HomeMy Public PortalAbout03/16/1954MINUTES OF SPECIAL MEETING
OF TOWN COMMISSION OF THE
TOWN OF GULF STREAM, FLORIDA,
MARCH 16, 1954
In accordance with the election requirements of the
Act, as amended, of the Town of Gulf Stream, Florida, the Town
Election Ordinance and Resolution calling the General Election
held on March 2, 1954, a special meeting of the Town Commission
was held in the Town Hall for the purpose of canvassing the retui
of the General Election held on March 2, 1954, to administer the
oath of office to each elected Commissioner, and to organize the
new Town Commission as required by law.
Then following members of the Town Commission were present:
L. SC'fon: L tND5A7'
NoRR15 -Zj. C44t ?KF"
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k/M. .✓. BRJE�
Mayor L. Seton Lindsay presided and Town Clerk Bauer acted as
Secretary.
The election board presented its certification of the
election results which are as follows:
24 votes for L. Seton Lindsay for Town Commissioner;
24 votes for Norris J. Clark for Town Commissioner;
22 votes for Stewart B. Iglehart for Town Commissioner;
24 votes for Harold J. Roig for Town Commissioner;
23 votes for William J. Bauer for Town Commissioner.
The following papers were attached to the election board
certification:
Certified list of qualified voters;
Tally sheets: Stubs No. 1, with signatures of voters;
Stubs No. 2, Ballot Box with used ballots
and unused ballots.
Upon examinationihe above papers were found to be in order
and correct and that the members of the Town Commission found
Commissioner thereupon offered and moved
the adoption of the following Resolution:
Be it resolved by the Town Commission of the Town of Gulf
Stream, Florida, that the Certification of the Election Officials as
to the results of the General Election heldin the Town of Gulf
Stream, Florida, on March 2, 1954, be and they are hereby found
to be true and correct.
That the Town Commission has carefully canvassed said
election returns and finds the results as follows:
24 votes for L. Seton Lindsay for Town Commissioner;
24 votes for Norris J. Clark for Town Commissioner;
22 votes for Stewart B. Iglehart for Town Uommissioner;
24 votes for Harold J. Roig for Town Commissioner;
23 votes for William J. Bauer for Town Commissioner.
That as a result of said election the five persons receiv-
ing the highest number of votes are declared the duly elected Tow
Commissioners of the Town of Gulf Stream, Florida, to serve as su
for the term of three years or as such time as their duly
elected or appointed successors are qualified. Said five persons
being:
L. Seton Lindsay
Norris J. Clark
Stewart B. Iglehart
Harold J. Roig
William J. Bauer
That twenty -four (24) of the registered qualified voters
of the Town voted at said election out of the total of thirty -
three (33) registered qualified voters.
A motion to adopt said Resolution was seconded by said
Commissioner #' Y`
following voted in favor:
L. Seton Lindsay
N. J. Clarke
Harold J. Roig
Wm.J. Bauer
By the taking of the vote, the
MPj
Against the adoption of said Resolution:
N�..�n
Commissioner moved and Commissioner
sc,a� seconded that all election papers filed with
the Town Commission by the election officials, be received and
filed with the Town Clerk as a part of the permanent records of
the Town, and that all expenses incurred in connection with the
calling and holding of said election be paid, and that each of
the election officials receive Twelve Dollars ($12.00) for their
services in holding said election.
Upon the taking of the vote, the following voted in favor
of the motion:
L. Seton Lindsay
N. J. Clarke
narold J. Roig
Wm.J. Bauer
Against the motion:
owl PA
L. Seton Lindsay, Norris J. Clark, Stewart B. Iglehart,
Harold J. Roig and William J. Bauer having been declared elected
as Town Commissioners of the Town of Gulf Stream to serve as such
for terms of three years, and as required by the Charter Act of
the Town, the oath of office was administered to each of said
IN
TOWN OF GULF STREAM
OATH OF OFFICE
STATE OF FLORIDA LOYALTY OATH
I do solemnly swear that I will support, protect and
defend the Constitution and Government of the United State
and of the State of Florida, against all enemies, domestic
and foreign, and that I will bear true faith, loyalty and
allegiance to the same, and that I am entitled to hold ofi
under the Constitution of the United States, the Consti-
tution of the State of Florida, and the Charter Act and
Ordinances of the Town of Gulf Stream, Florida, and that
I will faithfully perform all of the duties of the office
of Town Commissioner on which I am about to enter, so hell
me God.
I do solemnly swear that I am not a member of the
Communist Party, that I have not,and will not, lend any
aid or support, advice, counsel or influence to the Comm
Party; that I do not believe in the overthrow of the Gov
ment of the United States, or the State of Florida by f
or violence, that I am not a member of any orgi.nization
party which believes in or teaches, directly or indirect
the overthrow of the Government of the United States or
State of Florida by force or violence.
Sworn to and subst-.ribpd before
r ! i
,t
J
The newly elected Commissioners having taken the Oath of
Office, proceeded to organize the Town Commission. Former Mayor
L. Seton Lindsay acted as Chairman and former Town Clerk William
J. Bauer acted as Town Clerk for the purpose of the organizati
meeting. _
Commissioner -J 'lck moved that Commissioner C s
"-'�!ef--k4be elected and appointed as Mayor of the Town of
Gulf Stream, Florida, to serve as such for the term of three years
or until his successor is duly nominated and appointed by the
Town Commission.
By the taking of the vote on said motion, the following
voted in favor: ACC'
Harold J. Roig
N.J. Clarke
Wm. J. Bauer
L.Seton Lindsay
Against the motion:
Commissionei D C/ --t moved that Commis3on -114f ' 4
be elec ed and appointed as Vice —Mayor of the Town of
Gulf Stream, Florida, to serve as such for the term of three years
or until his successor is duly nominated and appointed by the Town
Commission.
By the taking of the vote on said motion, the following
voted in favor: 1ft".e
Harold J. Roig
L. Seton Lindsay
Wm.J.Bauer
N. J. Clarke
Against the motion: 7't�
ommissioner moved that Commissioner
G2 be ((ellected and appointed as Town Clerk of the
three years or until his successor is duly nominated and appo
by the Town Commission.
By the taking of the vote on said motion, the following
voted in favor: Q
Harold J. Roig
L. Seton Lindsay
N.J. Clarke
Wm. J. Bauer
Against the motion:
Commissi
b7�t0 moved that Commissioner
elected and appointed as Tax Collector,
Assessor and Town Treasurer of the Town of Gulf Stream,
to serve as such for the term of three years or until his
is duly nominated and appointed by the Town Commission.
By the taking of the vote on said motion, the following
voted in favor: CUEL
Harold J. Roig
L. Seton Lindsay
N. J. Clarke
Wm.J. Bauer
Against the motion: A..
The meeting then Proceeded to the business of the regular
monthly meeting adjourned from March 13th, 1954.
The minutes of the meeting held on February 13th,1954 were
read, and on motion, duly adopted, approved,
The Commissioners unanimously approved payments of all account:
paid by checks #1516 to 1536 inclusive.
Town Treasurer Bauer reported Bank Balances as of February
28th91954 as follows:
General Account
Water Account $10$922.52
Depreciation Account 3,133°69
2,572.36
A request by Mr. Ray A. Morgan representing Sirman Wood Ind-
ustries, to erect a Car Shelter called "SH4TER- PORTS" was referred
to the Town Planning Board for their approval or denial.
Mr, Donald B. Me Louth appeared in person requesting The
Commissioners approval of a plat presented for a subdivision on his
property, The Commission pointed out that the Roadways shown were
181 wide and that this was felt to be to narrow. After discussion
Mr. Me Louth agreed to submit revised plat providing 30t road
easements on his property, but stated that the 241 easement from
A 1 A to his property was all that had been provided by his deed
from the Golf Club and that he could do nothing about that. It was
decided that the Town should take up with the Golf Club the question
Of getting this road easement increased to 301 feet,
Town Clerk Bauer was instructed to furnish a tax roll for
the year commencing October 1,1954°
A letter from Himes and Himes dated February 12,1954 was read
outlining a system of Internal Control and indicating certain account-
ing practices to implement such control, the relevent portions of their
letter being as follows:
It A separation of the duties insofar as possible between general
duties and the care of the bookkeeping system. This separation
might be as follows -
General Duties
Duties of Town Clerk
Duties of Tax Assessor
Miscellaneous Duties.
A duplicate pre - numbered renAin+. h.,,,U c,._
- p -
Preparation of a daily report form accounting for all receipts
divided between general and water receipts.
Preparation of duplicate bank deposit slip, depositing deposit-
ing receipts daily.
Preparation of and mailing water bills and tax bills, with dup-
licates furnished to bookkeeping department.
BOOKKEEPING DUTIES
Entry on general journal of checks issued from check stubs and
paid bils.
Entry on general journal of daily report forms.
Posting of general journal to ledger monthly.
Reconciliation of bank statement to ledger bank balance
monthly, with bank statement directly to bookkeeping aepartment.
Periodic check of agreement between balances shown as due from
water and tax receivables.
Periodic check of duplicate receipt forms as to agreement with
income shown.
Following discussion by Messrs. L. Seton Lindsay, N.J.Clarke
and Harold J. Roig„ it was voted that Howard J. Smith be engaged on
a trial basis at the rate of $3.00 per hour to put into effect the
accounting features recommended by Himes & Himes and to do the
accounting control work.
Mr. N. J. Clarke reported that new gears received from Sparling
Meter Company had been installed in connection with the Master Meter.
He also reported that a motor owned by the Club operating in conjunction
with the above meter leaked and that the Gulf Stream Golf Club planned
to make necessary repairs.
There being no further business the meeting adjourned.
Ln-ex,L. 6eton Lindsay
Vice ay nu ss oner N:J.Clarke
r
ar oig —
Town Clerk Commissioner Wm.J.Bauer
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