HomeMy Public PortalAbout04.18.2018 Park Commission Meeting Packet Posted 4/13/2018 Page 1 of 1
AGENDA
MEDINA PARK COMMISSION
WEDNESDAY, APRIL 18, 2018 7:00 P.M.
Medina City Council Chambers
City Hall, 2052 County Road 24
1) Call to Order
2) Additions to Agenda
3) Approval of the Minutes from:
• February 21, 2018 Regular Meeting
4) Public Comments (on items not on the agenda)
5) City Council Update
6) Ditter Concept Plan – 2032-2052 Holy Name Drive
7) City Park Funds – Overview of Park Dedication Fund & Municipal Park Fund
8) Staff Report
a) 2018 Park Commission Goals – Reoccurring Update
b) Park Commission Vacancy
c) Annual Park Tour – Wednesday, May 16, 2018
d) General Items
9) Adjourn
Medina Park Commission Meeting Minutes - DRAFT
February 21, 2018
Medina City Hall
Page 1 of 5
The Park Commission of Medina, Minnesota met in regular session on February 21, 2018 at 7:00
p.m. at Medina City Hall. Park Commission Chair Steve Lee presided.
1) Call to Order
Commissioners Present: Steve Lee, Elizabeth Weir, Lisa Cole, Ann Thies, Mary
Morrison, and youth member Lauren Lubenow
Commissioners Absent: John Jacob, Jeff Rumsey, and youth member Ella Kingsley
Also Present: Assistant City Administrator Jodi Gallup
2) Additions to the Agenda
Weir requested a brief discussion regarding art work at city hall – added to general items
at the end of the agenda.
Thies requested to discuss the park donation program – added to 2018 goals discussion.
A motion was made by Weir and seconded by Lee to add these items to the agenda.
Motion passed unanimously.
3) Approval of the Minutes from:
• January 17, 2018 Regular Meeting
A motion was made by Weir and seconded by Thies to approve the minutes from January
17, 2018 with one correction on page one, last line: …good policy decision
recommendations to the City Council. Motion passed unanimously.
4) Public Comments (on items not on the agenda): None.
5) City Council Update
Gallup updated the Park Commission on recent City Council actions.
6) Park Improvement Funding Program
Weir explained her proposed changes to the Ball Field Lighting and Irrigation Funding
Program, by first suggesting that the name be changed to “Park Improvement Funding
Program” to give flexibility for other, unforeseen requests that might have standing in the
future.
Weir also recommended that the language be amended to state that the City of Medina
may provide “up to” a 25% cost-share, which gives the city flexibility to offer less money
for certain projects.
Medina Park Commission Meeting Minutes - DRAFT
February 21, 2018
Medina City Hall
Page 2 of 5
Thies suggested to make the language consistent throughout the policy by removing the
word “improvement” and calling it a “park project” throughout.
The Park Commission asked that staff clarify the language regarding the City’s ability to
obtain 5% of any private contribution to be set aside for operational and maintenance
expenses.
A motion was made by Weir and seconded by Lee to recommend amending the Park
Project Funding Program as discussed. Motion passed unanimously.
7) Hamel Legion Park – Baseball Storage and Fence Topper Request – Heritage
Christian Academy
Gallup stated that staff had recently held a joint meeting with Heritage Christian
Academy, Hamel Hawks, and Hamel Athletic Club to discuss coordination of the Paul
Fortin Memorial Field for the upcoming spring baseball season.
Gallup reported that the city contract requires that each organization maintain the field
(drag and chalk) for their use. To effectively maintain the field, Heritage Christian
Academy is requesting permission at their own expense to add a storage unit for their
own equipment near the ball field. Their first option would be to extend the storage area
in the existing first base dugout. They had scheduled a meeting with a contractor to
determine its feasibility and cost, but the contractor needed to reschedule. Their second
option would be to add a small portable storage shed near the parking lot.
Gallup stated that Heritage Christian Academy would also like to add yellow fence
toppers at their own expense to the outfield fences for safety reasons.
Morrison questioned why the Park Commission previously denied this request.
Lee stated that it was previously denied due to aesthetics, maintenance, and cost.
A motion was made by Weir and seconded by Morrison to recommend, at the expense of
Heritage Christian Academy, the extension of the first base dugout for storage needs and
allow fence toppers for safety reasons on a seasonal basis. Motion passed unanimously.
8) Hunter Lions Park – Baseball Mound and Warm-up Area Request – Hamel Athletic
Club
Andy Wahlquist and Mike Mohs with the Hamel Athletic Club (HAC) presented the Park
Commission with a check for $60,000 to go towards the field safety improvements
Medina Park Commission Meeting Minutes - DRAFT
February 21, 2018
Medina City Hall
Page 3 of 5
including lights and new dugouts at the Little League Field in Hamel Legion Park. The
Park Commission thanked HAC for their generous donation and partnership.
Wahlquist stated that HAC’s spring season sign-ups were happening right now and are
going strong.
Mohs explained HAC’s need for another field with a mound and warm-up area to help
develop the kid pitch players, ages 9-12 years old. He stated that HAC was the only team
utilizing the field at Hunter Lions Park and asked permission from the Park Commission
to solicit bids to create a permanent mound on that field and add a warm-up area down
the third baseline.
Wahlquist highlighted the benefits to improving the field at Hunter Lions Park, because it
allows players to get away from the t-ball area and other distractions. This field offers
focused practice time, where the kids can be engaged in baseball for ninety minutes.
Mohs estimated the cost of the project to be around $1500 - $2000, which would be
completely funded by HAC.
Gallup explained that once final quotes were received, HAC would donate the necessary
funds to the City of Medina so that the City of Medina could hire the contractor and
manage the project.
A motion was made by Weir and seconded by Thies to recommend adding the permanent
mound to the field and allowing the portable warm-up area down the third baseline on a
seasonal basis.
Wahlquist assured the Park Commission that HAC “wakes up” the baseball fields each
spring (set-up), and puts everything “to bed” (away) after the season in mid-June.
Mohs updated the Park Commission that HAC was working with a local fundraising
organization called “Fun 2 Raise” to help HAC raise funds for future capital projects.
9) Public Parkland Setbacks – R1, R2, and R3 Zoning Districts
Gallup stated that staff seeks the Park Commission’s input on public parkland setbacks.
The R1 and R2 zoning districts allow a reduction of 10 feet for the rear setback for lots
which abut an open space or common area. The language is not specific related to public
parks, so staff has interpreted this language fairly broadly, allowing the reduction of
setback adjacent to public parks. The Planning Commission recommended that the full
Medina Park Commission Meeting Minutes - DRAFT
February 21, 2018
Medina City Hall
Page 4 of 5
setback be required from public parkland, and that the language be updated to be more
explicit that no reduction is permitted adjacent to parks.
Weir suggested the language in the ordinance be clarified by adding “non-public” to this
sentence and throughout the ordinance, “the rear yard setback may be reduced to 20 feet
if abutting a non-public preserved open space or common area, but excluding public park
property”.
A motion was made by Thies and seconded by Weir to recommend that the R1 and R2
residential zoning districts be amended to clarify that rear setbacks shall not be reduced
abutting public parkland with the clarification noted above. Motion passed unanimously.
Weir questioned why the wetland layer map did not show the old Hamel Septic area as
part of our water resources.
Thies noted that same map mislabeled three lakes: School, Miller, and Krieg.
Gallup stated she would pass this information on to City Planner Dusty Finke.
10) Staff Report
• Hennepin County Bikeway Participation Program Grant – County Road 101
Trail Connection – Gallup reported that the City Council passed a resolution in
support of this grant application at their February 20, 2018 meeting. Weir
suggested adding a culvert to the project to address mitigation costs.
• Review of 2018 Goals – Lee, Weir, and Cole volunteered to be on the park
dedication/park improvement funding committee. Thies asked for clarification
from the Park Commission if they intended to create a “naming rights” program
or just a donation program. She advocated at only drafting a donation program,
but not including language on naming rights; the Park Commission agreed.
Discussion took place on soliciting feedback from citizens on park and trail
needs/wants through a future community survey.
• General Items – Weir stated that the walls of City Hall were bare and suggested
that she solicit neighboring school art programs to display their art at City Hall.
Gallup stated that City Hall only has a few staff members and it is not a very high
traffic area; she was not sure if she would want to encourage neighboring
communities to be coming here to look at art. Lubenow stated that she is active in
art and would be interested in working with Gallup to get local art work or
pictures on the walls.
11) Adjourn
Medina Park Commission Meeting Minutes - DRAFT
February 21, 2018
Medina City Hall
Page 5 of 5
A motion was made by Weir, seconded by Morrison and passed unanimously, to adjourn
the meeting.
The meeting was adjourned at 8:30 p.m.
Minutes prepared by Jodi Gallup
Ditter Properties Page 1 of 3 April 18, 2018
Concept Plan Park Commission Meeting
MEMORANDUM
TO: Park Commission
FROM: Dusty Finke, Planning Director
DATE: April 12, 2018
MEETING: April 18, 2018 Park Commission
SUBJ: Ditter Concept Plan – 2032-2052 Holy Name Drive
Summary of Request
Jim and Tom Ditter (Ditter Properties) have requested review of a concept plan for the potential
subdivision of 4 parcels they own into 6 lots. The four existing parcels total approximately 25 acres,
located east of Holy Name Drive and north of Holy Name Cemetery. Two of the existing parcels are
served by City sewer and included within the urban service area but all of the property is zoned rural
residential. The applicants are requested that the City consider rezoning the two parcels served by city
sewer to Suburban Residential, allowing the parcels to be reduced in size to create additional rural lots.
Three existing homes and a number of outbuildings exist on the four parcels today and the parcels share a
driveway off of Holy Name Drive. Much of the remaining property is wooded. An aerial of the site can
be found below.
Ditter Properties Page 2 of 3 April 18, 2018
Concept Plan Park Commission Meeting
The purpose of a concept plan review is for Commissioners and Council members to provide
feedback to the applicant before they put together a formal application. For example, if the Park
Commission recommends requiring land dedication, it is helpful to know that before designing a
subdivision.
The Concept Plan is attached for reference. The proposed lots are outlined with dashed lines and
identified with the large numerals. The existing 4 lots are shown with solid lines and “Parcel #”.
Park Dedication Discussion
A future subdivision of the property would provide opportunity to secure park dedication
according to the subdivision ordinance. The City’s subdivision regulations allow the City to
require park dedication as follows:
1) Land – Up to 10% of the buildable property to be dedicated for park purposes – estimated
to be approximately 2.4 acres in this case.
2) Cash-in-lieu – The City may also choose to accept cash in-lieu of all or a portion of this
land dedication in an amount equal to 8% of the pre-developed market value, with a
minimum of $3500 and a maximum of $8000 per home. This would likely be $16,000
in this case ($8000 for each new lot).
3) Combination of the above.
The City’s decision on required park dedication is guided by its Comprehensive Park, Trail, and
open space plan as well as the Master Plan. Map 6-1 from the Park, Trail, and Open Space Plan
is attached for reference. These documents do not identify any need for park land in this area of
the City.
The documents also do not identify any trails specifically on the subject properties. The plans do
identify a north-south trail between Medina Road and County Road 24 to the east of Holy Name
Lake.
Ditter Properties Page 3 of 3 April 18, 2018
Concept Plan Park Commission Meeting
The Plan does not identify the precise location of off-street trail corridors. The subject property
may provide an alternative north-south location. A large wetland on the property to the north
would prevent connecting to Medina Road. As such, it appears this alternative may not be
preferred to the connection west of Holy Name Lake.
As a result, staff does not appear that land dedication for parks or trails if the subdivision moves
forward. Park Commissioners should review and provide feedback related to whether they
agree.
Attachments
1. Concept Plan
2. Map 6-1 of Park, Trail, Open Space Plan
2018 CIP: DEPARTMENT
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Roads
1
Tamarack North of Medina to Blackfoot
Overlay 54,000$ 43,200$ Reserves/Bonds/Assessments
2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Reserves/Bonds/Assessments
3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Reserves/Bonds/Assessments
4 Clydesdale trail overlay 600/101 150,000$ 75,000$ Reserves/Bonds/Assessments
5 Oakview Road - Overlay 43,000$ 21,500$ Reserves/Bonds/Assessments
6 Deer Hill Road East - Overlay 27,040$ 13,520$ Reserves/Bonds/Assessments
7 Dusty Trail - Overlay 3,900$ 1,950$ Reserves/Bonds/Assessments
8 Chestnut Road - Overlay 50,000$ 25,000$ Reserves/Bonds/Assessments
9 Hickory Dr off 24 10,000$ 4,000$ Reserves/Bonds/Assessments
10 Highcrest / Oak Circle Overlay 15,000$ 7,000$ Reserves/Bonds/Assessments
11 Hickory Drive - Reconstruct 180,427$ 90,214$ Reserves/Bonds/Assessments
12 Hackamore 750,000$ 325,000$ Reserves/Bonds/Assessments
13
Willow Drive N of Chippewa overlay
blacktop portion Reserves/Bonds/Assessments
14 Chippewa Road Construction 2,250,000$ 750,000$ Developer/Bond/Assessments
15 Willow Drive North to 24 - reclaim 200,000$ 160,000$ Reserves/Bonds/Assessments
16 Brockton Lane Upgrade 100,000$ ? Reserves/Bonds/Assessments
17 Wichita Trail overlay Reserves/Bonds/Assessments
18 Tower Drive West of Pinto Overlay 30,000$ 15,000$ Reserves/Bonds/Assessments
19 Iroquois Drive Overlay 26,000$ 13,000$ Reserves/Bonds/Assessments
20 Maplewood Drive Overlay 29,328$ 14,664$ Reserves/Bonds/Assessments
21 Bobolink Road Overlay 86,326$ 43,163$ Reserves/Bonds/Assessments
22 Morningside Road Overlay 100,654$ 50,327$ Reserves/Bonds/Assessments
23
Elsinore Circle N of Morningside Rd
Overlay 18,789$ 9,395$ Reserves/Bonds/Assessments
24 Hwy 55 & CR 116 Whistleless Crossing Reserves/MSA
25 Hwy 55 & CR 116 Intersection Roads/Capital/MSA
26 Roads Sub-total 2,305,000$ 776,000$ 1,030,367$ 465,184$ 250,000$ 75,000$ 416,757$ 262,877$ 250,000$ 185,000$
27
28 Public Works
29 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund
30 Water Truck / Tanker Replacement 25,000$ 25,000$ Equipment Bonds/Cap Equip Fund
31 Replace 2007 550 72,000$ 72,000$ Equipment Bonds/Cap Equip Fund
32 Air Compressor 40% Parks 20,000$ 20,000$ Parks/Equip
33 Self propeled kick off broom 40,000$ 40,000$ Equipment Bonds/Cap Equip Fund
34 Lift Equipment Bonds/Cap Equip Fund
35 Backhoe 125,000$ 125,000$ Equipment Bonds/Cap Equip Fund
36 Skid Steer Upgrade w/ Bucket 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ Equipment Bonds/Cap Equip Fund
37 ATV 50% PW / 50% Parks 2,500$ 2,500$ Equipment Bonds/Cap Equip Fund
38 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
39 Loader 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
40 Miscellaneous 2,000$ 2,000$ Equipment Bonds/Cap Equip Fund
41 Public Works Sub-total 118,000$ 118,000$ 271,500$ 271,500$ 224,000$ 224,000$ 4,000$ 4,000$ 359,000$ 359,000$
42
43 Police
44 PD Squad Cars 72,000$ 72,000$ 108,000$ 108,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ Equipment Bonds/Cap Equip Fund
45 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund
46 Utility Vehicle (Ranger)20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
47 PD Squad Camera 60,000$ 60,000$ Fed Drug Forfeiture Fund
48 Portable Radios 60,000$ 60,000$ DWI Forfeiture Fund
49 Portable Radios 40,000$ 40,000$ DWI Forfeiture Fund
50 PD Squad Laptops/Software MDC 40,000$ 40,000$ DWI Forfeiture Fund
51 Records Management 50,000$ 50,000$ Equipment Bonds/Cap Equip Fund
52 Bicycles Equipment Bonds/Cap Equip Fund
53 Digital Speed Signs Equipment Bonds/Cap Equip Fund
54 Lexipold Policy Software Fed Drug Forfeiture Fund
55 Tasers 5,000$ 5,000$ 5,000$ 5,000$ Equipment Bonds/Cap Equip Fund
56 Side Arms DWI Forfeiture Fund
57 223 Rifles (2)Equipment Bonds/Cap Equip Fund
58 Bunkers & Helmets Equipment Bonds/Cap Equip Fund
59 PD Server Equipment Bonds/Cap Equip Fund
60 Training Room Fed/Equip
Body Cameras 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund
61 Miscellaneous - Equip Fund Equipment Bonds/Cap Equip Fund
62 Miscellaneous - DWI Fund 6,000$ 6,000$ 6,000$ 6,000$ 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund
63 Police Sub-total 83,000$ 83,000$ 213,000$ 213,000$ 151,000$ 151,000$ 178,000$ 178,000$ 153,000$ 153,000$
64
65 Fire
66 HAMEL
67 Ongoing PPE Replacement 10,000$ -$ 10,000$ -$ 10,000$ 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund
68 Utility 11 Overhaul/retrofit 21,667$ -$ Equipment Bonds/Cap Equip Fund
69 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund
70 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
71 Air Lift Bag Replacement funded by grants/other
72 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund
73 Portable JAWS Tool funded by grants/other
2020
2018 - 2022 Capital Improvement Plan
2018 2019 2021 2022
1
2018 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
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City Proposed
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City Proposed
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City Proposed
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2020
2018 - 2022 Capital Improvement Plan
2018 2019 2021 2022
74 Bldg Improvement Revolving Cap. Impr. Fund
75 Annual Contract 73,000$ 73,000$ 73,000$ 73,000$ 73,000$ Equipment Bonds/Cap Equip Fund
76 Hamel Fire Sub-total 74,904$ 73,000$ 73,237$ 73,000$ 73,237$ 73,000$ 73,237$ 73,000$ 73,237$ 73,000$
77
78 Loretto & Long Lake
79 Fire (Loretto)28,290$ 28,290$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ Equipment Bonds/Cap Equip Fund
80 Fire (Long Lake)6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ Equipment Bonds/Cap Equip Fund
81 Fire Sub-total 34,290$ 34,290$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$
82
83 Emergency Management
84 Emergency Operation Supplies (EOC)
Revolving Cap. Impr. Fund/
County Grant
85 Siren Maintenance 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ Equipment Bonds/Cap Equip Fund
86 Civil Defense Sirens 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Revolving Cap. Impr. Fund/
County Grant
87 Civil Defense Sub-total 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$
88
89
90 Administration/Data Processing
91 Vehicle Equipment Bonds/Cap Equip Fund
92 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
93
94 City Buildings
95 City Hall Repairs/Renovation 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
96 Community Building Repairs 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
97 PW//Police/ Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
98 600 Clydesdale - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund
99 City Hall Septic 30,000$ 30,000$ Revolving Cap. Impr. Fund
100 PW/PD Garage Floor 30,000$ 30,000$ Revolving Cap. Impr. Fund
101 City Building Sub-total 115,000$ 115,000$ 55,000$ 55,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$
102
103
104
105 Water (high growth expectation)
106 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future
107 Blacktop Well #8 Driveway 4,000$ 4,000$ Water Capital
108 Willow Dr Water Tower Rehab Water Capital Improvement
109 Chippewa Watermain Extension 360,000$ 360,000$ Water Capital Improvement
110 Hwy 55 & CR116 Watermain Water Capital Imp/Wtr Fund
111 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future (2020-2023)
112 Water Sub-total 364,000$ 364,000$ 2,600,000$ 2,600,000$ 1,400,000$ 1,400,000$ -$ -$ -$ -$
113
114 Sewer
115 Hwy 55 & CR116 Sewer Lining Sewer Fund (Maintenance)
116 Sewer Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
117
118 Storm Water
119 Baker Ravine 460,000$ 31,500$ SWU; Grants; Env. Fund
120 Hickory Improvments (and land acquisition)150,000$ 100,000$ SWU; Grants; Env. Fund
121 Long Lake Creek Sub Watershed 10,000$ SWU; Grants; Env. Fund
122 Ardmore Projects 163,050$ 10,525$ SWU; Grants; Env. Fund
123 Storm Water Sub-total 773,050$ 152,025$ -$ -$ -$ -$ -$ -$ -$ -$
124
125 Parks
126 Trails Park Dedication Fund
127 116 Connection 100,000$ 50,000$ Park Dedication Fund/Grant
128 Hackamore Trail 500,000$ 250,000$ Park Ded/Cost Share w/ Corcoran
129 Co Rd 101/School Connection 500,000$ 100,000$ Park Ded/Cost Share/Grants
130 General Landscaping - all parks 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ Park Dedication Fund
131 Small Equip/Improvements - all parks 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Park Dedication Fund
132 Hamel Legion Park Park Dedication Fund
133 Dugout Covers Park Dedication Fund
134 Little League/Baseball Lights 350,000$ 250,000$ Park Dedication Fund/ Donations
135 Snow Machine 28,000$ 28,000$ Park Dedication Fund
136 Holy Name Park Park Dedication Fund
137 Hunter Lions Park Park Dedication Fund
138 Lakeshore Park Park Dedication Fund
139 Large Playground Equipment 100,000$ 100,000$ Park Dedication Fund
140 Rainwater Nature Area Park Dedication Fund
141 Bridge by New Trail Park Dedication Fund
142 Bench and Trail - other side bridge Park Dedication Fund
143 Maple Park Park Dedication Fund
144 Pavillion 6,000$ Park Dedication Fund
145 Pave Parking Lot 6,000$ Park Dedication Fund
146 Walnut Park Park Dedication Fund
147 Update Baketball Hoop Park Dedication Fund
148 Medina Morningside Park Park Dedication Fund
149 Medina Lake Preserve Park Dedication Fund
150 Trail Head 25,000$ 25,000$ Park Dedication Fund
151 Park Clean-up 25,000$ 25,000$ Municipal Park Fund/Maintenance
152 Land Acquisitions / New Trails 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Park Dedication Fund
153 Tomann Preserve - Park Development Park Dedication Fund
154 The Park at Fields of Medina Park Dedication Fund
155 Second Basketball Hoop 4,000$ 4,000$ Park Dedication Fund
156 New Park Development 500,000$ 500,000$ Park Dedication Fund
157 Park Land by Medina Golf & CC Park Dedication Fund
2
2018 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
2020
2018 - 2022 Capital Improvement Plan
2018 2019 2021 2022
158 ATV 50% PW / 50% Parks 2,500$ 2,500$ Park Dedication Fund
159 Air Compresor 60% PW 10,000$ 10,000$ Park Dedication Fund
160 Parks Sub-total 771,000$ 609,000$ 939,500$ 539,500$ 777,000$ 527,000$ 777,000$ 777,000$ 277,000$ 277,000$
161
162 TOTAL:4,673,244$ 2,359,315$ 5,245,604$ 4,280,184$ 2,973,237$ 2,548,000$ 1,546,994$ 1,392,877$ 1,210,237$ 1,145,000$
3
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
___ Parks/Trails Donation Program DRAFT
Purpose:
The City of Medina welcomes and invites donations from any individual, corporation,
organization or service group to be made toward park and trail improvements. Donating
an item is a personal and generous way to honor a loved one and contribute a lasting gift
to the community. Such donations are for the benefit and enjoyment of present and future
residents.
Policy Statement:
From time to time the City is approached by residents or groups with proposals for
improvements to City parks and trails, often at no expense to the City. The City first
ensures that proposed projects fit into long term plans for the City and that the ongoing
cost of project maintenance will be manageable. Such proposals may include benches,
picnic tables, bike racks, trees, or other park improvements as noted below in the
Approved Donation List. Cash contributions are also welcome.
Process Summary:
Community groups or individuals are invited to summarize their donation suggestions on
a Parks Donation Application Form provided by the City. Once the project has been
approved by the City, the Public Works Director and a Park Commissioner will meet
with the participants to advise and guide them in completing the project.
Approved Donation List
• 6’ or 8’ benches $1,000- 1,100 with plaque
• 6’ or 8’ picnic tables $1,000-1,100 with plaque
• Tree Planting $400 average, price varies
• Bike Rack $1,000
• Playground Equipment $ varies
• Other $ varies
[Plaques for all options?]
Prices subject to change.
See Appendix for more specific details on each item.
If a donation is requested outside of the Approved Donation List, the process is the same.
Donation Requests Process:
Individuals or community groups who are interested in proposing a donation are
requested to:
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
1. Submit proposed donation based on those already on the Approved Donation List,
developed by the Park Commission and approved by the City Council, or to
propose an alternative donation item/project for consideration.
2. Identify funding sources, if appropriate, for the donation.
3. Complete a City of Medina Parks Donation Application Form and submit to City
Staff for Park Commission review and approval by the City Council.
4. Meet with City staff on site to review the location, review wording on a plaque or
other donation details.
5. Be available to attend a Park Commission meeting and City Council meeting to
present your donation idea, if requested.
City Responsibilities:
• Review and approve donation, if appropriate.
• Advise and guide participants in developing a work plan.
• Furnish materials as agreed, if part of the plan.
Participant Responsibilities:
• Commitment to completing the donation item/project.
• Use plants approved by the City of Medina
• Keep plants properly watered, maintained and weeded. (for the first year?)
• Observe safety precautions to protect workers.
• Take good care of monuments, signs and equipment.
• Furnish appropriate volunteer workers with adequate supervision for workers
under 15 years of age.
• Seek input and advice from Park Commission and Public Works Department
during the project, when necessary.
• Secure necessary funding prior to commencement of the donation item/project
and demonstrate the funding source to the City staff.
• Return unused materials and supplies furnished by the City at completion of the
project.
Thank you for your interest in our City Parks and Trails.
Program Approval: City Council approved on __________; City Council amended on
__________
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
APPENDIX
Tables/Benches
The 6 foot and 8 foot benches and tables are made of recycled plastic planks attached to
bronze powder coat metal frames and mounted in a concrete base. The 2.5” cast-bronze
plaques are flush mounted into the bench or table.
Trees
Staff will provide a number of tree species to choose from depending upon the location
chosen by the donor.
Donor planting options are: 1) City staff will dig the hole and you will be responsible for
planting the tree; or 2) City staff will dig the hole and plant the tree. If desired, you will
be informed when the planting will occur so you and guests may attend a planting
ceremony.
Bike Rack
Bike racks options are: Arch, loop, standard
4-bike minimum
Playground Equipment
Free-standing equipment
Basketball hoops
Informational Kiosks
Certain weatherproofing standards are required by the City.
Other
Description (size, number, location, etc.)
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
_____________________________
Potential naming rights for substantial donations are at the discretion of the City
Council.
Your contribution may be tax deductible. See your tax advisor.
City of Medina logo Draft
Parks Donation Application Form
Donor’s Name ___________________________
Address _____________________________
_____________________________
Phone No. _____________________________
Email _____________________________
Preferred Park: ____________________________________________________
Item to be donated: ________________________________________________
Donated amount: _________________________________________________
Location of item to be installed: _______________________________________
Details of item/project and funding source if not on Approved Donation List.
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
If donation is being made as a gift to another person, then please provide below the
name and address of the person who will receive a Letter of Appreciation from the
City.
____________________________________________
____________________________________________
____________________________________________
Plaque Statement: ( maximum _____ characters, and three lines)
Provide exact wording for your plaque in the space below.
__________________________________________________________
__________________________________________________________
__________________________________________________________
I have read and consent to the Participant Responsibilities of the Parks/Trails
Donation Program.
Signature: ____________________________ Date: ____________________
Make checks out to the City of Medina. Mail your check and this application to: City of Medina
Parks Donation Program, 2052 County Road 24, Medina, MN 55340
Bike Racks from Landscape Structures:
Arches rack-triple
Loop Rack
Playground Equipment
Free standing
Drop Shot Baseketball Hoop
City of Medina logo Draft
Parks Donation Application Form
Donor’s Name ___________________________
Address _____________________________
_____________________________
Phone No. _____________________________
Email _____________________________
Preferred Park: ____________________________________________________
Item to be donated: ________________________________________________
Donated amount: _________________________________________________
Location of item to be installed: _______________________________________
Details of item/project and funding source if not on Approved Donation List.
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
If donation is being made as a gift to another person, then please provide below the
name and address of the person who will receive a Letter of Appreciation from the
City.
____________________________________________
____________________________________________
____________________________________________
Plaque Statement: ( maximum _____ characters, and three lines)
Provide exact wording for your plaque in the space below.
__________________________________________________________
__________________________________________________________
__________________________________________________________
I have read and consent to the Participant Responsibilities of the Parks/Trails
Donation Program.
Signature: ____________________________ Date: ____________________
Make checks out to the City of Medina. Mail your check and this application to: City of Medina
Parks Donation Program, 2052 County Road 24, Medina, MN 55340
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
___ Parks/Trails Donation Program DRAFT
Purpose:
The City of Medina welcomes and invites donations from any individual, corporation,
organization or service group to be made toward park and trail improvements. Donating
an item is a personal and generous way to honor a loved one and contribute a lasting gift
to the community. Such donations are for the benefit and enjoyment of present and future
residents.
Policy Statement:
From time to time the City is approached by residents or groups with proposals for
improvements to City parks and trails, often at no expense to the City. The City first
ensures that proposed projects fit into long term plans for the City and that the ongoing
cost of project maintenance will be manageable. Such proposals may include benches,
picnic tables, bike racks, trees, or other park improvements as noted below in the
Approved Donation List. Cash contributions are also welcome.
Process Summary:
Community groups or individuals are invited to summarize their donation suggestions on
a Parks Donation Application Form provided by the City. Once the project has been
approved by the City, the Public Works Director and a Park Commissioner will meet
with the participants to advise and guide them in completing the project.
Approved Donation List
• 6’ or 8’ benches $1,000- 1,100 with plaque
• 6’ or 8’ picnic tables $1,000-1,100 with plaque
• Tree Planting $400 average, price varies
• Bike Rack $1,000
• Playground Equipment $ varies
• Other $ varies
[Plaques for all options?]
Prices subject to change.
See Appendix for more specific details on each item.
If a donation is requested outside of the Approved Donation List, the process is the same.
Donation Requests Process:
Individuals or community groups who are interested in proposing a donation are
requested to:
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
1. Submit proposed donation based on those already on the Approved Donation List,
developed by the Park Commission and approved by the City Council, or to
propose an alternative donation item/project for consideration.
2. Identify funding sources, if appropriate, for the donation.
3. Complete a City of Medina Parks Donation Application Form and submit to City
Staff for Park Commission review and approval by the City Council.
4. Meet with City staff on site to review the location, review wording on a plaque or
other donation details.
5. Be available to attend a Park Commission meeting and City Council meeting to
present your donation idea, if requested.
City Responsibilities:
• Review and approve donation, if appropriate.
• Advise and guide participants in developing a work plan.
• Furnish materials as agreed, if part of the plan.
Participant Responsibilities:
• Commitment to completing the donation item/project.
• Use plants approved by the City of Medina
• Keep plants properly watered, maintained and weeded. (for the first year?)
• Observe safety precautions to protect workers.
• Take good care of monuments, signs and equipment.
• Furnish appropriate volunteer workers with adequate supervision for workers
under 15 years of age.
• Seek input and advice from Park Commission and Public Works Department
during the project, when necessary.
• Secure necessary funding prior to commencement of the donation item/project
and demonstrate the funding source to the City staff.
• Return unused materials and supplies furnished by the City at completion of the
project.
Thank you for your interest in our City Parks and Trails.
Program Approval: City Council approved on __________; City Council amended on
__________
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
APPENDIX
Tables/Benches
The 6 foot and 8 foot benches and tables are made of recycled plastic planks attached to
bronze powder coat metal frames and mounted in a concrete base. The 2.5” cast-bronze
plaques are flush mounted into the bench or table.
Trees
Staff will provide a number of tree species to choose from depending upon the location
chosen by the donor.
Donor planting options are: 1) City staff will dig the hole and you will be responsible for
planting the tree; or 2) City staff will dig the hole and plant the tree. If desired, you will
be informed when the planting will occur so you and guests may attend a planting
ceremony.
Bike Rack
Bike racks options are: Arch, loop, standard
4-bike minimum
Playground Equipment
Free-standing equipment
Basketball hoops
Informational Kiosks
Certain weatherproofing standards are required by the City.
Other
Description (size, number, location, etc.)
City of Medina Parks/Trails Donation Program
____ Park/Trails Donation Program
Amended ______
_____________________________
Potential naming rights for substantial donations are at the discretion of the City
Council.
Your contribution may be tax deductible. See your tax advisor.
Page 37 of 88
General Fund Expenditures (Continued)
PARKS
PROFILE
This department represents the consolidation of all park maintenance operating functions. Activities
within this department include maintenance and repair of playground equipment, installation and
upkeep of park signage, repairs and snow removal on parking lots, dock installation and repairs, park
shelter buildings, picnic shelters, irrigation systems, bleachers, benches, restroom and dumpster
enclosures to ensure safe, clean and accessible park buildings and equipment. In addition, this
department provides basic park turf maintenance including mowing, fertilizing, weed control, and
seeding and aerating. It also provides miscellaneous grounds maintenance such as streetscape and
flower maintenance, rain garden maintenance, as well as garbage collection and picking up litter.
Other responsibilities include maintenance activities for athletic fields, tennis courts, basketball
courts, and ice skating rinks.
BUDGETED PERSONNEL LEVEL
2018 2017 2016 2015 2014 2013 2012 2011 2010 2009
PW Director 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Foreman 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.15 0.05 0.05
Assistant City
Administrator/City Clerk 0.05 0.05 0.05
Assistant to City
Administrator/Deputy
Clerk 0.05 0.05 0.05 0.05 0.05 0.05 0.05
Street Maintenance/Inspector 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05
PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.20 0.10 0.10
PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Maintenance 0.35 0.35 0.35 0.50
Part Time Help 0.25 0.25
Total FTE's 1.10 1.10 0.85 1.00 0.50 0.50 0.45 0.65 0.40 0.50
STAFFING HISTORY & PHILOSOPHY
The staffing structure of the department has been modified since 2006 to reflect the time spent
by Public Works staff and Administrative support for park functions.
In 2017, a part-time parks position was added.
Page 38 of 88
General Fund Expenditures (Continued)
PARKS AND RECREATION (continued)
OPERATING BUDGET
CAPITAL OUTLAY
See the Park Dedication Fund.
2018 Amount Percentage
2017 Preliminary Increase Increase
Budget Budget (Decrease) (Decrease)
Parks
Total Personal Services 75,317 77,775 2,458 3.3%
Total Supplies 24,070 23,920 (150) -0.6%
Total Other Services and Charges 69,275 69,275 0 0.0%
Total Capital Outlay 0 0 0 N/A
Total Parks 168,662 170,970 2,308 1.4%
Page 39 of 88
GENERAL FUND BUDGET
2018 Amount Percentage
2017 Prelim Increase Increase
Budget Budget (Decrease) (Decrease)
REVENUES & OTHER FINANCING SOURCES:
1 Property Tax Levy 3,134,977 3,229,026 94,049 3.0%
2 Other Taxes 30,000 30,000 0 0.0%
3 Licenses and Permits 372,800 376,100 3,300 0.9%
4 Intergovernmental 207,618 232,118 24,500 11.8%
5 Charges for Services 112,831 122,764 9,933 8.8%
6 Fines and Forfeitures 105,000 105,000 0 0.0%
7 Special Assessments 1,000 0 (1,000) -100.0%
8 Miscellaneous 128,167 108,225 (19,942) -15.6%
9 Sale of Assets 300 300 0 0.0%
10 Transfers In 217,048 223,110 6,062 2.8%
11 Total Revenues & Other Financing Sources 4,309,741 4,426,643 116,902 2.7%
EXPENDITURES & OTHER FINANCING USES:
General Government:
12 Mayor & Council 26,294 25,143 (1,151) -4.4%
13 Administration 591,789 602,321 10,532 1.8%
14 Elections 10,900 10,900 0 0.0%
15 Assessing 88,872 90,493 1,621 1.8%
16 Planning & Zoning 190,150 193,841 3,691 1.9%
17 Comprehensive Plan 8,000 8,000 0 0.0%
18 Data Processing 72,850 82,083 9,233 12.7%
19 Police/Public Works Facility 69,415 69,415 0 0.0%
20 Municipal Building 48,410 39,100 (9,310) -19.2%
21 Unallocated 2,300 2,100 (200) -8.7%
22 Total General Government 1,108,980 1,123,397 14,417 1.3%
Public Safety:
23 Police 1,564,597 1,617,770 53,173 3.4%
24 Police Records Management 8,850 8,850 0 0.0%
25 Fire 394,172 424,716 30,544 7.7%
26 Building Inspections 300,006 312,013 12,007 4.0%
27 Emergency Management 5,200 5,200 0 0.0%
28 Total Public Safety 2,272,825 2,368,549 95,724 4.2%
Public Works:
29 Public Works 708,212 706,455 (1,757) -0.2%
30 Sanitation & Recycling 15,112 18,145 3,033 20.1%
31 Total Public Works 723,324 724,600 1,276 0.2%
Parks & Recreation:
32 Community Building 33,950 37,127 3,177 9.4%
33 Parks 168,662 170,970 2,308 1.4%
34 Total Parks & Recreation 202,612 208,098 5,486 2.7%
35 Transfers Out 2,000 2,000 0 0.0%
36 Total Expenditures & Other Financing Uses 4,309,741 4,426,643 116,902 2.7%
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER FINANCING SOURCES OVER (UNDER)
37 EXPENDITURES AND OTHER FINANCING USES 0 0 0 N/A
Page 41 of 88
Special Revenue Funds
Special Revenue Funds are categorized by the specific nature of the source of revenues. Grant and
donation funds given for a specific purpose are accounted for as Special Revenue Funds. The Special
Revenue Funds for the City of Medina are:
Environmental Fund
Municipal Park Fund
Field House Operations Fund
Police Forfeiture Fund
Police Reserve Equipment Fund
German Liberal Cemetery Fund
Community Event Fund
Cable Franchise Fund
Page 42 of 88
Special Revenue Funds
ENVIRONMENTAL FUND
PROFILE
The Medina Environmental Fund’s primary function is to provide for securing land for conservation
of natural resources, for parks and open space, and for trails, including partnerships with other
agencies on grant applications; secondary uses include: 1) Incentivizing residents to improve storm
water run-off management through voluntary installation of rain gardens and other measures in order
to benefit the health of lakes and streams; 2) Establishing a program for the installation of curb cuts
for interested residents who wish to install rain gardens; 3) Partnering with Storm Water Utility
Funds or grant resources to accomplish water improvement projects; 4) Lending funds to landowners
to complete wetland mitigation projects that will be repaid to the City when the landowner receives
compensation for the mitigation; 5) Implementing Low Impact Development or other sustainable
initiatives in City projects; 6) Removing sick and diseased boulevard trees on city land and replacing
them; and, 7) Subsidizing the cost of tree stock made available to residents on City Clean Up Day.
In 2017, a portion of the annual antenna revenue was allocated from the general fund.
2018 Amount Percentage
2017 Preliminary Increase Increase
Actual Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 2,435 51,362 48,927 2009.3%
EXPENDITURES AND OTHER FINANCING USES:
Other Services and Charges 6,112 10,000 3,888 63.6%
Capital Outlay 0 0 0 N/A
Total Expenditures and Other Financing Uses 6,112 10,000 3,888 63.6%
Net Change in Fund Balance (3,677) 41,362 45,039 -1224.9%
Fund Balance, Beginning of Year 382,554 378,877
Fund Balance, End of Year 378,877 420,239
Page 43 of 88
Special Revenue Funds (Continued)
MUNICIPAL PARK FUND
PROFILE
The Municipal Park Fund is to be used by the City Council as they see the need for park projects
outside of expenditures within the General Fund. Municipal Park Fund projects are presented
through the Capital Improvement Plan. Revenues are generated by donations from individuals,
businesses and organizations.
2018 Amount Percentage
2017 Preliminary Increase Increase
Actual Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 0 300 300 N/A
EXPENDITURES AND OTHER FINANCING USES:
Capital Outlay 0 0 0 N/A
Net Change in Fund Balance 0 300 300 N/A
Fund Balance, Beginning of Year 56,662 56,662
Fund Balance, End of Year 56,662 56,962
Page 44 of 88
Special Revenue Funds (Continued)
FIELD HOUSE OPERATIONS FUND
PROFILE
The Field House Operations Fund was established at the end of 2009 with a donation to assist in
operating costs related to the opening of the field house at Hamel Legion Park. The donation was
part of the contributions for the construction of the field house.
2018 Amount Percentage
2017 Preliminary Increase Increase
Actual Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 1,708 1,600 (108) -6.3%
EXPENDITURES AND OTHER FINANCING USES:
Personal Services 0 0 0 N/A
Supplies 475 700 225 47.3%
Other Services and Charges 2,535 3,400 865 34.1%
Total Expenditures and Other Financing Uses 3,010 4,100 1,090 36.2%
Net Change in Fund Balance (1,302) (2,500) (1,198) 92.0%
Fund Balance, Beginning of Year 12,851 11,549
Fund Balance, End of Year 11,549 9,049
Page 53 of 88
Capital Project Funds
The Capital Projects set of funds is used to record and keep track of costs for major projects. Often
these projects will cross fiscal years and must be kept separate for assessment accounting or funding
purposes. The City’s Capital Improvement Program includes a five-year projection of capital
improvement needs that will partially be funded from the Capital Project Funds. Some of the funds
act as repositories for capital replacement funds for major assets, such as water and sewer
infrastructure. The Capital Projects Funds include:
Park Dedication Fund
General Capital Improvement Fund
Water Capital Improvement Fund
Sewer Capital Improvement Fund
Tax Increment 1-9 Fund
Tower Drive Improvement Fund
Equipment Replacement Fund
Road Improvement Fund
Page 54 of 88
Capital Project Funds
PARK DEDICATION FUND
PROFILE
The Park Dedication Fund is to be used by the City Council as they see the need for park projects,
outside of expenditures within the General Fund, which are restricted by the use of Park Dedication
Revenues. Park Dedication Fund projects are presented through the Capital Improvement Plan.
Revenues are generated from Park Dedication Fees charged on new developments.
2018 Amount Percentage
2017 Preliminary Increase Increase
Actual Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Intergovernmental 0 0 0 N/A
Charges for Services 32,046 50,000 17,954 56.0%
Miscellaneous 5,920 6,000 80 1.4%
Total Revenues and Other Financing Sources 37,966 56,000 18,034 47.5%
EXPENDITURES AND OTHER FINANCING USES:
Capital Outlay 122,180 609,000 486,820 398.4%
Net Change in Fund Balance (84,213) (553,000) (468,787) 556.7%
Fund Balance, Beginning of Year 1,516,594 1,432,381
Fund Balance, End of Year 1,432,381 879,381
HIGHWAY 55
")55
")24
")19
")101
")116
")11
")24
")19
£¤12
HAMEL RD
MEDINA RD
PIONEER TRL
TAMARACK DR
WILLOW DR
HACKAMORE RD
ARROWHEAD DR
HOMESTEAD TRL
CHIPPEWA RD
HUNTER DR
PARKVIEW DR
BROCKTON LN N
MEANDER RD
EVERGREEN RD
BROCKTON LN N
CHIPPEWA RD
WILLOW DR
WILLOW DR
HUNTER DR
")55
Medina Golf &
Country Club
YMCA -
Camp Ihduhapi
Spring Hill
Golf Club
Baker Park Reserve
Baker Park Reserve
Wolsfeld Woods (SNA)
Lake Independence Regional Trail
North-South 1 Regional Trail Search Corridor
Lake Sarah Regional Trail Search Corridor
Lake Sarah Regional Trail Search Corridor
Resubmitted for Metropolitan Council ReviewMap Date: January 5, 2018
Scale: 1:32,000[0 0.5 10.25 Mile
Map 6-1Park and Trail Plan
Location of proposed trail segmentsare intended to identify connectionsand cooridors, not exact locations.
Legend
Trails
Existing Paved Trail
Existing Shoulder Trail
Existing Turf Trail
Existing Sidewalk
Proposed Paved Trail
Proposed Shoulder Trail
Proposed Turf Trail
Future Park Search Area
Parks
Existing Park
Potential Park Expansion
Regional Corridors
Regional Trail Search Corridor
04/18/18 3:27 PM
Park Captial Assets Values Over $5K
CITY OF MEDINA
Page 1
L
oFund Category
Category
Descr Description Vendor Name Total Price
Cur
Yr Depr Total Depr
Acquired
Year
Category 16100
101 16100 Land Tomann Preserve (Land)$165,000.00 $0.00 $0.00 2010
225 16100 Land Arrowhead Trail Easement DAMYAN, ANDREY & ELENA $12,000.00 $0.00 $0.00 2016
$177,000.00 $0.00 $0.00Category 16100
Category 16200
414 16200 Buildings Hamel Community Building EBERT CONST.$716,839.37 $17,920.98 $231,715.88 2005
225 16200 Buildings Field House PROJECT ONE CONSTRUCTION INC $427,672.84 $10,691.82 $85,534.56 2010
406 16200 Buildings Uptown Hamel Sign CENTRAL STATES SIGN & AWNING L $26,334.69 $2,633.47 $21,506.67 2009
$1,170,846.90 $31,246.27 $338,757.11Category 16200
Category 16300
225 16300 Imp.Other than Bldgs I.B.Boat Launch SUNRAM CONST. INC.$18,916.95 $945.85 $11,350.20 2005
226 16300 Imp.Other than Bldgs Donor Wall SIGNS UNLIMITED $6,836.20 $341.81 $4,101.72 2005
403 16300 Imp.Other than Bldgs Interceptor Conn., Belle Terra METROPOLITAN COUNCIL $6,383.00 $319.15 $3,829.80 2005
226 16300 Imp.Other than Bldgs Field House Irregation/LS ADVANCED IRRIGATION INC $46,651.60 $2,332.58 $18,660.64 2010
225 16300 Imp.Other than Bldgs Tomann Preserve $6,336.32 $316.82 $2,534.54 2010
225 16300 Imp.Other than Bldgs Overflow Parking Lot SCHOENING EXCAVATING INC $12,040.36 $602.02 $4,816.16 2010
225 16300 Imp.Other than Bldgs Rainwater Park AGGREGATE INDUSTRIES INC $114,098.28 $5,704.91 $45,639.28 2010
226 16300 Imp.Other than Bldgs Ballfield Restoration Hamel Legion SAMS LAWN & LANDSCAPE $40,403.25 $2,020.16 $12,120.96 2012
225 16300 Imp.Other than Bldgs Willow Trail OMANN BROTHERS PAVING INC $46,484.54 $2,324.23 $11,621.15 2013
226 16300 Imp.Other than Bldgs Ballfield Scoreboard DESLAURIERS & SONS INC $15,346.00 $1,534.60 $7,673.00 2013
225 16300 Imp.Other than Bldgs Ballfield Dugout Roof DESLAURIERS & SONS INC $9,872.51 $987.25 $3,949.00 2014
225 16300 Imp.Other than Bldgs Fields of Medina Park SUNRAM CONST. INC.$486,520.53 $24,326.03 $72,978.09 2015
225 16300 Imp.Other than Bldgs Arrowhead Trail BARBER CONSTRUCTION CO INC $155,603.73 $7,780.19 $15,560.38 2016
225 16300 Imp.Other than Bldgs Hamel Legion Parking Lot OMANN BROTHERS PAVING INC $110,864.56 $5,543.23 $5,543.23 2017
225 16300 Imp.Other than Bldgs Rainwater Bridge OMANN BROTHERS PAVING INC $11,133.29 $1,113.33 $1,113.33 2017
225 16300 Imp.Other than Bldgs Hunter Drive Trail Final Segment $28,919.65 $1,445.98 $15,905.78 2007
225 16300 Imp.Other than Bldgs Medina Trail MIDWEST ASPHALT CORPORATION $52,441.56 $2,622.08 $28,842.88 2007
225 16300 Imp.Other than Bldgs Hamel Legion Park ANDERSEN, EARL F.$42,191.10 $2,109.56 $22,914.19 2007
226 16300 Imp.Other than Bldgs Basketball Court AGGREGATE DIVISION $22,837.56 $1,141.88 $12,560.68 2007
225 16300 Imp.Other than Bldgs Hamel Legion Plaza DESIGNING NATURE, INC.$23,781.71 $1,189.09 $13,079.99 2007
226 16300 Imp.Other than Bldgs Hamel Legion Playground ANDERSEN, EARL F.$32,903.81 $1,645.19 $14,806.71 2007
225 16300 Imp.Other than Bldgs Holy Name Park $47,695.07 $2,384.75 $21,462.75 2009
$1,338,261.58 $68,730.69 $351,064.46Category 16300
L
oFund Category
Category
Descr Description Vendor Name Total Price
Cur
Yr Depr Total Depr
Acquired
Year
Page 2
04/18/18 3:27 PM
Park Captial Assets Values Over $5K
CITY OF MEDINA
Category 16400
101 16400 Machinery & Equipme 72" Mower MTI DISTRIBUTING CO.$8,297.00 $0.00 $8,297.00 1992
225 16400 Machinery & Equipme PW Ditch Mower LANO EQUIPMENT INC $5,750.00 $575.00 $1,150.00 2016
225 16400 Machinery & Equipme Bleachers - Hamel Park EARL F ANDERSEN INC $6,040.58 $604.06 $5,436.54 2009
$20,087.58 $1,179.06 $14,883.54Category 16400
Category 16420
226 16420 Office Equip & Furnish Accoustical Panels SONUS INTERIORS, INC.$5,955.00 $297.75 $3,573.00 2005
101 16420 Office Equip & Furnish HCB Chairs ALTERNATIVE BUSINESS FURNITURE $7,292.74 $1,041.82 $4,167.28 2014
$13,247.74 $1,339.57 $7,740.28Category 16420
Category 16480
225 16480 Other Equipment Playground Equipment Lakeshore P ANDERSEN, EARL F.$25,080.56 $1,254.03 $16,382.90 2004
225 16480 Other Equipment Field of Medina Lights WRIGHT HENNEPIN COOP ELEC ASSN $17,669.27 $883.46 $1,766.92 2016
225 16480 Other Equipment Hamel Legion Scoreboard VARSITY SCOREBOARDS $17,195.25 $859.76 $1,719.52 2016
225 16480 Other Equipment Dugouts D FENCE $16,605.00 $1,660.50 $1,660.50 2017
225 16480 Other Equipment Fields of Medina Volleyball HASSAN SAND & GRAVEL $5,814.36 $581.44 $581.44 2017
226 16480 Other Equipment Play Structure Earl F Anderson $50,497.86 $0.00 $50,497.86 2006
225 16480 Other Equipment Hamel Legion Park Playground Equi ANDERSEN, EARL F.$69,187.15 $3,459.36 $34,593.60 2008
$202,049.45 $8,698.55 $107,202.74Category 16480
Category 16600
225 16600 Infrastructure Hamel Legion Park Trail BRYAN ROCK PRODUCTS $25,399.39 $1,693.29 $20,319.48 2005
225 16600 Infrastructure Cty Rd 116 Trail GMH ASPHALT CORP $479,020.63 $23,951.03 $167,657.21 2011
225 16600 Infrastructure 101 Trail OMANN BROTHERS PAVING INC $10,864.52 $362.15 $1,086.45 2015
$515,284.54 $26,006.47 $189,063.14Category 16600
$3,436,777.79 $137,200.61 $1,008,711.27
((([Total Price]>4999.99))) AND ([Program]="45000")
Bike Racks from Landscape Structures:
Arches rack-triple
Loop Rack
Playground Equipment
Free standing
Drop Shot Baseketball Hoop
1
MEMORANDUM
TO: Medina Park Commission
FROM: Jodi Gallup, Assistant City Administrator
DATE OF REPORT: April 13, 2018
DATE OF MEETING: April 18, 2018
SUBJECT: Park Commission Meeting Report
2. Additions to Agenda
If any Park Commissioner wishes to add an item to the agenda after the agenda has
already been posted, the agenda item must be proposed at this point in the meeting. The
Park Commission must agree to add the item by motion.
No attachments for this item.
5. City Council Update
This is a reoccurring agenda item to have City Council Liaison to the Park Commission
John Anderson give an update at each meeting on what is happening at the Council level.
No attachments for this item.
6. Ditter Concept Plan – 2032-2052 Holy Name Drive
The applicants have requested review of a concept plan for the potential subdivision of 4
parcels they own into 6 lots. The Park Commission should review this application in
terms of Park Dedication. City Planner Dusty Finke has outlined the Park Dedication
options on page two of his report.
See attached report.
Recommended Action: Provide recommendation to City Council on park dedication.
7. City Park Funds – Overview of Park Dedication Fund & Municipal Park Fund
Park Commissioners Steve Lee and Liz Weir met with Finance Director Erin Barnhart
and Assistant City Administrator Jodi Gallup to review the existing city park funds to
look at ways to adequately budget future park improvements. This agenda item will be to
provide the Park Commission with an overview of the City’s Park Dedication Fund and
Municipal Park Fund which are defined on the attached pages from the city’s annual
budget document. The 2018-2022 Capital Improvement Plan is also attached, which we
will be reviewing to get a better understanding of the document. After the May Park
Tour, the Park Commission will focus their June meeting on updating the CIP for the
next 5 to 10 years.
See attached park budget pages and CIP.
Recommended Action: No action at this time.
8. Staff Report
a. 2018 Park Commission Goals – This is a reoccurring item to continually review our goals
and provide updates on progress made.
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b. Park Commission Vacancy – Lisa Cole has resigned from the Park Commission. Her
current term expires at the end of 2018. Please get the word out that we are looking for
someone to fill her vacant seat on the Park Commission.
c. Annual Park Tour – The Park Commission should call a meeting for their annual Park
Tour for Wednesday, May 16, 2018 beginning at 5 p.m. or earlier (if possible) to visit all
the parks. Dinner will be provided on the tour.
d. General Items. This agenda item is to give a verbal update on any other general park
items.
Staff representation at the April 18th Park Commission meeting will be Assistant City
Administrator Jodi Gallup and Public Works Director Steve Scherer.
2018 Park Commission Goals
1. List of annual items
i) January – Annual Goal Setting Session
ii) April – Participate in Annual City Clean-up Day (discuss in March)
iii) May – Annual Park Tour – May 16th at 5 p.m.
iv) June/July – Capital Improvement Plan Review (review in June)
v) September – Participate in Annual Celebration Day (discuss in August)
vi) Review applicable grants as they become available.
2. Park & Trail Master Plan
This plan was approved in March 2014, but should be reviewed annually for changes.
Please continue to bring this plan with to all future meetings to reference. A subset of this
item will be to:
- Review the trail plan to look at trail connections, topography, and safety.
- Update trail map and priorities to align with 2040 Comprehensive Plan.
- Review the trail maintenance plan and the life of each trail.
- Address off-set shoulder trails such as Medina Road and Hamel Road.
- Continue to work towards making a multi-use trail connection to Baker Park
Reserve from the east.
- Master Plan Subcommittee: Rumsey and Jacob
3. Review Park Dedication Revenues versus planned Park Improvements
Review Park Dedication revenues versus planned park improvements to make sure the
city is being good stewards of the limited funds set aside for future park improvements.
- Study the park dedication ordinance and evaluate if the calculation needs to be
updated.
- Look at other revenue sources such as grants, donations, or the City’s general
fund.
- Conduct a thorough review and overhaul of existing Park/Trail Capital
Improvement Plan.
- Update 2019-2023 Capital Improvement Plan (CIP) at June and July meetings
after Spring Park Tour.
- Subcommittee: Lee and Weir
4. Create a Parks/Trails Donation Program
The City has a park bench donation program, but there is no formal written policy. The
Park Commission would like to create a more formal donation program policy to cover
all types of donations to the parks and trails such as land, easements, money, trees,
benches, playground equipment, etc. This policy could also address naming rights for
significant contributions or memorial plaques for smaller gifts.
- Subcommittee: Thies
5. Review Funding Policy for Ballfield Improvements
In 2010, the Park Commission established a funding policy for ball field lighting and
irrigation projects within our parks. The policy indicated that the City would pay a 25%
cost-share to help fund the construction of ball field lights and irrigation systems. This
policy needs to be evaluated to determine if 25% is the correct amount for a cost-share.
- Subcommittee: Weir and Lee
- Completed: Park Commission recommended changes on February 21, 2018.
City Council adopted changes on March 6, 2018.
6. Youth Park Commissioner Projects
This item is to allow the Youth Park Commissioners to come up with a specific project to
benefit our parks so they can be showcased in a future city newsletter and/or publication.
Kingsley: Little Free Library
Lubenow: Art/Photography at City Hall
2018 Planned Park & Trail Improvements
CSAH 115 Trail – between Tower Drive and Hamel Road
Hamel Legion Park
• New Lights on Little League Field
• New Dugouts on Little League Field
Maple Park
• Install new pavilion
• Pave parking lot
Fields of Medina Park
• Second basketball hoop
Lakeshore Park
• Look into placement of bench by water
Park Commissioner Park Assignments
o Need Some: The Park at Fields of Medina
o Weir: Holy Name Park & City Hall
o Jacob: Rainwater Nature Area
o Morrison: Lakeshore Park & Walnut Park
o Rumsey: Hunter Lions Park
o Thies: Tomann Preserve
o Lee: Hamel Legion Park and Maple Park
o Kingsley: Medina Morningside Park
o Lubenow: Medina Lake Preserve