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Home My Public Portal About01) CC Agenda - 2018-02-06 CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING AGENDA FEBRUARY 6, 2018 – 7:30 P.M. COUNCIL CH AMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor Sternquist 2. ROLL C ALL – Councilmem ber Chavez, Fish, Yu, Man, Sternquist 3. INVOC ATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL MATTERS – PRESENTATIONS A. PET OF THE MONTH B. INTRODUCTION OF CAMELLIA FESTIVAL ROYAL COURT 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public co mm ents regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is lim ited to 30 minutes total. 7. CONSENT C ALEND AR City Council Agenda February 6, 2018 Page 2 of 6 All Consent Calendar item s may be approved in a single motion as recommended unless rem oved f or f urther discussion. If mem bers of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this tim e. Recomm endation: Approve Item s A through G per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1. Minutes of the City Council Special Meeting of January 16, 2018; 2. Minutes of the City Council Regular Meeting of January 16, 2018; and 3. Minutes of the City Council Special Meeting of January 31, 2018. Recommendation: Approve. B. TRANSPORTATION AND PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF JANUARY 10, 2018 The City Council is requested to review the Transportation and Public Safety Commission actions of their meeting of January 10, 2018. Recommendation: Receive and file. C. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF JANUARY 17, 2018 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of January 17, 2018. Recommendation: Receive and file. D. ADOPTION OF RESOLUTION NO. 18-5308 AMENDING THE CITY’S RECORD RETENTION SCHEDULE The City’s Records Retention Schedule is a written policy which governs the period records are retained in the City. The City Council is requested to adopt a resolution to update the City’s records retention schedule. Recommendation: Adopt Resolution No. 18-5308 adopting the City’s amended Records Retention Schedule. E. FISCAL YEAR (FY) 2017-18 CITY BUDGET – SECOND QUARTER BUDGET AMENDMENTS Staff is recommending revenue and appropriation adjustments be made to City Council Agenda February 6, 2018 Page 3 of 6 ensure actual spending levels in individual line items are within budgeted appropriations during the current fiscal year. Recommendation: Authorize staff to revise various budgeted appropriations for the FY 2017-18 City Budget as indicated in the staff report to ensure actual spending levels are within budgeted appropriations during the current fiscal year. F. PETTY CASH REPORT The City Council is requested to receive and file the Petty Cash Report. Recommendation: Receive and file. G. ADOPTION OF RESOLUTION NO. 18-5311 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2017-18 The City Council is requested to adopt Resolution No. 18-5311 authorizing the payment of bills. Recommendation: Adopt Resolution No. 18-5311. 8. PUBLIC HEARING – None 9. UNFINISHED BUSINE SS A. APPOINTMENT OF DIRECTORS TO THE LOS ANGELES COMMUNITY CHOICE ENERGY (LACCE) BOARD LACCE is governed by a board of directors consisting of one director from each member agency. Each agency is required to appoint a Primary Director and two Alternate Directors to the board. Presentation: City Manager Recommendation: Appoint a Primary Director and two Alternate Directors to serve on the Los Angeles Community Choice Energy board and adopt proposed Resolution No. 18-5309 confirming the appointments. B. FISCAL YEAR (FY) 2017-18 MID-YEAR BUDGET REVIEW, TREASURER’S REPORT, REVENUE, EXPENDITURE AND CAPITAL PROJECT SUMMARY REPORTS The Mid-Year Budget review process provides the City Council with an City Council Agenda February 6, 2018 Page 4 of 6 opportunity to review and adjust original revenue projections and budgeted based on six months of actual activities. Presentation: Administrative Services Director Recommendation: 1. Receive the FY 2017-18 Mid-Year Budget Review and related reports; and 2. Authorize staff to revise revenue estimates as indicated in Attachment “A” of staff report. 10. NEW BUSINESS A. CONSIDER ADOPTION OF RESOLUTION NO. 18-5310 CERTIFYING AN EXCEPTION TO THE 180-DAY WAIT PERIOD FOR APPOINTMENT OF RETIRED ANNUITANT TO SERVE AS INTERIM ADMINISTRATIVE SERVICES DIRECTOR UNDER GOVERNMENT CODE SECTIONS 7522.56 AND 21221(h) To avoid disruption in the City’s conduct of these critical operations, it is necessary to appoint an Interim Administrative Services Director with specialized skills during the City’s recruitment for a regular (or “permanent,” as used by CalPERS) appointment to the vacant position of Administrative Services Director. Presentation: City Manager Recommendation: 1. Adopt Resolution No. 18-5310 (Attachment “A”) certifying that an exception applies to the requirement that a person retired from CalPERS (a “retired annuitant”) wait a period of 180 days or more before working for an employer that contracts with CalPERS if the City Council determines that an interim appointment is appropriate; and 2. Direct City staff to submit the necessary paperwork to CalPERS prior to February 26, 2018. 11. COMMUNICATIONS A. UPDATE ON TREE APPEAL AT 6023 OAK AVENUE 12. UPDATE FROM CITY MANAGER 13. UPDATE FROM CITY ATTORNEY City Council Agenda February 6, 2018 Page 5 of 6 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Chavez and Councilmember Fish) – Formed 1/3/2012 B. LAS TUNAS DOW NT OW N REVITALIZATION STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 2/18/2014 C. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 2/18/2014 D. AUDIT STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 7/15/2014 E. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 4/4/2017 F. PUBLIC ARTS COMMISSION AD HOC COMMITTEE (Councilmember Chavez and Mayor Pro Tem Man) – Formed 8/2/2016 G. LIBRARY CONSTRUCTION AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 H. FACILITIES OPTION FOR RECREATION PROGRAM AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 I. FIREWORKS AD HOC COMMITTEE (Councilmember Fish and Mayor Pro Tem Man) – Formed 9/5/2017 15. COUNCIL ITEMS SEP AR ATE FROM T HE CITY M AN AGE R’S REGUL AR AG END A A. MAYOR PRO TEM MAN B. COUNCILMEMBER FISH C. COUNCILMEMBER YU D. MAYOR STERNQUIST E. COUNCILMEMBER CHAVEZ 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES – None City Council Agenda February 6, 2018 Page 6 of 6 17. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 19. ADJOURNMENT PLANNING COMMISSION 7:30 P.M. FEBRUARY 13, 2018 TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. FEBRUARY 14, 2017 COMMISSION CITY COUNCIL 7:30 P.M. FEBRUARY 20, 2018 PARKS & RECREATION COMMISSION 7:30 P.M. FEBRUARY 21, 2018 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for revie w during regular office hours. W ritten documentation submitted to the City Council after distribution of the agenda packet can be obtained at the City Clerk’s Office during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Jillian Nunez, Deputy City Clerk Signed and Posted: January 31, 2018 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.