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HomeMy Public PortalAbout2019.02.28 Council Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall February 28, 2019 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Hearing Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Council President Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Giles, Council Member Holmes, and Council Member Sowers all answered roll call. Mayor Aymon and Council Member Nielsen were absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Traci Malvich, Human Resources Manager; Nathan Stewart, Public Works Director Also present were Matt Kaiserman, St. Luke's Hospital McCall; Jason Densmer, The Land Group; Theresa Burkes, Public Art Selection Committee; Heidi Carter, Horrocks Engineers; Kerrie Davidson, Horrocks Engineers Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council MCCALL CITY COUNCIL February 28, 2019 Regular Meeting Page 1 of 10 for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Special Meeting Minutes — August 24, 2018 2. City Council Regular Meeting Minutes — October 11, 2018 3. City Council Regular Meeting Minutes — November 8, 2018 4. City Council Regular Meeting Minutes — November 29, 2018 5. City Council Special Meeting Minutes — December 14, 2018 6. Payroll Report for period ending Feb 02, 2019 7. Clerk License Report 8. Warrant Register — GL 9. Warrant Register — Vendor 10. AB 19-049 Treasurer's Monthly Report as Required by IC 50-208: Treasurer's report of accounts and activity of office during the month of January 2019 regarding care, management, or disposition of moneys, property, or business of the City. Motion: The Council shall examine the report and determine whether additional information from the Treasurer is required. 11. AB 19-047 Request for Approval of Resolution 19-06 to Auction Surplus Personal Property: Idaho Code §67-5732A allows for the disposal of surplus personal property, provided that when sales will be offered to the public and sold to the highest responsible bidder, notice of such sale shall be published in the newspaper for at least two (2) weeks prior to such offering. Annually City staff identifies several items as surplus property. Consistent with prior years, the attached resolution authorizes the City Clerk to conduct a bid auction for the purposes of selling the surplus property to the highest bidder. The City has partnered with Public Surplus, an online auction to auction our surplus items. The public auction on the Public Surplus auction website will be noticed in the Star -News for two consecutive weeks. Motion: Adopt Resolution 19-06 authorizing the sale of surplus property and authorize the Mayor to sign all necessary documents. 12. AB 19-046 Request to Approve a Re -allocation of Local Option Tax Dollars from Roots Forest School: The Roots Forest School was awarded $1,520 the Trek to the North Pole event, which they received in February 15, 2019. LOT Recipients have one year to utilize those funds and give report on how they were expended. The Roots School submitted their completion report and noted that they had only spent $1,471.59, therefore they are requesting that the remainder $48.41 be re -allocated to their 5K family fun run which they host every July in Ponderosa State Park. The funds would be used for refreshments for the participants. Motion: Approve the request from the Roots Forest School to re -allocate Local Option Tax funds of $48.41 to their 5K family fun run and authorize the Mayor to sign all necessary documents. 13. AB 19-044 Proclamation - Request to Proclaim March 2, 2019 as National Education Association's Read Across America Day: Many people in the United States, particularly students, parents and teachers, join forces on Read Across America Day, annually held on the first school day closest to March 2. Read Across America Day promotes reading, particularly for children and young adults. Many schools, libraries, and community centers across the United States participate in the day by bringing people together to take part in reading books. Various reading activities and events are held across the country on this day. In 1997 an organization known as the National Education Association (NEA), pushed for a special day to celebrate reading throughout the United States. This idea proved to be a popular one, so it was not long before the first Read Across America Day was held on March 2, 1998. This nationwide observance coincides with the birthday of Dr Seuss (Geisel), an American writer MCCALL CITY COUNCIL Page 2 of 10 February 28, 2019 Regular Meeting best known for writing children's books. Some of his books include Green Eggs and Ham, How the Grinch Stole Christmas!, and The Cat in the Hat. Barbara Morgan Elementary will be recognizing the event with Dr Seuss, Wear a Shirt With Words, Day, school wide "Drop Everything and Read" between 12:40-1:00, as well as classroom Dr. Seuss activities throughout the day. Teachers will schedule any interested Guest Readers to come in this day and read favorite books/Dr. Seuss books to the class because... "You're never too old, too wacky, too wild, to pick up a book and read with a child!" Motion: Proclaim March 1, 2019 as Read Across America Day in McCall and authorize the Mayor to sign the proclamation. 14. AB 19-043 Proclamation - Request to Proclaim March 6, 2019 as Celebration of Idaho Dav in the City of McCall: In 2014, the Idaho Legislature established an official Idaho Day to be observed March 4th each year with a proclamation from the governor and programs at the State Capitol, as well as events and activities in communities statewide. Idaho Day, March 4, was established to commemorate the creation of the Idaho Territory by President Abraham Lincoln on that day in 1863. 2019 Idaho Day is celebrating Idaho towns. What's unique and distinct about your town? What makes your town that extraordinary place to grow up, live, work, play, go to school, and raise a family? Idaho Day inspires many Idahoans across the Gem State to celebrate Idaho and its history, along with all that is special about their own community or part of the state. Idaho Day is an opportunity to showcase the Gem State's treasured past, thriving present, and unlimited future. Spearheaded by the Idaho Historical Society, Idaho Day is enjoyed throughout the state by schools and universities, state agencies, and other organizations. The McCall City Library is hosting an Idaho History day on March 6th, and the Barbara Morgan Elementary School 4th graders and teachers will be coming for fun Idaho related activities. In support of the Elementary School and the McCall Public Library staff is recommending that March 6th be recognized as Idaho Day in McCall. Motion: Proclaim March 6, 2019 as the celebration of Idaho Day in the City of McCall and authorize the Mayor to sign the proclamation. Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, and Council President Giles all voted aye and the motion carried. PUBLIC HEARING AB 19-039 Request to Approve the PUD Final Plan, Subdivision Final Plat, Development Agreement, Snow Management Agreement and Stormwater Shared Maintenance Agreement for St. Luke's McCall Hospital Expansion Project Council President Giles opened the public hearing at 5:32 p.m. Council Member Nielsen joined the meeting at 5:36 p.m. Economic Development Planner Delta James presented the PUD Final Plan, Subdivision Final Plat, Development Agreement, Snow Management Agreement and Stormwater Shared Maintenance Agreement for St. Luke's McCall Hospital Expansion Project. St. Luke's McCall has submitted Planned Unit Development Final Plan (PUD-18-01), and Subdivision Final Plat (SUB-18-01) applications to relocate of a portion of the Hewitt Street right-of-way and combine seven parcels into MCCALL CITY COUNCIL Page 3 of 10 February 28, 2019 Regular Meeting one lot of record to facilitate the expansion and renovation of the McCall Medical Center. The applicant has proposed parking areas fronting public rights -of -way as an alleviation to the McCall City Code development standards (MCC 3.8.06). The associated Development Agreement proposes to complete all deferred infrastructure improvements by December 31, 2022. Snow Management and Stormwater Maintenance Agreements detail responsibilities for snow removal and storage, and maintenance of a shared regional stormwater facility on City property at the Central Idaho Historical Museum site. These documents have been reviewed by the City Attorney. At its February 5, 2019 regularly scheduled meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing at which no one testified in support or opposition to the project, approved the associated Design Review application (DR-18-65) and unanimously recommended the PUD Final Plan, Subdivision Final Plat, and Development Agreement for approval to City Council. Matt Kaiserman, representative for St. Luke's Hospital, presented a brief overview of the project, finances, new layout, and the schedule of construction to take place over the next 3 or 4-years. Jason Densmer, Engineer at The Land Group, clarified details on the combination of the two lots and answered questions regarding snow storage management. Receiving no written or spoken comments, Council President Giles closed the public hearing at 5:58 p.m. Council Member Sowers moved to approve PUD-18-01, SUB-18-01, Development Agreement, Snow Management Agreement and Stormwater Shared Maintenance Agreement as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Council President Giles, and Council Member Nielsen all voted aye and the motion carried. PUBLIC COMMENT Council President Giles called for public comment at 6:02 p.m. Hearing no comments, Council President Giles closed the comment period. BUSINESS AGENDA AB 19-050 Golf Advisory Committee Annual Report to Council Rita Bolli-Neal, Committee Chair, was unable to attend so Golf Superintendent Eric McCormick presented the Golf Advisory Committee (GAC) annual report to Council. The GAC is established to advise and make recommendations to the McCall City Council on matters pertaining to the operation and maintenance of the McCall Municipal Golf Course. He shared highlights including a successful first year of Banyans on the Green, upgrades on the heating and cooling system, the maintenance shop expansion, creation of a new tent area, and a rules update. He answered questions on the expansion project. MCCALL CITY COUNCIL February 28, 2019 Regular Meeting Page 4 of 10 AB 19-048 Request for Approval of a USFS Airport Maintenance Contract — McCall Municipal Airport Airport Manager Jay Scherer presented the United States Forest Service (USFS) Airport Maintenance Contract — McCall Municipal Airport. The McCall Municipal Airport has coordinated with the USFS for renewal of an existing maintenance contract which funds operation and maintenance costs for the USFS's proportional use of the airport. The contract offers a base payment amount of $50,592 (16% of the FY19 airport O&M budget) with annual CPI adjustments to the base amount within two available option years. These option years will produce payment to the City of McCall quarterly. He answered questions and shared new traffic tracking equipment has been installed. Council Member Holmes moved to approve the US Forest Service contract for operations and maintenance costs of the airport and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Council President Giles, and Council Member Nielsen all voted aye and the motion carried. AB 19-040 Request to Approve Final Public Artwork Design for Lardo Bridge Economic Development Planner Delta James presented the Final Public Artwork Design for Lardo Bridge. In keeping with the City of McCall Public Art Policies, adopted by City Council June 29, 2012, a volunteer selection committee reviewed qualifications from eight (8) professional artists from Idaho, Oregon, Washington, Montana, and Utah and unanimously chose finalist artist Susan Madacsi of Boise, Idaho, for commission of public artwork to be installed on Lardo Bridge. The artist then conducted public outreach efforts to gain input into the artwork final design including a "Design and Desserts" event at Ruby's Kitchen in October, 2018 with 35 attendees, workshops with highschool art and shop classes, and online surveys. Based upon this input, the artist created two design concepts — "Seasons" and "Fish." An online survey and displays of the artwork designs then gained community input (177 responses) into which design was preferred. The survey results gave no clear direction (54% for "Fish"; 46% for "Seasons"). The artwork selection committee reconvened on February 14, 2019 and recommended to City Council that "Seasons" be chosen as the final design. Public Art Selection Committee Member Theresa Burkes explained the reasons for selecting the "Seasons" as the final design. This public art project is funded by a National Endowment for the Arts Our Town grant ($25,000) received by the City and matched by City general fund allocation for public art ($22,000) and FY18 LOT funds ($3000). Council Member Holmes moved to approve "Seasons" by Susan Madacsi as the public art design for Lardo Bridge in accordance with the recommendation by the Public Art Selection Committee. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, and Council President Giles all voted aye, and Council Member Sowers voted no, and the motion carried. AB 19-041 Request to Approve Final Public Artwork Design for Downtown Reconstruction Project Economic Development Planner Delta James presented the Final Public Artwork Design for Downtown Reconstruction Project. In keeping with the City of McCall Public Art Policies, adopted MCCALL CITY COUNCIL Page 5 of 10 February 28, 2019 Regular Meeting by City Council June 29, 2012, a five -member volunteer selection committee reviewed qualifications from eighteen (18) Pacific Northwest artists and chose three (3) finalist artists to invite to submit specific design proposals for public artwork to be installed along 2nd Street within Phase 1B of the City's Downtown Redevelopment Project. The three finalist artists are: Pete Goldlust, Eugene, OR; CJ Rench, Hood River, OR; Melissa Cole, Spokane, WA. Each artist has prepared a specific design proposal for public artwork to be located downtown and staff explained each design proposal. Public input on these proposals was sought through an online survey, a display at Barn Owl Books for 10 days and special "Design and Dessert" open house event held February 7, 2019. A total of 125 comments were received. Of which, 62% favored CJ Rench's "Native Grasses" design; 33% favored "Four Seasons — Full Circle by Melissa Cole; and 5% chose "Payette Forward — Moose Antler Benches" by Pete Goldlust. The majority of comments received were in fair of the art project. Economic Development (ED) Planner James read a letter from Claire Remsberg, Chair of the Public Art Advisory Committee expressing support for the art selected and spoke to product materials, the experience of the artist, and the need for a more expansive City art collection. The budget for the Downtown Public Art Project is $60,000 funded by carry forward from previous project cost savings, and City LOT and General Fund allocations. Council Member Holmes would prefer to see the finished streetscape before selecting the art. ED Planner James explained the logic behind approving the art at this time is to allow for configuration of underground utility placement to accommodate the foundation before the sidewalks are in as it is a costly installation to do it after the fact. Council Member Nielsen pointed out the public comments on spending money on more practical items and he would like to eliminate the trees further down the street to save money. He asked for clarification on where the dollars were coming from. ED Planner James explained some of the funds were a carryover from several years ago of another project where the City had received a large donation and the Public Art Advisory Committee decided that rather doing another small project to save the funds to be used on a larger project. She explained the rest of the funds are all from the approved budget and Local Option Tax funds. She explained the benefits of integrated art and cost saving in using this approach. Council Member Sowers is concerned with how the art could be a problem for snow removal. Public Works Director Nathan Stewart explained staff looked at this extensively during the design process. The new sidewalks would actually assist with snow storage and there are no concerns for snow management issues with the installation of the art. He gave an example of how the art could be used to supplement the need for less planter spaces by and even push out the planter installation to a future date, if needed. ED Planner James shared all artists were interviewed and asked about snow issues. The selected artist envisioned the art sticking up above the snow. Parks and Recreation Director Kurt Wolf shared he was impressed by the artist being aware of the snow issues to design pieces with materials and style that would function well during the snow season, and he did not have any issues with the snow management. Community & Economic Development Director Michelle Groenevelt stated that the primary design came from the Downtown Master Plan and the intent was for this area to be a "great" public space and the public art is a piece of those plans. Public art is part of the economic development strategy. These pieces are to help with this. There was a brief discussion on the durability of the plexiglass. The plexiglass has a 25-year shelf life and artist has tested this product finding it has stood up well over decades. MCCALL CITY COUNCIL Page 6 of 10 February 28, 2019 Regular Meeting Council Member Giles moved to move forward with CJ Rench's "Native Grasses" design as recommended, prepare the Artist Agreement, and authorize the Mayor to sign all documents. The motion died for a lack of a second. Item was tabled. AB 19-052 Request Approval of the Proposal for Water Treatment Plant Chlorine Generation Machine — Storage Tanks Replacement Public Works Director Nathan Stewart presented proposal for Water Treatment Plant Chlorine Generation Machine: storage tanks replacement. The Water Treatment Department is scheduled to replace its chlorine generation machine this Spring and is also budgeted to replace the 20+ year old chlorine storage tanks in FY20. In preparing the facility for the generation system replacement and coordinating with the Contractor, De Nora Water Technologies Texas, LLC and ClorTec®, it was determined that replacing the storage tanks in conjunction with the chlorine generation equipment was essential and necessary. The storage tanks are critical componentry of the generation system with a shared ventilation system. Contracting with De Nora and utilizing ClorTec® compatible parts and accessories will provide the most efficient installation procedure and optimize quality and warranty consistency. SPF Water Engineering and treatment staff have requested the Contractor provide the City with the additional cost for supplying and installing the new tanks in accordance with the City's design specifications. The Contractor is in the process of finalizing proposal which will serve as a change order to the originally approved contract for the chlorine generation system (AB-18-275). By approving this proposal, lead times for tank materials can coincide with the delivery and installation of the generation system therefore minimizing downtime and associated impacts to the treatment plant's operations. Council Member Nielsen asked for and received an explanation of the process. Council Member Nielsen moved to approve the proposal from De Nora Water Technologies Texas, LLC for replacement of the Water Treatment Plant chlorine storage tanks and authorize the Mayor and City staff to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Council President Giles, and Council Member Sowers all voted aye and the motion carried. Council took about a 5-minute break to allow staff to set up for the next item. AB 19-045 Request for Approval of the Downtown Core Reconstruction: 2nd Street and Lenora Street — Phase 1B Surface Contract Award Public Works Director Nathan Stewart presented the Downtown Core Reconstruction: 2nd Street and Lenora Street — Phase 1B Surface Contract Award. During late January and early February, the City, with the assistance of Horrocks Engineers, conducted formal bidding for the 2nd Street and Lenora Street — Phase 1B Surface Improvements construction contract. The project consists of surface utility, sidewalk, streetscape and roadway section and paving improvements. The project (1B) is the second half of Phase 1 of the Downtown Core Reconstruction project. Phase 1A (subsurface utilities) was constructed during summer and fall 2018. Phase 1B will require at least 120 days to construct and will begin in early April and be completed in mid -August. Per Council's MCCALL CITY COUNCIL Page 7 of 10 February 28, 2019 Regular Meeting direction at the 8/24/18 work session, various bid alternatives are included to substitute concrete sidewalks with paver sidewalks in select locations. Street lighting within the project area is not included in this project as the City is currently applying for Community Development Block Grant (CDBG) funding to complete the street lighting. Based on feedback from bidders, the bid opening was extended until 2/22/19. The bids received were evaluated by staff and Horrocks. Staff recommends awarding the contract to the responsive low bidder, Sunroc Corporation, in the total sum of $2,832,091.93. The contract is still being reviewed by the City Attorney. Heidi Carter of Horrocks Engineers presented the recommendation for bid award giving all the specifications for the recommendation to Sunroc Corporation. Public Works Director Stewart gave a brief overview of the project bid process. He shared this phase is the most expensive portion of the project and is coming in under budget. There is the high possibility of completing Phase 2B this year as well. He clarified Horrocks did a quality control check on the plans through Crestline Engineers to make sure nothing was missed in the design and then Horrocks increases the units more than what is needed to provide a cushion. Also, he contacted Sunroc Corp. and Granite Excavation to verify there would not be large change orders to come through later. Kerrie Davidson of Horrocks Engineering verified Sunroc Corp was a reputable contractor and their home base was located in the Boise area. Staff has put in some quality control on performance and will be meticulously scrutinizing the work throughout the scope of the project. Council Member Holmes moved to award to Sunroc Corporation in total sum of bid alternates $2,832,091.93 the 2nd Street and Lenora Street — Phase 1B Surface Improvements contract and authorize the Mayor to sign all necessary documents after legal clause is inserted. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, and Council President Giles all voted aye, and Council Member Nielsen voted no, and the motion carried. AB 19-042 Request to Approve the Contract Award of the 2019 Pavement Maintenance Projects Public Works Director Nathan Stewart presented the Contract Award of the 2019 Pavement Maintenance Projects. During late January and early February, the Streets Department, with the assistance of Horrocks Engineers, conducted formal bidding for the 2019 Pavement Maintenance Projects construction contract. The project consists of approximately 7.5 miles of chip sealing (outside the urban center) and 1.25 miles of micro surfacing (inside the urban center) and follows the Maintenance Improvement Plan (MIP) outlined in the 2017 Transportation Master Plan. The bid opening occurred on 2/12/19. Horrocks Engineers provided a letter summarizing the bid results and providing a discussion regarding the responsiveness of the apparent low bidder, Geneva Rock Products, LLC. The project specifications allow for the City to adjust the actual contract value based on the City's available funding. Because Streets Local Option Tax funds will be used to fund this project, staff chose to delay setting the final contract amount for this project until after the bid opening for the Downtown Core Phase 1B project was received which occurred on 2/22/19. The contract was reviewed by the City Attorney and due to Idaho State statues regarding the required 80% employment of Idaho workers, Geneva Rock Products stated they were not able to comply to that portion of the contract and thus was removed as the responsive low bidder. City Attorney Bi11 Nichols explained the statue. Staff recommends awarding the contract to Boswell Paving Solutions, Inc in the MCCALL CITY COUNCIL Page 8 of 10 February 28, 2019 Regular Meeting amount of $671,760.40 as the new low bidder. This company will micro seal for the same price as chip sealing which is an added benefit. Staff answered questions regarding sealing all new asphalt to protect it from wear. Council Member Nielsen moved to approve the award the FY19 Pavement Maintenance Projects contract to Boswell Paving Solutions, Inc. in the amount of $671,760.40 and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Council President Giles, and Council Member Sowers all voted aye and the motion carried. AB 19-051 Request Approval of the Parks Department — Public Works Construction Contract Award for the Wooley Boardwalk Project Parks and Recreation Director Kurt Wolf presented the Parks Department and Public Works construction contract award for the Wooley Boardwalk Project. Through the Capital Improvement Planning (CIP) Process, the Parks Department budgeted to construct the Wooley Boardwalk Pathway section along Wooley Avenue during the FY19 construction season. The CIP budget was approved by Council during the FY19 budget process. This project falls under CIP #2859-20818-13 Wooley Boardwalk Project. A formal bid process has been done and was advertised for two full weeks in the Star News and on the Idaho AGC and Association of General Contractors of America website and plan room. The project was broken down into four bid alternates with a fifth alternative to (bid alt. 2) for modular pre -manufactures systems. Staff received significant interest in the project from eight separate contractors. A public bid opening took place on February 19 and received two formal bids for all four bid alternates, and one partial formal bid for bid alternate one only. After careful review of the submitted bid numbers and the budget, staff would like to move forward with a contract award to Falvey LLC for bid alternates 1-3 for $357,842.80 as the responsive low bidder for this combination of bid alternates. Parks staff is prepared to complete Bid Alternate 4 in house which consists of the pathway connections on each end of the boardwalk and have planned for this as a contingency. Funding for this contract will cover bid alternative 1-3. A complete set of construction plans is available upon request. Construction for this project will begin in early to mid -spring and be complete by June 30 dependent upon material availability. Staff answered the Council's questions regarding finances and the scope of the project. Council Member Holmes moved to approve staff to issue a "Notice of Award" to Falvey's LLC, the responsive low bidder for the project, approve the contract with Falvey's LLC for the Wooley Boardwalk Project in the amount of $357,842.80, and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes, Council Member Nielsen, Council President Giles, and Council Member Sowers all voted aye and the motion carried. AB 19-037 Civic Campus Master Plan Steering Committee Council Member Representation Community & Economic Development Director Michelle Groenevelt presented Civic Campus Master Plan Steering Committee Council Member representation request. The City Council has contracted with a design professional to layout and program the City campus as a Master Plan. A Master Planned Campus will look at the near -term phasing and a longer -term layout of the campus with all the programmed uses including an alternative option of locating administrative offices in MCCALL CITY COUNCIL Page 9 of 10 February 28, 2019 Regular Meeting another location. In order to guide and provide insight into the Master Plan process led by Humphries Poli, a Civic Campus Master Plan Steering Committee will be formed for the project. The Steering Committee will include representation from City Council, the Library, Treasure Valley Transit, McCall Redevelopment Agency, and the business community. The Steering Committee will meet on a regular basis as noted in the Letter of Agreement with Humphries Poli through the completion of the Master Plan process. Staff is requesting that Council select an additional Council member to sit on the committee with Mayor. Council Member Holmes volunteered to attend the meetings. Staff will provide technical expertise to the Committee and a meeting schedule. Council President Giles moved to appoint Council Member Holmes to serve on the Civic Master Planning Steering Committee. Council Member Sowers seconded the motion. In a voice vote all voted aye and the motion carried. AB 19-038 City Manager Evaluation Process Human Resources (HR) Manager Traci Malvich presented City Manager Evaluation Process. The goal of the annual performance evaluation is to help employees feel valued, maximize the benefit that the City and Community gets from each employee, and to perform an evaluation of your performance during the last year. This process is intended to involve both employee and supervisor and focus on work behaviors and results. Annual Performance Evaluation reviews the performance of each employee during the evaluation period. The City of McCall's evaluation period begins January 1 and ends on December 31 each year and includes the following for evaluation period — 2018. Since the City Council serves as the supervisor to the City Manager, they issue the City Manager's performance evaluation. The HR Manager Malvich explained the process to use during the evaluation process. After some discussion, the Council agreed to each submit a written summary and then hold a meeting with the HR Manager who will take notes and write up the evaluation for the Council to present to the City Manager. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Council Member Holmes requested to add an agenda item regarding the waterway ordinance. ADJOURNMENT Without further l oltiBiggiQuncil President Giles adjourned the meeting at 8:00 p.m. � .��cCAIL''�i ?� �Vs. ryc -�� x - SEAL ` O F. * 41111... * ATTEST: ivy BessieJo g er, CityLrk MCCALL CITY COUNCIL February 28, 2019 Regular Meeting Page 10 of 10