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Home My Public Portal About02) CC Agenda - 2018-01-16 CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING AGENDA JANUARY 16, 2018 – 7:30 P.M. COUNCIL CH AMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor Sternquist 2. ROLL C ALL – Councilmem ber Chavez, Fish, Yu, Man, Sternquist 3. INVOC ATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL MATTERS – PRESENTATIONS – None 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public co mm ents regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is lim ited to 30 minutes total. 7. CONSENT C ALEND AR All Consent Calendar item s m ay be approved in a single m otion as recomm ended unless rem oved f or f urther discussion. If mem bers of the City Council or persons in the audience wish to discuss any m atters listed on the Consent Calendar, please address them at this tim e. City Council Agenda January 16, 2018 Page 2 of 7 Recomm endation: Approve Item s A through F per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve the Minutes of the Regular City Council Meeting of January 2, 2018. Recommendation: Approve. B. CO-SPONSORSHIP OF THE 2018 RELAY FOR LIFE OF TEMPLE CITY The American Cancer Society is a nationwide, community-based, voluntary health organization dedicated to eliminating cancer as a major health problem through research, education, advocacy, and service. They are once again requesting the City to co-sponsor the Relay for Life for Temple City. Recommendation: 1. Approve a request from the American Cancer Society to co-sponsor the Relay for Life of Temple City at Temple City Park on October 27, 2018; and 2. Waive all fees and deposits associated with the installment of a promotional event street banner and use of Temple City Park, the Performing Arts Pavilion, and City Hall Community Room. C. FINAL SUBDIVISION MAP APPROVAL FOR PARCEL MAP NO. 74031, A FLAG LOT SUBDIVISION AT 4928 MCCLINTOCK Approval of the final map will allow the property owner to record the map and to start the construction of a single-family residence on each lot. Recommendation: 1. Review and approve the final subdivision map for Parcel Map No. 74031; and 2. Authorize the City Clerk to certify Parcel Map No. 74031. D. AUTHORITY TO WAIVE CERTAIN INSURANCE REQUIREMENTS Authorize City Manager to waive certain insurance requirements for informal contracts if the coverage recommended by the City Attorney and/or California Joint Power Insurance Authority is not applicable or reasonable for the specific situation. Recommendation: Authorize the City Manager to waive certain insurance requirements for informal contracts in City Council Agenda January 16, 2018 Page 3 of 7 the amount of less than $25,000 on a case by case basis, after consultation with the City Attorney’s Office and California Joint Powers Insurance Authority. E. VISA CARD REPORT The City Council is requested to receive and file the Visa Card Report. Recommendation: Receive and file. F. ADOPTION OF RESOLUTION NO. 18-5307 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2017-18 The City Council is requested to adopt Resolution No. 18-5307 authorizing the payment of bills. Recommendation: Adopt Resolution No. 18-5307. 8. PUBLIC HEARING A. REVIEW OF PARKS AND RECREATION COMMISSION’S DECISION REGARDING REMOVAL OF COAST LIVE OAK TREES LOCATED AT 6019 AND 6023 OAK AVENUE The City Council is requested to conduct a public hearing regarding the removal of two Coast Live Oak trees located at 6019 and 6023 Oak Avenue. Presentation: Parks and Recreation Director Recommendation: 1. Conduct a public hearing regarding the removal of two Coast Live Oak trees located at 6019 and 6023 Oak Avenue; 2. Review the Parks and Recreation Commission’s decisions regarding removal of the trees; and 3. Uphold staff’s determination to remove the two Coast Live Oak trees. B. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2018-19 The City Council is requested to hold a public hearing regarding the proposed allocation of Community Development Block Grant (CDBG) funds for Fiscal Year (FY) 2018-19. City Council Agenda January 16, 2018 Page 4 of 7 Presentation: Community Development Director Recommendation: 1. Hold a public hearing regarding the proposed allocation of Community Development Block Grant funds for FY 2018-19; 2. Authorize the City Manager to amend CDBG-funded program allocations up to 50 percent of the approved allocation as necessary throughout the FY; and 3. Adopt one of the options below indicating the programs and allocations for FY 2018-19. The Total CDBG Budget for FY 2018-19 includes the estimated allocation of $179,000 for FY 2018-19, plus an estimated $121,000 of unallocated funds: Option A: i. Housing Rehabilitation Loan and Handyworker Grant Program: $220,000 ii. Asbestos Testing and Removal Program: $ 53,250 iii. Youth Scholarship Program: $ 26,750 Total FY 2018-19 CDBG Budget: $300,000 Option B: i. Housing Rehabilitation Loan and Handyworker Grant Program: $127,000 ii. Asbestos Testing and Removal Program: $ 25,150 iii. Youth Scholarship Program: $ 26,850 iv. Potential one-time Economic Development/Job Creation Program using reserve carryover funds: $121,000 Total FY 2018-19 CDBG Budget: $300,000 9. UNFINISHED BUSINE SS – None 10. NEW BUSINESS A. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE YEAR ENDED JUNE 30, 2017 A CAFR is a set of United States government financial statements comprising the financial report of a state, municipal or other governmental entity that complies with the accounting requirements created and circulated by the Governmental Accounting Standards Board. The CAFR accounting structure provides for standardization financial reporting. Presentation: Administrative Services Director Recommendation: City Council Agenda January 16, 2018 Page 5 of 7 1. Receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2017; 2. Receive and file the Independent Accountants’ Report on Applying Agreed- Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation (Gann Limit); 3. Receive and file the Independent Auditors’ Report on Internal Control Over Financial Reporting; and 4. Receive and file the Auditor’s Communication to the City Council. B. PROFESSIONAL SERVICES AGREEMENT TO UPDATE THE CITY’S DOWNTOWN PARKING STRATEGIC PLAN The City Council directed staff to update the downtown parking strategic plan. Among other things, the update would avail a current parking utilization study, revised parking enforcement recommendations, an employee parking management plan, and programming options for the City’s current and future downtown public parking lots. Presentation: City Manager, Management Analyst Recommendation: 1. Authorize the City Manager to execute a professional services agreement in the amount of $52,000 with Transpo Group Inc. to update the City’s downtown parking strategic plan; and 2. Appropriate $52,000 from the General Fund reserve (unassigned fund balance) to complete the update. 11. COMMUNICATIONS 12. UPDATE FROM CITY MANAGER 13. UPDATE FROM CITY ATTORNEY 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Chavez and Councilmember Fish) – Formed 1/3/2012 B. LAS TUNAS DOW NT OW N REVITALIZATION STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 2/18/2014 City Council Agenda January 16, 2018 Page 6 of 7 C. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 2/18/2014 D. AUDIT STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 7/15/2014 E. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 4/4/2017 F. PUBLIC ARTS COMMISSION AD HOC COMMITTEE (Councilmember Chavez and Mayor Pro Tem Man) – Formed 8/2/2016 G. LIBRARY CONSTRUCTION AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 H. FACILITIES OPTION FOR RECREATION PROGRAM AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 I. FIREWORKS AD HOC COMMITTEE (Councilmember Fish and Mayor Pro Tem Man) – Formed 9/5/2017 15. COUNCIL ITEMS SEP AR ATE FROM T HE CITY M AN AGE R’S REGUL AR AG END A A. COUNCILMEMBER FISH B. COUNCILMEMBER YU C. MAYOR STERNQUIST D. COUNCILMEMBER CHAVEZ E. MAYOR PRO TEM MAN 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES – None 17. AD DITION AL PUBLI C COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comm ents regarding item s not listed on the agenda. T he procedure to address the City Council is highlighted on the f irst page of this agenda. City Council Agenda January 16, 2018 Page 7 of 7 18. ADJOURNMENT PARKS & RECREATION COMMISSION 7:30 P.M. JANUARY 17, 2018 PLANNING COMMISSION 7:30 P.M. JANUARY 23, 2018 TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. JANUARY 24, 2017 COMMISSION CITY COUNCIL 7:30 P.M. FEBRUARY 6, 2018 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or vie wing on the City’s website at www.tem plecity.us and are on f ile in the Off ice of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, Calif ornia, and available for revie w during regular off ice hours. W ritten documentation submitted to the City Council af ter distribution of the agenda packet can be obtained at the City Clerk’s Office during regular off ice hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Jillian Nunez, Deputy City Clerk Signed and Posted: January 10, 2018 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.