HomeMy Public PortalAbout2019.05.16 LBT MinutesMinutes --McCall Public Library Board of Trustees Meeting
May 16, 2019
Legion Hall, 9:00 AM
Call to order: 9:05 am
Attendance: Ed Hershberger, Lynn Lewinski, John Milliner, Lola Elliot, Jacki Rubin, Linda Stokes, Amy
Rush, Meg Lojek, Bob Giles.
Amendments to Agenda: None
Approval of Minutes: Ed motioned to approve, with 2nd by Lola, all aye.
Director's Report:
Warrant Registers: 4-18-19, 5-3-19, 5-8-19 Lynn motioned to approve, with rd by Lola, all aye.
Budget and Stats: Library Expansion financial report given from Linda, all looks good. The FY20
L.O.T. application for $371,000 towards construction management services was completed. The Laura
Moore Cunningham grant for $250,000 towards the facility expansion has been approved by the Council
and submitted, and the P3 STEM Action Center grant will be worked on for submittal. These resources
will help as we move closer to conceptual plans and implementation.
Staff has an opening position on the front desk, part time, as Karla Miller leaves to spend more
time with family. Free Wi-fi will be offered as a service to patrons and visitors.
Meg and Casey are giving a Webinar! Info2Go and Idaho Commission of Libraries has asked for
this presentation, which will be on the Doing Democracy series we have presented the last 2 years. They
will then be sharing this with the Idaho State Conference. Quite exciting.
Amy Rush was able to finish an internal fundraising capacity study that motivates all to continue
to be progressive and on task. The Ambassadors have more plans to make this summer a busy one. Amy
is working with the Friends on up -dates to fundraising and discussing options to further their
participation. The new "naming rights" document was reviewed and was agreeable to Trustees.
Old Business:
Update on City Campus Committee: The Committee had an Open House May 2, with Dennis
and Ben of Humphries Poli presenting a variety of concepts. Aprox. 50 attended, and good discussion
was shared. It is very important to give feedback on these ideas! Feedback can be given online through
the City's website. Further plans will be developed from comments and come back to Council June 13tn
Inventory report: The Library inventory has been completed and is way below national
average, at .1%. Meg attributes this to clear procedures from the Director, regular inventories, a fine
staff that is attentive to detail, software improvements and good patrons.
CM/GC for library expansion construction services update: CM was chosen as our partner
with Humphries Poli on the library construction, and the 1st draft contract is being worked up for
approval by the City attorney. It will also be reviewed by John Powell, Andy Laidlaw and Anette Spickard.
New Business:
Annual review of our investment policy: Ed motioned to approve, with Jacki 2nd, to continue
with this policy with the typo correction addressed.
ICfL trustee Connections training in Moscow: Lola reported this event was very interesting and
inspirational. She enjoyed meeting others and sharing discussions, which she will share with us at future
meetings and with a packet of info we can pick up at the library.
FY20 budget cycle: Meg and Ed presented the proposed budget changes and Linda helped
answer some questions. The Board had questions on time lines for facility bonding and funding. Ed is
looking at contingencies to balancing budget as the facility project starts. How to be pro -active and
aware is important. We do not want to lose any momentum. The process to approve our budget with
City Council will continue through June -July.
Friends Liaison report:
May 24-27 is the Memorial Day Book Sale! Lots of fine finds....
The Idaho Gives event was more successful for the Friends this year than last.
Perhaps there are ways for Friends to give more input into the campus planning, sharing our ideas with
the community, including the Community Center, and join the YES! Committee. The Annual Tea Party
will be July.
Foundation report: There was no meeting last month, but John will give details of the next meeting.
City Council Liaison report: The budget process is on -going. City campus planning is moving along well.
Expansion Committee report: Proceeding to find ways to support the facility project.
Adjourned: 10:50 am
Next Meetings:
June 20, July 18, Aug 15 (9am in Legion Hall)
Annual loss
rate
McCall Public Library Inventory
Period
2015
Percent lost
0.90%
-2016
0.40%
2017
0.28%
2018
0.20%
2019
0.10%
Minutes prepared by Lynn winski, Secretary
Respectfully submitted by Jacki Rubin, Chair