 4 a Location Exterior Window Frame Front Door Comments Sample 7-L-Non- Lead Containing Paint 20130613CityCouncilPacket Page 144 of 262 20130610/jr1 SAVAGE CONSULTANTS LLC 142 Lewis Avenue Asbestos and Lead Survey INDUSTRIAL HYGIENE AND ENVIRONMENTAL Project 13-028 Photo 37 M T O N k 'h t6 G v - G1 jal • A d a Location Exterior Westside Door Frame Comments Sample 8-L- Lead Containing Paint 20130613CityCouncilPacket Page 145 of 262 20130610/jrl MAYOR :; CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL _ CITY CLERK Wanda Doyle,Mayor Pro Tern , Janet LeViner Barry Brown 7 Jan Fox CITY ATTORNEY Bill Ga r bett � Edward M. Hughes hes Tom Groover try i ,4, Paul Wolff CITY OF TYBEE ISLAND City of Tybee Island RFP Bids RI=P# c0 I °-(35 PROJECT L741 (L DUE '-- 13 /r `OQ z 'l-- OPENED gq-- ✓ l/ BIDDER AMOUNT NOTES 1. fl 0)1 11 ,1w.00 2. L`O47.— 5 _ I L1 ow LX) 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. OPENED BY: r WITNESS: P.O.Box 2749-403 Butler Avenue,Tybee Island,Georgia 31328-2749 20130613CityCouncilPacket 86 786-4573p-F ft� }786-5737 20130610/y1 www.ci&ofty gee.org QUOTATION SHEET A. Description: Pioneer Construction Inc. is please to submit a proposal for professional abatement and demolition services at 142 Lewis Street Tybee Island, GA. All work shall be conducted with compliance to EPD State and Federal regulations. Contractor shall remove asbestos containing material according to the survey report from Savage Consultants, LLC. This price includes all labor, materials, equipment and disposal fees for demolition of vertical and foundation components of the existing structure. TOTAL COST: $ 17,900.00 Quotation Expiration date: June 28, 2013 Page 7 of 58 20130613CityCouncilPacket Page 147 of 262 20130610/jrl QUOTATION SHEET A. Description: IOd.0 TOTAL COST: $ ` r 6 00.CO Quotation Expiration date: L62 4 - Page 7 of 58 20130613CityCouncilPacket Page 148 of 262 20130610/jrl LAW OFFICES CALLAWAY, BRAUN, RIDDLE &HUGHES.P.C. A PROFESSIONAL CORPORATION TIMOTHY F.CALLAWAY,111 301 WEST CONGRESS STREET - REPLY TO: DANA F.BRAUN SAVANNAH,GEORGIA 31401 POST OFFICE BOX 9150 R.KRANNERT RIDDLE ------- SAVANNAH,GEORG1431412 EDWARD M.HUGHES TELEPHONE(912)238-2750 D_SCOTT PORCH,IV FACSIMILE(912)2382767 • THOMAS E.BRANCH,II Voice Mail Extension-107 May 31, 2013 E-Mail—TBranch(6cbrhlaw.com Ms. Anna Exley do Ms. Patty DeMag 113 River Road Underhill, VT 05489 Ms. Anna Exley do Ms.Patty DeMag 2025 Blakely Road • Colchester, VT 05446 RE: 142 Lewis Avenue—Derelict Property Our File No. 572.14536.823 Dear Ms. Exley: As you know, the City of Tybee filed a complaint to abate a nuisance, and after a hearing, was granted an Order to demolish the house located at 142 Lewis Ave. This is a courtesy letter to let you know that we have recently received back bids for demolishing the house and the price appears to be around $12,000.00. This is in addition to other costs accrued including attorney's fees and other expenses. During this process the City may have mentioned what the City thought would be the cost of demolition, but now we have a more definite number, which is why we are providing you with this courtesy letter. • These costs will constitute a lien against the property. If you have any questions,please do not hesitate to call. • Yours ve trul f � Thomas E. Branch,III TEB/ss 20130613CityCouncilPacket Page 149 of 262 20130610/jrl • Ltr. Exley 05.31.2013 Pg. 2 of 2 Enclosure cc: Ms. Diane Schleicher, via email Edward M. Hughes, Esq. Robert Edenfield, redenfield @chathamcounty.org Tom Edenfield,Esq., edenfieldtomal34 @bellsouth.net 20130613CityCouncilPacket Page 150 of 262 20130610/jrl MAYOR :; CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL _ CITY CLERK Wanda Doyle,Mayor Pro Tern , Janet LeViner Barry Brown 7 Jan Fox CITY ATTORNEY Bill Ga r bett � Edward M. Hughes hes Tom Groover try i ,4, Paul Wolff CITY OF TYBEE ISLAND City of Tybee Island RFP Bids RI=P# c0 I °-(35 PROJECT L741 (L DUE '-- 13 /O`OQ 'l-- OPENED gq-- ✓ l/ BIDDER AMOUNT NOTES 1. fl 0)1 11 ,1w.00 2. L`O47.— 5 _ I L1 ow LX) 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. OPENED BY: r WITNESS: P.O.Box 2749-403 Butler Avenue,Tybee Island,Georgia 31328-2749 (866)786-4573P 1 1 AA F (t$ 9)786-5737 20130613CityCouncilPacket age 20130610/y1 www.Wortyfiee.org bee.org QUOTATION SHEET A. Description: Pioneer Construction Inc. is please to submit a proposal for professional abatement and demolition services at 142 Lewis Street Tybee Island, GA. All work shall be conducted with compliance to EPD State and Federal regulations. Contractor shall remove asbestos containing material according to the survey report from Savage Consultants, LLC. This price includes all labor, materials, equipment and disposal fees for demolition of vertical and foundation components of the existing structure. TOTAL COST: $ 17,900.00 Quotation Expiration date: June 28, 2013 Page 7 of 58 20130613CityCouncilPacket Page 152 of 262 20130610/jrl QUOTATION SHEET A. Description: IOd.0 TOTAL COST: $ ` r 6 00.CO Quotation Expiration date: L62 4 - Page 7of58 20130613CityCouncilPacket Page 153 of 262 20130610/jrl UPDATE — When the Planning Commission considered this item at the May 21st meeting the request was for a private laundry and storage on the ground level and two tourist homes on the second level. On June 4th Gary Sanders (agent for DeSoto Beach Properties, LLC) submitted a revised plan for the property. The revised Site Plan Approval request for the June 13th City Council meeting is for a one- story building with storage to be used as a private commercial laundry by the owners. The revised plan eliminated questionable issues and brought the number of required parking spaces into compliance, for which City Attorney Bubba Hughes advised the amended plan did not need to return to the Planning Commission for reconsideration. The required setbacks for a commercial use in zone C-2 are 10-feet front, 6-feet rear and sides. The footprint of the proposed Lot 46 building is not as large as that code allows. Instead, the front and the sides are to be 20-feet and 10-feet respectively. A 17 foot, 10-1/2 inch setback is provided on the rear. The revised plan is for a 900 square foot commercial building. Per the off-street parking ordinance, the required number of parking spaces is one per 200 square feet. The required 4.5, rounded to 5, parking spaces have been provided on the site plan received June 4th. There is one van accessible handicap space, three standard spaces, and one bike rack. The original Staff Report for this project is below. It was written prior to the plan changes referenced above. This Staff Report was updated by Dianne Otto on 06/07/2013. R PLANNING COMMISSION STAFF REPORT FOR THE PLANNING COMMISSION MEETING OF: May 21, 2013 'yr FOR THE CITY COUNCIL MEETING OF: June 13, 2013 hrMln�%' LOCATION: Lot 46 Pine St. PIN: 4-0003-02-008 APPLICANT: DeSoto Beach Properties,LLC OWNER: same EXISTING USE: vacant PROPOSED USE: private laundry and 2 tourist homes ZONING: C-2 USE PERMITTED BY RIGHT: Yes, after Site Plan Approval COMMUNITY CHARACTER MAP: Arts,Eats,Eco-Business Corridor APPLICATION: The request is Site Plan Approval of a mixed use building. PROPOSAL The applicant is requesting approval to construct a new mixed use building. The ground floor would be a private laundry operated by and for Desoto Beach Properties,LLC. The second floor would be two tourist homes. ANALYSIS The submittal for this request refers to the second floor use as two tourist homes. Tourist home is a Use Permitted by Right after Site Plan Approval in zoning districts C-1 and C-2. Article 2 of the Land Development Code does not include a definition for tourist home. The general meaning is a dwelling at which overnight accommodations 1 20130613CityCouncilPacket Page 154 of 262 20130610/jrl are provided for transient guests for compensation. Similar to a bed and breakfast, it may or may not be occupied by an owner. The commercial uses to the west and the south of Lot 46 are zoned C-2. One is a vacation rental management company and the other is an ice vending machine and a billboard. To the east of Lot 46 is a vacant C-2 lot. To the north of the subject lot, across unopened Pine Street, are single-family homes zoned R-1-B. The protective screening requirements of Section 3-160 are not applicable based on the current uses of the abutting properties. The ground level of the proposed building will be dry floodproofed to 1-foot above the Base Flood Elevation of 11 as allowed for commercial uses by FEMA and Tybee Island. The tourist homes on the second level would also meet Tybee's 1-foot freeboard requirement. The uses allowed in the C-2 zone are listed in Section 4-050(F) of the Land Development Code. A previous Site Plan Approval request for a similar private laundry only at 407 First Street was approved in September of 2011. The required setbacks for a commercial building in the C-2 zone is 10-feet front, 6-feet rear and sides [Section 3- 090(B)]. The proposed ground level portion of the structure complies with the setback requirements. The two tourist homes, if viewed as commercial uses, also comply with the C-2 setbacks. Except for the access stairs to the southern unit on the second floor,the residential portion of the structure complies with the required R-2 setbacks of 20-feet front, 10-feet rear and sides. Per plan page A1.0,the square footage of Lot 46 is 4,494 square feet. Section 3-090(A) lists a minimum lot size of 6,750 square feet for construction of a duplex in an R-2 zone. While the TBR ordinance (see below) states a requirement for compliance with R-2 setbacks for residential construction in C-2, it does not state a requirement for compliance with the R-2 minimum lot sizes. If the two tourist homes are viewed as commercial uses, the R-2 minimum lot size would not be applicable. Land Development Code Section 4-050(H) allows a C-2 lot to be developed as residential: TBR transitional business-residential district. The purpose of this district is to create an area, contiguous with the commercial-two (highway commercial district) where residential, professional, institutional and light business (i.e., certain kinds of convenience shopping, retail sales and services) are permitted by right and can be intermixed and concurrently protect the neighborhood from blight and slum conditions. This district shall only be established in older sections of the community where intermixing currently exists and is found to be necessary and desirable, creating a buffer zone between two districts of varying uses. It is further stipulated that, when this provision is invoked for the purpose of allowing a residential use within the 200 foot commercial strip, then the setbacks for R-020 contained in section 3- 090 shall apply.All commercial uses require site plan approval. (1) Uses permitted after special review and site plan approval. In a TBR transitional business- residential district, land may be used and buildings or structures may be erected or used for the land uses listed below after a site plan has been submitted to the zoning administrator, a public hearing has been held by the planning commission, and the mayor and council has granted approval at a regularly scheduled meeting. At these public meetings, the proposed land is reviewed under criteria for both site plan approval and special review. a. Off-street parking lots, used by C-020 businesses,for the purpose of meeting the minimum parking requirements as specified by this Land Development Code. The proposed square footage for each tourist home unit is 877 square feet. Section 3-080(B)(1)requires at least two off-street parking spaces per residential unit. The proposed site plan meets that requirement. If the hotel/motel parking requirements of Section 3-080(D)(5) are applied to the two tourist homes, the required number of off-street parking spaces would be one space per each guest unit without a kitchen and/or two parking spaces for each guest unit with a kitchen. If applicable, a manager's unit requires two parking spaces and one space is required per every two employees. If the parking requirements are calculated the same as a residential bed and breakfast, the number of spaces needed would be one per rental unit plus two for the owners [Section 3-060(A)(5)]. Without a detailed 2 20130613CityCouncilPacket Page 155 of 262 20130610/jrl floor plan for the tourist homes the required number of parking spaces using commercial requirements cannot be calculated. For the ground floor, Section 3-080(D)(1) requires one parking space per each 200 square feet of retail or commercial gross leasable floor area. When this code was brought to the attention of the agent preparing the plans for DeSoto Beach Properties, a revised site plan was submitted that changed the "private commercial laundry unit" from 886 square feet to 200 square feet with 490 square feet of storage. Staff then communicated to the agent that "commercial gross leasable floor area" included storage areas. A revised plan has not been received. The site plan as submitted provides one off-street parking space for the commercial space. The parking requirement for an 886 square foot commercial space is 4.43, rounded to 5 parking spaces. The requirement for a 690 square foot commercial business is 3.45, rounded to 4 parking spaces. Section 3-080(D)(6) allows a rack able to accommodate eight bicycles to be substituted for one required parking space. As currently proposed, a Variance for parking is needed. A series of emails related to this project are attached to this Staff Report. As of this writing, the most recent response from the applicant's agent to the comments by the City's consulting engineer is his May 7th email. A response from city's Fire Chief has not been received. Police Chief Bob Bryson has responded that he has no issues with the proposed plan. The following table shows how the project fits with the Recommended Development Strategies of the Arts, Eats, and Eco-Business Character Area as outlined in the Comprehensive Plan. Comprehensive Plan Section 1.2.1 —Arts, Eats&Eco-Business Corridor Recommended Development Strategies Strategy Meets Strategy Y/N or N/A 1 New development, redevelopment and restoration should be consistent N with existing character of the area in terms of mass, scale,use and density. Encourage commercial and mixed-use infill development and 2' redevelopment along the Highway 80 commercial corridor. Down zoning within the Highway 80 commercial corridor should be 3' discouraged. N/A Establish a set of standards for a maximum percentage of residential use 4' on a per parcel basis to encourage mixed-use. N/A 5. Enhance pedestrian movement through streetscape improvements. N/A 6 Support the continued development of the Tybee Island bikeway including N/A bike lanes and multi-use trails. Establish standards and design guidelines for signage. Develop a"theme" 7. for signage to ensure that it is consistent and fits with the character of the N/A area and the Island as a whole. 8 Allow for an appropriate mix of retail,residential, and tourism-related uses consistent with the vision of the Plan. 9. Implement traffic calming measures and parking improvements. N/A 10. Establish noise and sight buffers between the commercial uses and the I, adjacent residential areas. The proposed use is in keeping with the C-2 District as outlined in the Land Development Code Sec. 4-050(F): The purpose of this district is to provide central locations for city businesses and services to meet the market needs of Tybee Island residents and visitors. The focus of the C-2 highway business land use district is to provide for commercial land uses that support and complement the motorized consumer. 3 20130613CityCouncilPacket Page 156 of 262 20130610/jrl STAFF FINDING Staff finds additional parking is required for the ground floor of the proposed structure. Parking requirements for the second floor tourist homes are not clear. If R-2 setback requirements are applied to the second floor, the access stairs for the southern unit encroach into the required 10-foot side setback. The proposed mixed use development is in keeping with the intent of the Comprehensive Plan. This Staff Report was prepared by Dianne Otto. ATTACHMENTS A. Application(2 pages) B. Emails dated May 2nd to May 7th(2 pages); a. Emails dated June 4th to June 6th added for June 13th Council packet(3 pages) C. Photograph of existing conditions(1 page) D. SAGIS map(1 page) E. Survey of Lot 46 and adjacent lots (1 page) F. Site plan of ground level(1 page) G. Floor plan of elevated duplex(1 page)not applicable for June 13th Council packet H. Elevation of front of proposed structure(1 page) 4 20130613CityCouncilPacket Page 157 of 262 20130610/jrl MAYOR Rr CITY MANAGER Jason Buelterman y+�a; � Diane Schleicher CITY COUNCIL • ` CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern � Janet LeViner Barry Brown , Jan Fox 'x CITY ATTORNEY Bill Garbett e'i Edward M. Hughes Tom Groover 47i octoe.� Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: Public Hearing Explanation: Site Plan Approval–DeSoto Beach Properties, LLC–private laundry Lot 46 Pine Street; zone C-2 Budget Line Item Number(if applicable): N/A Paper Work: Attached* Audio/Video Presentation** — * Electronic submissions are requested but not required. Please email to jleviner @cityoftybee.org, ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: June 7, 2013 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified (866)786-4573—FAX (866) 786-5737 City of Ethics 0 www.cityoftybee.org v Ay 20130613CityCouncilPacket Page 158 of 262 2 201306Td/jrf !' z -'^?fib orpo- ' PLANNING COMMISSION NOTICE OF DETERMINATION Meeting date: May 21, 2013 Petitioner: DeSoto Beach Properties Project Name/Description: New construction of 01:xed use, building Action Requested: Site Plan Approval Special Review Subdivision: Site Plan Approval X Sketch Plan Approval Conceptual Zoning Variance Preliminary Plan Approval Amendment to Zoning Map Final Plat Approval Text Amendment to Land Development Code Minor Subdivision Major Subdivision Petitioner has met all documentation requirements, all external approval requirements, and all code requirements, except for the following: VOTE FOR AGAINST COMMENTS Bishop X Motion to approve with conditions—see below Bramble X Callahan X Marion X Second McNaughton X Parks Chair The Planning Commission recommends: ® Approval ❑ Denial ❑ Continued • R-2 setbacks apply to second floor • Parking be addressed—meets requirements and safety Planning Commission Chair: ‘ I Date: 01/3 Planning &Zoning Manager: E )jjw ) J%o Date: 6-7-(3 20130613CityCouncilPacket Page 159 of 262 20130610/jrl CITY OF TYBEE ISLAND Fee it)" SITE PLAN APPROVAL APPLICATION Commercial $570 Residential $250 Applicant's Name ,ie .5 0 I o �a Q.A-c r-,; 4-))t'_-S' L.- Address and location of subject property 1.,:3)- 9(p PIN 9 c Oz-O0 0 Applicant's Telephone Number c(1`2_. S c 1 -S7 00 Applicant's Mailing Address PO /3 ff Brief description of the land development activity and use of the land thereafter to take place on the property: 1;jed Property Owner's Name s 9 S)-0 + Telephone Number all 2 5—�7 S 7 vt3 Property Owner's Address (\ 3 C- (+:Pi 4- f',� . ' ji ems .g 10-1 .3/34'3' Is Applicant the Property Owner? '— Yes No If Applicant is the Property Owner, Proof of Ownership is attached: 4/ Yes If Applicant is other than the Property Owner, a signed affidavit from the Property Owner granting the Applicant permission to conduct such land development is attached hereto. Yes Current Zoning of Property =- ° r g party Current Use iu <���:�,;���� L a T Names and addresses of all adjacent property owners are attached: ✓Yes If within two (2) years immediately preceding the filing of the Applicant's application for a zoning action, the Applicant has made campaign contributions aggregating to more than $250 to the Mayor and any member of Council or any member of the Planning Commission, the Applicant and the Attorney representing the Applicant must disclose the following: a. The name of the local government official to whom the campaign contribution or gift was made; b. The dollar amount of each campaign contribution made by the applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action, and the date of each contribution; c. An enumeration and description of each gift having a value of $250 or more made by the Applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action. or-e /�- !' ((1 2..ct 1/ 3 Signature of Applicant Date NOTE: Other specific data is required for each type of Site Plan Approval. Fee Amount$ 5 00 . Cher*Number 2 3 50 Date 14--2 -I 3 C 2)_ City Offrial �� l 20130613CityCouncilPacket Page 160 of 262 20130610/jrl NOTE: This application must be accompanied by following information: 1 copy, no smaller than 11 x 17, of the proposed site plan and architectural renderings. 1 copy, no smaller than 24 x 36, of the engineered drainage and infrastructure plan. � rc ' de F a 7+�) `�?'��V`- i3c,-Cdr.-e I engineered, drainage 1 copy, no smaller than 11 x 17, of the existing tree survey and the tree removal and landscaping plan. Disclosure of Campaign Contributions The Planning Commission may require elevations or other engineering or architectural drawings covering the proposed development. The Mayor and Council will not act upon a zoning decision that requires a site plan until the site plan has met the approval of the City's engineering consultant. (Note: Section 5-080 (A) requires, "Once the engineer has submitted comments to the zoning administrator, a public hearing shall be scheduled.") The Applicant certifies that he/she has read the requirements for Site Plan Approval and has provided the required information to the best of his/her ability in a truthful and honest manner. 113 Signature of Applicant Date 20130613CityCouncilPacket Page 161 of 262 20130610/jrl Dianne Otto From: Gary Sanders [gary@sanderstrowell.com] Sent: Tuesday, May 07, 2013 12:38 PM To: Dianne Otto Subject: Re: Michael Roach Property Lot 46 Pine Avenue Hi Dianne, I am addressing your comments,but in the interim you have permission to reproduce the drawings. Thank you so much, have a wonderful day. Gary Sanders, NCARB, Architect Sanders Trowell & Associates, Architecture 22 West Bryan St. #155 Savannah, GA 31401 912.323.1220 Tel garygsanderstrowell.com http://www.sanderstrowell.com On May 6, 2013, at 3:04 PM, Dianne Otto wrote: Dear Gary, Below are comments from Downer Davis on the plans submitted for Pine Street Lot 46. Please let me know if you would like to submit a response or revised plan, or if you would rather respond to these comments verbally at the Planning Commission meeting on May 21St. Any written re-submittal for the Planning Commission packets would need to be received by this office by noon this Wednesday, May Stn It is very necessary that I be able to reproduce the submitted plans. They are copyrighted. Please provide written consent for me to do so ASAP. I do not agree that commercial gross leasable floor area does not include storage areas. When that term was added to Section 3-080D it was slated to be added as a definition in Article 2 of the Land Development Code. That has not been accomplished. Even so, the area of a commercial building designed for tenant occupancy would include storage areas for a commercial business. A variance from Section 3-080 is needed for this proposed project. Section 3-080D Commercial off-street parking. Off-street parking facilities shall be provided and maintained for all structures or premises being occupied or used in whole or in part for commercial activity as follows: (1) One parking space per each 200 square feet of retail or commercial gross leasable floor area. Sincerely, Dianne K. Otto, CFM City of Tybee Island Planning & Zoning Manager phone 912.472.5031 20130613CityCouncilPacket Page 162 of 262 20130610/jrl 1 fax 912.786.9539 From: Downer Davis [mailto:dkdbus @gmail.com] Sent: Thursday, May 02, 2013 9:27 AM To: Dianne Otto Subject: Michael Roach Property Lot 46 Pine Avenue This lot and Lot 47 were discussed with Michael Roach when we met with him on January 29th. We subsequently met again with he and John Wynn of the DNR-CRD at the site on February 4th. At the time Michael advised that he intended to use the front (north) portion of Lot 46 as access to 47. Please document to Michael that this plan does not appear to do so and that he will need to either extend Pine Avenue road pavement or route a private driveway to connect to the existing edge of the Pine Avenue pavement. Due to recent changes in the City Code affecting driveways that Michael may not be aware of, his position on driveway design may change. Regarding Lot 46 and the layout shown on A1.0 by Gary Sanders, AIA on behalf of the Stoefflers, I offer the following general comments: 1) The narrow drive access and maneuvering area to the rear duplex entrance is of concern to me. I defer to the Police Chief and Fire Chief on this as it is a safety matter. While I request to be copied on their response, I do not intent to comment further on this matter. 2) The west parking space at the south end of this lot appears to have a challenging turn requirement. I request the Architect show how a 3-point turn can be used to navigate into this parking space. 3) If setback, greenspace and other zoning criteria do not prohibit the squaring off of the southeast corner of the pavement at the rear, I recommend the additional pavement be added to allow more options for vehicle maneuvering. 4) This layout does not present barriers to normal drainage lot design. I understand that, due to the unusual layout requiring Planning Commission and City Council approval, the Owner and the Applicant/Potential Buyer(the Stoefflers)have requested the cost and effort of drainage design not be required until after site plan approval by the City. I do not object to the drainage design being provided after City PC & CC approval and prior to the permit being issued. Please advise if you have any questions regarding this or when additional review of this project is requested. Downer Davis 912 695-7262 This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed,If you are not the named addressee you should not disseminate,distribute or copy this e-mail.Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of The City of Tybee Island.The recipient should check this email and any attachments for the presence of viruses.The City of Tybee Island accepts no liability for any damage caused by any virus transmitted by this email.City of Tybee Island P.O.Box 2749 Tybee Island,GA 31328 20130613CityCouncilPacket Page 163 of 262 20130610/jrl 2 Dianne Otto From: Downer Davis [dkdbus @gmail.com] Sent: Thursday, June 06, 2013 2:37 PM To: Dianne Otto Cc: Gary Sanders Subject: Re: Pine Street Laundry Updated 6-4-13 Sent from my iPhone On Jun 5, 2013, at 10:33, Downer Davis <dkdbus@gmail.com>wrote: > I opened only Al and A3. The others I couldn't open. > Diane, > As this is not an engineered plan but only a site layout plan, I offer >these limited comments. > 1) It's my understanding that this is now only a commercial > site. As such, I do not believe the residential required permeable > driveway is required. It's allowed. I just don't want them to be > under the belief it's still required unless you determine that zoning > requires residential standards. > 2) Handicapped space: > a) We need to determine if a space is truly required. If this is > accessory use to the motel, inn and other properties, it may not be. > Please advise if you want me to look into this later today. > b) If the HCPD space is required, a total of 16' wide is required >to provide a van accessible space. 8' wide space and 8' wide access > aisle is required. > c) I do not believe the door swing across the handicapped access > aisle is allowed. > 3) I request more paving behind (north of) the two side parking > spaces unless the designer shows a template verifying adequate > maneuverability. >4) The limits of Pine Street must be shown. On site turnaround > does not appear practical. Pine Street paving may need to be extended > east to allow vehicles to back out of the drive. Placement of this > layout on the survey may show that this is not an issue. 20130613CityCouncilPacket Page 164 of 262 20130610/jrl 1 > 5) I don't see bike rack's as a practical alternative to required > parking for this type of commercial facility. Nor do I foresee a > laundry of this type requiring 5 parking spaces. If the side parking > is allowed in the 10' setback, stacked parking could be allowed. Not > requiring the north (blocked) space to be paved would be in keeping >with our "green ordinance" EPD initiative. > 6) If a dumpster is not to be used, show the location of roll out > dumpsters or waste cans with estimate of loading and size and > description of receptacles to be used. > Downer > On Tue,Jun 4, 2013 at 4:06 PM, Dianne Otto <Dotto @cityoftybee.org>wrote: >> I've got them. Thanks, Gary. » Downer—attached are the latest revised Stoeffler private laundry >> plans. I need to have the City Council packet submitted early >>Thursday to the Clerk of Council. Do you have any comments/input to » be included in the packet on these most recent plans? » Dianne K. Otto, CFM >> City of Tybee Island >> Planning & Zoning Manager >> phone 912.472.5031 »fax 912.786.9539 » From: Gary Sanders [mailto:gary @sanderstrowell.com] >>Sent: Tuesday, June 04, 2013 2:17 PM »To: Dianne Otto » Subject: Pine Street Laundry Updated 6-4-13 » Hi Dianne, » Please find attached the updated Pine street laundry. 20130613CityCouncilPacket Page 165 of 262 20130610/jrl 2 >>This is he final plan for the City Council. >> It is the same as the one I forwarded to you on Monday, but just >> shifted forward on the lot. It all remains in the setbacks. »Thank you so very much. » Please don hesitate to contact me with any questions or concerns. » All the Best, >> Gary Sanders, NCARB, Architect >>Sanders Trowell &Associates, Architecture >> 22 West Bryan St. #155 >> Savannah, GA 31401 » 912.323.1220 Tel >>gary @sanderstrowell.com >> http://www.sanderstrowell.com >> ********************************************************************* >> ******************************************************* »This email and any files transmitted with it are confidential and » intended solely for the use of the individual or entity to whom they are addressed. 20130613CityCouncilPacket Page 166 of 262 20130610/jrl 3 w=k` - U s •.4. 11 ill}III VIBI1 ' 1 I, 11111 1€1 1 1( .1I IIIIII „.1,'�1 —4 • ■•T e o i _..., _: _ . . ._ \ 20130613CityCouncilPacket Page 167 of 262 20130610/jrl DeSoto Beach Properties, LLC Lot 46 Pine St. r ' i " s 1, J 11 ; _ _ •,1 J 7 \\>>/"." '-. 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N 6679'9110E 69E6' r6-1 J t 1 0 1-,6- I/ ,. ® V N I 0 m Ii'1 • V FIN i ..rte rj'a^�'11 P__ W ni NOT RELEASED FOR CONSTRUCTION(6-4-13) DRAWING REVISIONS 0 0 0 4-D1: # tiiro PRIVATE LAUNDRY S STORA�CsE °' ' ° ` 3 for: JIM 4 GREG STOEIPLER ',9 °�_ l � , ' 22V= #I65 ?ffi al;s3 to ' > T Gary:412-323-1220 06d'���0'I ro3'A�a k m _ LOT 46 PINE AVENUE , °yr , „ �,a° �:.' °' '',n°e °'a"'�z' se $ TYSEE ISLAND, GEORGIA 1 °r _ a ASSOCIATES •.. ii R �9g g 201�613CityCouncilPacket Page 70 of 262 2Q1$3D61.0%rl 4" 4" 10'_m" 10-0" / 61-8" A, 1 / 6'-8" A, t 11 N i I i I i I —\ • lR I-� 16 . , i re . 40 . • . . , *. I 4,,i I • . ' .. ..• 1 • te z< . f • 0 1 '... 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If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: Public Hearing Explanation: Site Plan Approval–Tybee Island Marine Science Center 37 Meddin Dr. (north beach parking lot); zone R-1/North End Cultural Overlay Budget Line Item Number(if applicable): N/A Paper Work: 4 Attached* Audio/Video Presentation** — * Electronic submissions are requested but not required. Please email to jleviner @cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: June 7, 2013 * * * P.O. Box 2749—403 Butler Avenue, Tybee Island, Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 , City of www.cityoftybee.org 5�v��``Ethics if 20130613CityCouncilPacket Page 172 of 262 201-4 Ethics - , PLANNING COMMISSION NOTICE OF DETERMINATION Meeting date: May 21, 2013 Petitioner: Marine Science Center Project Name/Description: New construction of commercial building Action Requested: Site Plan Approval Special Review Subdivision: Site Plan Approval X Sketch Plan Approval Conceptual Zoning Variance Preliminary Plan Approval Amendment to Zoning Map Final Plat Approval Text Amendment to Land Development Code Minor Subdivision Major Subdivision Petitioner has met all documentation requirements, all external approval requirements, and all code requirements, except for the following: VOTE FOR AGAINST COMMENTS Bishop X Bramble X Callahan X Second Marion X McNaughton X Motion to approve Parks Chair The Planning Commission recommends: // Approval ❑ Denial ❑ Continued Planning Commission Chair: I y Date: / //3 Planning&Zoning Manager: 410 Arb Date: Lo-7-13 20130613CityCouncilPacket Page 173 of 262 20130610/jrl I LLS f h�ti.. `�,k �'' STAFF REPORT ;s: r:1 I / PLANNING COMMISSION MEETING OF: May 21, 2013 -�. ^1 CITY COUNCIL MEETING OF: June 13, 2013 LOCATION: 37 Meddin Dr. PIN: 4-0001-13-008 APPLICANT: Kern&Co., LLC OWNER: City of Tybee Island EXISTING USE: parking lot PROPOSED USE: Marine Science Center ZONING: R-1/North End Cultural Overlay USE PERMITTED BY RIGHT: yes, after Site Plan Approval COMMUNITY CHARACTER MAP: Beachfront Neighborhood APPLICATION: This is a Site Plan Approval request for new construction of a commercial building. PROPOSAL The request is Site Plan Approval for new commercial construction in the North Beach Parking Lot, owned by the City of Tybee Island. The building would be occupied by the Tybee Island Marine Science Center. The engineering firm Kern&Company, LLC, and the design firm Sottile& Sottile are representing this project for the Marine Science Center. PREVIOUS CONSIDERATION Conceptual Site Plan for this project was considered by the Planning Commission in December of last year, and by the Mayor/City Council in January, 2013. The Minutes of those meetings are attached. This Staff Report was prepared by Dianne Otto. ATTACHMENTS A. Application (2 pages) B. Planning Commission Minutes, December 18,2012(5 pages) C. City Council Minutes,January 10, 2013 (1 page) D. DNR jurisdiction line verification letter, dated August 23, 2012 (2 pages) E. Comment letter from the city's consulting engineer, dated May 3,2013 (1 page) F. Response letter from Kern&Co.,LLC, dated May 8,2013 (2 pages) G. FIRMettes received May 10, 2013 (2 pa es)44 _cr. kf ;^�'`isl dr.,., 5'-1#-13 ($p& t) H. SAGIS map(1 page) `?, ; esp,,,,� tcf+-4. .�'re M Ker. u C o, d.a d. c-2.14.3 I. Survey for DNR jurisdiction line verification letter, dated August 20,2012(1 page) .5"'2i-13 e'"'�' -fir°"' J. EL-1 —conceptual building elevations(1 page) KQr. ¢ Co, ..4 o U• 0 0 K. EL-2—south&west schematics(1 page) ( t pa 6 e-.) L. EL-3 —north&east schematics(1 page) M. M1 —Master Plan Option A(1 page) N. M2—Master Plan Option B (1 page) O. Cl —Property Lease Exhibit(1 page) P. C4—Staking Plan(1 page) Q. C5 —Paving, Grading&Drainage Plan (1 page) R. C6—Utility Plan(1 page) S. L1 —Landscape Plan(1 page) 20130613CityCouncilPacket Page 174 of 262 20130610/jrl CITY OF TYBEE ISLAND Fee I ,i SITE PLAN APPROVAL APPLICATION Commercial $500 Residential $250 Applicant's Name C\-\Ah 2«-Vou ,lZ - i title i ea.t LLC Address and location of subject property := v a_s g? cc° 31 M 2 d-d,r,T PIN PT-1,4 C F LI -0001 - 13 DD Applicant's Telephone Number ci S81-1(.; Applicant's Mailing Address P.D. ,� � , , ar + C 31 eb Brief description of the land development activity and use of the land thereafter to take place on the property: ©m - 2u.cTlo DE I Y gEr ISLA ,M l3 H In—AC ir CL-r:HZ=�� T`1L=L-' ISLA1.4D MAR--115" - N\AQAA PRo Copt o Property Owner's Name Se\Lt,Acl,; ct►.ir r-IZ Telephone Number 0t - °\ Property Owner's Address P D 1Z. DY \O''1-(A -f y Q ,f i-5L ,,o C I\ Is Applicant the Property Owner? Yes ✓ No If Applicant is the Property Owner, Proof of Ownership is attached: Yes If Applicant is other than the Property Owner, a signed affidavit from the Property Owner granting the Applicant permission to conduct such land development is attached hereto. Yes CA../ a6 1.1 012.1-14 t:ND CULTU12AL 0\11 R11c`1 LIST(ZtC� 75(ar.� Current Zoning of Property -I Current Use ?At‘r-iN C Names and addresses of all adjacent property owners are attached: / Yes If within two (2) years immediately preceding the filing of the Applicant's application for a zoning action, the Applicant has made campaign contributions aggregating to more than $250 to the Mayor and any member of Council or any member of the Planning Commission, the Applicant and the Attorney representing the Applicant must disclose the following: a. The name of the local government official to whom the campaign contribution or gift was made; b. The dollar amount of each campaign contribution made by the applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action, and the date of each contribution; c. An enumeration and description of each gift having a value of $250 or more made by the Applicant to the local government official during the two (2) years immediately preceding the filing of the application for this zoning action. Disclosure of Campaign Contributions form attachment hereto: /Yes Ll•Z9•13 Signature of Ap Date NOTE: Other specific data is required for each type of Site Plan Approval. Fee Amount$ o�'' Check Number Date 4- -.29-( City Official 20130613CityCouncilPacket Page 175 of 262 20130610/jrl NOTE: This application must be accompanied by following information: ✓ 13 copies, no smaller than 11 x 17, of the proposed site plan and architectural renderings. 4 copies, no smaller than 24 x 36, of the engineered drainage and infrastructure plan. ✓ 10 copies, no smaller than 11 x 17, of the existing tree survey and the tree removal and landscaping plan. The Planning Commission may require elevations or other engineering or architectural drawings covering the proposed development. The Mayor and Council will not act upon a zoning decision that requires a site plan until the site plan has met the approval of the City's engineering consultant. (Note: Section 5-080 (A) requires, "Once the engineer has submitted comments to the zoning administrator, a public hearing shall be scheduled.") The Applicant certifies that he/she has read the requirements for Site Plan Approval and has provided the required information to the best of his/her ability in a truthful and honest manner. Signature of Appli Date 20130613CityCouncilPacket Page 176 of 262 20130610/jrl MINUTES—MARINE SCIENCE CENTER ONLY Planning Commission Meeting December 18,2012—7:00 p.m. Site Plan—conceptual only—Tybee Island Marine Science Center Mr. Parks—The next order of business is a no-vote situation. It is a conceptual site plan, new commercial construction for the Marine Science Center. Ms. Otto—This is for feedback input to the design team as they continue their work on the proposed project. In your packet is a diagram of DNR's jurisdictional area,which is shown here, [referring to PowerPoint], and all of the construction is proposed within the boundaries of that area. There is no issue with Tybee's jurisdictional area since the landward toe of the dune is further away.They are working with DNR. Here you see that it is in the North End Cultural Overlay,which is a special part within the R-1 district that allows this type of use,which will be a museum. This is City property and they entered into a lease with the City many years ago and are ready to begin conceptual project design. They need input on what the end product is going to be and they don't want to have further expenses until they know that the City is backing what they are working on. When this project was originally proposed,it was understood that there would be parking beneath the structure. Here is the preliminary drawing that was created at that time. When the architects began preliminary ideas as to how this would work on the ground,you will see that the drawing [referring to PowerPoint] does not take into account the piers that would be needed to support a structure above. Those piers would definitely impact the number of parking spaces and the flow of traffic underneath the building. What you have is an alternative plan that would not have parking underneath but instead proposes additional parking areas at the North Beach parking lot to compensate for the loss of parking beneath the structure. This slide shows the area of the structure itself. It's in the north corner near the northernmost crossover to the beach. Their team is here this evening. I'm glad to answer any questions. Again,this is input from you,feedback, conceptual only.There is not an approval or denial tonight. Mr. Parks—Are there members of the public that would like to address at this point? [There were none.] Ms. Otto—This has been advertised as a public hearing and we do want to solicit the input from the neighbors at this time.They will have additional opportunities when this does come back for formal Site Plan Approval. Any feedback on input at this point would be of a great benefit to the design team. Christian Sottile,with Sottile and Sottile, came forward and introduced himself. I'm here with Craig Clements, one of the architects working with us, and Mike Neal from the Board of Tybee Island Marine Science Center,as well as staff and board members from Tybee Island Marine Science Center. I'm on the architectural team working on the project. This brings to fruition about a year's worth of work. We began in earnest with a site analysis process early in 2012 to prepare for community input and a community design workshop;what you see on the screen are some examples of the input that we received. During the design session,we asked the community to show us their vision for this new landmark and had citizen led teams map out the first ideas for the future Marine Science Center and ended up with five different master plans. The design team continued to work in the onsite studio for the next few days to bring those ideas together and put into one proposal that we have been working with since that time. One of the largest ideas was the importance of seeing the significance of the north end and honoring that idea of a cultural overlay district with the addition of the Marine Science Center as a museum, not as a standalone structure, but an addition to this larger campus environment with the lighthouse, old Fort Screven, and the third element to help anchor that cultural district. Many of the maps that we reviewed actually showed all the facilities to see how they would relate to each other. Various strategies were looked at with one of them to reduce the footprint of the original lease agreement to a much smaller size and to be considerate of view sheds from the site. This image [referring to PowerPoint] starts to envision what the structure looks like. What we found in adding to this grouping of buildings,the old fort and the lighthouse,was to develop a structure that would have a lower-slung character using materials that would be native to Tybee Island, be recessive in color,and form a character of forms that would be articulated as multiple pieces rather than one footprint. You can see in this conceptual view of the structure,this one longer element and then an open air classroom pavilion 1 20130613CityCouncilPacket Page 177 of 262 20130610/jrl looking out towards the dune scape and the coastal habitat. We heard over and over for observation places and places to let the natural landscape really be the feature. One of the concepts that emerged was to have an outdoor theater that would allow views toward the channel,the dunes,and the water beyond. We've approached this with very serious intent to add to a world class ensemble of historic structures with the lighthouse being the vertical landmark and the battery being this wonderful and substantial horizontal expression. We took to heart some of the early postcard views of Tybee Island and thought if you could look into the future and imagine a postcard view that included the Marine Science Center in conjunction with the historic fort wall, battery wall, and the lighthouse. You see in this image a postcard view of that facility becoming part of the overall visual landscape at the north end. Those were the conceptual drawings and we've been working diligently since that time to refine those concepts and produce the floor plans that you see. Craig Clements—This is the conceptual floor plan [referring to PowerPoint] as it stands currently. What you see is a generous wide slow ramp approach to the lobby of the building. One of the things that became important was making the public entrance accessible so everybody comes into the building the same way;you're not setting aside a second entrance for people with disabilities. Here is the lobby [referring to PowerPoint]that bisects the two masses and you pass through that lobby into that outdoor theater space. Flanking the lobby is an outdoor classroom gallery space and more of an indoor similar to what is at the center now with botanics and the aquatic life exhibits. Much of it is open air and most of it is passively cooled; sustainability strategies were very important to the development of it. You've got a roof that has the capability of collecting rainwater possibly with a catch basin adjacent to where you pass into the lobby. The low flat roof potentially could be a green roof or a place for solar collection. Primarily it is the lobby and the gallery spaces that are conditioned; most of the open air classrooms are passively cooled. One of the things we noticed being around the north beach and being in the North Beach Grill as part of our research,was how well that building operates throughout the season without the benefit of air conditioning. It does a great job of being a comfortable place to be and not using all that energy. We thought the Marine Science Center was really about being out in the habitat rather than being in this enclosed space and that was a big part of the idea. Mr. Parks—Are there setbacks from DNR on this? Ms. Otto—The DNR has flagged their jurisdictional area and this project is proposed within;there are no encroachments of the project into DNR jurisdictional area. Mr. Parks—There are no setbacks as far as residential? There is no height variance on this? Ms. Otto—There is not a variance. I received correspondence after your packets went out;that was one topic not addressed in the materials. The highest peak of the roof, as shown on the right side of that building, would be 34-feet and the main body where the flat roof is proposed is 26-feet. Mr. Callahan—That's the height above ground? Ms. Otto—Above grade,yes. The 34-feet would be a foot shorter than our maximum of 35 that is allowed. Mr. Bishop—At 34, is that taken with the average elevation? Ms. Otto—We take an average grade of the footprint area of the proposed building and from that average grade they can go up 35-feet; they are proposing 34-feet. Mr. Bishop—The current crossover, will that still be publicly accessible? Ms. Otto—Yes. 2 20130613CityCouncilPacket Page 178 of 262 20130610/jrl Mr. Clements—Last week we met onsite with Joe Wilson and our intention is to keep the crosswalk open but also allow the Science Center to tie into it. It is still publicly accessible but groups of school children taking advantage of the educational program can actually circulate directly onto the beach access rather than having to go through the parking lot but it is maintained as a public access and that is actually a requirement. Mr. Callahan—Could you tell us what you have thought about in relation to hurricane winds and flooding? Mr. Clements—The building is in a velocity zone so it is very limited what you can do under that floodplain. It will be breakaway construction from basically the floor down. You can do a few limited things such as store certain things under there but basically it is uninhabitable space so the idea is that if a storm comes in that construction breaks away. Mr. Callahan—How high does that extend? Mr. Clements—That extends up approximately 12-feet because that is where the finished floor is. Above that we are held to a high standard of wind resistant construction. The building hasn't been structurally engineered yet because we are still at conceptual review but certainly that would be taken into account. Ms. Otto—Staff will require certification that it can withstand 130-mile per hour wind. Mr. Parks—What I was looking at is the ocean at one time came much closer to the parking lot then it does now. I think it is renourishment that has pushed the dune line out. What if the renourishment cycle changes; if we go every fifteen years rather than the current one and the ocean comes closer? Mr. Clements—I'm not a civil engineer so I can't claim to know the ins and outs of how that works. In that photograph there is no dune line. What has happened since that photograph was taken is the Shore Protection Act has re- established the dune barrier between our site and others around the island and the ocean front. Mr. Callahan—I know that may help in the event of a hurricane but this is going to be a huge investment for Tybee Island. I don't know if you have a preliminary cost estimate or not, but I'm sure we're in the millions with this project. The only thing I ask personally is that extra consideration be given to what could be a huge natural disaster as I would hate to see the whole investment lost in one fell swoop. Mr. Bishop—With the number of current parking spaces that go away with this project, behind the facility where it says "N/F William C. Fleetwood Lot 4" and it looks like parking spaces in there, is that currently owned by Tybee? Ms. Otto—No, it is not. The Marine Science Center has entered into an agreement with Mr. Fleetwood to make use of his property for additional parking in that area. Mr. Bishop—Would that be 24/7 parking as it currently is now in the North Beach lot? Ms. Otto—They have expressed their intent that it would be public parking. Mr. Bishop—Off of Gulick where it says "Additional Parking", where the dumpster is going to be moved, and those slots that were put in for future parking, will that be parking? Ms. Otto—I did not attend the meeting that Joe Wilson, Director of Public Works, had with these folks. When he reviewed the plan with me, he was firmly against having parking in that area. Did he share that with you folks? Mr. Clements—Yes, he did. We proposed that and dashed it in as a possibility but just being out there,there is land that looks like it is parkable. What we learned is we cannot, because it's not on the property;that is part of the lighthouse's jurisdiction. We weren't certain whether we could do it or not,we were just looking for ways to increase the count. 3 20130613CityCouncilPacket Page 179 of 262 20130610/jrl What we did find, and confirmed in our meeting with Joe,was that there are about 273 [parking spaces] now,we were going to be down at 266, which is about a 2% reduction. That was our guestimate based on being onsite and trying to count cars as best we could on a very busy weekend. This is Joe Wilson's drawing [referring to PowerPoint] of the north beach lot. There are things on this drawing that were never done; sidewalks, curbs, and things of that nature, but this reflects his layout of the parking lot as it stands now. This shows 225 parking spaces currently and, according to Joe,the area that has recently been cleared behind the fort yields about an additional 40 for overflow parking. There are about 265 cars parking in that lot now. Through some tweaking of the layout and through the addition of some of the use of Mr. Fleetwood's property,we are able to maintain that count. We are actually a little higher than the current count right now but we imagine that, as we find out the occupant load of the building and how many handicap parking spaces we need,we're not counting all the extra spaces, but we are trying to keep the count where it is. Mr.Callahan—To include large buses and such, do you have any particular accommodations for large vehicles? Mr.Clements—With the site plan,what we've got on the north beach is a bus drop. We have talked to Cullen Chambers about some shared use of his facility's bus parking. To say that we have every bit of the logistics worked out would not be true. A lot of the buses that go to this facility now are school buses and they drop off groups of children at different hours of the day and days of the week; it's not the 4th of July weekend. My point is off peak with most of the traffic, the days when this lot fills up. Mr. Callahan—I believe parking demand will increase even recognizing that you're talking about peaks being different. I think with such a nice facility we're going to see a lot of traffic attracted to the area. Mr. Parks—What do you estimate the occupancy load to be? Mr. Clements—It's actually not as large of a facility as it might appear. It's about a 20%increase over the facility that they've got now. 1 would guesstimate the occupant load of that building being in the range of 110 people and that's when you have education programs going on where you have actually dropped off a load of children. Island wide it does represent somewhat of an uptick in the parking load but it's not a facility that's twice the size or three times the size, it's a slightly larger facility that is being necessitated by the fact that the center needs to relocate. Mr. Parks—I think if you fill up that wonderful seating area,the classrooms, and the galleries, I think 110 is conservative plus the line outside on the ramp to get in. Mike Neal—To some degree we hope so. As a facility to further the appreciation of coastal Georgia and Tybee Island, we want to also have the same visitors that are just going to the beach be able to utilize that facility and be seamless with that. That is why the biggest part of that facility is not actually structure it's just the area having that natural exhibit of the outdoors and the tie in to the beaches and not being tied in where we are now to the party zone. Mr. Parks—Let's say they get dropped off at the lighthouse;we're talking about how do they get from the lighthouse to this facility. Do we have a tunnel that's going to be built through the battery or through the beaten path which is beautifully worded as 'challenged' in the document? What would be your preference? Mr.Sottile—The package describes the numerous ideas we heard during the design workshop. I think what we took from that was the recognition by the community and we heard it in different ways from different community members. We heard everything from making a connection at grade through the old battery wall where there is an existing passage. Mr. Parks—How would you go through that battery wall? Mr. Sottile—That would require structural analysis that has not been done yet. I preface that to say these ideas were put forward as potentials. We also heard the potential of the platform at the top of the wall is a wonderful viewing area that is underappreciated and that may have some ability to connect across at some time, maybe there was a small 4 20130613CityCouncilPacket Page 180 of 262 20130610/jrl walkway. What really struck us was the awareness that all these pieces fit together and certainly the most achievable ways of helping to facilitate those connections are looking at the passages that currently exist. I think the walk around the North Beach Grill is currently one of the best ways to get there and maybe there are small hardscape and landscape improvements that help facilitate that connection in the short term. Mr. Parks—How many people were at the charette? Mr. Sottile—I believe we had, across the three days, 150 people. Mr. Clements—We did send invitations to everyone on the island. Mr. Parks—This facility is going to be swamped. How do you get from the lighthouse? Mr. Clements—Those passages we talked about,they're not for the large groups,they are for the ordinary pedestrian who feeds the meter on one side and just wants to get over. Large groups are likely going to come in on buses, drop off at the center and then the bus moves out of the lot and parks somewhere else. Mr. Parks—Selling refreshments? Is there going to be a vending area? Will there be a cafeteria-type thing? Mr. Clements—I wouldn't call it a cafeteria but just like the current center,you can go in there and buy a soda or a snack or sea turtle or whatever. Mr. Major—I look forward to it. Mr. Parks—I think it is an overwhelming excitement. I think it is a beautiful project.Thank you so much for coming here tonight. Mr. Callahan—Great job. Mr. Neal—I would like to thank you from the Board of Directors. We are very happy to be here at this point moving forward and beginning construction as soon as possible so we can start showing people that this is not just a dream but a reality that is taking place. 2013 will be a year of groundbreaking and structure-raising. Mr. Callahan—So you already have the money in the bank? Mr. Neal—We have a percentage of the money and can break ground and start the beginning of the building so that we can show people that it is a reality. We want to show people that we have a physical item that they can contribute to, that they can push forward with, and to show people that this is an action item, not a dream item. Mr. Clements—Part of why we're here and why we'll be before Council is there is a capital campaign, a fundraising effort, that needs to happen and that is part of why we are here is to get that first reading so as we launch into that we can do it with confidence that we have the buy-in of the City. We do appreciate it. Mr. Parks—Is it possible that these gentlemen would come back? Ms. Otto—It needs to come back for Site Plan Approval. Mr. Parks—Thank you for your time. 5 20130613CityCouncilPacket Page 181 of 262 20130610/jrl MINUTES—MARINE SCIENCE CENTER ONLY City Council Meeting January 10,2013—7:00 p.m. North Beach Parking Lot; PIN 4-0001-13-008; Zone R-1/NEC; Marine Science Center, petitioner. Ms. Otto stated this is a public hearing, was posted and the neighbors notified. At this point, a conceptual site plan is being requested so public input regarding mayor and council concerns and will go back before the Planning Commission for approval. Mr. Wolff stated he was involved in the charrette for this facility and commended the Marine Science Center for a positive process. Craig Clements and Mike Neal, Sottile and Sottile Civic Architecture, approached mayor and council to do a presentation on the proposed design of the new Tybee Island Marine Science Center. Mayor Buelterman reminded everyone that the City's SPLOST funds from 2003 ($600,000) were set aside for this project. Mr. Neal answered questions from Mayor Buelterman regarding parking, bus parking, and the number of groups the Center will be able to accommodate at one time. He further stated that everything regarding the construction of this building will be done within the Shore Protection Une. Mr. Neal stated his firm felt it was important to look at the facility in the context of the overall north beach as it is a cultural campus with the Tybee Island Lighthouse, Museum and portions of the fort. He has also spoken with Mr. Wilson, DPW, as the Marine Science Center will be sharing the public access to ensure cooperation with the City. Mr. Groover expressed his concerns with future parking. Mr. Clements explained that parking for the Marine Science Center will only affect the parking at the north beach parking lot during the week as the visitors are mainly school groups. Ms. Fox asked if there is any other pedestrian access other than around the fort or North Beach Grill. Mr. Neal stated they studied other possibilities, one being going through the fort wall. Another possibility would be bridging adjacent to the Shrine Club. Ms. Doyle asked Mr. Branch if the lease agreement would change as the Marine Science Center is moving locations. Mr. Branch stated that at some point there will need to be another long term lease as it is City property. Mr. Cements stated they will be coming back in April 2013 to work on another lease with the city manager and city attorney. Mayor Buelterman asked Mr. Clements if he had an estimate on the cost of the building. Mr. Clements stated that the building is being built in a component style and Phase I will be built within the budget. The section will allow open air classrooms, host events and different uses of the building. Phase H will move the center to the new location and allow them to move forward with fund raising. Mayor Buelterman asked Mr. Clements to explain the velocity zone. Mr. Clements explained that the Center will be in the velocity zone which means the site is prone to flooding but also prone to flood with wave action. This makes the construction restrictions stricter than normal. Also, everything on the ground flood will be breakaway construction. Mayor Buelterman stated he is happy to write a letter showing the City's support in this effort which could be used for fund raising. Mr. Clements thanked mayor and council for their support. Kathryn Williams approached mayor and council to address the parking issue. She stated they are very much aware of potential problems. They are working with the Tybee Island Ughthouse and Museum to coordinate additional parking. In this way, visitors will be encouraged to visit all locations. Mr. Clements and Mr. Neal thanked the staff for all their time and efforts with this project. No action taken. 20130613CityCouncilPacket Page 182 of 262 20130610/jrl -0 GEORGIA ':- 4=3 -t DEPARTMENT OF NATURAL RESOURCES COASTAL RESOURCES DIVISION MARK WILLIAMS A.G 'SPUD WOODWARD COMMISSIONER DIRECTOR August 23, 2012 Mr. Bert Barrett, JR 145 Runner Road Savannah, GA 31410 RE: GADNR Shore Protection Act Jurisdiction Line Verification, Tybee Island Marine Science Center,North Beach Parking Lot, Tybee Island, Atlantic Ocean, Chatham County, Georgia. Dear Mr. Barrett: Thank you for submitting the survey plat dated August 20, 2012 performed by Bert Barrett, JR, Georgia Registered Land Surveyor No. 2225 entitled Portions of Lots 5, 6 & 7, Block 8, All of Lots 2 & 3 Block 9 & Portions Wrenwood Drive & The Former United States Coast Guard Property, Fort Screven Ward, Tybee Island, Georgia. This survey accurately depicts the Landward Toe of the Dune and the Jurisdiction Line under the authority of the Shore Protection Act O.C.G.A. 12-5-230 et seq. as delineated by the Department on August 15, 2012. Please note that this survey represents only the northern portion of the area that was delineated August 15, 2012 at the request of the City of Tybee Island. The delineation of the parcel is subject to change due to environmental conditions and legislative enactments. This jurisdiction line is valid for one year from date of the delineation. It will normally expire on August 15, 2013, but may be voided should legal and/or environmental conditions change. Authorization by the Shore Protection Committee or the Department is required prior to any construction or alteration in the shore jurisdictional area. I appreciate you providing us with this information for our records. Please feel free to contact me at 912.266.3695 if I can be of further assistance. \\Si 'c 4 ely, De' Ba' -'ro Pe 't i •1 -dinator Eco4 ji 'ervices Section Enclosure: Survey received 8/22/2012 titled Portions of Lots 5, 6 & 7, Block 8, All of Lots 2 & 3 Block 9 & Portions Wrenwood Drive & The Former United States Coast Guard Property, Fort Screven Ward, Tybee Island, Georgia. 20130613CityCouncilPacket Page 183 of 262 20130610/jrl ONE CONSERVATION WAY 1 BRUNSWICK, GEORGIA 31520-8686 912.264.7218 I FAX 912.262 3143 I WWW.CoASTALGADNR.ORG TIMSC SPA JD Certification Page 2 of 2 cc: Diane Otto City of Tybee Planning & Zoning P.O. Box 2749 Tybee Island, GA 31328 Maria Procopio Tybee Island Marine Science Center PO Box 1879 Tybee Island, GA 31328 File # 072911.0000AM TIMSC 20130613CityCouncilPacket Page 184 of 262 20130610/jrl DAVIS ENGINEERING, INC. PO Box 1663 Tybee Island, Georgia 31328 c_ Tel. (912)695-7262 dkdbus @gmail.comt 123 May 3, 2013A1� 0 3 Diane Otto City of Tybee Island P.O. Box 2749 a W Tybee Island, GA 31328 Phone (912)786-4573 Fax: (912) 786-9539 Q 4 ■Mod-VV S' ran p la"s TQC.e:ve-ci RE: Marine Science Center 4/24/13 Dear Ms. Otto: I have reviewed the revised plans for the above referenced site. My review is limited to drainage issues and land disturbing activities. I have not attempted to duplicate the work of the Planning Commission or City staff with regard to setbacks, density or other zoning or subdivision regulation issues. The following comments are offered. 1) It is requested that at least one drawing have the ruling FEMA Flood Zone shown. Alternately, a Firmette with the buildings shown may be provided. 2) The parking summaries shown on Masterplan options A& B show only total parking. To clarify the difference between A&B masterplan options,the parking summary should be broken down by existing and proposed bus parking area, standard parking spaces and handicapped parking spaces with a subcategory for van accessible parking. 3) While the DNR jurisdictional toe-of-dune is shown, Tybee's 10' dune buffer is not. As it appears that at least one parking space is within this 10'setback,this information is needed to complete the review. Alternately, if no existing parking spaces are being counted toward the requirement for this project, the summary can be limited to only the proposed parking area. 4) The connections to the existing boardwalk to the beach are being reviewed by others and are not included in this review. 5) ISO based fire flow calculations are required to determining the adequacy of the existing fire hydrants unless the building is sprinklered. 6) This reviewer defers to the Fire Chief on the location of the proposed fire hydrant. 7) The location of the continuation of the existing 6"water main is to be shown to demonstrate the absence of presence of conflict with the proposed improvements. 8) To complete review of the drainage calculations, more detailed information on the basis of the exfiltration rate used is requested. Contingent on the above comments being addressed satisfactorily, within the scope of my design review,to the best of my knowledge and belief, it is my opinion that this drainage plan should meet the requirements of the Land Development Code of the City of Tybee Island. Any recommendations do not relieve the project of the requirement to obtain any other required permits, approvals, etc... by any other governmental body or authority having jurisdiction over any portion of this project Please advise when revised plans are available for my review. . Sincerely, Downer K. Davis, Jr., P.E. President 2130270B u 3` L J - t®ir ,- ? Y ",'? ` ' °` )P t.. +f lfi`i- � 1ar _ 4-L° CVI Y 20130613CityCouncilPacket Page 185 of 262 20130610/jrl Kern & Co . , LLC tF pew ('c:nsulting Eninecrs - Land Sunc■ors • Land Planners I`L7_/ 3 Architects• Landscape Architects • En<ironmcntal Scientist re 6.1) oista. 4.0 May 8,2013 �� 3 r1 Mrs. Diane Otto P.O. Box 2749 Tybee Island, GA 31328 Re: Project Name: Marine Science Center Project Location: Beechwood Drive Kern & Co.,LLC Project No.: 120418 Mrs. Diane: Enclosed are two sets of revised construction plans, 2 revised hydrology reports &a disk of pdfs of the above referenced project. The following resolutions are offered in response to Davis Engineering, Inc. comments dated 05-03-13: 1. it is requested that at least one drawing have the ruling FEMA Flood Zone shown. Alternately, a Firmette with the buildings shown may be provided. Firmette Provided. 2. The parking summaries shown on Master plan options A &B show only total parking. To clarify the difference between A &B master plan options, the parking summary should be broken down by existing and proposed bus parking area, standard parking spaces and handicapped parking spaces with a subcategory for van accessible parking.. Parking summary updated. 3. While the DNR jurisdictional toe-of—dune is shown, Tybee's 10'dune buffer is not.As it appears that at least one parking space is within this 10'setback, this information is needed to complete the review.Alternately, if no existing parking spaces are being counted toward the requirement for this project, the summary can be limited to only the proposed parking area.. 10' buffer shown on plans. 5. ISO based fire flow calculations are required to determining the adequacy of the existing fire hydrants unless the building is sprinkle red. We will run flow test& provide ISO calculations 6. This reviewer defers to the Fire Chief on the location of the proposed fire hydrant. Will schedule meeting with Fire Chief. 7. The location of the continuation of the existing 6"water main is to be shown to demonstrate the absence of presence of conflict with the proposed improvements. Will schedule meeting with Fire Chief. 8. To complete review of the drainage calculations, more detailed information on the basis of the exfiltration rate used is requested.. Additional detail provided. 2013064 itygati RPa�klel06) • P.O. Box 151 ge18§vpmah, Georgia 31416 Phone: (9R3-030155160400 Fax: (912) 356-1865 • E-mail: info @kernengineering.com • Web: www.kernengineering.com Project Name Project Location (Address and/or City, County, State) Kern & Co. Project No. ###### Page 2 of 2 Should you have any questions or require additional information, please contact me. Sincerely, KERN & CO.,LLC. Chad Zittroucr, P.E. Civil Engineer/Project Manager 201306iidtly6EINclilDa Wt406) • P.O. Boa 151 ,2 e187SQtv�6n2nah, Georgia 31416 • Phone: (9201 0610/x18400 Fax: (912) 356-1865 • E-mail: info@Pernengineering.com • Web: www.kernengineerin ;.com al i W 1.. 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'-4.-:,..- * .i '`' y .W -I ;iw''� ‘`• e i ♦« •;4 f. te 444 -0,.1/4 -41.u. 1k r r rte.:) yS�4+ {'��;i• :•:-..**. .,+s..rr ,�•- .''key a a,p=gym „'Z;W •z • . •. r: ti.g� •°, 1iS.s s. w4.t. ° 0 t f .444 . 201 3061 3CityCouncil Packet Page 189 of 262 20130610/In DAVIS ENGINEERING, INC. PO Box 1663 Tybee Island, Georgia 31328 '.. 17173 Tel. (912)695-7262 dkdbus @gmail.comt i MAV May 14, 2013 2013 Diane Otto y; City of Tybee Island ............ P.O. Box 2749 Coo y etl,a -4 Tybee Island, GA 31328 Phone (912)786-4573 Fax: (912)786-9539 e}-fie r On RE: Marine Science Center 5_10-13 5 inn• Dear Ms. Otto: Kerr" • I have reviewed the revised plans for the above referenced site. My review is limited to land development and land disturbing activities. I have not attempted to duplicate the work of the Planning Commission or City staff with regard to setbacks, density or other zoning or subdivision regulation issues. The following comments are offered. 1) The Firmette satisfied previous comment#1. 2) The parking summaries show proposed parking and not required. To avoid duplication of effort, please advise if you wish my continued input on the parking demand. 3) While the DNR jurisdictional toe-of-dune is shown, Tybee's 10' dune buffer is not. As it appears that at least one parking space is within this 10' setback,this information is needed to'"complete the review. Alternately, if no existing parking spaces are being counted toward the requirement for this project,the summary can be limited to only the proposed parking area. 4) Please concur that the connections to the existing boardwalk to the beach are being reviewed by others and are not included in this review. 5) The Engineer advised that the required ISO based fire flow calculations will be run at a later date. 6) This Engineer advised that the location of the fire hydrant would be determined following a meeting with the Fire Chief. 7) The Engineer advised that the location of the continuation of the existing 6"water main would be shown following a meeting with the Fire Chief. Water and Sewer might be a more appropriate contact for this. 8) Once the drainage calculations have the proper signed seal, they will be acceptable. 9) The proposed building crosses several parcel lines. A single building cannot cross lotm-. lines. Clarification is required that the proposed building does not cross any lot lines or that the building provides required internal fire walls along these lot lines. Contingent on the above comments being addressed satisfactorily, within the scope of my design I 04- review,to the best of my knowledge and belief, it is my opinion that this drainage plan should re e^rrb r meet the requirements of the Land Development Code of the City of Tybee Island. Any recommendations do not relieve the project of the requirement to obtain any other required permits, approvals, etc... by any other governmental body or authority having jurisdiction over any portion of this project Please advise when revised plans are available for my review. . Sincerely, Downer K. Davis, Jr., P.E. President 2130270C S- 114—►3 20130613CityCouncilPacket Page 190 of 262 20130610/jrl Dianne Otto From: Dianne Otto Sent: Tuesday, May 14, 2013 6:17 PM To: 'Chad Zittrouer'; 'Craig Clements' Cc: 'Downer Davis' Subject: RE: Marine Science Center- UPDATE Attachments: 2130270C.PDF; 05-C-1.pdf Craig & Chad - I just spoke with Downer. He said comment#2 is resolved. Dianne K. Otto, CFM City of Tybee Island Planning &Zoning Manager phone 912.472.5031 fax 912.786.9539 Original Message From: Dianne Otto Sent: Tuesday, May 14, 2013 6:07 PM To: 'Chad Zittrouer'; 'Craig Clements'; Joe Wilson; George Reese; 'Bubba Hughes' Cc: Diane Schleicher; 'Downer Davis' Subject: FW: Marine Science Center Chad & Craig, Attached are comments from Downer Davis on the revised plans that were received 05/10/2013. Comment#2 - Please provide required parking calculations for the proposed structure. See LDC Section 3-080. Comment#3 -Attached C-1 shows a 10-foot dune buffer on north and east. Please confirm this comment is resolved with Downer. Joe - Please respond to comment#4 Skip - Please respond to comments#5 and #6 George - Please respond to comment#7 Bubba -See parcel ownership detail on attached page C-1. Please advise on comment#9 Thank you all. Dianne K. Otto, CFM City of Tybee Island Planning & Zoning Manager phone 912.472.5031 fax 912.786.9539 20130613CityCouncilPacket Page 191 of 262 20130610/jrl 1 Kern & Co . , LLc Consulting Engineers . Land Surveyors • Land Planners Architects• Landscape Architects •Environmental Scientist May 21, 2013 RECEIVED Mrs. Dianne Otto reV;,SQd P.O. Box 2749 Tybee Island, GA 31328 Re: Project Name: Tybee Island Marine Science Center Project Location: Beechwood Drive Kern& Co.,LLC Project No.: 120418 Dear Dianne: Attached is a revised set of pdfs for the above referenced project. I will deliver 2 hard copies of the plans and hydrology report to the meeting tonight. The following resolutions are offered in response to Davis Engineering, Inc. comments dated 05-14-13: 1. The Firmette satisfied previous comment#1. Noted. 2. The parking summaries show proposed parking and not required. To avoid duplication of effort,please advise if you wish my continued input on the parking demand. Received email from Dianne that this item has been addressed. 3. While the DNR jurisdictional toe-of-dune is shown, Tybee's 10'dune buffer is not.As it appears that at least one parking space is within this 10'setback, this information is needed to complete the review.Alternately, if no existing parking spaces are being counted toward the requirement for this project, the summary can be limited to only the proposed parking area. Per conversation with Downer Davis,this has been addressed. 4.Please concur that the connections to the existing boardwalk to the beach are being reviewed by others and are not included in this review. This will be looked at in further detail in the architectural drawings. 5. ISO based fire flow calculations are required to determining the adequacy of the existing fire hydrants unless the building is sprinkle red. We have contacted the fire chief via email and left voice message and have not received a return call to schedule a flow test. However,demand calculations for the building have been provided. 6. This reviewer defers to the Fire Chief on the location of the proposed fire hydrant. Received email from George Reese that he and fire chief would discuss item#6. 7. The location of the continuation of the existing 6"water main is to be shown to demonstrate the absence of presence of conflict with the proposed improvements. Received email from George Reese that he and fire chief would discuss item#6. 8. Once the drainage calculations have the proper signed seal, they will be acceptable. Sealed copy has been provided via email,2 hard copies will be brought to meeting tonight. ✓ r t 5-21-13) 141ArcA3i 'Ref0Ck aak,j S-$-13 7 Mall Court (31406) • P.O. Box 15179 • Savannah, Georgia 31416 • Phone: (912) 354-8400 201E Nrk3C(ityt2))Jndili3'ackESt65 • E-mail: infoglagerilEag(R62ring.com • Web: www.kerneng MMirclom Project Name Project Location(Address and/or City, County, State) Kern&Co. Project No. IN Page 2 of 2 9. The proposed building crosses several parcel line. A single building cannot cross lot lines. Clarification is required that the proposed building does not cross any lot lines or that the building provides required internal fire walls along these lot lines. We understand this recombination will be required,we request that the site plan be approved contingent upon the building permit to be held until the recombination is complete. Should you have any questions or require additional information,please contact me. Sincerely, KERN& CO.,LLC. Chad Zittrouer, P.E. Civil Engineer/Project Manager 7 Mall Court (31406) • P.O. Box 15179 • Savannah, Georgia 31416 • Phone: (912 354-8400 201�(��1:3C(i4y�)).malFraeket65 • E-mail: infoglag @r��aa $i ring.com • Web: www.kern eng�n9ft loom Tvbee Island Marine Science Center Fire Flow Demand "` RECEIVED 5-21- 13 F = 1.5 A =3200 sf+ 50% * 1600 sf=4,000 sf C = 18 * F * A" = 18 * 1.5 * 4,000" = 1,708 sf 0 = 1.0 X =0 P =0 NFF =C * 0 * (1 +X+p) = 1,708 * 1 * (1 + 0 + 0) = 1,708 GPM= 1,700 GPM 20130613CityCouncilPacket Page 194 of 262 20130610/jrl Dianne Otto From: Downer Davis [dkdbus @gmail.com] Sent: Tuesday, May 21, 2013 4:27 PM To: Chad Zittrouer Cc: Dianne Otto Subject: Re: Tybee Island Marine Science Center I'm not sure why we received a new set of prints and until I do I prefer not to review them. If changes have been made beyond my recommendations, please advise to avoid another complete review. Based on my previous comments, it appears the only unresolved site design issues under my purview are: 1) The matter of the boardwalk A) If it is structurally attached to the building, the elevation of the building rises. B) I am not aware of anyone checking the grade connections for ADA or GA State Accessibility Code. 2) ISO fire calculations. I did not find the calculations attached and I recommend Chad bring a hard copy of the demand calcs with him. 3) I understand from Chad that the Fire Chief has not specified a preferred FH location. 4) The 6' line which is to be used in providing flow to the new FH and to protect this unsprinklered building has not yet been determined to be adequate. Downer 912 695-7262 On Tue, May 21, 2013 at 12:43 PM, Chad Zittrouer<CZittrouer @kernengineering.com> wrote: > Dianne, > Attached is a revised set of plans, response letter and additional > information requested by Mr. Davis. I realize this probably will not > be reviewed before tonight. However, I wanted to get the revisions > submitted regardless. I will bring you hard copies tonight. >Thanks, > Chad Zittrouer, P.E. > Civil Engi gcrAmjAcIr pgRgter Page 195 of 262 20130610/jrl 1 Marine Science Center 37 Meddin Dr. V,. w4 x , 7zfy T' ', d r r ` ,,_� 1 y — t„; 1 , t-; s a i r , 4 =� r w•---- \,..171- 1 ; plo if---7---- ., ....,.\ \ \,,:,..., ) \ a� — + f 1 ? 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CITY MANAGER Jason Buelterman 10 4 Diane Schleicher CITY COUNCIL '(" CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown r Jan Fox '' _ CITY ATTORNEY Bill Garbett Edward M.Hughes 0 Tom Groover Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: Public Hearing Explanation: Map Amendment&Text Amendment–Ordinance 21-2013 –First Reading Proposed Section 13-015, South side of Laurel Ave. Budget Line Item Number(if applicable): N/A Paper Work: Attached* AudioNideo Presentation** — * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: June 7, 2013 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified (866)786-4573—FAX(866) 786-5737 i City of 51 Ethics If www.cityoftybee.org ,�`` 20130613CityCouncilPacket Page 208 of-262 20 139 1 g ,.,___,____________72 PLANNING COMMISSION NOTICE OF DETERMINATION Meeting date: May 21, 2013 Project Name/Description: Amend zoning from C-2 to R-2 Action Requested: Map and Text Amendment Special Review Subdivision: Site Plan Approval Sketch Plan Approval Conceptual Zoning Variance Preliminary Plan Approval Amendment to Zoning Map X Final Plat Approval Text Amendment to Land Development Code X Minor Subdivision Major Subdivision Petitioner has met all documentation requirements, all external approval requirements, and all code requirements, except for the following: VOTE FOR AGAINST COMMENTS Bishop X Motion to deny Bramble X Second Callahan X Marion X _McNaug X McNaughton Parks I Chair The Planning Commission recommends: ❑ Approval ® Denial ❑ Continued Ilk Planning Commission Chair: i F Date: 6/6/13 Planning&Zoning Manager: c fin, Date: (p--1-13 20130613CityCouncilPacket Page 209 of 262 20130610/jrl ORDINANCE NO. 21-2013 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA RELATING TO ARTICLE 13 OF THE LAND DEVELOPMENT CODE WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof,and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS,the City of Tybee Island desires to amend Article 13 of the Land Development Code so that the properties described herein are designated for clarification and rezoning in order to correct the status of certain properties and in order to ensure that the properties comport with their current use and the overall plan of the city; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island that the zoning map is amended and the text is hereby amended so that the following properties are changed from their current zoning as reflected on the table below as follows: Sec. 13-015. PIN ADDRESS CURRENT ZONING AMENDED ZONING 1. 4-0026-03-OO1A 1114 Laurel Avenue C-2 R-2 2. 4-0026-03-015 1112 Laurel Avenue C-2 R-2 3. 4-0026-03-016 1110 Laurel Avenue C-2 R-2 4. 4-0026-03-017 1108 Laurel Avenue C-2 R-2 5. 4-0026-03-018 1106 Laurel Avenue C-2 R-2 6. 4-0026-03-019 1104 Laurel Avenue C-2 R-2 7. 4-0026-03-008 1102 Laurel Avenue C-2 R-2 8. 4-0026-07-018 1018 Laurel Avenue C-2 R-2 9. 4-0026-07-019 1016 Laurel Avenue C-2 R-2 10. 4-0026-07-016 1014 Laurel Avenue C-2 R-2 11. 4-0026-07-015 1012 Laurel Avenue C-2 R-2 12. 4-0026-07-020 1010 Laurel Avenue C-2 R-2 13. 4-0026-07-021 1008-B Laurel Avenue C-2 R-2 20130613CityCouncilPacket Page 210 of 262 20130610/jrl 14. 4-0026-07-022 1008-A Laurel Avenue C-2 R-2 15. 4-0026-07-023 1006-B Laurel Avenue C-2 R-2 16. 4-0026-07-024 1006-A Laurel Avenue C-2 R-2 17. 4-0026-07-010-A X-Faiier on empty lot C-2 R-2 SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR 20130613CityCouncilPacket Page 211 of 262 20130610/jrl ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/2013/21-2013—Sec 13-015 zoning map amend 05.29.13 20130613CityCouncilPacket Page 212 of 262 20130610/jrl , .. ..,-.‘ \ .)':I..'. ."j74'.\P. IF t d�k,_... \ \ e i`. r_ y,".r ... 'w +),. 4 r–.r c,. li . }. 4 j,rr#!i" _., *. • ' ' 1 - ,, i �T`� N. 5� 5'� ti..+c�—�"'�`a"• 'ter" - re i. 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( i I d 20130613CityCouncilPacket Page 214 of 262 20130610/jrl Dianne Otto rl From: Dianne Otto RECEIVED Sent: Monday, May 20, 2013 5:41 PM To: 'fisherpa64 @comcast.net' 6-2o-I3 Subject: RE:Zoning Change on Laurel Avenue Thank you for submitting the comments below which will be read aloud during the May 21st Planning Commission meeting. Dianne K. Otto, CFM City of Tybee Island Planning &Zoning Manager phone 912.472.5031 fax 912.786.9539 From: fisherpa64@comcast.net [mailto:fisherpa64Cacomcast.net] Sent: Monday, May 20, 2013 5:39 PM To: Dianne Otto Subject: Zoning Change on Laurel Avenue Hi Dianne, I am not able to attend the Planning Meeting on May 21st and am sending this email to you so that my opinion can be part of the meeting record. I own property at 1102 Laurel Avenue and am opposed to changing the zoning from comercial to residential for the following reasons: The change would devalue my property. My property is worth more as commercial than as residential. The change would restrict my use of the property. It would limit any future plans I may have. I purchased my property with the knowledge that it was zoned commercial. I also feel that the property owners on Highway 80 on the back side of these lots should be notified of the proposed change, also. The zoning change has a big impact on them in terms of potential future development. Thank you. Patricia Fisher 1102 Laurel Avenue 912-312-4885 20130613CityCouncilPacket Page 215 of 262 20130610/jrl 1 Dianne Otto 4 4 From: Dianne Otto Sent: Tuesday, May 21, 2013 11:57 AM To: 'josephshields @juno.com' Subject: RE: Laurel Avenue Rezoning Thank you for submitting the comments below which will be read aloud during the Planning Commission meeting this evening. Dianne K. Otto, CFM City of Tybee Island Planning & Zoning Manager phone 912.472.5031 fax 912.786.9539 From:josephshields @juno.com [mailto:josephshields @ juno.com] Sent: Tuesday, May 21, 2013 11:50 AM To: Dianne Otto Subject: Laurel Avenue Rezoning Dianne, I wanted to follow up on our phone conversation from yesterday and say that as a resident of the southside of Laurel Avenue here on Tybee, I am in favor of the proposed amendment to change the zoning on that part of the street from C- 2 to R-2. I will not be in attendance at tonight's planning commission meeting or at the City Council meeting on June 13, 2013,but certainly you have my permission to use this e-mail at either meeting if you see fit. Thanks so much for taking the time to talk with me. Sincerely, Joseph Shields P.O. Box 1906 1008-A Laurel Avenue Tybee Island, GA 31328 (912) 786-0710 josephshields@juno.com Weird trick Bank loophole lets you collect silver from practically any bank stansberrvresearch.com 20130613CityCouncilPacket Page 216 of 262 20130610/jrl 1 (i0 May 20th, 2013 RECEIVED - To: all Planning Commissioner Members From: Kenneth D Wade, property owner, PIN# 4-0026-07-024, 1006A Laurel Ave. and Previous Planning Commissioner, 2 terms for City of Tybee. RE: Rezoning my property, It is with regret that I cannot come to the scheduled meeting because I am out of town working. I am opposed to any rezoning of my property! I have watched as previous Planning and Zoning Commissions have taken away my personal property right s over the years and am appalled at this rezoning. The reason the property is zoned C1 is because of its proximity to HWY 80. Every day and every night I listen the cars go by on this busy street. When the traffic backs up it affects me directly. I am surrounded by commercial property. Why would I want to change my zoning and lose more rights! I purchased this property because of the zoning. I run a small business from my home. I would suggest to any of my neighbors who do not want to live in a C! Zone to simply move to a R1 zone, or better yet back to the town from where they came. DO NOT REZONE MY PROPERTY!!! Respectfully Submitted, Kenneth D. Wade 20130613CityCouncilPacket Page 217 of 262 20130610/jrl MAYOR * •" Lc CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Jan Fox nvt CITY ATTORNEY Bill Garbett Edward M. Hughes Tom Groover ‘°"' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: Public Hearing Explanation: Text Amendment—Ordinance 20-2013 —First Reading Municipal Code Section 26-71, Fires Made Within City Prohibited; Exceptions Budget Line Item Number(if applicable): N/A Paper Work: Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912)472-5031 /dotto @cityoftybee.org Comments: Date given to Clerk of Council: June 7, 2013 •* * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 City of j 11 Ethics if www.cityoftybee.org S 20130613CityCouncilPacket Page 218 of 262 201316a/t7t Municipal Code Sec. 26-71. - Fires made within city prohibited; exceptions. (a) It shall be unlawful for any person to build or make fires within the city except as follows: (1) Outdoor fires are to be used only for cooking and/or warmth; (2) Outdoor fires are only to be built with the permission and under the supervision of the property owner or occupant or, if on public property, must be approved in advance by the city manager; (3) There must be an adequate water supply immediately available; and (4) Picnic grilling in city parks is allowed ` - _e =_ _ . _ _ __ - _ __ •_ (b) This section is not to be construed to prohibit outdoor functions involving cooking such as oyster roasts, barbeques, etc. Further, outdoor fires in approved containment devices shall be permissible on the premises of commercial establishments subject, however, to all ordinances prohibiting the creation or maintenance of a nuisance and subject to the conditions stated herein. (Ord. No. 25-2012, 8-23-2012) 20130613CityCouncilPacket Page 219 of 262 20130610/jrl ORDINANCE NO. 20-2013 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA AMENDING SECTION 26-71,FIRES MADE WITHIN CITY PROHIBITED WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island,Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island desires to amend the Code of Ordinances as to Section 26- 71,Fires made within city prohibited; exceptions; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 That Section 26-71 be amended so that it will read as follows: Sec. 26-71. Fires made within city prohibited; exceptions. (a) It shall be unlawful for any person to build or make fires within the city except as follows: (1) Outdoor fires are to be used only for cooking and/or warmth; (2) Outdoor fires are only to be built with the permission and under the supervision of the property owner or occupant or, if on public property, must be approved in advance by the city manager; (3) There must be an adequate water supply immediately available; and (4) Picnic grilling in city parks is allowed. 20130613CityCouncilPacket Page 220 of 262 20130610/jrl (b) This section is not to be construed to prohibit outdoor functions involving cooking such as oyster roasts, barbeques, etc. Further, outdoor fires in approved containment devices shall be permissible on the premises of commercial establishments subject,however, to all ordinances prohibiting the creation or maintenance of a nuisance and subject to the conditions stated herein. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS_DAY OF , 2013. MAYOR 20130613CityCouncilPacket Page 221 of 262 20130610/jrl ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: Tybee/Ordinances/2013/20-2013 Sec 26-71 fires within city—05.29.13 20130613CityCouncilPacket Page 222 of 262 20130610/jrl LANNING COMMISSION CITY MANAGER Demery BishopS% Diane Schleicher Marianne Bramble Rob Callahan PLANNING &ZONING MANAGER Tyler Marion, Vice-Chair 1 Dianne Otto, CFM David McNaughton ' Monty Parks, Chair 1 CITY ATTORNEY 4,y 1 ,4` Edward M. Hughes MINUTES Planning Commission Meeting May 21, 2013—7:00 p.m. Chair Monty Parks called the May 21, 2013, Tybee Island Planning Commission meeting to order. Commissioners present were Marianne Bramble, David McNaughton, Rob Callahan, Demery Bishop, and Tyler Marion. Mr. Parks — The first order of business is the minutes of the April 16, 2013, meeting. Do I have any discussion on the minutes? [There was none.] Do I have a motion? [Mr. Bishop made a motion to approve as written; Mr. Marion seconded.] All those in favor please signify. [The vote was unanimous.] Are there any disclosures or recusals? Ms. Otto — I need to disclose that I am a property owner on the south side of Laurel Avenue which is item four on tonight's agenda. My role tonight is representing this project to the Planning Commission, my normal job with the city, but I will not be participating as an owner of the property. Site Plan Approval—Brian Curran—Two storage containers—1002 Hwy. 80 Ms. Otto—I was notified this morning that this item has been withdrawn, however, it was advertised. If there are any public comments I would encourage you to hear them. The tenant of the two containers on the lot has agreed to remove them voluntarily from the island along with the metal building. Mr. Parks—Is there a group formed by Council to address storage containers on property? Ms. Otto—Following the recent consideration of the containers at 211 Butler,which was denied by City Council,there was a request by a Council member that an ordinance be considered to prohibit storage containers as a means of warehousing. I have not seen a draft of a proposed Text Amendment. Mr. Marion—In the past year, how many storage container requests have we encountered? Ms. Otto—This would have been the third. The first was approved behind The Wearhouse on McKenzie Street. The second request was 211 Butler and this third request at 1002 Highway 80. Mr. Marion—Each occurrence we saw two containers being requested? Ms. Otto—That is correct. The first two were for forty-foot containers like you see on a ship or truck. This latest request was sixteen-foot in length, mini pods,which are not as large as the shipping containers like the other requests. Mr. Marion—Did they cite any reasoning for it, for example, relocating merchandise? Ms. Otto—I had been working with the owner of the lot who had a tenant that had these containers. He was receiving income for the use of his land from the tenant. The tenant was not aware he had violated any regulations by having these units long-term on the island. Occasionally,you will see pods on the island for people that are moving but this 1 20130613CityCouncilPacket Page 223 of 262 20130610/jrl long-term use would have been subject to site plan approval. Once it came to his attention that this was not allowed and would be required to be anchored, he spoke with the supplier who did not want their equipment permanently anchored. He has chosen to find storage elsewhere rather than having these units. Mr. Parks—Are there other questions for staff? [There were none.] Is there anyone from the public that would like to address this? [There were none.] At this time I will close the public hearing. There is no motion or action required as it was withdrawn. Site Plan Approval—DeSoto Beach Properties—New construction of mixed use building—Lot 46 Pine Street Ms. Otto—This was recently purchased by DeSoto Beach Properties. It is zoned C-2 and is a vacant lot, most commonly referred to as the lot behind the ice machine. The ice machine is on First Street, there is a privacy fence, and behind that is this vacant lot on Pine Street. The new owners are requesting site plan approval to construct a mixed use building with the ground floor being a private laundry. DeSoto Beach Properties operate multiple vacation rentals and have had a vendor providing their linen service.This would be for their use only where they would take the soiled linens from their properties, have them cleaned, and returned. The request for the second floor is two tourist homes, which are comparable to bed and breakfast inns, and would be used for vacation rental purposes. The applicant's agent, Gary Sanders, is here tonight to provide input on the submittals that are in your packet. It is adjacent to a commercial use which is Oceanfront Cottages. Lot 47 is also vacant and, as I understand it, still for sale. The proposed layout in your packet shows the laundry, storage areas, and access stairs to the second level. There are two parking spaces at the front of the property for the front second-story unit. At the rear of the property,there are two parking spaces for the rear second-story unit. There is one parking space here [referring to PowerPoint] proposed for the laundry. The agent and I disagree on the required number of parking spaces for this commercial property. The calculation per code is one space per every two hundred square feet of commercial gross leasable area. I consider that to be anything other than porches and stairwells and that would include the laundry and storage areas. My calculations, based on two different square footages I was provided, are either four or five spaces for the commercial portion plus two per unit for each residential. You do not see that level of parking provided on the property. This is a rendering of the front [referring to PowerPoint] if you were on Pine Street. Mr. McNaughton—There isn't any definition of a tourist home in our code, correct? Ms. Otto—That is correct. Mr. McNaughton—Will this fall under a hotel? Ms. Otto—No, it falls more under commercial bed and breakfast than it would hotel or motel. In a commercial bed and breakfast, it is not required that the owner live there. This would be operated somewhat the same way as a vacation home but it does not have the physical presence of any DeSoto personnel on the premises. Mr. McNaughton—Would these homes be commercial or residential? Ms. Otto—For use purposes, residential. Mr. Marion—Is this going to be year round, six months, fifty-one percent of the time? Ms. Otto—I don't know the answer to that question but we can ask the representative when he comes up. It would certainly be eligible to be used year round. Mr. Marion—You said you disagreed with the parking and the formula used. Did they have a reasoning or basis for that? Ms. Otto—The interpretation of commercial gross leasable area, I believe, is where we parted ways. 2 20130613CityCouncilPacket Page 224 of 262 20130610/jrl Mr. Bishop—There seems to be some discrepancy over the zoning aspects,the C-2 versus R-2 and the setback issues. In reviewing the code, I was confused as to whether the upper levels would be required to conform to the R-2 zoning requirements. Ms. Otto—My interpretation is that it does need to conform to the R-2 because it is a residential use. The only area not compliant would be the access stairs that are further over than they should be from the ten-foot property line. The City's Consulting Engineer, Downer Davis, is here. There are comments in your packets from him if you have any questions. Mr. Davis—The narrow drive access and maneuvering area to the rear entrance was my concern. I don't know if the police chief or fire chief had any comments on this; I recommended they look at it just because of the narrow lane and the access to the rear unit. Ms. Otto—The police chief responded that he had no issues. I did not receive a response from the fire chief. Mr. Davis—I have a concern about parking in the rear;the front spaces are no problem. This is the commercial space [referring to PowerPoint] obviously lined up with the laundry. This space is a concern because if people drive down here,they are not going to be able to turn in there. They would have to pull forward, back in, and pull forward to back out. I was concerned about this being the driveway for non-commercial drivers being forced to drive out of the driveway. If this was somehow flipped and was for commercial,someone making the trip over and over to deliver the laundry, I wouldn't be worried about them backing out of the driveway. They might want to square off this corner to pull forward and have more maneuvering area. This project doesn't have the appearance of drainage problems so the drainage design has not been submitted or reviewed; we just need to get through the use and the layout. Mr. Bishop—The concern you had on parking—dialogue has not ensued to change or make it consistent with your recommendation? Mr. Davis— I'm not here to tell you that backing out is absolutely prohibited, I'm just saying I don't think it is a good idea. It's a sharp turn and a very narrow driveway. Mr. Callahan—Dianne,you said eight or nine spaces are required, correct? Ms. Otto—Yes. The four shown for the two residential units are accurate. The calculation for the commercial space, again I was given two different square footages, is either four or five spaces where one has been provided. The conversation did occur that this particular use did not have need for more than one service person for the laundry. That is not the way our code calculates the parking requirements; it's based on square footage, not use. Mr. McNaughton—On the first page at the bottom, it says the lot is smaller than the requirement for the construction of a duplex in R-2. This is C-2 isn't it? Ms. Otto—It is C-2. When you develop residential in C-2 you use the R-2 standards for setbacks. Mr. McNaughton—Does the lot size apply in residential? Ms. Otto—There is no specific reference—it only says to use R-2 setbacks. It doesn't say whether the minimum R-2 lot size applies or doesn't. Mr. Parks—Do we have a representative from the public? Gary Sanders came forward and introduced himself. I am the architect for the project. The tourist homes are ill-defined in the code. It is allowed in C-2 but it doesn't give much definition about what they are. My clients' ultimate goal is to 3 20130613CityCouncilPacket Page 225 of 262 20130610/jrl service their laundry with their staff so there is no public interaction with this laundry space. As far as parking, we do not need the parking and I purposely made the laundry room exactly two hundred square feet so we wouldn't be required to provide any more parking. The storage that you see [referring to PowerPoint] is like any other building that Tybee has. The laundry room will require commercial floodproofing which is allowed in commercial applications and the storage will not. It's not leasable space in that there is no sign, no public exposure, and it's on a dead-end street. It would probably be considered more like a light industrial use rather than a commercial but the code doesn't provide for that either. Regarding the one space that is a little problematic to get into, I sent an alternative today that would substitute bike racks for that. We are allowed one bike rack substitution to replace a parking spot. Mr. Parks—This is a disagreement between the number of parking spaces required with one being eight or nine and the other being five. Mr. Sanders—Yes, sir. I think it is defined by what is the commercial space and I purposely made it two hundred square feet. My client would be more than happy to put that in writing for your records. It is simply so DeSoto can do their laundry. We purposely put it to the rear of the property,which is adjacent to the fence and the ice machine. Mr. McNaughton—How many people will be working at the laundry at any one time? Mr. Sanders—One and not full-time. Mr. Parks—The reason for my concern is five years from now they sell the property. Mr. Sanders—It's not a truly viable commercial property because of the access. Nobody would buy it that wanted to have a business that would survive. It's ideally located for this use. I took a lot of time to make it where the residents didn't have a feel of any kind of commercial activity going on. Mr. Bishop—This whole structure,the laundry is a very small part of the building? Mr. Sanders—Yes, sir. Mr. Bishop—The bulk of the second floor is residential, correct? Mr. Sanders—Yes, sir. Mr. Bishop—I didn't see anything in our packet-was there a plan for the second floor? Mr. Sanders—We're still working on the interiors and it is largely based on what happens here tonight. Mr. Bishop—The laundry room on the first floor would be a small part with parking to accommodate the upstairs and the employee for the laundry. Mr. Sanders—Yes, sir. Mr. Bishop—There is more living space in residential than there is in commercial? Mr. Sanders—I would say it is seventy-five percent residential. Ms. Bramble—The two apartments, in each individual unit, how many people will they accommodate? Mr. Sanders—Two bedrooms, one bath. 4 20130613CityCouncilPacket Page 226 of 262 20130610/jrl Ms. Bramble—Regarding the laundry, their housekeeping is going to bring their laundry to the DeSoto on Butler, load it into one vehicle, and then one person will bring it to the laundry, correct? Mr. Sanders—Yes. Mr. Parks—Other questions for the applicant? [There were none.] Do we have any other members of the public that would like to address this? Jim Boyle came forward and introduced himself. I've been a resident on Tybee for twelve years and a resident on Pine Street. I support this project. As most of you know I'm a prior member of the Planning Commission. This is a good use for this property. It is right across the street from me; I can look over it and see the ice machine. I hear your concerns about the proper site allocation and I'm sure the owner will try to make it work. I do support the request. Mr. Parks—Is there anyone else that would like to address this issue? [There were none.] Are there any other questions? [There were none.] At this time I will close the public hearing on this issue. Do I have a motion or discussion from the commission? Mr. Bishop—I recommend approval with specific qualifications being the R-2 setback requirements apply to the second floor and the engineering parking concerns be addressed satisfactorily to staff and the engineer's satisfaction. Mr. Marion—Second. Mr. Parks—All those in favor please signify [Bramble, McNaughton, Bishop, and Marion in favor. Callahan opposed]. Site Plan Approval—New construction of commercial building—37 Meddin Dr. Ms. Otto—Conceptual site plan for this location was considered by the Planning Commission in December 2012. This is now returning for official site plan approval. The site is the North Beach parking lot, which is City property. This is a City building ultimately, being constructed by a nonprofit organization. The packet contains the renderings which have not dramatically changed from the conceptual plan that you had seen. There are two options for parking lot layouts that have been prepared by the design firm. There are a number of other documents relating to utilities, drainage, and various items. The same people who represented this to you in December are here to answer your questions as well as the City Engineer and the Public Works Director. Mr. Marion—Something that piqued my curiosity is the parking. I vaguely remember 212 spaces; did anyone contemplate the aspects of a raised garage? Ms. Otto—I've not heard that conversation related to this project. Years back when this was first conceived, and I believe it was discussed at the conceptual site plan,there was to have been parking beneath the building so no use of the existing parking would be lost. It was short sighted on the conceptual drawing that there would not be piers supporting the structure above. If you've been in parking garages you know how disruptive they are for a flowing parking pattern when you've got to deal with piers that are supporting the structure. At conceptual,we discussed that the site plan would not have the parking provided on the ground as had been discussed years before. Mr. Marion—We are in peak season now and once this is built it is going to draw a huge crowd. Parking is going to be crucial. A peak day at the beach and a peak day at the Marine Science Center, I see that parking lot getting very full. Ms. Otto—Which occurs now on a typical summer weekend. The Option A plan before you has provided 212 spaces, 6 handicap spaces, 5 van accessible, and 5 bus spaces. Option B has 259 spaces, 6 handicap spaces, and 4 van accessible. Any redesign of the parking lot would not be the Marine Science Center; it is not what you are approving tonight. 5 20130613CityCouncilPacket Page 227 of 262 20130610/jrl Mr. Bishop—When you go to the Tybee Museum and you are on top of that building,the parking plan on Option A and/or Option B, if you look at that from the perspective of recognizing the parking issues from a planning perspective, it seems that would be something that we should consider in an elevated structure that would double these parking spaces and potentially allow for revenue. On any day at North Beach parking lot, it is almost impossible to park. When we add this structure,we are going to increase those problems and this is an elevated structure. Why would we not consider an elevated parking application to the elevated structure as far as making all of that section more conducive to public use and better use of the facility? Ms. Bramble—As far as parking, when the Marine Science Center is finished, if they are going to have an event with kids and groups, is that reserved just for them? Are they going to stop people from going in there when they have an event? Ms. Otto—No, it is my understanding this is still a City of Tybee public parking lot. They would have a couple of parking spaces designated for their employees but beyond that this is public parking. Mr. Parks—Is there anybody at this time that represents the applicant? Anthony Cissell of Kern &Co., LLC, came forward and introduced himself. I would like to briefly run through the previous presentation. You have seen a copy of this book [referring to the book produced by Kern & Co., LLC]. We've been working with the Marine Science Center for approximately a year. There was a conceptual plan that originally proposed a very large building which you see [referring to PowerPoint]. That is the existing lease agreement with the city for the project which encompasses about a 20,000 square foot footprint building; that was the conceptual design that was done several years ago. This is the plan that anticipated parking underneath the structure. The reality is a couple of different concerns,the parking and the fire separation issues. The structural piers that would have to go in place would prohibit some of the parking movement. The reason we moved away from that as we started this new design was safety of children and users around and underneath the building. This is an educational facility; it does have large groups of children coming and going from it. The idea of cars moving underneath in the same space where children were going in and out of the building started to become an idea that some of us were not very comfortable with. The building is significantly smaller than what was proposed several years ago. That envisioned about a 20,000 square foot footprint; the building is now about a 5,000 square foot footprint. As the size came down and became more in scale with what the Marine Science Center has now,this is about a twenty-five percent increase over their current square footage. With some tweaks to the parking layout and taking advantage of some of these agreements with the neighboring property owner, we could keep the parking count where it is without going underneath the building and maintaining a safe perimeter. This is one of the most beautiful sites on Tybee Island; the point is an incredible space. We did extensive study on solar orientation. Sustainability with this project is critical. We looked at prevailing wind patterns in the sense of how we could passively cool the building. This particular diagram [referring to PowerPoint] indicates the DNR line,the Shore Protection Act line, and we've coordinated extensively with DNR to ensure we are keeping our project within that line. We went through an extensive process of public engagement. We held a charette last year and had about 150 participants over the course of the three days. We've had many technical meetings with City departments and staff to get input on the project. What you see in the last part of the book is the conceptual design as it stands now. The building is basically two volumes that are bisected by the lobby. Each volume has accommodations of dry and wet galleries along with education spaces. Here you can see the conceptual elevation of the project [referring to PowerPoint] with the masthead having a sweeping roof form and a lower slung mast back towards the fort. What we have done since then is move forward with the engineering of the site plan. We've done some further development on the details of the building itself in conjunction with the site plan. Mr. Parks—What do you think the occupancy will be? Mr. Mike Neal introduced himself. As best as we can calculate, it is about 110. It's a very small building; it's smaller than it looks. The occupancy of the current facility is about 100. This is only about a twenty to twenty-five percent increase over that. Much of the increase is exterior space so you get into some specific load calculations there. 6 20130613CityCouncilPacket Page 228 of 262 20130610/jrl Mr. Parks—What do you think the draw will be—how many people will be standing in line? I see this as a huge attraction. I wonder if we're underestimating the impact this is going to have on that area. Mr. Neal—That is what we are trying to avoid is the impact on that area. That is why the building is the size it is. If the building was 20,000 square feet, and we were attracting people and taking away from the parking, then we would have a major impact on that. We are trying to live within our boundaries as an island and know that we have limited resources such as parking. This is not a grandiose thing like Georgia Aquarium coming down and building something. This is a project that is part of Tybee. We know there will be times that people won't be able to get in but that is the same as when people drive down to this island on a holiday weekend and there won't be parking; it's a fact of life. The island is only so big; it's not getting any bigger. Mr. Parks—Is there expansion possibilities for this? Mr. Neal—We will look at possibilities as time progresses. Mr. Marion—You stated what the interior occupancy rate was, what is the threshold for the entire campus? Mr. Neal—All of the outdoor space is controlled through the lobby of the Marine Science Center so that actually falls within that 110. To address the parking concern, one of the things that drove the project was our understanding of the two different user groups that are using the Science Center. There is a weekday and a weekend demographic. Most of the Marine Science Center's programs that are bringing in large loads of children happen during the week and are largely done by bus. There is a bus drop incorporated into the plan and we're in conversations with the lighthouse to explore shared use of their bus parking. It is quite possible that the buses will drop off and park somewhere else. The weekend demographics are the same users that are going to the beach; they are using the parking lot in any case because they are there for a dual purpose. Mr. Bishop—What kind of numbers are you seeing during off-season for the Science Center currently? Mr. Neal—At the current location, I believe our visitation rates are 48,000 throughout the year with the off-season being December and January. Some of our peak season is not the summer season in that school groups tend to travel more in February, March, and April. Mr. Bishop—I think it is going to be such a boon to Tybee that we are underestimating to what degree this is going to be in popularity and in total groups coming simply because of what it is offering. Not only in the sense of student groups but also in the sense of all age groups and the opportunity to learn. Mr. Marion—Is it thirty-five feet high? Mr. Cissell—The height limit for the area is actually thirty-five feet; we're just below that at thirty-four feet and six inches. Mr. Marion—Can you tell me what you have planned for the slope of the roof? Mr. Cissell—We've got two different roof types. We've got a green roof to manage runoff on that mast and to help with the passive heating and cooling of the building. The other alternative is for solar panels. There have been some exploratory conversations about some grants that might make solar available.The second mast here [referring to PowerPoint] that is closer to the dunes and beach, has a much more swooping, what we refer to as a 'sail' roof form, and the idea here is that it is actually pitched towards the middle from both corners to collect rainwater into a cistern at this low corner to reuse in the building and in the landscape. Mr. Marion—Tell me about the breakaway wood planks and the space behind them. 7 20130613CityCouncilPacket Page 229 of 262 20130610/jrl Mr. Cissell—This is an elevated building; the finished floor is twelve feet above grade. We are in a velocity flood zone and all of the construction on the ground floor,with the exception of the actual ground piers, is designed to be break away. In the event of a storm surge, all of the wood paneling and the doors that access some of the storage area underneath is designed to break away. There is some limited use in terms of storage as long as it is within the guidelines which cannot be a pollutant or hazardous material. There is a very small footprint where some useable space is underground, such as the staff entrance at the rear of the building, which would require a stair to come down through there. We also take another egress stair down through this end of the building to accommodate two points of egress. Mr. Parks—Do we have anybody else from the public that would like to address this issue? [There were none.] Do I have any other questions? [There were none.] At this time I will close the public hearing. Do I have a motion or discussion? Mr. McNaughton—I move that the site plan be approved. Mr. Callahan—Second. Mr. Parks—Those in favor of the motion to approve the site plan as presented, please signify. [Vote was unanimous.] Map Amendment and Text Amendment—Amend zoning from C-2 to R-2—South Side of Laurel Avenue Ms. Otto—This is a Map and Text Amendment to the Land Development Code. This is a request by the City to rezone what is now C-2 to R-2 zoning. These lots are located on the south side of Laurel Avenue which runs between McKenzie Street and Polk Street. In your packet is the letter that was mailed earlier this month to the affected property owners. In a correlating table are numbers that were assigned by staff to each lot to help us speak in clear terms about each one. I have disclosed that I am one of the affected property owners but I am not representing myself, I'm representing the City before you tonight. The reason R-2 was chosen as the proposed amended district is that under the Land Development Code, when residential is developed in C-2,the R-2 setbacks are the prevailing required setbacks. R-2 does allow for duplexes which a couple of these lots already have. I have three submittals that I'll need to read into the record at some point through this process and there are audience members that would like to address this. Mr. Parks—Questions for staff? [There were none.] Do you want to read those into the record? Ms. Otto—All three of these were received by email. The first one was received yesterday and is signed by Ken Wade, who is the owner of 1006-A Laurel Avenue. On the diagram, [referring to PowerPoint] that would be the lot numbered 16; this is a duplex unit. Mr. Wade has asked that I read his letter. "To All Planning Commission Members. From Kenneth Wade, property owner, PIN 4-0026-07-024, 1006A Laurel Avenue. I am a previous planning commissioner two terms for the City of Tybee. Regarding rezoning my property, it is with regret that I cannot come to the scheduled meeting because I am out of town working. I am opposed to any rezoning of my property. I have watched as previous planning and zoning commissions have taken away my personal property rights over the years and am appalled at this rezoning. The reason the property is zoned C-1 [it is actually zoned C-2 Dianne Otto stated] is because of its proximity to Highway 80. Every day and every night I listen to cars on the busy street. When the traffic backs up it affects me directly. I am surrounded by commercial property. Why would 1 want to change my zoning and lose more rights? I purchased this property because of the zoning. I run a small business from my home. I would suggest to any of my neighbors who do not want to live in a C-1 zone to simply move to an R-1 zone or better yet back to the town from where they came. Do not rezone my property. Respectfully submitted, Kenneth Wade." Ms. Otto—The second email was received yesterday. It is from Patricia Fischer, 1102 Laurel Avenue, which is number 7 on the map. 8 20130613CityCouncilPacket Page 230 of 262 20130610/jrl "Hi Dianne, I am not able to attend the planning commission meeting on May 215'and am sending this email to you so that my opinion can be made part of the meeting record. 1 own property at 1102 Laurel Avenue and am opposed to changing the zoning from commercial to residential for the following reasons. The change would devalue my property. My property is worth more as commercial than as residential. The change would restrict my use of the property. It would limit any future plans I may have. 1 purchased my property with the knowledge that it was zoned commercial. 1 also feel that the property owners on Highway 80, on the back side of these lots, should be notified of the proposed change also. The zoning change has a big impact on them in terms of potential future development. Thank you, Patricia Fischer." Ms. Otto—To comment on her last paragraph, she suggested that the property owners on the back side be notified. As is customary for public hearings,the process is that the property is posted with a large orange public hearing sign. That was accomplished for this by posting a public hearing sign at each end of Laurel Avenue—one at Polk Street and one at McKenzie. The notifications to the abutting property owners will be mailed tomorrow. The notification that is published in the Savannah Morning News will also be transmitted tomorrow. The third letter that was submitted is from Joseph Shields, 1008 Laurel Avenue,which is lot 14. This is a duplex that is paired with number 15. He wrote: "Dianne, I wanted to follow up on our phone conversation from yesterday and say that as a resident of the south side of Laurel Avenue, here on Tybee, 1 am in favor of the proposed amendment to change the zoning on that part of the street from C-2 to R-2. I will not be in attendance at tonight's Planning Commission meeting or at the City Council meeting on June 13'". But certainly you have my permission to use this email at either meeting if you see fit. Thanks so much for taking the time to talk with me. Sincerely,Joseph Shields." Mr. Parks—Do we have anybody that would like to address the commission? Robert Schafer came forward and introduced himself. My wife is Maria Solomon, and we own number 17. The 'X', which I will call 18, is ours but it is not being considered. We are also opposed and appalled that this would be considered. This is family property that has been in the family for forty to fifty years, and has always been commercial. We definitely see it as down zoning and a loss of property rights for it to be made residential. I don't understand what the reasoning is as to why this would be done. Ms. Otto stated this was a request by the City and it has something to do with the use of the property-so if someone has built a home on a C-2 lot,they have to adhere to the R-2 setbacks. It's definitely our position that if somebody bought property that was commercial and put a home on it, they had to have known that's what they were doing. I think it's definitely a loss of property rights. Who knows what will happen in the future in what we may want to do. The lots in front of that on Highway 80 are also in the same family so that makes it doubly important to us that those lots remain commercial in the back because this could all be sold as one block or used as one commercial venture in the future. In my opinion, this would arbitrarily prevent that. I am against this rezoning. Linda Inveninato came forward and introduced herself. My husband is here with me. We own the Highway 80 lots directly in front of number 10, 11, 12, and 13. We bought a house on those lots twenty-eight years ago. At that time it was undetermined what those properties were going to be. We attended the meeting that made those properties C-2 and we were in favor of it. I attended the charette and it was our understanding that they felt it should be left as it is and enhanced. The lane between 7 and 8 should be developed,things made a little prettier in the area, possibly renew some vegetative buffers while this area is still being determined. During the real estate bubble,trailer homes were moved,trees were cut, residential homes constructed in C-2 via your permitting processes. City officials signed off on single-family homes put on C-2. If some of the south side Laurel homeowners are now dissatisfied, I ask, did they use due diligence in their purchase. Tybee officials have the power to reject any future business that might be too noisy, disruptive, odorous, or in violation of regulations. Tybee has the power to stop current businesses from such behavior. I've been told on several occasions, by two local and well-respected realtors, that my home is located on the wrong side of the street. Due to all of that uncertainty, it has become necessary to understand what the officials are planning for my area. To help make that clear, I ask the following questions: Who has proposed the zoning change? What is their 9 20130613CityCouncilPacket Page 231 of 262 20130610/jrl reason? What is the positive impact for the south side of Laurel? What is the positive impact for the C-2s that would abut it? What are the negative impacts for this proposal? What changes would the C-2s be required to make? I believe that until all property owners involved understand the full consequences of this proposed change and its impact on future development,this issue should continue to be researched. Tony Petrea came forward and introduced himself. I have been a resident here for many years and am a general contractor on the island. I'm here representing the Solomon family and their lots as you heard were 17 and 18. There are two lots directly to the south facing Highway 80, which would be the one in front of the 'X' [referring to PowerPoint], the one in front of 17 and the ones in front of 16 and 15 for a total of four lots. These lots are C-2 for a reason. In the future if these lots are developed and someone decides to do something of a commercial aspect there, a ninety-foot depth, according to the meetings that were held last year, is not going to be sufficient for a commercial lot. It would behoove the owners of the front lots and the back lots to have the square footage as far as depth. At the meetings, they said the preferred depth of a commercial lot is 140 plus feet. All of these lots that face Highway 80 are 90-foot deep. Can they be used for some type of commercial business? Of course, but we need more commercial business on the island and I think that is why it came to light at the meetings. I definitely think this is something that needs to be looked at a little closer before a decision is made to change these commercial lots to residential. Mary Ann Fahey came to the lectern and introduced herself. I am a property owner at 1013 Laurel Avenue which is opposite of number 10. I love Laurel Avenue. It's a very quiet, quaint, peaceful street. It has its problems with people cutting through as it is a very short street. I don't live here year-round but I've been here for about twelve years. I think we have enough in place now to keep things the way they are. I'm opposed to changing the zoning. I agree with what was said earlier about a business that has to be approved. If there is a problem with noise,traffic, parking, and issues like that,that is something that you are good at addressing; we have some good leaders in this city. I'm truly opposed to changing the zoning. Mr. Parks—Is there anybody else that would like to address this issue? [There were none.] Mr. Bishop—Was there a decision made as to which way to go from the group that attended the charette? Ms. Otto—The final report that came from the charette, I believe it was held last March, was for the entire C-2 corridor, which runs from where you come off the four-lane down to the curve,was not to rezone any of the properties. City Council, at their January workshop, received the report, but having heard from property owners who felt they were not represented in the charette final report. They opted to begin review of certain areas to determine, one by one, if any of these should be rezoned. If you recall,you dealt with Eagles Nest first. The next area after Laurel that has been listed for potential rezoning will be the lots in the North Wave vicinity where you come off the four-lane and on the right hand side, across from Breezy Point. There are lots there that did not know they were commercially zoned until there was a billboard proposed for one of the vacant lots there. They expressed interest at that time in being considered to change their zoning to residential. This action did come from the Mayor and Council. This is not a devious action in any way. This was discussed long before the charette was ever held that there were those on Laurel that felt one way or the other. The City was approached by a couple that were going to prepare a petition for submittal for Laurel Avenue rezoning. The City Manager and I met with those two individuals and explained that the proper procedure is a Map Amendment and it is a $500 process. To rally that type of support in the neighborhood of who is going to pay for this, it fell by the wayside. After Eagles Nest was dealt with, Council wanted the next area to be Laurel Avenue south side. Mr. Bishop—What is the detriment versus the benefit for the rezoning? Ms. Otto—Comparable to Eagles Nest this would match the residential zoning with the use, what it has been developed as. All of the lots, except 17, have been developed as residential. It would bring the zoning in line with the actual uses. 10 20130613CityCouncilPacket Page 232 of 262 20130610/jrl Mr. Bishop—In C-2 you can develop as a residential and may also have a commercial involvement. If it is not changed, there is no direct detriment to the current or prospective property owners because they would be involved or should use due diligence in order to determine their current zoning, is that correct? Ms. Otto—Yes. The only forecast that I could predict, if this was approved, it would give the relief that the Eagles Nest residents sought;that assurance that there would not be commercial development next to them. Mr. Parks—Are there any other questions? [There were none.] At this time I would like to close the public hearing. Do I have a motion or discussion? Mr. Bishop—I make a motion to not approve changing the zoning from commercial to residential as proposed. Ms. Bramble—Second. Mr. Parks—Those in favor of not approving the proposal, please signify. [Those in favor were Bramble, McNaughton, Bishop, Marion. Opposed was Callahan.] Mr. Callahan—Motion to adjourn. Ms. Bishop—Second. Mr. Parks—Meeting is adjourned. Meeting ended at 8:55 PM Minutes by lerris Bryant 11 20130613CityCouncilPacket Page 233 of 262 20130610/jrl MAYOR CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL ^' CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown X y Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes t � Tom Groover ,p 04'`' Paul Wolff - CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: Public Hearing Explanation: Ordinance 16-2013-C • 16-2013-D • 16-2013-E Text Amendment—Section 14-060(E), Historic Preservation Second Reading(see COMMENTS below) Budget Line Item Number(if applicable): N/A Paper Work: -V Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner @cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto @cityoftybee.org Comments: 03/19/2013 Planning Commission approved 4-1 04/11/2013 First Reading- City Council approved 4-2; Staff to modify to direct applicants to HPC and to clarify the types of permits this effects 05/23/2013 Second Reading—City Council continued 6-0; language to be changed Date given to Clerk of Council: June 6, 2013 ,* * * P.O.Box 2749—403 Butler Avenue, Tybee Island, Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 * City of ;` www.cityoftybee.org � ll��y� 20130613CityCouncilPacket Page 234 of 262 20130610/jrl Guidance for Section 14-060(E) This is a consultin g process :°�f only. The purpose is awareness of options. � fOL�p� In general, if the work occurs but could be reversed, it is not problematic. NO REVIEW • Standalone electrical, plumbing, mechanical, solar power, or geothermal except on an historic outbuilding. • Shutters, awning, fence, lattice under, driveway, sidewalk, shed, carport, accessory structure, dock work, dune crossover, dumpster enclosure, exterior lighting, shallow well, tree removal, or clearing and grading.This applies to attached to structure and detached from structure projects. • Window repair. • Interior door. Garage door. • Elevator or lift installation. • Replace rotten wood. • Siding/soffit/fascia—no review if covering existing. • Sheetrock—no review if covering existing sheetrock or wood. • Repair or replace footings/foundation. • Repair water damage. • Replace existing deck/stairs/ramp in same or new footprint. Replace guarding/handrails. • Screen in porch/deck. • Outdoor shower enclosure attached to building—no review if not on public side(s) of structure. • Swimming pool/spa/hot tub install or repair with or without decking attached to structure. • Kitchen and/or bath remodel. Replace cabinets. • Add closet. REVIEW • Standalone electrical, plumbing, mechanical, solar power, or geothermal on an historic outbuilding. • Window replacement. Add a window opening. • Exterior door replacement.Add an exterior door opening. • Roof repair or replacement. • Sheetrock—review if removing wood. • Siding/soffit/fascia—review if removing existing. • Outdoor shower enclosure attached to building—review if on public side(s) of structure. • Sign attached or not attached to structure (commercial only). • Addition to structure, patio, and/or deck. • Enclose porch/deck/patio to convert to heated/cooled space. • General interior and/or exterior renovation and/or repair. • Floor plan change. • Convert single unit to multi-family or multi-business, or vice versa. 04/18/2013 20130613CityCouncilPacket Page 235 of 262 20130610/jrl ORDINANCE NO. 16-2013-C AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA RELATING TO SECTION 14-060(E)REGARDING HISTORIC PRESERVATION WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island desires to amend the Code of Ordinances for the City of Tybee Island to create Section 14-060(E)pertaining to historic preservation; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 that Section 14-060(E)is hereby created and shall read as follows: Sec. 14-060. Historic preservation. (E.) When a permit application is submitted for any building aged 50 years or greater, the designated city official shall notify the applicant to contact the Tybee Island Historic Preservation Commission (HPC) Chairperson and/or HPC Advisor. This includes applications for interior and exterior work at commercial and residential buildings for discovery/tearout, modification, rehabilitation, and alteration. The permit application shall include construction plans showing front and side elevations. The HPC Chairperson and/or HPC Advisor has the authority to determine whether the request is in accordance with the intent of this article and issue a report of findings to the applicant based on this article and the Secretary of Interior Standards. Should the HPC Chairperson and/or HPC Advisor deem necessary, a meeting with the applicant(s), designated city official(s), and the Tybee Island Historic Preservation Commission will be held prior to permit approval. 20130613CityCouncilPacket Page 236 of 262 20130610/jrl Any written report of fmdings shall include a determination of whether or not a change to the scope of work will require further review by the Historic Preservation Commission. At any time should the scope of work change and require further permitting, all work on site shall cease. The owner or his/her representative is required to immediately notify the designated city official about the change to scope of work. If the written report of fmdings requires further review by the Historic Preservation Commission for a change to the scope of work, the designated city official will notify the HPC Chairperson and/or HPC Advisor of the change to the scope of work. Work shall not resume until the HPC Chairperson and/or HPC Advisor has reviewed and reported the fmdings in writing. In addition,the building permit shall be updated to include the change to the scope of work prior to work resuming. At no time will this permit application review and written review of fmdings process take more than thirty days from submission of the request to the Historic Preservation Commission Chairperson and/or HPC Advisor. SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intent. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. 20130613CityCouncilPacket Page 237 of 262 20130610/jrl ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 04.11.13 SECOND READING: ENACTED: Tybee/Ordinances/2013/16-2013—Sec 4-060E historic preservation 04.04.13 Tybee/Ordinances/2013/16-2013-A—Sec 14-060E historic preservation 04.11.13 chgd at council Tybee/Ordinances/2013/16-2013-B—Sec 14-060E historic preservation 05.08.13 chgd by HPC Tybee/Ordinances/2013/16-2013-C—Sec 14-060E historic preservation 05.14.13 chgd by EMH 20130613CityCouncilPacket Page 238 of 262 20130610/jrl ORDINANCE NO. 16-2013-D AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA RELATING TO SECTION 14-060(E)REGARDING HISTORIC PRESERVATION WHEREAS, the duly elected governing authority for the City of Tybee Island, 'Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island desires to amend the Code of Ordinances for the City of Tybee Island to create Section 14-060(E)pertaining to historic preservation; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 Section 14-060(E) is hereby created and shall read as follows: Sec. 14-060. Historic preservation. (E) When a permit application is submitted for any building aged 50 years or greater, the designated city official shall notify the Tybee Island Historic Preservation Commission (HPC) Chairperson and/or HPC Advisor. Prior to the permit being issued, the HPC representative shall advise the property owner if the property is deemed historically significant and what steps must be taken to ensure they do not lose specific tax incentives, tax freezes and/or FEMA historic preservation exemptions. At any time should the scope of work change and require further permitting, all work on the site shall cease. The owner or his/her representative is required to immediately notify the designated city official who will then notify the HPC Chairperson and/or HPC Advisor. Work shall not resume until the HPC representative has reviewed the changes and the permit has been updated. 20130613CityCouncilPacket Page 239 of 262 20130610/jrl At no time will this permit process take more than fourteen (14) business days from submission of the permit request. SECTION 2 The sections,paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intent. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 04.11.13 20130613CityCouncilPacket Page 240 of 262 20130610/jrl SECOND READING: ENACTED: Tybee/Ordinances/2013/16-2013—Sec 4-060E historic preservation 04.04.13 Tybee/Ordinances/2013/16-2013-A—Sec 14-060E historic preservation 04.11.13 chgd at council Tybee/Ordinances/2013/16-2013-B—Sec 14-060E historic preservation 05.08.13 chgd by HPC Tybee/Ordinances/2013/16-2013-C—Sec 14-060E historic preservation 05.14.13 chgd by EMH Tybee/Ordinances/2013/16-2013-D—Sec 14-060E historic preservation 05.31.13 alternative version by JF 20130613CityCouncilPacket Page 241 of 262 20130610/jrl ORDINANCE NO. 16-2013-E AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA RELATING TO SECTION 14-060(E)REGARDING HISTORIC PRESERVATION WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under its police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island desires to amend the Code of Ordinances for the City of Tybee Island to create Section 14-060(E)pertaining to historic preservation; NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island: SECTION 1 Section 14-060(E)is hereby created and shall read as follows: Sec. 14-060. Historic preservation. (E) When a permit application is submitted for any building aged 50 years or greater, the designated city official shall notify the applicant to contact the Tybee Island Historic Preservation Commission (HPC) Chairperson and/or HPC Advisor. Prior to the permit being issued,the HPC representative shall advise the property owner if the property is deemed historically significant and what steps must be taken to ensure they do not lose specific tax incentives, tax freezes and/or FEMA historic preservation exemptions. At any time should the scope of work change and require further permitting, all work on the site shall cease. The owner or his/her representative is required to immediately notify the designated city official who will then notify the HPC Chairperson and/or HPC Advisor. Work shall not resume until the HPC representative has reviewed the changes and the permit has been updated. 20130613CityCouncilPacket Page 242 of 262 20130610/jrl At no time will this permit process take more than fourteen (14) business days from submission of the permit request. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intent. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2013. MAYOR ATTEST: CLERK OF COUNCIL 20130613CityCouncilPacket Page 243 of 262 20130610/jrl FIRST READING: 04.11.13 SECOND READING: ENACTED: Tybee/Ordinances/2013/16-2013—Sec 4-060E historic preservation 04.04.13 Tybee/Ordinances/2013/16-2013-A—Sec 14-060E historic preservation 04.11.13 chgd at council Tybee/Ordinances/2013/16-2013-B—Sec 14-060E historic preservation 05.08.13 chgd by HPC Tybee/Ordinances/2013/16-2013-C—Sec 14-060E historic preservation 05.14.13 chgd by EMH Tybee/Ordinances/2013/16-2013-D—Sec 14-060E historic preservation 05.31.13 alternative version by JF Tybee/Ordinances/2013/16-2013-E—Sec 14-060E historic preservation 06.06.13 chgd by DO and EMH 20130613CityCouncilPacket Page 244 of 262 20130610/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: June 13, 2013 Item: Implementation of 3 year CPI to current water and sewer rates. Budget Line Item Number(if applicable): Paper Work: _X Attached* Audio/Video Presentation** Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 6.6.13 20130613CityCouncilPacket Page 245 of 262 20130610/jrl City of Tybee Island Water&Sewer Rate Schedule With 3 Years of CPI Base Charge*: Existing Rate 2011 -CPI- 2012-CPI- 2013-CPI- Service Customer Class: Approved o 0 ° 8.26.10 1.6/° 3.2/° 2.1/° Water: Commercial Multi $ 10.86 $ 11.03 $ 11.39 $ 11.63 Additional Units(no kitchen) $ 7.00 $ 7.11 $ 7.34 $ 7.49 Commercial Single $ 10.86 $ 11.03 $ 11.39 $ 11.63 Bed & Breakfast $ 10.86 $ 11.03 $ 11.39 $ 11.63 Municipal $ 10.86 $ 11.03 $ 11.39 $ 11.63 Residential-Single Family $ 9.55 $ 9.70 $ 10.01 $ 10.22 Residential-Multi-Family(per kitchen) $ 9.55 $ 9.70 $ 10.01 $ 10.22 Consumption Only/Sprinkler $ 9.55 $ 9.70 $ 10.01 $ 10.22 Residential-Senior $ 4.60 $ 4.67 $ 4.82 $ 4.92 $ - $ - $ - Sewer: Commercial Multi $ 24.83 $ 25.23 $ 26.03 $ 26.58 Additional Units(no kitchen) $ 7.00 $ 7.11 $ 7.34 $ 7.49 Commercial Single $ 24.83 $ 25.23 $ 26.03 $ 26.58 Bed &Breakfast $ 24.83 $ 25.23 $ 26.03 $ 26.58 Municipal $ 24.83 $ 25.23 $ 26.03 $ 26.58 Residential-Single Family $ 21.86 $ 22.21 $ 22.92 $ 23.40 Residential-Multi-Family(per kitchen) $ 21.86 $ 22.21 $ 22.92 $ 23.40 Residential-Senior $ 11.08 $ 11.26 $ 11.62 $ 11.86 Consumption Rates per 1,000 Gallons: Existing Rate 2011 -CPI- 2012-CPI- 2013-CPI- Service: Usage Volume: Approved 1.6% 3.2% 2.1% 8.26.10 Water: 0-3,000 gallons $ - $ - $ - $ - 3,000-5,000 gallons $ 3.00 $ 3.05 $ 3.15 $ 3.21 5,000-10,000 gallons $ 3.25 $ 3.30 $ 3.41 $ 3.48 10,000-20,000 gallons $ 3.50 $ 3.56 $ 3.67 $ 3.75 20,000 and above $ 3.75 $ 3.81 $ 3.93 $ 4.01 $ - $ - $ - Sewer: 0-3,000 gallons $ - $ - $ - $ - 3,000-5,000 gallons $ 3.00 $ 3.05 $ 3.15 $ 3.21 _5,000-10,000 gallons $ 3.25 $ 3.30 _ $ 3.41 $ 3.48 10,000-20,000 gallons $ 3.50 $ 3.56 $ 3.67 $ 3.75 20,000 and above $ 3.75 $ 3.81 $ 3.93 $ 4.01 $ - $ - $ - Sprinkler/ 0-3,000 gallons $ 3.00 $ 3.05 $ 3.15 $ 3.21 Consumption 3,000-5,000 gallons $ 3.00 $ 3.05 $ 3.15 $ 3.21 Only: 5,000- 10,000 gallons $ 3.25 $ 3.30 $ 3.41 $ 3.48 10,000-20,000 gallons $ 3.50 $ 3.56 $ 3.67 $ 3.75 20,000 and above $ 4.50 $ 4.57 $ 4.72 $ 4.82 *3,000 gallons of water consumption and sewer disposal are included in the proposed base charge for each customer class except Sprinkler/Consumption Only. 20130613CityCouncilPacket Page 246 of 262 20130610/jrl Sec. 70-106. - Water and sewerage charges;irrigation systems. (a) From and after the effective date of the ordinance from which this article is derived there shall be established a water-sewer service charge for each connection to the water-sewerage system of the city both inside and outside the city limits, and each water-sewer service customer shall pay the appropriate water-sewer charge established by the city council and on file with the city clerk. (b) The rates for all water-sewer service customers shall have a minimum base charge and said minimum base charge shall be considered a set standard or readiness to serve charge and will be charged whether the premises are occupied or not. In cases of abandoned or unoccupied houses, the readiness to serve charge will continue until the meter is removed by the city, at which time the charge will be discontinued. (c) (c)The rate charges for water-sewer service shall be determined by the amount of water used and these charges shall be on file with the city clerk. (d) The standby minimum base charge and the usage rate charges shall be increased annually commencing with calendar year 2005 in accordance with any increase of the Consumer Price Index For All Urban Consumers published by the Bureau of Labor Statistics of the United States Department of Labor from the base year of 2004 to the then current year. (e) Irrigation systems water rates on irrigation meters (those not connected to the city wastewater treatment plant system) shall be on file with the city clerk. (f)This section has application to water used by irrigation systems which are on an independent meter not connected to water entering the city's wastewater treatment plant system. (g) In the event the owner or occupier of a property establishes that the property is not suitable for a shallow well,the city will repurchase any previously installed irrigation meter. (h)All irrigation systems shall be equipped with rain sensors. (Code 1983, § 6-3-1) Sec. 70-38. -Billing;delinquency;fees;etc (d)Tiered rate structure.The city is authorized to impose a tiered rate structure based on usage. 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APPROVAL OF MINUTES Mr. Groover made a motion to approve minutes of the last meeting. Mr. Wolff seconded. The minutes were unanimously approved. New Business: I. Proposed Parking New Parking Layout for Alley 3 Ms. Schleicher said that there has been discussion for about two years concerning drainage in the Alley 3 area. She explained that Mr. Wilson, DPW, has been working to improve the drainage and getting permits for the drainage project, as well as parking improvements. Mr. Wilson said that he has been working to improve the drainage capacity on the west side of the ramp. He said that ramp is the delineation between shoreline delineation and marsh delineation. DNR would prefer that all the drainage go to the marsh. It will stop the erosion and stabilize the road bed by the Sheffield property. It will have a tide flex valve to lessen the influx of the tide coming in. Mr. Wilson said that he is trying to improve the drainage. The bank by the Sheffield side of the property will be stabilized. Mr. Wilson said that, as far as additional parking, it is a possibility, and does not have to be this way. He said he can improve two spaces on the left hand side or he can add 5 or 6 more if the property on the right hand side is taken back. He said that is up to council. Mr. Wilson said that he was asked to come up with a better plan for parking. Mr. Garbett asked if there were any plans to do anything with the ramp. Mr. Wilson explained that he is working with the DNR to see if they will partner with Tybee. He said there are no plans right now, only to fix the drainage problem. Ms. Schleicher said that property owners in the Alley 3 area had been contacted about the meeting today. 20130613CityCouncilPacket Page 250 of 262 20130610/jrl Old Business: I. North Beach Parking Lot Mr. Groover stated that he knows that Mr. Fleetwood has been in conversation with the Marine Science Center about the two lots north of where the center will be built and has agreed to allow those two lots to be used for parking for the science center. Mr. Groover asked if Mr. Fleetwood could be approached now to ask if the City could make the improvements and use those lots now for parking. Mr. Wolff stated that there were three unopened streets that parking could be placed. Mr. Wilson stated that he would question the legality of such action. He said that he knows Mr. Fleetwood owns the ROW behind the fort as he has seen the deed. Mr. Wilson stated that he will have to study the cost effectiveness of doing this project. He said that he can realistically envision it costing $10,000-$20,000 in equipment alone, which does not include cost of labor and materials and permitting from the DNR. The committee continued the discussion. Mr. Wilson said that he would do whatever the committee wants. Mr. Wolff asked that Mr. Fleetwood be approached to see if he would allow the use of the area for parking first; second, talk to the Marine Science Center to see what their plans are; third, talk to the DNR. Mr. Garbett stated that he thought a new plat showing where the new Marine Science Center would be located will be available soon. II. 3rd of July Parking— Policy Discussion for Fireworks Day Ms. Schleicher said that last year there was an action plan for the 3rd of July. Parking was not as bad last year because it was in the middle of the week. It should be the same this year. Mr. Garbett pointed out that the 4th is always a holiday, so there will always be a large crowd,just not as big as it would be on a weekend. Mr. Wilson asked to discuss the portions of the policy involving parking in landscaped areas. He also asked for clarification on signage and ticketing. The committee discussed ticketing of cars parked on residential landscaping. Mr. Ryerson stated that use of the orange cones worked well. Lt. Moseley said that it should work better this year with the placement of officers. 20130613CityCouncilPacket Page 251 of 262 20130610/jrl Ms. Schleicher asked if the "ticket any vehicle that is parked onto residential landscaping" should be removed and modify the "ticket any vehicle that is parking in a signed prohibited zone" to say "City signed zone. The committee discussed 3rd of July parking further. Mr. Garbett asked if the committee should approve the plan or continue to next meeting or run by Mr. Hughes. Ms. Schleicher said that she would run it by Mr. Hughes if that is what the committee wants. She said that she did not believe that it was a legal issue, but a policy issue. She said that she believes that the "residential landscape" issue and emphasize that it is City signs are the main concerns. Mr. Groover asked if a resident could barricade his property or is that still going to be illegal. Ms. Schleicher advised that it is not illegal and Mr. Ryerson said that it makes it easier for parking services when residents do that. Mr. Wolff made a motion to approve the policy as written with the exception of striking "ticket any vehicle that is parked onto residential landscaping" and insert "city" between "a" and "signed" in the fourth bullet. Mr. Groover seconded the motion. The vote to carry was unanimous. Mr. Ryerson asked how the committee wanted parking services to enforce. After discussion, the committee advised to enforce parking as is normally done. Mr. Groover asked if the sign on Hwy 80 was approved. Ms. Schleicher explained that Chatham County had approved and were going to pay one-third of the sign. The letter to GDOT at the state level, signed by the Mayor was mailed. We are awaiting state approval on the sign for use this season. Ms. Schleicher further explained that the sign will be used to advise of traffic jams, wrecks, high water and other traffic issues. It is a DOT sign that will only have DOT information. Mr. Groover asked about the possibility of using a digital sign to advise of parking. Mr. Wilson stated that the sign would be used to advise of the lane closure. The committee discussed using a digital sign. III. Private parking lots in R-2 zoning Mr. Garbett advised that, at the last meeting, Mr. Brown had asked Mr. Hughes to look into the revoking of the ordinance that allows parking in residential zones. He said that he did not know where it stands. Ms. Schleicher stated that it was in the Land Development Codes and was with the Planning Commission. It would then go to Council. 20130613CityCouncilPacket Page 252 of 262 20130610/jrl Mr. Wolff stated that the lots are performing a service and if they want to pay the $335. fee for three weekends a year, then let them. Mr. Wolff made a motion that the committee recommend to planning commission or Council or both that we leave the parking policy in R2 as is so that they can accept overflow parking on holiday weekends. Mr. Garbett seconded the motion. Mr. Wolff and Mr. Garbett voted for the motion. Mr. Groover voted against. Mr. Garbett asked that the motion be sent to Planning Commission as a recommendation and they can reference the parking committee's recommendation when they send it to Council. IV. Lovell Ave between 14th and 15th— Review Possible Layout Ms. Dubuque advised that six spaces could be fit in by Mrs. Jolley's and one more diagonal by the well fence for a total of seven spaces. Ms. Schleicher advised that people are parking in six spaces by Mrs. Jolley's but they are hanging over about a foot. She said that improving it would make it safer. Mr. Groover made a motion to improve the ROW to allow six spaces south of the pump station on Lovell and Fourteenth to be decal parking only. Mr. Wolff seconded the motion. The motion to carry was unanimous. V. Change in Collection Method of Ad Valorem Tax a. Review of Ordinance Regarding Current Complementary Decal for Residents Connected to Ad Valorem Tax Payment Ms. Schleicher said that it was her understanding a number of years ago the city fathers decided that it would be good to allow residents to have a decal and base it on ad valorem tax. It was decided to tie the tax to decal and to give the residents a little something for having to deal with the tourist season. Ms. Schleicher said that now the ordinance does not fit with the new law any longer. Ms. Dubuque explained that there will no longer be ad valorem tax on new vehicles. Older vehicles will still pay ad valorem. The committee discussed the ordinance and the new ad valorem tax law. Mr. Wolff recommended amending the policy to capture new cars. 20130613CityCouncilPacket Page 253 of 262 20130610/jrl The committee asked Ms. Schleicher to contact Mr. Hughes for his opinion on amending the ordinance on any car purchased after March 2013. Ms. Schleicher was also asked about ways to identify residents, whether it is voter residents, utility bill or vehicle registration. Mr. Wolff made a motion that Ms. Schleicher contact Mr. Hughes to ask his opinion on updating this ordinance to the effect that any car purchased after March 1, 2013, registered to a Tybee full time resident that the resident can get a decal for$20.00 after proving residency in the form of vehicle registration and/or utility bill, voter registration or whatever Mr. Hughes suggests. Mr. Groover seconded the motion. The motion to carry was unanimous. VI. Update by parking staff Ms. Dubuque explained that City Hall has been open on Saturday for the last three years. The cashier cannot be in the building alone. Parking has always been the department to be in the building with the cashier. It is the same as having DPW in the office on Saturdays. Ms. Schleicher said that to open on Saturdays during the busy season to sell a few decals and have a few people using the bathroom is not a good use of resources. Tybee is the municipality that is open longer hours than any other. The committee agreed that it was a better use of time and resources to close on Saturdays. Mr. Wolff made a motion to adjourn. Mr. Groover seconded the motion. The vote to adjourn was unanimous. 20130613CityCouncilPacket Page 254 of 262 20130610/jrl A W N mO A t'1 2 J -T7 -0 ()U7 't7- -u"IJ>r- -0 -ro .rr -o 0r_ rn ca c > > 0 1— A Y�U0n zbz> -- x(Dociil w_.9,2 VC7 Xf•''++''II7 n -1 o O v p 45 T7 (J1 _1 C c ® rA c�rA 22 N z 4� r G Om c` O �rilzzxzr3 r -.,[n < C > zx� w_ to -a I! 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"moo 01 ,20130613CityCouncilPacket Page 255 of 262 20130610/jrl 4-8-2013 Special Public Safety Committee Meeting Present: City Council - Wanda Doyle, Jan Fox, Bill Garbett City Manager Diane Schleicher, Chief Bryson TIPD, William Moseley TIPD, Chief Sasser TIFD, City Attorney's Bubba Hughes, Tommy Branch, New Business: None Old Business: 1 - Public Safety Building A. Review proposed design/engineering contract: Bubba Hughes Review of Contract Section Exhibit A- A 1 .1 1 .3 Cost of Architect fees The project should have one person representing the City so the Project Manger and Contractor will know who to communicate with. Wanda Doyle - The Project Manger will communicate between the City Representative and the General Contractor, one person in charge. It should be clearly stated who the City Representative is and who the Project Manager is. Jan Fox- It was agreed to at the last Council meeting the City Manger would be the Project Manger and Bob Poticny the Green Line representative. Jan Fox- I understand the budgeted cost to be 2.8 Million Dollars for the Construction Cost and 3.2 Million Dollars for the total project cost. (Demolition of existing Buildings) Chief Bryson - In talking with Green Line Architects, 2.8 Million Dollars should be plenty of money for this project. Tommy Branch - Set up minimum qualifications to accept pre-qualified bidders 20130613CityCouncilPacket Page 256 of 262 20130610/jrl Bubba Hughes - Qualified bidders must meet construction requirements and the selection process must meet Constitution Requirements. Wanda Doyle - How does the RFP get out to the Contractors? Bubba Hughes - Web-site, Contractor Publications, Newspapers etc Jan Fox- What about reference not checking out? Bill Garbett- Do we have to accept the low bidder? Bubba Hughes - No, the most responsible Wanda Doyle - Is the Fire Bay the correct size? Chief Sasser - No, the contract states 420 square feet it should be 520 square feet and double doors would be preferred. Wanda Doyle - Is everyone satisfied with the contract? Diane Schleicher- Who provides a correct survey? Tommy Branch - City Chief Bryson - We may need to move court to the City Hall Auditorium when construction begins. The small building adjacent to the Police Department may be demolished in the early stage and Police Department personnel will use the courtroom for office space. Jan Fox- I make a motion to send the contract to Council for approval with one change , the Fire Bay be increased from 420 square feet to 520 square feet. Bill Garbett- Second Wanda Doyle - Yes Unanimous 20130613CityCouncilPacket Page 257 of 262 20130610/jrl B. Discuss proposed addendum to contract with fees associated with construction management at risk model. Bill Garbett- I make a motion that Construction Management at Risk Model with the $7,000.00 addendum fee for Green Line Architect's fees are sent to Council for approval. Jan Fox- Second Wanda Doyle - Yes Unanimous (J B4-8-2013) 20130613CityCouncilPacket Page 258 of 262 20130610/jrl 4-25-2013 Public Safety Committee Minutes Present: City Council - Wanda Doyle, Bill Garbett, Jan Fox City Attorney Bubba Hughes, Tommy Branch, City Manager Diane Schleicher, Captain Moseley TIPD, Chief Sasser TIFD Greenline Architecture - Robert Poticny, Douglas Roberts Approval of Minutes: 3-28-2013 - Unanimous 4-8-2013 - Unanimous New Business: Old Business: 1 . A - Review Building Programming Submitted by Greenline Architects: Doug Roberts - Passed out a preliminary sketch and presented an oral review describing the size and location of each room within the Public Safety Building. Some items included in the review were: Centralized Entrance, Shooting Range, Parking, Sally Port, The Fire Bay was not included in the review. Doug Roberts - Recommends adding the Sally Port in the RFP this will be an open area with a fence and automatic gate, this is an inexpensive secured area. The squad room will be a multi-functional room. The Court Room will be a flexible, large room with a raised platform for the Judge and the Mayor and Council. Members of the audience can use portable chairs. Diane Schleicher- Has there been any instances where someone has thrown a chair at the judge? 20130613CityCouncilPacket Page 259 of 262 20130610/jrl Captain Moseley - No There was general discussion of which committees may use the Court Room for their meetings. The Information Technology Department will provide information on what type of electronics and projection equipment is needed. Jan Fox- We need a video production booth Wanda Doyle -This is a one story building the video booth can be located in the rear of the Court Room. Diane Schleicher- What is the correct square footage of the building? Robert Poticny- 14,920 sq ft or as close to as possible Robert Poticny-The Fire Bay in our opinion will not serve any purpose other than for the parking of a fire tanker. Diane Schleicher-The Fire Bay is not logical Wanda Doyle - I do not want to leave out the Fire Department but if the space is only going to be used for parking we may look at this later. Bill Garbett- Do we purchase new fire equipment or proceed with the fire bay? Chief Sasser- This is a Police Station not a Public safety Building let the Police have the space we would rather be able to purchase fire equipment. Douglas Roberts -There are two types of fuel pumps, suction and centrifugal It would cost approximately $10,000.00 to convert over. The tanks would stay in the same location. Wanda Doyle - When do we start the Construction Manger process? Robert Poticny- We will review the procedures and possibly within the next six weeks we could start the process. B - Review Draft Budget for Project- No Discussion (JB 4-29-13) 20130613CityCouncilPacket Page 260 of 262 20130610/jrl Friends of the Tybee Theater Regular Board Meeting April 18, 2013 Present:Jim Kluttz, Alfie Waite, Paul DeVivo, Sloan Knudson,Jerry Onyskiw, Dick Smith, Paul Gilker, Greg Stoffler and Bill Blakey Absent: Keith Gay,Jay Burke, Carrie Efrid, Maria Lancaster, Richard Adams, Sarah Jones,Jan Fox, and Jenny Orr Staff: Amy Kagan Guest: Cullen Chambers Call to Order:Jim Kluttz called the meeting to order at 5:01 pm. Minutes: March 21, 2013 minutes were approved. Committee Reports: Finance: Alfie distributed the March 31, 2013 balance sheet and income statement for the 3 months then ended. Cash was approximately$125,000 with the reduction from year end due primarily to work on the theater. Fund raising income for the 3 months was approximately$20,000. Two grants in March, including one from The City of Tybee, totaled $17,500. April financials will reflect the Wine Festival results. Building: Cullen Chambers reported that the bathrooms should be finished by the end of this week with a walk through next week. Event and Activities Recap: Tybee Wine Festival: Amy distributed a preliminary p/I for the festival which showed approximately$36,000 of net income as compared to$40,000 last year. A contributing factor to the reduction was added costs required to comply with health department regulations. There was a discussion of the various events of the week. A Special Thanks goes to Jenny Orr and her staff at Marlins, Richard Adams for setup of the festival, Stephen Street for handling parking and Amy Kagan for all her work on coordinating the event. The results noted are still preliminary as payments to the restaurants of$200.00 per have not been made and there may be a couple bills still out there. Graham and Swift report: The Wine Festival feedback continues to demonstrate there is great interest in getting a certificate of occupancy and getting the theater open. We need to get a plan for the next phase with about 250 seats in place and what this will cost. Currently G &S are looking at what they feel we will need to provide adequate electric capability for the theater. Jim said that after paying for the current construction phase and counting the results of the Wine Festival he estimated we would have about$90,000 cash on hand. With an objective of having a $40,000 to $50,000 cushion to provide for any slowdown in the economy or fundraising a good estimate of what the next phase will cost is crucial. Other matters: 20130613CityCouncilPacket Page 261 of 262 20130610/jrl At the next meeting we need to finalize the date for the wine festival next year so we can start planning and reserve the Pier. We have made a request that a grant to FOTT of$7,500 be included in the 2014 City of Tybee budget. With Tina Gann's resignation we have an opening on the Board. Names of people to consider should be forwarded to Jim. Adjourned: 6:02 pm. 20130613CityCouncilPacket Page 262 of 262 20130610/jrl