HomeMy Public PortalAbout05.16.2023 City Council MinutesMedina City Council Meeting Minutes
May 16, 2023
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MEDINA CITY COUNCIL MEETING MINUTES OF MAY 16, 2023
The City Council of Medina, Minnesota met in regular session on May 16, 2023 at 7:00
p.m. in the City Hall Chambers. Mayor Martin presided.
I. ROLL CALL
Members present: Cavanaugh, DesLauriers, Martin, and Reid.
Members absent: Albers.
Also present: City Administrator Scott Johnson, City Clerk Caitlyn Walker, Attorney
Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim Stremel, City
Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police
Jason Nelson.
II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
III. ADDITIONS TO THE AGENDA (7:00 p.m.)
The agenda was approved as presented.
IV. APPROVAL OF MINUTES (7:00 p.m.)
A. Approval of the May 2, 2023 Work Session City Council Meeting Minutes
Moved by Martin, seconded by DesLauriers, to approve the May 2, 2023 work session
City Council meeting minutes as presented. Motion passed unanimously.
B. Approval of the May 2, 2023 Regular City Council Meeting Minutes
Martin noted the proposed revisions to be incorporated that were distributed to the
Council prior to the meeting.
Moved by Martin, seconded by DesLauriers, to approve the May 2, 2023 regular City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:01 p.m.)
A. Approve 2023-2024 Liquor License Renewals
B. Approve Resolution 2023-63 Accepting Resignation of Police Officer
Andrew Scharf and Approve Recruitment of the Vacant Police Officer
Position
C. Approve Easement Agreement with Nancy Jean and Roger S. Miller for
Hackamore Road Project
D. Approve Easement Agreement with Marilyn Larson for Hackamore Road
Project
E. Approve Ordinance 709 Amending the Official Zoning Map to Rezone Lots
1 and 2, Block 1, Cates Industrial Park
F. Approve Resolution 2023-64 Granting Preliminary Plat Approval for Cates
Industrial Park
G. Approve Resolution 2023-65 Granting Site Plan Review Approval for Cates
Industrial Park
Medina City Council Meeting Minutes
May 16, 2023
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Moved by Cavanaugh, seconded by DesLauriers, to approve the consent agenda.
Motion passed unanimously.
VI. COMMENTS (7:01 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer stated that the park tour will be held the following night.
C. Planning Commission
Finke stated that while the May Commission meeting was canceled there will be four
hearings at the June meeting.
VII. NEW BUSINESS
A. Amendment to Hamel Community Building Maintenance and Operations
Agreement (7:02 p.m.)
Johnson provided an update on the Hamel Community Building and asked Barnhart to
provide further information on the person engaged by the Hamel Lions to oversee the
facility.
Barnhart noted the person engaged by the Hamel Lions to oversee the facility had
requested to become a part-time employee. She stated that it would be more expensive
for the City for the person to become a part-time employee and therefore it is
recommended to make an amendment to the agreement. She stated that through this
agreement, the City pays the Lions, and the Lions distribute those funds, along with
additional funds from their coffers, to pay the person who supervised the building.
DesLauriers stated that if this increase is made it would appear that the facility would run
at a deficit and the fees would also need to be increased.
Barnhart agreed that the fees need to be adjusted each year. She noted that there is a
fine line as to how much could be charged because the facility lacks a lot of amenities.
She commented that staff can bring the fee schedule back for review but also wants to
ensure that the fee would not deter renters.
DesLauriers disagreed that there are not a lot of amenities as the users could utilize the
park amenities.
Barnhart noted that the other park amenities are available on a first come, first serve
basis, and are not rented with the building.
Cavanaugh noted that currently, the only option is a full day rental and perhaps there
would be an option for half day rentals.
Barnhart replied that becomes complicated because cleaning is required between
events, but they could investigate that option again.
Cavanaugh commented that perhaps prime days have a premium rental.
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May 16, 2023
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Moved by Cavanaugh, seconded by DesLauriers, to approve the amendment to the
Hamel Community Building Maintenance and Operations Agreement. Motion passed
unanimously.
B. Great River Greening Grant Opportunity – Medina Lake Preserve (7:08 p.m.)
Scherer stated that the Park Commission is always looking for grants to assist with the
parks and this opportunity has been on the horizon for several years. He stated that
now that there is access to Medina Lake Preserve, Great River Greening is also excited
about this opportunity. He stated that the City would have the required grant match
within the budget for the Preserve, as the City had already planned to do some cleanup.
He stated that this letter of support will be added to the grant application and if the funds
are awarded, they would bring back the proposal and scope of work.
Martin commented that this is exciting.
Moved by Martin, seconded by DesLauriers, to direct staff to draft a letter of
recommendation to Great River Greening in support of their proposed forest restoration
five-year work plan for Medina Lake Preserve. Motion passed unanimously.
VIII. CITY ADMINISTRATOR REPORT (7:12 p.m.)
Johnson had nothing further to report.
IX. MAYOR & CITY COUNCIL REPORTS (7:12 p.m.)
No reports.
X. APPROVAL TO PAY THE BILLS (7:12 p.m.)
Moved by Martin, seconded by DesLauriers, to approve the bills, EFT 006819E-
006845E for $118,046.38, order check numbers 054280-054347 for $422,567.72, and
payroll EFT 0512702-0512737 for $68,256.21. Motion passed unanimously.
XI. ADJOURN
Moved by DesLauriers, seconded by Martin, to adjourn the meeting at 7:12 p.m. Motion
passed unanimously.
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Kathleen Martin, Mayor
Attest:
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Caitlyn Walker, City Clerk