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Home My Public Portal About03) 7A-2 CC Regular Minutes 2018-01-161. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MINUTES JANUARY 16, 2018 AGENDA ITEM ?.A-2. Mayor Sternquist called the City Council Regular Meeting to order at 7:30 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLLCALL PRESENT: Councilmember-Chavez, Fish, Yu, Man, Sternquist ABSENT: Councilmember-None ALSO PRESENT: City Manager Cook, City Attorney Vail, City Clerk Kuo 3. INVOCATION Pastor Chris Famisaran from Temple City Seventh-Day Adventist Church, 9664 Broadway, provided the invocation. 4. PLEDGE OF ALLEGIANCE Cynthia Vance led the pledge of allegiance. 5. CEREMONIAL MATTERS-PRESENTATIONS-None 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Peter Choi, Temple City Chamber of Commerce President/CEO, shared upcoming Chamber events. Lucy Liou, Temple City Neighborhood Watch, commented regarding the upcoming Neighborhood Watch meetings. Michelle Ritter, Temple City Neighborhood Watch, commented about the Nextdoor phone application and the Ring Rebate Program. 7. CONSENT CALENDAR Councilmember Chavez made a motion to approve the Consent Calendar Items. Seconded by Councilmember Yu and carried by the following votes: AYES: NOES: Councilmember-Chavez, Fish, Yu, Man, Sternquist Council member-None City Council Minutes January 16, 2018 Page 2 of 9 ABSTAIN: ABSENT: Councilmember-None Councilmember-None A. APPROVAL OF MINUTES The City Council is requested to review and approve the Minutes of the Regular City Council Meeting of January 2, 2018. Action: Approved. B. CO-SPONSORSHIP OF THE 2018 RELAY FOR LIFE OF TEMPLE CITY The American Cancer Society is a nationwide, community-based, voluntary health organization dedicated to eliminating cancer as a major health problem through research, education, advocacy, and service. They are once again requesting the City to co-sponsor the Relay for Life for Temple City. Action: 1. Approved a request from the American Cancer Society to co-sponsor the Relay for Life of Temple City at Temple City Park on October 27, 2018; and 2. Waived all fees and deposits associated with the installment of a promotional event street banner and use of Temple City Park, the Performing Arts Pavilion, and City Hall Community Room. C. FINAL SUBDIVISION MAP APPROVAL FOR PARCEL MAP NO. 74031, A FLAG LOT SUBDIVISION AT 4928 MCCLINTOCK Approval of the final map will allow the property owner to record the map and to start the construction of a single-family residence on each lot. Action: 1. Reviewed and approved the final subdivision map for Parcel Map No. 74031; and 2. Authorized the City Clerk to certify Parcel Map No. 74031. D. AUTHORITY TO WAIVE CERTAIN INSURANCE REQUIREMENTS Authorize City Manager to waive certain insurance requirements for informal contracts if the coverage recommended by the City Attorney and/or California Joint Power Insurance Authority is not applicable or reasonable for the specific situation. Action: Authorized the City Manager to waive certain City Council Minutes January 16, 2018 Page 3 of 9 E. VISA CARD REPORT insurance requirements for informal contracts in the amount of less than $25,000 on a case by case basis, after consultation with the City Attorney's Office and California Joint Powers Insurance Authority. The City Council is requested to receive and file the Visa Card Report. Action: Received and filed. F. ADOPTION OF RESOLUTION NO. 18-5307 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2017-18 The City Council is requested to adopt Resolution No. 18-5307 authorizing the payment of bills. Action: Adopted Resolution No. 18-5307. Mayor Sternquist moved New Business Item 10A to be heard out of agenda order. 10. NEW BUSINESS A. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE YEAR ENDED JUNE 30, 2017 A CAFR is a set of United States government financial statements comprising the financial report of a state, municipal or other governmental entity that complies with the accounting requirements created and circulated by the Governmental Accounting Standards Board. The CAFR accounting structure provides for standardization financial reporting. City Manager Cook gave a brief introduction on the CAFR. City Audit Standing Committee members (i.e., Councilmember Chavez and Councilmember Yu) commented regarding the CAFR and the process before completing the report. Administrative Services Director Hause gave a brief summary of the staff report. Mayor Sternquist opened public comment. Hearing no further request to speak, Mayor Sternquist closed public comment. Councilmember Yu made a motion to receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2017, the Independent Accountants' Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation (Gann Limit), the Independent City Council Minutes January 16, 2018 Page 4 of 9 Auditors' Report on Internal Control Over Financial Reporting, and the Auditor's Communication to the City Council. Seconded by Councilmember Fish and carried by the following votes: AYES: NOES: ABSTAIN: ABSENT: 8. PUBLIC HEARING Councilmember-Chavez, Fish, Yu, Man, Sternquist Councilmember-None Councilmember-None Councilmember-None A. REVIEW OF PARKS AND RECREATION COMMISSION'S DECISION REGARDING REMOVAL OF COAST LIVE OAK TREES LOCATED AT 6019 AND 6023 OAK AVENUE The City Council is requested to conduct a public hearing regarding the removal of two Coast Live Oak trees located at 6019 and 6023 Oak Avenue. City Manager Cook gave a brief introduction regarding tree removals in the City. Parks and Recreation Director Burroughs gave a brief summary of the staff report. City Council asked questions and made comments regarding removal of the trees. Mayor Sternquist opened public hearing. Sharon Kendall, Temple City resident, spoke regarding the tree at 6023 Oak Avenue and is against removal of the tree. Linda Brown, Temple City resident, spoke regarding the trees on Oak Avenue and is against removal of the trees. Lucy Liou, Temple City resident, made comments regarding making City sidewalks safe for seniors. Hearing no further request to speak, Mayor Sternquist closed public hearing. Councilmember Chavez made a motion to uphold staff's determination to remove the Coast Live Oak tree at 6019 and 6023 Oak Avenue. Seconded by Councilmember Yu. Motion failed by the following votes: AYES: NOES: ABSTAIN: Councilmember-Chavez, Yu Councilmember-Fish, Man, Sternquist Councilmember-None City Council Minutes January 16, 2018 Page 5 of 9 ABSENT: Councilmember-None Councilmember Fish made a motion to keep the tree at 6023 Oak Avenue and directed staff to explore alternatives as mentioned by the Parks and Recreation Commission for both sides of the tree. Councilmember Yu amended Councilmember Fish's motion adding that however, if the property owner for 6023 Oak Avenue does not agree to re-route the sidewalk onto their private property, the tree will be removed. Seconded by Mayor Pro Tem Man and carried by the following votes: AYES: NOES: ABSTAIN: ABSENT: Councilmember-Chavez, Yu, Man, Sternquist Councilmember-Fish Councilmember-None Councilmember-None City Council recessed the meeting at 9:45 p.m. and returned with all members present at 9:49 p.m. B. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2018-19 The City Council is requested to hold a public hearing regarding the proposed allocation of Community Development Block Grant (CDBG) funds for Fiscal Year (FY) 2018-19. City Manager Cook gave an introduction regarding the City's CDBG program. Associate Planner Gulick gave a brief summary of the staff report. City Council asked questions and made comments regarding CDBG funds allocation. Mayor Sternquist opened public hearing. Hearing no further request to speak, Mayor Sternquist closed public hearing. Councilmember Chavez made a motion to authorize the City Manager to amend CDBG-funded program allocations up to 50 percent of the approved allocation as necessary throughout the fiscal year, and adopted option B below indicating the programs and allocations for FY 2018-19. Option 8: i. Housing Rehabilitation Loan and Handyworker Grant Program: ii. Asbestos Testing and Removal Program: iii. Youth Scholarship Program: iv. Potential one-time Economic Development/Job Creation v. Program using reserve carryover funds: Total FY 2018-19 CDBG Budget: $127,000 $ 25,150 $ 26,850 $121,000 $300,000 City Council Minutes January 16, 2018 Page 6 of 9 Seconded by Councilmember Fish and carried by the following votes: AYES: NOES: ABSTAIN: ABSENT: Councilmember-Chavez, Fish, Yu, Man, Sternquist Councilmember-None Councilmember-None Councilmember-None 9. UNFINISHED BUSINESS -None 10. NEW BUSINESS A. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE YEAR ENDED JUNE 30, 2017 This item was heard out of agenda order following the Consent Calendar Items. B. PROFESSIONAL SERVICES AGREEMENT TO UPDATE THE CITY'S DOWNTOWN PARKING STRATEGIC PLAN The City Council directed staff to update the downtown parking strategic plan. Among other things, the update would avail a current parking utilization study, revised parking enforcement recommendations, an employee parking management plan, and programming options for the City's current and future downtown public parking lots. City Manager Cook gave an introduction of the City's Downtown Parking Strategic Plan. Management Analyst Chan gave a brief summary of the staff report. Rawad Hani, Transpo Group Inc., answered City Council questions. City Council asked questions and made comments regarding the update of the downtown parking strategic plan. Mayor Sternquist opened public comment. Jerry Jambazian, Temple City business owner, made comments regarding parking in the City and notification to stakeholders regarding public meetings. Hearing no further request to speak, Mayor Sternquist closed public comment. Councilmember Chavez made a motion to authorize the City Manager to execute a professional services agreement in the amount of $52,000 with Transpo Group Inc. to update the City's downtown parking strategic plan, and appropriate $52,000 from the General Fund reserve (unassigned fund balance) to complete the update. Seconded by Mayor ProTem Man and carried by the following votes: City Council Minutes January 16, 2018 Page 7 of 9 AYES: NOES: ABSTAIN: ABSENT: Councilmember-Chavez, Fish, Yu, Man, Sternquist Councilmember-None Councilmember-None Councilmember-None 11. COMMUNICATIONS-None 12. UPDATE FROM CITY MANAGER City Manager Cook informed Council that he will be attending a LACCE meeting tomorrow, he also provided an update on the donation amount the City has received towards the art enhancement of the Temple City Library's children section. He commented on new laws regarding Marijuana that became effective in 2018, and upcoming City events. 13. UPDATE FROM CITY ATTORNEY-None 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Chavez and Councilmember Fish)-Formed 1/3/2012 No report. B. LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu)-Formed 2/18/2014 No report. C. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Yu and Mayor ProTem Man)-Formed 2/18/2014 No report. D. AUDIT STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu)-Formed 7/15/2014 No report. E. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE STANDING COMMITTEE (Councilmember Yu and Mayor ProTem Man)-Formed 4/4/2017 No report. F. PUBLIC ARTS COMMISSION AD HOC COMMITTEE City Council Minutes January 16, 2018 Page 8 of 9 (Councilmember Chavez and Mayor Pro Tern Man)-Formed 8/2/2016 No report. G. LIBRARY CONSTRUCTION AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist)-Formed 4/4/2017 No report. H. FACILITIES OPTION FOR RECREATION PROGRAM AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist)-Formed 4/4/2017 No report. I. FIREWORKS AD HOC COMMITTEE (Councilmember Fish and Mayor Pro Tern Man)-Formed 9/5/2017 No report. 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER FISH Reported out on the Contract Cities Legislative Committee meeting she attended (i.e., laws pertaining to marijuana, local elections, etc ... ) and requested staff review the Chamber of Commerce agreement before the next fiscal year budget. B. COUNCILMEMBER YU -None C. MAYOR STERNQUIST-None D. COUNCILMEMBER CHAVEZ Made comment regarding the employee bowling event last week. E. MAYOR PROTEM MAN-None 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES-None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Jim Clift, Temple City resident, thanked Temple Sheriff Station and staff for City Council Minutes January 16, 2018 Page 9 of 9 responding to his call two weeks ago. 18. ADJOURNMENT The meeting was adjourned at 10:51 p.m. ATTEST: Peggy Kuo, City Clerk Cynthia Sternquist, Mayor