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HomeMy Public PortalAbout160_030_Infrastructure Committee Minutes - 5.9.13 INFRASTRUCTURE COMMITTEE MINUTES CITY OF TYBEE ISLAND May 9, 2013 5:00 P.M. ATTENDEES: Paul Wolff, Diane Schleicher, Wanda Doyle, Joe Wilson, Barry Brown, George Reese, Angela Hudson, Jan Fox and Tom Groover. Approve the minutes of the previous meetings—Paul Wolff called the meeting to order; asked for a motion to approve the minutes from 4.11.13 meeting. Tom Groover moved to approve; Barry Brown seconded. New Business: I. WWTP a. Received 2012 Gold Award—Received Gold Award for no violations at the Wastewater Treatment Plant; first time for this award on Tybee. b. Storm Ready—Diane Schleicher states that the Mayor wanted the committee to be aware of the "Storm Sandy" causing sewage problems for their Wastewater Treatment Plant, due to the Plant was close to the water, like us; George Reese has done some research; FEMA has given them a boat load of money to fix that, after the fact. Jan Fox states that FEMA does have Grants for pre-disaster litigations, but you have to go through the State to get it. Paul Wolff states,we need to look into that; I know we're looking into elevating the wells; I think the lift stations are vulnerable too; asked George to look into the cost of elevating the control panels on the lift stations. II. Veterans Drive—Road Paving and Drainage Improvement Schedule 1. Joe Wilson states that the paving of Veterans Drive will be done next year, around April or May, 2014; we need to finish that drainage problem over there, and then take it all the way to Meddin Drive. III. Water& Sewer Rates 1. Angela Hudson explains the water/sewer rate handout; we're going to charge .75 for the 1st tier, and then increase the other rates by 10%; and 10% every year, thereafter; is the goal with us increasing the water rates to,bottom line, cover any additional loans that we incur, or is it to increase the water rates to start setting aside some money each year for a fund balance. 2. Paul Wolff states, my personal preference, and this was the intent in 2005, when I got this ball rolling, that led to the ordinance that we haven't enforced since then apparently, is that we would increase water/sewer rates, both base and consumption rates, by the CPI every year; so we could avoid having a 50%hike in one year; the intent back then, and I think it still exits is, that we want to have a cushion for infrastructure improvements and repair; as George has said before, we are always starting out in the hole when we start a big project; we need to start out with something in the kitty, that we can throw into the mix. 3. Barry Brown states, the attempt back in 2008, was to raise those rates up the first of every year, which was supposed to be done, which wasn't done; it doesn't necessarily have to go back to Council to raise the rates up; staff could have raised those rates up every year, like they were supposed to do; that's why we're back in the hole again. 4. Paul states, as a starting point for our next meeting, Angela, could we have the accumulative CPI increase, what that would be from 2005 to date; how much would we have to raise rates to catch up; let's start there; let's look at that before we talk about jacking everything else up; let's get caught up where we're supposed to be, and then continue to do that every year. Old Business: I. Public Safety Building Update—Mayor Pro Tern Doyle 1. Wanda Doyle states that this is on the agenda tonight, because it was kind of time sensitive; the Fire Bay was one of the addendum items that was on the RFP; when we met with the Public Safety Committee and Greenline, and Skip was there, we felt like if we're just putting a Fire Bay over there, a Fire Bay alone, what's the purpose of putting it in as a part of the design; what I'd like to propose is, do the Fire Bay with an administrative office there and storage; we had it at 520 square feet; that will probably increase somewhat; I think if our goal here is to plan for the future, not having that Fire Bay as part of the design process, is a mistake; we'll discuss that at the meeting and if we have to, we'll vote on that; the next thing is the Sally Port; that was also an addendum item; we talked about this at the Public Safety Committee, and Greenline feels the same way, the way they can build this Sally Port and make it a part of one side of the building; they can build it very cost effective; they say it would be cost effective because they don't have to enclose it; they can put a tall fence as high as the roof line, around it; you can still lock up everything and it will look good; and it won't be as expensive; I would like to propose that we take the Sally Port off of the addendum list and include it as part of the design; The next thing is something that the TIPD threw in and I need your input on this as part of the design; as an extra little perk for this building, they put a gun range inside; it's not very many square feet; I just want you to keep an open mind and think about that; I don't know that we need it; it would be a plus for the building; I'll be able to tell you the square footage when I talk at the Council Meeting; the other thing is 1 floor vs. 2 floors; the way they have it laid out right now, it's all on 1 floor; they have left space in everything they've done, for expansion; the question that Greenline has is do we put a second floor on it now, for expansion in the future; they're fine with whatever we want to do,but right now, it's just 1 floor; the other thing that's going on is the construction manager, the pre- qualification; Tommy is working with Greenline on that; I'll be talking with Tommy tonight to see where we are with that; that's the next thing that we have to do, is pre-qualify for a construction manager; we're on schedule; we're making progress; they think they can stay within our budget very easily. II. Update on Ally 3 Project— a. Drainage improvements scheduled for May 2013 —Joe Wilson states they will start on May 20th, at Ally 3,putting in drainage; it will probably be closed for about a week; I have talked to all the kayaker's that come out here; the mat is still up in the air with the DNR; I'm trying to get the DNR to help us with the cost of the mat; they helped the County with the one over here at Lazaretto. b. Parking Plan to Parking Committee on May 14, 2013 at 10 am—Joe states the Parking Plan is on the screen behind you; I just got this to Downer Davis this morning; Downer has come in with a plan to have 18 spaces on the South side and 3 parallel on the other side; we're actually going to pick up around 9 spaces. Paul Wolff asked if there's any opposition from anybody on the committee, to taking back the City right-a-way, and making this as accessible as possible. Barry Brown and Tom Groover agree with Paul. III.Update on Jaycee Park Fields— Scheduled for May/June 2013 a. Update on shallow well for adequate irrigation—Joe states he will be drilling another well; has to have 20 gallons/minute, in order to run the irrigation; the one that's there is too small and has been clogging up due to all the iron that the shallow well brings up; we need a better filtration system on it; the new shallow well will be a multi-point well; with the well and control panel on the back side of the restrooms there, the cost will be $1700 to do all of that. Wanda Doyle stated, you need to consider putting all the filters that you can on there,because those things will still build-up and corrode; it needs to be put on some kind of cleaning, maintenance schedule. Joe states that the irrigation will be around$7,000 and that would have to come next; the laser leveling is around another$7,000- $10,000; I may have to do the laser leveling next year because I don't have that in the budget. IV.Update on Solomon Avenue Improvements a. Between Byers and McKenzie— Submitting Cost in FY 14 DPW CIP Budget - $23,750—Joe states, that's the cost I gave you. b. Between McKenzie and Polk—Submitting Cost in FY 14 DPW CIP Budget - $31,700—Joe states, I'm having some issues on that; we did some test digging on that road and found a lot of trash 300 ft. off of Solomon, inside the middle of the road; Bubba (City Attorney) said to hold off on it. V. Jones Avenue: a. RFP for Engineering Services—Rating will be on April 25, 2013 City Council Agenda for FY14 W& S Budget—Diane Schleicher states that the rating will be on the May meeting; you'll had recommended Thomas &Hutton; they have extended their proposal. b. Paving Estimate Cost for FY14 DPW CIP Budget - $178,000 c. Reconstruction Estimated Cost for FY 14 DPW CIP Budget- $356,000 VI. New AMR System: Contract near completion for signatures—George Reese states it should be signed next week. VII. TRAILS PROJECT: a. Project update - The Concept Report Accepted by GDOT VIII. Update on Beach Rake & Tractor Replacement a. Submitting Budget Cost in FY 14 DPW CIP Budget b. Beach Rake - $54,000 c. Larger Tractor- $40,000 d. Draft Letter Requesting GDNR Letter of Authorization Prepared With no further business to discuss, Paul Wolff asked for a motion to adjourn; Barry Brown motioned to adjourn; Tom Groover seconded. A quorum of city council members may be present which would constitute a meeting. Respectfully submitted by Karen Reese on 06/11/2013