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HomeMy Public PortalAbout2019.01.17 Council Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall January 17, 2019 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Traci Malvich, Human Resources Manager; Tara Woods, Recreation Supervisor Also present were Diane Kushlan, Kushlan Associates; Julia Thrower, Environmental Advisory Committee; Mike Weiss, McCall Airport Advisory Committee Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Sowers moved to approve the agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending December 28, 2018 MCCALL CITY COUNCIL January 17, 2019 Regular Meeting Page 1 of 6 2. Clerk License Report 3. Warrant Register — GL 4. Warrant Register — Vendor 5. AB 19-009 Request for Approval of the FY18 Eidebailly Audit Engagement Letter: The audit engagement letter states the terms under which the audit will be conducted by Eidebailly, management's responsibilities, states the fees and timing of the audit, the significant findings Eidebailly will communicate to the Members of the City Council, as well as dispute resolution, limitation of damages, time limitation, indemnity, and assignments prohibited. 6. AB 19-017 Winter Carnival 2019 Event Summary - Request for Approval of the Fireworks Display: The Chamber of Commerce has submitted the attached requests and applications pertaining to Winter Carnival 2019, which is to be held from Friday, January 25 through Sunday, February 3, 2019. The Chief of Police, Fire Chief, Parks and Recreation Director and Street Superintendent have received the information for this event. The McCall Area Chamber of Commerce has provided the following information: For Approval — Fireworks Display Application; For Information — General Event Plan, Schedule and Layout, Children's Torchlight Parade Route, Mardi Gras Parade Route; Other Items Provided to the City Clerk's Office — Certificate of Liability Insurance, Naming the City as Additional Insured, ITD Approval for the Torchlight and Mardi Gras Parades, Parks Reservation Applications for the Use of Legacy Park for Various Carnival Events, Road Closure Request for East Lake Street Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye, and the motion carried. WORK SESSION AB 19-018 McCall Area Code Update Overview with Diane Kushlan Community & Economic Development (CED) Director Michelle Groenevelt and Diane Kushlan of Kushlan Associates presented the McCall Area Code Update Overview. At their December 13, 2018 meeting, the City Council approved a contract with Diane Kushlan for the project management of the McCall Area Code Update. Ms. Kushlan gave a brief background of her experience and provided an overview on the process of updating the McCall City Code to Title 2- Building, Title 3- Planning and Zoning, and Title 9 — Subdivision and Development. She explained the difference between land use and zoning law and gave an update of the timeline for completion. CED Director Groenevelt gave a brief description on nonconforming use and answered questions on problems with the current code, energy efficiency percentages, and work sessions. Council Member Holmes would like to see the energy efficiency code make more sense as she feels it is prohibitive as it stands. MCCALL CITY COUNCIL Page 2 of 6 January 17, 2019 Regular Meeting PUBLIC COMMENT Mayor Aymon called for public comment at 5:57 p.m. Hearing no comments, Mayor Aymon closed the comment period. BUSINESS AGENDA AB 19-012 Request for an Environmental Advisory Committee New Member Appointment Recreation Supervisor Tara Woods presented the appointment of a new Environmental Advisory Committee. The mission of the Environmental Advisory Committee (EAC) to the City of McCall is to identify and promote a unifying policy of objectives for environmental stewardship and sustainability across all city departments and for the ultimate benefit of the community. Currently, the EAC has two (2) three (3) year term vacancies available. An advertisement was run for two weeks in the Star News, which generated one letter of interest. The EAC recommended Marjorie Feldman Chase to fill one of the two vacant 3-year seats on the committee. Marjorie has owned property in McCall since 1983 and is a vested member of our community. Marjorie's experience working, volunteering and recreating in the outdoors has moved to her to be an active member of the community. Her desire to be involved and her skills in science, working with local government agencies and experience as a volunteer coordinator make Margorie a substantial candidate and more than capable of the task at hand. Council Member Holmes moved to appoint Marjorie Feldman Chase to a 3-year term on the Environmental Advisory Committee. Council Member Nielson seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Mayor Aymon, Council Member Giles, and Council Member Sowers all voted aye, and the motion carried. AB 19-014 Environmental Advisory Committee (EAC) Annual Report Julia Thrower, Chair presented the Environmental Advisory Committee Annual Report. The mission of the Environmental Advisory Committee (EAC) to the City of McCall is to identify and promote a unifying policy of objectives for environmental stewardship and sustainability across all city departments and for the ultimate benefit of the community. Ms. Thrower reported there is still one student seat open on the committee. She shared the committee's highlights including Earth Day festival to promote the reusable bags to reduce plastic bag use, coordination with Parks and Recreation and Franz Witte staff to expand Arbor Day to include the Earth Day festival, promotion of the Green Business program efforts, and the completion of the Recycling report. She went over future projects for 2019. Goals include a Noxious Weed Pull Day, work with the Big Payette Lake Group to make new construction to be low impact on the lake, continued promotion of the Green Business program, and expansion of the Earth Day event. This year's Earth Day event will possible include a movie and the subject focus will be on Endangered Species or Species Extinction. MCCALL CITY COUNCIL Page 3 of 6 January 17, 2019 Regular Meeting Mayor Aymon stated Brundage Mountain and Tamarack might be interested in the Green Business program. She suggested the movie Save our Snow that speaks to communities creating a list of small things they can do to minimize their carbon footprint. There was a brief discussion on engaging grocery stores to participate more in promoting the use of reusable bags and possible incentives. AB 19-016 Airport Advisory Committee Annual Report Mike Weiss, Chair, presented the Airport Advisory Committee (AAC) Annual Report. The Airport Advisory Committee is established pursuant to Idaho Code Section 50-210, to advise and make recommendations to the McCall City Council on matters pertaining to the safety, operation, and maintenance of the McCall Municipal Airport. He reported the accomplishments of the AAC from 2018 and selected focus items for upcoming years. He commented on the value of small airports and spoke about the different benefits the airport offers to the community including the Triangle hangar development, the Airport Club membership growth and student scholarship program, historical register recognition, Airport Open House event, and efforts to engage children with STEM projects. AB 19-013 Request for Approval of a Single Event Concessions Permit - 8th Annual Flash Point McCall Snow Bike Race Saturday, January 26, 2019 Parks & Recreation Director Kurt Wolf presented the Single Event Concessions Permit - 8th Annual Flash Point McCall Snow Bike Race Saturday, January 26, 2019. This event was held at the McCall Golf Course for the first six years and has outgrown the venue. The event promoter worked with City staff to relocate the event to Riverfront Park in 2017 to better accommodate and manage traffic, parking, spectators, and race participants. The event went off without a hitch and we received no negative feedback during or after the event. The event promoter left the site in as good if not better condition than when he arrived. The Parks and Recreation Advisory Committee has reviewed the event proposal and voted unanimously in support of the relocation to Riverfront Park and keeping the event as a part of Winter Carnival. The new location has taken far less staff time and energy on the event than in years past when the event was held at the golf course. There was a brief discussion regarding parking. Council Member Nielsen moved to approve the Single Event Concessions Permit for the Snow Bike Race based on the conditions or any revisions to the agreement and approve the Mayor to sign all necessary documentation. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, Council Member Holmes, and Council Member Sowers all voted aye, and the motion carried. AB 19-015 Request to pursue a Trademark Registration for Idaho's Outdoor Playground Parks & Recreation Director Kurt Wolf presented the request to pursue a Trademark Registration for Idaho's Outdoor Playground. The City of McCall Parks and Recreation Department would like to trademark the saying Idaho's Outdoor Playground to be used in any and all City of McCall promotion and marketing materials. A good slogan captures the essence of your brand's promised consumer benefit in one short phrase. It forces your audience to "stop -and -think" after exposure as a necessary first step toward remembering your slogan promise. A good slogan is memorable and durable. MCCALL CITY COUNCIL Page 4 of 6 January 17, 2019 Regular Meeting Brian O'Bannon, City Attorney with White Peterson, has filed many trademark registrations with both the State of Idaho and U.S. Patent and Trademark Office, including one recently for the City of Ketchum, Small Town, Big Life. The following remarks are taken from an email sent from Mr. O'Bannon about the process, costs and protections: "The first step in the process is a clearance search to ensure that the trademark is available and is not already registered. Then an application must be prepared that includes a specimen of the trademark as it is used in commerce. If the trademark is not currently in use, the federal system permits filing an "intent to use" application and following up with evidence of use later. A federal trademark must go through an examination process before it can be registered, which typically takes 6-12 months. State registration does not require an examination process." Staff and the Council discussed. Council Member Sowers likes it. Council Member Nielsen thinks it is tacky and asked if there were multiple slogans, would the City get a better price point. Council Member Giles and Council Member Holmes both like it and advised to take the trade marking all the way to federal level. Staff explained this is not the final design and there was a brief discussion of the process and additional slogans. Mayor Aymon suggested Idaho's Best Mountain Town. The consensus of the Council was in favor of moving forward with the trademarking. AB 19-010 Request to Adopt Resolution 19-02: McCall Local Housing Incentive Program Community Development & Economic (CED) Development Director Michelle Groenevelt presented Resolution 19-02: McCall Local Housing Incentive Program. As part of the McCall Local Housing Program. The Local Housing Incentive Program was developed to promote deed restricted for sale or rent units in McCall. The program is consistent with the 2018 McCall Housing Strategy and furthers the McCall Area Comprehensive Plan Our Economy Vision statement that states: "Support a variety of housing opportunities to allow people to live and work in McCall, and to provide affordable opportunities for low- to middle -income employees, seniors, and persons with special needs." The details of how the Program works are included with Resolution 19-02 and Exhibit 1 which have been reviewed by the City Attorney. Council Member Giles wanted to know if the $10,000 is enough and if any feedback has been received from builders. CED Director Groenevelt responded stating that the $10,000 would come close in covering connection fees and was high enough to be an actual incentive to attract developers to create deed restricted local housing. She answered questions about the Winter Park, Colorado model. Council Member Nielsen struggles with the incentive only applying to the City limits and that people would have to work within the City limits. CED Director Groenevelt explained that since the City tax dollars will be paying for this program and therefore should benefit the businesses or employees working within the City limits. City Attorney Bi11 Nichols stated it is of the discretion of the Council to layout the guidelines and boundaries. Mayor Aymon believes the purpose of the program is to help local people working for local businesses. Council Member Sowers likes it the way it is. There was some discussion on wording of the Resolution, the responsibility of other communities to help provide housing, and radius boundaries. Council Member Giles is agreeable to be creative with the boundaries but does not feel those details need to stop the Resolution to be approved. City Attorney Nichols advised it MCCALL CITY COUNCIL Page 5 of 6 January 17, 2019 Regular Meeting would be cleaner to make the changes to the resolution and bring back for approval. Staff asked the Council to think about how they want to define who is the community. The Council consensus is to table the Resolution until the next meeting. AB 19-011 Request to Adopt Resolution 19-03 to Authorize the City Treasurer to Pay Routine City Bills City Treasurer Linda Stokes presented the Resolution 19-03 to Authorize the City Treasurer to Pay Routine City Bills. The regularly scheduled meetings for January were moved from the second and fourth Thursdays of the month to the first and third Thursdays. This change resulted in nearly a month between Council meetings, causing a delay in the City's ability to pay bills in a timely manner. Staff has compiled a list of vendors that provide ordinary and necessary goods and services to the City; such as debt service, lease obligations, utilities, propane, VISA bills, attorney services, postage, fuel, etc. Upon the approval of Council, the Treasurer will pay the bills for the purpose listed above and submit the bills to the Council for ratification at the February 14, 2019 meeting and Resolution 19-03 has been provided. Council Member Giles moved to adopt Resolution 19-03 authorizing the Treasurer to pay the listed vendors as necessary and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Mayor Aymon will be absent on February 28th and asked a review of the recycling report from the Environmental Advisory Committee. ADJOURNMENT Without further business, Mftyor Aymon adjourned the meeting at 7:01 p.m. 1 I� *i< S4'4 •�_ ATTEST: L = -- / � � ��� � � ` �; kie J. A,�''►in, M- or ,0 0Y.'�0•�*. -I,a•N••••' �`,, ,�. l 'ir juts,` er, City Ck MCCALL CITY COUNCIL January 17, 2019 Regular Meeting Page 6 of 6