HomeMy Public PortalAbout2019.03.28 Council Regular MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
March 28, 2019
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Public Comment
Presentation
Business Agenda
Executive Session
Return to Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member
Sowers all answered roll call. Council Member Holmes was absent.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Morgan Bessaw, City
Planner; Jay Scherer, Airport Manager; Eric McCormick, Golf Course Superintendent; Nathan
Stewart, Public Works Director; Levi Brinkley, Water Superintendent; Richard (Bubba) Bauer,
Utility Operator II;
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Sowers moved to approve the amended agenda as submitted. Council
Member Nielsen seconded the motion. In a voice vote all members voted aye and the motion
carried.
CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
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1. City Council Special Meeting Minutes — February 7, 2018
2. City Council Special Meeting Minutes — October 3, 2018
3. City Council Regular Meeting Minutes — December 13, 2018
4. Payroll Report for period ending March 8, 2019
5. Clerk License Report
6. Warrant Register — GL
7. Warrant Register — Vendor
8. AB 19-066 Treasurer's Monthly Report as Required by IC 50-208: Treasurer's
report of accounts and activity of office during the month of February 2019 regarding
care, management, or disposition of moneys, property, or business of the City.
9. AB 19-064 Treasurer's Quarterly Report as Required by IC 50-208: Treasurer's
quarterly report of accounts and activity of office during the months of July, August,
and September 2018 regarding care, management, or disposition of moneys, property,
or business of the City. The quarterly report for the last quarter of each fiscal year in
not required to be published until after the fiscal yearend audit. Since the audit report
was presented to the Council at the March 14, 2019 meeting, the final quarterly report
for the period ended September 30, 2018 (including audit adjusting entries) will be will
be published on the Finance page of the City's website.
10. AB 19-065 Request to Adopt Resolution 19-08 for the Authorization of the
Destruction of Records: The Clerk's Office has identified 30 boxes of documents that
have exceeded the retention time limits established by the City's records management
policy. Resolution 19-08 will authorize the City Clerk to destroy the identified records
of no historical significance. Motion: Adopt Resolution 19-08 allowing the destruction
of documents and authorize the Mayor to sign all necessary documents.
11. AB 19-072 Request to Proclaim April 2019 as Fair Housing Month: The Idaho
Department of Commerce asks each community in Idaho to publish a Fair Housing
Proclamation each April to raise awareness of everyone's entitlement to Fair Housing.
Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), as amended, prohibits
discrimination in the sale, rental, and financing of dwellings, and in other housing -
related transactions, based on race, color, national origin, religion, sex, familial status
(including children under the age of 18 living with parents or legal custodians, pregnant
women, and people securing custody of children under the age of 18), and handicap
(disability). Motion: Proclaim April 2019 as Fair Housing Month in the City of McCall
and authorize the Mayor to sign the proclamation.
12. AB 19-073 Request to Proclaim April 2, 2019, as National Service Recognition
Day: On National Service Recognition Day, thousands of local leaders take time to
honor AmeriCorps members and Senior Corps volunteers by participating in
recognition events, issuing official proclamations, and taking to social media in a
nationwide show of appreciation. The sixth -annual National Service Recognition Day
will take place on Tuesday, April 2, 2019. This initiative is led by the Corporation for
National and Community Service (CNCS), the National League of Cities, the National
Association of Counties, and Cities of Service. Mayors and city leaders, county
officials, and tribal leaders across the country are using national service more and more
to solve their community's toughest challenges. CNCS, America's leader in
volunteering and service efforts, engages over 325,000 AmeriCorps members and
Senior Corps volunteers in national service at more than 50,000 locations each year.
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Through partnerships with schools, faith -based groups, non -profits, and local agencies,
national service members are embedded within the communities they serve, using their
ingenuity and training to make a tangible, lasting impact. Whether responding to
natural disasters, tackling the opioid epidemic, educating students for the 21 st century
workforce, or supporting veterans and military families, AmeriCorps members and
Senior Corps volunteers help local leaders make their communities stronger. City staff
has prepared for a committee recognition event for April 3, 2019 to recognize all of our
city related volunteer committee members. Motion: Proclaim April 2, 2019, as
National Service Recognition Day and authorize the Mayor to sign the proclamation.
13. AB 19-074 Request to Proclaim April 1, 2019 as Census 2020 Awareness Day:
From the Census website: Why do we conduct a 10-year census? For one, because the
U.S. Constitution mandates it and we've been doing so since 1790. Each year that does
not end in -0, the Census Bureau estimates which states, and places are growing or
shrinking. But the decennial census gives us a superior count of how our nation's
population has shifted around the country. It is an essential cog in in our nation's
democracy: The decennial census data dictates how to redistribute the 435 seats in the
U.S. House of Representatives (known as "reapportionment"), to help states revise their
congressional and state legislative district boundaries, as well as to update the number
of electoral votes given to each state. Data from the census and the complementary
annual American Community Survey direct how more than $675 billion per year in
federal and state funding are spent on health, social, transportation, and education
programs —and helps us plan for and respond to emergencies. It also gives voice to the
size and needs of cultural and other communities, which is why their participation is so
critical. Finally, what many casual observers may not know is that the census count is
also the foundation upon which almost every other American survey in the public or
private sector is based upon —as it's a "ground-truthing" of the actual population, not
just a sample of it. As such, it is essential for countless research efforts that improve
our communities and strengthen the economy. Motion: Proclaim April 1, 2019 as
Census 2020 Awareness Day and authorize the Mayor to sign all necessary documents.
14. AB 19-075 Request to Submit an Idaho Power Lighting Retrofit Incentive
Program Payment Application for the Water Treatment Facility: As part of routine
maintenance at the Water Treatment Plant (WTP), the Water Department, working with
AME Electric, Inc (AME), began replacing existing conventional florescent lighting
with new, energy efficient LED fixtures in late summer 2018. This retrofit is intended
to greatly reduce electrical power costs at the WTP by up to approximately
$350/month. Because of the significant power savings, this project also qualifies for an
Idaho Power Energy Efficiency Grant. The City submitted a pre -approval application
in December 2018 and Idaho Power accepted the pre -application indicating the project
would likely qualify for up to approximately $7,600 in an incentive rebate to offset the
cost of completing the retrofit. Completing this application will allow Idaho Power to
complete their final inspection of the project (anticipated this Spring) and award the
resulting rebate. As prepared, the rebate will be provided directly to the Contractor so
as to reduce the overall costs the City must expend. Motion: Approve the Idaho Power
Commercial -Industrial Lighting Retrofit Payment Application and authorize the
Mayor to sign all necessary documents.
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Council Member Sowers moved to approve the Consent Agenda as submitted. Council
Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council
Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion
carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:32 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 5:32 p.m.
PRESENTATION
AB 19-076 Presentation of Certificate of Appreciation to Richard (Bubba) Bauer for 7 Years
of Service Recognition
Public Works Nathan Stewart recognized the service of Richard (Bubba) Bauer who is retiring
from the City on April 5, 2019. He has served the City as the Utility Operator II for 7 years. Water
Superintendent Levi Brinkley expressed his gratitude to have had the opportunity to work with
Bubba and shared all the he has brought to the department in experience and dependability. Mayor
Aymon presented a Certificate of Appreciation for Bubba's dedication and service to the McCall
community.
BUSINESS AGENDA
AB 19-067 Request to Approve the Appointment of a Board Member to the McCall
Redevelopment Agency
City Manager Anette Spickard presented the appointment of a board member to the McCall
Redevelopment Agency (MRA). Per McCall City Code, the City Council appoints a board of
commissioners for the McCall Redevelopment Agency (MRA) which shall consist of seven (7)
members. The term of office of a commissioner shall be three (3) years. Bob Youde resigned from
the MRA Board which resulted in one vacancy. The Board position was advertised in The Star
News and on the City website. Two letters of interest were received for the Board position from
Tabitha Martineau and Bob Lorimer. The MRA Board reviewed the letters and recommends to the
City Council the appointment of Tabitha Martineau to the Board.
Council Member Nielsen moved to approve the appointment of Tabitha Martineau to the
McCall Redevelopment Agency for a term of 3 years expiring in March 2021. Council
Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council
Member Giles, Mayor Aymon, and Council Member Sowers all voted aye, and the motion
carried.
AB 19-068 Request to Approve Resolution 19-07 Adopting the Revised Golf Rules and
Regulations
Golf Course Superintendent Eric McCormick presented the Resolution 19-07 Adopting the
Revised Golf Rules and Regulations. The Golf Course Advisory Committee annually reviews the
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Golf Course Rules and Regulations and offers changes or updates to City Council. A couple of
issues have come up that the Committee recommends some rule changes to address. One is to
ensure the Golf Course and the Golf Pro have clear guidance on how to handle situations where
people bring dogs on the course or into the restaurant and Pro Shop that may or may not be service
animals under the Americans with Disabilities Act. The other item is clarifying the type of
motorized transportation that is subject to the trail fee as there has been some people using
motorized long boards and the like to get around the course. The City Attorney has reviewed all
the proposed changes.
Mayor Aymon asked some questions regarding fee refund language and violation infractions. Golf
Superintendent McCormick addressed the fees question that it is up to the Council to refund fees
and the violation infractions would be addressed by first removing from the property and only
bring in the police if it becomes an ongoing issue. He addressed some additional questions about
dogs, driving on the course, and smoking on the deck.
Council Member Sowers moved to approve Resolution 19-07 adopting the revised Golf Rules
and Regulations as recommended by the Golf Advisory Committee and authorize the Mayor
to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call
vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, and Council
Member Giles all voted aye, and the motion carried.
AB 19-069 Request to Award the Construction Contract for Jasper Subdivision Water and
Drainage Improvements Project to Warrington Construction Corp. of Oregon
Justin Leraris with SPF Water Engineering joined the meeting via phone at 5:54 p.m.
Public Works Director Nathan Stewart presented the Construction Contract Award for Jasper
Subdivision Water and Drainage Improvements Project to Warrington Construction Corp. of
Oregon. This past fall and winter, SPF Water Engineers (SPF) and the City's Water Department
have been preparing the design for the Jasper Subdivision Water and Drainage Improvements
Project. This project replaces approximately 4,000 linear feet of aged and undersized 4-inch water
main with new, 8-inch PVC water pipe accompanied with new water services, hydrants and valves.
Additionally, the project will complete significant roadside drainage improvements (swale
reestablishment and culvert replacement). Funding for the water components of the project will be
provided by the Water Fund and drainage improvements will paid for by the Streets Local Option
Tax fund. The project included a base bid and bid alternate for both water and drainage
improvements to allow flexibility in awarding the project depending funding.
Formal bidding occurred in February and March 2019 and the bid opening occurred on 3/15/19.
The City received two bids. SPF has completed a thorough review of the bids to determine the
responsive low bidder. SPF's recommendation is to award the construction contract to Warrington
Construction. The draft "Agreement" that has been reviewed by legal counsel.
Staff has confirmed that adequate FY19 funding exists to award both the base bid and bid alternates
for the water and drainage components along with a 10% contingency for change orders. If
awarded, the project will be completed by early October 2019.
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Justin Leraris of SPF and staff answered Council Member Sowers question regarding the Hayes
Street watermain and swales. Hayes Street will be the next project after this project is complete.
Staff answered questions about paving of streets, and watermain work on 3rd Street.
Council Member Giles moved to award the construction contract for Jasper Subdivision
Water and Drainage Improvements Project to Warrington Construction Corp. of Oregon in
the amount of $770,161; authorize the Mayor to sign all necessary documents; and authorize
City staff to manage change orders up to 10% over the initial Contract amount. Council
Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council
Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion
carried.
Justin Leraris with SPF Water Engineering left the meeting at 6:04 p.m.
AB 19-071 Request for Approval of the Findings on Thompson Place Planned Unit
Development General Plan (PUD-18-03), Subdivision Preliminary Plat (SUB-18-
06), Zoning Amendment (ZON-18-03) application, appeal denial of P&Z Design
Review (DR-18-52), the Associated Development Agreement, and Adopt the
Rezoning Ordinance
City Planner Morgan Bessaw presented the Findings on Thompson Place Planned Unit
Development General Plan (PUD-18-03), Subdivision Preliminary Plat (SUB-18-06), Zoning
Amendment (ZON-18-03) application, appeal denial of P&Z Design Review (DR-18-52), the
Associated Development Agreement, and Adopt the Rezoning Ordinance. At its February 14, 2019
regularly scheduled meeting, the McCall City Council held a properly noticed public hearing on
the Thompson Place Planned Unit Development General Plan (PUD-18-03), Subdivision
Preliminary Plat (SUB-18-06), Zoning Amendment (ZON-18-03) application, appeal of P&Z
Design Review (DR-18-52) denial, and associated Development Agreement. During this meeting
the City Council directed staff to prepare all necessary approval documents for the project to
rezone Lot 5 of Jake's Landing Townhomes Subdivision from R8 — Medium Density Residential
to R16 — High Density Residential to accommodate the proposed development for 16
condominium units to consist of four fourplexes, 12 deed restricted units, within the existing Jake's
Landing Subdivision. The subject parcel is near the downtown core and proposed for High Density
Residential Zoning within the 2017 Comprehensive Plan Future Land Use Map.
A11 applications are contingent on each other and all must be approved in order for the project to
move forward. City Planner Bessaw covered the conditions of approval with the Council:
Conditions of Approval
1. Approval of this Planned Unit Development general plan application PUD-18-03 shall be
contingent upon McCall City Council approval of the companion zoning amendment request
ZON-18-03, companion subdivision preliminary plat application SUB-18-06.
2. Prior to any site work or disturbance, the applicant shall receive engineering approval from the
McCall City Engineer for project final civil designs to include (see agency comments above).
3. Prior to issuance of a building permit, the applicant shall:
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a. Complete the off -site improvements, as described in the Applications for PUD 18-03
and SUB 18-06 or shall financially assure completion of the same in compliance with
the applicable provisions of the McCall City Code (MCC 9.6.067).
b. Receive final engineering approval from the McCall City Engineer.
c. Construct and receive final acceptance of water service infrastructure.
d. Establish deed and/or lease restrictions in accordance with McCall's Local Housing
Incentive Program for the first twelve (12) units to be constructed.
e. Execute a public snow storage area on the subject parcel in an area and of a size to be
approved by the McCall Public Works Director.
f Provide a tree protection plan that illustrates how the identified remaining trees on site
will be protected during site grading and project construction.
Receive approval from the Payette Lakes Recreations Water and Sewer District for the
sewer line extension and purchase of sewer connection permits.
h. Provide a lighting plan and photometric analysis that demonstrates that the site and
exterior building lighting will comply with the McCall Outdoor Lighting Ordinance,
pursuant to MCC 3.14. The plan shall include street lighting at street intersections in
accordance with MCC 9.6.02.0
g.
i. Provide a detailed landscaping plan that identifies the plant size at the time of
installation and location of irrigation throughout the project, and groundcover to be
used within the common area for review and approval by the City Arborist.
4. Prior to issuance of a final Certificate of Occupancy, the applicant shall:
a. Complete the onsite improvements including landscaping, walkways, site grading,
storage buildings, trash enclosures, lighting, and amenities, as shown in the
Applications for PUD 18-03 and SUB 18-06.
b. Complete all off -site street, sidewalk, utility and stormwater improvements as
represented in the final civil plans approved by the McCall City Engineer.
5. Submittal of PUD Final Plan and Subdivision Final Plat applications for approval from the
McCall City Council applications shall occur not later than December 31, 2020.
6. The applicant shall financially assure the undergrounding of any overhead utilities (MCC
9.6.02) located along the Thompson Avenue property frontage up to $70,000. Additionally, all
utilities within the project shall be installed underground, including any propane tanks.
7. A full set of as built (record) drawings of all improvements intended for public use and
maintenance, including, but not limited to, water and sewer lines, and including also private
and public streets, shall be furnished to the City within sixty (60) days of completion of the
construction.
Public Works Director Nathan Steward addressed questions about the undergrounding of overhead
utilities. The engineering team based the estimate on work done on similar jobs but because of the
unique location of Thompson Street, it will be more than what is estimated. The $70,000 is required
by the developer with the City covering the difference.
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There was some discussion regarding the affordable nature of the rent and the deed restrictions.
The Council is concerned about promises to be affordable and then is not when it is completed.
Council Member Nielsen moved to approve the Findings of Fact, Conclusions of Law, and
Decision documents for PUD-18-03, SUB-18-06, ZON-18-03, the Appeal of DR-18-52, and
approve the associated Development Agreement, and authorize the Mayor to sign all
necessary documents. Council Member Giles seconded the motion. In a roll call vote Council
Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Sowers all
voted aye, and the motion carried.
Council Member Giles moved to read by title only one-time only Ordinance 978. Council
Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council
Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion
carried.
City Clerk Bessiejo Wagner read Ordinance 978 by title only one time only:
An ordinance of the City of McCall, Valley County, Idaho Rezoning Certain Real Property known
as Lot 5 Jake's Landing Subdivision in the City of McCall, from R8 - Medium Density Residential
to R16-High Density Residential; providing for related matters; and providing an effective date.
Council Member Nielsen moved to adopt Ordinance 978 Rezoning real property known as
lot 5 Jake's Landing Subdivision, approve the publication of the summary, and authorize
the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In
a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council
Member Sowers all voted aye, and the motion carried.
AB 19-070 Public Media Plan for FY 2019 Presentation & Request for Fund Transfer
Communications Manager Erin Greaves presented the Public Media Plan for FY 2019 and fund
transfer. During the 2019 Retreat, Council outlined ideas and opportunities with Communications
staff to further engage the public and inform them in advance of important topics and meetings.
Some of these ideas included: streaming the public meetings; weekly minutes of what's going on
at the City; doing a "Council Forecast"; a bulletin board in the newspaper or other public forum;
use more radio and/or TV. In the FY19 Budget there were no funds allocated for the Council Public
Relations line item. To accomplish the desired direction of Council, staff requests that $4000 be
transferred from the Council Contingency Budget 10-41-750-999.0 to Public Relations 10-41-150-
275.0 to enable Communications staff to undertake these initiatives for the remainder of FY19.
Communications Manager Greaves went over the tentative schedule plan, use of funds, and the
concerns with streaming through Facebook — social media. Staff shared streaming platform
options, public record and storage, discontinuance if it does not work, continuity guidelines,
equipment needed, and having a test run. After some discussion, the general consensus was to have
a two -month trial run streaming and for staff to come back at the next Council meeting with some
more specifics on the streaming capabilities. There was some discussion on media promotion.
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Communication Manager Greaves recapped for staff to move forward with print/radio with the
budget allocated already and bring back to Council about local streaming on website.
Council Member Giles moved to approve the transfer of funds for Council Public Relations
the recording of City Council meetings for the public and authorize the Mayor to sign all
necessary documents. Council Member Sowers seconded the motion. In a roll call vote
Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member
Nielsen all voted aye, and the motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. The 3/29/19 Special Meeting was cancelled.
EXECUTIVE SESSION
At 7:11 p.m. Council Member Giles moved to go into Executive Session for:
• Personnel - 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or
to hear complaints or charges brought against, a public officer, employee, staff
member or individual agent, or public -school student
• Records - Pursuant to Idaho Code §74-206 (1) (d) To consider records that are exempt
from disclosure as provided in chapter 1, title 74, Idaho Code;
Council Member Nielsen seconded the motion. In a roll call vote, Council Member Giles,
Council Member Nielsen, Mayor Aymon, and Council Member Sowers all voted aye and the
motion carried.
Council discussed personnel matter.
RETURN TO OPEN SESSION
At 8:05 p.m. Council Member Giles moved to return to Open Session. Council Member
Sowers seconded the motion. In a voice vote, all members voted aye, and the motion carried.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 8:06 p.m.
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