HomeMy Public PortalAbout11.28.2018 Park Commission Meeting Packet Posted 11/20/2018 Page 1 of 1
AGENDA
MEDINA PARK COMMISSION
WEDNESDAY, NOVEMBER 28, 2018 7:00 P.M.
Medina City Council Chambers
City Hall, 2052 County Road 24
1) Call to Order
2) Additions to Agenda
3) Approval of the Minutes from:
September 19, 2018 Regular Meeting
4) Public Comments (on items not on the agenda)
5) City Council Update
6) Deer Hill Preserve 3rd Addition – Park Dedication Review
7) Staff Report
a) 2018 Park Commission Goals – Reoccurring Update
b) General Items
8) Adjourn
Medina Park Commission Meeting Minutes - DRAFT
September 19, 2018
Medina City Hall
Page 1 of 4
The Park Commission of Medina, Minnesota met in regular session on September 19, 2018 at
7:00 p.m. at Medina City Hall. Park Commission Vice Chair Elizabeth Weir presided.
1) Call to Order
Commissioners Present: Ann Thies, Mary Morrison, Elizabeth Weir, Lori Meehan,
John Jacob, and youth members Lauren Lubenow and Ella
Kingsley
Commissioners Absent: Steve Lee and Jeff Rumsey
Also Present: Council member John Anderson, Public Works Director
Steve Scherer, and Assistant City Administrator Jodi
Gallup
2) Additions to the Agenda: Discuss survey results from Medina Celebration Day under
staff report.
3) Approval of the Minutes from:
July 18, 2018 Regular Meeting
A motion was made by Morrison and seconded by Thies to approve the minutes from July
18, 2018 as presented. Motion passed unanimously.
4) Public Comments (on items not on the agenda): None.
5) City Council Update
Anderson updated the Park Commission on recent City Council actions. He stated that
the Park Commission has got the City Council’s attention on the importance of funding
the Municipal Park Fund and that the city will be hosting at least two open houses next
year to get the residents’ attention and seek their feedback on funding our parks.
6) Three Rivers Park District – Baker Park Reserve Master Plan
Gabrielle Grinde with Hoisington Koegler Group Inc. stated that she is a consultant
working with Three Rivers Park District to update the Baker Park Reserve Master Plan.
She said they are currently in the outreach and stakeholder engagement phase of the plan.
Grinde stated that this plan will look 10 to 20 years into the future and when it is
complete, they would like a resolution of support from the City of Medina.
Thies questioned if more development could happen at Baker Park Reserve since she
believed they were already at their 20% maximum buildout. Grinde noted that they are
Medina Park Commission Meeting Minutes - DRAFT
September 19, 2018
Medina City Hall
Page 2 of 4
only recommending development in the already developed areas of the park such as the
campground area, playground area, and golf course.
The Park Commission provided the following feedback during the discussion:
A trail connection from Deerhill Road into the park is important.
Would like a trail along Parkview Road on Baker Park Reserve’s side of the road.
Look into what national research shows for desirable and new park features in a
Park Reserve similar to Baker Park Reserve.
Add more trails for dogs.
Build a nature center near campground.
Offer more programs to the general public.
Provide an annual update on what is happening at Baker Park Reserve to the
Medina City Council.
Lessen restrictions on contract language to allow the city to plow Three Rivers
Park District’s trails in the winter months.
Submit articles advertising programs, amenities, and nature to the City of Medina
to be published in the Medina Message newsletter.
7) OSI – Rezoning, Preliminary Plat, Site Plan Review – Park Dedication Review
Gallup provided a brief staff report noting that Open Systems International, Inc. (OSI)
has requested approval of various land use applications to allow for construction of a
second building that will be 125,500 square feet on a separate lot north of their existing
facility at 4101 Arrowhead Drive. She noted that the application requires a rezoning from
Mixed Use to Business, which OSI received approval for the rezone from the City
Council the previous evening. The plat and site plan need some adjustments and will be
going back to the Planning Commission for review again in October.
Gallup noted the following options for Park Dedication purposes:
10% of buildable property, which would total 1.96 acres; or
8% cash-in-lieu, which would total $170,960; or
Combination of above.
Gallup displayed the park and trail planning map and discussed the future active park
search area that touches the western edge of the property. She noted that the intent for
that future park is to the west, which would be closer for the future residential
development.
Gallup noted the trail plan shows a proposed trail along the future Chippewa Road, which
is on the northern property line of Outlot A and recommended taking a trail easement.
Medina Park Commission Meeting Minutes - DRAFT
September 19, 2018
Medina City Hall
Page 3 of 4
The Park Commission discussed if they needed to take a trail easement along the west
side of Arrowhead Drive. It was noted that there is an existing trail along Arrowhead
Drive on the east side of the road.
Michael Kuklok with OSI stated that he would not desire a trail on the west side of the
road, because the road right-of-way is already encroaching on their property due to the
need to plan for future turn lanes.
Kuklok noted that their employees actively utilize private trails on OSI’s property, and
they have plans to expand their private trails as well.
There was a consensus of the Park Commission that a second trail along Arrowhead
Drive on the west side of the road was not necessary as long as safe crossings are
available to get to the trail on the east side of the road.
A motion was made by Meehan and seconded by Morrison to recommend to the City
Council to take a trail easement along the northern boundary of Outlot A and take the
remaining dedication in cash. Motion passed unanimously.
8) Park Donation Program
Thies reviewed the updated Park Donation Program with the Park Commission, noting
that she scaled it back based on feedback from the last meeting. Thies asked that staff
verify the costs of the park benches, bike racks, and other items listed in the program.
Weir suggested a few words such as “please” and “your donation” to soften the language
on the application form.
A motion was made by Thies and seconded by Jacob to recommend to the City Council
the adoption of the Parks/Trails Donation Program. Motion passed unanimously.
9) Staff Report
Medina Celebration Day - Weir reported that she volunteered with Steve Lee at a
parks & trails table at Medina Celebration Day. They solicited feedback from
residents by asking what the liked about our parks and how we could improve
them. Residents loved Medina’s parks because they were well maintained. They
also loved the trail connections, playgrounds, and soccer nets. Residents wanted
safer trail crossings, bigger sandbox, repaired tennis courts at Hunter Lions Park,
and a hockey rink.
Park & Trails Survey - Gallup reported that she wanted to keep the conversation
going by soliciting more resident feedback, so she created a survey, which is now
Medina Park Commission Meeting Minutes - DRAFT
September 19, 2018
Medina City Hall
Page 4 of 4
live on the City’s website. She advertised the survey in the Medina Message and
in Local Ties.
Co Rd 101 Tunnel – Scherer reported that the City’s portion of the Co Rd 101
tunnel connection is now complete. He stated that Wayzata Schools still needs to
complete their half.
Brockton Road Trail – Scherer reported that Plymouth plans to install a trail along
Brockton Road on their side of the road.
Maple Park Pavilion – Gallup showed pictures of the completed Maple Park
Pavilion and newly paved parking lot in Maple Park. The Park Commissioners,
again, thanked Eagle Scout Mark Richelsen for his hard work.
2018 Park Commission Goals – Jacob recommended that all future comments
from the Parks & Trails survey and the comments from Medina Celebration Day
be included in the Park Commission’s reoccurring goals update.
10) Adjourn
A motion was made by Jacob, seconded by Thies and passed unanimously, to adjourn the
meeting.
The meeting was adjourned at 8:15 p.m.
Minutes prepared by Jodi Gallup
Deer Hill Preserve 3rd Addn Page 1 of 3 November 28, 2018
Final Plat Park Commission Meeting
MEMORANDUM
TO: Park Commission
FROM: Dusty Finke, Planning Director
DATE: November 20, 2018
MEETING: November 28, 2018 Park Commission
SUBJ: Deer Hill Preserve 3rd Addition – Final Plat
Background
On October 6, 2015, the City Council granted preliminary approval to Property Resources
Development Corporation for the Stonegate Conservation Design-Planned Unit Development
(CD-PUD). On that date, the Council adopted Ordinance 588 and Resolution 2015-85, granting
preliminary plat approval and approving the CD-PUD rezoning subject to a number of
conditions. The approved preliminary plat included 41 single family homes and approximately
90 acres of permanent conservation area to be protected with a conservation easement.
On June 21, 2016, the City Council granted final plat approval for the first phase of the project,
including 10 of the single family lots in the northeast portion of the site. The plat also included
various outlots containing the Conservation Area and will be protected by a permanent
conservation easement dedicated to the Minnehaha Creek Watershed District. Outlots D, G, H,
J, L, and M were intended to be replatted to include the remaining 31 lots in future phases.
On May 15, 2018, the City Council granted final plat approval for the second phase of the
project, which created 5 lots.
The developer has now requested final approval of the 3rd Addition, which would create 5 lots
and one Outlot (Outlot A). Outlot A was originally planned to be a residential lot, but the
applicant proposes instead for Outlot A to include a park/recreational uses and to reduce the
overall number of lots by one.
The applicant has inquired if the City would be interested in accepting Outlot A as a public park
and working with the City to fund improvements within the park. If the City does not desire a
public park, it would become a private park for only the residents of the Deer Hill Preserve
neighborhood.
Because the applicant proposes to alter the park and recreational improvements within the
subdivision, it is necessary to revisit the park dedication which was required upon the initial
approval of Deer Hill Preserve.
Approved Park Dedication
During the initial review of the subdivision, the following was required for park dedication:
1. 1.77 acres in northeast corner of site deeded to City
2. Trail easements throughout conservation area
3. $102,000 cash-in-lieu of additional dedication
Deer Hill Preserve 3rd Addn Page 2 of 3 November 28, 2018
Final Plat Park Commission Meeting
The park dedication was reduced in connection with the Conservation Design PUD subdivision
process as one of the incentives along with increased density to encourage placing the 90 acres
into permeant conservation.
A diagram showing the approximate location of the trail corridors, the land in the northeast
corner of the site, and proposed Outlot A is attached.
Analysis
Outlot A is 2.34 acres in size and equates to the following reduction if accepted as a public park:
• 28.9% of the buildable area outside of conservation easements (which is how the
reduced park dedication was calculated upon initial review), equating to
• $37,718.39 reduction of park dedication fees
Credit would also be provided for any improvements required to be constructed in the park.
The City provides credit for private parks and trails serving a neighborhood even if not open to
the general public. This would include any improvements included within the park. The credit
is reduced if the improvements are private.
The City recently updated the Comprehensive Plan, including the Parks, Trails, and Open Space
plan. The Plan does not identify an active park in this area. A few relevant objectives described
in the plan are:
• “Establish parks within approximately ½ mile of new urban residential development to
provide residents convenient access to recreational activities. In furtherance of this
objective, preference will be given to land acquisition when determining park dedication
and in some cases such land may need to be reserved even if existing funds are not
immediately available for development of the park.”
• Improve and expand existing facilities, improve accessibility, correct problems or
conflicts if they occur, and provide expanded recreational opportunities, all in a manner
which can be fiscally sustained within the community in the long term.
The City’s Parks and Trail plan is attached for reference. Deer Hill Preserve is not a “urban
residential development,” but is a higher density than standard rural development because of the
conservation subdivision design. As such, staff reviewed existing and planned parks in the area.
Morningside Park, located to the east, is within ½ mile of most of the lots within Deer Hill
Preserve. A public trail connection is planned between Deer Hill Preserve and Morningside as
well.
In terms of fiscal sustainability, the Park Commission and Council have recently been analyzing
the ongoing maintenance and long-term replacement costs of park facilities. These thoughts also
led to general preference to have fewer, larger parks strategically located in the community (as
opposed to a larger number of smaller parks closer to each neighborhood).
These factors to suggest that there may not be strong reason to acquire and operate a public park
in this location. If the land were located along the trail corridor from Morningside which would
ultimately continue to Baker Park, there may be some value in a trailhead or “rest area.”
Deer Hill Preserve 3rd Addn Page 3 of 3 November 28, 2018
Final Plat Park Commission Meeting
However, this area would need to be substantially smaller and could likely at least partially be
accommodated in the right-of-way when the trail is developed in the future.
Staff Recommendation
Staff does not recommend requiring land dedication for a public park in this location. Staff
recommends that due consideration be provided against outstanding park dedication fees based
upon the proposed improvements constructed in the park. If the applicant does not propose
specific improvements, staff would recommend a reduction of $18,860 for private open play
area.
Attachments
1. Deer Hill Preserve Site Plan
2. Park and Trail Plan map
OUTLOT F
0 400 800200
Feet ±
Data Sources:
- Sathre-Bergquist, Inc.
AES Job Number: 14-1069
Filename: Deerhill Preserve_Final LSP_2016-03-10
Date: 03/10/2016
21938 Mushtown Road
Prior Lake, MN 55372
952-447-1919
www.appliedeco.com
Exhibit 1.
Deerhill Preserve
Final Land
Stewardship Plan
Site Boundary
Reserve
Restoration Area
Road and ROW
Impacted Wetland
CRP N ursery Plantings
Wetland Boundary
Stormwater Management Area
Wetland Buffer
Dry Creek Bed
Private Lot Line
Proposed Trail
HIGHWAY 55
")55
")24
")19
")101
")116
")11
")24
")19
£¤12
HAMEL RD
MEDINA RD
PIONEER TRL
TAMARACK DR
WILLOW DR
HACKAMORE RD
ARROWHEAD DR
HOMESTEAD TRL
CHIPPEWA RD
HUNTER DR
PARKVIEW DR
BROCKTON LN N
MEANDER RD
EVERGREEN RD
BROCKTON LN N
CHIPPEWA RD
WILLOW DR
WILLOW DR
HUNTER DR
")55
Medina Golf &
Country Club
YMCA -
Camp Ihduhapi
Spring Hill
Golf Club
Baker Park Reserve
Baker Park Reserve
Wolsfeld Woods (SNA)
Lake Independence Regional Trail
North-South 1 Regional Trail Search Corridor
Lake Sarah Regional Trail Search Corridor
Lake Sarah Regional Trail Search Corridor
Katrina
Independence
School
Mooney
Spurzem
Holy Name
Peter
Wolsfeld
Half Moon
Krieg
Miller
Thies
Ardmore
Map Date: October 2, 2018
Scale: 1:32,000[0 0.5 10.25
Mile
Map 6-1Park and Trail Plan
Location of proposed trail segments
are intended to identify connections
and cooridors, not exact locations.
Legend
Trails
Existing Paved Trail
Existing Shoulder Trail
Existing Turf Trail
Existing Sidewalk
Proposed Paved Trail
Proposed Shoulder Trail
Proposed Turf Trail
Future Park Search Area
Parks
Existing Park
Potential Park Expansion
Regional Corridors
Regional Trail Search Corridor
2018 Park Commission Goals
1. List of annual items
i) January – Annual Goal Setting Session
ii) April – Participate in Annual City Clean-up Day (discuss in March)
iii) May – Annual Park Tour – May 16th at 5 p.m.
iv) June/July – Capital Improvement Plan Review (review in June)
v) September – Participate in Annual Celebration Day (discuss in August)
vi) Review applicable grants as they become available.
2. Park & Trail Master Plan
This plan was approved in March 2014, but should be reviewed annually for changes.
Please continue to bring this plan with to all future meetings to reference. A subset of this
item will be to:
- Review the trail plan to look at trail connections, topography, and safety.
- Update trail map and priorities to align with 2040 Comprehensive Plan.
- Review the trail maintenance plan and the life of each trail.
- Address off-set shoulder trails such as Medina Road and Hamel Road.
- Continue to work towards making a multi-use trail connection to Baker Park
Reserve from the east.
- Master Plan Subcommittee: Rumsey and Jacob
3. Review Park Dedication Revenues versus planned Park Improvements
Review Park Dedication revenues versus planned park improvements to make sure the
city is being good stewards of the limited funds set aside for future park improvements.
- Study the park dedication ordinance and evaluate if the calculation needs to be
updated.
- Look at other revenue sources such as grants, donations, or the City’s general
fund.
- Conduct a thorough review and overhaul of existing Park/Trail Capital
Improvement Plan.
- Update 2019-2023 Capital Improvement Plan (CIP) at June and July meetings
after Spring Park Tour.
- Subcommittee: Lee and Weir
4. Create a Parks/Trails Donation Program
The City has a park bench donation program, but there is no formal written policy. The
Park Commission would like to create a more formal donation program policy to cover
all types of donations to the parks and trails such as land, easements, money, trees,
benches, playground equipment, etc. This policy could also address naming rights for
significant contributions or memorial plaques for smaller gifts.
- Subcommittee: Thies
5. Review Funding Policy for Ballfield Improvements
In 2010, the Park Commission established a funding policy for ball field lighting and
irrigation projects within our parks. The policy indicated that the City would pay a 25%
cost-share to help fund the construction of ball field lights and irrigation systems. This
policy needs to be evaluated to determine if 25% is the correct amount for a cost-share.
- Subcommittee: Weir and Lee
- Completed: Park Commission recommended changes on February 21, 2018.
City Council adopted changes on March 6, 2018.
6. Youth Park Commissioner Projects
This item is to allow the Youth Park Commissioners to come up with a specific project to
benefit our parks so they can be showcased in a future city newsletter and/or publication.
Kingsley: Little Free Library
Lubenow: Art/Photography at City Hall
2018 Planned Park & Trail Improvements
CSAH 115 Trail – between Tower Drive and Hamel Road
Hamel Legion Park
New Lights on Little League Field
New Dugouts on Little League Field
Maple Park
Install new pavilion
Pave parking lot
Fields of Medina Park
Second basketball hoop
Lakeshore Park
Look into placement of bench by water
Park Commissioner Park Assignments
o Weir: Holy Name Park & City Hall
o Jacob: Rainwater Nature Area
o Morrison: Lakeshore Park & Walnut Park
o Rumsey: Hunter Lions Park
o Thies: Tomann Preserve
o Lee: Hamel Legion Park and Maple Park
o Kingsley: Medina Morningside Park & The Park at Fields of Medina
o Lubenow: Medina Lake Preserve
Deer Hill Preserve 3rd Addition
Final Plat
Park Commission –November 28, 2018
Summary of Request
•October 6, 2015–Preliminary Plat approved –2015-85
–41 lot Conservation Design-PUD
–90 acres permanent conservation
•Two phases previously approved
–Phase 1 -2016 –10 single family lots
–Phase 2 –Spring 2018 –5 lots
•Applicant proposes to change one of the lots to a park
–Inquired if City is interested in partnering on City Park
–Otherwise, private park to be maintained by HOA
•Park dedication would need to be adjusted to account for provision
of improvements (public or private)
Exhibit 1.
Deerhill Preserve
Final Land
Stewardship Plan
Sae Boundary
Reserve
Restoration Area
Road and ROW
%% Impacted Wetland
CRP Nursery Plantings
- -- Wetland Boundary
Stormwater Management Area
- ---- Wetland Buffer
.....•• Dry Creek Bed
Private Lot Line
Proposed Trail
R00azj Dewed I. GJ Pa:e
F scat. L+OJCr 1Dee M Re-ene 3rh 100'
Da:a Sources:
- Sa41re-Bergquttt. Inc.
AES Job Number 14-10E9
FIIelare'. DeerNll Preeene_FIral LC P_2:. 16-03-1
Da[e 03'102C1E
Locator a:Mot l Deese Prmele adM i sd wooer,,
mewl'
I`7trAPPLIED �S 71.
G 7• ECOLOGICAL
NEYYIL] r1 SERVICES
2_1835 Mushtom Road
Pnor Lake. MN 55372
952-447-11319
wms.appl edeco cons N
0 200 400
800
de] b :t,
Analysis
•Approved Park Dedication
–1.77 acres in NE corner of site deeded to City
–Trail easements throughout conservation
–$102,000 cash-in-lieu of additional dedication
•Park dedication was adjusted as part of Conservation Design
•Outlot A is 2.34 acres
–28.9% of the maximum land which could be required
–Equivalent to $37,718.39 if land dedicated to public
•City has granted credit for private parks (less than full credit)
•Objectives noted in staff report –
–Generally supporting fewer, strategically located parks
–½ mile access –Morningside Park is within this distance for most of neighborhood
•City has been conducting financial analysis of parks
Staff Recommendation
•Staff does not recommend a public park
•In discussion with applicant, they are proposing at least a
playground and grading for open play area
•With the proposed improvements, staff recommends
providing credit of $37,718.39
•Applicant is also considering paving a trail corridor from
Morningside to the neighborhood this summer