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HomeMy Public PortalAbout03 March 8, 2005 TC Minutesi TOWN OF YARROW POINT ! COUNCIL MINUTES MARCH 8, 2005 7:00 PM The following is a condensation of the proceedings and is not a verbatim transcript. CALL TO ORDER: Mayor Jeanne Berry called the meeting to order at 7:00 pm. MEMBERS PRESENT: Mayor: Jeanne Berry Councilmembers: David Cooper Lisa Mushel Steve Rutledge Janine Silvernale Andy Valaas Staff: Larry Howard, Clerk/Treasurer John Joplin, Fiscal Coordinator Kyle Kolling, Acting Lieutenant - Clyde Hill Police Dept. Larry McAndrews — Town Building Official Joe Willis, Pathway Project Manager Guests: John DesCamp — 9045 NE 40'h P1 Cheryl Pietromonaco --- 3445 92"d Ave NE Dan Williams — 4224 95'h Ave NE APPEARANCES: Cheryl Pietromonaco — 3445 92"d Ave NE Cheryl reported to the Council that this was her fourth appearance before Council members and that she was again appearing to report on damage to and a subsequent substandard repair to a section of NE 35'h Street located near her residence. She stated that at the February 2005 Council meeting that she had reported to Council members regarding her problem on NE 35'h and that she had been told that Town Attorney Stewart would write a letter to her stating the Town's and the Council's position regarding her complaint. Cheryl went on to state that to date that she has not received such a letter from the Town. Town Attorney Stewart responded that he was currently in the process of drafting a letter to Cheryl and that his letter would be sent in the next few days. Cheryl asked Attorney Stewart what the letter would state. Attorney Stewart responded that the letter would state that NE 35'h is a private lane and that as such the Town was not going Drafl 03/08/05 Council Minutes Page 1 of 12 to intervene in the dispute regarding repair of NE 35l" Street. Cheryl asked for an explanation why the Town had arrived at this decision. Attorrig Stewart responded that he had provided Cheryl with an explanation, that being that NE 35' Street is a private lane and that private lanes are the responsibility of the residents living on them. Cheryl replied that Town Attorney Stewart's response was not an adequate explanation and again asked that she be provided with a reason why the Town is taking the position that it has. Councilmember Valaas stated that as an individual Councilmember he supported Town Attorney Stewart's position that the Town is not involved in the maintenance of private lanes. Cheryl asked why her neighbor had been sent a letter stating that they, her neighbors, had to repair the street. Mayor Berry replied that the neighbor to whom the letter had been sent had repaired the street. Councilmember Silvernale brought up the issue that not all of the heavy truck traffic on NE 35`h' at the time the street was damaged, was related to construction activity ongoing at Cheryl's neighbor. Councilmember Silvernale stated that as a result of there having been heavy traffic associated with more than one project on 35`h that it was impossible for the Town to determine exactly who was responsible for the damage that had taken place at NE 351h. Again Cheryl stated that she was not satisfied with the Town's response and again asked for a reason why the Town had arrived at the decision that it had. Mayor Berry instructed Cheryl that her 3 minute time limit had been exceeded and asked that she leave which she proceeded to do. is MINUTES: Councilmember Rutledge stated that at the February meeting that he had made a couple of comments in reference to the Planning Commission's update of Title 17, Zoning, of the Town of Yarrow Points Municipal Code and that these comments had not been reflected in the minutes. One comment had consisted of question asking if the Planning Commission had included a definition for church in their update of the Code. The second comment referenced gravel being an impervious surface per the updated Code and asked what the impact of gravel being an impervious surface would be for the smaller lots in the Town. Councilmember Rutledge asked if these two issues had been addressed to the Planning Commission at their February meeting. Town Attorney Stewart replied that they had not but that they would be so addressed at the March 1 4`h Planning Commission meeting. Councilmember Cooper stated that he recalled having stated a great deal more about the financial analysis of the 92"J Ave project than was reflected in the minutes of the February meeting. Councilmember Cooper stated that he would have to review the tapes of the meeting to determine exactly what he had stated. Clerk/Treasurer Howard stated that there had been a recording failure at the February meeting and that the minutes for February were not as detailed as they might have been. MOTION: Councilmember Valaas moved to approve the minutes as amended of the February 8th regular meeting. Council member Rutledge seconded. 0 Vote: 4 For, 1 Against, Abstain. Motion carried. Draft 03/08/05 Council Minutes Page 2of12 • CONSENT CALENDAR: MOTION: Councilmember Silvernale moved to approve the Consent Calendar including the Warrant Register dated 03/04/2005 for warrant nos. 14,667 through 14,694 totaling $79,075.99. Councilmember Valaas seconded. Vote: 5 For, 0 Against, 0 Abstain. Motion carried. STAFF REPORTS: Police Report: Clyde Hill acting Lieutenant Kolling reported to the Council that there had been a number of car prowls in the Town of Yarrow Point in February and that purses and briefcases had been taken. Lieutenant Kolling indicated that the culprits seemed to know ahead of time which cars had valuables in them. He continued by stating that all of the families who owned cars that had been broken into had sophomores in their households who attended Bellevue High School. He added that these incidents are still being investigated and urged local citizens when leaving their cars to lock them and to remove any valuables. is Lieutenant Kolling also reported that the Clyde Hill Police Dept. has anew cruiser on the road and that the department has purchased lidar systems to replace their old radar systems. He stated that compared to radar that lidar is an advanced technology and that an increase in the number of speeding infractions issued should result. He also reported that his department has two vacant positions and that oral boards will soon be administered for 7 candidates interviewing for the two positions. Mayor Berry reported that she usually sits in on the oral boards but that her schedule will prevent her from doing so for the upcoming interviews. The Mayor asked if anybody would like to sit in her place. Town resident John DesCamp, who was in attendance at tonight's meeting, indicated that he would like to volunteer. Mayor Berry thanked Mr. DesCamp for volunteering his time and stated that it should be an interesting and educational experience. Councilmember Silvcmale thanked the Clyde Hill Police Department for patrolling the Town's school bus stop areas during loading and unloading of students. She reported that officers focusing on individuals ignoring stop signs had improved safety at these stops. Building Official Larry McAndrews: Larry indicated that he had been involved in a meeting with Lee Sims regarding construction of Mr. Sim's new residence at NE 40'h St, Larry reported that Mr. Sims reported that he had reached an agreement in a meeting with Town officials regarding the under grounding of power to his new home. Larry continued by reporting that Mr. Sims had asked Larry's assistance in regards to obtaining adequate water pressure for his new residence. Draft 03/08/05 Council Minutes Page 3 of 12 Mr. Sims had told Mr. McAdrews that he had wanted to obtain water for his new residence via one of two water mains at 94th Ave NE but that the water district had not allowed his tying into either of these two mains due to the upcoming King County Water District No. l construction project. Mr. McAndrews reported that after researching the situation that he had determined that King County Water District No 1 was to begin construction on the update to their distribution system in approximately one week. He stated that he had been told that the initial stage of construction would consist of installation of water capacity up NE 40th Street. Larry stated that he had been told by water dept. officials that Mr. Sims would be able to tie into this portion of the distribution system. Mr. McAndrews went on to report that Mr. Sims anticipated completion of construction of his new residence in approximately one month. Larry stated that King County Water District No 1 had indicated that it would be approximately two months before Bellevue water would be running through the new distribution system and that until Bellevue water was turned on in the new distribution system that water pressure would be very low in the area of the Sims residence. Mr. McAndrews stated that he was concerned whether a certificate of occupancy could be given to Mr. Sims when his house was finished. He stated that there was a concern on the part of the Bellevue Fire Department whether there would be adequate water pressure, prior to Bellevue water becoming available, to meet fire department needs. Mayor Berry replied that having communicated with Bellevue hire Dept. officials regarding the water project update and with their having attended meetings regarding the project that she did not anticipate that they would hold up a certificate of occupancy from being issued. Councilmember Valaas asked in a scenario such as described above what would happen if a resident moved in a new residence before their power was under grounded or prior to the Bellevue Fire Dept, approving; adequate water .flow. Mayor Berry replied that electricians are currently working at under grounding power to the Sims residence. She went on to state that a certificate of occupancy would not be issued to a resident if they did not meet Town requirements per the scenario described. Councilmember Cooper stated that he favored setting rigid timetables for completion of items sited in a scenario as described above. He stressed that if the timetable were not met that he would favor the issuance of a stop work order. Councilmember Cooper asked Mr. McAndrews if a timetable had been established for the contractor at the Sim's site for completing the under grounding of power. Mayor Berry replied that at the meeting at Town Hall with Mr. Sims that such a timetable had been established for completion of under grounding. Mayor Berry reported that Mr. Sims had told her that she, Mayor Berry, had given him permission to overhead his power when she had actually told him that he was required to underground and that Mr. Sims told both Town Attorney Stewart and Mayor Berry in a meeting between the three that PSE had told Mr. Sims that he would be allowed to install over head power at his new residence. Per an ordinance passed in 1996 the Town and PSE established that all future construction sites would be required to do under grounding of 41 power lines. Councilmember Valaas stated that the Town should remind Mr. Sims that he will need a street opening permit for under grounding of his power supply. Town Attorney Draft 03/08/05 Council Minutes Page 4 of 12 Stewart suggested that a reminder be issued via a follow up letter to Mr. Sims. Building Official McAndrews stated, consider it done. Councilmember Valaas made reference to a new residence at 9229 NE 40`h where there is landscaping in the right of way area. Councilmember Valaas stated that the Town had told the owner some time ago that the landscaping located in his right of way area would have to be moved. Mr. McAndrews stated that he was unaware of what had gone on in reference to this address. Mayor Berry stated that she had discussed the situation with the owner of the residence, and that he had agreed to remove all landscaping in his right of way other than landscaping acting as a barricade around a light pole existing in the right of way area. Building Official McAndrews stated that he would visit this resident to determine when the referred to landscaping would be removed. Councilmember Cooper stated that he thought it was unfortunate that Mayor Berry is involved in the micro managing and enforcement of the Town's building ordinances and that she has better things to do in her position as Mayor of Yarrow Point. Councilmember Cooper went on to state that the Town does planning reviews in reference to building regulations but that it does not come close to doing enough in regard to zoning reviews. Mr. Cooper stated that he could think of three other situations where he was involved in meetings involving complaints which need not have taken place had adequate zoning reviews been done. Councilmember Cooper sated that something had to change and that who was responsible for doing plan reviews for building permits also needed to review the Town's zoning ordinances and do plans reviews from a zoning perspective. He stated that such reviews would reduce the number of landscaping, on -site parking and other zoning related problems. He also stated that these procedures would also reduce the number of conflicts between the Town and Town residents. Mr. McAndrews reported that changes have been initiated at McAndrews to address review procedures of zoning related issues and that these changes should reduce the number of zoning related irregularities which are now being seen. In reference to a question, Building Official McAndrews stated that his firm does not receive landscape plans when an application for a building permit is submitted. Councilmember Cooper stated that surrounding communities require landscaping plans with building permit applications and that Yarrow Point should require the same. Mayor Berry verified that the Town does not require landscape plans be submitted with building permit applications. Mr. McAndrews stated that his firm would like to have the opportunity to have pre -application meetings with prospective applicants for building permits to discuss and resolve building and zoning issues. He also stated that his firm would like to see submittal of landscape plans as part of the building permit application process but that such a requirement is not now codified. Both Council members Valaas and Cooper stated that such a requirement need not be codified, that landscape permits should just be made part of the building permit application process. Councilmember Rutledge asked if the Town could require that applicants applying for building permits be required to submit photographs of all property lines which are adjacent to Town property. Mr. Rutledge stated that having such photographs on record would make it 46 easier to resolve zoning disputes that might arise. Town Attorney Wayne Stewart said that he advocated that both property line surveys be completed and pictures be taken and that both Draft 03/08/05 Council Minutes Page 5 of 12 be submitted to the Town prior to any construction project being initiated. Attorney Stewart also suggested the possibility of building permit application detail being stamped and stating, no landscaping allowed in right of way areas. Both Council members Rutledge and Cooper stated that the Town of Yarrow Point is known as an easy spot relative to enforcement of zoning regulations. Councilmember Cooper stated that he did not think that anything that the Town asked a resident to submit when applying for a building permit should be considered unreasonable, whether it be pictures, a parking plan, landscape plans etc. When Council members were asked by the Mayor what direction they would like to go in defining procedures for a zoning review process Councilmember Cooper suggested a sub committee be formed consisting of two or three Council members and Town Attorney Wayne Stewart. A sub -committee was formed at the meeting to start addressing zoning review procedures. REGULAR BUSINESS: AB 05-008 Discussion of Town Construction Timetable for 2005 for Cash Flow Projection Purposes. Fiscal Coordinator John Joplin reported to the Council that the 2005 budget approved by the Council at the end of 2004 included $125,000 for the overlay of 92"d Ave NE. John stated that the overlay project had been discussed at a Town of Yarrow Point Staff meeting the previous month and that there had been a consensus on the part of Staff members that it would be a good idea to delay this project until 2006. John went on to report that the reason staff recommended a delay in doing the overlay project was that King County Water District No 1 would be involved in their own construction project during 2005, a good part of which would be on 92nd Ave NE. John also mentioned that the Staff felt that the Town would be in better financial condition to do an overlay in 2006. The consensus of Council members was to delay the overlay project until 2006. Councilmember Valaas asked if the Town had scheduled an overlay of Points Drive in conjunction with a similar overlay by the City of Clyde Hill in 2006. Mayor Berry answered that yes we did and that delaying the 92"d Ave NE overlay until 2006 might result in two overlay projects going on simultaneously at that time. Councilmember Cooper asked what the status of an application submitted by the Town for fund moneys to finance overlays was. Town Pathway Representative Joe Willis replied that decisions regarding those grant moneys would not be released until around April or May of 2005. AB 05-009 Update of the 92"d Ave NE Walking Path and Utility Underground Project, 92"d Ave Pathway and Under Grounding Project Manager Joe Willis reported that there are only three minor items to do on the project. He stated that these three items consist of l.) the installation of a sign on the wall at the entrance to the Town 2.) the replacement of a stop sign at 40'h and replacement of ivy along the right of way on 92nd. and 3) the repair of a thickened edge of pavement on 34=h' Councilmember Valaas made reference to the minutes for the Planning Commission in which it was stated that Qwest and Comcast have loose cables laying on the ground that need to be buried. Mayor Berry stated that both utilities have been approached numerous times to bury their cables and have yet to respond. She went on to state that since these two utilities were not Draft 03/08/05 Council Minutes Page 6 of 12 entitled to compensation for their work on 92"d Ave NE that it is very hard to get them to 40 respond to Town requests. Councilmember Cooper commented that the Town needs to remember this when their franchises next come up for renewal. Mayor Berry stated that she has had a problem similar to that described on 92"d Ave NE in trying to get a utility company to address two rotten utility poles which exist behind her home. Councilmember Silvernale stated that at her first Council meeting as a Councilmember that there had been reference to a wall project on 88th and she asked what this project entailed. Joe Willis replied that the project that Councilmember Silvernale was making reference to was a wall which had been planned to be erected across from Tully's on Points Drive, similar to the stone wall which has been erected by the entrance from the freeway on 92"d Ave NE. Mr. Willis went on to report that when contractors reached the point to determine where to place the wall that so many utility hardware items were found buried underground at this location that the project had to be delayed. Mr. Willis concluded that more design work needs to be done and additional funds accumulated before work on this wall will resume. Councilmember Silvemale next asked how much longer it will be before the red cones will be removed from the right of ways along the 92"d Ave project. Project Manager Willis responded that the contractor for the project is responsible for the landscape area until the time arrives when the Town signs off on the project punch list items. As such the contractor, in order to protect himself regarding liability issues, has required that the cones be kept in place until the Town officially signs off on the project. Mr. Willis continued on by stating that if the Council directed the project contractor to remove the cones that the contractor would do so, but in doing so the contractor would be released from any additional responsibility regarding the project. Town Attorney Stewart recommended that the Town be patient in relation to the cones being on the roadway. He stated that in order to insure that Town officials are satisfied that the contractor has completed all aspects of the project in a manner specified per the contract that the Town put up with the cones for a short time longer. Council members supported Attorney Stewart's assertion that the cones be allowed to stay on the project until the project has been signed off on. In reference to a question from Councilmember Cooper, Fiscal Coordinator Joplin stated that the Town is with holding from payment 5% of all funds for which the general contractor has applied. Councilmember Valaas asked when we might discuss the future of the fountain. Mayor Berry responded that it was not on the agenda but that it could be included on the agenda for the April Town Council meeting. Councilmember Cooper then asked who was doing the permit review process for King County Water District 1's construction project. Mayor Berry responded that Allan Newbill had done the review for that permit. Mayor Berry asked if further discussion regarding the fountain and or the King County Water District 1 project could be held up until the old business part of the meeting was reached. Mayor Berry stated that she wanted to make sure that residents who live in proximity of the proposed fountain sites were notified before 40 further discussion took place. Draft 03/08/05 Council Minutes Page 7 of 12 Councilmember Cooper stated that he wanted to make sure that Town residents are aware that the update of the water distribution system is a King County Water District No 1 project and not a Town of Yarrow Point construction project. Mayor Jeanne Berry, in reference to a question from Councilmember Cooper, stated that a street permit has been issued by Town Street Engineer Allan Newbill to King County Water District No 1 officials for the water district construction project. Councilmember Cooper stated that a Town of Yarrow Point project manager is needed to observe the water construction project full time. Mayor Berry stated that a full time inspector should be on hand and that the cost of his or her time on the project should be the responsibility of the water district. Clerk/Treasurer Howard stated that it was his understanding in having talked to Town Street Engineer Newbill that a cushion had been included in the permit fee for the water project which would cover future inspections by Mr. Newbill. Mr. Howard also stated that Mr. Newbill had informed King County Water District No 1 officials that any additional inspection time required, in excess of that which has already been charged for, would be billed to the water district at a later point in time. In response to a question from Town Attorney Wayne Stewart, Mayor Berry responded that the City of Bellevue will have an inspector of their own overseeing the construction of the water infrastructure update. Town Attorney Wayne Stewart remarked that the update of the water infrastructure is not the Town's project and that the water line is not the Town's property. Attorney Stewart concluded by stating that the Town's lone responsibility is to insure that those sections of the Town's streets that are torn up as a result of the project, be repaired to a condition as good or better than they were in before construction started. Councilmember Cooper asked if we should not have the individuals who are inspecting the project for the City of Bellevue also work for and represent the interests of the Town of Yarrow Point. Town Attorney Stewart asked for what Town interests. Councilmember Valaas stated that he thought that damage to the Town's roads was a Town interest and Councilmember Silvernale stated that she thought that an additional Town interest was how long the project might extend. Councilmember Cooper added that there was an additional issue in that there are going to be multiple inspectors inspecting the project as it is going on and that this will only result in confusion from the contractors standpoint. Councilmember Cooper stated that he thought the Town should oversee the project from the standpoint that the design of the updated water distribution system meets the Town's criteria. Councilmember Valaas disagreed stating that the Town should only be concerned that streets are repaired and reconstructed in a manner that meets Town standards. Mayor Berry stated that Allan Newbill has more knowledge about streets than the rest of the Staff combined and that he will most likely be able to deal with issues regarding the project as they take place. AB 05-010 proposed Ordinance No 547, Adding Section 10.04.090 — Inattention to Driving to Chapter 10 of the Yarrow Point Municipal Code. Town Attomey Wayne Stewart reported to the Council that at the February Council meeting that the issue of individuals driving across the new pathway and or landscape area had been discussed. He went on to state that concern had been expressed as to the possibility of material destruction to the landscape or pathway areas. Attorney Stewart stated that at the February meeting members had asked what mechanism could be utilized by the Clyde Hill Police Dept. to site individuals driving in the project area. Mr. Stewart went on to state that a concept called Draft 03/08/05 Council Minutes Page 8 of 12 inattentive driving might best apply to this type situation. Attorney Stewart stated that he had checked the Yarrow Point Municipal Code and had determined that the Town does not have anything in the Code relating to inattentive driving. Mr. Stewart stated that inattentive driving does appear in a lot of municipal codes and it covers those situations where individuals are found to drive in a lax or slack manner. Attorney Stewart reported whereas negligent driving in the second degree is regarded as an infraction which may result in a fine of several hundred dollars that inattentive driving is a lesser offense for which a maximum fine would be $101.00. Attorney Stewart presented Ordinance No 547 which would add a provision for inattentive driving to the Yarrow Point Municipal Code. MOTION: Councilmember Valaas moved to adopt Ordinance No. 547 adding Section 10.04.090, Inattention to Driving, to Chapter 10 of the Yarrow Point Municipal Code. Councilmember Rutledge made a second. Councilmember Mushel noted that the word hereby in the ordinance was missing an e. Attorney Stewart indicated that this error would be corrected. Councilmember Silvernale asked when the ordinance regarding parking along 92"d Ave NE would be presented to Council members. Town Attorney Stewart indicated that this ordinance would be an April agenda item. Councilmember Valaas asked the same question in regard to an ordinance pertaining to motorized scooters on the streets of Yarrow Point, Attorney Stewart stated that an ordinance regulating power scooters will be presented before the Council, also at the April meeting. Councilmember Cooper stated that such an ordinance regulating motorized scooters would be most important in protecting residents utilizing the pathways versus protecting the pathway itself. MOTION: 5 Yes, 0 Against, 0 Abstain. Motion carried. AB 05-011 Dan Williams, Town of Yarrow Point Resident and Planning Commission Member on Communications at Town Hall: Mr. Williams reported that he wanted to volunteer his services for computer expertise to enhance communications between Town Hall and Yarrow Point residents. He stated that he would also make himself available to provide tactical services to upgrade the Town's web site in order to increase its effectiveness. Dan stated that he would like to suggest a series of small projects that would increase the effectiveness of current communication systems somewhere in the area of 10%. Dan continued on by stating that the first project that he would propose would be a project to facilitate collecting the email address of those Town residents willing to supply them to Town Hall. He continued by stating that by having resident email addresses on record at Town Hall that updates could be issued via email to Town residents informing them of the current projects such as the status of the construction project that King County Water District No 1 will be initiating or providing residents news regarding criminal activities in the Town. He stated that email messages could be sent globally to all of the residents of the Town or just to residents residing in a certain section of the Town if a message of interest pertained to one section of the Town. Mr. Williams stated that he would be more than happy to assist Clerk/Treasurer Howard in getting various projects underway and running at full strength. Dan stated that the Town's Word, Excel and Outlook software programs include everything needed to complete whatever upgrades that may come to mind. Draft 03/08/05 Council Minutes Page 9 of 12 It was suggested that a campaign to obtain email addresses from the Towns willing residents could be implemented through notices attached to mail box pagodas and via an article in the Town's newsletter. Mr. Williams stated that another use of the updated email file might include email delivery of the Town's newsletter. Councilmember Siivernale suggested that such a system could be a big help in soliciting volunteers for projects such as the mail pagoda upgrade project. Dan suggested that the uses for such a system would be innumerable. He went on to state that expectations should not be so high as to expect all Town residents to volunteer their email addresses. Mr. Williams stated that residents who have a real interest in the Town would probably be the first to submit their email addresses to Town Hall. Mr. Williams stated that he would propose taking a long term opportunistic look at the Town's web site. He offered one suggestion, that consisting of offering the citizens of the Town a Parcel Viewer program focused on the Yarrow Point area only. Councilmember Cooper cautioned that when providing news about projects of entities other than the Town of Yarrow Point, e.g. the Icing County Water District Construction project, that care be taken that residents not be led to believe that the referred to projects have a direct link with the Town of Yarrow Point. Council members along with Mayor Berry stated that they thought that the ideas presented by Mr. Williams were sound and that they would add efficiency in communications between the Town and its residents. Mr. Williams suggested that the Town might want to develop some form of privacy policy to reassure residents.that their email addresses would be kept secure and not be made available to anyone outside of Town Hall. Councilmember Mushel, from an insurance perspective, addressed the issue of professionals communicating via means of email and the liability that can result from doing so. She cautioned that we must be very careful not to include Council members or the Town in direct communication with residents of the Town through an email forum. Town Attorney Stewart stated that it is his policy that he does not communicate by email with any of his clients in the public sector, because if he were to do so it would become a public record at the moment it transpired. Mr. Williams stated that prior to setting up communication systems that it would be important to identify what forms of communications can result in liability problems and which would not and then focus development on programs that will not result in potential liability. Dan concluded by stating that he would like to find a point person to discuss development ideas with prior to getting too far into development of systems. Mayor Berry volunteered to be that point person. OLD BUSINESS: Councilmember Valaas stated that at the last Council meeting there had been a discussion that the Town should verify that the location of the new water main in the fountain area of the Town does not lay where a proposed fountain site might exist. He went on to state that Draft 03/08/05 Council Minutes Page 10 of 12 there had been a consensus that if the water district had to go through the existing fountain with a new main and remove the fountain that this would be ok. Mr. Valaas stated that he was unable to attend the King County Water District No 1 meeting held at Town Hall where they provided a copy of their construction plans to the public so he was unsure where the new main was to be placed. Mayor Berry stated that she would have Town Street Engineer Allan Newbill contact Mr. Valaas to discuss where the water main in this part of the Town would be located and its proximity to proposed sites for the fountain. Councilmember Cooper asked if any sort of consensus had been arrived at as to what should be done with the Town's water fountain. Mayor Bent' replied that a consensus had not been arrived at and again stated that the fountain would be an agenda item at the April Council meeting. Mayor Berry stated that she would direct Town Street Engineer Allan Newbill to be at the April meeting to lend his input and suggested that Bob Trimble or someone else from King County Water District No. 1 be invited to offer their expertise. Councilmember Rutledge stated that he had attended King County Water District No. 1's pubic meeting at which they provided information to residents concerning the upcoming construction project and that it had been stated that the water line in the vicinity of the Town fountain will cross 471h west of the existing fountain. Mr. Rutledge continued by stating that District officials had indicated that if a decision was made to move the fountain west from where it is now located that they could move their water line to the location where the fountain now exists. AB 05-012 - Executive Session, Personnel Matters: At 8:40 p.m. Mayor Jeanne Berry announced that the Council was going into Executive Session to discuss personnel matters. At 9:13 p.m. Mayor Jeanne Berry announced the close of the Executive Session and the resumption of the regular session. Councilmember Rutledge stated that he wanted to check with Mayor Berry and Council members regarding the spending of money on the building of mail box pagodas. He stated that he had found somebody who would build mail box pagodas and that at present a new mail box pagoda is needed which will accommodate six mail boxes. Mr. Rutledge asked if the Town had funds for the rebuilding and update of mail boxes. Mayor Berry stated that we did but asked if the Town was prepared to set a precedent in remodeling mail box pagodas without assistance being offered from the resident users. Councilmember Cooper asked that since the Town now owns all of the mail box pagodas in the community if the Town had budgeted for funding of maintenance and repair of those pagodas. Councilmember Valaas replied that the money had been so budgeted but that he was uncomfortable with the Town spending money on this type of project unless the residents utilizing the pagodas were willing to chip in also. Councilmember Rutledge indicated that the Town should provide funds in the form of subsidies for the repair of mailbox pagodas only when the users also provide funds and assistance. Mayor Berry instructed Councilmember Rutledge to obtain estimates for the project referred to and report back. Councilmember Cooper suggested that the Town determine a percentage of total cost figure that it would be willing to contribute for the repair and rebuilding of mail box pagodas. Draft 03/08/05 Council Minutes Page 11 of 12 ADJOURN MOTION: Council member Valaas moved to adjourn the Council meeting at 9:17 p.m. Council member Mushel made a second. Vote: 5 Yes, 0 Against, 0 Abstain. Motion carried. Respectfully submitted, Approved, Larry How d, lerk-Treasurer Jeanne Berry, Mayor Draft 03/08/05 Council Minutes Page 12 of 12