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Brewster Community Preservation Committee Application Form
Instructions for
Applicants
Before you begin completing the form:
1. Download and save this document under a new name (for
example Projectname.applicant.pdf)*
2. Open your saved document and complete the form fields.
3. If you need more room for answers/information, feel free
to include additional pages in your submission.
4. Need help, or have questions? Send an email to
cpcmeeting@brewster-ma.gov and we will respond
quickly.
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Community Preservation Committee Application rev. 10/17/22
Dear Community Members,
The Brewster Community Preservation Committee (CPC) is accepting Community Preservation Act (CPA)
funding applications for:
1. Acquisition, creation, and preservation of Open Space
2. Acquisition, preservation, rehabilitation, and restoration of Historic Resources
3. Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use.
4. Acquisition, creation, preservation, and support of Community Housing.
5. Rehabilitation and restoration of Open Space and Community Housing that have been acquired or
created using monies from the fund.
CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure.
For examples of projects and additional information, go to: www.communitypreservation.org.
Applicants should review the Town of Brewster Community Preservation Plan FY23-27 before submitting an
application. An application form and list of selection criteria are attached.
Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to
allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting.
Interested parties are urged to submit applications as soon as possible. For further information, please contact
any member of the committee.
Thank you,
Faythe Ellis, Chair
Community Preservation Committee
Faythe Ellis, Chair Historical Commission faythe.ellis@outlook.com
Sarah Robinson, Vice Chair Citizen Representative RobinsonFinancialSolutions@comcast.net
Sharon Marotti, Treasurer Citizen Representative sharonmarotti@gmail.com
Elizabeth G. Taylor, Clerk Planning Board egtfarm@gmail.com
Roland W. Bassett, Jr., Member Recreation Commission
Christine Boucher, Member Brewster Housing Authority cb.bb.boucher@gmail.com
Bruce Evans, Member Conservation Commission nanumetbruce@gmail.com
Peggy Jablonski, Member Citizen Representative pegjab@gmail.com
Paul Ruchinskas, Member Citizen Representative pjruch@comcast.net
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Community Preservation Committee Application rev. 10/17/22
Town of Brewster Community Preservation Committee
Project Eligibility Criteria
Projects must be eligible for Community Preservation Act (CPA) funding according to the requirements
described in the CPA legislation. These requirements include:
• Acquisition, creation, and preservation of Open Space
• Acquisition, preservation, rehabilitation, and restoration of Historic Resources. (See Secretary of the
Interior Standards for Treatment of Historic Properties for rehabilitation projects)
• Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use.
• Acquisition, creation, preservation, and support of Community Housing
• Rehabilitation and restoration of Open Space and Community Housing that have been acquired or
created using monies from the fund
CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure.
For examples of projects and additional information, go to: www.communitypreservation.org.
Applicants must be able demonstrate a clear need for the use of public funds for their project. The CPC may
recommend grants for the planning phase of projects where sufficient information is included in the application
concerning the sources of funding that will be available after the planning phase is completed.
The Brewster Community Preservation Committee (CPC) encourages applications that address as many of the
following general criteria as possible:
• Overall CPA goals listed in Town of Brewster Community Preservation Plan FY23-27
• Category specific goals listed in Town of Brewster Community Preservation Plan FY23-27
• Contribute to the preservation of Brewster’s unique character
• Help implement the Vision Plan and other CPC related town planning documents
• Enhance the quality of life for Brewster residents
• Serve more than one of the four CPA purposes
• Save resources that would otherwise be threatened
• Serve a currently under-served Town population
• Demonstrate practicality and feasibility, and ability to implement within budget
• Demonstrate a positive cost/benefit relationship
• Leverage additional public and/or private funds
• Preserve, enhance, or better utilize existing Town resources
• Receive endorsement by other Town committees and the Brewster public at large
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Community Preservation Committee Application rev. 10/17/22
APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING
Date Application Submitted:
Name of Project Applicant:
Name of Co-Applicant(s), if applicable:
Name of Contact Person:
Contact Person’s Mailing Address:
Contact Person’s Daytime Phone Number:
Contact Person’s email Address:
Proposed Project Name:
Project Address (or assessor’s parcel ID):
Project Synopsis:
Category: ☐ Open Space ☐ Historic Preservation ☐ Recreation ☐ Community Housing
CPA funding requested $ ______________ Total Cost of Proposed Project $
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Community Preservation Committee Application rev. 10/17/22
PROJECT DESCRIPTION
Please describe your project, answering all of the following questions in the order presented. Applications
will be considered incomplete if all requested information is not provided. Include supporting materials
(maps, diagrams, photos, etc.). Please number pages of application.
Form fields are provided after each question for your convenience. If you need more room, you may
provide additional information via separate documents/attachments at the end of the document. Please
do not provide any documentation via on-line links, as the committee will not be checking for updates. Be
as concise as possible.
1. Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project?
2. For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a
letter from the Brewster Historical Commission indicating that the resource has been determined to be
significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation
projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties.
Additional information and analysis will be needed for projects submitted by churches/religious
organizations to determine if they comply with the SJC’s Caplan vs. Town of Acton decision.
3. CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA and the
Town of Brewster Community Preservation Plan FY23-27 (refer to the attached general and issue-specific
criteria and identify which of these apply to the project).
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Community Preservation Committee Application rev. 10/17/22
4. Community Benefits: What are the community benefits of the project?
5. Community Support: What is the nature and level of support for this project? Include letters of support
and any petitions.
6. Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please
identify any special timing considerations for the project’s implementation. If this is part of a larger project,
is it phased? What is the timeline for the entire project?
7. Credentials: What are the qualifications and relevant experience of those undertaking the project?
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Community Preservation Committee Application rev. 10/17/22
8. Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses) for the
project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly
identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for
maintenance.)
If this is part of a larger project, what is the budget for the entire project (sources of funds and
expenses/uses)?
Clearly identify what additional funding sources are available, committed, or under consideration and why
public funding would be appropriate. Include copies of commitment letters, if available, and describe any
other attempts to secure funding for this project.
Provide the most recent audited financial report or if none available, an applicant generated financial report
that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the
project cannot be funded through the Department’s or Committee’s budget.
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Community Preservation Committee Application rev. 10/17/22
9. Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance
and how will it be funded?
10. Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site
control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of the property’s value by a
state licensed appraiser using customary appraising techniques. The CPA does not allow funding for
acquisitions if the acquisition price is greater than appraised value.
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Community Preservation Committee Application rev. 10/17/22
Town of Brewster Community Preservation Committee
CATEGORY SPECIFIC CRITERIA
(Identify which of the following criteria apply to your project.)
Open Space Proposals
Meets one or more of the Open Space goals listed in Town of Brewster Community Preservation Plan
FY23-27
Permanently protect important wildlife habitat, including areas of significance for biodiversity,
diversity of geological features and types of vegetation, contain a habitat type that is in danger of
vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals.
Provide opportunities for passive recreation and environmental education.
Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of
habitats.
Provide connections with existing trails or potential trail linkages.
Preserve scenic views or border a scenic road.
Protect drinking water quantity and quality.
Provide flood control/storage.
Preserve important surface water bodies, including wetlands, vernal pools or riparian zones.
Preserve priority parcels in the Town’s Open Space Plan/maximize the amount of open land owned by
the Town of Brewster.
Historical Preservation Proposals
MANDATORY: Must be on the State Register of Historic Places or have a letter from the Brewster
Historical Commission indicating that the resource has been determined to be significant in the history,
archaeology, architecture, or culture of Brewster.
MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or
restoration of Historic Preservation Properties.
MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION: The
project must satisfy the analysis outlined by the SJC’s Caplan vs. Town of Acton decision.
Meets one or more of the Historical Preservation goals listed in Town of Brewster Community
Preservation Plan FY23-27
Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological
resources of significance, especially those that are threatened.
Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of
historical significance.
Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site;
Demonstrate a public benefit and/or public access, or
Otherwise provide permanent protection for maintaining the historic resource.
Project site should not be privately owned unless there is demonstrable public access and benefit.
Community Housing Proposals
Meets one or more of the Community Housing goals listed in Town of Brewster Community
Preservation Plan FY23-27
Increase the supply of year-round affordable rental housing for all types of households, such as young
singles and couples, families, and seniors.
Build support for addressing housing needs through partnerships with conservation groups and non-
profit and for-profit developers.
Create housing that is affordable and appropriate for very low-income seniors and people with
disabilities.
Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability
and condition of existing affordable units, and monitor affordable housing restrictions.
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Community Preservation Committee Application rev. 10/17/22
Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial
areas in order to support Brewster’s economy and accommodate household growth.
Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet
local and regional needs.
Ensure long term affordability.
Commit to a resident selection process that promotes diversity and does not include a local preference.
Recreation Proposals
Meets one or more of the Recreation goals listed in Town of Brewster Community Preservation Plan
FY23-27
Support multiple active and passive recreation uses.
Serve a significant number of residents and visitors.
Expand the range of recreational opportunities available to all ages of Brewster residents and visitors.
Benefit other Brewster committees providing recreational resources to residents.
Promote the use of alternative corridors that provide safe and healthy non-motorized transportation.
Promotes or enhances accessibility. (Please elaborate in application.)
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Community Preservation Committee Application rev. 10/17/22
Town of Brewster Community Preservation Committee
APPLICATION REVIEW AND APPROVAL PROCESS
Step 1 – Complete the application (with numbered pages) and submit with all attachments either:
• Electronically to cpcmeeting@brewster-ma.gov, or
• Deliver a thumb drive containing the complete application with all attachments*
• to:
Community Preservation Committee
Town Hall
2198 Main Street
Brewster, MA 02631
• *Do not submit access to additional documentation via links as the committee will
not be checking for updates.
Step 2 – Community Preservation Committee Review and Public Comment
A. Application Review:
The Brewster Community Preservation Committee (CPC) will review submitted applications to
determine whether:
• Proposed project is eligible for Community Preservation Act funding after review by Town
Counsel.
• The application, including the project description and any supporting documentation, is
complete.
• The application is sufficiently developed in terms of work plan and timely for further
consideration. When necessary, the CPC will ask applicants to provide additional information,
and the CPC may accept modifications to the original proposal based upon that information
and/or discussions with the CPC.
B. Project Review Guidelines are as follows:
• When the CPC has determined that the 3 criteria in the application review process listed
above (A) have been satisfied, the CPC will refer an application to the appropriate committee
for review and comment:
• Historic Preservation applications will be referred to the Brewster Historical Commission for
review and recommendations.
• Community Housing applications will be referred to the Brewster Housing Partnership for
review and recommendations.
• Recreation applications will be referred to the Recreation Commission for review and
recommendations (unless the application originated with the Recreation Commission).
• Open Space applications will be referred to the Open Space Committee for review and
recommendations (unless the application originated with the Open Space Committee)
C. Public Comment – The CPC will seek public comment on proposed projects at regular scheduled
meetings.
D. CPC Recommendation – After Application Review (A), Project Review (B) and Public
Comment (C), the CPC will make recommendations, pro or con, on all applications and will
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Community Preservation Committee Application rev. 10/17/22
notify applicants of the CPC’s determination. Applications that are approved will be
recommended in the form of warrant articles to be voted on at the next Town Meeting.
The Brewster Community Preservation Committee (CPC) will make a recommendation to Town
Meeting for warrant articles that seek Community Preservation funds only if satisfactory information is
received from a project applicant indicating that:
1. Sufficient funds will be available to complete the project(s).
2. Every application shall include a project budget with a list of project sources and
uses/expenses of funds and a schedule for completion.
3. The source and estimated value of any expected ‘in-kind’ contributions shall be
specified.
4. The Brewster CPC may decline any application that is not responsive to these
requirements.
5. The CPC will establish the preliminary terms and conditions for any recommended
grant as part of its vote to recommend it.
6. Specific terms and conditions/requirements will be contained in the conditional award
letter from the CPC.
Step 3 – Town Meeting Approval. Town Meeting has the final authority to award funds from Brewster’s
Community Preservation Fund. Should Town Meeting vote approval, for non Town-sponsored awards, a Grant
Agreement will be executed between the Town and the applicant that will incorporate the terms and conditions
included in the award letter among other items. No CPC funds shall be expended until the Grant Agreement is
fully executed.
Step 4 – Funding and project oversight by the Community Preservation Committee
• Funding will be available following Town Meeting, subject to submission of documents, including
the Grant Agreement, if necessary, as required by the Community Preservation Committee.
• In general, the Town and CPC will execute a grant agreement with the applicant that will describe,
among other issues, the conditions for CPC disbursement of funds, including any funds held back
until project completion. The CPC must review and approve all agreements.
• Historic Preservation projects will require monitoring to ensure that work meets the restrictions as
outlined in the Secretary of the Interior Standards for Historic Properties.
• In general, grant agreements will require that the project be completed and CPC funds expended
within two years.
• The CPC will appoint one of its members as the liaison for each approved project. The liaison will
frequently be in contact with persons responsible for each project and will require regular reports in
person and/or in writing to the Committee. The liaison will also provide the initial approval for any
project funding request.
• Two sets of bills must be submitted directly to the CPA Administrative Clerk (one original for the
Town Accountant and one copy for the CPA Committee files). These must be approved/initialed by
the Committee Clerk/Treasurer prior to being submitted to the Town Accountant.
Step 5 – Final Report after project completion. The Community Preservation Committee requires a final
grant report. The Committee reserves the right to withhold some funds until a final report is received
and approved by the Committee.