HomeMy Public PortalAboutGATC Meeting Minutes 2004.08.14Golf Action Team Meeting
Date: August 12, 2004
Time: 4:00 pm — 5:45 pm
Location: Golf Course Clubhouse
In Attendance: Allan Morrison, Bill Robertson, Amanda Townsend, Dan Pillard, Bonnie Bertram,
Lindley Kirkpatrick
1. Lindley reviewed the updated revenue comparison sheet and explained that it did not look like we would
meet budgeted revenues this fiscal year. Dan has projected operations revenue for the year at $500,000 -
$524,000 and Clubhouse revenue at $153,000.
2. Reviewed the Golf Pro Contract expense line and the Operations and Clubhouse revenue lines. These
lines were budgeted using a different method than the way we are actually booking the money received
(budgeted amounts were based on collecting all revenues received from Allan and then turning around
and making a payment back to Allan — the City actually receives contract amounts with Allan just
keeping his amount). There is an additional $58,325 budgeted in the expense line that will not be spent
this year. We will also change the FY 04/05 budget so budget and actual match.
3. Dan identified approximately $64,000 in savings on the expenditure side to offset the revenue shortfall.
The savings do not include any changes to the staffing plan. Over -runs were also identified. The table
below represents the best estimates of items that will be over budget and under budget (savings) at the
end of the fiscal year.
Acct number
Description
Over Budget
Under Budget
54-85-150-156
Uniforms
$470
54-85-150-210
Dept. Supplies
$1,500
54-85-150-218
Supplies — Fertilizer
($2,531)
54-85-150-222
Chemicals
($1,731)
54-85-150-225
Roads/Paths
$1,000
54-85-150-227
Irrigation
$1,000
54-85-150-228
Drainage
$500
54-85-150-240
Minor Equipment
$771
54-85-150-250
Motor Fuels/Lubricants
($4,000)
54-85-150-260
Postage
($66)
54-85-150-280
Licenses/Permits
$127
54-85-150-309
Golf Pro Contract
$58,325
54-85-150-310
Attorney Services
$825
54-85-150-400
Advertising & Legal
($553)
54-85-150-420
Travel & Meetings
$1,340
54-85-150-435
Books/Pub/Subscriptions
$170
54-85-150-460
Telephone
$1,000
54-85-150-490
Heat/Lights/Utilities
$8,500
54-85-150-520
Rental Property
$45
54-85-150-560
Repairs — Office Equipment
$200
54-85-150-580
Repairs — Auto Equipment
$972
54-85-200-702
Capital Purchases
($4,011)
TOTALS
($12,892)
$76,745
ESTIMATED SAVINGS
$63,85A,,
Since the meeting on August 12, Amanda has completed a budget line item transfer of $2,500 from the salaries
and wages line to the professional services line to cover the $2,372 over budget amount that we discussed on
August 12. This $2,500 is part of the $10,000 that was dedicated to staffing at the beginning of the season. A
budget line item transfer was also done to move the remaining $15,000 of the original $25,000 from the
Reserved Loan line to Repairs — Building & Grounds where the money was actually spent.
4. Comparing revenue projections to expenditure projections for the rest of the fiscal year, it is estimated
(on a cash basis) that we will have a net loss of approximately $10,000 - $30,000.
5. Bonnie is going to ask the Foundation to seal the Cedar paths with the $15,000 they have committed to
path repairs.
6. The next meeting date is Friday, August 20, 2004 at 3:00 pm at the Clubhouse.