HomeMy Public PortalAbout2020-06-09 Item 7CITY COUNCILAGENDA REPORTITDm^s0CITY OF MILLBRAE621 Magnolia AvenueMillbrae, CA 94030SUBJECT: Resolution Authorizing the City Manager toExecute Amendment to the Agreement withthe County of San Mateo for Animal ControlServices to Extend the Agreement for OneYearATTACHMENTS: 1) Resolution2) Amendment to AgreementReport No.Agenda Item:^H^^-For Agenda of: June 9, 2020Department: Administration^LOriginator: Angel^t^buis-<3-Approved:^Budget ActionYes:No: XFinance Review:REPORT TYPE: ACTION X INFORMATIONALITEM TYPE: CONSENT X PUBLIC HEARING EXISTING BUSINESSNEW BUSINESSRECOMMENDATION:Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute theamendment to the agreement with the County of San Mateo for Animal Control Services to extend theagreement for one year.BACKGROUND:Animal control has been one of the longest running regional/shared services in San Mateo County. Since1952, the County has contracted with the Peninsula Humane Society (PHS) for animal control field andsheltering service. All 20 cities in the County have contracted with the County for these services.Historically, cities have taken advantage of the economies of pooling resources in order to realize lowercosts for services than each city would likely achieve by providing its own services.The mandated animal control functions are provided by PHS in the newly constructed building at 12Airport Boulevard in San Mateo, while the charitable, mission-driven functions, such as animal adoption,are provided at the Tom and Anette Lantos Center for Compassion at 1450 Rollins Road in Burlingame.The City entered into current animal control services agreement between the County of San Mateo andthe 20 cities in the County, which will expire on June 30, 2020. This amendment will extend the term ofthe agreement for one additional year. The County is evaluating its existing agreement with PHS and thisextension will allow for the completion of the evaluation prior to making recommendations on a long-term agreement. The PHS has already approved a one-year extension to its agreement with the County.The Animal Control services that PHS will continue to provide through June 30, 2021 include:Rescue injured animalsCapture at-large or stray animalPage 1 of 216598747.1
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Attachment 1CITY OF MILLBRAE, COUNTY OF SAN MATEOSTATE OF CALIFORNIA***RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILLBRAEAUTHOMZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TOTHE AGREEMENT FOR FACILITATION AND COORDINATION OF ANIMALCONTROL SERVICES TO EXTEND THE AGREEMENT FOR ONE YEARWHEREAS, animal control has been one of the longest running regional/sharedservices in San Mateo County; andWHEREAS, the County has contracted with the Peninsula Humane Society (PHS)for animal control field and sheltering services since 1952; andWHEREAS, all 20 cities in the County contract with the County to participate inthe County's contract with PHS in order to take advantage of the economies of poolingresources to realize lower costs for services than each city could likely achieve by providingits own services; andWHEREAS, the City entered into the most recent contract for facilitation andcoordination of animal control services with the County of San Mateo and the other citiesin San Mateo County (Agreement) on or about July 1, 2015; andWHEREAS, the Agreement will expire on June 30, 2020; andWHEREAS, the County wishes to extend the term of the Agreement for oneadditional year and make certain other changes to the Agreement; andWHEREAS, extension of the Agreement will allow the County to complete itsevaluation of its existing contract with PHS before making recommendations on a newlong-term contract with PHS; andWHEREAS, PHS has already approved a one-year extension to its contract withthe County.16598751.1
Attachment 1NOW, THEREFORE BE IT RESOLVED TRAT THE CITY COUNCIL OFTHE CITY OF MILLBRAE:1. Approves the amendment to the Agreement, attached hereto as Exhibit A andincorporated by reference (Amendment).2. Authorizes the City Manager to execute the Amendment to the Agreement onbehalf of the City. .REGULARLY PASSED AND ADOPTED this 9th day of June, 2020.MayorATTEST:City Clerk16598751.1
AMENDMENT TO AGREEMENT BETWEEN THE COUNTY OF SAN MATEO ANDTHE CITIES OF ATHERTON, BELMONT, BRISBANE, BURLINGAME, COLMA,DALY CITY, EAST PALO ALTO, FOSTER CITY, HALF MOON BAY,HILLSBOROUGH, MENLO PARK, MILLBRAE, PACIFICA, PORTOLA VALLEY,REDWOOD CITY, SAN BRUNO, SAN CARLOS, SAN MATEO, SOUTH SANFRANCISCO, AND WOODSIDE FOR FACILITATION AND COORDWATION OFANIMAL CONTROL SERVICESTfflS AMENDMENT TO AGREEMENT is entered into this first day of July, 2020, by andbetween the County of San Mateo, hereinafter called "County," and Atherton, Belmont,Brisbane, Burlingame, Colma, Daly City, East Palo Alto, Foster City, Half Moon Bay,Hillsborough, Menlo Park, Millbrae, Pacifica, Portola Valley, Redwood City, San Bruno, SanCarlos, San Mateo, South San Francisco, and Woodside, each hereinafter individually called a"City" and collectively called the "Cities," and, together with the County, the "Parties";WITNE S S ETH:WHEREAS, the Parties previously entered into an Agreement for Facilitation andCoordination of Animal Control Services on or about July 1,2015 ("Agreement"); andWHEREAS, such agreements are authorized by Section 51300, et seq. of the CaliforniaGovernment Code;WHEREAS, the Parties wish to amend the Agreement to extend the term by one year,to June 30, 2021, and to make certain other amendments to the Agreement as set forth herein.NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO ASFOLLOWS:1. The origmal Exhibit B (Proportionate Share of the Cost) in the Agreement is replaced inits entirety with a new Exhibit B (rev. July 1, 2020), attached hereto and incorporated bythis reference.2. A new Attachment 2 (Amendment to Agreement Between the County of San Mateo andPenmsula Humane Society, SPCA) is hereby added to the Agreement, and attached andincorporated by this reference.3. A new Attachment 3 (Memorandum of Agreement Regarding Funding for Constructionof Animal Control Shelter entered into by the Parties and dated September 9, 2014), ishereby added to the Agreement, and attached and incorporated by this reference.ATTACHMENT 2
4. Section 4.1 of the Agreement is replaced in its entirety by a new section 4.1, to readas follows:"4.1 a. The County will pay Animal Control Contractor the following agreed-to amounts.These costs are to be reimbursed by the Cities as provided in Section 3.8 above.Fiscal Year Amount2015-16 $5,944,1352016-17 $6,122,4592017-18 $6,275,5212018-19 $6,463,7862019-20 $6,625,3812020-21 $6,625,381b. The County will pay Animal Licensing Contractor the following agreed-to amounts.These costs are to be reimbursed by the Cities as provided m Section 3.8 above.ContractAmountCurrent Contract2013-20162019-2022One-year license$3.80 per license$4.28 per licenseMulti-year license$3.80 for the firstyear and $2 for eachadditional year$4.28 for the first yearand $2 for eachadditional yearLate fees collected$2.50 collectionservice fee for eachlicense$2.50 collection servicefee for each licenseReplacement tags$3.80 per tag$4.28 per tagBank and supplyfeesActual costActual cost5. Section 4.2 of the Agreement is replaced in its entirety with a new Section 4.2which shall read as follows:4.2 The County shall provide the services as outlined in this Agreement for the followingestimated amounts. Parties will only be invoiced for the actual costs to provide said
services as outlined in this Agreement and are to be reimbursed by the Cities as providedin Section 3.8 above.Fiscal Year Amount2015-162016-172017-182018-192019-20$420,000$433,000$442,000$455,000$466,000For FY 2020-21, the Cities will be billed for and pay actual costs based on each City'sproportionate share of costs. In November 2020, the actual cost will be detennined usingthe estimates provided to the Cities in March, and based on the contracted methodologyset forth in section 3.8 of the Agreement, in which each City's annual contract costs arebased on that City's 3-year rolling average of usage (shelter and field services) and offsetby that City's share of the licensing revenue for the last calendar year. The licensingrevenue is divided on a percentage basis determined by the number of licenses sold ineach City.6. Section 5.3 of the Agreement is hereby amended by the addition of a subsection c.which shall read as follows:"c. The Parties acknowledge that the new Shelter has been constmcted and PHS isoccupying it in order to provide animal control services as set forth in Attachments 1 and2. Further, the Parties have previously entered into a Memorandum of Agreementregarding Funding ofConstmction of an Animal Care Shelter, dated September 9, 2014("Memorandum"), attached and incorporated as Attachment 3. The Parties agree that thetotal cost of the shelter constiTjction project is being updated as provided by Section 2 ofthe Memorandum, and the Parties agree that, when available, County will provide toCities the final total cost of the Shelter constmction which will be paid proportionately byeach City as provided by the Memorandum. Further, the Parties acknowledge and agreethat the proportionate share of each City will be amended as provided by section 3 of theMemorandum. The Parties acknowledge that continued animal conti-ol and shelterservices to a City as provided herein is contingent on that City approving any amendedcost and proportionate share, as previously agreed in the Memorandum."7. Section 5.8 of the Agreement is hereby replaced in its entirety with a new Section5.8, to read as follows:"Term and Termination. Subject to compliance with all tenns and conditions, the term ofthis Agreement shall be from July 1, 2015 through June 30,2021.
Except as otherwise provided by this section, this Agreement may not be terminated byany party during the effective period j&om July 1, 2015 through June 30, 2021. Each Cityis responsible for its annual percentage share under this Agreement for the entire term ofthis Agreement.In the event any City fails to pay its percentage share as set forth in this Agreement andExhibit B, every other City shall promptly pay its Proportionate Share of Cost of the non-payment, unless and until the County is able to recover the non-payment from the late ornon-paying City.This Agreement shall automatically terminate in the event oftennination of the AnimalControl Services Agreement. Upon termination, the County shall have no furtherobligation to provide, facilitate or coordinate services specified herein or in the AnimalControl Services Agreement or Animal Licensing Services Agreement. Each City shallpromptly pay its Proportionate Share of Cost as set forth in Exhibit B for all servicesrendered prior to termination.""8. Section 5.15 of the Agreement is hereby replaced in its entirety with a newSection 5.15 to read as follows:"5.15 Notices. Any notice, request, demand, or other communication required orpermitted under this Agreement shall be deemed to be properly given when both: (1)transmitted via facsimile to the telephone number listed below or transmitted via email tothe email address listed below; and (2) sent to the physical address listed below by eitherbeing deposited in the United States mail, postage prepaid, or deposited for overnightdelivery, charges prepaid, with an established overnight courier that provides a trackingnumber showing confirmation of receipt.Any notices required by or given pursuant to this Agreement to any City shall be inwriting and shall be delivered to the Clerk of that City at the address of the principalbusiness offices of the respective City listed in the introduction of this Agreement or atsuch other address as any City may specify in writing to the County.In the case of County, to:Name/Title: Louise F. Rogers, Chief of San Mateo County HealthAddress: 225-37th Avenue San Mateo, CA 94403Telephone: 650.573.2912Facsimile: 650.573.2788Email: LRogers@smcgov.org"9. All other terms and conditions of the Agreement shall remain in fall force and effectexcept as expressly amended herein.10. This Amendment shall become effective upon execution by all Parties.
In witness of and in agreement with this Agreement's terms, the parties, by their duly authorizedrepresentatives, affix their respective signatures:COUNTf OF SAN MATEDBy:President, Board of Supervisors, San Mateo CountyDate:ATTEST:By:Clerk of Said Board
ATTEST:TOWN OF ATHERTONTown ofAtherton, ClerkByDated:ATTEST:CITT OF BELMONTCity of Belmont, ClerkByDated:ATTEST:CITY OF BRISBANECity of Brisbane, ClerkByDated:ATTEST:CITYOFBURLINGAME
City of Burlingame, ClerkByDated:ATTEST:TOWN OF COLMATown of Colma, ClerkByDated:ATTEST:C\Tf OF DALY CITfCity of Daly City, ClerkByDated:ATTEST:C\Tf OF EAST PALO ALTO
City of East Palo Alto, ClerkByDated:ATTEST:CITY OF FOSTER CITfCity of Foster City, ClerkByDated:ATTEST:CITf OF HALF MOON BAYCity of Half Moon Bay, ClerkByDated:ATTEST:TOWN OF HILLSBOROUGH
Town of Hillsborough, ClerkByDated:ATTEST:CITyrOFMENLOPARKCity of Menlo Park, ClerkByDated:ATTEST:CIPT OF MILLBRAECity of Millbrae, ClerkByDated:ATTEST:C\Tf OF PACIFICA
City of Pacifica, ClerkBy^Dated:ATTEST:TOWN OF PORTOLA VALLEYTown of Portola Valley, ClerkByDated:ATTEST:CITY OF REDWOOD CIFfCity of Redwood City, ClerkByDated:ATTEST:GIFT OF SAN BRUNO
City of San Bruno, ClerkByDated:ATTEST:CIT^ OF SAN CARLOSCity of San Carlos, ClerkByDated:ATTEST:CITY OF SAN MATEDCity of San Mateo, ClerkByDated:ATTEST:CITY OF SOUTH SAN FRANCISCO
City of South San Francisco, ClerkByDated:ATTEST:TOWN OF WOODSIDETown of Woodside, Clerk
AthertonBelmontBrisbaneBurlingameColmaDaly CityEast Palo AltoFoster CityHalf Moon BayHillsboroughMenlo ParkMillbraePacificaPortola ValleyRedwood CitySan BrunoSan CarlosSan MateoSouth San FranciscoWoodsideCountyEXHIBIT BPROPORTIONATE SHARE OF COSTFY 2020-21 Proportionate Share of Cost:0.96%2.87%0.83%3.70%0.52%10.35%8.48%3.02%1.97%1.63%4.56%2.26%5.41%0.45%12.99%5.94%3.14%14.26%9.97%1.11%5.59%
Attachment 2Page 14 of 60AMENDMENT TO AGREEMENT BETWEEN THE COUNTY OF SAN MATEO ANDTHE PENINSULA HUMANE SOCIETY & SPCA, A CALIFORNIA NONPROFITCORPORATIONTfflS AMENDMENT TO THE AGREEMENT is entered into this 01 day of July 2020,by and between the County of San Mateo, hereinafter called "County," and Peninsula HumaneSociety, hereinafter called "Contractor".WITNESSETH:WHEREAS, pursuant to state law including, but not limited to, Food and AgriculturalCode Section 31106, Corporations Code Sections 14501 and 14503, and Government Code,Section 31000, County may contract for the furnishing ofanunal control and shelter services;andWHEREAS, County and Contractor (collectively hereinafter, "Parties") on July 01,2015entered into a written Agreement for Anunal Control and Shelter Services, which is set to expu-eon June 30, 2020, in which Contractor agreed to perform and County agreed to compensateContractor for performance of certain specified animal care, animal control, and shelter services(hereinafter, "Services Agreement" or "Agreement" ); andWHEREAS, the Parties wish to amend the Services Agreement to extend the tenn byone year, increase the amount not to exceed contract amount by $6,625,381, and otheramendments as described herem;NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO ASFOLLOWS:1. Section 2.2 Facilities and Equipment of the Agreement is hereby deleted in its entirety.2. Exhibit A Leased Areas of the Agreement is hereby replaced with a new Exhibit A,Animal Shelter Facility Use and Maintenance Agreement, attached and incorporated bythis reference.
Attachment 2Page 2 of 603. Section 4.1 of the Agreement is amended to read as follows:In consideration of the services provided by Contractor in accordance with all terms,conditions, and specifications set forth herein and in Exhibit C, County shall makepayment to Contractor based on the rates and in the manner specified in Exhibit E. In noevent shall the County's fiscal obligation under this Services Agreement exceed the$38,056,663, except as provided by 7.1 of this Services Agreement.This not to exceed amount includes the $6,625,381 added by this amendment for theperiod July 1, 2020 through June 30, 2021.4. Section 9.3 Lease Agreement of the Agreement is hereby deleted and replaced in itsentirety with a new Section 9.3 Shelter Facility to read as follows:9.3 Shelter Facility. The Parties agree that, notwithstanding any reference to the priorLease in Section 7.3 or elsewhere in the Agreement, the prior Lease of the Sheltergrounds as referenced in the Agreement has terminated and Contractor has moved to andis occupying the new County owned Animal Shelter. Contractor shall occupy and usethe newly constmcted County owned Animal Shelter at 12 Airport Blvd, San Mateo, CA94401 for the provision of services under this Agreement with the permission of Countyonly for a term cotemiinous with this Agreement, under the terms of the Animal ShelterFacility Use and Maintenance Agreement, attached hereto and incorporated by thisreference as Exhibit A.5. Section 9.1 Services Agreement of the Agreement is hereby amended to read as follows:9.1 Tenn of Services Agreement. Subject to compliance with all terms andconditions, the tenn of this Services Agreement shall be from July 1, 2015, through June30,2021.In the event of termination, all finished or unfmished documents, data, studies, maps,photographs, reports, and materials (hereafter referred to as materials) prepared byContractor under this Services Agreement shall become the property of County and shallbe promptly delivered to County. Upon termmation. Contractor may make and retain acopy of such materials. Contractor shall be entitled to receive payment for work/servicesprovided prior to tennination of this Services Agreement. Such payment shall be thatportion of the full payment which is determined by comparing the work/servicescompleted to the work/services required by this Services Agreement.
Attachment 2Page 3 of 606. Section 23 Notices of the Agreement is amended to read as follows:23. Notices Any notice, request, demand, or other communication required orpermitted under this Services Agreement shall be deemed to be properly given whenboth: (1) transmitted via facsimile to the telephone number listed below or transmittedvia email to the email address listed below; and (2) sent to the physical address listedbelow by either being deposited in the United States mail, postage prepaid, or depositedfor overnight delivery, charges prepaid, with an established overnight courier thatprovides a tracking number showing confirmation of receipt.In the case of County, to:Name/Title: Louise Rogers, Chief of the Health SystemAddress 225-37th Avenue, San Mateo, CA 94403Telephone: 650.573.2532Facsimile: 650.573.2788Email: LRogers@smcgov.orgIn the case of Contractor, to:Name/Title: Ken White, PresidentAddress: 1450 Rollins Road, Burlingame, CA 94010Telephone: 650.685.8502Facsimile: 650.348.7891Email: kwhite@peninsulahumanesociety.org7. Original Exhibit E Payments and Rates is replaced with Revised Exhibit E, Payments andRates, attached and incorporated into this Agreement by this reference.8. Original Attachment 1 Public Works Inspection, dated March 16, 2009, of the Agreementis deleted.9. Original Attachment 2 Quarantine Algorithm of the Agreement is hereby replaced with anew Attachment 2 Quarantine Algorithm (revised and approved June 16, 2016), attachedand incorporated as Attachment 2 by this reference.10. All other terms and conditions of the Agreement between the County and Contractorshall remain in full force and effect except as expressly amended herein.11. This Amendment shall become effective upon execution by the Parties, but only if theamendment also extending the term of the agreement between the County and the twenty
cities for animal control services to June 30, 2021 has been fully executed by County andthe twenty cities.Attachment 2Page 4 of 60In witness of and m agreement with this Agreement's terms, the Parties, by their duly authorizedrepresentatives, affix their respective signatures:For Contractor: PENINSULA HUMANE SOCIETYContractor SignatureDateName of Signing Person(please print)COUNTY OF SAN MATEDBy:President, Board of Supervisors, San Mateo CountyDate:ATTEST:By:Clerk of Said Board
Attachment 2Page 5 of 60Exhibit A(Animal Shelter Facility Use and Maintenance Agreement between County and PHS to be inserted by each City aslabeled as Exh. A to the PHS amendment)
Attachment 2Page 6 of 60Exhibit EPayments and RatesIn consideration of the services provided by Conta-actor in Exhibit C & D and subject to theterms of this Services Agreement:1. County shall pay Contractor in twelve (12) equal monthly installments the annual amountof:Fiscal Year and Amount2015-16 $5,944,1352016-17 $6,122,4592017-18 $6,275,5212018-19 $6,463,7862019-20 $6,625,3812020-21 $6,625,3812. Contractor shall pay County in twelve (12) monthly payments all fees collected for servicesprovided in Exhibit C and outlmed in Exhibit D.
Attachment 2Page 7 of 60Attachment 2QUARANTINE ALGORTTHM FOR BmNG AND EXPOSED DOMESTIC MAMMALS[Is the pet the biting animal orthe exposed animal?zHBiting animalJLIs the biting animal adog^ cat or domesticferret? 'Exposed animal(bitten, scratched orunrecognized exposure)2Gotopage3Go topage 2Is the animal'svaccination current? 3YES | [ NO or EXEMPT 3° |Animal Control toevaluate for homequarantine. Are homequarantinespecifications met? 4..........t...Home quarantinefor 10 days....t......Shelter quarantinefor 10 daysIII."Did animal exhibit signsof rabies?]Page 1 of 6Euthanize andarrange for rabiestestingRelease and updatevaccination asneeded followingquarantineRevised/Approved 6/14/] 6
Attachment 2Page 8 of 60QUARANTINE ALGORFTHM FOR BITING DOMESTIC MAMMALSIs the biting animaldomestic livestock?(cow, sheep, float, pig/hof-sff)Is the biting animal an opossum,rodent, or lagomorph?(squirrel chipmunk, rat/ hamster,gerbft, guinea pig, mouse, rabbit,hare)'Euthanize and arrange forrabies testingYES%If owner declines euthanasia, :home Quarantine for 30 days ;YESICagedindoors allof its life?Did animalexhibit signs ofrabies?^Euthanize andarrange forrabies testingr$NOLow risk- notestingindicatedChange inbehavior?Update vaccination asneeded foltowingquarantine, determinedby animal's veterinarian 5r^iEuthanize andarrange forrabies testingLow risk- notestingIndicatedPage 2 of 6Revised/Approved 6/14/16
Attachment 2Page 9 of 60QUARANTINE ALGORTTHM FOR EXPOSED DOMESTIC MAMMALS - GENERALExposed animal (bitten, scrotc^ed orunrecognzed exposure)Was the pet exposed to askunk, raccoon, few, feratcat, groundhog, coyote orbat? ''8Minimal risk. Updaterabies vaccination asneeded, determinedby animal'sveterinarian[3Is the biting animalavailable for testiiig?YESNOTest. Is thebiting animalrabies ooslthfe?YESNOAssess vaccinationstatus: Page 4 forcats and dogs, page5 for ferrets andother animalsAssess vacdnationstatus: Page 4 fbfcats and dogs, page5 for ferrets andother animalsMinimal risk. Updaterabies vaccinatton asneeded, determinedby animal'sveterinarianPage 3 of 6Reuised/Approued 6/14/16
Attachment 2Page 10 of 60QUARANTINE ALGORITHM FOR EXPOSED DOMESTIC MAMMALS - CATS AND DOGSPerform detailedassessment ofanimal's vaccinationstatusAnimal receivedprimary vaccination,but no boosterIf exposed animal Isnot a cat or dog, go topagesAnimal was nevervaccinated or isconsidered Exempt 3°Did animal received primar/vaccination between 28-365days prior to exposure? ?FESJ^„..*.......;*Revaccinatewithin 43 hoursand home S5 quarantine for 30 ^days'° ;,.—1;NOAnimal received primaryvaccination and one ormore boostersDid animal receive annual typevaccination within 1 year or 36-month type vaccination within 3years•Euthanize or immediatelyupdate vaccination and; perfonm quarantine for ISOi..days (6 months)NOL^J/•; 'Revaccinatewithin 48 hours Iand homefor 30 ;days •° :*If animal displays signs of rabies -euthanize and test for rabies.The animal's veterinarian or a shelterveterinarian should perform anyvaccination.Page 4 of6Revised/Approved 6/1-1/16
Attachment 2Pagellof60QUARANTINE ALGORTTHM FOR EXPOSED DOMESTIC MAMMALS -FERRETS, UVESTOCK, ANDOTHER ANIMALSIIIs animal ferret, livestock or other?FERRET 'UVESTOCK(Cow, sheep, horse)IIDid ferret receive yacanewitfiin 1 year?YESNODid animat receive annualtype vaccine wittiin 1 year or3® month type vaccinewithin 3 years?^Euthanizs or ;updatevaccination •and performquarantine •for 180 days I(6 months)*Revaccinafcewithin 48 hoursand homequarantine for30tfaysr^iNO10....T.../*Revaccinate ; ••<within 48 hoursand homequarantine fof30 daysOTHER(wild, nondomestic/ otherspecies, wolf-dos hybrids,dvet-cat i-iybrids)."a.'••••••11Euthanize•t*Euthanize orupdate ;vaccination ;and perform ;quarantine •for 180 days I(6 months)1:•ISee notes forslaughterrestrictions 12*If animal displays signs of rabies -cuthaniic and test for rabies.The animal's veterinarian or a shelterveterinarian should perform anyvaccination.Page 5 of 6Revised/Apprwed 6/14/t6
Attachment 2Page 12 of 60NOTES1 Ferrets are Illegal in the State of California. Biting ferrets must be confiscated by the animalcontrol agency and isolation conducted under the direction of the local health officer in ananimal control shelter or veterinary hospital. Any ferret isolated for a human bite must bereported to the California Department of Rsh and Wildlife for disposition following theisolation.2 Rabies is transmitted through bite wounds, open cuts in skin, and onto mucousniembranes. Contamination of open wounds, mucous membranes, or scratches with salivaor nerve tissue from an infected animal constitutes a non-bite exposure.3 Current rabies vaccination per California Health & Safety Code Section 121690.3a Exempt animals are animals that have been granted an exemption from rabiesvaccination by the County of San Mateo's Health System on advice of the animal'sveterinarian. Despite current exemption status, exempt animals are consideredunvaccinated per California Health & Safety Code Section 121690.4 The Peninsula Huinane Society & SPO\'s Animal Rescue and Control determines if ananimal's home qualifies for home quarantine or shelter quarantine. Contact: (650)340-70225 Vaccination in biting animals should be performed following quarantine as side effectssecondary to vaccination (within 30 days) can mimic the symptoms of rabies.6 Small rodents and lagomorphs have a low risk of rabies.7 These are wild animals at high risk for infection with rabies.8 Bat bites are small and may go unnoticed. If a pet is found alone with a bat, that petshould be treated as exposed. If the bat is available, animal control should be contacted toretrieve the bat for testing.9 Dogs and cats are considered airrently vaccinated 28 days after primary vaccination, andimntediately after booster vaccination.10 San Mateo County guidelines are based on Title 17 of the California Code of Regulationsthat states exposed, vaccinated animals shouki be quarantined for 30 days.11 Wild, nondomestic, and other animal species bitten by or exposed to a rabid or suspectrabki animal shouU be euthanized iminediately. There is little information on rabiesincubation, clinical presentatton, and viral shedding in domestic animal species other thandogs, cats, and ferrets.12 Federal guidelines state that animals exposed to rabies within 8 months should berejected for slaughter. USDA Food and Inspection Service (RSIS) and state meatinspectors should be notified of exposed animals prior to slaughter. If an exposed animalis to be custom or home slaughtered, it should be done imniediately after exposure withappropriate barrier precautions and all tissues cooked thoroughly. Pasteurization andcooking inactivate the rabies virus.Legend•••»•••••cL} Quarantine actionOther actionQuestionAnswerJPage 6 of 6Revised/Approved 6/14/t6
g4•a:»0y*0•5C;f*iWOAttachment 3page 1 of 34HeV,*>%\i^COUNnf OF SAN MATEDInter-Departmental CorrespondenceHealth SystemDate: July 8, 2014Board Meeting Date: September 9, 2014Special Notice / Hearing: NoneVote Required: MajorityTo: Honorable Board of SupervisorsFrom: Jean S. Fraser, Chief, Health SystemJames C. Porter, Director, Public WorksSubject: Approve the Memorandum of Agreement with All Cities in San Mateo County toBuild an Animal Care ShelterRECOMMENDATION:Adopt a resolution to approve the Memorandum of Agreement with all cities in San MateoCounty to construct a new Animal Care Shelter at Airport Boulevard in the city of San Mateoand to provide a 30-year lease agreement for the use of the shelter by all cities, and theCounty.BACKGROUND:Since 1951, San Mateo County (County) has managed animal control field and shelteringservices for all cities in the County, through a contract with the Peninsula Humane Society /Society for the Prevention of Cruelty to Animals (PHS/SPCA). PHS/SPCA provides animalsheltering services in a PHS/SPCA-owned building, located on County property at AirportBoulevard.The PhlS/SPCA building has been evaluated twice in recent years by the County PublicWorks Department. PHS/SPCA has informed the County that its building is inadequate tomeet the current standards for animal care. The Public Works Department has furtherdetermined that it is not viable to significantly repair or upgrade the current building.PHS/SPCA has determined that it will not construct a new building for sen/ices providedexclusively to the County and cities.On February 15, 2013, your Board requested a list of capital projects required to improvethe condition of the County's existing buildings. The list was presented as the Five YearFacilities Capital Plan to your Board on August 6, 2013, and included was a new animalshelter building with a total estimated cost of $20 million.
Attachment 3page 2 of 34DISCUSSION:The Public Works Department conducted an extensive review of mandated animalsheltering services, local utilization and similar Bay Area projects. Ultimately, the PublicWorks Department determined that the cost of constructing a new shelter would bebetween $15.1 million and $20.2 million. The Public Works Department also consideredalternatives to constructing a new sheltersuch as retrofitting County-owned buildings or using pre-fabricated building technologies.All of the alternatives were determined to be more expensive than building a new shelterfrom a life-cycle cost perspective.A new shelter, similar to the current shelter, would house animals from all cities andunincorporated areas in the County. All participating entities would save money by sharingin this service agreement. The County would serve as the lead agency in managing theconstruction of the new building, and would be the sole owner of the completed building. Allparticipating entities, including the County, would share the cost by repaying the Countythrough a 30-year, interest-free lease agreement. As of May 6,2014, all participating entities have approved the cost participation Memorandum ofAgreement (Attachment A).The terms of the Memorandum of Agreement dictate that the lease amount paid by eachparticipating entity will be calculated each year using a combination of a 3-year average forshelter usage (weighted at 80%) and population (weighted at 20%)(Attachment B). The basis for this allocation is to attribute a larger cost share to level ofshelter services used by each participating entity, and a smaller portion to potential usecaptured by population.Construction is expected to begin in the fall of 2014 and be completed within 18 months.The current building would remain open during construction. The County also will be thelead agency in evaluating potential environmental impacts; each city will have anopportunity to comment at the time the County determines what environmental reviewprocess is appropriate.The lease payments would commence once the new building receives its certificate ofoccupancy, projected to be in late 2015.Approval of this Memorandum of Agreement contributes to the Shared Vision 2025outcome of a Healthy Community by providing a facility to quarantine and shelter animals.It is anticipated that the completed facility will shelter 17,500 animals during FY 2015-16.PERFORMANCE MEASURE(S):MeasureFY 2013-14 ActualFY 2015-16 ProjectedNumber of animals sheltered.17,40917,500
Attachment 3page 3 of 34FISCAL IhflPACT:The County is willing to advance the funding - estimated to be between $15.1 million and$20.2 million - for the new building's construction, as all participating entities have approvedthe Memorandum of Agreement. Additionally, the County will participate in Attachment 3page 3 of 35the lease as a partner with the cities; the County's estimated share of lease payments,based on Memorandum of Agreement payment methodology, is expected to be $19,611 to$26,235 annually.
Attachment 3page 4 of 34RESOLUTION NO. 073369BOARD OF SUPERVISORS, COUNTS OF SAN MATED, STATE OF CALIFORNIARESOLUTION TO APPROVE THE MEMORANDUM OF AGREEMENT WITH ALLCITIES IN SAN MATED COUNTS TO CONSTRUCT A NEW ANIMAL CARESHELTER AT AIRPORT BOULEVARD IN THE CITY OF SAN MATED AND TOPROVIDE A 30-YEAR LEASE AGREEMENT FOR THE USE OF THE SHELTER BYALL CITIES AND THE COUNTY.RESOLVED, by the Board of. Supervisors of the County of San Mateo, State ofCalifornia, thatWHEREAS, Health & Safety Code Section 121690 requires the governingbody of each city and county to maintain or provide for the maintenance of a poundsysterti and a rabies control program; andWHEREAS, Food and Agricultural Code Section 31106 provides for theCounty authority to enter into a contract with any humane society or other organizationto carry out the provisions of impounding, holding, and euthanizing dogs; andWHEREAS, since 1951 all of the municipalities In San Mateo County havecontracted with the County to manage animal control field and sheltering services,provided through a contract with the Peninsula Humane Society & SPCA (PHS) for thefield and sheltering services; andWHEREAS, animal sheltering services are currently provided in a building ownedby PHS and located on County property at Airport Boulevard in the City of San Mateo,which PHS leases for a nominal fee; and
Attachment 3page 5 of 34WHEREAS, the current shelter Is over 50 years old and has been determined bythe Department of Public Works to be inadequate to meet current animal shelteringstandards, and that it Is not viable to significantly repair or upgrade the shelter; andWHEREAS, building a new animal care shelter at an estimated cost of $20million was included in the Five Year Facilities Capital Plan presented to your Board onAugust 6, 2013; andWHEREAS, the County wrtl serve as the lead agency in managing theconstruction of a new building, and once built would be the sole owner of the building;andWHEREAS, as of May 6, 2014, all municipalities agreed to share theconstruction costs for a new animal care shelter by repaying the County through a 30-year, interest-free lease agreement; andWHEREAS, the County is willing to advance the funding for construction andparticipate in the lease as a partner with the Cities, but there will be no additional fiscalimpact to the County.NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that thePresident of this Board of Supervisors is hereby authorized and directed to authorizethe President of the Board to execute the Memorandum of Agreement for and on behalfof the County of San Mateo, and the Clerk of this Board shall attest the President'ssignature thereto.*• * « *+
Attachment 3page 6 of 34IRESOLUTION NUMBER: 073369Regularly passed and adopted this 9th day of September 2014AYES and in favor of said resolution:t;Supervisors:DAVE PINECAROLE GROOMDONHORSLEYWARRENSLOCUMADR1ENNEJ. TISSIERNOES and against said resolution:Supervisors: NONEAbsent Supervisors:NONE^resident, Board of SupervisorsCounty of San MateoState of CaliforniaCertificate of Delivery/ certify that a copy of the original resolution filed in the Office of the Clerk of the Board ofSupervisors of San Mateo County has been delivered to the President of the Bawd of Supervisors.Rebetca Romero, DepiltyClerk of the Board of Supervisors
IAttachment 3page 7 of 34ATTACHMENT AMEMORANDUM OF AGREEMENTREGARDWG FUNDING FOR CONSTRUC'HON OF AN ANIMAL CARE SHELTER ONAIRPORT BOULEVARD IN SAN MATEO, CALIFORNIA, AMONG THE CITIES OFA'l'HBRTON, BELMONT, BRISBANE, BURLINGAME, COLMA, DALY CITY, EASTPALO ALTO, POSTER CITY, HALF MOON BAY, HILLSBOROUGH, MENLO PARK,MILLBRAE, PACIFICA, PORTOLA VAIJ.RY, REDWOOD CITY, SAN BRUNO, SANCARLOS, SAN MATEO, SOUTH SAN FRANCISCO, AND WOODSIDE AND TIIECOUNTy OF SAN MATEOTHIS MEMORANDUM OF AGREEMENT, dated for reference as of September 9.2014. (the"Agreement"), is by and among the COUNTY OF SAN MATEO (the "County"), and the citiesofATHERTON, BELMONT, BRISBANE, BURLINGAME, COLMA, DALY CITy, EASTPALO ALTO, FOSTER CITY, HALF MOON BAY, HILLSBOROUGH, MENLO PARK,MILLBRAE, PACIFICA, PORTOLA VALLEY, REDWOOD CITy, SAN BRUNO, SANCARLOS, SAN MATEO, SOUTH SAN FRANCISCO, AND WOODSIDE (each, a "City," andcollectively, the "Cities," and, together with the County, the "Parties").RECITALSThe County and the Cities are parties to an Agreement for Animal Control Services dated as ofApril 26,2011, pursuant to which the County provides animal control services in theunincorporated area of the County, as well as in thejurisdictional boundaries of the twenty Citieswithin the County, listed above, each of which is a party to the Agreeinent for Animal ControlServices.As set foilh in the Agreement for Animal Control Services, the Peninsula Humane Society &SPCA ("PHS") presently serves as the County Contractor for the provision of certain animalcontrol services to the County and the Cities. These services and the terms ofPHS' performanceof them are contained in an Animal Control Services Agreement between the County and PHSdated as of April 26,2011.In conjunction with and pursuant to the Animal Control Services Agreement, the County hasleased to the PHS the land at 12 Airport Boulevard, in San Mateo, California, on which anAnimal Care Shelter facility owned and operated by PHS is presently located.The Parties agree that, owing to the obsolescence of the existing Animal Care Shelter facility, itis now necessary to construct a new facility and the Parties enter into this Agreement to set forth<
1f?Attachment 3page 8 of 34Ithe allocation of, and process for payment of, the construction cost for tlie new Animal CareShelter facility among the Parties.NOW, THEREFORE, the Parties agree as follows:1, Construction Cost Allocation Methodology: The Parties agree that construction costs for thenew Animal Care Shelter facility shall be allocated among the Parties based on the formula setforth in Exhibit A to this Agreement, which is incorporated herein by reference. This formulareflects each Party's actual use of the existing Animal Care Shelter facility in 2009,2010, and20] ] as a percentage of all Parties' total use of the facility, as well as each Party's totalpopulation as of 2010, as a percentage of the County's total population as of that date. Theformula is weiglited 80% to a City's average facility use over the three years preceding the yearm question and 20% to population. The Parties agree that each year, the County shallrecalculate three year average facility usage for each City and that Exhibit A (and each Party'sprospective Lease Payment obligations, as described in Section 3 of this Agreement) shall beamended to reHect such recalculations. The Parties further agree that the County shall, uponrequest of a City, promptly provide the requesting City with copies of the data and documentsused to calculate each City's facilities usage,2. County Advancing Construction Costs: The Parties agree that the County shall advance, onan interest free basis, all funds required to pay the construction costs for the new Animal CareShelter facility. For purposes of this Agreement, "construction costs" include all expenses forarchitectural and inspector services, project management serrice, environmental review,planning and building fees and costs, and actual contractor construction services. The Partiesunderstand and agree that construction costs for the Animal Care Shelter facility are anticipatedat this time to be twenty million two hundred thousand dollars ($20,200,000). The Parties willbe provided with further information regarding the construction costs for the Animal CareShelter facility within a reasonable period of time after such information becomes available orprior to the Certificate of Occupancy being issued. The Parties agree that if the County receivesinformation indicating that the construction costs for the Animal Care Shelter facility will exceed$20,200,000 by 10% or more, the County shall provide notice to each City of the revisedestimated construction costs within a reasonable period of time before such additionalconstruction costs are incurred. The Parties further agree that the County shall, upon request of aCity, promptly confer with such City or Cities regarding the additional construction costs andany means by which such additional construction costs may be minimized.3. Parties' Payment of Proportional Share of Construction Costs; Each Party agrees that, durmgthe term of this Agreement for as long as the new Animal Care Shelter facility is occupied aiidused for animal care shelter purposes, the Party shall pay the County an annual Lease Paymentbeginning on the first July Ist after a certificate of occupancy is issued for the new Animal CareShelter facility, and on each subsequent July 1 for the next twenty nine years thereafter. EachParty's Lease Payment shall be equal to the Party's proportional share of the construction cost oftfie new Animal Care Shelter facility amortized on a straight line basis over thirty years, as set
«Attachment 3page 9 of 34forth in Exhibit A to this Agreement, as Exhibit A may bo amended from time to time asprovided in Section 1 of this Agreement. Each Party's obligation to make a Lease Payment shallremain in place only for so long as the Party is a signatory to the Agreement for Animal ControlServices, or any successor agreement addressing materially the same subject matter. In the eventthat a Party tenninates its participation in this Agreement pursuant to Section 4 of thisAgreement, the County shall, upon receiving notice of that Party's termination, recalculate theremaining Parties' Lease Payment obligations pursuant to the Construction Cost AllocationMethodology set forth in Section 1 of this Agreement. The County shall promptly provide allremaining Parties with notice of their recalculated Lease Payment obligations. Each remainingParty shall thereafter have the option to either (a) pay the recalculated increased annual LeasePayments during the remaining term of the Agreement; or (b) request that the County allow theremaining Party a period of up to 5 years after the end of the thirty year period set forth in thisSection 3 of the Agreement to pay the County the remaining Party's additional allocated share ofconstruction costs for the Animal Care Facility attributable to the departure of the terminatingParty.4. Term and Termination: Except as set forth above, this Agreement shall be effective for theperiod from September 9. 2014 until each Party has made the last payment required underSection 3 of this Agreement. Except as set forth in Section 3 of the Agreement (i.e., byterminating participation in the Agreement for Animal Control Services), no Party may terminatethis Agreement during its term. A Party terminating its participation in this Agreement shall doso effective as of December 31 of a year during the term of this Agreement and shall provideeach other Party to this Agreement with at least one full year's prior written notice of the Pany'sintent to terminate its participation in the Agreement.5. Amendments/Entire Agreement: Amendments to this Agreement must be in writing andapproved by the governing body of each Party, This is the entire agreement among the partieswith respect to the construction of the new Animal Care Shelter facility and it supersedes anyprior written or oral agreements with respect to the subject.6. Hold Harmless: Each City shall hold harmless, indemnify, and defend County, its officers,employees, and agents from and against any and all claims, suits, or actions of every kindbrought for or on account of injuries to or death of any person or damage to any property of anykind whatsoever aiid to whomsoever belonging which arise out of the performance ornonpcrfonnance of City's covenants and obligations under this Agreement and which result fromthe actively negligent or wrongful acts of City or its officers, employees, or agents.County shall hold harmless, indemnify, and defend eacli City, its officers, employees, and agentsfrom and against any and all claims, suits, or actions of every kind brought for or on account ofinjuries to or death of any person or damage to any property of any kind whatsoever and towhomsoever belonging which arise out of the performance or nonperformance of County'scovenants and obligations under this Agreement and which result from the actively negligent orwrongful acts of County or its officers, employees, or agents.I
Attachment 3page 10 of 34(This provision requirmg County to hold harmless, indemnify, and defend each City shallexpressly not apply to claims, losses, liabilities, or damages arising from actions or omissions,negligent or otherwise, ofPHS or any other independent contractor providing animal control-related services pursuant to a contract with the County. Claims related to the planning and/orconstruction of the new Animal Care Shelter facility are not claims, losses, liabilities, ordamages related to "animal control-related services" within the meaning of this Agreement,In the event of concurrent negligence of the County, its officers, or employees, and any City, itsofficers and employees, then the liability for any and all claims for injuries or damages topersons and/or property o( any other loss or cost which arises out of the terms, conditions,covenants or responsibilities of this Agreement shall be apportioned in any dispute or litigationaccording to the California theory of comparative negligence.7. Assignability: Except as otherwise expressly provided for herein, no Party shall assign any ofits obligadons or rights hereunder without the consent of all other Parties.8. Notices: Any notices required to be given pursuant to this Agreement shall be given inwriting and shall be mailed to all Parties to the Agreement, as follows:To City:To County:IN WrrNESS WHEREOF, the Board of Supervisors of the COUNTY OF SAN MATEO hasauthorized and directed the President of the Board of Supervisors to execute this Agreement forand on behalf of the County, and the Cities ofATHERTON, BELMONT, BRISBANE,BURLINGAME, COLMA, DALY CnT, EAST PALO ALTO, FOSTER CFTY, HALF MOONBAY, HILLSBOROUGH, MENLO PARK, MILLBRAE, PACIFICA, PORTOLA VALLEY,REDWOOD CITY, SAN BRUNO, SAN CARLOS, SAN MATEO. SOUTH SANFRANCISCO, AND WOODSIDE have caused this Agreement to be subscribed by each of theirduly authorized officers and attested by their Clerks,Dated: September 9, 2014^^~uCleric of the BoardResolution #073369COUNTY QF SAN MATEO<
Clerk of the BoardAttachment 3page 11 of 34Dated:COUNTY OF SAN MATEO^efc^,y-^,Dated:City Clerk0F ATIteRTONTOWN6n ClerkBy:l^p^D^fcS- fto^cfi-tC^f^^-^ ^tA^^y,^^CFTY OF BELMONTBy:Dated:CFTY OF BRISBANECity ClerkBy:Dated:CITY OF BURLINGAMECity ClerkBy:Dated:TOWN OF COLMA5
?[Dated:Town ClerkDated^j4Ni^f7WTCity ClerkTOWNOFATHERTONBy:BELM0N/^^•^y;eAttachment 3page 12 of 34Dated:City ClerkCFTY OF BRISBANEBy:Dated:City ClerkCITY OF BURLINGAMEBy:Dated:Town ClericTOWNOFCOLMABy:Dated:CITy OF DALY CITYCity ClerkBy;/*I
Attachment 3page 13 of 34Clerk of the BoardDated:Town ClerkTOWNOFATHERTONBy;Dated:City Clerk;ed: _^^1)4-to..ity ClerkIUSL(S^h^CJL-CITY OF BELMONTBy;CITfOFB^JSBANE^^By: ^/> C^^T^., M-^/^Dated:City ClerkCITY OP BURLINGAMEBy:Dated:Town ClerkTOWNOFCOLMABy:5!11
Clerk of the BoardAttachment 3page 14 of 34Dated:Town ClerkTOWN OF ATHERTONBy;Dated:City ClerkCITYOFBELMONTBy:Dated:City ClerkCTTY OF BRISBANEBy:}lated: 3- (1-1^JfAACity ClerkDated;ft^.Town ClerkCJTY OF BURJJNGAME^M^By:1TOWN OF COLMABy:5
Clerk of the BoardAttachment 3page 15 of 34Dated:Town ClerkTOWN OF ATHERTONBy:Dated:City ClerkCITY OF BELMONTBy:Dated:City Clerkciry OP BRISBANEBy:Dated:City ClerkCITY OF BURLINGAMEBy:Dated,d= v^//</^^^ [/^-Town ClerkTOWN OF COLMA^2J^^7^> f<^3L^6By:5,<
i',I!•1-Town ClerkBy;Attachment 3page 16 of 34IDated: r?^A^^.^(yvnci'lC^y^City ClerkDated:City ClerkCITY OF DALY CITYy:CITY OF BAST PALO AJ.TOBy:Dated:City CJerkCITY OF FOSTER CITYBy:Dated;City Clerkcrry OF HALF MOON BAYBy:Dated;Town ClerkTOWN OF HILLSBOROUGHBy;Dated;CrTY OF MEN LO PARK6
Attachment 3page 17 of 34Dated:CITY OF DALY CITYCity Clerk^^Dated:By:CITY OF EAST 8City ClerkALTO/By:Dated:CITY OF FOSTER CITYCity ClerkBy:DatedL-XITyQE.HALEAlOjO^LBAX-City ClerkBy:Dated:TOWN OF HILLSBOROUGHTown ClerkBy:Dated:CITY OF MENLO PARKCity ClerkBy:6
Attachment 3pagel8of34Dated:CFTY OF DAI.Y CITY!City ClerkBy:Dated;CITY OF EAST PALO ALTOCity ClerkBy:Dated: ^-/^'/^A^TZ^Aw^Qoris L. PalmerCity Clerkcryy OF FOSTI^R ciryZOT^Charlie BroriS^skyBy:Dated;CTTY OF HAI.P MOON BAYCity ClerkBy:Dated:TOWN OF HILLSBOROUGHTown ClerkBy;Dated:CITY OP MENLO PARKCity ClerkBy:6
Attachment 3page 19 of 34City ClerkBy:Dated:City ClerkCITY OF EAST PALO ALTOBy:Dated:City ClerkCITY OF FOSTER CITYBy:Dated. ^7-^'&>H<?^£^0L^^Qr^_City ClerkCITY OF HALF MOON BAYBy:Dated:Town ClerkTOWN OF HILLSBOROUGHBy:Dated:City Clerkcrry OF MENLO PARKBy:Dated:CITY OF MILLBRAE6
Attachment 3page 20 of 34Dated:CITY OF DALY CITYCity ClerkBy:Dated:CITY OF EAST PALO ALTQCity ClerkBy:Dated;CITY OF FOSTER CITYCity ClerkBy:Dated:CITY OF HALF MOON BAYCity ClerkBy:Dated: ^/tll4D"Town ClerkTOyeHt0{/a^^z^/luBy;Dated:CITY OF MEN[,0 PARKCity ClerkBy:6
Attachment 3page21of34Dated:cnropDALYCiryCity ClerkBy:Dated:CITY OF EAST PALO ALTOCity ClerkBy:Dated:CIT^ OF FOSTER CITYCity ClerkBy:Dated;CITY OP HALF MOON BAYCity ClerkBy;Dated:TOWN OF HILLSBOROUGHTown Clerk\By:Dated:City ClerkCFTMF MENLO PARKBy: Alex D, NtclntyreCity Manager
Attachment 3page 22 of 34Dated:City ClerkCITY OP EAST PALO ALTOBy:Dated:City ClerkCITY OF FOSTER CITYBy:Dated;City ClerkCITY OF HALF MOON BAYBy:Dated:Town ClerkTOWN OF HILLSBOROUOHBy;Dated:City ClerkCITY OF MENLO PARKBy:Dated: 4/&/'^^'^PftL-) ^SU^City ClerkCITY QF MILL:By: ^A/0<6
IAttachment 3page 23 of 34Dated:City ClerkDati.. ^/p)-//IMSUL.City ClerjCITYOFMILLBRAEBy:CITYOFPACI.CABy:Dated:Town ClerkTOWN OF PORTOLA VALLEYBy:Dated:City ClerkCITY OF REDWOOD CITYBy:Dated:City Clerkcrry OF SAN BRUNOBy:Dated:crrv OF SAN CARLOSCity ClerkBy:7
Attachment 3page 24 of 34Dated:City ClerkCITYOFMILLBRAEBy:Dated:City ClerkDated; /^/^o^)/£/-<A^-><^^ ^Town ClerkCITY OF PAC1 PICABy:TOWN OF PORTOLA VALLEY-^^Sa^^^By:''3-Dated:City ClerkCITY OF REDWOOD CITYBy;Dated: 'City ClerkCrTY OF SAN BRUNOBy:Dated:City ClerkCITY OF SAN CARLOSBy:7
Attachment 3Page 25 of 34Dated:TOWN OF HILLSBOROUOHTown ClerkBy:Dated:CHTOFMENLOPARXCity ClerkBy:Dated:CITYOFMILLBRAECity ClerkBy;Dated:CrPY OF PACIFICACity ClerkBy:Dated:TOWN OF PORTOLA VALLEYTown Clerk)a3/o>SN-rityClei-kBy:CFTY OF REOWOOD^m:^^^^^^By:ATn/AGR/2014.038/ANIMAL CONTROL MOAREV: 03-17-14 PTPage 7af8
fAttachment 3page 26 of 34Dated;CityCIerRCITY OF MILLBRAEBy:;IDated:CITY OF PACIFICACity CleikBy:Dated:TOWN OF PORTOLA VALLEYTown ClerkBy:Dated:CITY OF REDWOOD CITYCity ClerkBy:Dated; A^O^ {6^'L^f^wz^//./City ClerkDated:CPFyOFSANBRUNO'%K(^,JafiksBY; Constance C, JacksonCity ManagerCITY OF SAN CARLOS/^-^TOVED^TpF^Mi^-J'^ClTYATTi'-/ '.City CterkBy:7
IAttachment 3page 27 of 34IDated:City ClerkCITY OF MDLLBRAEBy:Dated:CITYOFPACIFICACity ClericBy:Dated;TOWN OF PORTOLA VALLEYTown ClerkBy;Dated:CUT OF REDWOOD CTTYCity ClerkBy:Dated:CnrOFSANBRUNOCity ClerkBy:Dated: -?-^-/^^--L^^"/ -^%_L/City ClerkCITYOFSANCARLOS^7
tDated: ^<f/f^^/^to/^^^^^City ClerkDated:T^D.^KcH^iiI*»i-^^?'*'oyCity Clerk^Attachment 3Page 28 of 34CITY OF SAN MATEOBy: Robert Ross, MayorCFTf OF SOUTH SAN FRANCISCOBy:Dated;TOWN OP WOODSIDECity ClerkBy:8
Dated: I Q,f/^a//<yT^r^City ClerkTT<^/^///Dated:/£.e2<;^'{^t-^t.dAttachment 3page 29 of 34Approved a^ to formCIW gF S9UT!^AN FJ^^fgSCO^_^^u^^( ^^^(^yw^^TOWN OF WOODSIDE^By:/!o*.I-t-
Attachments .page 30 of 34ltDated:City ClerkCUT OF SAN MATEOBy:;Dated:City ClerkDated; ")^1 Lot^f oj/^ M'/^Q^^A /-/^:;ity ClerkCITY OF SOUTH SAN FRANCISCOBy:^TOW^t0EM^By: Ul^i^^d8
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COUNTYOF SAN MATEDCOUNTf MANAGER'S OFFICEJuly 10, 2018Attachment 3page 32 of 34John L MaltbieCounty Manager/Clerk of the BoardCounty Government Center400 County Center, 1st FloorRedwood City, CA 94063650-363-4121 T650-363-1916 Fwww.smcgov.orgCity Manager Carlos MartinezCity of East Palo Alto2415 University AvenueEast Palo Alto, CA 94303Re: Notice of Revised Estimated Construction Costs for the Animal Care Shelter FacilityDear City Manager Carlos Martinez,On or about September 9, 2014, the cities and towns within San Mateo County entered into anagreement to share the construction costs of a new animal care shelter facility. The agreementprovides that the County of San Mateo will advance the funds for construction to be repaid bythe municipalities according to their share, through a 30-year, interest-free lease agreement.The agreement further provides that project costs were initially estimated to be $20,200,000and that if the County received information indicating that the construction costs for the animalcare shelter facility will exceed the initial estimate by 10 percent or more/the County wouldprovide notice to each City of the revised estimated construction costs.The original bridging documents used as the basis of design in 2014 estimated the animalshelter would be 30,000 SF of interior space. To meet the needs of the animals, the new animalshelter increased the interior space and exterior kennel space to approximately 42/000 SF. fnaddition to the added square footage, additional enhancements were added. An upgradedheating ventilation air conditioning (HVAC) unit ($600K) and a photovoltaic system ($1.2M)were added to meet a required air exchange for the animals and to meet the County's GreenPolicy, both of which the County will not seek reimbursement from the cities.The County has received a revised estimated project cost for the animal care shelter facility inthe amount of $26,600,000. The new anticipated annual lease costs of $826,843 are the resultof cost escalation in the construction market and design and mechanical enhancementsnecessary to ensure proper and humane animal care. The last column on Attachment Baddresses the new estimated annual lease amount for each city/town.
Attachment 3page 33 of 34INot uncommon, the project also encountered some unforeseen conditions such as the need toreplace a natural gas line, a failed storm drain and the need to monitor for asbestos duringearthwork. The project construction started in May 2018 and is expected to be completed byNovember 2019. The animal care shelter facility is currently estimated to be $26,600,000. TheCounty will not seek reimbursement for $1,800,000 of that cost, bringing the municipalitiesshared responsibility to $24,800,000.Should you have any questions regarding the revised estimated construction costs or the project,please contact Director Deborah Bazan of the Project Development Unit at 650-823-7083.Sincerely,\Mike Callagy iAssistant County ManagerEnclosures: Resolution No. 073369Attachment B - Animal Control CostsI
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