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HomeMy Public PortalAbout2019.04.25 Council Regular MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall April 25, 2019 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member Sowers all answered roll call. Council Member Holmes was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport Manager; Casey Bruck, Librarian; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief Also in attendance were Lola Elliott and Lynn Lewinski of the McCall Library Board; Sherry Maupin, Colby Rampton Recreation District Steering Committee; Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Giles moved to approve the proposed amended agenda to add Request for Approval to submit a Laura Moore Cunningham Foundation Grant for up to $250, 000 to support the Library expansion project as submitted. Council Member Sowers seconded the motion. In a Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion carried. CONSENT AGENDA MCCALL CITY COUNCIL April 25, 2019 Regular Meeting Page 1 of 8 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Special Meeting Minutes — March 15, 2019 2. City Council Regular Meeting Minutes — March 28, 2019 3. Payroll Report for period ending April 5, 2019 4. Clerk License Report 5. Warrant Register — Vendor 6. AB 19-090 Treasurer's Monthly Report as Required by IC 50-208: Treasurer's report of accounts and activity of office during the month of March 2019 regarding care, management, or disposition of moneys, property, or business of the City. The Council shall examine the report and determine whether additional information from the Treasurer is required. 7. AB 19-091 Treasurer's 2nd Quarterly Report as Required by IC 50-208: Treasurer's quarterly report of accounts and activity of office during the months of January, February, and March 2019 regarding care, management, or disposition of moneys, property, or business of the City. The Council shall examine the report and determine whether additional information from the Treasurer is required. 8. AB 19-084 Request to Approve the Funding Extension of Local Option Tax Application 17-31: City Parks & Recreation for Brown Park Playground Equipment through FY20: Local Option Tax (LOT) recipients have one year to utilize funds received and give report on how they were expended. The Parks and Recreation Department was awarded $60,000 for LOT application 17-31 for playground equipment at Brown Park. Purchasing new playground equipment for the park will cost more than the $60,000 approved. The Parks & Recreation Department would like to use these funds in conjunction with a matching funds grant from the Idaho State Department of Parks and Recreation. The matching funds have been applied for and the McCall Parks and Recreation Department will know if the matching funds have been granted in July 2019. Funds from this grant would be available for FY20. Motion: Approve the Funding Extension of Local Option Tax Application 17-31 to City Parks & Recreation for Brown Park Playground Equipment through FY20. Council Member Nielsen requested to pull the Warrant Register — GL for discussion. Council Member Giles moved to approve the Consent Agenda as amended to remove the Warrant Register — GL. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion carried. Council Member Nielsen asked questions regarding travel expenses for Garrett Mapp and Seth Arrasmith. He questioned the price of an airline ticket. City Treasurer Linda Stokes stated the airline ticket was for multiple people in law enforcement. Council Member Nielsen moved to approve the Warrant Register - GL as amended to remove the Warrant Register. Council Member Giles seconded the motion. In a roll call vote Council MCCALL CITY COUNCIL Page 2 of 8 April 25, 2019 Regular Meeting Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye, and the motion carried. WORK SESSION AB 19-093 Parking Management Plan — Discussion City Manager Anette Spickard presented the Parking Management Plan discussion. The City has conducted two parking studies in the last ten years that have formed the basis for the parking priorities and strategies identified in the City's recently adopted Transportation Master Plan (TMP). The Plan includes the following policy conclusion: "the City will develop a parking management plan focused on improving efficiency of existing parking supply, managing demand, and opportunistically increasing capacity over the long term." With the reconstruction of the downtown core streetscape and the potential future private development of vacant parcels in the Central Business District, the timing is appropriate for the Council to direct staff to prepare the parking management plan as directed in the TMP. In 2018 Council discussed an interim step for parking management which could be the adoption of code language to prohibits parking in bike lanes in order to ensure the public's safety when using our bike path system. If Council is interested in this interim step, staff will place the code revision item on an upcoming meeting agenda for action. A public hearing on this type of code of change is not required by state law. City Manager Spickard identified a variety of parking issues including the downtown business area, boat trailer parking, two-hour parking limit, safety, and employee parking. She is seeking the direction of the Council and recommended the Council allow staff to work with stakeholders and the possibility of submitting a Local Option Tax (LOT) application to help pay for a study. Council Member Sowers wanted to know if the two-hour parking limit would be going away and if the City does not enforce it then why have any signs posted. Police Chief Justin Williams shared the chalking of tires has been ruled unconstitutional by the 6th District Court, if passed our district there would be no other way to monitor how long someone is parked without meters thus making enforcement difficult. There was a discussion on how to encourage people to use underutilized parking areas and creating a summer and winter strategy. Council Member Nielsen is concerned about boat parking and unlawful parking on residential streets. The idea of creating an ordinance eliminating parking on a couple streets such as Roosevelt and the Cheap Thrills contract regarding parking was briefly discussed. City Attorney Bill Nichols shared how to apply a possible temporary ordinance. Staff and Council discussed using LOT funds for a basic parking study, code enforcement needs, and creating a full- time position for a Code Enforcement Officer. Mayor Aymon is concerned about using the LOT funds for Code enforcement and is interested that the enforcement or the implementation of some other mechanism to stop parking so close to the crosswalks. Mayor Aymon opened the meeting to include public comment. MCCALL CITY COUNCIL Page 3 of 8 April 25, 2019 Regular Meeting Katie Welborn, a business owner on Roosevelt, is concerned with how eliminating parking may affect her business. She would like some other options and solutions to be discussed. She pointed out Alpine Playhouse could be affected as well as they are quite busy when they put on events. Lynn Lewinski of McCall is concerned about the parking issue on Roosevelt and how it may affect Alpine Playhouse. She shared one solution to consider is to have a bike lane on one side of the street. Council Member Nielsen suggested the consideration of extending the boat parking area and only allow non -trailer parking on Roosevelt. He also brought up the need to have better public transit available. Mayor Aymon asked audience to incentivize riders to use the free bus because more riders will mean more buses and routes. Council Member Sowers pointed out people drop their trailers in the street parking leaving no room for cars and believes this problem needs addressed. City Manager Spickard asked if anyone from the Council would like to be a part of the study and Mayor Aymon volunteered. Scotty Davenport of the McCall Store asked if there is a parking committee and is there any downtown business owners on the committee. City Manager Spickard stated she is working on gathering a list of stakeholders and would let him know when the committee has been formed. PUBLIC COMMENT Mayor Aymon called for public comment at 6:15 p.m. Jim Tracey of 1000 Gamble Road, McCall not interested being taxed for the creation of the Recreation District. Hearing no more comments, Mayor Aymon closed the comment period at 6:17 p.m. BUSINESS AGENDA AB 19-088 Library Board Annual Report to Council Library Trustee Lola Elliot presented the McCall Public Library Board of Trustees annual report. Library Board of Trustees advocate for the library and literacy; hire and evaluate the Library Director; monitor overall effectiveness of the library as a social institution; set library policies and plan strategic goals to better serve the community. Idaho law states the library board is made up of 5 volunteers who are legally responsible for overseeing operation of the library. Individual members have no legal authority —the board only has authority when it makes a group decision in a meeting that meets requirements of the Idaho Open Meeting Law. Meetings are held the 3rd Thursday of the month at 9 a.m. in Legion Hall. Members are selected in October by the Library Board and confirmed by City Council. The mission of the McCall Public Library is to provide patrons with diverse and organized information that satisfies their learning and recreational needs. Together with a well -trained staff, MCCALL CITY COUNCIL April 25, 2019 Regular Meeting Page 4 of 8 modern equipment, and a welcoming environment, our library will promote understanding of our culture, our world, and ourselves. Ms. Elliott shared highlights including the creation of McCall Public Library Foundation for fundraising oversight, a field trip for the Foundation to a library seminar in Meridian, the hiring of Humphries Poli, the hiring of a construction manager, and defined a process for organizing quarterly financial reports. AB 19-092 Information Regarding Upcoming Election for the Northern Valley Recreation District — Sherry Maupin Sherry Maupin presented information on the upcoming election for the Northern Valley Recreation District. The District is being designed to accomplish the following three objectives first and foremost: Regional multi -use trail connections — Increase and improve connecting the region through trails and pathways; Purchase open space to obtain key access points into areas being purchased that block or eliminate our access to trails; Create a Northern Valley Recreation Center. This would be accomplished in Phases. The first phase would be to create outdoor soccer and baseball fields for immediate use. Next would be indoor facilities for a walking track, community kitchen, potential collaboration with St Luke's McCall for a lifetime health center, practice areas for youth sports, basketball courts etc. Later phasing would include a community pool. Ms. Maupin introduced the steering committee members and gave an overview of what they hope to accomplish as a district and shared how it will operate. Colby Rampton of the steering committee spoke to the advancement of neighborhoods and the need to for a recreational district to make sure open spaces are created specifically for recreational needs. Ms. Maupin stated they will be working with the Payette Land Trust to create these open spaces. The steering committee will meet at 6:00 p.m. on May 13th at Idaho First Bank and May 16th at the Donnelly Community Center. AB 19-086 Request to Approve Conditional Use Permit CUP-19-01 for 106 S. Mission St. — McCall Rental City Planner Morgan Bessaw presented the Conditional Use Permit CUP-19-01 for 106 S. Mission St. — McCall Rental. A Conditional Use Permit application to relocate the existing McCall Rental business from its current location at 500 N. 3rd St. to 106 S. Mission St. is presented for Council consideration. The current location is in the Community Commercial zoning and along the N. 3rd St. Scenic Route, the applicant proposes to relocate to a property in the Industrial Zone. The Conditional Use Permit application would entitle the property to be used as an equipment rental business and propane filling station with an outdoor display yard. There are three future covered storage areas proposed. The first is on a 12' x 55' expansion on the northerly side of the existing structure and is proposed to meet the 10 ft. minimum side setback. Two other 24' x 88' covered storage areas are proposed on the west side of the property and are also proposed to meet the minimum 10 ft. setback. During their regularly scheduled April 2, 2019 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended Conditional Use Permit application CUP-19-01 to the City Council for approval. MCCALL CITY COUNCIL Page 5 of 8 April 25, 2019 Regular Meeting Planner Bessaw covered the following conditions for approval: 1. Prior to issuance of any building permits for the parcel, the applicant shall receive final engineering approval and complete all surfacing and stormwater improvements. 2. All new structures shall pull a building permit and must comply with McCall setback, lot coverage, height, and all other code requirements. 3. Display of rental equipment will be restricted to the western portion of the lot, as described in the display plan, prior to installation of landscaping along Mission St. 4. This Conditional Use Permit shall be exercised within twelve (12) calendar months of the date of City Council approval. Janice Whitney, applicant, shared their plans and answered questions. Council Member Sowers moved to approve conditional use permit application CUP-19-01 for 106 S. Mission St. as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion carried. AB 19-089 Request to Approve the Wooley Boardwalk Pathway Easement with Spring Mountain Ranch Home Owners Association for Construction, Maintenance, Snow Storage, Wetland Mitigation, Public or City Conduit Utilities, Kiosk and Signage Parks and Recreation Director Kurt Wolf presented the Wooley Boardwalk Pathway Easement with Spring Mountain Ranch Home Owners Association for construction, maintenance, snow storage, wetland mitigation, public or City conduit utilities, kiosk and signage. Through the Capital Improvement Planning Process (CIP), the Parks department budgeted monies to construct the Wooley Boardwalk Pathway section along Wooley Avenue during the FY19 construction season. This project falls under CIP #2859-20818-13 (Wooley Boardwalk Project). To date, City staff has received written permission and approval and a financial donation of $50,000 from the Spring Mountain Ranch Home Owners Association (HOA) for the proposed project. These approvals include the construction, maintenance, and implementation of wetland mitigations on and within the Spring Mountain Ranch HOA common ground to the South and adjacent to Wooley Avenue. As the project progressed and the exact pathway alignment and wetland mitigation areas have been defined, the easement and exhibits have been developed. The Spring Mountain Ranch HOA Board of Directors have reviewed the easement and have voiced their approval during their regularly scheduled board meeting on April 18, 2019. The Exhibits for the Easement will be forwarded to Council once finalized. Parks and Recreation Director Wolf answered questions about costs. Council Member Nielsen moved to approve the Wooley Boardwalk Pathway Easement with Spring Mountain Ranch Home Owners Association for Construction, Maintenance, Snow Storage, Wetland Mitigation, Public or City Conduit Utilities, Kiosk and Signage and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 6 of 8 April 25, 2019 Regular Meeting AB 19-095 Request for Approval to submit a Laura Moore Cunningham Foundation Grant for up to $250,000 to support the Library expansion project Economic Development Planner Delta James presented the request to apply for a Laura Moore Cunningham Foundation Grant for up to $250,000 to support the Library expansion project. The McCall Public Library is seeking approval to submit a grant application to the Laura Moore Cunningham Foundation in an amount not to exceed $250,000 to support the upcoming library expansion project. The total project cost to expand the library to a 12,000 sq. ft. facility was estimated by Humphries Poli Architects in 2016 to be approximately $5.8 million, the cost of which the City and Library Board have agreed to jointly fund. Council Member Giles moved to approve submission of a Laura Moore Cunningham Foundation grant application and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon, and Council Member Sowers all voted aye and the motion carried. AB 19-087 Request for Approval of the Extension of the Existing Memorandum of Understanding (M.O.U.) With Idaho State Parks and Recreation (IDPR) Regarding 4th of July Police Chief Justin Williams presented the extension of the existing Memorandum of Understanding (M.O.U.) with Idaho State Parks and Recreation (IDPR) regarding the 4th of July. At the November 30, 2018 Council work session, Council directed staff to proceed with obtaining a two-year extension to the existing MOU between IDPR and the City of McCall to promote a positive image for the Fourth of July celebration in the Payette Lake area. The original MOU was approved at the February 25, 2016 meeting for 3 years. Staff has requested the extension document from IDPR with an expiration date of 2021. Once signed, staff will continue to collaborate and coordinate with IDPR on planning for patron usage of lakefront parks during the Fourth of July. Communications Manager Erin Greaves provided an update of the continued planning efforts related to the 4th of July and the Lakeside Liberty Fest for 2019. She asked for direction of the Council regarding the alcohol as it will affect planning efforts. Mayor Aymon proposed alcohol restriction on July 4th only and Council Member Sowers supported the Mayor's comment. Council Member Giles asked Chief Williams his opinion to having the restriction only for the day the 4th. Police Chief Williams stated that with new demographics of people attending and based on the past 3 years, he believes only having the restriction on July 4th would be fine. Council Member Giles moved to approve the extension of the existing Memorandum of Understanding between the City of McCall and Idaho State Parks and Recreation regarding collaboration for the 4th of July planning actions through 2021 and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. City Attorney Bi11 Nichols called out the need to amend the motion to reflect it is for two years as there was an error on the information submitted in the packet. Council Member Giles moved to amend his motion to add clarification of the terms under item #1 of the MOU shall be affective upon signing for the period of two years. Council MCCALL CITY COUNCIL Page 7 of 8 April 25, 2019 Regular Meeting Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, and Mayor Aymon all voted aye, Council Member Nielsen voted no, and the motion carried. AB 19-085 FY20 Budget Public Hearing Date and Location Budget Process and Work Sessions Discussion City Treasurer Linda Stokes presented the FY20 Budget Public Hearing date and location budget process and work sessions schedule. Each year, per Idaho Code §63-802A, no later than April 30, the City of McCall must set and notify the County Clerk of the date and location of the budget public hearing. Staff recommends the Council set the FY20 Budget Public Hearing on August 8, 2019 at 5:30 PM in the Legion Hall. The calendar includes two budget work sessions with the Council to begin (1:00 p.m. to 3:00 p.m.) after the June and July regularly scheduled (9:00 a.m. to 11:00 a.m.) work session days. Council and staff may need more time to work through developing the FY20 Budget. The Treasurer asks the Council to consider scheduling additional budget meetings or extending the time to allow sufficient time for budget development. The Council briefly discussed scheduling. Council Member Sowers moved to set the FY20 Budget Public Hearing on August 8, 2019 at 5:30 p.m. in the Legion Hall and direct the Treasurer to notify the County Clerk of the date and location of the FY20 Budget Public Hearing. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Mayor Aymon shared she will be out of town April 27 to May 7. ADJOURNMENT 1 Without further business, Mayor Aymon adjourned the meeting at 7:07 p.m. ATTEST: 0 SEAL essieJo W. _ er, City ' ler` toot ,AcCA { t 4too • - *= a t� kie J. Aym •i', Mayor MCCALL CITY COUNCIL April 25, 2019 Regular Meeting Page 8 of 8