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HomeMy Public PortalAbout06 10 16 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 10, 2016 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. Town Clerk Taylor announced that inasmuch as the Mayor and the Vice Mayor are absent with notice, the members must elect an Acting Chairman from the members who are present. Commissioner Orthwein moved to appoint Commissioner Stanley to serve at this meeting as Acting Chairman and Commissioner White seconded the motion with all voting AYE. I. Call to Order. Acting Chairmen Stanley called the meeting to order at 9:05 A.M. II. Pledge of Allegiance. Acting Chairman Stanley led the Pledge of Allegiance. III. Roll Call. Present and Participating Also Present & Participating: Absent with Notice: Thomas M. Stanley Joan K. Orthwein Donna S. White John Randolph William Thrasher Rita Taylor Garrett Ward Christopher O'Hare Scott W. Morgan Robert W. Ganger Acting Chairman Commissioner Commissioner Town Attorney Town Manager Town Clerk Police Chief Resident Mayor Vice Mayor IV. Minutes of the Regular Meeting of May 13, 2016. Commissioner Orthwein moved to approve the minutes of the meeting of May 13, 2016 and Commissioner White seconded the motion. All voted AYE at the roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. The Town Clerk advised that Item VIII.C.l.is being withdrawn and rescheduled to be heard at the meeting on July 8, 2016, and Items IX.A.1., Draft Budget and X.B., Reimbursement Request are also being withdrawn. She asked for a motion to approve the agenda as amended. Commissioner Orthwein moved that the amended agenda be approved, Commissioner White seconded the motion and all voted AYE. VI. Announcements. A. Regular Meetings and Public Hearings 1. July 8, 2016 @ 9:00 A.M. 2. August 12, 2016 @ 9:00 A.M. 3. September 9, 2016 @ 9:00 A.M. 4. October 14, 2016 @ 9:00 A.M. 5. November to be determined. 6. December 9, 2016 @ 9:00 A.M. There were no meeting changes and Acting there would be additional budget meetings added Chairman Stanley advised in the future. Town Commission Regular Meeting And Public Hearing 6-10-16 @ 9:00 A.M. VII. Communication from the Public (3 min. maximum) Christopher O'Hare was recognized and pointed out that it had been stated at several meetings by several different officials and consultants that Place Au Soleil would not be included in the undergrounding of the overhead utilities project as they were already underground with their utilities. He encouraged the Commission to re- consider the financing plan for covering the shortfall in this project. VIII. PUBLIC HEARING A. Declaration of Ex -Parte Communications B. Administer Oaths C. Applications for Development Approval 1. An application submitted by William Wietsma, Architect as agent for Caroline & George Delafield, owners of property located at 3232 N. Ocean Blvd., Gulf Stream, Florida 33483, legally described as Lot 32 and north 50' of Lot 33, Gulf Stream Properties for the following: a. SPECIAL EXCEPTION to permit a one story addition to the front of a nonconforming house, consisting of 694.8 square feet. b. LEVEL 3 ARCHITECTURAL/ SITE PLAN REVIEW to permit the addition of a 694.8 square foot loggia to the front of the existing dwelling. Item VIII was withdrawn from this agenda and is rescheduled to be heard at the meeting to be held on July 8, 2016 at 9:00 A.M.. IX. Reports. A. Town Manager 1. Draft Budget for 2016-2017 Fiscal Year This item was withdrawn from this agenda. B. Architectural Review & Planning Board 1. Meeting Dates a. July 28, 2016 @8:30 A.M. b. September 22, 2016 @ 8:30 A.M. c. October 27, 2016 @ 8:30 A.M. d. November 17, 2016 @ 8:30 A.M. e. December 15, 2016 @ 8:30 A.M. These dates were so noted. C. Finance Director 1. Financial Report for May 2016 GTown Manager Thrasher called attention to page 8 of this report wherein a new item appears showing a cash balance in a savings account at Flagler Bank for the Utility Fund in the amount of $750,000. He explained that prior to this there had not been money to place in the utility account but that this indicates that the additional reserve costs related to the water has provided a good step toward future costs of replacement of water mains and such. 2. Water Usage as of May 31, 2016 There were no questions for the Town Manager. D. Police Chief 2 Town Commission Regular Meeting And Public Hearing 6-10-16 @ 9:00 A.M. 1. Activity for May 2016 There were no comments or questions with regard to the report. X. Items for Commission Action. A. Appointments 1. Two members for the ARPB (terms expiring) The Town Clerk explained that the 3 year terms for Paul Lyons and Curtiss Roach are expired but they are both eligible to be Oreappointed to another term. She said that she attempted to contact each of them to determine if they would be willing to continue to serve and advised that she did reach Mr. Roach who said he would serve again if he was reappointed but that Mr. Lyons is out of the country. Mrs. Taylor added that Mr. Lyons hadn't indicated that he no longer wanted to serve. Commissioner Orthwein moved to reappoint Mr. Lyons and Mr. Roach to serve on the ARPB for another 3 year term each and Mrs. White seconded. Mr. O'Hare asked to comment and suggested that perhaps there should be a representative from Place Au Soleil on the ARPB. This comment was addressed later in the meeting with Commissioner Orthwein stating that Mr. Malcolm Murphy, who resides in Place Au Soleil, has been serving on the ARPB for several years and is still on there. Commissioner White added that if there are others who are interested, they are encouraged to send a written request and resume to the Town Hall where it will be kept on file for consideration at such time as other terms expire. All voted AYE to reappoint Mr. Lyons and Mr. Roach to the ARPB. 2. Voting Delegate for Florida League of Cities Conference The Town Clerk advised that each year there is one voting delegate selected and it is usually either the Mayor or the Town Manager. During discussion it was pointed out that the voting delegate must be in attendance at the meetings in order to vote. With this in mind, Commissioner Orthwein moved to appoint Town Manager Thrasher as the voting delegate for the Florida League of Cities Conference. Commissioner White seconded this motion and all voted AYE. B. Reimbursement Request for costs related to Ethics Case No.15- 001-Attorney Randolph This item was withdrawn from the agenda. C. Items by Mayor & Commissioners Comments from Commissioners Orthwein and White regarding appointments for the ARPB were made at this time and those comments are Odetailed and reported in these minutes under the Item X.A.1., Reappointment of 2 ARPB members. XI. Adjournment. Acting Chairman Stanley adjourned the meeting at 9:30 A.M. q I Rita Taylor, Town Clerk 3