HomeMy Public PortalAbout08.21.2019 Park Commission Meeting Packet Posted 8/16/2019 Page 1 of 1
AGENDA
MEDINA PARK COMMISSION
WEDNESDAY, AUGUST 21, 2019 7:00 P.M.
Medina City Council Chambers
City Hall, 2052 County Road 24
1) Call to Order
2) Additions to Agenda
3) Approval of the Minutes from:
June 19, 2019 Regular Meeting
4) Public Comments (on items not on the agenda)
5) City Council Update
6) Municipal Park Funding – Resident Engagement Events
7) Walnut Park
8) 2020-2024 Capital Improvement Plan
9) Staff Report
a) General Items
10) Adjourn
Medina Park Commission Meeting Minutes - DRAFT
June 19, 2019
Medina City Hall
Page 1 of 3
The Park Commission of Medina, Minnesota met in regular session on June 19, 2019 at 7:00
p.m. at Medina City Hall. Park Commissioner Elizabeth Weir presided.
1) Call to Order
Commissioners Present: Elizabeth Weir, John Jacob, Mary Morrison, Jeff Rumsey,
Terry Sharp
Commissioners Absent: Steve Lee, Ann Thies
Also Present: Public Works Director Steve Scherer, Assistant City
Administrator Jodi Gallup
2) Additions to the Agenda: None
3) Approval of the Minutes from:
April 17, 2019 Regular Meeting
A motion was made by Sharp and seconded by Rumsey to approve the minutes from April
17, 2019 as presented. Motion passed unanimously.
May 15, 2019 Park Tour
A motion was made by Sharp and seconded by Morrison to approve the minutes from
May 15, 2019 with one correction: p. 1 under “Walnut Park”, add language, “add sign
stating this area is a treatment area for Lake Independence”. Motion passed
unanimously.
4) Public Comments (on items not on the agenda): None
5) City Council Update
Scherer provided an update that the City Council had a work session the previous evening
to discuss the 2020 budget. He noted that the City Council was generally in favor of
funding the municipal park fund, but it may not be completely funded by the tax levy
with some money being transferred into the account from other revenue sources. Scherer
asked if a Park Commissioner could provide an update on the Municipal Park Fund at the
July 2nd meeting. Weir stated she could attend if no one else was available.
6) Minnesota Cricket Association
Golam Sayeed with the Minnesota Cricket Association provided a presentation to the
Park Commission on the history of cricket, how to play the game, the growing popularity
of the sport, and the challenges & opportunities for the Minnesota cricket communities.
Sayeed stated that cricket is growing in popularity in the United States and especially in
the west suburbs including the cities of Medina and Plymouth and the Wayzata School
Medina Park Commission Meeting Minutes - DRAFT
June 19, 2019
Medina City Hall
Page 2 of 3
District. He stated he currently uses ball fields in Plymouth for youth cricket, but the kids
need to use the outfield grass as their pitch, which only works for practice. They have no
facilities in the area to play games. They are in need of a youth field with a real pitch for
five to six hours on weekends to play games.
Sayeed showed the Park Commission photos of multiple use fields with soccer fields on
each side of a cricket pitch. The Park Commissioners liked the idea of creating a multi-
use field but have no current park land large enough to accommodate these fields. It was
suggested that the Minnesota Cricket Association look to partner with existing soccer
associations.
It was also suggested that the Minnesota Cricket Association reach out to the Wayzata
School District, because they recently purchased over 80 acres of land in Medina that is
currently sitting vacant.
Sayeed stated that he has been working with the Minnesota Amateur Sports Commission
to apply for a grant with the Hennepin Youth Sports Grant program, but he needs to
partner with a Local Government Unit. He stated that the City of Medina and the
Minnesota Cricket Association could create a potential partnership to tap into these grant
funds.
7) 2020-2024 Capital Improvement Plan
Gallup stated that each June the Park Commission reviews the city’s Capital
Improvement Plan (CIP) to plan for future capital park and trail projects over the next
five years. The Park Commissioners reviewed the notes from the May park tour, the park
asset inventory sheet showing asset replacement years, and draft CIP to begin planning
for future park improvements.
The Park Commission reviewed a request for a splash pad in Hamel Legion Park but
noted that the high capital costs and on-going maintenance cost would prohibit the
project from going forward at this time.
The following changes were incorporated into the 2020-2024 Capital Improvement Plan:
Medina Road – pave shoulder to replace gravel shoulder
Hackamore Trail – review price and cost share with Corcoran
Lakeshore Park – create a thought-out plan potentially utilizing a consultant that
understands the restrictions in a shoreland overlay district
Walnut Park – add water quality sign similar to the sign at Lake Ardmore. Update
basketball hoop and court surface
Medina Park Commission Meeting Minutes - DRAFT
June 19, 2019
Medina City Hall
Page 3 of 3
Hunter Lions Park – hire a consultant to design a full park reconstruction. Sharp
noted that Maple Grove has had success with Loucks Engineering.
Maple Park – no need for volleyball in this location since there are volleyball
courts in Baker Park
Medina Morningside Park – replace playground curb, rubber under swings,
baseball backstop, and parking area
Hamel Legion Park – remove cricket as a line item, since it is now clear there is
not enough space for cricket in the park
Rainwater Nature Area – no need for decorative garbage cans
8) Staff Report
Municipal Park Funding – Resident Engagement Events – Weir and Morrison
volunteered to attend the Hamel Jamboree this weekend.
General Items – Sharp suggested that the City become members of the Minnesota
Park and Recreation Association as it is a great resource for grants. He stated he
would forward additional information on to staff.
9) Adjourn
A motion was made by Jacob, seconded by Morrison and passed unanimously, to adjourn
the meeting.
The meeting was adjourned at 9:05 p.m. Minutes prepared by Jodi Gallup
2020 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
Roads
1
Tamarack North of Medina to Blackfoot
Overlay 54,000$ 43,200$ Reserves/Bonds/Assessments
2 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Reserves/Bonds/Assessments
3 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Reserves/Bonds/Assessments
4 Clydesdale trail overlay 600/101 150,000$ 75,000$ Reserves/Bonds/Assessments
5 Oakview Road - Overlay 43,000$ 21,500$ Reserves/Bonds/Assessments
6 Deer Hill Road East - Overlay 27,000$ 23,500$ Reserves/Bonds/Assessments
7 Dusty Trail - Overlay 4,000$ 2,000$ Reserves/Bonds/Assessments
8 Tower Dr West Overlay/curb 42,000$ 21,000$ Reserves/Bonds/Assessments
9 Chestnut Road - Overlay 50,000$ 25,000$ Reserves/Bonds/Assessments
10 Town Line Rd South 100,000$ 100,000$ Assessment Escrow Fund
11 Foxberry Farms Overlay/10% curb 283,000$ 142,000$ Reserves/Bonds/Assessments
12 Hackamore Medina/ Portion 600,000$ 450,000$ 600,000$ 450,000$ Reserves/Bonds/Developer
13 Willow Drive North to 24 - reclaim 200,000$ 160,000$ Reserves/Bonds/Assessments
14 Shire Dr Overlay 32,000$ 16,000$ Reserves/Bonds/Assessments
15 Iroquois Drive Overlay 30,000$ 15,000$ Reserves/Bonds/Assessments
16 Maplewood Drive Overlay 29,328$ 14,664$ Reserves/Bonds/Assessments
17 Bobolink Road Overlay 90,000$ 45,000$ Reserves/Bonds/Assessments
18 Morningside Road Overlay 110,000$ 55,000$ Reserves/Bonds/Assessments
19 Elsinore Circle N of Morningside Rd Overlay 20,000$ 10,000$ Reserves/Bonds/Assessments
20 Arrowhead & CR 118 Whistleless Crossing 450,000$ 60,000$ Reserves/State Bonding/Grant
21 Roads Sub-total 555,000$ 122,500$ 1,063,000$ 682,000$ 474,660$ 351,828$ 820,000$ 560,000$ 129,328$ 114,664$
22
23 Public Works
24 Tandem 230,000$ 230,000$ Equipment Bonds/Cap Equip Fund
25 Water Truck / Tanker Replacement 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
26 Air Compressor 25,000$ 25,000$ Equipment Bonds/Cap Equip Fund
27 Ditch Mower Replacement/Loretto 90,000$ 45,000$ Equipment Bonds/Cap Equip Fund
28 Backhoe Replacement 130,000$ 130,000$ Equipment Bonds/Cap Equip Fund
29 Skid Steer Upgrade w/ Bucket/Harly Rake 12,000$ 12,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ Equipment Bonds/Cap Equip Fund
30 Single Axle Truck 220,000$ 220,000$ Equipment Bonds/Cap Equip Fund
31 Public Works Sub-total 167,000$ 167,000$ 4,000$ 4,000$ 244,000$ 244,000$ 234,000$ 234,000$ 90,000$ 45,000$
32
33 Police
34 PD Squad Cars 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ 80,000$ 80,000$ 126,000$ 126,000$ Equipment Bonds/Cap Equip Fund
35 Traffic Squad 35,000$ 35,000$ Equipment Bonds/Cap Equip Fund
36 PD Squad Camera / Body Cams 100,000$ 100,000$ Equipment Bonds/Cap Equip Fund
37 Portable Radios 6,000$ 6,000$ 4,000$ 4,000$ 4,000$ 4,000$ DWI Forfeiture Fund/Cap Equip
38 Squad Radios 40,000$ 40,000$ DWI Forfeiture Fund/Cap Equip
39 Records Management 70,000$ 70,000$ Equipment Bonds/Cap Equip Fund
40 Miscellaneous 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ DWI Forfeiture Fund/Cap Equip
41 Police Sub-total 129,000$ 129,000$ 114,000$ 114,000$ 257,000$ 257,000$ 80,000$ 80,000$ 134,000$ 134,000$
42
43 Fire
44 HAMEL
45 Ongoing PPE Replacement 10,000$ 10,000$ 10,000$ 12,000$ 12,000$ Equipment Bonds/Cap Equip Fund
46 Command Vehicle Replacement 4,320$ 4,320$ 4,320$ 4,320$ 4,320$ Equipment Bonds/Cap Equip Fund
47 Engine 11 Refurbishment 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
48 Pumper/Tanker 38,917$ 38,917$ 38,917$ 38,917$ 38,917$ Equipment Bonds/Cap Equip Fund
49 Annual Contract 75,000$ 75,000$ 75,000$ 77,000$ 77,000$ Equipment Bonds/Cap Equip Fund
50 Hamel Fire Sub-total 73,237$ 75,000$ 73,237$ 75,000$ 73,237$ 75,000$ 75,237$ 77,000$ 75,237$ 77,000$
51
52 Loretto & Long Lake
53 Fire (Loretto)28,290$ 28,290$ 28,290$ 28,290$ 28,290$ Equipment Bonds/Cap Equip Fund
54 Fire (Long Lake)6,000$ 6,000$ 6,000$ 6,000$ 6,000$ Equipment Bonds/Cap Equip Fund
55 Fire Sub-total -$ 34,290$ -$ 34,290$ -$ 34,290$ -$ 34,290$ -$ 34,290$
56
57 Emergency Management
58 Siren Maintenance 5,000$ 5,000$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ Equipment Bonds/Cap Equip Fund
59 Civil Defense Sirens 30,000$ 30,000$ Revolving Cap. Impr. Fund
60 Civil Defense Sub-total 5,000$ 5,000$ 37,500$ 37,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$
61
62
63 Administration/Data Processing
64 Vehicle Equipment Bonds/Cap Equip Fund
65 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
66
67 City Buildings
68 City Hall Repairs/Renovation 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
69 Community Building Repairs 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
70 PW/Police Repairs/Renovations 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
71 City Buildings - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund
72 City Building Sub-total 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$
73
74
75
76 Water (high growth expectation)
2020
2020 - 2024 Capital Improvement Plan
2021 2022 2023 2024
1
2020 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
2020
2020 - 2024 Capital Improvement Plan
2021 2022 2023 2024
77 Water Treatment Plant Expansion 1,400,000$ 1,400,000$ Future - Water Capital
78
Chippewa Watermain Extension - Arrowhead
to Mohawk 400,000$ 400,000$ Water Capital Improvement
79 Chippewa West of Mohawk 435,000$ 435,000$ Water Capital Improvement
80 Water Tower (and land acquisition)2,600,000$ 2,600,000$ Future Water Cap (2020-2023)
81 Water Sub-total -$ -$ 835,000$ 835,000$ 1,400,000$ 1,400,000$ 2,600,000$ 2,600,000$ -$ -$
82
83 Sewer
84 Willow Dr Lift Station 700,000$ 700,000$ Sewer Capital Fund
I / I Maintenance 100,000$ 100,000$ 100,000$ 100,000$ Sewer Capital Fund
Hunter/Hamel Rd Upsize 750,000$ 750,000$ Sewer Capital Fund
86 Sewer Sub-total -$ -$ 800,000$ 800,000$ 100,000$ 100,000$ -$ -$ 750,000$ 750,000$
87
88 Storm Water
89 Long Lake Creek Sub Watershed 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Storm Water Fund/Grants
90 Storm Water Sub-total -$ 10,000$ -$ 10,000$ -$ 10,000$ -$ 10,000$ -$ 10,000$
91
92 Municipal Park Replacements
93 Trails
97 Annual Trail Replacement 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ Municipal Park Fund
98 Hamel Legion Park
99 Holy Name Park
100 Hunter Lions Park
101 Full Park Reconstruction/Tennis Court 10,000$ 10,000$ 500,000$ 450,000$ Municipal Park Fund/Grants
102 Lakeshore Park
103 Large Playground Equipment 100,000$ 100,000$ Municipal Park Fund
104 Rainwater Nature Area
105 Maple Park
106 Walnut Park
107 Basketball Hoop/Striping 5,000$ 5,000$ Municipal Park Fund
108 Medina Morningside Park
109 Playground curb/rubber under swings 50,000$ 50,000$ Municipal Park Fund
110 Replace baseball backstop 5,000$ 5,000$ Municipal Park Fund
111 Parking Area 10,000$ 10,000$ Municipal Park Fund
112 Medina Lake Preserve
114 Park Clean-up 25,000$ 25,000$ 25,000$ 25,000$ Municipal Park Fund
115 Tomann Preserve - Park Development
116 The Park at Fields of Medina
117 105,000$ 105,000$ 125,000$ 125,000$ 25,000$ 25,000$ 555,000$ 505,000$ 55,000$ 55,000$
118
119 New Park Development
120 Trails
121 Arrowhead Dr RR Crossing 130,000$ 130,000$ Park Dedication Fund
122 Hackamore Trail 174,000$ 87,000$ 174,000$ 87,000$ Park Ded/Cost Share w/ Corcoran
123 Medina Road Trail 200,000$ 200,000$ Park Dedication Fund
124 Medina Lake Preserve
125 Trail Head 25,000$ 25,000$ 25,000$ 25,000$ Park Dedication Fund
126 Park Land by Medina Golf & CC 500,000$ 500,000$ Park Dedication Fund
127 Land Acquisitions / New Trails 250,000$ 250,000$ Park Dedication Fund
128 Parks Sub-total 130,000$ 130,000$ 374,000$ 287,000$ 750,000$ 750,000$ 199,000$ 112,000$ 25,000$ 25,000$
129
130 TOTAL:1,219,237$ 832,790$ 3,480,737$ 3,058,790$ 3,386,397$ 3,309,618$ 4,625,737$ 4,274,790$ 1,321,065$ 1,307,454$
2
MEMORANDUM
TO: Park Commission
FROM: Steve Scherer, Public Works Director
DATE: August 16, 2019
MEETING: August 21, 2019
SUBJECT: Walnut Park Drainage and Filtration Basin
Walnut Park has been a drainage and filtration basin since its conception. The basin is located at
the low point of several connecting streets; it collects the street water and filters it through a
drain tile system that discharges into Lake Independence. The diagram on the next page shows
how the water flows through the drainage and filtration basin. This system works like a filtration
system/rain garden. The basin also serves as a skating rink in the wintertime. Since it floods out
frequently on wet years (see picture below), the skating rink portion may have dead grass at
times.
The future of this basin would likely become a settling pond when storm sewer is installed the
next time the streets are reconstructed. The pond could possibly be constructed prior to the street
project and would be sized correctly for the future project. This would be a big task and would
require some grant funding and a large contribution from the stormwater utility fund to complete
the project.
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water qualky.Tlie Kini-1' qty Surface and Sweetwater
Management- I55WFrl Program is retrofitting storrnwater
ponds in Kiva? County no enhance water
quality,. Enhancing imnnnwatnr 4rnds /it a new
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1
MEMORANDUM
TO: Medina Park Commission
FROM: Jodi Gallup, Assistant City Administrator
DATE OF REPORT: August 16, 2019
DATE OF MEETING: August 21, 2019
SUBJECT: Park Commission Meeting Report
2. Additions to Agenda
If any Park Commissioner wishes to add an item to the agenda after the agenda has
already been posted, the agenda item must be proposed at this point in the meeting. The
Park Commission must agree to add the item by motion.
No attachments for this item.
5. City Council Update
This is a reoccurring agenda item to have the City Council Liaison to the Park
Commission give an update at each meeting on what is happening at the Council level.
City Council member John Anderson has been appointed as the Liaison to the Park
Commission for 2019.
No attachments for this item.
6. Municipal Park Funding – Resident Engagement Events
This agenda item is to recap the past resident engagement events this summer and discuss
the feedback the Park Commissioners received and how to improve upon future events.
The Park Commission should plan to discuss what information we’d like to present at
Medina Celebration Day on Saturday, September 21st from 4-8 p.m. in Hamel Legion
Park.
No attachments for this item.
Recommended Action: Discuss past events and plan for future events.
7. Walnut Park
Public Works Director Steve Scherer’s memo explains how Walnut Park functions as a
drainage and filtration basin. It has been suggested to incorporate signage at Walnut Park
educating residents on the park land’s function as a stormwater management area. Staff
has found some example educational signs for stormwater ponds in other communities
and is proposing to create something similar for Walnut Park explaining the drainage and
filtration basin.
See attached memo and example signs.
Recommended Action: Discuss possible language and design for signage.
8. 2020-2024 Capital Improvement Plan
The 2020-2024 CIP has been updated to reflect discussion from the June Park
Commission meeting and City Council budget work sessions. The Park Commission
should review the items and discuss any final recommended changes to the plan.
2
See attached CIP.
Recommended Action: Review Capital Improvement Plan and make final
recommendations on future park and trail needs.
9. Staff Report
a. General Items. This agenda item is to give a verbal update on any other general park
items.
Staff representation at the August 21st Park Commission meeting will be Assistant City
Administrator Jodi Gallup and Public Works Director Steve Scherer.
1
Jodi Gallup
From:Michael Kneller <mikekneller@yahoo.com>
Sent:Tuesday, June 25, 2019 2:12 PM
To:Jodi Gallup
Cc:Mike Mohs
Subject:Quad 4 Grass Infield
Hi Jodi,
At our last HAC board meeting, we discussed that we would like to proceed with seeking approval to put a grass (sod)
infield in the Quad 4 diamond at Hamel Legion Park.
Late summer tends to be the best time to plant grass. Is there anything we can do to make this happen this year so we
have a third grass infield diamond for next summer?
Please let me know if you would like to discuss this.
Thanks,
Mike