HomeMy Public PortalAbout16) 7N Petty Cash and Visa Card ReportAGENDA
ITEM 7.N.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: April17, 2018
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
Via : Julia James, Interim Adm inistrative Services Director
By : Lee Ma , Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
BACKGROUND:
1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council
on a regular basis.
2 . On June 3 , 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis .
ANALYSIS:
In the interest of full transparency , the City Council is being requested to review the Petty
Cash Report from February 21 , 2018 to March 20 , 2018 . The total of petty cash
expenditures were $477 .99 (Attachment "A "). The petty cash fund will be reimbursed after
the City Council approves the April 17 , 2018 Warrant Reg ister. Further, the City Council
is being requested to review the Visa Card Report from February 8 , 20 18 to March 7 ,
2018. The total of the Visa card expenditures were $13 ,541 .32 (Attachment "B") and is
included in the April 17 , 2018 Warrant Registe r.
CITY STRATEGIC GOALS :
The City Council is requested to receive and file the Petty Cash and Visa Card Reports
and further the City's Strategic Goal to promote Good Governance .
City Council
April17 , 2018
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FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2017-18 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B . Visa Card Charge
Account No.
01-91 0-41-4670
01-91 0-41-4670
01-920-49-4415
01-940-57-4420
R18-01
01-940-57-4690
R18-04
01-940-57-4690
R18-06
01-940-57-4630
R18-07
01-920-49-4415
Description FY 2017-18
$24.34 Supplies -State of the City
$30.00 Supplies -State of the City
___ $-o--4:-=2::.:..0::-:0=-__ Supplies -State of the City
$96.34
ATTACHMENT A
$34.98 Food -Youth Committee Quality of Life Discussion
$36.99 Food -Youth Committee -Camellia Festi val
$44.00 Food -Youth Committee -Camellia Festival
$49.96 Food -Youth Committee Quality of Life Discussion
---=$""'1:,:0:.:..:.9=:::5:,.-__ Poster boards for Camellia festival displays
$176.88
__ _,$:..::3-"'6 .'-"'3-"'9 -_Gas for MSD Vehicle -2009JX
$36.39
___ $~3::..:0:..:..0::..:0=-__ Parking -CPRS Conference
$30.00
$14.96 Supplies-Little Stars
___ $-o-4::-:1:-:-.4:-=2:-__ Supplies-Little Stars
$56.38
___ $~3::..:0:..:..0::..:0=--__ Sen ior Bingo
$30.00
___ $:::..1:....:0:..:..0::..:0=--__ Camellia Festival Signs
$10.00
Duplicate vehicle registration cards for boom truck and chipper
__ ....:S::-.:4:::..:2:.:..:.0=:::0:,.-__ truck
$42 .00
$477.99 Grand Total
(Receipt# 17-0577 t o 17 -0590)
ATTACHMENT B
I
V ISA CARD CHARGES
I 2/8/18-3/7/18
2/8/18 TRASHCANSUNLIMIT ED 1,968.89
Three New Trash Cans for the Temple City Bou lev ard Publ ic Parking Lot
2/9/18 TARGET 29.96
Senior Supplies
2/9/18 PARTY C ITY 58.42
Senior Supplies
2/9/18 LA POLICE GEAR 121 .30
CERT Un iform
2/9/18 DAISO 13.14
Office Supplies
2/12/18 AMAZON .COM 61 .64
Protectant Spray for Lobby Chairs
2/13/18 LA TIMES 7.96
Online Subscription
2/13/18 I HOP 37 .70
Lunch Meeting with C ity Legal Counsel Suttorp
2/1 3/18 XIANGYUAN GOURMET 1,039.33
Dim Sum and Tea Even t
2/14/18 TACOS EL CHAPARRITO 450 .00
Food for Neighborhood Watch Meeting
2/14/18 N AMERICA RESCUE 92.48
Medical Supplies
2/14/18 SIHOUETTE 2 .72
Little STARS Crafts
2/14/18 ETSY 145 .80
Gabel Set for New Mayor Man
2/15/18 RALPHS 24 .10
Food for Neighborhood Watch Meeting
2/15/18 AMAZON .COM 8.25
Office Keychain
2/15/1 8 AMAZON.COM 214 .64
Customized Napki ns w ith City Logo for State of the C ity and Reorganization Events
2/15/18 AMAZON.COM 262 .78
Table Top Standing Desks-Deputy City Clerk Nunez and Secretary Venters
2/15/18 SUPER A FOODS 7 8.75
Food for Youth Committee Down town Las Tu nas Wa lk ing Tour
2/15/18 S & S WORLDWIDE 48 .16
B utton Maker Parts for Youth Committee
2/16/18 SMART AND FIN AL 67 .89
Dim Sun and Tea Event
2/16/18 PARTY C ITY 69.80
SEN IOR LUNAR NEW YEAR LUNCH
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VISA CARD CHARGES
2/8/18-3/7/18
2/16/18 VONS 9 .99
Food for Tem ple C ity Library Meetin g with L os Angeles County
2/17/18 PAPER CULTURE 288.06
Invitation s fo r 2018 Reorgan ization a nd Reception
2/19/18 SMART AN D FINA L 43.44
Dim Sum and Tea Event
2/20/18 GOVERNMENT F INANCE OFFICER ASSOCIATION 435.00
Applic ation for Certification of Achievement for Excellence i n Financia l Reporti ng Program
2/21/18 EL POLLO LOCO 64 .58
Dinner for City Council Closed Session
2/21/18 AMAZO N .COM 451 .06
Date and Time Stamp C locks fo r A nnex and Community Center Buildings
2/21/18 LOTUS HOUSE RE STAURANT 547.50
Dim Sum Food
2/22/18 LI NKEDIN 197 .00
Job Posting fo r Com m unicat ions Intern
2/23/18 LA POLICE GEAR 88 .92
CERT Uniform
2/23/18 cvs 7 .16
D istil led Wate r for G E M T ruck
2/23/18 CA PARK REC SOCI ETY 75 .00
Parks & Re crea ti on Leade r Posters
2/23/18 TR IMBLE S KE TC H UP 120.00
An nua l Subscritption for P lanni ng 3 D Modeli ng Software
2/28/18 MICROSOFT 93.03
M icrosoft Surface Charger-C ity Manager Cook
2/28/18 OF FIC E DEPOT 243.38
Office Supplies for Parks and Re creation Dep artment
3/1/18 AMAZON .COM 77.97
Community Center Front Desk Supplies
3/1/1 8 MICHAEL S STORES 4 5.48
Easter Event Crafts
3/1/1 8 OFFICE DEPOT 117 .15
Fax Ink Ca rtridge
3/1/18 AMAZON .COM 67 .57
P rize Wheel f or Yout h Committee
3/2/18 CONSTRU CTION EXAM CENTER 750 .00
Test Exa m -B ui ld in g and Code I ns p ector Eskandari
3/2/18 GO DADDY 50.32
General Plan Website Domai n Renewal
3/2/18 CA CONTRACT C ITIES 600.00
CCCA Annual Munici pal Semi nar Re gistration Fee -City Manager Cook
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I
VISA CARD CHARGES
I 2/8/18 -3/7/18
3/2/18 CA OF CODE ENFORCEMENT 534 .00
CAC EO Mem bersh ips and C lasses -B ui ld ing and Code Inspect ors Eskandari and Tra n
3/3/18 AMAZON.COM 43 .76
Office Supply
3/4/18 AMAZON. COM 60 .21
CE RT U ni form
3/5/18 CA CONT RACT C ITI ES 1,800 .00
CCCA Ann ual Mu ni cipal Semi nar Reg istra tion Fee-Mayor Sternq uist, Mayor P roTem Man
and C ounci lmembe r Fish
3/5/18 PIANIST O N CALL 180.00
Pia ni st for 20 18 State of th e City Reception
3 /5/18 MICHAE LS 459 .03
Supp li e s for Volu nteer Luncheon
3/6/18 ETSY 36 .98
Vol unteer Lunch St amp
3/6/18 SU BWAY 350.00
Food for Arb o r Day Event
3/6/18 PA RTY CITY 75.47
Supplies for Arbor Day and Ea ster Egg Hunt Events
3/6/18 AMAZO N.C OM 14 .56
Linen Table Ru nne r for 2018 State of the City Reception
3/6/18 A MAZON .COM 125.49
Decors for 2018 Sta te of the City Reception
3/6/18 JJ BAKERY 552 .43
Desserts fo r 201 8 State of the City Recepti on
3/6/18 SUPER A FOO DS 94 .21
Food fo r c ity Cou ncil Cl osed Session Mee ti ng
3/7/18 RALP HS 38 .86
Beve rages for Council Conference Roo m and Closed Session Room
TOTAL 13,541 .32
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