The URL can be used to link to this page

Home My Public Portal About05.20.2020 Park Commission Meeting Packet Posted 5/15/2020 Page 1 of 1 AGENDA MEDINA PARK COMMISSION WEDNESDAY, MAY 20, 2020 7:00 P.M. Meeting to be held telephonically pursuant Minn. Stat. Sec. 13D.021 1) Call to Order 2) Additions to Agenda 3) Approval of the Minutes from:  April 15, 2020 Regular Meeting 4) Public Comments (on items not on the agenda) 5) City Council Update 6) Roehl Estate – Preliminary Plat – 1735 Medina Road – Park and Trail Review 7) Park & Trail Asset Inventory 8) Staff Report a) 2020 Park Commission Goals b) General Items 9) Adjourn Telephonic Meeting Call-in Instructions Dial 1-612-517-3122 Enter Conference ID: 631 957 925# Medina Park Commission Meeting Minutes - DRAFT April 15, 2020 Page 1 of 5 The Park Commission of Medina, Minnesota met in regular session on April 15, 2020 at 7:00 p.m., which was held telephonically pursuant Minn. Stat. Sec. 13D.021. Park Commission Chair Ann Thies presided. 1) Call to Order Commissioners Present: Ann Thies, Terry Sharp, Mary Morrison, Angela Bernhardt, Steve Lee, John Jacob Commissioners Absent: Troy Hutchinson Also Present: Public Works Director Steve Scherer, Assistant City Administrator Jodi Gallup, Planning Director Dusty Finke 2) Additions to the Agenda: A motion was made by Thies and seconded by Lee to add a discussion on the Friends of the Park program under the Staff Report/General Items. A roll call vote was taken: Park Commissioner Ann Thies - aye Park Commissioner Terry Sharp - aye Park Commissioner Mary Morrison - aye Park Commissioner Angela Bernhardt - aye Park Commissioner Steve Lee - aye Park Commissioner John Jacob – aye Motion passed unanimously 3) Approval of the Minutes from: February 26, 2020 Meeting A motion was made by Thies and seconded by Morrison to approve the minutes from February 26, 2020 with one change on page 1 by adding “consultants from SRF as representatives to Three Rivers Park District”. A roll call vote was taken: Park Commissioner Ann Thies - aye Park Commissioner Terry Sharp - aye Park Commissioner Mary Morrison - aye Park Commissioner Angela Bernhardt - aye Park Commissioner Steve Lee - abstain Park Commissioner John Jacob – abstain Motion passed unanimously. 4) Public Comments (on items not on the agenda): None. 5) City Council Update Park Commissioners were directed to read the minutes on recent City Council actions. Medina Park Commission Meeting Minutes - DRAFT April 15, 2020 Page 2 of 5 6) US Home Corp. (Lennar) – Meadow View Townhomes – N of Hwy 55 – S of Meander Rd., W of CR116 – Planned Unit Development (PUD) Concept Plan – Park and Trail Review Planning Director Dusty Finke provided a presentation on the applicant’s, Lennar (US Home Corporation) request for a Planned Unit Development (PUD) Concept Plan Review for a proposed 138-unit townhome development south of Meander Road, west of CR116 and north of Hwy 55. He explained the PUD process in that it is a distinct zoning designation that the applicant can request to allow flexibility such as bonus density if the applicant exceeds minimum requirements in other areas such as affordable housing, low impact development, sound suppression, oversized garages, or open space and recreational facilities. Finke stated that the park dedication for the entire property was required when the portion which now contains the Fields of Medina neighborhood was platted and 10% of the buildable portion of the entire property was deeded to the City for the Park at Fields of Medina. He noted that the applicant proposes a system of trails throughout the neighborhood and along the eastern side of future Chippewa Road. The applicant has indicated that they will construct these trails regardless but would grant them to the City as public trails as additional benefit for the PUD, if the City desires the trails to be public. Finke noted that the concept plan review does not require formal action by the Park Commission but rather discussion and feedback for the applicant on if the trails should be dedicated to the city or kept private. Paul Tabone, representative from Lennar (the applicant), explained that the total proposed open space on the site is 11.4 acres of the 19.81-acre developable area, which includes a 1.9-acre central trail corridor with a total of 2,106 lineal feet of trails throughout the community. He stated that the open space and trail corridor will be a nice amenity for the community that goes beyond the minimum park/trail dedication requirement, which is nothing for this site. Tabone stated that they had received feedback to shift the townhomes south on the site to be able to move the trail corridor from the center of the site to the north, which will help reduce pavement and create a buffer between these townhomes and the neighborhood to the north. Thies then asked Commissioners for their feedback. Lee questioned when the proposed property is staged for development in the current Comprehensive Plan. Finke confirmed that it is in the current staging period and development could happen at any time on this site. Medina Park Commission Meeting Minutes - DRAFT April 15, 2020 Page 3 of 5 Lee stated that he liked the idea of shifting everything south to eliminate the loop roads to reduce pavement. He asked for Steve Scherer’s opinion on keeping the trail corridor in the middle of the site or moving it north. Scherer stated that he did not like the trail corridor in the middle of the site, because it would be difficult to maintain by having to cross all the private drives. He would prefer that the trail be shifted to the northern part of the site. He questioned if the HOA could maintain ownership of the trails but allow public access. Sharp stated that the Park at Fields of Medina is a great amenity and it will be important for the new residents in the townhomes to have trail access to the park. Tabone confirmed that Lennar’s goal is to provide connectivity from this proposed development to the Park at Fields of Medina. He stated that Lennar is also proposing a North-South trail along the future Tamarack Road to help with this connection. Sharp questioned if there were any plans for play structures within the townhome development? Tabone stated that this development does not have any proposed play structures but does show passive play areas/open space. Jacob stated that he liked the idea of creating a berm with a tree/landscape barrier south of Meander Road to create separation from the Fields of Medina neighborhood and this proposed development. He stated that he would like this development to have lower density. Tabone asked if the trail stayed privately owned by the HOA but accessible to the public, if that would be a benefit of the PUD? Finke noted that it could help, but the decision would be made by the City Council. Morrison asked for clarification if the trail corridor would be next to Meander Road or below the berm on the townhome side. Tabone stated that it would likely be below the berm on the townhome side, but he is open to placing it where the city prefers it. Lee stated that he would prefer the trail corridor be placed away from the road. Bernhardt agreed with the comments made and appreciated the applicant’s proposal to build the trails. Medina Park Commission Meeting Minutes - DRAFT April 15, 2020 Page 4 of 5 Thies noted that this concept plan was quite dense. She stated that she would advocate for shifting the buildings to the south, reducing pavement, creating more green space, and making the trail corridor more interesting as a linear park experience. She stated that she did not see a public benefit for the city to own these trails. Lee agreed that the city does not need to own the trails. He noted that the city already had a public trail on the north side of Meander Road that the city needs to maintain. Jacob stated that he liked the idea of expanding green space and that he agreed that there is not much value in the city owning the trails. Tabone noted that if the townhomes were shifted south, it could result in a little more wetland impact. Thies and Lee stated that the wetland impacts could be reduced if the development removed a proposed housing unit or two. 7) Staff Report  May Park Tours – Thies stated that the bus park tours that were scheduled in May would not be able to happen as a group due to social distancing requirements. She asked the Park Commissioners to individually visit their parks and update the Park Asset Inventory spreadsheet prior to June 1st and send the updates and comments to Gallup. She asked that Park Commissioners bring an updated Capital Improvement Plan with them on their visit to the parks to be able to start planning for future park needs, and to review what is to occur this year. Lee provided an updated explanation of the Park Asset Inventory spreadsheet. Thies suggested that as this document is updated, we keep the past items as a historical reference.  2020 Park Commission Goals – Park Commissioners reviewed the 2020 goals. Thies asked that the city keep moving forward on hiring a consultant to start the park concept planning for Hunter Lions Park and for Lakeshore Park.  General Items: o Friends of the Park Program – Thies requested that an article be placed in the next newsletter to help promote the Friends of the Park program. She noted that they were going to try to promote it at Medina Clean-up Day, but this event has been postponed. She asked if roadside garbage would still be picked up by the Boy Scouts before the grass grows even though Clean Up Day was not happening. It was noted that if the Boy Scouts picked up garbage, they could not do it as a group and would have to work with their family units. It was suggested that a note be placed in the newsletter or on the website asking residents to pick up roadside garbage near their homes since it may not otherwise occur this year. o Other items – Steve reported that he was working on putting an offer on potential park land and would provide a future update as more information Medina Park Commission Meeting Minutes - DRAFT April 15, 2020 Page 5 of 5 can be shared. Scherer stated they were working on the lakeshore restoration project for Lake Independence. 8) Adjourn A motion was made by Lee, seconded by Jacob, to adjourn the meeting. A roll call vote was taken: Park Commissioner Ann Thies - aye Park Commissioner Terry Sharp - aye Park Commissioner Mary Morrison - aye Park Commissioner Angela Bernhardt - aye Park Commissioner Steve Lee - aye Park Commissioner John Jacob – aye Motion passed unanimously. The meeting was adjourned at 8:16 p.m. Minutes prepared by Jodi Gallup Roehl Estate Subdivision Page 1 of 3 May 20, 2020 Preliminary Plat Park Commission Meeting MEMORANDUM TO: Park Commission FROM: Ben Schneider, Planning Intern and Dusty Finke, Planning Director DATE: May 15, 2020 MEETING: May 20, 2020 Park Commission SUBJ: Roehl Estate – Preliminary Plat – 1735 Medina Road Background The Estate of Robert Roehl has requested a subdivision of approximately 28 acres of property into two lots. The subject property is located at 1735 Medina Road and is zoned Rural Residential. Medina Road cuts through the northern part of the lot and County Road 24 runs along the southern edge of the property. Morgan Road also borders some of the property to the north. There are three structures south of Medina Road, including a house, shed, and detached garage. There are 6.1 acres of wetlands on the property, meaning most of the land is dry. The southern strip of the lot also feature6s FEMA Zone A floodplains. An aerial of the subject property and surrounding land can be found below. The proposed subdivision would use Medina Road as a divider to create two lots from one. The north lot would be 6.65 acres and the south lot would be 20.85 acres. Upon this division, the north lot would be vacant and the south lot would feature the existing structures. The Applicants have included septic plans for the north lot in this application, which likely means a future house is planned. Future construction will have to go through the City’s building permit process. County Road 24 Medina Road Morgan Road Location of existing structures Roehl Estate Subdivision Page 2 of 3 May 20, 2020 Preliminary Plat Park Commission Meeting Preliminary Plat As mentioned, the applicant proposes to subdivide the existing property into two lots with gross area of 6.65 acres (north lot) and 20.85 acres (south lot). The table below summarizes the characteristics of each lot. RR Requirement North Lot South Lot Gross Area 5 Acres Contiguous Soils 6.55 acres (6.54 acres contiguous) 20.85 acres (5.03 acres contiguous) Minimum Lot Width 300 feet ~500 feet ~950 feet Minimum Lot Depth 200 feet ~650 feet ~650 feet (not including long strip) Max Hardcover 40% 0% <1% The width of the long strip of the south lot would be too narrow for the requirements of the RR district, but the north section of the lot would be wide enough to compensate this. The long strip also features the Zone A floodplain and over 5 acres of wetlands, which explains why the acceptable contiguous soils are only about 25% of the land. Section 826.25, Subd. 2 says that Rural Residential lots must have at least 5 acres of contiguous soils suitable for sewage treatment. Both lots would comply with this requirement. For the north lot, the proposed septic locations have been deemed acceptable by the City Building Official. Section 826.24, Subd. 4 limits hard surface coverage of rural residential lots to 40% of the property. Hard surface on the south lot would be far under 40% and the north lot would be vacant, so both lots would satisfy this limit. Wetlands/Floodplains The City’s wetland protection ordinance requires a buffer with an average width of 30 feet adjacent to the wetland. The Applicant has included these buffers on the preliminary plat. Staff recommends that the buffers, including signage and buffer vegetation, be implemented immediately upon subdivision for the southern lot. Staff believes it is reasonable to delay implementation of the buffers on the northern lot until construction, which is included as a recommended condition. The preliminary plat identifies the Zone A floodplain as depicted on FEMA maps. No activities are proposed in the vicinity of the floodplain. This application did not trigger a review by the Elm Creek Watershed. Planning Commission The Planning Commission held a public hearing for this application on May 12th. They unanimously voted to approve this request with the conditions outlined in this report. Roehl Estate Subdivision Page 3 of 3 May 20, 2020 Preliminary Plat Park Commission Meeting Park Dedication The City’s subdivision ordinance requires the following to be dedicated for parks, trails and public open space purposes, at the City’s option: • Up to 10% of the buildable land (in this case = 2.18 acres) • Cash-in-lieu of land – 8% of the pre-developed market value; minimum of $3500/residential unit, maximum of $8000/residential unit (in this case the $8000 maximum will be triggered for the new lot) • Combination of the above The City’s park plan does not identify the need for park space in this area. The trail plan identifies bikeable shoulders along Medina Road. Staff has determined that these shoulders can be accommodated within the dedicated right-of-way. As such, staff recommends that cash be required in-lieu of land dedication. Potential Action If the Park Commission concurs that no land dedication should be required, the following action would be appropriate: Motion to recommend cash-in-lieu of land dedication for the Roehl subdivision. Attachments 1. Preliminary Plat dated 4/29/2020 2. Parks and Trail Plan HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 HAMEL RD MEDINA RD PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR HOMESTEAD TRL CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Medina Golf & Country Club YMCA - Camp Ihduhapi Spring Hill Golf Club Baker Park Reserve Baker Park Reserve Wolsfeld Woods (SNA) Lake Independence Regional Trail North-South 1 Regional Trail Search Corridor Lake Sarah Regional Trail Search Corridor Lake Sarah Regional Trail Search Corridor Katrina Independence School Mooney Spurzem Holy Name Peter Wolsfeld Half Moon Krieg Miller Thies Ardmore Map Date: October 2, 2018 Scale: 1:32,000[0 0.5 10.25 Mile Map 6-1Park and Trail Plan Location of proposed trail segments are intended to identify connections and cooridors, not exact locations. Legend Trails Existing Paved Trail Existing Shoulder Trail Existing Turf Trail Existing Sidewalk Proposed Paved Trail Proposed Shoulder Trail Proposed Turf Trail Future Park Search Area Parks Existing Park Potential Park Expansion Regional Corridors Regional Trail Search Corridor 1 MEMORANDUM TO: Medina Park Commission FROM: Jodi Gallup, Assistant City Administrator DATE OF REPORT: May 15, 2020 DATE OF MEETING: May 20, 2020 SUBJECT: Park Commission Meeting Report 2. Additions to Agenda If any Park Commissioner wishes to add an item to the agenda after the agenda has already been posted, the agenda item must be proposed at this point in the meeting. The Park Commission must agree to add the item by motion. No attachments for this item. 5. City Council Update This is a reoccurring agenda item to have the City Council Liaison to the Park Commission give an update at each meeting on what is happening at the Council level. City Council member John Anderson has been appointed as the Liaison to the Park Commission for 2020. No attachments for this item. 6. Roehl Estate – Preliminary Plat – 1735 Medina Road – Park and Trail Review The Estate of Robert Roehl has requested a subdivision of approximately 28 acres of property into two lots. The subject property is located at 1735 Medina Road and is zoned Rural Residential. The City’s park plan does not identify the need for park space in this area. The trail plan identifies bikeable shoulders along Medina Road. Staff has determined that these shoulders can be accommodated within the dedicated right-of-way. As such, staff recommends that cash be required in-lieu of land dedication. See attached report. Recommended Action: Make recommendation to City Council regarding park and trail dedication 7. Park & Trail Asset Inventory As a reminder, please visit your parks and update the attached park and trail asset inventory accordingly. We will discuss each of our parks at the meeting. Park Commissioner Park Assignments for 2020  Bernhardt - Holy Name Park  Thies - City Hall, Tomann Preserve  Lee – Hamel Legion Park, Medina Morningside Park  Morrison – Maple Park  Jacob – Hunter Lions Park, Rainwater Park  Hutchinson - Lakeshore Park, Walnut Park  Sharp – Medina Lake Preserve, The Park at Fields of Medina See attached asset inventory. 2 8. Staff Report a. 2020 Park Commission Goals. Attached is the 2020 goals list. This agenda item will provide us an opportunity to discuss any progress we have made on our goals. b. General Items. This agenda item is to give a verbal update on any other general park items. Staff representation at the May 20th Park Commission meeting will be Assistant City Administrator Jodi Gallup and Public Works Director Steve Scherer. 1 2020 Park Commission Goals 1. List of annual and planned 2020 items i) January 15th – Annual Goal Setting Session ii) February 19th – Diamond Lake Regional Trail – Corridor Planning iii) April 25th (Saturday) – Participate in Annual City Clean-up Day; have booth promoting Diamond Lake Regional Trail (discuss in March) iv) May meeting(s) – Annual Park Tour – May 13th (Hamel, Hunter, Rainwater Bike Tour) and May 20th (bus tour of remaining parks) starting at 5 p.m. v) June 17th – Capital Improvement Plan Review vi) September 19th – Participate in Annual Celebration Day (discuss in August) vii) December 3rd – Annual Holiday/Recognition/Appreciation Party (mark your calendars) 2. Create a list of available parks and trails grant opportunities with timelines. Review applicable grants as they become available. - Subcommittee: Lee, Sharp, Morrison 3. Municipal Park Funding/Robert G Mitchell Jr. Designated Beneficiary Fund Annually review Municipal Park Fund asset inventory, determine life of assets, replacement year, and needed funds for future replacement. Establish process for utilizing funds from the Robert G Mitchell Jr. Designated Beneficiary Fund. Look into possibilities and potential volunteers for creating a separate foundation for park donations. - Subcommittee: Lee and Jacob 4. Diamond Lake Regional Trail Three Rivers Park District has begun the process in identifying land for the Diamond Lake Regional Trail, which will run north-south through eastern Medina. The regional trail will start on the south end in Wayzata and run north to Diamond Lake near Rogers. Three Rivers Park District will work with staff to identify possible locations for the trail and then bring options to the February 19th Park Commission meeting for a workshop to determine the best route and alternative routes. The next step will be to engage the public, which we are proposing holding an “open house” during Medina Clean-up Day on April 25th to reach a larger audience. - Subcommittee: Thies and Bernhardt 5. Bird City Minnesota Mayor Martin passed along information to city staff on becoming a “Bird City”. The attached handout provides additional information on what is involved in this process, which includes:  Engaging people in educational activities focused on bird conservation  Protecting, restoring, and enhancing bird habitat 2  Reducing threats to birds Are there any park commissioners that have a passion for birds and would want to lead the process/program for becoming a “Bird City”? - Subcommittee: Ann Thies 2020 Planned Park & Trail Improvements Trails  Arrowhead Drive Railroad Crossing (2020)  Arrowhead Trail Connection Railroad-Loram (2020)  Hackamore Trail (2021)  Medina Road Trail (2021) Hunter Lions Park  Create future concept plan (hire consultant) o Subcommittee: Lee, Jacob, Bernhardt Lakeshore Park  Redesign park, look into options for large playground equipment (potentially hire consultant) o Subcommittee: Hutchinson, Thies Walnut Park  Update basketball hoop and striping  Add butterfly garden  Update signage Medina Morningside Park  Replace playground curb and rubber under swings  Replace baseball backstop  Update parking area Potential Land Acquisition  Options for park land purchase in the Chippewa/Mohawk area  Connection to Baker Park  Connection to Medina Lake Preserve o Subcommittee: Thies and Lee 3 Park Commissioner Park Assignments for 2020 o Holy Name Park - Bernhardt o City Hall – Thies o Maple Park - Morrison o Hunter Lions Park - Jacob o Rainwater Nature Area - Jacob o Hamel Legion Park - Lee o Medina Morningside Park - Lee o Lakeshore Park - Hutchinson o Walnut Park - Hutchinson o Tomann Preserve - Thies o Medina Lake Preserve - Sharp o The Park at Fields of Medina – Sharp HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 HAMEL RD MEDINA RD PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR HOMESTEAD TRL CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Medina Golf & Country Club YMCA - Camp Ihduhapi Spring Hill Golf Club Baker Park Reserve Baker Park Reserve Wolsfeld Woods (SNA) Lake Independence Regional Trail North-South 1 Regional Trail Search Corridor Lake Sarah Regional Trail Search Corridor Lake Sarah Regional Trail Search Corridor Katrina Independence School Mooney Spurzem Holy Name Peter Wolsfeld Half Moon Krieg Miller Thies Ardmore Map Date: October 2, 2018 Scale: 1:32,000[0 0.5 10.25 Mile Map 6-1Park and Trail Plan Location of proposed trail segments are intended to identify connections and cooridors, not exact locations. Legend Trails Existing Paved Trail Existing Shoulder Trail Existing Turf Trail Existing Sidewalk Proposed Paved Trail Proposed Shoulder Trail Proposed Turf Trail Future Park Search Area Parks Existing Park Potential Park Expansion Regional Corridors Regional Trail Search Corridor