HomeMy Public PortalAbout05.16.2023 Work Session Meeting Packet Posted 5/29/2009 Page
WORK SESSION AGENDA
MEDINA CITY COUNCIL
Tuesday, May 16, 2023
6:30 P.M.
Medina City Hall
2052 County Road 24
I. Call to Order
II. Hackamore Road Project Update
III. City Council Compensation Discussion
IV. Adjourn
Posted 05.12.2023
Hackamore Road Improvement Project Page 1 of 2 May 16, 2023
Update City Council Work Session
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
Steve Scherer, Public Works Director
DATE: May 11, 2023
MEETING: May 16, 2023 City Council Work Session
SUBJECT: Hackamore Road Improvement Project Update
Background
Over the past two years, the cities of Corcoran and Medina have been working together to plan
construction of street improvements to Hackamore Road. The existing road is reaching the end
of its life expectancy and the need for improvements to the corridor have been identified because
of increasing transportation demands resulting from development activity and pavement
condition.
The City Council approved plans and specifications and authorized bidding for the Hackamore
Road project at the March 7, 2023 meeting. The City Councils of Corcoran and Medina have
directed each staff to prepare a joint powers agreement (JPA) between the cities with Medina
leading the project and entering into a contract for construction.
Corcoran is finalizing agreements with developers related to contributions toward the project in
lieu of these developers construction portions of the project. This information is necessary to
finalize the JPA. This agreement is expected to be presented to Corcoran City Council on May
25 and Medina City Council on June 6.
Once Corcoran has finalized its agreements, staff intends to request that the Medina City Council
approve the JPA and enter into a contract for the project on June 6.
MEMORANDUM
Work Session Agenda Item #II
Hackamore Road Improvement Project Page 2 of 2 May 16, 2023
Update City Council Work Session
Bid Results
Bids were opened on April 20, 2023. Four contractors submitted bids and Valley Paving, Inc
submitted the low bid. The low bid was under the engineer’s cost estimate by approximately
$900,000:
The cities have received approximately $1.1 million in funding from the Minnesota Department
of Transportation ($700,000) and Hennepin County ($399,000).
Medina has obtained approximately $737,000 toward the project from the Reserve of Medina
project. Corcoran is finalizing discussions with developers over additional contributions.
Medina and Corcoran City Councils have previously expressed support for splitting the
remaining “gap” 50/50 after these other funding contributions.
Council Discussion
Staff will present an update on discussions related to the agreements and answer questions at the
May 16th Work Session.
Section Title
Engineer
Constr.
Estimate
Valley Paving,
Inc
Total Project Cost
(Low Bid) w/ 10%
Cont & Overhead
A. SURFACE IMPROVEMENTS $4,350,685.25 $3,756,699.90 $5,041,000.00
B. TRAIL IMPROVEMENTS $388,944.00 $263,306.20 $353,000.00
C. STORM SEWER
IMPROVEMENTS $837,368.00 $723,502.40 $971,000.00
D. CR 116 INTERSECTION
IMPROVEMENTS $773,168.00 $701,936.50 $942,000.00
Base Bid Total: $6,350,165.25 $5,445,445.00 $7,308,000.00
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Erin Barnhart, Finance Director
DATE: May 11, 2023
SUBJ: City Council Wage Increase
Background
At the April 18, 2023 work session City Council members and staff discussed increasing City Council
compensation. Requests were made to add sq. mileage and population to the chart with comparable city
compensation information. City of Medina Councilmember compensation was last adjusted on January 1,
2007. Under State Law, compensation can only be increased for a future council prior to an election. The next
election is November 5, 2024, and any compensation increase would go into effect on January 1, 2025.
City Mayor Annual
Salary Council Annual Salary Population Sq. Mileage
Dayton $6,500 $5,500 8226 25.15
Long Lake $3,600 $3,000 1734 0.95
Loretto $2,040 -$5,000 $2,040 -$5,000 647 0.29
Maple Plain $4,200 3,000 2051 1.12
Medina $4,250 3,000 7123 27
Minnetrista $6,600 $5,400 8593 30.76
Orono $4,200 $3,500 8485 25.15
Rockford $6,600 $4,500 4601 2.67
Rogers $4,200 $3,000 13905 8.16
Wayzata $7,400 $5,900 4481 3.16
Average $5,200 $3,400
Staff is recommending bringing forward an amendment to Ordinance No. 412, Section 200.19 to change the
salaries of Mayor from $4,250 to $6,500 and Council Members from $3,000 to $5,500.
Work Session Agenda Item #III