HomeMy Public PortalAboutORD14051 BILL No. 2006-16
• SPONSORED BY: COUNCILMEN CRANE, HARVEY, AND SCHNITZLER
ORDINANCE NO. I L,o:�I
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER
2 (ADMINISTRATION), ARTICLE VI (CITY ADMINISTRATOR) AND CHAPTER 2
(ADMINISTRATION), ARTICLE IX (FINANCE DEPARTMENT) OF THE CODE OF THE
CITY OF JEFFERSON AMENDING THE POWERS OF THE CITY ADMINISTRATOR.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The City Code, Chapter 2, Article VI is hereby amended to read as
follows:
See. 2-290. Powers.
A. The city administrator shall have the power to prescribe such rules and
regulations as he shall deem necessary or expedient for the conduct of
administrative agencies subject to his authority, and he shall have the power to
revoke, suspend, or amend any rule or regulation of the administrative service
• except those prescribed by the city council.
B. The city administrator shall have the power to coordinate the work of all
the departments of the city, and shall have the authority to assign employees of
the city to any department for the most efficient discharge of the functions of city
government, subject to the provisions of section 6.2 (parks and recreation
commission)and section 6.3 (police department)of the city charter.
C. The city administrator shall have the power to overrule any action taken
by a department director, and may supersede him in the functions of his office,
except the parks and recreation department.
D. The city administrator shall have the power to appoint and remove all
subordinate employees of the city, subject to the provisions of section 6.2 (parks
and recreation commission) and 6.3 (police department)of the city charter.
E. At no time shall the duties or powers of the city administrator supersede
thean action by the mayor and/or city council.
F. The city administrator is hereby authorized to execute change orders to
contracts, including increasing the amount to be expended under the contract,
provided the following criteria are met:
• 1. The change order has previously been approved by the department director of
the department administering the contract and the financial amount involved
does not exceed ten percent (10%) in total of the original contract amount
• with any previously approved change orders on that contract, or ten thousand
dollars ($10,000), whichever is greater. For the purposes of this section, the
term `original" contract shall mean the contract as approved by the council
and executed by the appropriate official as well as any amendments to the
contract which have been duly approved by the Council.
2. The change order does not change the general scope of the project.
3. All change orders approved shall be reported to the city council within two
weeks of execution. The report shall include the reason for the change order.
G. Notwithstanding the provisions of section 2-378 regarding the
promulgation of purchasing rules, the city administrator is hereby
authorized to sign contracts on behalf of the eity.provided the following
criteria are met:
1. The Items) and/or service(s) that are the subiect of the
contract have a combined total value of no greater than twenty_,
four thousand, nine hundred ninety-nine dollars and ninety-nine
cents ($24.999.99). unless specifically authorized by the city
council.
• 2 The contract does not pertain to the purchase or sale of real
estate, unless specifically authorized by the elly council.
3. All contracts slimed in accordance with this subsection.
Including contracts for the purchase or sale of real estate, shall be
reported to the city council within two weeks of execution. The
report shall include the rationale for the contract.
Section 2 Chapter 2 (Administration), Article IX (Finance Department) of the Code
of the City of Jefferson shall be amended as follows:
Sec. 2-380. Emergency purchases.
When a disaster has not been declared by the Mayor, notwithstanding any
other provisions of this division,
the--Mayor, the City Administrator or designee may make or authorize
others to make emergency procurement of supplies, services, or
construction items when there exists a threat to public health, welfare, or
safety; provided that such emergency procurement shall be made with
such competition as is practicable under the circumstances. A written
determination of the basis for the emergency and for the selection of the
particular contractor shall be included in a record of each emergency
procurement which shall be made and shall set forth the contractor's name,
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the amount and type of the contract, a listing of the item(s) procured under
• the contract, and the identification number of the contract file. A copy of
the record shall be given within five days of the purchase to the City
Administrator and purchasing division. If a disaster has been declared, or
if a disaster is later declared the provisions of Chapter 11, Emergency
Preparedness and Emergencies, shall be followed. In any case where a
purchase under this section might be reimbursable under Federal or State
Disaster Relief provisions, the Department Director shall maintain such
records as are required for such reimbursement.
An emergency exists as defined below:
An emergency exists when a breakdown in machinery and/or a threatened
termination of essential services, including but not limited to maintenance
and repair of essential office equipment, or a dangerous condition
develops, or when supplies are needed for immediate use in work which
may vitally affect safety,health or welfare of the public.
Section 3. This Ordinance shall be In full force and effect from and after the date of
Its passage and approval.
• Passed: 5 Approved: ti1,
P siding Officer hn Landwehr, Mayor
ATTEST: APP ED S TO FORM:
Phyllis Powell, City Clerk Nathan M. Nickolaus, City Counselor
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