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HomeMy Public PortalAbout02) CC Agenda - 2018-04-17CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING AGENDA APRIL 17, 2018 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor Man 2. ROLL C ALL – Councilmember Chavez, Sternquist, Yu, Fish, Man 3. INVOCATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL MATTERS – PRESENTATIONS A. PET OF THE MONTH B. YOUTH COMMITTEE UPDATE C. SENIOR MASTER PLAN ADVISORY COMMITTEE RECOGNITION 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public co mm ents regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is limited to 30 minutes total. City Council Agenda April 17, 2018 Page 2 of 9 7. CONSENT C ALEND AR All Consent Calendar item s may be approved in a single motion as recommended unless rem oved f or f urther discussion. If mem bers of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this tim e. Recomm endation: Approve Item s A through O per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve the Minutes of the Regular City Council Meeting of April 3, 2018. Recommendation: Approve. B. TRANSPORTATION AND PUBLIC SAFETY COMMISSION ACTIONS The City Council is requested to review the actions of Regular Transportation and Public Safety Commission Meeting of March 14, 2018. Recommendation: Receive and file. C. PLANNING COMMISSION ACTIONS The City Council is requested to review the actions of Regular Planning Commission Meeting of March 27, 2018. Recommendation: Receive and file. D. MAYOR’S APPOINTMENT OF COUNCILMEMBERS TO SERVE AS DELEGATES AND ALTERNATES TO OTHER AGENCIES OR ORGANIZATIONS Each year after the City Council reorganizes, and with Council input, Mayor reviews and selects representative delegate and alternates to other governmental agencies and/or organizations. Councilmember delegates and alternates attend regularly scheduled meetings to discuss and make recommendations regarding issues that may affect cities in the Los Angeles County. Recommendation: Adopt Resolution No. 18-5324 confirming Mayor’s appointment of Councilmembers to serve as delegates and alternates to other agencies or organizations. City Council Agenda April 17, 2018 Page 3 of 9 E. APPROVAL OF PERMITS TO SELL FIREWORKS FOR THE 2018 SEASON City Council approval of permits to sell fireworks for the 2018 season will allow the non-profit organizations and groups to raise funds to support their respective activities. Recommendation: Approve the nine applications for fireworks permits for the 2018 season. F. APPROVAL OF AGREEMENT FOR MEDIAN LANDSCAPE MAINTENANCE SERVICES The City’s current contract for landscape median maintenance services expires on June 30, 2018. To ensure the City is receiving the best quality of service at a competitive rate, staff issued a Request for Proposal for Median Landscape Maintenance Services for a three-year term. Recommendation: Approve an Agreement for median landscape maintenance services with CLS Landscape Management, Inc. in the amount of $71,900 and authorize the City Manager to execute the Agreement. G. APPROVAL OF AGREEMENT FOR CITYWIDE JANITORIAL SERVICES The City’s current contract for janitorial services will expire on June 30, 2018. To ensure the City is receiving the best quality of service at a competitive rate, staff issued a Request for Proposal for Citywide Janitorial Services for a three- year term. Recommendation: Approve a three-year Agreement for Citywide Janitorial Services with United Maintenance Systems in the amount of $222,300 and authorize the City Manager to execute the Agreement. H. APPROVAL OF A SECOND AMENDMENT TO THE AGREEMENT WITH VAVRINEK, TRINE, DAY AND COMPANY FOR PROFESSIONAL AUDIT SERVICES Vavrinek, Trine, Day and Company has provided satisfactory audit services to the City for the past two years and staff is recommending their contract be extended for the ensuing fiscal year as allowed per the original contract. Recommendation: Authorize the City Manager to enter into a Second Amendment to the agreement for professional audit services with Vavrinek, Trine, City Council Agenda April 17, 2018 Page 4 of 9 Day & Company, LLP for Fiscal Year 2017-18. I. FINAL SUBDIVISION MAP APPROVAL FOR PARCEL MAP NO. 73185, A FLAG LOT SUBDIVISION AT 4923 HALLOWELL AVENUE Approval of the final map would allow the property owner to record the map and finalize the subdivision. Recommendation: 1. Review and approve the Final Subdivision Map for Parcel Map No. 73185; and 2. Authorize the City Clerk to certify Parcel Map No. 73185. J. FINAL SUBDIVISION MAP APPROVAL FOR TRACT MAP NO. 73565, A CONDOMINIUM SUBDIVISION AT 5556 WELLAND AVENUE Approval of the final map would allow the property owner to record the map and start construction of the six-unit residential development. Recommendation: 1. Review and approve the Final Subdivision Map for Tract Map No. 73565; and 2. Authorize the City Clerk to certify Tract Map No. 73565. K. ACCEPTANCE OF PROJECT COMPLETION FOR TRAFFIC SIGNAL UPGRADES, SIGNS, AND OTHER SAFETY IMPROVEMENTS AT VARIOUS LOCATIONS (CIP NO. P15-07) The Highway Safety Improvement Program project was completed on schedule with a total cost within the authorized change order amount. Recommendation: 1. Accept as complete the Traffic Signal Upgrades, Signs, and Other Safety Improvements at Various Locations Project (HSIPL-5365(009)), Capital Improvement Project (CIP) No. P15-07, as performed by Calpromax Engineering, Inc. with a final contract amount of $144,135.73; and 2. Authorize the City Manager to file a Notice of Completion with the County of Los Angeles Registrar-Recorder and release the retention payment 35 days thereafter. City Council Agenda April 17, 2018 Page 5 of 9 L. APPROVAL OF RESOLUTION NO. 18-5323 TO APPROVE THE ROAD REPAIR AND ACCOUNTABILITY ACT (SB 1) PROJECT LIST FOR FISCAL YEAR 2018-19 The Road Repair and Accountability Act of 2017 (SB 1) created the Road Maintenance and Rehabilitation Account to be funded by fuel taxes and vehicle registration fees. Cities are required each year to identify specific projects that will use the funds. Recommendation: 1. Approve Resolution No. 18-5323 to approve the resurfacing of various streets citywide as Temple City’s designated project for Road Maintenance And Rehabilitation Account (RMRA) funds for Fiscal Year (FY) 2018-19 pursuant to SB 1, the Road Repair and Accountability Action of 2017; 2. Direct the City Manager to include a new Capital Improvement Project in the FY 2018-19 City Budget with a total allocation of $709,420 including $604,277 in RMRA funds and $105,143 from the General Fund; and 3. Authorize the City Manager to submit the required documents and information to the California Transportation Commission for the City to receive RMRA funds. M. APPROVAL OF A MEMORANDUM OF AGREEMENT REGARDING THE ADMINISTRATION AND COST SHARING FOR IMPLEMENTING THE COORDINATED INTEGRATED MONITORING PROGRAM AND ENHANCED WATERSHED MANAGEMENT PLAN FOR THE UPPER LOS ANGELES RIVER WATERSHED MANAGEMENT AREA As the City moves forward with implementation of the MS4 permit, the City faces significant costs to meet the new permit requirements. This Memorandum of Agreement serves as a means to reduce the costs. Recommendation: 1. Approve a Memorandum of Agreement between the members of the Upper Los Angeles River Watershed Group and the San Gabriel Valley Council of Governments regarding the administration and cost sharing for implementing the Enhanced Watershed Management Plan associated tasks and the Coordinated Integrated Monitoring Program for the Upper Los Angeles River Watershed Management Area; and 2. Authorize the Mayor to sign the Memorandum of Agreement. City Council Agenda April 17, 2018 Page 6 of 9 N. PETTY CASH AND VISA CARD REPORT The City Council is requested to receive and file the Visa Card Report. Recommendation: Receive and file. O. ADOPTION OF RESOLUTION NO. 18-5325 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2017-18 The City Council is requested to adopt Resolution No. 18-5325 authorizing the payment of bills. Recommendation: Adopt Resolution No. 18-5325. 8. PUBLIC HEARING – None 9. UNFINISHED BUSINE SS A. SECOND READING AND ADOPTION OF ORDINANCE NO. 17-1029 ADOPTING THE CROSSROADS SPECIFIC PLAN Since Ordinance No. 17-1029’s introduction on December 5, 2017, staff and City Attorney’s office further reviewed and considered a policy in the Specific Plan pertaining to the eminent domain. Staff and City Attorney’s office are recommending that the policy be deleted and that the remaining Specific Plan be adopted as introduced on December 5, 2017. Recommendation: Waive further reading and adopt Ordinance No. 17-1029 adding Part 6 to Title 9, Chapter 1, Article N of the Temple City Municipal Code to adopt the Crossroads Specific Plan. 10. NEW BUSINESS A. LETTER OF OPPOSITION TO SENATE BILL 827 SENATOR WEINER Staff is requesting City Council’s consideration to approve a letter of opposition to Senate Bill 827 which would exempt certain housing projects from locally developed and adopted height limitations, densities, parking requirements, and design review standards. Presentation: City Manager Recommendation: 1. Approve the letter in opposition of Senate Bill 827, which if adopted, would exempt certain housing projects from locally developed and adopted height City Council Agenda April 17, 2018 Page 7 of 9 limitations, densities, parking requirements, and design review standards; and 2. Authorize the Mayor to submit said letter on behalf of the Council. B. CONSIDERATION OF DRAFT SENIOR MASTER PLAN The draft Senior Master Plan presents a pathway to making Temple City a model community for older adults. Presentation: Parks and Recreation Director Recommendation: 1. Review the Draft Senior Master Plan; 2. Provide input and revise recommendations as deemed appropriate; or 3. Adopt the Senior Master Plan as presented. 11. COMMUNICATIONS – None 12. UPDATE FROM CITY MANAGER 13. UPDATE FROM CITY ATTORNEY 14. COUNCIL REPORTS REG ARDING AD HOC OR ST ANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Chavez and Councilmember Fish) – Formed 1/3/2012 B. LAS TUNAS DOW NT OW N REVITALIZATION STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 2/18/2014 C. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 2/18/2014 D. AUDIT STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu) – Formed 7/15/2014 E. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 4/4/2017 F. PUBLIC ARTS COMMISSION AD HOC COMMITTEE (Councilmember Chavez and Mayor Pro Tem Man) – Formed 8/2/2016 City Council Agenda April 17, 2018 Page 8 of 9 G. LIBRARY CONSTRUCTION AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 H. FACILITIES OPTION FOR RECREATION PROGRAM AD HOC COMMITTEE (Councilmember Fish and Mayor Sternquist) – Formed 4/4/2017 I. FIREWORKS AD HOC COMMITTEE (Councilmember Fish and Mayor Pro Tem Man) – Formed 9/5/2017 15. COUNCIL ITEMS SEP AR ATE FROM THE CITY M AN AGER’S REGULAR AG END A A. COUNCILMEMBER YU B. COUNCILMEMBER STERNQUIST C. MAYOR MAN D. COUNCILMEMBER CHAVEZ E. MAYOR PRO TEM FISH 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES – None 17. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 19. ADJOURNMENT PLANNING COMMISSION 7:30 P.M. April 24, 2018 TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. April 25, 2018 COMMISSION CITY COUNCIL 7:30 P.M. May 1, 2018 PARKS & RECREATION COMMISSION 7:30 P.M. May 16, 2018 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or vie wing on the City’s website at www.tem plecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for revie w City Council Agenda April 17, 2018 Page 9 of 9 during regular office hours. W ritten documentation submitted to the City Council after distribution of the agenda packet can be obtained at the City Clerk’s Office during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Peggy Kuo, City Clerk Signed and Posted: April 11, 2018 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.