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HomeMy Public PortalAbout1989-10-17 Regular Meeting143 COUNCIL MINUTES OCTOBER 17, 1989 - REGULAR MEETING The regular monthly meeting of the Bal Harbour Village Council was held on Tuesday, October 17, 1989 at 9:30 A.M. in Village Hall. The meeting was called to order by Mayor Estelle Stern and the roll was called. Those present were: Mayor Estelle Stern Asst. Mayor Matthew B. Blank Councilman James E. Boggess Councilman Andrew R. Hirschl Also Present: Carole S. Morris, Village Manager Gerald Heffernan, Deputy Village Attorney Marilyn P.-Kreger, Village Clerk Absent: Councilman Sol M. Taplin Having a quorum present, Mayor Stern called the first items. Item 2. Approval of Minutes: September 19, 1989 - Mayor Stern called for any additions or corrections to the minutes. There being none Asst. Mayor Blank moved and C/M Hirschl seconded a motion to approve the minutes as presented. Item 5. Ordinances - Second Reading Section 10- The Village Clerk read the Ordinance by title only. The Village Manager,.Carole_ S. Morris, explained the purpose of this ordinance is to bring the size of dumpsters in conformity with what the garbage trucks are designed to handle. The trucks will be able to service the large 4-5 cu. yd. dumpsters. Mayor Stern opened the public hearing. 12-3 The Village Clerk read the Ordinance by title only Mrs. Morris stated that this ordinance has been presented to accommodate a possible need as a result of the upcoming Breeder's Cup. Asst. Mayor Blank moved and C/M Boggess seconded a motion to adopt both ordinances, Item 5 A & B on second and final reading. M Vote Taken: All Voted Aye Item 7. Resolutions Ordinance No. 343 Passed Ordinance No. 344 Passed P y The Village Clerk read the Resolution by title only. The Village Manager stated that the contract has been reviewed by the Village Attorney with no changes. The contribution is the same as last year at $45,000 and it is in the current budget. C/M Hirschl moved and Asst. Mayor Blank seconded a motion to approve this Resolution. Vote Taken: All Voted Aye Resolution No. 399 Passed The Village Clerk read the Resolution by title only. The Village Manager stated that the administration has been discussing improvements to the trash transfer station in the residential area. The area is in extreme disrepair and it is hoped to upgrade and expand the area. The Bal Harbour Club has reviewed the agreement and approves it and the funds have been budgeted. C/M Boggess moved and Asst. adopt this Resolution. I Vote Taken: All Voted Aye Item 8. Reports Mayor Blank seconded a motion to Resolution No. 398 Passed A. Mayor and Council - Asst Mayor Blank reported of his being disturbed with the Miami Herald writing a column about the Bal Harbour problem from the past and a letter from Vincent Santucci about the same problem. He wondered if there is anything the Village could do about resolving the situation. Mayor Stern stated that the Village has no control over the Miami Herald and the Bal Harbour Club is a private entity. They have their rules, etc. as do all private condos and co-ops. She doesn't think the Village is in a position that it could interfere. Reg Council Mtg 10/17/89 2. Mr. Bruno, resident of the Village, stated that the Herald comments about Bal Harbour Club discrimination against Jewish people is erroneous. He said that Jewish people can buy property in the Village; however, the club is separate and a private enterprise. B. Village Attorney - Gerald Heffernan, Deputy Attorney, stated that a tentative agreement had been reached with the Police Union. However, when the agreement went to a vote of the rank and file, it was voted down. The negotiations will be reopened. It has been suggested that the problem is the 3 year proposal. The officers would be more amenable to a maximum 2 year contract. C. Village Manager - 1. Civic Association t a. Code Revisions and b. Code Enforcement Mrs. Morris reported that discussions have been held,.with Tony Riso, President of the Civic Association and Ed Plotsky, Planner with Craig A. Smith Associates. The requests from the Civic Association have been presented to Council as part of their agenda packet and recommendations from the Planner would be presented for approval and then incorporation into the revised Code. It was agreed that due to the length of the requests, the Council would take some time to review them and discuss with the Manager and Attorney and bring it back again at a future meeting. Mr. Santucci stated that the residents of the Village had not been notified of these recommendations and he believes they should have. Mr. Riso responded that they were discussed at the Association meeting to which all residents are encouraged to attend. Further discussion was held relative to the merits of the individual items on the list such as garage and auction sales. It was suggested that the Association send out a mailing to the residents with the list of recommendations and the item would be deferred by Council to give everyone the opportunity to consider the list. 3. Village Flag - Bob Goodman The Manager stated that she asked Bob Goodman to design a flag. If Council doesn't like what has been prepared, there are other options that could be pursued to obtain a design everyone is happy with. Mrs. Morris presented those designs by Bob Goodman from which the Council selected the flag located at the upper left corner with modifications as to depth of letter color, etc. Mrs. Morris discussed price by reporting that a 3 x 5 foot flag will cost $65 per flag, 5 x 8 foot will cost $86.10 and.an 8 x 10 foot flag (which is the size flown at Founder's Circle) will cost $154.03. Reg Council Mtg 10/17/89 3. 9f1 2. Update Reports a. Dock Reconstruction - Mrs. Morris reported that the Village is in the process of getting the permit. Hopefully it will be acquired within the next week. The dock will be just under 500 sq ft which will allow the Village to acquire the permit with much less trouble because of the permitting agencys' regulations. This dock will accommodate the Florida Princess. The material will be concrete piling with either wood or aluminum walkway. The aluminum could cause a slippery surface when wet. Vendors are looking at a cost of $20,000; however no bids have come in. The resort tax funds would pay for the work. It was agreed that when the bids are received, the Manager would call a special meeting to approve the bid award by Council. Mrs. Morris reported that she was advised by the authorities in the field to sit tight with respect to the broader concept of a marina. It would be easier to get approval for an addition to an existing facility than to go all the way, the first time around. She has also looked into a third party going in ,,to do the construction and management of a marina. She was told that there is not enough land to make that type of enterprise profitable enough. However, she is pursuing it. b. Gala - Bal Harbour - The underwriting party was held Saturday, October 14th at which 30 tables were sold. Mrs. Morris asked for any additional names that Council members felt should be included on the guest list. The costs are running on budget or very close. The beneficiary will be the Univ of Miami, Jackson Memorial Hosp Trauma Center. c. Founder's Circle - The Dedication is set for January 7th. Post card type invitations will be used and sent to all residents. A small reception will be held in the bank lobby for the dignitaries prior to the dedication. Mrs. Morris again asked for names of individuals who Council feels should be invited. C/M Boggess expressed the belief that the first dedication should be to honor Mr. Robert Graham alone with a subsequent event for the Whitman family. Other Council members felt that since the plans have been to honor both people, they should follow through with the plans. 4. Apbroval of Expenditures a. Craig A. Smith Contract Addendum #5 for Trash Transfer Bin - Mrs. Morris displayed a plan of what the area would look like. There is a locked gate to prevent people from dumping large items such as furniture, appliances, tires, etc. C/M Hirschl moved and C/M Boggess seconded a motion to approve Addendum #5 to the Craig A. Smith Contract. '• Vote Taken: All Voted Aye Reg Council Mtg. 10/17/89 4. 9Ti 147 b. Photocopier - Mrs. Morris stated that the copier now in use in Village Hall is three years old and is experiencing considerable down time. It was not designed to do the volume of copying that is done. The State bid has been consulted which is usually the least expensive. Four (4) copiers were demonstrated - Canon, Savin, Konica and Xerox. The Savin was given a very favorable recommendation by those employees who observed the demonstration; however, its maintenance contract is more than double what is currently being paid. Therefore, staff has recommended the Xerox. Mrs. Morris stated that C/M Hirschl highly recommends the Mida copier. She would like the opportunity to observe a demonstration of the Mida with authorization to purchase either the Xerox or the Mida without having to come back to Council again in November. The lease/purchase situation would not be financially advantageous for the Village. C/M Hirschl moved to authorize the Village Manager to purchase a copier after evaluation of the Mida copier within the $%,500 to $10,500 price range, seconded by C/M Boggess. Vote Taken: All Voted Aye Item 9. Other Business A. Sewer Pump Station Rehabilitation - Mrs. Morris reported that the bids for this project were opened on the previous day. She will be presenting this item on the next agenda for bid award. The bids have come in within the projected range with one being a little lower than expected. B. Regency Hotel - Building Code Violations - In response to question from Asst. Mayor Blank, Mrs. Morris reported that the Building Official inspected the building the previous week with a written report distributed to both the hotel,. owner and Council. A few serious problems were discovered and both the hotel owner and the Village staff are working together to correct them. There are other problems that are not as serious, but are working to correct them. C/M Hirschl asked for a Moment of Silence in memory of Harry Stern, the Mayor's husband who recently passed away. C. Village Manager Salary Review - Mayor Stern stated that Mrs. Morris has been manager for approximately one year; first serving as Acting Manager and Village Clerk and then appointment as Manager. It is time for an evaluation, since Mrs. Morris is due for a salary increase. C/M Boggess indicated that he feels Mrs. Morris has done an outstanding job and deserves an increase of at least 5% which is Reg Council Mtg. 10/17/89 5. I o provided for in the budget. Her present salary is $40,000.00 and --A the last manager received a salary of $50,000. Asst. Mayor Blank expressed the opinion that Mrs. Morris should receive the same salary as the former Manager of $50,000.00. - C/M Hirschl stated that he believes the Manager should receive a 5% increase. Mayor Stern agreed with C/M Hirschl's recommendation of a 5% increase. There have been no problems with Mrs. Morris's qualities as a manager and expects that time will take care of other problems that may exist. Mr. Bruno, resident, commended Mrs. Morris on her outstanding qualities and suggested a bonus for the time she served as both Acting Manager and Clerk. C/M Boggess agreed with Asst. Mayor Blank that Mrs. Morris is worth more than the former manager, but the 5% is more realistic and the other figure is overpaid. C/M Boggess added that prior to preparation of next year's budget, if the Council feels that a greater amount than 5% is merited, the larger amount sbpuld be put into the budget. Asst. Mayor Blank stated that he feels the executive staff should be given more consideration than the regular employees. After further discussion, Asst. Mayor Blank moved to approve a 10% increase. This motion died for lack of a second. k Mr. Bruno suggested a $5,000.00 increase to $45,000.00. C/M Hirschl moved and C/M Boggess seconded a motion to increase the Village Manager's salary to $45,000.00. Vote Taken: All Voted Aye Mayor ste le 6tern Attest:• illage Clerk' �' Reg Council Mtg. 10/17/89 M.