HomeMy Public PortalAbout06 10 16 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 10, 2016 AT 9:00
A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
Town Clerk Taylor announced that inasmuch as the Mayor and the Vice
Mayor are absent with notice, the members must elect an Acting Chairman
from the members who are present.
Commissioner Orthwein moved to appoint Commissioner Stanley to serve at
this meeting as Acting Chairman and Commissioner White seconded the
motion with all voting AYE.
I. Call to Order.
Acting Chairmen Stanley called the meeting to order at 9:05 A.M.
II. Pledge of Allegiance.
Acting Chairman Stanley led the Pledge of Allegiance.
III. Roll Call.
Present and
Participating
Also Present
& Participating:
Absent with
Notice:
Thomas M. Stanley
Joan K. Orthwein
Donna S. White
John Randolph
William Thrasher
Rita Taylor
Garrett Ward
Christopher O'Hare
Scott W. Morgan
Robert W. Ganger
Acting Chairman
Commissioner
Commissioner
Town Attorney
Town Manager
Town Clerk
Police Chief
Resident
Mayor
Vice Mayor
IV. Minutes of the Regular Meeting of May 13, 2016.
Commissioner Orthwein moved to approve the minutes of the meeting
of May 13, 2016 and Commissioner White seconded the motion. All voted
AYE at the roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
The Town Clerk advised that Item VIII.C.l.is being withdrawn and
rescheduled to be heard at the meeting on July 8, 2016, and Items
IX.A.1., Draft Budget and X.B., Reimbursement Request are also being
withdrawn. She asked for a motion to approve the agenda as amended.
Commissioner Orthwein moved that the amended agenda be approved,
Commissioner White seconded the motion and all voted AYE.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. July 8, 2016 @ 9:00 A.M.
2. August 12, 2016 @ 9:00 A.M.
3. September 9, 2016 @ 9:00 A.M.
4. October 14, 2016 @ 9:00 A.M.
5. November to be determined.
6. December 9, 2016 @ 9:00 A.M.
There were no meeting changes and Acting
there would be additional budget meetings added
Chairman Stanley advised
in the future.
Town Commission Regular Meeting
And Public Hearing 6-10-16
@ 9:00 A.M.
VII. Communication from the Public (3 min. maximum)
Christopher O'Hare was recognized and pointed out that it had
been stated at several meetings by several different officials and
consultants that Place Au Soleil would not be included in the
undergrounding of the overhead utilities project as they were already
underground with their utilities. He encouraged the Commission to re-
consider the financing plan for covering the shortfall in this project.
VIII. PUBLIC HEARING
A. Declaration of Ex -Parte Communications
B. Administer Oaths
C. Applications for Development Approval
1. An application submitted by William Wietsma, Architect
as agent for Caroline & George Delafield, owners of
property located at 3232 N. Ocean Blvd., Gulf Stream,
Florida 33483, legally described as Lot 32 and north 50' of
Lot 33, Gulf Stream Properties for the following:
a. SPECIAL EXCEPTION to permit a one story addition to the
front of a nonconforming house, consisting of 694.8
square feet.
b. LEVEL 3 ARCHITECTURAL/ SITE PLAN REVIEW to permit the
addition of a 694.8 square foot loggia to the front of
the existing dwelling.
Item VIII was withdrawn from this agenda and is rescheduled to be
heard at the meeting to be held on July 8, 2016 at 9:00 A.M..
IX. Reports.
A. Town Manager
1. Draft Budget for 2016-2017 Fiscal Year
This item was withdrawn from this agenda.
B. Architectural Review & Planning Board
1. Meeting Dates
a. July 28, 2016 @8:30 A.M.
b. September 22, 2016 @ 8:30 A.M.
c. October 27, 2016 @ 8:30 A.M.
d. November 17, 2016 @ 8:30 A.M.
e. December 15, 2016 @ 8:30 A.M.
These dates were so noted.
C. Finance Director
1. Financial Report for May 2016
GTown Manager Thrasher called attention to page 8
of this
report wherein a new item appears showing a cash balance in
a savings
account at Flagler Bank for the Utility Fund in the amount
of $750,000.
He explained that prior to this there had not been money to
place in the
utility account but that this indicates that the additional
reserve
costs related to the water has provided a good step toward
future costs
of replacement of water mains and such.
2. Water Usage as of May 31, 2016
There were no questions for the Town Manager.
D. Police Chief
2
Town Commission Regular Meeting
And Public Hearing 6-10-16
@ 9:00 A.M.
1. Activity for May 2016
There were no comments or questions with regard to the report.
X. Items for Commission Action.
A. Appointments
1. Two members for the ARPB (terms expiring)
The Town Clerk explained that the 3 year terms for Paul Lyons
and Curtiss Roach are expired but they are both eligible to be
Oreappointed to another term. She said that she attempted to contact each
of them to determine if they would be willing to continue to serve and
advised that she did reach Mr. Roach who said he would serve again if he
was reappointed but that Mr. Lyons is out of the country. Mrs. Taylor
added that Mr. Lyons hadn't indicated that he no longer wanted to serve.
Commissioner Orthwein moved to reappoint Mr. Lyons and Mr. Roach to
serve on the ARPB for another 3 year term each and Mrs. White seconded.
Mr. O'Hare asked to comment and suggested that perhaps there should be a
representative from Place Au Soleil on the ARPB. This comment was
addressed later in the meeting with Commissioner Orthwein stating that
Mr. Malcolm Murphy, who resides in Place Au Soleil, has been serving on
the ARPB for several years and is still on there. Commissioner White
added that if there are others who are interested, they are encouraged
to send a written request and resume to the Town Hall where it will be
kept on file for consideration at such time as other terms expire.
All voted AYE to reappoint Mr. Lyons and Mr. Roach to the ARPB.
2. Voting Delegate for Florida League of Cities Conference
The Town Clerk advised that each year there is one voting
delegate selected and it is usually either the Mayor or the Town
Manager. During discussion it was pointed out that the voting delegate
must be in attendance at the meetings in order to vote. With this in
mind, Commissioner Orthwein moved to appoint Town Manager Thrasher as
the voting delegate for the Florida League of Cities Conference.
Commissioner White seconded this motion and all voted AYE.
B. Reimbursement Request for costs related to Ethics Case No.15-
001-Attorney Randolph
This item was withdrawn from the agenda.
C. Items by Mayor & Commissioners
Comments from Commissioners Orthwein and White regarding
appointments for the ARPB were made at this time and those comments are
Odetailed and reported in these minutes under the Item X.A.1.,
Reappointment of 2 ARPB members.
XI. Adjournment.
Acting Chairman Stanley adjourned the meeting at 9:30 A.M.
q I
Rita Taylor, Town Clerk
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