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HomeMy Public PortalAbout050_030_Special City Council June 19 2013 City Council Minutes 20130619 Consideration of Items for Consent Agenda Mayor Buelterman called the special city council meeting to order at 3:00PM. Those present were Mayor pro tern Wanda Doyle, Paul Wolff, Tom Groover, Jan Fox, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Angela Hudson, Finance Director; and Janet LeViner, Clerk of Council. Council, Officials and City Attorney Considerations and Comments Alley 3: Revisit Alley 3 Parking Layout and consider removing the three parallel parking spaces on northeast side. Infrastructure Committee approved 3-0. Ms. Schleicher stated that at the Infrastructure Committee Meeting, the plan was discussed and in having the parallel parking it would create a public safety hazard. The Committee would ask that mayor and council review and abandon the three parallel parking space on the northeast side of the Alley. Fill Roelle, 3 Alley 3, approached mayor and council to express his concerns regarding the parallel parking. Ms. Schleicher commented that mayor and council voted on a parking plan with parallel parking. This would not put parking in front of Mr. Roelle's resident and have ample setback so vehicles can backup which does not require use of the entire rights-of-way (r-o-w). Also, she stated that it has not been the intent of mayor and council to take r-o-w that is not needed for the public good. Mr. Garbett commented that with the parking plan there is more than ample space for vehicles to move in and out and it is also a well-planned design. Mayor Buelterman agreed to meet Mr. Roelle at his property the next day to further discuss his concerns. Mr. Brown would recommend there be as-built for the parking area which will show the retaining wall 2' into the r-o-w and he agrees with Mr. Roelle that the plan was not followed. Paul Wolff made a motion to revise the parking plan to eliminate three parallel parking spaces on the northwest side of the road. Barry Brown seconded. DISCUSSION: Ms. Doyle recommended Ms. Schleicher meet with the appropriate department head to see if the plan was followed. Ms. Fox agreed. Ms. Schleicher stated she will have a meeting and ensure an as-built survey be completed. Mr. Groover asked Ms. Schleicher if curb stops would be installed. She confirmed. Voting in favor were Paul Wolff, Tom Groover, Wanda Doyle, Barry Brown. Voting against were Bill Garbett and Jan Fox. Motion carried 4-2. Public Hearings First Reading of FY14 Budget. Ms. Hudson approached mayor and council stating the proposed budget for the general fund is $22,328,807. The general funds portion of that is $8,748,237; the emergency 911 is $82,856; hotel/motel fund is $2,018,000; 2008 SPLOST is $4,651,500; 2003 SPLOST is $661,968; solid waste fund is $596,504; water and sewer budget is $4,173,806; and campground is $1,085,936. Mayor Buelterman asked Ms. Hudson when the last SPLOST check is expected. She responded September 2014. Ms. Hudson stated the next section of the budget deals with the five year consolidated capital improvement plan. Mr. Groover stated he continues to have issues with Alley 3 as services are being done currently and payment needs to reflect payment in current FY2013. Ms. Hudson replied that any work done in this fiscal year will be paid out of FY2013 as the finance department does not hold invoices over. Ms. Schleicher stated that the $40,000 that is in the budget for FY2014 will be adjusted as the project will be completed in this fiscal year. Mr. Wolff asked if where the funding would come from to complete Alley 3. Ms. Schleicher stated there are funds available currently. Mayor Buelterman then explained how the voting on the budget would proceed. Council agreed. He then recommended that SPLOST money received this year should be allocated to the fire department for the purchase of equipment that is budgeted for FY15 and FY16. Mayor Buelterman would also recommend allocating SPLOST money for water lines so as not to incur additional debt. Ms. Fox concurred. Mr. Groover stated he would like to add the beach rake and tractor in the budget. Mayor Buelterman stated that he could make a motion to amend the budget. Ms. Fox has concerns regarding discussion at the city council workshop that is not included in the budget. Ms. Hudson stated that she had reduced the overtime in the police department as well as a reduction in the public works budget. Ms. Doyle asked Ms. Hudson to review the reductions in the overtime budget for each department. A short discussion resulted with Chief Bryson regarding overtime/staffing/scheduling and the reduction in part-time staff in the Department of Public Works. Woody Hemphill approached mayor and council to discuss his changes within the budget regarding on-line reservations, fees and the kiosk for after-hours reservations. Jan Fox made a motion to approve the FY14 Budget. Paul Wolff seconded. Vote was unanimous. Jan Fox made a motion to move $40,000 out of Alley 3 and $30,000 out of Jones Avenue Paving and creating a line item called Street Paving/Sidewalks in the SPLOST account for $70,000. Paul Wolff seconded. Voting in favor were Paul Wolff, Jan Fox, Wanda Doyle and Bill Garbett. Voting against were Tom Groover and Barry Brown. Motion carried 4-2. Jan Fox made a motion to find monies within the budget to complete the Jones Avenue waterline out of SPLOST rather than financing it in the water/sewer fund. Wanda Doyle seconded. Jan Fox withdrew her motion. Wanda Doyle withdrew her second. Jan Fox made a motion to decrease police salaries by $20,000; decrease part-time/seasonal by $20,000; and add two (2) four wheelers in for $18,000. Tom Groover seconded. Vote was unanimous. Jan Fox made a motion to increase campground fees on-line reservations by $11,800 and increase dues and fees expense by $11,800 in the campground fund. ' ITtea D yk_� seconded. Vote was unanimous. Jan Fox made a motion to adopt the FY14 budget as amended. Paul Wolff seconded. Voting in favor were Paul Wolff, Jan Fox, Tom Groover, Wanda Doyle and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. Tom Groover made a motion to adjourn to Executive Session to discuss personnel. FaaU Wolff seconded. Vote was unanimous Bill Garbett made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous. Bill Garbett made a motion to adjourn. Tom Groover seconded. Vote was unanimous. Meeting adjourned at 4:45PM.