HomeMy Public PortalAbout2019.01.17 Council Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
January 17, 2019
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Work Session
Public Comment
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen,
and Council Member Sowers all answered roll call.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community
Development Director; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager;
Traci Malvich, Human Resources Manager; Tara Woods, Recreation Supervisor
Also present were Diane Kushlan, Kushlan Associates; Julia Thrower, Environmental Advisory
Committee; Mike Weiss, McCall Airport Advisory Committee
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Sowers moved to approve the agenda as submitted. Council Member
Holmes seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. Payroll Report for period ending December 28, 2018
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January 17, 2019 Regular Meeting
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2. Clerk License Report
3. Warrant Register — GL
4. Warrant Register — Vendor
5. AB 19-009 Request for Approval of the FY18 Eidebailly Audit Engagement Letter:
The audit engagement letter states the terms under which the audit will be conducted by
Eidebailly, management's responsibilities, states the fees and timing of the audit, the
significant findings Eidebailly will communicate to the Members of the City Council, as
well as dispute resolution, limitation of damages, time limitation, indemnity, and
assignments prohibited.
6. AB 19-017 Winter Carnival 2019 Event Summary - Request for Approval of the
Fireworks Display: The Chamber of Commerce has submitted the attached requests and
applications pertaining to Winter Carnival 2019, which is to be held from Friday, January
25 through Sunday, February 3, 2019. The Chief of Police, Fire Chief, Parks and
Recreation Director and Street Superintendent have received the information for this event.
The McCall Area Chamber of Commerce has provided the following information: For
Approval — Fireworks Display Application; For Information — General Event Plan,
Schedule and Layout, Children's Torchlight Parade Route, Mardi Gras Parade Route;
Other Items Provided to the City Clerk's Office — Certificate of Liability Insurance,
Naming the City as Additional Insured, ITD Approval for the Torchlight and Mardi Gras
Parades, Parks Reservation Applications for the Use of Legacy Park for Various Carnival
Events, Road Closure Request for East Lake Street
Council Member Holmes moved to approve the Consent Agenda as submitted. Council
Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council
Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all
voted aye, and the motion carried.
WORK SESSION
AB 19-018 McCall Area Code Update Overview with Diane Kushlan
Community & Economic Development (CED) Director Michelle Groenevelt and Diane Kushlan
of Kushlan Associates presented the McCall Area Code Update Overview. At their December 13,
2018 meeting, the City Council approved a contract with Diane Kushlan for the project
management of the McCall Area Code Update. Ms. Kushlan gave a brief background of her
experience and provided an overview on the process of updating the McCall City Code to Title 2-
Building, Title 3- Planning and Zoning, and Title 9 — Subdivision and Development. She explained
the difference between land use and zoning law and gave an update of the timeline for completion.
CED Director Groenevelt gave a brief description on nonconforming use and answered questions
on problems with the current code, energy efficiency percentages, and work sessions. Council
Member Holmes would like to see the energy efficiency code make more sense as she feels it is
prohibitive as it stands.
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January 17, 2019 Regular Meeting
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:57 p.m.
Hearing no comments, Mayor Aymon closed the comment period.
BUSINESS AGENDA
AB 19-012 Request for an Environmental Advisory Committee New Member Appointment
Recreation Supervisor Tara Woods presented the appointment of a new Environmental Advisory
Committee. The mission of the Environmental Advisory Committee (EAC) to the City of McCall
is to identify and promote a unifying policy of objectives for environmental stewardship and
sustainability across all city departments and for the ultimate benefit of the community. Currently,
the EAC has two (2) three (3) year term vacancies available. An advertisement was run for two
weeks in the Star News, which generated one letter of interest.
The EAC recommended Marjorie Feldman Chase to fill one of the two vacant 3-year seats on the
committee. Marjorie has owned property in McCall since 1983 and is a vested member of our
community. Marjorie's experience working, volunteering and recreating in the outdoors has
moved to her to be an active member of the community. Her desire to be involved and her skills
in science, working with local government agencies and experience as a volunteer coordinator
make Margorie a substantial candidate and more than capable of the task at hand.
Council Member Holmes moved to appoint Marjorie Feldman Chase to a 3-year term on the
Environmental Advisory Committee. Council Member Nielson seconded the motion. In a
roll call vote Council Member Holmes, Council Member Nielsen, Mayor Aymon, Council
Member Giles, and Council Member Sowers all voted aye, and the motion carried.
AB 19-014 Environmental Advisory Committee (EAC) Annual Report
Julia Thrower, Chair presented the Environmental Advisory Committee Annual Report. The
mission of the Environmental Advisory Committee (EAC) to the City of McCall is to identify and
promote a unifying policy of objectives for environmental stewardship and sustainability across
all city departments and for the ultimate benefit of the community.
Ms. Thrower reported there is still one student seat open on the committee. She shared the
committee's highlights including Earth Day festival to promote the reusable bags to reduce plastic
bag use, coordination with Parks and Recreation and Franz Witte staff to expand Arbor Day to
include the Earth Day festival, promotion of the Green Business program efforts, and the
completion of the Recycling report. She went over future projects for 2019. Goals include a
Noxious Weed Pull Day, work with the Big Payette Lake Group to make new construction to be
low impact on the lake, continued promotion of the Green Business program, and expansion of the
Earth Day event. This year's Earth Day event will possible include a movie and the subject focus
will be on Endangered Species or Species Extinction.
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January 17, 2019 Regular Meeting
Mayor Aymon stated Brundage Mountain and Tamarack might be interested in the Green Business
program. She suggested the movie Save our Snow that speaks to communities creating a list of
small things they can do to minimize their carbon footprint. There was a brief discussion on
engaging grocery stores to participate more in promoting the use of reusable bags and possible
incentives.
AB 19-016 Airport Advisory Committee Annual Report
Mike Weiss, Chair, presented the Airport Advisory Committee (AAC) Annual Report. The Airport
Advisory Committee is established pursuant to Idaho Code Section 50-210, to advise and make
recommendations to the McCall City Council on matters pertaining to the safety, operation, and
maintenance of the McCall Municipal Airport. He reported the accomplishments of the AAC from
2018 and selected focus items for upcoming years. He commented on the value of small airports
and spoke about the different benefits the airport offers to the community including the Triangle
hangar development, the Airport Club membership growth and student scholarship program,
historical register recognition, Airport Open House event, and efforts to engage children with
STEM projects.
AB 19-013 Request for Approval of a Single Event Concessions Permit - 8th Annual Flash
Point McCall Snow Bike Race Saturday, January 26, 2019
Parks & Recreation Director Kurt Wolf presented the Single Event Concessions Permit - 8th
Annual Flash Point McCall Snow Bike Race Saturday, January 26, 2019. This event was held at
the McCall Golf Course for the first six years and has outgrown the venue. The event promoter
worked with City staff to relocate the event to Riverfront Park in 2017 to better accommodate and
manage traffic, parking, spectators, and race participants. The event went off without a hitch and
we received no negative feedback during or after the event. The event promoter left the site in as
good if not better condition than when he arrived. The Parks and Recreation Advisory Committee
has reviewed the event proposal and voted unanimously in support of the relocation to Riverfront
Park and keeping the event as a part of Winter Carnival. The new location has taken far less staff
time and energy on the event than in years past when the event was held at the golf course.
There was a brief discussion regarding parking.
Council Member Nielsen moved to approve the Single Event Concessions Permit for the
Snow Bike Race based on the conditions or any revisions to the agreement and approve the
Mayor to sign all necessary documentation. Council Member Giles seconded the motion. In
a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, Council
Member Holmes, and Council Member Sowers all voted aye, and the motion carried.
AB 19-015 Request to pursue a Trademark Registration for Idaho's Outdoor Playground
Parks & Recreation Director Kurt Wolf presented the request to pursue a Trademark Registration
for Idaho's Outdoor Playground. The City of McCall Parks and Recreation Department would like
to trademark the saying Idaho's Outdoor Playground to be used in any and all City of McCall
promotion and marketing materials. A good slogan captures the essence of your brand's promised
consumer benefit in one short phrase. It forces your audience to "stop -and -think" after exposure
as a necessary first step toward remembering your slogan promise. A good slogan is memorable
and durable.
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January 17, 2019 Regular Meeting
Brian O'Bannon, City Attorney with White Peterson, has filed many trademark registrations with
both the State of Idaho and U.S. Patent and Trademark Office, including one recently for the City
of Ketchum, Small Town, Big Life. The following remarks are taken from an email sent from Mr.
O'Bannon about the process, costs and protections: "The first step in the process is a clearance
search to ensure that the trademark is available and is not already registered. Then an application
must be prepared that includes a specimen of the trademark as it is used in commerce. If the
trademark is not currently in use, the federal system permits filing an "intent to use" application
and following up with evidence of use later. A federal trademark must go through an examination
process before it can be registered, which typically takes 6-12 months. State registration does not
require an examination process."
Staff and the Council discussed. Council Member Sowers likes it. Council Member Nielsen thinks
it is tacky and asked if there were multiple slogans, would the City get a better price point. Council
Member Giles and Council Member Holmes both like it and advised to take the trade marking all
the way to federal level. Staff explained this is not the final design and there was a brief discussion
of the process and additional slogans. Mayor Aymon suggested Idaho's Best Mountain Town.
The consensus of the Council was in favor of moving forward with the trademarking.
AB 19-010 Request to Adopt Resolution 19-02: McCall Local Housing Incentive Program
Community Development & Economic (CED) Development Director Michelle Groenevelt
presented Resolution 19-02: McCall Local Housing Incentive Program. As part of the McCall
Local Housing Program. The Local Housing Incentive Program was developed to promote deed
restricted for sale or rent units in McCall. The program is consistent with the 2018 McCall Housing
Strategy and furthers the McCall Area Comprehensive Plan Our Economy Vision statement that
states: "Support a variety of housing opportunities to allow people to live and work in McCall, and
to provide affordable opportunities for low- to middle -income employees, seniors, and persons
with special needs." The details of how the Program works are included with Resolution 19-02
and Exhibit 1 which have been reviewed by the City Attorney.
Council Member Giles wanted to know if the $10,000 is enough and if any feedback has been
received from builders. CED Director Groenevelt responded stating that the $10,000 would come
close in covering connection fees and was high enough to be an actual incentive to attract
developers to create deed restricted local housing. She answered questions about the Winter Park,
Colorado model. Council Member Nielsen struggles with the incentive only applying to the City
limits and that people would have to work within the City limits. CED Director Groenevelt
explained that since the City tax dollars will be paying for this program and therefore should
benefit the businesses or employees working within the City limits.
City Attorney Bi11 Nichols stated it is of the discretion of the Council to layout the guidelines and
boundaries. Mayor Aymon believes the purpose of the program is to help local people working for
local businesses. Council Member Sowers likes it the way it is. There was some discussion on
wording of the Resolution, the responsibility of other communities to help provide housing, and
radius boundaries. Council Member Giles is agreeable to be creative with the boundaries but does
not feel those details need to stop the Resolution to be approved. City Attorney Nichols advised it
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January 17, 2019 Regular Meeting
would be cleaner to make the changes to the resolution and bring back for approval. Staff asked
the Council to think about how they want to define who is the community.
The Council consensus is to table the Resolution until the next meeting.
AB 19-011 Request to Adopt Resolution 19-03 to Authorize the City Treasurer to Pay
Routine City Bills
City Treasurer Linda Stokes presented the Resolution 19-03 to Authorize the City Treasurer to Pay
Routine City Bills. The regularly scheduled meetings for January were moved from the second
and fourth Thursdays of the month to the first and third Thursdays. This change resulted in nearly
a month between Council meetings, causing a delay in the City's ability to pay bills in a timely
manner. Staff has compiled a list of vendors that provide ordinary and necessary goods and
services to the City; such as debt service, lease obligations, utilities, propane, VISA bills, attorney
services, postage, fuel, etc. Upon the approval of Council, the Treasurer will pay the bills for the
purpose listed above and submit the bills to the Council for ratification at the February 14, 2019
meeting and Resolution 19-03 has been provided.
Council Member Giles moved to adopt Resolution 19-03 authorizing the Treasurer to pay
the listed vendors as necessary and authorize the Mayor to sign all necessary documents.
Council Member Holmes seconded the motion. In a roll call vote Council Member Giles,
Council Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member
Sowers all voted aye, and the motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. Mayor Aymon will be absent on February 28th and asked
a review of the recycling report from the Environmental Advisory Committee.
ADJOURNMENT
Without further business, Mftyor Aymon adjourned the meeting at 7:01 p.m.
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January 17, 2019 Regular Meeting
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