HomeMy Public PortalAbout01.17.2018 Park Commission Meeting Packet Posted 1/11/2018 Page 1 of 1
AGENDA
MEDINA PARK COMMISSION
WEDNESDAY, JANUARY 17, 2018 7:00 P.M.
Medina City Council Chambers
City Hall, 2052 County Road 24
1) Call to Order
2) Introduction of New Park Commissioners
3) Appointment of Officers: Chair, Vice Chair & Secretary
4) Additions to Agenda
5) Approval of the Minutes from:
December 20, 2017 Regular Meeting
6) Public Comments (on items not on the agenda)
7) City Council Update
8) 2018 Goal Setting Session
9) Staff Report
a) 2018 Park Commission Representation at Council Meetings
b) General Items
10) Adjourn
Medina Park Commission Meeting Minutes - DRAFT
December 20, 2017
Medina City Hall
Page 1 of 5
The Park Commission of Medina, Minnesota met in regular session on December 20, 2017 at
7:00 p.m. at Medina City Hall. Park Commission Chair Steve Lee presided.
1) Call to Order
Commissioners Present: Steve Lee, Elizabeth Weir, Lori Meehan, Michelle Beddor,
John Jacob, Lisa Cole, Jeff Rumsey, and youth member
Lauren Lubenow.
Commissioners Absent: Youth member Ella Kingsley.
Also Present: Assistant City Administrator Jodi Gallup, Public Works
Director Steve Scherer, and City Council member Lorie
Cousineau.
2) Additions to the Agenda
Rumsey requested to discuss buckthorn removal and Japanese beetles at the end of the
agenda.
Gallup requested to add a discussion on the $45,000 grant that the City received from the
Twins Community Fund for Hamel Little League Field Safety Improvements. This will
be discussed following the approval of the minutes.
A motion was made by Rumsey and seconded by Beddor to add these additions to the
agenda. Motion passed unanimously.
3) Approval of the Minutes from:
• September 20, 2017 Regular Meeting
A motion was made by Weir and seconded by Jacob to approve the minutes from
September 20, 2017 with the correction of one small typo on page 3. Motion passed
unanimously.
4) Twins Community Fund Grant for Hamel Little League Field Safety Improvements
The City of Medina applied for a grant in the amount of $100,000 from the Twins
Community Fund for a $200,000 project to complete field safety improvements at the
Hamel Lighted Field. The City Council committed $50,000 to the project and the Hamel
Athletic Club committed $50,000. The City recently received notice that we were
awarded $45,000 from the Twins Community Fund for our project. This agenda item has
been added to discuss the funding gap.
Andy Wahlquist with the Hamel Athletic Club (HAC) introduced himself to the Park
Commission stating he has been with HAC since 2007. He was excited to share that HAC
will have a 15U team for the first time in 2018. He stated that HAC recently invested in
Medina Park Commission Meeting Minutes - DRAFT
December 20, 2017
Medina City Hall
Page 2 of 5
their pitchers by donating 100% of the funds to build pitching mounds at the quad field in
2017.
Wahlquist stated that HAC has been members of Little League International since 2010,
which has strict safety requirements. He stated that the existing lights are 30+ years old
with burnt out bulbs, which do not meet the insurance requirements through Little League
International. He stated that the $45,000 from the Twins Grant, $50,000 from the City of
Medina, and $50,000 from HAC is enough money to install new lights per the bid
received from Musco Lighting.
Wahlquist stated that the other main safety concern from Little League International is
the existing aging dugouts without covers. He stated that he worked with HAC’s
President Mike Mohs and Medina staff Gallup and Scherer to put together a quote to
remove the existing fencing, dugouts, pour new concrete slabs, and install new dugouts
for approximately $30,000 total.
Wahlquist stated that these improvements could make Hamel ballfields a showcase park.
He stated that HAC also intends to host a tournament in 2019 after these improvements
are completed. The revenue from the tournament and increased sponsorship from the
community can go towards the remaining ballfield improvements. He also explained the
larger economic impact a tournament will generate for the community from the increased
visitors and teams staying in local hotels and eating at local restaurants.
Scherer reiterated to the Park Commission the importance of updating the aging lights
and dugouts at the same time, but noted that the City has already committed $50,000 to
the project, which is 25% of the total $200,000 project cost, but closer to 33% of just the
cost of the lights. He stated that if the City commits more money, it is making an
exception to our existing funding policy of 25%. He confirmed with Wahlquist that HAC
could commit another $10,000 towards the dugouts today if the City would be willing to
contribute the remaining $20,000. He suggested that the City contribute the $20,000 as
long as HAC agrees to cover the remaining safety improvements that were outlined on
the grant application as funds become available. Wahlquist agreed that HAC would take
responsibility for the remaining $25,000 of field safety improvements such as the outfield
fences and additional bullpen areas as funds become available.
There was a consensus of the Park Commission to make an exception to the 25% funding
policy for the needed safety upgrades to the dugouts. The Park Commission agreed to
further review the funding policy at a future meeting.
Medina Park Commission Meeting Minutes - DRAFT
December 20, 2017
Medina City Hall
Page 3 of 5
There was discussion if there were any additional improvements needed to this field that
were not outlined on the grant such as bleachers. Wahlquist stated that the existing
bleachers are adequate and many families use folding chairs along the third baseline.
A motion was made by Weir and seconded by Beddor to recommend using an additional
$20,000 from the Park Dedication Fund to install new dugouts at the little league field in
Hamel Legion Park. Motion passed unanimously.
5) Public Comments (on items not on the agenda): None.
6) City Council Update
Lorie Cousineau gave the Park Commission an update on recent City Council actions.
7) Mark of Excellence Homes – East of Mohawk Drive, North of Highway 55 and 1952
Chippewa Road – PUD Concept Plans for Weston Woods & Hardwood Hills – Park
Dedication Review
Gallup provided a brief staff report. She stated that the applicant has requested a Planned
Unit Development (PUD) Concept Plan for a proposed development of two properties
north of Highway 55 and east of Mohawk Drive. The northern property is proposed to
have 74-twinhomes on 80 acres (approximately 28 net acres). The southern property is
proposed to have 36-single family homes, 24-townhomes, a 5-acre wooded park with
some open space, and 5.75 commercial/business on 53.5 acres (approximately 27.4 net
acres).
Gallup stated that these properties are proposed to be changed in the draft 2040
Comprehensive Plan. The northern property is staged to be developed in 2050 and the
southern property will change from LDR to Business under the draft 2040
Comprehensive Plan. She noted that the Planning Commission and City Council
indicated a desire to protect the planning process and allow the draft 2040
Comprehensive Plan update to become effective, which is anticipated in the spring of
2018.
Gallup described the properties stating that the northern property was mostly tilled
farmland with a few trees. The southern property includes 13 acres of wooded area with
high quality maple-basswood forest on the knoll to the south and oak forest with
significant buckthorn to the north. The applicant proposes to protect approximately 5
acres of the highest quality wooded area, which they are requesting park dedication. She
noted that both sites have large areas of wetlands. She also noted that the northern
property is in the Rockford School District and the southern property is in the Wayzata
School District.
Medina Park Commission Meeting Minutes - DRAFT
December 20, 2017
Medina City Hall
Page 4 of 5
Gallup explained the park dedication ordinance in terms of this application, noting that
the city could require up to 10% of the buildable land, which would equate to about 7.5
acres, 8% of the pre-developed value, potentially $600,000 to $800,000, or a
combination.
Gallup stated that the applicant has proposed to dedicate a 5-acre passive park area, trail
easements and construction, and a smaller cash fee for the remainder.
Gallup stated that the Park Plan identifies the need for a neighborhood park in the area.
She stated there is a potential location on 30 acres to the west, which the Park
Commission reviewed earlier this year as the Excelsior Concept Plan. This land would
only provide a 3-acre park, which is not enough for the entire area. She reminded the
Park Commission that they had previously discussed the possibility of obtaining a smaller
neighborhood park (3-4 acres) at both the Excelsior site and the site that is being
reviewed tonight.
Gallup stated that the Trail Plan shows a trail along Chippewa Road and the Park
Commission previously discussed their desire to create trail connections between the
neighborhoods and to any future park areas.
The Park Commission discussed the concept plan and generally agreed with the previous
feedback they had provided to the applicant that they would like to preserve as many
trees as reasonable in the maple-basswood forest with a small active park space. They
indicated their desire to have trails connecting the neighborhoods to the park land and to
construct a trail along Chippewa Road. They also stated they would still like a park on
the other proposed residential lot west of Mohawk Drive. These two parks would have
complimentary uses.
8) Friends of the Park Program
Weir stated that she revisited the suggested edits to the Friends of the Park Program and
has made a few additional changes to address the comments from Park Commissioners at
the last meeting. She stated that she feels these edits make the program feel more
welcoming and less daunting for a resident to volunteer.
A motion was made by Weir and seconded by Lee to recommend approval of the
amended Friends of the Park Program. Motion passed unanimously.
Medina Park Commission Meeting Minutes - DRAFT
December 20, 2017
Medina City Hall
Page 5 of 5
9) Staff Report
• Gallup stated that we have three Park Commission seats with expiring terms this
year. John Jacob has indicated his desire to renew his term. Lori Meehan and
Michelle Beddor have indicated that they will not be renewing their terms. Lee
thanked Meehan and Beddor for their years of service. Gallup requested that the
Park Commissioners solicit any residents that they know who would be a good fit
to serve on the Medina Park Commission.
• Scherer stated that he had received the new snow machine and began making
snow on the sledding hill in Hamel Legion Park that morning. He showed the
Park Commission pictures of the snow machine. He stated that the City is
currently leasing the snow machine. If we like it, we can purchase it. Weir
proposed that the City name the sledding hill in Hamel Legion Park “Dillman
Hill” in honor of the previous Public Works Director Jim Dillman’s initiative in
creating that sledding hill.
A motion was made by Weir and seconded by Lee to recommend naming the
sledding hill in Hamel Legion Park “Dillman Hill”. Motion passed unanimously.
10) Buckthorn and Japanese Beetles
Rumsey stated that his neighbor had sent him an email inquiring if the city does anything
to help educate residents on how to identify and remove buckthorn?
Scherer stated that the City has one Buckthorn puller that they loan out to residents that
inquire. He stated that he will look into buying additional pullers so we can advertise that
they are available to residents.
Gallup stated that she had put together a one page spread in the fall city newsletter on
buckthorn education.
Rumsey stated that his neighbor also mentioned that Japanese Beetles harbor in
buckthorn in the winter. He questioned how to get rid of the Japanese Beetles. Others
stated that if you treat your yard, they will just go to your neighbor’s yard so it is best to
have a homeowner’s association treat the entire neighborhood to remove them from the
area.
11) Adjourn
A motion was made by Weir, seconded by Beddor and passed unanimously, to adjourn
the meeting.
The meeting was adjourned at 8:27 p.m.
Minutes prepared by Jodi Gallup
City of Medina Policy, Procedure and Program Manual
63.90 Ball Field Lighting and Irrigation Funding Program
Approved October 19, 2010 1
63.90 Ball Field Lighting and Irrigation Funding Program
Purpose:
To provide a program that identifies the funding mechanism for the construction and
operation of ball field lights and ball field irrigation in City parks.
Policy Statement:
The City of Medina may provide a 25% cost-share towards the construction of ball field
lights and ball field irrigation systems in City parks with available park dedication funds
upon receiving a minimum 25% private cost-share contribution toward the requested
lighting or irrigation project. The City shall have the option to retain up to 5% of any
private contribution to be set aside for operational and maintenance expenses of a lighting
or irrigation system. The remaining 50% or balance of the project cost shall be funded
either through private contributions or a City sponsored grant award.
Procedures:
1. A City of Medina application for “Park Improvement Program” shall be
completed and returned to the City of Medina as a pledge to commit the minimum
25% private cost-share for a requested project.
2. The City of Medina Park Commission will review the application to:
a. review the total construction cost of a requested project and verify the
amount of the 25% private cost-share;
b. review the availability of park dedication funds as the City’s 25% cost-
share;
c. review the timeline and feasibility of providing a grant application for the
project (if necessary);
d. review the operational and maintenance impact on the City and need for
any retention of contribution to be set aside for future operational or
maintenance expenses; and
e. provide a recommendation for approval or denial to the Medina City
Council.
3. The Medina City Council shall review the Park Commission recommendation and
provide approval or denial of the application.
4. The City of Medina will submit an application for grant funds when applicable.
5. The minimum 25% private cost-share shall be deposited with the City of Medina
prior to a City award of contract for the capital project; and, prior to approval of a
City grant agreement for the capital project when applicable.
Program Approval: City Council approved on October 19, 2010.
1 inch = 100 feet
0 100 20050Feet
2018 CIP: DEPARTMENT
Project Cost
City Proposed
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City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
Roads
1
Tamarack North of Medina to Blackfoot
Overlay 54,000$ 43,200$ Reserves/Bonds/Assessments
2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Reserves/Bonds/Assessments
3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Reserves/Bonds/Assessments
4 Clydesdale trail overlay 600/101 150,000$ 75,000$ Reserves/Bonds/Assessments
5 Oakview Road - Overlay 43,000$ 21,500$ Reserves/Bonds/Assessments
6 Deer Hill Road East - Overlay 27,040$ 13,520$ Reserves/Bonds/Assessments
7 Dusty Trail - Overlay 3,900$ 1,950$ Reserves/Bonds/Assessments
8 Chestnut Road - Overlay 50,000$ 25,000$ Reserves/Bonds/Assessments
9 Hickory Dr off 24 10,000$ 4,000$ Reserves/Bonds/Assessments
10 Highcrest / Oak Circle Overlay 15,000$ 7,000$ Reserves/Bonds/Assessments
11 Hickory Drive - Reconstruct 180,427$ 90,214$ Reserves/Bonds/Assessments
12 Hackamore 750,000$ 325,000$ Reserves/Bonds/Assessments
13
Willow Drive N of Chippewa overlay
blacktop portion Reserves/Bonds/Assessments
14 Chippewa Road Construction 2,250,000$ 750,000$ Developer/Bond/Assessments
15 Willow Drive North to 24 - reclaim 200,000$ 160,000$ Reserves/Bonds/Assessments
16 Brockton Lane Upgrade 100,000$ ? Reserves/Bonds/Assessments
17 Wichita Trail overlay Reserves/Bonds/Assessments
18 Tower Drive West of Pinto Overlay 30,000$ 15,000$ Reserves/Bonds/Assessments
19 Iroquois Drive Overlay 26,000$ 13,000$ Reserves/Bonds/Assessments
20 Maplewood Drive Overlay 29,328$ 14,664$ Reserves/Bonds/Assessments
21 Bobolink Road Overlay 86,326$ 43,163$ Reserves/Bonds/Assessments
22 Morningside Road Overlay 100,654$ 50,327$ Reserves/Bonds/Assessments
23
Elsinore Circle N of Morningside Rd
Overlay 18,789$ 9,395$ Reserves/Bonds/Assessments
24 Hwy 55 & CR 116 Whistleless Crossing Reserves/MSA
25 Hwy 55 & CR 116 Intersection Roads/Capital/MSA
26 Roads Sub-total 2,305,000$ 776,000$ 1,030,367$ 465,184$ 250,000$ 75,000$ 416,757$ 262,877$ 250,000$ 185,000$
27
28 Public Works
29 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund
30 Water Truck / Tanker Replacement 25,000$ 25,000$ Equipment Bonds/Cap Equip Fund
31 Replace 2007 550 72,000$ 72,000$ Equipment Bonds/Cap Equip Fund
32 Air Compressor 40% Parks 20,000$ 20,000$ Parks/Equip
33 Self propeled kick off broom 40,000$ 40,000$ Equipment Bonds/Cap Equip Fund
34 Lift Equipment Bonds/Cap Equip Fund
35 Backhoe 125,000$ 125,000$ Equipment Bonds/Cap Equip Fund
36 Skid Steer Upgrade w/ Bucket 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ Equipment Bonds/Cap Equip Fund
37 ATV 50% PW / 50% Parks 2,500$ 2,500$ Equipment Bonds/Cap Equip Fund
38 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
39 Loader 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
40 Miscellaneous 2,000$ 2,000$ Equipment Bonds/Cap Equip Fund
41 Public Works Sub-total 118,000$ 118,000$ 271,500$ 271,500$ 224,000$ 224,000$ 4,000$ 4,000$ 359,000$ 359,000$
42
43 Police
44 PD Squad Cars 72,000$ 72,000$ 108,000$ 108,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ Equipment Bonds/Cap Equip Fund
45 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund
46 Utility Vehicle (Ranger)20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
47 PD Squad Camera 60,000$ 60,000$ Fed Drug Forfeiture Fund
48 Portable Radios 60,000$ 60,000$ DWI Forfeiture Fund
49 Portable Radios 40,000$ 40,000$ DWI Forfeiture Fund
50 PD Squad Laptops/Software MDC 40,000$ 40,000$ DWI Forfeiture Fund
51 Records Management 50,000$ 50,000$ Equipment Bonds/Cap Equip Fund
52 Bicycles Equipment Bonds/Cap Equip Fund
53 Digital Speed Signs Equipment Bonds/Cap Equip Fund
54 Lexipold Policy Software Fed Drug Forfeiture Fund
55 Tasers 5,000$ 5,000$ 5,000$ 5,000$ Equipment Bonds/Cap Equip Fund
56 Side Arms DWI Forfeiture Fund
57 223 Rifles (2)Equipment Bonds/Cap Equip Fund
58 Bunkers & Helmets Equipment Bonds/Cap Equip Fund
59 PD Server Equipment Bonds/Cap Equip Fund
60 Training Room Fed/Equip
Body Cameras 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund
61 Miscellaneous - Equip Fund Equipment Bonds/Cap Equip Fund
62 Miscellaneous - DWI Fund 6,000$ 6,000$ 6,000$ 6,000$ 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund
63 Police Sub-total 83,000$ 83,000$ 213,000$ 213,000$ 151,000$ 151,000$ 178,000$ 178,000$ 153,000$ 153,000$
64
65 Fire
66 HAMEL
67 Ongoing PPE Replacement 10,000$ -$ 10,000$ -$ 10,000$ 10,000$ 10,000$ Equipment Bonds/Cap Equip Fund
68 Utility 11 Overhaul/retrofit 21,667$ -$ Equipment Bonds/Cap Equip Fund
69 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund
70 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
71 Air Lift Bag Replacement funded by grants/other
72 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund
73 Portable JAWS Tool funded by grants/other
2020
2018 - 2022 Capital Improvement Plan
2018 2019 2021 2022
1
2018 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
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City Proposed
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2020
2018 - 2022 Capital Improvement Plan
2018 2019 2021 2022
74 Bldg Improvement Revolving Cap. Impr. Fund
75 Annual Contract 73,000$ 73,000$ 73,000$ 73,000$ 73,000$ Equipment Bonds/Cap Equip Fund
76 Hamel Fire Sub-total 74,904$ 73,000$ 73,237$ 73,000$ 73,237$ 73,000$ 73,237$ 73,000$ 73,237$ 73,000$
77
78 Loretto & Long Lake
79 Fire (Loretto)28,290$ 28,290$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ Equipment Bonds/Cap Equip Fund
80 Fire (Long Lake)6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ Equipment Bonds/Cap Equip Fund
81 Fire Sub-total 34,290$ 34,290$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$ 28,000$
82
83 Emergency Management
84 Emergency Operation Supplies (EOC)
Revolving Cap. Impr. Fund/
County Grant
85 Siren Maintenance 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ Equipment Bonds/Cap Equip Fund
86 Civil Defense Sirens 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Revolving Cap. Impr. Fund/
County Grant
87 Civil Defense Sub-total 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$
88
89
90 Administration/Data Processing
91 Vehicle Equipment Bonds/Cap Equip Fund
92 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
93
94 City Buildings
95 City Hall Repairs/Renovation 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
96 Community Building Repairs 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
97 PW//Police/ Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
98 600 Clydesdale - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund
99 City Hall Septic 30,000$ 30,000$ Revolving Cap. Impr. Fund
100 PW/PD Garage Floor 30,000$ 30,000$ Revolving Cap. Impr. Fund
101 City Building Sub-total 115,000$ 115,000$ 55,000$ 55,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$
102
103
104
105 Water (high growth expectation)
106 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future
107 Blacktop Well #8 Driveway 4,000$ 4,000$ Water Capital
108 Willow Dr Water Tower Rehab Water Capital Improvement
109 Chippewa Watermain Extension 360,000$ 360,000$ Water Capital Improvement
110 Hwy 55 & CR116 Watermain Water Capital Imp/Wtr Fund
111 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future (2020-2023)
112 Water Sub-total 364,000$ 364,000$ 2,600,000$ 2,600,000$ 1,400,000$ 1,400,000$ -$ -$ -$ -$
113
114 Sewer
115 Hwy 55 & CR116 Sewer Lining Sewer Fund (Maintenance)
116 Sewer Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
117
118 Storm Water
119 Baker Ravine 460,000$ 31,500$ SWU; Grants; Env. Fund
120 Hickory Improvments (and land acquisition)150,000$ 100,000$ SWU; Grants; Env. Fund
121 Long Lake Creek Sub Watershed 10,000$ SWU; Grants; Env. Fund
122 Ardmore Projects 163,050$ 10,525$ SWU; Grants; Env. Fund
123 Storm Water Sub-total 773,050$ 152,025$ -$ -$ -$ -$ -$ -$ -$ -$
124
125 Parks
126 Trails Park Dedication Fund
127 116 Connection 100,000$ 50,000$ Park Dedication Fund/Grant
128 Hackamore Trail 500,000$ 250,000$ Park Ded/Cost Share w/ Corcoran
129 Co Rd 101/School Connection 500,000$ 100,000$ Park Ded/Cost Share/Grants
130 General Landscaping - all parks 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ Park Dedication Fund
131 Small Equip/Improvements - all parks 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Park Dedication Fund
132 Hamel Legion Park Park Dedication Fund
133 Dugout Covers Park Dedication Fund
134 Little League/Baseball Lights 350,000$ 250,000$ Park Dedication Fund/ Donations
135 Snow Machine 28,000$ 28,000$ Park Dedication Fund
136 Holy Name Park Park Dedication Fund
137 Hunter Lions Park Park Dedication Fund
138 Lakeshore Park Park Dedication Fund
139 Large Playground Equipment 100,000$ 100,000$ Park Dedication Fund
140 Rainwater Nature Area Park Dedication Fund
141 Bridge by New Trail Park Dedication Fund
142 Bench and Trail - other side bridge Park Dedication Fund
143 Maple Park Park Dedication Fund
144 Pavillion 6,000$ Park Dedication Fund
145 Pave Parking Lot 6,000$ Park Dedication Fund
146 Walnut Park Park Dedication Fund
147 Update Baketball Hoop Park Dedication Fund
148 Medina Morningside Park Park Dedication Fund
149 Medina Lake Preserve Park Dedication Fund
150 Trail Head 25,000$ 25,000$ Park Dedication Fund
151 Park Clean-up 25,000$ 25,000$ Municipal Park Fund/Maintenance
152 Land Acquisitions / New Trails 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Park Dedication Fund
153 Tomann Preserve - Park Development Park Dedication Fund
154 The Park at Fields of Medina Park Dedication Fund
155 Second Basketball Hoop 4,000$ 4,000$ Park Dedication Fund
156 New Park Development 500,000$ 500,000$ Park Dedication Fund
157 Park Land by Medina Golf & CC Park Dedication Fund
2
2018 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
2020
2018 - 2022 Capital Improvement Plan
2018 2019 2021 2022
158 ATV 50% PW / 50% Parks 2,500$ 2,500$ Park Dedication Fund
159 Air Compresor 60% PW 10,000$ 10,000$ Park Dedication Fund
160 Parks Sub-total 771,000$ 609,000$ 939,500$ 539,500$ 777,000$ 527,000$ 777,000$ 777,000$ 277,000$ 277,000$
161
162 TOTAL:4,673,244$ 2,359,315$ 5,245,604$ 4,280,184$ 2,973,237$ 2,548,000$ 1,546,994$ 1,392,877$ 1,210,237$ 1,145,000$
3
2018 Park Commission Goals
1. List of annual items
i) January – Annual Goal Setting Session
ii) March/April/May – Annual Park Tour – (schedule date)
iii) April – Participate in Annual City Clean-up Day (discuss in March)
iv) June/July – Capital Improvement Plan Review (review in June)
v) September – Participate in Annual Celebration Day (discuss in August)
vi) Review applicable grants as they become available.
2. Park & Trail Master Plan
This plan was approved in March 2014, but should be reviewed annually for changes.
Please continue to bring this plan with to all future meetings to reference. A subset of this
item will be to:
- Review the trail plan to look at trail connections, topography, and safety.
- Review Park Dedication revenues versus planned park improvements to make
sure the city is being good stewards of the limited funds set aside for future
park improvements.
3. Create a Parks/Trails Donation Program
The City has a park bench donation program, but there is no formal written policy. The
Park Commission would like to create a more formal donation program policy to cover
all types of donations to the parks and trails such as land, easements, money, trees,
benches, playground equipment, etc. This policy could also address naming rights for
significant contributions or memorial plaques for smaller gifts. Medina’s park bench
donation program flyer and sample program ideas from other jurisdictions are attached
for reference.
4. Review Funding Policy for Ballfield Improvements
In 2010, the Park Commission established a funding policy for ball field lighting and
irrigation projects within our parks. The policy indicated that the City would pay a 25%
cost-share to help fund the construction of ball field lights and irrigation systems. This
policy needs to be evaluated to determine if 25% is the correct amount for a cost-share.
The existing policy is attached for reference.
2018 Planned Park & Trail Improvements
CSAH 115 Trail – between Tower Drive and Hamel Road
Hamel Legion Park
• New Lights on Little League Field
• New Dugouts on Little League Field
Maple Park
• Install new pavilion
• Pave parking lot
Fields of Medina Park
• Second basketball hoop
Park Commissioner Park Assignments
o Weir: Holy Name Park & City Hall
o Jacob: Rainwater Nature Area
o Morrison: Lakeshore Park & Walnut Park
o Cole: The Park at Fields of Medina
o Rumsey: Hunter Lions Park
o Thies: Tomann Preserve
o Lee: Hamel Legion Park and Maple Park
o Kingsley: Medina Morningside Park
o Lubenow: Medina Lake Preserve
2018 Park Commission Goals
1. List of annual items
i) January – Annual Goal Setting Session
ii) March/April/May – Annual Park Tour – (schedule date)
iii) April – Participate in Annual City Clean-up Day (discuss in March)
iv) June/July – Capital Improvement Plan Review (review in June)
v) September – Participate in Annual Celebration Day (discuss in August)
vi) Review applicable grants as they become available.
2. Park & Trail Master Plan
This plan was approved in March 2014, but should be reviewed annually for changes.
Please continue to bring this plan with to all future meetings to reference. A subset of this
item will be to:
- Review the trail plan to look at trail connections, topography, and safety.
- Review Park Dedication revenues versus planned park improvements to make
sure the city is being good stewards of the limited funds set aside for future
park improvements.
3. Create a Parks/Trails Donation Program
The City has a park bench donation program, but there is no formal written policy. The
Park Commission would like to create a more formal donation program policy to cover
all types of donations to the parks and trails such as land, easements, money, trees,
benches, playground equipment, etc. This policy could also address naming rights for
significant contributions or memorial plaques for smaller gifts. Medina’s park bench
donation program flyer and sample program ideas from other jurisdictions are attached
for reference.
4. Review Funding Policy for Ballfield Improvements
In 2010, the Park Commission established a funding policy for ball field lighting and
irrigation projects within our parks. The policy indicated that the City would pay a 25%
cost-share to help fund the construction of ball field lights and irrigation systems. This
policy needs to be evaluated to determine if 25% is the correct amount for a cost-share.
The existing policy is attached for reference.
2018 Planned Park & Trail Improvements
CSAH 115 Trail – between Tower Drive and Hamel Road
Hamel Legion Park
• New Lights on Little League Field
• New Dugouts on Little League Field
Maple Park
• Install new pavilion
• Pave parking lot
Fields of Medina Park
• Second basketball hoop
Park Commissioner Park Assignments
o Weir: Holy Name Park & City Hall
o Jacob: Rainwater Nature Area
o Morrison: Lakeshore Park & Walnut Park
o Cole: The Park at Fields of Medina
o Rumsey: Hunter Lions Park
o Thies: Tomann Preserve
o Lee: Hamel Legion Park and Maple Park
o Kingsley: Medina Morningside Park
o Lubenow: Medina Lake Preserve
Make checks payable to the City of Medina. Mail your check and this form to the following address: CITY OF MEDINA PARKS DONATION PROGRAM 2052 COUNTY ROAD 24 MEDINA, MN 55340
CCiittyy ooff MMeeddiinnaa
PPaarrkkss DDoonnaattiioonn PPrrooggrraamm
The City of Medina Parks Donation program enables people to donate a 6 foot bench or picnic table for $1000 or an 8 foot bench or picnic table for $1100 to any Medina city park. Donating a bench or table is a personal and generous way to honor a loved one and contribute a lasting gift to the community. Your contribution may be tax deductible. See your tax advisor. The 6’ and 8’ benches and tables are made of recycled plastic planks attached to bronze powder coat metal frames and mounted in a concrete base. The 2.5” x 10” cast-bronze plaques are flush mounted into the bench or table. For more information, please contact City Hall at 763-473-4643.
I would like to sponsor the following park feature(s):
Feature Price
6 foot Bench or
Table w/Plaque
$1000
8 foot Bench or
Table w/Plaque
$1100
Total:
Donor’s Name Address Phone Number Preferred Park Please write the exact wording for your plaque in the space below. (maximum of three lines)
TTaabbllee -- 66’’ oorr 88’’
BBeenncchh 66’’oorr 88’’
PPllaaqquuee
PPrriicceess iinncclluuddee ccuussttoomm ppllaaqquuee
616 Okanagan Avenue East
Penticton, B.C.
(250) 490 -2500
www.penticton.ca
April 1, 2017
Parks Donation Program
Parks Donations Program
AN INVITATION
The City of Penticton invites donations from any individual, organization or service group to be made towards
park and public space improvements, including park benches, picnic tables, bike racks, trees, dog pet stands or
other park improvement projects.
PROCESS
Thank you for your interest in our Parks Donations Program. Many of the amenities located in our parks today
were previously donated through the generosity of individuals or organizations such as yourself. Your donation
will be enjoyed by many park visitors for years to come.
The first step in making a donation is reviewing the Program G uidelines and contacting the City of Penticton
Parks Department. Our Parks staff will work with you to discuss and review your donation options.
The Parks Department prefers to meet with a potential donor on-site to review and decide:
1) the item being donated,
2) the exact location your donation will be located,
3) confirmation of the plaque wording or letter of appreciation
4) any other donation details.
Parks staff will assist you in processing your donation and the City of Penticton will mail you a tax receipt.
When your donation is installed, you will receive a thank you letter from our Parks Department.
For large parks projects, you will be invited to attend a proje
celebrate the project completion.
GUIDELINES
1. The City and Donor must both agree on the donation item and location. The City will have final approval
of available sites and specific locations for the addition of new park amenities.
2. The item donated is City property. The City will maintain the donated item as part of its regular
inventory, at no further cost to the Donor, for fifteen
maintained for five years.
3. The City reserves the right to relocate the donated item, if necessary. If a change to the
infrastructure requires that the donated item be removed, the City will make an effort to replace the
item within a reasonable proximity to the original location. If this is not achievable, the City reserves the
right to relocate the item to a suitable location determined by the City.
4. The City reserves the right to change the standard for the donated item. In the event that the standard
is changed and an item(s) will be changed before the fifteen-year timeline expires, the donor will be
given the opportunity to re-donate for the new item, at a prorated cost.
5. At the end of the15 year Donation period, after consideration of furniture style, location, design, and
overall condition, the City at their discretion may offer the original purchaser the opportunity to have
the bench or table renewed and maintained for an additional 10 years at a cost of 50% of the current
donation price. If the Donor is not interested in continuing the Do nation, or cannot be reached within
three months prior to the end of the Donation period expiring, the Donation will be removed and the
plaque returned to the original Donor. After a total term of 25 years the donation lifecycle is deemed
complete and the space will be made available to a new donor. It will be the responsibility of the
original Donor to keep their contact information current with the City of Penticton.
6. Plaques commemorative plaques are included in the price of the donation for new benches, picnic
tables, bike racks, pet stands and other park improvement projects. Plaques are not included for
furniture renewal, tree or park stewardship donations.
7. Plaque sizes and materials are standardized and determined by the item being donated. Oversiz ed
plaques are not permitted.
8. Plaque wording donors are encouraged to choose messages that are uplifting, inspirational or
promote enjoyment of the park area. Plaques are not intended to serve as replacements for appropriate
memorial markers. Dates indicating lifetime and wording that serves to create a memorial of a deceased
person will not be permitted.
r quotations, etc. The City
reserves the right for final approval of plaque wording.
9. Letters or Certificates of Appreciation are mailed to all donors. Donors may choose to have these mailed
to friends or loved ones as a gift.
10. Placement of memorial wreaths, flowers or other items or any modifications to the donated item will
not be permitted.
11. Program costs are based on current development standards. Program costs are subject to annual
review, or if standards are changed.
12. If multiple people are contributing to a single donation, then all donations funds must be collected by
one donor.
payment indicating names, addresses and amounts for other donors.
DONATION ITEMS
PARK BENCH NEW - $2,56 0
Commemorate a park bench in a park or along a walkway. The commemorative plaque is
included.
PARK BENCH RENEWAL - $1,280
Renew a previous bench donation for 10 years. Renewal includes new paint and boards;
existing plaque re-used. Eligible benches are determined by the City at locations where the bench standard has
not changed. Additional or new plaques will be at an additional cost.
PICNIC TABLE NEW - $3,0 6 0
Commemorate a picnic table in a park. The commemorative plaque is inlaid into the
top of the table. Wheelchair accessible tables are optional ; some sites may be
designated as accessible table locations.
PICNIC TABLE RENEWAL - $1,5 30
Renewal includes new paint and boards; existing plaque re-used. Eligible tables are determined by the City at
locations where the table standard has not changed. Additional or new plaques will be at an additional cost.
PLAQUE ADDITION OR REPLACEMENT - $4 15
Add a second plaque, or update the existing with a new inscription.
TREE PLANTING - $4 15
A tree will be planted in a City park, boulevard or trail. Donors receive a Certificate of
Appreciation, or can choose to have certificates mailed to a loved one as a gift. Location of tree
not specified or tracked.
BIKE RACK - $1,0 30
Donate a bike rack to be placed at a park, beach or along a trail. Commemorative plaque included.
PET STAND - $3 15
choose to have a photo of their favourite pet(s) included on the dispenser. (Note: this
item includes as five year maintenance agreement).
PARK IMPROVEMENT PROJECTS Various costs
Sponsor or donate towards a new park improvement project. Examples include
gazebos, park shelters, playground equipment, landscape development and
more. Or, sponsor an entire project and the project will named on behalf of the
donor. All donors are recognized on a Project Dedication plaque.
Platinum Sponsor - $10,000
Gold Sponsor - $2,500
Silver Sponsor - $500
Donations are collected until the project is completely funded; time restrictions may apply depending on the
project. For a list of current project opportunities, please refer to our website or c ontact City Parks staff
HANGING BASKET SPONSOR - $250
Sponsor a hanging basket for the season. A sponsor recognition plaque will be installed on
the hanging basket post. Donors will receive a Certificate of Appreciation, or can choose to
have certificates mailed to a loved one as a gift.
FLORAL DISPLAY SPONSOR - $2,500
Sponsor one of our spectacular floral garden displays for the entire season.
Locations include Gyro or Rotary Parks. A sponsor recognition plaque will be
installed at the garden. Sponsors will receive a Certificate of Appreciation, or
can choose to have certificates mailed to a loved one as a gift.
PARK STEWARDSHIP - $200
Make a contribution towards the upkeep of your favourite park, trail or beach.
Donors will receive a Certificate of Appreciation, or can choose to have
certificates mailed to a loved one as a gift.
IS THIS A RENEWAL OF A PREVIOUS BENCH OR TABLE DONATION? □ YES □ NO
IF YES, ARE WE TO RE -USE THE EXISTING PLAQUE?
□ Not Applicable
□ Yes, please re-
□ 5 to the total cost)
DONATED ITEM: Please indicate what you would like to donate or sponsor:
□ Bench (new) - $2,560 □ Tree - $415 □ Hanging Basket - $250
□ Bench (renewal) $1,280 □ Bike Rack - $1,030 □ Floral Display - $2,500
□ Picnic Table (new) - $3,060 □ Pet Stand - $315 □ Park Stewardship - $200
□ Picnic Table (renewal) - $1,530 □ Add a Plaque - $415
□ Park Improvement Project Select donation level: ○ Platinum ($10,000) ○ Gold ($2,500) ○ Silver ($500)
Name of Project:
DONATION AMOUNT: _______________________________
Pricing includes all costs including installation, maintenance and taxes.
LOCATION ITEM IS TO BE INSTALLED: ___________________________________________
(Note: Prior to submitting the donation the location must be verified by authorized City Parks staff)
DONOR CONTACT INFORMATION:
Name of Donor:
Address:
Home phone: Cell phone:
Email Address:
GIFTING: If this donation being made as a gift to another person, then please provide below the name and
address of the person who will receive a Letter of Appreciation from the City:
PLAQUE WORDING: (As a Guideline we suggest a maximum of 6 lines of 35 letters and spaces per line , dates
will not be included on plaques.) For pet stands, hanging baskets, and floral displays: please provide Donor
name only.
I have read and consent to the guidelines of the Parks Donation Program:
SIGNATURE : DATE:
For internal use only: Updated April 1, 2017 N:\Parks Div\Gifting Program\2017\2017 Parks Donation Program.docx
Parks Donation Applicatio n Form
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ൢ Naming Rights Policy
City of River Falls, Wisconsin
Naming Rights Policy
Policy Statement:
The purpose for the Naming Rights Policy is to provide guidelines to those that have an interest
in the naming of landmarks within the City limits. Naming City property is a complicated
process and needs some structure in order to function correctly.
Reason for Policy:
The City’s Naming Rights Policy is a guideline for the City to use to accommodate requests for
naming landmarks within the City. These guidelines are meant to help donors and the City
Council to request and approve naming rights requests smoothly and efficiently. This is not for
any type of sponsorship or advertising.
Definitions:
Donations: A donation of property, goods (materials), or funds generally with no expectation of
return.
Donor: A person who donates property, goods (materials), or funds voluntarily.
Major Donations: A donation of property, goods, or funds generally with no expectation of
return that exceeds an amount of $25,000.
Landmark: The piece of property and/or item that is being named. Items include but are not
limited to: Bridges, Shelters, Facilities, Equipment, Parks, and Pathways.
Naming: The permanent name agreed upon by the City of River Falls and the donor via a
resolution to a given landmark.
Guidelines for Use:
General Principles
In considering proposals for the naming of landmarks, the following will be taken into account
prior to the approval by the City of River Falls:
● Ensure that landmarks are easily identified and located.
● Assure the quality of the title/name, so that it will serve the purpose of the City in a
permanent manner.
● Encourage public participation and input in order to fully represent the best interest of the
area affected.
Background Research
For landmarks that are proposed to be named for an individual or family, Naming Rights are
contingent upon successful completion of background research by City staff authorized with a
release form signed by the applicant. The City of River Falls reserves the right to rename any
park or facility if the person or organization for whom it is named turns out to be disreputable or
acts in a disreputable way.
ൣ Naming Rights Policy
Donation
The donor will request naming rights for a landmark and will properly submit a request to the
City Administrator. Once the request is submitted it will either be approved or denied by the City
Administrator or City Council depending on the donation dollar amount.
Minor Donations
Any dollar amount under $25,000 is considered a minor donation. These types of donations are
approved administratively and are not required to be approved by the City Council .
Major Donations
When a significant donation of $25,000 or more is made to the City of River Falls, the naming
request must go to the City Council for approval. Recognition of this donation will be considered
by naming a park or facility at the request of the donor. Guidelines for naming a park or facility
at the request of a donor will include one or more of the following:
● Land for the park was deeded to the City by the donor.
● Contribution by the donor of a minimum of 50% of the construction costs associated with
developing the park or facility.
● A contribution by a donor to allow for a significant cost reduction in
upgrading/expanding on existing facility within a park.
Donors seeking naming rights for major donations with respect to an individual will be
encouraged to follow the guidelines as stated above.
Federal Grants
Money from federal grants will not impact naming rights, private citizens may put forward
names for consideration. The name in question does not have to be included in the grant
proposal.
Naming Opportunities:
● Buildings and structures throughout the City of River Falls.
● Property that includes: recreational structures, open space, parks, benches, trees,
walkways, playgrounds, bridges and picnic tables.
● Any donations shall be entirely of a voluntary and charitable nature.
Requests for Naming of Landmarks:
All requests for the naming of a landmark shall be made in writing to the City Administrator.
Requests should contain the following information:
● The proposed name and landmark.
● Specific reasons for the proposed name and why it should be considered.
● If proposing to name a landmark after an outstanding person, include documentation of
that person’s significance and good reputation as recognized by the City, State, or Nation.
● In order for a landmark to be named after an outstanding person, that person must be
deceased or a family name.
Naming Rights Policy
Term/Expiration of Naming Rights:
The duration of the naming rights may be permanent, or a term expiration may be established.
An example would be if a park bench needs to be replaced the naming rights for that bench may
expire. Another example would be if a contract for a certain period of time was established and
as soon as the contract expires the naming rights would as well.
Assessing and Approving Naming Requests:
Upon notification of a naming request, the City Administrator will accept the request and if it is a
minor donation, can approve or deny the request. If it is a major donation then the City Council
of River Falls, with input from other boards and commissions where appropriate, will hear the
request and consider the following:
● Review the proposed request for its adherence to this policy.
● Ensure that supporting information has been authenticated, particularly when an
individual’s name is proposed.
● Take into consideration any public comments associated with the request.
Passage of the request will require a majority vote by the City Council of River Falls.
Sample Tree Donation Program
Staff will provide a number of tree species to choose from based on donor’s desired planting location. Upon request, donor and guests may be present for the planting ceremony.
Additionally, with each tree contribution, a brass leaf is inscribed and added to our wall-mounted commemorative tree sculpture in the…
https://www.ssprd.org/Memorials
City of Medina Policy, Procedure and Program Manual
63.90 Ball Field Lighting and Irrigation Funding Program
Approved October 19, 2010 1
63.90 Ball Field Lighting and Irrigation Funding Program
Purpose:
To provide a program that identifies the funding mechanism for the construction and
operation of ball field lights and ball field irrigation in City parks.
Policy Statement:
The City of Medina may provide a 25% cost-share towards the construction of ball field
lights and ball field irrigation systems in City parks with available park dedication funds
upon receiving a minimum 25% private cost-share contribution toward the requested
lighting or irrigation project. The City shall have the option to retain up to 5% of any
private contribution to be set aside for operational and maintenance expenses of a lighting
or irrigation system. The remaining 50% or balance of the project cost shall be funded
either through private contributions or a City sponsored grant award.
Procedures:
1. A City of Medina application for “Park Improvement Program” shall be
completed and returned to the City of Medina as a pledge to commit the minimum
25% private cost-share for a requested project.
2. The City of Medina Park Commission will review the application to:
a. review the total construction cost of a requested project and verify the
amount of the 25% private cost-share;
b. review the availability of park dedication funds as the City’s 25% cost-
share;
c. review the timeline and feasibility of providing a grant application for the
project (if necessary);
d. review the operational and maintenance impact on the City and need for
any retention of contribution to be set aside for future operational or
maintenance expenses; and
e. provide a recommendation for approval or denial to the Medina City
Council.
3. The Medina City Council shall review the Park Commission recommendation and
provide approval or denial of the application.
4. The City of Medina will submit an application for grant funds when applicable.
5. The minimum 25% private cost-share shall be deposited with the City of Medina
prior to a City award of contract for the capital project; and, prior to approval of a
City grant agreement for the capital project when applicable.
Program Approval: City Council approved on October 19, 2010.
Make checks payable to the City of Medina. Mail your check and this form to the following address:
CITY OF MEDINA PARKS DONATION PROGRAM
2052 COUNTY ROAD 24
MEDINA, MN 55340
CCiittyy ooff MMeeddiinnaa
PPaarrkkss DDoonnaattiioonn PPrrooggrraamm
The City of Medina Parks Donation program enables people to donate a 6 foot bench or picnic
table for $1000 or an 8 foot bench or picnic table for $1100 to any Medina city park. Donating a
bench or table is a personal and generous way to honor a loved one and contribute a lasting gift to
the community. Your contribution may be tax deductible. See your tax advisor.
The 6’ and 8’ benches and tables are made of recycled plastic planks attached to bronze powder
coat metal frames and mounted in a concrete base. The 2.5” x 10” cast-bronze plaques are flush
mounted into the bench or table. For more information, please contact City Hall at 763-473-4643.
I would like to sponsor the following park feature(s):
Feature Price
6 foot Bench or
Table w/Plaque
$1000
8 foot Bench or
Table w/Plaque
$1100
Total:
Donor’s Name
Address
Phone Number
Preferred Park
Please write the exact wording for your plaque in the space below. (maximum of three lines)
TTaabbllee -- 66’’ oorr 88’’
BBeenncchh 66’’oorr 88’’
PPllaaqquuee
PPrriicceess iinncclluuddee ccuussttoomm ppllaaqquuee
Sample Tree Donation Program
Staff will provide a number of tree species to choose from based on donor’s desired planting
location. Upon request, donor and guests may be present for the planting ceremony.
Additionally, with each tree contribution, a brass leaf is inscribed and added to our wall-mounted
commemorative tree sculpture in the…
https://www.ssprd.org/Memorials
1
MEMORANDUM
TO: Medina Park Commission
FROM: Jodi Gallup, Assistant City Administrator
DATE OF REPORT: January 10, 2018
DATE OF MEETING: January 17, 2018
SUBJECT: Park Commission Meeting Report
2. Introduction of New Park Commissioners
Medina residents Ann Thies and Mary Morrison have been appointed to the Park
Commission for three-year terms expiring December 31, 2020. We will take a few
minutes at the beginning of the meeting for introductions. John Jacob has also been
reappointed for another three-year term expiring December 31, 2020.
No attachments for this item.
3. Appointment of Officers
At the first meeting of each year, the Park Commission nominates and votes on its
officers. The positions that the Park Commission will be nominating are: Chair, Vice-
Chair, & Secretary.
No attachments for this item.
Action Required: Nominate and Vote-In Officers.
4. Additions to Agenda
If any Park Commissioner wishes to add an item to the agenda after the agenda has
already been posted, the agenda item must be proposed at this point in the meeting. The
Park Commission must agree to add the item by motion.
No attachments for this item.
7. City Council Update
This is a reoccurring agenda item to have the City Council Liaison to the Park
Commission give an update at each meeting on what is happening at the Council level.
City Council member John Anderson has been appointed as the Liaison to the Park
Commission for 2018.
No attachments for this item.
8. 2018 Goal Setting Session
This will be a time to brainstorm different projects the Park Commission wants to
accomplish in 2018 and looking forward. Park Commissioners should spend some time
creating a list of ideas prior to the meeting, and then we can create a timeline to prioritize
these projects. Staff has started to create a list of possible 2018 goals based on past
discussions. Please also review the final approved 2018 Capital Improvement Plan.
See attached list of ideas, research for ideas, and 2018 CIP.
Recommended Action: Brainstorm ideas for 2018 goals.
2
9. Staff Report
a. 2018 Park Commission Representation at Council Meeting. Attached is the roster for
Park Commission representation at City Council meetings for 2018. Your attendance
provides a park resource and communication liaison between the Park Commission and
other City government bodies. If you have a schedule conflict, please arrange a trade with
another park commissioner.
b. General Items. This agenda item is to give a verbal update on any other general park
items.
Staff representation at the January 17th Park Commission meeting will be Assistant City
Administrator Jodi Gallup and Public Works Director Steve Scherer.
ROSTER FOR PARK COMMISSION
REPRESENTATION AT CITY COUNCIL MEETINGS
January 2018 – December 2018
Below is the roster for Park Commission representation at City Council meetings for
2018. Your attendance provides a park resource and communication liason between the
Park Commission and other City government bodies. If you have a schedule conflict,
please arrange a trade with another park commissioner.
COUNCIL MEETING DATES
January 2, 2018 – Steve Scherer
*February 7, 2018 – Steve Lee
March 6, 2018 – John Jacob
April 3, 2018 – Lisa Cole
May 1, 2018 – Jeff Rumsey
June 5, 2018 – Liz Weir
July 3, 2018 – Ann Thies
*August 8, 2018 – Mary Morrison
September 4, 2018 – Steve Lee
October 2, 2018 – John Jacob
*November 7, 2018 – Lisa Cole
December 4, 2018 – Jeff Rumsey
*Wednesday Meeting Dates