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Home My Public Portal AboutResolution 19-10 Art Advisory Committee Bylaws RevisionCity of McCall RESOLUTION NO. 19-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF McCALL, VALLEY COUNTY, STATE OF IDAHO, ADOPTING REVISED PUBLIC ART ADVISORY COMMITTEE BYLAWS AND PROVIDING AN EFFECTIVE DATE THEREFOR. WHEREAS, the Public Art Advisory Committee was formed in 2012 by resolution of City Council; and WHEREAS, the Public Art Advisory Committee consists of five members appointed by City Council; and WHEREAS, at its May 29, 2019 meeting, the members of the Public Art Advisory Committee unanimously recommended that the committee membership be increased from five (5) to seven (7) members to allow for broader representation and participation on the committee NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF McCALL, IDAHO, AS FOLLOWS: 1. That the City of McCall hereby adopts the attached Bylaws, Practices and Procedures for the City of McCall Public Art Advisory Committee, changing their membership from five (5) members to seven (7) members; and 2. This Resolution shall be in full force and effect immediately upon its adoption and approval. 2019. PASSED and approved by the City Council of the City of McCall this 13 day of June * ii ATTEST: I certify that the abov& June 13, 2019 by the fol? 001011,111,11,,, 0 of 11fer, ...... ............. 1:. -.N. :. ... ,. .t, ..... .„. , 44 :-.... _ 1.... _ 6 ..: ralluly adopted by the City Council of the City of McCall on Ayes: 4 Noes: 0 Absent: 1 BessieJo e , City C Signe Resolution 19-10 Public Art Advisory Committee Bylaws June 13, 2019 Page 1 of 1 BYLAWS, PRACTICES AND PROCEDURES FOR THE CITY OF McCALL PUBLIC ART ADVISORY COMMITTEE ARTICLE I ESTABLISHMENT Section 1. Establishment: The City of McCall Public Art Advisory Committee (hereinafter called the Committee) is established by authority of Idaho Code. The office shall be located in the McCall City Hall Building at 216 E. Park Street, McCall, ID 83638. Telephone (208) 634-7142 ARTICLE II MEMBERSHIP AND OFFICERS Section 1. Membership: The Committee shall consist of seven (7) voting members appointed by the City Council. The term of office for each appointive member shall be three (3) years. Each member may serve no more than 2 consecutive terms. Committee members need not be a resident of the City of McCall. Representation from other City of McCall committees and community organizations, including, but not limited to, the McCall Arts and Humanities Council, City of McCall Parks and Recreation Advisory Committee, McCall Improvement Committee, McCall Urban Renewal District, and McCall Chamber of Commerce, is preferred. Section 2. Officers, Number, Qualifications and Duties: The officers of the Committee shall be a Chairperson and a Vice -Chairperson. The Chairperson shall be elected by and from among the members of the Committee. The member of the Committee most senior in longevity (not including the Chairperson) shall be designated as and serve as Vice Chairperson. The duties of such officers shall be such as are usually performed by such officers in similar organizations and as defined by the parliamentary authority adopted by the Committee in Article IV, Section 1, of these Bylaws, as well as the following: A. Chairperson: 1. Preside at all meetings of the Committee. 2. Sign documents of the Committee. 3. Assure that all actions of the Committee are properly taken. 4. Make Sub -Committee appointments as required. B. Vice -Chairperson: During the absence, disability or disqualification of the Chairperson, the Vice - Chairperson shall exercise or perform all duties and be subject to all the responsibilities of the Chairperson. Section 3. Election and term of Office, Vacancies: Officers shall be elected by majority vote of the members of the Committee annually at the first Committee meeting of each calendar year and shall serve a term of one year or until their successors are elected. Vacancies in officer's positions shall be filled by election whenever they Page 1 of 3 Attachment A occur, at the meeting next following the occurrence of the vacancy in the manner provided for election of officers in this section. Section 4. Resignation: Any officer may resign at any time by giving written notice of such resignation to the Committee. Unless otherwise specified in such written notice, such resignation shall take effect upon receipt by the Committee, and the acceptance of such resignation shall not be necessary to make it effective. Section 5. Removal: Any officer may be removed, with or without cause, upon a vote of a majority, but no fewer than three, of the voting members of the Committee; a successor may be elected as in these Bylaws provided for the filling of vacancies at any time. Section 6. Secretary: The Committee will be staffed by the Administrator, or his/her designee. In addition to providing customary technical support, staff will perform the following duties of Secretary: 1. Keep the minutes of all meetings of the Committee in an appropriate minute's book. 2. Advertise all legal notices required by the Idaho State Code or these bylaws. 3. Prepare the agenda for all meetings of the Committee. 4. Be custodian of Committee records. ARTICLE III MEETINGS Section 1. Regular Meetings: The Committee shall meet quarterly for a regular meeting on the first Wednesday of the month. The regular quarterly meeting may be scheduled for another date in order to not conflict with holidays or significant local or civic events. Meetings shall be held at the hour and place fixed from time to time by motion of the Committee or at the Hour of 4:30 p.m. in Legion Hall if no other time or place is so fixed. The Secretary will publish and distribute to the members an agenda on or before the Friday before the meeting. In the event there is no business to transact, the meeting will be cancelled. The absence of an agenda serves in lieu of a notification of cancellation. Section 2. Quorum: At all meetings of the Committee the presence at the commencement of any meeting in person of a majority of the members thereof who are qualified to vote shall be sufficient to constitute a quorum for the transaction of any business of the Committee. ARTICLE IV RULES OF ORDER Section 1. Rules of Order: The order of business for the Committee shall be the following: City of McCall Public Art Advisory Committee Bylaws, Practices and Procedures Page 2 of 3 Attachment A A. Open -call meeting to order B. Attendance roll call C. Review and approval of minutes of preceding meetings D. Old Business E. New Business ARTICLE V VOTING Section 1. Voting: Each regularly appointed member shall be entitled to one vote on any matter which may come before the Committee. The vote of a majority of the members present at any meeting attended by a quorum of its members shall be necessary to decide any item. The Chairperson may enter into the discussion of and vote on any item before the Committee. Section 2. Tie Votes Concerning Recommendation to City Council: Upon a vote to recommend approval or disapproval of a proposed action to the governing board, a vote which results in a tie shall automatically require that a recommendation of disapproval to the proposed action be forwarded to the City Council. ARTICLE VI AGENDA Section 1. Agenda In order to facilitate and conduct orderly business, the members of the Committee resolve: For those persons desirous of coming before this body, a list of particulars shall be submitted to the Administrator stating the reason or reasons why they wish to be heard, in order to facilitate this process and give proper notice to all persons who may be affected and therefore giving them an opportunity to be heard. Said list of particulars must be submitted no later than 12:00 noon on the Wednesday preceding the next scheduled meeting. Any request presented in this manner will be drawn up and published and/or aired through various media to inform the public of business presented. A11 requests received will be heard in the same order in which received, i.e., first request received will be heard first, etc. ARTICLE VII COMMMITTEES Section 1. Committees: Sub -Committees may be established and appointed and given charge and timelines by the Chairperson to assist the Committee in performance of its function. Citizens and public officials may also be appointed to serve as non -voting members on the sub -committees. ARTICLE VIII AMENDMENT OF BYLAWS Section 1. Amendments: These Bylaws may be amended at any regular meeting of the Committee by a two-thirds vote of the members thereof, provided, however, that the amendment must have been submitted in writing at the previous regular meeting of said Committee. City of McCall Public Art Advisory Committee Bylaws, Practices and Procedures Page 3 of 3