HomeMy Public PortalAboutORD14000 BILL NO. 2005-134
• SPONSORED BY Councilman Dean Martin
ORDINANCE NO. )`4 901)
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI,AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES MASTER AGREEMENT
WITH BURNS AND MCDONNELL FOR THE PURPOSE OF PROVIDING CONSULTANT
ENGINEERING AND DESIGN SERVICES TO THE JEFFERSON CITY MEMORIAL
AIRPORT.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized to execute a professional
services master agreement for projects at the Jefferson City Memorial Airport with Burns and
McDonnell.
Section 2. The agreement shall be substantially the same in form and content as
Exhibit A attached hereto.
Section 3. This Ordinance shall be In full force and effect from and after the date of
Its passage and approval.
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Passed: ld, agUglo A r ved.!� /!
AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
THE CITY OF JEFFERSON,MISSOURI
And
BURNS&McDONNELL ENGINEERING COMPANY,INC.
Kansas City,Missouri
THIS AGREEMENT is made as of 1'e Vwun r,i 6 ,20c4'by and between The City of Jefferson,
Missouri(hereinafter called OWNER)and Bums&McDonnell Engineering Company, Inc.,a Missouri
Corporation specializing in consulting engineering services(hereinaler called ENGINEER).
OWNER from time to time requires professional engineering services in connection with the
construction,operation,maintenance,management,and financing of engineering and planning services
for Missouri Department of Transportation(MoDOT),Federal Aviation Administration(FAA)and non-
FAA sponsored Airport Improvement Projects(AB'), Therefore,OWNER and ENGINEER in
consideration of their mutual covenants agree as follows:
ENGINEER shall serve as OWNER's professional engineering consultant in those assignments to which
this Agreement applies,and shall give consultation and advice to OWNER during the performance of
ENGINEER's services, All services shall be performed under the direction of a professional engineer
registered in the State of Missouri and qualified in the particular field.
• SECTION I -AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of OWNER and
agreement of ENGINEER.
Contract Agreements and Assignments:
Projects that are administered through the MoDOT for aviation related services and where federal
and/or state hands are obtained for such services,the OWNER and ENGINEER agree to utilize the
required Contract Documents as famished by the MoDOT. All other assignments shall adhere to the
terms and conditions of this Agreement as herein defined.
Regardless of which Contract Documents arc declared applicable,the period of service as stated
in SECTION 5 -PERIOD OF SERVICE shall apply.
1.2 Assignments may include,but not be limited to,the Planning Design and Construction Phase
Services of the following:
1.2.1 Airport pavement rehabilitation,maintenance,construction,earthwork,and improvements,
including runway/taxiway extension,crack-fill,seal-coal,overlay,marking,strengthening,etc.
1.2.2 Development of an Airport Layout Plan in accordance with FAA Advisory Circular No.
150/5070.6A.
1.2.3 Preparation of a Certificate of Title,including an Exhibit"A"Property Map.
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1.2.4 Perform Aeronautical Surveys to satisfy requirements for Instrument Approach Procedures.
1.2.5 Assistance with required environmental actions and documentation.
1.2.6 Assistance with land acquisition of airport development,and for compliance with FAA standards
and regulations,
1.2.7 Airport lighting,electrical or navigational aid improvements.
1.2,8 Design,engineering,construction,and renovation of airport buildings,including Air Traffic
Control Tower, Enclosure for Airfield Lighting Regulators,Terminal Maintenance Facility,ARFF
Facility,Fuel Storage Containment Area,and Hangars.
1.2,9 Additional services required to complete projects as identified by the OWNER and as identified
on the airport master plan documents.
1.2.10 Other projects AIP or non-AIP eligible that maybe required.
1.3 Assignments may include services described hereafter as Basic Services or as Additional Services
of ENGINEER,
SECTION 2-BASIC SERVICES OF ENGINEER
• 2.1 General
2.1.1 Perform professional design services in connection with specifically authorized Projects as stated in
Section 1 -Authorization of Services and as specifically defined in the Authorization for Professional
Engineering Services which shall include normal civil,structural,mechanical,electrical and
environmental engineering services and normal architectural design and planning services incidental
thereto,
2.1.2 Advise OWNER as to the necessity of its providing or obtaining services or data from others of
types described in paragraph 43,make recommendations as to the possible sources of such services,and
act as OWNER's representative in connection with any such services.
2.1.3 The ENGINEER shall perform services related to projects as authorized by the OWNER consistent
with those project delineated and contained under SECTION I -AUTHORIZATION OF SERVICES,
However,nothing herein shall preclude the ENGINEER from providing the OWNER,upon request,with
additional services or extra work relative to and in connection with the specific projects listed in
SECTION I -AUTHORIZATION OF SERVICES,
2,2 Preliminary Phase
2,2.1 This phase involves those activities required for defining the scope of a project and establishing
preliminary requirements. Some examples of activities within this phase of a project include;
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2.2,1.1 Conferring with the OWNER on project requirements, finances,schedules,early phase of the
project,and other pertinent matters affecting the project. Preparing pre-and final applications for federal
assistance,
2.2.1.2 Planning,procuring,and/or preparing necessary surveys,geotechnical engineering investigations,
field investigations,and architectural and engineering studies required for preliminary design
considerations.
2.2.1.3 Developing project recommendations,preliminary layouts and cost estimates.
2.3 Design Phase
2.3.1 Tins phase includes all activities required to undertake and accomplish project design documents
showing the character and scope of work to be performed by contractors on the project. Examples
include:
2.3.1,1 Conducting and attending meetings and design conferences to obtain information and to
coordinate or resolve design matters,
2.3.1.2 Collecting engineering data and undertaking field surveys and investigations;performing
geotechnical engineering studies;and architectural,engineering,and special environmental studies.
2,11.3 Preparing necessary engineering reports and recommendations.
23.1 A Preparing detailed plans,specifications and cost estimates,
2.3,1,5 Printing and providing necessary copies of engineering drawings and Contract specifications,
2.4 Bidding or Negotiating Phase
• 2.4.1 These activities are sometimes considered separate or as part of the construction phase. They
involve assisting the sponsor in advertising and securing Bids,negotiating for services,analyzing Bid
results,furnishing recommendations on the award of contracts,and preparing Contract Documents,
2.5 Construction Phase
2.5.1 This phase includes all basic services rendered after award of a construction contract, including,but
not limited to,the following activities:
2.5,13 Provide consultation and advice to the OWNER during all phases of construction,
2.5.1,2 Representing the OWNER at prcconstruction conferences,
2.5,1.3 Visit the work in progress at intervals appropriate to the stages of construction and provide
appropriate reports to the OWNER,
2.5.1.4 Review and accept submittals of contractors for conformance with the design concept and intent
of Contract Drawings submitted by contractors for compliance with design concept.
2.5.1,5 Reviewing,analyzing,and approving laboratory and mill test reports of materials and equipment,
2,5.1,6 Preparing and negotiating change orders and supplemental Agreements.
2.5.1.7 Observing or reviewing performance tests required by specifications.
2,5.1,8 Determining amounts owed to contractors and assisting OWNER in the preparation of payment
requests for amounts reimbursable from grant projects,
2,5.1.9 Making final observation and submitting a report of the completed project to the OWNER.
2.5.1,9.1 As OWNER's consultant,ENGINEER shall not be responsible for construction means,
methods,techniques,sequences or procedures,or for safety precautions or programs,or for Contractor's
• failure to perform construction work in accordance with the Contract Documents,
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2.5.2.0 Prepare a Record Set of drawings revised to show significant changes made during construction
of the Project in accordance with records provided by CONTRACTOR and ENGINEER's Resident
Project Representative.
SECTION 3-ADDITIONAL SERVICES OF ENGINEER
3.1 General
If authorized in writing by OWNER and agreed to in writing by ENGINEER, ENGINEER shall furnish
or obtain from others Additional Services of the following types which are not considered normal or
customary Basic Services. The scope of Additional Services may include:
3.1.1 Grant and Loan Assistance
Prepare applications and supporting documents for governmental grants, loans,or advances.
3.1.2 Financial Consultation
Consult with OWNER's fiscal agents and bond attorneys and provide such engineering data as required
for any bond prospectus or other financing requirements.
3.1.3 Properly Procurement Assistance
Determine land and casement requirements and provide consultation and assistance on property
procurement as related to professional engineering services being performed.
• 3.1.4 Administrative Assistance
Provide Contract and Project administration to the degree authorized by OWNER.
3.1.5 Obtaining Services of Others
Provide through subcontract the services or data set forth in paragraph 4.3.
3.1.6 Furnishing renderings or models of the Project for OWNER's use.
3.1.7 Miscellaneous Studies
Investigations involving detailed consideration of operations,maintenance,and overhead expenses,and
the preparation of rate schedules,earnings,and expense statements;feasibility studies;appraisals and
valuations;detailed quantity surveys of material,equipment,and labor; and audits or inventories required
in connection with construction performed by OWNER.
3.1.8 Extraordinary Construction-Related Services
3.1.8.1 Additional or extended services during construction made necessary by())work damaged by fire
or other cause during construction,(2)a significant amount of defective or neglected work of any
Contractor,(3)prolongation of the construction contract time of any prime construction contract by more
than sixty days,(4)acceleration of the work schedule involving services beyond normal working hours,
and(5)default by Contractor under any prime construction contract.
3.1.8.2 Consultation or other services alter completion of the Construction Phase,such as frequent
inspections during any guarantee period and reporting observed discrepancies under guarantees called for
In any construction contract.
3.1.83 Preparing to serve or serving as a witness for OWNER in any litigation or other proceeding
• involving the Project.
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33.9 Preparation of an operating manual for use by OWNER.
3,1.10 ExlraScrviccs
Services not specifically defined heretofore that may be authorized by OWNER.
3.2 Resident Services During Construction
3.2.1 If requested by OWNER or recommended by ENGINEER and agreed to In writing by the other
party,a Resident Project Representative and assistants shall be furnished and shall act as directed by
ENGINEER in order to provide more extensive representation at the Project site during the Construction
Phase.
3,2.2 The Resident Project Representative,through more extensive on-site observations of the work in
progress,field chocks of materials and equipment,and maintenance of jobsite records on conditions and
activities,shall assist ENGINEER in determining that the Project is proceeding in accordance with the
Contract Documents, but the furnishing of such resident project representation shall not make
ENGINEER responsible for construction means,methods,techniques,sequences,or procedures,or for
safety precautions or programs,or for Contraclor(s�failure to perform the construction work in
accordance with the Contract Documents,
3.3 Contingent Additional Services
• 3.3.1 If services described under Contingent Additional Services in Paragraph 3.3 are required due to
circumstances beyond the ENGINEER's control,the ENGINEER shall notify the OWNER prior to
commencing such services. If the OWNER deems that such services described in 3,3 are not required,the
OWNER shall give prompt written notice to the ENGINEER. If the OWNER indicates in writing that all
or part of such Contingent Additional Services arc not required,the ENGINEER shall have no obligation
or provide those services.
3.3.2 Making revisions in Drawings,Specifications,or other documents when such revisions are:
3.3.2.1 inconsistent with approvals or instructions previously given by the OWNER, including revisions
made necessary by adjustments in the OWNER's program or Project Budget.
3.3.2.2 required by the enactment or revision of codes,laws,or regulations subsequent to the preparation
of such documents;or
3.3.2.3 due to changes required as a result of the OWNER's failure to render decision in a timely manner.
3,3.3 Providing services required because of significant changes in the Project including,but not
limited to,size,quality,complexity,the OWNER's schedule,or the method of bidding or negotiating and
contracting for construction.
3,3.4 Preparing Drawings,Specifications,and other documentation and supporting data,evaluating
Contractor's proposals,and providing other services in connection with Change Orders and Work Change
Directives,
3,3.5 Providing services in connection with evaluating substitutions proposed by the Contractor and
making subsequent revision to Drawings,Specifications,and other documentation resulting therefrom.
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3.3.6 Providing consultation concerning replacement of Work damaged by fire or other cause during
construction,and furnishing services required in connection with the replacement of such Work.
3.3.7 Providing services made necessary by the default of the Contractor,by major defects or
deficiencies in the Work of the Contractor,or by failure of performance of either the OWNER or
Contractor under the Contract for Construction.
3.3.8 Providing services in evaluating an extensive number of claims submitted by the Contractor or
others in connection with the Work.
3.3.9 Providing services in connection with a public hearing,arbitration proceeding,or legal
proceeding except where the ENGINEER is party thereto.
33.10 Preparing documents for alternate,separate,or sequential bids or providing services in connection
with bidding,negotiation,or construction prior to the completion of the Final Design Phase.
SECTION 4-RESPONSIBILITIES OF OWNER
OWNER shall,within a reasonable time,so as not to delay the services of ENGINEER:
4.1 Provide full information as to OWNER's requirements for the Project.
4.2 Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to the
assignment including previous reports and any other data relative thereto.
4.3 Furnish ENGINEER services or data such as core borings,probings and subsurface explorations,
hydrographic surveys,laboratory tests and inspections of samples,materials,and equipment;appropriate
professional interpretations of all of the foregoing;property,boundary,casement,right-of-way,
topographic,and utility surveys; zoning and deed restrictions;and other special data or consultations,all
of which ENGINEER may rely upon in performing his services under this Agreement.
4.4 Guarantee access to and make all provisions for ENGINEER to enter upon public and private
property as required for ENGINEER to perform his services under this Agreement.
4.5 Examine all studies,reports,sketches,cost opinions,Bid Documents,Drawings,proposals,and
other documents presented by ENGINEER and render in writing decisions pertaining thereto.
4.6 Provide such professional legal,accounting, financial,and insurance counseling services as may
be required for the Project.
4.7 Designate in writing a person to act as OWNER's representative with respect to the services to be
performed under this Agreement. Such person shall have complete authority to transmit instructions,
receive Information,Interpret and define OWNER's policies and decisions with respect to materials,
equipment,elements and systems to be used in the Project,and other matters pertinent to the services
covered by this Agreement.
4.8 Give prompt written notice to ENGINEER whenever OWNER observes or otherwise becomes
aware of any defect in the Project.
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4.9 Furnish approvals and pemrils from all governmental authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for completion of the Project.
4.10 Fumish,or direct ENGINEER to provide,necessary Additional Services as stipulated in Section
3 of this Agreement or other services as required.
4.11 If ENGINEER's standard bidding requirements, Agreement forms and General Conditions arc not
to be used but OWNER's documents are to be used instead,OWNER shall provide copies of such
documents for ENGINEER's use in coordinating the Contract Drawings and Specifications.
SECTION 5 -PERIOD OF SERVICE
5.1 This Agreement will become effective upon the first written notice by OWNER authorizing
services hereunder.
5.1.1 This Agreement will become effective upon the first written notice by OWNER authorizing
services and shall continue and remain in full force and effect,unless otherwise terminated,for a period
of three(3)years from the said effective date(the"primary term")and subject to renewal for additional
and separate one(1)year terms(the"renewal term") for a not-to exceed total of 5 years(primary and 2
renewal terms). It is understood and agreed by the parties hereto that renewal of this Agreement at the
conclusion of the primary term shall be automatic unless this Agreement is otherwise terminated as herein
provided.
• 5.2 This Agreement shall be applicable to all assignments authorized by OWNER and accepted by
ENGINEER subsequent to the date of its execution, All assignments authorized prior to the execution of
this document,even if performed in whole or in part before the execution date,shall be governed by the
temis and conditions of this Agreement.
5.3 The provisions of this Agreement have been agreed to in anticipation of the orderly and
continuous progress of the Project through completion of the services stated in the Agreement.
ENGINEER's obligation to render services hereunder will extend for a period which may reasonably be
required for the completion of said services.
SECTION 6-PAYMENTS TO ENGINEER
6.1 Compensation
6.1.1a Amount of Payment: Method A-Fixed Lump Sum Payment.
For the Scope of Services described herein,the OWNER shall pay the ENGINEER the lump sum
amount as stated in the written Authorization for the specific project.
6.1.1b Amount of Payment: Method B-Cost Plus a Fixed Payment.
For services performed, The OWNER shall pay the ENGINEER the sum of the following If this method
is chosen by OWNER in the written Authorization for the specific project.
6.l.lb,1 For time expended by personnel,payment shall be the sum of:
(1) Individual's direct Hourly Rate,plus
(ii) 194.99 percent of(1)to cover general and administrative expenses and payroll burden for office
• personnel,and 140.13 percent of(1)for resident field personnel.
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(iii) a 10 percent fixed payment of the sum of(i)plus(ii)for fee.
Direct Hourly Rate is determined by dividing each individual's current annual base salary by 2088 hours
per year. Overtime rate for nonexempt personnel shall be 1.5 times the Hourly Rate. (Exempt and
nonexempt are as defined by the United States Fair Labor Standards Act.)
6.1.1b.2 For outside expenses incurred by ENGINEER,such as authorized travel and subsistence,
commercial services,courier deliveries,and incidental expenses,the cost to ENGINEER.
6.1.lb.3 For reproduction,printing,long distance telephone calls,fax services,vehicles,testing
apparatus,and computer usage,the cost to ENGINEER.
6.1.lb.4 For services rcndered by others as subcontractor(s)to ENGINEER, such as surveying,real
property descriptions,soil borings,subsurface investigations,laboratory testing, field quality control tests,
progress photographs,or other activities required or requested by OWNER,the cost to ENGINEER.
6.1.1b.5 For time expended by outside professional service consultants employed by the ENGINEER in
providing services to the OWNER,the cost to the ENGINEER. Expenses incurred by such outside
consultants in service to the OWNER shall be reimbursable in accordance with Subparagraph 6.1.16.2
above.
6.1.1b.6 For time expended by independent"contract"personnel used to supplement the ENGINEER's
regular staff,the cost to ENGINEER plus 10 percent. Expenses incurred by such personnel in service to
the OWNER shall be reimbursed in accordance with Subparagraph 6.1.Ib.2 above.
6.I.Ib.7 For expenses incurred by ENGINEER in providing resident field services,such as equipment
lease or rental,telephone services,miscellaneous resident office expenses,commercial services,field
personnel moving expenses to the field site location,per diem or mileage allowances for personnel
assigned in the field,authorized travel and subsistence expenses of personnel temporarily assigned from
ENGINEER's offices to the field,and other such items Incidental to operating a field office,at the cost to
• ENGINEER.
6,1.2a For additional,reduced,or changed scope of services using Method A,the amount of payment
shall be adjusted on a mutually agreeable lump-sum basis or on ENGINEER's hourly-labor-billing-rate-
plus-reimbursable-expense basis.
6.1.2b The total payment for the Scope of Services described herein using Method B shall not exceed as
slated in the written Authorization for the specific project without written approval of the OWNER.
6.2 Statements
Monthly statements,in ENGINEER's standard format,will be submitted by the ENGINEER to the
OWNER.
6.2.1 Statements will be based on the ENGINEER's estimated percent of services completed at the end
of the preceding month.
6.3 Payments
Statements are payable upon receipt. A late payment charge of 1.5 percent per month or any partial
month will be added to amounts not received within 30 days of the statement date. Time is of the essence
In payments of statements,and timely payment is a material part of the consideration of this Agreement.
Costs, including reasonable attorney's fees,incurred by the ENGINEER in collecting any delinquent
amount shall be reimbursed by the OWNER. If a portion of ENGINEER's statement is disputed by
OWNER,the undisputed portion shall be paid by OWNER by the due date. The OWNER shall advise
the ENGINEER in writing of the basis for any disputed portion of any statement.
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6.4 Taxes
Taxes,other than United States federal and state Income taxes,and Kansas City,Missouri earnings lax,as
may be imposed by the United States,state,and local authorities,shall be in addition to the payment
stated under"Amount of Payment".
SECTION 7-GENERAL CONSIDERATIONS
7,1 Insurance
7.1.1 During the course of performance of these services, ENGINEER will maintain(in United States
Dollars)the following minimum insurance coverages:
Type ofCovem¢e Limits of Liability
Workers'Compensation Statutory
Employers'Liability $1,000,000 Each Accident
Commercial General Liability
Bodily Injury and $2,500,000 Combined Single Limit
Property Damage
Automobile Liability:
Bodily Injury and $2,500,000 Combined Single Limit
• Property Damage
If requested,ENGINEER will provide to OWNER certificates as evidence of the specified insurance.
7.1.2. Construction Contractors shall be required to provide(or OWNER may provide)Owners'
Protective Liability Insurance naming the OWNER as a Named Insured and the ENGINEER as an
additional insured,or,to endorse OWNER and ENGINEER as additional insureds on construction
Contractoes liability insurance policies covering claims for personal injuries and property damage.
Construction Contractors shall be required to provide certificates evidencing such insurance to the
OWNER and ENGINEER.
7.1.3. OWNER and ENGINEER waive all rights against each other and their officers,directors,agents,
or employees for damage covered by properly insurance during and alter the completion of ENGINEER's
services, If the services result in a Construction Phase,a provision similar to this shall be incorporated
into all Construction Contracts entered into by OWNER,and all construction Contractors shall be
required to provide waivers of subrogation in favor of OWNER and ENGINEER for damage or liability
covered by any construction Contractor's policy of insurance,
7.2 Professional Responsibility
7,2.1. ENGINEER will exercise reasonable skill,care,and diligence in the performance of
ENGINEER's services and will carry out its responsibilities in accordance with customarily accepted
professional engineering practices, If the ENGINEER fails to meet the foregoing standard,ENGINEER
will perform at its own cost,and without reimbursement from OWNER,the professional engineering
services necessary to correct errors and omissions which are caused by ENGINEER's failure to comply
with above standard,and which arc reported to ENGINEER within one year from the completion of
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ENGINEER's services for the Project. The obligations and representations contained in this Article are
ENGINEER's sole obligation and OWNER's exclusive remedy with respect to the quality of services.
OWNER's failure to properly operate and maintain the Facility or allow ENGINEER to perform such
remedial services as ENGINEER may deem appropriate shall relieve ENGINEER of its obligation
relative to such improper operation or maintenance.
7.2.2. In addition,subject to the limitation stated in paragraph 7.2.4 below, ENGINEER will be
responsible to OWNER for damages caused by its negligent conduct during its activities at the Project
Site to the extent covered by ENGINEER's Commercial General Liability and Automobile Liability
Insurance policies as specified in Paragraph 7.1.1.
7.2.3. In no event will ENGINEER be liable for any special, indirect,or consequential damages
including,without limitation,damages or losses in the nature of increased Project costs, loss of revenue or
profit, lost production,claims by customers of OWNER,or governmental fines or penalties.
7.2.4. The ENGINEER's aggregate liability for all damages connected with its services for the Project
not excluded by the preceding subparagraph will not exceed the greater of US$100,000 or the
compensation paid under this Agreement.
7.2.5. The obligations and remedies stated in this Paragraph 7.2,Professional Responsibility,are the
sole and exclusive obligations of ENGINEER and remedies of OWNER,regardless of the cause of action
pled including,without limitation,negligence of every character.
• 7.3 Cost Opinions and Projections
Cost opinions and projections prepared by ENGINEER relating to construction costs and schedules,
operation and maintenance costs,equipment characteristics and performance, and operating results are
based on ENGINEER's experience,qualifications,and judgment as a design professional. Since
ENGINEER has no control over weather,cost and availability of labor,material and equipment, labor
productivity,construction Contractors' procedures and methods,unavoidable delays,construction
Contractors'methods of determining prices,economic conditions,competitive bidding or market
conditions,and other factors affecting such cost opinions or projections,ENGINEER does not guarantee
that actual rates,costs,performance,schedules,and related items will not vary from cost opinions and
projections prepared by ENGINEER.
7.4 Changes
OWNER shall have the right to make changes within the general scope of ENGINEER's services,with an
appropriate change in compensation and schedule,upon execution of a mutually acceptable amendment
or change order signed by an authorized representative of the OWNER and the President or any Vice
President of the ENGINEER.
7.5 Suspension of Services
Should OWNER fail to fulfill his responsibilities as provided under Section 4 to the extent that
ENGINEER is unduly hindered in ENGINEER's services or if OWNER fails to make any payment to
ENGINEER on account of ENGINEER's services and expenses within 90 days after receipt of
ENGINEER's bill therefor,ENGINEER may,after giving seven days'written notice to OWNER,suspend
services under this Agreement until OWNER has satisfied OWNER's obligations under this Agreement.
7.6 Termination: Reference Section 7.21 Federal contract Provision per the FAA Airport
• Improvement Program.
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7.7 Delays
In the event the services of the ENGINEER are suspended or delayed by the OWNER,the ENGINEER
shall be entitled to additional compensation for reasonable costs Incurred by the ENGINEER in
temporarily closing down or delaying the Project and reassigning Project staff(including,but not limited
to,unavoidable down time and any termination expenses incurred where reassignment is not reasonably
possible)and in organizing Project files,records,and work in progress for suspension and later
resumption of the ENGINEER's services.
7.8 Disputes
In the event that a dispute should arise relating to the performance of the services to be provided and
should that dispute result in litigation, it is agreed that the prevailing party shall be entitled to recover all
reasonable costs of litigation,including staff time,court costs,attomcys'fees,and other related expenses.
7.9 Rights and Benefits
ENGINEER's services will be performed solely for the benefit of the OWNER and not for the benefit of
any other persons or entities.
7.10 Dispute Resolution
7.10.1 Scopc of Paragraph: The procedures of this Paragraph shall apply to any and all disputes between
OWNER and ENGINEER which arise from,or in any way are related lo,this Agreement,including,but
not limited to the interpretation of this Agreement,the enforcement of its terms,any acts,errors,or
• omissions of OWNER or ENGINEER in the performance of this Agreement,and disputes concerning
payment.
7.10.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate and,
if necessary,mediate their disputes as set forth in this Paragraph. If timely Notice is given under
Paragraph 7.10.3,but an action is initialed prior to exhaustion of these procedures,such action shall be
stayed,upon application by either party to a court of proper Jurisdiction,until the procedures in
Paragraphs 7.10.3 and 7.10.4 have been complied with.
7.10.3 Notice of Dispute
7.10.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of any
incident,action,or failure to act upon which a claim is based,the party seeking relief shall serve the other
party with a written Notice;
7.10.3.2 For disputes arising after the making of final payment,OWNER shall give ENGINEER written
Notice at the address listed in Paragraph 7.18 within ninety(90)days after occurrence of any Incident,
accident,or first observance of defect or damage. In both instances,the Notice shall specify the nature
and amount of relief sought,the reason relief should be granted,and the appropriate portions of this
Agreement that authorize the relief requested.
7.10.4 Negotiation: Within seven days of receipt of the Notice,the Project Managers for the OWNER
and ENGINEER shall confer in an effort to resolve the dispute. If the dispute cannot be resolved at that
level,then,upon written request of either side,the matter shall be referred to the President of the
ENGINEER and the Deputy Director for Planning and Transportation Services. These
representatives shall meet at the Project Site or such other location as is agreed upon within 30 days of the
written request to resolve the dispute.
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7.10.5 Mediation: if the OWNER's and ENGINEER's said representatives are unable to resolve the
dispute,then either side may request that the matter be submitted to mediation before a mediator mutually
agreed upon. If the parties cannot agree on a mediator,then the American Arbitration Association shall
appoint one upon request. Any administrative or mediator's fees shall be split equally between the
parties.
7.10.6 Waiver Upon Final Payment: The making of final payment by OWNER and the acceptance of
same by ENGINEER and ENGINEER's subconsultanls shall constitute a waiver of existing claims by the
OWNER and such payee except those previously made in writing and identified as unsettled by OWNER
at the time of payment,or by the payee at the time of such payee's final invoice. Except for those claims
waived under Paragraph 7.1.3,final payment shall not constitute a waiver of claims by the OWNER
relating to liens unsettled,or subsequent discovery of services not in compliance with this Agreement.
The waivers contained in Paragraph 7.1.3 shall continue to apply alter final payment is made.
7.10.7 Waiver Due to Untimely Notice: Claims arising after the making of final payment shall be
barred,and no suit or demand may be filed if Notice as stated in Paragraph 7.10.3.2 is not given. Nothing
in this Paragraph shall be construed as directly or indirectly limiting the time to institute suit,but rather to
give the responding party timely notice and prompt opportunity to investigate the allegations of the
dispute.
7.11 The OWNER represents that it has sufficient funds or the means of obtaining funds to remit
payment to the ENGINEER for services rendered by the ENGINEER,
i7.12 Publications
Recognizing the importance of professional development on the part of ENGINEER's employees and the
importance of ENGINEER's public relations,ENGINEER may prepare publications,such as technical
papers, articles for periodicals,and press releases,pertaining to ENGINEER's services for the Project.
Such publications will be provided to OWNER in draft form for OWNER's advance review. OWNER
shall review such drafts promptly and provide OWNER's comments to ENGINEER. OWNER may
require deletion of proprietary data or confidential information from such publications,but otherwise
OWNER will not unreasonably withhold approval. The cost of ENGINEER's activities pertaining to any
such publication shall be for ENGINEER's account,
7.13 Indemnification for Pollution Related Claims
For services involving or related to pollution,toxic substances,or hazardous wastes or asbestos abatement
work,OWNER agrees to release,defend,indemnify,and hold harmless ENGINEER and its officers,
directors,employees,agents,and consultants and from all liability,claims,demands,damages, losses,and
expenses,direct,indirect or consequential,including,but not limited to,claims of OWNER and other
persons and organizations,reasonable fees and expenses of attorneys and consultants,and court costs
arising out of the performance of this Agreement, This indemnification provision extends to claims
against ENGINEER which arise out of the actual,alleged,or threatened dispersal,escape,or release of
chemicals,wastes,liquids,gases,or any other material,irritant,contaminant,or pollutant,or arising out
of or resulting from asbestos abatement work,
7.14 Indemnification
7,14,1 OWNER agrees that it will require all construction Contractors to indemnify,defend,and hold
• harmless OWNER and ENGINEER from and against any and all loss where loss is caused or incurred or
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alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault
of the Contractors,or their employees,agents,Subcontractors,and Suppliers.
7.14.2 If this Project involves construction,and ENGINEER does not provide engineering services
during construction including,but not limited to,on-site observation, Site visits,submittals review,and
design clarifications,OWNER agrees to indemnify and hold harmless ENGINEER from or against any
liability arising from the Project or this Agreement.
7.15 Computer Models
ENGINEER may use or modify ENGINEER's proprietary computer models in service of OWNER under
this Agreement,or ENGINEER may develop computer models during ENGINE-ER's service to OWNER
under this Agreement. Such use,modification,or development by ENGINEER does not constitute a
license to OWNER to use or modify ENGINEER's computer models. Said proprietary computer models
shall remain the sole property of the ENGINEER. OWNER and ENGINEER will enter into a separate
license agreement if OWNER wishes to use ENGINEER's computer models.
7.16 Reuse of Documents
All documents including Contract Drawings and Specifications prepared or furnished by ENGINEER
(and ENGINEER's independent professional associates and consultants)pursuant to this Agreement are
instruments of service in respect of the Project,and ENGINEER shall have the ownership and property
interest therein whether or not the Project is completed. OWNER may make and retain copies for
information and reference in connection with the use and occupancy of the Project by OWNER and
others;however,such documents are not intended or represented to be suitable for reuse by OWNER or
• others on extensions of the Project or on any other project. Any reuse without written verification or
adaptation by ENGINEER for the specific purpose intended will be at OWNER's sole risk and without
liability or legal exposure to ENGINEER,or to ENGINEER's independent professional associates or
consultants,and OWNER shall indemnify and hold harmless ENGINEER and ENGINEER's independent
professional associates and consultants from and against all claims,damages,losses,and expenses
including attorneys'fees arising out of or resulting therefrom. Any such verification or adaptation will
entitle ENGINEER to further compensation at rates to be agreed upon by OWNER and ENGINEER.
7.17 Electronic Media
Any electronic media(computer disks, tapes,and similar Items)furnished with respect to ENGINEER's
services are for OWNER's information and convenience only. Such media are not to be considered part
of ENGINEER's instruments of service. (Due to the potential that information contained in electronic
media can be modified by OWNER or others,ENGINEER,at its option,may remove all indicia of
ENGINEER's ownership and involvement from each electronic display.)
ENGINEER shall not be liable for loss or damage directly or indirectly,arising out of use of electronic
media including,but not limited to,any loss of business or incidental or consequential damage. OWNER
shall assume all risk and release,indemnify,and hold harmless ENGINEER,its officers,directors,
employees,servants,agents,successors,and assigns, from and against each and every claim or cause of
action that OWNER or others may have or which may arise in the future respecting use of the electronic
media.
If there is a discrepancy between the electronic media files and the signed and sealed hard copies, the hard
copies shall govern.
• Jefferson City Memorial Airport A•13 Agreement for Professional
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7.18 Notices
Any Notice required under this Agreement will be in writing,addressed to the appropriate party at the
following addresses:
OWNER's address:
The City of Jefferson
cto Ron Craft
320 East McCarty Street
Jefferson City,MO 65101
ENO[NEER's address:
David G.Hadel,PE
9400 Ward Parkway
Kansas City,MO 64114
7.19 Successor and Assigns
OWNER and ENGINEER each binds itself and its successors,executors,administrators,and assigns to
the other party of this Agreement and to the successors,executors,administrators,and assigns of such
other party,in respect to all covenants of this Agreement;except as above,neither OWNER nor
ENGINEER shall assign,sublet,or transfer its interest in the Agreement without the written consent of
the other.
7.20 Controlling Law
• This Agreement shall be subject to,interpreted and enforced according to the laws of the State of
Missouri without regard to any conflicts of law provisions.
7.21 Federal Contract Provisions per The FAA Airport Improvement Program
Exclusively within this section 7.21 herein,the term"Contractor"shall apply to ENGINEER and
"SPONSOR"shall apply to OWNER. The following federal Contract provisions will be adhered to as
practical for the duration of this project:
CIVIL RIGHTS ACT OF 1964,TITLE VI—CONTRACTOR CONTRACTUAL
REQUIREMENTS
During the performance of this Contract,the Contractor, for itself,its assignees and successors in interest
(hereinafter referred to as the"Contractor")agrees as follows:
1.1 Compliance with Regulations. The Contractor shall comply with the Regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation(hereinafter,
"DOI"')Title 49,Code of Federal Regulations,Part 21,as they may be amended from time to time
(bcrcinaticr referred to as the Regulations),which are herein incorporated by reference and made a part of
this Contract.
1.2 Nondlredmination. The Contractor,with regard to the work performed by It during the Contract,
shall not discriminate on the grounds of race,color,or national origin in the selection and retention of
subcontractors,including procurements of materials and leases of equipment. The Contractor shall not
participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations,
including employment practices when the Contract covers a program set forth in Appendix B of the
Regulations.
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1.3 Solicitations for Subcontracts,Including Procurements of Materials and Equipment. In all
solicitations either by competitive bidding or negotiation made by the Contractor for work to be
performed under a subcontract,including procurements of materials or leases of equipment,each
potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations
under this Contract and the Regulations relative to nondiscrimination on the grounds of race,color,or
national origin.
1.4 Information and Reports. The Contractor shall provide all information and reports required by the
Regulations or directives issued pursuant thereto and shall permit access to its books,records,accounts,
other sources of information,and its facilities as may be determined by the SPONSOR or the Federal
Aviation Administration(FAA)to be pertinent to ascertain compliance with such Regulations,orders,and
instructions.Where any information required of a Contractor is in the exclusive possession of another
who fails or refuses to furnish this information,the Contractor shall so certify to the SPONSOR or the
FAA,as appropriate,and shall set forth what efforts it has made to obtain the information.
1.5 Sanctions for Noncompliance. In the event of the Contractor's noncompliance with lire
nondiscrimination provisions of this Contract,the SPONSOR shall impose such Contract sanctions as it
or the FAA may determine to be appropriate,including,but not limited to:
a. Withholding of payments to the Contractor under the Contract until the Contractor complies,and/or
b. Cancellation,termination,or suspension of the Contract,in whole or in part.
1.6 Incorporation of Provisions. The Contractor shall include the provisions of paragraphs I through 5
in every subcontract,including procurements of materials and leases of equipment,unless exempt by the
Regulations or directives issued pursuant thereto.The Contractor shall take such action with respect to
any subcontract or procurement as the SPONSOR or the FAA may direct as a means of enforcing such
provisions including sanctions for noncompliance. Provided,however, that in the event a Contractor
becomes involved in,or is threatened with,litigation with a subcontractor or supplier as a result of such
direction,the Contractor may request the SPONSOR to enter into such litigation to protect the interests of
the SPONSOR and,in addition,the Contractor may request the United States to enter into such litigation
to protect the interests of the United States.
AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982,SECTION 520-GENERAL CIVIL
RIGHTS PROVISIONS
The Contractor assures that it will comply with pertinent statutes,Executive orders and such rules as are
promulgated to assure that no person shall,on the grounds of race,creed,color,national origin,sex,age,
or handicap be excluded from participating in any activity conducted with or benefiting from Federal
assistance. This provision obligates the tcnant/conecssionaire/lessee or its transferee for the period during
which Federal assistance is extended to the airport a program,except where Federal assistance is to
provide,or is in the form of personal property or real property or interest therein or structures or
improvements thereon. In these cases the provision obligates the party or any transferee for the longer of
the following periods: (a)the period during which the property is used by the airport SPONSOR or any
transferee for a purpose for which Federal assistance is extended,or for another purpose involving the
provision of similar services or benefits or(b)the period during which the airport SPONSOR or any
transferee retains ownership or possession of the property. In the case of Contractors,this provision binds
the Contractors from the Bid solicitation period through the completion of the Contract.This provision is
in addition to that required of Title VI of the Civil Rights Act of 1964,
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DISADVANTAGED BUSINESS ENTERPRISES
Contract Assurance( 26.13)-The Contractor or Subcontractor shall not discriminate on the basis of
race,color,national origin,or sex in the performance of this Contract.The Contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted Contracts.
Failure by the Contractor to carry out these requirements is a material breach of this Contract,which may
result in the termination of this Contract or such other remedy,as the recipient deems appropriate.
Prompt Payment @26.29)-The prime Contractor agrees to pay each subcontractor under this prime
Contract for satisfactory performance of its Contract no later than 30 days from the receipt of each
payment the prime Contractor receives from SPONSOR.The Contractor agrees further to return
retainage payments to each subcontractor within 30 days alter the subcontractor's work is satisfactorily
completed.Any delay or postponement of payment from the above referenced time frame may occur only
for good cause following written approval of the SPONSOR.This clause applies to both DBE and non-
DBE subcontractors.
LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
No Federal appropriated funds shall be paid,by or on behalf of the Contractor,to any person for
Influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an
officer or employee of Congress,or an employee of a Member of Congress in connection with the making
of any Federal grant and the amendment or modification of any Federal grant.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an
• officer or employee of Congress,or an employee of a Member of Congress in connection with any
Federal grant,the Contractor shall complete and submit Standard Form-LLL, "Disclosure of Lobby
Activities,"in accordance with its instructions.
ACCESS TO RECORDS AND REPORTS
The Contractor shall maintain an acceptable cost accounting system.The Contractor agrees to provide the
SPONSOR,the Federal Aviation Administration and the Comptroller General of the United Slates or any
of their duly authorized representatives access to any books,documents,papers,and records of the
Contractor which are directly pertinent to the specific Contract for the purpose of making audit,
examination,excerpts and transcriptions.The Contractor agrees to maintain all books,records and reports
required under this Contract for a period of not less than three years after final payment is made and all
pending matters are closed.
BREACH OF CONTRACT TERMS
Any violation or breach of terms of this Contract on the part of the Contractor or their subcontractors may
result in the suspension or termination of this Contract or such other action that may be necessary to
enforce the rights of the parties of this agreement. The duties and obligations imposed by the Contract
Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of
any duties,obligations,rights and remedies otherwise imposed or available by law.
RIGHTS TO INVENTIONS
All rights to inventions and materials generated under this Contract are subject to regulations issued by
the FAA and the SPONSOR of the Federal grant under which this Contract is executed.
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TRADE RESTRICTION CLAUSE
The Contractor or subcontractor,by submission of an offer and/or execution of a Contract,certifies that it:
a. is not owned or controlled by one or more citizens of a foreign country included in the list of countries
that discriminate against U.S. firms published by the Office of the United States Trade Representative
(USTR);
b. has not knowingly entered into any Contract or subcontract for this project with a person that is a
citizen or national of a foreign country on said list,or is owned or controlled directly or indirectly by one
or more citizens or nationals of a foreign country on said list;
c. has not procured any product nor subcontracted for the supply of any product for use on the project
that is produced in a foreign country on said list.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49
CFR 30.17,no Contract shall be awarded to a Contractor or subcontractor who is unable to certify to the
above. If the Contractor knowingly procures or subcontracts for the supply of any product or service of a
foreign country on said list for use on the project,the Federal Aviation Administration may direct through
the SPONSOR cancellation of the Contract at no cost to the Government.
Further,the Contractor agrees that,if awarded a Contract resulting from this solicitation,it will
incorporate this provision for certification without modification in each Contract and in all lower tier
subcontracts, The Contractor may rely on the certification of a prospective subcontractor unless it has
• knowledge that the certification is erroneous.
The Contractor shall provide immediate written notice to the SPONSOR if the Contractor learns that its
certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason
of changed circumstances. The subcontractor agrees to provide written notice to the Contractor if at any
time it learns that Its certification was erroneous by reason of changed circumstances.
This certification is a material representation of fact upon which reliance was place when making the
award. If it]sister determined that the Contractor or subcontractor knowingly rendered an erroneous
certification,the Federal Aviation Administration may direct through the SPONSOR cancellation of the
Contract or subcontract for default at no cost to the Government,
Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render,in good faith,the certification required by this provision. The knowledge and information
of a Contractor is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
This certification concerns a matter within the Jurisdiction of an agency of the United States of America
and the making of a false,fictitious,or fraudulent certification may render the maker subject to
prosecution underTillc 18,United Slates Code,Section 1001,
VETERAN'S PREFERENCE
In the employment of labor(except in executive,administrative,and supervisory positions),preference
shall be given to Veterans of the Vietnam era and disabled veterans as defined in section 51 5(c)(1)and(2)
of the Airport and Airway Improvement Act of 1982. However,this preference shall apply only where
the individuals are available and qualified to perform the work to which the employment relates.
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TERMINATION OF CONTRACT
a. The SPONSOR may,by written notice,terminate this Contract In whole or in part at any time,either
for the SPONSOR's convenience or because of failure to fulfill the Contract obligations. Upon receipt of
such notice services shall be immediately discontinued(unless the notice directs otherwise)and all
materials as may have been accumulated in performing this Contract,whether completed or in progress,
delivered to the SPONSOR.
b. If the termination is for the convenience of the SPONSOR,an equitable adjustment in the Contract
price shall be made,but no amount shall be allowed for anticipated profit on unperformed services.
c. If the termination is due to failure to fulfill the Contractor's obligations,the SPONSOR may take over
the work and prosecute the same to completion by Contract or otherwise. In such case,the Contractor
shall be liable to the SPONSOR for any additional cost occasioned to the SPONSOR thereby.
d. If,after notice of termination for failure to fulfill Contract obligations,it is determined that the
Contractor had not so failed,the termination shall be deemed to have been effected for the convenience of
the SPONSOR. In such event,adjustment in the Contract price shall be made as provided in paragraph 2
of this clause.
e.The rights and remedies of the SPONSOR provided in this clause are in addition to any other rights and
remedies provided by law or under this Contract.
• CERTIFICATION REGARDING DEBAREMENT,SUSPENSION,INELIGIBILITY AND
VOLUNTARY EXCLUSION
The Bidder/Offeror/Contractor certifies,by submission of this proposal or acceptance of this Contract,
that neither it nor its principals is presently debarred,suspended,proposed for debarment,declared
ineligible,or voluntarily excluded from participation in this transaction by any Federal department or
agency. It further agrees by submitting this proposal that it will include this clause without modification
in all lower tier transactions,solicitations,proposals,Contracts,and subcontracts. Where the
Bidder/Offeror/Contractor or any lower tier participant is unable to certify to this statement,it shall attach
an explanation to this solicitationtproposal.
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7.22 Entire Agreement
This Agreement represents the entire Agreement between the ENGINEER and OWNER relative to the
Scope of Services herein, All previous or contemporaneous agreements,representations,promises,and
conditions relating to ENGINEER's services described herein are superseded. Since terms contained in
purchase orders do not generally apply to professional services,in the event OWNER issues to
ENGINEER a purchase order,no preprinted terms thereon shall become a part of this Agreement. Said
purchase order document,whether or not signed by ENGINEER,shall be considered as a document for
the OWNER's internal management of its operations.
IN WITNESS WHEREOF,the City of Jefferson,Missouri,by and through its
(Yla 14 or and Burns&McDonnell Engineering Company,
Inc.,by ris authorized representative have made and executed this Agreement as of the day and year first
above written.
CITY OF JEFFERSON,MISSOURI
By
or X1JRNS&McDO L ENGINEERING COMPANY,INC.
By zz/ p6
David adc IfE
Director of General Aviation Services
END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH EXHIBIT A
ATTACHED FOR AUTHORIZATION OF SPECIFIC PROJECTS.
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EXHIBIT A
AUTHORIZATION NO. FOR PROFESSIONAL ENGINEERING SERVICES
A1P NO.
In accordance with SECTION I -AUTHORIZATION OF SERVICES of the Agreement for Professional
Engineering Services dated Cep- r L,�-t-y X 20_QLr
j by and between City of Jefferson,Missouri
and Bums&McDonnell(the"Agreement"J,the following Airport Improvement Project(AIP)
authorization is hereby given and mutually agreed upon:
A. Project Name and Description of improvements
B. Description of Services to be Perrormcd
C. Method of Compensation
D. Amount of Compensation
E. Estimated Time of Completion
F. Notice to Proceed Date
It is further understood and agreed by the parties hereto that all of the terms and conditions of the
Agreement are hereby incorporated by reference as if set forth fully herein and are made a part of this
Authorization.
IN WITNESS WHEREOF,the parties herein have caused this authorization to be executed in three(3)
counterparts by their duly authorized representatives and made effective the day and year first above
• written.
BURNS&McDONNELL ENGINEERING CITY OF JEFFERSON,MISSOURI
COMPANY,INC.
By
David G.Hadel,PE Title //
Director of General Aviation Services
ATTEST:
B Gt7 � p11,y/
Title
END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Ap ad to Form:
City Counselor
• Agreement for Professional A-20 Jefferson City Memorial Airport
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rill, 0rsonkgj DEVELOPMENT Memorandum
MMUNffY
• 320 East McCarty Street • Jefferson City,Missouri 65101 P: 573,634.6410 • r: 573.634.6457 . wwwjeffcitymo.org/cd
Dale: September 20, 2005
To: Janice McMillan
Gene Williams
Melva Fast
Ron Paubel
Grant Shorthose
Stan Mehrhoff
From: Ron Craft, Airport Manager N�L
Subject: Request for Qualifications—Airport Master Plan
Date & Time: Tuesday, October 4, 2005 10:00 a.m. — 12:00 p.m.
Location: Small Conference Room (Located on the Lower Level)
John G. Christy Municipal Building, 320 E. McCarty Street, Jefferson City, MO
Attached is a copy of the Request for Qualifications (RFQ) advertised on August 17, 2005 for the
purpose of selecting a Consulting Firm to perform Planning, Engineering, and Inspection Services for
the City Of Jefferson, Jefferson City Memorial Airport, for the next five (5) years.
• Projects may include, and are not limited to, an updated Airport Layout Plan, Parallel Taxiways for both
Runways, Extension of Runway 9-27, relocated entrance to the South Hangar, a new Air Traffic Control
Tower, a new building to house the airfield lighting voltage regulators, a new airport maintenance
facility, an upgraded Instrument Approach Procedure for Runway 12, ARFF Facility, and terminal
upgrades. These are outlined on the first page, Items 1-8. Other projects could arise, and this list is
subject to change.
There were eight(8) firms that responded by the 5:00 pm, September 9, 2005 closing date.
1. Bucher, Willis, & Ratliff Corporation Kansas City, MO
2. Burns & McDonnell Kansas City, MO
3. Crawford, Murphy, & Tilly, Inc. St. Louis, MO
4. Horner & Shifrin, Inc. St. Louis, MO
5. Howard R. Green Co. Chesterfield, MO
6. Landplan Engineering, PA Lawrence, KS
7. Olsson Associates Lincoln, NE
8. Reynolds, Smith, and Hills, Inc. Springfield, MO
Each of the above listed firms is to be evaluated on the following criteria:
1. Qualifications 15 points
2. Comparable recent experience 15 points
3. Knowledge of FAA and MoDOT Regulations 15 points
4. Affirmative Action Plan 5 points
5. Capacity to perform work in the allotted time 15 points
6. Capability to complete projects within budgets 15 points
• 7. Capability to furnish qualified inspectors 10 points
8. Familiarity with, and proximity to the project 10 points
"building a better community"
Request for Qualifications-Airport Master Plan Page 2
September 20, 2005
My plan is to give the committee members sufficient time to read over the Statements of Qualifications
submitted, and for me to contact references listed. I would like to schedule a meeting of the committee
• during the first week of October. At that time, we can discuss the submissions, evaluate and grade the
respondents, and select three to five (3-5) firms for Interviews. Those interviews would be scheduled
about seven to ten (7-10) workdays later. After the interviews a firm will be selected and an Agreement
entered Into between that firm and THE CITY OF JEFFERSON.
If you have any questions regarding this process, please feel free to contact me at 573-634-6469 or via
e-mail at rcraft0leffcitvmo.org.
Thank you for participating in this selection process.
•
•
REQUEST FOR QUALIFICATIONS
The City of Jefferson is requesting statements of qualifications and experience from
airport consultants for projects at the Jefferson City Memorial Airport. Services required
include, but are not limited to, Airport Planning, Design, Construction, A/E services for all
phases, and necessary incidental services for projects expected to be funded by federal grant
within five years.
Additional information and requirements may be obtained at the Office of the Purchasing
Agent, 320 East McCarty Street,Jefferson City, Missouri 65101. Responses must be returned to
the Office of the Purchasing Agent at the above address no later than 5;00 p.m on September 9,
2005. Responses will not be publicly opened.
Equal Opportunity Employer
Tehy St hh so
Purchasing Agent
NEWS TRIBUNE
August 17, 2005
• City of Jefferson
320 E. McCarty Street
Jefferson City, MO 65101
573-634-6324
•
I
NOTICE TO AIRPORT CONSULTANTS
• The Jefferson City Memorial Airport covers approximately 500 acres and is conveniently
located two miles north of the Central Business District, adjacent to the Missouri River. City
owned facilities include a Terminal Building which was constructed in 1966, an Air Traffic
Control Tower which was commissioned in 1973, and two Maintenance Buildings. The airport's
main runway is 6,000 feet long by 100 feet wide and is equipped with a Category I ILS, NDB,
and GPS approaches. The crosswind runway is 3,400 feet long by 75 feet wide. Both runways
are equipped with partial parallel taxiways. The Air Traffic Control Tower is part of the Federal
Aviation Administration's (FFA) Contract Tower Program and is staffed by five air traffic
controllers who handle 30,000 to 50,000 operations annually. Currently there are seventy(70)
aircraft based at the airport.
The City of Jefferson, Missouri, is hereby soliciting Statements of Qualifications and
Experience from qualified airport consultants for projects at the Jefferson City Memorial Airport.
These projects may include:
1. Development of an Airport Layout Plan in accordance with Federal Aviation
Administration Advisory Circular No. 150/5070-6A.
2. Preparation of a Certificate of Title, including an Exhibit"A" Property Map.
• 3. Perform Aeronautical Surveys to satisfy requirements for Instrument Approach
Procedures.
4. Assistance with required environmental actions and documentation.
5. Assistance with land acquisition for airport development,and for compliance with
FAA standards and regulations.
6. Airport lighting,electrical, or navigational aid improvements.
7. Airport pavement rehabilitation, maintenance, construction, earthwork, and
improvements, including runway/taxiway extension, crack-fill, seal-coat, overlay,
marking, strengthening, etc.
8. Design, engineering, construction, and renovation of airport buildings, including Air
Traffic Control Tower, Enclosure for Airfield Lighting Regulators, Terminal,
Maintenance Facility, ARFF Facility, Fuel Storage Containment Area, and Hangars.
Services to be provided and selection processes are outlined in Federal Aviation
Administration (FAA)Advisory Circular 150/5100-14C. Services required (Chapter 1) include,
but are not limited to, Airport Planning, Design, Construction, A/C services for all phases, and
necessary incidental services for projects expected to be funded by federal grant within five
years.
• Selection criteria(Chapter 2) may include, but will not be limited to:
Category Points
I. Qualifications 15
2. Comparable recent experience 15
3. Knowledge of FAA Regulations, Policies, and Procedures 15
4. An implemented Affirmative Action Program 5
5. Capacity to perform work in the allotted time 15
6. Capability to complete projects within budgets 15
7. Capability to furnish qualified inspectors for construction inspection 10
8. Familiarity with, and proximity to the project 10
Fees will be negotiated for projects as grants are obtained. Consultants shall not
include fee or cost information when responding to this solicitation.
This contract is subject to, but not limited to the following federal provisions:
1. Title VI of the Civil Rights Act of 1964
2. Section 520 of the Airport and Airway Improvement Act of 1982
• 3. DOT Regulation 49 CFR Part 26-Disadvantage Business Enterprises Participation
4. DOT Regulation 49 CFR Part 29-Government Debarment and Suspension
5. DOT Regulation 49 CFR Part 30-Foreign Trade Restriction Clause
At a minimum, firms shall submit the following in the response. All submissions must
be clearly labeled specifying the category of the response.
1. List and provide resumes for the principals and the individuals that will be assigned
projects under this request.
2. Provide at least five references for work completed comparable to the work described
here. Lit the client name, address, contact name, and telephone number, dates of services
and a brief description of the services.
3. Statement of the firm's experience in working with FAA and MoDOT Regulations,
Policies, and Procedures.
4. Copy of the firms Affirmative Action Program
5. List of current projects and percentage completed assigned to the individuals that will be
assigned to the City of Jefferson projects.
• 6. Any other information required for evaluation based on the criteria listed.
• All responses must be received in a sealed envelope clearly marked on the front lower tell corner:
RFQ 2244-Airport Consultant
Closes: September 9, 2005-5:00 p.m.
Airport Consultants should submit eight(8) copies of their Statement of Qualifications and
Experience to the following address, no later than 5 p.m. on Friday,September 9,2005:
Office of the Purchasing Agent
City of Jefferson
320 East McCarty Street
Jefferson City, Missouri 65101
•
•
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14.
r':
Memo
To: Department Directors
From: Rich Mays, City Administrator
Date: July 28, 2006
Re: Selection Committee
I hereby appoint the following individuals to serve on a selection
committee to hire a consultant to update the Memorial Airport's five year
master plan:
Ron Craft, Chairman Airport Division Director
Janice McMillan Deputy Director of Planning and
• Transportation
Gene Williams Engineering Division Director
Ron Paubel Fire Training Officer
Melva Fast Assistant to the City Administrator
Grant Shorthose Airport Tenant
Stan Mehrhoff Airport Tenant
bks
•