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HomeMy Public PortalAbout11.28.2018 Park Commission Meeting Packet Posted 11/20/2018 Page 1 of 1 AGENDA MEDINA PARK COMMISSION WEDNESDAY, NOVEMBER 28, 2018 7:00 P.M. Medina City Council Chambers City Hall, 2052 County Road 24 1) Call to Order 2) Additions to Agenda 3) Approval of the Minutes from:  September 19, 2018 Regular Meeting 4) Public Comments (on items not on the agenda) 5) City Council Update 6) Deer Hill Preserve 3rd Addition – Park Dedication Review 7) Staff Report a) 2018 Park Commission Goals – Reoccurring Update b) General Items 8) Adjourn Medina Park Commission Meeting Minutes - DRAFT September 19, 2018 Medina City Hall Page 1 of 4 The Park Commission of Medina, Minnesota met in regular session on September 19, 2018 at 7:00 p.m. at Medina City Hall. Park Commission Vice Chair Elizabeth Weir presided. 1) Call to Order Commissioners Present: Ann Thies, Mary Morrison, Elizabeth Weir, Lori Meehan, John Jacob, and youth members Lauren Lubenow and Ella Kingsley Commissioners Absent: Steve Lee and Jeff Rumsey Also Present: Council member John Anderson, Public Works Director Steve Scherer, and Assistant City Administrator Jodi Gallup 2) Additions to the Agenda: Discuss survey results from Medina Celebration Day under staff report. 3) Approval of the Minutes from: July 18, 2018 Regular Meeting A motion was made by Morrison and seconded by Thies to approve the minutes from July 18, 2018 as presented. Motion passed unanimously. 4) Public Comments (on items not on the agenda): None. 5) City Council Update Anderson updated the Park Commission on recent City Council actions. He stated that the Park Commission has got the City Council’s attention on the importance of funding the Municipal Park Fund and that the city will be hosting at least two open houses next year to get the residents’ attention and seek their feedback on funding our parks. 6) Three Rivers Park District – Baker Park Reserve Master Plan Gabrielle Grinde with Hoisington Koegler Group Inc. stated that she is a consultant working with Three Rivers Park District to update the Baker Park Reserve Master Plan. She said they are currently in the outreach and stakeholder engagement phase of the plan. Grinde stated that this plan will look 10 to 20 years into the future and when it is complete, they would like a resolution of support from the City of Medina. Thies questioned if more development could happen at Baker Park Reserve since she believed they were already at their 20% maximum buildout. Grinde noted that they are Medina Park Commission Meeting Minutes - DRAFT September 19, 2018 Medina City Hall Page 2 of 4 only recommending development in the already developed areas of the park such as the campground area, playground area, and golf course. The Park Commission provided the following feedback during the discussion:  A trail connection from Deerhill Road into the park is important.  Would like a trail along Parkview Road on Baker Park Reserve’s side of the road.  Look into what national research shows for desirable and new park features in a Park Reserve similar to Baker Park Reserve.  Add more trails for dogs.  Build a nature center near campground.  Offer more programs to the general public.  Provide an annual update on what is happening at Baker Park Reserve to the Medina City Council.  Lessen restrictions on contract language to allow the city to plow Three Rivers Park District’s trails in the winter months.  Submit articles advertising programs, amenities, and nature to the City of Medina to be published in the Medina Message newsletter. 7) OSI – Rezoning, Preliminary Plat, Site Plan Review – Park Dedication Review Gallup provided a brief staff report noting that Open Systems International, Inc. (OSI) has requested approval of various land use applications to allow for construction of a second building that will be 125,500 square feet on a separate lot north of their existing facility at 4101 Arrowhead Drive. She noted that the application requires a rezoning from Mixed Use to Business, which OSI received approval for the rezone from the City Council the previous evening. The plat and site plan need some adjustments and will be going back to the Planning Commission for review again in October. Gallup noted the following options for Park Dedication purposes:  10% of buildable property, which would total 1.96 acres; or  8% cash-in-lieu, which would total $170,960; or  Combination of above. Gallup displayed the park and trail planning map and discussed the future active park search area that touches the western edge of the property. She noted that the intent for that future park is to the west, which would be closer for the future residential development. Gallup noted the trail plan shows a proposed trail along the future Chippewa Road, which is on the northern property line of Outlot A and recommended taking a trail easement. Medina Park Commission Meeting Minutes - DRAFT September 19, 2018 Medina City Hall Page 3 of 4 The Park Commission discussed if they needed to take a trail easement along the west side of Arrowhead Drive. It was noted that there is an existing trail along Arrowhead Drive on the east side of the road. Michael Kuklok with OSI stated that he would not desire a trail on the west side of the road, because the road right-of-way is already encroaching on their property due to the need to plan for future turn lanes. Kuklok noted that their employees actively utilize private trails on OSI’s property, and they have plans to expand their private trails as well. There was a consensus of the Park Commission that a second trail along Arrowhead Drive on the west side of the road was not necessary as long as safe crossings are available to get to the trail on the east side of the road. A motion was made by Meehan and seconded by Morrison to recommend to the City Council to take a trail easement along the northern boundary of Outlot A and take the remaining dedication in cash. Motion passed unanimously. 8) Park Donation Program Thies reviewed the updated Park Donation Program with the Park Commission, noting that she scaled it back based on feedback from the last meeting. Thies asked that staff verify the costs of the park benches, bike racks, and other items listed in the program. Weir suggested a few words such as “please” and “your donation” to soften the language on the application form. A motion was made by Thies and seconded by Jacob to recommend to the City Council the adoption of the Parks/Trails Donation Program. Motion passed unanimously. 9) Staff Report  Medina Celebration Day - Weir reported that she volunteered with Steve Lee at a parks & trails table at Medina Celebration Day. They solicited feedback from residents by asking what the liked about our parks and how we could improve them. Residents loved Medina’s parks because they were well maintained. They also loved the trail connections, playgrounds, and soccer nets. Residents wanted safer trail crossings, bigger sandbox, repaired tennis courts at Hunter Lions Park, and a hockey rink.  Park & Trails Survey - Gallup reported that she wanted to keep the conversation going by soliciting more resident feedback, so she created a survey, which is now Medina Park Commission Meeting Minutes - DRAFT September 19, 2018 Medina City Hall Page 4 of 4 live on the City’s website. She advertised the survey in the Medina Message and in Local Ties.  Co Rd 101 Tunnel – Scherer reported that the City’s portion of the Co Rd 101 tunnel connection is now complete. He stated that Wayzata Schools still needs to complete their half.  Brockton Road Trail – Scherer reported that Plymouth plans to install a trail along Brockton Road on their side of the road.  Maple Park Pavilion – Gallup showed pictures of the completed Maple Park Pavilion and newly paved parking lot in Maple Park. The Park Commissioners, again, thanked Eagle Scout Mark Richelsen for his hard work.  2018 Park Commission Goals – Jacob recommended that all future comments from the Parks & Trails survey and the comments from Medina Celebration Day be included in the Park Commission’s reoccurring goals update. 10) Adjourn A motion was made by Jacob, seconded by Thies and passed unanimously, to adjourn the meeting. The meeting was adjourned at 8:15 p.m. Minutes prepared by Jodi Gallup Deer Hill Preserve 3rd Addn Page 1 of 3 November 28, 2018 Final Plat Park Commission Meeting MEMORANDUM TO: Park Commission FROM: Dusty Finke, Planning Director DATE: November 20, 2018 MEETING: November 28, 2018 Park Commission SUBJ: Deer Hill Preserve 3rd Addition – Final Plat Background On October 6, 2015, the City Council granted preliminary approval to Property Resources Development Corporation for the Stonegate Conservation Design-Planned Unit Development (CD-PUD). On that date, the Council adopted Ordinance 588 and Resolution 2015-85, granting preliminary plat approval and approving the CD-PUD rezoning subject to a number of conditions. The approved preliminary plat included 41 single family homes and approximately 90 acres of permanent conservation area to be protected with a conservation easement. On June 21, 2016, the City Council granted final plat approval for the first phase of the project, including 10 of the single family lots in the northeast portion of the site. The plat also included various outlots containing the Conservation Area and will be protected by a permanent conservation easement dedicated to the Minnehaha Creek Watershed District. Outlots D, G, H, J, L, and M were intended to be replatted to include the remaining 31 lots in future phases. On May 15, 2018, the City Council granted final plat approval for the second phase of the project, which created 5 lots. The developer has now requested final approval of the 3rd Addition, which would create 5 lots and one Outlot (Outlot A). Outlot A was originally planned to be a residential lot, but the applicant proposes instead for Outlot A to include a park/recreational uses and to reduce the overall number of lots by one. The applicant has inquired if the City would be interested in accepting Outlot A as a public park and working with the City to fund improvements within the park. If the City does not desire a public park, it would become a private park for only the residents of the Deer Hill Preserve neighborhood. Because the applicant proposes to alter the park and recreational improvements within the subdivision, it is necessary to revisit the park dedication which was required upon the initial approval of Deer Hill Preserve. Approved Park Dedication During the initial review of the subdivision, the following was required for park dedication: 1. 1.77 acres in northeast corner of site deeded to City 2. Trail easements throughout conservation area 3. $102,000 cash-in-lieu of additional dedication Deer Hill Preserve 3rd Addn Page 2 of 3 November 28, 2018 Final Plat Park Commission Meeting The park dedication was reduced in connection with the Conservation Design PUD subdivision process as one of the incentives along with increased density to encourage placing the 90 acres into permeant conservation. A diagram showing the approximate location of the trail corridors, the land in the northeast corner of the site, and proposed Outlot A is attached. Analysis Outlot A is 2.34 acres in size and equates to the following reduction if accepted as a public park: • 28.9% of the buildable area outside of conservation easements (which is how the reduced park dedication was calculated upon initial review), equating to • $37,718.39 reduction of park dedication fees Credit would also be provided for any improvements required to be constructed in the park. The City provides credit for private parks and trails serving a neighborhood even if not open to the general public. This would include any improvements included within the park. The credit is reduced if the improvements are private. The City recently updated the Comprehensive Plan, including the Parks, Trails, and Open Space plan. The Plan does not identify an active park in this area. A few relevant objectives described in the plan are: • “Establish parks within approximately ½ mile of new urban residential development to provide residents convenient access to recreational activities. In furtherance of this objective, preference will be given to land acquisition when determining park dedication and in some cases such land may need to be reserved even if existing funds are not immediately available for development of the park.” • Improve and expand existing facilities, improve accessibility, correct problems or conflicts if they occur, and provide expanded recreational opportunities, all in a manner which can be fiscally sustained within the community in the long term. The City’s Parks and Trail plan is attached for reference. Deer Hill Preserve is not a “urban residential development,” but is a higher density than standard rural development because of the conservation subdivision design. As such, staff reviewed existing and planned parks in the area. Morningside Park, located to the east, is within ½ mile of most of the lots within Deer Hill Preserve. A public trail connection is planned between Deer Hill Preserve and Morningside as well. In terms of fiscal sustainability, the Park Commission and Council have recently been analyzing the ongoing maintenance and long-term replacement costs of park facilities. These thoughts also led to general preference to have fewer, larger parks strategically located in the community (as opposed to a larger number of smaller parks closer to each neighborhood). These factors to suggest that there may not be strong reason to acquire and operate a public park in this location. If the land were located along the trail corridor from Morningside which would ultimately continue to Baker Park, there may be some value in a trailhead or “rest area.” Deer Hill Preserve 3rd Addn Page 3 of 3 November 28, 2018 Final Plat Park Commission Meeting However, this area would need to be substantially smaller and could likely at least partially be accommodated in the right-of-way when the trail is developed in the future. Staff Recommendation Staff does not recommend requiring land dedication for a public park in this location. Staff recommends that due consideration be provided against outstanding park dedication fees based upon the proposed improvements constructed in the park. If the applicant does not propose specific improvements, staff would recommend a reduction of $18,860 for private open play area. Attachments 1. Deer Hill Preserve Site Plan 2. Park and Trail Plan map OUTLOT F 0 400 800200 Feet ± Data Sources: - Sathre-Bergquist, Inc. AES Job Number: 14-1069 Filename: Deerhill Preserve_Final LSP_2016-03-10 Date: 03/10/2016 21938 Mushtown Road Prior Lake, MN 55372 952-447-1919 www.appliedeco.com Exhibit 1. Deerhill Preserve Final Land Stewardship Plan Site Boundary Reserve Restoration Area Road and ROW Impacted Wetland CRP N ursery Plantings Wetland Boundary Stormwater Management Area Wetland Buffer Dry Creek Bed Private Lot Line Proposed Trail HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 HAMEL RD MEDINA RD PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR HOMESTEAD TRL CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Medina Golf & Country Club YMCA - Camp Ihduhapi Spring Hill Golf Club Baker Park Reserve Baker Park Reserve Wolsfeld Woods (SNA) Lake Independence Regional Trail North-South 1 Regional Trail Search Corridor Lake Sarah Regional Trail Search Corridor Lake Sarah Regional Trail Search Corridor Katrina Independence School Mooney Spurzem Holy Name Peter Wolsfeld Half Moon Krieg Miller Thies Ardmore Map Date: October 2, 2018 Scale: 1:32,000[0 0.5 10.25 Mile Map 6-1Park and Trail Plan Location of proposed trail segments are intended to identify connections and cooridors, not exact locations. Legend Trails Existing Paved Trail Existing Shoulder Trail Existing Turf Trail Existing Sidewalk Proposed Paved Trail Proposed Shoulder Trail Proposed Turf Trail Future Park Search Area Parks Existing Park Potential Park Expansion Regional Corridors Regional Trail Search Corridor 2018 Park Commission Goals 1. List of annual items i) January – Annual Goal Setting Session ii) April – Participate in Annual City Clean-up Day (discuss in March) iii) May – Annual Park Tour – May 16th at 5 p.m. iv) June/July – Capital Improvement Plan Review (review in June) v) September – Participate in Annual Celebration Day (discuss in August) vi) Review applicable grants as they become available. 2. Park & Trail Master Plan This plan was approved in March 2014, but should be reviewed annually for changes. Please continue to bring this plan with to all future meetings to reference. A subset of this item will be to: - Review the trail plan to look at trail connections, topography, and safety. - Update trail map and priorities to align with 2040 Comprehensive Plan. - Review the trail maintenance plan and the life of each trail. - Address off-set shoulder trails such as Medina Road and Hamel Road. - Continue to work towards making a multi-use trail connection to Baker Park Reserve from the east. - Master Plan Subcommittee: Rumsey and Jacob 3. Review Park Dedication Revenues versus planned Park Improvements Review Park Dedication revenues versus planned park improvements to make sure the city is being good stewards of the limited funds set aside for future park improvements. - Study the park dedication ordinance and evaluate if the calculation needs to be updated. - Look at other revenue sources such as grants, donations, or the City’s general fund. - Conduct a thorough review and overhaul of existing Park/Trail Capital Improvement Plan. - Update 2019-2023 Capital Improvement Plan (CIP) at June and July meetings after Spring Park Tour. - Subcommittee: Lee and Weir 4. Create a Parks/Trails Donation Program The City has a park bench donation program, but there is no formal written policy. The Park Commission would like to create a more formal donation program policy to cover all types of donations to the parks and trails such as land, easements, money, trees, benches, playground equipment, etc. This policy could also address naming rights for significant contributions or memorial plaques for smaller gifts. - Subcommittee: Thies 5. Review Funding Policy for Ballfield Improvements In 2010, the Park Commission established a funding policy for ball field lighting and irrigation projects within our parks. The policy indicated that the City would pay a 25% cost-share to help fund the construction of ball field lights and irrigation systems. This policy needs to be evaluated to determine if 25% is the correct amount for a cost-share. - Subcommittee: Weir and Lee - Completed: Park Commission recommended changes on February 21, 2018. City Council adopted changes on March 6, 2018. 6. Youth Park Commissioner Projects This item is to allow the Youth Park Commissioners to come up with a specific project to benefit our parks so they can be showcased in a future city newsletter and/or publication. Kingsley: Little Free Library Lubenow: Art/Photography at City Hall 2018 Planned Park & Trail Improvements CSAH 115 Trail – between Tower Drive and Hamel Road Hamel Legion Park  New Lights on Little League Field  New Dugouts on Little League Field Maple Park  Install new pavilion  Pave parking lot Fields of Medina Park  Second basketball hoop Lakeshore Park  Look into placement of bench by water Park Commissioner Park Assignments o Weir: Holy Name Park & City Hall o Jacob: Rainwater Nature Area o Morrison: Lakeshore Park & Walnut Park o Rumsey: Hunter Lions Park o Thies: Tomann Preserve o Lee: Hamel Legion Park and Maple Park o Kingsley: Medina Morningside Park & The Park at Fields of Medina o Lubenow: Medina Lake Preserve Deer Hill Preserve 3rd Addition Final Plat Park Commission –November 28, 2018 Summary of Request •October 6, 2015–Preliminary Plat approved –2015-85 –41 lot Conservation Design-PUD –90 acres permanent conservation •Two phases previously approved –Phase 1 -2016 –10 single family lots –Phase 2 –Spring 2018 –5 lots •Applicant proposes to change one of the lots to a park –Inquired if City is interested in partnering on City Park –Otherwise, private park to be maintained by HOA •Park dedication would need to be adjusted to account for provision of improvements (public or private) Exhibit 1. Deerhill Preserve Final Land Stewardship Plan Sae Boundary Reserve Restoration Area Road and ROW %% Impacted Wetland CRP Nursery Plantings - -- Wetland Boundary Stormwater Management Area - ---- Wetland Buffer .....•• Dry Creek Bed Private Lot Line Proposed Trail R00azj Dewed I. GJ Pa:e F scat. L+OJCr 1Dee M Re-ene 3rh 100' Da:a Sources: - Sa41re-Bergquttt. Inc. AES Job Number 14-10E9 FIIelare'. DeerNll Preeene_FIral LC P_2:. 16-03-1 Da[e 03'102C1E Locator a:Mot l Deese Prmele adM i sd wooer,, mewl' I`7trAPPLIED �S 71. G 7• ECOLOGICAL NEYYIL] r1 SERVICES 2_1835 Mushtom Road Pnor Lake. MN 55372 952-447-11319 wms.appl edeco cons N 0 200 400 800 de] b :t, Analysis •Approved Park Dedication –1.77 acres in NE corner of site deeded to City –Trail easements throughout conservation –$102,000 cash-in-lieu of additional dedication •Park dedication was adjusted as part of Conservation Design •Outlot A is 2.34 acres –28.9% of the maximum land which could be required –Equivalent to $37,718.39 if land dedicated to public •City has granted credit for private parks (less than full credit) •Objectives noted in staff report – –Generally supporting fewer, strategically located parks –½ mile access –Morningside Park is within this distance for most of neighborhood •City has been conducting financial analysis of parks Staff Recommendation •Staff does not recommend a public park •In discussion with applicant, they are proposing at least a playground and grading for open play area •With the proposed improvements, staff recommends providing credit of $37,718.39 •Applicant is also considering paving a trail corridor from Morningside to the neighborhood this summer