HomeMy Public PortalAbout160_030_Infrastructure Committee Minutes - 5.9.13 INFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
May 9, 2013
5:00 P.M.
ATTENDEES: Paul Wolff, Diane Schleicher, Wanda Doyle, Joe Wilson, Barry Brown,
George Reese, Angela Hudson, Jan Fox and Tom Groover.
Approve the minutes of the previous meetings—Paul Wolff called the meeting to order;
asked for a motion to approve the minutes from 4.11.13 meeting. Tom Groover moved to
approve; Barry Brown seconded.
New Business:
I. WWTP
a. Received 2012 Gold Award—Received Gold Award for no violations at
the Wastewater Treatment Plant; first time for this award on Tybee.
b. Storm Ready—Diane Schleicher states that the Mayor wanted the
committee to be aware of the "Storm Sandy" causing sewage problems for
their Wastewater Treatment Plant, due to the Plant was close to the water,
like us; George Reese has done some research; FEMA has given them a
boat load of money to fix that, after the fact. Jan Fox states that FEMA
does have Grants for pre-disaster litigations, but you have to go through
the State to get it. Paul Wolff states,we need to look into that; I know
we're looking into elevating the wells; I think the lift stations are
vulnerable too; asked George to look into the cost of elevating the control
panels on the lift stations.
II. Veterans Drive—Road Paving and Drainage Improvement Schedule
1. Joe Wilson states that the paving of Veterans Drive will be done next year,
around April or May, 2014; we need to finish that drainage problem over
there, and then take it all the way to Meddin Drive.
III. Water& Sewer Rates
1. Angela Hudson explains the water/sewer rate handout; we're going to
charge .75 for the 1st tier, and then increase the other rates by 10%; and
10% every year, thereafter; is the goal with us increasing the water rates
to,bottom line, cover any additional loans that we incur, or is it to increase
the water rates to start setting aside some money each year for a fund
balance.
2. Paul Wolff states, my personal preference, and this was the intent in 2005,
when I got this ball rolling, that led to the ordinance that we haven't
enforced since then apparently, is that we would increase water/sewer
rates, both base and consumption rates, by the CPI every year; so we could
avoid having a 50%hike in one year; the intent back then, and I think it
still exits is, that we want to have a cushion for infrastructure
improvements and repair; as George has said before, we are always
starting out in the hole when we start a big project; we need to start out
with something in the kitty, that we can throw into the mix.
3. Barry Brown states, the attempt back in 2008, was to raise those rates up
the first of every year, which was supposed to be done, which wasn't
done; it doesn't necessarily have to go back to Council to raise the rates
up; staff could have raised those rates up every year, like they were
supposed to do; that's why we're back in the hole again.
4. Paul states, as a starting point for our next meeting, Angela, could we have
the accumulative CPI increase, what that would be from 2005 to date; how
much would we have to raise rates to catch up; let's start there; let's look
at that before we talk about jacking everything else up; let's get caught up
where we're supposed to be, and then continue to do that every year.
Old Business:
I. Public Safety Building Update—Mayor Pro Tern Doyle
1. Wanda Doyle states that this is on the agenda tonight, because it was kind
of time sensitive; the Fire Bay was one of the addendum items that was on
the RFP; when we met with the Public Safety Committee and Greenline,
and Skip was there, we felt like if we're just putting a Fire Bay over there,
a Fire Bay alone, what's the purpose of putting it in as a part of the design;
what I'd like to propose is, do the Fire Bay with an administrative office
there and storage; we had it at 520 square feet; that will probably increase
somewhat; I think if our goal here is to plan for the future, not having that
Fire Bay as part of the design process, is a mistake; we'll discuss that at
the meeting and if we have to, we'll vote on that; the next thing is the
Sally Port; that was also an addendum item; we talked about this at the
Public Safety Committee, and Greenline feels the same way, the way they
can build this Sally Port and make it a part of one side of the building;
they can build it very cost effective; they say it would be cost effective
because they don't have to enclose it; they can put a tall fence as high as
the roof line, around it; you can still lock up everything and it will look
good; and it won't be as expensive; I would like to propose that we take
the Sally Port off of the addendum list and include it as part of the design;
The next thing is something that the TIPD threw in and I need your input
on this as part of the design; as an extra little perk for this building, they
put a gun range inside; it's not very many square feet; I just want you to
keep an open mind and think about that; I don't know that we need it; it
would be a plus for the building; I'll be able to tell you the square footage
when I talk at the Council Meeting; the other thing is 1 floor vs. 2 floors;
the way they have it laid out right now, it's all on 1 floor; they have left
space in everything they've done, for expansion; the question that
Greenline has is do we put a second floor on it now, for expansion in the
future; they're fine with whatever we want to do,but right now, it's just 1
floor; the other thing that's going on is the construction manager, the pre-
qualification; Tommy is working with Greenline on that; I'll be talking
with Tommy tonight to see where we are with that; that's the next thing
that we have to do, is pre-qualify for a construction manager; we're on
schedule; we're making progress; they think they can stay within our
budget very easily.
II. Update on Ally 3 Project—
a. Drainage improvements scheduled for May 2013 —Joe Wilson states they
will start on May 20th, at Ally 3,putting in drainage; it will probably be
closed for about a week; I have talked to all the kayaker's that come out
here; the mat is still up in the air with the DNR; I'm trying to get the DNR
to help us with the cost of the mat; they helped the County with the one
over here at Lazaretto.
b. Parking Plan to Parking Committee on May 14, 2013 at 10 am—Joe states
the Parking Plan is on the screen behind you; I just got this to Downer
Davis this morning; Downer has come in with a plan to have 18 spaces on
the South side and 3 parallel on the other side; we're actually going to pick
up around 9 spaces. Paul Wolff asked if there's any opposition from
anybody on the committee, to taking back the City right-a-way, and
making this as accessible as possible. Barry Brown and Tom Groover
agree with Paul.
III.Update on Jaycee Park Fields— Scheduled for May/June 2013
a. Update on shallow well for adequate irrigation—Joe states he will be
drilling another well; has to have 20 gallons/minute, in order to run the
irrigation; the one that's there is too small and has been clogging up due to
all the iron that the shallow well brings up; we need a better filtration
system on it; the new shallow well will be a multi-point well; with the well
and control panel on the back side of the restrooms there, the cost will be
$1700 to do all of that. Wanda Doyle stated, you need to consider putting
all the filters that you can on there,because those things will still build-up
and corrode; it needs to be put on some kind of cleaning, maintenance
schedule. Joe states that the irrigation will be around$7,000 and that
would have to come next; the laser leveling is around another$7,000-
$10,000; I may have to do the laser leveling next year because I don't
have that in the budget.
IV.Update on Solomon Avenue Improvements
a. Between Byers and McKenzie— Submitting Cost in FY 14 DPW CIP
Budget - $23,750—Joe states, that's the cost I gave you.
b. Between McKenzie and Polk—Submitting Cost in FY 14 DPW CIP
Budget - $31,700—Joe states, I'm having some issues on that; we did
some test digging on that road and found a lot of trash 300 ft. off of
Solomon, inside the middle of the road; Bubba (City Attorney) said to
hold off on it.
V. Jones Avenue:
a. RFP for Engineering Services—Rating will be on April 25, 2013 City
Council Agenda for FY14 W& S Budget—Diane Schleicher states that
the rating will be on the May meeting; you'll had recommended Thomas
&Hutton; they have extended their proposal.
b. Paving Estimate Cost for FY14 DPW CIP Budget - $178,000
c. Reconstruction Estimated Cost for FY 14 DPW CIP Budget- $356,000
VI. New AMR System: Contract near completion for signatures—George Reese
states it should be signed next week.
VII. TRAILS PROJECT:
a. Project update - The Concept Report Accepted by GDOT
VIII. Update on Beach Rake & Tractor Replacement
a. Submitting Budget Cost in FY 14 DPW CIP Budget
b. Beach Rake - $54,000
c. Larger Tractor- $40,000
d. Draft Letter Requesting GDNR Letter of Authorization Prepared
With no further business to discuss, Paul Wolff asked for a motion to adjourn; Barry
Brown motioned to adjourn; Tom Groover seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 06/11/2013