HomeMy Public PortalAbout07) 7E Acceptance of Project Completion 5800 Temple City BlvdDATE:
TO:
FROM:
MANAGEMENT SERVICES DEPARTMENT
MEMORANDUM
February 20 , 2018
The Honorable City Council
Bryan Cook , City Manager
By : Brian Haworth , Assistant to the City Manager
Ali Cayir, P.E., City Eng ineer
AGENDA
ITEM ?.E.
SUBJECT: ACCEPTANCE OF PROJECT COMPLETION FOR CONSTRUCTION
ACTIVITIES AT 5800 TEMPLE CITY BLVD. (CIP NO. 17-05)
RECOMMENDATION:
The City Council is requested to :
1. Accept project completion for construction of the new public parking lot located at
5800 Temple City Blvd ., as performed by Green Giant Landscape, Inc . with a final
contract amount of $431 ,688 .38 ; and
2. Authorize the City Manager to file a Notice of Completion with the County of Los
Angeles Registrar-Recorder and release the retention payment within 35 days
thereafter.
BACKGROUND/ANALYSIS:
1. On Feb . 7 , 2017 , Council authorized award of a $413,896 .96 construction contract
with Green Giant Landscape , Inc. to construct a new public parking lot at 5800
Temple City Blvd . As part of the action , Council also authorized the City Manager to
approve change orders in an amount not to exceed 1 0% of the contract cost-or
$41 ,389 .70-for unanticipated project costs .
2. Construction activities are now complete , wh ich were performed within contractually
specified timelines and to the City Engineer's satisfaction . Project costs totaled
$431 ,688 .38 , which was nearly $18,000 over the initial contract amount but within the
approved contingency. The required change orders entailed new sidewalks and curb
ramps to increase pedestr ian safety and accessibility at and around the parking lot.
3. In accordance with the California Public Contract Code , the City is now required to
release retention monies to the contractor, which is 5% of the contract amount or
City Council
February 20, 2018
Page 2 of 2
$21 ,584.42 (Attachment "A "). This payment will be issued within 35 days once the
City Manager files a project Notice of Comp letion with the Los Angeles County
Registrar-Recorder. Furthermore , upon receipt of the filing , a one-year warranty
beg ins on work performed by the contractor.
CITY STRATEGIC GOALS:
Actions contained in this report align with the City 's strategic goal of good governance .
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions . Project funds were
allocated in the FY 2017-18 C ity Budget under CIP No . 17-05 .
ATTACHMENTS:
A. Final Invoice from Green Giant Landscape , Inc . (Retention Release)
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INVOICE Page I o/1
Invoice No.: 6 Invoice Period: from
I RET RELEASE I to RET RELEASE
CONTACTOR'S Invoice Date: 3/12/2018 City of Temp l e City, 5800 Temple City Blvd. Parking Lot
PAY REQUEST
Project : Improvements Net Pay Amount: $ 21,584.42
Contractor: Gree n G iant Landscape, Inc. Address: 941-A Macy Sl, La Habra, CA 90631
Base Contract Amount $413,896.96
Change Orders to Date $17,791.42
T otal Contract Amount to Date $431 ,688.38
Amount Invoiced to Date $431,688 .38
Amount Invoiced Previously $431,688 .38
Net Amount Paid 95.00% $41 0 ,103.96
Less Retention 5.00% $21 ,584.42
Back Check-Total Invoiced 100.00% $431,688.38
Net Amount to be Paid for this Invoice Period (see below for any adjustments) $21 ,584.42
No. Date of Notice Amount W~hheld w /1.25%
Less amount withheld for Stop Notices filed for thi s perood $0.00 $0.00 (1 25% x stop not1ce amounts-Stop Notices AHached)
$0.00
Plus amount of preVIOUS Stop Notices for which momes No Date of Release Amount Wrthheld w /1 25%
were mhheld bu1 cleared by Contrador for this period $0.00 so .oo
(Cleared Stop Notices aHa ched) $0.00
NET PAY AMOUNT TO BE ISSUED TO CONTRACTOR FOR THIS PAY PERIOD $21 ,584.42
Current Retention Amount $0.00
Prior Total Retention Amount $21,584.42
Tot al Retention Amou nt to Date $21,584.42
Quantities and Amounts agreed and accepted by Contracto r
The Contractor certifies that the work covered by this Application for Payment has been completed in accordance with th e Contract Name:
documents. that all amounts have been paid by the Contractor for work fo r which previous Certificates for Payment were issued and Signature:
payments received from the Owner, and that current payment shown herein is now due. Date :
Project Manager City Approval City Approval
Name: O kan Demirci Name : Name :
Signature: Signature : Signatur e:
Date : Date : Date : I
QUANTITIES ON THIS RETENTION RELEASE INVOICE WERE PREVIOUSLY REVIEWED AND APPROVED BY CM /I NSPECTOR, THEREFORE , NO SIGNATURES ARE COLLECTED FOR THIS
RETENTION INVOIC E FR OM CM/INSPECTOR AND CONTRACTOR.
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