HomeMy Public PortalAbout2/11/2003City of Greencastle
City Hall
• One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE COMMON COUNCIL
REGULAR SESSION
TUESDAY, FEBRUARY 11, 2003 7:00 P.M. CITY HALL
The Greencastle Common Council met in Regular Session Tuesday, February 11, 2003, 7:00 p.m.
at City Hall. Mayor Michael called the meeting to Order at 7:08 p.m. On the Roll Call, the
following were found to be present: Councilor Roach, Councilor Hammer, Councilor Sedlack
and Councilor Liechty. Councilor Rokicki was absent.
There were no public petitions or comments.
Mayor Michael stated the Legal Publication for Ordinance 2003 -1 and Ordinance 2003 -2 was
advertised for the March 11, 2003 instead of February 11, 2003, therefore, these Ordinances
cannot be passed tonight. City Planner Lisa VonTress asked that a Special Session be set for
February 26th or 27th stating that these Ordinances have to be passed within 90 days of passage
• by the Plan Commission and March 11, 2003 is the 90th day. A meeting is tentatively set for
February 27th, 6:30 p.m.
Fire Chief Bill Newgent reported his department has been involved in training the past two weeks
learning about weapons of mass destruction and chemical weapons.
Police Chief Hendrich stated the mobile data units are being installed in the vehicles, but will not
be used until 911 has completed their installation.
Police Chief Hendrich told the Council that two additional phone lines need to be put in the Police
Department for the "Amber Alert" system and modifications will need to be made to the training
room to accommodate the additional phones. These lines will cost approximately $135.00 per
month (CT note: phone lines nor modification to the training room has been budgeted for.)
Councilor Hammer asked why we would be doing this as opposed to the Sheriffs Department or
the Indiana State Police Post. Councilor Hammer stated we need to discuss this with other
entities so that we do not duplicate services and work together on this.
Councilor Hammer asked about the emergency work done on the sewer line on the North side of
the new Police Station. Chief Hendrich stated it was a clay sewer tile that had collapsed and since
they were putting in a secondary line they were able to repair this one at the same time.
Mayor Michael reported to the Council that Rural Development has agreed to change the Old
Industrial Park to a Community Facility Program which will allow much more freedom in what is
placed there. Consensus of Council is to move forward and present the paperwork to the Board
• of Works for signatures.
. Councilor Sedlack stated in the December 10, 2002, Regular Session Minutes there is no record
of Roll Call. Correction to December 10, 2002, Regular Session Minutes as follows: On the Roll
Call, the following were found to be Present: Councilor Roach, Councilor Hammer (Presiding
Officer), Councilor Sedlack, Councilor Liechty and Councilor Rokicki. Mayor Michael was
absent due to surgery.
Councilor Sedlack also asked that in the second paragraph of February 3, 2003, Special Joint
Session that the list of information that Engineer Morrow had on the flip chart be added to the
minutes. Correction to February 3, 2003, Joint Session Minutes as follows: This meeting was
held to discuss Capital Projects for the City of Greencastle. Engineer Morrow recapped the
projects discussed at the May 2, 2001, Joint Session as follows
-Joint Meeting
- Council
-BOW
- CACFID
-Re- Development
-84 Projects
- Department Head Generated
- Capitol Project Task Force
Capitol Project Task Force
Large Projects Status
-Water System -East Side Water Works
-Well Field
• -Water Tower
-Fire Substation -HOLD
- Telecommunications -Study
-North Jackson Street Project -Comp Plan
- Indianapolis Road -$1.8 Million
Small Projects Status
- Sidewalks - $100,000.00 CAGIT Funds
$25,000.00 - $50,000.00 MVH
Budget
-Park Needs Assessment
- Phase I -2002
-Phase II -2003
-OIP?
-B W SP?
- Indiana/Columbia Parking Lot -2003
Current EDIT Plan
A. City Hall Bond
B. Jackson Street
C. Franklin Street
D. Indianapolis
E. Comp Plan
" F . W e s t S i d e
G . I n d i a n a / C o l u m b i a
M a p l e / B e r r y
H . A l b i n P o n d P a t h w a y
N e x t E D I T P l a n - 2 0 0 4 , 2 0 0 5 , 2 0 0 6 , 2 0 0 7
A s s u m e $ 4 0 0 , 0 0 0 . 0 0 x 4 y e a r s = $ 1 . 6 m i l l i o n
C i t y H a l l B o n d - $ 5 0 , 0 0 0 . 0 0 x 4 y e a r s = $ 2 0 0 , 0 0 0 . 0 0
F r a n k l i n S t r e e t P h a s e I l l = $ 3 0 0 , 0 0 0 . 0 0
T o t a l $ 1 . 1 m i l l i o n
I n d i a n a p o l i s R o a d
- E n g i n e e r i n g D e s i g n
$ 2 3 0 , 0 0 0 . 0 0
- P r o p e r t y A c q u i s i t i o n
$ 7 0 0 , 0 0 0 . 0 0
( t h e a c t u a l f i g u r e f o r p r o p e r t y a c q u i s i t i o n
i s $ 3 . 5 m i l l i o n , b u t t r y i n g t o g e t I N D O T t o h e l p
p a y f o r t h i s . )
- U I
- C o n s t r u c t i o n M a t c h
$ 4 5 8 , 7 5 0 . 0 0
( $ 2 . 2 m i l l i o n )
- V / A
I n s p e c t i o n
$ 6 8 , 8 1 3 . 0 0
T o t a l
$ 1 , 4 5 7 , 5 6 3 . 0 0
B o n d s & s o f t c o s t s ?
" 2 0 0 8 C o n s t r u c t i o n
T I F D i s t r i c t ?
- C o m m e r c i a l P r o p e r t i e s
W o o d t o 1 0 t h S t r e e t +
- $ 2 5 , 0 0 0 . 0 0 t o $ 9 0 , 0 0 0 . 0 0 p e r y e a r
- B o n d i n g C a p a c i t y
- M i n i m i z e u s e o f o t h e r f u n d s
C A C F I D ? ? R e - D e v e l o p m e n t ? ?
O t h e r P r o j e c t s
- S e w e r
- W W T P c o m p l e t i o n
- A g r e e d O r d e r
- U I
- W a t e r
- R o b e A n n T o w e r
- V / A
- F i r e
- S t o r a g e F a c i l i t y
- P o l i c e
- S t a t i o n & A d d i t i o n
- O l d C i t y H a l l
- S t r e e t
- U S 2 3 1
- P a r k
W i t h t h e a b o v e c o r r e c t i o n s m o t i o n t o a p p r o v e m i n u t e s f r o m D e c e m b e r 1 0 , 2 0 0 2 , R e g u l a r
S e s s i o n ; J a n u a r y 1 4 , 2 0 0 3 , R e g u l a r S e s s i o n a n d F e b r u a r y 3 , 2 0 0 3 , S p e c i a l J o i n t S e s s i o n w a s m a d e
" b y C o u n c i l o r S e d l a c k , s e c o n d e d b y C o u n c i l o r R o a c h . V o t e w a s u n a n i m o u s .
M o t i o n t o a p p r o v e C i t y c l a i m s w a s m a d e b y C o u n c i l o r L i e c h t y , s e c o n d e d b y C o u n c i l o r H a m m e r .
V o t e w a s u n a n i m o u s .
L i b r a r y D i r e c t o r A l i c e G r e e n b u r g w a s p r e s e n t t o d i s c u s s t h e P u t n a m C o u n t y P u b l i c L i b r a r y
p a r t i c i p a t i o n i n t h e C i t y ' s h e a l t h i n s u r a n c e p r o g r a m . C T J o n e s a s k e d i f t h e r e s h o u l d b e a n
i n t e r l o c a l a g r e e m e n t b e t w e e n t h e a g e n c i e s . A t t o r n e y R o b e r t s o n s t a t e d t h e r e s h o u l d b e .
C o u n c i l o r R o a c h a s k e d w h y t h e y w a n t t o b e p a r t o f t h e C i t y ' s h e a l t h i n s u r a n c e i n s t e a d o f t h e
C o u n t y ' s . T h e L i b r a r y i s a C o u n t y e n t i t y i s n ' t i t , C o u n c i l o r R o a c h q u e s t i o n e d . M r s . G r e e n b u r g
s t a t e d t h e y l o o k e d a t b o t h t h e C i t y a n d C o u n t y i n s u r a n c e p r o g r a m a n d t h e C i t y h a s m o r e t o o f f e r
w i t h a l o w e r p r e m i u m . C o u n c i l o r R o a c h s u g g e s t e d t h e C o u n t y o r L i b r a r y A t t o r n e y p r e p a r e t h e
I n t e r l o c a l A g r e e m e n t t o b e b r o u g h t b a c k t o C o u n c i l f o r t h e S p e c i a l S e s s i o n s c h e d u l e d f o r
F e b r u a r y 2 7 t h .
C o u n c i l o r H a m m e r m a d e t h e m o t i o n t o t a b l e O r d i n a n c e 2 0 0 3 - 1 , A n O r d i n a n c e A d o p t i n g t h e
C i t y o f G r e e n c a s t l e , I n d i a n a Z o n i n g O r d i n a n c e , s e c o n d r e a d i n g , a n d O r d i n a n c e 2 0 0 3 - 2 , A n
O r d i n a n c e A d o p t i n g t h e C i t y o f G r e e n c a s t l e , I n d i a n a , S u b d i v i s i o n C o n t r o l O r d i n a n c e , s e c o n d
r e a d i n g , d u e t o p u b l i c a t i o n s n a f u , s e c o n d e d b y C o u n c i l o r S e d l a c k . V o t e w a s u n a n i m o u s .
C o u n c i l o r R o a c h m a d e t h e m o t i o n t o t a b l e D e P a u w R e q u e s t f o r S t r e e t C l o s i n g s f o r
C o m m e n c e m e n t a n d P r a c t i c e t o a l l o w P o l i c e , F i r e a n d S t r e e t t o r e v i e w i n f o r m a t i o n , s e c o n d e d b y
" C o u n c i l o r L i e c h t y . V o t e w a s u n a n i m o u s .
R e s o l u t i o n 2 0 0 3 - 3 , A R e s o l u t i o n A p p r o p r i a t i n g P I E C o a l i t i o n D o n a t i o n , w a s r e a d b y M a y o r
M i c h a e l . C h i e f H e n d r i c h s t a t e d t h i s w a s n o t a d o n a t i o n , b u t a g r a n t . T h e m o n e y w a s u s e d t o
p u r c h a s e a d i g i t a l c a m e r a a n d p o r t a b l e b r e a t h t e s t e q u i p m e n t . M o t i o n t o a p p r o v e m a d e b y
C o u n c i l o r R o a c h , s e c o n d e d b y C o u n c i l o r S e d l a c k . V o t e w a s u n a n i m o u s .
R e s o l u t i o n 2 0 0 3 - 4 , A R e s o l u t i o n A u t h o r i z i n g A d d i t i o n a l A p p r o p r i a t i o n , w a s r e a d b y M a y o r
M i c h a e l . M o t i o n t o a p p r o v e m a d e b y C o u n c i l o r H a m m e r , s e c o n d e d b y C o u n c i l o r S e d l a c k .
C o u n c i l o r R o a c h s t a t e d i t s e e m s s t r a n g e t o h a v e A d d i t i o n a l A p p r o p r i a t i o n s w h e n w e d o n ' t e v e n
h a v e b u d g e t a p p r o v a l y e t . V o t e t o a p p r o v e w a s u n a n i m o u s .
R e s o l u t i o n 2 0 0 3 - 4 , A R e s o l u t i o n A p p r o v i n g P u t n a m C o u n t y F o u n d a t i o n F u n d A g r e e m e n t , w a s
d i s c u s s e d b y E l a i n e P e c k , E x e c u t i v e D i r e c t o r o f t h e P u t n a m C o u n t y F o u n d a t i o n . C i t y A t t o r n e y
L a u r i e R o b e r t s o n e x p l a i n e d t h a t a l l r e s t r i c t i o n s h a v e b e e n t a k e n o u t o f t h e a g r e e m e n t s a n d t h i s
w i l l a l l o w a d m i n i s t r a t i v e f e e s o f . 7 5 % w h i c h a m o u n t s t o a p p r o x i m a t e l y $ 5 , 0 0 0 . 0 0 p e r y e a r .
M o t i o n t o a p p r o v e m a d e b y C o u n c i l o r S e d l a c k , s e c o n d e d b y C o u n c i l o r L i e c h t y . V o t e w a s
u n a n i m o u s .
O r d i n a n c e 2 0 0 3 - 3 , A n O r d i n a n c e A m e n d i n g C h a p t e r 9 o f t h e G r e e n c a s t l e C i t y C o d e
E s t a b l i s h i n g A n I n f l o w a n d I n f i l t r a t i o n P o l i c y , f i r s t r e a d i n g , w a s r e a d b y M a y o r M i c h a e l . C i t y
" E n g i n e e r G l e n M o r r o w e x p l a i n e d t h a t t h i s O r d i n a n c e w i l l a l l o w t h e B o a r d o f W o r k s t o a d o p t a
P o l i c y t h a t c a n b e c h a n g e d e a s i e r t h a n t w o r e a d i n g s o f a n a m e n d m e n t f o r a n O r d i n a n c e . T h e
purpose of this is to help with the I & I with the City taking an aggressive stance on sump pumps
• that are directly connected to the sanitary sewer. Motion to approve made by Councilor Hammer,
seconded by Councilor Sedlack. Vote was unanimous. Councilor Roach asked if there is an
appeals process for fines levied. Engineer Morrow stated they can appeal to the Board of Works.
Mayor Michael started the discussion regarding a No Smoking Policy for City Hall. Councilor
Hammer stated most government buildings have gone to a no smoking environment and he feels
that our City Hall should be smoke free also. Will not use TAXPAYER money to purchase
ozone machines, etc.
Councilor Roach stated he agrees and stated we need a Resolution or Ordinance.
Mayor Michael and Attorney Robertson stated they do not feel we need a Resolution or
Ordinance. Councilor Roach requested a Resolution for a Smoke Free City Hall be submitted at
the next meeting with other departments making their own policies.
Motion to adjourn made by Councilor Hammer at 9:00 p.m., seconded by Councilor Roach. Vote
was unanimous.
ATTEST: icl
Nancy A. M el, Mayor
E
Pamela S. Jones,
•