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Home My Public Portal AboutPCM 2006-09-27 --1 ~-.. FRASER PLANNING COMMISSION MINUTES DATE: Wednesday, September 27,2006 MEETING: Planning Commission Regular Meeting PLACE: Town Hall Board Room PRESENT Commission: Chairperson Motor Coulson; Mayor Fran Cook; Commissioners: Scott Brent, Vesta Shapiro, Peggy Smith, Steve Sumrall. Absent Warren Watson. Staff: Town Planner Catherine Trotter and Interim Town Clerk Nathaniel Havens, deputy Town Clerk Lu Berger, Allen Nordin Director of Public Works and Jim Swanson Town Engineer. Others: see attached list Chair Coulson called the meeting to order at 6:31 p.m. 1. Roll Call 2. Approval of August 23rd, 2006 regular meeting minutes Comm. Brent moved, and Comm. Smith seconded the motion to approve the minutes of the August 23rd, 2006 regular meeting as presented. Motion carried: 7-0. 3. Open Forum a) TP Trotter introduced Lu Berger as the new Town clerk. Welcome to Lu! b) TP Trotter introduced Jim Swanson, Town Engineer to the PC. 4. Public Hearine:1 Action Item a) Minor Subdivision Plat & Development Permit Iron Horse Junction Condominiums. The applicant has requested that we continue this public hearing until the October 25, 2006 PC meeting. Mayor Cook moved, and Comm. Watson seconded the motion to open the continued public hearing and continue the public hearing until the October 25th, 2006 PC meeting per the applicant's request. Motion carried: 7-0 b) Major Subdivision- Final Plat East Mountain-Filing 7/Variance Request Mayor Cook moved and Comm. Shapiro seconded the motion to open the public hearings for EMF7 final plat and the variance request concurrently. Motion carried: 7-0 ýÿ TP Trotter entered into record the legal notice and return receipts from the applicant per the required mailings. TP Trotter outlined the development proposal and, the variance request. Land use / zoning: The 2003 rendezvous PDD development standards specified that 7E allows for 93 total units, 41 detached units and 52 attached units. The applicant has indicated that this will be a multi-family townhome development, with the maximum density of 120 units on 19.74 acres. At the Final Planned Development Plan public hearing, the applicant requested a density transfer. The applicant is requesting a transfer of 27 units from 13E to 7E. The applicant is also requesting to convert the detached units to attached units. The attached units are required to have 15% open space, 45' height limit, and front yard setback of 10', side yard setback of 6' and a rear yard setback of 10'. Access / roadways / trails I utilities: The roads are proposed to be privately owned and maintained. Variance request: The applicant is requesting a variance to the Fraser Subdivision Regulations Section 12-6-7, entitled Public Rights-of Way. The variance request is to allow a 4% grade for 60 ft. from the right-of-way for roads that are falling away from the intersection, A memo from Jim Swanson, Town Engineer suggests that he is supportive of the developer's request for such a variance. There are some engineering and legal documents that must be submitted and reviewed as the process continues. Applicants Overview: Chris Birkmeyer, C&L Engineers, reviews the variance request and where the intersections are being proposed. The applicant answers questions in regard to the grade. Comm. Brent asks why there can not be more connectivity between Drive A and Drive B? Discussions continued about what "ifs" with regard to grade and connectivity. Fire department concerns are discussed. Comm. Smith speaks her concerns on parking. Jeff Vogel, Gage Davis, discusses parking and trail realignment as well. Mayor Cook asks about the lack of parking at Road D. The applicant will look at putting 'additional parking at Road D. The applicant will look at putting additional parking at road D. Drainage: Chris Birkmeyer reviews the challenge of moving the water from Rendezvous across the Hi Country Haus property and into the Fraser River. Jim Swanson, Town Engineer, reviews his concern about lack of detailed engineering drawings and an inter-property owner agreement. Public Comment: Drainage/Snow storage challenges: The audience was full with homeowners from Hi Country Haus. Chris Artim Bldg #5, discusses water flow/drainage concerns. Additional homeowners voiced many and varied concerns to the PC. Concerns cover the grading permit issuance prior to construction plans approved by the Town. Additional concerns related to notification requirements. Continued comments from the homeowners relate to the past two years , impacts on their properties, buildings 5, 8, 9 and 10. Snow Storage: Chris Birkmeyer explains the property's proposed snow storage plan. Questions from the homeowners are answered. TP Trotter discusses the on-going process for approval and suggests that the PC continue the public hearing until the next meeting which will allow the applicant to address the following challenges: additional parking on Road D, drainage and snow storage. Camm. Shapiro moved and Comm. Brent seconded the motion to continue the public hearing for EMF7 final plat and the variance request. Motion carried: 7-0 c) Subdivision Exemption Plat-13Wb at Grand Park Comm. Shapiro moved and Comm. Watson seconded the motion to open the public hearings for the subdivision exemption plat for 13Wb. Motion carried: 7-0 TP Trotter entered into record the legal notice and return receipts from the applicant per the required mailings. TP Trotter outlined the subdivision exemption process. Cornerstone Winter Park Holdings LLC. is requesting approval of a subdivision exemption plat for 13Wb in order to transfer title of the property to Grand Park Development, LLC. for financing purposes. Article 11.0 of the annexation agreement for the property allows for a transfer of planning area to be permitted if the applicant goes through the subdivision exemption process and the area to be transferred is consistent with the planning area boundaries. Comm. Sumrall moved and Mayor Cook seconded the motion to close the public hearing for the subdivision exemption plat for 13Wb.Motion carried: 7-0 Comm, Sumrall moved and Comm. Brent seconded the motion to approve the subdivision exemption plat for 13Wb. Motion carried: 7-0 d) & e) Planning Area 13Wb.l Final Planne.d Development Plan Preliminary Plat 13Wb.l at Grand Park/Variance Request Comm. Sumrall moved and Mayor Cook seconded the motion to open the public hearings for the FPDP, preliminary plat and the variance request for 13Wb.1. Motion carried: 7-0 TP Trotter entered into record the legal notice and return receipts from the applicant per the required mailings. TP Trotter outlined the development proposal and the variance request. Land use / zoning: The applicant has indicated that 13Wb.1 contains 6.5 acres. "The remainder of the planning area will be submitted in the future and contains approximately 33.6 acres. In 13Wb.1 approximately 5.2 acres have been allocated to development of 5 single- ýÿ I family lots and roadway right-of~way. The 5 lots range in size from .82 to 1.07 acres. Approximately 1.3 acres or 20% of the area has been allocated to open space. The 2005 Grand Park PDD development standards specified that 13Wb allows for 40 detached units. We have not received a request from Grand Park to allow the transfer of the unused units to a reserve. The detached units are required to have 15% open space, 35' height limit, and front yard setback of 15', side yard setback of 10' and a rear yard setback of 10'. Access/roadways/utilities/Variance request: The applicant is requesting a variance to the subdivision regulations to allow one access into the subdivision. The access to the proposed development is off CR72 via a refined alignment of Grand Park Drive, through the John's property. The applicant is suggesting that the realignment of Grand Park drive "creates far less disturbance with more gradual slopes and will not be visible from the Fraser Valley. The currently approved alignment south of Elk Creek would have created a significant visual impact." The new alignment has been achieved through an easement agreement with the John's family and Cornerstone and ultimately the Town of Fraser. The agreement references 2 temporary construction easements (one 100' wide non- exclusive easement for roadway and utilities, and one 60' wide non-exclusive easement for sewer utilities) in which the final alignment of the utility improvements and the permanent easements and / or dedication shall be based on [mal engineering designs and plans. The construction easements shall terminate upon completion of the improvements associated with said easements and initial acceptance of such improvements. At that time, the construction easements will be converted to permanent easements and dedicated to the appropriate entities. A hammerhead turnaround should be added to the south end of the street. Water: The applicant has applied for and received two exempt well permits from the State to serve the proposed development. The wells may be converted to municipal wells in the future or plugged and capped with approval from the State. Water, sewer, power and gas infrastructure will be extended from the Elk Creek bore under the Union Pacific Railroad. TP Trotter discussed several plats that must be added per the annexation agreement and the recommendations of the Town Water Attorney. The plat notes shall state the following: "Fraser is not responsible for supplying water to the properties within the subdivision; the property owner is solely responsible for obtaining his or her water supply for the on-site well serving the property; and each property owner is required to comply with all applicable provisions of any relevant augmentation plan and/ or well permit." Condition 6 on the well permit states the following: "The return flow from the use of this well must be through individual waste water disposal system of the non- evaporative type where the water is returned to the same stream system in which the ýÿ well is located." The applicant said that the permit will be amended such that a septic system is not required. The applicant proposed the following plat note language regarding that use of wells: Once municipal water service is within reach of the proposed five properties, the properties will be connected to the municipal water service and that at that time the two wells will either be capped or converted to the municipal water supply system." Staff to review, The applicant reviews the new road alignment, sewer line easement across the John's property, the 100 foot construction easement and the 80 foot permanent easement. Clark Lipscomb continued to discuss the single access request for the subdivision and also addressed the EGFD'S concerns about water, utilizing a sump fire hydrant from the pond across from the subdivision. Jim Swanson reviews his input on behalf of the Town, discussed the wells, roads and easements and the remaining engineering concerns. PWD Nordin addresses Comm. Watson's concems about road maintenance and when the maintenance would kick in for the Town. Hammerheads are discussed on the proposed subdivision. The detention pond located on lot 4 was discussed. Mayor Cook moved and Comm. Watson seconded the motion to close the public hearings for the FPDP, preliminary plat and the variance request for 13Wb.1 Motion carried: 7-0 Mayor Cook moved, and Comm. Sumrall seconded the motion to approve the FPDP and preliminary plat with the following conditions: 1. Plat note # 12 needs to be reviewed by staff (access to subdivision) and possibly amended. 2. Access matters need to be further reviewed by staff, including the trail width (8 feet not 6 feet). 3. Add plat notes per annexation agreement for utilizing wells. Add an additional sentence stating that at the time of extension of municipal water service, the wells will be abandoned or capped. 4. EGFD to approve use of hydrant and pond for fire protection, Provide access easement to pond for fire protection because the pond is located outside of the subdivision boundary. Add plat note referencing this separate easement. 5. Provide access easement to wells that are locating outside of the subdivision boundary. Add plat note referencing this separate easement. 6. Add plat note indicating that the Town of Fraser is not responsible for road maintenance, including snow removal, until a building permit is issued on one of the 5 lots within this subdivision. 7. Developer reserves the right to grant additional easements as necessary. 8. Staff to review and possibly amend and/ or delete general note #5 on the FPFP (the approved augmentation decree). Comm. Watson amended the motion to add the following conditions: 9. Approval of documents by the Town Engineer. 10, Approval of documents by the Town Attorney. 11. Revisions/items to be addressed as outlined in the staff report. -I Comm. Brent seconded the motion to include points 1-3 listed below. Motion carried: 7-0. 5. Staff Choice nja 6. Commissioners' Choice nja Comm. Shapiro moved, and Comm. Watson seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:40 p.m. Nathaniel Havens, Interim Town Clerk 9 ýÿ .. ...... ~._ J "'1,.. . T()WN'OFF'I~$ER 1i((;eJ,()", ofth~ ,N<lti()t;I~; /~ .,;-.'-' P,O, Box 120/153 Fraser Avenue Fraser, Colorado 80442 P: (970) 726-5491 F: (970) 726-5518 fraser@town.fraser.co.us 1 PLANNING COMMISSION MEETING ql'21Io~ .- SIGN IN SHEET ~,' } I/Iv/; . /0 u ~l ~ fj 1 j . A t- ~ [(<if J !J; (0",,-4'4"'~ ~ CVszvk ~ l)d'" slff,Lv, ~ -5t1l>lC1 tJ d ~ V- \ I ~ II ~ is fi~~ I~I ~cwk'-l~ ,g{~-g ~~')~~D ~~lX'Q0 1S.cr-Gt- ~~~ ~~ ~~.~ UfJt4~ ~ e\~. C 1/f?I~S . iiI ('oW/- "... Jl1JJL2 ~(J J t '=:f ~ "se..- ~ .[ \ C. y, 5clI\J _/cr-r:: VO,.,[iL- C &'/{rro L(.. +- L VV"'j€ I :t....c- a4~,fE7~r) p~~. (' - .. .,"'~ !I- * ,."';: ~.... .. .--~1 Pg v ,-/- ,,~ TOWN OFFRAS~It "Ii!ebox oft:he N;l~E)ti,i P.O. Box 120/153 Fraser Avenue Fraser, Colorado 80442 P: (970) 726-5491 F: (970) 726-5518 fraser@town.fraser.co.us PLANNING COMMISSION MEETING q t?,'}\ V.(, SIGN IN SHEET "'" THANK YOU! ýÿ