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HomeMy Public PortalAboutRape Crisis Center 2011 Contract GRANTS-IN-AID SERVICES AGREEMENT THIS AGREEMENT, made and entered into this ___ day of , 2011, by and between the City of Tybee Island, a Georgia Municipal Corporation (hereinafter called "City of Tybee Island"), and the Rape Crisis Center of the Coastal Empire, Inc. (hereinafter called the "Grantee"). WITNESSETH WHEREAS, the City of Tybee Island is interested in the promotion of the health, safety and welfare of its inhabitants; and WHEREAS, the Grantee qualifies as a private sector nonprofit organization exempt from federal income tax under Section 501(c) of the Internal Revenue Code; and WHEREAS, the Grantee is committed to providing counseling and support services to sexual assault victims and their families and prevention programs in the schools and community organizations; and WHEREAS, the City of Tybee Island warrants that it has the authority to expend monies for the purposes set forth herein; NOW THEREFORE, in consideration of covenants and agreements contained herein, the parties hereto agree and covenant as follows: (1) SCOPE OF SERVICES OF THE GRANTEE. The Scope of Service is presented on Attachment A to this agreement. The scope of service shall include: (a) an organizational mission statement; (b) a list and description of each work task or activity for which the City of Tybee Island funds will be expended; (c) an identification of the total cost to the Grantee of each task or activity and the City of Tybee Island's portion of the total cost; and (2) SERVICES PROVIDED BY the City of Tybee Island. (a) The City of Tybee Island agrees to pay to the Grantee a total of Five Hundred ($500.00) for the services provided as per section 1 and Attachment A of this Agreement. The terms of said payment shall be as set forth below under "Payment Schedule for Services;" (b) The City of Tybee Island Mayor or the Mayor's designee shall serve as the Project Manager for the purpose of administering this agreement for the City of Tybee Island; and (c) Official notices and deliveries to the City of Tybee Island shall be sent to the City of Tybee Island Mayor, City Hall, and P.O. Box 2749, Tybee Island, GA 31328. (3) ACCOUNTABILITY. (a) The Grantee agrees to expend the funds specified herein only for the purpose of providing the services specified in the "Scope of Services" in Attachment A and within the City of Tybee Island, and to account for the funds in accordance with generally accepted accounting principles; (b) The Grantee will provide an annual report on expenditures, and work program achievements and progress to the City of Tybee Island Mayor. These reports will be provided no later that 45 calendar days subsequent to the end of December; (c) The Grantee shall provide to the City of Tybee Island by October 30th of the subsequent fiscal year audited financial statements pertaining to the funds received under this agreement including any unexpended funds on hand and said financial statements shall include an opinion rendered by a certified public accountant that all funds received by the Grantee under this agreement have been expended in accordance with the requirements of this agreement, and generally accepted accounting principles; and (d) The Grantee agrees, upon request, to furnish the City of Tybee Island or its agents all records pertaining to the expenditure of the funds received under this agreement and all work products provided under the "Scope of Service" above. The Grantee agrees to allow the City of Tybee Island auditor access to the Grantee's records at the Grantee's place of business. (4) PAYMENT SCHEDULE FOR SERVICES. The City of Tybee Island shall make a yearly payment to the Grantee for the proposed services. (5) HOLD HARMLESS OBLIGATION. (a) The Grantee shall hold the City of Tybee Island, its officers, agents and employees harmless from and shall defend it against any and all claims resulting from or arising out of the terms of this agreement and/or the use of the funds granted, including, without limitation, damage claims for injury to persons or property. (b) The Grantee expressly acknowledges that the City of Tybee Island, its agents and employees, in appropriating such funds, had neither assumed nor undertaken any legal duties to the Grantee or others. The Grantee agrees to make no claims or demands against the City of Tybee Island, its agents or employees, for any damages that may result from, or arise out of, the disbursement of the funds hereunder, even if such claims or demands are made against the Grantee. (6) CONFLICTS OF INTEREST. The Grantee hereby attests that all of the officials of the Grantee have certified that they have not violated any applicable conflict of interest law under either state law O. C. G. Sections 45-10-20 through 45-10-28 and 36-67A-1 through 36-67A-4 or under any local ordinance, charter, rule or regulation and that they shall comply with the same throughout the term of this Agreement. (7) OPEN MEETINGS. The Grantee certifies that in approving this agreement, it will comply with the requirements of Chapter 4 of Title 50 of the Official Code of Georgia Annotated regarding open meetings. (8) TERMINATION OF AGREEMENT FOR CAUSE. The City of Tybee Island shall have the right to terminate this agreement in the event that the Mayor determines that the Grantee has violated any of the provisions of this agreement. Upon presentation of written notice to the Grantee of the violation and the City of Tybee Island's intent to terminate, the Grantee shall have 28 days to correct the violation. In the event that the violation is not satisfactorily corrected, the Mayor may terminate this agreement. (9) RENEWAL PROVISIONS. The City of Tybee Island may renew this agreement with the Grantee on an annual basis. The renewal process shall coincide with and be a part of the City of Tybee Island's annual budgeting process. The City of Tybee Island Mayor will mail out a request for proposal for the purpose of notifying the City of Tybee Island of the Grantee's intent to renew this agreement for the upcoming fiscal year. The Grantee shall fill out and return the forms to the City of Tybee Island Mayor. The most recent annual audit, and the proposed annual work program (Attachment A) shall be attached to the agreement renewal request. The approximate time for submission of the budget request is July and at least 30 days prior notice will be given. The above constitutes the entire agreement between the parties. IN WITNESS WHEREOF the City of Tybee Island and the Grantee have caused this agreement to be duly enacted by their proper officers and so attest with their corporate seals affixed hereto set forth in duplicate originals. Rape Crisis Center City of Tybee Island BY: City of Tybee Island Mayor or Designee Name: Mary McAlister Director ATTEST: Clerk ATTACHMENT A MISSION STATEMENT To provide counseling and support services to sexual assault victims and their families. To promote public awareness of the facts about sexual assault and prevention methods. To provide training to volunteers and professionals who contact victims. SCOPE OF SERVICES Rape Crisis Line - 24 hour, 7 day a week crisis line provides phone support & information to sexual assault victims and their families and friends. Mobile Team - Trained volunteers and/or staff will meet with victim at hospital for the forensic rape examination or at the police department to offer support and information. Individual Counseling - Short-term counseling for sexual assault victims and/or families, provided by staff counselor. Group Counseling - Support therapy groups for adults or teens who have been victims of rape or incest. Community Education - Staff and trained volunteers make presentations about sexual assault to interested community groups, clubs, and organizations in Chatham and surrounding counties. Professional Training - Staff provides training for professionals who touch the lives of victims of sexual assault. Training includes nurses, counselors, social workers, psychologists, doctors, police officers, district attorneys, etc. Child Sexual Abuse Prevention Program - 3 day program that teaches kids, k-6th grades, skills to prevent or interrupt child sexual abuse. Work with classroom groups, or with groups of children in camps, churches, child care centers, etc. Women's Self Defense Training - A 5 hour class held quarterly at various community sites under an experienced teacher. Open to women over 14 years. Population includes any person regardless of age, sex and geographic location. Any victim of sexual assault, their relatives, friends, etc. Any person seeking education regarding sexual assault and prevention. Any professional seeking training in sexual assault issues. City of Tybee Island funds represent less than 1% of the total annual revenue for Rape Crisis Center.