HomeMy Public PortalAbout2019.03.14 Council Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
March 14, 2019
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Public Hearing
Chamber/Department Reports
Committee Minutes
Public Comment
Business Agenda
Executive Session
Return to Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, and Council Member
Sowers all answered roll call. Council Member Nielsen was absent.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community
Development Director; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager;
Eric McCormick, Golf Course Superintendent; Chris Curtain, Information Systems Manager;
Traci Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public
Works Director;
Also present were Amy W. Manning and Lisa Fritz, Idaho Independent Intergovernmental
Authority Insurance Group; Bobby Lawrence, EideBailly; Andrew Mentzer, West Central
Mountains Economic Development Council
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Holmes moved to approve the agenda as submitted. Council Member
Sowers seconded the motion. In a voice vote all members voted aye and the motion carried.
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March 14, 2109 Regular Meeting
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CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. Payroll Report for period ending February 22, 2019
2. Clerk License Report
3. Warrant Register — GL
4. Warrant Register — Vendor
5. AB 19-053 Request to Reallocate Local Option Tax Funds for the McCall Winter Sports
Club: Local Option Tax (LOT) recipients have one year to utilize funds received and give
report on how they were expended. The McCall Winter Sports Club was awarded $2175 for
their LOT application 19-38, Alpine Chris Bodily Memorial 4-way Race. The receipts for the
expenditures for the event total $2087.64, leaving a balance of $87.36. Rather than refunding
the balance, they are requesting a reallocation of the remaining funds toward their application
19-40, Hidden Valley Hoedown, which was awarded $2800. Funds for both events are
expected to be disbursed in March 2019, with completion reports and receipts due the by March
2020. Approve the reallocation of unspent Local Option Tax funds for McCall Winter Sports
Club's LOT application 19-38 in the amount of $87.36 to their application 19-40 and authorize
the Mayor to sign all necessary documents.
6. AB 19-055 Request to Proclaim April 27 as Arbor Day in the City of McCall: Arbor Day
is celebrated nationally on the last Friday of April however the City has the flexibility to
designate whichever day is preferred to celebrate it as a community. This year, Parks &
Recreation will partner again with Franz Witte Nursery and hold the official Arbor Day
Celebration on Saturday, April 27 at the nursery. The event will consist of a celebration of
trees with guest speakers covering topics on Urban Forestry & Management, Nursery &
Landscaping, and Natural Resource and Forest Management. Proclaim April 27, 2019 as Arbor
Day in the City of McCall and authorize the Mayor to sign all necessary documents.
7. AB 19-058 Request to Approve Memorandum of Agreement with Idaho Transportation
Department for Placement of Art on Lardo Bridge: To install the four pedestal sculptures
and nine railing "medallions" that comprise Susan Madacsi's "Seasons" public artwork
proposal onto Lardo Bridge, an agreement for placement of the artwork is needed between
Idaho Transportation Department and the City of McCall. The agreement stipulates: The
location(s) that artwork will be placed on the bridge (4 ends and every -other railing); That the
City can decommission and remove the artwork at the City's discretion; That the City will
remove the artwork to accommodate ITD maintenance of the bridge within five (5) days of
request; Maintenance of the artwork is the City's responsibility. The City Attorney has
reviewed and approved the Memorandum of Agreement for Bridge Art. Approve the
Memorandum of Agreement for Bridge Art with Idaho Transportation Department and
authorize the Mayor to sign all necessary documents.
8. AB 19-061 Request to Approve Change Order #1 to add Alternates 1, 2, 3 to the contract
sum: City Hall Office Remodel contract with Dalrymple Construction Services, Inc: At
the February 14, 2019 City Council Meeting, the Council approved a contract with Dalrymple
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March 14, 2109 Regular Meeting
Construction Services, Inc. in the amount of $190,000 for the remodel of the McCall City Hall
office spaces. The original contract sum of $178,500 did not include the alternates, so the
requested Change Order adds the work to the contract as Additive Alternates 1, 2, 3 which
were previously approved by Council and are included in the overall project cost of $190,000.
Approve Change Order #1 to add Alternates 1, 2, 3 to the contract sum: City Hall Office
Remodel contract with Dalrymple Construction Services, Inc. and authorize the Mayor to sign
all necessary documents.
Council Member Sowers moved to approve the Consent Agenda as submitted. Council
Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council
Member Holmes, Mayor Aymon, and Council Member Giles all voted aye, and the motion
carried.
PUBLIC HEARING
AB 19-056 Request to Approve Resolution 19-07 Adopting Fees to be Charged for Use of
City Owned Concession Stand Located at Gold Glove Park
Mayor Aymon opened the public hearing at 5:35 p.m.
Parks & Recreation Director Kurt Wolf presented the Resolution 19-07 adopting fees to be charged
for use of City owned concession stand located at Gold Glove Park. The concession stand was
constructed in 2015 in conjunction with the public restroom as a package deal for the pre-fab CXT
building. Staff completed the requirements by Central District Health to operate the concession
stand in 2017. Use of the concession stand has been handled through the park's reservation fee and
a concession permit with the City.
In an effort to streamline the process and capitalize on the potential for an increased revenue
stream, staff would like to set a separate fee structure for the use of the concession stand. Research
has been done on fee structures for similar facilities in other communities and staff feels the fees
outlined in the resolution are comparable and in line with industry standards. Staff answered
questions regarding fees, what costs those fees cover, and what allowable uses are included with
the fee.
Receiving no written or public comments, Mayor Aymon closed the public hearing at 5:39
p.m.
Council Member Holmes moved to approve Resolution 19-07 adopting fees to be charged for
use of City owned concession stand located at Gold Glove Park and authorize the Mayor to
sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote
Council Member Holmes, Council Member Giles, Mayor Aymon, and Council Member
Sowers all voted aye, and the motion carried.
CHAMBER OF COMMERCE REPORT
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Chamber of Commerce
Shannon Berry, representing the McCall Area Chamber of Commerce, shared the next issue of the
McCall Magazine should be out the first of May, the Spring Breakfast is May 16, gave details for
the Idaho Travel grant, and shared the next After Hours event is at First American Title on March
21.
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:45 p.m.
Hearing no comments, Mayor Aymon closed the comment period.
DEPARTMENT REPORTS
City Manager
City Manager Anette Spickard updated the Council on the Snow in the City efforts and data, road
work to be done on Highway 55 at Rainbow Bridge and Smith's Ferry, Census 2020, and the latest
with legislative bills for alcohol reform and urban renewal.
Community Development
Community & Economic Development Director Michelle Groenevelt gave an update on the
proposal of affordable housing project on Davis Ave, she is doing ground work for a request for
proposal.
Golf Course
Golf Course Superintendent Eric McCormick answered questions regarding dog waste issues.
There was a brief discussion on solutions.
Parks & Recreation
Parks & Recreation Director Kurt Wolf gave an update on the County waterways discussion, the
possibility of a water study, boat inspection stations, and the Wooley Pathway project.
Police
Police Chief Justin Williams reported there was one adult and group of children at the first Coffee
with the Cops. The plan is to have another event in a couple of months.
Public Works
Public Works Director Nathan Stewart gave an update on the number of hours some staff had to
put in to keep up with the snow removal, and shared complaint resolutions, pothole repair, towing,
and the lack of use of the public parking lots for trailers.
COMMITTEE MINUTES
The Council received the following Committee Minutes for review:
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1. Environmental Advisory Committee — 2019 — January 17
2. Golf Advisory Committee — 2018 — September 12, October 10 & December 12
3. Golf Advisory Committee — 2019 —January 16
4. Historic Preservation Commission — 2019 — January 7
5. Library Building Committee — 2019 — February 6
6. Library Board of Trustees — 2019 — January 17
7. Parks and Recreation Advisory Committee — 2018 — November 28 & 2019 — January 14
BUSINESS AGENDA
AB 19-062 Idaho Independent Intergovernmental Authority (III -A) Insurance Group
Annual Report to Council - Presentation
Amy W. Manning, Executive Director of Idaho Independent Intergovernmental Authority (III -A)
Insurance Group presented the annual report. III -A is a self -funded health insurance pool and trust
created seven years ago by Idaho cities. In August 2018, the Council approved a 3-year
membership with the III -A for health insurance. As part of their service to the City, each year a
representative will give the Council an annual report on the Trust to include membership, finances,
etc. Ms. Manning gave a brief history of the insurance group and shared the different entities who
have membership. The annual meeting is held every June in conjunction of the annual conference
of the Association of Idaho Cities. She gave a synopsis of company operations, financial standing,
security measures to protect the membership, changes to health and wellness, additions and
deletions to benefits, and life flight needs, the switch to ProAct pharmacy benefits manager, and
CD earnings. Ms. Manning went over the company's goals for the upcoming year including
increasing mental health services and answered questions.
AB 19-059 FY18 Audit Report presented by Bobby Lawrence, EideBailly - Presentation
Bobby Lawrence of EideBailly presented the annual report for fiscal year ended September 30,
2018. He went over some of the changes to the FY18 Audited Financial Statements including the
library fund, the sewer fund transfers, and explained various pages in the audit report. Overall, the
City is in good standing. The Council did not have any questions or comments.
AB 19-054 Request to Approve West Central Mountains Economic Development Council
Agreement for Services
Community & Economic Development Director Michelle Groenevelt introduced Andrew
Mentzer, Executive Director of the West Central Mountains Economic Development Council
(WCMEDC) who explained the request of $4500 was to provide to the City of McCall a partial
sponsorship of the 2019 West Central Mountains Economic Development Summit: $2500.00; and
creation of a Culinary Arts Apprenticeship program in McCall where participants can explore
culinary arts, gain skills in the industry and be ready to enter the workforce: $1000.00; and
coordination, in partnership with the Idaho Small Business Development Center, of not less than
two (2) trainings for community members and entrepreneurs to provide education on business
planning and scoping in the local economy: $1000.00. The scope of work is proposed to be
completed by December 31, 2019. Community and Economic Development staff have reviewed
and support the project proposal. The City Attorneys office has prepared the Agreement for
Services.
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March 14, 2109 Regular Meeting
Council Member Holmes moved to approve the West Central Mountains Economic
Development Council Agreement for Services and authorize the Mayor to sign all necessary
documents. Council Member Sowers seconded the motion. In a roll call vote Council
Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Giles all
voted aye, and the motion carried.
Mr. Mentzer was given permission to give a quick follow up report of the last year's project and
an overview of goals for 2019.
AB 19-057 Request to Approve Parks and Recreation Advisory Committee Member
Appointments
Parks & Recreations Director Kurt Wolf presented the Parks and Recreation Advisory Committee
member appointments. Staff advertised for four vacancies on the Parks & Recreation Advisory
Committee in both the Star News and on the City Website for two full weeks. To realign the terms,
it has been identified that the following appointments are needed: two 3-year terms, one 2-year
term, and one 1-year term. There are four openings due to expired terms and a midterm resignation.
Seven letters of interest were received by the following: Andrew Testa, David Petty, Dalton Crane,
Danielle Custer, Lance Hayes, Larry Hauder, and Terry Edvelson. Both Terry Edvelson and David
Petty attended a meeting to introduce themselves. It is staffs recommendation to consider all seven
letters of interest along with the advisory committee's recommendation for appointments, and
apoint four of the seven individuals represented in the letters to the Parks and Recreation Adivosry
Committee. The Committee and staff have reviewed the letters and would like to recommend that
City Council consider the following:
• Appoint Dalton Crane to a full term. Dalton is a current employee with Ponderosa State
Park and as the committee and staff recognized with former committee member Matt
Linde, it has been beneficial to have representation from Ponderosa State Park. Note:
Dalton was a former City Parks seasonal employee.
• Re -Appoint Donna Bush to a full term on the committee in consideration that she has only
filled a partial term and has strong ties to the community and the departments programs.
• Appoint Terry Edvelson and David Petty to the two remaining terms (One to a 2-year term
and one to a 1-year term)
Council Member Giles moved to appoint Dalton Crane to a 3-year term, Terry Edvelson to
a 2-year term, David Petty to a 1-year term, and re -appoint Donna Bush to a 3-year term.
Council Member Holmes seconded the motion. In a roll call vote Council Member Giles,
Council Member Holmes, Mayor Aymon, and Council Member Sowers all voted aye, and
the motion carried.
AB 19-060 Request to Award the Construction Contract for Legacy Pump Station Variable
Frequency Drives for 2019
Public Works Director Nathan Stewart presented the construction contract for Legacy Pump
Station variable frequency drives for 2019. SPF Water Engineering and Control Engineers have
completed the design for the installation of variable frequency drives (VFDs) for Legacy Beach
Pump Station. This project will allow for improved control and adjustment of intake flows from
the pump station to the water treatment plant. Additionally, significant energy saving is expected,
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March 14, 2109 Regular Meeting
and per Council approval of AB 18-291, the Water Department is on track to receive approximately
—$32,000 in reimbursement for design, reporting and construction expenses through our
participation in Idaho Power's Energy Efficiency Audit program.
Requests for bid proposals (RFPs) were sent to multiple qualified Public Works contractors in late
February and early March with a final bid submittal date of 3/8/19. Upon review of the bids
received, SPF and staff determined AME Electric Inc. as the responsive low bidder in the amount
of $67,300 and recommended to award them for contract.
The cover letter of the RFP package summarizing the project as well as the draft "Agreement" that
has been reviewed by legal counsel. If awarded, the VFD installation is scheduled to be completed
by May 15`h, 2019 and prior to the irrigation season.
Council Member Giles moved to award the construction contract for Legacy VFD
Installation to the responsive low bidder, AME Electric Inc. in the amount of $67,300 and
authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the
motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon,
and Council Member Sowers all voted aye, and the motion carried.
AB 19-063 Direction to staff on Final Public Artwork Design for Downtown Reconstruction
Project
Community & Economic Development Director Michelle Groenevelt presented the Final Public
Artwork Design for Downtown Reconstruction Project. She explained the process for selecting
public art and the function of the committee. In keeping with the City of McCall Public Art
Policies, adopted by City Council June 29, 2012, a five -member volunteer selection committee
reviewed qualifications from eighteen (18) Pacific Northwest artists and chose three (3) finalist
artists to invite to submit specific design proposals for public artwork to be installed along 2nd
Street within Phase 1B of the City's Downtown Redevelopment Project. The three finalist artists
are: Pete Goldlust of Eugene, OR; CJ Rench of Hood River, OR; Melissa Cole of Spokane, WA.
Each artist has prepared a specific design proposal for public artwork to be located downtown.
Public input on these proposals was sought through an online survey, a display at Barn Owl Books
for 10 days and special "Design and Dessert" open house event held February 7, 2019. A total of
125 comments were received. Of which, 62% favored CJ Rench's "Native Grasses" design; 33%
favored "Four Seasons — Full Circle by Melissa Cole; and 5% chose "Payette Forward — Moose
Antler Benches" by Pete Goldlust.
CED Director Groenevelt shared artist CJ Rench designed her pieces to make them more difficult
to graffiti. Staff answered questions about funding.
Council Member Sowers does not like any of the art designs presented and feels this is a case of
buying artwork before the house is built. He believes the integrated installation would be
outweighed by the benefit of waiting.
Council Member Holmes shared that most people she has spoken with do not like the design and
would like to see art selected after the downtown is complete like it was done with Lardo Bridge.
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March 14, 2109 Regular Meeting
Other comments she has received was the disappointment that the selected artwork was not an
Idaho artist. CED Director Groenevelt shared that the Public Art Advisory committee was excited
to see interest from out of State as that expanded the artist pool, but it is a matter of perspective.
Council Member Giles stated that at the December 13, 2019 the Council gave staff the direction
to move forward to present the three artists proposals and expressed he did not feel it appropriate
for the Council, who, he stated, are not art experts, to insert their personal preferences as he felt it
was disrespectful to the staff and committees who have worked to put the project together. He felt
if there were comments to be shared by the public then they need to submit those comments, so
they can be heard so everyone knows what is being said and can be discussed with the whole
Council. Since he has not heard of any negative comments about the art, he felt it prudent to
approve the art, so it could be integrated with the street construction.
Mayor Aymon stated that she supports an integrated art project as it creates a stronger, better
protected structure and she pointed out that 125 people participated in the survey and selection of
the art. She shared she has not heard any negative comments from anyone and feels it is important
to respect the committees' recommendation.
Council Member Holmes stated the people she has spoken with expressed concern about the cost
when those monies could be used better elsewhere as well as nervous about the changes happening
to downtown.
Staff reported that if the art is not integrated it will cost an additional 25% or approximately
$15,000 more to retro fit it in later and explained the difference between integrated art for
downtown in comparison to the Lardo Bridge which was different. Staff also addressed the
incorrect information reported in the Star News regarding the lost parking spaces. The first count
of parking spaces was higher due to informal spots people use that are not actual parking spaces
were incorrectly added then when staff began mapping out the spaces, the number was adjusted to
show the correct number.
Council Member Giles moved to approve staff to prepare the Artist Agreement for the
Council's selected project CJ Rench's "Native Grasses" and authorize the Mayor to sign all
documents. Mayor Aymon seconded the motion. In a roll call vote, Council Member Giles
and Mayor Aymon voted aye, Council Member Holmes and Council Member Sowers voted
no, and the motion failed.
The Council discussed the topic further. Council Member Sowers stated he is not against having
art in the downtown area but feels there needs to be more public opinion.
City Attorney Bill Nichols gave some guidance stating if someone approaches a Council member
on the street to give their opinion verbally then they should be advised to submit it as a public
opinion so all Council members can be privy to what is being said and can be taken into
consideration. He also suggested a public hearing.
Council Member Giles stated that there needs to be a well thought out process followed otherwise
the Council will be viewed as not objective. He feels there needs to be responsible government
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March 14, 2109 Regular Meeting
that serves all their constituents and the Council needs to define how they are going to get this
public process to work.
CED Director Groenevelt suggested to send it back to the Public Art Advisory Committee for a
review and next steps as that is the process lined out in the Council policy manual. She did not feel
a public hearing would get an overview of the general population as many people do not attend
and the surveys were a better medium to collect opinion. She explained how the integrated art is
less expensive but more complex to implement and shared the point of the art is to draw people to
the areas with something whimsical and interesting. It was the goal of the committee to apply a
different style of art in this area.
Council Member Sowers stated that he feels the community is not behind the project.
Mayor Aymon commented on the project on Centennial Plaza that while it was being built people
did not like it but after it was completed it became a place people love. Her experience is people
do not like change but after it happens their opinion changes.
Council Member Sowers thought this was less about the art itself but about the $60,000 price tag
when there are problems with sidewalks. He does not feel art should come before sidewalks. It
gives the impression this part of the City is more important while the rest is not.
Mayor Aymon pointed out 2nd Street is being designed to be an event centered area.
Public art policies adopted by Council was explained and City Clerk BessieJo Wagner gave a brief
history of why the downtown core is the primary focus at this time. She explained there were many
public hearings about what the public wanted for their community and they demanded a plan be
put in place for the downtown area which is why it was called out in the local option tax initiative.
It was pointed out if the Council does not want to support the adopted Public Art Masterplan, then
it needs removed so staff and the committee do not spend time on projects that do not have support.
Council Member Holmes would like to know if there is a way to engineer for an integrated
installation later and bring back to a full Council.
Staff stated they would have to do some research but know the artist may not want to give the
specifications without the agreement. It is important the artist and the engineers work together to
put in the integration so trying to implement the infrastructure without the artist may not work at
all when the time comes to install.
The direction given to staff was to find out what it would involve installing the base with a later
installation of the art.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
EXECUTIVE SESSION
At 8:29 p.m. Council Member Holmes moved to go into Executive Session for:
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