HomeMy Public PortalAbout09.18.2019 Park Commission Meeting Packet Posted 9/13/2019 Page 1 of 1
AGENDA
MEDINA PARK COMMISSION
WEDNESDAY, SEPTEMBER 18, 2019 7:00 P.M.
Medina City Council Chambers
City Hall, 2052 County Road 24
1) Call to Order
2) Additions to Agenda
3) Approval of the Minutes from:
• August 21, 2019 Regular Meeting
4) Public Comments (on items not on the agenda)
5) City Council Update
6) Hamel Athletic Club Request – Quad 4 Field Improvements
7) Staff Report
a) General Items
8) Adjourn
1
MEMORANDUM
TO: Medina Park Commission
FROM: Jodi Gallup, Assistant City Administrator
DATE OF REPORT: September 13, 2019
DATE OF MEETING: September 18, 2019
SUBJECT: Park Commission Meeting Report
2. Additions to Agenda
If any Park Commissioner wishes to add an item to the agenda after the agenda has
already been posted, the agenda item must be proposed at this point in the meeting. The
Park Commission must agree to add the item by motion.
No attachments for this item.
5. City Council Update
This is a reoccurring agenda item to have the City Council Liaison to the Park Commission
give an update at each meeting on what is happening at the Council level. City Council
member John Anderson has been appointed as the Liaison to the Park Commission for
2019.
No attachments for this item.
6. Hamel Athletic Club Request – Quad 4 Field Improvements
Attached is a proposal from Sam’s Landscape for sod and irrigation improvements on
Quad 4 (a park map is also included for reference). Hamel Athletic Club proposes to
make a donation to the City of Medina in the amount of $13,750 to cover the cost of this
improvement with the understanding that Sam’s Landscape will contract directly with the
City of Medina to complete the work.
See attached quote and map.
Recommended Action: Discuss proposal and recommend approval to City Council.
7. Staff Report
a. General Items. This agenda item is to give a verbal update on any other general park
items.
Staff representation at the September 18th Park Commission meeting will be Assistant City
Administrator Jodi Gallup and Public Works Director Steve Scherer.
Medina Park Commission Meeting Minutes - DRAFT
August 21, 2019
Medina City Hall
Page 1 of 2
The Park Commission of Medina, Minnesota met in regular session on August 21, 2019 at 7:00
p.m. at Medina City Hall. Park Commission Chair Steve Lee presided.
1) Call to Order
Commissioners Present: Steve Lee, Ann Thies, John Jacob, Jeff Rumsey, Terry
Sharp
Commissioners Absent: Elizabeth Weir, Mary Morrison
Also Present: Public Works Director Steve Scherer, Assistant City
Administrator Jodi Gallup
2) Additions to the Agenda: None
3) Approval of the Minutes from:
June 19, 2019 Regular Meeting
A motion was made by Sharp and seconded by Rumsey to approve the minutes from June
19, 2019 as presented. Motion passed unanimously.
4) Public Comments (on items not on the agenda): Mathew Cole with the Hamel Athletic
Club (HAC) provided highlights from the 2019 baseball season, stating that HAC had
over 400 players, played over 300 games, and had five tournament teams. Cole thanked
the Park Commission for their support. He stated that the HAC board is looking into field
enhancements and is currently pricing out costs with contractors. HAC will be back
before the Park Commission with a proposal in September.
5) City Council Update
Scherer provided an update to the Park Commission on recent City Council actions.
6) Municipal Park Funding – Resident Engagement Events
The Park Commissioners reviewed the events they had attended in 2019 and the
overwhelming support they received to fund the Municipal Park Fund. Resident
engagement events included Medina Clean-up Day, Park Tour, Police Bike Rodeo, and
four Night to Unite Parties. Thies and Sharp volunteered to attend Medina Celebration
Day on September 21st.
Lee stated that the City Council had requested a summary/recap of the resident
engagement events, which he had prepared a rough draft. Lee read the draft summary and
requested Gallup tally the number of signatures to include in the summary.
Medina Park Commission Meeting Minutes - DRAFT
August 21, 2019
Medina City Hall
Page 2 of 2
7) Walnut Park
Scherer explained how Walnut Park functions as a drainage and filtration basin. Gallup
showed two example educational signs for stormwater ponds in other communities and
suggested creating something similar for Walnut Park to explain the drainage and
filtration basin.
Park Commissioners provided direction on creating the educational sign and suggested
adding language to the existing “Walnut Park” sign to state “Filtration Basin”.
8) 2020-2024 Capital Improvement Plan (CIP)
Gallup presented the updated CIP based on the June Park Commission meeting and City
Council budget work sessions. She stated this would be the Park Commission’s final
opportunity to suggest changes to the draft 2020-2040 CIP. The Park Commission
reviewed the CIP and suggested the following changes:
• Lakeshore Park – add $15,000 to $20,000 for a design consultant in 2020
• Hunter Lions Park – increase the design consultant from $10,000 to $20,000
• Arrowhead Drive Trail – add trail connection from railroad crossing to Loram
• Sioux Drive/Hwy 55 Pedestrian Crossing – add line item to study the possibilities
for a pedestrian crossing
A motion was made by Sharp, seconded by Jacob to recommend accepting the 2020-2040
Capital Improvement Plan Changes. Motion passed unanimously.
9) Staff Report
• General Items – Scherer stated that he plans to purchase thick rubber mats from
Tractor Supply for underneath the swing sets instead of ordering through a
playground equipment catalog to save on cost. He will test these mats at a few
parks to determine durability.
10) Adjourn
A motion was made by Sharp, seconded by Jacob and passed unanimously, to adjourn the
meeting.
The meeting was adjourned at 8:20 p.m. Minutes prepared by Jodi Gallup
Hamel Legion Park
Home to Hamel Baseball
Legend
Parking
No Parking
Indoor Bathrooms
Port-a-Potty
Handicap Accessible Port-a-Potty
No Parking is allowed in the Hamel
Community Building Parking Lot
Additional Parking available in the
Municipal Lot
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P.O. Box 848 Wayzata, MN 55391
Office 763-478-0200
Fax 763-478-0300
www.samslandscape.com
Project Quote
Date: 09/11/2019
Project: Hamel Baseball Association-2019 Field Work
Submitted To: Dan Kelly
Quad field area: conversion of 1 field
1: Site Layout
2: Mobilization of our equipment.
3: Removal of existing ag-lime from outside 1st & 3rd base lines to dugouts, behind home plate and existing grass line.
4: Removal of ag-lime & grass to gain proper radius on line from outfield to infield behind base lines.
5: Removal of ag-lime from infield area
6: Construct clay based pitching mound with Red-Clay topdressing
7: Import heavy topsoil/clay mixture.
8: Grade and Compact imported soil to proper grades in excavated areas.
9: Install and fine grade screened topsoil (top dressing for hand grading).
10: Install sod in graded area’s (starter fertilizer included).
11: Restoration of damaged area used for access (seed).
$10,500.00
Irrigation:
1: Connection to existing mainline
2: Extend irrigation mainline with control wire to inside field fence
3: Install turf watering zones as needed for complete coverage of new turf infield & dugout baseline areas), does not
include outfield turf
4: Program and adjust as needed for connection to existing control center.
$3,250.00
Ben Vandeputte
Project Manager / Estimator
612-267-5253 cell