HomeMy Public PortalAbout1989-10-17 Regular Meeting143
COUNCIL MINUTES
OCTOBER 17, 1989 - REGULAR MEETING
The regular monthly meeting of the Bal Harbour Village Council
was held on Tuesday, October 17, 1989 at 9:30 A.M. in Village
Hall. The meeting was called to order by Mayor Estelle Stern and
the roll was called. Those present were:
Mayor Estelle Stern
Asst. Mayor Matthew B. Blank
Councilman James E. Boggess
Councilman Andrew R. Hirschl
Also Present: Carole S. Morris, Village Manager
Gerald Heffernan, Deputy Village Attorney
Marilyn P.-Kreger, Village Clerk
Absent: Councilman Sol M. Taplin
Having a quorum present, Mayor Stern called the first items.
Item 2. Approval of Minutes: September 19, 1989 -
Mayor Stern called for any additions or corrections to the
minutes. There being none Asst. Mayor Blank moved and C/M
Hirschl seconded a motion to approve the minutes as presented.
Item 5. Ordinances - Second Reading
Section 10-
The Village Clerk read the Ordinance by title only.
The Village Manager,.Carole_ S. Morris, explained the purpose of
this ordinance is to bring the size of dumpsters in conformity
with what the garbage trucks are designed to handle. The trucks
will be able to service the large 4-5 cu. yd. dumpsters.
Mayor Stern opened the public hearing.
12-3
The Village Clerk read the Ordinance by title only
Mrs. Morris stated that this ordinance has been presented to
accommodate a possible need as a result of the upcoming Breeder's
Cup.
Asst. Mayor Blank moved and C/M Boggess seconded a motion to
adopt both ordinances, Item 5 A & B on second and final reading.
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Vote Taken: All Voted Aye
Item 7. Resolutions
Ordinance No. 343 Passed
Ordinance No. 344 Passed
P
y
The Village Clerk read the Resolution by title only.
The Village Manager stated that the contract has been reviewed by
the Village Attorney with no changes. The contribution is the
same as last year at $45,000 and it is in the current budget.
C/M Hirschl moved and Asst. Mayor Blank seconded a motion to
approve this Resolution.
Vote Taken:
All Voted Aye
Resolution No. 399 Passed
The Village Clerk read the Resolution by title only.
The Village Manager stated that the administration has been
discussing improvements to the trash transfer station in the
residential area. The area is in extreme disrepair and it is
hoped to upgrade and expand the area. The Bal Harbour Club has
reviewed the agreement and approves it and the funds have been
budgeted.
C/M Boggess moved and Asst.
adopt this Resolution.
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Vote Taken: All Voted Aye
Item 8. Reports
Mayor Blank seconded a motion to
Resolution No. 398 Passed
A. Mayor and Council - Asst Mayor Blank reported of his
being disturbed with the Miami Herald writing a column about the
Bal Harbour problem from the past and a letter from Vincent
Santucci about the same problem. He wondered if there is
anything the Village could do about resolving the situation.
Mayor Stern stated that the Village has no control over the Miami
Herald and the Bal Harbour Club is a private entity. They have
their rules, etc. as do all private condos and co-ops. She
doesn't think the Village is in a position that it could
interfere.
Reg Council Mtg 10/17/89 2.
Mr. Bruno, resident of the Village, stated that the Herald
comments about Bal Harbour Club discrimination against Jewish
people is erroneous. He said that Jewish people can buy property
in the Village; however, the club is separate and a private
enterprise.
B. Village Attorney - Gerald Heffernan, Deputy Attorney,
stated that a tentative agreement had been reached with the
Police Union. However, when the agreement went to a vote of the
rank and file, it was voted down. The negotiations will be
reopened. It has been suggested that the problem is the 3 year
proposal. The officers would be more amenable to a maximum 2
year contract.
C. Village Manager -
1. Civic Association t
a. Code Revisions and b. Code Enforcement
Mrs. Morris reported that discussions have been held,.with Tony
Riso, President of the Civic Association and Ed Plotsky, Planner
with Craig A. Smith Associates. The requests from the Civic
Association have been presented to Council as part of their
agenda packet and recommendations from the Planner would be
presented for approval and then incorporation into the revised
Code. It was agreed that due to the length of the requests, the
Council would take some time to review them and discuss with the
Manager and Attorney and bring it back again at a future meeting.
Mr. Santucci stated that the residents of the Village had not
been notified of these recommendations and he believes they
should have. Mr. Riso responded that they were discussed at the
Association meeting to which all residents are encouraged to
attend. Further discussion was held relative to the merits of
the individual items on the list such as garage and auction
sales. It was suggested that the Association send out a mailing
to the residents with the list of recommendations and the item
would be deferred by Council to give everyone the opportunity to
consider the list.
3. Village Flag - Bob Goodman
The Manager stated that she asked Bob Goodman to design a flag.
If Council doesn't like what has been prepared, there are other
options that could be pursued to obtain a design everyone is
happy with. Mrs. Morris presented those designs by Bob Goodman
from which the Council selected the flag located at the upper
left corner with modifications as to depth of letter color, etc.
Mrs. Morris discussed price by reporting that a 3 x 5 foot flag
will cost $65 per flag, 5 x 8 foot will cost $86.10 and.an 8 x 10
foot flag (which is the size flown at Founder's Circle) will cost
$154.03.
Reg Council Mtg 10/17/89 3.
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2. Update Reports
a. Dock Reconstruction - Mrs. Morris reported
that the Village is in the process of getting the permit.
Hopefully it will be acquired within the next week. The dock
will be just under 500 sq ft which will allow the Village to
acquire the permit with much less trouble because of the
permitting agencys' regulations. This dock will accommodate the
Florida Princess. The material will be concrete piling with
either wood or aluminum walkway. The aluminum could cause a
slippery surface
when wet. Vendors are looking at a cost of $20,000; however no
bids have come in. The resort tax funds would pay for the work.
It was agreed that when the bids are received, the Manager would
call a special meeting to approve the bid award by Council. Mrs.
Morris reported that she was advised by the authorities in the
field to sit tight with respect to the broader concept of a
marina. It would be easier to get approval for an addition to an
existing facility than to go all the way, the first time around.
She has also looked into a third party going in ,,to do the
construction and management of a marina. She was told that there
is not enough land to make that type of enterprise profitable
enough. However, she is pursuing it.
b. Gala - Bal Harbour - The underwriting party
was held Saturday, October 14th at which 30 tables were sold.
Mrs. Morris asked for any additional names that Council members
felt should be included on the guest list. The costs are running
on budget or very close. The beneficiary will be the Univ of
Miami, Jackson Memorial Hosp Trauma Center.
c. Founder's Circle - The Dedication is set for
January 7th. Post card type invitations will be used and sent to
all residents. A small reception will be held in the bank lobby
for the dignitaries prior to the dedication. Mrs. Morris again
asked for names of individuals who Council feels should be
invited. C/M Boggess expressed the belief that the first
dedication should be to honor Mr. Robert Graham alone with a
subsequent event for the Whitman family. Other Council members
felt that since the plans have been to honor both people, they
should follow through with the plans.
4. Apbroval of Expenditures
a. Craig A. Smith Contract Addendum #5 for Trash
Transfer Bin - Mrs. Morris displayed a plan of what the area
would look like. There is a locked gate to prevent people from
dumping large items such as furniture, appliances, tires, etc.
C/M Hirschl moved and C/M Boggess seconded a motion to approve
Addendum #5 to the Craig A. Smith Contract. '•
Vote Taken: All Voted Aye
Reg Council Mtg. 10/17/89 4.
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b. Photocopier - Mrs. Morris stated that the
copier now in use in Village Hall is three years old and is
experiencing considerable down time. It was not designed to do
the volume of copying that is done. The State bid has been
consulted which is usually the least expensive. Four (4) copiers
were demonstrated - Canon, Savin, Konica and Xerox. The Savin
was given a very favorable recommendation by those employees who
observed the demonstration; however, its maintenance contract is
more than double what is currently being paid. Therefore, staff
has recommended the Xerox.
Mrs. Morris stated that C/M Hirschl highly recommends the Mida
copier. She would like the opportunity to observe a
demonstration of the Mida with authorization to purchase either
the Xerox or the Mida without having to come back to Council
again in November. The lease/purchase situation would not be
financially advantageous for the Village.
C/M Hirschl moved to authorize the Village Manager to purchase a
copier after evaluation of the Mida copier within the $%,500 to
$10,500 price range, seconded by C/M Boggess.
Vote Taken: All Voted Aye
Item 9. Other Business
A. Sewer Pump Station Rehabilitation - Mrs. Morris
reported that the bids for this project were opened on the
previous day. She will be presenting this item on the next
agenda for bid award. The bids have come in within the projected
range with one being a little lower than expected.
B. Regency Hotel - Building Code Violations - In response
to question from Asst. Mayor Blank, Mrs. Morris reported that the
Building Official inspected the building the previous week with a
written report distributed to both the hotel,. owner and Council.
A few serious problems were discovered and both the hotel owner
and the Village staff are working together to correct them.
There are other problems that are not as serious, but are working
to correct them.
C/M Hirschl asked for a Moment of Silence in memory of Harry
Stern, the Mayor's husband who recently passed away.
C. Village Manager Salary Review - Mayor Stern stated that
Mrs. Morris has been manager for approximately one year; first
serving as Acting Manager and Village Clerk and then appointment
as Manager. It is time for an evaluation, since Mrs. Morris is
due for a salary increase.
C/M Boggess indicated that he feels Mrs. Morris has done an
outstanding job and deserves an increase of at least 5% which is
Reg Council Mtg. 10/17/89 5.
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provided for in the budget. Her present salary is $40,000.00 and --A
the last manager received a salary of $50,000. Asst. Mayor Blank
expressed the opinion that Mrs. Morris should receive the same
salary as the former Manager of $50,000.00. -
C/M Hirschl stated that he believes the Manager should receive a
5% increase. Mayor Stern agreed with C/M Hirschl's
recommendation of a 5% increase. There have been no problems
with Mrs. Morris's qualities as a manager and expects that time
will take care of other problems that may exist.
Mr. Bruno, resident, commended Mrs. Morris on her outstanding
qualities and suggested a bonus for the time she served as both
Acting Manager and Clerk.
C/M Boggess agreed with Asst. Mayor Blank that Mrs. Morris is
worth more than the former manager, but the 5% is more realistic
and the other figure is overpaid. C/M Boggess added that prior
to preparation of next year's budget, if the Council feels that a
greater amount than 5% is merited, the larger amount sbpuld be
put into the budget.
Asst. Mayor Blank stated that he feels the executive staff should
be given more consideration than the regular employees.
After further discussion, Asst. Mayor Blank moved to approve a
10% increase. This motion died for lack of a second.
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Mr. Bruno suggested a $5,000.00 increase to $45,000.00. C/M
Hirschl moved and C/M Boggess seconded a motion to increase the
Village Manager's salary to $45,000.00.
Vote Taken: All Voted Aye
Mayor ste le 6tern
Attest:•
illage Clerk' �'
Reg Council Mtg. 10/17/89
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